[0:01] weekend in uh next month. Nice. Thank
you for coming to this May 14th um Wild
[0:11] Township. Um can I I'm calling this to
order and I will call Super Hu here.
[0:17] Trusty Robinson here. Trusty Page here.
Trusty
[0:20] McGovery here. Assessor
T. Young here.
[0:26] Great. And we just we already did the um
pledge of
[0:31] allegiance. So I'm just going to double
check
[0:36] the responses. We don't have any online
responses. Um you
[0:49] My name is Claire Goldenberg and I I
must admit I am weary. I just listened
[0:54] to the video of the April board meeting
and what struck me most was how little
[0:59] you learned from the mandate at the
ballot box. Your style of governance
[1:05] governance endlessly relitigating every
slight real or imagined is neither
[1:11] wanted nor appreciated by the people you
serve.
[1:16] Yet, here we are on the final night at
your final agenda, hoping to get through
[1:22] this evening without more
bickering. Tonight, I want to step back
[1:27] and look at the progress of this board
that you have provided over the last
[1:32] four years. Not to sugarcoat your
challenges, but to recognize the genuine
[1:37] accomplishments that benefited every one
of us four years ago. Sorry, point of
[1:43] order. You started a clock on this. I
did. Our township had no employee
[1:48] handbook, no clear job descriptions, no
written procedures to guide your staff.
[1:54] Today, under the leadership and
persistence of our township supervisor,
[1:59] you have a comprehensive personnel
policy, annual performance reviews, and
[2:04] the transparent processes employing
employees need to do their jobs well.
[2:10] Four years ago, our most vulnerable
employees had no mental health board
[2:15] advocating for them. Today, you have a
fully functioning board meeting
[2:19] regularly, coordinating with schools,
health providers, and community groups
[2:24] to make sure no one falls through the
CLA
[2:26] cracks. Four years ago, our only
transportation options for seniors,
[2:31] veterans, and differently aabled was
PACE, which was unreliable, sporadic,
[2:36] and often inaccessible. Today, the
township owns a ride share program,
[2:42] which is expanding services, integrating
drivers, and offering more predictable
[2:46] scheduling. Four years ago, food
assistance reached only a fraction of
[2:50] those in need. Today, your pantry serves
nearly twice the household it did
[2:56] before. Four years ago, rental and
emergency assistance was too low. Today,
[3:01] you help nearly double the number of
families. I thought we get three. Yes,
[3:06] you do. uh keep a roof over their heads
and four years ago we had no recycling
[3:12] program. Today your curbside drop off
and programs are growing well used and
[3:17] reducing waste in our community. That
list of accomplishments blows the
[3:22] previous administration out of the water
and it is all because of one person's
[3:27] drive and determination. I have not
always agreed with our supervisor style
[3:32] but I cannot deny the result. So let me
get it on record. Thank you,
[3:38] Diane, your for your tireless work on
behalf of every resident in this
[3:43] township. As we close this chapter and
bring on the new board, good luck to
[3:48] you. Let us agree that respectful debate
and accountability are your highest
[3:53] weight. I have one other point. Um, what
is up with those benches in the parking
[3:59] lot that currently are surrounded by
lovely smelling lilacs, but they're like
[4:03] fur midgets? Just one more point for the
new board. Maybe you can address that.
[4:09] Thank you. Thank you. Okay. And I didn't
have anybody else signed up for public
[4:17] comment. Uh I didn't see and sorry. Let
me just Sure. Um I just make sure I turn
[4:25] this
on
[4:29] second. Okay.
[4:35] Uh, Miss Papo,
[4:40] thank you, Supervisor Huitt, for your
service, for not giving up, for your
[4:47] focus, and for your great heart.
[4:55] Thank you.
Okay. Um, pretty sure we got all the
[5:00] public comments in and we didn't have
any
[5:04] online. Um, so next is um proclamation
of motorcycle
[5:11] um
awareness is a mention whereas safety is
[5:16] the highest priority for highways and
streets for our township and state.
[5:18] Whereas the great state of Illinois is
proud to be a national leader in
[5:22] motorcycle safety, education, and
awareness. And whereas motorcycles are
[5:26] primary common and economical means of
transportation that reduces fuel
[5:30] consumption and roadware and contributes
in a significant way to the relief of
[5:34] traffic and parking congestion. And
whereas it is especially meaningful that
[5:38] the citizens of our township and state
be aware of motorcycles on the road race
[5:43] and recognize the importance of
motorcycle safety. And whereas members
[5:46] of a bait Illinois the brotherhood aimed
towards education continually promote
[5:50] motorcycle safety, education and
awareness in high school drivers
[5:54] education programs and to the general
public in our township and state
[5:57] presenting motorcycle awareness programs
to over 120,000 participants in Illinois
[6:02] over the past nine years. And whereas
all motorcyclists should join a fate of
[6:06] Illinois um in actively promoting the
safe operation of motorcycles as well as
[6:11] promoting
[6:14] motorcycles of our township and state.
And whereas the motorcyclists of
[6:18] Illinois have contributed to extensive
volunteerism and money to national and
[6:22] community charitable organizations. And
whereas the during the month of May, all
[6:26] roadway users should unite in safe
sharing with of roadways within the
[6:31] township of Iowa and throughout the
great state of Illinois. Therefore, I
[6:34] Dr. Huittz, supervisor of Ly Township in
the great state of Illinois in
[6:38] recognition of 38 years of abate
Illinois and over
[6:42] 352,318 registered motorcyclist
statewide and in recognition of the
[6:46] continued role Illinois
serafy has an awareness to here for
[6:51] playing the have made this year Franklin
motorcycle awareness monthship and all
[6:56] motorcycle motorists to join in an
effort to improve safety and awareness
[6:59] on their roadways and witness thereof. I
have to set my hand and cause the great
[7:05] seal of the village of wild to be a
fixed this 14th day of May made May in
[7:09] the year of
20125. Okay. Next is discussion on
[7:14] possible action for the audit of fiscal
year
[7:19] 2023. Um I on this um on here is Martha
from Sikitch and everybody has the um
[7:29] the packet the audit in their packet. Um
Martha did you want to uh say anything
[7:36] in particular to begin or
uh good evening just I wanted to say I
[7:42] am Martha Troder. Thank you for the
introduction Diane. I am the lead
[7:46] principal on the township's audit
engagement and at this point in time we
[7:50] have issued a draft annual financial
report for the fiscal year uh audit
[7:54] ended March 31st 2024. Alongside that we
have issued our uh communication to the
[8:00] board which contains required
communication that is uh as required by
[8:04] auditing standards and contains
information on uh any material
[8:09] weaknesses and significant deficiencies
that we encountered throughout the
[8:13] course of our audit testing. Uh we are
prepared to issue the audit. We have all
[8:17] the pieces in place uh that are required
in order to be able to issue the
[8:21] opinion. So, um, Diane, if you would
like, I can I can, uh, go through the
[8:26] annual financial report and provide some
highlights. Is that what you're looking
[8:30] for tonight? All right.
Okay. Um, so for the annual financial
[8:35] report, I just wanted to note that we
began our audit procedures. Um, of
[8:40] course, there were some delays in
completing the previous fiscal year
[8:43] audit. So our audit procedures began in
October and we are
[8:47] um much further along at this point in
time with having the draft available. So
[8:53] I just want to acknowledge the
improvements in the processes that have
[8:55] been made and the in the timeliness of
the information coming to us although we
[9:00] still still faced certain delays and
certain uh issues arose throughout the
[9:05] audit course. uh in comparison to the
initial audit engagement fiscal year
[9:09] 2023, there were significant
improvements in uh the completion of the
[9:14] audit and so we're able to present the
draft annual financial report much
[9:18] earlier than we did in the previous
fiscal
[9:21] year. the uh annual financial report.
Um, one of the items that if anyone has
[9:29] reviewed the draft copy, I would I
always comment on uh the management
[9:34] discussion and analysis that is prepared
by township management that is included
[9:39] in the annual financial report that
precedes the independent auditor's
[9:43] report. It is the first section of the
financial statements and I do encourage
[9:47] anyone uh who has a copy of the draft
audit to review the management
[9:52] discussion and analysis as this provides
a great deal of context and information
[9:58] that is uh provided that goes above and
beyond what the basic financial
[10:04] statements include. So it it includes
some graphical information and some
[10:08] comparative information to the previous
year balances and contains management's
[10:14] discussion and analysis explaining some
of the causes for fluctuations and
[10:19] variances of those balances. So the
management discussion and analysis is uh
[10:25] really great place to look in the annual
financial report to gain some
[10:28] understanding and context of the
balances themselves.
[10:34] Um, as I noted, uh, we haven't issued
the audit as final yet, but at this
[10:38] point in time, we've completed our
testing process and and received all the
[10:42] documentation required to issue the
audit as final, and we are prepared to
[10:46] issue issue a clean, unmodified opinion
on the township's financial statements
[10:51] for the fiscal year ended March 31st,
2024. That is the highest level of
[10:57] assurance that we can provide and that's
based on the testing that we performed
[11:00] in accordance with generally accepted
auditing
[11:05] standards. Um there are some items of
note in the current fiscal year report
[11:11] that are um if you're comparing to the
previous fiscal years there are some
[11:15] changes to the reporting entity uh as
what is included in the financial
[11:21] statements. Um the one of the changes
this year is the addition of the
[11:26] community mental health board fund uh as
a special revenue fund of the township.
[11:31] So that is included within the uh as a
fund within the annual fin annual
[11:37] financial report this year as well as a
change in the reporting structure
[11:42] associated with the presentation of the
motor fuel tax which in the previous uh
[11:48] fiscal year audits has been contained in
the financial statements as part as a
[11:52] fund of the township. However, based on
our uh review of the definition of a
[11:58] fund and the understanding that we've
gained in terms of the uh how the motor
[12:03] fuel tax monies are accounted for and
who maintains the
[12:09] uh the ownership of those funds that has
been removed as a fund from the
[12:15] financial statements and the balances
that are allocated to the township are
[12:20] presented in the footnotes to the
financial statements. So you still have
[12:23] the information as to the allocation of
the motor fuel tax dollars that are
[12:27] allocated to the township. However, that
is no longer presented as a fund in the
[12:32] financial statement. So that was a
change in the fiscal year 2024 audit
[12:36] that you'll note as compared to the
previous year's audit and and
[12:41] prior.
[12:45] Um otherwise uh there were no Gazsby
pronouncements that were implemented
[12:50] during the course of the audit. uh no
changes to the footnote disclosures that
[12:56] are presented outside of what I noted in
terms of the change in the fund
[13:01] reporting structure. Uh and there are
footnotes associated with those changes
[13:06] presented in the footnotes to the
financial statements as
[13:11] well. Diane, would you like me to go
into any detail on the board
[13:15] communication tonight?
Sure. Okay. Uh so alongside the annual
[13:21] financial report, we will be issuing the
auditor's communication to the board of
[13:25] trustees. Uh this is this document
contains information that our auditing
[13:30] standards require us to communicate with
to those charged with governance. Uh
[13:36] some of the items um that are that are
required to be communicated for instance
[13:40] would be if there were any changes to
financial policies or changes to Gazsby
[13:47] implementations that were made in the
fiscal year which I noted there were
[13:50] none. Um discussion of significant
accounting estimates is included in the
[13:56] board communication. Uh there are the
township does present on a modified cash
[14:03] basis of accounting. So there are no
balances reported for liabilities
[14:07] associated with IMRF uh in the financial
statements. However, those are footnote
[14:12] disclosures that are contained within
the annual financial report. So we do
[14:16] disclose that those balances are uh
determined based on actuarial
[14:22] assumptions. So those we do consider to
be significant estimates that are
[14:26] reported in the footnotes but not on the
face of the financial statements. Um we
[14:31] discuss any difficulties encountered
during the audit process. We have none
[14:35] noted uh in the current year board
report to disclose. Um corrected and
[14:41] uncorrected misstatement. So any
accounting audit adjustments that were
[14:45] made throughout the course of the audit
would be disclosed in the board
[14:49] communication. There is a listing of
journal entries that uh were calculated
[14:55] by us uh as part of the audit
procedures. So those were changes that
[14:58] are reflected in the final audited
balances that are included in the basic
[15:02] financial statements. Those adjusting
journal entries are discussed and
[15:05] enclosed uh in the board communication
packet. We discuss any disagreements
[15:11] with management throughout the audit
process which uh in our notes in the
[15:15] board communication there were none to
report. And then finally within the
[15:21] board communication there is a section
called the communication of significant
[15:26] deficiencies and material weaknesses and
internal control and other comments. So
[15:30] as part of our audit testing procedures
as items uh arise that may result in
[15:37] what we consider to be material
weaknesses or significant deficiencies
[15:40] those are listed in this report. Um, for
the current year, there were no uh new
[15:47] material weaknesses or significant
deficiencies that rose to our attention.
[15:51] So, any of those that are included in
this report all reflected uh comments
[15:56] that came up in the previous fiscal year
audit and we just noted a status update
[16:00] on those. Uh the one item that we noted
as a deficiency was an uh recommendation
[16:08] to have more documentation of journal
entry, review and approval. So not all
[16:14] the journal entries that we reviewed had
specifically documented review and
[16:18] approval of those entries. So just
ensuring that that documentation exists
[16:23] and that those procedures that have been
implemented since the changes at the
[16:28] township that those are being reflected
by making sure that documentation exists
[16:32] on each document.
Um in terms of the comments that uh we
[16:38] discussed in the previous year, uh there
was a m a material weakness related to
[16:43] the month end and year-end close process
ensuring uh recommending that the
[16:47] township document those formally
document procedures in terms of the
[16:54] process for a month end close and a
year-end clo close close and ensure that
[16:58] those processes are occurring on a
timely basis. Um there I do want to note
[17:04] that there have been many changes made
at the township and uh there have been a
[17:09] lot of procedures implemented. Uh I just
want to also highlight that this is the
[17:15] audit for the fiscal year ended March
31st, 2024. So the fiscal year that
[17:20] we're looking at is dated a bit back. Uh
so throughout the majority of the course
[17:25] of the fiscal year is that was part of
this audit. uh a lot of those procedures
[17:31] had not yet been implemented. At the end
of towards the end of the fiscal year,
[17:36] there were new accountants in place and
there were significant
[17:42] uh items done in terms of reviewing the
existing processes and gaining an
[17:47] understanding of what is occurring at
the township and the process. The uh
[17:54] accountants were making the efforts to
implement new processes. However, at the
[17:59] point that we're discussing and the
majority of the fiscal year, those had
[18:03] not yet been in place, which is why we
are still reflecting these comments as
[18:07] in pro and as applicable for the fiscal
year under audit. We are uh very aware
[18:12] that there have been significant
improvements made since and that there
[18:15] have been many procedures that we are
describing here as lacking as part of
[18:20] the fiscal year 2024 audit that since
then have come into place and have been
[18:24] formally documented and implemented. So
we we are aware of the improvements that
[18:28] are continuing at the township. I just
wanted to note that
[18:33] um that these still are considered
applicable for the fiscal year 2024
[18:38] audit for those reasons. Internal
control in regards to segregation of
[18:42] duties. Anytime there's a limited staff
size where you're unable to segregate
[18:47] duties appropriately across different
individuals and there's perhaps a lack
[18:51] of crossraining ability or uh a lack of
oversight because of the limitations of
[18:57] a staff size. The segregation of duty
comments speaks to that that there is
[19:01] just minimal ability to properly
segregate controls over over specific
[19:07] areas and have review and and approval
oversight. internal control uh regarding
[19:15] documentation and implementation of
procedures. As I noted some of the items
[19:18] that we uh requested for support during
the audit testing process, we were
[19:24] unable to receive full support for those
items or it was difficult to obtain the
[19:28] supporting documentation. So that's what
that comment relates to or refers to the
[19:32] the organization and the uh ensuring
that all items are supported by
[19:37] documenting uh information and
maintained in an organized manner so
[19:43] that they are able to be produced and
and referred
[19:48] to. Um and then the bank reconciliation
procedures. We had a deficiency
[19:54] regarding this in regards to ensuring
that these are completed on a timely
[19:58] basis and ensuring that any old
outstanding items whether it be
[20:03] outstanding checks or deposits in
transit that remain uncleared for uh
[20:07] some time that those are reviewed and
cleared regularly or uh researched to
[20:12] ensure that the cash balances are stated
accurately in the financial statements.
[20:18] that is um in addition there was one
comment uh regarding uncolateriz
[20:24] uncolateralized cash deposits that was
applicable at March 31st 2023 and the
[20:31] township did obtain sufficient
collateralization for all of its cash
[20:34] deposits. So that comment we did note
was in implemented as of March 31st
[20:40] 2024.
[20:45] At this point, I can take any questions
regarding the annual financial report or
[20:49] the board communication.
[20:53] Thank you.
I asked Mr. Young at the last meeting
[20:58] when we drove the draft she was not
here. I asked and Diane instead she
[21:03] would get responses to all that did not
occur.
[21:07] I don't know what's in the prior period
adjustment for the road district and I
[21:11] guess I'm surprised that if you had a
prior period adjustment, you wouldn't
[21:14] talk to the highway commission. Can you
provide me with the detail, please? Uh
[21:19] the prior period adjustment related to
information that came up as in regards
[21:24] to the reviewing of the unclearared cash
transfers that were remaining on the
[21:30] bank reconciliation. So this came up as
as a comment as I noted in the previous
[21:35] fiscal year audit. there were uh cash
transfers between accounts that hadn't
[21:40] been cleared for some time and
in the with the accountants trying to
[21:47] get a sense of what was occurring with
these transfers and clearing these out
[21:52] as uh these were old outstanding items.
it came
[21:56] to it came up that there was an
adjustment that was posted as a transfer
[22:02] that should have resulted in payroll
items being recorded in the previous
[22:07] year. However, that was not done
properly and was posted to fund balance.
[22:12] So in the process of cleaning up the
bank reconciliations and clearing out
[22:16] these cash transfers, this came to light
and so that prior period adjustment was
[22:21] needed as it related to payroll items
that were not reflected in the previous
[22:25] fiscal year. Can you provide me the
detail please? That's what I would like.
[22:30] the detail I'm at this moment I provided
it was on the tape and I asked
[22:36] where so please provide the details
to the I can share the I can share the
[22:45] adjustment that was recorded for that
prior period adjustment and the
[22:48] information that was provided to us from
the accountants
[22:52] that'll be fine with respect to the MFT
there has been no accounting
[22:57] pronouncement that would affect the uh
not recording of the MF3 money on the
[23:04] balance sheet. Is that correct? There
was no accounting pronouncement or
[23:07] change that was made in fiscal year
2024. It was more of a our understanding
[23:12] that was gained in terms of how those
funds are handled by the county and uh
[23:19] reviewing the definition of what is a
fund and getting a better sense of how
[23:23] that money is maintained. So because the
the township does not have does not hold
[23:29] those monies and the projects are
accounted for and held by the county
[23:35] that is not meeting the definition of a
fund which is in the past it has been
[23:39] reported as as a fund. So uh that has
been corrected in the current year
[23:45] annual financial report and that balance
that is held for the township is
[23:50] reflected in the footnotes to the f
financial statements. However, it is not
[23:54] maintained as a fund of in the
township's reporting entity because of
[23:59] the uh description of and the detail of
who holds the funds and who accounts for
[24:04] those monies.
Your firm's different interpretation
[24:08] this year as opposed to last year.
Correct. We have a better understanding
[24:12] now of that uh of that relationship of
those MFT funds and how the county
[24:18] itself handles that money. Did you
discuss that with our accountants?
[24:23] Yes, they agreed with you.
[24:30] Yes, there were there were no questions
from the accountants in terms of how
[24:33] that that change being made in the
reporting entity. I ask is they audit
[24:38] three other townships in DuPage County
and all of those audits include MFT as a
[24:44] fund. So I thought there would be
additional discussion from them with you
[24:48] and that didn't occur. pages that
correct
[24:53] and your accountants are okay with the
presentation that we've made with our
[24:58] interpretation and our understanding of
the definition of a fund
[25:05] well to be consistent I guess I expect
them to change their audit clients
[25:14] and the last thing I have is the uh when
you discuss about MFT the projects
[25:18] approved by the board of trustees.
That's not true. And I have adjusted
[25:23] that description in the footnotes to
eliminate that part of the
[25:27] sentence. So that will be reflected in
the final report.
[25:34] Ramen. Yeah, appreciate it. So I I
reached out actually my ask in the last
[25:38] meeting board meeting was that we have a
management response which includes
[25:46] recommendations from the audit. Is that
appropriate that we talk about the
[25:50] changes that were made to address the
deficiencies particularly significant
[25:55] deficiencies in the audit? Sure. And you
can certainly still provide those as we
[26:00] haven't if you would like to include a
management response in the board
[26:03] communication since as I noted this is
still the draft version. If you you have
[26:07] all the comments if you would like to
prepare a management response we can
[26:11] certainly input that into the report uh
and include those management responses
[26:16] in the final issued document.
Right. So my request at the last board
[26:22] meeting was that management respond and
that be included and that hasn't
[26:26] happened yet. Correct. I haven't
received a listing of management
[26:29] responses to those comments.
Thank you.
[26:35] There was the and Martha um so we've had
a number of conversations about and I
[26:41] know I put it in writing a number of
times that we have made significant
[26:44] improvements of Kyne Larvok and Amen and
that um you know those were they they
[26:50] really led the changes and what have you
not um so I'm positive that uh both
[26:58] Kelly and you said that we couldn't put
too much in writing in there that we had
[27:03] uh because of how much of the year was
previously
[27:08] [Music]
um pre lvak and almond so because it was
[27:13] three months with them um that they
hadn't made um some of the needed
[27:19] improvements by that time but if you're
saying that we can add all I mean I
[27:25] guess my my point is is I'm sure we've
had this conversation a few times um
[27:30] with this topic of you know we've made
all these changes and they need to be
[27:36] and yes and we've certainly discussed
and we've acknowledged that there we're
[27:41] expecting to see significant improvement
and elimination of many of these
[27:45] comments in a fiscal year 2025 audit.
Um, in regards to the management
[27:51] responses specifically, I think it was a
timing issue in terms of trying to get
[27:55] this completed prior to tonight's board
meeting that I didn't receive a formal
[28:01] listing of management responses to
include incorporate into the board
[28:06] communication. I know we've had
conversation and there's been emails,
[28:10] but there wasn't any formal
documentation documented response. uh in
[28:14] terms of what goes into the management
response, it would be pretty it wouldn't
[28:18] be very detailed but very a bit more
high level in terms of um for instance
[28:23] the township acknowledges and has
made changes in regards to uh
[28:30] documentation of procedures or is in the
process of working with outside
[28:34] accountants to document procedures.
something of that nature would be
[28:37] sufficient to as a management response.
If that's um something that you'd be
[28:42] interested in in including I can
certainly send you a template for those
[28:46] if that would assist if you would like
to include a management response in that
[28:51] possibly. I I reached out to Kelly.
Kellyy's an attorney so I escalated and
[28:55] I did get a response back from her boss
Wes Levy and he said I can certainly
[28:58] assist with creating responses to
deficiencies with the board of
[29:01] communication if they were not addressed
before Kelly's attorney leaves. I'll
[29:05] follow up with the team to see where we
are with those responses and touch base
[29:08] with you early next week because I'm out
of the office. So, he's talking about
[29:11] early next week or two. So, I yeah, I
haven't received anything from the
[29:15] accountants at this point. So, he he
graciously got himself inserted um to
[29:20] help resolve issues before the board
meeting, but he's not up to speed on the
[29:24] issues.
[29:27] Um I I mean our objective is to leave
the board and the operation in as clean
[29:33] a place as it can be when we end our
term and that sort of information is
[29:39] going to be helpful and we're
instructive to the new board coming in.
[29:43] So I'm I'm I'm I'm not sure what we're
being asked to approve tonight because
[29:50] your board presentation isn't complete
yet. and manager response isn't complete
[29:58] yet. What exactly is the board being
asked to approve tonight?
[30:07] Is that a question for me?
[30:15] It's not a complete document, right?
It's correct. Well, at this point it can
[30:19] be issued as complete as it is at this
point. But if you would like to include
[30:25] management responses, then I agree that
this this is in incomplete if you would
[30:29] like those management responses
inserted. So it is it is complete as is.
[30:36] There's no requirement to include
management responses. But if that's
[30:40] something that you would like to be
implemented in in the report, then yes,
[30:43] I agree that this is not the complete
document. This is draft format and
[30:48] pending management responses for the
board communication.
[30:54] Okay. So, um this sounds like frankly
something that's going to take some more
[30:59] time from getting the um more words from
our accountants to you know clearly
[31:05] enunciate more of what has been done
which we know has been done. Um,
[31:11] so what I would suggest is that this be
uh postponed and given to the next
[31:18] board.
Um, that is what I would suggest. Move.
[31:24] Well, my question is why wasn't the
response completed? I'm still still not
[31:28] clear about that.
So why was there is a response that is
[31:35] in there. And so if you see in your
packet then there is quite a bit of a
[31:41] response in there. Um but if there's
more additional which is what it sounds
[31:46] like is being asked then that's what is
being asked to be done. So,
[31:54] um, that's my point is that if you want
more, then they're trying to, you know,
[31:59] have the accountants, um, said, I mean,
a lot of this happened when without
[32:05] having Kelly be available to really have
too much of a
[32:11] conversation. Um, but there is a
management response, which is what's in
[32:16] the agenda and what's in the packet. So,
if you look, you can see
[32:26] And if if I can clarify maybe the way
that the board communication currently
[32:32] has the comments structured, there is
the the comment which is listed as a
[32:38] condition and a recommendation which is
the recommended changes to alleviate
[32:42] that comment. Uh and then a status of
the comment. So in addition to that,
[32:49] what is being requested? My
understanding is that there would be for
[32:53] each comment a management response that
comes from the township. That is
[32:57] management's response to the comment uh
acknowledging it and inputting any
[33:04] information in regards to what has been
done or what is an action plan to commit
[33:10] to clearing those comments. So that's
what the change to the board
[33:14] communication would be once those
comments are drafted and provided to our
[33:19] to our group for inputting into the
board communication.
[33:25] So um we can do that. But I guess my
point is is that there was an MDNA that
[33:31] was presented that has been worked on
through um the township with along with
[33:37] the um Lauderbach and Amen. And I saw
your your um communications those were
[33:44] passed along um to it was in the last
packet actually as well. Um I never got
[33:51] the um input from anyone saying that
they wanted a a response from that in
[33:56] this packet. So,
um I will make sure that the next board
[34:02] has all of that information um as to
what you all want to add in after all of
[34:09] that. But this was another seven pages
of the township um which I had been
[34:18] working with um both Martha and um LA to
make sure that that was in there. And
[34:26] again, it'll need if you want a comment
to the comments and and whatnot in
[34:32] there, we can do that.
Super, but it's not going to be done
[34:36] right this second. So, it would be
postponed until the next
[34:40] board to do. Um, Jesse McGovern, I think
that's actually a really good idea
[34:46] because I think with a new board coming
in and reviewing and refreshing
[34:50] procedures and our relationship with
Kelly was, you know, for the majority of
[34:55] the year and I think it's personalized.
We're paying for that relationship. We
[34:59] might as well get the most out of it to
give you insight. So, I'm comfortable
[35:04] postponing it. I don't think it's going
to affect the outcome of next audit with
[35:09] us posting this audit because we're
still procedures in place and I think we
[35:14] should
fine-tune you know these things
[35:16] immediately with the nodes but um I
think it's a really good plan actually.
[35:22] Okay. Is there do you want to make a
motion trustee McGovern? Um, I would
[35:26] like to make a motion to postpone um the
approval of the draft audit and um for
[35:33] the prior for the prior next meeting.
Yes. For um the June 2025 board meeting.
[35:43] I'll second. Okay. And um thank you
Trusty McGovern and Trusty Page. Any
[35:49] other
discussion? In a roll call vote, please.
[35:52] Trusty McGovern. Yes. Trusty Page. Yes.
Trusty D. Yes, Trusty Adamson. Yes,
[35:57] Supervisor Hub. Um, yes. Okay. Thank
you, Martha. Um, and if I if you could
[36:04] um attend the May or sorry, the June
meeting of L Township, that'd be
[36:09] perfect. And I'm sure we'll be in
contact. Thank you. And would then the
[36:16] next agenda item is the discussion to
approve a contract with Sikage for the
[36:21] audit. So that is something that is
probably needs to be postponed as well
[36:28] because we're not going to start the
next year until this one is being
[36:31] solved. Do we need a motion? Yes. Make a
motion to postpone discussion and
[36:36] possible action to approve the contract
with the audit for fiscal year 2024 2025
[36:41] to the June 2020.
Second. And then any other discussion in
[36:48] a roll vote? Trusty guys. Yes. Trusty.
Yes. Trusty Page. Yes. Trusty Robinson.
[36:54] Yes. Supervisor David. Yes. Thank you,
Martha. I'm sure we're going to be in
[36:59] contact. Thank you. Have a good evening.
Thank
[37:04] you. Okay. Um the next one is the
discussion possible action for the
[37:10] payment of $1,000 deductible the Larry
Ro Chrysler Jeep Dodge Ram for the pace
[37:15] vehicle repair. I'll make a motion to do
I need to make a motion to one
[37:20] discussion or just to approve it to
approve it and then we'll go to
[37:22] discussion. I'll make the motion to
approve the payment of the $1,000
[37:26] deductible to Lar Ro Chrysler Dodge Ram
for pay. I'll second and now it's
[37:32] discussion.
No discussion. I'm going to make a
[37:36] motion to approve. Great. I'm just
making sure that the discussion was had
[37:39] if there is any. So if there is none
then a roll call vote please. Trusty
[37:45] Dice. Yes. Trusty Page. Yes. Trusty
Bubb. Yes. Trusty Robinson. Yes.
[37:49] Supervisor. Yes. Okay. Next is
discussion possible action to reimburse
[37:54] High Commissioner Young in the amount
of,8358.
[37:58] Make a motion to re reimburse Highway
Commissioner Young in the $1,83548.
[38:05] A second. Okay. Any
discussion? Annual call vote. Trusty D.
[38:11] Yes. Trusty Paige. Yes. Trusty McGovern.
Yes. Trusty Robinson. Yes. Supervisor.
[38:16] Yes. Next is discussion on possible
action on the payment of
[38:19] 72,145 to NC building to fulfill the
contract for the windows. Make a motion
[38:24] to pay
$72,145 to NC building to fulfill the
[38:29] contract for the windows. A second. Any
discussion? And a roll call vote,
[38:35] please. Trusty guys, yes. Trusty Page,
yes. Trusty McGovern, yes. Trusty
[38:39] Robinson, yes. Supervisory, yes. Okay.
Discussion in possible action for the
[38:45] payment of the elected officials bond
for $8,000 to Conor Gallagher. A motion
[38:49] to approve the payment of the elected
officials bond for $8,000 to Conor and
[38:53] Gallagher.
I'll second. Thank you. Any discussion
[38:59] and roll vote? Trusty G. Yes. Trusty
Paige. Yes. Trusty McGovern. Yes. Trusty
[39:04] Robinson. Yes. Supervisory Huitt. Yes.
Okay. Next is discussion posal action on
[39:09] the payment of property taxes for
$12,95952.
[39:13] I'll make a motion to approve payment of
property taxes for $12,000 95952.
[39:23] I'll second. Thank you. Any
discussion? Uh Trusty Robinson. Yeah.
[39:28] The only thing I want to mention is in
the audit of expenses, it was allocated
[39:32] to a contingency fund which is not set
up for that specific purpose. So, it
[39:39] either has to get reallocated or the new
board is going to have to move it or
[39:44] increase the contingency fund or create
a new fund for property tax. In the
[39:48] previous fiscal year, it was paid for as
part of the acquisition of the property
[39:51] and that's was we put the budget
together. That's where it was planned to
[39:54] be funded. Um, so it's it's an
allocation question. I'm not questioning
[39:58] the payment or the need for it. I'm just
pointing out that there's an issue
[40:01] related to where it's currently
allocated in the financials.
[40:05] Correct. And the future supervisor um
Dr. Wright is aware of that and the
[40:11] board is aware of that. They're likely
to create a new fund um for this so that
[40:17] it's properly noted each year and is
really clearly defined as to what that
[40:22] payment for is for. Um, so they will
have the ability to either move the fund
[40:29] to um reallocate it to a different fund
or to have a new budget and have that be
[40:35] one of the pieces that is clearly
defined so that every year they can plan
[40:40] on um that. Okay.
Any other
[40:46] discussion? And a roll call vote,
please. Trusty McGovern, yes. Trusty
[40:50] Page, yes. Trusty G, yes. Robinson, yes.
Supervisor. Yes, I'd like to make a
[40:55] motion, supervisor. Uh, trustee G. I'd
like to make a motion to consolidate
[41:00] line items 13, 14, 15, and 16 into one
discussion.
[41:05] I'll second.
Any
[41:08] discussion roll, please?
Trusty Dist. Yes. Trusty Robinson. Yes.
[41:15] Trusty Page. Yes. Trusty McGovern. Yes.
Supervisor here. Yes. Okay. um assessor
[41:21] coverage. Um this is all for the
property at 219 and he initiated all
[41:27] these purchases.
Motion first. Yeah. So I'll make a
[41:32] motion to approve the payment to
Goldilocks
[41:36] $1,169 for
[41:41] $2,1684 or um
$7,958 for $5,859.85.
[41:51] Sorry, just to clarify, that's to a
different vendor. No, these are all to
[41:55] Goldilocks. No, isn't it? No Goldilocks.
Goldilocks. Second tourition. Okay, let
[42:01] me let me reverse that then. So, I make
a motion to approve the payment to
[42:05] Goldilocks for
$1,169 and for
[42:11] $2,1684 and then why don't you just
let's just do those because it's Okay,
[42:16] go ahead. Well, it's all the same
project. That's why. But it's different
[42:20] vendors because there two it's the panel
and then the security system. It's all a
[42:25] security system.
[42:30] So, I think I should just go ahead and
Okay. So, then I'll and then continuing
[42:34] make the motion to pay the um invoice
not to Chicago Fire and Burglar for
[42:40] $7,958 and also to Chicago Fire and
Burglar
[42:46] $5,859.85. So, this is there's a panel.
I'll let you explain. So, we have a
[42:52] motion first. Um Trusty G. Is there a
second?
[42:56] Yeah, I'll second. Thank you, Trusty
Paige. And then we're at discussion
[43:00] assessor.
Um, we've uh we discussed the security
[43:04] system for the township uh building 21
for quite a while. And the the board
[43:10] actually talked about uh looking at an
overall u system. We looked at the two
[43:16] systems that we have right now. They're
going highway and they're going with the
[43:19] supervisor's office. Got bids for both
of them. We picked the lowest bid. Um
[43:24] this is a combination of a security
system and an access control system that
[43:28] we have in place. Um on top of that we
uh wanted to make sure that we uh added
[43:33] a uh access control system that was
partitioned for the uh township equip
[43:39] the boards uh deems it appropriate for
the to remain at that. So we did it in a
[43:45] kind of a forward looking forward type
of manner and uh we put we put this
[43:50] together. Uh on top of it the uh the
monthly fees um were significantly less
[43:55] with the the group that we told.
[44:01] Okay. Any other discussion
uh trusty Robert? Well, the only thing I
[44:06] want to mention is it was requested at
the board level at a previous meeting
[44:10] that this was underway that you were
going to be making this purchase and
[44:13] that that was approved at that point.
That's correct. It was. Thank you. But
[44:17] we did complete a purchase order which
we have two trustees and myself assigned
[44:21] have signed up on township administrator
I have signed and two
[44:25] trustes for purchases. Thank you. Any
other
[44:31] discussion and roll public please?
Trusty guys. Yes, trusty page. Yes,
[44:36] McGovern. Yes, Robinson. Yes,
Supervisor. Yes. Okay,
[44:41] there next. Is there a support?
[45:05] Robinson. Yeah. The only thing I can
mention, and I'd asked Kelly to address
[45:09] this in this month's uh meeting, at the
end of the fiscal year last year, we had
[45:15] two budget lines that exceeded We had
four budget lines that exceeded 10% of
[45:20] the of our budget. The expenses exceeded
10 exceeded the budgeted amount. There
[45:25] was one that was significantly over. It
was uh $4,000 over. it was 125% of the
[45:32] budget um that we'd allocated. So there
was a problem with funds the way the
[45:37] expenses were recorded at the end of the
fiscal year and I'd asked Kelly to work
[45:42] with the supervisor and at the time Jim
Marino to come up with a resolution to
[45:46] present to the board and I never got a
response back. Um so supervisor
[45:51] indicated there had been a
reclassification done. I'm just not sure
[45:54] where that is right now. Um, I sent that
to
[45:59] you email
[46:05] earlier. Here's the
[46:10] reclassification and
email. So, it was the
[46:15] royal page 22 at the
[46:21] bottom. So, if you know
[46:34] Royal Performance Group was the
reclassification and it should have been
[46:40] it should have been directed to this and
so that showed now that it's $4,000 in
[46:45] April 1st of this year. So it's in the
current fiscal
[46:50] Y. And I appreciate you sending that to
me.
[46:53] Um, I just want to note I've had email
communications back and forth with the
[46:58] supervisor to try to address issues that
I brought up. She has not copied the
[47:01] board. She's copied the incoming board.
So, I think that's a problem. I just
[47:06] want you to be aware that that's what's
been going on for the last month. So,
[47:10] okay. So, you do see this email and I
can't redo the financials myself and
[47:17] this was sent to you, Wes, and Michael
Davis. So I I can't I asked for them to
[47:24] be done from Wes or from uh Michael. I
can't reclassify that and again it was
[47:30] sent to these three people. Can you
click details? What was that? Can you
[47:35] click details
[47:42] there? So it was sent today back to me.
Correct. Uh yes, he had to redact the
[47:47] names again and there was a a variety of
things and again I can't I sent that
[47:53] along to Kelly. Um she had all the
information. I can't create board
[47:58] reports that don't exist. Um but she had
all of the information and again it was
[48:04] done to make sure that that happened and
there was an an email that went to Kelly
[48:09] that made sure that that happened. But
that happened just today. So it wasn't
[48:12] No, it did not happen just today. Sorry.
Um I will find the report from Kelly.
[48:22] No, the communication happened today.
No, he the fi the communication
[48:27] happened last month. When did you send
it to Trusty Robinson?
[48:33] Okay. I again sent it to um he was out
of the out of the country for some time,
[48:40] but So why did you send it to Trusty
Robinson? again. I sent it to him this
[48:45] morning or this afternoon.
[48:51] It's already been reclassified.
The important It's in the minutes that
[48:56] there was an action item that had to be
resolved. Right.
[49:00] It was resolved last month after the
meeting. I understand, but it's the
[49:04] communication. It didn't communicate
until today though. That's why it was a
[49:08] question. No, it wasn't communicated. It
was it was it was well communicated
[49:12] after that email. He showed us on the
email the date of the email was this
[49:17] morning. Okay. So it was the issue was
communicated and was accomplished right
[49:23] after the last meeting. So when was it
communicated to the trustee who asked
[49:26] for the information in
April? So let me see here. Audit report.
[49:33] Okay.
It happened in April. So that's when it
[49:39] was communicated right after the last
meeting like I said I was going to do
[49:43] followup. Here we go. So thank you. I'll
work on setting up a meeting with Diane
[49:48] and he'll she'll get this done. Oh, here
we go. That this will I mean so this was
[49:54] April 14th that this was agreed to and
that that had already been communicated.
[50:00] So April 14th, April 12th is when that
email was. So two days later, Kelly had
[50:05] that done and accomplished. I that's not
the way I read that. It said I will will
[50:11] meet with you and resolve it and then
she never got back to tell me how it was
[50:15] resolved. I I don't I'm not going to
argue with you in the last meeting. It's
[50:19] just this is a problem. This has been a
consistent
[50:23] problem. You don't communicate. You just
don't communicate. Okay, let's move on.
[50:28] And last thing with the
financials, overtime wasn't properly
[50:32] reported in the overtime classification.
I told them to correct that.
[50:40] I'm going that way.
[50:49] Okay. Um, audit of bills and claims.
I'll make a motion to conduct the audit
[50:55] of bills and claims. I'll second. Okay.
Uh, roll call or any
[51:02] discussion? And a roll call vote,
please. McDover. Yes. Trusty Robinson.
[51:06] Yes. Trusty Page. Yes. Trusty Dice. Yes.
Supervisor. Yes.
[51:15] Any issues or does anybody want to make
an motion to approve the audit of the
[51:20] bills? Trustee Robinson. Um I do have
some comments.
[51:26] Um there were a number of uh uh
questions that came up in the audit. Um
[51:30] some were related to where were the
voided checks. Supervisor I believe
[51:34] responded that they're in the safe. So
we should just confirm that they're not
[51:40] someplace where they're at risk of
disappearing and getting whitewashed.
[51:45] So here's all the voided
checks. What is the policy for voided
[51:50] checks? Do you shred them? What happens?
So um the accountants state them and
[51:55] they um annotate which ones need to be
voided and what where they need to go.
[52:00] But they were locked in the cabinet of
the financial of the um township
[52:05] administrator's office.
[52:09] I don't generally I didn't generally put
them in here because they're all voided
[52:13] and that's the policy is that they go
into the um I was just asking if they
[52:18] had RSC. So well they currently that's
where they go. Um anything else? Yeah.
[52:24] Um I I I challenged one one more piece
of information. Um we we identified two
[52:30] checks 52124
52125 which were paid in April between
[52:39] the time the financials were processed
between the time our check register was
[52:43] run and the board meeting they were paid
um they were they were GA checks so they
[52:49] were paid there was in some urgency but
they weren't recorded in the April check
[52:53] register they were not recorded in the
main check register So, um, and when I
[52:59] challenged, um, again, Wes, who is, you
know, just got somewhat involved, said
[53:04] our, you know, um, uh, when we received
requests like this, we we issue them
[53:09] immediately as they're for things like
rent assistance, food, and do not wait
[53:12] until the next meeting for issuing. If
you would like these handled differently
[53:16] or reported differently, please let us
know. So, I would suggest the next board
[53:20] u, are you suggesting that all the GA
checks between that period of time
[53:26] between I guess when you approve them
and
[53:32] we only identified two. Okay. They were
processed on April 9th and they had
[53:37] produced their uh check register and our
uh that we have to sign off on to say
[53:43] that we validate that this is the amount
that has been paid by check. Yes. Right.
[53:47] That was wrong. Well, in April it was
correct, but well probably Well, it
[53:52] depends how you slice it. Right. There
are two checks and there's a certain
[53:55] amount that we the board have not signed
off on. Right. And they are not listed
[54:00] in the check register. Anyways, I think
it's a problem, but I'm not sure. I'm
[54:03] not um I'm not You counted and I'm not
the uh attorney. It's just I highlight
[54:09] not approved those checks. No, they've
gone out. You you the board has not
[54:14] approved the dispersal. We have not
because it's not recorded in any of the
[54:18] documents that we have signed or that we
have been asked to sign tonight.
[54:24] Are you tracking? I mean, I would have
to look into that. I don't have any
[54:26] documents or I don't know what Chuck is
speaking of.
[54:33] I have to look at what the documents. I
can't respond to that right now. I
[54:37] understand. I'm trying for spot. No,
I just want to highlight that there's a
[54:41] there's an issue. Well, I I think too
the monthly
[54:45] reporting confusing because the checks
that are issued at the board aren't
[54:50] including the financials. That's the
other issue. So that whole process
[54:54] should be
well it's a good thing that
[55:00] um that the whole process has become
digitized. So there's a folder of which
[55:07] every trustee would be able to see real
time what is in every single one. But
[55:13] I'm pretty sure this is actually been
added or it's instructed to be
[55:21] added. Well, this is why we perform an
audit so that we do catch you know exits
[55:26] are going to happen but this is why we
so it was caught but how is it
[55:33] distributed without having
well did I did I sign up is it something
[55:38] I signed up on I distribute fall sure no
we so if you to remedy it I mean if you
[55:46] approve it today it's approved and we're
good to go that doesn't mean that the
[55:51] process
is right or fixed. Um the GA tests,
[55:57] we're not holding them. If someone needs
the help, you know, it goes to Michelle
[56:02] and we sign off on it. So I think most
of the checks do not get signed off
[56:09] before the board meeting devel you know
before the audit in claims of the next
[56:15] meeting. However, these were written for
April but put Right. They were written
[56:22] for April but put onto this register.
They're not on this register. They're
[56:27] not. These are the ones that were paid
and not on the register. Right. So I the
[56:32] question is are they written on the
April register? I find that and they're
[56:38] not. No. So that means that all our
forms that we sign on the month are
[56:44] wrong. what we're reporting is wrong.
Yeah. So there's there could that have
[56:50] happened before? Possibly. Sure. And we
have to make sure that those checks went
[56:54] to the right people. We don't know that.
Right. We don't know where they went,
[56:59] right? That's not true that you don't
know where they went. They went to the
[57:03] people that actually had been approved.
And did I get a new um said that but we
[57:08] don't have any. Okay. for any check to
be produced, the GA actually has to have
[57:14] a whole lot of like a folder worth of
documentation for any single check to be
[57:18] produced. So I understand what you're
saying, but you did not document these
[57:22] two checks properly. So they could be
anywhere. Actually, you're saying
[57:27] actually, but that's actually wrong
because we have no documentation as far
[57:32] as the check register on these two
checks. So we don't Okay. Just because
[57:36] you don't like what I'm saying doesn't
mean you have the right to gather me. So
[57:41] I'm just about done. Every single check
has been scanned for the last in for
[57:48] this entire fiscal year. Every single
check and receipt has been scanned. Uh
[57:53] frankly, one of the people that was
scanning them is right behind you. Um
[57:56] and they've been put into a folder. So
this now we're now into a a new system
[58:02] because we've digitized and every single
one is in either in this GA in the
[58:08] funds. So at in the future every single
one can be viewed at any single time by
[58:14] the incoming board and also any check.
So they'll be able to s see okay which
[58:21] check is in which month and it will be
perfectly 100% viewable. So, no, that's
[58:28] just not accurate. Not even one they
sent. I I think we're talking my concern
[58:32] is that the these two checks are not
listed on a check register. They are not
[58:37] included in any of the totals for the
certification of providing for the
[58:41] payment of certain claims. That's all
I'm saying. So, I think that's a
[58:44] problem. I'm not sure how it gets
resolved, but I think that's a problem.
[58:48] And I think that it's process I think
it's a process that has to be addressed.
[58:52] Okay. So again, you can make a motion to
exclude that, but I just got a a I had
[58:58] asked for a bunch of those things this
again this morning, and I'm not sure if
[59:03] this one was not the right one that was
in your particular one. But let me
[59:08] double check that this latest one
doesn't have it because I'm pretty sure
[59:11] that again, I've had I don't know how
many conversations with um Mike about
[59:16] this particular these two checks and
making sure that they were in there.
[59:20] Just search for five. Well, again, I
just got this at 9:15 this morning.
[59:24] Understand? Just check the 52124. See if
it's in there. While you're searching, I
[59:29] just want to mention that um I think
it's great that we have the paper trail
[59:34] with the um with the GA, the leader GA,
but checks still have to be in a
[59:40] register for proper auditing trail.
Totally agree. And the second thing I
[59:44] want to mention too, I don't I think
it's inappropriate to call out an
[59:48] employee during a public meeting. So
please don't do that. The third thing I
[59:52] want to mention is the owl moves anytime
a sound. So every time you guys talk, it
[59:58] moves over here and then it comes off of
the actual discussion for people who are
[1:00:02] watching the meeting. I've learned that
that's why I was mentioning it. Any
[1:00:05] whisper it just it just it moves to you
and it's going to pick up what you're
[1:00:08] saying even if you're whispering and
then they lose what's happening at the
[1:00:12] table. Sorry you
guys joy. It's okay.
[1:00:18] And the owl is that
[1:00:32] thing discussing what happened today.
You said the person behind you. We had
[1:00:37] been scanning every single one as well
as the supervisor Huan. It's
[1:00:43] inappropriate. We don't have to discuss
somebody.
[1:00:47] It's It's inappropriate to call her out
in a meeting in front of people. It's
[1:00:51] not calling her out. It's saying you're
doing a good job. You're scanning stuff.
[1:00:54] That's not what you're doing. I know.
Okay.
[1:01:12] Put them in the other body.
[1:01:24] It's true.
[1:01:39] [Music]
[1:02:01] They're in the right. Yeah.
Okay. So, we have
[1:02:07] 52124 right here.
Yes.
[1:02:13] And we have the other one was Yeah,
because they had to be put in the
[1:02:18] previous one. Yeah. And the other one
was
[1:02:23] So the good news is they are on the
April register. Are they in the April
[1:02:27] register? No, they're in the March one
because they were
[1:02:30] to right here. So again, they've been
updated to the registers. So if you
[1:02:37] would like to make the motion to approve
the March and the April registers that
[1:02:42] have been amended to in
Go for it. That's what happened. I would
[1:02:50] like to make a motion to approve the
amended registers for
[1:02:55] um the audit and expenditures for the
month of March 2025 and the month of
[1:03:02] May. I'm sorry. Yes, March and May.
April was
[1:03:08] signpr April
second.
[1:03:13] Okay. Any other discussion? I think the
point is that the register was changed
[1:03:18] after the trustee. Yeah.
[1:03:24] Okay. So it was changed because it had
been printed out prior at the last
[1:03:30] meeting. It had been printed out the
Okay. The the register was done on
[1:03:36] Monday morning and then Monday afternoon
there was a GA check that had been added
[1:03:41] and should that have been immediately
added to the check the register? Yes, it
[1:03:46] should have been immediately added. It
did not happen. So what you're doing is
[1:03:50] you're amending the register for what
happened in the inner space of having
[1:03:55] the register printed out at Monday
morning and the GA check being given.
[1:04:02] But just for a lesson moving forward for
the the the word to follow, you should
[1:04:07] not be approving an audit of expenditure
and then it gets amended and you have to
[1:04:12] later amend what you already approved
because that's your that's part of your
[1:04:17] due diligence is making sure that you
are properly reviewing spend a lot of
[1:04:22] time reviewing what happens each month
when we perform that audit before the
[1:04:26] meeting on Wednesday. So it has to be
accurate. You you should not be you
[1:04:31] should not be adjusting the register
after we've approved the audit. Not
[1:04:35] without notice.
Okay. Is there anything um a roll call
[1:04:42] or trustee McGovern? I just wanted to
add that um we had an insolvent GA fund
[1:04:49] in the past and I feel like this brings
insight upon that issue.
[1:04:56] Reporting has to be done much. Any other
discussion?
[1:05:00] Roll call vote please. Could I ask who
seconded that motion? I have Trusty
[1:05:05] McGover. I think I motion.
Thank you.
[1:05:12] I'll vote, please. Trusty McGovern. Yes.
Trusty D. Yes. Trusty Page. Yes. Trusty
[1:05:17] Robinson. Yes. Supervising.
[1:05:21] Yes. Okay.
[1:05:26] So now we have to make a motion to
approve the township roadship bills and
[1:05:30] claims for the current month, right?
That we from the audit of this week.
[1:05:35] Correct. Okay, we'll make that motion.
I'll second. Any other
[1:05:42] discussion? And roll call vote. Sorry, I
there was one more question that came up
[1:05:46] in the discussion and this is not to
call anyone out, but this was to provide
[1:05:50] because it was a significant amount of
money. Um, I was going to ask the U
[1:05:55] highway commissioner to talk about the
715 $116,000.
[1:06:00] I'll be glad to, but I thought I talked
about that. That was included in your
[1:06:03] earlier discussion, right? It was, but
I'll I'll be glad to go through that
[1:06:06] again. I mean, basically, it's it's much
higher than in prior
[1:06:09] years because it's almost twice the
length of road that we're repaving.
[1:06:15] We're widening a couple places.
Um,
[1:06:22] the bumps the uh you said there was an
issue. Oh, the
[1:06:27] I was listening. All right. Sorry, I
didn't tie those two together. Thank
[1:06:31] you.
[1:06:34] Yeah.
[1:06:38] Okay. Roll call up, please. Trusty
Robinson. Yes. Trusty Page. Yes. Trusty
[1:06:44] McGovern. Yes. Trusty D. Supervisory
Huitt. Yes.
[1:06:49] Okay. Discussion of Ly Township District
2025 2026 fiscal year budget and
[1:06:56] preparation ordinance.
Motion to approve Ly Township Road
[1:07:00] District 2025 2026 budget and
preparation ordinance.
[1:07:05] A second. I'll second. Any other
discussion? And vote please. Trusty G.
[1:07:12] Yes. Trusty Robinson. Yes. Trusty
McGovern. Yes. Trusty Page. Yes.
[1:07:15] Supervisor Huitt. Yes. Thank you.
Discussion and possible action on the
[1:07:20] Clarity Technology updated contract.
It's their name change. They were
[1:07:24] formerly NG NGS Enterprises who created
Visual Ga, but we already have a
[1:07:30] contract with them. It's just a name
change. That right? Yes. There's no
[1:07:36] money that's changing. There's no terms
that are changing. It's literally just
[1:07:40] their name that is changing. Okay.
Motion to approve the updated contract
[1:07:43] with Clarity
Technology. Second.
[1:07:47] And then any other discussion? Anna
Okava, please. Trusty G. Yes. Trusty
[1:07:52] McGovern. Yes. Trusty Paige. Yes. Trusty
Robinson. Yes. Supervisor here. Yes.
[1:07:57] Okay. Next is discuss discussion
possible action to renew uh the renewal
[1:08:03] of the Catholic Charities Agreement.
There are no funds associated with this.
[1:08:07] This is a longtime partnership that
we've had to work with them to help the
[1:08:11] community with GA assistant. I'll make a
motion to move the renewal of the
[1:08:15] capital sharing agreement. Second. Any
other discussion? Yes. I don't recall
[1:08:21] this coming up in the previous three
years. Why would it be why is it being
[1:08:24] renewed this year? Um because this the
way that the purchasing policy was
[1:08:29] worded, it needs to come up even though
it's a Z sum. The way there's a phrase
[1:08:36] in there um that makes it be something
that needs to be approved by the board.
[1:08:42] It says any contract or what have you
not that's why the other ones even
[1:08:46] though it was a name change and it
hasn't changed at all the nature of the
[1:08:50] contract has to be approved by the
board. So it's a change in your you in
[1:08:54] the purchasing policy which was not
that's good I got it in effect. Okay
[1:08:58] then a co please. Trusty G. Yes. Trusty
McGovern. Yes. Trusty Page. Yes. Trusty
[1:09:03] Robinson. Yes. Supervisor H. Yes. Okay.
Discussion, possible action on approval
[1:09:09] of the contract with Chicago Fire and
Burglar Detection for 2121 Ogden. I'll
[1:09:13] make a motion to
approve the contract with Chicago Fire
[1:09:18] and Burg Burglar Detection for 2121
Ogden. Second. Any
[1:09:24] discussion? Andrew O'Havo. Trusty Page.
Yes. Trusty McGovern. Yes. Trusty G.
[1:09:30] Yes. Trusty Robinson. Yes. Supervisory
Huitt.
[1:09:33] Yes. Okay. Okay. Review and approval of
the 25 um 49 April Wild minutes and the
[1:09:40] 2025 414 special counter meeting
minutes.
[1:09:45] I'll make a motion to approve the
2025 April Ly Township Board minutes and
[1:09:51] the 20 25 April 14th special township
board meeting minutes.
[1:09:59] Second
was uh trusty guys. Thank you. And then
[1:10:04] you roll up please. Trusty McGovern.
Yes. Trusty D. Yes. Trusty Paige. Yes.
[1:10:10] Trusty Robinson. Yes. Supervising. Yes.
Okay. Next is old
[1:10:16] business. Any old
[1:10:20] business? Any new business?
I have a question. You guys did the Did
[1:10:28] we come forward and ask for those extra
funds for the garden?
[1:10:34] I don't recall you brought it up last
month. Yeah. I don't think we made a I
[1:10:39] haven't heard anything. Okay. If you
send me something, I'll send it to the
[1:10:45] future
[1:10:48] supervisor. Send a request then I'm sure
she'll um look at it when on Monday.
[1:10:59] than reports of elected officials.
The car clinic was held over the weekend
[1:11:06] had successfully at
72 which is about
[1:11:17] a other reports.
[1:11:22] I'll have a report.
[1:11:26] Great. First, I want to thank you for
those past four years. Um, it's it's
[1:11:34] been different than than what we
expected. However, I feel like we've
[1:11:39] made some good friends and um we have
gotten some things done and I wish
[1:11:46] everyone nothing but the best in the
future. Whatever we decide to do, we
[1:11:51] give back to the community. That's what
we do. So, uh, Trusty McGovern has her
[1:11:57] slot. As Cessor Turber, Deputy
Commissioner Young have their slot, and,
[1:12:03] um, you know, Lyall in Neighborville and
the rest of the township is our
[1:12:09] home. With that, uh, I, you know, we are
ending our term. uh a while back, a
[1:12:16] couple years ago, um I needed to find a
space to protect the documents after I
[1:12:22] was kicked out of the office. Um I was
kicked out of the office and I know that
[1:12:27] that the supervisor likes to say not,
but you don't kick if you're having
[1:12:32] kicked someone out of the office, you
don't change the locks or change the
[1:12:36] code. So I needed to find a place where
I could uh secure the documents and um I
[1:12:44] I found a place to secure the documents.
I have put Cessor Trobridge out for
[1:12:51] these past several years. Uh that
building was built with the intent of
[1:12:57] the assessor. He has not been able to
use his conference room to meet with the
[1:13:02] people that he needs to meet with and
he's been extremely gracious so that I
[1:13:07] could take that corner of your world and
uh and uh pl my boxes down because
[1:13:13] that's actually what it looks like. So,
uh now that my term is over, I will be
[1:13:18] bringing everything back. So, um because
that's what I need to do because that's
[1:13:23] not the clerk's office. The clerk's
office was in here when I left. I need
[1:13:28] to now bring the the everything back. So
I will be doing that on Friday just to
[1:13:33] let you know.
Um Trusty Gist, I would like to echo the
[1:13:40] sentiments of Clawitz. Um these four
years definitely are not what we had set
[1:13:46] that were not what they were set out to
be. I want to thank um former trustee
[1:13:52] Lisa Rose for her hard work on the board
and as an employee. Uh I want to thank
[1:13:58] Bill Green who was a wonderful asset to
us as we transitioned at to being new
[1:14:03] people here in office. I want to thank
my fellow board members for your
[1:14:08] patience, your tenacity. Um we sat
through 58 meetings last year. Um
[1:14:14] sometimes till 12 and 1:00 in the
morning and I know that people think
[1:14:18] that there's some great joy in that. Um
there's not, especially when you have to
[1:14:22] work the next day. Um, but we did it
because we felt a duty and a
[1:14:25] responsibility, not because we were
being contradictory, but because we felt
[1:14:29] a responsibility to do right by the
constituents of this community. So,
[1:14:33] speaking to that, just like there are no
kings in the United States of America,
[1:14:38] there are no kings in a township. A
supervisor is not solely and ultimately
[1:14:43] responsible for the success of this
township. There is an entire elected
[1:14:48] board as well as a clerk, a highway
commissioner and a tax assessor who
[1:14:53] provided great insight because of their
lawn tenure who helped to guide us and
[1:14:58] who were part of many discussions
because even though they didn't get a
[1:15:02] vote, they still sat here meeting after
meeting and helped us and gave us a
[1:15:06] different perspective of one that maybe
we had not considered when we were
[1:15:10] making decisions um here. Um we turn
this over to you. You have ran a strong
[1:15:17] race. You won. You deserve the win. But
I will be remaining an engaged voter.
[1:15:23] I'm a taxpayer in this community. I care
about the work we did here. Um I believe
[1:15:29] that your hearts are in the right place.
I hope that you will be uh beautiful
[1:15:34] with our taxpayers dollars. I know that
there are some strong ambitions to grow
[1:15:40] um programs, but I would like you to be
mindful because I do volunteer with the
[1:15:44] career networking center. I am
personally seeing the people who are
[1:15:47] impacted by job loss. The pantry is
personally seeing people who are
[1:15:51] impacted by job loss. looking at growing
and expanding. It sounds so amazing, but
[1:15:57] you're going to need money to help the
people who are going to be in serious
[1:16:01] serious trouble over these next couple
of months, possibly the next couple of
[1:16:05] years. We don't know. So, you have to be
mindful of that. Uh again, this was not
[1:16:12] the journey that I set on set out on
four years ago when I had your support
[1:16:16] in your vote, which I no longer have
that vote of confidence. That doesn't
[1:16:20] concern me as much as I know that I am
leaving this seat, having done the best
[1:16:25] job I could for this community, making
sure that we put programs in place,
[1:16:29] making sure we enhance programs, not
just the 708 mental health board, the
[1:16:34] senior transportation program, the uh
expanding um the the food pantry
[1:16:40] services by purchasing additional um
freezers and such like that. So there's
[1:16:46] a lot that happened in these four years
amidst all of that strife and
[1:16:50] controversy. So when you look back on
it, yes, it wasn't pretty all the time.
[1:16:56] Wasn't packaged up pretty all the time.
[1:17:05] Thank you. But but we did good work and
I'm very proud of what we were able to
[1:17:10] accomplish. I wish we had could have
done more, you know, but we're going to
[1:17:14] pass this on to you and I wish you
nothing but success and thank you. Thank
[1:17:20] you to each and every one of you. Thank
you. Uh Jesse McGovern, keep it simple
[1:17:25] and sweet. I just want to say thank you
as well. Uh it was a very much a team
[1:17:29] effort and I think there were many
positive results that resulted in that
[1:17:35] effort. I want to bow my head to Ed and
John who I think are the best assessor
[1:17:42] and um highway uh department in the
United States. I think I was going to
[1:17:48] say the side of the Mississippi
but it's I I think it's run super
[1:17:53] efficiently. we have happy customers,
um, happy citizens. But, you know, thank
[1:17:59] you for the opportunity and, um, I know,
yeah, it has been rough, but best
[1:18:05] interest of the township and the
taxpayers were in our hearts. I wish you
[1:18:10] the best. Okay, Justin Paige, same for
me. Just thank you especially to both
[1:18:16] you Commissioner Young and to you
Commissioner Grovage for your experience
[1:18:22] for your guidance for for all the help
that you've given us over these past
[1:18:26] four years. We've needed it clearly you
know and we appreciate it very very
[1:18:29] much. I appreciate working with all
three of you. It's been it's been wild
[1:18:35] right but it's been good. It it I think
what we have done as a board as as a as
[1:18:42] a a board of trustees has been to calm
things down, right? Like to slow all the
[1:18:50] bad stuff down until we could get our
hands around it and see exactly what
[1:18:54] we're dealing with. So, thank you
everybody. Thank you, Jesse.
[1:19:01] Yeah, I got to echo that and and I want
to say the focus has been on
[1:19:04] professionals, right? That we bring in
uh firms, professional county,
[1:19:08] professional legal, professional audit
firms, and for a while professional town
[1:19:14] administration. I I think that's really
got us to a good place. I'm going to
[1:19:18] call out trustee Paige for her work with
the with the personnel. Um there was a
[1:19:23] complete turnover of personnel uh in the
first 18 months. Um I I sincerely hope
[1:19:30] that that's a lesson that a new rookie
board takes to heart. Um that we have
[1:19:34] good people here. We've invested in
them. Um they are doing good work. They
[1:19:38] know the township. They know the people.
Um and they've been delivering every day
[1:19:43] in a lot of turmoil. Um and I do want to
uh reinforce the clerk's point about
[1:19:49] relocating the files. There should only
be one set of quick township records and
[1:19:53] they should be at the township office.
and we have not necessarily been at that
[1:19:58] place and we should get back to that
place because one set of records and
[1:20:02] they're here at the township office. So,
I would uh reinforce her decision and
[1:20:05] you've all been great to work with.
You're right. I think we've uh dealt
[1:20:09] with some issues. I mean, we we we
continue the progress around uh
[1:20:13] facilities uh implementation. Uh I think
that was a tough f um but I think we got
[1:20:18] the right level of community involvement
in helping us lead that forward. Um, and
[1:20:22] we've made some good improvements. And
again, it's the people, right? It's the
[1:20:26] people that we've got in place. And the
reviews wouldn't have happened unless
[1:20:29] you've been driven, spearheaded the fact
that every employee gets a review. Um,
[1:20:34] so thank you for that. And I know Trusty
Paige, I'm sorry. Um, guys put a lot of
[1:20:39] time into the food pantry. I know you're
very passionate about that. So, thank
[1:20:42] you for your efforts there. And Trusty
McGovern, your whole tutoring program,
[1:20:46] you know, that's just been above and
beyond. And that's been a very personal
[1:20:50] commit commitment from you as well as
the township level John and Ed
[1:20:54] appreciate your time as well. So we miss
you all but you know we're all still
[1:20:58] residents right we'll be here. So thank
you. I'm just going to add for everyone
[1:21:03] and I apologize. I know that's out of
order but I know that everyone here
[1:21:07] would like to thank the residents of
Lyall Township as well for their support
[1:21:13] through the past four years. We we've
done this with them in mind.
[1:21:19] Okay. Thank you. And next is the proper
notion of mental health awareness month.
[1:21:25] Um whereas
uh mental health is critical to overall
[1:21:29] wellbeing and affect every aspect of our
lives. How we think and how we feel to
[1:21:34] how we act relate to others and handle
stress. And whereas millions of
[1:21:37] individuals and families across our
township are impacted by mental health
[1:21:41] conditions and have no boundaries. And
whereas stigma of surrounding mental
[1:21:44] health remains a barrier that prevents
many people from seeking the help they
[1:21:47] may need and deserve. And whereas we
recognize the importance of raising
[1:21:50] awareness, increasing access to care,
and supporting the mental health
[1:21:54] wellness of all people through
education, open dialogue, and community
[1:21:57] action. World Mental Health Awareness
Month serves as a crucial reminder that
[1:22:01] no one is alone, that help is available,
and that together we can create a
[1:22:05] culture of compassion, understanding,
and support. World Mental Health Month
[1:22:09] um celebrates the resilience and
strength of individuals living with
[1:22:12] mental illness, recognizing their
courage, determination and achievements
[1:22:15] and overcoming obstacles that can help
embracing hope and healing. Whereas
[1:22:19] mental health month serves as a call to
action for individual community and
[1:22:23] policy makers to prioritize mental
health, invest in prevention, early
[1:22:27] intervention support services and work
together to create a more inclusive
[1:22:31] compactment and supportive society. and
with the meeting 708 mental health board
[1:22:36] doing so positive action specific
support for people and now therefore I
[1:22:40] die to it by virtue and authority vested
in me as the professor counter to
[1:22:45] provide for claim aid 25 health
awareness month
[1:22:49] um next is proclamation of American
native Hawaiian and Pacific Islander
[1:22:55] heritage month whereas Asian-American
native Hawaiian and Pacific Islander um
[1:23:00] heritage month of each May is a
celebration highlight diverse history
[1:23:03] and cultures of Asian, native Hawaiian,
and Pacific Islanders throughout the
[1:23:07] United States. A NHPI contributions have
and continue to impact American life in
[1:23:13] all aspects. Whereas the narration,
first known as AsianPacific American
[1:23:18] Heritage Week, was signed into law as a
joint resolution by President Carter 19.
[1:23:23] 12 years later, Congress expanded the
observance from a week. In 1982,
[1:23:28] President George HW Bush designated May
as AsianPacific American Heritage Month.
[1:23:34] In 2009, during the Barack Obama
presidential administration, this
[1:23:38] tribute was renamed Asian-American and
Pacific Islander Heritage Month. On
[1:23:43] April 30th, 2021, President Joe Biden
signed proclamation 919 recognizing the
[1:23:49] month as May of May as Asian-American,
Native Hawaiian, and Pacifica Islander
[1:23:54] Heritage Month. Whereas the month of May
was selected to acknowledge the first
[1:23:58] Japanese immigrants to America on May
7th, 1873 and the completion of the
[1:24:02] first transcontinental railroad in the
United States by training slavers on May
[1:24:06] 10th, 1869, also known as Holden's bike
day. Now therefore, I am Huitt's for
[1:24:12] country c country through her vital
proclaim May 2035 as Asian native
[1:24:16] Hawaiian and Pacific Islander Heritage
Month and encourage everyone to
[1:24:20] recognize this month by acknowledging
the numerous and long-standing
[1:24:22] contributions of Asian-Americans Native
Hawaiians and Pacific Islanders
[1:24:26] throughout the history of the United
States. Um I hear the supervisor's
[1:24:31] report. I want to first thank the people
of LA Township for their trust in me as
[1:24:37] supervisor and this board. Um, and with
this final supervisor report for me, the
[1:24:43] township has visibly improved in the
past four years. There are more
[1:24:46] community services. There's a township
transportation program that did not
[1:24:50] exist three years ago. There's a newly
created thriving ly township 708 mental
[1:24:54] health board. We're taking actions to
help the people in our township's mental
[1:24:57] health care. If anybody is interested in
implying there is an open position now
[1:25:02] um the food pantry has been brought into
the c the current century. It is much
[1:25:08] more capable of holding and serving the
community. There's a vibrant medical
[1:25:12] lending closet. General assistance
financial levels have increased and
[1:25:15] improved significantly. The recycling
program begun two years ago has had a
[1:25:20] significant impact on our township. We
are more environmentally aware of our
[1:25:24] footprint. Longtime financial issues
were cleaned up. I'm confident that Dr.
[1:25:29] Joan Wright, Robert Saxs, Jerry
Galloway, Susan Howell, Maryanne
[1:25:33] Basquez, and Von Ray Prepel will bring a
breath of constructive, compassionate,
[1:25:36] and positive changes to this country. I
look forward to cheering them on as they
[1:25:41] leave LA leaders to new positive
heights. Um, the food pantry was
[1:25:47] extremely busy this past month. There
were um
[1:25:52] 2,337 people served. GA cases were at
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[1:25:59] 26,21483. Um there were quite a few
passports as you can see 54 passports
[1:26:05] though spring break is really the
highlight at zooming life. Um there are
[1:26:10] 155 rides in April. Um and 638 rides for
the full piece program. Um, and the
[1:26:18] recycling program has continued to
thrive with extra
[1:26:22] county
communications. Um, that's my
[1:26:27] supervisor's report. And is there a
reason for executive session? We'll make
[1:26:33] a motion to adjourn. Second. Um, it's an
adjournment
[1:26:37] by and then so that's the kind of
adjournment that we're not coming back.
[1:26:43] Um, all in favor?
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[1:26:46] The great one inspires it.