To respect the meeting, can carry on without excess noise in the chamber council. With that, I will ask
is there any addition or deletions to this agenda that is presented? None noted. I will move
to item number three, and look for direction. Council regarding the approval of the agenda, council
maran. Thank you. I wish up on move that the agenda dated April 3, 2023 be approved. Thank you,
second, council. Thank you very much. Is there any further discussion on the motion on the floor?
Not seeing any. I will call for the question all in favor. Opposed carried. We want to item number four,
is the approval of the previous meeting minutes. I'll have for direction, council maran. Thank you,
Bishop. I'll move that the regular council minutes dated March 27, 2023 be approved.
Thank you, seconder. Councillor Fagland, thank you very much. Is there any further discussion on that motion
before I call for the question? None noted. I will call the question all in favor.
Opposed carried. Is there any business arising from those minutes that this council needs to deal with at this time?
None noted. Item number six is a public hearing, and I scheduled for the two clock hours,
so we'll return back to item number six at that time. Moving on to item number seven by loss,
city manager, 7.1. Good afternoon, your words from council for 7.1 by law number nine,
dash 2023, electronic communications by law, all that's got pretty to come forward and present.
Good afternoon, your words from council.
We recommend the council grant, second reading, to buy law number zero nine, dash two zero two three,
electronic communication by law, and the council grant third and final reading to buy law number zero nine,
dash two zero two three. During the recent update to the logmaster charter section five five one point one was added
allowing assessment and taxation notice to be sent by electronic means. As long as council passes the by law,
this change took place in Alberta in 2020 when the MGA was updated,
however, didn't become an option in limits or until the recent updates.
It's important to note that receiving of notices by electronic means are completely voluntary,
and up to taxpayers if they want to participate or not. Dispile law will ensure the security and
confidentiality of taxpayers' information and provide processes for opting in or out of the program.
Dispile law was advertised March 16, 23rd and 30th, as well as on social media outlets and received
first reading on March 27th, regular council meeting. There has not been any changes to the
by law since the first reading. We're asking council to approve all motions as indicated in a
recommendation above. Pass back to your worship. Thank you very much, Scott. Well, look for questions or
comments. Councilor Buckingham. Thank you. We should thank Scott. Just I realize that this is almost
housekeeping because of the change to the loyments or charter and such. The previous to that,
have we had a lot of requests to make this an option where people were asking for it before we
were going ahead and doing this? I see the value in it. I see the saving taxpayers' money as far as postage
and all that stuff. I see those as wins, but did we have an ask? Thank you, Councillor Buckingham,
for the question. Yes, we did have in the last assessment notice we did just over 600. I think to
electronic means. A lot of people kind of turned away when they realized they still had to receive a
by mail. They didn't bother, but we did have over 600 that we sent your electronic means, but again,
due to legislation we had to mail as well. So previously, even if they asked for it electronically,
you still had to do it the other way. This allows you to do it one or the other, should whoever wants to do
that choose to do whichever way they want. That's correct. Perfect. Thank you. Scott, it did indicate
very clearly it is voluntary, which is terrific. Once an individual goes to the voluntary,
I whose responsibility if it bounces back as an example in their email has a failure,
would we fold that up with a paper copy then? Yes. It's a, it's a, it's their responsibility to make
shorter emails up to date, but as similar to if we get return mail to Canada Post right now, we
follow up and try to find a correct mail in addresses. Thank you. Any other questions or comments?
If not, seeing any, I will look for direction from council on 7.1, second reading of
bylaw number 0 9-2023, the electronic communications bylaw. Councilor Buckingham. Thank you.
Thank you. We're sure to remember the council grant second reading of bylaw number 0 9-2023,
the electronic communications bylaw. Thank you. Councilor waiting seconds. Is there any further
discussion on the second reading of this bylaw? Not seeing any, I'll call for the question,
all in favor. Opposed? I'm carried. Councilor Buckingham. Thank you. We should have
moved the council grant third and final reading of bylaw number 0 9-2023, the electronic
communications bylaw. Thank you. Councilor waiting seconds. Thank you very much. Is there any
further discussion on the third and final reading of this bylaw? Not seeing any, I will call the
question, all in favor. Opposed? Carry. Thank you very much, Scott. Thank you. Moving on to
7.2 city manager. Thank you. We're sure for 7.2 bylaw number 10-2023, the procedure bylaw.
I'll ask Shannon, we're going to come forward and present. Good afternoon. We're shipping council.
Good afternoon, Shannon. I am here today to present three bylaws that are being brought forward
for final readings to ensure compliance with the January 1st, 2023 amendments to the
legislature charter. The first bylaw is the procedure bylaw, which will repeal the existing procedure bylaw
and the intent of the bylaw remains fundamentally unaltered. No changes have been made to this bylaw,
since it was presented at the Governance and Priorities Committee meeting on March 20, 2023,
and it received first reading at the regular council meeting on March 27, 2023. At this time,
I would pass it back to your worship for any questions. Thank you very much, Sean. I'll come
to floor for questions or comments. Thank you. Thank you for bringing this forward. As I was reading it
again, I just was curious about the in-camera portion. If council is able to connect to in-camera
virtually like electronically or if they need to be on site. With regard to any in-camera sessions,
because it is closed off and any of the risks associated with that, they would need to be in
in chambers for that portion and are not eligible to participate via Zoom for in-camera. Thanks for
confirming that. Thank you, council. It is just out of curiosity on that same topic. Being last week
and I was last week I was sick and unable to make it and couldn't attend. Is that what is done
in other municipalities for in-camera sessions? Is there something that other municipalities are doing
when the council is sick or away or something? It's pretty clear. Yeah, quite often as a result of not
being able to attend because it's electronic and we do not know who's listening on the other side. The
in-camera item that's where it's set that way and most municipalities practice this as well.
Any other questions? Certainly a lot of the changes are related to the charter, the updating of the
charter. Did we have any other examples that we followed? It was referred to I think in last my law
we used airdry but is these all in-house adjustments ourselves or are we following somewhere else in
particular on these and I know there's nowhere quite like Lakeminster. Well, I mean I did cross-reference the
example by provided by the Saskatchewan City's out. However, it was basically a reorganization of what we
we all already had in place and just to clean it up, there were no substantial changes to it.
Okay, thank you. Councillor Torerson. Thank you, Your Worship. Just in regards to methods of giving
notice regarding a council meeting. One of the things that I think is strange but I suppose having more
options is a good thing but one of the options is sending a notice to a counselor by facsimile. So by
fax and I don't know many that have a fax machine at their home outside of Councillor Mayor and
apparently. So I get it's just another option and it's improbable that we would ever use it but it
just seems odd to even have in there at this point because it's not something that many use very often anymore.
Thank you Councillor Torerson. I would agree with you but the fact that the federal government still
uses that as their primary communication, it just has been less than their in case anyone is inclined to
do that. You didn't want to add stone tablet as an addition. Just the in case but thank you for that.
Thank you for that. Council Mayor and I do have one in my basement just see no it's not hooked up right now but
there is a fax machine there so. Any other questions?
Yes, not seeing any. I have a look for direction from Council on 7.2 by law number 10-2023 that
procedure by law. Councilor Widing. Move the council grant second reading to by law number 10-2023
procedure by law. Thank you, seconder. Councilor Mayor, thank you very much. Is there any further discussion
on the second reading of this by law? Not seeing any? I will call for the question all in favor.
A post carried. Councillor if you would. I move the council grant third and final reading to by law number 10-2023
procedure by law. Thank you, seconder. Councilor Mayor, thank you very much. Is there any further discussion
on the third and final reading of this by law? Not seeing any and I will call for the question all in favor
opposed carried. Thank you very much, Chairman. But I believe through Senator Thore C.
Manager for 7.3, back to you. Thank you. The next by law for consideration is the designated
offices by law, which will repeal both the current designated offices by law as well as the Commissioner
by law in order to provide for consolidation. Following first reading of the designated offices by law
on March 27, 2023, at the regular council meeting, the obligations of the city, pardon me,
senior manager of public safety have been updated to reflect the part and division of the charter that
that role is responsible for administering as opposed to dividing an out by section. No further amendments
have been made to this by law. Are there any questions? Thank you. Questions or comments?
Again, just housekeeping, keeping things moving to keep current with the recent amendment and amendments
to the charter, which we've all waited for very patiently and years plus. If there's no further discussion,
I'll look for direction from council in 7.3. Councilor Fagman. Thank you. Worship. But I move the
council grant second reading to by law number 1123 designated office by law as amended. Thank you.
I'll look for a second. Councilor Torson. Thank you very much. Is there any other questions or comments
before I call for the question of the second reading of this by law? Not seeing any all in favor?
Opposed. Carried. Councilor. Please. I move that council grant third and final reading to by law number 1123
designated office by law as amended. Thank you. I'll look for a seconder.
Councilor Torson. Thank you very much. Is there any questions for I call for the third and final reading of this by law?
Not seeing any? I will call for the question all in favor. Opposed. Carried.
Moving on to 7.4. The third by law. The financial administration by law addresses recent
amendments to the legislature charter, whereas we are now required to clearly designate financial
institutions within a by law. This by law has received no updates since March 20, 2023. Governance
and priorities committee meeting, where it was first presented and it received first reading at
the March 27, 2020.
3, regular council meeting. Please note that although there have been no updates, a resolution to address
any pre-existing investment tools has been added for clarification and transparency. Are there
any questions? Thank you, Shannon. I'll look to council for questions or comments. I appreciate
that clarity that was added after our last meeting. See you full. If I could add to that
in light of the questions from council of tours and the last council meeting, which I appreciate,
I felt it was important to be transparent on some of the investment tools that fell outside the
bylaw in that it was considered grandfathered in, so there would be an investment that would have
been created was a five-year term, created prior to the investment policy being created and was
in accordance with prior practices of the city. And then a second financial institution that
we invested in, there's three investments. It existed within the city limits, but was part of our
investment policy and eligible, but they closed their doors and left the community. So we have some
maturing in 2003 and one maturing in 2024. So this resolution coming forward is to
approve being transparent on those investments that fall outside of our bylaw and not listed on
there as financial institutions and just for transparency purposes to ensure that we have the authority
to continue till those investments mature. Thank you for that. And the other questions are
comments. Not seeing any, I will look for direction from council on 7.4 bylaw number 12-2023,
the financial administration bylaw. Councilor waiting. I move the council grant second reading to bylaw number 12,
that's 2023 financial administration bylaw. Look for a second. Councilor Marin, thank you very much.
Is there any further discussion on the second reading of this bylaw? Not seeing any. I'll
call for the question. All in favor. A post carried. Councilor Marin, if you would please.
I move the council grant third and final reading to bylaw number 12-2023 financial administration bylaw.
Thank you very much. Seconder, council Marin. Thank you very much. Is there any further
discussion on the third and final reading of this bylaw? Not seeing any. I will call for the question.
All in favor. A post carried. And I move the council consent that any pre-existing investment
tools in place prior to the financial administration bylaw? Shall we remain until the investment
tools mature? Thank you. Seconder, council Marin. Is there any further discussion to the
motion of the floor? Not seeing any. I will call for the question. All in favor.
A post carried. Thank you very much, Chairman. Moving on to 7.5 city manager. Thank you.
Your worship for 7.5 bylaw number two to ask 2023 lot grading and drainage bylaw. All
asked the task group to put COVID to come forward and present.
Good afternoon, Your worship. Good afternoon, Tasha.
We're here to ask council to grant second reading to bylaw to 2023. The lot grading bylaw
and third and final reading to bylaw number two, 2023. This bylaw was brought forward due to ongoing
grading and drainage issues throughout the city. Where lots are not properly graded,
drainage is and grading graded. grading is not maintained or lots are not landscape.
During drainage issues arise and have an impact on the city storm water system. This item was
presented on February 6th during the regular council meeting and received first reading.
Upon passing of bylaw number two, it is intended to address the following ongoing issues.
Lots being graded without following the approved grading design. Lots being left for years
unfinished without landscaping and landowners extending landscaping into city's parks and green spaces.
The bylaw proposes a two step system of checks and balances to ensure accurate construction
and appropriate accountability. Feedback from the year voice and referrals was presented to
council during the March 20th GPC meeting. No changes were made to bylaw to 2023 since first reading.
Back to your worship for questions. Thank you, Tasha. Questions or comments?
Natasha, one of the items I heard from people that attended the year voice state at the
Lloyd Mall in February was the lot itself and we as the city through a certain department do
lot development. What do we hold developers to a standard before even from that perspective?
Because who sets that standard? We're dealing with a lot grading and drainage bylaw, which I totally
understand, but who sets the standard up for the developer to bring it to what's back and where does that
fall? Thank you, Your Worship. I'm assuming you're speaking from the moment subdivisionist complete
prior to the lot selling. Correct. So Doug can correct me from wrong, but I think in that case,
the community standards bylaw would apply that the lot must be maintained free of weak,
weeds debris and garbage and that is the same expectation for all developers throughout the city.
Okay, that covers part of it. What about the lot grading? What to cut it to what grade? And I know
this has been around in this council table for some time. Well, that first cut or the
out when it's developed as the developer. Okay, exactly. Thank you. Thank you, Your Worship.
Through our planning and engineering team, under director of planning and engineering theory,
the city of Lloyd mentioned has our municipal development standards, which identifies how law creating
is to be established by a developer. So developer comes into a green field. There's minimum
requirements for law creating, grades of lots. They could be split-trained. They could be
front to back, we're back to front. Those are all established within the minutes of the
moment standards and depending on how the subdivision is being proposed by the land developer,
they would have to follow those municipal development standards. And that was a document. We had brought
to council, I believe, about a year, a year and a half ago for information. And in the future,
within the next six months to a year, where you are reviewing that document again, then we'll have
it back in front of council. But those municipal development standards can be found on our website,
under, I believe, engineering services. I could be corrected on that. But it's under our website,
yeah, that was the one comment I did here from some contractors. They felt that there may be times
when that standard, and the standard they're being held to by this new proposed law grading and
drainage by law was would cost them money, and that they felt should be put back on the developers.
So that if there's a process in place, and I'm hearing that there is, it sounds like there needs to be
excuse me, just a better negotiation between both the contractor and the developer. And if they
haven't graded it to this back for that development, it needs to be some business arrangement taken
care of because it's there in place. Yeah, I think there's a standard where when the elevation of the
sidewalk is set, the house or the the foundation of the house where garage meets is set to a minimum
height difference. That's pretty standard across the city and it's set based on storm drainage and
all those other things. So if the developer isn't putting enough fill in at time of subdivision,
it becomes the builders responsibility to ensure they meet those minimum requirements. And yes,
I would agree with you if there's those types of issues that's between the builder and the developer and
not necessarily the city. Absolutely. Absolutely. Thank you, Councillor Tores. Thank you,
Worship, not related to my question, but that is unless the developer is the city, which they would be
the city's issue, right? Yeah. No, you know what, I just wanted to say that I think that this is a,
you know, a meaningful and important by law. You look at, you look at some of the neighborhoods
within the city, especially some that were that were built quickly. I think when things were going
smooth and there was housing, you know, happening at an alarming rate. And you can see what happens if
it's not done well. And it's not like some of the quick fixes really solve all the problems afterwards.
Like if you have a poorly graded lot, whether that's on the developer, whether that's on the individual
doing final landscaping or whether that's on the builder. It's, it's a challenge for those families.
And it's a challenge to sell those houses later. I know there's a neighborhood that backs onto a berm
in Leudminister that has stormwater kind of drains going into the backyards. I believe that's true
because there, it wasn't, it wasn't done properly. I want to say they back onto 12th street on the
Saskatchewan side. But it wasn't done properly. So then it ends up being at, you know, a big issue
for that neighborhood. And it's something that we just, we can't have, we need to have a higher standard than that.
So if there's a process that we can put in place to ensure that people's properties protected,
the builders protected afterwards, that's a better thing for the community to be able to say that,
yes, we have some standards. And we followed them. And it's been checked once twice, three times,
whatever it needs to be. And then that makes the properties in our community more valuable over all.
So anyway, I think it's a good thing. So thank you. Thank you, Councillor Mayor.
Thank you, Worship. I think I'm just going to add one comment to Councillor Torcens,
is that in times of boom where we see a lot of housing go up, that this will be very important
because those are the kinds of things that happen when, you know, we're quick to build houses,
and we want to make sure that they get done. And people will venture our community.
And then down the road, we have these longer-term issues that we have to deal with. So I like this
grant, I like that we're going to be holding everyone accountable that's involved in the
development and the, the grading to make sure that they do it well for the long-term.
I was working, yeah. Thank you, Worship. Yeah, I was just talking to some folks
really today about my concerns about the melt from this spring, right? Because we've got a lot of
snow and people's backyards mine included. And I know I have a friend who's having that issue right
now who's trying to chip this stuff away because I would believe that his lot wasn't properly
graded when it was built, and he would be in a boom time type build. So I think this also speaks
the long-term protection of people's personal property as well because the last thing anybody wants is
a flood in their house. Much the comment well noted, I would encourage people to take note of that as
the weather starts to change in the next week. It could come on rather rapidly and I hope that
people are aware of the drainage around their homes and ensuring that that snow is able to
make its way to the street and to the storm water system rather than into basements if that's possible.
Certainly, each homeowner has that responsibility to ensure their properties maintain as best as possible
and it's just something that people don't always think about until after the fact.
With that, I will look for direction if there's no other comments from council on 7.5 by law number
02-2023 the lot grading and drainage by law. Councilor Buckingham. Thank you,
you're sure to remember the council grant second reading the by law number 02-2023 the lot grading and
drainage by law. Thank you. Secondary councilor, why thank you very much. Is there any further discussion
to the second reading of this by law? Not seeing any? I will call for the question. All in favor.
Opposed? Carried. Councilor Buckingham, few at least. Thank you, worship. Who the council grant third
and final reading the by law number 02-2023 the lot grading and drainage by law?
Thank you. Councilor Buckingham. Thank you very much. Is there any further discussion to the third
and final reading of this by law? Not seeing any? I will call for the question. All in favor.
Opposed? Carried. Moving on to 7.6, we'll see you tomorrow. Thank you, worship. We're here to ask council
to grant second third and final reading to by law number 4-2023 the development fee schedule
amending by law fees on a cost recovery basis are proposed to support the lot grading and drainage by
law as well as the excavation by law previously approved by council. Additionally, the implementation
to collect deposits are proposed to support the excavation by law. This item was presented during
the February 6 regular council meeting. By law number 4 is supported by by law number 2, the
lot grading and drainage by law and by law number 3, the excavation by law. The proposed amendments
include adding deposits to support the excavation process administrative fees based on a cost
recovery for the processes enabled through the lot grading and drainage and excavation by law.
All feedback received through the referral process as well as the year voice event was presented
during the GPC meeting on March 20. No changes were made to this by law since first reading.
Thank you, Natasha. Questions or comments? One of the roles in City Council needs to play in
the administration is regulation and I appreciate to ask you bringing forward saying this is cost recovery.
This is not a profit making for the city. A lot of the work we do is cost recovery and this is just an
example of the cost that we will be incurred to ensure that these bylaws are met properly. At the
end of the day we hope that there will be a lot less complaints about drainage and things like that.
So I think administration for bringing these series of bylaws forward because I think they've been
a long time in coming. Again, Councillor Baker in his last term was very clear that with one thing
he really wanted to see forward and I'm glad we're able to bring it forward today and see potential
resolution because certainly as a builder and developer he understood very well the importance of
proper drainage and all the pieces to it. So thank you again to administration for finally bringing
this forward time. If there is no further questions, I'll look for direction from council on.
7.6 by law number. Oh, okay, council writing. This just me just looking at and doing math in my head real quick on the fees. Just out of curiosity on the second line item on the schedule A, it says row host townhouse apartment or hotel. The standard fee $150 plus $160 per unit is that per each unit. So a hotel is an example would have how many units in it and that would be times that or is that am I getting that wrong?
Thank you, council writing. So this development fee schedule plot is all of our development permit fees associated to planning. So that one there is specifically pertaining to the permitting of the fee if I'm just trying to look correctly.
Okay, thank you. So yes, our fees are based on for apartment and hotel per unit unit is classified as one sleeping quarters within our by law.
That's also hopefully captured in the size of the site, hotel sites are much larger than and apartment sites are also much longer than smaller multifamily. So that's why the per unit unit defined as one sleeping unit.
That would include their parking lot and all the everything associated with their whole development permit to correct.
Yeah, not just was curious. I wanted to ask that for moving forward and if that's the standard and I'm good at that.
Thank you, council. I will look for direction and lesser any further questions.
Thank you.
Thank you, worship. I move that council grant second reading to buy law number zero for 2023 developments fee schedule amending by law.
Thank you, seconder, council merit. Thank you very much.
Is there any further discussion on the second reading of this by law before I call the question.
I will call the question. All in favor.
Opposed, carried.
I move the council grant third and final reading to buy law number zero for 2023 development fee schedule amending by law.
Thank you, council merit, seconder. Thank you very much.
I will ask, is there any further discussion to the third and final reading of this by law?
Not seeing any. I will call for the question. All in favor.
Opposed, carried.
We have reached the two o'clock hour. So Natasha, I'll ask you this step away from one please.
More two.
And move to item number six, which is a public hearing for by law number zero five dash 2023 the text amendment for protection of city property.
Would like to note before we begin that during a public hearing, we ask that you respect the views of everyone here and allow each person their time to speak without interruption.
The person wishing to speak has up to five minutes to make a presentation to council.
All discussions of city council members, the staff and delegation shall be directed to the chairperson.
Any questions brought forward by the public, which are not able to be addressed during this meeting will be done so at the next council meeting.
Council will not debate this matter during the hearing and the decision regarding whether to grant the by law further readings will be dealt with following the public hearing.
I declare the public hearing for by law number zero five dash 2023 a by law text amendment for protecting for protection of city property open at.
Two o three p.m.
I would ask the city clerk to confirm whether this public hearing has been advertised in accordance with the applicable legislation and to summarize the purpose of the hearing today.
I confirmed that this public hearing has been advertised and notice has been provided in accordance with the applicable legislation.
This public hearing was advertised in the meridian source on March 23rd and March 30th 2023 and in the morning news on the week of March 20th and 27th.
The purposes by public hearing is for by law number five twenty twenty three being a land use by law text amendment for the protection of city property.
Thank you.
I will now call upon anyone wishing to speak who is opposed to the proposed by law.
I will now call upon anyone wishing to speak in favor of the proposed by law.
I will now call upon anyone else wishing to speak who is affected by the proposed by law.
As no members of the public were in attendance to speak on the matter.
I declare the public hearing for by law number zero five dash twenty twenty three closed at two o four two o four p.m.
We will return back to agenda item number seven point seven city manager.
We're sure for number seven point seven by law five dash twenty twenty three text amendment to lunch by law protection city property.
I'll ask Natasha once again to confirm.
Thank you.
We're here to ask council to grant second and third and final reading to by law number five twenty twenty three a text amendment to the land use by law.
This by law is intended to address the following issues and is associated to the law grading and drainage by law.
I think that's a lot of things going at me, because by the law I was in incidental damage to the city's property and infrastructure such as sidewalkskerbs, gotter water shutoff,
ills etc and the inability to enforce payment when the city invoices a developer for damage caused by their work.
The implementation of this by law will address the issues by obligating the owner of the property to repair the damages caused by development on the land.
lot and charge unpaid amounts to the tax roll. Referrals were publicly distributed for this tax
amendment and closed on March 2, 2023. They were also advertised in the local newspaper on February
9, 16th and 23rd 2023. This item was presented at the Lloyd Minster Open House on February 28th
and a summary of those comments were presented to council during the governance and priorities
committee meeting on March 20, 2023. Since 1st reading, no changes have been made to this by-law.
Thank you, Natasha. Questions or comments?
Councilor Storeson. Thank you, Worship. We said one one question on this one and that would be
scenarios where let's say city's infrastructure was poorly installed. So water shut off valves
for example. I have seen them where they do appear to be way too high relative to the sidewalk or
something, so that's something where the city would come in and fix those things.
Because it would make it easier to damage if it was installed too high.
Yeah, the way the process typically works is once construction is completed, all the sidewalks are in.
There is a FAC so or CCC construction completion certificate that's done with the city staff
and the developer to ensure that all those heights are set accurately, that all the valves function
and work. That construction certificate allows then the developer to start selling lots and
and moving forward with those. So we would use that inspection as the point where the city's last
inspection was to say that infrastructure was in good operating condition.
If there's any issues beyond that, it's on the responsibility of the developer or the homeowner
who has purchased that lot. Does that make sense? Sorry, but essentially what I'm hearing
though is if it wasn't caught that that was installed too high then that would be the responsibility
of someone else at that point because there was sign-off between the developer and the city.
Yes, so those should then usually do get picked up during that inspection process.
Once that construction completion certificate is signed off by the developer in the city, it becomes
the responsibility of the developer. If that valve is either raised because it's just a sliding sleeve.
If those valves are raised or lowered or damaged beyond that inspection, it would become a responsibility
of the developer slash homeowner, which is what this bylaw is intended to recap.
Right on, thank you. Over all on the bylaws, it's one of those things. I think I said it a few
weeks ago and I still think that it's true. This is a very much, if you break it, you buy it type of
scenario with city infrastructure as you're working on construction and I don't see why, you know,
taxpayers in general would have to foot the bill for someone else breaking city infrastructure,
so I think it's a good bylaw and useful for that reason. We are talking mostly about what would
happen about during the construction period with apparently Zoom booms going over sidewalks and things
like that without problem adding. Yeah, for sure, you know, I don't see why it would be fair for anyone
else to be paying for it other than the individual who broke it. Thank you.
Thanks, Councillor. Question Tasha, is there a process that in place if we identify that it's
been damaged? We contact the owner. What's the follow-up process to ensure that it is completed and
is there a sign-off and so forth so that the liability does leave the developer or the contractor
whoever it was and damaged the material? Thank you, worship. So there's several things that play.
Like I said, these come into place with a lot of range and drainage bylaw where there's two
inspections done. Once when the usually homebuilders done and once once landscaping is done,
those are the two points where we will inspect as city administration. Of course, in that
inter, if anything's brought to our attention, it will likely be noted as per identified and the
processes were writing for this, but we won't trigger any action until those official inspections
have been completed. So there will be two official inspections basically if somebody comes back and asks,
well, how are you making sure this is happening? There is inspection processes as you outlined
and other bylaws that are affected and this is a series of bylaws as we wrap this up.
That will work together, yes, and that will also trigger one new change that will be on your notice of
decision with the development permit is to submit pictures to city administration within a given period
of time to confirm that no infrastructure is damaged prior to the beginning construction.
If those pictures are not submitted to city administration before you begin the construction of
our home, it states that we will make the assumption that everything is fine.
Fair enough, again, the oldest is on the landowner or the developer or the contractor, whoever
is doing the work to cover themselves to ensure that they don't get stuck with the bill that they didn't
grade. Correct, whoever is pulling the development permit. Okay, thank you, Constorson. Thank you,
Riship. And just one last kind of question on this, and just as it relates to fencing, because I know
we've ran into some difficulty regarding fencing that backs on to city property or backs on
to berms or something like that. So just to be clear, individual fences will like if you have one
that backs on to a berm, it's one long fence. You still have a requirement probably through land
used by a law area structure plan to keep the same type of fence for those, you know, kind of like
those long wood ones. I would think so. And then would any change to one of those constitute
damaging of city property? Thank you, Councillor. I think Terry Burton is he back there. Terry Burton
would be the best one to provide some feedback on that. We do have standard fencing requirements within
that municipal development center. I was talking to earlier. I think it depends on whether it's on
private property, city property, city installed, first privately installed, but I'll maybe let Terry
provide some further feedback on that. Yeah, you've got most of it there. It's an executive manager.
Within the MDS, definitely as our standards as two wood fences or chain length fences, and those
are in specific areas. If it's against a green space, we require that black chain length fence to be built,
and it's built onto city property, barely by inches. Just to keep that ownership and that style
consistent throughout the neighborhood. Same with the fences along the berms as you described,
most of those ones are the wooden type fences. And again, those ones are in a similar scenario where
they're on city property just a little bit. But they're definitely both of them are identified in our
NDS. Just the last question would be, I know we've had some fences that ran into issues,
not that many years after development. Does this bylaw help reduce the city's responsibility with regards
to fences that were maybe poorly built by a developer or does it now become the responsibility of a homeowner?
Or is this not really related at all to that issue? That would be more specifically within the
the development process with the developer and the development agreement side of things,
where this is more of the after effect of actually construction work happening after the subdivision is built.
Those fences and those specifications, again, are in the Minnesota Development Standards,
whether they've got a dress or appropriately or not in the past. Again, but in the future, that's
the stuff that's definitely identified and checked off of that CCC construction,
which is certificate and the final certificate process. In the item that you're talking about,
I think I understand which one you're referring to in that case, as in all other infrastructure,
once the two-year warranty period has expired, and there's a final inspection certificate issue
on the infrastructure. The city assumes ownership of roads, fence, underground, etc, etc within those
city development. So if it occurs within the warranty period, it's on the responsibility of the developer.
It happens after the two-year warranty period, and now becomes city responsibility. And again, in that
situation where we're talking about that was on city land, which is makes it a city fence versus
in other areas where its private fence would be a private fence, the homeowner's responsibility to manage that.
Thank you. Makes perfect sense now.
How's it working? Well, we're in the weeds. That's one more question too. So I had some nice folks
by the house too down for me, and they were asking me this just the other day, because they did-
There's a couple of things there, as part of
time, things settle, and those CCs as the Executive Manager's done brought forward, they
do have some adjustability, but once they're set, they're set, and in those cases, those
dryways will settle over time, and the CC will stay where it is.
I know they can make requests and have a conversation with our environmental services teams,
about lowering those, but again, then you're digging out a piece of concrete and you're going
down and then having to lower it, so it becomes more of an after effect on that piece.
Yeah, that one particular I went over and took a look at it, it's like, why was this
ever here?
Like, right where it is, it's a weird, weird spot.
And on why it was there, the standard at the time was putting these service CCs in the middle
a lot.
Our standards have changed, and we've been running with the premise of that CC being closer
to the side of the law now, and it's to alleviate that process of having not happening.
Yeah.
Great question.
Any other questions or comments?
Thank you, Terry, for bringing forward those comments and answers.
I'll look for direction from Council if there's no other questions or comments regarding, so
0.7 by law number 0.05-2023.
That was a waiting.
I move the Council Grant's second reading to buy law number 5-2023, tax amendment to land
use by law number 5-2016.
Thank you.
I'll look for a seconder.
Councillor Wagner, thank you very much.
Is there any further discussion on the second reading of this by law?
Not seeing any.
I will call for the question.
All of it, favor?
Opposed?
I'm carried.
Council writing if you would.
I move the Council Grant third and final reading to buy law number 5-2023.
Thank you.
Thank you very much for your second.
Is there any further discussion on the third and final reading of this by law?
Not seeing any.
I will call for the question.
All in favor.
Opposed?
I'm carried.
Thank you very much.
We'll be going to item number 8 new business.
That takes us to community development service.
The city manager 8.4.
Thank you.
The three mental fund for the Community Theatre Boarder board Class.
It's what the hallway committee's criteria.
As per the committee's degree board by law is the board and the board is the board
or required to be appointed by city council.
The city is the sole plural and the exploration boards of the city.
As �лавs behind either.
Each member is divided into four thousand three auditoruates.
Acqu scrape them you manage to replace the board and collect 1.014 per number.
All of it are listed as the numbers.
C dare to need to be rethinking.
required to be re-appointed. Recently, new representatives for the board have been recruited
and to ensure all board members are not expiring at the same time the terms of
instigared with five members ending in April of 2024 and six members, uh, terms ending in April
of 2025. I'll turn it back to you. You're worshiping Council. There's any questions or comments.
Thank you very much, City Manager. Questions or comments?
Councilor Torson. Yeah. Thank you, Your Worship. I just thinking about this.
It's probably related to the downtown area redevelopment stuff. Um, but it's just as far as
something about me is not a huge fan of one or two year terms for some of these groups because they
may have some strategic thinking, strategic direction they want to do and how much can any one
group of people really get done in a two year term. So I just wonder if it, if it promotes a shorter
term of of thinking if we only ever are looking at one or two year terms, I understand that some of these people
have been around for a while. So take that with a grain of salt. It's just something I was, uh, thinking
about. Anyway, well, that's councilor, looking at. Thank you, Worship. I'd have to look back in the
specifics of the bylaw on this one, but it doesn't say to a max of two years either, right? So those folks
can be around for a one year term this time and then go on for two more years to a maximum. I think of
today eight years or ten years for a maximum allowable number of consecutive terms. So five terms of two
years. So they could stick around if they have some specific things they'd like to to see push forward or
I just can't remember what that max number is. City minute. I think with this board and I'm not,
this is Tracy's board, but I'm pretty sure that I'm not sure this bylaw has a max term on it and that's one
of the things that they are looking at adjusting as with one of the things that board needs to do once they get
want to say get appointed is to review the bylaws and that's one of the things that we've, we've asked
them to do and so that's something that they'll be doing fairly shortly and I would guess over the next
one or two years. That would be one of the goals and that's one of the things you might change. It's
you see changes is length the term and number of terms of board members are eligible to stay on the board.
So I'd have to confirm that counts are bucking out. I'd be right there might be one in there but it is
quite long at this point and so they are looking at one of the things we've asked them to look at.
Yeah, it's one of the, we had a lengthy board meeting last week about all of these things that we had the new
potential board members shadow the shadow the meeting to see if they wanted to stick around and
let their names stand for council appointment today and they all did so but yeah there's a lot of
list of 20, 23 objectives within that board that these new board members along with the current
members will be tasked with taking care of in a bylaw review as first and foremost including those types of terms.
Good. And I can say that there will be members of Council Buckingham sits on that board as well as
executive manager Simpson there representing the city administration so I'm sure that they'll be carrying that message
you know to help bring that forward and executive manager Simpson is not a voting delegate. I don't believe
or a voter voting member of the board but there to help provide direction as a city of
own facility to be fair and bring us into alignment to a lot of the things that we've tried to strive for
and help the board and certainly I think they're quite open discussions I'd had a pleasure of chatting
with the member of the board the other day and very open to seeing things move in a little
different direction from where we have that board is served as very well as an operational board but I
believe that there's an opportunity to see it that a little bit of a strategic change and move
to move to before we're done for the next 20 plus years. Council Marin. Thank you. I guess the question I had was
if this these appointments match the terms of reference and we know now that that's going to be
reviewed. I just wanted to make a comment and Amy LaVacca is on the list to be for the board and
Amy is the youth chair of the lightest or youth council. I think it's really exciting that
the Vigiba community theater board extended an opportunity for a young person in our community to serve
on the board and I know she'll serve you well but thanks for looking at youth in our community and making
sure that they have an opportunity to be engaged. Thank you, Councillor. I guess I can comment to
that saying that was something that the board felt was was a very good move. It's nice to see so many
people actually on this list as well because it has been a while since there's been some new blood injected
in there and there hasn't been a huge to be honest there hasn't been a huge interest in people jumping on
the board so it's encouraging for me to see the names on this list and the that are both staying
and are potentially incoming so and youth being a large part of that so if that was a board a board
request so good to see it happen. Excellent. Is there any further discussion to the motion sorry to
to the questions that for the city manager. If not I will look for direction from council on 8.4.1
the Vigiba community theater point must 2023. Councillor Buckham. Thank you. I'm with the council
for the following individuals for the Vigiba community theater board for the following terms commencing
April 3rd 2023 and inspiring April 2nd 2024 for the one year terms and April 2nd 2025 for the two
year terms Glen Mottrum for one year big Cuba for one year Kathy Panic two years Bryce
even one year Jordan Bolt two years naughty mother two years Timothy van Staden two years Kristen discover
two years Charlie groom two years any of the back one year and Ilken hasn't paid for one year.
Thank you Councillor Seconder Councillor Marin. Is there any further discussion to the motion on
floor not seeing any we'll call for the question all in favor opposed carried thank you very much
to the manager moving on to 8.4.2. Thank you we're shipped the item we've already was the
friends of the Leid Mr Place committee appointment as for the Leid Mr Place terms and reference
all committee members must be appointed by city council including the member of council on February 27th
2023 council approve the development of the friends of the Leid Mr Place committee the updated
terms of reference and the appointed the appointment of seven public representative members at that date
no member of council was appointed at this time the friends of the Leid Mr Place committee has one
public representative position still open on the committee and they intend to advertise that in the
coming weeks so the recommendation today is that we approve Councillor and Buckingham to be appointed to
the friends of the Leid Mr Place committee for the term commencing April 3rd of 23,
expiring December 31st of 23. Back to you worship thank you see manager questions or comments
Councillor Turson. Probably be ready to make a motion I just one question is this like
Aaron Buckingham is this the best we can do on this committee it is not the best you can do but it's
I could we believe we could be open friendly amendments. No no I'm only teasing. No I think I just want to
say if I may if you're interested in making that motion is that certainly appreciate council Buckingham
offering and I know that we had started with two committee members both Councillor Whitey and
Councillor Buckingham and the revision of the direction they felt one committee would do the work of
two and I think certainly and I did want to just mention the one pieces as all council appointments
they end at the end of December and they'll be reviewed that last meeting in December to ensure that
members of council are able to continue to meet those obligations that they've made or if they
wish to change someone would then hopefully be able to be available so just wanted to mention that
it is in a lifetime commitment yet concerned but it is still the end of December.
Councillor Tory said a few would please thank you I was I was just playing by the way
I move that council approve Councillor Aaron Buckingham be appointed to the friends of Lloyd
Minister Place Committee for the term commencing April 3rd 2023 and expiring December 31st 2023 thank you
seconder Councillor Wagner thank you very much is excuse me is there any further discussion on the motion on
the floor not seeing any I will call for the question all in favor opposed carried moving on to
8.6 chief of staff city manager I've got an 8.5 I've got an 8.5 point one my apologies
I'll be sure thank you we're sure for 8.5.1 policy number 610 does your or for the development
security policy I'll ask Natasha could go over to come forward and present. Thank you your workshop
I'm here to ask council to approve policy number 610 dash 04 the development security policy
this was presented during the January 16th governance and priorities committee meetings
this policy does go in alignment with the law grading and drainage by law just approved by council policy
number 610 dash 04 is intended to define the requirements to provide security against the repair of
damages to the infrastructure and property as a result of work carried out through the course of
development so the policy really reiterates the process of what that looks like for administration as
well as what landowners can expect throughout that process this was also presented through the your voice
event and all feedback from that event was presented to council during the March 20th GPC meeting
no amendments for me to this policy since it was initially presented back to your workshop for questions
thank you Natasha questions or comments
not seeing any I will look for direction from council on 8.5.1 policy number 610 dash 04
development security policy council waiting I move the council of policy number 610 dash 04
development security policy thank you seconder Councillor Torson is there any further discussion on the motion on the floor
not seeing any I will call for the question all in favor opposed carried thank you Natasha
now on to 8.6 thank you city manager thank you wish for 8.6.1 policy number 135 dash 04 the employee
code of conduct follow the chief of staff we're ready to present good afternoon mayor council good afternoon chief of staff
administration is recommending that council approve policy number 135 dash 04 employee code of
conduct policy the policy will replace the existing code of conduct directive with the with the new policy
following recent amendments to the Lloyd Minister charter administration developed a code of conduct
directive for employees in 2019 that was approved by the executive leadership team the purpose of
the document was to outline the city's expectations regarding conduct and behavior for all city employees
to ensure employees share a comment
Based line standard of acceptable conduct when conducting the business of the city, and to act at all times as responsible stewards and representatives of the city.
With the recent changes to the minister charter, the city is required to have an employee code of conduct policy approved by council.
A draft of the employee code of conduct policy was presented at the GPC March 20 meeting. I'll pass back mayor for questions or comments.
Thank you very much, Chief of Staff. Questions or comments?
Calls mayor.
Thank you, Worship. Thank you for bringing this forward. I have two questions. One was in number 12 public communication and social media use.
Just curious if you could give us a high level overview of what the policy says, communications and public participation policy and acceptable use of social media director.
Yes, absolutely. That was just recent. Just within the last month council approve of the city's communications and public participation policy.
And in that it relates back to certain objectives and certain standards for employees.
So the code of conduct policy would relate employees or direct employees back to particular policies or directives within the city.
Thank you. I just want to make sure that we knew that that was something we did recently.
And I had was in number 13 13.2. The city reserves are right to pull a criminal record check on any employee at any time during employment.
Just curious what would spark that if we have some policy around why you would do that.
The criminal record checks in particular with our public safety department.
So anything to do with the public safety employees often need the criminal record check.
Or if there's other things then it would be a notification would an employee would potentially have to have legal involved for that.
So it's not that we see something on Facebook. It's something more illegitimate than that.
Absolutely. Okay. Good. Thank you.
Chief staff for myself and I'm sure others.
This is the employee code of conduct that wasn't that long ago.
We just have a council code of conduct reviewed.
Did we not correct total two separate documents?
Absolutely. Okay.
The employee code of conduct to is reviewed on an annual basis.
So we do have a complimentary employee code of conduct guidelines that talks about all the different policies and directives that the city have that relates to employees.
And we review that annually with employees and they sign off confirmation that they've reviewed the poll.
Well, we'll now be a policy not a director.
Thank you.
Any other questions or comments?
Not seeing any. I will look for direction from council on 8.6.1 policy number 135 dash 04 employee code of conduct.
Councilor.
Buckingham.
Thank you.
Seconder.
Council. Thank you very much.
Thank you.
Is there any further discussion on the motion on the floor?
Not seeing any.
I'll call for the question. All in favor.
Opposed.
Carried.
Moving on to item number nine is mayor and council reports.
I can report that the city manager and I travel to Edmonton last week to attend several different presentations from Alberta municipalities.
Excellent presentation on the first day and a half of our time and Edmonton was on collaboration.
Working with our neighbors and there's a lot of work being done at the municipal level by.
Research work at the University of Alberta looking at opportunities to enhance the relationships.
Certainly won't dig into it but we circulate information that was presented at the conference to council and from that perspective.
Additionally, we also heard from both the leader of the current premier of Alberta as well as the leader of our position.
So certainly interesting different perspectives on the Friday as we departed Edmonton hearing.
The stats as we know the next provincial election in Alberta is scheduled for Alberta 29th sorry pardon me may 29th but I get my dates right may 29th of this year.
So I suspect that all indications are the legislature will be dissolved on the first or second of May and there will be a 28 day election period.
There will be a new government elected on 29th of May and move forward for the next four years in Alberta.
So certainly stay tuned for that.
If council have any other items to report.
No, not seeing any.
I'll ask if there is any inquiries from the media.
Before he gets here is there any other matters that this council needs to deal with at this time.
Thank you, City Clerk. I miss that one. Eric please.
Thank you, our ship and we have no request for interviews today.
Thank you very much with that. I would ask for motion to adjourn.
Council is adjourned.