thank you all for coming happy New Year thank
you for being a good chair establish
please what you I said thank you for
being a good
chair all right I'll go ahead and
establish quum um commissioner
trael yes uh chair
Cohen uh commissioner Gallagher Thompson
here commissioner Basi here and vice
chair Olen we do have a quorum of five
Commissioners present thank
you of the United States of America and
to the Republic for which stands one
nation under God
indivisible
com no public comments have been
received at this time thank
you we have a special presentation by
Jamie so she's going first number one is
actually on page two page soon and I
will go ahead and be sharing the um on
the screen as well
too did the new people get um a copy of
the commission handbook Jamie already
when you oriented them so are there
separate pages that we can actually get
to put as appendix to our commission
book could save paper if you want I
don't oh no definitely um all of these
all of this information is um in the
current handbook I don't believe any
changes have been
um the pairs and everything it's all in
there I believe so yes if um and the one
that you may have gotten you might not
have the most recent so I can make sure
to um send that to the full commission
but the newer Commissioners um which
would be um commissioner traal
commissioner um correct correct so I can
send that out to the full commission
all right so I'm going to be providing
um an update and I thought that this
would be all of the commissions are
actually receiving um this update um
some received it um at their meeting in
November but this was not ready by the
time that we met because we met the
first meeting uh first Monday of
November so which is why uh senior
commission is getting this update um for
our meeting in January since there was
no meeting in December
um but I will go ahead and continue so
um this is just a basic background on
the senior commission it is joint
between Los Altos and Los Altos Hills
and they are an advisory body to both
councils um in regards to matters
relating to senior interests and
Comm um and coming up and that'll
actually be part of the conversation
when we talk about the work plan um
they'll submit they they're calling it
an annual report but it is basically a
report on how the last work plan went
what your um new work plan will be um
and your joint meeting um will be
actually in February and I'll go over
that um in one of the upcoming items in
this
meeting um so breakdown of what is
expected of the commission obviously
performing tasks that are requested by
city council um serves as a public forum
for Community input and engagement um
and quite a bit of that was done when we
did the agef friendly action plan um
submit an annual report so they want to
see um through the work plan what has
been accomplished or what is planned for
the upcoming year and then there may be
other tasks and duties that Council May
assign depending on what projects might
potentially come
up um we've already done this the uh
because we did this this actually in
October um but in October we appoint a
chair and a vice chair chair annually um
each year and they serve through um from
October through September that is the
term and this was slightly new from last
year but the expectation is that there
is a rotation so um an individual cannot
serve as chair um two years in a row so
that must ad um adjust each year
so one year ter correct but not cons
correct and that is specifically for the
chair
position um so specifically for
attendance and
participation um expect expectation is
that a majority of the members are
present for the in-person meeting so for
us we have seven um members uh for the
commission uh for us to reach Quorum we
do need to have at least four which is
what um one more than half of the
commission um so in order for us to hold
a meeting we have to have four which
today we have
five um Commissioners are expected to
attend 75% of regularly scheduled
meetings now the commission has 10
regular meetings scheduled um normally
within a calendar year there's no
meeting in July no meeting in December
so that that's 10 total in the calendar
year with the way that our schedule
Falls um we do have I believe two kind
of special meetings sometimes um which
actually this year I think there's only
one the one that usually occurs is uh
September because of the Labor Day
holiday it's adjusted to the following
Monday that's actually considered a
special meeting so anything that's not
on the regular schedule which is the
first Monday of the month um at 3:30 um
so it's those regular meetings that you
have to be in attendance of
75% um or more um would which would
obviously be
great
correct seven and yes in the
middle um so that's uh hope is that
you're here um for a majority of that
you can um attend uh virtually but there
are some specific uh requirements that
must be followed if you're going to
attend virtually that is a possibility
but we usually like to know in advance
at least a week in advance so that we
could work with the city clerk because
there's special um circumstances um that
would allow you to um attend remotely
and then specific requirements like
posting the agenda we have to list where
you're going to be and going to be um
taking meeting virtually so if you are
planning or know in advance and would
like to attend virtually um let us know
as soon as possible and then we could
work through those um
requirements um and no more than 20% of
the meetings can be attended remotely so
the hope is that a majority is attended
in
person all right so
reporting um work plan which is the
agenda later on in this meeting um
essentially we want to the council wants
to look at uh the work plan within the
first quarter of the calendar year so
that is planned for the meeting in
February and they want to know what has
been planned what are you planning to
work on for the uh the term and again
the term for the work plan is October
through
September um in add addtion to that um
that is always the joint meeting is a
good time to talk about what had been
accomplished in the past year as
well this is slightly um new um for this
upcoming work plan uh they've added a
few uh columns which I mentioned um when
I introduced the work plan in November
uh uh which was our last meeting um goal
Still Remains the Same that's the
overarching goal um that can rep
represent an any number of projects um
and what the senior commission has
decided is to base the goals upon the uh
the domains um from the World Health
Organization for the age friendly action
plan the name of the project so what
specifically the commission is working
on anticipated completion so that the
commission has an estimated timeline of
maybe how long the project may take to
complete priority Source where did the
project come was it assigned from city
council was it a part of the age
friendly action plan was it a suggestion
from a Community member um or Community
Feed input that was received status is
it in progress has it been completed um
assignment um so this could be an
example of whether an ad hoc
subcommittee was assigned or a working
pair was assigned and then notes um at
the very end if there is anything else
that would be helpful to decipher um
what the project or goal or any of those
other pieces would
be and then this is slightly new as well
a calendar so the intent behind here is
to help the commission plan accordingly
and the reason why I say that is because
you don't want all of your projects to
happen in the same month that would be
too much for any individual or group to
take on so the intent behind this
calendar is to help the commission plan
so that different projects um can be
spread out over the course of the
calendar year and term year and again it
is highlighted there are no meetings um
in July and December and so this could
be when the commission needs to discuss
something or needs to decide
something so here we get into the fun
stuff um ad hoc subcommittees and our
working pairs um so a commission can
appoint an ad hoc subcommittee it has to
be less than a majority so majority for
us is four and ad hoc subcommittee has
to be three or less um and it should be
focused on a specific topic and should
not last more than one year and it
should not be a standing committee so
the best example I can give is something
as generic as
marketing um you shouldn't have that it
should be more specific to it could be
um
electronic uh communication or
electronic marketing and then even more
specific what is it about it is it the
newsletter that goes out or is it an
email blast that goes out or is it a
distribution that you're trying to build
again the idea is that the task should
be more specific and not so broad that
it could be seen as a standing uh
category um it doesn't ad hoc committees
um have to comply with a brown act but
it doesn't require um obviously our
commission meetings are posted um the uh
agenda is posted at the front of the
meeting it's posted on the website so
that the public knows
ad hoc committees and one of the
benefits of that is that you can meet
outside of those so that you can start
working without needing to post
information in that way um which the
full commission usually
does and as I mentioned specific topic
specific time frames so it can't just be
General there should be an end date or a
completion date to what you're looking
to achieve
um what they mean by continuing
jurisdiction again something as general
as marketing um it should be again more
specific and it should not be
established in multiple years so it is
talking specifically what is the
specific project or
topic um and then again in that annual
report that you provide to city council
you're going to share uh
um twofold um obviously bring the final
information back to the commission and
then that will be something that you
will report out to your uh the city
council when you meet jointly as
well multiple years on the calendar from
work our major project the action plan
is over multiple years so it's a four or
five year project and if we lay out the
task and go forward I mean we can do it
we'll do it year by year but I'm just
saying people can Envision a bigger
project than a one-year project
potentially yes but um in that way um
you will have some of these smaller
projects that will build up into
eventually um achieving a lot of the
tasks or um things that were called out
in the action plan but um I think the at
least for the annual work plan you'll
want to be a little bit more specific in
maybe what could be a accomplished
within that year there will be some
projects that will be longer standing um
but you can take smaller
components yeah correct
corrects I mean including emergency
preparedness yep that pretty much you
know there is absolutely a lot and um
that's where we can be a little bit more
granular um when we get to the work plan
oh absolutely oh and uh one other thing
um for ad hoc this is where you can only
serve at one one at a time so for
something that is a larger project um
the and again the idea is so that you
can focus on that particular work or
project um you can only serve it on one
and also it has to do with the brown
neck so that there isn't mixing um
because again sometimes
conversations um can uh mix on other
topics that might be uh what the
commission talks about as a whole so
again for the ad hoc it should be
specific and that's why they
specifically call out that you can only
serve on one at a
time
um specifically it has to uh be members
of the commission only that can be
appointed to an ad hoc subcommittee less
than a quorum of the commission so three
and defined purpose and time frame and
less than one year and it will
automatically terminate so as soon as
you complete your task and provide a
final report out to the commission there
is no need for a formal action as soon
as that project is completed that ad hoc
subcommittee has completed their task
and uh the commission doesn't need to do
a formal action to dissolve
it um and obviously as uh mentioned
before shouldn't be reestablished or
renewed for continuing on the same topic
unless it's maybe slightly larger
slightly nuanced um as we kind of talked
about uh with cherco and maybe different
components that are going to go forward
in different
years
um so an example of one that was formed
there was our age friendly task force
and um commissioner buckolz commissioner
Cohen and uh former commissioner
O'Reilly they were the ad hoc
subcommittee that was a part of the agef
friendly task
force now we get to the fun part that
was slightly updated and I think there
was some excitement here we are able to
do what's called working pairs so unlike
ad hoc subcommittees which does require
a formal approval um by the commission
and you will notice that um the specific
wording in some of the agenda topics if
there is a potential to form an ad hoc
subcommittee that is going to be listed
you don't have to but we have to let the
public know that we might potentially
form an ad hoc
subcommittee the intent behind the
working pairs is that in order to
accomplish these larger um goals there
are smaller things as an ex and I'll use
the health there as an example um such
something like maybe creating a flyer or
contacting vendors or maybe looking for
businesses that might be willing to do
donations or to think about um you know
maybe Workshop topics that might be
presented these are all smaller tasks
under the bigger planning of the event
which is the senior commission health
fair um working pairs so it could be two
or single so it's two or one um and and
you can do as many working pairs as you
need to then work on those smaller tasks
that build into that larger um project
or task um and so again it can be one or
two
Commissioners um you can similar to ad
hoc you can still meet outside you don't
have to um it doesn't require an agenda
or posting or anything like that and
then you can um at the next commission
meeting provide an update or report
these uh vendors were contacted we
created um these uh flyers or marketing
pieces um that is an example um the
commission can take action if needed or
they can simply receive the update or
report so
yes is there the same restriction and
limitations on the number of working
pairs that you could be you could be
joining as a commissioner you can join
as many working pairs as need yep so yep
slightly different ad hoc only one
working pairs you may do as many as you
need to and what's the relationship
between working Pairs and ad hoc y
getting there okay yep um so the working
group um or working pairs um are
designed to allow Commissioners to work
in a flexible manner respond to requests
or projects um or directions and to help
move projects on the work plan forward
no limit to the amount of working pairs
a commissioner can participate in at one
time so here's the difference ad hoc
subcommittee it's really it's more
formal bigger project focused on a
project work plan development and the
example I provided the senior commission
healthare there's going to be need to be
one larger ad hoc that kind of oversees
that planning of the
event uh working pairs informal it's a
component of the larger project so an
example would be completing uh
completing a flyer for the event or
contacting vendors um some of those
other examples I gave so formal versus
informal and again a working pair is a
component of the larger um product
project and
or there potentially could be um but
that's where um we're all come in so if
there is ever a question I can help
distinguish between what should be
between the
two
yes my question really had to do with if
you're in the ad hoc and you need you
want to be more you need more help than
those three people the working pair can
be in or out of the one person from the be
working pair with one person from
outside of
the okay that's where the flexibility is
going to be really helpful
yes
y all right so Liaisons um this is just
an example so there may be other outside
boards or groups um that maybe have
similar interests that um this
commission may want information or to
collaborate with um if you want to
assign a particular commissioner to
maybe attend outside meetings or to work
with a specific group or to get
information um you can absolutely assign
an individual commissioner to attend or
bring back
information um so basically to be a leaz
to that particular group um as a
the liaison to that specific uh group
should bring back information to the
full commission at the um Regular uh
commission meetings and if something is
discussed by the senior commission and
then that Leon should then take the same
position that the commission has to
share that with the group that they are
liaisoning with and so the example that
I'm going to provide and I know uh chair
Cohen you just attended the meeting
earlier today but we did officially
appoint uh chair Cohen as our liaison um
to sourcewise um so that is an example
of that sourcewise being an outside
group that we the senior commission has
assigned someone to
attend sourcewise is uh it the name of
that group has changed slightly but it
is uh within Santa Clara County um and
many different agencies and cities have
members that come together and they have
actually different um even different I
would call them subcommittees that have
different topics that they look at um
it's it's countywide and it's it has
different cities represented there and
also um different legislative areas are
represented yes and also different um
communities of
Interest either based on ethnicity or
other things that are specifically
needed to be worked on and it's not only
working with the elderly but it's
working with disabilities those are two
major
areas and if you're interested I can
share um just basic information
obviously our commission liaison is uh
chair Cohen but I can share uh the link
and some basic information about that
particular group with the rest of the
commission as well so that you have some
background in
that um our Council Lea on so ours um
has not yet been um assigned yet because
council member um Lee in uh did uh end
her term in December of 2024 so we will
find out soon who our new Council
liaison will be um at least from uh the
city of Los Altos I believe town of Los
Altos Hills um count member Tyson I
believe is still assigned that may
change in the upcoming calendar year but
I will keep the commission
informed used to
be yeah council member Lee but uh her
term ended um in December so I don't
believe that with the the seating of um
the new commissioner or a council member
which is uh council member Larry Lang um
he was seated in December and so I
believe Council still has to determine
the assignments um of the commissions so
I will keep the commission up I know you
said to me I'm really interested in the
seniors ah ah
okay yep so we will see uh which council
member is assigned I will keep you
updated um and then for Council Liaisons
um the intent is that they shouldn't
direct guide or influence um other
advisory bodies but um again the
commission if there obviously if there
are questions um that's where Council
Liaisons could potentially be uh helpful
obviously that is my role as well too to
provide information as
well um conflicts of interests um so
this is just a basic overview um and
we'll talk about perceived or or
incompatible activities so um perceived
conflict of interest is an interest for
a
commissioner um that may arise from
personal personal relationships
Financial interests um serving on bodies
or boards that have shared or
overlapping subject matter jurisdiction
as those under the jurisdiction of the
commission so if there is ever any
question that is where my role comes in
so if you are ever unsure you can always
reach out to me directly and then I can
work with our city clerk and if
necessary we can obviously pose um a
question or get clarification from our
City attorney as well um but if there is
ever a question as I mentioned notify me
um as the staff liaison um you can uh
indicate what you think might be a
conflict of interest and then we can
work with City staff or the City
attorney to help work through
that um this is and again this
information is uh at least the uh
PowerPoint um that is uh on the website
and if you do want an individual copy it
was included in the packet but if you do
need um so that you want if you want to
review this later you can as
well um ultimately it is is the
responsibility of the commun uh
commission uh member to identify or uh
come forward let us know if there might
be something that uh needs to be looked
into further um and as I mentioned um
you could work through myself um if that
question needs to be posed to the City
attorney this is just basic information
our commission doesn't really deal with
this particular topic very much but
since this is an update for all
commissions there are some commissions
that this is very relevant or um happens
to come up with many of the uh topics or
projects that they discuss it's squa
which is the California Environmental
Quality act um there are a variety of
different things under that this is just
basic information if you want more
detailed information or if you're
curious for more information there are
some additional slides which for some of
the commissions that this is not
directly related to um those slides were
pulled out but if you're curious and
what more information I'm happy to send
you those um those slides um but if
there are specific questions on this the
best person um to reach out to is uh the
deputy director deputy director for
development
services that is everything and again
part of the reason why I wanted this to
come first is because leading into the
conversation on the work plan uh I
thought the clarification between the ad
hoc subcommittee and the working pairs
would be helpful as we start to look at
what those projects um will be uh that
you would like to work on for this
upcoming term year and then potentially
looking at who might be assigned as an
ad hoc subcommittee or potentially a
working PA as well
um but that is everything so I will go
ahead and stop
sharing Ken if you would like a printed
copy very new one oh the the uh hand
you're referencing the
hand one or not I don't think the front
cover has a DAT no I don't think they
reference it in the physical file the
digital file name I believe does have
the correct um so but I will I will send
it out to the full commission it's not
covered in the's handb it should
be
yes
okay when you say you're gonna send it
out um do you think that you could print
documents we were talking about it
because people didn't this and they
don't have it so do you think
so for everyone because they they they
didn't prepare for it
because I think we got a friend copy
right you this is one that's by the
council they get this one yeah um so
let's take one thing at a time so um in
regards to the commission the
commissioner handbook um I guess the
best Note is that or at least direction
we are trying to be environmentally
friendly which is why we email
information out and send the links if
there is a request where you would like
something printed contact me or Candice
um Candace is not here today she is
still um out of the office she'll return
tomorrow um if there is a request for
printed material you would just need to
reach out to us and we can provide that
to you but we would not automatically
print something unless it's requested um
so it once we get to the next part then
we can talk about the the
other okay thank you very much for your
report question I was Wonder then would
you mail it to us we can yes um so we
can absolutely mail or if you happen to
be here at the center we can have it
available at the front desk whatever
would be easiest but you could work out
those details directly with us
copy of
updated yes um if there is a request um
the printing is really quickly uh or
happens really quickly so if you want a
printed copy I can do that directly
after this meeting since you are already
physically
here so does everyone um I know uh chair
Cohen you have yours already um does
everyone else prefer a printed
copy
sure we met with you and got a printed
copy but you're saying it's not the
latest that is correct that was in in
draft form at that
point yes so I will go ahead and do a
printed copy for each of the
Commissioners after the meeting today
you're okay okay
sure so I will do the I will do the four
one issue about we really appreciate you
for for us but when we get our um
information the Thursday before the
meeting there's no time unless they come
Friday morning to get it in order to
prepare anyway for the meeting so it's
also a timing issue
you know what I mean so if you know I'm
just wondering if you know this is going
to be a large document do you think that
we could get at least that component
earlier so that we can read it
thoroughly and be prepared for the meet
it I know that's a big ass but it I will
just say that it will depend um so the best way that I can describe it is
the commission work is a component of
what staff currently works on and per
the brown act we're only required to
post it three days in advance 72 hours
in advance and so Thursday is actually
ahead of that 72 hours we would
theoretically only have to post Friday
now in regards to getting information to
the commission um for the example of the
age friendly action P plan that was
prepared um slight different um
obviously we had a consultant put that
together um but sometimes the report
reps are not specifically ready until
that Thursday when it is posted so it's
not it's not going to be um I would say
always that we're going to be able to do
ahead ahead of that time if it is
feasible we can possibly do that um but
the deadlines that staff is required to
follow is at least 72 a minimum of 72
hours um
documents that you sent out it was 121
pages and to get it late Thursday I
didn't you call me something else I'm
not say I'm not trying to create
conflict but anyway I'm just saying
could it be an appendix can it be
something else or I just I would like to
speak to the commission if I can and
just say that I think it would be so
nice if they could get it earlier
because we want people to be prepared
for the meeting and I don't see how they
could have been really because I'm not
going to read I know I got it Thursday
when we met but that's you know an hour
or two before they got it but um but I
can't read that many pages on the
computer so I knew I needed a written
copy and you were so nice to be able to
you know do that for me so I just would
you think of that like maybe a way that
we could just you know it's not common
that we get such a big documents no this is an outlier um again because it
includes the final action plan and it
included um 25 of the 120 Pages was also
the PowerPoint presentation that I did
as well so generally speaking the packet
would not be this large the only other
thing I will say is that
um what staff has to follow is that it
should be consistent for all the
commissions and I don't know if I would
be able to again change what is at least
the deadlines which is what all the
commissions usually fall so that's a
question that I can pose but I don't I
don't see policy-wise that changing
unless they maybe change that for all
the commissions because that's what is
required for all of the commission that
it's posted um at least 72 hours in
advance um but again I can ask what is
possible AC theard
correct color printers for example and
this is a this is a document that lovely
in color easier to read and
color
getting and I just wanted when the
council voted for it it was in their
consent calendar so unless someone
pulled it it went through automatically
and there weren't any changes made after
the final draft was created for them
correct so so was that the case so we're getting slightly off
topic um to figure out I mean because it
was ready like maybe two weeks before
that next council meeting happened I
don't
know it's just that we worked on this to
correct so let again let's we're we're muddling some of the topics so if
we can make sure that again what's at
least the request that is coming forward
I can follow up and see what is possible
but again what is um and even two city
council has made some amendments for
themselves uh again the agenda topics on
its own um are usually printed uh or in
the town crier I believe and I I might
get some of the the timing but even city
council doesn't get so far in advance um
obviously some of the uh their agenda
topics are much larger um and usually
the information that it's included
includes more information so they
usually post and get information
slightly earlier but all the commissions
are required 72 hours in advance so I
will follow up and see what is feasible
or
possible people yes so I have a question
just wondering if there is a print
version available an example would be
talking about the ad hoc
versus um workings
pairs to print that out you're using
green as the backdrop is there a just a
printable where you just have do you
know my correct and this is no
absolutely um just so you know that is
the old PowerPoint template the new
PowerPoint template does not have the
green anymore we with that information
um in regards to the color the newer
template um which I received it on the
old we'd have we got the new template
for the Powerpoints after so future
templates for PowerPoint presentations
will not have the green but thinking
being a seeing it on the screen I can I
understand it but I I'm one i' like to
put notes by it and
I need that tactile and so if there's a printable that I can then make it
smaller make each you know do four pages
on one or something I don't know if
that's in scope or if that's asking no
so again if there uh so I think to
everyone's questions that are coming
forward
um standard procedure is to email the
link sometimes because of the amount of
information that's in the packet if
there is a need reach out to myself and
Candice and we can work individually
with um with the Commissioners on what
might work best for them to process the
information in the packet so
best case scenario would be just to
reach out to myself or Candace going
forward
sure next item is um are the
minutes did anybody have a chance to
look at
minut yeah um so clarification on
minutes so long as um someone um from
that was either present or again
reviewing you don't have to physically
be at the meeting in order to approve
the minutes as long as those that were
in attendance um can um verify that the
minutes accurately reflect that um you
can still vote um which is
okay so do we have a first and a second
all in favor say I oppose any
exensions
thank next item is the health there
yes so we uh I looked at the variety of
dates based upon the three dates and
times that the commission selected um
the two dates um as I mentioned um the
main date that was selected which was
the first choice which is September 9th
and it is planned from 12: to 3: I have
reserved both the Grand Oak Room which
is the larger uh space here at the
community center in addition to this
space which is the Sequoia room and the
room across the way which is
Manzanita um just in case um I do also
have a reservation in hold for the
October um time frame as well so but the
main date that has been selected is
September 9th so um Recreation we always
like to have a contingency plan so we do
have that as a backup just in
case um that is October um six no
um it is October 7th and all of them are
Tuesday
dat well are there any comments I have a
comment but I I like to hear from other
people about that date is that does that
seem feasible to you that date
yeah to
you have to make sure the vendors are
available those I was thinking so close
to Labor
Day does any does
anyone is is everyone okay with that
September 9th dat well the question the
bigger question is do we have vendors
all lined up for those dates what so
this is the the first the first step is
to figure out the date and time which we
do have the two options the um again the
selection of the dates was decided in
November um and those were the three
dates that the commission selected for
staff to look at um the First Choice was
the 9th or the 16th the 9th is the one
that was still available the time that
it was booked and then I did book the
October 7th as a backup so those are the
two dates that we could go forward with
the suggestion from staff is to select
um either some working pairs or an ad
hoc subcommittee so that um the planning
um so uh as commissioner bassi brought
up um potentially coming up with uh or
contacting vendors um and then looking
um some of the conversations that the
commission had previously was um maybe
doing some workshops or presentations on
a variety of different Health topics um
and then maybe to have um other
components uh besides just having the
vendors available um as information and
what I shared in November um we did have
an event down at Grant um on October
16th all of those vendors we have
contacts for so we can start with that
list of vendors um and so we can uh
staff can pass that on to whichever
working pair or ad hoc committee
um and then that uh contact can then start with some
of those vendors but the first step
would be to either select a working pair
or an individual that would be willing
to um do some of that work what's the
time that you're thinking for the
September so the actual event is 12 to
3 yeah so the actual event would be 12:
to 3 and then obviously there would be
um setup and so we would have the room
as soon as 10 o'clock which is after
jazzer size um in the morning so we
would have about two hours before and
about 2 hours
after we can potentially have some um
Refreshments sure um
yes let's hold off on the details until
we get the commit first of all I'd like
to go back to the date we haven't
decided definitely on the date just is
it unanimous that people wanted on
September night I
okay so the from the November from the
November
meeting the top priority was the 9th or
the 16th and then October 7th was the
third
priority so the commission can change
that that is that is but this was based
upon the conversation from
November um so all of those components
that are being brought up uh whether
there's food vendors all of those
different things that's what the ad hoc
subcommittee can work on or decide what
components and then working pairs can be
assigned for you know smaller to uh
smaller tasks within that
who like to be on
thee okay and I think um Bill wanted to
be yes commissioner buckhold did
indicate that in
November problem we can I think um he
did indicate interest of being on the ad
hoc subcommittee in November so I think
we are safe to assign um uh those uh
so jores and Bill yeah the other
question I have maybe it can come up
later uh if you can make sure uh there's
a staff member also assigned to us to
work there absolutely would
be previous event correct okay thank
just to go back to the date one more
time the reason that I can think of for
October to that might work better is
because we'll be having to do a lot in
the summer months in July and August to
finalize things it seems to me and
that's a more difficult time because of
erratic scheduling vacations and we
don't have a meeting in July so we only
have August which makes it even tighter
July meeting right so I don't know maybe
last you said last year was October and
it was successful maybe it ought to be
an annual event in October you I'm going
to toss in because
on my work plan I've will be talking
about a social event which I've been
working with um Club 55 and the idea is
a
Halloween theme and have that in October
so if we do the October one then we'd
have two senior events in October which
would' be nice to get the senior commiss
date picked out for your oober do you
have a date picked out what is it uh the
17th
so it's
close right so that's where I wanted to
that in before you go it's good to bring
that up so there is
flexibility yeah um so with the health
fair um for the ad hoc committee's uh
consideration um both dates are booked
for the community center so as you're
planning if um you're finding that more
vendors are available we can absolutely
adjust you have that flexibility but the
first choice at least according to
November's meeting was the uh September
9th or 16th but the 9th was the one that
was still
available correct correct um so there is
flexibility with
that
correct than yeah okay so the room we
know and subed
yeah we know now and it mentioned
official impact none but there are going
to be costs so why would we say
n at the moment they're not known at
this uh well they're not known and and
so again um as the ad hoc sub committee
um
correct of course for be staff there you
know it everyone came it was amazing
event I loved it I grand for it's
wonderful Everyone likes it
um and for the ad hoc committee it does
have to be a formal action so we would
need um a motion to create that ad hoc
committee with those particular
Commissioners
assigned so we we can do the uh um we
can assign which is which is okay
because he did indicate interest um but
we would need a a motion and approval by
the commission
correct to address the the um
with members I'm sorry Jim Gores and
Bill second okay um any discussion all
in favor say I I any opposed any
exensions motion carries per
okay oh boy the
work we should do this first not when
we're
exhausted um so you have a copy of the
um of the work plan and I will bring
this up so it is on the um on the screen
as well
so this is just the draft um so right
now we have
um I have all of the goals based upon um
the domains of the um of the age
friendly action plan so the top you'll
see outdoor spaces and buildings um
transportation housing social
participation respect and social
inclusion civic participation and
employment communication and information
community support and health care
services and the one that was added
which was emergency preparedness so as
you can see within this um particular
term which started in October and the
term is listed on top October 24 through
September
2025 um the first one under
transportation so we did hear feedback
about the road runners project and
initially the commission um wanted to
write um a letter um after I checked in
with additional City staff because the
senior commission is only an advisory
body um the an official letter should
only come from city council so I believe
individual Commissioners did write um
letters to um in regards to the um end
of the Roadrunner program so we switched
a little bit um slightly on that topic
and then um social participation I did
list this one as completed because that
was something that um former
commissioner ngau and uh commissioner
Olsen had worked on um and that was just
in regards to collaborating with staff
on some of the um participation in
program programs and activities we're
going to um switch slightly and then we
do have the larger project which is to
host a health fair um and that was
something that commission indicated
interest in so I will update that
according to the ad hoc committee that
was just formed um and we'll add some
notes onto that but the work plan is
open for the commission to discuss what
other projects you would like to work on
um and the only reminder that I will put
is that this should the hope is that we
accomplish it within this term year so
something that uh or at least the comp
component that's listed is something
that we can achieve by September of this
year so within the next nine months um
so that is the only piece um and then I
will turn it back over to the commission
so that you can discuss um you do not
have to have projects under all of the
goals um that would be I think a little
bit too much so I I think um according
to what the commission would like to
focus on um maybe two to three um maybe
four depending on the size of the test
um but that would be just a suggestion
um from staff so I will turn it over to
the
commission
you conceptually how you envision it
yeah go
ahead so in the past we the senior
commission has put on a
springling oh yeah and so my
idea I don't remember that ever I know
you have them but I've never done it
that predates you a little bit huh that
predates so I wanted to resurrect that
and I wanted to uh with the thoughts
that this would be under Dem four of
social
participation and
talking with Jamie and already regarding
potential dates in April and I also
wanted to combine it with Club 55 and
good
idea what adult 50 plus thank you um and
be able to really cohere all of these
groups together and be able to get
50 plus and be able to make it really
marketed get all decades involved and
started back again so the I since April
was not available um May through October
the third Friday is CL 55 and we already
have the rooms um reserved so that's all
set so tagging on with them the thought
would be be to have a bigger event on um
October and have it be Halloween scen
and so to work with all those groups
make it a bigger event have a band have
it more inclusive have tickets available
we'll figure out the details but then
that's a
um we're really promoting something for
the seniors
getting it out there even and offering
things for younger Generations that are
still
seniors the senior
deniers um and then that's will fast
forward to start the Spring Fling in
2026 so that way you have the contacts
the emails you've got the flow going
it's the third Friday it'll start the M
before Club 55 so it' be in April um um
17th and that way again we have
something that we are offering
seniors um in our location and the
senior commission is um listening to
the listening to our our residents and
offering we at a reasonable price and
fun and
community and what was the date again
April so I'm proposing to head that up
whether it's an ad hoc or
just do
it back a little bit and start over
where was this all coming soon how did
this all happen how it all happened is I
wanted to do spring sling again thinking
that this is a way to get community
together this is a way to get those
residents um active that's maybe in in
another way I've helped out with Club 55
and the reason that that started to give
you a little history there came from the
first time that we had that the senior
commission had done the
a
um survey out there
and really what the people wanted
the the uh respondents they really
wanted to get together and have a drink
and socialized so Club 55 started back
in
2010 and it was downtown and it was at
the costume Bank in the back and then
it's expanded and so since we had the
new community center they're working
with the city and the city has been
supporting them instead of tagging on to
first Friday they've made it the third
Friday so
to um
make it I I was so my thought was oh
there's a Spring Fling I did not know
that it's sto because of
Co started Club 55 well it didn't happen
true but it's it's going now and it has
been all last year and so it's where I'm
thinking this is just an easy way so you
surveyed people and you determined that
there was an interest in and
this there are 85 people that have come
to 100 people um at the last one couple
months yeah so that's with that's with
the help of the city but it's the
thought is also to reach out to the
community the seniors the 50 plus I
had invited my CLE ball group so we had
about 10 people from there so it's a
matter of getting the word out making it
fun making it accessible making it
something
that uh for everybody so it's not just
sitting around and talking per se just
you have a way to then
intermingle understand the other
generations and you it's not we and them
it's an us it becomes an us so you have
a way that
the different age groups have a reason
to get together they get to know each
other and then we
become um acquaintances those outs
become smaller and so I have a question
me ask um do I understand correctly that
this year you would like to have this
Spring Fling to be combined with the uh
with October so won't happen it won't
happen in the spring Okay so yeah so so
that's where two so October is supposed
to from your Vantage Point supposed to
replace what would have been the spring
FL it would be like the kickoff where
you
make you're recommending that in the
starting from 2026 we'll have a special
spring FL I'm all for it it's absolutely
wonderful a great idea yeah I mean we
the last strength we had was webly
successful
band and food and tickets and the whole
bit the people with the spring playing
even before do they buy tickets they
bought tickets $10 and so
that or whoever runs to provides
obviously music if you're going to have
dancing snacks and drinks or right so
that's all part of the budget and yeah I
know Club 55 they they have some that
they would do that's where this is
timing for the city council and the
budget for the city to be able to show
support
for uh the the social participation sh
to any age group right it's not you know
what I what I've said to people is we're
not going to card you if you're too
young anyway but it n 50 plus or just
okay 550 CL spring what about Club 55
also it is and is that that's Friday
night so how often does that happen once
a month FR and it's been going the third
Friday
yeah how many people you said over 100
people came the lastek it's not over 16
or 17 the last count was what it's
absolutely exploded absolutely exploded
people are eating it up really
the community
C correct so but you want the Club 55
that's going to start in the spring this
spring going to be it starts in May and
the room has been reserved
already throughout the year and then to
tag team with them for their last event
in October the following October in
October so that way it's the third
Friday in October and and we add
something to make it even
bigger and make it a maybe a costume
contest even in there so that way um
with
Halloween abolutely EXA and so that way
we can get the announcements out for the
spring and get it on people's calendars
and I will
say real interesting with f 55 talking
with Bart Nelson who is serving he's the
bartender usually goes people just enjoy
coming out they have a reason to come
out and they they do really enjoy it and
they look forward to it once a month and
so I have friends who come to it I like
them people come from Mountain View from
copertino so do you want to form an ad
hoc committee now for this for under the
social participation you're going put it
so you want to be on who else wants to
be on
it does idea
can we don't have enough people to
cover I I think else to
do unless she wants we can start um with
the formal of the two here and we can
always add um because the work plan will
continue to be um a
topic yeah
you want to make a
motion I'd like to make a motion of an
ad hoc committee with Chris
and second for for a V social
participation a working pair that's
going to convert to ad hoc once someone
else used to it yeah because you're
going to be two right now right that's
okay you can be an two yes it could be
it could start as a two it just can't be
more than
three is there a second second okay any
discussion all in favor say
I any opposed any extensions motion
carries thank you very much good job I
hate to inter I hate to interrupt but I
thought we ended around 4:30 and I have
to be somewhere at five so I
need than for mentioning it I need to go
in five minutes I apologize no that's
okay go ahead well I won't go right now
five minutes well we used we used to um
you know
and earlier but we're we have long
topics now new stuff really big new
stuff going on
so okay
so so that's going to be put into the
social participation one okay do you
want to get started on the the action
plan then we have time
no um so the only thing I will say is um
we have two very big um I say very big
but we have two event-based um goals we
can start there with the work plan I
think that's a good um starting point
the work plan will continue to be on the
agenda and that will be on the agenda in
February I think that's a good starting
point going into um for this particular
work plan um so if the commission is
okay with that we can I can make those
edits um and then resend out the updated
draft based upon um that
work
and
correct the responsibility to make sure
that the subcommittees have their
contact information for each other I
want
have Conta yes I will make sure that um
the commission has um information the
contact
information um so that's um actually
those are the only items for
consideration so um if we're okay to
move on the only update um for number
five is and I included the final which I
will print out for the remainder of the
commission members but we got the final
approval from AARP so we are fully
approved for our action plan um it was
approved and forwarded uh or approved by
city council November 12th and it took
about a month um we got the final
approval from AARP mid December so I'm
happy to report that the action plan was
approved as submitted so the final was
included in your um which I will provide
um print outs so um I will reach out to
you commissioner um Thompson um just in
regards to how to uh best to get that to
you
that would be great sure thank
you okay
so we have some other items inform
information
only that we received
correct do you think there need to be
items on the um unless we need
discussion about them when we see the
plier that we so we usually just include
it in the packet as information and we
just review it during the um the so
the yes the only update which um
commissioner trapnel um highlighted is
the uh the newest activity guide is
available um it is out in the center um
and it has all the information for
classes and events that happen from
January through March so pick up your um
copy if you have not gotten
it people on the front that's the newest
that's the
newest have the old one but this was
supposed to be the updated one that is
correct up 1029 but she said it only
when I don't know
January or something oh that might be
the specific um the smaller calendar to
our calendar yes so the the calendar for
adult 50 plus is um I believe there is a newer one but the activity guide
itself is the current
one yes so so so we're speaking the same
context here there's the activity guide
which is current but that's been out for
weeks I mean I got that weeks ago yeah
but just so we're not mixing up things
the activity guide is current but this
is the adult 50 plus senior and does
that come out every week now no uh we're
doing sort of a seasonal update um so
what's the date on that one which one if
you look at the top right corner update
October 29th 202
and then there's also this special
programming this one changes more
frequently but uh this was updated again
October 29th and that's
still yeah so we like to communicate by
subscribers so subscribe to our mailing
list which you are and then um if you
also go to the the web page these are
PDFs so you can download them we keep
the web page current
um if you go to the web page you'll
always be able to download the most
current this is from the adult Los alos
50 plus web page these are available and
also in in both of our sites you can get
these at any time our
sites real quick I don't want to take up
too much time one activity I am doing
and it's my own and I don't know whether
it fits into anything else since I live
at a retirement community where 150
seniors I thought I should let it know
but it's it was very popular I mean I
handed it out explained everything that
was available for seniors we usually
have some printed up at the at the front
desk and in the SC if you don't come
then you don't get it unless it comes by
email I guess anyway so I'm going to
keep that up to date because things have
changed um I'm planning on possibly
doing it at the other senior Place The
Terraces so yeah it's a way to
communicate and people didn't know
I mean and the one that I ran into I
said oh my God it's this taxi program
you can take Uber you know whatever
anywhere within bounds or to a health
facility in San Francisco and get
reimbursed up to you know when you reach
50 bucks details the details of the
program are online it's I know but
independent
right they not always some people have
quite a bit of trouble working with the
website you know that yeah so the
independent right I mean that's part of
the thing about Independent Living
versus bridg point or The Terraces where
it's assisted living is my understanding
yeah Bridgepoint has
both independent which obviously I am in
assistant heart some copies you want
some hard copies to take back I can take
care of everything yeah okay and can you
bring it to the to because they wouldn't
let us get out our service there without
being
endorsed well I was just going to talk
to them and say have you have resident
meetings would you like a little talk
about oh yeah place I'm ter I don't know
I haven't tried the teres so I'll just
go in there go for it see if you can do
it great is a marketing person or or
activity manager because activity
manager should be on the email list I'm
sure they are whether or not they're
following through it's funny because I
looked at their activity calendar in
fact I I remember one of my first gigs
was I was a little activity helper at
The
Terraces and I'd be shocked if if they'
want to leave
because presentation there's tax to you
know the taxes abely welcome they a lot
of them came after I presented to the
history museum that had the um Christmas
thing you know
and they had the the student thinging
was very holiday yeah the holiday
something rather in the
shopping that was the um that was the
only um staff update inform do you have
anything from the hills they uh yes and
actually the um the only other two and
the Flyers are included but uh we are
currently hiring for a variety of
positions um so help with our teen
center um help with our adult 50 plus
program um we are also looking um I
think for pickle ball is or still
looking for pickle ball as well too for
our program at Egan um and then always
looking for interested individuals that
would like to volunteer with a variety
of our programs whether it's our special
events um or different program areas so
those two um Flyers are included in the
packet and then um Amina uh is from the Los Altos Hills is also um online as
well you'll probably hear her that way
but she can provide updates for the Los
alus Hills as well hi everyone happy New
Year um I just wanted to quickly say
that we have our technology for seniors
event happening this Saturday um it will
be from 9:00 am. to noon hosted by our
uh youth Commissioners so if anyone is
interested in joining um I believe Jamie
has a flyer um that has a link where you
can sign up and you can select uh Which
slot you would like to um attend and
they can help you anything with anything
from your Apple watch
smartphones um iPads so any device that
you might need some help with um feel
free to bring it in and they'll help you
out the town of Los office Hills and
it's hosted by the it sounds like the
youth Commission
yes those never mention that but we
always George said that we can come yeah
um Amina is this someone from Los Altos
um attend as well yes yes so it is
open you're welcome I one last little
thing on technology my are have a new um thing at the Computer History Museum
an exhibit for artificial intelligence
in fact I'm going to be giving at Bridge
Point an an AI presentation because most
people don't know what it is but
the is
fabulous up in the New York Times so if
there's interest like at Bridge Point
you know we can take a group over there
okay house in there at which point for
your
lecture I guess so a big room but it do
F
that's oh
yeah we're going to show it actually in
use if you haven't used chat gpg yet
you're going be amazed it can do wow and
then um I'll turn it over to uh
Recreation coordinator uh Chris um can
not if you have any other updates for
adult 50
plus I just emphasize our calendars are
posted and if you'd like copies I'd be
happy to
share copy of age friendly okay yeah and
so that is everything
um I like plan on it which is going to
be rolling over forever in a day but I
like to add a joint meeting with the
city council because I don't think we we
don't have a time yet can we be to be
first yes so um for the work plan um in
the report that I included so we are set
for this second meeting in February so
for our February meeting I'm happy to
add that agenda so that we can prepare
for that joint
[Music]
meeting yes now I will the the time
hasn't been finalized as soon as I get
that um I believe they usually do have
the seniors first yeah in the past they
have the 25th we just don't on correct
it starts at 5 started before the counil
correct that's good thank you so much
okay so um I'm GNA join the meeting and
thank you all for coming thank you thank
you very much I have a different problem
they serve dinner at certain times and
Bo