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To respect the meeting, can carry on without excess noise in the chamber council. With that, I will ask

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is there any addition or deletions to this agenda that is presented? None noted. I will move

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to item number three, and look for direction. Council regarding the approval of the agenda, council

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maran. Thank you. I wish up on move that the agenda dated April 3, 2023 be approved. Thank you,

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second, council. Thank you very much. Is there any further discussion on the motion on the floor?

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Not seeing any. I will call for the question all in favor. Opposed carried. We want to item number four,

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is the approval of the previous meeting minutes. I'll have for direction, council maran. Thank you,

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Bishop. I'll move that the regular council minutes dated March 27, 2023 be approved.

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Thank you, seconder. Councillor Fagland, thank you very much. Is there any further discussion on that motion

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before I call for the question? None noted. I will call the question all in favor.

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Opposed carried. Is there any business arising from those minutes that this council needs to deal with at this time?

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None noted. Item number six is a public hearing, and I scheduled for the two clock hours,

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so we'll return back to item number six at that time. Moving on to item number seven by loss,

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city manager, 7.1. Good afternoon, your words from council for 7.1 by law number nine,

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dash 2023, electronic communications by law, all that's got pretty to come forward and present.

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Good afternoon, your words from council.

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We recommend the council grant, second reading, to buy law number zero nine, dash two zero two three,

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electronic communication by law, and the council grant third and final reading to buy law number zero nine,

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dash two zero two three. During the recent update to the logmaster charter section five five one point one was added

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allowing assessment and taxation notice to be sent by electronic means. As long as council passes the by law,

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this change took place in Alberta in 2020 when the MGA was updated,

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however, didn't become an option in limits or until the recent updates.

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It's important to note that receiving of notices by electronic means are completely voluntary,

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and up to taxpayers if they want to participate or not. Dispile law will ensure the security and

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confidentiality of taxpayers' information and provide processes for opting in or out of the program.

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Dispile law was advertised March 16, 23rd and 30th, as well as on social media outlets and received

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first reading on March 27th, regular council meeting. There has not been any changes to the

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by law since the first reading. We're asking council to approve all motions as indicated in a

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recommendation above. Pass back to your worship. Thank you very much, Scott. Well, look for questions or

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comments. Councilor Buckingham. Thank you. We should thank Scott. Just I realize that this is almost

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housekeeping because of the change to the loyments or charter and such. The previous to that,

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have we had a lot of requests to make this an option where people were asking for it before we

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were going ahead and doing this? I see the value in it. I see the saving taxpayers' money as far as postage

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and all that stuff. I see those as wins, but did we have an ask? Thank you, Councillor Buckingham,

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for the question. Yes, we did have in the last assessment notice we did just over 600. I think to

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electronic means. A lot of people kind of turned away when they realized they still had to receive a

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by mail. They didn't bother, but we did have over 600 that we sent your electronic means, but again,

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due to legislation we had to mail as well. So previously, even if they asked for it electronically,

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you still had to do it the other way. This allows you to do it one or the other, should whoever wants to do

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that choose to do whichever way they want. That's correct. Perfect. Thank you. Scott, it did indicate

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very clearly it is voluntary, which is terrific. Once an individual goes to the voluntary,

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I whose responsibility if it bounces back as an example in their email has a failure,

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would we fold that up with a paper copy then? Yes. It's a, it's a, it's their responsibility to make

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shorter emails up to date, but as similar to if we get return mail to Canada Post right now, we

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follow up and try to find a correct mail in addresses. Thank you. Any other questions or comments?

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If not, seeing any, I will look for direction from council on 7.1, second reading of

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bylaw number 0 9-2023, the electronic communications bylaw. Councilor Buckingham. Thank you.

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Thank you. We're sure to remember the council grant second reading of bylaw number 0 9-2023,

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the electronic communications bylaw. Thank you. Councilor waiting seconds. Is there any further

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discussion on the second reading of this bylaw? Not seeing any, I'll call for the question,

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all in favor. Opposed? I'm carried. Councilor Buckingham. Thank you. We should have

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moved the council grant third and final reading of bylaw number 0 9-2023, the electronic

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communications bylaw. Thank you. Councilor waiting seconds. Thank you very much. Is there any

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further discussion on the third and final reading of this bylaw? Not seeing any, I will call the

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question, all in favor. Opposed? Carry. Thank you very much, Scott. Thank you. Moving on to

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7.2 city manager. Thank you. We're sure for 7.2 bylaw number 10-2023, the procedure bylaw.

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I'll ask Shannon, we're going to come forward and present. Good afternoon. We're shipping council.

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Good afternoon, Shannon. I am here today to present three bylaws that are being brought forward

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for final readings to ensure compliance with the January 1st, 2023 amendments to the

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legislature charter. The first bylaw is the procedure bylaw, which will repeal the existing procedure bylaw

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and the intent of the bylaw remains fundamentally unaltered. No changes have been made to this bylaw,

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since it was presented at the Governance and Priorities Committee meeting on March 20, 2023,

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and it received first reading at the regular council meeting on March 27, 2023. At this time,

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I would pass it back to your worship for any questions. Thank you very much, Sean. I'll come

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to floor for questions or comments. Thank you. Thank you for bringing this forward. As I was reading it

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again, I just was curious about the in-camera portion. If council is able to connect to in-camera

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virtually like electronically or if they need to be on site. With regard to any in-camera sessions,

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because it is closed off and any of the risks associated with that, they would need to be in

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in chambers for that portion and are not eligible to participate via Zoom for in-camera. Thanks for

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confirming that. Thank you, council. It is just out of curiosity on that same topic. Being last week

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and I was last week I was sick and unable to make it and couldn't attend. Is that what is done

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in other municipalities for in-camera sessions? Is there something that other municipalities are doing

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when the council is sick or away or something? It's pretty clear. Yeah, quite often as a result of not

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being able to attend because it's electronic and we do not know who's listening on the other side. The

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in-camera item that's where it's set that way and most municipalities practice this as well.

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Any other questions? Certainly a lot of the changes are related to the charter, the updating of the

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charter. Did we have any other examples that we followed? It was referred to I think in last my law

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we used airdry but is these all in-house adjustments ourselves or are we following somewhere else in

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particular on these and I know there's nowhere quite like Lakeminster. Well, I mean I did cross-reference the

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example by provided by the Saskatchewan City's out. However, it was basically a reorganization of what we

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we all already had in place and just to clean it up, there were no substantial changes to it.

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Okay, thank you. Councillor Torerson. Thank you, Your Worship. Just in regards to methods of giving

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notice regarding a council meeting. One of the things that I think is strange but I suppose having more

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options is a good thing but one of the options is sending a notice to a counselor by facsimile. So by

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fax and I don't know many that have a fax machine at their home outside of Councillor Mayor and

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apparently. So I get it's just another option and it's improbable that we would ever use it but it

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just seems odd to even have in there at this point because it's not something that many use very often anymore.

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Thank you Councillor Torerson. I would agree with you but the fact that the federal government still

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uses that as their primary communication, it just has been less than their in case anyone is inclined to

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do that. You didn't want to add stone tablet as an addition. Just the in case but thank you for that.

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Thank you for that. Council Mayor and I do have one in my basement just see no it's not hooked up right now but

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there is a fax machine there so. Any other questions?

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Yes, not seeing any. I have a look for direction from Council on 7.2 by law number 10-2023 that

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procedure by law. Councilor Widing. Move the council grant second reading to by law number 10-2023

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procedure by law. Thank you, seconder. Councilor Mayor, thank you very much. Is there any further discussion

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on the second reading of this by law? Not seeing any? I will call for the question all in favor.

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A post carried. Councillor if you would. I move the council grant third and final reading to by law number 10-2023

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procedure by law. Thank you, seconder. Councilor Mayor, thank you very much. Is there any further discussion

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on the third and final reading of this by law? Not seeing any and I will call for the question all in favor

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opposed carried. Thank you very much, Chairman. But I believe through Senator Thore C.

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Manager for 7.3, back to you. Thank you. The next by law for consideration is the designated

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offices by law, which will repeal both the current designated offices by law as well as the Commissioner

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by law in order to provide for consolidation. Following first reading of the designated offices by law

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on March 27, 2023, at the regular council meeting, the obligations of the city, pardon me,

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senior manager of public safety have been updated to reflect the part and division of the charter that

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that role is responsible for administering as opposed to dividing an out by section. No further amendments

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have been made to this by law. Are there any questions? Thank you. Questions or comments?

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Again, just housekeeping, keeping things moving to keep current with the recent amendment and amendments

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to the charter, which we've all waited for very patiently and years plus. If there's no further discussion,

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I'll look for direction from council in 7.3. Councilor Fagman. Thank you. Worship. But I move the

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council grant second reading to by law number 1123 designated office by law as amended. Thank you.

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I'll look for a second. Councilor Torson. Thank you very much. Is there any other questions or comments

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before I call for the question of the second reading of this by law? Not seeing any all in favor?

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Opposed. Carried. Councilor. Please. I move that council grant third and final reading to by law number 1123

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designated office by law as amended. Thank you. I'll look for a seconder.

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Councilor Torson. Thank you very much. Is there any questions for I call for the third and final reading of this by law?

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Not seeing any? I will call for the question all in favor. Opposed. Carried.

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Moving on to 7.4. The third by law. The financial administration by law addresses recent

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amendments to the legislature charter, whereas we are now required to clearly designate financial

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institutions within a by law. This by law has received no updates since March 20, 2023. Governance

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and priorities committee meeting, where it was first presented and it received first reading at

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the March 27, 2020.

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3, regular council meeting. Please note that although there have been no updates, a resolution to address

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any pre-existing investment tools has been added for clarification and transparency. Are there

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any questions? Thank you, Shannon. I'll look to council for questions or comments. I appreciate

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that clarity that was added after our last meeting. See you full. If I could add to that

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in light of the questions from council of tours and the last council meeting, which I appreciate,

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I felt it was important to be transparent on some of the investment tools that fell outside the

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bylaw in that it was considered grandfathered in, so there would be an investment that would have

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been created was a five-year term, created prior to the investment policy being created and was

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in accordance with prior practices of the city. And then a second financial institution that

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we invested in, there's three investments. It existed within the city limits, but was part of our

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investment policy and eligible, but they closed their doors and left the community. So we have some

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maturing in 2003 and one maturing in 2024. So this resolution coming forward is to

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approve being transparent on those investments that fall outside of our bylaw and not listed on

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there as financial institutions and just for transparency purposes to ensure that we have the authority

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to continue till those investments mature. Thank you for that. And the other questions are

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comments. Not seeing any, I will look for direction from council on 7.4 bylaw number 12-2023,

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the financial administration bylaw. Councilor waiting. I move the council grant second reading to bylaw number 12,

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that's 2023 financial administration bylaw. Look for a second. Councilor Marin, thank you very much.

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Is there any further discussion on the second reading of this bylaw? Not seeing any. I'll

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call for the question. All in favor. A post carried. Councilor Marin, if you would please.

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I move the council grant third and final reading to bylaw number 12-2023 financial administration bylaw.

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Thank you very much. Seconder, council Marin. Thank you very much. Is there any further

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discussion on the third and final reading of this bylaw? Not seeing any. I will call for the question.

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All in favor. A post carried. And I move the council consent that any pre-existing investment

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tools in place prior to the financial administration bylaw? Shall we remain until the investment

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tools mature? Thank you. Seconder, council Marin. Is there any further discussion to the

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motion of the floor? Not seeing any. I will call for the question. All in favor.

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A post carried. Thank you very much, Chairman. Moving on to 7.5 city manager. Thank you.

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Your worship for 7.5 bylaw number two to ask 2023 lot grading and drainage bylaw. All

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asked the task group to put COVID to come forward and present.

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Good afternoon, Your worship. Good afternoon, Tasha.

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We're here to ask council to grant second reading to bylaw to 2023. The lot grading bylaw

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and third and final reading to bylaw number two, 2023. This bylaw was brought forward due to ongoing

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grading and drainage issues throughout the city. Where lots are not properly graded,

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drainage is and grading graded. grading is not maintained or lots are not landscape.

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During drainage issues arise and have an impact on the city storm water system. This item was

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presented on February 6th during the regular council meeting and received first reading.

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Upon passing of bylaw number two, it is intended to address the following ongoing issues.

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Lots being graded without following the approved grading design. Lots being left for years

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unfinished without landscaping and landowners extending landscaping into city's parks and green spaces.

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The bylaw proposes a two step system of checks and balances to ensure accurate construction

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and appropriate accountability. Feedback from the year voice and referrals was presented to

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council during the March 20th GPC meeting. No changes were made to bylaw to 2023 since first reading.

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Back to your worship for questions. Thank you, Tasha. Questions or comments?

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Natasha, one of the items I heard from people that attended the year voice state at the

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Lloyd Mall in February was the lot itself and we as the city through a certain department do

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lot development. What do we hold developers to a standard before even from that perspective?

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Because who sets that standard? We're dealing with a lot grading and drainage bylaw, which I totally

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understand, but who sets the standard up for the developer to bring it to what's back and where does that

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fall? Thank you, Your Worship. I'm assuming you're speaking from the moment subdivisionist complete

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prior to the lot selling. Correct. So Doug can correct me from wrong, but I think in that case,

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the community standards bylaw would apply that the lot must be maintained free of weak,

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weeds debris and garbage and that is the same expectation for all developers throughout the city.

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Okay, that covers part of it. What about the lot grading? What to cut it to what grade? And I know

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this has been around in this council table for some time. Well, that first cut or the

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out when it's developed as the developer. Okay, exactly. Thank you. Thank you, Your Worship.

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Through our planning and engineering team, under director of planning and engineering theory,

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the city of Lloyd mentioned has our municipal development standards, which identifies how law creating

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is to be established by a developer. So developer comes into a green field. There's minimum

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requirements for law creating, grades of lots. They could be split-trained. They could be

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front to back, we're back to front. Those are all established within the minutes of the

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moment standards and depending on how the subdivision is being proposed by the land developer,

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they would have to follow those municipal development standards. And that was a document. We had brought

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to council, I believe, about a year, a year and a half ago for information. And in the future,

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within the next six months to a year, where you are reviewing that document again, then we'll have

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it back in front of council. But those municipal development standards can be found on our website,

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under, I believe, engineering services. I could be corrected on that. But it's under our website,

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yeah, that was the one comment I did here from some contractors. They felt that there may be times

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when that standard, and the standard they're being held to by this new proposed law grading and

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drainage by law was would cost them money, and that they felt should be put back on the developers.

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So that if there's a process in place, and I'm hearing that there is, it sounds like there needs to be

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excuse me, just a better negotiation between both the contractor and the developer. And if they

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haven't graded it to this back for that development, it needs to be some business arrangement taken

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care of because it's there in place. Yeah, I think there's a standard where when the elevation of the

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sidewalk is set, the house or the the foundation of the house where garage meets is set to a minimum

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height difference. That's pretty standard across the city and it's set based on storm drainage and

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all those other things. So if the developer isn't putting enough fill in at time of subdivision,

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it becomes the builders responsibility to ensure they meet those minimum requirements. And yes,

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I would agree with you if there's those types of issues that's between the builder and the developer and

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not necessarily the city. Absolutely. Absolutely. Thank you, Councillor Tores. Thank you,

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Worship, not related to my question, but that is unless the developer is the city, which they would be

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the city's issue, right? Yeah. No, you know what, I just wanted to say that I think that this is a,

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you know, a meaningful and important by law. You look at, you look at some of the neighborhoods

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within the city, especially some that were that were built quickly. I think when things were going

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smooth and there was housing, you know, happening at an alarming rate. And you can see what happens if

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it's not done well. And it's not like some of the quick fixes really solve all the problems afterwards.

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Like if you have a poorly graded lot, whether that's on the developer, whether that's on the individual

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doing final landscaping or whether that's on the builder. It's, it's a challenge for those families.

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And it's a challenge to sell those houses later. I know there's a neighborhood that backs onto a berm

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in Leudminister that has stormwater kind of drains going into the backyards. I believe that's true

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because there, it wasn't, it wasn't done properly. I want to say they back onto 12th street on the

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Saskatchewan side. But it wasn't done properly. So then it ends up being at, you know, a big issue

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for that neighborhood. And it's something that we just, we can't have, we need to have a higher standard than that.

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So if there's a process that we can put in place to ensure that people's properties protected,

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the builders protected afterwards, that's a better thing for the community to be able to say that,

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yes, we have some standards. And we followed them. And it's been checked once twice, three times,

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whatever it needs to be. And then that makes the properties in our community more valuable over all.

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So anyway, I think it's a good thing. So thank you. Thank you, Councillor Mayor.

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Thank you, Worship. I think I'm just going to add one comment to Councillor Torcens,

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is that in times of boom where we see a lot of housing go up, that this will be very important

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because those are the kinds of things that happen when, you know, we're quick to build houses,

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and we want to make sure that they get done. And people will venture our community.

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And then down the road, we have these longer-term issues that we have to deal with. So I like this

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grant, I like that we're going to be holding everyone accountable that's involved in the

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development and the, the grading to make sure that they do it well for the long-term.

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I was working, yeah. Thank you, Worship. Yeah, I was just talking to some folks

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really today about my concerns about the melt from this spring, right? Because we've got a lot of

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snow and people's backyards mine included. And I know I have a friend who's having that issue right

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now who's trying to chip this stuff away because I would believe that his lot wasn't properly

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graded when it was built, and he would be in a boom time type build. So I think this also speaks

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the long-term protection of people's personal property as well because the last thing anybody wants is

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a flood in their house. Much the comment well noted, I would encourage people to take note of that as

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the weather starts to change in the next week. It could come on rather rapidly and I hope that

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people are aware of the drainage around their homes and ensuring that that snow is able to

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make its way to the street and to the storm water system rather than into basements if that's possible.

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Certainly, each homeowner has that responsibility to ensure their properties maintain as best as possible

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and it's just something that people don't always think about until after the fact.

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With that, I will look for direction if there's no other comments from council on 7.5 by law number

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02-2023 the lot grading and drainage by law. Councilor Buckingham. Thank you,

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you're sure to remember the council grant second reading the by law number 02-2023 the lot grading and

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drainage by law. Thank you. Secondary councilor, why thank you very much. Is there any further discussion

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to the second reading of this by law? Not seeing any? I will call for the question. All in favor.

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Opposed? Carried. Councilor Buckingham, few at least. Thank you, worship. Who the council grant third

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and final reading the by law number 02-2023 the lot grading and drainage by law?

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Thank you. Councilor Buckingham. Thank you very much. Is there any further discussion to the third

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and final reading of this by law? Not seeing any? I will call for the question. All in favor.

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Opposed? Carried. Moving on to 7.6, we'll see you tomorrow. Thank you, worship. We're here to ask council

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to grant second third and final reading to by law number 4-2023 the development fee schedule

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amending by law fees on a cost recovery basis are proposed to support the lot grading and drainage by

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law as well as the excavation by law previously approved by council. Additionally, the implementation

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to collect deposits are proposed to support the excavation by law. This item was presented during

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the February 6 regular council meeting. By law number 4 is supported by by law number 2, the

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lot grading and drainage by law and by law number 3, the excavation by law. The proposed amendments

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include adding deposits to support the excavation process administrative fees based on a cost

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recovery for the processes enabled through the lot grading and drainage and excavation by law.

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All feedback received through the referral process as well as the year voice event was presented

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during the GPC meeting on March 20. No changes were made to this by law since first reading.

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Thank you, Natasha. Questions or comments? One of the roles in City Council needs to play in

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the administration is regulation and I appreciate to ask you bringing forward saying this is cost recovery.

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This is not a profit making for the city. A lot of the work we do is cost recovery and this is just an

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example of the cost that we will be incurred to ensure that these bylaws are met properly. At the

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end of the day we hope that there will be a lot less complaints about drainage and things like that.

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So I think administration for bringing these series of bylaws forward because I think they've been

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a long time in coming. Again, Councillor Baker in his last term was very clear that with one thing

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he really wanted to see forward and I'm glad we're able to bring it forward today and see potential

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resolution because certainly as a builder and developer he understood very well the importance of

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proper drainage and all the pieces to it. So thank you again to administration for finally bringing

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this forward time. If there is no further questions, I'll look for direction from council on.

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7.6 by law number. Oh, okay, council writing. This just me just looking at and doing math in my head real quick on the fees. Just out of curiosity on the second line item on the schedule A, it says row host townhouse apartment or hotel. The standard fee $150 plus $160 per unit is that per each unit. So a hotel is an example would have how many units in it and that would be times that or is that am I getting that wrong?

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Thank you, council writing. So this development fee schedule plot is all of our development permit fees associated to planning. So that one there is specifically pertaining to the permitting of the fee if I'm just trying to look correctly.

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Okay, thank you. So yes, our fees are based on for apartment and hotel per unit unit is classified as one sleeping quarters within our by law.

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That's also hopefully captured in the size of the site, hotel sites are much larger than and apartment sites are also much longer than smaller multifamily. So that's why the per unit unit defined as one sleeping unit.

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That would include their parking lot and all the everything associated with their whole development permit to correct.

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Yeah, not just was curious. I wanted to ask that for moving forward and if that's the standard and I'm good at that.

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Thank you, council. I will look for direction and lesser any further questions.

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Thank you.

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Thank you, worship. I move that council grant second reading to buy law number zero for 2023 developments fee schedule amending by law.

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Thank you, seconder, council merit. Thank you very much.

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Is there any further discussion on the second reading of this by law before I call the question.

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I will call the question. All in favor.

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Opposed, carried.

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I move the council grant third and final reading to buy law number zero for 2023 development fee schedule amending by law.

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Thank you, council merit, seconder. Thank you very much.

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I will ask, is there any further discussion to the third and final reading of this by law?

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Not seeing any. I will call for the question. All in favor.

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Opposed, carried.

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We have reached the two o'clock hour. So Natasha, I'll ask you this step away from one please.

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More two.

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And move to item number six, which is a public hearing for by law number zero five dash 2023 the text amendment for protection of city property.

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Would like to note before we begin that during a public hearing, we ask that you respect the views of everyone here and allow each person their time to speak without interruption.

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The person wishing to speak has up to five minutes to make a presentation to council.

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All discussions of city council members, the staff and delegation shall be directed to the chairperson.

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Any questions brought forward by the public, which are not able to be addressed during this meeting will be done so at the next council meeting.

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Council will not debate this matter during the hearing and the decision regarding whether to grant the by law further readings will be dealt with following the public hearing.

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I declare the public hearing for by law number zero five dash 2023 a by law text amendment for protecting for protection of city property open at.

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Two o three p.m.

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I would ask the city clerk to confirm whether this public hearing has been advertised in accordance with the applicable legislation and to summarize the purpose of the hearing today.

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I confirmed that this public hearing has been advertised and notice has been provided in accordance with the applicable legislation.

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This public hearing was advertised in the meridian source on March 23rd and March 30th 2023 and in the morning news on the week of March 20th and 27th.

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The purposes by public hearing is for by law number five twenty twenty three being a land use by law text amendment for the protection of city property.

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Thank you.

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I will now call upon anyone wishing to speak who is opposed to the proposed by law.

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I will now call upon anyone wishing to speak in favor of the proposed by law.

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I will now call upon anyone else wishing to speak who is affected by the proposed by law.

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As no members of the public were in attendance to speak on the matter.

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I declare the public hearing for by law number zero five dash twenty twenty three closed at two o four two o four p.m.

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We will return back to agenda item number seven point seven city manager.

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We're sure for number seven point seven by law five dash twenty twenty three text amendment to lunch by law protection city property.

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I'll ask Natasha once again to confirm.

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Thank you.

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We're here to ask council to grant second and third and final reading to by law number five twenty twenty three a text amendment to the land use by law.

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This by law is intended to address the following issues and is associated to the law grading and drainage by law.

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I think that's a lot of things going at me, because by the law I was in incidental damage to the city's property and infrastructure such as sidewalkskerbs, gotter water shutoff,

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ills etc and the inability to enforce payment when the city invoices a developer for damage caused by their work.

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The implementation of this by law will address the issues by obligating the owner of the property to repair the damages caused by development on the land.

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lot and charge unpaid amounts to the tax roll. Referrals were publicly distributed for this tax

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amendment and closed on March 2, 2023. They were also advertised in the local newspaper on February

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9, 16th and 23rd 2023. This item was presented at the Lloyd Minster Open House on February 28th

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and a summary of those comments were presented to council during the governance and priorities

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committee meeting on March 20, 2023. Since 1st reading, no changes have been made to this by-law.

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Thank you, Natasha. Questions or comments?

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Councilor Storeson. Thank you, Worship. We said one one question on this one and that would be

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scenarios where let's say city's infrastructure was poorly installed. So water shut off valves

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for example. I have seen them where they do appear to be way too high relative to the sidewalk or

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something, so that's something where the city would come in and fix those things.

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Because it would make it easier to damage if it was installed too high.

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Yeah, the way the process typically works is once construction is completed, all the sidewalks are in.

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There is a FAC so or CCC construction completion certificate that's done with the city staff

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and the developer to ensure that all those heights are set accurately, that all the valves function

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and work. That construction certificate allows then the developer to start selling lots and

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and moving forward with those. So we would use that inspection as the point where the city's last

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inspection was to say that infrastructure was in good operating condition.

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If there's any issues beyond that, it's on the responsibility of the developer or the homeowner

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who has purchased that lot. Does that make sense? Sorry, but essentially what I'm hearing

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though is if it wasn't caught that that was installed too high then that would be the responsibility

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of someone else at that point because there was sign-off between the developer and the city.

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Yes, so those should then usually do get picked up during that inspection process.

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Once that construction completion certificate is signed off by the developer in the city, it becomes

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the responsibility of the developer. If that valve is either raised because it's just a sliding sleeve.

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If those valves are raised or lowered or damaged beyond that inspection, it would become a responsibility

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of the developer slash homeowner, which is what this bylaw is intended to recap.

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Right on, thank you. Over all on the bylaws, it's one of those things. I think I said it a few

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weeks ago and I still think that it's true. This is a very much, if you break it, you buy it type of

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scenario with city infrastructure as you're working on construction and I don't see why, you know,

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taxpayers in general would have to foot the bill for someone else breaking city infrastructure,

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so I think it's a good bylaw and useful for that reason. We are talking mostly about what would

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happen about during the construction period with apparently Zoom booms going over sidewalks and things

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like that without problem adding. Yeah, for sure, you know, I don't see why it would be fair for anyone

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else to be paying for it other than the individual who broke it. Thank you.

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Thanks, Councillor. Question Tasha, is there a process that in place if we identify that it's

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been damaged? We contact the owner. What's the follow-up process to ensure that it is completed and

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is there a sign-off and so forth so that the liability does leave the developer or the contractor

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whoever it was and damaged the material? Thank you, worship. So there's several things that play.

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Like I said, these come into place with a lot of range and drainage bylaw where there's two

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inspections done. Once when the usually homebuilders done and once once landscaping is done,

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those are the two points where we will inspect as city administration. Of course, in that

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inter, if anything's brought to our attention, it will likely be noted as per identified and the

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processes were writing for this, but we won't trigger any action until those official inspections

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have been completed. So there will be two official inspections basically if somebody comes back and asks,

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well, how are you making sure this is happening? There is inspection processes as you outlined

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and other bylaws that are affected and this is a series of bylaws as we wrap this up.

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That will work together, yes, and that will also trigger one new change that will be on your notice of

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decision with the development permit is to submit pictures to city administration within a given period

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of time to confirm that no infrastructure is damaged prior to the beginning construction.

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If those pictures are not submitted to city administration before you begin the construction of

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our home, it states that we will make the assumption that everything is fine.

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Fair enough, again, the oldest is on the landowner or the developer or the contractor, whoever

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is doing the work to cover themselves to ensure that they don't get stuck with the bill that they didn't

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grade. Correct, whoever is pulling the development permit. Okay, thank you, Constorson. Thank you,

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Riship. And just one last kind of question on this, and just as it relates to fencing, because I know

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we've ran into some difficulty regarding fencing that backs on to city property or backs on

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to berms or something like that. So just to be clear, individual fences will like if you have one

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that backs on to a berm, it's one long fence. You still have a requirement probably through land

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used by a law area structure plan to keep the same type of fence for those, you know, kind of like

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those long wood ones. I would think so. And then would any change to one of those constitute

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damaging of city property? Thank you, Councillor. I think Terry Burton is he back there. Terry Burton

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would be the best one to provide some feedback on that. We do have standard fencing requirements within

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that municipal development center. I was talking to earlier. I think it depends on whether it's on

381
00:42:12,480 --> 00:42:17,600
private property, city property, city installed, first privately installed, but I'll maybe let Terry

382
00:42:17,600 --> 00:42:22,480
provide some further feedback on that. Yeah, you've got most of it there. It's an executive manager.

383
00:42:23,200 --> 00:42:27,600
Within the MDS, definitely as our standards as two wood fences or chain length fences, and those

384
00:42:27,600 --> 00:42:33,680
are in specific areas. If it's against a green space, we require that black chain length fence to be built,

385
00:42:33,760 --> 00:42:39,680
and it's built onto city property, barely by inches. Just to keep that ownership and that style

386
00:42:40,960 --> 00:42:46,640
consistent throughout the neighborhood. Same with the fences along the berms as you described,

387
00:42:46,640 --> 00:42:51,920
most of those ones are the wooden type fences. And again, those ones are in a similar scenario where

388
00:42:51,920 --> 00:42:58,560
they're on city property just a little bit. But they're definitely both of them are identified in our

389
00:42:58,560 --> 00:43:05,440
NDS. Just the last question would be, I know we've had some fences that ran into issues,

390
00:43:05,440 --> 00:43:12,880
not that many years after development. Does this bylaw help reduce the city's responsibility with regards

391
00:43:12,880 --> 00:43:22,240
to fences that were maybe poorly built by a developer or does it now become the responsibility of a homeowner?

392
00:43:22,400 --> 00:43:28,880
Or is this not really related at all to that issue? That would be more specifically within the

393
00:43:28,880 --> 00:43:32,720
the development process with the developer and the development agreement side of things,

394
00:43:33,680 --> 00:43:40,240
where this is more of the after effect of actually construction work happening after the subdivision is built.

395
00:43:41,440 --> 00:43:45,760
Those fences and those specifications, again, are in the Minnesota Development Standards,

396
00:43:45,760 --> 00:43:49,920
whether they've got a dress or appropriately or not in the past. Again, but in the future, that's

397
00:43:49,920 --> 00:43:53,760
the stuff that's definitely identified and checked off of that CCC construction,

398
00:43:53,760 --> 00:44:00,880
which is certificate and the final certificate process. In the item that you're talking about,

399
00:44:00,880 --> 00:44:05,840
I think I understand which one you're referring to in that case, as in all other infrastructure,

400
00:44:05,840 --> 00:44:11,600
once the two-year warranty period has expired, and there's a final inspection certificate issue

401
00:44:11,600 --> 00:44:19,120
on the infrastructure. The city assumes ownership of roads, fence, underground, etc, etc within those

402
00:44:19,200 --> 00:44:24,560
city development. So if it occurs within the warranty period, it's on the responsibility of the developer.

403
00:44:24,560 --> 00:44:30,960
It happens after the two-year warranty period, and now becomes city responsibility. And again, in that

404
00:44:30,960 --> 00:44:36,800
situation where we're talking about that was on city land, which is makes it a city fence versus

405
00:44:37,600 --> 00:44:44,400
in other areas where its private fence would be a private fence, the homeowner's responsibility to manage that.

406
00:44:45,360 --> 00:44:48,400
Thank you. Makes perfect sense now.

407
00:44:48,400 --> 00:44:55,280
How's it working? Well, we're in the weeds. That's one more question too. So I had some nice folks

408
00:44:55,280 --> 00:45:00,080
by the house too down for me, and they were asking me this just the other day, because they did-

409
00:45:00,000 --> 00:45:30,000
There's a couple of things there, as part of

410
00:45:30,000 --> 00:45:37,400
time, things settle, and those CCs as the Executive Manager's done brought forward, they

411
00:45:37,400 --> 00:45:42,560
do have some adjustability, but once they're set, they're set, and in those cases, those

412
00:45:42,560 --> 00:45:46,400
dryways will settle over time, and the CC will stay where it is.

413
00:45:46,400 --> 00:45:52,080
I know they can make requests and have a conversation with our environmental services teams,

414
00:45:52,080 --> 00:45:55,920
about lowering those, but again, then you're digging out a piece of concrete and you're going

415
00:45:55,920 --> 00:46:01,720
down and then having to lower it, so it becomes more of an after effect on that piece.

416
00:46:01,720 --> 00:46:05,320
Yeah, that one particular I went over and took a look at it, it's like, why was this

417
00:46:05,320 --> 00:46:06,320
ever here?

418
00:46:06,320 --> 00:46:09,040
Like, right where it is, it's a weird, weird spot.

419
00:46:09,040 --> 00:46:15,720
And on why it was there, the standard at the time was putting these service CCs in the middle

420
00:46:15,720 --> 00:46:17,080
a lot.

421
00:46:17,080 --> 00:46:22,160
Our standards have changed, and we've been running with the premise of that CC being closer

422
00:46:22,160 --> 00:46:29,160
to the side of the law now, and it's to alleviate that process of having not happening.

423
00:46:29,160 --> 00:46:30,160
Yeah.

424
00:46:30,160 --> 00:46:33,160
Great question.

425
00:46:33,160 --> 00:46:37,160
Any other questions or comments?

426
00:46:37,160 --> 00:46:41,160
Thank you, Terry, for bringing forward those comments and answers.

427
00:46:41,160 --> 00:46:46,160
I'll look for direction from Council if there's no other questions or comments regarding, so

428
00:46:46,160 --> 00:46:51,160
0.7 by law number 0.05-2023.

429
00:46:51,160 --> 00:46:52,160
That was a waiting.

430
00:46:52,160 --> 00:46:57,760
I move the Council Grant's second reading to buy law number 5-2023, tax amendment to land

431
00:46:57,760 --> 00:47:00,160
use by law number 5-2016.

432
00:47:00,160 --> 00:47:01,160
Thank you.

433
00:47:01,160 --> 00:47:03,160
I'll look for a seconder.

434
00:47:03,160 --> 00:47:06,560
Councillor Wagner, thank you very much.

435
00:47:06,560 --> 00:47:10,760
Is there any further discussion on the second reading of this by law?

436
00:47:10,760 --> 00:47:11,760
Not seeing any.

437
00:47:11,760 --> 00:47:12,760
I will call for the question.

438
00:47:12,760 --> 00:47:14,760
All of it, favor?

439
00:47:14,760 --> 00:47:15,760
Opposed?

440
00:47:15,760 --> 00:47:16,760
I'm carried.

441
00:47:16,760 --> 00:47:17,760
Council writing if you would.

442
00:47:17,760 --> 00:47:21,000
I move the Council Grant third and final reading to buy law number 5-2023.

443
00:47:21,000 --> 00:47:22,000
Thank you.

444
00:47:22,000 --> 00:47:24,000
Thank you very much for your second.

445
00:47:24,000 --> 00:47:33,000
Is there any further discussion on the third and final reading of this by law?

446
00:47:33,000 --> 00:47:34,000
Not seeing any.

447
00:47:34,000 --> 00:47:36,000
I will call for the question.

448
00:47:36,000 --> 00:47:37,000
All in favor.

449
00:47:37,000 --> 00:47:38,000
Opposed?

450
00:47:38,000 --> 00:47:39,000
I'm carried.

451
00:47:39,000 --> 00:47:41,000
Thank you very much.

452
00:47:41,000 --> 00:47:43,000
We'll be going to item number 8 new business.

453
00:47:43,000 --> 00:47:45,000
That takes us to community development service.

454
00:47:45,000 --> 00:47:47,000
The city manager 8.4.

455
00:47:47,000 --> 00:47:48,000
Thank you.

456
00:47:48,000 --> 00:47:51,000
The three mental fund for the Community Theatre Boarder board Class.

457
00:47:51,000 --> 00:47:53,000
It's what the hallway committee's criteria.

458
00:47:53,000 --> 00:47:57,000
As per the committee's degree board by law is the board and the board is the board

459
00:47:57,000 --> 00:48:00,020
or required to be appointed by city council.

460
00:48:00,020 --> 00:48:06,020
The city is the sole plural and the exploration boards of the city.

461
00:48:06,020 --> 00:48:09,020
As �лавs behind either.

462
00:48:09,020 --> 00:48:10,980
Each member is divided into four thousand three auditoruates.

463
00:48:10,980 --> 00:48:12,980
Acqu scrape them you manage to replace the board and collect 1.014 per number.

464
00:48:12,980 --> 00:48:13,980
All of it are listed as the numbers.

465
00:48:13,980 --> 00:48:14,980
C dare to need to be rethinking.

466
00:48:14,980 --> 00:48:19,620
required to be re-appointed. Recently, new representatives for the board have been recruited

467
00:48:19,620 --> 00:48:22,980
and to ensure all board members are not expiring at the same time the terms of

468
00:48:22,980 --> 00:48:29,300
instigared with five members ending in April of 2024 and six members, uh, terms ending in April

469
00:48:29,300 --> 00:48:34,340
of 2025. I'll turn it back to you. You're worshiping Council. There's any questions or comments.

470
00:48:34,340 --> 00:48:37,860
Thank you very much, City Manager. Questions or comments?

471
00:48:38,820 --> 00:48:44,900
Councilor Torson. Yeah. Thank you, Your Worship. I just thinking about this.

472
00:48:45,700 --> 00:48:52,260
It's probably related to the downtown area redevelopment stuff. Um, but it's just as far as

473
00:48:53,060 --> 00:48:59,380
something about me is not a huge fan of one or two year terms for some of these groups because they

474
00:48:59,380 --> 00:49:05,940
may have some strategic thinking, strategic direction they want to do and how much can any one

475
00:49:05,940 --> 00:49:15,140
group of people really get done in a two year term. So I just wonder if it, if it promotes a shorter

476
00:49:15,140 --> 00:49:21,060
term of of thinking if we only ever are looking at one or two year terms, I understand that some of these people

477
00:49:21,060 --> 00:49:26,980
have been around for a while. So take that with a grain of salt. It's just something I was, uh, thinking

478
00:49:26,980 --> 00:49:34,020
about. Anyway, well, that's councilor, looking at. Thank you, Worship. I'd have to look back in the

479
00:49:34,100 --> 00:49:39,460
specifics of the bylaw on this one, but it doesn't say to a max of two years either, right? So those folks

480
00:49:39,460 --> 00:49:44,580
can be around for a one year term this time and then go on for two more years to a maximum. I think of

481
00:49:45,220 --> 00:49:53,300
today eight years or ten years for a maximum allowable number of consecutive terms. So five terms of two

482
00:49:53,300 --> 00:49:58,340
years. So they could stick around if they have some specific things they'd like to to see push forward or

483
00:49:59,300 --> 00:50:04,180
I just can't remember what that max number is. City minute. I think with this board and I'm not,

484
00:50:04,180 --> 00:50:12,020
this is Tracy's board, but I'm pretty sure that I'm not sure this bylaw has a max term on it and that's one

485
00:50:12,020 --> 00:50:17,780
of the things that they are looking at adjusting as with one of the things that board needs to do once they get

486
00:50:17,780 --> 00:50:22,340
want to say get appointed is to review the bylaws and that's one of the things that we've, we've asked

487
00:50:22,340 --> 00:50:26,900
them to do and so that's something that they'll be doing fairly shortly and I would guess over the next

488
00:50:26,900 --> 00:50:31,620
one or two years. That would be one of the goals and that's one of the things you might change. It's

489
00:50:31,620 --> 00:50:38,340
you see changes is length the term and number of terms of board members are eligible to stay on the board.

490
00:50:38,340 --> 00:50:42,180
So I'd have to confirm that counts are bucking out. I'd be right there might be one in there but it is

491
00:50:42,420 --> 00:50:47,380
quite long at this point and so they are looking at one of the things we've asked them to look at.

492
00:50:47,940 --> 00:50:53,140
Yeah, it's one of the, we had a lengthy board meeting last week about all of these things that we had the new

493
00:50:53,300 --> 00:50:57,780
potential board members shadow the shadow the meeting to see if they wanted to stick around and

494
00:50:57,780 --> 00:51:03,140
let their names stand for council appointment today and they all did so but yeah there's a lot of

495
00:51:03,140 --> 00:51:08,420
list of 20, 23 objectives within that board that these new board members along with the current

496
00:51:08,420 --> 00:51:13,860
members will be tasked with taking care of in a bylaw review as first and foremost including those types of terms.

497
00:51:16,420 --> 00:51:22,900
Good. And I can say that there will be members of Council Buckingham sits on that board as well as

498
00:51:23,300 --> 00:51:29,140
executive manager Simpson there representing the city administration so I'm sure that they'll be carrying that message

499
00:51:29,540 --> 00:51:35,860
you know to help bring that forward and executive manager Simpson is not a voting delegate. I don't believe

500
00:51:35,860 --> 00:51:41,220
or a voter voting member of the board but there to help provide direction as a city of

501
00:51:41,220 --> 00:51:46,820
own facility to be fair and bring us into alignment to a lot of the things that we've tried to strive for

502
00:51:46,820 --> 00:51:52,900
and help the board and certainly I think they're quite open discussions I'd had a pleasure of chatting

503
00:51:52,900 --> 00:51:59,540
with the member of the board the other day and very open to seeing things move in a little

504
00:51:59,540 --> 00:52:04,340
different direction from where we have that board is served as very well as an operational board but I

505
00:52:04,340 --> 00:52:09,220
believe that there's an opportunity to see it that a little bit of a strategic change and move

506
00:52:09,220 --> 00:52:16,420
to move to before we're done for the next 20 plus years. Council Marin. Thank you. I guess the question I had was

507
00:52:16,420 --> 00:52:20,900
if this these appointments match the terms of reference and we know now that that's going to be

508
00:52:21,540 --> 00:52:28,100
reviewed. I just wanted to make a comment and Amy LaVacca is on the list to be for the board and

509
00:52:28,740 --> 00:52:33,140
Amy is the youth chair of the lightest or youth council. I think it's really exciting that

510
00:52:34,100 --> 00:52:40,340
the Vigiba community theater board extended an opportunity for a young person in our community to serve

511
00:52:40,340 --> 00:52:45,300
on the board and I know she'll serve you well but thanks for looking at youth in our community and making

512
00:52:45,300 --> 00:52:54,420
sure that they have an opportunity to be engaged. Thank you, Councillor. I guess I can comment to

513
00:52:54,420 --> 00:53:00,660
that saying that was something that the board felt was was a very good move. It's nice to see so many

514
00:53:00,660 --> 00:53:06,820
people actually on this list as well because it has been a while since there's been some new blood injected

515
00:53:06,820 --> 00:53:11,620
in there and there hasn't been a huge to be honest there hasn't been a huge interest in people jumping on

516
00:53:11,700 --> 00:53:16,820
the board so it's encouraging for me to see the names on this list and the that are both staying

517
00:53:16,820 --> 00:53:23,300
and are potentially incoming so and youth being a large part of that so if that was a board a board

518
00:53:23,300 --> 00:53:32,020
request so good to see it happen. Excellent. Is there any further discussion to the motion sorry to

519
00:53:32,660 --> 00:53:42,180
to the questions that for the city manager. If not I will look for direction from council on 8.4.1

520
00:53:42,180 --> 00:53:48,100
the Vigiba community theater point must 2023. Councillor Buckham. Thank you. I'm with the council

521
00:53:48,100 --> 00:53:52,020
for the following individuals for the Vigiba community theater board for the following terms commencing

522
00:53:52,020 --> 00:53:59,780
April 3rd 2023 and inspiring April 2nd 2024 for the one year terms and April 2nd 2025 for the two

523
00:53:59,860 --> 00:54:05,540
year terms Glen Mottrum for one year big Cuba for one year Kathy Panic two years Bryce

524
00:54:05,540 --> 00:54:12,580
even one year Jordan Bolt two years naughty mother two years Timothy van Staden two years Kristen discover

525
00:54:12,580 --> 00:54:18,500
two years Charlie groom two years any of the back one year and Ilken hasn't paid for one year.

526
00:54:19,140 --> 00:54:25,060
Thank you Councillor Seconder Councillor Marin. Is there any further discussion to the motion on

527
00:54:25,060 --> 00:54:32,820
floor not seeing any we'll call for the question all in favor opposed carried thank you very much

528
00:54:32,820 --> 00:54:39,140
to the manager moving on to 8.4.2. Thank you we're shipped the item we've already was the

529
00:54:39,140 --> 00:54:44,340
friends of the Leid Mr Place committee appointment as for the Leid Mr Place terms and reference

530
00:54:44,340 --> 00:54:50,020
all committee members must be appointed by city council including the member of council on February 27th

531
00:54:50,020 --> 00:54:54,820
2023 council approve the development of the friends of the Leid Mr Place committee the updated

532
00:54:54,820 --> 00:55:00,900
terms of reference and the appointed the appointment of seven public representative members at that date

533
00:55:00,900 --> 00:55:06,580
no member of council was appointed at this time the friends of the Leid Mr Place committee has one

534
00:55:06,580 --> 00:55:11,780
public representative position still open on the committee and they intend to advertise that in the

535
00:55:11,780 --> 00:55:17,460
coming weeks so the recommendation today is that we approve Councillor and Buckingham to be appointed to

536
00:55:17,540 --> 00:55:22,500
the friends of the Leid Mr Place committee for the term commencing April 3rd of 23,

537
00:55:22,500 --> 00:55:28,500
expiring December 31st of 23. Back to you worship thank you see manager questions or comments

538
00:55:30,740 --> 00:55:37,700
Councillor Turson. Probably be ready to make a motion I just one question is this like

539
00:55:38,420 --> 00:55:44,900
Aaron Buckingham is this the best we can do on this committee it is not the best you can do but it's

540
00:55:45,460 --> 00:55:54,100
I could we believe we could be open friendly amendments. No no I'm only teasing. No I think I just want to

541
00:55:54,100 --> 00:55:59,540
say if I may if you're interested in making that motion is that certainly appreciate council Buckingham

542
00:55:59,540 --> 00:56:03,140
offering and I know that we had started with two committee members both Councillor Whitey and

543
00:56:03,140 --> 00:56:10,180
Councillor Buckingham and the revision of the direction they felt one committee would do the work of

544
00:56:10,180 --> 00:56:16,020
two and I think certainly and I did want to just mention the one pieces as all council appointments

545
00:56:16,020 --> 00:56:21,220
they end at the end of December and they'll be reviewed that last meeting in December to ensure that

546
00:56:22,420 --> 00:56:26,660
members of council are able to continue to meet those obligations that they've made or if they

547
00:56:26,660 --> 00:56:31,860
wish to change someone would then hopefully be able to be available so just wanted to mention that

548
00:56:31,860 --> 00:56:36,020
it is in a lifetime commitment yet concerned but it is still the end of December.

549
00:56:36,660 --> 00:56:43,780
Councillor Tory said a few would please thank you I was I was just playing by the way

550
00:56:44,980 --> 00:56:50,340
I move that council approve Councillor Aaron Buckingham be appointed to the friends of Lloyd

551
00:56:50,340 --> 00:56:58,020
Minister Place Committee for the term commencing April 3rd 2023 and expiring December 31st 2023 thank you

552
00:56:58,020 --> 00:57:07,060
seconder Councillor Wagner thank you very much is excuse me is there any further discussion on the motion on

553
00:57:07,060 --> 00:57:16,900
the floor not seeing any I will call for the question all in favor opposed carried moving on to

554
00:57:17,860 --> 00:57:27,860
8.6 chief of staff city manager I've got an 8.5 I've got an 8.5 point one my apologies

555
00:57:28,500 --> 00:57:33,540
I'll be sure thank you we're sure for 8.5.1 policy number 610 does your or for the development

556
00:57:33,540 --> 00:57:40,260
security policy I'll ask Natasha could go over to come forward and present. Thank you your workshop

557
00:57:41,140 --> 00:57:46,660
I'm here to ask council to approve policy number 610 dash 04 the development security policy

558
00:57:46,660 --> 00:57:51,220
this was presented during the January 16th governance and priorities committee meetings

559
00:57:53,060 --> 00:57:58,420
this policy does go in alignment with the law grading and drainage by law just approved by council policy

560
00:57:58,420 --> 00:58:04,580
number 610 dash 04 is intended to define the requirements to provide security against the repair of

561
00:58:04,580 --> 00:58:10,020
damages to the infrastructure and property as a result of work carried out through the course of

562
00:58:10,020 --> 00:58:15,140
development so the policy really reiterates the process of what that looks like for administration as

563
00:58:15,140 --> 00:58:20,740
well as what landowners can expect throughout that process this was also presented through the your voice

564
00:58:20,740 --> 00:58:28,020
event and all feedback from that event was presented to council during the March 20th GPC meeting

565
00:58:28,020 --> 00:58:33,380
no amendments for me to this policy since it was initially presented back to your workshop for questions

566
00:58:33,460 --> 00:58:35,380
thank you Natasha questions or comments

567
00:58:39,300 --> 00:58:46,020
not seeing any I will look for direction from council on 8.5.1 policy number 610 dash 04

568
00:58:46,020 --> 00:58:52,260
development security policy council waiting I move the council of policy number 610 dash 04

569
00:58:52,260 --> 00:59:00,020
development security policy thank you seconder Councillor Torson is there any further discussion on the motion on the floor

570
00:59:00,900 --> 00:59:08,420
not seeing any I will call for the question all in favor opposed carried thank you Natasha

571
00:59:11,540 --> 00:59:18,340
now on to 8.6 thank you city manager thank you wish for 8.6.1 policy number 135 dash 04 the employee

572
00:59:18,340 --> 00:59:24,820
code of conduct follow the chief of staff we're ready to present good afternoon mayor council good afternoon chief of staff

573
00:59:24,980 --> 00:59:31,620
administration is recommending that council approve policy number 135 dash 04 employee code of

574
00:59:31,620 --> 00:59:38,820
conduct policy the policy will replace the existing code of conduct directive with the with the new policy

575
00:59:38,820 --> 00:59:44,820
following recent amendments to the Lloyd Minister charter administration developed a code of conduct

576
00:59:44,820 --> 00:59:51,220
directive for employees in 2019 that was approved by the executive leadership team the purpose of

577
00:59:51,220 --> 00:59:57,700
the document was to outline the city's expectations regarding conduct and behavior for all city employees

578
00:59:58,260 --> 01:00:01,220
to ensure employees share a comment

579
01:00:00,000 --> 01:00:09,000
Based line standard of acceptable conduct when conducting the business of the city, and to act at all times as responsible stewards and representatives of the city.

580
01:00:09,000 --> 01:00:16,000
With the recent changes to the minister charter, the city is required to have an employee code of conduct policy approved by council.

581
01:00:16,000 --> 01:00:26,000
A draft of the employee code of conduct policy was presented at the GPC March 20 meeting. I'll pass back mayor for questions or comments.

582
01:00:26,000 --> 01:00:32,000
Thank you very much, Chief of Staff. Questions or comments?

583
01:00:32,000 --> 01:00:34,000
Calls mayor.

584
01:00:34,000 --> 01:00:42,000
Thank you, Worship. Thank you for bringing this forward. I have two questions. One was in number 12 public communication and social media use.

585
01:00:42,000 --> 01:00:53,000
Just curious if you could give us a high level overview of what the policy says, communications and public participation policy and acceptable use of social media director.

586
01:00:53,000 --> 01:01:01,000
Yes, absolutely. That was just recent. Just within the last month council approve of the city's communications and public participation policy.

587
01:01:01,000 --> 01:01:07,000
And in that it relates back to certain objectives and certain standards for employees.

588
01:01:07,000 --> 01:01:14,000
So the code of conduct policy would relate employees or direct employees back to particular policies or directives within the city.

589
01:01:14,000 --> 01:01:19,000
Thank you. I just want to make sure that we knew that that was something we did recently.

590
01:01:19,000 --> 01:01:27,000
And I had was in number 13 13.2. The city reserves are right to pull a criminal record check on any employee at any time during employment.

591
01:01:27,000 --> 01:01:32,000
Just curious what would spark that if we have some policy around why you would do that.

592
01:01:32,000 --> 01:01:36,000
The criminal record checks in particular with our public safety department.

593
01:01:36,000 --> 01:01:40,000
So anything to do with the public safety employees often need the criminal record check.

594
01:01:40,000 --> 01:01:46,000
Or if there's other things then it would be a notification would an employee would potentially have to have legal involved for that.

595
01:01:46,000 --> 01:01:52,000
So it's not that we see something on Facebook. It's something more illegitimate than that.

596
01:01:52,000 --> 01:01:55,000
Absolutely. Okay. Good. Thank you.

597
01:01:55,000 --> 01:01:59,000
Chief staff for myself and I'm sure others.

598
01:01:59,000 --> 01:02:02,000
This is the employee code of conduct that wasn't that long ago.

599
01:02:02,000 --> 01:02:05,000
We just have a council code of conduct reviewed.

600
01:02:05,000 --> 01:02:08,000
Did we not correct total two separate documents?

601
01:02:08,000 --> 01:02:10,000
Absolutely. Okay.

602
01:02:10,000 --> 01:02:13,000
The employee code of conduct to is reviewed on an annual basis.

603
01:02:13,000 --> 01:02:22,000
So we do have a complimentary employee code of conduct guidelines that talks about all the different policies and directives that the city have that relates to employees.

604
01:02:22,000 --> 01:02:28,000
And we review that annually with employees and they sign off confirmation that they've reviewed the poll.

605
01:02:28,000 --> 01:02:30,000
Well, we'll now be a policy not a director.

606
01:02:30,000 --> 01:02:32,000
Thank you.

607
01:02:32,000 --> 01:02:36,000
Any other questions or comments?

608
01:02:37,000 --> 01:02:46,000
Not seeing any. I will look for direction from council on 8.6.1 policy number 135 dash 04 employee code of conduct.

609
01:02:46,000 --> 01:02:47,000
Councilor.

610
01:02:47,000 --> 01:02:48,000
Buckingham.

611
01:02:48,000 --> 01:02:52,000
Thank you.

612
01:02:52,000 --> 01:02:53,000
Thank you.

613
01:02:53,000 --> 01:02:54,000
Seconder.

614
01:02:54,000 --> 01:02:56,000
Council. Thank you very much.

615
01:02:56,000 --> 01:02:57,000
Thank you.

616
01:02:57,000 --> 01:03:01,000
Is there any further discussion on the motion on the floor?

617
01:03:01,000 --> 01:03:03,000
Not seeing any.

618
01:03:03,000 --> 01:03:06,000
I'll call for the question. All in favor.

619
01:03:06,000 --> 01:03:07,000
Opposed.

620
01:03:07,000 --> 01:03:09,000
Carried.

621
01:03:09,000 --> 01:03:13,000
Moving on to item number nine is mayor and council reports.

622
01:03:13,000 --> 01:03:22,000
I can report that the city manager and I travel to Edmonton last week to attend several different presentations from Alberta municipalities.

623
01:03:22,000 --> 01:03:28,000
Excellent presentation on the first day and a half of our time and Edmonton was on collaboration.

624
01:03:28,000 --> 01:03:32,000
Working with our neighbors and there's a lot of work being done at the municipal level by.

625
01:03:32,000 --> 01:03:39,000
Research work at the University of Alberta looking at opportunities to enhance the relationships.

626
01:03:39,000 --> 01:03:48,000
Certainly won't dig into it but we circulate information that was presented at the conference to council and from that perspective.

627
01:03:48,000 --> 01:03:56,000
Additionally, we also heard from both the leader of the current premier of Alberta as well as the leader of our position.

628
01:03:56,000 --> 01:04:04,000
So certainly interesting different perspectives on the Friday as we departed Edmonton hearing.

629
01:04:04,000 --> 01:04:14,000
The stats as we know the next provincial election in Alberta is scheduled for Alberta 29th sorry pardon me may 29th but I get my dates right may 29th of this year.

630
01:04:14,000 --> 01:04:24,000
So I suspect that all indications are the legislature will be dissolved on the first or second of May and there will be a 28 day election period.

631
01:04:24,000 --> 01:04:31,000
There will be a new government elected on 29th of May and move forward for the next four years in Alberta.

632
01:04:31,000 --> 01:04:34,000
So certainly stay tuned for that.

633
01:04:34,000 --> 01:04:39,000
If council have any other items to report.

634
01:04:39,000 --> 01:04:40,000
No, not seeing any.

635
01:04:40,000 --> 01:04:46,000
I'll ask if there is any inquiries from the media.

636
01:04:46,000 --> 01:04:52,000
Before he gets here is there any other matters that this council needs to deal with at this time.

637
01:04:52,000 --> 01:04:56,000
Thank you, City Clerk. I miss that one. Eric please.

638
01:04:56,000 --> 01:04:59,000
Thank you, our ship and we have no request for interviews today.

639
01:04:59,000 --> 01:05:05,000
Thank you very much with that. I would ask for motion to adjourn.

640
01:05:05,000 --> 01:05:08,000
Council is adjourned.