we get everything together we are all
set thank you ping the meeting to order
thank you all for coming
today could you please um establish a
forum J yes I will go ahead and start
with um commissioner gallager
Thompson commissioner Dixon commissioner
Trel here chair Cohen here commissioner
bassi here Vice chair Olsen here and
commissioner Buckle here we do have a
full a full Quorum
present to the flag of the United States
of America
and to the Republic for which it stands
one nation under God indivisible with
liberty
comments there is no one currently um uh
no cards have been turned in up this
time
okay so we're moving to item
consideration first thing are the
minut people have a chance to check it
out do I have a motion to
approve
second all in favor say I
opposed
abser thank you very much although last
time I asked them they said they could
vote which to me doesn't make any sense
at all because if you weren't here how
can you
approve
majority okay so the next item is the
work plan our
Bible are with a lot of revisions for
Bible yes so uh we did provide a printed
copy for everyone um that is the packet
that is in front of you um so this
incorporates all of the changes that the
commission discussed at your meeting in
January um and so this represents the um
the transportation piece uh was
completed but the two updated ones um
the social participation um the
collaboration with Club 55 for the um
calling it kind of a fall fling um until
maybe there is maybe a a a title that
the um ad hoc committee comes up with um
and then I did list um because that was
part of the conversation which is not
listed because it would technically fall
in the next term but the hope that the
fall fling would could turn into um
hosting a spring in in
2026 so that again would fall into the next term but that is uh captured in
the work plan and then the other larger
event is the um health fair which is on
the second page um and obviously that is
currently in progress we have the date
and time secured in September and so if
there are any changes or adjustments
that need to be made um but
uh this should reflect the conversation
that we had at our January
meeting yes it was also included in the
packet as
well don't get up don't get
up City Council leaz on are new count
correct glad that you're with us well
thank you I'm happy to be here I
requested this Commission
really pay
attention so where are where where
would
sorry question about the health fair
because last time we talked about
September versus October and I thought
we didn't decide yet on the DAT I
thought that Jamie was going to Che
about availability or both the place was
available both
stes so I wonder the because it says
September so I wondered if we are now
set for September I so yeah could you
speak a little louder louder the we do
have the microphone as
well yes and we we just need to make
sure it's turned
on that
better okay great saying last month we
talked about the Frozen ponds of
September versus October for the health
there so people prer October others were
saying September and I think Jamie to
check on availability of the venue so I
and I think
we could
you could you take off your mask the um
air movement is sufficient a little that
um this is not a closed environment this
is yeah it's a I'll do it
for let me say again we had a discussion
about the difference in
the likelihood of people attending if it
was September versus October with the
thought that September might be too
early people right after L day and
October had some advant
because was us more time to plan as well
um so I thought it was left open and
then G was going to check availability
of the venue and that we would decide
today what the actual date was going to
be I I pi to different I I thought it
was pretty
much
yeah so uh clarification um and the
commission does have options So based
upon the conversation that the
commission had in November the priority
date was this was September um that date
has been booked but the October date has
also been booked as a backup so the ad
hoc subcommittee can determine during
the planning process if we need to
adjust to the October so both dates are
available but the first priority date
from the conversation in November was
September so that is what is currently
reflected we can update the work plan to
list both um so that it is clear that
both are
options is it premature to ask what the
specific dates are yes so
the no um so those dates uh were listed
it is um September uh it is so both are
Tuesday dates um the priority date was September 9th and that is the one
that is currently listed the um other
date I believe in I believe it was
October 7th if I remember correctly so
those are the two dates um that are
currently secured and booked here at the
community center so both are options but
um September 9th umer
s so again I can update the work plan to
identify both of those dates if that
would be better for the commission
specific time yes the specific time the
event itself will be noon to 3: it will
be 3 hours and then there will obviously
be time for setup before and clean up
after but the event time frame was
selected from 12: to 3
in the next September date was it a
Jewish holiday Chris remember you looked
it up can you check it
yes 23rd was
rash
yes conflict no so the 16th was
unavailable so the 16th was unavailable
and so that is why those two dates the
top priority was so the 9th and the 16th
the commission had preferred September
at least during the November discussion
um and so 16th was unavailable which is
why the 9th was booked the seventh was
booked as well as a backup so again the
um the subcommittee can determine during
the planning process if we would like to
adjust to the October date so both are
available I think it's great that we
have both dates because we have to light
up Seekers and right now we haven't done
any of that so it's good to have the two
days and I think maybe that would be the
determining factor for what the acre is
who can we
get I think the the rationale for the
September it not being the 9th is
because we don't have a meeting at
August right there's no meeting in
August is that no so there is a meeting
in August it is July and December that
we do not currently have meeting
scheduled now if it is needed we can set
up a special meeting but generally
speaking for regular meetings that the
commission holds there are no meetings
planned for July and December at this
time so uh with the is direction that we
would like to add notes that indicate
those two dates on the work plan
also please note which one is first dat
from which one is back yes we will go
ahead and do
that we going to discuss about the work
plan
now it um and so we can make those
adjustments and I will make sure that is reflected so that we can um have
the most current work plan when it is
submitted to city council for the joint
meeting um the only other piece is if
any adjustments need to be made or if
there want if the commission desired to
add anything else to the work plan um
but uh as I mentioned in January those
are two quite large events um and so I
think for this term I think that
probably would be sufficient along with
anything else that might come up with
the year but that is open for the
commission to discuss if you would like
to add anything
else uh remind me you were supposed to
send an an email putting the members of
the healthcare committee together in
terms of contact information and maybe
even so far as the first meeting I did
you send that email no not yet um and we
would want to make sure that the uh so I
have held off doing that just until the
work plan has been um approved and
finalized then we will go ahead and and
go forward with that including the um
Outreach for that piece and also the St
member assigned to the subcommittee
correct an information question since I
wasn't here the last time you guys had a
health fair what is the basic um goal of
the health fair
question so the pre uh I can just uh
provide a brief overview but um the the
adult 50 plus um in collaboration with
uh a few volunteers did host um a health
fair down at Grant Park in October um
and all of that information um and the
intent behind that one was to um provide
information on a variety of resources es
um and so that can be up to the
subcommittee as far as what the purpose
of the he of this upcoming health fair
that the commission would like to plan
that is open so at least initially when
we had talked about this for the work
plan um it was to expand upon what was
offered in October which was really just
bringing some vendors together but it
was um at least the commission
uh let or at least said that they wanted
to include uh potentially um discussions
or presentations on a variety of topics
in addition to having a few other
elements similar to that so it is up to
the subcommittee um what that um may be
potentially uh additional elements or
amenities that the event can
have I would say the purpose and
structure is yet to be
determined and I apologize for not being
here um last month I was still
recovering from some
surgery
um
so we have a lot of potential very much
I got a pass for my wife so that was all
I needed um so I think we will have to
have in the committee a discussion of
purpose absolutely and process wise um
if the commission is good at with the um
changes that was uh discussed now we can
update that and then uh once the work
plan is approved then we can start
moving forward with um those two
particular um work plan
items uh if there're um if there
is are there any other changes beside
the ones that we have
already I have a question if I want to
be on a working group within this the
health
fair that's not on the work plane right
no so what the work plan currently
highlights are the ad hoc subcommittees
and those are the overarching groups
that are tasked with those particular
pieces um from the training that we did
at the last meeting um as the
subcommittees go through and we can um
adjust as needed to assign the working
pairs um then we can identify those and
add to that under those specific
projects but we have not
discussed or kind of talked about some
of those um potential working pairs
coming up as we start planning the
events and then we can add that as we go
forward but this just represents the
current ad hoc committees that we
have just because we meet so
infrequently and I know of information
that I'm going to be part of which would
be helpful for choosing speakers or at
least having access me choosing them how
would I get that information out in
between meetings
say so it just in case I didn't have
this information but I get it tomorrow
and then I'm going oh I've got some
great options in which I've got
connections of people that would be
working on this so how would I get that
out to the group to go I think we can
clarify in a second let Char go and then
I want CL something go ahead so I wanted
to ask if there was a a
suitable provision made so that we can
have subcomittees within the health care
um or health
fair uh plan so that we can now have you
know there exists an ad hoc subcommittee
but we can have another
subcommittee so that we can decide all
right this fair is going to choose maybe
three areas in which they can find
speakers this Fair sort of but since
that would already mean you you are
already on the October
2025 Halloween themed fall fling right
but that's my adoc so I can be on she missed the meeting so she didn't get
the that's what I needed to we have
like created besides the sub commmittee
a working care also so that's how we're
going to get more people more people
otherwise I was going to suggest that
maybe we move up the due date for the
Halloween te fall fling and we move it
up ahead so that you're freed up in
October well that's what I wanted to ask
it's going to go to Council on the 25th
of this month did and they get it
beforehand so they review it do they
approve it that night or do we hear
later and if so how much later no you
will get feed back you will the plan is
to get feedback and to have that
conversation with city council and that
goes a little bit into the next item but
correct so to do a brief overview into
commissioner dixit's question the um the
stipulation of Commissioners serving
only on one is specific to the ad hoc
subcommittee and the difference between
that is that that's the larger task um
an overarching group that is going to
manage that there is the flexibility to
create working pairs to help with
smaller components of the larger tasks
and you can be on as many working pairs
as needed to help accomplish some of
those things so the best example is with
the ad hoc committee that was created
for the health fair they're going to
manage the overall um task of the event
but you could create a working pair to
contact vendors to work out speakers to
look at maybe potential donations to
looking at what is the layout going to
be to what elements should be on the
flyer um so all of those different
pieces can be assigned so to the second
point that commissioner Olen brought up
is we want to get um uh approval of the
work plan um and once that occurs then
we can actually um it should be um an
item for
consideration and it could be then
assigning the working pairs early on so
that um and again since you can be on as
many working pairs as needed we can then
have that as an item for for
consideration maybe March and April and
we can assign those working pairs so
that the Commissioners know and they
have the opportunity to volunteer or
sign up for those different pieces um
and then in regards to sharing
information um
the if there is information that needs
to be shared um
obviously myself as the liazon can help
be the conduit to get information out to
the full commission if that's needed but
in between I think your question is
coming up
really on how to or actually maybe let
me make sure that I understand your
question um am I understanding your
question correctly commissioner Al or or
am I missing the
point unicate we're not duplicating
we're not forgetting things even with
working pairs uh and the ad hoc I still
feel somewhat Shackled of you can't just
come together and go let's have meeting
and talk about it and I'll take this and we this needs to be
done by this date and you you get a
float theun how do we communicate
because and and it's where I'm GNA add
on is can we get can we work on
assumption that the council will approve
and we are and today we go I'll work on
this working
group so let's get the working plan done
for somebody the work plan and so that
date is final so I I would say um you
can have
some basic but we would want to hold on
to making decisions until the work plan
is
final um in regards to the communication
mechanism the intent of the working pair
is that you can meet whether it's a
single person or um a two people uh
hence the title working pair you can
meet as needed to achieve that specific
task that you've been assigned now in
regards to getting information back to
maybe the ad hoc committee that should
be done through the commission liaison
myself so it it wouldn't because again
then it's we get into a little bit of a
wonkiness where you have the working
pair and if there's then the ad hoc
subcommittee which is three that's uh
that's a a virtual meeting well let's
not forget what she's trying to ask
she's trying to get ahead of the game a
little bit I think that's a good thing
if we can we can start working me with
the assumption that the work plan is
going to get approved that's not a big
leap of Fai so from that point of view
why do we start the process of getting
at least the agenda the vision the
objective of the the the Health Group
identified and possibly the pairs that
are going to work within that uh
framework identified and kept on keep on
going because between now and September
is not that much time because we have to
get hold of vendors we have to identify
what what needs to be done should we bring in speakers etc etc it's
quite a bit of work to be done and given
the fact that we don't meet that
often you know just as creating as many
meeting as possible is a good thing so
anyway are we are we allowed to have
zoom meetings can we can we Zoom between
the subcommittee and the working
pair so to that question so the again
your working pair you can meet as needed
to work on the task the ad hoc committee
the ad hoc subcommittee can meet as
needed so whether that's in person or
Zoom completely up to the ad hoc
subcommittee but the working pairs in
the ad talk subcommittee should not be
meeting because again that's a quorum
and that should be a full commission
meeting so there is and that I think was
part of what uh uh Vice chair Olen was
trying to get at is what is that
mechanism for
communication between those two and so
working through the staff liaison would
probably be the best in that fashion but
then obviously during our regular
meetings I I guess I I don't want the
commission to to be afraid that you're
only held held to those reg obviously we
have our regular meetings which is once
a month if it is determined needed that
we need to do a special meeting we
absolutely can um staff will be here to
support um doing these larger scale
events um but we have the opportunity it
to meet as needed if that comes up um
there is time before September
potentially October for the um events
that the commission is looking to host
and so the first part would be to make
sure we get through the approval of the
work plan and then maybe really to
Target so the ad hoc committees it might
be good to schedule a meeting um leading
into march to maybe Identify some of
those working pairs that you might want
to task the commission with potentially
signing up for um but we can staff can
assist in helping working through that
as sub committee can the subcommittee
meet
before yes you can you absolutely can
you can have multiple meetings if you
want
yep so you can do that pre-planning in
preparation for March with the hope that
the work plan is approved at the end of
uh February
sure thank you for clarifying yes so
first things is somebody going to start
a motion to approve this
plan I move we approve the work plan I
approve all in favor say I I
opposing motion carries
make that edit though about adding
October correct I will add those not
correct based upon
yes um can we can we ask the question
here uh does anybody have any thoughts
on what topics we want to cover or what
kinds of speakers we want to get so that
we can start working pairs
so I'm going to add in um I'm part of a
group that we're meeting coming up in
February
18th and they're talking about starting
a and I need to talk to you afterwards
because this would be great for adult 50
plus but a speaker series for seniors in
addition to what you're doing so that it
is with with rotary the there's also a
group forever
active that we have a member dnie herd
who has access to a number of seers and
then we have our community service
director who also has access and so that
will
be um a good resource for potential
speakers want early knowledge of going
ahead with making arrangements is that
what you're saying it's but I think we
also have to figure out what is it what
is the goal for divisions of labor who is who is our target market for are
we going to have different speakers for
different age groups what is the goal
for the health fair who are we trying to
reach are we going to set it up where
we're going for a certain particular age
or what are the topics that we feel
would be best benefited to
I think that gets decided in the first
meeting so we have let's have the first
meeting we
meet sub meeting yeah will determine the
answers to your question yeah exactly
the only the
health but the sub commmittee meeting
will only be three
people yes so so let's let's four names
yeah four no three names is one person
yeah well that's what I was asking you
can do it now with assumption
that so maybe we can get a unofficial
nod yes or no from somebody sitting in
the room
of in we can just talk right now about
what
top so um the only so the specific topic
that we have is the work plan and this
is going to get a little bit nuanced too
we want to get the we want to get the
work plan
finalized but in regards to your
question commissioner Dixit it's not a
um we would want to make sure that we
agendize the discussion of the health
there if we want to discuss those
specific pieces but I think what um
commissioner buckolz was indicating is
that the the sub the ad hoc subcommittee
should meet first and and once we get
the approval of the work plan for the
meeting in March there can be then a
full didn't we just get the that
approval from the council from Council
so the commission has approved the work
plan that they would like to
submit um and so the part I'm trying to
go towards is commissioner
Dixit once we get approval the workr
plan from Council at the end of February
we can then plan to agend I a larger
discussion once the subcommittee the ad
hoc subcommittee for the health fair has
had a chance to discuss suggestions for
purpose pieces that they would like to
see it can come back to the full
commission for um suggestions discussion
for further consideration but that the
discussion of the health fair is not a
specific agenda topic today it was
specific to the workpl
may we ask people to send emails to us
the
speak
no it's hard to see each other so I
think I was you mentioned the previous
Health that there was a lot of
information available from it where is
that information that say I wanted to
read it
just so all of that information staff
has all of that information and as uh
was mentioned previously we will be able
to provide all of those contacts for the
vendors that were um present at the
October meeting or October event
I I had a section for speakers we didn't
have speakers whatever they did I was
just curious and who were the vendors
what type of
vendors she'll be able to give that to you once it's been approved right
correct do
it oh no absolutely that information can
be shared with the um with the ad hoc
subcommittee that that information can
be provided
we're all going to be essentially
working on this
whether we can share it with the full
commission that's not a
problem but it would be uh and I guess
it would depend on um obviously the the
ad hoc subcommittee can utilize that
information and then it could
potentially be expanded upon um
depending if the ad hoc committee takes
that on or if an a working pair is
assigned to to work on that as well
too I guess my request for today was
steming from the fact that if the ad hoc
committee meets at any time before our
next full commission meeting we who are
not part of that ad hoc committee will
not have our chance to say our wonderful
suggestions that they should have
because we think we have wonderful
suggestions so if the adop committee
meets without those suggestions
potentially those aspects won't get
covered and that's why I wanted to run
ahead and talk about it now but I
understand those are rules so no and
again that can be agendized for March so
that um again the ad hoc committee can
make recommendations but the commission
at that point when it's agend uh
potentially for March you would be able
to share that information at that time
too she mustn't do it before the
subcommittee meets I know this is
sounding a lot like the the stuff that's
going on in our federal government
seriously it's not quite that bad can we
talk about what we want this thing to be
and just say we want to have these kind
of vendors we want to have these kind of
topics there is wisdom at the other end
of the
take suggestion I don't know if it's okay or not but would it be okay if
we communicated through email if they
individually s not as the group
individually send emails to the three of
us that are on the ad hoc committee with
their ideas what people would like to do
what they you know so it's not
interactive they have to go through you
be better and I I I know it
feels limiting in that sense but at the
Crux of it is to make sure that it's a
transparent process for the public to be
a part of it and I think that's the the big part of it is that when it's
these individual emails or meetings or
it is not agendized or put on an agenda
so that the public knows that they can
then be a part of that conversation
either through public comment or be part
of that discussion that's the part that
we're trying to make sure is achieved
that it is an open process I know
initially and I think that's why I want
to elay the commission's fears that I
know we are in February but I think
process-wise we will have ample time to
have that discussion and we'll we'll
start those basic pieces but again we
want to make sure that the work plan is
approved first you can do some basic
planning with the assumption that the council will be good with these
um pieces that you're putting forward in
the work work plan and all of those
discussions can happen at the March
meeting it just means that the ad hoc
committees that have been assigned
should do some work this month so that
come March you can make some
recommendations for what those what
support you might need through working
pairs or Commissioners that are not part
of the ad hoc subcommittees you can then
make recommendations like I would love
to be a part of selecting vendors or
coming up with topics I'm just using the
healthare because that seems to be the
topic of most interest at this point but
then you can make um suggestions of I'm
really passionate about this and would
love to assist with this specific can
send that to
you okay yes and that can be in
preparation for March once all of these
pieces fall into place
will you will you insert that in the
agenda packet for March the suggestions
that you get from Individual emails to
you will we know absolutely if there are suggestions or reports and
um us as staff usually reach out ahead
of the um putting the packet together to
see if there are any reports by the
subcommittee so that can be included as
well to make sure that the discussion in
March is is as pointed as it can be do
we need to agenda that formally for
March on on fut agenda yes page two of
the agenda it's on
now I'm
here did you want
say so Jim are you on the committee oh
yes I am what what what was what's the
question when their next meeting with
the that I guess this came up last in
the last meeting I think the idea was
the subcommittee would be not fully
empowered to run this this threat but is
empowered to come up with ideas that we
can then bring to commission and discuss
it as a commission so the first meeting
of sub subcommittee ought to be done as
soon as possible in order to have
something to discuss with the full
commission in J in March so if that is
the case then um what we what we
expecting to happen hopefully is within
the next week or
so the members sub
committee can you wait for a
second members of subcommittee in
addition to an staff member get together
and go through the objective setting the
agendas what what we do and more or less
get to a point where we have we are at a
pretty good first base to bring it to
the commission
in March so I think the B is in your
court to get us together
right yes we can be CH okay thank you I
just say an obvious thing it's called
the health fair so I'm assuming all the
topics should be related somehow with
help well I have a topic that you'll
never think of and that's I think we
should do something on AI and help
because that's the thing that everybody
is interested in right
now we had a terrific lecture after the
lunch AI for seniors it was amazing it
was great so you know it so yeah an
example just email I'm doing that at my
senior place on AI not that talk but
another talk on AI
very di the help and that draws people
it would be amazed some many people came
to the AI for seniors it wasn't a place
to
sit okay any other comments I'm just
wondering if Sally might have any
comments or thoughts regarding
healthcare what what you might know
of from your input from being on the
council and talking to people and maybe
questions that might come up because if
we're in the planning stage additional
input would be
appreciated I'm in a caveat anything I
ever say with this commission is my
input and what you're ideally going to
get is Council input um so I can make
recommendations but I don't speak for
the council per
se so I didn't attend that healthare I I
didn't um for whatever reason I didn't
actually I knew it was going on but not
kind of till the last minute so I hadn't
if it's not in my calendar it doesn't
exist right um so I I don't feel I can
really give you uh great input but I
know it's certainly a topic that
everyone's interested in I imagine that
Council would be interested one thing
when you do talk about your work plan
and the health fair appears to be a big
part of that is and you talk about
Council approving work plans it's not
been and we've gotten into trouble with
this including recently it's not been
explicit in many cases we have a nice
conversation thank you this was great
and then we don't necessarily approve it
explicitly and so if I were the chair
assuming you can be there um Jane I
would
say if we don't ask it because I'm very
attuned to it now a lot of commissions
walk out and think their plan is
approved and but we don't go through a
formal process so I would be willing to
ask if if for example myself being
sensitized don't
say Council you want to find out council
do you approve this work
plan because there are examples where
Council said oh you need to prioritize
there's too much in here and then that
Loof is never closed and then the
commission we we so if we don't have ask
you first or state first please do ask
because it's important and then because
we can go back and watch that video and
say Council explicitly approved this
work
plan so I I would do that that's just
you know from experience and if the
health care um if the
healthare is a big part of it then
identify that say here's our biggest
project for the year here's some other
things we're going to be doing you know
partnering this doing these events
whatever so just really make it um spell
it out clear and and how important
because I think the council will not
have no problem now I'm speaking for
myself projecting to the council but
they should probably we should probably
have no problems um with what you put
together but Clarity is often lacking
after these meetings so there's my tip
yeah yeah thank you so much
sample put it on the agenda please for
March that we will be talking about this
after your
subcommittee it's not on the agenda yet
for March let's see somebody do the
formal
things move that we
discuss so that it is currently planned
and also too we can uh we can make sure
that the next meeting in March um when
we have that discussion at the end for
future agenda topics that we make sure
to hit that as
well
yes we
good is there anything else about the
work
plan I
um I met with staff and Jamie and
discussing
[Music]
um has seized the benefit of um social
activity for seniors and support the uh
Halloween fling and initially supporting
the
springling um and so we talked about
what Club 55 would be in charge of and
then also what the city would be in
charge of um it does need to get
approved in June but it's
where it
filling our action plan and Community it
seems to be totally in line and so I'm
meeting with
public5 on Wednesday and getting more
information because it's it's um working
with them and um getting more details
and so so may I ask what Club 55
does sure the Club 55 originated back in
2011 after the first action plan that
was approved by
um by the city it was when they talked
with senior seniors basically wanted a
time and a place to get together and
just chat sit and have a beer or
whatever so they would they started
meeting behind the costume bank and you
bring you bring a bottle of wine to
shares and they themselves were
supporting it with with some food and so
it just became a regular thing monthly
and it became the community of
so it has
um been it has worked with the Community
Foundation they work greatly with the
city and the city supports it and now
they are holding the once a month from
April through October the third Friday
uh here and so the city has been a great
help um and so the thought is just to
bring back the Spring Fling was the
whole purpose where City also backed it
back then back in
2000 2018 so and that was put on by the
senior commission so the senior
commission has been lowkey for a while
and it's another way to bring the
community together so I if I understand
senior commission would help with Club
55 hosting from April through October
once a month no not alone no just the
senior commission is helping with the
Halloween fling and and then if that
goes well the Spring Fling in 20125 and
then we'll see where it goes from there
but 26 excuse me uh and so it's a way of
supporting the community and building
the community those
W so October will be very active
for
why the discussion of moving the health
fair having it in September because then
we have something in October and so that
way you can spread the wealth ofor
commission if you want to be healthy or
have
fun yeah can you say when is the
Halloween f October
17th the third Friday it's in
conjunction with first
the first first Friday I'm getting that
third Friday third Friday yeah 55 to
Friday of the
month there a history with Club 55 with
the city would
um adult 50 plus and so
just yeah it was it was one of the um
agenda items on the P for this week it's
agenda item number three there's a
summary about it so take a key because
it gives you a little bit more
information that might
help so those are the two main things I
three because of the sprinkling too but
is there anything else that we need
to discuss just for
clarification one of the things that
will be presented at the Joint council
meeting will be a presentation from the
adhoc committee on the health
s so uh so quick so quick question um or
it have we moved to item three or are we
still
[Music]
on we have so um the the and that I'll
be able to answer your question um
commissioner Buck Hol so um item three
is specifically to prepare for your
joint meeting with city council um so
there is um a number of commissions that
will be presenting between six and 7
p.m. on Tuesday February 25th that is
the second meeting for city council this
month um essentially each commission
will have between 10 to I would say
maybe at the highest maybe 15 minutes um
and within that time frame there are two
recommended areas is first to talk about
what was accomplished in the last term
and so in your packet I did include the
last work plan which included all of the
items um that were completed and then a
conversation of the current work plan so
because of the condensed time
frame I I think we want to and that's
part of where the commission would need
to determine is maybe what who's going
to say what who is going to to cover
what so that there are some specific
time frames so that we can stay within
that 10 to 10 to 15 minutes that have
been allotted for each commission during
that time frame so I if there is an
interest from the commission to do a
focus on the healthare you can determine
that um but my point is that you have a
finite time and you want to make sure
you cover what was accomplished where
you would like to go and those um as uh
Council me member Meadows highlighted if
there is something specific like
approving the work plan or if there is a
really important piece you want to get
across if it is the health fair or the
collaboration with Club
55 this is the time to kind of identify
who is and what points would be brought
up during that uh conversation or
discuss
so I with that I will turn that back
over
to to attend the
[Music]
meeting Tuesday February 25th at 6
PM they moved it up because that wasn't
going to be enough time for all the
people but anyway okay so we need a
structure so we usually go first senior
commission usually goes first so we're
hoping for that that and um so the
structure would be
um thank you all thank you so much for
inviting us to this um what we want to
do first is review things that we've
completed over the last year and the
main thing that we've completed is the
age friendly uh project with the action
plan I mean that was Major Beyond major
and um we did have a consultant but
there was tons of work that we did and
we're going forward with the action plan
it's not really one the work plan yet
some of this stuff is drawn from it but
anyway so that that's the that's the
historical what we've completed already
does anybody else have anything else
that they think should be covered under
that a previous healthare
but it was at
thei no actually
um anything
else context for
our emphasis on another house
there because we are continuing this
that's that's going to be on our work
plan going forward so that second part
two part one is the historical what
we've done so far and
health
heal was part of our
history the age friendly project with
developing of the action plan and and
the previous health fair those are the
two also what else wanted to add that
you know when we were working on the age
Trend plan um we had a chance to
interview
several of the groups that meet here
during the senior commission or the
adult 50 plus and some of the topics
that uh we they suggested including uh
having speakers for the health care so
that is also part of the history that
we've already done and we're progressing
towards
okay but adding the speaker idea with
Topic in addition to the exhib
anything else okay so then going forward
we're going to be looking at the newest
work plan going the one we have active
now and the two major things are the
healthare and the Club 55 project those
two
things so um on the age friendly does
anyone want to discuss
that I I'll take that one okay I'll take
that one and then what about can someone
describe the the U previous health
fair who ATT I did did was I the only
one you got two
chances but I can't oh you can't
be okay um
okay so so then I was the only one okay
well pencil me in but you know I don't
want to bore them to tears with my voice
anyway and then adding the speaker you
GNA be there who is g to be there raise
your hand you GNA be there three
people
okay okay so um bill can you talk about
that adding the speakers on to the
healthcare part yes okay
so how much time do we have the whole
thing is 15 minutes so it's like three
minutes two minutes you know four and
they might have questions to in between
sometimes we pause so we have to that
too contrary to the popular Bel I can be
tur well you can be brief without being
tur so I know you
okay let's not alienate the council um
okay so then going
forward the health there going forward
anyone talk about
that bill okay and then the Club
55 Chris you're not going to be there so
who else no one knows about it then I
guess well we're working together okay
so can you up can you get up can you
read the hand out and then maybe talk to
Chris a little bit and let her she'll
give maybe you can give some bullet
points that's all we need to have bullet
points so we can make the points that we
want
make when you say presentation inste
like a PowerPoint no it's
not have the written thing in front of
them the work plan and they sit like
that part and then we come up when they
call us we come up and we have chairs
right this is the way it was before we
have chairs right before them and
there's a little there's more distance
it's a wider table so you're not right
on top of them and then um they welcome
us and then I've done it before in
another commission okay good kept saying
bullet point so I thinking just power
just so that we don't go you know on and
on now we don't need we don't need a
power point so just to be keep yourself
concise because it's going to get
expanded somehow anyway and then they're
going to ask
questions okay so let's see so the
healthare so the club okay so you'll be
doing
the5 okay thank you so much which is
fine know me thank
you okay so Bill Health there Bill
speakers and I'll do age friendly and
the previous
healthare we we get that in in the
minutes we going to get that I don't
understand prev because what is that I
mean it can just be a mention doesn't
have to go into detail we're just
following on the but we're just trying
to get the main things that we
accomplish yeah just like one one
sentence and move on
agenda
Itor you want to remember the third item
which is the ask explicitly for approval
of the work plan yeah at the end at the
end yeah just a
remind requesting approval of
our thank you
anything else I think
that's that's so that's that's very good
thank you so much everybody for doing
that and if you free up your time you're
welcome to
come okay so let's see what else we have
on our agenda
here okay
so so that's that's three so we're
moving on to informational items so we
have some flyers to show yes so I will
do um a few so we have our um Family
Fund day series which is
continuing um the last one during the
holidays was despite the rain um we had
it was quite busy and we had um probably
at least 5 to 600 um individuals come so
um we have uh Saturdays in February
April and June um February 22nd is
around the world themed um and so that's
uh open um the community center will be
open from 10: to 1: for families and
those that want to participate here at
the community center um and then we have
our open house on March 1st um which is
from 11: to 1:30 again here at the
community center it will highlight a
variety of activities and you could meet
some of our um instructors um in
addition to uh some of our uh Community
organizations um as well so uh that will
be um March
1st and then um before I turn it over to
uh Chris um I will also highlight that
we are still hiring for a number of
part-time positions um in Recreation we
always plan well in advance so we're
getting ready to hire our summer camp
leaders and directors um June for us is
just around the corner um so if you know
anyone that might be interested um in a
summer position with us we are obviously
still hiring for our adult 50 plus and
pickle ball um programs as well uh so if
you have anyone that is interested
please feel free to forward the the
flyer on um Just for information with
that I will turn it over to Chris to
highlight some specifics for our um
balos adult 50 plus program yeah I
submitted three flyers for in your
packets from the adult 50 plus program
the first flyer is the uh we're
supporting the ARP tax Aid prep uh
beginning today through mid
April um these are appointment based tax
AIDS consultations to help with filing
taxes um designed for those age 50 plus
and those are held in this room on
Mondays By
Appointment uh see if I go question who
are the people that are going to be
helping the folks that come in for yes
so we as staff we're host we're doing
the logistics of securing the room and
doing the processing the appointments
but the actual oneon-one tax Aid are a
ARP certified tax AIDS okay thank you
that's good
uh next up is the adult 50 plus we have
a mini trip coming up to Stanford
University this is uh March 20th we'll
be going uh into the Hoover Tower um the
nearby art exhibits and exploring some
of the famous sculptures and works of
Arts nearby in Stanford and that
transportation's included
at Bridge Point and something at least
50% of the people use some kind of a
walker roller thing whether or not
that's possible or is it not set up for
that yes I we can certainly we do try to
include what uh moderate terrain this
one includes moderate terrain and
walking will be
involved um we can provide more details
about being able to on exit and embark
things like
[Music]
stairs they can walk and then the ground
has to
be yeah exactly all of our staff can
speak more about the um I guess the
ambulatory Mobility requirements for
each trip which can vary can vary G and
singles
story yeah but the rest of you're going
to do the s
the to is going to be a
challenge there's no
elev an elevator yeah that's
okay and on that very same topic
National walking
day so in that one it's designed for a
variety of paces and stamina and we'll
have a walking we want to encourage you
know act activity on this walking day
National walking day is April 2nd and
this program will be down at our our
Grant Park
facility and these will these will be
posted and promoted in our adult 50 plus
program rooms as well will be
highlighted in our our bro program
brochure that's available at all times
online and in the in the program room is
that up toate the
program yes it is this was just updated
uh January 20 seconds so this one's
current I'll make sure you have
it what this um the National walking day
involves Grand Park you walk around
Grant Park yes so we have a couple of
different volunteer leaders who are
going to be hosting different walks
different speeds um um you know Walkers
wheelchairs we're going to have a very
accessible looping path so so we're not
going to go across the town we'll just
stay we'll have a loop so you'll never
be more than away from water and
restrooms for some of the moderate and
to Advanced Walkers we have have some
different Loops available inside of
Grand Park the whole time no we plan to
have uh some guides down to the city
streets it'll be all flat walk yes I'm
going to encourage everyone although I
don't want to do it
but I
just um and then with that um we do have
um Amina uh from Los Altos Hills um and
she can share the information on the
Flyers specifically to Hill hello
everyone so um what you have in front of
you is the drive-thru shred event flyer
um this is actually exclusive only to
lasos Hills residents um but if you are
a resident feel free to come to town
hall on March 22nd from 8:00 a.m. to
11:00 a.m. um we will have a big uh
truck that shreds documents there and
one big difference this time around is
that you're allowed to bring up to 15
boxes where in the past um you were only
allowed to bring five so that's a huge
increase but um we figured there's there
tends to be a lot of space in the truck
left over so we decided to increase it
this
year thank
you that that is available to residents
of losos
as no it is specific to Los Altos Hills
residents and I know there has been um
some individuals have expressed an
interest in having um the city of Los
Altos host something so that is
something that we can take a look at but
the one that um Amina mentioned is
specific to
Los all
right
okay that is it any any questions on um
any of the event information that we've
shared
okay to um future agenda items oh we
have um
stock just one um and it is just to
share that we have um our spring summer
activity guide um winter is in full
swing that actually covers activities
and events through March that as I
mentioned rep parks and rep PL and well
in advance so our spring and summer
activity guide will actually be
available um in print and will be mailed
out to all of all residents this time
around um it will actually come out
um February 18th that's the Tuesday
after the President's Day holiday so it
will be available here at the center and
will be um it will get to the post
office and should be out that following
week um registration for residents will
open March 3rd and then for all others
um the following Monday March 10th so
just wanted to highlight that that will
be coming out soon so you will see that
um in your mailbox coming up soon that's
my only other additional update just
make an observation uh very nice
observation in the winter guide the
front page had a little lady who hails
from India
and she comes to play yeah exactly and
uh many of us know her but in her Indian
sori attire not playing games with other
people that kind of thing but it has
generated such a positive response to
see her there and it was you know
unbeknownst to her that somebody took a
picture now a lot of people want to
participate and come out and so I think
it's very positive very positive thday
morning th
wonderful to hear thank you Center in
that picture it's so
cute okay thank you okay any other oral
anything else we good okay then we're
moving on
to sub committee reports I don't think
we have any we already kind of discussed
that okay let's move on to Future gender
items the work plan is still on the
health fair will be on and um do we need
a b cling on for next time
too it's okay is there anything else
that we have to um put on for March go
ahead I know that
the healthare is going to have
speakers you
know I have a strong feeling that it
will
include go
ahead is there a way of t
multiple sources of speakers we talked
about having the speaker
series uh and this would
be basically from my network of Health
Care
people
um is this something that we would want
to have is this ongoing service to the
community
that we would have a speaker
series well there's speakers already
once a month in conjunction with the
lunch but at the community center um
there are speakers at various other
venues like
aanas they have an AI talk also um
there's other outfits that I want to
have speakers on different topics so I'm
not sure if you're say the was
sponsoring that the question is should
we have a
non-competing speaker series maybe a
couple times a
month so it's it's outside of the
boundaries of the healthare it's a new
topic you're talking about so that would
be so would you like to add that on to
the Future agenda items a speaker series
that be very nice so it sounds like and
we have at least three Commissioners
that are interested an agenda
okay anybody
else I would say that would be something
to work closely with Chris on because he
has the speakers currently and it would
be potentially an
ad not
necessarily uh buting H right know and
what we could do um Logistics wise is
the commission could have a discussion
on recommend uh recommendations for
different topics and then that could be
forwarded to City staff um to take into
consideration as they're programming
those a variety of things because as um
Vice chair olon mentioned uh we do um a
handful and if there are recommendations
by the commission to maybe increase
frequency or the types or topics um that
could be part of the
discussion thinking
frequency we're gonna talk about because
things are changing pretty fast yes
sure just as the last thing Sally we'
like to welcome you again to join our
convention we so excited and we're
really happy that you chose us that's
wonderful and we're wondering if you
might have any suggestions at this point
or we know your first meeting
and but we'll see you at the at the
Joint meeting yeah that's what I was
going to say I think if you we'll just
see how that goes and I'm sure it'll be
fine and I don't have any suggestions
yet and you adopted your work plan so
you have to be you know that's the
guiding post asuming gets
approved you okay
thank you all for
[Music]
coming I have to go