[0:06] So 31. So we can go ahead and start.
[0:14] Welcome
[0:16] everybody
[0:19] on April 7. April today.
[0:25] Um so it's calling the meeting to order.
[0:29] and Jamie can establish form. I will.
[0:34] Commissioner Dix,
[0:36] Commissioner Trapnel, present.
[0:38] Commissioner Buck Holtz here. Chair
[0:40] Olsen, uh, Vice Chair Olsson here, and
[0:44] Commissioner Gallagher Thompson here. We
[0:46] do have a quorum of five commissioners
[0:48] present. Thank you. Can you please stand
[0:51] for the pledge of allegiance?
[0:58] I pledge allegiance to the flag of the
[1:01] United States of America and to the
[1:03] republic for which it stands. One nation
[1:07] under God, indivisible, with liberty and
[1:10] justice for
[1:17] all. Here for public comments are items
[1:22] on the agenda.
[1:24] Please step forward and introduce
[1:25] yourself and we look forward to what you
[1:27] have to say. Hello, I'm
[1:33] uh we can Yes.
[1:45] I'm a longterm resident of Los
[1:48] Altos and I'm currently a director of a
[1:51] group called Resilient Los Altos and I
[1:53] think we have some common threads
[1:55] together that I'd like to express and
[1:57] maybe at some point have future
[1:58] discussion. So, I'm not going to try and
[2:00] talk about anything that's on the
[2:01] agenda. Uh, but just to to get you aware
[2:04] of who we are and what we're what we're
[2:06] trying to do. uh resilient Los Altos is
[2:08] an arm of the Los Alps Mountain View
[2:10] Community Foundation and we get our
[2:12] funding from uh various sources mostly
[2:15] in the city of Los Alus but we also get
[2:17] from Rotary and from uh and from the
[2:20] foundation and there are about 300 of us
[2:23] that are active in in Los
[2:26] Al groups called block action teams
[2:29] which cover about 25% of the
[2:31] neighborhoods in Los Angeles uh and
[2:33] community emergency response team
[2:36] members who searchs. We'll have been
[2:38] trained to a FEMA uh class schedule to
[2:41] be able to do disaster medicine, uh
[2:44] light search and rescue, uh uh building
[2:48] assessment, uh all those sorts of
[2:49] things. So that we are one of the people
[2:51] who will go out in the community after a
[2:53] significant event and be able to give
[2:55] back to the city where the problems are
[2:58] and where the problems aren't, where
[3:00] they aren't as just as valuable as what
[3:02] they are, so they don't have to allocate
[3:03] scarce resources. So, we're uh we're
[3:07] really involved in emergency
[3:08] preparation. So, talking about being
[3:10] prepared for power outages and
[3:12] earthquakes and fires and all those
[3:14] sorts of things. Um and I've had a a
[3:18] couple of opportunities to speak for the
[3:20] city. Uh we just recently had study
[3:22] session with the city council where we
[3:25] talked about fire more conflation which
[3:28] is the sorts of things that happen in
[3:30] the evening fire and what we can do
[3:32] about whether Los Angeles was
[3:35] for dealing with that nature is not
[3:37] really, but it's also a pretty low risk.
[3:39] So, it's not a reportable. What I
[3:41] personally been working on for the last
[3:43] couple years is trying to figure out how
[3:44] to make our seniors more safe uh in this
[3:47] community. Uh one of the stats, the
[3:50] statistics that came out of the Eden
[3:51] fire was 75% of the people who died in
[3:54] the Eden fire were over 65 years old.
[3:57] uh there's clearly not the demographics
[3:59] of that area, but uh seniors have a
[4:02] really hard time uh getting out of their
[4:04] house and getting out of the way. So you
[4:06] have a situation like Paradise or
[4:08] Mountain Grove or Eaton or any of these
[4:11] mass casualty situations, uh seniors do
[4:14] terribly in that situation.
[4:17] Um, in some cases where we have a block
[4:20] action team, our block action teams know
[4:22] who all the seniors are and they know
[4:23] which ones are fragile or which ones are uh have other issues that would make
[4:28] them part of the access and functional
[4:31] needs community that we're trying to uh
[4:33] support. I think we have an opportunity
[4:35] through the things that some of the
[4:37] things that you folks are doing uh to
[4:40] share some of the things that we're
[4:41] doing. So, for example, I see you're
[4:43] doing a health fair of some sort coming
[4:45] up later this year. We'd love to
[4:47] participate if we can at some point. Um,
[4:50] where what we really focus on are the
[4:52] people who aren't being actively ser.
[4:55] So, you've got active seniors who show
[4:57] up there. There's 50 plus people that
[4:59] come out, they play the ball, they all
[5:02] sort of stuff. We're really worried
[5:03] about the ones that are 90 years old.
[5:06] Their caregiver lives in Modesto and
[5:08] comes in, you know, two or three times a
[5:10] week and they don't a neighborhood that
[5:12] really is. Those are the people that
[5:14] we're trying to serve. So, we've uh for
[5:17] the last couple years we've been working
[5:18] with communities down with the community
[5:22] services agency of Mountain View in Los
[5:24] Altos uh to provide uh emergency kits
[5:27] and uh basically some some thought
[5:31] process stuff, some psychological things
[5:33] that people can do to get ready for
[5:34] emergencies for people that they serve
[5:36] who are typically uh property rich and
[5:39] income. they've got a big house in Los
[5:42] Altos and they and trying to live on
[5:44] social security. So those are the folks
[5:46] that are trying to get this information
[5:48] to so that we can service that group
[5:51] better than than they have in the
[5:53] past. So I'd love to be um you don't
[5:56] know much about us. I don't know much
[5:58] about you. I read a couple of sets of
[5:59] minutes and I think there are things
[6:01] where we overlap. We'd love to to an
[6:03] extent that there's
[6:05] there'd to come talk to you or or be
[6:08] engaged in some of the things that
[6:09] you're doing. if that makes sense to
[6:11] you. So,
[6:13] reserving.org, you can either remember
[6:16] my email address because I give it to
[6:17] you or just go to
[6:19] reserve.org and go connect or contact
[6:22] me. All of those emails come to three
[6:24] people.
[6:30] Is there a branch for Los as well? So,
[6:34] uh our uh our portfolio is Los Altos and
[6:38] surrounding
[6:40] So we're really active with Lasel
[6:42] skills. Uh Laselus I we have different
[6:45] things. Uh we have block action teams
[6:48] doesn't we both have searchs and we both
[6:49] have hands. So we're very close with
[6:52] those groups. Uh I was meeting with a
[6:54] gin incorporated area up on New York
[6:57] just this morning about what we can do
[6:58] for that. Um we had some activities in
[7:01] Mountain View. So it's a we try to be uh
[7:05] centrally in Los Angeles but
[7:07] it's we we don't we don't make no
[7:10] matter.
[7:13] Is there a list that we know of seniors
[7:16] that you said live
[7:18] alone don't have somebody?
[7:22] No that's exact that's problem number
[7:24] one is finding because you walk up to
[7:26] the door and they don't answer. They've
[7:28] been told by the kids you know it's a
[7:30] scam don't answer the door. are walking
[7:32] up to the door and knocking on it
[7:34] doesn't work a block action team then
[7:36] they know who their neighbors are and
[7:38] maybe they do but across threequarters
[7:40] of Los Altos those people will not so we
[7:44] can get voting roles so we can know you
[7:46] know where all the people are over 65
[7:48] and uh but one of the things we're
[7:50] thinking about doing is some sort of a
[7:52] public private activity with the city
[7:54] where we would actually have city uh
[7:56] information going out to people to uh to
[7:59] alert them we're trying to find
[8:01] Now the problem after that is after you
[8:03] found them and they opt in to get the
[8:04] information is you can't overpromise uh
[8:08] every you know there are I don't
[8:11] know 5,000 8,000 people over 65 in the
[8:15] city then it's it's big and you know if
[8:18] they won't take care of themselves until
[8:20] then which is what happens often is they
[8:24] talk about the I'm going too long shut
[8:27] me off
[8:29] you have to get through
[8:31] the three means of disaster. The first
[8:33] one is denial, right? Oh, I've been
[8:36] through a fire before. This is no big
[8:38] deal. I don't have to worry about that
[8:40] creek overflow once before. I don't have
[8:41] to worry about a flood. Those sorts of
[8:43] things. When you go through a period of
[8:45] dithering where you say, "Well, okay,
[8:47] before I actually go, I should make sure
[8:50] that the next door neighbor's cat is fed
[8:52] and I need to check on, you know, this
[8:53] and that and make sure Amazon isn't even
[8:56] delivered while I'm gone." Uh,
[8:58] dithering. And finally, you make
[9:00] decision and sometimes the decision is
[9:03] hey everything's fine but sometimes the
[9:06] decision is I should leave and at that
[9:08] point if you're a senior you make too
[9:11] late that's not you know what you do is
[9:14] what I'm trying to do is get seniors to
[9:16] understand what we're SEC and
[9:19] Genesis what's happening in your
[9:22] neighborhood in your zip code and that
[9:24] you leave when the warning alert goes up
[9:27] not the order to evacuate so we're
[9:29] trying people ready to do their
[9:33] best
[9:36] questions. Thank you. Okay. Thank you
[9:38] very much for the opportunity to talk to
[9:40] you. So I invite you to stay because we
[9:43] are talking about our um health fair and
[9:49] in within the healthare we would have
[9:52] vendors often talking regarding the
[9:54] vendor. So that might be of interest to
[9:57] see okay what is going on when and
[10:03] okay very good thanks so much for your
[10:06] time. Thank you very much for coming in.
[10:08] We truly appreciate
[10:09] it. We're up for items for consideration
[10:13] and action which are the minutes from
[10:16] last time. Everybody sure have their
[10:20] opportunity to read them over.
[10:23] I questions.
[10:32] All right. So, thank you, girl. Thank
[10:36] you,
[10:39] M.
[10:42] Yes. Second, and then all those in
[10:44] favor. All those in favor?
[10:49] Any oppos? Any opposed? Thank you.
[10:54] extensions. Thank you. Number
[10:57] two, right?
[11:00] Marketing. Dam, were you going to go?
[11:02] Oh, okay.
[11:04] Yes. So, inside the uh packet is a
[11:09] general overview of what I would
[11:12] consider um the cities and parks and
[11:14] recreations uh standard process for
[11:17] marketing. Um and so specifically
[11:21] highlighting this before we get into
[11:23] some of the discussion on the health
[11:26] fair so that um the commission can take
[11:28] this into consideration as we look at um
[11:32] how the commission may be able to
[11:34] supplement what the city would normally
[11:36] or standard um standardly do. Um the
[11:40] first one is that we do post on our city
[11:44] website and that includes um the rec
[11:46] parks and recreation homepage um and any
[11:50] specific program pages um that it would
[11:52] relate to so that um the public would be
[11:56] able to find the information easily. We
[11:59] also include uh the second and third
[12:01] bullet points. Both the city manager and
[12:04] the parks and recreation department have
[12:07] um e newswsletters that they send out.
[12:10] The city managers is sent out on a
[12:13] weekly basis. And for parks and
[12:15] recreation, we have a monthly newsletter
[12:18] that we send out. So information either
[12:21] on programs or or events can be included
[12:25] um and are usually included in those two
[12:28] email newsletters.
[12:30] We also have um our social media
[12:33] accounts which includes Facebook and
[12:35] Instagram in addition to Next Door. So
[12:39] information about again programs and
[12:41] events are usually incorporated um and
[12:44] sent out via those channels as well. Um,
[12:47] as you walk through the community
[12:49] center, we have a number of TV monitors
[12:53] which actively rotate information and so
[12:56] um, flyers or information about programs
[12:59] and events can be listed
[13:02] there. So, uh, there are two located at
[13:06] the front desk and then there's also
[13:08] one, um, right next to the entrance near
[13:11] the restrooms. Um and so those monitors
[13:15] actively uh rotate
[13:17] information. Um in addition and uh on
[13:21] the site you will see when applicable
[13:23] because there are some um programs and
[13:25] events that we don't regularly do this
[13:27] for but um some of our larger events uh
[13:31] we do town crier ads and that includes
[13:34] both printed um in the printed newspaper
[13:37] in addition to their online edition as
[13:40] well. Um and so we have those um
[13:44] available um as avenues for marketing.
[13:48] We also do flyers and we have a number
[13:51] of flyer racks. There is the community
[13:54] board outside and uh there are a number
[13:56] of community um boards at a number of
[14:00] our different recreation facilities. Uh
[14:02] for example, the uh gyms that we have at
[14:05] the middle schools, Egan and Block. Um
[14:07] we also have a community board down at
[14:10] Grant. So those are just examples of
[14:13] places where we do put up posters and
[14:15] flyers as well. Um posters, um as I
[14:19] mentioned, uh larger versions of the
[14:22] flyer. Um and then a-frame sandwich
[14:25] boards. You will notice those um
[14:27] sometimes at the in the front of the
[14:29] community center. We utilize those
[14:31] sometimes as directional um if people
[14:34] need to be guided or directed to a
[14:37] certain place or we use them as
[14:39] marketing tools as well. So much larger
[14:42] posters um they can be double-sided
[14:45] because the A-frame has both sides. Um
[14:48] so we have those that uh can be
[14:51] available to market information. Um and
[14:54] then our activity guide which is a very
[14:58] useful tool. Um, we've done a number of
[15:01] different uh production schedules, but
[15:04] at the moment, um, I will just say this.
[15:08] Um, the last one that we mailed out
[15:12] prior to this spring and summer that you
[15:14] probably got inside your mailbox. Um,
[15:18] but the last one that we mailed out was
[15:21] probably winter of
[15:25] 2020. And then that's obviously during
[15:28] the pandemic a lot of things slowed
[15:30] down. We were not mailing out and so
[15:33] this was the first one that we brought
[15:35] back and we saw um an immediate um uh
[15:39] just uh jump in registration the first
[15:42] day. So, it was a very telltale sign to
[15:47] staff that putting the information into
[15:51] the um mailboxes of our residents really
[15:54] helped get the information out. So, we
[15:56] are doing um two activity guides a year.
[15:59] So, that is spring and summer and then
[16:01] fall and winter. Um they will be mailed
[16:04] out. So, that is also an avenue. um if
[16:07] you happen to thumb through the very
[16:10] front of the activity guide is usually
[16:12] where we highlight larger events and so
[16:16] that is absolutely another um
[16:18] opportunity to market the um information
[16:22] going out. So um with that those are the
[16:27] standard things that the city will
[16:30] automatically do with the programs and
[16:33] events um in the past. And just as an
[16:36] example um if there are specific um
[16:42] uh organizations or locations that uh
[16:46] would be pertinent uh to have flyers or
[16:49] posters. Um sometimes uh commissioners
[16:52] have helped us to distribute information
[16:55] in those areas. Um if you uh you know
[16:59] any other places that have community
[17:01] boards, those are um just examples of um
[17:07] uh supplemental things that uh can be
[17:09] helped to market information. So happy
[17:12] to answer questions. Looks like there
[17:14] are questions. I'll go this way. Um, so
[17:16] I'll start with uh, Commissioner uh,
[17:19] Valer Thompson. Yeah, thank you Jamie.
[17:22] This is really helpful to understand
[17:23] what it is that you already do and will
[17:26] do. A couple of questions. One, you
[17:29] already sort of answered, can we
[17:30] distribute to other places like
[17:32] churches, YMCA, that sort of thing.
[17:34] Okay. But the more basic question is
[17:37] what goes on these? What what is the
[17:39] content and how's the content developed?
[17:43] I'm assuming you folks develop the
[17:45] content once things are more finalized.
[17:48] Yes. Uh so two great questions. Um first
[17:51] and foremost and I will just say this um
[17:54] make sure we get approval to post or
[17:58] leave information. Um I can't tell you
[18:01] how many times um you know people will
[18:04] just leave stacks or put things even
[18:06] here at the community center just take
[18:08] things up on windows. And so we always
[18:11] want to get permission first before we
[18:15] put information up. Um and then um the
[18:19] second part in regards to content um the
[18:22] staff will absolutely support creating
[18:25] the content and that is mainly because
[18:28] there are certain marketing standards
[18:29] that um we as the city um branding
[18:32] guidelines that we should follow. Um,
[18:35] number one, making sure the city seal is
[18:38] on the um the flyer or marketing
[18:41] materials so that it is associated and
[18:43] that this is a city um in uh city event
[18:47] or program. And then um going down from
[18:50] there, making sure that things are
[18:51] legible, it has the correct date, has
[18:54] the correct uh program information or
[18:56] event information. So that content will
[19:00] be based upon um the direction. So um as
[19:04] you when we get further into the meeting
[19:07] when you talk about you know maybe the
[19:09] title um some of those things it will be
[19:12] based upon the direction that is
[19:14] provided by the commission. Thank you
[19:17] very
[19:25] much out
[19:28] prior. Do we also make an effort to
[19:31] write articles that they can publish for
[19:35] example friendly
[19:38] um you know certification?
[19:46] Great question. Um and I will just say
[19:48] it depends. Um, so usually the city can
[19:53] sometimes do press releases and that
[19:55] information will go out not only to our
[19:57] local paper, the town crier, but some of
[19:59] the other um local ones that are here.
[20:02] Correct. Um, now that doesn't
[20:06] necessarily guarantee that it um, you
[20:09] know, it will turn into an article.
[20:12] Occasionally um the town crier um
[20:15] reporters themselves will reach out if
[20:17] they um if there's a larger event and
[20:20] they would like to feature. Um we do um
[20:24] sub uh submit photos sometimes if
[20:27] they're looking for information to put
[20:30] um but it is not necessarily a guarantee
[20:32] that they will run a story. But the ad
[20:35] um obviously is something that exactly
[20:39] so that we know exactly what and we
[20:41] submit exactly what we want published.
[20:45] Um so it is uh we usually do that and
[20:48] then if the town crier does want they
[20:51] will usually reach out um and obviously
[20:53] the press release we will get the
[20:55] information out to them as well too.
[20:58] Thank you. I have a quick question.
[21:01] Um, what is the time frame that we need
[21:05] to submit any requests for marketing or
[21:08] any material for marketing as our senior
[21:11] commission? No, great question. Um, I
[21:14] will just say our general rule of thumb
[21:16] for our department, and this is, I would
[21:19] say, true for any of our events or
[21:22] programs is that we generally have
[21:24] information out at least 30 days in
[21:28] advance of when something is occurring.
[21:30] If we can get it out earlier than that,
[21:33] we will, but minimally, we like to give
[21:36] the public at least um at least four
[21:39] weeks. July is our time frame then,
[21:42] correct? give you. Um and so again, if
[21:46] information is available or finalized
[21:48] earlier than that, we can absolutely do
[21:50] that. But minimally um information
[21:54] should be and so given that as an
[21:57] example, the health fair is early
[22:00] September.
[22:01] um that we really should have
[22:03] information and everything finalized in
[22:06] July so that the Mar and on average we
[22:10] would probably need about two to three
[22:13] weeks for content creation. So creating
[22:16] the flyers, the um the pieces that will
[22:19] go on social media. Um if it needs to be
[22:22] resized to an A-frame versus a poster
[22:25] versus a flyer, um just so that there is
[22:28] ample time for staff to work on that
[22:30] content creation. Um so July should be
[22:34] the time that everything should be
[22:36] financed.
[22:38] Yeah, that's awesome. Thank you. Um, so
[22:42] for the fall winter, when does that for
[22:47] that flyer? Not the flyer, but the Oh,
[22:49] for the activity. Activity guide. When
[22:51] does that information?
[22:53] No, absolutely. And that time frame
[22:56] would be the same. And so July, early
[23:00] July is probably um which we have the
[23:03] date and time. So the um if you notice
[23:07] um in the activity guide the it's not a
[23:11] full size 8 and 1 half by 11 flyer. Um
[23:14] the ads that are usually in our activity
[23:18] guide are quarter size. So it is very
[23:21] pointed or specific information specific
[23:24] to where when the time. So the date, the
[23:30] time, and where it's going to be is
[23:32] usually the bulk of the information that
[23:34] is listed because of the size. So you're
[23:37] not going to have the, you know, all of
[23:40] the detail that will be on, you know, on
[23:43] the web page. It'll be in the larger
[23:45] flyer, the poster. Um, but all of that
[23:49] at this point, we know the date, we know
[23:52] the time, we know what's going to be
[23:53] here. So theoretically all of those
[23:57] pieces are already uh solidified. I
[24:01] think I don't know what this is called
[24:03] but it's 15 plus program regular
[24:07] activities and featured and special.
[24:10] Would that be absolutely it would be
[24:16] yes. Any other questions?
[24:24] I wonder
[24:33] we write letters to the editor of
[24:38] various
[24:40] exe. Do we have a list of
[24:45] um organizations that turn out not
[24:49] to have letters to the editor?
[24:54] Um absolutely. Um as far as letters to
[24:57] the editor, um previous senior
[25:00] commissioners, uh or as residents, you
[25:03] could also do letters to the editor as
[25:05] well, too. um just to let um the
[25:08] community know about the events. Um you
[25:12] could absolutely do that. Um that almost
[25:15] sounds like a working group potentially.
[25:18] Yes, a working pair
[25:24] working
[25:27] through for content.
[25:32] Yes. Anybody else? Any other comments?
[25:35] All
[25:36] right. So then we can move on to number
[25:39] three which is the senior
[25:42] health
[25:44] and put together the report and the
[25:49] staff recommendation. And what I would
[25:51] like to do with is actually change the
[25:54] numbers up in the order um to have it
[25:58] where we have talk about the event
[26:01] layout first because that will lay out
[26:05] to the speakers
[26:08] um how many events and those type of
[26:10] things and then you can go down the list
[26:12] from
[26:14] there. And so what I will also ask is
[26:18] that we stay on top of the event layout.
[26:21] And if we um have additional information
[26:25] because there's a lot of decisions to be
[26:28] made, we'll I'll make a note and then we
[26:31] can talk about that after and put it
[26:34] into working.
[26:36] Yes.
[26:37] Um to speak
[26:41] out the
[26:42] same schedule. No, she told about the
[26:46] room layout. The room layout first
[26:49] because and so is this about the room
[26:52] layout? It is, but I want you to finish
[26:54] first. So, um, so that's where I know
[26:58] Jamie put out the map of what rooms that
[27:02] currently are being held. Yeah. For RV.
[27:06] And I think we have two separate ideas
[27:10] for the different layout. So, do you
[27:12] want to show talk show? I don't need
[27:15] that. Can everybody hear me? Um, for the
[27:20] remote, please use the microphone
[27:23] for the remote.
[27:28] Um, very well. So, uh, working pair of,
[27:32] uh, Chris and myself, um, we met and
[27:36] discussed this several times and, uh,
[27:39] although our agenda was to talk about
[27:43] vendors, we found that the layout of the
[27:47] rooms was important for even figuring
[27:50] out how to uh, find vendors, how to have
[27:54] the vendors sit in what locations, and
[27:58] how it would be most feasible for
[27:59] everyone to be able to access that. And
[28:02] so Chris and I have come up with two
[28:06] different ideas and we really need the
[28:08] commission's input on uh deciding that.
[28:13] So the first idea is that this be the
[28:17] main entrance
[28:18] um of the health fair and people come in
[28:22] from this door and we have this room
[28:27] right in front as the starting point of
[28:30] the vendors. I've been here for a book
[28:33] fair before and for other events where
[28:36] people have been using this room as
[28:38] well. So if we have tables laid out,
[28:41] people as soon as they enter can start
[28:43] seeing vendors and if we have more than
[28:46] this uh in terms the lobby yes I didn't
[28:50] know the name. So the lobby and if we
[28:53] have more vendors than fit into the
[28:55] lobby that they would overflow into the
[28:57] L-shaped corridor that goes towards the
[29:00] restrooms. That's one idea. Second, the
[29:05] ballroom that is available to us. The
[29:07] rooms that are available are this one um
[29:10] the opposite one the ballroom and the
[29:14] garbage and the garbage is in the next
[29:16] to the ballroom. Right. So I had thought
[29:19] that the ballroom would be kept open and
[29:23] ready because it's available at 11 when
[29:25] the when the renter goes away. Um and at
[29:30] that spot we create a place for panel
[29:35] speakers or so and that remains a
[29:38] socializing area and the area to listen
[29:40] to speakers. So the the vendors would be
[29:44] only in the lobby the L shape. Chris's
[29:47] idea is different. Chris's idea is that
[29:50] the vendors are all situated in the
[29:54] ballroom and um uh there are speakers
[29:59] here and
[30:01] across. So would the senior commission
[30:05] feel advice? So yes, if I missed out
[30:08] something, can we pass it on please?
[30:13] Thank you. That was a good summation.
[30:16] what I am anticipating and having had
[30:20] discussion with Jamie on this and she
[30:21] can clarify when doing
[30:25] um in the ballroom we have the access to
[30:29] 20 to 30 different vendors being able to
[30:32] set up there. They will have an hour
[30:34] they can come in at 11. The event starts
[30:37] at 12 uh with staff and having plenty of
[30:42] staff to set the tables up. there'll be
[30:44] plenty of time for the vendors to set up
[30:45] and be ready for the public to come in.
[30:49] Um, one
[30:51] consideration
[30:53] when regarding Oh, obviously. And then
[30:56] for the speakers, you have two different
[30:58] rooms for speakers. Not sure regarding
[31:01] what room could could be used for. That
[31:05] can be determined another time. But then
[31:07] you have a nice small area for speakers
[31:10] and a very intimate setting. So that way
[31:13] they're right there. And in
[31:17] addition with the vendors and the
[31:21] um
[31:23] idea, there will be it is not closed off
[31:27] just for us. It will be open to the
[31:30] public. So the lobby and the hallway
[31:31] will be open to the public during this
[31:33] time.
[31:35] The number of tables that would be able
[31:39] to fit in this area J would be
[31:41] approximately
[31:43] what?
[31:44] Um it would be
[31:47] small depending on the direction. So as
[31:50] an example um the if um any of the
[31:54] commissioners came out to our open house
[31:57] um the grand oak is an enclosed and open
[32:02] space. The lobby has furniture already
[32:07] there. So, if you were here for our open
[32:11] house event, all of that furniture had
[32:14] to move to make space for vendors that
[32:18] were located in the lobby. Um, for the
[32:21] open house, that was the only thing. Um,
[32:25] the whole center was specific to that
[32:27] event. um during the health fair it
[32:31] would not the community center would
[32:33] still be open for other things going on.
[32:36] So having um the vendors just located in
[32:40] the hallway would be a little bit more
[32:42] challenging. Um so it at least for setup
[32:48] would be a little bit easier on staff if
[32:51] it was specific to one particular
[32:54] location. um also to this lobby space um
[32:59] is slightly um more open um but we can
[33:02] talk about um a little bit more um on
[33:05] that um once we get to some of the other
[33:08] um elements. Um but the space is a
[33:11] little bit more limited in regards to
[33:13] the hallway versus um the Grand Oak
[33:16] which is um a little bit uh more
[33:19] spacious especially if we are able to
[33:22] open up the it's a beautiful day the um
[33:25] doors to the courtyard can be um opened
[33:28] out so there we can also incorporate a
[33:30] little bit more of the outdoor space if
[33:33] that is needed. Um so just for
[33:35] consideration by the uh the commission
[33:38] as you decide um what would make most
[33:41] sense for the event. So are there any
[33:44] numbers equivalent numbers of vendors
[33:47] that it would be less than that maximum
[33:49] um at least in regards to where they
[33:52] could be located here. Um because the
[33:55] law um it and the perfect example too is
[34:00] um because you do have to look at um
[34:05] paths of travel that you're not blocking
[34:08] um entries or exits. So, um if you look
[34:12] at that, um and I do have the map up on,
[34:15] um the site as well. Um the lobby is not
[34:20] quite as large and so that would limit
[34:23] um the amount of um vendors that you
[34:26] could have versus utilizing a space
[34:34] like comment on that. A couple thoughts.
[34:36] One was when Commissioner Con was here
[34:40] last time. She said she would like to
[34:42] she thought a good idea would be to have
[34:44] blood pressure readings in the lobby and
[34:46] she was going to contact public health
[34:49] with approval contact public health
[34:51] nurses from where she used to work in
[34:54] order to set up blood pressure stations.
[34:56] So her thought was to use the lobby for
[34:58] that as well as to have the you know the
[35:01] flow and to have the um the vendors in
[35:05] the grand boat was something that our sub committee had been thinking was
[35:11] going to happen because we were looking
[35:13] at three rooms using three rooms for
[35:16] speakers. So that would be three
[35:21] simultaneously happening
[35:23] simultaneously in those three separate
[35:25] rooms. So we make use of all the
[35:27] available space. So that's what
[35:39] Dr.
[35:44] um so much in the lobby. This is a
[35:49] Tuesday. What is the amount of traffic?
[35:55] It does vary. Um, and it does depend.
[35:58] Um, in the um mid to afternoon um and if
[36:03] you uh looked out earlier um we had a
[36:06] number of tables where um individuals
[36:09] were playing ma jang. Um we do have
[36:12] individuals that are working on their
[36:14] laptops. Um we sometimes um have
[36:18] individuals working on group projects um
[36:21] or having small meetings or just you
[36:23] know enjoying and um relaxing in the
[36:26] space. So it does vary um and it also
[36:30] depends on what is going on. Um so uh in
[36:34] the 12 to3 time frame um it that usually
[36:38] is when we do see a number of people in
[36:41] the lobby space.
[36:44] So at least
[36:47] um hospitable to visitors if they have
[36:52] free range of movement.
[36:55] Correct. Now for a special event um and
[36:58] that is something in um for a variety of
[37:01] elements. So it also um everything is
[37:04] interconnected. So I think um if um if
[37:09] the determination can be if the focus
[37:12] and that will help the working group of
[37:14] um uh Vice Chair Olsen and Commissioner
[37:17] Dixit. If the focus is to have the
[37:20] vendors in Grand Oak, then that would
[37:24] give you kind of an upward ceiling of
[37:26] you know 25 to 30 vendors that could fit
[37:30] in that space if it is the direction of
[37:32] the commission that you do want.
[37:34] Although staff would not recommend to do
[37:36] the lobby spaces in the hallways because
[37:38] that would reduce the number of vendors
[37:40] that you could have um and would affect
[37:44] to your point um Commissioner Buckley
[37:46] the general traffic that would be coming
[37:48] to the center um then you would have
[37:51] less um vendors that you could do um and
[37:55] then that would be uh the direction that
[37:57] the the working pair could then um work
[38:00] on and outreach to the vendors. question
[38:03] is the open space between the two wings
[38:08] going to be open for
[38:10] social action activities?
[38:14] It absolutely will be. Um, so the space,
[38:17] if you notice, um, and I'll
[38:26] particard, but the area that we usually
[38:29] designate is the area that's closest to
[38:31] the Grand Oak. That is probably where
[38:34] you want. Um I will just say this
[38:37] because the um the playground is here
[38:41] and that is a very popular site for
[38:44] people to and there are public restrooms
[38:47] that are here. You would not be able to
[38:50] designate this whole area. So we usually
[38:53] designate the area that is closest to
[38:56] where the doors open um out from the
[38:59] grand oak. Um, so that is but there's
[39:03] absolutely access but it wouldn't
[39:04] necessarily be just designated for the
[39:07] event. So I understand that there are
[39:11] different uses that will be needed. One
[39:16] is a place for people to
[39:21] socialize, a place to eat lunch.
[39:29] um
[39:31] the size of the rooms per
[39:34] speaker. Um what is
[39:38] capacity? How many people could be in
[39:41] that room? So um other food for thought
[39:44] and another of why staff is recommending
[39:47] that the vendors go in Grand Oak is
[39:50] because the lobby and hall spaces are
[39:53] already set up with seating areas. So if
[39:57] you take away that then that you would
[40:00] have to create another space for people
[40:03] to sit, chat, socialize, eat, those
[40:07] types of things. If this space is
[40:09] designated for the vendors, the these
[40:13] areas. So there's bettes, there's the
[40:16] tables, there's the benches in the
[40:18] lobby. There are lots of four top tables
[40:22] and chairs already. So those spaces
[40:25] would absolutely be open to those that
[40:28] are attending the event and they could
[40:30] socialize in that way, sit down and rest
[40:33] for a second, have their um their snacks
[40:37] um for the event. Um and that would be
[40:40] all through here. Um and then I'm sorry,
[40:44] what was your other question? Um
[40:46] Commissioner Buckle, see we're in the
[40:48] room in Gotcha. Um so at the moment
[40:52] again Grand Oak um again that will be
[40:56] for vendors. Sequoia which is the space
[40:58] we're in um that has um a general max
[41:03] capacity and that's based on the number
[41:05] of chairs um we can have about 48. We
[41:09] could probably do a little bit more. Um
[41:11] occupancy is a little bit higher than
[41:13] that. Um this is the second largest
[41:16] space that we have. Manzanita is the
[41:19] other space that we have reserved for
[41:21] the event and that is a maximum capacity
[41:25] of
[41:25] 36. And then the other space that we
[41:28] have which is a similar size. It's
[41:31] slightly um a slightly different shape
[41:34] but apricot is also 36 as well. So we
[41:38] have four or five rooms.
[41:42] There is four rooms total that are um
[41:46] reserved for the event and one big
[41:49] correct um one large, one medium and two
[41:53] small only because these are the two 36
[41:59] 48 and then Grand Oak which if you want
[42:02] numbers wise theater style can go 220.
[42:06] Thank you. Yeah. So commissioners, here
[42:10] is what is my
[42:13] dilemma. The intent of our health
[42:17] fair I hope is not just measuring blood
[42:21] pressure and looking at vendors. The
[42:24] intent in my mind is to be educated
[42:28] about uh senior
[42:30] health. And for me that means having the
[42:35] ability to have
[42:37] speakers and the attention of everybody
[42:41] who is coming to the healthcare at the
[42:43] same time. Dividing speakers and having
[42:46] them simultaneously essentially means
[42:49] you're you lost onethird of the audience
[42:51] to one room, one third to another, one
[42:54] third to the third room. Instead, when
[42:57] we first met and talked, we talked about
[43:00] a panel and having a panel sitting
[43:03] together in the ballroom with the
[43:08] audience facing all three speakers or
[43:11] all two speakers or one speaker and
[43:14] everybody listening is the target of
[43:18] otherwise how are we different from any
[43:20] other
[43:22] health pass or surv.
[43:35] going back and forth with some committee
[43:37] on topics and what we've come up with
[43:40] are a large range of topics not one or
[43:43] two topics that we can do a panel
[43:47] or you
[43:49] know we had a recent meeting with Amanda
[43:53] who is the person organizing in
[43:56] the health of the female and
[44:01] also
[44:06] recogn what what she thinks what makes
[44:09] it successful. One of the things is that
[44:11] they have listened to the community over
[44:14] the years and they have kind of a list
[44:16] of topics that they try to cover. So
[44:18] between her and our group we put
[44:21] together a list of 12 12 topics And
[44:25] that's we don't have to do all 12. But
[44:28] if you use the three rooms, the smaller
[44:31] rooms that are
[44:33] available, you could have um a maximum
[44:37] of
[44:45] 30 in 30 each in two rooms. Three
[44:48] different talks in each of the three
[44:50] rooms. So you could have a maximum of
[44:52] nine presentations in the time
[44:54] available. So it's a different model.
[44:57] Yeah. You
[44:58] know bites of you know short he
[45:02] recommended also short times 30 minutes
[45:05] no more than 30
[45:10] minutes and by that time people are you
[45:14] know antsy. They want to get up they
[45:15] want to move. They want to go to the
[45:17] next thing. So she recommended 30
[45:19] minutes speaking, 20 minutes Q&A and a
[45:24] time for getting from one room to the
[45:27] next. That way you could get
[45:42] about which layout you would prefer for
[45:47] this. That's what we're talking about
[45:48] right now is the layout
[45:51] and the choices are the lobby lobby
[45:55] versus the
[45:58] um are you ready? Okay. So, do I have a
[46:02] motion? Here we just
[46:04] vote vote on whether using the room for
[46:09] vendors and the other rooms for speakers
[46:12] or utilizing the lobby for vendors and
[46:16] the room for speakers. So we could um
[46:20] ask the commission who prefers um
[46:23] utilizing the grand oak space for the
[46:25] bankers.
[46:32] And you would prefer the lobby space.
[46:35] or any other space except I don't even mind if you have
[46:39] vendors here. Okay. So not the grand
[46:42] oak. Not the grand oak. But however,
[46:45] whatever the commission decides, I will
[46:47] vote. Okay. So we we've taken the vote
[46:51] for one. No abstain. So we will go with
[46:55] the grand o as the vendor. Okay.
[46:58] And at this juncture, may I make one
[47:01] request
[47:02] also?
[47:07] Um, before I get out of the loop, I
[47:10] would like to make a request that
[47:12] I be one of the people who can work with
[47:15] the staff to help with the flow on the
[47:19] day of the event. If uh I can
[47:24] volunteer if there is such a
[47:35] space here.
[47:38] So we'll put that on working. Yes,
[47:40] please. Thank you both.
[47:44] Thank you for that request. So I will
[47:45] put that on working affairs for the
[47:48] flow. Yeah. and we will get to that. Um
[47:52] so now prioritize the presentation
[47:57] topics. Um
[48:01] and with that um there are two um sub ad
[48:05] hoc subcommittee reports um that were in
[48:08] the packet. Um and so um Commissioner
[48:11] Gallagher Thompson or Commissioner Buck
[48:13] Holtz if you wanted to um summarize or
[48:18] provide context um in that regard. Uh
[48:21] Commissioner Gallagher Thompson you did
[48:23] a little bit of background with your
[48:25] meeting um with Amanda from Certino.
[48:29] Then if there's anything else you wanted
[48:30] to add. Well, she did strongly recommend
[48:34] public including public safety and so
[48:36] she recommended the fire department, the
[48:38] police department and the search teams.
[48:41] So I didn't realize it works out those
[48:43] kind of over over rules
[48:47] or supervises the search teams. Yes.
[48:50] Yeah. So, so she recommended that also
[48:53] evolving technology and topics that we
[48:55] had not thought about before in this
[49:01] subsur we hadn't thought of those we had
[49:04] thought more health related but her
[49:08] point was well these are very important
[49:09] for health public safety
[49:12] what how to make your house safe for the
[49:15] fire department how do you when to call
[49:18] 911 what do you do or first responders
[49:21] code you get very practical information
[49:23] with search teams. So how resilient
[49:25] looks also how does that work? um and
[49:28] we're involving technology because we're
[49:30] always in a big hack, right? So, how do
[49:33] you feel
[49:35] about resources? So, it was an
[49:38] interesting discussion. I tried to
[49:40] listed all
[49:42] 12 ones that we had talked about that
[49:45] were more obviously held focus and these
[49:48] additional
[49:50] ones are
[49:52] topics. Thank you.
[49:58] I'd like to put this particular event in
[50:01] context of knowing that we will be
[50:05] having multiple events over the coming
[50:08] year and year so that it will be
[50:12] impossible to put everything into one
[50:17] day. So I'm looking at the style of
[50:21] presentation of education
[50:26] um to make this a I'll use the word
[50:31] dignified
[50:33] possibly not precise but the kind of
[50:38] speakers I was imagining would be those
[50:42] who are well known in the community as
[50:45] experts in their
[50:49] in individual calling of uh my peer
[50:55] rooms, the areas that are most often
[50:59] mentioned as really what am I going to
[51:04] do about
[51:05] this? Uh are the mental acuity issues
[51:11] whether they be dementia or uh
[51:14] depression uh or what's it called? MCI,
[51:18] minimum cognitive impairment, which I
[51:22] think I said
[51:25] um and so
[51:29] for I've organized a bunch of such
[51:35] events and having a talk by someone who
[51:40] really knows what they're doing and it's
[51:41] going to
[51:42] cover a multiple level of
[51:46] issues in that particular topic. 25
[51:51] minutes is just about
[51:54] minimum with a quarter hour than per
[51:59] Q&A. So that adds up to one hour per
[52:06] speaker. Undecided is whether this would
[52:11] be sequential
[52:13] speakers or
[52:17] continuously. The concept of
[52:20] a panel
[52:24] discussion is something I would imagine
[52:27] would follow
[52:30] the presentation from the teachers and
[52:35] these would be the people who would be
[52:37] requested to speak are going to be
[52:39] teachers. Um
[52:43] so that
[52:46] discussion. I think should include
[52:50] uh people who
[52:53] are just have experienced some of these
[52:57] challenges so that they know how they
[53:00] have um addressed them, the problems
[53:03] that they had, uh the solutions that
[53:06] they found.
[53:08] So this would be a open to the
[53:12] public kind of
[53:16] um which then if I do my math
[53:21] correctly would be like the third
[53:25] hour again it's not going to be a total
[53:28] hour because of the moving around such u
[53:33] but it would be something that would
[53:36] involve the
[53:38] public to be active. And I think that if
[53:43] we want simply to um
[53:49] present
[53:50] information, we can do that with a
[53:54] video. You can do it uh in many
[53:57] different ways. If you want people to
[54:00] have an opportunity to make
[54:03] decisions about what they're going to do
[54:05] about the
[54:06] house, they need to process them and be
[54:10] able to talk even among
[54:13] themselves. So I think times and a
[54:16] location for people to talk to each
[54:19] other and that would be particular
[54:22] particularly in the area.
[54:26] it's going to make element the kind of
[54:28] things that we need to address next time
[54:31] we
[54:33] have. So I think that all of the issues
[54:36] that you presented are worthy of a a
[54:41] very strong
[54:44] presentation. I don't think for the
[54:47] first off we can do more than at least
[54:53] have teaching level
[54:58] speakers at 45 minutes each and then a
[55:02] panel of x amount of time.
[55:06] But my picture of the timing of the
[55:10] events
[55:12] um it's very different I think from what
[55:15] you imagine. I'm looking at um my
[55:19] experience of putting
[55:22] on over 35 years of
[55:25] practice uh a lot of programs and I have
[55:28] a sense of the
[55:31] rhythm. Thank you for being
[55:36] So I appreciate what you're saying and I
[55:40] agree that there are two very different
[55:43] proposals here.
[55:45] So the more of the you know more in
[55:48] depth what you're suggesting to read and
[55:52] then kind of overview hitting on a
[55:55] number of topics not in any great detail
[55:58] but giving giving a introduction to a
[56:01] number of different topics and hopefully
[56:04] then following up with the various other
[56:07] venues and resources that we have to be
[56:10] able to take to go into more depth like
[56:13] the seniors and other things
[56:15] that that your department for the rest
[56:17] of the year.
[56:19] So, um the reason
[56:22] I'm holding really promoting this idea
[56:26] even though it had not been my original
[56:32] ide with with Bill on that but the
[56:35] reason I'm not at this point is because
[56:37] this is a health fair not an academic
[56:40] setting. We're not we're not we're
[56:42] talking to community members who have
[56:46] different levels of education, knowledge
[56:48] about health, different degree of
[56:51] exposure to all of these topics. Um
[56:54] though I think we need to be cognizant
[56:57] of our audience and I think for the
[57:00] purposes of the audience that we're
[57:02] trying to reach uh we will be better off
[57:05] with a variety of topics that are
[57:08] covered in a short period of time
[57:11] developing interesting people's
[57:13] appetites. Then we could get a survey of
[57:16] what they would like to go into in more
[57:18] detail and then use that as a use this
[57:21] as kind of a springboard for setting up
[57:24] the future um box that we build that
[57:28] would do exactly what Bill wants to do
[57:30] going on particular.
[57:33] So I don't think it's an either
[57:37] or
[57:50] just I also think that we have to think
[57:54] of who the audience is. The
[57:58] audience according to Amanda according
[58:00] to in the past will be two to 300 people
[58:03] and that'll be over the course of three
[58:05] hours. And so capturing people, giving
[58:09] them an opportunity to get the
[58:11] information, opt in and get uh the
[58:14] topics that they want and then be able
[58:18] to have access to the resources or be
[58:22] able to ask the person afterwards for
[58:24] their individual. It's one where we are
[58:28] just tapping into our community. We
[58:31] don't know specifically what they want
[58:34] and each of us has our an individual
[58:36] idea of what we want. And um I think
[58:40] this is a great way for us to get out
[58:43] there kind of cast our net, get feedback
[58:49] from this particular event and then be
[58:51] able to go into more of an academic or
[58:55] go or have those speakers specifically
[58:58] and come for the adult 50 time during a
[59:02] lunch or during an evening. And is like
[59:06] we talked about a speaker event and so I
[59:10] think this is a great way to cast our
[59:13] net find out what
[59:14] our what our community wants and needs
[59:18] and um make it a success and make it
[59:22] easy for people to gather information
[59:25] and then ask questions.
[59:30] Um I think that at some point we have
[59:34] been signed
[59:36] Is this going to be focused on
[59:40] education and specific ways that people
[59:45] learn or is it going to be a
[59:52] um
[59:53] multiplechoice
[59:56] questions?
[59:58] Um I have a preference and do have a
[1:00:01] preference also for us.
[1:00:05] Um I'm happy to have a vote from the
[1:00:10] council members of how they see the
[1:00:13] initial event but we also have to move
[1:00:16] on and decide. So yeah, if you want Yes,
[1:00:21] I want to say that. But
[1:00:23] um the one thing that comes up to my
[1:00:27] mind is that several of the topics that
[1:00:30] are listed here are already being
[1:00:33] discussed at different events at the
[1:00:36] community center itself. fall prevention
[1:00:39] happens.
[1:00:42] Um stay connected, public safety, fire
[1:00:46] department, all of these evolving
[1:00:48] technology happen several times during
[1:00:50] the year for members of the public who
[1:00:54] come to the center as well as the adult
[1:00:57] 50 plus. So I am for want of or lack of
[1:01:04] having broad my broad width of
[1:01:06] experience. I am still very much in
[1:01:09] favor of having two
[1:01:11] topics experienced teachers or educa uh
[1:01:15] you know research faculty department
[1:01:17] chairs from Stanford or somewhere else
[1:01:19] and two topics only having a dedicated
[1:01:23] audience and go from there but as I said
[1:01:29] before well it's called the fair it's
[1:01:32] not a seminar so I'm go with
[1:01:37] that are of interest and cover the
[1:01:40] basics and then maybe schedule some
[1:01:44] things in 50 plus talks. I mean I know
[1:01:48] those talks they've had an AI talk
[1:01:50] already.
[1:01:51] So and we're going to
[1:01:59] depending I don't know maybe five or so
[1:02:02] things to focus on. We don't have a
[1:02:05] survey so we don't know what people
[1:02:07] would like to hear. So we just use our
[1:02:12] own experience.
[1:02:17] So, it sounds like our options are
[1:02:19] you're wanting a couple in the
[1:02:22] panel. You're
[1:02:24] wanting another option is to have a
[1:02:27] number of speakers in the different
[1:02:30] rooms to cover a number of different
[1:02:32] topics that would appease the
[1:02:35] broader
[1:02:37] population this round. Is that correct?
[1:02:40] Did I have both
[1:02:42] options? Are we ready to vote?
[1:02:47] Okay. All those in favor of having um
[1:02:52] two speakers. Is that right? Or two.
[1:02:56] How many did you want? What was your I
[1:02:59] was thinking just two topics. I was
[1:03:02] thinking of more speakers. More
[1:03:04] speakers. Okay. Having a couple of
[1:03:06] speakers like two speakers and a panel.
[1:03:10] Uh please vote if you would like that.
[1:03:14] And then for multiple
[1:03:18] speakers, multiple speakers
[1:03:22] uh is needed.
[1:03:26] And so looks like for our initial we
[1:03:29] will go with multiple speakers.
[1:03:33] Thank you very much everybody for your
[1:03:35] input. And
[1:03:38] my one suggestion um vice chair Olsen is
[1:03:41] um and this is to help um the ad hoc
[1:03:45] subcommittee. So I know the kind of
[1:03:48] majority today is going towards um bites
[1:03:52] of multiple topics. My suggestion when I
[1:03:56] met with the ad hoc subcommittee is that
[1:04:00] we
[1:04:01] prioritize the um topics because
[1:04:05] um selecting uh speakers. Let's say that
[1:04:09] the particular person is um and maybe
[1:04:12] there are multiple options that can
[1:04:15] speak on a particular topic. But if that
[1:04:18] particular person or the individuals
[1:04:20] that you reach out to are not available
[1:04:22] by prioritizing those topics um we we
[1:04:26] the ad hoc subcommittee can though then
[1:04:29] systematically go through those and then
[1:04:32] we can you know easily go through that
[1:04:35] and not have to slow down so that the
[1:04:38] commission can weigh in on what are the
[1:04:40] top priorities
[1:04:42] um of the topics that we really want at
[1:04:45] the event. Could you remind me who?
[1:04:51] Yes. So, uh, the ad hoc subcommittee is,
[1:04:55] uh, yourself, Commissioner Buck Holtz,
[1:04:57] uh, Commissioner Gallagher Thompson, and
[1:04:59] Commissioner Besi, who is, uh, not here
[1:05:02] today, um, who is absent. We do have a
[1:05:05] number of working pairs. Um but that is
[1:05:09] um throughout this um it seems that the
[1:05:12] ad hoc uh subcommittee wanted to really
[1:05:16] focus on the presentation piece of it
[1:05:18] and then we've assigned working pairs on
[1:05:21] the specific task like reaching out to
[1:05:24] vendors like doing um maybe working with
[1:05:27] staff on the layout. So um the ad hoc
[1:05:30] subcommittee that I'm referencing is
[1:05:32] yourself um Commissioner Gallagher
[1:05:34] Thompson and Commissioner Biji
[1:05:44] uh potentially but at least at this
[1:05:47] moment in time um I think it would be
[1:05:49] and um uh Commissioner Gallagher
[1:05:53] Thompson did um based upon the meeting
[1:05:55] with um Certino the individual that is
[1:05:59] organizing that was um suggestions. We
[1:06:04] do not have to just go with this if
[1:06:06] there are other topics that would be of
[1:06:08] interest, but I do highly recommend that
[1:06:11] we at least
[1:06:12] prioritize what topics that the ad hoc
[1:06:17] subcommittee should focus on getting
[1:06:20] speakers for.
[1:06:23] Thank you. So anybody Oh,
[1:06:34] did you all know it takes a few minutes
[1:06:36] to get moving? So
[1:06:44] yeah. Okay. Um, I was just going to say
[1:06:47] and uh, Commissioner Buckles, you had
[1:06:48] mentioned council, but council wouldn't
[1:06:51] get involved in a decision like this.
[1:06:54] Um, so it's up to the
[1:06:56] commission. I will say that I um, and
[1:07:00] I'm, you know, I'm trying not to give
[1:07:03] you my opinion, but I I firmly believe
[1:07:05] that what Cocino has suggested is the
[1:07:08] way to go. I spent I'm not a medical
[1:07:11] doctor but I spent over 20 years in the
[1:07:14] profession. This is not a medical
[1:07:16] conference to use a food analogy because
[1:07:19] who doesn't love food. Um this is a
[1:07:21] smorggas board. We're going to offer
[1:07:23] things for people to to taste and sample
[1:07:27] and they're going to want to spend time
[1:07:29] with the vendors and they're not going
[1:07:30] to want to sit 45 minutes and and and
[1:07:34] we're here to give them an introduction
[1:07:36] to topics that they can then decide if
[1:07:39] they need to learn more about. We're not
[1:07:41] here to to teach them everything there
[1:07:44] is to know about healthy sleep patterns,
[1:07:46] for example, or whatever the topics are.
[1:07:48] So, I I support uh what Jamie said.
[1:07:52] prioritize the topics and and look at it
[1:07:54] as a smorus board because that's what
[1:07:56] this is. It's as a health affair and
[1:07:59] that's one council member's opinion and
[1:08:01] that's probably all you'll get. So
[1:08:13] sounded German to me
[1:08:16] but all right so now focusing on topics
[1:08:20] that we would like to for sure cover and
[1:08:24] that way it gives some guidance to the
[1:08:27] committee for the
[1:08:31] speakers. It's very cumbersome either we
[1:08:35] need lots or not.
[1:08:41] So
[1:08:42] just many of these fall into one topic
[1:08:45] which is the understanding of
[1:08:48] dementia. Um the other topic that I
[1:08:51] really like is the caregiver topic
[1:08:53] because uh that's really important and
[1:08:56] many many people who are
[1:08:58] caregivers need the attention that they
[1:09:01] don't get.
[1:09:02] But the other topic that I see here
[1:09:04] which is
[1:09:05] nutrition I like that however the
[1:09:09] exercise of course I don't like but
[1:09:11] anyway including demos of the exercise I
[1:09:14] don't know how people manage to get that
[1:09:16] done uh given the fact that we have
[1:09:19] vendors we have blood pressure we have
[1:09:21] food we have that was
[1:09:27] my I'll say something everybody's
[1:09:29] worried about dementia
[1:09:32] you know, everybody over a certain age.
[1:09:35] So, I think it would be good to focus on
[1:09:38] things that most experts agree
[1:09:42] um would prevent that from happening.
[1:09:45] And it's the same thing, you know, it's
[1:09:47] the um the food you eat, the exercise
[1:09:51] you do, the social contacts that you
[1:09:54] have, the ways to keep your brain
[1:09:56] active. So, I think that could be a
[1:09:59] topic that we
[1:10:01] How about those things? How to prevent
[1:10:03] it?
[1:10:08] Again, the reason I looked at particular
[1:10:11] topics is those are the problems that
[1:10:16] people have talked about the
[1:10:19] most. All of the other things about
[1:10:23] nutrition are equally important.
[1:10:26] All the other things about physical
[1:10:30] movement are also about it's more a
[1:10:34] question of
[1:10:36] um if you're going to have a
[1:10:39] smart then you get to nibble of it.
[1:10:46] If you're going to have an educational
[1:10:48] experience that
[1:10:51] answers
[1:10:52] the or perhaps even puts to grasp some
[1:10:58] of the
[1:11:00] fears that take
[1:11:08] um possibly split up into multiple
[1:11:13] different
[1:11:17] But people want to go away with sense of
[1:11:22] ah I feel better now that somebody has
[1:11:27] um given me some potential
[1:11:33] solution
[1:11:34] absolutely the outlook of somebody who's
[1:11:38] been treating people so I say that that is not necessarily the
[1:11:47] contentual
[1:11:54] perspective. Well, several of the topics
[1:11:56] do address that. I lost my keys again.
[1:12:00] One, you know, find it. for the person
[1:12:03] to talk about distinguishing normal
[1:12:06] aging normal aging for signs of dementia
[1:12:09] and ways to maintain your brain as a
[1:12:11] separate topic on the same along the
[1:12:14] same lines but that's the prevention
[1:12:16] that we talked
[1:12:18] about caring for the caregiver is
[1:12:21] important relevant so they get at that
[1:12:24] problem of dementia from different
[1:12:28] viewpoints sleep is an important
[1:12:30] component stress is an important
[1:12:33] We were learning um
[1:12:36] that didn't come up with a big learning
[1:12:39] discussion but it's another topic that
[1:12:41] could be concluded. So this is
[1:12:44] just what you say a a rough a rough
[1:12:48] draft. This is a draft rough topic. So
[1:12:51] based upon previous discussions and the
[1:12:53] input from Amanda and Bill's prior
[1:12:56] experience and my experience in working
[1:12:58] in the field, these are topics that we
[1:13:00] think are
[1:13:02] important to approach. So I think you
[1:13:07] are your topics are
[1:13:10] represented
[1:13:13] by so focusing in then on the
[1:13:17] presentation topics. So, we've all
[1:13:20] agreed that uh preventing
[1:13:23] dementia,
[1:13:25] caregiver, our public safety, um whether
[1:13:29] it be in the home,
[1:13:31] um what to do when emergencies come
[1:13:36] up, those are all and exercise,
[1:13:41] uh and nutrition. So, these exactly so
[1:13:45] those I would say would be those to
[1:13:47] focus on. doesn't mean that when the
[1:13:51] speaking um the
[1:13:55] speaker working pairs or ad hoc excuse
[1:14:00] me comes up with topics or the speakers
[1:14:05] you can focus in
[1:14:07] and dementia could be where
[1:14:10] we're exercising sleep in one or
[1:14:14] whatever I I'm getting down into the
[1:14:16] small things but I think the preventing
[1:14:19] of dementia and determining how many
[1:14:22] speakers you have and what rooms. So we
[1:14:25] have
[1:14:26] those and what's pain. So if we're going
[1:14:29] to be doing the half an hour and if we
[1:14:31] do the three rooms or if we decide to do
[1:14:33] two rooms and be able to have a flow I
[1:14:37] think we're still in the early stages.
[1:14:39] Right now it's not the time to decide. I
[1:14:41] think it's
[1:14:43] speakers on these
[1:14:47] highlighters. Well, well, we have the
[1:14:50] prevent so we have prevent dementia. We
[1:14:55] have food. We have exercise. We have
[1:14:57] sleep.
[1:15:00] Social energy.
[1:15:05] What would be the do I have dementia or
[1:15:08] is it just my own brain? Good.
[1:15:17] My my question here is that for example
[1:15:20] I had in mind a speaker who is the
[1:15:25] director of the geriatric institute at
[1:15:29] Stanford. If I were going to um ask any
[1:15:33] of you to approach this person or
[1:15:36] approach them on your behalf and
[1:15:38] introduce them to you if you don't know
[1:15:40] them already. How do I give them a
[1:15:42] 30inut topic which is where have I lost
[1:15:45] my keys? No. Then this this agenda
[1:15:49] specifies that I don't invite such a
[1:15:52] person. It's not worth their while. This
[1:15:55] is a peace meal agenda smorgus war.
[1:15:58] Somebody who is lower down the run will
[1:16:01] make fight for us.
[1:16:06] I'll go for turf or
[1:16:07] turf
[1:16:10] just my understanding is that
[1:16:14] so very good point. You don't want to
[1:16:17] waste their time
[1:16:20] but again but then again this is for the
[1:16:23] general population
[1:16:25] and they could be coming for a speaker
[1:16:29] talk specifically for them in the
[1:16:31] future. And so it is a way
[1:16:35] to get our feet wet and find the topics
[1:16:39] that
[1:16:40] our our residents are totally interested
[1:16:43] in. Then we can get a higher level
[1:16:46] speaker to come in specifically for talk
[1:16:48] on
[1:16:51] them. Can we start um inquiring from the
[1:16:55] people who come to the community center
[1:16:58] what kinds of education topics they
[1:17:02] would like to um see and basically this
[1:17:07] is um
[1:17:09] research on what are the things that
[1:17:13] people want to
[1:17:14] know and I would I would think that
[1:17:17] would be how I would approach um
[1:17:22] choosing to more commonly mention but
[1:17:26] we're talking about senior studation
[1:17:31] But keep in mind we also have
[1:17:33] suggestions from Certino who's who has
[1:17:36] run this for many years and these were
[1:17:40] topics that come up year after year.
[1:17:46] Jim also did a lot of research on this
[1:17:48] and he presented a list of topics and so
[1:17:51] there's been several list of topics
[1:17:54] around and we tried to summarize you
[1:17:57] know what were the the ones that most
[1:17:59] frequently appear these are
[1:18:02] the in terms of prioritizing we took the
[1:18:06] polls one and that was the only one that
[1:18:09] got to Would you clarify?
[1:18:26] So then
[1:18:28] impossible.
[1:18:31] Okay. So we're system we're going to
[1:18:34] skip that. So uh so for item number two
[1:18:39] prioritizing we have uh preventing
[1:18:42] dementia in the topics under that are
[1:18:45] included
[1:18:46] exercise
[1:18:48] social which would love input you know
[1:18:52] how do we get those that are not out
[1:18:55] there
[1:18:56] um to be able to come become socialized
[1:19:00] caregiver caregiving and
[1:19:18] There's also a
[1:19:22] topic
[1:19:25] here. All right.
[1:19:39] What are the topics? Six topics.
[1:19:43] Mhm.
[1:19:46] Do I have a Are we ready to vote? The
[1:19:49] topics would be, let me repeat,
[1:19:52] uh, prevent dementia, through nutrition
[1:19:55] and food, through exercise, sleep,
[1:19:59] socialization, caregivers, caregiving,
[1:20:02] and public safety.
[1:20:06] But I'll vote for yes in those
[1:20:09] topics. All
[1:20:13] right. We have our topics. Thank you
[1:20:16] very much, everybody.
[1:20:23] And what we need to do if it's taste is
[1:20:26] select the title for this particular
[1:20:32] event and that way we can get
[1:20:35] our marketing moving forward. So does
[1:20:39] including aha. All right.
[1:20:43] Healthy aging.
[1:20:46] Healthy
[1:20:47] aging. Yes, you can add fair or
[1:20:53] ex healthy
[1:20:58] aging or healthful
[1:21:02] aging. What is
[1:21:04] your age? Well, live well.
[1:21:08] to be something that the most
[1:21:14] I like it too.
[1:21:20] Fire
[1:21:22] for you know
[1:21:25] um live well age well
[1:21:31] that's fair I don't care but those are I
[1:21:39] attractive
[1:21:41] words. I agree. I like the expo on that.
[1:21:45] Anybody have any other
[1:21:47] comments,
[1:21:48] suggestions? Should we go
[1:21:50] with Certino? Follow their lead.
[1:21:55] Live well.
[1:21:59] My only two cents is Hertino is a
[1:22:02] neighboring city and if we have two
[1:22:05] granted they are very different times
[1:22:08] but we also don't want to confuse um one
[1:22:12] event with another. Um, again, I I think
[1:22:16] it is great, but there's lots of words
[1:22:18] that I think we could maybe come up
[1:22:20] with.
[1:22:26] So, can we live well, age well,
[1:22:32] healthare? Would that be sufficiently
[1:22:34] different to human be?
[1:22:40] That's kind of an in
[1:22:43] between little closer.
[1:23:09] It's not so much about
[1:23:17] living
[1:23:20] aging You have health
[1:23:35] standing that in health stand because
[1:23:38] you can have a long lifespan but your
[1:23:41] health span is really are you able to
[1:23:44] live the way you
[1:23:48] want thought on the subject which is
[1:23:51] don't just worry about how old are you
[1:23:53] going to get to but whatever it is make
[1:23:56] it really healthy
[1:23:58] yeah That's another thing
[1:24:05] long
[1:24:25] Optimize the health as we age.
[1:24:34] We have decision making
[1:24:45] and a working pair decides. Yes. If you
[1:24:49] want to assign um a working pair to
[1:24:53] select the title rather than us deciding
[1:24:56] now or waiting for the next month, let's
[1:24:58] have a working pair decide this. Who
[1:25:01] would like
[1:25:06] to help us
[1:25:11] get paddle?
[1:25:23] That's a good one.
[1:25:30] Yeah.
[1:25:38] Does that
[1:25:40] careers have to cover every
[1:25:44] single sorry
[1:25:47] or you can just allocate this back to
[1:25:50] the ad hoc subcommittee because they are
[1:25:52] the ones that are going to be getting
[1:25:55] the
[1:25:56] speakers. So we've provided feedback and
[1:26:00] then based upon the speakers the ad hoc
[1:26:02] subcommittee can affirm the title.
[1:26:07] Very good. Thank you. Before we
[1:26:12] leave
[1:26:16] and so what I would like to do is have
[1:26:21] working group working sorry set up and
[1:26:26] we've
[1:26:31] got working pairs for speakers. We have
[1:26:34] that that's in the ad hoc. That's only I
[1:26:38] said and then working pairs for
[1:26:41] marketing. You wanted layout. Is that
[1:26:44] right?
[1:26:48] Marketing would be the way I was working
[1:26:50] with.
[1:27:00] All right. So then event
[1:27:12] can you be on different working teams?
[1:27:14] You can be on as many working pairs. The
[1:27:17] only the only reminder I will put I know
[1:27:20] this is all tied together but you need
[1:27:23] to be specific to your task. So
[1:27:25] marketing is marketing, event layout is
[1:27:28] event layout, speakers are speakers,
[1:27:31] right? We need to put for this purpose,
[1:27:33] we need to put those boxes. You have to
[1:27:35] stay within your
[1:27:44] box. Um the vendors the tables will be
[1:27:48] where some of the distribution of
[1:27:52] vendors and rooms correct and the
[1:27:56] different um functions for each room.
[1:27:59] Correct.
[1:28:03] So
[1:28:15] marketing very nice.
[1:28:24] Wonderful.
[1:28:27] And we actually not going to do anything
[1:28:30] there.
[1:28:32] Dolores would like to help you with
[1:28:34] food.
[1:28:36] Help me with food. Yes,
[1:28:39] but I'm only asking Los to buy us food.
[1:28:43] But if we really want to talk about health food,
[1:28:49] but I can't do too many things. So, I'll
[1:28:51] back out as soon as we decided on the
[1:28:53] food. Okay. Was there And then we have a
[1:28:58] giveaway to attendees. And I'm happy to
[1:29:01] work on that one.
[1:29:04] Lovely. In fact, you're you're on
[1:29:06] everything. That's why I said I back up
[1:29:09] from as soon as you know the vendors.
[1:29:11] I'll back up the vendors. I'll back up
[1:29:13] from Yeah.
[1:29:17] I know.
[1:29:22] I was
[1:29:23] thinking make yourself again.
[1:29:29] for the house.
[1:29:41] Any other thoughts for working groups,
[1:29:44] working pairs? Um, this
[1:29:54] and timeline within two weeks. some of
[1:29:58] your decisions. We don't have so much
[1:30:02] time. We can't wait a working group for
[1:30:06] obtaining speakers.
[1:30:14] So I think it's
[1:30:17] your input to Jamie and then Jamie can
[1:30:20] tell everybody what has been what's
[1:30:24] transpired and then we can move forward.
[1:30:27] But please leave the timeline because
[1:30:28] we're just a whole
[1:30:30] month. We don't have time. Two weeks, for I'm sorry coming to
[1:30:39] decisions on all these things. So that's
[1:30:42] why we've assigned the working pair of
[1:30:44] those so that you can work on all of
[1:30:47] those individually. Um again, as I
[1:30:50] mentioned, your specific task or topic
[1:30:53] needs to stay in that box. So food is
[1:30:56] just your hey you've been um delegated
[1:31:01] to work on that um
[1:31:04] or speakers to select those speakers. We
[1:31:09] already have a working pair for vendors.
[1:31:11] You can now outreach knowing what the
[1:31:13] maximum is and kind of the general
[1:31:15] prioritization of those topics um that
[1:31:19] can fall all of these pieces. The
[1:31:21] working pairs can now go and do those
[1:31:24] things. Obviously, if you have
[1:31:25] questions, um, reaching back out to me,
[1:31:28] um, so that I can, um, provide guidance
[1:31:31] or answer questions if needed. Um, then
[1:31:34] at the next meeting in May, you can
[1:31:36] report back out where you are in
[1:31:38] progress.
[1:31:40] A quick question. Yeah, sure.
[1:31:45] Um, so I had discussed with lots of
[1:31:49] students about providing food and they
[1:31:53] had asked a question. you need to ask
[1:31:54] Jamie that um how many attendees do we
[1:31:58] expect and they also wanted to know if
[1:32:01] we have
[1:32:02] pre-registration so that they can be
[1:32:04] assured of a certain number they need to
[1:32:06] allocate a budget
[1:32:10] so I can work specifically with the
[1:32:13] working pair to answer those questions
[1:32:16] um in general um for this type of event
[1:32:20] I think a good average is probably 2
[1:32:23] to300 00 people. Um that's about what we
[1:32:26] uh parks and recreation got for our open
[1:32:28] house. Um and especially since this is
[1:32:32] and um the event that was h that
[1:32:34] happened down at Grant. Now that was
[1:32:37] just the vendor uh the vendor portion.
[1:32:40] There was not a presentation portion to
[1:32:43] that particular event. Um there was
[1:32:45] probably at least 150 to 200 that came
[1:32:48] through. So I think two to 300 is a good
[1:32:52] estimation of what should be anticipated
[1:32:55] for the event itself.
[1:32:58] Okay.
[1:33:00] Yes. And so I can work um I will be your
[1:33:04] resource for all of the different
[1:33:06] groups. Just remember to be specific to
[1:33:09] your topic and only email the
[1:33:12] individual's working pair. Your email
[1:33:15] should never have more than your working
[1:33:18] pair partner or your ad hoc committee.
[1:33:22] Just remember, no more than three.
[1:33:29] Okay. Yes.
[1:33:31] And as a breakdown with all of these
[1:33:35] assignments, I will make sure to get
[1:33:37] this out to the full commission so it is
[1:33:39] clear who is on each of these working
[1:33:43] pairs and who is on the ad hoc
[1:33:46] subcommittee.
[1:34:02] volunteering.
[1:34:07] United States. So we've already had um
[1:34:10] again working pair is just that no more
[1:34:13] than two. Um and so if someone we can
[1:34:19] uh we can break out um a few um a few
[1:34:23] more things
[1:34:25] um if we would like. But we do have at
[1:34:28] least decent representation here. Some
[1:34:31] of these tasks are are smaller and
[1:34:34] obviously city staff will be supporting
[1:34:37] um again this is as an example for
[1:34:40] marketing it is taking um liaisoning and
[1:34:43] kind of working with what the commission
[1:34:45] is but city stock is going to be doing
[1:34:48] the work to create it. So that's why I
[1:34:50] was going to say that I can back out of
[1:34:52] marketing if Jim would like to take
[1:34:55] that.
[1:35:04] So my suggestion would be since the he
[1:35:07] is not present um maybe we can look at
[1:35:10] that and um we can assign to who is here
[1:35:14] and who is interested. We can always add
[1:35:17] that as a a section when we get to um
[1:35:21] either the the continued conversation
[1:35:24] which the health fair will be on the the
[1:35:26] next agenda as well.
[1:35:29] I'm happy to help you take
[1:35:38] over
[1:35:41] coffee allow you to bring in
[1:35:46] coffee to volunteer. Oh. Uh so my si my
[1:35:53] suggestion is we can um the plan is to
[1:35:56] have a a budget Um, and we can bring in
[1:36:01] a vendor to provide or we are able to um
[1:36:06] to to bring in a coffee cart to do that.
[1:36:10] We actually did have a coffee cart at
[1:36:12] our parks and rec open house. So, uh, we
[1:36:15] are absolutely able to do that. And so,
[1:36:17] that is something that the working pair
[1:36:19] for food and snacks can make suggestions
[1:36:22] and decide.
[1:36:25] It is. Will it break currently?
[1:36:29] Can we have the dangers specific to the
[1:36:32] topic that we're going to be addressing?
[1:36:35] Yes. Um and so to your question um to
[1:36:39] keep a quorum we need four people. So as
[1:36:43] long as we have four then we are a then
[1:36:46] we are still in quarant.
[1:36:49] Are there any other discussion
[1:36:53] points? I think we're all done. Do
[1:36:57] anything that we
[1:36:59] do we have a motion to close or as part
[1:37:01] of this uh no so um I guess the only
[1:37:04] other thing um that took lots of really
[1:37:08] good work there um all the other pieces
[1:37:12] areformational which are included in
[1:37:14] your packet.
[1:37:16] Um the the there only other um piece uh
[1:37:21] the work plan has been updated. Um so
[1:37:24] again that uh is reflective of all the
[1:37:27] working pairs that I will update that
[1:37:30] for all the new working pairs that were
[1:37:32] just created. So that will come back at
[1:37:34] the next meeting as well.
[1:37:38] Correct. Correct.
[1:37:42] So is
[1:37:43] there any questions on anything else
[1:37:47] which is which is
[1:37:49] justformational that was included in
[1:37:51] your pocket?
[1:37:56] Okay. So I call this meeting close.
[1:38:02] Thank you. Thank you everybody.
[1:38:07] The other Chris I'm going to meet you
[1:38:08] tomorrow morning.
[1:38:13] We need more care and open.