and we can go ahead and repeat.
>> Well, thank you. Um, I'd like to call me
to the order.
» Sure. Absolutely. So, I will go ahead
and establish a quorum, but I will go
ahead and do one announcement and that
is we um unfortunately uh chairman did
have to resign from the commission. So,
I did want to let the commission know,
but uh that position will be included in
the uh general recruitment that is going
on for all of the commissions now. So we
will be able to fill that position and
it will be appointed um sometime I
believe in September so that the term
can begin in October.
>> Um but with that I will go ahead and
call the role which is uh Commissioner
Dixit
>> Commissioner Bah
Commissioner Trapna
>> Commissioner Gallagher Thompson
>> and Commissioner Biji. So we do have a
quorum of five commissioners per
and then we go to pledge of allegiance.
[Music]
I pledge algiance to the flag of the
United States of America and to the
republic for which it stands one nation
under God indivisible with liberty and
justice for all.
Thank you. Um
we now um have one person giving up
public comments that's not already there
and being
um if you can go ahead and fill out
just wanted to make sure she's turning
my team.
>> Very good.
We'd like to welcome you and you have
about three minutes or less if you can
hold now. Thank you.
Oh. Oh, thank you. And I stand there.
Um, okay. This is just a thought I had
and it relates to health which I heard a
word uh earlier about that. But
procedures like when there's an event
that's going on downtown this
um so when there is an event going on
whether it's a senior event or just Los
Angeles
event um I want to encourage members to
park following and go off to be women's
and what I see typically in the next
door and some of the other places
is that they complain about
and I think it would be interesting if
there was a welcoming organization just
for the event that it can be included in
some
possibly
across sand
with it's really good.
So that's that
very
[Music]
Thank you so much.
All right.
Um can we go to the next item please
which is to approve the minutes of our
regular commission meeting of June 2nd
2025.
We we skipped this step. We made a
motion
for
you. We have a motion and we need a
second.
>> Now you can have any further.
>> Any oppose?
Okay. Thank you. And any extensions I
guess I should ask.
Okay.
We may still unable to join us.
>> Yes.
>> Okay. All right. Then we move to one
wonderful topic of the month which is
the senior health fair and we need to
start receiving period after
she is now able to do it.
[Music]
Hold on one minute. Let me just
>> Can I get a second?
>> Oh, yes. You can
Interesting.
project.
» So shall you go ahead and um once you
are ready.
>> Yes. Um
>> hi Chris.
>> I'm good.
>> How are you? and Chris um uh Chair Shaw
will be uh Chair Gibson will be asking
you three questions.
Are you asking me another one? Because
it doesn't come through.
Just wave when I need to answer. Yes.
Okay.
» Yeah, I can't hear you.
>> Oh, sorry about that.
Can we
>> text? Yes.
Perfect idea.
Give her a second to see if we can.
Chris, can you hear us? Can you hear us
at all? Yes.
» Uh, so
hold on. Can Can you hear us, Chris?
[Music]
I can hear you. I cannot hear Shary. I
can hear you, Jamie.
» Question.
Um,
was the title conference location
properly noticed according to statement?
>> Yes.
>> Okay. Is the title conference location
accessible to members of the public?
for sure.
>> Is there anyone present in the
teleconference location besides you as
the commission member?
» Um, no, not at this moment.
>> Okay.
Thank you. Thank you. All right. So now
that we've included Chris
and we start with receiving adhawk
committee reports but you were going to
make an announcement.
Yeah. Um so we can go ahead um I can
start with my report which was included
and then the working pairs and hops
committee can additional information. Um
so before you is an update on where we
are in regards to planning for the
upcoming live well age well health
expert. At the end of our discussion,
there are two things that I am
suggesting the commission have a
discussion on, which is number one to
determine which commissioners will be in
attendance um for the duration and time
the actual event is 12 to 3, but setup
will be um at least an hour before and
clean up will be an hour after.
suggested rooms um presentation room
monitors. So we have three spaces that
are designated as presentations. There
will be live presentations total. So
three presentations in each of the
spaces. Um suggestion is that there is a
commissioner present to help keep the
presentations on time and also to do an
introduction of the speakers and to
welcome the attendees or possibly help
them they found themselves in the wrong
location maybe indicate where they might
be able to go. There will be signage
each of the spaces. Um but that is one
of the suggestions to have a
commissioner present in each of those
presentation locations. Um a welcome
station as people enter the community
center because there are going to be
again the three different presentation
spaces and the vendor location which is
going to be Grand Oak. So, um, located
more in the lobby spaces so that you can
welcome people as they come in. Um, and
also there will be the giveaway of the
reusable grocery tote so that uh welcome
space can also um allow the
commissioners to pass out that giveaway
as well. And then the feedback station
which will be a specific table that I
think we can set up in the lobbying
space. And that will have um the survey
which the commission indicated they
wanted to get feedback from attendees to
know what future sections um the
attendees might be interested in seeing
um in their um uh presentation series
that they don't click plus um sometimes
after lunch or other sessions that they
host. So it could be having that
conversation with the attendees or
simply having them fill out a basic
paper survey that uh we have already um
created. So those are some suggested
um roles that the commissioners can
assist with. All the other setup and
things will be handled by city staff um
in regards to getting the tables and
chairs and signage up. So it's more of
being engaged with the attendees that
will be coming to the event. So those
are suggestions obviously um it can be
open to other ideas that the
commissioners have but that is what has
been put forward. Then on top of and in
figuring to give reports I've outlined
all of the marketing avenues that the
city will be doing. The other suggestion
uh is to have the commissioners
determine um additional marketing
avenues. So whether it is you sharing
with your own networks um of neighbors,
friends, um hosting on local community
boards. So if there are places that you
frequent in the area and they have
community boards that you're able to put
up a flyer, locating those places and
city staff can provide you with as many
posters or flyers that you may need. um
that would assist you in getting that
information out. And in talk to clubs,
I'm sure there are many um places and
events that you may frequent. If they
might be so inclined, it might be
helpful just to share a heads up that
the event is coming and you can bring
flowers or posters that help you with
the event as well. So like those are
just suggestions on takeaways that you
should decide upon at the end of our
conversation. Um further in if you uh
look at the actual report we have all
nine slides actually build their full
presentation. So that is um over the
course of the topics that the standard
commission selected there will be
presentations which includes an overview
nutrition movement um healthy sleeping
habits um social connectedness
caregiving and then public safety. Um
the next pieces um it actually lists the
schedule. So who is located in each of
those spaces? Those three spaces are
this room which is the room, the normal
class of the lobby which is the needle
room and then the 8 room which is very
close to the grand old group. So it has
a very nice um I think connection for
all of the spaces that were selected.
And each of those I've included um the
setup the speaker time which is roughly
30 minutes for the presentation 10
minutes for question and answers at the
end and then it does allow time for the
speaker to clean up their things and it
also provides uh transition time for
attendees. So if they are planning to go
to multiple presentations
or in between time if they wanted to do
a quick walk to the vendor area they
could visit a few then go to another
session and it allows some breathing
room in between the presentations so
that they have the ability to uh engage
in all of the elements that you have for
the event.
Um then the final part is a listing of
the vendors which have been secured so
far and there there's a wide range of
vendors that have uh been asked to
participate.
So and the final part marketing that the
city plans to do. We do have a free
flyer and a poster. all of this. Um, and
I can show you a sample of what that is
going to look like. We will be placing
A-frame signage around the community
center and also down at Grant Park,
which is our satellite um, adult 50 plus
site. We will have a granny which the
location the commission selected was the
San Antonio Alamino site and that will
be basically noticed through the event
week. And then we also will be doing new
town fire events leading up to the
event. We will be doing social media
posts. There will there will be an ad on
the uh community center monitors um
starting mid August uh or uh soon um
August. Um there will be a website
listing both for the event itself which
will have additional detail on the event
in addition to listing on the parks and
recreation calendar and the city's
general calendar as well on the website.
And we've also included um the uh
electronic newsletters that are being
sent out by parks and recreation as sort
of another weekly newsletter through the
city manager. So all of those I elements
the city has already taken care of. Uh
yes.
>> What about the article that I'm
providing? Are we going to use that?
>> Yes, we are.
>> Oh, good.
>> Yes. So that is um included in the town
choir piece.
marketing. So if we want to if there are
other
issuer that we want to submit that to we
can absolutely do but the town is the
main ones that the city usually submits
most of our information to because it is
our local paper.
>> Yeah. And on your notices do we say that
it's free and there's no registration
and come and go as you wish. Yeah.
Things like that. Okay.
Yes. And so I will go ahead and just and
just to show Let me actually bring this
up really fast. Um well actually that is
my stock report um which was included in
the packet. Um I can turn it back over
to the working pairs and sub committees
if there are other elements that um they
would like to update on. I just have one
question on what you said. Um, is there
any, you know, about 30 days before
the town cry goes into print, we need to
send an article to them about our event.
>> Has that been sent already or is
somebody coming to talk to us as a
senior commission or anything like that?
report.
>> Well, as uh Commissioner Trman
mentioned, there is a a um that was
created by the marketing um working part
and so that will be submitted. Um and
then that will be in addition to an
actual um uh pilot land that will be in
Chicago. And is the reporter going to be
invited for an event? Do we have to do
that?
>> Absolutely. We can do that.
>> Who does that?
>> The well when we submit the information,
we can also extend it as well. There
were a couple other avenues that might
be available besides the town prior. I
think I I sent one to me when the post
of Poto a lot of Los Angeles people
and all of a sudden during a blank but
there's a red paper getting every day
and they were asking for inputs
my emails
[Music]
this a little bit bigger
A little bit too big.
Let me share my screen
so that you can see
Oh, nice.
>> So, this is um and this is the um
overall
kind of branding that we have chosen. I
will share uh parks and recreation
hosted an intern this summer and it very
proud of the work that she did on this
particular she actually designed the
brain portion here. Um and so besides
that she also uh worked on um all the
other uh marketing collaborative that is
included in this. So from the posts to
the banner to the flyers to um all of
those pieces she did um assist in
creating that. Um so this is a a sample
of uh the information that will be
released shortly.
>> Were there any changes made to the
article?
Yes.
>> Um so it was shortened so that the focus
could be on the event. Um and then um
yes I actually I did forward um that
information that could be forwarded as
well.
» Yes.
[Music]
She is um she
is I believe she is in Pyalto and
currently going to the University of
Texas.
[Music]
Um and her uh her focus is actually in
graphic design and a um study of
informatics.
Can we move to the community now? Yes.
All right. I have a question about what
can we say?
One is when will we say what roles we
would like to play? Is that now there?
>> Yeah. Um I just say I need to do that
once all the work comparison
subcommittees have given their reports.
tell any um anything that I may have
missed or that you would like to share
um for the conversation and then we can
decide what those goals might be. And
how do we get the flyers? I mean like a
dozen less than
from you
that's not
>> Yes.
>> Yeah. No, we can go through all those
details. So I would say that's due that we're being paired with some
interview reports
in a list of players
like I was worship
[Music]
hair salons
[Music]
for sure.
Yes.
» Yeah. The list I guess can be given at
the end to Jamie.
>> Yeah, we can give her a list at the end.
So let's start with the first sub
committee who would like to present. Um
I can go ahead and give you the sub
commmittee script also and I have um
Chris and I wrote on the vendor vendor
list and um Chris has a couple of things
that she's asked me to present in case
she could not be heard. Um, so the first
thing that I wanted to say and we've
done an incrediblely incredibly good job
of finding vendors and we have about 20
vendors confirmed for us and Chris is
still working on u getting more just
completely confirmed and ready. So she's
asked for one question, Jamie. She says,
"Is it possible that we don't lock the
tables for the vendors and we keep it
open till the end of August so that she
can confirm with you and if there are
more than 20 vendors who can come in and
we accommodate them? So we don't lock
the vendor listing up. Do you keep that
open?"
>> Absolutely. So um what I will say um in
my experience with events is that even
if they are confirmed
there will sometimes be no shows the day
of the event. So although this is the
list that has been confirmed to date and
so if there are additional um now
obviously we can't go more than 25
that the space can um will be a little
tight but it can accommodate and we're
well below that we're um I think um I
did not do the count but I think 2020
And so we have space
and if more come up absolutely um you
just would not go above the curtain. Um
but knowing um and in my experience you
just have to be flexible. Um in some of
the events that we've had um I will say
90%
we may have one or two that may not show
up. So
we will do the outreach to confirm and
make sure they have all the information
but we will go into it knowing that
there might be
>> speech is what I want to talk to you
about and and to the rest of the
commissioners. Uh some of the people
whom I've spoken with and who had
concerned with me we've already
connected them with Jamie. They've
already received the preliminary note
saying you are going to be the member of
is on September 9th. your table will be
given to you at the venue. All of that.
They're still waiting for the marketing
materials. And what they're saying to me
is that once we see these things in our
hand, we know for sure that we are
presenting there until we see. So what's
the date I can tell them? Are we going
to get them this stuff and a letter from
you by the end of like this week? Yes.
So plan was to make sure that the
commission is with all of these pieces
that we're discussing today that
everything is good and then notification
is planned to go out by the end of this
week. Okay, one more question. Sorry.
Chris had asked me to tell you in case
communication doesn't work that she
would like to um uh send that email out.
So, she would like to be the person
sending that email out around with you
to the vendors because she's had a close
relationship in getting them up to here.
On the other hand, I would not
I'm very happy to let Chris and the
sending off messages portion. Is that
okay?
>> Yes.
it's okay, Chris.
>> Okay.
on that any
>> uh is there any specific system by which
the vendors were selected
and policy or um idea of
why they would be here?
>> Yeah, I can answer that. So Chris and I
met with the Certino Healthare director.
She director. Yeah, the director. They
just had a senior healthcare and they
called it a
um
similar name title as ours. We met her,
we talked to her about what the interest
was and she's had these healthcare the
last 3 years and uh that gave us an idea
of what to look for. Then we uh
approached our focus which were
Alzheimer's, dementia, exercise and
nutrition and we tried to get vendors
who were doing things related to that.
For example, I found a person who
handles mobility and so talks about
wheelchairs, talks about um sending you
know mobility devices to people who need
it. uh he uh we also contacted the
hospital and we have a nutritionist
coming from there to talk similar kind
of thing. Chris went to several vendors
in the care um this the
assistant assisted assisted living
facilities
all of those. So our vendor selection
was based on
RF.
So the government people
are very much
subject to
>> right and also what the county provides
for example if it's information from
fire or emergency services that what the
county provides don't also have these
invited colleagues who who can give us
help uh in in terms of
so they are the people who we approach
and then some people came to us for
example the people who are offering
science demonst demonstrations they give
the dive side exercise classes here and
so when we heard about this they
approach
» are there other exercise classes given
here at the vendor
>> there are absolutely both here and um
some of our other city facilities as
well garden house and grant park are
other locations that we have and
actually the two jazzer has um
individuals that will be providing
demonstrations. One um actually teaches
classes here at the community center.
The other teaches classes down at Grant
Park. So there is representation of
classes that are available throughout
the city. But on top of that, that is
just a a very very small selection.
There are other classes like Tai Chi, um
yoga. There are some other classes that
the city offers. Now, obviously, you
couldn't offer a a large number of
demonstrations. There were some specific
uh time slots. So, obviously those
classes we will include information
because we do have our uh fall and
winter activity guide. Um so, that
encompasses everything that our
department offers. What's the exercise?
Are they going to run a class in the
room?
>> It will be a sample again just a
demonstration. So that um it information
about the importance of movement in the
classes and the type of things that they
do in the classes. um that will be what
is presented but it is more of a
demonstration and presentation versus an
actual um class that they will
» I would think
yoga and ti
would also be very useful
because these are u
worldwide
um activities for
And that's a that's a great suggestion.
I guess the people who are presenting
that
um contact them and they would be
willing to
give in one of the open spots
at the moment.
So some of the presentations have been
taken at this point. So that is
something that we could um possibly get
feedback and if more people want to see
that kind of information we can
incorporate that in a future
presentation. But for this particular
event, I hope the slots for
presentations have been fill in in China
is almost demanded
by
you
of 500.
» Sure.
>> When I was done first.
» Yes, please. Next comment.
volunte
[Music]
and then we just have to flip the the
switch there.
» Okay.
[Music]
which I will describe is what we
scientist
[Music]
and I Yeah, I think the risk is pretty
[Music]
but I think it's been a great process. I
said
around
the world for three of us together.
[Music]
>> Well, I just have a question. Um, I
really needed to look up who the
presenters were
>> and Google gave me an idea. But what I'm
thinking about is maybe we can have a
poster
who knows who they are and since they're
all going to be in this room, maybe just
a little poster board outside.
So the
so clarification there will be a large
A-frame poster board that has the
schedule and location. Um within that um
each of the individuals has a a
background biography. Um and so what our
plan is is to include that on the uh
event web page so that uh people that
want to get more information can do so
in that way. There will be a schedule uh
shown in front of each of the spaces so
that it is clear the time frame and who
will be talking and the topic that they
will be talking about.
>> So we have that for each of the
presentation space.
» Chris, do you do we want to ask her if
she wants to tell us something?
>> Chris, do you have any comments?
» Um,
maybe we have a bell or something that
rings to give a an announcement that the
speakers are going to be starting rather
than just an announcement so people are
aware of. Can you hear me?
>> Yeah. Yes, we can. And that can be done.
We don't. And that actually maybe we can
do in the vendor space just to let
people know when the next session 5
minute marker before the uh the higher
sessions or the session starts. So we
can absolutely do that in the vendor
space. Um there is and maybe we close
set up we do have a portable that we
could do an announcement in general
lobby area as well. So we can definitely
do that.
>> Great suggestion. The other thing with
people that are running the session to
be able to tell the speaker
time was you know
absolutely the and going back that's a
great set of the room monitor will be I
think an important role to again keep
that uh time it it's um it's always
helpful to be on time so that the um the
attendees
can make sure that they can get to the
other presentations if needed.
>> Um rather than monitor maybe we need a
moderator at the speaker side. So let's
not call it moderator. May I be an
assistant but also uh at the seeker site
so that they can signal a bugs uh we
have a connection
to I think communication
can also introduce the speaker.
>> So yeah we can choose that again. Okay.
Um so something you've done is post
[Music]
themselves. Um so yeah
for the people that I
would be uh but I think
>> yeah okay we have the if you're done can
we go to the marketing um
the working committee for the report
please and I were all working and we've
been working in the
[Music]
Sure.
I can actually show you.
>> Yes.
[Music]
Give me just a moment. I will show you.
just share my screen.
I love the quizzes.
» Oh, nice.
So, that's the green tote.
So, can we make this?
» Yes. And uh so this is and this is a a
larger tote. So it is um 14 in by 12 in
by 8 in. So it has a decent size. Okay.
>> So that um with all of the information
and things that the the vendors might
provide, there will be something that
the attendees can carry all of that
information. So that is um have not
received the mail but the order is in.
So um we that is what the um looks like.
Very nice.
>> Is everybody getting a copy of the
article?
>> Yes.
>> Very nice. Okay. I'm going to um jump in
and talk about the committee that um the
Dr.
and I work hard which is our food
committee food and refreshments. So
thank you
for giving us food. Thank you
refreshments have been provided by Los
Altos. So thank you. Now a question for
uh for the placement. Um can we use the outside corridor that has the shade portion next to the the ballroom?
Correct.
>> Okay.
>> Uh I think that would be uh make the
most sense cuz it will also the plan
would be to open those uh obviously
rather permitting. I I don't that I'm
going to I don't want to jinx myself by
saying that because in recreational
world have to anticipate for the unknown
but um theoretically speaking September
9th
should be
there should be a nice weather the plan
would be to open up those breakers so
that the inside of our room of I call
the grand room where the vendors could
be placed and then be like you said that
patio area just outside would be where
the tables where the refreshments would
be.
>> Okay. And at 11:00 in the morning uh a
caterer will deliver the food. Uh will
there be a staff member present who
>> absolutely
>> okay that that I'll let the Los Angeles
people know and yes I was on your
cookies including at this time we had
recommended that they have helpful bars
rather than do you have a sample that
you want to share
some samples
that people would be interested with
healthy cookies
We have dark chocolate oatmeal. We have
lemon.
So I'm going to
go they're going to some caterer who
will give us box meals and that will
just come with with whatever they budget
to provide us and we're going to be
lucky.
So this this is from a small bakery that um run
by Ukrainian refugees and that's one
reason I'm supported by the government
because their disages
and so forth and I was asking kind of
what the price will be and also to um
and the price is change it would be $400
and I don't know if there's any budget
recover death,
you know,
like
what they do. So,
[Music]
Yeah. To answer your question at this
point um I think it's already set with Los Angeles Hills. They are already
they've already finished whatever
discussion they want with the caterer. I
am reluctant to start it all over again
and and reinvent the wheel. Uh very
budgeted whatever and I'm willing to
take whatever. If you really don't mind,
I'd like to keep it that way. But what
we can perhaps offer is a table
according to street and maybe show.
Okay.
[Music]
» Okay. So then you have looked at all the
vendors. Is there anything else that you
want to look at um for the layout? We
won't start looking the names for the
commissioners who want to do the work
and that will be now.
So we have um what was suggested by
Jamie was to have a presentation station
committee member a welcome station
committee member three were here for
yeah three presentation room monitors
three welcome station one
uh feedback station one
so I think pretty
hours to communicate.
>> And uh we might have one special person.
If if you invited the speaker or the
speaker knows you, that would be nice if
you were close by, especially if they're
arriving, bring them into the speaker
room. So, can we have a conversation on
this, please? I'm happy to volunteer for
those three or people. I'm happy to
introduce them, you know.
[Music]
» Make a note, please.
>> Um, how about two more presentation? One
would be at the vendor area
uh to make sure that the vendors are all
in their space and is there some
commission
but this we talking about the um so the location of the welcome
station and the feed uh the feedback
back station will probably be in the
lobby space um conduct. Um and so we can
do those. Um it sounds like um
Commissioner Oliver Thompson would like
to be stationed here in Sakura. Um we
would need one for Manita and one for
April as well. Um there commissioner
interested.
>> Yeah, let's let's talk about those two.
I don't know.
Oh uh is there any commissioner
interested in the ether room?
>> I can't ask it today because we have to
look at
>> okay
I'm
sorry.
So you need to
[Music]
>> Yeah. Actually, Commissioner, um if you
would be your monitor for Apricot cuz I
know your um that is one of the pres
presenters that you have secured those
which was uh Linda Conover.
>> Yeah.
>> And then Ross Police Department and then
Friendly Voices um would be there as
well.
Is that of interest to do the room
monitor for April?
>> I can do that.
>> But I was thinking since he and I are
part of the flow, if there are any
questions that occur at some point
during the flow of the event and he's
stationed in apricot, then what do I do?
>> So there will be uh city staff working
the event besides
commissioners. So there will be
additional help through that as well.
that activity for living room doesn't
require being there continuously or
>> it probably would um and so if that if
there is another role because there is
the feedback station which I know was of
interest to you as well to see what
other future topics uh attendees might
be interested in the room monitors. It
would be
helpful to be there throughout the time
frame because we can as was suggested we
can create just small forms that say you
know 5 minutes
you know 10 five and
you need to walk up. Um so we can do
that and then um there will be obviously
transition time so you know there will
be time if we need to use the restroom
if we like to walk around and then maybe
uh we can talk through some more of the
details once we know who's going to be
in your monitor. Um I can walk through
all of those um specific tasks. Um so
what are we discussing now? I mean I'm
happy to be whatever. Oh man,
I've managed to hungry in there. So
this is a piece of cake.
» So there's our edition since
from caregiving who will be speaking at
210. Uh well somebody whom Dr. Buckle's
nose. Maybe at that time he can be there
and welcome her. But before they already
two times um No, we can in the open
room, right?
>> Yeah. That way you can be at the
feedback station earlier and then go up.
Is that okay? We can that makes the
schedule.
So we we can split up the time frames if
that is what the commission would like
to do.
>> Think someone should be a sign for the
whole thing.
[Music]
>> Okay. Yeah.
[Music]
Tomorrow. If not, we going to send it to
somebody else. If I say yes. Okay. Um,
may I ask Chris? Chris, you brought
charges with all the vendors. Would you
be able to make a few turns around and
make sure that all the lenders are doing
what they're supposed to do and are
representing what our theme is?
Yeah. Um Chris, maybe it um giving given
that uh feedback uh Commissioner Dixit,
uh maybe we can do the um maybe the
welcome station because that probably
will be um is that something you would
be interested in, Chris?
[Music]
like face. This is the start of the
event.
Please can we have
a
yes?
I think
one of us have to do it.
>> Yeah. So,
awesome. Um, yeah.
>> So, and I had talked about this and I
had suggested that she invite or whoever
invite the two mayors to open it.
>> Oh, good.
>> So, I don't know if that's been done.
>> Not yet, but we can. Absolutely.
And then we need to back up.
I think we if one or both were available
that would be good. That's very nice.
But it was her idea.
So
closes.
I'm working
away and I'm not sure the end is really
I'll be shutting it down
but I'm not but it's necessary another
option which would be if the
however may remain would be willing to
have a panel and have a conversation
with whoever has class since they're at
the event. Um particularly to harvest
the um
importance of different kinds of health
from body. Do you think the 12 people
will still
>> do you think the 12 people will stay?
>> What I'm concerned about is there's not
a there's not a very solid threat
amongst all of them. Yeah. So we can
have a panel about it. So it's a good
idea. Don't me.
Yeah.
» I would if I read from um other
to
manage that
>> of course the other thing is that the
speakers may not want to stay that long.
>> Yeah. does which is like if nobody wants
to stay then I would say so thank you
very much for coming
>> but we have to tell them from before
right
>> can we have that time we can go to the
speaker and ask that can you stay on
well at this point and I would say staff
would recommend against that only
because that would put us past the time
frame of the event the event is
scheduled from 12 to 3 and the
presentations are already set at roughly
40 minutes with 30 minutes presentation,
10 minutes of Q&A, and then kind of 10
minutes in between for transition. That
would put us over the 3:00 time frame.
So that would be um that would change
the at least their the schedule and
there have been several that have
already listed that they can only be
there for their specific
but we have like a week
we have for
a week right what the actual telephone
>> not
So we are not quite um unorthod
so often like what we must define
completely defined um topic and list of
participants amongst the professionals
that are coming in in addition to the in
that
speakers. Well, I guess I guess thank
you for this schedule. What I'm saying
is I think I'm trying to make sure that
we don't end up mixing but not included
in this but have as a ongoing effort
ongoing events that might be beneficial
to the to the uh to the community at age
but that's you know I'm not sure the
staff is
>> absolutely and again that's part of the
feedback station. We will have surveys
available. So if that is of interest, we
can absolutely take that feedback and
have it as a future presentation.
>> Yeah, exactly.
>> Um but I think include like as you've
highlighted including it for this
particular event where all of the time
slots have been filled. um that would
if we if that it's not impossible but um
I would I I think Slack would recommend
against it consider it and shorten the
presentations even further to make time
for the or it's changing the length of
time of the event which 3 hours is
already a decent length of time for them
and
I believe the property very gladly but
not necessarily as part of this.
>> I I think it screen closer
and that could be just one of the
commissioners thing. Thank you very much
for attending.
May I go to do that?
>> Oh, absolutely.
[Music]
» Thank you for everybody and we inviting
all the commissioners to join us in the
same time.
occupation
[Music]
that you're going to do that at.
>> Sorry to say I have a time frame, so I
have to get out of here by food. So, are
you going to finish?
>> Yeah. Yeah, sure. Yeah.
>> Yeah. She wants to
do that.
>> Yeah.
At the end of our agenda. Well, I think
there's something
So we have actually finished whatever we
were going to discuss about uh today
we've assigned our commissioners we
talked about and ending and uh we talked
about all three sessions that
recommended the presentation
the speakers and the feedback session.
So, we've talked about everything. Would
there be is there something else you'd
like to discuss? Well, I told you
something in terms,
but I don't believe that those will take
too much time. Okay.
Is there anything else on the health
fair? Well, I have a question about
where you about
[Music]
to manage to um to introduce the
speaker, keep them on time. Um I would
just say welcome people and say
residents on greet them and just say
thank you for attending and then keep
the speaker on time to say okay you're done and then make sure the next
speaker gets the city staff to make sure
that the interviewing and presentation
stuff um is functioning correctly. Um, I
had a question from one of these main
speakers of the room if they had
handouts.
Does make copies of the hands or she
copies? We are happy to uh do the copies
if and that can be included in the
outreach um where we finalize all of
their logistics.
We can make sure and if they send it
ahead of time, we're happy to do the
happy.
I'm curious what
>> Okay, great.
>> Do we have to come up with a voice to
say to introduce a person? Are they
going to provide something?
>> Yes, that's going to be part of the
outreaches because we want to include
how they want to be listed on the sign.
Um, and so we can um have them share
maybe just a a short um Exactly. Um I
think in just a couple of sentences that
in their context
>> is the modeling person the person that
more or less introduces them and the
title and
the hall
and we'll make sure that that's all set.
Um
Jac did you have specific about
Thank you. on your campus. Um, in
regards to what is needed, and that was
a question that was asked earlier, what
you would have to do is email either
myself or Pis and let us know how many
copies of the flyer poster that you
would need and then we can set up and
have that available for pickup here at
the community center front desk and you
can pick that up and share that with
your networks or community boards,
wherever you would like that uh to post.
You would just need to reach out and let
us know how many copies you would need
and we'll make that available to the
commissioners.
» And just to review that there's flyers.
>> Yes.
>> And posters.
>> Yes. So the flyer is just a basic size
sheet of paper 8 and 1/2 by 11. The
poster size is 11 by 17. So it is a
larger um so it's bigger than a piece of
paper so that it's a little bit more
eye-catching. Um so those are the two I
would say that would probably make the
most sense to have printed and
available.
» Okay. And just because Jim pointed it
better, if all the commissioners were to
get together at the end for a photo
session and to say goodbye, where would
be a good location to meet? Would it be
at the front desk? Um, it could be
actually the it uh one of those this
space might be good of actually the
Grand Oak might be I think the most
logical place because it'll probably
have the most activity. probably there will be quite a few people and um
more interesting after
so then maybe we can print that in a pro
of
ceremony in the random room with all
commissioners present.
>> No and we will have uh again there is a
schedule um that will be posted so we
can include that as well.
>> So then we can all meet there.
>> Yeah.
Next item on the agenda will film.
>> Um inside the pocket is just where um
the work plan currently sits. What is
upcoming uh we will have and this is
just a reminder
um our September meeting is going to be
a special meeting because the first
Monday is always reading day. So there
is no meeting that first Monday.
meetings
the day before our event. So, Monday,
May 8th is when our special September
meeting will be and then we will have
our event the following day. So, we will
still have the month of September um to
finetune um anything the day before.
>> Yes.
after it was just very minor little
things. Can you say that again? I'm
trying to move from
the the current work plan has
everything. We will have the meeting in
September the first Monday. Again, if
you see that it's canled, it's because
our regular meeting is cancelled because
it falls on Labor Day. We will have a
special meeting on the following Monday,
which is the day before our event. Yeah.
Um the focus going forward again the
other um event that is being planned by
the commission is the fall fling which
is the collaboration with club 55 um an
expanded event in October. So that will
also um in September we may want to have
a more
um detailed discussion on some of the
working pairs to work through for that
event but that can hold until September.
But on September 8th, we'll only be
talking about 9th. So for fall thing,
are we going to have another meeting in
September?
So it can be a small I would just say by
September 8th, most everything should be
fun.
>> Um so I don't think we will have to have
I think we have a discussion at that
point. So I think a portion of that
meeting can go towards assigning um
maybe some of the working pairs that can
start the work for the upcoming fall
flame. We will also have our October
meeting because the event itself is not
until mid October. So there will still
be time there will be two meetings
October and October to find out those
details of the
Friday October 17th.
>> The third it is usually the third of the
month.
» Okay. Are there any adjustments that are
needed? But again, um the more plan
should um
uh really highlight what is currently
being done. Um and a lot of this has um
most been completed
um with the exception of the um the
» So could we leave the um the discussion
of the work plan and it updates to our
October meeting
>> um to the next meeting? Yes.
>> Yeah, that would that would help.
>> Okay. And then the next thing is um
anyformational items.
>> Yeah. So in your pocket you have quite a
few flyers. This weekend we have um
another family fun Friday which is
August 9th and that the three of that
will be superheroes. Um but we have
that. Um, the other one that I will
highlight before I turn it over to Chris
for some of the other adult 50 plus
highlights and then lots of ski hills is
we are hiring for uh a few positions.
Um, I will say in particular um to
support our pickle ball program at uh
Vegan Gym and then also our team space
here at the community center. Those are
two particular um positions that we are
looking. So, if you happen to know
anyone that might be interested, please
share your I'm sorry to my phone. Yes.
Um and then with that, I'll turn it over
to Chris to highlight some of the
information and then um I'm who is
currently uh virtual as well too.
>> I have two items to share with you this
afternoon. There are two upcoming
excursions from the adult 50 plus
program. We're going to Half Moon Bay
Farmer John's pumpkin farm uh for an
experience uh some fall farm fun
uh in October. Then we have a more local
meetup at the Lyola Fire Station for a
behind thescenes tour of your local fire
station. More details are on these
flyers and of course you can always pick
up the latest iteration of the program
brochure that's available at the 50 plus
centers.
>> But Chris, I have a question for you. Um
for these um events, are you taking a
bus?
>> Good question. Yeah. So um the mini trip
there is a fee and the fee is included
of the it's a kind of a luxury
comfortable bus coach service that
includes transportation. The local fire
department uh does not have a bus. But
uh when you take a bus and you go to the
internet who might go to job, um will
there be somebody there who um have some
CPR training or anything involved
similar to that? You have some of that.
>> Yeah, all of the staff. We we do have
access to basic first aid, basic uh
supporting of care. We we have emergency
phones we keep with us at all times. Um,
and of course just basic uh sort of
hosting support of keeping an eye on the
group and helping with
moving around through space safely.
>> People bring like wheelchairs or
rollings.
>> The bus I can I can get you some more
information about the the bus. I would
um off the top of my head I I've seen
buses that do have a lift. The bus that
we typically ride does not include
doesn't have a lift.
» Could be there,
you know, drive your own car and be
there.
>> Yeah, with prior communication, anything
is possible. Yeah, definitely.
» All right. And then um that is
everything from math is host at least
flyerwise. Um Amina did you have um a
place or would you like to provide the
context for the flyers that were
included?
>> Yes. Um so I included a flyer for our
annual hoown um that will be held on
September 6th over at the Westwind Barn.
Um so if you are free that day um come
and join us for the atmosphere. There's
going to be live bluegrass music. Uh
there's going to be a horse show hosted
by Victoria D equestrian. There's going
to be a barbecue food truck, an ice
cream truck, and um some fun activities.
So, if you're available, swing on by.
[Music]
>> I mean, is the homeown event free event?
Yes, it is a free event with the option
to purchase food.
>> Okay.
>> Um I think that is it for the flowers.
Um the next part that um which goes um
into the uh staff oral reports. Yes.
>> Um the only other addition um that we do
as I mentioned earlier is the fall
winter activity guide is now available.
Registration for Los Altos residents
will actually begin next Monday on um
August 8th. I I might be saying the date
wrong. Next Monday
and then the following Monday after that
it opens to everyone. So if you have not
and hopefully you have gotten the um
your activity guide in the mail. Uh we
did uh mail that out to all of the
residents as well. But if you have young
viewers, we do have some available for
pick up here at the summer as well too.
That is the only other
additionalformational one of the
highlight.
>> Very nice. Thank you. And we are meeting
future agenda items. Future agenda. So
hopefully we already addressed that.
>> Yes. Is there anything else?
>> Mr. anything.
>> Yes. Um,
Commissioner Cohen, um, she was the
representative for source wise. Um, our
plan is to actually bring that back and
then we can add it as a future agenda
item. Um, to make that selection in
October once the new commissioners are
seated, we thought that would make the
most sense timing wise. Um, so we will
plan to agendaize them for the October
meeting. source wise
>> source wise and it used to be called the
council for aging. Um I I might be
mixing up a few of the words there but
it is representative in Santa Clara
County. So there are a number of cities
and other agencies within the county
that serve on this board. They have a
number of sub committees that um talk
about a few different topics as well. Um
the only caveat I will put is that it
makes for a long Monday. Their meetings
are the first Monday of the month from
12 to 2 virtually and then we go right
into our senior commission meeting. So
um it is a u commitment um because I
believe they do meet once a month I
believe. So um more information uh will
be included once we uh make that uh have
the discussion to maybe make a selection
in October.
And for more information there is a
website as well. I'm happy to send that
link to their website if you wanted more
information about that particular
organization.
» Well, thank you everybody.
Thank you for
your result.
[Music]
Yeah, that's good.