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Great. Thank you. And uh staff will be

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in touch.

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>> Thank you so much. Thank you.

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>> You're welcome.

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>> It's too easy, right?

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>> Yeah. [laughter]

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>> All right. Uh next on the agenda is a uh

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I guess it's a three-part uh request

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uh for 733 McKinley Avenue. Uh beginning

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with a landmark designation, uh an

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alteration certificate and a grant

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request. And we will have a staff

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presentation.

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recording in progress.

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The mayor is running a few minutes late.

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He says ETA 12:05. Start

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>> the meeting. Do it.

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>> So, no. He said do not start and I shall

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not

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got the

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» right

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six months.

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>> Are we on Zoom?

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>> Okay. Um,

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thank you [clears throat] all today for

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being here. I'm sorry for my delay in

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getting here. Um, but we will be done no

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later than 5:00 period and maybe uh a

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bit earlier than that. Um,

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why don't we take a roll call first?

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>> Council member Fehee

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>> here.

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>> Council member Kern

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>> present. Council member

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>> here.

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>> Mayorington

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>> here.

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>> Council member

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>> here.

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Um, if you would join me in pledge

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of allegiance.

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» I pledge allegiance to the flag of the

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United States of America and to the

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republic for which it stands, one nation

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under God, indivisible, with liberty and

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justice for all.

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Um,

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is is Caleb online?

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>> No. Yeah. I one of our members today got

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pretty violently sick last night. I'm

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not going to say that was either because

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he had to come to council meeting or

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that he had to pick up family at the

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airport, but um I do um wish him well

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and that's why he is not here today.

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>> [clears throat]

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>> sense his regrets. Um,

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all right. Um, we're at the budget

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retreat for the banial budget

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for 2027

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28. Um, and I'm delighted to be here as

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I think council are and hopefully staff

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and the public are as well.

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>> [clears throat]

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>> Um, I wanted to um provide a few

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preliminary comments and I'm going to

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also have the chair of our finance

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committee um do so um council member

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Hfner um because that's um we've had a

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huge integral part in the development of

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the budget so far. Um, this meeting is

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being recorded. So, I hope that those

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who can't be here and even those who are

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here um can look back at it and um and

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be here to uh understand what we're

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doing because transparency is incredibly

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important especially on this

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[clears throat] issue. And I want to at

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the outset thank uh

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um the the kind of following

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groups of people. Um first the staff who

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have worked absolutely tirelessly to get

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us where we are right now. Um and that

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includes all the directors I think who

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are here today. Um their staff. Um, I

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want to thank council who are going to

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do hopefully a lot of heavy lifting

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um today and and throughout the process.

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Um, want to thank the members of the

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boards and commissions who've had uh big

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input into this as well. They've been

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asked for their input and they've

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provided it.

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um want to ask or mention members of the

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public who um we'll get to that in just

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a minute, but are going to play an

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important role in this and indeed all

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already are in [snorts]

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comments that they've made to us.

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[clears throat] And I do want to single

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out our city manager

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um Diana Langley for leading the staff

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charge on this and uh she and her staff

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will be conducting

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um a chunk of this meeting. Um want to

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make sort of four points. Um,

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one is that one of the most important

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things a city council and this city

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council does under the charter

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is passing a balanced budget.

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Um, and we will do that later this year.

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What does that involve? It involves

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making policy choices

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and setting the spending priorities of

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the city for um the next two years. We

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do a bianial budget. We will revisit it

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next year and indeed we'll revisit it

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throughout the year on for certain

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purposes,

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but [clears throat]

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we're going to make those policy choices

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and set spending priorities that we

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believe reflect and balance the values

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that the community that we serve,

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the voting public and those

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[clears throat] who can't vote.

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yet or can't vote at all um

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uh embody and that we understand I think to the

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best of our knowledge

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um and ability um

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we also

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are collaborating in this process and I

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have enumerated some of the folks who

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collaborate and are collaborating ating

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with in evaluating

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um and making those choices and those

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decisions. That's why you call it a

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budget process.

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Um

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the second um thing I think to know in

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all of this is that every municipality

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in Colorado, probably across the country

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and most other governments, including

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our state government particularly, are

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undergoing incredible

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maybe metamorphic

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financial pressures.

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and it makes this job all the more

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important and difficult.

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I I think I don't want to I don't want

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to overstate it. Um but I I do think

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that's a really important lens through

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which we all have to um understand this.

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We've got tough choices to make, but we

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have um what I consider to be um the

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ability to stand on the shoulders of a

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lot of people, staff,

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presidents,

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um public officials

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who have made really terrific choices,

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um often conservative choices

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to uh protect protect the city

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and bring us to what we're going to do

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today. Um so while um these are tough

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decision decisions today, there are many

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communities that are really in uh much

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more difficult situations than we are

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and I think that's important.

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Uh third, um during this budget process,

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there will be quite a number of

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important points in which or at which

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the public has input

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formally in meetings and so forth. And

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of course, the public is always willing

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or able to send us emails, contact us um

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when we're not in meeting, but today is

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not one of those. Um, we have a lot of

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information to get through today and we

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will uh

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um we'll take public comment in other

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circumstances later in this long

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process. And fourth is that we will get

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through as many items as we can in the

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budget today. [snorts]

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Um during this retreat, there may be in

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particular some elements of the capital

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improvement budget that we may um decide

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to put over to a subsequent meeting.

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We've allowed time for that. Um that is

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a challenge in and of itself, but we'll do that and um can and will do

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that. Um so those are the points I want

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to make to kind of frame the bigger

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discussion. But um we have the benefit

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of a terrific finance committee

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supported by staff uh writer Bailey,

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finance director and many others. Um

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members of that um include

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um the chair uh Dietrich Hefner

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um and Josh Coopermanman

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[clears throat and cough]

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and Deair Prom. Um they just happen to

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be sitting

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uh to the left of me to the right on

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from your point of view probably. And um

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I we want uh to give them an opportunity

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to council member Hefner to make a few

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comments um about um their work and um

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the way they're seeing that and um he's

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seeing it as a finance year. So council

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member,

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>> thank you mayor. Uh [clears throat] I'll

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try and be brief. The finance committee

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has um worked hard to date on um the

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items we're going to be looking at today

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in the retreat. I know many of you were

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with us at the budget retreat preview on

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July 2nd um and and got at least a taste

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of some of the issues that are going to

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be before us today.

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I think the thing I want to underline

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that the the mayor talked about is we

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are in a much better position in many

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ways than a lot of neighboring

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jurisdictions, the state government, the

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county, um take take your pick, who are

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all facing um

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decisions that are that are much harder

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than the ones we're facing in terms of,

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you know, not having the money to

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continue the programs they've already

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got. Um we we are fortunate in in the

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sense of um

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we haven't gotten ourselves into that

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particular situation. I think everyone

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deserves a lot of credit for the the

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prudent decision-m that got us there.

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Nevertheless, we face all of the same

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cost pressures as everybody else, which

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we've heard a lot about. Um that costs

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of lots of things are going up faster uh

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than city revenue. And if we are not if

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we don't continue to be diligent and

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prudent and responsible uh we could very

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easily find ourselves in a situation

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where there isn't for example enough

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general fund money to cover all the

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things the general fund needs to cover

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or not enough capital fund money to

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undertake the the sort of core capital

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projects we need to do. Um, you know, I

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think this this has been and will be

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described as a transitional budget and a sort of bridge from the way we have

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been doing things toward potentially a

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new way of doing things. I hope we can

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all think about that as we talk about

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the long list of decisions in front of

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us. Um, because I think we're at

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something of an inflection point. Um,

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but nowhere near as bad of an inflection

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point as some of our neighbors. So there

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there's both a challenge but an

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opportunity as well.

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» With that

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me with that I'll turn it over to staff.

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I think there may be a number of people

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who are going to have some part of the

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presentation. Um

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the council will be weighing in at

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different parts and I'll uh be kind of

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shephering that discussion, but the

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staff is going to be shephering us

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through um some preliminary thoughts and

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hard um analyzed facts and suggestions

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and priorities and decisions for us. So

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>> all right, thank you. Thank you council

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for joining us today. I would like to uh

277
00:19:52,559 --> 00:19:56,000
reiterate the gratitude for staff. Um to

278
00:19:56,000 --> 00:19:58,000
get to this point is a culmination of

279
00:19:58,000 --> 00:20:00,960
months worth of work of all of the

280
00:20:00,960 --> 00:20:02,559
departments and really appreciate all of

281
00:20:02,559 --> 00:20:04,080
the time and effort that you've put into

282
00:20:04,080 --> 00:20:06,080
this. Also want to thank the finance

283
00:20:06,080 --> 00:20:08,320
committee uh council for your support to

284
00:20:08,320 --> 00:20:09,760
this point and then also the advisory

285
00:20:09,760 --> 00:20:11,760
boards for submitting their requests as

286
00:20:11,760 --> 00:20:14,559
well. Um, as council member Hefner

287
00:20:14,559 --> 00:20:16,480
noted, we are entering transitional

288
00:20:16,480 --> 00:20:18,559
budget years. As we were starting to

289
00:20:18,559 --> 00:20:22,400
prepare for um, this workshop, you know,

290
00:20:22,400 --> 00:20:24,160
we realized all the things that are in

291
00:20:24,160 --> 00:20:26,960
transition. We while we will adopt a

292
00:20:26,960 --> 00:20:28,960
balanced budget, we do have a structural

293
00:20:28,960 --> 00:20:30,960
issue with our ongoing budget. And when

294
00:20:30,960 --> 00:20:33,679
you look at the um, the models, they

295
00:20:33,679 --> 00:20:36,240
will show that costs continue to exceed

296
00:20:36,240 --> 00:20:38,400
revenues. So the transitional piece of

297
00:20:38,400 --> 00:20:40,640
this is setting the foundation to

298
00:20:40,640 --> 00:20:42,880
understand where we are at as a city

299
00:20:42,880 --> 00:20:44,880
with the community to understand the

300
00:20:44,880 --> 00:20:47,200
services that we provide the um

301
00:20:47,200 --> 00:20:49,120
constraints that we have and then

302
00:20:49,120 --> 00:20:51,120
opportunities to move forward. Also

303
00:20:51,120 --> 00:20:52,799
there are opportunities to increase

304
00:20:52,799 --> 00:20:56,400
revenues through evaluations of fees um

305
00:20:56,400 --> 00:20:59,600
perhaps a technology fee um plant check

306
00:20:59,600 --> 00:21:01,440
and inspection fee and then also

307
00:21:01,440 --> 00:21:04,480
reviewing credit card fees. And then um

308
00:21:04,480 --> 00:21:06,720
there's impacts to be determined as we

309
00:21:06,720 --> 00:21:09,360
have the adoption of the pros guide book

310
00:21:09,360 --> 00:21:11,600
which was a huge um input from the

311
00:21:11,600 --> 00:21:14,559
public. You'll see requests for not only

312
00:21:14,559 --> 00:21:16,480
maintaining existing amenities but new

313
00:21:16,480 --> 00:21:18,640
amenities. How do we fit that into the

314
00:21:18,640 --> 00:21:21,919
long-term plan adoption of the comp plan

315
00:21:21,919 --> 00:21:24,400
which is very exciting that will result

316
00:21:24,400 --> 00:21:26,960
in uh development that is not factored

317
00:21:26,960 --> 00:21:29,520
into this budget. And then looking at

318
00:21:29,520 --> 00:21:30,880
cost allocations and that's a

319
00:21:30,880 --> 00:21:33,840
behind-the-scenes item that we do um not

320
00:21:33,840 --> 00:21:37,840
only cost allocation of the um internal

321
00:21:37,840 --> 00:21:41,520
divisions in terms of finance, IT and HR

322
00:21:41,520 --> 00:21:44,080
across the entire organization but then

323
00:21:44,080 --> 00:21:47,120
also how staff are allocated amongst the

324
00:21:47,120 --> 00:21:50,799
funds and as um finance has pulled back

325
00:21:50,799 --> 00:21:52,559
the curtain on some of these positions,

326
00:21:52,559 --> 00:21:53,679
we have found that they are not

327
00:21:53,679 --> 00:21:55,679
allocated appropriately. And so we need

328
00:21:55,679 --> 00:21:58,400
to evaluate that and go through. And

329
00:21:58,400 --> 00:22:00,559
then finally, you know, if you look at

330
00:22:00,559 --> 00:22:02,320
the current budget, there are a lot of

331
00:22:02,320 --> 00:22:04,480
KPIs and I understand why they're in the

332
00:22:04,480 --> 00:22:07,120
budget. As we move forward in this next

333
00:22:07,120 --> 00:22:08,720
two-year cycle, we would really like to

334
00:22:08,720 --> 00:22:10,559
evaluate the KPIs and make sure that

335
00:22:10,559 --> 00:22:13,440
they are meaningful and that they

336
00:22:13,440 --> 00:22:16,480
actually tell a story and that they um

337
00:22:16,480 --> 00:22:19,440
provide value. Um versus right now it's

338
00:22:19,440 --> 00:22:21,280
more so there are a long list in the

339
00:22:21,280 --> 00:22:23,360
budget that are occasionally referred

340
00:22:23,360 --> 00:22:26,960
to. Next slide, please.

341
00:22:26,960 --> 00:22:29,360
So, just looking at what this is a brief

342
00:22:29,360 --> 00:22:31,840
snapshot of what's occurred within the

343
00:22:31,840 --> 00:22:33,280
last year or what we're currently

344
00:22:33,280 --> 00:22:36,720
working on. Um, again, this list is

345
00:22:36,720 --> 00:22:39,919
small compared to what the entire city

346
00:22:39,919 --> 00:22:43,200
staff have completed, but these are um

347
00:22:43,200 --> 00:22:45,200
some may be considered very small in

348
00:22:45,200 --> 00:22:47,200
terms of RV dump station, but it has a

349
00:22:47,200 --> 00:22:49,360
big impact on the public. And then we

350
00:22:49,360 --> 00:22:51,600
have very large the comp plan adoption.

351
00:22:51,600 --> 00:22:54,720
And so, uh, you know, kudos to staff for

352
00:22:54,720 --> 00:22:56,159
all of these items. What this really

353
00:22:56,159 --> 00:23:00,320
reflects is that, um, staff does not

354
00:23:00,320 --> 00:23:02,320
just sit there and stay with status quo.

355
00:23:02,320 --> 00:23:04,640
There's constantly how can we improve,

356
00:23:04,640 --> 00:23:06,960
how can we better our processes, and we

357
00:23:06,960 --> 00:23:09,200
always receive feedback that we need to.

358
00:23:09,200 --> 00:23:11,520
And so, we take that in and evaluate

359
00:23:11,520 --> 00:23:13,840
what we can do. So, again, thank you.

360
00:23:13,840 --> 00:23:15,360
And I'm going to transition this to

361
00:23:15,360 --> 00:23:19,750
Ryder.

362
00:23:19,760 --> 00:23:21,520
» Thank you.

363
00:23:21,520 --> 00:23:23,600
Um, thank you all for attending. I'd

364
00:23:23,600 --> 00:23:26,000
like to thank our city department heads

365
00:23:26,000 --> 00:23:27,760
and their staff for their hard work and

366
00:23:27,760 --> 00:23:30,320
input so far in this process. Takes a

367
00:23:30,320 --> 00:23:32,000
village. I'd also like to acknowledge

368
00:23:32,000 --> 00:23:34,320
the outstanding work of Mahar Mansurati,

369
00:23:34,320 --> 00:23:35,440
financial analyst, who's been

370
00:23:35,440 --> 00:23:38,000
instrumental in compiling and analyzing

371
00:23:38,000 --> 00:23:40,400
the budget to date, and our deputy

372
00:23:40,400 --> 00:23:42,400
finance director, Mr. James Frank, who's

373
00:23:42,400 --> 00:23:44,400
embarking on his initial budget journey

374
00:23:44,400 --> 00:23:46,640
with the city. I'd be amiss not to

375
00:23:46,640 --> 00:23:48,640
recognize also my finance team, many of

376
00:23:48,640 --> 00:23:50,400
which are sitting behind me, our tax

377
00:23:50,400 --> 00:23:53,120
team, Travis, Hope, Melissa, and Jess,

378
00:23:53,120 --> 00:23:55,760
as well as our accounting team, Jordan,

379
00:23:55,760 --> 00:23:58,400
uh, Kylie, Ally, Julie, and Jen. They're

380
00:23:58,400 --> 00:23:59,919
fabulous. I really appreciate all the

381
00:23:59,919 --> 00:24:01,520
support they do for me and my team and

382
00:24:01,520 --> 00:24:04,000
for the organization. I'd like to start

383
00:24:04,000 --> 00:24:05,520
with the purpose of today's budget

384
00:24:05,520 --> 00:24:07,760
meeting and what success looks like.

385
00:24:07,760 --> 00:24:09,280
You're going to be presented with a lot

386
00:24:09,280 --> 00:24:10,960
of information today, a lot of

387
00:24:10,960 --> 00:24:12,720
information and details. It's meant to

388
00:24:12,720 --> 00:24:14,880
be interactive. Along the way, we'll be

389
00:24:14,880 --> 00:24:17,039
seeking your direction at council

390
00:24:17,039 --> 00:24:19,039
decision points. To help us along with

391
00:24:19,039 --> 00:24:20,960
that process, we have a multi-pager

392
00:24:20,960 --> 00:24:26,470
handout for you to follow along as well.

393
00:24:26,480 --> 00:24:29,360
So, let's set the stage. Um, we'll start

394
00:24:29,360 --> 00:24:31,360
today's presentation off going over the

395
00:24:31,360 --> 00:24:33,600
budget process in the calendar, budget

396
00:24:33,600 --> 00:24:35,760
guidelines, financial policies,

397
00:24:35,760 --> 00:24:38,400
council's priorities, city manager

398
00:24:38,400 --> 00:24:40,960
priorities, some key considerations,

399
00:24:40,960 --> 00:24:42,720
what we're seeing in other communities,

400
00:24:42,720 --> 00:24:44,799
fiscal and policy issues with potential

401
00:24:44,799 --> 00:24:47,440
significant impacts, and council

402
00:24:47,440 --> 00:24:49,679
decision points. Then we're going to hop

403
00:24:49,679 --> 00:24:52,000
right into it for long-term financial

404
00:24:52,000 --> 00:24:55,120
forecasts and initial focus areas of

405
00:24:55,120 --> 00:24:57,039
budget development. The general fund,

406
00:24:57,039 --> 00:24:59,200
the parks fund, open space fund, and the

407
00:24:59,200 --> 00:25:01,039
golf fund. Then we'll touch on some

408
00:25:01,039 --> 00:25:04,080
major revenue and personnel and benefit

409
00:25:04,080 --> 00:25:08,630
expenditure assumptions.

410
00:25:08,640 --> 00:25:10,080
We'll go over the city manager's

411
00:25:10,080 --> 00:25:11,840
recommended adjustments. This includes

412
00:25:11,840 --> 00:25:14,320
both personnel and operational.

413
00:25:14,320 --> 00:25:16,320
will revisit fiscal and policy issues

414
00:25:16,320 --> 00:25:19,360
with significant impacts. As mentioned,

415
00:25:19,360 --> 00:25:21,520
expense growth continues to outpace our

416
00:25:21,520 --> 00:25:25,039
revenue growth. The recreation debt mill

417
00:25:25,039 --> 00:25:27,600
levy, temporary credit expiring and

418
00:25:27,600 --> 00:25:30,159
resetting to align with uh annual debt

419
00:25:30,159 --> 00:25:32,400
payments. I will not spend that much

420
00:25:32,400 --> 00:25:34,000
time on the historic preservation tax

421
00:25:34,000 --> 00:25:36,080
after last night's council meeting, but

422
00:25:36,080 --> 00:25:37,600
I dock of these materials before last

423
00:25:37,600 --> 00:25:40,000
night. We'll spend some time on board

424
00:25:40,000 --> 00:25:42,559
and commission requests. LSAB, a

425
00:25:42,559 --> 00:25:44,880
sustainability, sustainability advisory

426
00:25:44,880 --> 00:25:47,200
board, cultural advisory board, open

427
00:25:47,200 --> 00:25:49,039
space advisory board, recreation

428
00:25:49,039 --> 00:25:50,559
advisory board, and the historical

429
00:25:50,559 --> 00:25:53,520
museum advisory board. And at the end,

430
00:25:53,520 --> 00:25:58,789
we'll talk about our preliminary CIP.

431
00:25:58,799 --> 00:26:01,200
So, the calendar, a lot of good work has

432
00:26:01,200 --> 00:26:05,039
been done to date. March through May, we

433
00:26:05,039 --> 00:26:07,600
compiled capital requests, material

434
00:26:07,600 --> 00:26:09,520
operational requests and personnel

435
00:26:09,520 --> 00:26:12,400
expansion requests. May through June,

436
00:26:12,400 --> 00:26:14,720
the department 2027-28 operational

437
00:26:14,720 --> 00:26:16,640
budget was developed and refined by

438
00:26:16,640 --> 00:26:19,200
department heads. Preliminary revenue

439
00:26:19,200 --> 00:26:21,600
estimates were also prepared. June and

440
00:26:21,600 --> 00:26:24,080
July, finance and CMO staff consolidated

441
00:26:24,080 --> 00:26:25,919
those inputs and developed the materials

442
00:26:25,919 --> 00:26:27,840
you have today.

443
00:26:27,840 --> 00:26:30,000
Earlier this month, we gave the finance

444
00:26:30,000 --> 00:26:31,760
committee a budget retreat preview of

445
00:26:31,760 --> 00:26:35,830
this meeting.

446
00:26:35,840 --> 00:26:38,640
Here we are today in council chambers uh

447
00:26:38,640 --> 00:26:42,159
for the 2728 budget retreat. Looking

448
00:26:42,159 --> 00:26:44,799
forward um depending on the progress

449
00:26:44,799 --> 00:26:46,400
made today, I feel it's very likely

450
00:26:46,400 --> 00:26:48,320
we'll have a another meeting engaging

451
00:26:48,320 --> 00:26:50,640
the entire council to do further CIP

452
00:26:50,640 --> 00:26:53,279
revi refinement and development. At the

453
00:26:53,279 --> 00:26:54,880
August 20th finance committee meeting,

454
00:26:54,880 --> 00:26:56,720
we'll have a budget retreat recap and

455
00:26:56,720 --> 00:26:59,279
additional CIP discussion. All targeting

456
00:26:59,279 --> 00:27:01,440
Tuesday, September 1st council meeting

457
00:27:01,440 --> 00:27:02,880
for the city manager's recommended

458
00:27:02,880 --> 00:27:05,600
budget. September to October, we'll have

459
00:27:05,600 --> 00:27:08,240
working sessions as necessary. Tuesday,

460
00:27:08,240 --> 00:27:11,360
October 20th will be our public hearing,

461
00:27:11,360 --> 00:27:12,960
um the city manager's final budget

462
00:27:12,960 --> 00:27:15,120
presentation with adoption slated for

463
00:27:15,120 --> 00:27:21,830
Monday, November 2nd.

464
00:27:21,840 --> 00:27:23,919
Budget guidelines. The city is currently

465
00:27:23,919 --> 00:27:27,360
developing its 202728 bianual budget and

466
00:27:27,360 --> 00:27:29,520
six-year capital improvement plan. This

467
00:27:29,520 --> 00:27:32,320
is a heavy lift. The budget process aims

468
00:27:32,320 --> 00:27:34,480
to allocate resources in alignment with

469
00:27:34,480 --> 00:27:36,640
our priorities. We've talked about a

470
00:27:36,640 --> 00:27:38,960
balanced budget. I'd like to add on to

471
00:27:38,960 --> 00:27:40,480
structurally balanced. What this means

472
00:27:40,480 --> 00:27:42,640
is that one-time funding is only to be

473
00:27:42,640 --> 00:27:44,559
used for one-time expenditures, not

474
00:27:44,559 --> 00:27:47,440
ongoing funding. Put another way, your

475
00:27:47,440 --> 00:27:49,919
revenues need to exceed your ongoing

476
00:27:49,919 --> 00:27:51,520
expenditures.

477
00:27:51,520 --> 00:27:53,440
Line item adjustments are based upon

478
00:27:53,440 --> 00:27:55,919
detailed analysis and projections.

479
00:27:55,919 --> 00:27:58,080
Staffing requests and will include

480
00:27:58,080 --> 00:28:00,320
detailed and specific information

481
00:28:00,320 --> 00:28:02,159
defining the need for those positions.

482
00:28:02,159 --> 00:28:03,520
One thing I've talked a lot with our

483
00:28:03,520 --> 00:28:05,919
department heads is cost neutrality that

484
00:28:05,919 --> 00:28:08,000
increases are to be offset by

485
00:28:08,000 --> 00:28:10,399
commeasurate reductions. What this has

486
00:28:10,399 --> 00:28:12,480
allowed us to do is prioritize our

487
00:28:12,480 --> 00:28:17,360
staffing and our obligations. Um,

488
00:28:17,360 --> 00:28:20,000
and given existing and potential fiscal

489
00:28:20,000 --> 00:28:22,000
challenges, our community's high level

490
00:28:22,000 --> 00:28:24,080
of expectation, we do expect the budget

491
00:28:24,080 --> 00:28:26,080
development process to generate some

492
00:28:26,080 --> 00:28:28,080
challenging conversations and difficult

493
00:28:28,080 --> 00:28:31,039
decisions.

494
00:28:31,039 --> 00:28:33,039
The city's financial policies are posted

495
00:28:33,039 --> 00:28:34,880
on our department's website and are

496
00:28:34,880 --> 00:28:36,559
routinely reviewed by the finance

497
00:28:36,559 --> 00:28:38,559
committee. They were last amended on

498
00:28:38,559 --> 00:28:41,120
June 16th of this year. The budget is

499
00:28:41,120 --> 00:28:43,600
developed within this framework. The

500
00:28:43,600 --> 00:28:45,440
financial policies that have a direct

501
00:28:45,440 --> 00:28:48,320
impact on budget are asterisks on this

502
00:28:48,320 --> 00:28:50,480
chart, reserves, revenues, and our

503
00:28:50,480 --> 00:28:53,919
operating budget policies.

504
00:28:53,919 --> 00:28:57,039
This budget aims to align your council

505
00:28:57,039 --> 00:28:59,200
priorities with our resources, economic

506
00:28:59,200 --> 00:29:01,440
vitality, core services, safety,

507
00:29:01,440 --> 00:29:04,080
housing, all within the lens of EDI and

508
00:29:04,080 --> 00:29:07,360
environmental sustainability.

509
00:29:07,360 --> 00:29:09,679
Our

510
00:29:09,679 --> 00:29:11,840
city manager's priorities are to

511
00:29:11,840 --> 00:29:13,679
prioritize our existing critical

512
00:29:13,679 --> 00:29:15,360
infrastructure and core functions. What

513
00:29:15,360 --> 00:29:17,120
this means is public safety in the but

514
00:29:17,120 --> 00:29:18,480
in the recommended budget. Today you'll

515
00:29:18,480 --> 00:29:19,840
see market adjustments for police and

516
00:29:19,840 --> 00:29:22,480
Boulder ODM maintenance of our capital

517
00:29:22,480 --> 00:29:24,240
investments including technology and

518
00:29:24,240 --> 00:29:26,480
critical infrastructure and addressing

519
00:29:26,480 --> 00:29:28,080
the long-term stability of the general

520
00:29:28,080 --> 00:29:30,159
fund, parks fund, open space fund and

521
00:29:30,159 --> 00:29:32,960
golf funds. investments in staff with an

522
00:29:32,960 --> 00:29:34,640
emphasis on retention, training, and

523
00:29:34,640 --> 00:29:37,120
development. To continuously evaluate

524
00:29:37,120 --> 00:29:38,880
and implement cost-saving opportunities,

525
00:29:38,880 --> 00:29:40,960
and operational efficiencies, and to

526
00:29:40,960 --> 00:29:43,440
evaluate fees and cost allocations where

527
00:29:43,440 --> 00:29:46,549
appropriate.

528
00:29:46,559 --> 00:29:48,240
Some key considerations. We are not

529
00:29:48,240 --> 00:29:49,919
alone. Other cities are going through

530
00:29:49,919 --> 00:29:52,240
something similar. Lewisville has a high

531
00:29:52,240 --> 00:29:54,000
quality of life and delivers a high

532
00:29:54,000 --> 00:29:56,399
level of service. This city has taken on

533
00:29:56,399 --> 00:29:59,360
truly impressive and aspirational work.

534
00:29:59,360 --> 00:30:00,799
We just need to balance those with our

535
00:30:00,799 --> 00:30:02,320
resources. There are pathways through

536
00:30:02,320 --> 00:30:04,559
this. We are seeking your guidance on

537
00:30:04,559 --> 00:30:07,360
proposed pathways forward and we will

538
00:30:07,360 --> 00:30:09,120
have a balanced budget for adoption this

539
00:30:09,120 --> 00:30:11,760
fall.

540
00:30:11,760 --> 00:30:13,600
This slide uh neighboring communities

541
00:30:13,600 --> 00:30:15,840
aims to set some context. Here are

542
00:30:15,840 --> 00:30:17,520
somehat of some of what our neighboring

543
00:30:17,520 --> 00:30:19,120
communities are experiencing as they

544
00:30:19,120 --> 00:30:21,919
develop their budgets. Um many of which

545
00:30:21,919 --> 00:30:23,840
are just entering the budget process.

546
00:30:23,840 --> 00:30:25,520
Staff will continue to monitor what's

547
00:30:25,520 --> 00:30:27,679
going on in our region. I would like to

548
00:30:27,679 --> 00:30:29,279
highlight and applaud the fiscal

549
00:30:29,279 --> 00:30:31,440
discipline of your council and prior

550
00:30:31,440 --> 00:30:33,039
councils which have placed this city in

551
00:30:33,039 --> 00:30:38,950
a better position than some

552
00:30:38,960 --> 00:30:40,960
fiscal policy issues and significant

553
00:30:40,960 --> 00:30:43,520
impacts. Again, addressing the general

554
00:30:43,520 --> 00:30:45,279
park and golf funds structural

555
00:30:45,279 --> 00:30:47,919
imbalances. The general trend of expense

556
00:30:47,919 --> 00:30:50,399
growth outpacing our revenue growth with

557
00:30:50,399 --> 00:30:52,480
projected slowing or flattening of sales

558
00:30:52,480 --> 00:30:55,200
and use and also property tax revenues.

559
00:30:55,200 --> 00:30:58,080
our personnel costs and retention,

560
00:30:58,080 --> 00:30:59,919
suspension of the temporary credit of

561
00:30:59,919 --> 00:31:02,000
the rec center debt mill levy to align

562
00:31:02,000 --> 00:31:04,960
with our annual debt service payments,

563
00:31:04,960 --> 00:31:06,960
service level alignments as necessary,

564
00:31:06,960 --> 00:31:09,200
and prioritizing our capital investments

565
00:31:09,200 --> 00:31:10,960
to balance our CIP. We will be

566
00:31:10,960 --> 00:31:12,960
revisiting this throughout and at the

567
00:31:12,960 --> 00:31:16,080
end of today's presentation.

568
00:31:16,080 --> 00:31:18,559
Council decision points. This slide aims

569
00:31:18,559 --> 00:31:20,159
to put you on notice of council

570
00:31:20,159 --> 00:31:22,159
direction sought. And again, you can

571
00:31:22,159 --> 00:31:24,240
reference the multi-pager that has a

572
00:31:24,240 --> 00:31:26,640
matrix throughout. This will include our

573
00:31:26,640 --> 00:31:29,279
parks fund extend increase the

574
00:31:29,279 --> 00:31:31,200
conservation trust fund transfer for

575
00:31:31,200 --> 00:31:35,120
park operations beyond 2028 in models.

576
00:31:35,120 --> 00:31:37,760
Increasing general fund subsidy and or

577
00:31:37,760 --> 00:31:40,240
service level reductions. The open space

578
00:31:40,240 --> 00:31:42,880
fund revisiting the acquisition reserve

579
00:31:42,880 --> 00:31:45,919
percentage set aside. The golf fund

580
00:31:45,919 --> 00:31:47,760
continued to engage the recreation

581
00:31:47,760 --> 00:31:49,840
advisory board. [clears throat] We'll go

582
00:31:49,840 --> 00:31:51,840
over the city manager's operational and

583
00:31:51,840 --> 00:31:54,480
personnel recommended adjustments,

584
00:31:54,480 --> 00:31:57,039
service level reductions,

585
00:31:57,039 --> 00:31:59,679
the rec center debt fund, temporary mill

586
00:31:59,679 --> 00:32:02,640
le mill levy credit, the historic

587
00:32:02,640 --> 00:32:04,080
preservation fund we will not spend much

588
00:32:04,080 --> 00:32:05,519
time on, and boards and commission

589
00:32:05,519 --> 00:32:09,750
requests.

590
00:32:09,760 --> 00:32:12,799
Let's hop right into it.

591
00:32:12,799 --> 00:32:14,880
Initial areas of budget focus. Over the

592
00:32:14,880 --> 00:32:16,640
next few slides, we will review the

593
00:32:16,640 --> 00:32:18,640
city's major funds. the general fund,

594
00:32:18,640 --> 00:32:20,559
parks fund, open space, golf,

595
00:32:20,559 --> 00:32:22,960
recreation, and consolidated utilities.

596
00:32:22,960 --> 00:32:24,559
The capital fund will be later in the

597
00:32:24,559 --> 00:32:28,960
presentation. But before we do, um, how

598
00:32:28,960 --> 00:32:30,640
are they developed? The long-term

599
00:32:30,640 --> 00:32:32,320
financial forecast for major funds are

600
00:32:32,320 --> 00:32:34,720
developed using 2025 actuals to arrive

601
00:32:34,720 --> 00:32:38,000
at our beginning fund balances. 2026

602
00:32:38,000 --> 00:32:40,080
current year adjusted or revised budget

603
00:32:40,080 --> 00:32:42,559
and in some instances projections, our

604
00:32:42,559 --> 00:32:46,240
27 and 28 requested budgets. Turnback is

605
00:32:46,240 --> 00:32:47,919
utilized for certain funds in model

606
00:32:47,919 --> 00:32:49,200
years. I'll spend a little more time on

607
00:32:49,200 --> 00:32:52,080
that. Um projections and assumptions may

608
00:32:52,080 --> 00:32:53,760
be updated throughout the budget

609
00:32:53,760 --> 00:32:56,320
development process. I would like to uh

610
00:32:56,320 --> 00:32:58,159
remind folks unlike at the budget

611
00:32:58,159 --> 00:32:59,440
retreat preview why I did not have

612
00:32:59,440 --> 00:33:02,559
everything modeled at this time all 2027

613
00:33:02,559 --> 00:33:04,320
city manager recommended adjustments are

614
00:33:04,320 --> 00:33:09,190
reflected in the models.

615
00:33:09,200 --> 00:33:12,240
So before we get into the the charts, a

616
00:33:12,240 --> 00:33:14,559
few more slides. Um a few additional

617
00:33:14,559 --> 00:33:17,120
inputs worth considering. While your

618
00:33:17,120 --> 00:33:19,279
council adopts total appropriations, our

619
00:33:19,279 --> 00:33:21,200
long-term forecasts incorporate

620
00:33:21,200 --> 00:33:23,279
operational turnback. This is often

621
00:33:23,279 --> 00:33:25,120
largely driven by salary savings or

622
00:33:25,120 --> 00:33:28,320
vacancies. Um but could be mater uh but

623
00:33:28,320 --> 00:33:29,840
also could include materials or

624
00:33:29,840 --> 00:33:31,840
supplying supply line items coming in

625
00:33:31,840 --> 00:33:34,320
under budget. These savings are taken

626
00:33:34,320 --> 00:33:36,640
into consideration and greatly impact

627
00:33:36,640 --> 00:33:40,630
the following forecasts.

628
00:33:40,640 --> 00:33:43,200
Inter fund transfers for 2027. These are

629
00:33:43,200 --> 00:33:47,440
increased over 2020 2026's transfers by

630
00:33:47,440 --> 00:33:51,430
4.2%.

631
00:33:51,440 --> 00:33:53,360
These transfers are codified in the city

632
00:33:53,360 --> 00:33:55,039
financial policies. I'll run through

633
00:33:55,039 --> 00:34:02,470
this real fast.

634
00:34:02,480 --> 00:34:05,760
The general fund transfers out 1.1

635
00:34:05,760 --> 00:34:08,000
million to the parks fund. It transfers

636
00:34:08,000 --> 00:34:10,800
out 140,000 to the cemetery fund and

637
00:34:10,800 --> 00:34:14,079
nearly 1.5 million to the recreation

638
00:34:14,079 --> 00:34:16,879
fund. The cemetery perpetual fund or

639
00:34:16,879 --> 00:34:18,720
endowment fund makes a transfer of its

640
00:34:18,720 --> 00:34:20,079
interest earned to the cemetery

641
00:34:20,079 --> 00:34:22,079
operations fund. The historic

642
00:34:22,079 --> 00:34:24,800
preservation fund transfers 230,000 to

643
00:34:24,800 --> 00:34:27,280
the general fund for museum operations.

644
00:34:27,280 --> 00:34:29,440
This this takes into account the

645
00:34:29,440 --> 00:34:31,359
existing percentage, not any future

646
00:34:31,359 --> 00:34:33,440
percentages

647
00:34:33,440 --> 00:34:35,040
depending on the outcome of a future tax

648
00:34:35,040 --> 00:34:37,440
measure. The capital projects fund

649
00:34:37,440 --> 00:34:39,760
transfers 174,000 to the recreation

650
00:34:39,760 --> 00:34:41,040
fund. This supports capital

651
00:34:41,040 --> 00:34:43,119
expenditures. And we'll talk about this

652
00:34:43,119 --> 00:34:44,879
more later, but the conservation trust

653
00:34:44,879 --> 00:34:47,440
lottery fund transfers $100,000 to the

654
00:34:47,440 --> 00:34:50,240
parks fund for park operations.

655
00:34:50,240 --> 00:34:52,079
All these transfers are in the model.

656
00:34:52,079 --> 00:34:53,280
Looking at a two-year budget, we're

657
00:34:53,280 --> 00:34:55,440
looking at 2028. Here are all those same

658
00:34:55,440 --> 00:35:01,750
transfers again increased by 3%.

659
00:35:01,760 --> 00:35:03,760
All right, beginning with the general

660
00:35:03,760 --> 00:35:05,760
fund. Now, before I get into the

661
00:35:05,760 --> 00:35:07,200
numbers, I'd like to touch on the

662
00:35:07,200 --> 00:35:09,359
general fund a little bit. This is where

663
00:35:09,359 --> 00:35:11,760
your primary governmental activity

664
00:35:11,760 --> 00:35:13,680
occurs. It is the city's largest

665
00:35:13,680 --> 00:35:16,240
operating fund. It's where public safety

666
00:35:16,240 --> 00:35:18,160
lives, community development, and

667
00:35:18,160 --> 00:35:20,480
building safety, cultural services,

668
00:35:20,480 --> 00:35:23,280
including our library, museum, and arts,

669
00:35:23,280 --> 00:35:26,560
sustainability, resiliency, our clerk,

670
00:35:26,560 --> 00:35:28,640
our legal team,

671
00:35:28,640 --> 00:35:31,599
CMO, and portions of HR, IT, and

672
00:35:31,599 --> 00:35:33,119
finance.

673
00:35:33,119 --> 00:35:34,400
And as I've just mentioned with the

674
00:35:34,400 --> 00:35:36,800
transfer slides, significant support of

675
00:35:36,800 --> 00:35:38,960
parks, wreck, and cemetery via those

676
00:35:38,960 --> 00:35:41,599
transfers. This fund is the core of a

677
00:35:41,599 --> 00:35:44,000
lot of what your government does. It's

678
00:35:44,000 --> 00:35:47,119
primarily funded by tax revenue, sales,

679
00:35:47,119 --> 00:35:49,359
and property tax, and to a lesser

680
00:35:49,359 --> 00:35:51,359
degree, building and permit fees, the

681
00:35:51,359 --> 00:35:54,640
superior library IGA, Excel, and Comcast

682
00:35:54,640 --> 00:35:58,720
franchise fees, just to name a few.

683
00:35:58,720 --> 00:36:00,960
So general fund forecasted revenues for

684
00:36:00,960 --> 00:36:05,680
2027 are 28.7 million for 2028 29.6

685
00:36:05,680 --> 00:36:08,079
million. The general fund forecasted

686
00:36:08,079 --> 00:36:11,920
expenses in 27 29.2 million 30.2 million

687
00:36:11,920 --> 00:36:15,359
in 2028. These forecasted expenses do

688
00:36:15,359 --> 00:36:19,359
include 250,000 in one time in 2027 and

689
00:36:19,359 --> 00:36:22,320
40,000 in onetime expenses in 2028. I

690
00:36:22,320 --> 00:36:23,440
touched on turnback a little bit

691
00:36:23,440 --> 00:36:25,440
earlier. These models, those forecasted

692
00:36:25,440 --> 00:36:27,599
expenses do take into consideration

693
00:36:27,599 --> 00:36:30,400
operational turnback of approximately

694
00:36:30,400 --> 00:36:32,880
1.5 million.

695
00:36:32,880 --> 00:36:34,720
Put another way, our operational gap

696
00:36:34,720 --> 00:36:36,800
gaps at this time are approximately

697
00:36:36,800 --> 00:36:42,400
200,000 for 2027 and 600,000 in 2028.

698
00:36:42,400 --> 00:36:45,839
These models include approximately 1.5

699
00:36:45,839 --> 00:36:49,040
uh additional FTEES, a piece of a civil

700
00:36:49,040 --> 00:36:51,760
engineer 12, a piece of an operations

701
00:36:51,760 --> 00:36:54,000
technician, a portion of a construction

702
00:36:54,000 --> 00:36:56,480
and storm water inspector, and a portion

703
00:36:56,480 --> 00:36:59,359
of the PROS deputy director. These are

704
00:36:59,359 --> 00:37:01,280
staff's preliminary efforts and are not

705
00:37:01,280 --> 00:37:06,550
the city manager's recommended budget.

706
00:37:06,560 --> 00:37:08,160
You will be seeing a few charts like

707
00:37:08,160 --> 00:37:11,359
this one today. So let me explain by

708
00:37:11,359 --> 00:37:15,349
what these bars mean.

709
00:37:15,359 --> 00:37:18,560
The blue bars are your revenues pro

710
00:37:18,560 --> 00:37:20,160
comprised of a lot of different revenue

711
00:37:20,160 --> 00:37:23,440
sources but primarily sales and prop uh

712
00:37:23,440 --> 00:37:25,839
property taxes. Your red bar are your

713
00:37:25,839 --> 00:37:27,359
expenses.

714
00:37:27,359 --> 00:37:29,440
The green bar is the ending fund balance

715
00:37:29,440 --> 00:37:31,760
for that year.

716
00:37:31,760 --> 00:37:33,920
The orange line across the bottom is the

717
00:37:33,920 --> 00:37:36,880
15% operate minimum operating reserve

718
00:37:36,880 --> 00:37:38,960
set by financial policies. The dotted

719
00:37:38,960 --> 00:37:42,400
line is a 25% minimum target operational

720
00:37:42,400 --> 00:37:44,960
reserve.

721
00:37:44,960 --> 00:37:48,800
So focusing in on 2027 and 2028, you'll

722
00:37:48,800 --> 00:37:50,480
see visually demonstrated what I

723
00:37:50,480 --> 00:37:52,800
mentioned on the prior slide. Ongoing

724
00:37:52,800 --> 00:37:57,520
revenues in 2027 are 28.7 million, about

725
00:37:57,520 --> 00:38:00,560
$200,000 short of ongoing expenses in

726
00:38:00,560 --> 00:38:02,079
2027.

727
00:38:02,079 --> 00:38:05,359
This is our current structural gap.

728
00:38:05,359 --> 00:38:07,119
Note that from the budget retreat

729
00:38:07,119 --> 00:38:09,440
preview to today, staff has modeled all

730
00:38:09,440 --> 00:38:11,359
city manager recommendations, which has

731
00:38:11,359 --> 00:38:13,599
widened this gap. Um, we'll speak on

732
00:38:13,599 --> 00:38:17,280
this later. In 2028, our operating

733
00:38:17,280 --> 00:38:20,240
revenues are 29.6 million, our ongoing

734
00:38:20,240 --> 00:38:22,880
expenses of 30.2 million, a structural

735
00:38:22,880 --> 00:38:25,280
gap again of 600,000.

736
00:38:25,280 --> 00:38:26,800
And you'll note if you don't address

737
00:38:26,800 --> 00:38:28,640
this structural gap in balance

738
00:38:28,640 --> 00:38:33,839
immediately, it compounds over time.

739
00:38:33,839 --> 00:38:36,320
You also note that throughout the

740
00:38:36,320 --> 00:38:38,400
forecast, we are anticipated to remain

741
00:38:38,400 --> 00:38:41,440
above our minimum and target reserves

742
00:38:41,440 --> 00:38:47,349
goals throughout this model.

743
00:38:47,359 --> 00:38:49,119
So important to note that staff will

744
00:38:49,119 --> 00:38:51,280
continue to refine forecasts throughout

745
00:38:51,280 --> 00:38:53,520
this process that the imper information

746
00:38:53,520 --> 00:38:55,280
presented today includes assumptions of

747
00:38:55,280 --> 00:38:57,440
revenues and expenditure growth. This

748
00:38:57,440 --> 00:38:59,440
could mean evaluating things such as the

749
00:38:59,440 --> 00:39:01,760
wind tail deductible buy down or other

750
00:39:01,760 --> 00:39:04,160
cost-saving opportunities, potentially

751
00:39:04,160 --> 00:39:05,760
reallocating resources to higher

752
00:39:05,760 --> 00:39:07,920
priorities, which would likely include

753
00:39:07,920 --> 00:39:09,200
programmatic or service level

754
00:39:09,200 --> 00:39:11,440
reductions. We may assess vacant

755
00:39:11,440 --> 00:39:13,839
positions and city policies. We will

756
00:39:13,839 --> 00:39:15,359
continuously evaluate cost setting

757
00:39:15,359 --> 00:39:17,520
opportunities and efficiencies. We will

758
00:39:17,520 --> 00:39:19,200
evaluate fee recovery and cost

759
00:39:19,200 --> 00:39:21,200
allocations. And this all may be

760
00:39:21,200 --> 00:39:22,800
impacted by future development and

761
00:39:22,800 --> 00:39:28,470
policies.

762
00:39:28,480 --> 00:39:31,200
I will continue on to the parks fund,

763
00:39:31,200 --> 00:39:34,160
our second fund of initial area focus.

764
00:39:34,160 --> 00:39:35,839
Our parks department is widely

765
00:39:35,839 --> 00:39:38,720
recognized as top tier, safe, clean, and

766
00:39:38,720 --> 00:39:41,680
extremely well-maintained. Credit to our

767
00:39:41,680 --> 00:39:43,839
current superintendent, Chris Davis,

768
00:39:43,839 --> 00:39:44,880
Director Blackmore, and their

769
00:39:44,880 --> 00:39:47,440
extraordinary staff. The department is

770
00:39:47,440 --> 00:39:49,440
nearly kappa accredited which is an

771
00:39:49,440 --> 00:39:51,119
incredible accomplishment nationwide

772
00:39:51,119 --> 00:39:53,839
with less than 2% of parks departments

773
00:39:53,839 --> 00:39:56,960
receiving such an honor. Our parks

774
00:39:56,960 --> 00:40:01,200
forecasted revenues for 2027 are 29.9 20

775
00:40:01,200 --> 00:40:03,680
uh 2.9 million.

776
00:40:03,680 --> 00:40:06,800
Same in 2028. Our forecasted expenses in

777
00:40:06,800 --> 00:40:12,000
2027 are 2.9 and 3.0 3.0 million in

778
00:40:12,000 --> 00:40:13,599
2028.

779
00:40:13,599 --> 00:40:16,240
Again, this does our forecast expenses

780
00:40:16,240 --> 00:40:18,160
takes into consideration operational

781
00:40:18,160 --> 00:40:20,720
turnback of nearly $200,000.

782
00:40:20,720 --> 00:40:22,720
Our preliminary operational gaps within

783
00:40:22,720 --> 00:40:26,000
this fund are 40,000 in 2027 and about

784
00:40:26,000 --> 00:40:29,520
85,000 in 2028. Future needs and some

785
00:40:29,520 --> 00:40:31,920
current are not funded, including front

786
00:40:31,920 --> 00:40:33,440
center maintenance, red tail

787
00:40:33,440 --> 00:40:35,599
development, and as city manager Langley

788
00:40:35,599 --> 00:40:38,240
mentioned, our PROS long-term plan. A

789
00:40:38,240 --> 00:40:40,560
reminder that future capital parks

790
00:40:40,560 --> 00:40:42,000
expenditures are not modeled in this

791
00:40:42,000 --> 00:40:43,839
fund. There are some personnel

792
00:40:43,839 --> 00:40:45,280
recommended changes. A partial

793
00:40:45,280 --> 00:40:47,280
allocation of the PROS deputy director.

794
00:40:47,280 --> 00:40:48,880
This has been offset by a reduction in

795
00:40:48,880 --> 00:40:51,440
variable hours. This reflects staff's

796
00:40:51,440 --> 00:40:53,280
preliminary efforts and is not the

797
00:40:53,280 --> 00:40:57,670
recommended budget at this time.

798
00:40:57,680 --> 00:40:59,359
So, here is the park's long-term

799
00:40:59,359 --> 00:41:01,599
financial forecast.

800
00:41:01,599 --> 00:41:03,599
Within the blue bar and at your request,

801
00:41:03,599 --> 00:41:07,040
we have split out tax revenue from the

802
00:41:07,040 --> 00:41:09,359
general fund ongoing transfer between

803
00:41:09,359 --> 00:41:11,040
the deep blue and the slightly lighter

804
00:41:11,040 --> 00:41:13,760
blue. Um, also you can see a top the

805
00:41:13,760 --> 00:41:15,760
lightest of blues is a conservation

806
00:41:15,760 --> 00:41:17,839
trust fund transfer. While nearly

807
00:41:17,839 --> 00:41:20,880
structurally balanced in 2027 28, the

808
00:41:20,880 --> 00:41:22,400
differences that were previously noted

809
00:41:22,400 --> 00:41:25,280
on the former slide, staff has extended

810
00:41:25,280 --> 00:41:28,319
the CTF transfer throughout this model.

811
00:41:28,319 --> 00:41:30,240
This is a council decision point. So,

812
00:41:30,240 --> 00:41:32,160
let me pivot briefly to the conservation

813
00:41:32,160 --> 00:41:35,910
trust fund.

814
00:41:35,920 --> 00:41:37,359
Here is a summary of what the

815
00:41:37,359 --> 00:41:39,440
conservation trust fund is paying for

816
00:41:39,440 --> 00:41:42,640
from 2024 through 2032, which covers

817
00:41:42,640 --> 00:41:45,280
playgrounds, wayfinding, and signs for

818
00:41:45,280 --> 00:41:47,440
parks and open space. And as mentioned,

819
00:41:47,440 --> 00:41:49,920
beginning in 2026, the conservation

820
00:41:49,920 --> 00:41:52,160
trust fund transfer uh supports

821
00:41:52,160 --> 00:41:55,040
approximately 3% of park operations.

822
00:41:55,040 --> 00:41:56,400
This fund brings in approximately

823
00:41:56,400 --> 00:41:59,599
$250,000 annually, and notably, the

824
00:41:59,599 --> 00:42:01,599
playground replacements are tapering off

825
00:42:01,599 --> 00:42:05,910
in out years.

826
00:42:05,920 --> 00:42:08,079
Here's that same information visually

827
00:42:08,079 --> 00:42:10,720
demonstrated. I just like to again blue

828
00:42:10,720 --> 00:42:13,280
are revenues, red are expenses. I'd like

829
00:42:13,280 --> 00:42:15,119
to call out the bright pink at top is

830
00:42:15,119 --> 00:42:18,480
the $100,000 transfer to the parks fund

831
00:42:18,480 --> 00:42:21,599
for operations. Um you'll note there

832
00:42:21,599 --> 00:42:23,440
still is projected to have a balance

833
00:42:23,440 --> 00:42:25,200
approximately 200,000 at the end of the

834
00:42:25,200 --> 00:42:29,349
model in 2032.

835
00:42:29,359 --> 00:42:31,359
So, as you noted, staff extended the

836
00:42:31,359 --> 00:42:32,800
conservation trust fund for park

837
00:42:32,800 --> 00:42:36,079
operations beyond 2028 in modeling. It

838
00:42:36,079 --> 00:42:38,560
was kept at 100,000 through 2032, where

839
00:42:38,560 --> 00:42:41,760
previously it's been uh discussed 2026

840
00:42:41,760 --> 00:42:44,319
through 2028. It's worth noting the

841
00:42:44,319 --> 00:42:45,839
potential impacts to the capital fund

842
00:42:45,839 --> 00:42:47,599
and other divisions that rely upon this

843
00:42:47,599 --> 00:42:49,680
fund. So, this is our first council

844
00:42:49,680 --> 00:42:52,800
policy direction uh point.

845
00:42:52,800 --> 00:42:54,480
Would you like us to consider extending

846
00:42:54,480 --> 00:42:56,800
or increasing the CTF transfer for park

847
00:42:56,800 --> 00:42:59,280
operations beyond 2028?

848
00:42:59,280 --> 00:43:01,200
We could potentially increase the annual

849
00:43:01,200 --> 00:43:03,839
transfer beyond inflation, annual

850
00:43:03,839 --> 00:43:05,760
general fund transfer beyond inflation

851
00:43:05,760 --> 00:43:08,240
to the extent feasible possible. I will

852
00:43:08,240 --> 00:43:10,000
say today that is not possible in our

853
00:43:10,000 --> 00:43:12,640
current projections

854
00:43:12,640 --> 00:43:15,119
and or service level adjustments. We

855
00:43:15,119 --> 00:43:16,720
could consider aligning variable

856
00:43:16,720 --> 00:43:18,319
personnel expenses with the historical

857
00:43:18,319 --> 00:43:20,480
trends.

858
00:43:20,480 --> 00:43:23,839
So at that at this point I will pause um

859
00:43:23,839 --> 00:43:26,000
and open it up for some council

860
00:43:26,000 --> 00:43:28,000
direction discussion on this decision

861
00:43:28,000 --> 00:43:32,069
point.

862
00:43:32,079 --> 00:43:35,599
» Um thank you. Um first of all just a

863
00:43:35,599 --> 00:43:39,599
question and it's more for um the

864
00:43:39,599 --> 00:43:41,359
um folks who are watching this who may

865
00:43:41,359 --> 00:43:43,119
not be as familiar with budgeting. Can

866
00:43:43,119 --> 00:43:45,280
you describe turn back just to make sure

867
00:43:45,280 --> 00:43:47,599
people we may have you may have covered

868
00:43:47,599 --> 00:43:49,440
it. You've certainly talked about it.

869
00:43:49,440 --> 00:43:52,960
It's a concept that the average person

870
00:43:52,960 --> 00:43:55,119
sometimes doesn't know,

871
00:43:55,119 --> 00:43:58,160
>> of course. So, um, where I came from,

872
00:43:58,160 --> 00:44:00,319
mayor, turnback was often discussed as

873
00:44:00,319 --> 00:44:02,400
salary savings, just because you would

874
00:44:02,400 --> 00:44:03,839
have staff, you would have vacancies,

875
00:44:03,839 --> 00:44:05,359
and when you had vacancies, it took a

876
00:44:05,359 --> 00:44:06,720
little time to rehire and fill that

877
00:44:06,720 --> 00:44:09,280
position. So operational turnback kind

878
00:44:09,280 --> 00:44:11,200
of builds upon salary savings and looks

879
00:44:11,200 --> 00:44:13,200
to all of your operational accounts

880
00:44:13,200 --> 00:44:16,720
including perhaps your um your paper

881
00:44:16,720 --> 00:44:18,560
budget came in under and so that would

882
00:44:18,560 --> 00:44:21,295
be returned to the general fund um

883
00:44:21,295 --> 00:44:22,640
[clears throat] returned to that fund.

884
00:44:22,640 --> 00:44:26,000
Your council um adopts annual budgets so

885
00:44:26,000 --> 00:44:28,079
any unexpended appropriations funding

886
00:44:28,079 --> 00:44:30,800
would fall to the fund balance. um your

887
00:44:30,800 --> 00:44:33,920
council adopts appropriations and what

888
00:44:33,920 --> 00:44:36,480
we do in our modeling to really refine

889
00:44:36,480 --> 00:44:38,480
to finetune where we're headed. We do

890
00:44:38,480 --> 00:44:40,720
take into consideration those

891
00:44:40,720 --> 00:44:42,560
non-expenses, those things that may not

892
00:44:42,560 --> 00:44:45,520
occur. So really, it's a way for us to

893
00:44:45,520 --> 00:44:48,560
um adopt a budget, but then refine our

894
00:44:48,560 --> 00:44:51,200
projections as sharply as we can,

895
00:44:51,200 --> 00:44:53,760
knowing that there will be some expenses

896
00:44:53,760 --> 00:44:57,910
that just don't occur.

897
00:44:57,920 --> 00:45:02,720
» Thanks. um what we have been given which

898
00:45:02,720 --> 00:45:04,480
is a nice kind of little bit of a cheat

899
00:45:04,480 --> 00:45:08,720
sheet from staff on council decision

900
00:45:08,720 --> 00:45:13,280
points um and on parks wreck and open

901
00:45:13,280 --> 00:45:16,079
space which are different funds I maybe

902
00:45:16,079 --> 00:45:18,000
what we ought to start with is the parks

903
00:45:18,000 --> 00:45:21,200
fund it looks like from the list that

904
00:45:21,200 --> 00:45:26,240
there are three decision points um one

905
00:45:26,240 --> 00:45:28,640
um extending you know it's on the the

906
00:45:28,640 --> 00:45:31,040
slide here, but extending or increasing

907
00:45:31,040 --> 00:45:34,560
the CTF transfer parts operations,

908
00:45:34,560 --> 00:45:37,119
increasing annual general fund transfer

909
00:45:37,119 --> 00:45:41,119
and uh service level adjustments. Um, I

910
00:45:41,119 --> 00:45:44,000
wanted to ask council if based on their

911
00:45:44,000 --> 00:45:46,240
review of the budget materials, there

912
00:45:46,240 --> 00:45:51,280
any other decisions that um they think

913
00:45:51,280 --> 00:45:53,760
we ought to be making in addition to

914
00:45:53,760 --> 00:45:57,109
those.

915
00:45:57,119 --> 00:45:58,319
All right.

916
00:45:58,319 --> 00:46:00,720
Seeing none.

917
00:46:00,720 --> 00:46:04,160
>> Go ahead, council member.

918
00:46:04,160 --> 00:46:07,599
>> No, no, just on parks fund.

919
00:46:07,599 --> 00:46:10,240
>> Yeah, we're just doing this one one bite

920
00:46:10,240 --> 00:46:13,839
at a time. Rather large bites, but yeah.

921
00:46:13,839 --> 00:46:17,829
Um,

922
00:46:17,839 --> 00:46:20,079
any any thoughts initially?

923
00:46:20,079 --> 00:46:22,400
>> Yes, Council Member Hefner.

924
00:46:22,400 --> 00:46:26,480
>> Yeah. So, um, Director Bailey, if you

925
00:46:26,480 --> 00:46:28,160
could flip back to the general fund for

926
00:46:28,160 --> 00:46:29,280
a minute because this is this is

927
00:46:29,280 --> 00:46:32,319
relevant to the general fund transfer.

928
00:46:32,319 --> 00:46:34,000
I just want to talk briefly about one

929
00:46:34,000 --> 00:46:37,920
thing I saw in the CIPs, which is moving

930
00:46:37,920 --> 00:46:40,480
about $500,000 a year of software

931
00:46:40,480 --> 00:46:42,640
expense that currently lives in the

932
00:46:42,640 --> 00:46:45,440
general fund into the capital fund.

933
00:46:45,440 --> 00:46:47,040
um which obviously we need to pay for

934
00:46:47,040 --> 00:46:49,599
that expense from somewhere. But I

935
00:46:49,599 --> 00:46:52,640
assume this graph shows that 500k moved

936
00:46:52,640 --> 00:46:54,960
out already and that if it's still lived

937
00:46:54,960 --> 00:46:57,440
in the general fund, we'd see the gap

938
00:46:57,440 --> 00:46:58,960
increase by

939
00:46:58,960 --> 00:47:02,000
>> half a million dollars.

940
00:47:02,000 --> 00:47:04,880
I believe your question is did we reduce

941
00:47:04,880 --> 00:47:07,119
our software expense in the general fund

942
00:47:07,119 --> 00:47:09,440
to account for the request in the

943
00:47:09,440 --> 00:47:11,119
capital fund. We have not done that to

944
00:47:11,119 --> 00:47:11,760
this point.

945
00:47:11,760 --> 00:47:12,160
>> Okay.

946
00:47:12,160 --> 00:47:13,760
>> It's still in this chart. We are

947
00:47:13,760 --> 00:47:16,160
currently refining exactly what software

948
00:47:16,160 --> 00:47:19,040
will will extend into the future. So

949
00:47:19,040 --> 00:47:20,800
I've not accounted for that and I don't

950
00:47:20,800 --> 00:47:22,720
want to say it's double counted because

951
00:47:22,720 --> 00:47:24,240
we're still working through all the

952
00:47:24,240 --> 00:47:25,599
softwares that will be required.

953
00:47:25,599 --> 00:47:27,760
>> So it's it's still showing up here and

954
00:47:27,760 --> 00:47:29,680
it's not showing up yet in the chart for

955
00:47:29,680 --> 00:47:31,760
the capital fund. It

956
00:47:31,760 --> 00:47:33,760
>> is showing up in both charts, but I I

957
00:47:33,760 --> 00:47:36,000
think my point is we may need more than

958
00:47:36,000 --> 00:47:38,880
$500,000 for for software.

959
00:47:38,880 --> 00:47:42,000
>> Okay. So this Okay, I think I'm with

960
00:47:42,000 --> 00:47:43,119
you.

961
00:47:43,119 --> 00:47:45,440
back to parks.

962
00:47:45,440 --> 00:47:47,200
Um, sorry, I have I have a couple more

963
00:47:47,200 --> 00:47:49,599
things. Um,

964
00:47:49,599 --> 00:47:51,440
so I think one thing we talked about for

965
00:47:51,440 --> 00:47:54,480
the conservation trust fund on finance

966
00:47:54,480 --> 00:47:57,119
is that that fund does other parks

967
00:47:57,119 --> 00:47:59,839
related work, mainly playground

968
00:47:59,839 --> 00:48:02,880
replacements. And so I think the thing

969
00:48:02,880 --> 00:48:04,880
that had been the recommendation on

970
00:48:04,880 --> 00:48:08,319
finance was what is the amount we can

971
00:48:08,319 --> 00:48:11,359
transfer out of conservation trust

972
00:48:11,359 --> 00:48:13,359
that leaves enough money behind to

973
00:48:13,359 --> 00:48:15,200
continue to pay for the playground

974
00:48:15,200 --> 00:48:17,359
program

975
00:48:17,359 --> 00:48:19,280
and I don't know if there's an answer on

976
00:48:19,280 --> 00:48:23,359
that or not. Um I will maybe turn over

977
00:48:23,359 --> 00:48:25,359
to Adam or director Blackbird to speak

978
00:48:25,359 --> 00:48:27,520
to the specificity but we have modeled

979
00:48:27,520 --> 00:48:29,760
the requests within the CIP program and

980
00:48:29,760 --> 00:48:31,680
we have allocated those costs between

981
00:48:31,680 --> 00:48:34,319
those both funds. So I would say the

982
00:48:34,319 --> 00:48:36,079
demonstrated need is reflected in these

983
00:48:36,079 --> 00:48:38,319
models to be funded by the capital fund

984
00:48:38,319 --> 00:48:40,480
and the conservation trust fund as

985
00:48:40,480 --> 00:48:42,960
presented today.

986
00:48:42,960 --> 00:48:44,640
>> So my question is a little bit different

987
00:48:44,640 --> 00:48:46,800
though. So on that slide we're talking

988
00:48:46,800 --> 00:48:50,079
about a 100k transfer and I think the

989
00:48:50,079 --> 00:48:52,240
question posed by finance is what is the

990
00:48:52,240 --> 00:48:54,960
dollar amount of transfer that can come

991
00:48:54,960 --> 00:48:57,839
out of conservation trust without

992
00:48:57,839 --> 00:49:00,400
prejudicing the playground stuff that

993
00:49:00,400 --> 00:49:04,630
gets financed out of there.

994
00:49:04,640 --> 00:49:07,200
» I think that's dependent upon what you

995
00:49:07,200 --> 00:49:09,359
want the playground replacement pro

996
00:49:09,359 --> 00:49:10,559
process to look like.

997
00:49:10,559 --> 00:49:13,520
>> Yeah. Um, you know, we have some models

998
00:49:13,520 --> 00:49:15,119
that you're not seeing today that if

999
00:49:15,119 --> 00:49:18,480
there is a desire to use CT increase the

1000
00:49:18,480 --> 00:49:21,280
CTF transfer into park ops, what that

1001
00:49:21,280 --> 00:49:23,040
does to the playground replacement

1002
00:49:23,040 --> 00:49:26,960
depreciation schedule. Um, so you know,

1003
00:49:26,960 --> 00:49:30,160
outside of 2027,

1004
00:49:30,160 --> 00:49:32,800
which the majority of that playground

1005
00:49:32,800 --> 00:49:35,680
money is going to potentially be needed

1006
00:49:35,680 --> 00:49:37,520
to do community park the way we would

1007
00:49:37,520 --> 00:49:39,839
want to do community park. Once you get

1008
00:49:39,839 --> 00:49:42,240
28 and beyond,

1009
00:49:42,240 --> 00:49:45,040
it's kind of all fair game. Um, it's

1010
00:49:45,040 --> 00:49:46,880
just a matter of whether we want to fund

1011
00:49:46,880 --> 00:49:48,960
park operations or expedite the

1012
00:49:48,960 --> 00:49:51,280
replacement of the playgrounds. Um once

1013
00:49:51,280 --> 00:49:52,720
we get through a community all of the

1014
00:49:52,720 --> 00:49:54,960
playgrounds will have been replaced with

1015
00:49:54,960 --> 00:49:57,280
they'll be in their existing lifespan.

1016
00:49:57,280 --> 00:50:00,640
So if we want to defer you know a park

1017
00:50:00,640 --> 00:50:02,800
playground that we had depreciation and

1018
00:50:02,800 --> 00:50:05,040
replacement at 10 years to 12 years for

1019
00:50:05,040 --> 00:50:07,200
example like a net brand we could

1020
00:50:07,200 --> 00:50:08,640
certainly do that and then you could use

1021
00:50:08,640 --> 00:50:11,359
the entirety of the playground money for

1022
00:50:11,359 --> 00:50:15,520
a separate purpose in say 2028

1023
00:50:15,520 --> 00:50:21,680
if that makes sense. and and so what are the sort of 28 and onward

1024
00:50:21,680 --> 00:50:25,200
expenses in in the playground here?

1025
00:50:25,200 --> 00:50:27,280
>> So what you're seeing here is beginning

1026
00:50:27,280 --> 00:50:31,040
back again with a net brand in 2028.

1027
00:50:31,040 --> 00:50:34,559
This is a percentage assistance to the

1028
00:50:34,559 --> 00:50:36,960
playground replacement money that's also

1029
00:50:36,960 --> 00:50:40,480
out of the capital fund for I have the

1030
00:50:40,480 --> 00:50:43,920
list. It's a net brand cowboy pirates

1031
00:50:43,920 --> 00:50:45,839
and then potentially allocated money for

1032
00:50:45,839 --> 00:50:50,000
a new park 203132

1033
00:50:50,000 --> 00:50:52,559
based on how things evolve with red tail

1034
00:50:52,559 --> 00:50:54,800
or some other placeholder property.

1035
00:50:54,800 --> 00:50:56,880
>> But you're saying we may not need to we

1036
00:50:56,880 --> 00:50:58,960
may not need to do those projects.

1037
00:50:58,960 --> 00:51:00,480
>> Correct. There's there's a way that we

1038
00:51:00,480 --> 00:51:03,280
could not do if desired by council all

1039
00:51:03,280 --> 00:51:05,520
five of those parks. We could

1040
00:51:05,520 --> 00:51:07,680
consolidate that down to only doing two

1041
00:51:07,680 --> 00:51:09,839
playgrounds over the next six years.

1042
00:51:09,839 --> 00:51:10,800
Okay.

1043
00:51:10,800 --> 00:51:11,760
>> And transfer that.

1044
00:51:11,760 --> 00:51:13,680
>> But even if we do this program, there's

1045
00:51:13,680 --> 00:51:16,160
still enough to move 100K every year.

1046
00:51:16,160 --> 00:51:17,760
It's it's not an issue.

1047
00:51:17,760 --> 00:51:20,720
>> Yep. No, it's already been modeled and we're fine with the playground

1048
00:51:20,720 --> 00:51:22,319
replacements as currently stated with

1049
00:51:22,319 --> 00:51:23,920
the 100,000 coming out.

1050
00:51:23,920 --> 00:51:28,549
>> Okay.

1051
00:51:28,559 --> 00:51:30,880
» I I guess my question back then would be

1052
00:51:30,880 --> 00:51:32,880
should it be more than 100,000 which

1053
00:51:32,880 --> 00:51:35,119
doesn't quite cover the gap. I mean

1054
00:51:35,119 --> 00:51:37,680
that's a nice round number.

1055
00:51:37,680 --> 00:51:41,440
you pull will you pull up the chart? Um

1056
00:51:41,440 --> 00:51:45,280
chair or um council member Hefner, you

1057
00:51:45,280 --> 00:51:47,440
could you could extend and increase. I

1058
00:51:47,440 --> 00:51:49,200
think there's a cap though. Um if you

1059
00:51:49,200 --> 00:51:51,280
look, we have if you go to the uh the

1060
00:51:51,280 --> 00:51:52,880
conservation trust fund, you could see

1061
00:51:52,880 --> 00:51:55,680
through 2032 having $200,000 in the

1062
00:51:55,680 --> 00:51:57,359
bank, you could potentially increase it

1063
00:51:57,359 --> 00:52:00,640
by $25,000 and still have a solvent

1064
00:52:00,640 --> 00:52:03,280
fund. So there is a little room there.

1065
00:52:03,280 --> 00:52:05,359
Um, but there is a ceiling because only

1066
00:52:05,359 --> 00:52:07,680
200 to 250,000 calls in every year. So,

1067
00:52:07,680 --> 00:52:08,800
if you're looking to potentially

1068
00:52:08,800 --> 00:52:10,800
increase it, you could probably go to

1069
00:52:10,800 --> 00:52:13,040
125 and then that green bar on the far

1070
00:52:13,040 --> 00:52:15,200
right would be closer to zero than is to

1071
00:52:15,200 --> 00:52:18,950
200,000.

1072
00:52:18,960 --> 00:52:20,079
» Does that answer your question?

1073
00:52:20,079 --> 00:52:22,400
>> No, that that's helpful.

1074
00:52:22,400 --> 00:52:23,680
>> So, there's a there's a little more

1075
00:52:23,680 --> 00:52:25,280
headroom, but not a lot.

1076
00:52:25,280 --> 00:52:27,119
>> Correct.

1077
00:52:27,119 --> 00:52:28,880
But if we kick out some of the parks

1078
00:52:28,880 --> 00:52:31,839
projects that director Blackmore just

1079
00:52:31,839 --> 00:52:33,680
described, there could be maybe we get

1080
00:52:33,680 --> 00:52:36,000
to 150.

1081
00:52:36,000 --> 00:52:40,309
>> Correct.

1082
00:52:40,319 --> 00:52:42,640
» When you say kick out,

1083
00:52:42,640 --> 00:52:43,280
do you mean

1084
00:52:43,280 --> 00:52:44,559
>> defer?

1085
00:52:44,559 --> 00:52:45,520
>> Yes.

1086
00:52:45,520 --> 00:52:49,119
>> Okay. Rather than reduce

1087
00:52:49,119 --> 00:52:50,960
um any given

1088
00:52:50,960 --> 00:52:52,240
>> Yeah. I mean, I assume there's there

1089
00:52:52,240 --> 00:52:53,520
comes a point where you have to

1090
00:52:53,520 --> 00:52:55,359
undertake those projects. Yep.

1091
00:52:55,359 --> 00:52:57,599
>> Um, but it would be delaying them

1092
00:52:57,599 --> 00:53:00,480
further into the future.

1093
00:53:00,480 --> 00:53:02,000
>> Uh, director, did you have something to

1094
00:53:02,000 --> 00:53:03,040
add?

1095
00:53:03,040 --> 00:53:07,680
>> I would just add maybe a staff opinion

1096
00:53:07,680 --> 00:53:10,720
that from a replacement

1097
00:53:10,720 --> 00:53:12,720
and expectations of the community as

1098
00:53:12,720 --> 00:53:15,920
terms of quality and fresh appeal of the

1099
00:53:15,920 --> 00:53:18,720
investment of this money. um you know

1100
00:53:18,720 --> 00:53:21,760
staff would prefer

1101
00:53:21,760 --> 00:53:25,680
a deferment or a delay to ensure an

1102
00:53:25,680 --> 00:53:27,680
appropriate amount of funding per

1103
00:53:27,680 --> 00:53:31,520
project versus a reduction in scope if

1104
00:53:31,520 --> 00:53:34,319
that makes sense.

1105
00:53:34,319 --> 00:53:36,160
>> I appreciate that. One one of the things

1106
00:53:36,160 --> 00:53:40,960
I guess I would say and this is true

1107
00:53:40,960 --> 00:53:44,079
I think across the budget is there's

1108
00:53:44,079 --> 00:53:49,280
always trade-offs. Um, one tradeoff, um,

1109
00:53:49,280 --> 00:53:54,640
certainly is doing things to a lower,

1110
00:53:54,640 --> 00:53:59,040
uh, service level or a cheaper for lack

1111
00:53:59,040 --> 00:54:02,079
of a better termament, but um, a cheaper

1112
00:54:02,079 --> 00:54:05,280
product or a less um, exemplary product

1113
00:54:05,280 --> 00:54:08,720
that perhaps the the city

1114
00:54:08,720 --> 00:54:12,079
residents would like. And I think, you

1115
00:54:12,079 --> 00:54:15,760
know, my general view is that we ought

1116
00:54:15,760 --> 00:54:20,079
to do fewer things very well

1117
00:54:20,079 --> 00:54:23,599
uh rather than a bunch of things in a

1118
00:54:23,599 --> 00:54:26,400
mediocre way. It's not always that kind

1119
00:54:26,400 --> 00:54:28,720
of trade-off, but I appreciate I think

1120
00:54:28,720 --> 00:54:31,599
that's consistent with that kind of at

1121
00:54:31,599 --> 00:54:34,559
least in that area kind of thing. So,

1122
00:54:34,559 --> 00:54:37,040
yes, Council Member Heather.

1123
00:54:37,040 --> 00:54:40,400
>> Yeah, I I agree. And I guess the the

1124
00:54:40,400 --> 00:54:44,800
suggestion I would make on this topic is

1125
00:54:44,800 --> 00:54:48,640
um you know give the direction to defer

1126
00:54:48,640 --> 00:54:51,040
playground projects to the extent sort

1127
00:54:51,040 --> 00:54:54,319
of that's reasonable and use that

1128
00:54:54,319 --> 00:54:56,720
savings to maximize

1129
00:54:56,720 --> 00:54:58,800
the amount of the transfer from

1130
00:54:58,800 --> 00:55:03,589
conservation trust.

1131
00:55:03,599 --> 00:55:05,920
» Are you suggesting a particular amount

1132
00:55:05,920 --> 00:55:08,000
of transfer?

1133
00:55:08,000 --> 00:55:09,920
No, I mean I it would be nice to have it

1134
00:55:09,920 --> 00:55:12,480
be more than this. Um, but I think

1135
00:55:12,480 --> 00:55:15,920
whatever we can squeeze by pushing off,

1136
00:55:15,920 --> 00:55:17,200
you know, look, I don't think any of us

1137
00:55:17,200 --> 00:55:19,280
want unsafe playgrounds or falling apart

1138
00:55:19,280 --> 00:55:21,200
playgrounds. But if it's mainly an

1139
00:55:21,200 --> 00:55:23,440
aesthetic concern

1140
00:55:23,440 --> 00:55:25,839
um and we can ek out three or four or

1141
00:55:25,839 --> 00:55:29,520
five more years from a aging playground,

1142
00:55:29,520 --> 00:55:31,200
I would rather take that money and spend

1143
00:55:31,200 --> 00:55:34,400
it today on operations and maintenance

1144
00:55:34,400 --> 00:55:37,040
that really is unavoidable that if we

1145
00:55:37,040 --> 00:55:39,280
stop doing it will be quite noticeable

1146
00:55:39,280 --> 00:55:41,680
and then try and stage out the

1147
00:55:41,680 --> 00:55:44,400
playground replacements um space them

1148
00:55:44,400 --> 00:55:47,359
out a little farther than we have been.

1149
00:55:47,359 --> 00:55:49,920
I'm going to do as we go through this

1150
00:55:49,920 --> 00:55:52,400
quite a few kind of straw holes. Um what

1151
00:55:52,400 --> 00:55:55,760
we often do is a thumbs up um for

1152
00:55:55,760 --> 00:55:58,559
direction. U if there's additional

1153
00:55:58,559 --> 00:56:00,480
conversation that needs to happen fine

1154
00:56:00,480 --> 00:56:03,440
but um I don't know there are others

1155
00:56:03,440 --> 00:56:06,240
have comments but uh are people

1156
00:56:06,240 --> 00:56:09,599
generally in agreement with um that

1157
00:56:09,599 --> 00:56:12,960
discussion or that that suggestion?

1158
00:56:12,960 --> 00:56:16,799
Council member Coopermanman. Yeah.

1159
00:56:16,799 --> 00:56:20,400
Uh first I just wanted to ask um so the

1160
00:56:20,400 --> 00:56:22,000
service level adjustments there's one

1161
00:56:22,000 --> 00:56:24,880
bullet point um

1162
00:56:24,880 --> 00:56:27,280
is the implication that [clears throat]

1163
00:56:27,280 --> 00:56:30,000
our our variable personnel expenses were

1164
00:56:30,000 --> 00:56:35,349
lower in the past than they are now.

1165
00:56:35,359 --> 00:56:37,359
Um, council member, when finance is

1166
00:56:37,359 --> 00:56:39,920
reviewing detailed line item analysis,

1167
00:56:39,920 --> 00:56:41,599
we did notice that there was just a

1168
00:56:41,599 --> 00:56:43,680
delta between actual expenses in that

1169
00:56:43,680 --> 00:56:45,200
account versus what was budgeted,

1170
00:56:45,200 --> 00:56:46,960
appearing that there may be some room,

1171
00:56:46,960 --> 00:56:48,640
but there's a myriad of reasons why

1172
00:56:48,640 --> 00:56:51,440
there could be some delta between your

1173
00:56:51,440 --> 00:56:53,520
staffing and what you have budgeted.

1174
00:56:53,520 --> 00:56:56,960
>> Okay. Um,

1175
00:56:56,960 --> 00:56:59,520
I generally speaking, I'm supportive of

1176
00:56:59,520 --> 00:57:03,119
Council Member Hefner's um suggestion.

1177
00:57:03,119 --> 00:57:06,559
Um, but I would also be interested in

1178
00:57:06,559 --> 00:57:08,319
what other service level adjustments

1179
00:57:08,319 --> 00:57:12,150
might be proposed.

1180
00:57:12,160 --> 00:57:15,200
» Okay. Any other questions?

1181
00:57:15,200 --> 00:57:16,880
>> Yes.

1182
00:57:16,880 --> 00:57:18,720
>> Um, question and then a few comments.

1183
00:57:18,720 --> 00:57:23,359
Will you please refresh my memory of um

1184
00:57:23,359 --> 00:57:26,079
how the conservation trust money can be

1185
00:57:26,079 --> 00:57:28,079
spent? Does it have to be on parks or

1186
00:57:28,079 --> 00:57:31,359
are there other um ways in which that

1187
00:57:31,359 --> 00:57:34,470
money can be spent?

1188
00:57:34,480 --> 00:57:36,640
I believe it has to be spent on parks.

1189
00:57:36,640 --> 00:57:38,240
I'd have to go back to the code. I could

1190
00:57:38,240 --> 00:57:40,880
say this city has not spent it on

1191
00:57:40,880 --> 00:57:42,559
anything other than parks. Although now

1192
00:57:42,559 --> 00:57:44,319
that you mentioned open space also is an

1193
00:57:44,319 --> 00:57:46,079
eligible expense. So at this city we

1194
00:57:46,079 --> 00:57:47,280
have used them for parks and open

1195
00:57:47,280 --> 00:57:48,000
spaces.

1196
00:57:48,000 --> 00:57:49,680
>> Okay. So it's a it's a public lands

1197
00:57:49,680 --> 00:57:50,559
thing. Public lands.

1198
00:57:50,559 --> 00:57:53,359
>> Public land and outdoor recreation.

1199
00:57:53,359 --> 00:57:54,799
>> Okay. That's really helpful. The reason

1200
00:57:54,799 --> 00:57:59,440
why I ask is because um

1201
00:57:59,440 --> 00:58:03,040
you know I am open to the proposal from

1202
00:58:03,040 --> 00:58:05,760
council member Hefner about increasing

1203
00:58:05,760 --> 00:58:08,640
the dollar amount and extending it uh

1204
00:58:08,640 --> 00:58:10,240
beyond what we originally were thinking

1205
00:58:10,240 --> 00:58:12,240
in FICOM.

1206
00:58:12,240 --> 00:58:15,440
But this is now feeling like a long-term

1207
00:58:15,440 --> 00:58:18,880
solution to the problem and I'm not

1208
00:58:18,880 --> 00:58:22,240
confident that it is going to be a

1209
00:58:22,240 --> 00:58:24,559
viable long-term solution in itself. So

1210
00:58:24,559 --> 00:58:26,880
I would be interested in some additional

1211
00:58:26,880 --> 00:58:29,520
service level adjustment conversations.

1212
00:58:29,520 --> 00:58:31,599
I feel like there's multiple levers that

1213
00:58:31,599 --> 00:58:33,599
need to be pulled here to try to make

1214
00:58:33,599 --> 00:58:37,119
this fund um you know more balanced in

1215
00:58:37,119 --> 00:58:38,960
the outy years and be able to sustain

1216
00:58:38,960 --> 00:58:40,880
itself without having to dip into all

1217
00:58:40,880 --> 00:58:44,160
these other funds to make it viable. So

1218
00:58:44,160 --> 00:58:46,240
I I'd like to see more service level

1219
00:58:46,240 --> 00:58:49,920
conversations as well um as it relates

1220
00:58:49,920 --> 00:58:52,559
to this particular fund. And correct me

1221
00:58:52,559 --> 00:58:54,960
if if I'm wrong, if the intention is not

1222
00:58:54,960 --> 00:58:56,799
to have this be the long-term solution,

1223
00:58:56,799 --> 00:58:58,559
then I think that discussion needs to be

1224
00:58:58,559 --> 00:59:01,359
had. But what's being proposed right now

1225
00:59:01,359 --> 00:59:03,440
feels like it is where originally we

1226
00:59:03,440 --> 00:59:05,520
were thinking just a couple years, pull

1227
00:59:05,520 --> 00:59:07,280
more money out of the trust so that we

1228
00:59:07,280 --> 00:59:08,799
can kind of shore things up and then

1229
00:59:08,799 --> 00:59:10,960
maybe get our long-term plan going. But

1230
00:59:10,960 --> 00:59:12,640
this feels like we're transitioning to

1231
00:59:12,640 --> 00:59:26,870
long-term here

1232
00:59:26,880 --> 00:59:29,119
» I'll just state my agreement. I I would

1233
00:59:29,119 --> 00:59:31,119
appreciate proposals on, you know, what

1234
00:59:31,119 --> 00:59:52,950
else we can do to stretch our dollars.

1235
00:59:52,960 --> 00:59:53,680
» It's fine.

1236
00:59:53,680 --> 00:59:56,319
I I actually think um this

1237
00:59:56,319 --> 00:59:58,240
has I think this particular fund has

1238
00:59:58,240 --> 01:00:00,000
greater stability with the income.

1239
01:00:00,000 --> 01:00:02,079
Correct me if I'm wrong. Like we we we

1240
01:00:02,079 --> 01:00:03,520
we're pretty certain of how much we're

1241
01:00:03,520 --> 01:00:04,559
going to get from the lottery trust

1242
01:00:04,559 --> 01:00:07,119
every single year. Correct.

1243
01:00:07,119 --> 01:00:08,880
>> Yeah. We've seen minimal variability in

1244
01:00:08,880 --> 01:00:09,359
that.

1245
01:00:09,359 --> 01:00:11,599
>> Right. And so given that some of our

1246
01:00:11,599 --> 01:00:13,119
other sources of income through the

1247
01:00:13,119 --> 01:00:15,200
general fund are actually more variable.

1248
01:00:15,200 --> 01:00:17,040
They're less fixed. I actually feel more

1249
01:00:17,040 --> 01:00:19,440
comfortable versus less comfortable

1250
01:00:19,440 --> 01:00:22,319
using this as a reliable source to help

1251
01:00:22,319 --> 01:00:25,839
maintain our parks. Um, I think m the

1252
01:00:25,839 --> 01:00:28,400
parks are um a real treasure in

1253
01:00:28,400 --> 01:00:32,000
Lewisville. Um, I think lowering uh the

1254
01:00:32,000 --> 01:00:34,400
service level would be disappointing and

1255
01:00:34,400 --> 01:00:36,799
if using a reliable steady source of

1256
01:00:36,799 --> 01:00:41,440
income helps the park staff to maintain

1257
01:00:41,440 --> 01:00:44,799
certain levels of service. So, you know,

1258
01:00:44,799 --> 01:00:47,200
rather than doing upgrades or making

1259
01:00:47,200 --> 01:00:49,440
bigger changes, I think this is actually

1260
01:00:49,440 --> 01:00:51,520
a good source of income for that because

1261
01:00:51,520 --> 01:00:54,079
it is reliable and can be counted on.

1262
01:00:54,079 --> 01:00:56,400
So, I'm I'm fully in favor of increasing

1263
01:00:56,400 --> 01:01:00,160
the amount um so that the everyday

1264
01:01:00,160 --> 01:01:04,240
maintenance is um has can be um counted

1265
01:01:04,240 --> 01:01:06,559
upon. And I think it might be easier for

1266
01:01:06,559 --> 01:01:08,079
um Director Blackmore and his team to

1267
01:01:08,079 --> 01:01:09,520
know that that's a reliable source of

1268
01:01:09,520 --> 01:01:12,000
income versus you know us worrying about

1269
01:01:12,000 --> 01:01:13,359
how much money is in the general fund

1270
01:01:13,359 --> 01:01:15,359
and we have to allocate that away from

1271
01:01:15,359 --> 01:01:17,680
parks. I mean we put a significant

1272
01:01:17,680 --> 01:01:19,839
amount of general fund money toward the

1273
01:01:19,839 --> 01:01:22,960
parks and that that is a source that

1274
01:01:22,960 --> 01:01:24,880
needs to be spread widely across the

1275
01:01:24,880 --> 01:01:26,160
whole community and a lot of other

1276
01:01:26,160 --> 01:01:28,400
things. We're going to get to staffing

1277
01:01:28,400 --> 01:01:31,200
concerns. So, um, my preference actually

1278
01:01:31,200 --> 01:01:33,280
would be to make this a long-term plan

1279
01:01:33,280 --> 01:01:35,920
versus a short-term plan.

1280
01:01:35,920 --> 01:01:37,760
>> I don't know that we need to kind of

1281
01:01:37,760 --> 01:01:39,200
decide between the short-term and

1282
01:01:39,200 --> 01:01:41,119
long-term. I think it is a really good

1283
01:01:41,119 --> 01:01:43,680
point to be making uh as between you and

1284
01:01:43,680 --> 01:01:46,960
May Prom about how we do that um as we

1285
01:01:46,960 --> 01:01:50,480
move forward. Um, one question I had was

1286
01:01:50,480 --> 01:01:52,160
if you go back to the Can you go back to

1287
01:01:52,160 --> 01:01:54,400
the uh CTF,

1288
01:01:54,400 --> 01:01:58,160
but um I don't know the answer to this

1289
01:01:58,160 --> 01:02:04,160
offhand. What is there a is there 15%

1290
01:02:04,160 --> 01:02:06,400
reserve that we include or is it not?

1291
01:02:06,400 --> 01:02:08,480
It's not that kind of a fund because it

1292
01:02:08,480 --> 01:02:10,559
comes in from elsewhere. Okay,

1293
01:02:10,559 --> 01:02:11,920
>> that's correct. This this fund does not

1294
01:02:11,920 --> 01:02:13,760
have reserve. Um it's those are

1295
01:02:13,760 --> 01:02:15,680
generally driven with operational funds.

1296
01:02:15,680 --> 01:02:18,079
didn't see that familiar blue or yellow

1297
01:02:18,079 --> 01:02:20,319
line. So, I just wanted to clarify that.

1298
01:02:20,319 --> 01:02:22,480
All right, I think we're ready with our

1299
01:02:22,480 --> 01:02:24,960
uh with that. Let's go to the next one,

1300
01:02:24,960 --> 01:02:27,599
which is the question of increasing the

1301
01:02:27,599 --> 01:02:31,200
general fund subsidy. Um the current

1302
01:02:31,200 --> 01:02:35,200
transfers are $1.125 million.

1303
01:02:35,200 --> 01:02:38,319
uh in 2020, excuse me, that the

1304
01:02:38,319 --> 01:02:42,400
transfers that are noted are uh about

1305
01:02:42,400 --> 01:02:47,520
$1.125 million in 27 and $1.16 million

1306
01:02:47,520 --> 01:02:51,200
in 2028 to the parks fund. And the

1307
01:02:51,200 --> 01:02:54,799
question is whether we would like to

1308
01:02:54,799 --> 01:02:58,480
increase that amount if it's feasible.

1309
01:02:58,480 --> 01:03:01,440
Um any initial thoughts about this from

1310
01:03:01,440 --> 01:03:04,400
council? Did I get that issue correct?

1311
01:03:04,400 --> 01:03:06,079
Mayor, if you don't mind, I feel like I

1312
01:03:06,079 --> 01:03:08,160
have the feedback necessary to kind of

1313
01:03:08,160 --> 01:03:12,400
remodel for September 2nd. Um I I think

1314
01:03:12,400 --> 01:03:14,000
the only thing I would need on this

1315
01:03:14,000 --> 01:03:16,400
because at this time I I I don't have

1316
01:03:16,400 --> 01:03:18,559
the funding available to increase this

1317
01:03:18,559 --> 01:03:21,039
just to just to know if this is still a

1318
01:03:21,039 --> 01:03:22,559
tool in your toolbox that you want me to

1319
01:03:22,559 --> 01:03:24,160
monitor and if presents itself, I could

1320
01:03:24,160 --> 01:03:26,079
bring it back in that modeling as well.

1321
01:03:26,079 --> 01:03:27,440
Um, so I don't know if we need to spend

1322
01:03:27,440 --> 01:03:28,480
a lot of time this right now because

1323
01:03:28,480 --> 01:03:30,640
again, uh, where are we where we are in

1324
01:03:30,640 --> 01:03:31,839
the general fund, but if it's something

1325
01:03:31,839 --> 01:03:33,440
that you still would like to keep on the

1326
01:03:33,440 --> 01:03:35,440
slide, keep on the board, um, should it

1327
01:03:35,440 --> 01:03:37,359
present itself, I could bring it as a

1328
01:03:37,359 --> 01:03:39,760
future decision point in the modeling,

1329
01:03:39,760 --> 01:03:41,760
>> unless we say absolutely, we don't want

1330
01:03:41,760 --> 01:03:45,039
to do this. Seems like monitor is a good

1331
01:03:45,039 --> 01:03:48,079
uh, position, but yeah, council member

1332
01:03:48,079 --> 01:03:50,400
Hefner. Yeah, just maybe a little more

1333
01:03:50,400 --> 01:03:52,880
color um along the lines of what the

1334
01:03:52,880 --> 01:03:56,559
mayor prom said, which is,

1335
01:03:56,559 --> 01:03:58,400
you know, we're looking for a long-term

1336
01:03:58,400 --> 01:04:01,359
solution and maybe we'll get there as

1337
01:04:01,359 --> 01:04:03,520
between service level and changing

1338
01:04:03,520 --> 01:04:06,960
playground replacement schedule and

1339
01:04:06,960 --> 01:04:09,039
borrowing or transferring from the

1340
01:04:09,039 --> 01:04:12,079
conservation trust. But if we don't,

1341
01:04:12,079 --> 01:04:13,839
right, if if those factors aren't enough

1342
01:04:13,839 --> 01:04:17,599
to get us to a a stabilizing solution,

1343
01:04:17,599 --> 01:04:21,599
then um sort of short of some other new

1344
01:04:21,599 --> 01:04:23,920
revenue source, this is the remaining

1345
01:04:23,920 --> 01:04:26,720
thing, the remaining tool we have. Um

1346
01:04:26,720 --> 01:04:28,480
and so I do think we'll need to look at

1347
01:04:28,480 --> 01:04:30,559
it if the other tools don't get us

1348
01:04:30,559 --> 01:04:32,319
there.

1349
01:04:32,319 --> 01:04:33,680
Okay.

1350
01:04:33,680 --> 01:04:37,440
>> Um thumbs up for monitoring this in

1351
01:04:37,440 --> 01:04:38,559
light of the comments that have been

1352
01:04:38,559 --> 01:04:39,440
made.

1353
01:04:39,440 --> 01:04:42,240
>> Okay. Um

1354
01:04:42,240 --> 01:04:44,000
if you've got adequate direction then

1355
01:04:44,000 --> 01:04:47,200
let's go to the next one which is uh

1356
01:04:47,200 --> 01:04:49,280
considering service level reductions.

1357
01:04:49,280 --> 01:04:53,039
We've had discussions about this a bit

1358
01:04:53,039 --> 01:04:57,760
um but um not as much about the variable

1359
01:04:57,760 --> 01:05:01,520
personal expenses particular what um any

1360
01:05:01,520 --> 01:05:06,160
comments or thoughts about this one?

1361
01:05:06,160 --> 01:05:07,839
>> Yes.

1362
01:05:07,839 --> 01:05:11,280
I think does staff need more details on

1363
01:05:11,280 --> 01:05:13,039
it or can you take kind of the general

1364
01:05:13,039 --> 01:05:15,280
theme and bring back some ideas? Okay,

1365
01:05:15,280 --> 01:05:19,510
thank you.

1366
01:05:19,520 --> 01:05:21,680
» So, thanks. So, we're talking about the

1367
01:05:21,680 --> 01:05:23,119
service level adjustments. One of my

1368
01:05:23,119 --> 01:05:25,039
thoughts has been we're we and we

1369
01:05:25,039 --> 01:05:27,280
recently got a lovely award for two uh

1370
01:05:27,280 --> 01:05:30,000
neighborhood parks um that were redone

1371
01:05:30,000 --> 01:05:31,839
post Marshall fire uh burned to the

1372
01:05:31,839 --> 01:05:33,920
ground unfortunately. But one of my

1373
01:05:33,920 --> 01:05:36,000
thoughts has been in these neighborhood

1374
01:05:36,000 --> 01:05:39,119
parks to get the neighborhoods more

1375
01:05:39,119 --> 01:05:41,760
invested in them the way that it was

1376
01:05:41,760 --> 01:05:44,720
like a decade or more ago. And I was

1377
01:05:44,720 --> 01:05:47,440
thinking that I mean we're talking about

1378
01:05:47,440 --> 01:05:49,680
potentially trying to activate some more

1379
01:05:49,680 --> 01:05:51,440
volunteers. This might be one of the

1380
01:05:51,440 --> 01:05:54,640
ways to do that is engaging neighborhood

1381
01:05:54,640 --> 01:05:56,799
members to help maintain their

1382
01:05:56,799 --> 01:05:59,359
neighborhood park. Most of I think the

1383
01:05:59,359 --> 01:06:02,640
neighborhood parks are um predominantly

1384
01:06:02,640 --> 01:06:04,720
used by the people who live in that

1385
01:06:04,720 --> 01:06:05,760
neighborhood. Although they are

1386
01:06:05,760 --> 01:06:08,000
accessible to everybody in the entire

1387
01:06:08,000 --> 01:06:10,160
they are public parks accessible to all.

1388
01:06:10,160 --> 01:06:12,480
Um but I think that one it's a way for

1389
01:06:12,480 --> 01:06:16,000
people in each neighborhood to own their

1390
01:06:16,000 --> 01:06:19,280
park and I think that might also help

1391
01:06:19,280 --> 01:06:21,839
especially if they understand we have

1392
01:06:21,839 --> 01:06:23,440
some budget constraints doing

1393
01:06:23,440 --> 01:06:26,319
maintenance. Uh perhaps that's a way to

1394
01:06:26,319 --> 01:06:29,520
help reduce some of the staffing costs.

1395
01:06:29,520 --> 01:06:32,000
>> Is there any initial thoughts from staff

1396
01:06:32,000 --> 01:06:35,119
very high level about that?

1397
01:06:35,119 --> 01:06:37,039
>> No.

1398
01:06:37,039 --> 01:06:37,280
>> Okay.

1399
01:06:37,280 --> 01:06:39,200
>> I think it could certainly be considered

1400
01:06:39,200 --> 01:06:41,440
a tool in the toolbox as director Bailey

1401
01:06:41,440 --> 01:06:43,680
said. So we'll keep that in mind.

1402
01:06:43,680 --> 01:06:44,720
>> Okay.

1403
01:06:44,720 --> 01:06:47,520
>> Yes. Council member.

1404
01:06:47,520 --> 01:06:50,960
Um, I very much like that idea and would

1405
01:06:50,960 --> 01:06:52,559
like to see it as part of a larger

1406
01:06:52,559 --> 01:06:54,720
discussion about how volunteers could

1407
01:06:54,720 --> 01:06:56,720
assist the city in other ways.

1408
01:06:56,720 --> 01:06:58,480
>> I would like to note on that because

1409
01:06:58,480 --> 01:07:00,640
this topic has come up about volunteer

1410
01:07:00,640 --> 01:07:02,960
utilization. Um, if we're going to go

1411
01:07:02,960 --> 01:07:04,960
that route, we need to add a position

1412
01:07:04,960 --> 01:07:07,440
for volunteer coordinator. It's not a

1413
01:07:07,440 --> 01:07:09,200
realistic expectation to put on the

1414
01:07:09,200 --> 01:07:11,520
supervisors to manage all of the

1415
01:07:11,520 --> 01:07:13,280
volunteers. I think there is an

1416
01:07:13,280 --> 01:07:14,960
opportunity there, but we would want to

1417
01:07:14,960 --> 01:07:17,760
add a volunteer coordinator position um

1418
01:07:17,760 --> 01:07:19,839
to assist with coordinating all of these

1419
01:07:19,839 --> 01:07:22,240
activities and that might span multiple

1420
01:07:22,240 --> 01:07:24,160
departments. It wouldn't just have to be

1421
01:07:24,160 --> 01:07:26,640
proa could be cultural services as well.

1422
01:07:26,640 --> 01:07:29,119
Um but there is opportunity, but we'd

1423
01:07:29,119 --> 01:07:30,799
want to be able to have that staff

1424
01:07:30,799 --> 01:07:34,240
person to manage it as well.

1425
01:07:34,240 --> 01:07:36,240
>> Yeah. And I don't know the answer to

1426
01:07:36,240 --> 01:07:39,119
this, but um

1427
01:07:39,119 --> 01:07:43,200
volunteers sounds um sort of resonates

1428
01:07:43,200 --> 01:07:44,559
in a certain way, but I don't know

1429
01:07:44,559 --> 01:07:48,319
whether there are uh potential insurance

1430
01:07:48,319 --> 01:07:51,520
uh implications of using

1431
01:07:51,520 --> 01:07:54,079
uh volunteers to a greater degree than

1432
01:07:54,079 --> 01:07:56,319
we've done before. But that's something

1433
01:07:56,319 --> 01:07:58,000
we don't need to discuss that too much

1434
01:07:58,000 --> 01:08:00,319
today, but I it would be good to know

1435
01:08:00,319 --> 01:08:03,280
that if we decide to expand that. Um,

1436
01:08:03,280 --> 01:08:05,760
and that's one of those things where I

1437
01:08:05,760 --> 01:08:09,119
think as we move forward, we're going to

1438
01:08:09,119 --> 01:08:11,039
need an offset

1439
01:08:11,039 --> 01:08:13,920
um or at least a estimate of kind of how

1440
01:08:13,920 --> 01:08:17,759
we could accomplish savings. But um with

1441
01:08:17,759 --> 01:08:20,719
those um with that input, do you have

1442
01:08:20,719 --> 01:08:24,239
enough council comfortable with the the

1443
01:08:24,239 --> 01:08:29,759
input? Okay, let's uh move to open

1444
01:08:29,759 --> 01:08:32,960
space. Thank you, mayor. Um, thank you

1445
01:08:32,960 --> 01:08:34,960
for that discussion. On to the open

1446
01:08:34,960 --> 01:08:37,679
space fund. The city owns or has

1447
01:08:37,679 --> 01:08:40,640
interest in nearly 2,000 acres of open

1448
01:08:40,640 --> 01:08:43,199
lands that serve a wide variety of

1449
01:08:43,199 --> 01:08:45,679
values. These lands provide recreational

1450
01:08:45,679 --> 01:08:47,040
opportunities for residents and

1451
01:08:47,040 --> 01:08:50,400
visitors, supports diverse wildlife and

1452
01:08:50,400 --> 01:08:53,120
plant communities, and buffers between

1453
01:08:53,120 --> 01:08:54,480
Lewisville and our neighboring

1454
01:08:54,480 --> 01:08:56,880
municipalities. It's funded by a

1455
01:08:56,880 --> 01:08:58,799
dedicated sales tax through December

1456
01:08:58,799 --> 01:09:01,839
2033. It's led by Ember Brignull and her

1457
01:09:01,839 --> 01:09:04,719
amazing staff. Open space is another is

1458
01:09:04,719 --> 01:09:07,279
a reason another great reason to enjoy

1459
01:09:07,279 --> 01:09:08,880
Lewisville. What makes it a great place

1460
01:09:08,880 --> 01:09:12,400
to live, work, and recreate? In 2027,

1461
01:09:12,400 --> 01:09:15,679
revenues are 2.8 million growing to 2.9

1462
01:09:15,679 --> 01:09:19,600
million in 28. Or forecasted uses. I'll

1463
01:09:19,600 --> 01:09:21,759
go on to why I use uses here. Uh for

1464
01:09:21,759 --> 01:09:25,040
2027, 2.7 million and 3.1 million in

1465
01:09:25,040 --> 01:09:27,759
2028. Those uses include not only your

1466
01:09:27,759 --> 01:09:29,839
operating expenses, but also capital

1467
01:09:29,839 --> 01:09:33,279
expenses of 200,000 in 2027 and half a

1468
01:09:33,279 --> 01:09:36,239
million in 2028. This also accounts for

1469
01:09:36,239 --> 01:09:38,960
the acquisition set aside of $300,000

1470
01:09:38,960 --> 01:09:41,199
annually. If you recall, last budget

1471
01:09:41,199 --> 01:09:44,159
cycle, your council set a target uh

1472
01:09:44,159 --> 01:09:48,870
acquisition reserve of 5 million.

1473
01:09:48,880 --> 01:09:50,560
The open space fund is structurally

1474
01:09:50,560 --> 01:09:54,400
balanced in 27 and 28. It includes 1.2

1475
01:09:54,400 --> 01:09:57,040
two full-time personnel recommended

1476
01:09:57,040 --> 01:10:00,480
additions, a natural resource technician

1477
01:10:00,480 --> 01:10:02,960
and a partial allocation of the pros

1478
01:10:02,960 --> 01:10:05,920
deputy director. However, our long-term

1479
01:10:05,920 --> 01:10:07,920
modeling identifies an imbalance in the

1480
01:10:07,920 --> 01:10:11,430
outy years.

1481
01:10:11,440 --> 01:10:13,600
The acquisition reserve at current set

1482
01:10:13,600 --> 01:10:15,920
aside levels which is 30% of the

1483
01:10:15,920 --> 01:10:19,280
incremental 1/8 or another way 12% of

1484
01:10:19,280 --> 01:10:21,679
the total tax is projected to accumulate

1485
01:10:21,679 --> 01:10:25,120
3.1 million through 2032.

1486
01:10:25,120 --> 01:10:27,040
Recall that the open space acquisition

1487
01:10:27,040 --> 01:10:28,640
reserve amount was set at 5 million

1488
01:10:28,640 --> 01:10:30,640
during last year's budget development.

1489
01:10:30,640 --> 01:10:32,400
So this brings us to another col call

1490
01:10:32,400 --> 01:10:35,120
col uh council policy direction point

1491
01:10:35,120 --> 01:10:37,360
whether to revisit the acquisition

1492
01:10:37,360 --> 01:10:39,360
reserve percentage to balance

1493
01:10:39,360 --> 01:10:42,000
operational capital and acquisition

1494
01:10:42,000 --> 01:10:44,560
expenditures against available funding.

1495
01:10:44,560 --> 01:10:46,000
But I'll continue before we have

1496
01:10:46,000 --> 01:10:48,560
discussion

1497
01:10:48,560 --> 01:10:52,400
to the chart. Um so the open space again

1498
01:10:52,400 --> 01:10:54,640
open base open space fund again is

1499
01:10:54,640 --> 01:10:56,159
structurally balanced. What this means

1500
01:10:56,159 --> 01:10:59,199
is your ongoing expenses

1501
01:10:59,199 --> 01:11:04,640
um are less than your ongoing revenues. However, future refinement of

1502
01:11:04,640 --> 01:11:08,239
your capital projects would be necessary

1503
01:11:08,239 --> 01:11:10,480
uh through 2032. So, let me touch on

1504
01:11:10,480 --> 01:11:11,920
this forecast because this one's got a

1505
01:11:11,920 --> 01:11:14,320
lot of action on it. Your blue bar are

1506
01:11:14,320 --> 01:11:16,080
your revenues.

1507
01:11:16,080 --> 01:11:19,199
Your red are your operating expenses.

1508
01:11:19,199 --> 01:11:21,199
The bright pink are your capital

1509
01:11:21,199 --> 01:11:22,719
expenses.

1510
01:11:22,719 --> 01:11:24,400
The orange along the top is the

1511
01:11:24,400 --> 01:11:27,199
acquisition reserve set aside. And in

1512
01:11:27,199 --> 01:11:29,600
addition to the fund ending fund balance

1513
01:11:29,600 --> 01:11:32,000
for each of these years, the green bars,

1514
01:11:32,000 --> 01:11:34,159
your purple bar is your accumulation of

1515
01:11:34,159 --> 01:11:37,040
the acquisition reserve. This is subject

1516
01:11:37,040 --> 01:11:41,199
to change if and when land is purchased.

1517
01:11:41,199 --> 01:11:43,280
In 2031,

1518
01:11:43,280 --> 01:11:45,760
the minimum reserve exceeds your

1519
01:11:45,760 --> 01:11:48,320
operating fund balance.

1520
01:11:48,320 --> 01:11:50,400
Um, you're not meeting your target in

1521
01:11:50,400 --> 01:11:54,320
2031. This continues into 2032.

1522
01:11:54,320 --> 01:11:56,480
Um, one of the drivers of that is

1523
01:11:56,480 --> 01:11:58,480
significant capital expend expenditures

1524
01:11:58,480 --> 01:12:01,280
in those out years. A reminder that the

1525
01:12:01,280 --> 01:12:03,920
additional FTE to maintain open space,

1526
01:12:03,920 --> 01:12:06,159
the natural resource technician is in

1527
01:12:06,159 --> 01:12:08,960
this model. Um,

1528
01:12:08,960 --> 01:12:11,840
let's touch on the capital projects in

1529
01:12:11,840 --> 01:12:16,640
these orange slivers on the next slide.

1530
01:12:16,640 --> 01:12:18,320
It's actually not so bad to read, but

1531
01:12:18,320 --> 01:12:20,480
you all have a handout to look at these

1532
01:12:20,480 --> 01:12:21,920
capital projects here, so you can see

1533
01:12:21,920 --> 01:12:24,400
what's making up uh the bright orange

1534
01:12:24,400 --> 01:12:29,840
piece of those of the open space chart,

1535
01:12:29,840 --> 01:12:33,840
uh the bright selections of the the

1536
01:12:33,840 --> 01:12:36,800
long-term forecast chart. So now I'll

1537
01:12:36,800 --> 01:12:39,040
probably kick it back to slide 41 and

1538
01:12:39,040 --> 01:12:41,840
revisit

1539
01:12:41,840 --> 01:12:44,640
um the council policy direction. So you

1540
01:12:44,640 --> 01:12:46,320
have a few levers here. You can adjust

1541
01:12:46,320 --> 01:12:47,760
the acquisition reserve which is

1542
01:12:47,760 --> 01:12:51,920
$300,000 set aside. Um we have an

1543
01:12:51,920 --> 01:12:53,520
expansion position that director

1544
01:12:53,520 --> 01:12:54,640
Blackboard could speak to a little

1545
01:12:54,640 --> 01:12:57,360
better than I. Um and he also have

1546
01:12:57,360 --> 01:12:59,440
capital expenditures um as another

1547
01:12:59,440 --> 01:13:01,679
lever. Um again this fund is

1548
01:13:01,679 --> 01:13:04,480
structurally balanced for 2728 but we do

1549
01:13:04,480 --> 01:13:06,800
run our model through 232 for good

1550
01:13:06,800 --> 01:13:08,000
reason. So you can see where we're

1551
01:13:08,000 --> 01:13:11,199
headed. Um so with that I'd like to go

1552
01:13:11,199 --> 01:13:13,920
back to council and open up discussion

1553
01:13:13,920 --> 01:13:17,920
on the open space fund.

1554
01:13:17,920 --> 01:13:21,760
>> Okay. Thank you very much. Um

1555
01:13:21,760 --> 01:13:26,640
question you have um was there is um

1556
01:13:26,640 --> 01:13:28,880
revisiting potentially revisiting the

1557
01:13:28,880 --> 01:13:32,080
acquisition review percentage.

1558
01:13:32,080 --> 01:13:35,360
Um, are there other questions that

1559
01:13:35,360 --> 01:13:37,120
council

1560
01:13:37,120 --> 01:13:40,080
might want to add to that? Yeah, council

1561
01:13:40,080 --> 01:13:40,800
member.

1562
01:13:40,800 --> 01:13:42,560
>> Great. Thanks. So, um, I was actually

1563
01:13:42,560 --> 01:13:45,199
just curious. It looks like in 28

1564
01:13:45,199 --> 01:13:48,560
there's $255,000.

1565
01:13:48,560 --> 01:13:50,239
That's for open space planning

1566
01:13:50,239 --> 01:13:52,480
documents. Is that part of the pro long

1567
01:13:52,480 --> 01:13:54,080
range plan? That's the component just

1568
01:13:54,080 --> 01:13:57,199
for open space.

1569
01:13:57,199 --> 01:13:59,840
Now that would be the the next step of

1570
01:13:59,840 --> 01:14:03,760
open space planning. Um so open space is

1571
01:14:03,760 --> 01:14:08,239
a little unique that it's uh managed by

1572
01:14:08,239 --> 01:14:10,239
what used to be called a master plan.

1573
01:14:10,239 --> 01:14:12,560
It's comprehensive plan. Uh it's

1574
01:14:12,560 --> 01:14:14,880
intended to be basically property level

1575
01:14:14,880 --> 01:14:16,640
management recommendations and

1576
01:14:16,640 --> 01:14:19,199
evaluations for all the things on all of

1577
01:14:19,199 --> 01:14:21,600
our properties. Uh the last time it was

1578
01:14:21,600 --> 01:14:24,320
done was 2004. Was intended to be a

1579
01:14:24,320 --> 01:14:27,760
10-year document. um it's been a high

1580
01:14:27,760 --> 01:14:30,000
priority of the community members who

1581
01:14:30,000 --> 01:14:32,800
advocate for these things and for OSAP

1582
01:14:32,800 --> 01:14:36,480
and so um the discussion between doing

1583
01:14:36,480 --> 01:14:39,520
that process or the long range plan

1584
01:14:39,520 --> 01:14:41,920
first or second um we're using the long

1585
01:14:41,920 --> 01:14:45,199
range plan to inform that plan. Um, it

1586
01:14:45,199 --> 01:14:48,640
also includes set aides potentially for

1587
01:14:48,640 --> 01:14:50,960
other evaluations that um, you know,

1588
01:14:50,960 --> 01:14:52,480
we've heard from the community that they

1589
01:14:52,480 --> 01:14:53,840
would like us to have a more formal

1590
01:14:53,840 --> 01:14:56,000
approach with as it relates to ecology,

1591
01:14:56,000 --> 01:14:58,800
wildlife uh, management plans, that kind

1592
01:14:58,800 --> 01:15:00,960
of thing that we don't have formalized

1593
01:15:00,960 --> 01:15:02,640
and adopted currently at the moment. We

1594
01:15:02,640 --> 01:15:04,239
have operational best practices and we

1595
01:15:04,239 --> 01:15:05,920
have reliance on the 2004

1596
01:15:05,920 --> 01:15:09,040
recommendations, but it's kind of a a

1597
01:15:09,040 --> 01:15:12,000
catchall for the prioritization of

1598
01:15:12,000 --> 01:15:13,440
planning efforts that comes out of the

1599
01:15:13,440 --> 01:15:14,640
long range plan.

1600
01:15:14,640 --> 01:15:17,199
>> And is pardon me, does that also include

1601
01:15:17,199 --> 01:15:19,840
or is the trails separate because I know

1602
01:15:19,840 --> 01:15:21,679
there was a trails plan as well?

1603
01:15:21,679 --> 01:15:24,560
>> Yeah, the the trails plan is a separate

1604
01:15:24,560 --> 01:15:28,239
document. It informs property level

1605
01:15:28,239 --> 01:15:32,400
impacts moving forward. Um the 2028

1606
01:15:32,400 --> 01:15:36,400
effort will also include the 147ish

1607
01:15:36,400 --> 01:15:38,560
acres that were being dedicated as

1608
01:15:38,560 --> 01:15:40,960
preserved not preserved as dedicated

1609
01:15:40,960 --> 01:15:43,679
open space to be determined what kind of

1610
01:15:43,679 --> 01:15:46,719
open space it is u at Red Tail Ridge as

1611
01:15:46,719 --> 01:15:47,760
well. So

1612
01:15:47,760 --> 01:15:49,840
>> and then I was looking at the Warberg.

1613
01:15:49,840 --> 01:15:51,199
So we're like when we're looking at

1614
01:15:51,199 --> 01:15:53,760
future out and how it's depleting um the

1615
01:15:53,760 --> 01:15:55,840
reserve and some of these projects these

1616
01:15:55,840 --> 01:15:58,239
are some pretty high ticket estimates as

1617
01:15:58,239 --> 01:16:00,560
well for Wberg. There's the 160,000 this

1618
01:16:00,560 --> 01:16:02,960
is for the planning and then another

1619
01:16:02,960 --> 01:16:05,600
nearly 600,000. It's estimated at 575

1620
01:16:05,600 --> 01:16:06,960
now, but it's so far out. My guess is

1621
01:16:06,960 --> 01:16:10,000
it'll go well over six. Is is that again

1622
01:16:10,000 --> 01:16:12,640
part of it is just to create a plan for

1623
01:16:12,640 --> 01:16:18,960
that and that's not included in the the 2028 plans and then is it also the

1624
01:16:18,960 --> 01:16:21,120
cost of like redoing that whole pond

1625
01:16:21,120 --> 01:16:21,679
that's there?

1626
01:16:21,679 --> 01:16:25,679
>> Yeah. So the so the 160 in 2031 would be

1627
01:16:25,679 --> 01:16:28,159
the site planning evaluation, community

1628
01:16:28,159 --> 01:16:30,239
engagement, what they want to see.

1629
01:16:30,239 --> 01:16:32,400
Basically, the intention

1630
01:16:32,400 --> 01:16:34,960
um of OSAB and staff is in alignment

1631
01:16:34,960 --> 01:16:38,800
with the recommendation is to really um

1632
01:16:38,800 --> 01:16:41,600
turn Warrenburgg being centrally located

1633
01:16:41,600 --> 01:16:44,560
in town as kind of a a hub of open space

1634
01:16:44,560 --> 01:16:46,400
operations, if you will, for things like

1635
01:16:46,400 --> 01:16:48,800
educational programming that potentially

1636
01:16:48,800 --> 01:16:51,760
could result in a restroom facility. It

1637
01:16:51,760 --> 01:16:54,320
could result in an educational

1638
01:16:54,320 --> 01:16:55,840
amphitheater setup of some kind.

1639
01:16:55,840 --> 01:16:58,480
basically uh more of a activated

1640
01:16:58,480 --> 01:17:00,640
recreational open space opportunity at

1641
01:17:00,640 --> 01:17:03,120
that property is what those particular

1642
01:17:03,120 --> 01:17:03,920
projects are.

1643
01:17:03,920 --> 01:17:05,840
>> So I'm curious if this has come up with

1644
01:17:05,840 --> 01:17:07,840
the open space advisory board for where

1645
01:17:07,840 --> 01:17:11,040
the priorities are. um they've always

1646
01:17:11,040 --> 01:17:13,280
really um asked and I think we've heard

1647
01:17:13,280 --> 01:17:14,719
from the community too a high priority

1648
01:17:14,719 --> 01:17:17,280
on putting funds aside for additional

1649
01:17:17,280 --> 01:17:20,000
property but if it's a higher priority

1650
01:17:20,000 --> 01:17:22,960
that these and it sounds like a really

1651
01:17:22,960 --> 01:17:25,040
awesome plan to do for that warmberg

1652
01:17:25,040 --> 01:17:27,120
space because it is so centrally located

1653
01:17:27,120 --> 01:17:30,000
for everyone. Um if that's the bigger

1654
01:17:30,000 --> 01:17:32,880
priority then I mean I now I could see

1655
01:17:32,880 --> 01:17:34,320
where shifting some of the funds to

1656
01:17:34,320 --> 01:17:35,840
programs like this away from

1657
01:17:35,840 --> 01:17:38,480
acquisition. Uh but I would say that we

1658
01:17:38,480 --> 01:17:41,600
have to balance the priority here and I

1659
01:17:41,600 --> 01:17:44,640
wasn't sure how where their input came

1660
01:17:44,640 --> 01:17:47,920
into this.

1661
01:17:47,920 --> 01:17:51,280
>> This operationally is the top of their

1662
01:17:51,280 --> 01:17:53,520
list. Um they they were really excited

1663
01:17:53,520 --> 01:17:55,520
about this perspective opportunity and

1664
01:17:55,520 --> 01:17:59,679
the change of just the addition of some

1665
01:17:59,679 --> 01:18:01,679
recreational amenities within our open

1666
01:18:01,679 --> 01:18:04,719
space program. Um, we would have to ask

1667
01:18:04,719 --> 01:18:07,199
them, you know, if one of the directives

1668
01:18:07,199 --> 01:18:09,440
today is to evaluate that acquisition

1669
01:18:09,440 --> 01:18:11,920
percentage if it was an eitheror

1670
01:18:11,920 --> 01:18:13,760
recommendation back to council, we could

1671
01:18:13,760 --> 01:18:17,600
certainly do that. Thank you for

1672
01:18:17,600 --> 01:18:20,960
>> uh yes, start with member Tim and then

1673
01:18:20,960 --> 01:18:23,120
council member Hefner and council member

1674
01:18:23,120 --> 01:18:25,520
Cooperman.

1675
01:18:25,520 --> 01:18:28,159
So I I think um thank you council member

1676
01:18:28,159 --> 01:18:29,840
Kerna for your point regarding

1677
01:18:29,840 --> 01:18:32,000
maintaining what we have um and

1678
01:18:32,000 --> 01:18:34,000
balancing that with trying to expand

1679
01:18:34,000 --> 01:18:35,760
through acquisition more properties. I

1680
01:18:35,760 --> 01:18:38,320
think it's a really important discussion

1681
01:18:38,320 --> 01:18:40,480
and um there's certainly quite a bit of

1682
01:18:40,480 --> 01:18:42,080
money that's sitting in acquisition that

1683
01:18:42,080 --> 01:18:44,960
if we need to uh revisit that could be

1684
01:18:44,960 --> 01:18:46,400
used for other per more immediate

1685
01:18:46,400 --> 01:18:49,120
purposes. Um,

1686
01:18:49,120 --> 01:18:52,239
talking about Warrenburgg Pond,

1687
01:18:52,239 --> 01:18:55,760
do any of these costs encompass

1688
01:18:55,760 --> 01:18:58,159
the neighboring part of the neighboring

1689
01:18:58,159 --> 01:18:59,760
property that will now need to be

1690
01:18:59,760 --> 01:19:02,800
maintained or brought into that fold?

1691
01:19:02,800 --> 01:19:06,960
the 2031 site planning would um

1692
01:19:06,960 --> 01:19:09,600
operationally we would we wouldn't need

1693
01:19:09,600 --> 01:19:11,520
to do any type of capital investment for

1694
01:19:11,520 --> 01:19:14,719
that particular parcel but um assuming

1695
01:19:14,719 --> 01:19:16,800
it's under our control and management by

1696
01:19:16,800 --> 01:19:19,600
2031 then yeah it would be included as a

1697
01:19:19,600 --> 01:19:21,840
potential site to include an investment

1698
01:19:21,840 --> 01:19:23,440
with the 2032 money.

1699
01:19:23,440 --> 01:19:25,520
>> Okay, that's helpful. Thank you. That

1700
01:19:25,520 --> 01:19:31,430
was my only question right now.

1701
01:19:31,440 --> 01:19:34,080
I I was just going to echo some of

1702
01:19:34,080 --> 01:19:36,239
council member Karn's

1703
01:19:36,239 --> 01:19:38,320
I think I heard skepticism about some of

1704
01:19:38,320 --> 01:19:42,159
the the numbers in here. Um and maybe

1705
01:19:42,159 --> 01:19:45,360
starting with a small one. $30,000 for

1706
01:19:45,360 --> 01:19:47,360
the weed management plan. That's a a

1707
01:19:47,360 --> 01:19:50,239
15page document and a few pages aren't

1708
01:19:50,239 --> 01:19:53,360
substantive. I mean that's $2,000 a page

1709
01:19:53,360 --> 01:19:56,960
for a weed plan.

1710
01:19:56,960 --> 01:19:58,800
Is there any I mean is that outside

1711
01:19:58,800 --> 01:20:01,520
consulting just abusing us? Why is that

1712
01:20:01,520 --> 01:20:05,910
so expensive?

1713
01:20:05,920 --> 01:20:09,120
» It's a it's not just a open space weed

1714
01:20:09,120 --> 01:20:10,800
management plan. It's also it's for the

1715
01:20:10,800 --> 01:20:12,080
entire department. This is the

1716
01:20:12,080 --> 01:20:13,840
percentage. So it would be an evaluation

1717
01:20:13,840 --> 01:20:18,719
of parks, herbicide use, golf course,

1718
01:20:18,719 --> 01:20:20,880
all of the things. Then

1719
01:20:20,880 --> 01:20:22,800
>> I think it is a bit to be determined the

1720
01:20:22,800 --> 01:20:24,800
exact amount. We could we could

1721
01:20:24,800 --> 01:20:28,080
certainly consider altering a projected

1722
01:20:28,080 --> 01:20:29,760
amount to align with the projected

1723
01:20:29,760 --> 01:20:32,960
scope. Um, you know, that just dictates

1724
01:20:32,960 --> 01:20:34,560
what we're able to put into a proposal

1725
01:20:34,560 --> 01:20:36,239
that would come before council before a

1726
01:20:36,239 --> 01:20:38,239
contract was approved. Um, and would

1727
01:20:38,239 --> 01:20:41,040
also go before PLAB and OSAB as a high

1728
01:20:41,040 --> 01:20:42,800
priority for us to do in this next

1729
01:20:42,800 --> 01:20:45,360
two-year budget um to ensure that

1730
01:20:45,360 --> 01:20:48,960
they're getting they're proposing um

1731
01:20:48,960 --> 01:20:50,239
what they would like to see as an

1732
01:20:50,239 --> 01:20:53,920
outcome from that plan.

1733
01:20:53,920 --> 01:20:55,679
And then I I mean I guess I I sort of

1734
01:20:55,679 --> 01:20:57,760
have the same question about the the

1735
01:20:57,760 --> 01:21:00,400
budgets for the planning documents for

1736
01:21:00,400 --> 01:21:02,560
the professional services budget and the

1737
01:21:02,560 --> 01:21:06,640
Warren Borg fishing pond plan.

1738
01:21:06,640 --> 01:21:08,560
And maybe to put a finer point on it, I

1739
01:21:08,560 --> 01:21:11,440
I'm worried we're paying consultants to

1740
01:21:11,440 --> 01:21:14,080
go out and do essentially

1741
01:21:14,080 --> 01:21:16,320
repetitive community engagement style

1742
01:21:16,320 --> 01:21:18,960
work where they ask people about what

1743
01:21:18,960 --> 01:21:21,840
the city's core priorities should be and

1744
01:21:21,840 --> 01:21:23,840
have lots of focus groups and do I mean

1745
01:21:23,840 --> 01:21:26,080
it's thousands and thousands and

1746
01:21:26,080 --> 01:21:27,679
thousands of hours essentially of

1747
01:21:27,679 --> 01:21:32,320
consulting help here for areas where I

1748
01:21:32,320 --> 01:21:34,320
think we have internally quite a bit of

1749
01:21:34,320 --> 01:21:36,480
knowledge about what the priorities are.

1750
01:21:36,480 --> 01:21:37,920
And you know, I don't know what the

1751
01:21:37,920 --> 01:21:41,760
consultant proposals are. Um, but right,

1752
01:21:41,760 --> 01:21:43,440
$255,000,

1753
01:21:43,440 --> 01:21:46,560
even at $250 an hour, that's a,000 hours

1754
01:21:46,560 --> 01:21:48,800
of consulting work for those planning

1755
01:21:48,800 --> 01:21:50,480
documents,

1756
01:21:50,480 --> 01:21:52,960
which is one person working full-time

1757
01:21:52,960 --> 01:21:56,159
for 6 months. Um, that like that's a lot

1758
01:21:56,159 --> 01:21:59,920
of time. And if there's any

1759
01:21:59,920 --> 01:22:03,679
way to sort of pull these back and and

1760
01:22:03,679 --> 01:22:06,800
try and tailor them, um, I think it

1761
01:22:06,800 --> 01:22:08,719
could help with where we land on the bar

1762
01:22:08,719 --> 01:22:11,840
graph. I I have I'll just say out loud

1763
01:22:11,840 --> 01:22:13,920
what's driving this is I've not been

1764
01:22:13,920 --> 01:22:15,440
terribly impressed by the consulting

1765
01:22:15,440 --> 01:22:18,480
help we got on the long range plan, and

1766
01:22:18,480 --> 01:22:19,840
I don't think that's the fault of anyone

1767
01:22:19,840 --> 01:22:22,800
in this room. Um, but I I do think

1768
01:22:22,800 --> 01:22:24,080
there's a lot of consultants out there

1769
01:22:24,080 --> 01:22:27,760
who are happy to charge us too much and

1770
01:22:27,760 --> 01:22:31,760
I would love to see sort of a more

1771
01:22:31,760 --> 01:22:34,000
skeptical approach to to what they're

1772
01:22:34,000 --> 01:22:35,840
proposing.

1773
01:22:35,840 --> 01:22:38,159
>> City manager has a comment on this.

1774
01:22:38,159 --> 01:22:40,560
>> Yes. So, a couple of things. Um, one of

1775
01:22:40,560 --> 01:22:42,159
the things that we've talked about with

1776
01:22:42,159 --> 01:22:47,760
the CIP is to um budget appropriately.

1777
01:22:47,760 --> 01:22:49,520
uh you know we've seen budget amendments

1778
01:22:49,520 --> 01:22:51,199
come to council for projects because we

1779
01:22:51,199 --> 01:22:54,480
underestimated and so part of what staff

1780
01:22:54,480 --> 01:22:55,679
has done is they've tried to put

1781
01:22:55,679 --> 01:22:58,800
estimates in that uh you know we think

1782
01:22:58,800 --> 01:23:01,120
are more realistic in what can be

1783
01:23:01,120 --> 01:23:02,960
accomplished. The other thing I would

1784
01:23:02,960 --> 01:23:06,320
say with particularly this budget um you

1785
01:23:06,320 --> 01:23:10,480
know OSAB PLAB they have a lot of

1786
01:23:10,480 --> 01:23:13,040
expectations for what uh the

1787
01:23:13,040 --> 01:23:15,920
department's going to do and then also

1788
01:23:15,920 --> 01:23:18,560
with the um guide book you know we also

1789
01:23:18,560 --> 01:23:20,400
see that this is a this community is

1790
01:23:20,400 --> 01:23:22,960
very passionate about open space and

1791
01:23:22,960 --> 01:23:26,800
parks and how they're maintained and um

1792
01:23:26,800 --> 01:23:29,440
you know I the level of documentation

1793
01:23:29,440 --> 01:23:34,639
does seem um to be to some excessive,

1794
01:23:34,639 --> 01:23:37,920
but I would say to those that use it,

1795
01:23:37,920 --> 01:23:40,159
uh, this becomes the document that they

1796
01:23:40,159 --> 01:23:42,159
refer to to defend what they're doing to

1797
01:23:42,159 --> 01:23:44,880
the community because they get so much

1798
01:23:44,880 --> 01:23:47,440
skepticism in terms of and so much

1799
01:23:47,440 --> 01:23:49,040
there's so much expertise in this

1800
01:23:49,040 --> 01:23:51,520
community and everybody knows how to do

1801
01:23:51,520 --> 01:23:53,440
it better than they do. And so when we

1802
01:23:53,440 --> 01:23:54,880
have these documents, they're able to

1803
01:23:54,880 --> 01:23:57,040
point to that to say, you know, this was

1804
01:23:57,040 --> 01:23:59,679
prepared um by somebody that's an expert

1805
01:23:59,679 --> 01:24:02,960
in the field. um it was vetted, it went

1806
01:24:02,960 --> 01:24:06,080
through the process and you know we are

1807
01:24:06,080 --> 01:24:09,040
following best practice. So could could

1808
01:24:09,040 --> 01:24:12,320
this be scaled down? It probably could.

1809
01:24:12,320 --> 01:24:13,920
With that said though, we also know that

1810
01:24:13,920 --> 01:24:15,920
we would get a lot of blowback from the

1811
01:24:15,920 --> 01:24:18,320
community in terms of well we know

1812
01:24:18,320 --> 01:24:20,239
better than you do and let me tell you

1813
01:24:20,239 --> 01:24:22,880
how to do it.

1814
01:24:22,880 --> 01:24:24,880
Council

1815
01:24:24,880 --> 01:24:26,719
member Cooperman.

1816
01:24:26,719 --> 01:24:30,159
Um the

1817
01:24:30,159 --> 01:24:33,920
open space signs uh row is that mostly

1818
01:24:33,920 --> 01:24:39,110
for wayfinding.

1819
01:24:39,120 --> 01:24:42,400
It is the 2027 especially is mostly for

1820
01:24:42,400 --> 01:24:44,480
interpretive signage and replacement of

1821
01:24:44,480 --> 01:24:46,880
kiosk and trail head signage. Um there

1822
01:24:46,880 --> 01:24:49,679
is an element where it could fall into

1823
01:24:49,679 --> 01:24:52,560
assisting with wayfinding but um most of

1824
01:24:52,560 --> 01:24:54,239
the wayfinding projects are being funded

1825
01:24:54,239 --> 01:24:57,280
out of the CTF allocated funds. Um so

1826
01:24:57,280 --> 01:24:59,360
this is more sight specific property

1827
01:24:59,360 --> 01:25:00,320
specific signage.

1828
01:25:00,320 --> 01:25:00,719
>> Okay.

1829
01:25:00,719 --> 01:25:02,880
>> And then are there specific projects in

1830
01:25:02,880 --> 01:25:05,120
mind for the trail connections for those

1831
01:25:05,120 --> 01:25:08,080
three years at $75,000?

1832
01:25:08,080 --> 01:25:10,560
>> Not yet. Those are long range our trail

1833
01:25:10,560 --> 01:25:12,800
system plan placeholders. Um there has

1834
01:25:12,800 --> 01:25:15,360
we have heard that there's a a strong

1835
01:25:15,360 --> 01:25:17,760
preference and priority for community

1836
01:25:17,760 --> 01:25:19,679
trail connection expansion neighborhood

1837
01:25:19,679 --> 01:25:22,080
connections that kind of thing. Um and

1838
01:25:22,080 --> 01:25:25,360
so this is the placeholder for where

1839
01:25:25,360 --> 01:25:27,679
>> open spaces part of that would be

1840
01:25:27,679 --> 01:25:28,400
impacted.

1841
01:25:28,400 --> 01:25:31,280
>> Okay. Um and then I'll just make a

1842
01:25:31,280 --> 01:25:34,639
comment. Um

1843
01:25:34,639 --> 01:25:38,080
well I know of a few or especially one

1844
01:25:38,080 --> 01:25:40,719
resident who is quite interested in

1845
01:25:40,719 --> 01:25:42,800
mustering a lot of volunteer effort for

1846
01:25:42,800 --> 01:25:45,920
the Warrenburgg pond project. So I feel

1847
01:25:45,920 --> 01:25:49,280
like that's a place where maybe uh we

1848
01:25:49,280 --> 01:25:50,880
could get the community more involved

1849
01:25:50,880 --> 01:25:55,750
and reduce our costs.

1850
01:25:55,760 --> 01:25:58,639
» Yep. Council member Fee,

1851
01:25:58,639 --> 01:26:00,880
>> I just have a long range question and

1852
01:26:00,880 --> 01:26:05,280
that is has the open space board decided

1853
01:26:05,280 --> 01:26:07,360
or staff

1854
01:26:07,360 --> 01:26:10,239
how new properties are going to be

1855
01:26:10,239 --> 01:26:12,880
maintained within the budget when you

1856
01:26:12,880 --> 01:26:15,360
purchase another piece of open space.

1857
01:26:15,360 --> 01:26:17,360
Where's the money going to come from to

1858
01:26:17,360 --> 01:26:24,070
pay for it and then maintain that?

1859
01:26:24,080 --> 01:26:26,320
Probably the short answer is no. Um,

1860
01:26:26,320 --> 01:26:28,960
we've spent the last 18 months or so

1861
01:26:28,960 --> 01:26:31,040
refining what the actual acquisition

1862
01:26:31,040 --> 01:26:33,520
process is going to look like and that's

1863
01:26:33,520 --> 01:26:35,600
been a high priority of city manager

1864
01:26:35,600 --> 01:26:37,280
Langley with OSAP since she came on

1865
01:26:37,280 --> 01:26:41,199
board. Um, how we then fund the

1866
01:26:41,199 --> 01:26:42,480
maintenance after that I think would

1867
01:26:42,480 --> 01:26:44,080
have to be discussed as a component of

1868
01:26:44,080 --> 01:26:47,760
the acquisition process.

1869
01:26:47,760 --> 01:26:51,360
Um, I I want to uh

1870
01:26:51,360 --> 01:26:56,480
trail back to a comment that was made by

1871
01:26:56,480 --> 01:26:58,000
[clears throat] council member Hefner.

1872
01:26:58,000 --> 01:26:59,679
Actually, a number of different people

1873
01:26:59,679 --> 01:27:02,239
have raised issues including the city

1874
01:27:02,239 --> 01:27:06,560
manager um to kind of speed this along a

1875
01:27:06,560 --> 01:27:10,480
bit because we have a lot to cover um uh

1876
01:27:10,480 --> 01:27:12,639
still and we're having good discussions,

1877
01:27:12,639 --> 01:27:15,280
but we have a lot to to move through.

1878
01:27:15,280 --> 01:27:18,639
Um, I'm kind of keeping a list of like

1879
01:27:18,639 --> 01:27:22,320
major sort of thematic issues that I

1880
01:27:22,320 --> 01:27:24,719
think would be good to cover, not just

1881
01:27:24,719 --> 01:27:27,440
in this part of the budget, but frankly

1882
01:27:27,440 --> 01:27:30,400
in many parts of the budget where they

1883
01:27:30,400 --> 01:27:33,440
come up. Consulting generally is

1884
01:27:33,440 --> 01:27:35,679
something I think most council members,

1885
01:27:35,679 --> 01:27:39,440
if not all council members have um

1886
01:27:39,440 --> 01:27:41,679
discussed in the past, particularly

1887
01:27:41,679 --> 01:27:44,639
parts that council member Hefner talked

1888
01:27:44,639 --> 01:27:46,639
about, which is sort of the redoing over

1889
01:27:46,639 --> 01:27:51,040
and over and over again at times of uh

1890
01:27:51,040 --> 01:27:54,639
community sentiment because um we get a

1891
01:27:54,639 --> 01:27:57,040
lot of that through public comments, but

1892
01:27:57,040 --> 01:28:00,159
um also we have a large body of

1893
01:28:00,159 --> 01:28:02,400
information. So, um, that's one thing

1894
01:28:02,400 --> 01:28:05,679
that I think could apply to many

1895
01:28:05,679 --> 01:28:08,560
consultant situations across the board.

1896
01:28:08,560 --> 01:28:10,159
I think another one that we've talked

1897
01:28:10,159 --> 01:28:12,639
about is sort of board and commission

1898
01:28:12,639 --> 01:28:18,000
uh, input and um, um, support. Uh this

1899
01:28:18,000 --> 01:28:20,320
is something that's kind of a discussion

1900
01:28:20,320 --> 01:28:24,480
that is going to happen over and over uh

1901
01:28:24,480 --> 01:28:26,159
at times because our boards and

1902
01:28:26,159 --> 01:28:29,920
commissions are very motivated, very um

1903
01:28:29,920 --> 01:28:32,639
involved, very excited about what

1904
01:28:32,639 --> 01:28:34,719
they're doing with a lot of energy and a

1905
01:28:34,719 --> 01:28:37,679
lot of information. Um, there have been

1906
01:28:37,679 --> 01:28:40,560
times when I think some boards and

1907
01:28:40,560 --> 01:28:43,920
commissions have verurged on suggesting

1908
01:28:43,920 --> 01:28:45,760
that maybe they have a budget and they

1909
01:28:45,760 --> 01:28:48,560
don't. We're the budget making folks.

1910
01:28:48,560 --> 01:28:51,520
Um, you know, I I think sometimes it's

1911
01:28:51,520 --> 01:28:56,480
easy to not think about staff uh

1912
01:28:56,480 --> 01:29:00,960
pressure u to do other things when

1913
01:29:00,960 --> 01:29:04,000
boards and commissions meet. Um, and

1914
01:29:04,000 --> 01:29:07,199
suggest they want certain things. Um, I

1915
01:29:07,199 --> 01:29:08,960
think part of that is board management

1916
01:29:08,960 --> 01:29:12,400
and um, I know that staff is doing that

1917
01:29:12,400 --> 01:29:14,639
in the course and and hope that will

1918
01:29:14,639 --> 01:29:18,480
continue and um, I think it's attention

1919
01:29:18,480 --> 01:29:19,920
constantly because we want to make sure

1920
01:29:19,920 --> 01:29:22,080
our boards and commissions are doing

1921
01:29:22,080 --> 01:29:25,120
what they need to do and um, doing it

1922
01:29:25,120 --> 01:29:28,639
with support, but um, like all things

1923
01:29:28,639 --> 01:29:30,719
that's got to be balanced against other

1924
01:29:30,719 --> 01:29:34,159
stuff. their advisory and so I encourage

1925
01:29:34,159 --> 01:29:36,320
that to you know I think that's the kind

1926
01:29:36,320 --> 01:29:38,560
of thing that we can do. I think we're

1927
01:29:38,560 --> 01:29:41,600
hearing about volunteers multiple times

1928
01:29:41,600 --> 01:29:46,239
here. I think to the extent that any um

1929
01:29:46,239 --> 01:29:48,400
part of the city government can make use

1930
01:29:48,400 --> 01:29:50,320
of volunteers. I think you can assume

1931
01:29:50,320 --> 01:29:52,320
that that might be something that's

1932
01:29:52,320 --> 01:29:55,440
worth discussing. We could flag those

1933
01:29:55,440 --> 01:29:59,520
each time, but I I think um you know,

1934
01:29:59,520 --> 01:30:01,600
and maybe these are the the greatest

1935
01:30:01,600 --> 01:30:04,719
places or the most likely places to deal

1936
01:30:04,719 --> 01:30:06,159
with volunteers, but I think those

1937
01:30:06,159 --> 01:30:08,159
issues are going to be coming up over

1938
01:30:08,159 --> 01:30:11,120
and over, too. So, we've got very

1939
01:30:11,120 --> 01:30:13,440
involved citizenry. They can do a lot of

1940
01:30:13,440 --> 01:30:16,400
things. There's trade-offs there. So, if

1941
01:30:16,400 --> 01:30:18,960
that's okay, I am thinking that's one

1942
01:30:18,960 --> 01:30:21,199
way we can not cut down the comments,

1943
01:30:21,199 --> 01:30:23,199
but move through this um as

1944
01:30:23,199 --> 01:30:27,840
expositiously as we can. All right. Um,

1945
01:30:27,840 --> 01:30:38,080
does staff have let's see, we still have I I think the question of

1946
01:30:38,080 --> 01:30:41,920
adjusting the acquisition reserve

1947
01:30:41,920 --> 01:30:43,679
um percentage. I mean, I didn't hear

1948
01:30:43,679 --> 01:30:45,760
anything definitive on that. So, yeah,

1949
01:30:45,760 --> 01:30:48,159
Council Member Cooper,

1950
01:30:48,159 --> 01:30:49,760
>> um

1951
01:30:49,760 --> 01:30:53,199
I guess given the the current modeling,

1952
01:30:53,199 --> 01:30:54,719
um

1953
01:30:54,719 --> 01:30:57,760
I feel like there's maybe sufficient

1954
01:30:57,760 --> 01:31:00,880
wiggle room in the uh capital side of

1955
01:31:00,880 --> 01:31:04,000
expenditures to for me to sort of hold

1956
01:31:04,000 --> 01:31:06,000
off on making any adjustments to the

1957
01:31:06,000 --> 01:31:11,910
acquisition uh reserve.

1958
01:31:11,920 --> 01:31:16,080
» Yeah, counc. Yeah, I' [clears throat]

1959
01:31:16,080 --> 01:31:18,480
I'd suggest a slight modification to

1960
01:31:18,480 --> 01:31:20,560
that, which is rather than tinker with

1961
01:31:20,560 --> 01:31:22,880
the percentage, we just bring down the

1962
01:31:22,880 --> 01:31:26,320
target um so that it's not continuing to

1963
01:31:26,320 --> 01:31:28,719
drive the balance negative in the outy

1964
01:31:28,719 --> 01:31:30,880
years and that way we're still saving

1965
01:31:30,880 --> 01:31:33,920
for the future. If we're able to sort of

1966
01:31:33,920 --> 01:31:36,639
get a handle on the capital expenses, we

1967
01:31:36,639 --> 01:31:39,120
can always increase the target again. Um

1968
01:31:39,120 --> 01:31:40,560
so I would say, you know, let's bring

1969
01:31:40,560 --> 01:31:42,400
that down to a million and a half or 2

1970
01:31:42,400 --> 01:31:44,239
million. I forget where it was. If you

1971
01:31:44,239 --> 01:31:45,120
have that chart,

1972
01:31:45,120 --> 01:31:46,159
>> we like the chart,

1973
01:31:46,159 --> 01:31:47,679
>> but

1974
01:31:47,679 --> 01:31:50,000
sort of do it so that we can stay above

1975
01:31:50,000 --> 01:31:53,830
the yellow line.

1976
01:31:53,840 --> 01:31:55,280
» Talking about smoothing.

1977
01:31:55,280 --> 01:31:55,840
>> What's that?

1978
01:31:55,840 --> 01:31:57,040
>> You're talking about smoothing or

1979
01:31:57,040 --> 01:31:57,760
something different?

1980
01:31:57,760 --> 01:32:02,560
>> Uh, no, more of a cliff.

1981
01:32:02,560 --> 01:32:06,000
>> Okay, then. Um, others. Council member

1982
01:32:06,000 --> 01:32:07,440
Coopermanman, you raised this just a

1983
01:32:07,440 --> 01:32:08,560
minute ago. Are you comfortable with

1984
01:32:08,560 --> 01:32:10,239
that?

1985
01:32:10,239 --> 01:32:21,189
>> Are others

1986
01:32:21,199 --> 01:32:23,280
Maybe if I could add highle math as I

1987
01:32:23,280 --> 01:32:25,120
look at this PowerPoint, that would put

1988
01:32:25,120 --> 01:32:29,920
a 30% uh reserve or 12% of the total tax

1989
01:32:29,920 --> 01:32:32,719
through about 2029 or 2030, at which

1990
01:32:32,719 --> 01:32:35,440
case the purple bar would be frozen and

1991
01:32:35,440 --> 01:32:37,600
those kind of net proceeds or it would

1992
01:32:37,600 --> 01:32:38,880
stack a little bit further on the green

1993
01:32:38,880 --> 01:32:40,719
bar keeping above the orange line. This

1994
01:32:40,719 --> 01:32:42,639
is something I could model for uh the

1995
01:32:42,639 --> 01:32:45,760
next presentation.

1996
01:32:45,760 --> 01:32:46,960
>> I guess I would just add I would need

1997
01:32:46,960 --> 01:32:48,239
direction on the amount of which that

1998
01:32:48,239 --> 01:32:50,159
the purple bar is capped out.

1999
01:32:50,159 --> 01:32:52,080
>> Do you think it's 1.5 or two? Just

2000
01:32:52,080 --> 01:32:54,239
looking at this, I think it's somewhere

2001
01:32:54,239 --> 01:32:56,480
in that range.

2002
01:32:56,480 --> 01:32:58,239
>> Somewhere in that range, but yeah, I

2003
01:32:58,239 --> 01:32:59,679
would have to put in a spreadsheet for

2004
01:32:59,679 --> 01:33:01,600
that.

2005
01:33:01,600 --> 01:33:02,800
And [clears throat]

2006
01:33:02,800 --> 01:33:05,199
just just to put a finer point on the

2007
01:33:05,199 --> 01:33:06,960
reason I like that is because it's

2008
01:33:06,960 --> 01:33:09,280
essentially status quo

2009
01:33:09,280 --> 01:33:11,679
and if next year or the year after we

2010
01:33:11,679 --> 01:33:13,199
want to things are going well and we

2011
01:33:13,199 --> 01:33:14,880
want to increase the target again we

2012
01:33:14,880 --> 01:33:20,310
can.

2013
01:33:20,320 --> 01:33:26,149
» Any other thoughts about that proposal?

2014
01:33:26,159 --> 01:33:28,080
Yes,

2015
01:33:28,080 --> 01:33:28,800
10.

2016
01:33:28,800 --> 01:33:31,440
>> I actually um I really like that idea of

2017
01:33:31,440 --> 01:33:33,440
adjusting the target for the acquisition

2018
01:33:33,440 --> 01:33:36,480
because I I'm not certain I see any

2019
01:33:36,480 --> 01:33:38,320
opportunity here with just maintaining

2020
01:33:38,320 --> 01:33:42,560
what we have um to, you know, cut a lot

2021
01:33:42,560 --> 01:33:46,560
on this current um itemization.

2022
01:33:46,560 --> 01:33:52,159
So, I I think doing this proposal is a nice path forward that allows us to

2023
01:33:52,159 --> 01:33:53,920
maintain what we have, but also still

2024
01:33:53,920 --> 01:33:56,159
plan for the future. and then pivot for

2025
01:33:56,159 --> 01:33:58,560
that future if needed. Um so that

2026
01:33:58,560 --> 01:34:03,510
everything is staying balanced there.

2027
01:34:03,520 --> 01:34:06,960
» Council member Cooper just so if we went

2028
01:34:06,960 --> 01:34:09,520
with that direction but let's say we

2029
01:34:09,520 --> 01:34:11,760
bought something

2030
01:34:11,760 --> 01:34:16,080
I don't know in 2029 or or whenever um

2031
01:34:16,080 --> 01:34:18,560
that would it would go down right and

2032
01:34:18,560 --> 01:34:21,360
then we would keep putting money into it

2033
01:34:21,360 --> 01:34:25,760
right until we got back to the cap. So,

2034
01:34:25,760 --> 01:34:27,199
I'm just wondering like would an

2035
01:34:27,199 --> 01:34:32,000
acquisition throw off the the that idea

2036
01:34:32,000 --> 01:34:34,320
the the the aim of that idea to keep us

2037
01:34:34,320 --> 01:34:37,280
above the the minimum?

2038
01:34:37,280 --> 01:34:38,960
>> I think that that would be a challenge

2039
01:34:38,960 --> 01:34:43,199
for future future us future council.

2040
01:34:43,199 --> 01:34:45,679
Um,

2041
01:34:45,679 --> 01:34:48,080
which is another way of saying it grows

2042
01:34:48,080 --> 01:34:51,600
more speculative as we go in out years.

2043
01:34:51,600 --> 01:34:56,880
We're not only focused on 27 28 but and

2044
01:34:56,880 --> 01:34:59,920
so forth but I think we can probably

2045
01:34:59,920 --> 01:35:04,080
hopefully move on with

2046
01:35:04,080 --> 01:35:09,679
um the proposal that's been made by council

2047
01:35:09,679 --> 01:35:11,760
member Hfner with the considerations

2048
01:35:11,760 --> 01:35:14,480
that have been otherwise brought by

2049
01:35:14,480 --> 01:35:16,719
council member Coopermanman and mayor

2050
01:35:16,719 --> 01:35:19,679
Patan.

2051
01:35:19,679 --> 01:35:21,440
>> Pardon me. You can make the chart look

2052
01:35:21,440 --> 01:35:24,000
better. [laughter]

2053
01:35:24,000 --> 01:35:25,760
>> Council member Curtain says you you may

2054
01:35:25,760 --> 01:35:27,920
be able to make the chart look better.

2055
01:35:27,920 --> 01:35:31,679
So, I'll leave that to you. All right.

2056
01:35:31,679 --> 01:35:33,760
Do you have enough?

2057
01:35:33,760 --> 01:35:37,440
Okay. And I think we're good. Um All

2058
01:35:37,440 --> 01:35:42,870
right. Moving on to the golf fund.

2059
01:35:42,880 --> 01:35:45,199
» Thank you for that direction. Nestled at

2060
01:35:45,199 --> 01:35:47,360
the foot of the Rocky Mountains, Cole

2061
01:35:47,360 --> 01:35:49,280
Creek Golf Course is a landmark in

2062
01:35:49,280 --> 01:35:52,080
public golf. [laughter]

2063
01:35:52,080 --> 01:35:53,600
>> That's great.

2064
01:35:53,600 --> 01:35:56,206
>> This is stri straight from the website.

2065
01:35:56,206 --> 01:35:56,960
[laughter]

2066
01:35:56,960 --> 01:35:59,440
Want to hear about the layout? Okay.

2067
01:35:59,440 --> 01:36:01,600
It's managed by Mark Jensen, Bo Lewis,

2068
01:36:01,600 --> 01:36:03,600
both PGA certified. And I'd be a miss

2069
01:36:03,600 --> 01:36:05,199
not to mention the Turn restaurant at

2070
01:36:05,199 --> 01:36:06,400
the golf course if you haven't been

2071
01:36:06,400 --> 01:36:08,560
there.

2072
01:36:08,560 --> 01:36:11,440
Forecasted revenues for 2027, 2.9

2073
01:36:11,440 --> 01:36:13,920
million. Forecasted revenues for 2028 3

2074
01:36:13,920 --> 01:36:17,360
million. Forecasted expenses in 2027 3.5

2075
01:36:17,360 --> 01:36:21,679
million. Forecasted expenses in 2028 3.6

2076
01:36:21,679 --> 01:36:23,760
million. This does those forecasted

2077
01:36:23,760 --> 01:36:26,239
expenses do include significant capital

2078
01:36:26,239 --> 01:36:28,800
expenditures of $400,000 in each year

2079
01:36:28,800 --> 01:36:31,120
and minimal amount of operational

2080
01:36:31,120 --> 01:36:33,440
turnback of 60,000 in each year. This

2081
01:36:33,440 --> 01:36:35,520
leaves us with preliminary operational

2082
01:36:35,520 --> 01:36:38,560
gaps in 2027 of about 200,000 and

2083
01:36:38,560 --> 01:36:41,199
230,000 in 2028.

2084
01:36:41,199 --> 01:36:43,520
This is the preliminary CIP includes

2085
01:36:43,520 --> 01:36:45,040
significant capital investments of

2086
01:36:45,040 --> 01:36:48,400
approximately 1.7 million over the term

2087
01:36:48,400 --> 01:36:51,360
3.65 FTE recommended additions. This is

2088
01:36:51,360 --> 01:36:57,119
a piece of the partial allocation of the deputy director and also an increase

2089
01:36:57,119 --> 01:36:59,360
in FTEES variables for maintenance

2090
01:36:59,360 --> 01:37:01,679
workers and guest service attendance to

2091
01:37:01,679 --> 01:37:03,600
align with actual hours worked in recent

2092
01:37:03,600 --> 01:37:07,430
history.

2093
01:37:07,440 --> 01:37:09,119
Recreation Advisory Board has been

2094
01:37:09,119 --> 01:37:11,199
engaged with multiple meetings

2095
01:37:11,199 --> 01:37:13,760
established throughout the summer and

2096
01:37:13,760 --> 01:37:16,159
staff is currently modeling multiple

2097
01:37:16,159 --> 01:37:18,080
revenue scenarios next to be presented

2098
01:37:18,080 --> 01:37:21,280
to the RAB meeting on July 27th.

2099
01:37:21,280 --> 01:37:23,520
This reflects the staff's sorry one

2100
01:37:23,520 --> 01:37:26,000
second preliminary what I just mentioned

2101
01:37:26,000 --> 01:37:29,199
on the previous slide. Um

2102
01:37:29,199 --> 01:37:31,119
2026, that purple bar, you see

2103
01:37:31,119 --> 01:37:33,679
significant capital expenses, 1.3

2104
01:37:33,679 --> 01:37:36,159
million at varying degrees of uh

2105
01:37:36,159 --> 01:37:39,119
completion. 2027,

2106
01:37:39,119 --> 01:37:40,800
again, the structural deficit is

2107
01:37:40,800 --> 01:37:42,320
visually demonstrated between the blue

2108
01:37:42,320 --> 01:37:44,719
bar at 2.9 million and 3.1 on the red

2109
01:37:44,719 --> 01:37:47,679
bar, the $200,000 deficit, $400,000 in

2110
01:37:47,679 --> 01:37:50,159
the capital expenditures. 2028, 3

2111
01:37:50,159 --> 01:37:51,920
million in revenues, 3.2 million

2112
01:37:51,920 --> 01:37:54,080
operator operation expenditures with

2113
01:37:54,080 --> 01:37:57,280
400,000 in capital. Um, I'm going to

2114
01:37:57,280 --> 01:38:00,800
give you one other forecast to look at.

2115
01:38:00,800 --> 01:38:04,639
We removed capital capital from 2027

2116
01:38:04,639 --> 01:38:07,440
and beyond.

2117
01:38:07,440 --> 01:38:11,280
Um, this chart does may indicate some

2118
01:38:11,280 --> 01:38:16,070
urgency in capital investment in 2026.

2119
01:38:16,080 --> 01:38:19,360
Next one.

2120
01:38:19,360 --> 01:38:22,159
All of the 1.7 million in capital

2121
01:38:22,159 --> 01:38:24,239
expenses are listed here. You can

2122
01:38:24,239 --> 01:38:25,840
actually see this. Okay. in the chart

2123
01:38:25,840 --> 01:38:27,760
and I did not mention this earlier maybe

2124
01:38:27,760 --> 01:38:29,600
mostly for the folks at home in the

2125
01:38:29,600 --> 01:38:32,320
attachments to this uh this item we have

2126
01:38:32,320 --> 01:38:34,000
the summaries as attachments and they're

2127
01:38:34,000 --> 01:38:36,239
hyperl so if you have any questions of

2128
01:38:36,239 --> 01:38:39,040
any of the uh individual projects now we

2129
01:38:39,040 --> 01:38:40,239
have great staff here to answer your

2130
01:38:40,239 --> 01:38:42,080
questions uh you can hover over it click

2131
01:38:42,080 --> 01:38:44,800
it'll take you directly to that page um

2132
01:38:44,800 --> 01:38:46,320
again mostly for those folks walking at

2133
01:38:46,320 --> 01:38:48,560
watching at home so significant capital

2134
01:38:48,560 --> 01:38:52,470
expenditure here

2135
01:38:52,480 --> 01:38:56,080
and some projects that did not make the

2136
01:38:56,080 --> 01:38:57,600
recommended list. Here's a list of

2137
01:38:57,600 --> 01:39:02,149
unfunded projects as well.

2138
01:39:02,159 --> 01:39:04,320
So, staff has engaged the recreation

2139
01:39:04,320 --> 01:39:06,159
advisory board on the following. It's

2140
01:39:06,159 --> 01:39:09,920
modeling a number of fee increases

2141
01:39:09,920 --> 01:39:12,080
and other items.

2142
01:39:12,080 --> 01:39:13,600
The finance committee's direction at the

2143
01:39:13,600 --> 01:39:15,760
May 18th meeting was to re-examine

2144
01:39:15,760 --> 01:39:18,480
unlimited golf fees and residential

2145
01:39:18,480 --> 01:39:20,400
preferences.

2146
01:39:20,400 --> 01:39:21,760
The fund is expected to be

2147
01:39:21,760 --> 01:39:24,000
self-sufficient covering operational and

2148
01:39:24,000 --> 01:39:26,000
capital expenses.

2149
01:39:26,000 --> 01:39:28,960
So council policy direction assuming the

2150
01:39:28,960 --> 01:39:31,440
fund is expected to be self-sufficient

2151
01:39:31,440 --> 01:39:33,280
covering both operational and capital

2152
01:39:33,280 --> 01:39:34,800
expenses.

2153
01:39:34,800 --> 01:39:36,800
Shall we remove or defer certain capital

2154
01:39:36,800 --> 01:39:40,880
projects? Continue to explore 2027 fee

2155
01:39:40,880 --> 01:39:44,880
rate adjustments. It should be noted I

2156
01:39:44,880 --> 01:39:46,159
didn't know what you're going to say.

2157
01:39:46,159 --> 01:39:48,639
Initial modeling suggests we cannot fee

2158
01:39:48,639 --> 01:39:51,119
our way out of this um and that some

2159
01:39:51,119 --> 01:39:54,239
other creativity is needed and while RAB

2160
01:39:54,239 --> 01:39:56,400
has been engaged the stability of the

2161
01:39:56,400 --> 01:39:58,639
fund will likely require a combination

2162
01:39:58,639 --> 01:40:02,790
of actions.

2163
01:40:02,800 --> 01:40:05,280
» Yeah, just to expand on that. So um

2164
01:40:05,280 --> 01:40:07,600
finance has done the modeling that RAB

2165
01:40:07,600 --> 01:40:09,360
requested and then also what finance

2166
01:40:09,360 --> 01:40:11,199
committee requested. And what it

2167
01:40:11,199 --> 01:40:12,880
basically shows is when you include

2168
01:40:12,880 --> 01:40:14,239
capital projects, which I want to say

2169
01:40:14,239 --> 01:40:16,159
this is a modest list of capital

2170
01:40:16,159 --> 01:40:19,199
projects, um, you have you would have to

2171
01:40:19,199 --> 01:40:22,239
increase the fees. I think it was 55%

2172
01:40:22,239 --> 01:40:24,960
in order to cover capital plus

2173
01:40:24,960 --> 01:40:27,119
operational, which then you wouldn't

2174
01:40:27,119 --> 01:40:29,440
have people coming to golf at Colreek

2175
01:40:29,440 --> 01:40:33,600
Golf Course. And so realistically um if

2176
01:40:33,600 --> 01:40:35,440
you if you look at the chart where it's

2177
01:40:35,440 --> 01:40:38,560
removes capital I think kind of at best

2178
01:40:38,560 --> 01:40:40,480
we can try to target to be able to cover

2179
01:40:40,480 --> 01:40:42,480
our operational expenses through the

2180
01:40:42,480 --> 01:40:46,560
fees through some fee increases but then

2181
01:40:46,560 --> 01:40:48,880
we're going to need to rely more on the

2182
01:40:48,880 --> 01:40:52,639
capital fund to fund capital projects at

2183
01:40:52,639 --> 01:40:54,639
the golf course. So, and this is an

2184
01:40:54,639 --> 01:40:56,960
enterprise fund and so recognition of

2185
01:40:56,960 --> 01:40:59,600
that, but we don't see a path forward

2186
01:40:59,600 --> 01:41:03,199
where the golf fund is 100% funding

2187
01:41:03,199 --> 01:41:10,629
operations and capital projects.

2188
01:41:10,639 --> 01:41:12,639
Note, we haven't told RAB this yet. That

2189
01:41:12,639 --> 01:41:15,280
meeting is this Monday. So, there's a

2190
01:41:15,280 --> 01:41:18,639
subcommittee that has seen the um the

2191
01:41:18,639 --> 01:41:21,199
model for this, but the entire RAB group

2192
01:41:21,199 --> 01:41:25,990
will see the model on Monday.

2193
01:41:26,000 --> 01:41:27,760
In other words, what you were saying is

2194
01:41:27,760 --> 01:41:30,159
that the information has been not been

2195
01:41:30,159 --> 01:41:32,719
presented in a meeting, but the

2196
01:41:32,719 --> 01:41:34,800
information is [snorts]

2197
01:41:34,800 --> 01:41:38,775
obviously available now. Um, but just

2198
01:41:38,775 --> 01:41:40,000
[clears throat] to be clear about the

2199
01:41:40,000 --> 01:41:43,600
public disclosure of that. Um

2200
01:41:43,600 --> 01:41:47,119
I I guess I I wanted to to underscore I

2201
01:41:47,119 --> 01:41:49,760
mean unless there's more of the

2202
01:41:49,760 --> 01:41:51,600
presentation I think you've given us

2203
01:41:51,600 --> 01:41:54,800
what we what we need. um just to

2204
01:41:54,800 --> 01:41:57,679
underscore the enterprise

2205
01:41:57,679 --> 01:42:02,000
um nature of the of golf in in

2206
01:42:02,000 --> 01:42:03,920
Lewisville and that's why we have a

2207
01:42:03,920 --> 01:42:09,840
separate golf fund and um we in the old

2208
01:42:09,840 --> 01:42:13,040
days after the particularly after the

2209
01:42:13,040 --> 01:42:17,280
flood we had a lot of transfers

2210
01:42:17,280 --> 01:42:20,000
um in subsidizing

2211
01:42:20,000 --> 01:42:24,719
um things have gotten are uh better in

2212
01:42:24,719 --> 01:42:27,119
terms of financials for the the golf

2213
01:42:27,119 --> 01:42:30,239
fund, but we this is a pretty stark

2214
01:42:30,239 --> 01:42:32,480
picture if you look back at at your

2215
01:42:32,480 --> 01:42:35,520
earlier uh graph. So, we've got to

2216
01:42:35,520 --> 01:42:38,239
wrestle with that a little bit and um

2217
01:42:38,239 --> 01:42:41,920
maybe the first people have comments on

2218
01:42:41,920 --> 01:42:44,480
either referring or deferring capital

2219
01:42:44,480 --> 01:42:48,159
projects or exploring fee rate

2220
01:42:48,159 --> 01:42:52,239
adjustments um or other matters.

2221
01:42:52,239 --> 01:42:55,360
because May Pro 10 then

2222
01:42:55,360 --> 01:42:57,360
council member Heather

2223
01:42:57,360 --> 01:42:59,440
>> I'm not necessarily suggesting we should

2224
01:42:59,440 --> 01:43:00,800
do this if it's an option I'm just

2225
01:43:00,800 --> 01:43:02,159
trying to understand what the options

2226
01:43:02,159 --> 01:43:07,520
are um trust fund is that is this

2227
01:43:07,520 --> 01:43:09,040
technically

2228
01:43:09,040 --> 01:43:11,119
something that those funds could be used

2229
01:43:11,119 --> 01:43:15,510
for or no

2230
01:43:15,520 --> 01:43:18,239
» uh they could from an operational

2231
01:43:18,239 --> 01:43:19,840
standpoint I don't know what the

2232
01:43:19,840 --> 01:43:21,280
restrictions are with it being an

2233
01:43:21,280 --> 01:43:23,280
enterprise fund I think would be the

2234
01:43:23,280 --> 01:43:24,960
hangup.

2235
01:43:24,960 --> 01:43:26,080
>> I don't know the answer to that

2236
01:43:26,080 --> 01:43:27,520
question. I could look into it, but I

2237
01:43:27,520 --> 01:43:29,840
could say as an enterprise fund external

2238
01:43:29,840 --> 01:43:31,840
sources cannot whatever they are can

2239
01:43:31,840 --> 01:43:34,800
exceed 10%. So on a $3 million fund,

2240
01:43:34,800 --> 01:43:36,400
you're looking at a cap of external

2241
01:43:36,400 --> 01:43:40,159
resources at 300,000 otherwise sub u

2242
01:43:40,159 --> 01:43:43,280
jeopardizing its kind of enterprise

2243
01:43:43,280 --> 01:43:44,400
nature.

2244
01:43:44,400 --> 01:43:46,639
>> Okay. So

2245
01:43:46,639 --> 01:43:48,480
again, I'm not necessarily suggesting

2246
01:43:48,480 --> 01:43:51,040
this should be done, but if that is

2247
01:43:51,040 --> 01:43:54,480
something that can truly help be a

2248
01:43:54,480 --> 01:43:57,440
short-term bridge the gap until we can

2249
01:43:57,440 --> 01:44:04,000
amp up fees to cover more of our onm and

2250
01:44:04,000 --> 01:44:06,800
capital projects.

2251
01:44:06,800 --> 01:44:09,360
I don't know if there's any appetite for

2252
01:44:09,360 --> 01:44:12,719
that discussion. Um, so I just wanted to

2253
01:44:12,719 --> 01:44:14,159
throw that out there as an option with

2254
01:44:14,159 --> 01:44:16,800
the other two that you mentioned.

2255
01:44:16,800 --> 01:44:18,800
>> Council member Afra.

2256
01:44:18,800 --> 01:44:21,040
>> Yeah, I just had a a specific question.

2257
01:44:21,040 --> 01:44:24,560
I see we have a a CIP for design to

2258
01:44:24,560 --> 01:44:27,920
expand or replace the clubhouse

2259
01:44:27,920 --> 01:44:30,480
um in 28

2260
01:44:30,480 --> 01:44:32,880
and and I thought we as a as as a group

2261
01:44:32,880 --> 01:44:34,639
had more or less taken that off the

2262
01:44:34,639 --> 01:44:37,040
table. So I'm trying to understand why

2263
01:44:37,040 --> 01:44:43,910
we have a CIP for the design work.

2264
01:44:43,920 --> 01:44:45,119
» Director Blackmore, you could probably

2265
01:44:45,119 --> 01:44:46,960
speak to this better than I, but total

2266
01:44:46,960 --> 01:44:48,480
later in the presentation, we will get

2267
01:44:48,480 --> 01:44:50,000
to board and commission requests of

2268
01:44:50,000 --> 01:44:54,400
which this was one of the ones from Rob.

2269
01:44:54,400 --> 01:44:57,600
Yeah, I would just add that it is

2270
01:44:57,600 --> 01:45:00,480
intended to be a site plan as much as an

2271
01:45:00,480 --> 01:45:03,520
architectural design review for the

2272
01:45:03,520 --> 01:45:05,760
feasibility of even being able to

2273
01:45:05,760 --> 01:45:09,199
accomplish what the 2021

2274
01:45:09,199 --> 01:45:12,800
um feasibility study suggested that if

2275
01:45:12,800 --> 01:45:15,679
you recall the three options for either

2276
01:45:15,679 --> 01:45:17,600
renovating the current building,

2277
01:45:17,600 --> 01:45:19,520
expanding on the current footprint using

2278
01:45:19,520 --> 01:45:20,960
the current building or a complete

2279
01:45:20,960 --> 01:45:23,520
rebuild were those three options. And so

2280
01:45:23,520 --> 01:45:27,040
this again to director Bailey's comment

2281
01:45:27,040 --> 01:45:30,080
is partially driven by a desire from the

2282
01:45:30,080 --> 01:45:33,040
rec board to continue to see some type

2283
01:45:33,040 --> 01:45:35,920
of movement on what is an end of life

2284
01:45:35,920 --> 01:45:39,119
building that's um for all intents and

2285
01:45:39,119 --> 01:45:41,679
purposes uh you know not in great shape

2286
01:45:41,679 --> 01:45:42,880
and is going to need some level of

2287
01:45:42,880 --> 01:45:44,400
investment similar to some other

2288
01:45:44,400 --> 01:45:47,840
buildings in this community. Um, but

2289
01:45:47,840 --> 01:45:50,320
again, it can either, I think I

2290
01:45:50,320 --> 01:45:52,000
mentioned in an email yesterday, it can

2291
01:45:52,000 --> 01:45:54,800
either be put in unfunded, it can it's

2292
01:45:54,800 --> 01:45:56,480
at the discretion, it can be moved to an

2293
01:45:56,480 --> 01:45:59,199
outer year or it can be removed for this

2294
01:45:59,199 --> 01:46:02,080
particular budget. Um, we're good

2295
01:46:02,080 --> 01:46:02,480
either.

2296
01:46:02,480 --> 01:46:07,360
>> I wonder whether we might take that

2297
01:46:07,360 --> 01:46:10,400
request out of order and just deal with

2298
01:46:10,400 --> 01:46:12,239
it while we've got it, while we're

2299
01:46:12,239 --> 01:46:14,239
thinking about it. if Council Member

2300
01:46:14,239 --> 01:46:18,159
Hefner raises a good point um because

2301
01:46:18,159 --> 01:46:21,440
it's it at least the suggestion is to

2302
01:46:21,440 --> 01:46:25,440
take the um replacement of the clubhouse

2303
01:46:25,440 --> 01:46:28,480
off the table. Um I don't know how

2304
01:46:28,480 --> 01:46:31,920
involved it is to explain what the board

2305
01:46:31,920 --> 01:46:34,800
and commission suggestion is, but we may

2306
01:46:34,800 --> 01:46:37,679
be able to give direction right now on

2307
01:46:37,679 --> 01:46:39,199
that.

2308
01:46:39,199 --> 01:46:41,920
That's fine with me and and I I think I

2309
01:46:41,920 --> 01:46:43,760
would remove it just given the squeeze

2310
01:46:43,760 --> 01:46:46,239
we have. I mean, it is it is a worthy

2311
01:46:46,239 --> 01:46:47,920
project. It's not a bad project. We're

2312
01:46:47,920 --> 01:46:50,880
just we're in a squeeze and

2313
01:46:50,880 --> 01:46:52,639
why bother designing something that we

2314
01:46:52,639 --> 01:46:55,440
don't have the funds to ever build?

2315
01:46:55,440 --> 01:47:00,320
>> Yeah. I'm just as a sort of respect for

2316
01:47:00,320 --> 01:47:03,600
the for RAB I just you know maybe you

2317
01:47:03,600 --> 01:47:06,159
can at least describe what it is and

2318
01:47:06,159 --> 01:47:08,480
then we may decide exactly what

2319
01:47:08,480 --> 01:47:08,880
>> Sure.

2320
01:47:08,880 --> 01:47:10,080
>> Council member After talking about.

2321
01:47:10,080 --> 01:47:12,480
>> Yeah. And I think to council member

2322
01:47:12,480 --> 01:47:16,000
Hefner's point as well, this work could

2323
01:47:16,000 --> 01:47:19,360
certainly be incorporated into a future

2324
01:47:19,360 --> 01:47:22,080
council's decision to consider a full

2325
01:47:22,080 --> 01:47:24,080
clubhouse redesign, replacement,

2326
01:47:24,080 --> 01:47:26,320
renovation project. that is obviously

2327
01:47:26,320 --> 01:47:29,440
not included before you today. Um, and

2328
01:47:29,440 --> 01:47:31,679
so that that message could be relayed as

2329
01:47:31,679 --> 01:47:33,920
well. But again, the scope from a RAB

2330
01:47:33,920 --> 01:47:36,719
perspective was a site analysis for a

2331
01:47:36,719 --> 01:47:40,400
future footprint and have a uh rendering

2332
01:47:40,400 --> 01:47:42,239
of some sort that could be utilized if

2333
01:47:42,239 --> 01:47:44,159
we ever were to get to that point. But

2334
01:47:44,159 --> 01:47:45,040
um,

2335
01:47:45,040 --> 01:47:45,679
>> okay. [clears throat]

2336
01:47:45,679 --> 01:47:48,400
>> At a at a sta at a staff level,

2337
01:47:48,400 --> 01:47:49,920
>> it's fine.

2338
01:47:49,920 --> 01:47:52,800
>> Thank you. Um, let me Council Member

2339
01:47:52,800 --> 01:47:54,480
Kern and Council Member Cooper and the

2340
01:47:54,480 --> 01:47:56,159
Mayor Proton.

2341
01:47:56,159 --> 01:47:58,560
>> Great. Thanks. So, um, just to clarify

2342
01:47:58,560 --> 01:48:01,760
for the day-to-day operations, um, we're

2343
01:48:01,760 --> 01:48:04,480
going to run around $200,000 short with

2344
01:48:04,480 --> 01:48:07,040
the current fee schedule that or the

2345
01:48:07,040 --> 01:48:10,320
fees that we're proposing for 27 to 28,

2346
01:48:10,320 --> 01:48:10,800
right? [clears throat]

2347
01:48:10,800 --> 01:48:11,520
>> Yes.

2348
01:48:11,520 --> 01:48:14,000
>> Okay. And did I understand correctly

2349
01:48:14,000 --> 01:48:17,280
that there is a way through adjusting

2350
01:48:17,280 --> 01:48:19,360
that or some other means that we could

2351
01:48:19,360 --> 01:48:21,119
actually not have the day-to-day

2352
01:48:21,119 --> 01:48:22,880
maintfall

2353
01:48:22,880 --> 01:48:25,119
or is that not an option?

2354
01:48:25,119 --> 01:48:26,400
>> It is an option. We're currently

2355
01:48:26,400 --> 01:48:28,639
modeling different free um opportunities

2356
01:48:28,639 --> 01:48:30,000
running through RAB right now. So, it's

2357
01:48:30,000 --> 01:48:31,199
kind of being baked.

2358
01:48:31,199 --> 01:48:34,960
>> Okay. Um, so one of the suggestions that

2359
01:48:34,960 --> 01:48:36,320
I'm going to make and throw it out to

2360
01:48:36,320 --> 01:48:38,239
everyone is, and [clears throat] I'm

2361
01:48:38,239 --> 01:48:39,760
sorry because this suggestion actually

2362
01:48:39,760 --> 01:48:41,760
adds more complexity, [laughter] Adam,

2363
01:48:41,760 --> 01:48:45,360
to um to I think the the golf course,

2364
01:48:45,360 --> 01:48:48,080
but it's instead of just having a subset

2365
01:48:48,080 --> 01:48:50,719
of the wreck advisory board, we had a

2366
01:48:50,719 --> 01:48:52,480
tremendous

2367
01:48:52,480 --> 01:48:54,239
like outpour from the community of

2368
01:48:54,239 --> 01:48:57,280
golfers who I think really didn't

2369
01:48:57,280 --> 01:48:59,280
understand where the costs are, where

2370
01:48:59,280 --> 01:49:02,400
the shortfalls are, and that the fees

2371
01:49:02,400 --> 01:49:05,360
are changing. And I think when we're

2372
01:49:05,360 --> 01:49:07,920
also talking about, you know, not

2373
01:49:07,920 --> 01:49:09,920
creating a much of a difference between

2374
01:49:09,920 --> 01:49:11,679
residents because it's an enterprise

2375
01:49:11,679 --> 01:49:13,440
fund, but now we're talking about how

2376
01:49:13,440 --> 01:49:14,960
much money is going to actually come

2377
01:49:14,960 --> 01:49:16,960
from the residents in the form of

2378
01:49:16,960 --> 01:49:20,880
capital projects. I think we need to be

2379
01:49:20,880 --> 01:49:23,199
really mindful of this that the

2380
01:49:23,199 --> 01:49:25,679
community is going to be making

2381
01:49:25,679 --> 01:49:27,760
significant investments into this golf

2382
01:49:27,760 --> 01:49:31,440
course in one way or another. And

2383
01:49:31,440 --> 01:49:34,560
there might be a benefit in engaging

2384
01:49:34,560 --> 01:49:37,760
some of those golfers who maybe we do it

2385
01:49:37,760 --> 01:49:41,040
on the people who have the annual passes

2386
01:49:41,040 --> 01:49:43,600
uh in this conversation. So to that

2387
01:49:43,600 --> 01:49:47,600
everyone can better understand what the

2388
01:49:47,600 --> 01:49:50,639
needs are, where the fees lay like how

2389
01:49:50,639 --> 01:49:52,719
many residents versus non-residents

2390
01:49:52,719 --> 01:49:55,119
golf. Can we do a discount for them? Can

2391
01:49:55,119 --> 01:50:01,040
we increase the non uh resident fees to be at a balance so that it does

2392
01:50:01,040 --> 01:50:04,639
justify the community's um continued

2393
01:50:04,639 --> 01:50:06,400
investment in the golf course. That's

2394
01:50:06,400 --> 01:50:08,159
what I'm putting out there as a as an

2395
01:50:08,159 --> 01:50:09,679
option. So, it's not just the wreck

2396
01:50:09,679 --> 01:50:11,280
advisory board because I think that

2397
01:50:11,280 --> 01:50:14,080
still created uh confusion in the

2398
01:50:14,080 --> 01:50:16,800
community.

2399
01:50:16,800 --> 01:50:20,159
>> Thanks, Council Member Kern.

2400
01:50:20,159 --> 01:50:26,080
Um um I kind of like that idea too. I'm

2401
01:50:26,080 --> 01:50:28,080
also wondering to what extent we'll get

2402
01:50:28,080 --> 01:50:31,040
some of that information from the pros

2403
01:50:31,040 --> 01:50:36,629
long range plan.

2404
01:50:36,639 --> 01:50:40,080
» The long range plan will

2405
01:50:40,080 --> 01:50:42,719
gauge community I guess support and

2406
01:50:42,719 --> 01:50:45,520
engagement with the golf course itself

2407
01:50:45,520 --> 01:50:47,440
and where it's seen as a value to the

2408
01:50:47,440 --> 01:50:50,320
community. uh it doesn't have a specific

2409
01:50:50,320 --> 01:50:52,480
pricing structure, right? Um it'll have

2410
01:50:52,480 --> 01:50:54,239
some funding recommendations for future

2411
01:50:54,239 --> 01:50:55,920
investments through granting and

2412
01:50:55,920 --> 01:50:57,600
secondary funding opportunities, but I

2413
01:50:57,600 --> 01:50:59,360
won't get into that level of detail.

2414
01:50:59,360 --> 01:51:01,840
>> Okay. Um

2415
01:51:01,840 --> 01:51:05,199
and then so I had a small question on

2416
01:51:05,199 --> 01:51:08,239
the the chart showing the fund balance

2417
01:51:08,239 --> 01:51:10,080
for this year itself. That's a

2418
01:51:10,080 --> 01:51:11,600
projection that we're going by the end

2419
01:51:11,600 --> 01:51:15,360
of the year we'll be below the reserve.

2420
01:51:15,360 --> 01:51:16,960
>> That is the projection. Okay.

2421
01:51:16,960 --> 01:51:21,360
>> Yes. Um, and then

2422
01:51:21,360 --> 01:51:25,600
also I'm wondering, um, aside from the

2423
01:51:25,600 --> 01:51:27,440
clubhouse redesign, which I think we

2424
01:51:27,440 --> 01:51:30,239
should probably drop from 20 um, from

2425
01:51:30,239 --> 01:51:33,920
the CIP, if we look at the CIPs from the

2426
01:51:33,920 --> 01:51:38,080
next two years mostly, um,

2427
01:51:38,080 --> 01:51:40,880
are those things you that

2428
01:51:40,880 --> 01:51:42,320
are there things in there that could

2429
01:51:42,320 --> 01:51:45,119
possibly be delayed um, if we're looking

2430
01:51:45,119 --> 01:51:47,760
for a longer term solution?

2431
01:51:47,760 --> 01:51:49,440
um

2432
01:51:49,440 --> 01:51:50,960
or some of those things sort of

2433
01:51:50,960 --> 01:51:54,629
pressing.

2434
01:51:54,639 --> 01:51:58,159
» Uh I think with the majority of these

2435
01:51:58,159 --> 01:52:00,159
there's the potential to delay with an

2436
01:52:00,159 --> 01:52:02,320
understanding that that has operational

2437
01:52:02,320 --> 01:52:04,800
impacts. Um you know things like the

2438
01:52:04,800 --> 01:52:06,880
bunker renovations are partially funded

2439
01:52:06,880 --> 01:52:08,239
this year. That's a second half of

2440
01:52:08,239 --> 01:52:11,440
funding for next year. Um you know you

2441
01:52:11,440 --> 01:52:13,440
explore alternative construction

2442
01:52:13,440 --> 01:52:16,080
methods. you explore expanding life cy

2443
01:52:16,080 --> 01:52:19,119
lifespans um that kind of thing. Um but

2444
01:52:19,119 --> 01:52:21,520
similar to the building, you know, that

2445
01:52:21,520 --> 01:52:23,760
particular part of the course is about

2446
01:52:23,760 --> 01:52:26,960
10 years past life cycle uh that it was

2447
01:52:26,960 --> 01:52:28,800
expected to have after the rebuild. And

2448
01:52:28,800 --> 01:52:30,960
so uh with any of these, it's just a

2449
01:52:30,960 --> 01:52:33,440
balance of operational impact and

2450
01:52:33,440 --> 01:52:38,790
investment in the course itself.

2451
01:52:38,800 --> 01:52:43,030
Council

2452
01:52:43,040 --> 01:52:47,280
member Hefner, did you have comment?

2453
01:52:47,280 --> 01:52:49,280
>> No, I don't. I can make one, but I

2454
01:52:49,280 --> 01:52:50,400
didn't have my hand up.

2455
01:52:50,400 --> 01:52:52,880
>> No, I'm not going to make you if you

2456
01:52:52,880 --> 01:52:53,920
don't want to.

2457
01:52:53,920 --> 01:52:55,440
>> I I do think we might want to get back

2458
01:52:55,440 --> 01:52:58,880
to the question here in front of us um

2459
01:52:58,880 --> 01:53:01,040
as to whether to continue to engage RAB

2460
01:53:01,040 --> 01:53:05,510
on the fee adjustments.

2461
01:53:05,520 --> 01:53:14,470
» Council member

2462
01:53:14,480 --> 01:53:16,000
I was just going to say I'm fine with

2463
01:53:16,000 --> 01:53:18,080
removing the the redesign. I think we

2464
01:53:18,080 --> 01:53:20,080
were pretty clear when we met with RAB

2465
01:53:20,080 --> 01:53:22,320
last time of trying to reset what their

2466
01:53:22,320 --> 01:53:29,750
expectations are around that. So,

2467
01:53:29,760 --> 01:53:32,639
» I also agree with removing the the

2468
01:53:32,639 --> 01:53:35,679
redesign from the process. I have a

2469
01:53:35,679 --> 01:53:39,440
question though for Ryder. Um,

2470
01:53:39,440 --> 01:53:44,560
if a group of golfers were to form a

2471
01:53:44,560 --> 01:53:47,760
nonprofit 501c3

2472
01:53:47,760 --> 01:53:50,480
and raise money,

2473
01:53:50,480 --> 01:53:52,719
how much of that could they only raise

2474
01:53:52,719 --> 01:53:56,320
300,000 a year to donate to the golf

2475
01:53:56,320 --> 01:53:59,430
course?

2476
01:53:59,440 --> 01:54:00,800
» I don't know the answer to that

2477
01:54:00,800 --> 01:54:02,159
question, but it's certainly something I

2478
01:54:02,159 --> 01:54:04,800
can look into. I mean, would that impact

2479
01:54:04,800 --> 01:54:08,400
the the uh enterprise fund?

2480
01:54:08,400 --> 01:54:10,880
>> I I think my initial reaction would be

2481
01:54:10,880 --> 01:54:13,760
maybe if it runs through our city if it

2482
01:54:13,760 --> 01:54:15,840
runs through our city coffers, it would

2483
01:54:15,840 --> 01:54:17,760
look to me like an additional subsidy on

2484
01:54:17,760 --> 01:54:20,080
top of the enterprise fund. Maybe if it

2485
01:54:20,080 --> 01:54:21,679
was outside of the city coffers,

2486
01:54:21,679 --> 01:54:23,679
potentially that'd be a way to do this

2487
01:54:23,679 --> 01:54:24,560
project. But

2488
01:54:24,560 --> 01:54:26,400
>> how could they how could they do that

2489
01:54:26,400 --> 01:54:29,040
outside of the city coffers?

2490
01:54:29,040 --> 01:54:30,719
>> I don't know that pathway right now, so

2491
01:54:30,719 --> 01:54:32,000
I'd have to look into it.

2492
01:54:32,000 --> 01:54:35,990
>> Okay. Thank you,

2493
01:54:36,000 --> 01:54:37,280
» Council Member Curtain.

2494
01:54:37,280 --> 01:54:39,119
>> Yeah, I I think that's a great idea that

2495
01:54:39,119 --> 01:54:40,639
we've we've actually heard a lot of

2496
01:54:40,639 --> 01:54:42,560
comments from community members um and

2497
01:54:42,560 --> 01:54:44,320
it's not like in the last 6 months, it's

2498
01:54:44,320 --> 01:54:46,960
been for years that this might be one of

2499
01:54:46,960 --> 01:54:48,719
the best ways to fund some of the bigger

2500
01:54:48,719 --> 01:54:51,599
projects that maintain the course's um

2501
01:54:51,599 --> 01:54:54,880
integrity and expand or improve the

2502
01:54:54,880 --> 01:54:57,840
clubhouse is through donations. And we

2503
01:54:57,840 --> 01:55:00,159
currently don't have a path. So it' be

2504
01:55:00,159 --> 01:55:04,480
nice to find out the legal path that could be formed and then advise the

2505
01:55:04,480 --> 01:55:06,560
appropriate organizations on how that

2506
01:55:06,560 --> 01:55:08,639
might happen. I I I strongly support

2507
01:55:08,639 --> 01:55:12,400
that. Uh but here's just an overarching

2508
01:55:12,400 --> 01:55:15,040
question and I do get this from uh

2509
01:55:15,040 --> 01:55:16,960
people who are not part of the golfing

2510
01:55:16,960 --> 01:55:20,719
world but are residents which is this is

2511
01:55:20,719 --> 01:55:23,040
an enterprise it cannot maintain itself.

2512
01:55:23,040 --> 01:55:24,880
There are golf courses all across the

2513
01:55:24,880 --> 01:55:28,880
country that can. So, what is it that is

2514
01:55:28,880 --> 01:55:30,960
different with our golf course and how

2515
01:55:30,960 --> 01:55:34,320
it's being managed or funded that that

2516
01:55:34,320 --> 01:55:36,239
is done differently with private golf

2517
01:55:36,239 --> 01:55:38,880
courses or different with other public

2518
01:55:38,880 --> 01:55:41,360
golf courses that we're that we're not

2519
01:55:41,360 --> 01:55:43,520
following that same model or and perhaps

2520
01:55:43,520 --> 01:55:46,080
that's part of already what uh the new

2521
01:55:46,080 --> 01:55:48,239
golf manager has come up with and and

2522
01:55:48,239 --> 01:55:50,000
the reason for some of the changes that

2523
01:55:50,000 --> 01:55:52,000
we're seeing. But I'd be curious. It

2524
01:55:52,000 --> 01:55:53,440
doesn't have to be an answer right now,

2525
01:55:53,440 --> 01:55:55,599
but I'd be I would like actually for

2526
01:55:55,599 --> 01:55:57,520
that to to come and maybe it comes to

2527
01:55:57,520 --> 01:55:59,440
the finance committee because this is

2528
01:55:59,440 --> 01:56:01,599
just such a big piece of it is figuring

2529
01:56:01,599 --> 01:56:03,760
out, you know, what what do they do

2530
01:56:03,760 --> 01:56:06,000
differently to stay solvent in other

2531
01:56:06,000 --> 01:56:07,840
communities that we're not for somehow

2532
01:56:07,840 --> 01:56:10,400
able to do.

2533
01:56:10,400 --> 01:56:14,159
Um [clears throat] I think we have a um

2534
01:56:14,159 --> 01:56:18,880
consensus to defer the uh redesign of

2535
01:56:18,880 --> 01:56:22,480
the clubhouse and uh I think we've had

2536
01:56:22,480 --> 01:56:25,599
discussion about exploring fee rate

2537
01:56:25,599 --> 01:56:27,760
adjustments. There's a number of things

2538
01:56:27,760 --> 01:56:29,520
which I don't think are necessarily

2539
01:56:29,520 --> 01:56:31,760
budget items but are sort of operational

2540
01:56:31,760 --> 01:56:35,040
issues for the um director to consider

2541
01:56:35,040 --> 01:56:39,199
about involving um uh community members.

2542
01:56:39,199 --> 01:56:43,679
I have very for I'll just say this very

2543
01:56:43,679 --> 01:56:46,800
big concerns about advising about having

2544
01:56:46,800 --> 01:56:48,480
our

2545
01:56:48,480 --> 01:56:53,599
council advise about um uh lawfulness of

2546
01:56:53,599 --> 01:56:58,800
or sort of supporting a a 503 but that's

2547
01:56:58,800 --> 01:57:00,320
something that I think we can sort of

2548
01:57:00,320 --> 01:57:04,480
deal with separately um and um if

2549
01:57:04,480 --> 01:57:07,520
there's a chance to help a group of

2550
01:57:07,520 --> 01:57:12,080
people um move toward a you know um that

2551
01:57:12,080 --> 01:57:15,199
kind of arrangement. I mean that's it's

2552
01:57:15,199 --> 01:57:17,840
all good. I think um just want to flag

2553
01:57:17,840 --> 01:57:20,239
that. Um but I don't know. Do you need

2554
01:57:20,239 --> 01:57:24,000
any further?

2555
01:57:24,000 --> 01:57:26,400
>> Um what I'm hearing is we will continue

2556
01:57:26,400 --> 01:57:29,920
to explore the adjustments with RAB. Um

2557
01:57:29,920 --> 01:57:32,239
what the city manager said and and I do

2558
01:57:32,239 --> 01:57:35,360
agree to. I I think it's uh maybe a goal

2559
01:57:35,360 --> 01:57:36,719
would be get to covering our

2560
01:57:36,719 --> 01:57:39,040
operational. I think above and beyond

2561
01:57:39,040 --> 01:57:41,679
that will be extremely challenging. Um

2562
01:57:41,679 --> 01:57:43,360
so if I don't have a decision or

2563
01:57:43,360 --> 01:57:46,159
direction today on uh the potential of

2564
01:57:46,159 --> 01:57:48,239
subsidizing capital projects or

2565
01:57:48,239 --> 01:57:50,080
deferring or eliminating them for the

2566
01:57:50,080 --> 01:57:52,480
fund, uh I would expect that discussion

2567
01:57:52,480 --> 01:57:56,560
at the at a CIP deeper discussion.

2568
01:57:56,560 --> 01:57:59,760
>> Okay. Yep. Council member,

2569
01:57:59,760 --> 01:58:02,880
>> just on on the RAB point,

2570
01:58:02,880 --> 01:58:04,320
I I think it's really important to

2571
01:58:04,320 --> 01:58:07,040
continue to engage RAB. I think they

2572
01:58:07,040 --> 01:58:09,760
need to take a a hard look at all of the

2573
01:58:09,760 --> 01:58:12,080
fee structure, not just the daily green

2574
01:58:12,080 --> 01:58:14,320
fees, but the annual passes, resident

2575
01:58:14,320 --> 01:58:15,920
preference, so on. I assume that's part

2576
01:58:15,920 --> 01:58:18,320
of what they're doing. And then I think

2577
01:58:18,320 --> 01:58:22,159
it needs to come to us because

2578
01:58:22,159 --> 01:58:23,760
in in a lot of ways, what we're seeing

2579
01:58:23,760 --> 01:58:26,719
here is the golf course is in crisis and

2580
01:58:26,719 --> 01:58:28,560
I don't think it's entirely fair to put

2581
01:58:28,560 --> 01:58:30,960
it on RAB to solve the crisis. I really

2582
01:58:30,960 --> 01:58:33,119
want their recommendation and then it

2583
01:58:33,119 --> 01:58:34,960
needs to come back to us to make a hard

2584
01:58:34,960 --> 01:58:39,199
decision about how to write the ship. It

2585
01:58:39,199 --> 01:58:41,119
is it is an enterprise fund. It's meant

2586
01:58:41,119 --> 01:58:45,199
to be operated as an enterprise and we

2587
01:58:45,199 --> 01:58:48,080
should think very carefully before we

2588
01:58:48,080 --> 01:58:51,360
start pouring capital fund money in uh

2589
01:58:51,360 --> 01:58:53,280
above and beyond the 10% a year that's

2590
01:58:53,280 --> 01:58:56,400
allowed for an enterprise. And I think

2591
01:58:56,400 --> 01:58:58,000
as part of that, and I I just want to

2592
01:58:58,000 --> 01:59:00,239
say this out loud, I think everything

2593
01:59:00,239 --> 01:59:02,400
needs to be on the table, including

2594
01:59:02,400 --> 01:59:06,800
entirely eliminating unlimited golf,

2595
01:59:06,800 --> 01:59:08,639
resident preferences only on booking,

2596
01:59:08,639 --> 01:59:10,719
not on pricing,

2597
01:59:10,719 --> 01:59:12,719
deferring any capital projects that can

2598
01:59:12,719 --> 01:59:14,880
possibly be deferred.

2599
01:59:14,880 --> 01:59:17,360
Um, removing any expenses related to

2600
01:59:17,360 --> 01:59:19,679
clubhouse replacement or expansion. I

2601
01:59:19,679 --> 01:59:21,360
know the design is a big one. If there

2602
01:59:21,360 --> 01:59:23,360
are others, I think they need to come

2603
01:59:23,360 --> 01:59:26,159
out. and then coming back after

2604
01:59:26,159 --> 01:59:28,880
engagement with RAB to us w with a

2605
01:59:28,880 --> 01:59:31,920
detailed comprehensive financial picture

2606
01:59:31,920 --> 01:59:34,719
if we pull every lever we have how close

2607
01:59:34,719 --> 01:59:37,679
are we

2608
01:59:37,679 --> 01:59:41,280
>> director did you have a comment

2609
01:59:41,280 --> 01:59:44,080
>> just a comment because to council member

2610
01:59:44,080 --> 01:59:48,159
Karn's point we do hear a lot of

2611
01:59:48,159 --> 01:59:51,280
feedback about comparison course to

2612
01:59:51,280 --> 01:59:54,480
course operation to operation

2613
01:59:54,480 --> 01:59:58,800
And I would just caution council

2614
01:59:58,800 --> 02:00:02,480
on how that message is being given,

2615
02:00:02,480 --> 02:00:05,360
researched, portrayed. Uh the golf

2616
02:00:05,360 --> 02:00:07,840
industry is unlike any other business in

2617
02:00:07,840 --> 02:00:10,719
the city as to where it really is apples

2618
02:00:10,719 --> 02:00:13,599
to oranges across the board. So there

2619
02:00:13,599 --> 02:00:15,760
may be things at certain local courses

2620
02:00:15,760 --> 02:00:19,119
that council or the golfers would find

2621
02:00:19,119 --> 02:00:20,880
palatable. there may be other things

2622
02:00:20,880 --> 02:00:24,159
that would seem just extreme. And so I

2623
02:00:24,159 --> 02:00:28,639
think to try to wrap that into

2624
02:00:28,639 --> 02:00:30,400
kind of a happy package of well this

2625
02:00:30,400 --> 02:00:32,239
golf course is profitable why aren't

2626
02:00:32,239 --> 02:00:34,159
you? I think that's a very slippery

2627
02:00:34,159 --> 02:00:36,719
slope. Um

2628
02:00:36,719 --> 02:00:38,800
we can certainly do the research if

2629
02:00:38,800 --> 02:00:41,040
that's something that's requested and

2630
02:00:41,040 --> 02:00:42,960
bring that back. But I do think that we

2631
02:00:42,960 --> 02:00:45,679
still have to be able to operate

2632
02:00:45,679 --> 02:00:47,520
within some of the confines of our

2633
02:00:47,520 --> 02:00:49,440
particular structure. Whether that comes

2634
02:00:49,440 --> 02:00:52,000
to really high dollar things like

2635
02:00:52,000 --> 02:00:54,560
utility cost, footing the bill of all

2636
02:00:54,560 --> 02:00:56,080
capital,

2637
02:00:56,080 --> 02:00:58,400
um providing incentive and benefit to

2638
02:00:58,400 --> 02:01:01,360
our regular users or residents, not

2639
02:01:01,360 --> 02:01:05,679
becoming a membership country club style

2640
02:01:05,679 --> 02:01:07,760
minimum food and beverage merchandise

2641
02:01:07,760 --> 02:01:10,159
type of course that offsets their extra

2642
02:01:10,159 --> 02:01:12,239
expenses by getting that from their

2643
02:01:12,239 --> 02:01:15,840
members. Um, so I just I don't know

2644
02:01:15,840 --> 02:01:17,760
exactly what the answer is, but as we

2645
02:01:17,760 --> 02:01:19,920
move through this, I think that as we

2646
02:01:19,920 --> 02:01:23,199
express problems or crisis that need to

2647
02:01:23,199 --> 02:01:25,760
be resolved, there is this inclination

2648
02:01:25,760 --> 02:01:28,000
to go straight to, well, I don't think

2649
02:01:28,000 --> 02:01:29,679
this other course is having this type of

2650
02:01:29,679 --> 02:01:32,080
a problem without really a full

2651
02:01:32,080 --> 02:01:34,480
understanding of the history. There

2652
02:01:34,480 --> 02:01:36,480
could have been decades in the making on

2653
02:01:36,480 --> 02:01:39,119
how they got to that point or what the

2654
02:01:39,119 --> 02:01:40,719
future looks like. The future didn't

2655
02:01:40,719 --> 02:01:43,040
look like this in 2014.

2656
02:01:43,040 --> 02:01:45,520
because all of these bills hadn't come

2657
02:01:45,520 --> 02:01:48,719
to fruition yet for the next generation

2658
02:01:48,719 --> 02:01:50,239
of maintenance as it relates to the

2659
02:01:50,239 --> 02:01:54,000
course. So, I just want to say that

2660
02:01:54,000 --> 02:01:56,719
>> um just [clears throat] to clarify and

2661
02:01:56,719 --> 02:01:58,560
council member Kon can certainly correct

2662
02:01:58,560 --> 02:02:00,960
me on her understanding, but I I took

2663
02:02:00,960 --> 02:02:05,199
her point is more focusing on ways in

2664
02:02:05,199 --> 02:02:10,159
which um the golf course could be uh run

2665
02:02:10,159 --> 02:02:16,239
more efficiently and and so forth than necessarily. I think she gave one

2666
02:02:16,239 --> 02:02:18,800
example of how to do that, but I or how

2667
02:02:18,800 --> 02:02:21,920
to compare it, but I I I think we all

2668
02:02:21,920 --> 02:02:24,639
appreciate your expertise and the

2669
02:02:24,639 --> 02:02:27,520
challenge of saying certain things that

2670
02:02:27,520 --> 02:02:30,639
are really going to be more problematic

2671
02:02:30,639 --> 02:02:33,119
uh than addressing the any

2672
02:02:33,119 --> 02:02:36,800
inefficiencies and so forth. Um, I I

2673
02:02:36,800 --> 02:02:40,000
want to make sure that we are uh the

2674
02:02:40,000 --> 02:02:42,800
next couple of items, the uh city

2675
02:02:42,800 --> 02:02:44,560
manager operational and personnel

2676
02:02:44,560 --> 02:02:47,440
recommendation adjustments, the service

2677
02:02:47,440 --> 02:02:50,159
level reductions, those are going to be

2678
02:02:50,159 --> 02:02:53,119
covered later in the presentation. So,

2679
02:02:53,119 --> 02:02:55,599
we can skip over that. I think the the

2680
02:02:55,599 --> 02:02:59,599
only other uh parks wreck open space

2681
02:02:59,599 --> 02:03:04,080
item is just the recreation debt fund.

2682
02:03:04,080 --> 02:03:07,280
Correct. And is that Go ahead.

2683
02:03:07,280 --> 02:03:08,560
>> Uh, mayor, I am going to get to the

2684
02:03:08,560 --> 02:03:10,560
recreation debt fund mill later in this

2685
02:03:10,560 --> 02:03:12,800
presentation. I've got two more funds

2686
02:03:12,800 --> 02:03:15,360
before our planned break. They um their

2687
02:03:15,360 --> 02:03:16,719
big funds, the recreation fund and the

2688
02:03:16,719 --> 02:03:18,400
consolidated utilities, but I am not

2689
02:03:18,400 --> 02:03:20,880
seeking council decision points for the

2690
02:03:20,880 --> 02:03:22,800
next two funds. So, we can go through

2691
02:03:22,800 --> 02:03:24,639
them and hit a planned break in a few

2692
02:03:24,639 --> 02:03:25,760
minutes or we could take a break now,

2693
02:03:25,760 --> 02:03:26,080
whatever.

2694
02:03:26,080 --> 02:03:31,679
>> No, we'll go ahead and uh soldier on.

2695
02:03:31,679 --> 02:03:34,800
>> Wonderful. Thank you. Um, the recreation

2696
02:03:34,800 --> 02:03:37,199
fund. The recreation fund supports the

2697
02:03:37,199 --> 02:03:38,960
recreation and senior center built in

2698
02:03:38,960 --> 02:03:42,400
1990 uh renovated in 20 uh 2019. That's

2699
02:03:42,400 --> 02:03:44,159
world class. You've all been there. It

2700
02:03:44,159 --> 02:03:46,320
also includes robust senior services

2701
02:03:46,320 --> 02:03:48,639
which includes the Brooks Cafe for daily

2702
02:03:48,639 --> 02:03:51,599
lunches. Uh has trips, promotes health

2703
02:03:51,599 --> 02:03:53,440
and community for seniors and also

2704
02:03:53,440 --> 02:03:54,960
events like last week's ice cream

2705
02:03:54,960 --> 02:03:57,280
social. Um also within this fund is the

2706
02:03:57,280 --> 02:03:59,360
Memory Square pool uh at Memory Square

2707
02:03:59,360 --> 02:04:01,199
Park. This is all managed under the

2708
02:04:01,199 --> 02:04:02,880
expert and tenured leadership of Miss

2709
02:04:02,880 --> 02:04:06,880
Kathy Martin and her amazing staff. Um

2710
02:04:06,880 --> 02:04:08,320
again, recreation fund structurally

2711
02:04:08,320 --> 02:04:10,800
balanced in 2027 2028. However, we do

2712
02:04:10,800 --> 02:04:12,719
fall below the renewal and replacement

2713
02:04:12,719 --> 02:04:16,320
target in 29 and beyond. Um this fund

2714
02:04:16,320 --> 02:04:17,679
like the golf fund which I did not

2715
02:04:17,679 --> 02:04:19,840
mention has has been receiving the

2716
02:04:19,840 --> 02:04:22,960
allocation of central funds uh central

2717
02:04:22,960 --> 02:04:26,480
departments in 2025 I'm sorry in the

2718
02:04:26,480 --> 02:04:30,159
current year 2026 that included um HR

2719
02:04:30,159 --> 02:04:33,040
and finance in 2027 it now includes IT

2720
02:04:33,040 --> 02:04:34,159
as well. So we're finally getting

2721
02:04:34,159 --> 02:04:35,920
through uh allocating all our central

2722
02:04:35,920 --> 02:04:38,159
costs to enterprise funds. We did shift

2723
02:04:38,159 --> 02:04:40,639
the ICE rank to the out of this fund

2724
02:04:40,639 --> 02:04:44,719
into the general fund um 5.05 05 FT

2725
02:04:44,719 --> 02:04:46,719
recommended additions, two full-time

2726
02:04:46,719 --> 02:04:48,159
positions, a youth and sports

2727
02:04:48,159 --> 02:04:50,159
coordinator and a recreation assistant

2728
02:04:50,159 --> 02:04:53,760
nights uh at a point8 or 32-hour week, a

2729
02:04:53,760 --> 02:04:56,320
sliver of the pro uh parks recreation

2730
02:04:56,320 --> 02:04:59,040
open space director and some variables

2731
02:04:59,040 --> 02:05:02,629
uh mostly lifeguards.

2732
02:05:02,639 --> 02:05:04,639
Um again, you've seen this chart. It's

2733
02:05:04,639 --> 02:05:06,880
above the minimum throughout the model

2734
02:05:06,880 --> 02:05:08,080
uh but falling short in some of the

2735
02:05:08,080 --> 02:05:09,760
outer years on saving enough for the

2736
02:05:09,760 --> 02:05:13,750
renewal and replacement.

2737
02:05:13,760 --> 02:05:16,159
Here are all the capital projects

2738
02:05:16,159 --> 02:05:18,239
include with included within the model

2739
02:05:18,239 --> 02:05:20,560
and in the preliminary CIP. I believe

2740
02:05:20,560 --> 02:05:22,400
it's continued on to the next slide.

2741
02:05:22,400 --> 02:05:24,159
Again, within your attachments, the

2742
02:05:24,159 --> 02:05:26,159
project names are hyper hyperl to their

2743
02:05:26,159 --> 02:05:28,960
individual pages with one project not

2744
02:05:28,960 --> 02:05:30,400
being recommended for funding. That's

2745
02:05:30,400 --> 02:05:36,629
the skate park impart improvements.

2746
02:05:36,639 --> 02:05:38,960
That is the recreation fund. I will

2747
02:05:38,960 --> 02:05:40,400
pause if there's any questions or

2748
02:05:40,400 --> 02:05:42,159
comments, but I am not seeking council

2749
02:05:42,159 --> 02:05:43,599
decisions. So, if you'd like me to move

2750
02:05:43,599 --> 02:05:45,360
on, I can continue on to consolidated

2751
02:05:45,360 --> 02:05:46,560
utilities.

2752
02:05:46,560 --> 02:05:48,560
>> Any questions?

2753
02:05:48,560 --> 02:05:51,280
>> Uh, we can go ahead, council member

2754
02:05:51,280 --> 02:05:51,840
Cooperman.

2755
02:05:51,840 --> 02:05:54,880
>> Um, just to be clear, um, not only in

2756
02:05:54,880 --> 02:05:56,480
the recreation fund, but when you cite

2757
02:05:56,480 --> 02:05:59,119
the additional positions, those have

2758
02:05:59,119 --> 02:06:00,880
been incorporated into the modeling.

2759
02:06:00,880 --> 02:06:01,760
>> That is correct.

2760
02:06:01,760 --> 02:06:05,430
>> Okay. Thank you.

2761
02:06:05,440 --> 02:06:09,267
» Any other questions? Go ahead. Good job,

2762
02:06:09,267 --> 02:06:10,000
[laughter]

2763
02:06:10,000 --> 02:06:12,320
>> Council Member Afar.

2764
02:06:12,320 --> 02:06:15,760
>> Um, just big picture, are we expecting

2765
02:06:15,760 --> 02:06:19,119
to try and get this fund to a position

2766
02:06:19,119 --> 02:06:21,360
where it is meeting either the minimum

2767
02:06:21,360 --> 02:06:23,679
reserve or target reserve by the end of

2768
02:06:23,679 --> 02:06:27,920
the forecast period or is that not a

2769
02:06:27,920 --> 02:06:30,400
goal?

2770
02:06:30,400 --> 02:06:32,320
>> Uh, council member, that is of course a

2771
02:06:32,320 --> 02:06:35,440
goal. One of the challenges with the the

2772
02:06:35,440 --> 02:06:37,920
renewal and replacement target is oftent

2773
02:06:37,920 --> 02:06:40,000
times these replacements extend beyond

2774
02:06:40,000 --> 02:06:42,880
the modeling. So in my tenure here, I've

2775
02:06:42,880 --> 02:06:44,800
often seen a delta between the amount in

2776
02:06:44,800 --> 02:06:47,840
the bank and achieving that dotted line.

2777
02:06:47,840 --> 02:06:50,320
Um it's a little bit of a timing thing

2778
02:06:50,320 --> 02:06:52,960
depending on how many how much equipment

2779
02:06:52,960 --> 02:06:55,280
is purchased in each year. Um it's

2780
02:06:55,280 --> 02:06:56,639
something that we monitor annually with

2781
02:06:56,639 --> 02:06:58,639
the finance committee. Um, I think

2782
02:06:58,639 --> 02:06:59,920
within that dotted line, it's also

2783
02:06:59,920 --> 02:07:01,840
important to to understand that it's

2784
02:07:01,840 --> 02:07:04,239
factoring in larger components of the

2785
02:07:04,239 --> 02:07:06,239
building. Um, so part of that dotted

2786
02:07:06,239 --> 02:07:08,079
line is a percentage of the building's

2787
02:07:08,079 --> 02:07:10,000
costs. So, it's really doing its best

2788
02:07:10,000 --> 02:07:12,400
to, you know, achieve saving enough to

2789
02:07:12,400 --> 02:07:13,920
replace all the components within its

2790
02:07:13,920 --> 02:07:16,639
building. Um, a lot of words to say that

2791
02:07:16,639 --> 02:07:18,000
it's something that we are doing our

2792
02:07:18,000 --> 02:07:20,960
best to achieve and monitor, but um, it

2793
02:07:20,960 --> 02:07:23,440
is challenging to um, manage the

2794
02:07:23,440 --> 02:07:25,840
day-to-day and save enough to replace

2795
02:07:25,840 --> 02:07:29,350
all those facilities.

2796
02:07:29,360 --> 02:07:33,440
So is that sorry is that no

2797
02:07:33,440 --> 02:07:35,199
>> don't have that plan today something

2798
02:07:35,199 --> 02:07:35,440
that

2799
02:07:35,440 --> 02:07:37,119
>> so so we're expecting to essentially

2800
02:07:37,119 --> 02:07:39,119
adopt a budget that leaves probably

2801
02:07:39,119 --> 02:07:41,760
leaves this fund projected to fall below

2802
02:07:41,760 --> 02:07:44,639
the minimum

2803
02:07:44,639 --> 02:07:47,280
>> um not the minimum reserve but the the

2804
02:07:47,280 --> 02:07:50,000
enough to replace parts of the building.

2805
02:07:50,000 --> 02:07:52,079
The dotted line is place uh equipment

2806
02:07:52,079 --> 02:07:53,920
and pieces components of the building.

2807
02:07:53,920 --> 02:07:56,239
So, operationally, yes, but not all the

2808
02:07:56,239 --> 02:07:58,719
equipment.

2809
02:07:58,719 --> 02:08:00,320
>> Council member Kern,

2810
02:08:00,320 --> 02:08:02,639
>> thank you. And can you remind us of what

2811
02:08:02,639 --> 02:08:05,199
the revenue sources are for the rec

2812
02:08:05,199 --> 02:08:06,800
fund?

2813
02:08:06,800 --> 02:08:08,400
>> Council member, yes. This is what I like

2814
02:08:08,400 --> 02:08:11,280
to call a three-legged stool. Um, about

2815
02:08:11,280 --> 02:08:13,199
half of the revenues come from user

2816
02:08:13,199 --> 02:08:15,920
fees. Um, and then the other two pieces

2817
02:08:15,920 --> 02:08:20,560
are the general fund subsidy and the uh

2818
02:08:20,560 --> 02:08:22,719
dedicated and perpetual sales and use

2819
02:08:22,719 --> 02:08:25,679
tax that voters approved in 2017. So

2820
02:08:25,679 --> 02:08:28,400
about 50% user fees and about 25% those

2821
02:08:28,400 --> 02:08:30,400
other two buckets, sales tax, dedicated

2822
02:08:30,400 --> 02:08:32,000
and general fund transfer.

2823
02:08:32,000 --> 02:08:34,000
>> And the property tax component is just

2824
02:08:34,000 --> 02:08:38,639
to repay for the building that we built

2825
02:08:38,639 --> 02:08:39,840
about 10 years ago.

2826
02:08:39,840 --> 02:08:40,320
>> Correct.

2827
02:08:40,320 --> 02:08:43,840
>> Okay. And so then we so we moved we

2828
02:08:43,840 --> 02:08:46,560
moved the ice rink out of wreck so that

2829
02:08:46,560 --> 02:08:48,639
this would balance

2830
02:08:48,639 --> 02:08:50,320
because otherwise then we would not be

2831
02:08:50,320 --> 02:08:51,920
balanced. But it's still a general fund

2832
02:08:51,920 --> 02:08:52,800
expense that we're going to have to

2833
02:08:52,800 --> 02:08:54,560
figure out how to pay for. So we just

2834
02:08:54,560 --> 02:08:56,400
moved it so that this

2835
02:08:56,400 --> 02:08:58,719
>> we did move it. Yes, it is in the

2836
02:08:58,719 --> 02:09:01,199
current general fund modeling um as it

2837
02:09:01,199 --> 02:09:02,719
stands today

2838
02:09:02,719 --> 02:09:04,400
>> versus just transferring more of the

2839
02:09:04,400 --> 02:09:06,000
general fund into the wreck. Okay. Thank

2840
02:09:06,000 --> 02:09:08,880
you.

2841
02:09:08,880 --> 02:09:14,079
Any other questions on this one? Okay,

2842
02:09:14,079 --> 02:09:18,719
thank you. Go ahead. Um, continuing on

2843
02:09:18,719 --> 02:09:21,119
with our consolidated utility funds,

2844
02:09:21,119 --> 02:09:23,760
notable impacts for 2027 2028 are the

2845
02:09:23,760 --> 02:09:26,000
impacts of future development, potential

2846
02:09:26,000 --> 02:09:28,400
drought impacts, fee adjustment

2847
02:09:28,400 --> 02:09:30,480
methodology. We're seeking smoothing,

2848
02:09:30,480 --> 02:09:32,159
consistency, and predictability in

2849
02:09:32,159 --> 02:09:34,800
revenues uh while remaining competitive.

2850
02:09:34,800 --> 02:09:36,790
a change in accounting methodology pra p p p p p p p p p p p p p p p p p p p p

2851
02:09:36,800 --> 02:09:38,800
practice in how we plan and budget for

2852
02:09:38,800 --> 02:09:41,440
tap fee revenues, switching to ar a

2853
02:09:41,440 --> 02:09:43,920
rears versus projections.

2854
02:09:43,920 --> 02:09:46,800
Uh bonding um as you'll see in the chart

2855
02:09:46,800 --> 02:09:48,880
is likely needed to smooth out some of

2856
02:09:48,880 --> 02:09:51,360
our large and major uh capital projects

2857
02:09:51,360 --> 02:09:54,000
including raw water integration, solid

2858
02:09:54,000 --> 02:09:56,000
residuals, and the Sid Copeland admin

2859
02:09:56,000 --> 02:09:58,000
building. Preliminary total capital

2860
02:09:58,000 --> 02:10:00,639
investment 27 through 32 is robust at

2861
02:10:00,639 --> 02:10:03,599
67.2 million. It also includes within

2862
02:10:03,599 --> 02:10:06,079
the modeling additional personnel. I

2863
02:10:06,079 --> 02:10:07,360
talked about this previously on the

2864
02:10:07,360 --> 02:10:08,880
general fund side. Here are the other

2865
02:10:08,880 --> 02:10:10,880
pieces of those employees. The

2866
02:10:10,880 --> 02:10:12,800
construction storm water inspector,

2867
02:10:12,800 --> 02:10:19,350
operations tech, and civil engineer.

2868
02:10:19,360 --> 02:10:22,000
Here is the long-term financial forecast

2869
02:10:22,000 --> 02:10:24,719
for the utility funds. Um, as you can

2870
02:10:24,719 --> 02:10:27,840
see, um, robust capital expenditures

2871
02:10:27,840 --> 02:10:30,079
projected throughout the model, um, in

2872
02:10:30,079 --> 02:10:32,719
excess of what we're able to cash flow.

2873
02:10:32,719 --> 02:10:35,360
So, while we're looking at revenues,

2874
02:10:35,360 --> 02:10:37,040
rates, and fees, we're also going to be

2875
02:10:37,040 --> 02:10:40,800
exploring, um, financing some of these

2876
02:10:40,800 --> 02:10:44,629
major projects.

2877
02:10:44,639 --> 02:10:46,560
The next handful of slides are all of

2878
02:10:46,560 --> 02:10:48,239
the capital projects included in the

2879
02:10:48,239 --> 02:10:50,079
model. You don't need to spend enough a

2880
02:10:50,079 --> 02:10:51,599
lot of time on this. You guys can click

2881
02:10:51,599 --> 02:10:53,440
through at your leisure. and a few

2882
02:10:53,440 --> 02:10:57,760
unfunded projects towards the end.

2883
02:10:57,760 --> 02:10:59,440
That's what I have for consolidated

2884
02:10:59,440 --> 02:11:01,599
utilities. Uh, no decision points right

2885
02:11:01,599 --> 02:11:03,520
now, but welcome feedback and

2886
02:11:03,520 --> 02:11:05,119
discussion.

2887
02:11:05,119 --> 02:11:07,199
>> Are there any council questions? Council

2888
02:11:07,199 --> 02:11:09,679
member Coopermanman.

2889
02:11:09,679 --> 02:11:12,000
>> Um, so back to the chart showing the

2890
02:11:12,000 --> 02:11:16,639
fund balances. Um, so in 2028, we're

2891
02:11:16,639 --> 02:11:19,599
dipping below the minimum reserve.

2892
02:11:19,599 --> 02:11:21,760
Um, do we need to resolve that before we

2893
02:11:21,760 --> 02:11:24,639
adopt the budget for that next few

2894
02:11:24,639 --> 02:11:25,440
years?

2895
02:11:25,440 --> 02:11:26,000
>> Yes.

2896
02:11:26,000 --> 02:11:27,679
>> Okay. And you think that we can resolve

2897
02:11:27,679 --> 02:11:30,480
it through these financing kinds of

2898
02:11:30,480 --> 02:11:32,239
options or

2899
02:11:32,239 --> 02:11:33,920
>> Yes. The way I see it, you two levers.

2900
02:11:33,920 --> 02:11:36,079
We can uh spend some time going through

2901
02:11:36,079 --> 02:11:38,239
the capital projects that are contained

2902
02:11:38,239 --> 02:11:40,880
um sharpen the pencil potentially defer

2903
02:11:40,880 --> 02:11:43,119
um and or look at a financing model

2904
02:11:43,119 --> 02:11:44,480
where you can kind of spread them out

2905
02:11:44,480 --> 02:11:46,639
over future years. Right.

2906
02:11:46,639 --> 02:11:52,470
>> Okay. Other

2907
02:11:52,480 --> 02:11:54,719
questions?

2908
02:11:54,719 --> 02:11:59,199
Um, is there any appetite right now for

2909
02:11:59,199 --> 02:12:02,960
identifying any items in the CIP that

2910
02:12:02,960 --> 02:12:05,360
are worth

2911
02:12:05,360 --> 02:12:06,960
um

2912
02:12:06,960 --> 02:12:11,350
considering cuts on?

2913
02:12:11,360 --> 02:12:14,000
» Sorry, for utilities or in general?

2914
02:12:14,000 --> 02:12:15,679
>> Uh, no, no, no. I'm talking about

2915
02:12:15,679 --> 02:12:18,480
utilities. I'm I'm talking about the

2916
02:12:18,480 --> 02:12:24,560
one, two, three and a half pages of

2917
02:12:24,560 --> 02:12:26,079
projects.

2918
02:12:26,079 --> 02:12:27,920
>> Yes, Council Member Curry. I think

2919
02:12:27,920 --> 02:12:30,960
unless um Director Cow has um any

2920
02:12:30,960 --> 02:12:32,800
recommendations on ways that we could

2921
02:12:32,800 --> 02:12:35,679
smooth it out a little bit, uh this is

2922
02:12:35,679 --> 02:12:37,440
clearly been identified as from our

2923
02:12:37,440 --> 02:12:39,440
community, from our residents as like

2924
02:12:39,440 --> 02:12:42,239
among the highest of priorities um and

2925
02:12:42,239 --> 02:12:44,639
core service that they would like to

2926
02:12:44,639 --> 02:12:47,520
maintain the high standards on. And I

2927
02:12:47,520 --> 02:12:48,960
don't really think that this is the

2928
02:12:48,960 --> 02:12:50,560
place where we do the cutting. I think

2929
02:12:50,560 --> 02:12:52,159
that we do the cutting in in things that

2930
02:12:52,159 --> 02:12:56,320
are less mandatory to daily life and uh

2931
02:12:56,320 --> 02:12:58,639
the drought conditions we were in and

2932
02:12:58,639 --> 02:13:00,639
that we continue to anticipate. I think

2933
02:13:00,639 --> 02:13:02,400
a lot of these expenses are related to

2934
02:13:02,400 --> 02:13:03,920
like water rights and other things if

2935
02:13:03,920 --> 02:13:06,480
I'm not mistaken. Um and we hear over

2936
02:13:06,480 --> 02:13:08,719
and over and over again, what about

2937
02:13:08,719 --> 02:13:10,719
more? What about doing it for ponds? So

2938
02:13:10,719 --> 02:13:12,960
I I'm my concern would be to find a way

2939
02:13:12,960 --> 02:13:15,599
to reduce some of this. I think we we

2940
02:13:15,599 --> 02:13:17,520
have to we almost have to figure out a

2941
02:13:17,520 --> 02:13:20,159
way to fund it. um unless again the

2942
02:13:20,159 --> 02:13:22,000
director is able to come up with some

2943
02:13:22,000 --> 02:13:23,440
good recommendations on how we don't

2944
02:13:23,440 --> 02:13:26,800
have to cut necessarily but can maybe

2945
02:13:26,800 --> 02:13:28,560
postpone to make it the numbers work

2946
02:13:28,560 --> 02:13:30,560
better.

2947
02:13:30,560 --> 02:13:32,480
>> I think director Bailey summed it up

2948
02:13:32,480 --> 02:13:34,079
well. I think we're going to smooth some

2949
02:13:34,079 --> 02:13:36,400
things out with financing. We've moved

2950
02:13:36,400 --> 02:13:38,719
from a pay as you go model to a

2951
02:13:38,719 --> 02:13:40,960
financing model. Just costs are

2952
02:13:40,960 --> 02:13:43,840
increasing faster than our appetite for

2953
02:13:43,840 --> 02:13:47,040
increasing rates. Uh we did discuss with

2954
02:13:47,040 --> 02:13:49,679
the finance committee some concepts last

2955
02:13:49,679 --> 02:13:52,000
week just there's a lot of factors

2956
02:13:52,000 --> 02:13:54,079
converging on us whether it's climate

2957
02:13:54,079 --> 02:13:57,760
change costs uh various thing growth

2958
02:13:57,760 --> 02:14:01,199
that will will come or is planned and so

2959
02:14:01,199 --> 02:14:02,960
we're I think we're going through a

2960
02:14:02,960 --> 02:14:04,960
pivot point or a paradigm shift with

2961
02:14:04,960 --> 02:14:07,760
utility of

2962
02:14:07,760 --> 02:14:09,760
what does the future look like. So,

2963
02:14:09,760 --> 02:14:11,280
we're going to run a pretty standard

2964
02:14:11,280 --> 02:14:14,320
rate model that shows financing options

2965
02:14:14,320 --> 02:14:16,320
for this year and then over the course

2966
02:14:16,320 --> 02:14:18,400
of the next two to three years, we're

2967
02:14:18,400 --> 02:14:21,040
analyzing our tap fees and our tier

2968
02:14:21,040 --> 02:14:23,119
structure to see how to accomplish our

2969
02:14:23,119 --> 02:14:25,679
goals in a reasonable way.

2970
02:14:25,679 --> 02:14:27,520
>> So, along with that, that would be then

2971
02:14:27,520 --> 02:14:30,159
taking into consideration some of the um

2972
02:14:30,159 --> 02:14:32,639
possible new development that were for

2973
02:14:32,639 --> 02:14:34,000
and I don't mean red tail because that's

2974
02:14:34,000 --> 02:14:35,520
a separate negotiated thing. I mean any

2975
02:14:35,520 --> 02:14:36,800
of the new residential or other

2976
02:14:36,800 --> 02:14:38,079
businesses.

2977
02:14:38,079 --> 02:14:38,560
>> Yes.

2978
02:14:38,560 --> 02:14:40,320
>> Okay. It's all encompassing.

2979
02:14:40,320 --> 02:14:42,880
>> Okay, good.

2980
02:14:42,880 --> 02:14:45,280
>> Other thoughts?

2981
02:14:45,280 --> 02:14:46,800
>> Yes, council member.

2982
02:14:46,800 --> 02:14:50,159
>> I I just had one specific question on

2983
02:14:50,159 --> 02:14:53,679
the Sid Copeland administration building

2984
02:14:53,679 --> 02:14:57,440
that the CIP form says final design is

2985
02:14:57,440 --> 02:15:01,360
anticipated through the remainder of 26,

2986
02:15:01,360 --> 02:15:04,480
but then we have $400,000 of design cost

2987
02:15:04,480 --> 02:15:06,639
in 28.

2988
02:15:06,639 --> 02:15:08,239
>> Yeah. I just think that was an artifact

2989
02:15:08,239 --> 02:15:09,840
that we missed.

2990
02:15:09,840 --> 02:15:10,320
>> Okay.

2991
02:15:10,320 --> 02:15:13,920
>> So, we had 116 project sheets and we

2992
02:15:13,920 --> 02:15:15,360
missed it on this one.

2993
02:15:15,360 --> 02:15:17,520
>> So, so we don't need the 420.

2994
02:15:17,520 --> 02:15:18,320
>> I don't think we do.

2995
02:15:18,320 --> 02:15:18,880
>> Great.

2996
02:15:18,880 --> 02:15:20,159
>> Yeah. We're not going to double up on

2997
02:15:20,159 --> 02:15:22,079
consulting. Yeah.

2998
02:15:22,079 --> 02:15:23,760
>> And you guys are always a final check

2999
02:15:23,760 --> 02:15:25,760
when we bring a contract to you of like

3000
02:15:25,760 --> 02:15:27,920
this is a good use of our money or a bad

3001
02:15:27,920 --> 02:15:30,079
use. So, uh there's always a filter

3002
02:15:30,079 --> 02:15:31,840
there if we're not using consultants.

3003
02:15:31,840 --> 02:15:34,560
Well,

3004
02:15:34,560 --> 02:15:35,199
>> other questions.

3005
02:15:35,199 --> 02:15:37,360
>> Easy peasy.

3006
02:15:37,360 --> 02:15:40,320
comments. Yes, Council Member Cooperman.

3007
02:15:40,320 --> 02:15:44,159
>> Yeah, one specific question. Um, for 27

3008
02:15:44,159 --> 02:15:46,800
and 28, their line items for water

3009
02:15:46,800 --> 02:15:49,360
rights acquisitions. Are we are those

3010
02:15:49,360 --> 02:15:50,960
pretty definite? We think we really want

3011
02:15:50,960 --> 02:15:54,880
to acquire some rights in those years or

3012
02:15:54,880 --> 02:15:56,960
>> we know from all our hopes and dreams

3013
02:15:56,960 --> 02:15:59,119
that we have to go acquire water rights

3014
02:15:59,119 --> 02:16:01,679
and we try to guess the best year to

3015
02:16:01,679 --> 02:16:04,079
kind of do that. We also try to have

3016
02:16:04,079 --> 02:16:06,719
that money balance out cash flow. So, if

3017
02:16:06,719 --> 02:16:08,560
we have a large project year, we might

3018
02:16:08,560 --> 02:16:11,040
move the water to a different year. That

3019
02:16:11,040 --> 02:16:12,960
said, uh, and some of you that have been

3020
02:16:12,960 --> 02:16:14,719
on council for a while, we're always

3021
02:16:14,719 --> 02:16:16,560
shopping for water. And if there's a

3022
02:16:16,560 --> 02:16:17,760
good opportunity, we're going to come to

3023
02:16:17,760 --> 02:16:19,119
you. We're going to say we need to go

3024
02:16:19,119 --> 02:16:21,199
spend$1 or2 million to get this good

3025
02:16:21,199 --> 02:16:23,840
opportunity. So, I both things are

3026
02:16:23,840 --> 02:16:25,599
always in play. But for now, that's a

3027
02:16:25,599 --> 02:16:34,870
best guess. Balancing cash flow.

3028
02:16:34,880 --> 02:16:36,880
I would like to note that RAB requested

3029
02:16:36,880 --> 02:16:39,280
that we put money in the budget to

3030
02:16:39,280 --> 02:16:41,760
acquire water rights for Col Creek Golf

3031
02:16:41,760 --> 02:16:45,359
Course. Um we are not recommending that

3032
02:16:45,359 --> 02:16:47,679
for funding at this point in time. The

3033
02:16:47,679 --> 02:16:49,519
amount that's in there, you know, water

3034
02:16:49,519 --> 02:16:52,160
rights right now are so costly. Um and

3035
02:16:52,160 --> 02:16:54,160
we have other priorities that we need to

3036
02:16:54,160 --> 02:16:55,920
fund. So that is a project that we're

3037
02:16:55,920 --> 02:17:00,150
not recommending for approval.

3038
02:17:00,160 --> 02:17:02,880
Thank you for clarifying that.

3039
02:17:02,880 --> 02:17:07,200
Other comments? Um I appreciate the

3040
02:17:07,200 --> 02:17:10,960
council member Karn's um comment about

3041
02:17:10,960 --> 02:17:15,519
expectations. I think um

3042
02:17:15,519 --> 02:17:23,439
this is a a high priority area. Um uh as are a number of others. I I think we

3043
02:17:23,439 --> 02:17:25,200
just have to bear in mind that just

3044
02:17:25,200 --> 02:17:27,519
because we've got high priority areas

3045
02:17:27,519 --> 02:17:30,319
that they're not off limits to further

3046
02:17:30,319 --> 02:17:31,840
consideration. At least from my

3047
02:17:31,840 --> 02:17:35,359
standpoint, I want to make sure we um

3048
02:17:35,359 --> 02:17:38,479
aren't directing council and I if

3049
02:17:38,479 --> 02:17:40,160
council member Kern feels differently.

3050
02:17:40,160 --> 02:17:43,439
Obviously, that's a thing, but um that

3051
02:17:43,439 --> 02:17:45,840
we're not saying don't bring us back any

3052
02:17:45,840 --> 02:17:48,800
changes to this because we don't need to

3053
02:17:48,800 --> 02:17:50,960
consider them. I didn't think

3054
02:17:50,960 --> 02:17:52,399
>> No, that's what I said. I was asking the

3055
02:17:52,399 --> 02:17:55,439
director like I mean and I was um as an

3056
02:17:55,439 --> 02:17:56,960
alternate for the finance committee, I

3057
02:17:56,960 --> 02:17:58,479
attend every single meeting and and

3058
02:17:58,479 --> 02:17:59,920
listen in on the conversations and

3059
02:17:59,920 --> 02:18:02,160
usually add my two cents. Uh so I was

3060
02:18:02,160 --> 02:18:04,160
very much paying attention to um the

3061
02:18:04,160 --> 02:18:06,000
last finance committee meeting and on

3062
02:18:06,000 --> 02:18:08,639
this topic and I think there is

3063
02:18:08,639 --> 02:18:09,840
definitely room for a lot more

3064
02:18:09,840 --> 02:18:11,599
conversation. I think we have to get

3065
02:18:11,599 --> 02:18:13,120
creative about how we pay for my point

3066
02:18:13,120 --> 02:18:16,319
is this is not a choice in whether we

3067
02:18:16,319 --> 02:18:18,559
pay for these things. It is we have to

3068
02:18:18,559 --> 02:18:21,040
find the best method forward versus

3069
02:18:21,040 --> 02:18:24,080
eliminating I think the community needs

3070
02:18:24,080 --> 02:18:25,760
this investment is what I'm trying to

3071
02:18:25,760 --> 02:18:27,840
say.

3072
02:18:27,840 --> 02:18:30,960
>> Okay. You're not talking about any given

3073
02:18:30,960 --> 02:18:34,639
>> one of these. All right. Um good. Um I

3074
02:18:34,639 --> 02:18:38,000
do you have the direction that you need?

3075
02:18:38,000 --> 02:18:39,920
Not that you asked for it because I

3076
02:18:39,920 --> 02:18:41,439
think you said expressly you weren't

3077
02:18:41,439 --> 02:18:44,080
asking for for direction but our council

3078
02:18:44,080 --> 02:18:46,000
is comfortable giving you direction even

3079
02:18:46,000 --> 02:18:47,599
though you don't ask for it and that's

3080
02:18:47,599 --> 02:18:50,960
our job of course. So let's uh take a

3081
02:18:50,960 --> 02:18:54,960
break for 10 minutes be back at 228 and

3082
02:18:54,960 --> 02:18:56,719
uh we'll tackle the rest of this. I

3083
02:18:56,719 --> 02:18:59,599
would say that we're about halfway

3084
02:18:59,599 --> 02:19:02,160
through so this is a we're going at a

3085
02:19:02,160 --> 02:29:32,389
pretty good clip.

3086
02:29:32,399 --> 02:29:34,640
Um,

3087
02:29:34,640 --> 02:29:37,680
>> we're missing one council member.

3088
02:29:37,680 --> 02:29:40,399
>> Disappeared, I think, for just a moment.

3089
02:29:40,399 --> 02:29:43,760
Um, but I want why don't we go ahead

3090
02:29:43,760 --> 02:29:47,600
just in terms of

3091
02:29:47,600 --> 02:29:53,040
>> Thanks. Um just we wanted to um address

3092
02:29:53,040 --> 02:29:55,680
one issue that didn't get addressed this

3093
02:29:55,680 --> 02:29:57,520
morning. Council member Kern,

3094
02:29:57,520 --> 02:30:00,319
>> thank you. Um oh actually I do need to

3095
02:30:00,319 --> 02:30:01,920
wait for for Director Blackmore to get

3096
02:30:01,920 --> 02:30:04,720
back. It's he's 100% relevant in in my

3097
02:30:04,720 --> 02:30:07,439
comments. So once he returns then if you

3098
02:30:07,439 --> 02:30:08,560
wouldn't mind circling back that' be

3099
02:30:08,560 --> 02:30:09,200
awesome.

3100
02:30:09,200 --> 02:30:10,000
>> Thank you.

3101
02:30:10,000 --> 02:30:12,560
>> Um

3102
02:30:12,560 --> 02:30:13,920
>> yes, director

3103
02:30:13,920 --> 02:30:15,520
>> mayor. Let's continue. So I'm going to

3104
02:30:15,520 --> 02:30:17,600
hand this off to Mahar and he's going to

3105
02:30:17,600 --> 02:30:19,200
go through some revenues then our uh

3106
02:30:19,200 --> 02:30:20,399
then James will handle some

3107
02:30:20,399 --> 02:30:22,479
expenditures. So be uh we'll we'll be

3108
02:30:22,479 --> 02:30:26,319
sharing it for next few slides.

3109
02:30:26,319 --> 02:30:28,240
>> Take us away.

3110
02:30:28,240 --> 02:30:30,399
Thank you all for joining back after the

3111
02:30:30,399 --> 02:30:32,479
break. We're going to go over major

3112
02:30:32,479 --> 02:30:35,040
revenue assumptions. These consist of

3113
02:30:35,040 --> 02:30:39,280
property tax and sales tax.

3114
02:30:39,280 --> 02:30:43,040
We will start with mill levy changes. In

3115
02:30:43,040 --> 02:30:45,840
2027, the city will be suspending the

3116
02:30:45,840 --> 02:30:48,240
temporary mill levy credit on the rec

3117
02:30:48,240 --> 02:30:52,479
center debt mill levy. Uh as just some

3118
02:30:52,479 --> 02:30:54,800
background, voters approved a mill levy

3119
02:30:54,800 --> 02:30:59,680
up to 3.35 mills with uh with a

3120
02:30:59,680 --> 02:31:02,160
restriction that the tax revenues of

3121
02:31:02,160 --> 02:31:05,680
this rec center uh debt not to exceed

3122
02:31:05,680 --> 02:31:10,240
1.2 $1.82 million annually. uh the rec

3123
02:31:10,240 --> 02:31:14,399
center deck can uh no longer absorb any

3124
02:31:14,399 --> 02:31:19,040
uh excess uh revenues. So

3125
02:31:19,040 --> 02:31:22,160
we've uh we've updated that. Uh so the

3126
02:31:22,160 --> 02:31:25,600
sorry the changes for the uh mill levy

3127
02:31:25,600 --> 02:31:28,880
are resetting the uh rec center debt

3128
02:31:28,880 --> 02:31:32,160
from excuse me to 1.7

3129
02:31:32,160 --> 02:31:35,120
from 1.375 mills. Overall the

3130
02:31:35,120 --> 02:31:37,680
Louiswisville mill levy will change to

3131
02:31:37,680 --> 02:31:40,399
6.88. 884

3132
02:31:40,399 --> 02:31:45,349
from 6.559.

3133
02:31:45,359 --> 02:31:47,359
In this chart, we're going to show

3134
02:31:47,359 --> 02:31:50,720
property tax uh revenue changes. Blue

3135
02:31:50,720 --> 02:31:53,920
bars are general property tax, orange

3136
02:31:53,920 --> 02:31:56,479
rec center debt, and the yellow line is

3137
02:31:56,479 --> 02:32:01,590
the city's total mill levy.

3138
02:32:01,600 --> 02:32:04,240
Just as a uh reminder that the uh mill

3139
02:32:04,240 --> 02:32:06,800
levy reduction that we had uh the

3140
02:32:06,800 --> 02:32:08,880
temporary mill levy reduction we had

3141
02:32:08,880 --> 02:32:11,920
done was to offset the increased

3142
02:32:11,920 --> 02:32:14,960
assessed values.

3143
02:32:14,960 --> 02:32:18,640
In total our city mills are at 6.559. Uh

3144
02:32:18,640 --> 02:32:20,720
this chart breaks out the two went over

3145
02:32:20,720 --> 02:32:22,720
blue being general, orange being rec

3146
02:32:22,720 --> 02:32:25,040
center and the yellow bar at top just

3147
02:32:25,040 --> 02:32:27,439
showing your total mill levies in the

3148
02:32:27,439 --> 02:32:30,630
city.

3149
02:32:30,640 --> 02:32:32,560
This next chart highlights uh

3150
02:32:32,560 --> 02:32:34,880
year-over-year changes while calling out

3151
02:32:34,880 --> 02:32:37,920
2026 and 2027

3152
02:32:37,920 --> 02:32:40,479
property tax revenues. Same as last time

3153
02:32:40,479 --> 02:32:43,439
where blue is your general and orange

3154
02:32:43,439 --> 02:32:46,080
rec center debt. The yellow bar showing

3155
02:32:46,080 --> 02:32:55,990
changes year-over-year.

3156
02:32:56,000 --> 02:33:00,560
This uh next slide is uh showing for

3157
02:33:00,560 --> 02:33:03,920
every property tax dollar collected

3158
02:33:03,920 --> 02:33:06,399
within the city of Lewisville. Where

3159
02:33:06,399 --> 02:33:10,240
does it go? 7 cents of that dollar comes

3160
02:33:10,240 --> 02:33:12,319
to the city of Lewisville. Majority of

3161
02:33:12,319 --> 02:33:13,920
it goes to Boulder Valley School

3162
02:33:13,920 --> 02:33:16,640
District, followed by Boulder County,

3163
02:33:16,640 --> 02:33:19,359
Lewisville Fire District, Seven Sense to

3164
02:33:19,359 --> 02:33:23,200
the City, North uh Colorado Water, and

3165
02:33:23,200 --> 02:33:27,830
UDFC.

3166
02:33:27,840 --> 02:33:30,880
This slide is basically showing for

3167
02:33:30,880 --> 02:33:34,319
every dollar that's collected for City

3168
02:33:34,319 --> 02:33:36,960
of Lewisville sales tax, where does that

3169
02:33:36,960 --> 02:33:40,080
dollar get divvied up? Most of it 53

3170
02:33:40,080 --> 02:33:43,280
cents goes to general fund. The next big

3171
02:33:43,280 --> 02:33:45,840
one is capital fund. About 26 cents of

3172
02:33:45,840 --> 02:33:48,560
that will go there. Followed by open

3173
02:33:48,560 --> 02:33:52,960
space 8 cents, parks at 5 cents,

3174
02:33:52,960 --> 02:33:55,920
recreation center 4 cents, and finally

3175
02:33:55,920 --> 02:34:02,790
historic preservation at 3 cents.

3176
02:34:02,800 --> 02:34:06,240
This chart is showing sales tax uh

3177
02:34:06,240 --> 02:34:09,760
revenue year-over-year changes and total

3178
02:34:09,760 --> 02:34:13,040
revenue assumptions.

3179
02:34:13,040 --> 02:34:17,680
Uh just some notes. Um in this uh in

3180
02:34:17,680 --> 02:34:20,720
this projection we do have a few things

3181
02:34:20,720 --> 02:34:24,160
taken into account which are king supers

3182
02:34:24,160 --> 02:34:27,439
opening up. uh certain things have not

3183
02:34:27,439 --> 02:34:29,760
uh have not been incorporated into this

3184
02:34:29,760 --> 02:34:32,560
such as Sundance Film Festival and uh

3185
02:34:32,560 --> 02:34:40,150
Red Tail Ridge development impacts.

3186
02:34:40,160 --> 02:34:46,550
Any questions on this slide?

3187
02:34:46,560 --> 02:34:49,840
This next slide uh is basically going

3188
02:34:49,840 --> 02:34:53,280
over the uh when we looked at the dollar

3189
02:34:53,280 --> 02:34:54,960
slide where it shows for every dollar

3190
02:34:54,960 --> 02:34:56,960
collected of sales tax revenue inside

3191
02:34:56,960 --> 02:34:58,960
the city where is it going to this is

3192
02:34:58,960 --> 02:35:00,560
basically showing that year-over-year.

3193
02:35:00,560 --> 02:35:02,640
So you can see the major blue bar being

3194
02:35:02,640 --> 02:35:05,439
your general followed by capital and so

3195
02:35:05,439 --> 02:35:11,190
on.

3196
02:35:11,200 --> 02:35:15,280
All right, that's all I have for revenue

3197
02:35:15,280 --> 02:35:17,280
assumptions.

3198
02:35:17,280 --> 02:35:18,800
>> Um, just to add a little bit of color

3199
02:35:18,800 --> 02:35:21,760
just real fast. Um, going back to

3200
02:35:21,760 --> 02:35:24,160
property taxes, we've kind of two

3201
02:35:24,160 --> 02:35:26,000
revenue sources. One for our general

3202
02:35:26,000 --> 02:35:27,520
fund. It's a little over 5 million.

3203
02:35:27,520 --> 02:35:29,680
We're at the cap of our mill levy. We

3204
02:35:29,680 --> 02:35:31,200
cannot go any higher without going back

3205
02:35:31,200 --> 02:35:33,280
to the voters. At 5 million, this is

3206
02:35:33,280 --> 02:35:35,680
about 16th of your general general fund.

3207
02:35:35,680 --> 02:35:37,520
some material but not as large of a

3208
02:35:37,520 --> 02:35:40,319
lever as your sales tax. That orange bar

3209
02:35:40,319 --> 02:35:44,080
is how we repay our rec center debt uh

3210
02:35:44,080 --> 02:35:47,520
fund uh rec center debt. Our our mill

3211
02:35:47,520 --> 02:35:49,840
levy right now is just under 1.4. We're

3212
02:35:49,840 --> 02:35:52,399
proposing to realign it at 1.7. That

3213
02:35:52,399 --> 02:35:54,160
will align us with our annual debt

3214
02:35:54,160 --> 02:35:58,399
servicing payment amounts of 1.74 1.75

3215
02:35:58,399 --> 02:36:01,120
million through 2042.

3216
02:36:01,120 --> 02:36:02,640
So this is something that we were able

3217
02:36:02,640 --> 02:36:04,960
to hold down for a few years. We've

3218
02:36:04,960 --> 02:36:06,399
eaten up the fund balance in the debt

3219
02:36:06,399 --> 02:36:09,040
fund. We can no longer absorb that short

3220
02:36:09,040 --> 02:36:10,800
shortfall. We really do need to align

3221
02:36:10,800 --> 02:36:13,439
the collections with the the debt. Uh

3222
02:36:13,439 --> 02:36:17,600
the impact to the median home of that that adjustment in the mills is

3223
02:36:17,600 --> 02:36:20,640
about $20 per year. So that's what we

3224
02:36:20,640 --> 02:36:22,399
have to do. And if you were to go to the

3225
02:36:22,399 --> 02:36:24,800
property tech property tax chart looking

3226
02:36:24,800 --> 02:36:26,880
forward, you see it kind of petering

3227
02:36:26,880 --> 02:36:28,160
down a little bit. What we're doing is

3228
02:36:28,160 --> 02:36:30,399
we're we're modeling assessed value

3229
02:36:30,399 --> 02:36:33,200
increases and then adjusting or refining

3230
02:36:33,200 --> 02:36:35,520
that rec center mill levy to arrive at

3231
02:36:35,520 --> 02:36:37,359
the amount of the debt payment. So we

3232
02:36:37,359 --> 02:36:38,560
will talk about this a little bit more

3233
02:36:38,560 --> 02:36:41,040
later but really looking for your uh

3234
02:36:41,040 --> 02:36:43,680
your direction to align the mill levy

3235
02:36:43,680 --> 02:36:46,960
with those debt payments. Um again then

3236
02:36:46,960 --> 02:36:48,399
the other thing I would say with the

3237
02:36:48,399 --> 02:36:51,760
sales tax is it is the significant the

3238
02:36:51,760 --> 02:36:53,760
primary funer of our general fund. You

3239
02:36:53,760 --> 02:36:56,080
can see uh over half of the dollar goes

3240
02:36:56,080 --> 02:36:58,800
into the general fund. Um from my

3241
02:36:58,800 --> 02:37:00,720
memory, it's probably close to 13 or 14

3242
02:37:00,720 --> 02:37:02,080
million when compared to our property

3243
02:37:02,080 --> 02:37:04,960
tax, which is five. Um but it's also

3244
02:37:04,960 --> 02:37:06,800
extremely material to the other funds

3245
02:37:06,800 --> 02:37:09,120
outlaid here. Um the general fund is

3246
02:37:09,120 --> 02:37:11,120
blue, but red is our capital fund. We'll

3247
02:37:11,120 --> 02:37:12,720
have some time later today and likely at

3248
02:37:12,720 --> 02:37:14,319
a future meeting talk about our capital

3249
02:37:14,319 --> 02:37:17,760
fund. Generates close to 89$10 million

3250
02:37:17,760 --> 02:37:19,680
annually. But also the other funds here,

3251
02:37:19,680 --> 02:37:22,479
open space fund, our recreation fund,

3252
02:37:22,479 --> 02:37:24,000
our parks fund, historic preservation

3253
02:37:24,000 --> 02:37:25,920
fund, funds we've sort of talked about,

3254
02:37:25,920 --> 02:37:28,880
um are largely uh driven by our sales

3255
02:37:28,880 --> 02:37:30,160
tax collections. This is the biggest

3256
02:37:30,160 --> 02:37:32,240
revenue source. It's our biggest lever

3257
02:37:32,240 --> 02:37:35,680
on how we fund city operations.

3258
02:37:35,680 --> 02:37:37,280
So, thank you, Mahair. Excellent. Just

3259
02:37:37,280 --> 02:37:38,720
want to add a little more color to that.

3260
02:37:38,720 --> 02:37:45,670
>> Thank you.

3261
02:37:45,680 --> 02:37:46,960
» Okay. Okay, next we're going to get into

3262
02:37:46,960 --> 02:37:47,760
some person.

3263
02:37:47,760 --> 02:37:49,359
>> Hold on for just a minute. Sorry for

3264
02:37:49,359 --> 02:37:51,120
interrupting. Just want to make sure if

3265
02:37:51,120 --> 02:37:52,960
council members have any questions about

3266
02:37:52,960 --> 02:37:57,520
the revenue piece here. That's

3267
02:37:57,520 --> 02:38:00,080
>> Yes, council member.

3268
02:38:00,080 --> 02:38:02,800
>> I just have one very general question.

3269
02:38:02,800 --> 02:38:06,399
What would you estimate is our total

3270
02:38:06,399 --> 02:38:10,479
revenue income annually for the city

3271
02:38:10,479 --> 02:38:15,429
totaling all sources?

3272
02:38:15,439 --> 02:38:16,880
I have a spreadsheet for that, so I

3273
02:38:16,880 --> 02:38:20,000
would hate to guess. Um, 80 million,

3274
02:38:20,000 --> 02:38:21,760
close to 100 million. Wow.

3275
02:38:21,760 --> 02:38:24,240
>> Um, again, a lot of it's in the general

3276
02:38:24,240 --> 02:38:26,319
fund. The next largest are utilities.

3277
02:38:26,319 --> 02:38:27,600
You know, we do tens of millions of

3278
02:38:27,600 --> 02:38:28,880
dollars when we fund our utilities. So,

3279
02:38:28,880 --> 02:38:31,040
those those are pretty much the primary

3280
02:38:31,040 --> 02:38:33,120
funding source for what we do. And

3281
02:38:33,120 --> 02:38:34,960
actually, a main component of my job is

3282
02:38:34,960 --> 02:38:36,800
collecting and my team's job is

3283
02:38:36,800 --> 02:38:39,359
collecting uh sales tax and use tax, but

3284
02:38:39,359 --> 02:38:41,359
also monthly utility billing. So a lot

3285
02:38:41,359 --> 02:38:43,359
of what we do is bring money in the door

3286
02:38:43,359 --> 02:38:45,120
>> so folks can deliver excellent services

3287
02:38:45,120 --> 02:38:46,160
to your citizens.

3288
02:38:46,160 --> 02:38:46,560
>> Thank you

3289
02:38:46,560 --> 02:38:51,750
>> residents.

3290
02:38:51,760 --> 02:38:53,040
» Thank you.

3291
02:38:53,040 --> 02:38:54,399
>> So one of the next things we're going to

3292
02:38:54,399 --> 02:38:56,640
get into is some personnel and benefit

3293
02:38:56,640 --> 02:38:58,880
uh assumptions u through those out years

3294
02:38:58,880 --> 02:39:01,359
in the model. Um aligning with one of uh

3295
02:39:01,359 --> 02:39:03,920
the city manager's priorities in uh

3296
02:39:03,920 --> 02:39:06,560
retaining uh staff and investing in

3297
02:39:06,560 --> 02:39:09,040
staff and staff development. um we've

3298
02:39:09,040 --> 02:39:11,520
kind of outlaid what our expectations

3299
02:39:11,520 --> 02:39:14,960
are as far as uh salary increases which

3300
02:39:14,960 --> 02:39:17,439
are a large driver of those expenses um

3301
02:39:17,439 --> 02:39:19,920
that as we've dictated are our fast

3302
02:39:19,920 --> 02:39:23,040
outpacing revenues. Um there are a

3303
02:39:23,040 --> 02:39:24,960
couple of different adjustments that we

3304
02:39:24,960 --> 02:39:27,439
make and that we model. uh the first

3305
02:39:27,439 --> 02:39:30,479
being a market adjustment um that would

3306
02:39:30,479 --> 02:39:32,720
go into effect January 1st for all

3307
02:39:32,720 --> 02:39:35,040
employees and then also a merit-based

3308
02:39:35,040 --> 02:39:37,439
adjustment um to kind of capture that

3309
02:39:37,439 --> 02:39:40,880
remaining uh portion of maybe the

3310
02:39:40,880 --> 02:39:43,600
difference between the market and what

3311
02:39:43,600 --> 02:39:45,439
people are experiencing inflationary in

3312
02:39:45,439 --> 02:39:48,399
their daily lives. Um, in that same

3313
02:39:48,399 --> 02:39:51,680
vein, uh, the human resources department

3314
02:39:51,680 --> 02:39:54,000
has done some, um, third-party

3315
02:39:54,000 --> 02:39:55,840
consulting and they've also identified

3316
02:39:55,840 --> 02:39:58,880
some, uh, specific targeted adjustments

3317
02:39:58,880 --> 02:40:01,520
to kind of align some of, uh, current

3318
02:40:01,520 --> 02:40:05,040
staff, namely in this instance, uh, our

3319
02:40:05,040 --> 02:40:07,439
police officers to the market

3320
02:40:07,439 --> 02:40:09,120
surrounding areas so that they can

3321
02:40:09,120 --> 02:40:11,760
continue to retain officers and maintain

3322
02:40:11,760 --> 02:40:15,120
that public safety that is a priority of

3323
02:40:15,120 --> 02:40:16,240
council.

3324
02:40:16,240 --> 02:40:20,080
Um among those uh assumptions we have

3325
02:40:20,080 --> 02:40:22,640
modeled a 2% market adjustment again

3326
02:40:22,640 --> 02:40:25,120
that's the first day of the year going

3327
02:40:25,120 --> 02:40:28,720
into effect and then a uh 4% merit

3328
02:40:28,720 --> 02:40:34,399
adjustment um max for uh staff. Um and

3329
02:40:34,399 --> 02:40:36,640
then as far as the targeted police

3330
02:40:36,640 --> 02:40:39,280
adjustment that we discussed, um that

3331
02:40:39,280 --> 02:40:41,520
third-party consultant has suggested

3332
02:40:41,520 --> 02:40:44,240
that to get us competitive and and

3333
02:40:44,240 --> 02:40:46,560
remain competitive in addition to the

3334
02:40:46,560 --> 02:40:49,920
adjustments made in uh the end of 2025,

3335
02:40:49,920 --> 02:40:54,080
we need to uh bump the

3336
02:40:54,080 --> 02:40:57,520
police officers up about 7%. Those would

3337
02:40:57,520 --> 02:41:01,200
be your uh non-admin staff in the police

3338
02:41:01,200 --> 02:41:04,479
department. uh and then their steps for

3339
02:41:04,479 --> 02:41:08,000
their pay program are at 5%.

3340
02:41:08,000 --> 02:41:10,640
Um in addition to that, we've kind of

3341
02:41:10,640 --> 02:41:13,280
modeled some increases for variable

3342
02:41:13,280 --> 02:41:16,319
personnel. Uh we've targeted 3% for that

3343
02:41:16,319 --> 02:41:20,160
for 2027 and 28. And then uh some

3344
02:41:20,160 --> 02:41:23,200
additional um costs for benefits as

3345
02:41:23,200 --> 02:41:27,359
well. Um given that the benefit

3346
02:41:27,359 --> 02:41:29,680
costs are kind of unknown to us now

3347
02:41:29,680 --> 02:41:31,680
we've uh been very conservative and

3348
02:41:31,680 --> 02:41:34,080
budgeted or

3349
02:41:34,080 --> 02:41:38,080
uh targeted at 10% um for the health

3350
02:41:38,080 --> 02:41:40,479
insurance and then 2% for dental and

3351
02:41:40,479 --> 02:41:43,840
vision. Um we're hoping those numbers

3352
02:41:43,840 --> 02:41:46,479
come in lower but we want to

3353
02:41:46,479 --> 02:41:48,240
incorporate. It's always easy to take a

3354
02:41:48,240 --> 02:41:51,120
step back then to say oh you guys have

3355
02:41:51,120 --> 02:41:53,680
kind of closed the gap but bad news. uh

3356
02:41:53,680 --> 02:41:56,080
these have come in worse than expected.

3357
02:41:56,080 --> 02:41:59,520
Uh so um we've also have some history of

3358
02:41:59,520 --> 02:42:02,800
kind of those uh assumptions

3359
02:42:02,800 --> 02:42:06,479
over changes over the years. Uh

3360
02:42:06,479 --> 02:42:08,080
so this next table is just kind of like

3361
02:42:08,080 --> 02:42:10,240
a history of the personnel adjustments

3362
02:42:10,240 --> 02:42:13,280
since 2019. Um that kind of captures

3363
02:42:13,280 --> 02:42:15,680
kind of what we historically have been

3364
02:42:15,680 --> 02:42:17,920
doing for staff to maintain that

3365
02:42:17,920 --> 02:42:21,280
retainage. Um,

3366
02:42:21,280 --> 02:42:24,479
if you want to go to the next one.

3367
02:42:24,479 --> 02:42:26,960
And finally, this is uh kind of the

3368
02:42:26,960 --> 02:42:29,840
history of our benefit insurance uh cost

3369
02:42:29,840 --> 02:42:31,840
increases. As you can see, the last two

3370
02:42:31,840 --> 02:42:34,960
years, we've come in flat uh thanks to a

3371
02:42:34,960 --> 02:42:37,359
lot of work with uh human resource

3372
02:42:37,359 --> 02:42:39,520
department, collaborating with um some

3373
02:42:39,520 --> 02:42:43,280
of our benefit providers. And so, we are

3374
02:42:43,280 --> 02:42:45,439
hopeful that we'll get good news again

3375
02:42:45,439 --> 02:42:47,280
this year. But again, we have kind of

3376
02:42:47,280 --> 02:42:49,520
taken a conservative approach and

3377
02:42:49,520 --> 02:42:53,040
budgeted for a 10% increase. Uh, and

3378
02:42:53,040 --> 02:42:55,760
these all average up to about an eight 8

3379
02:42:55,760 --> 02:42:59,920
and a half% increase in the model.

3380
02:42:59,920 --> 02:43:03,439
Any questions on any of that?

3381
02:43:03,439 --> 02:43:04,880
>> Yes.

3382
02:43:04,880 --> 02:43:06,319
>> Thanks. Appreciate you doing this. So

3383
02:43:06,319 --> 02:43:08,560
you had mentioned that you had already

3384
02:43:08,560 --> 02:43:10,000
um hired a consultant to come up with

3385
02:43:10,000 --> 02:43:11,760
some of the merit increases and yet we

3386
02:43:11,760 --> 02:43:13,760
saw for some of the capital improvement

3387
02:43:13,760 --> 02:43:15,520
requests

3388
02:43:15,520 --> 02:43:19,760
was um another exterior consultant to do

3389
02:43:19,760 --> 02:43:23,040
some additional work. Is this like and

3390
02:43:23,040 --> 02:43:24,399
it doesn't look like it's projected for

3391
02:43:24,399 --> 02:43:26,479
all the years is is it that you needed

3392
02:43:26,479 --> 02:43:28,960
it for this time you'll need it one more

3393
02:43:28,960 --> 02:43:30,640
time but you don't need it in ongoing

3394
02:43:30,640 --> 02:43:34,080
years. Um, Council Member Kern, maybe

3395
02:43:34,080 --> 02:43:35,920
Beth for Director Bonzingo to answer

3396
02:43:35,920 --> 02:43:37,520
that question, but my understanding is

3397
02:43:37,520 --> 02:43:39,280
that these are two different asks, two

3398
02:43:39,280 --> 02:43:41,840
different studies. They annually review

3399
02:43:41,840 --> 02:43:44,080
um markets um against what our

3400
02:43:44,080 --> 02:43:45,600
competitors are paying folks. I think

3401
02:43:45,600 --> 02:43:47,439
last I was over 30 jurisdictions they

3402
02:43:47,439 --> 02:43:48,880
benchmark against us. So, this is part

3403
02:43:48,880 --> 02:43:51,439
of their annual work. Uh that is not the

3404
02:43:51,439 --> 02:43:53,040
that is separate and different from the

3405
02:43:53,040 --> 02:43:55,600
budget ask. With that, I will ask

3406
02:43:55,600 --> 02:43:57,520
director Monzingo to delineate the

3407
02:43:57,520 --> 02:43:59,279
difference between those two.

3408
02:43:59,279 --> 02:44:00,640
Yeah, I just want to have you clarify

3409
02:44:00,640 --> 02:44:02,000
your question just to make sure I answer

3410
02:44:02,000 --> 02:44:03,200
it appropriately.

3411
02:44:03,200 --> 02:44:04,560
>> So, it was mentioned that you guys had

3412
02:44:04,560 --> 02:44:06,399
already done used a consultant to help

3413
02:44:06,399 --> 02:44:08,000
you come up with the market adjustments

3414
02:44:08,000 --> 02:44:10,319
and yet we see in a budget request for

3415
02:44:10,319 --> 02:44:13,520
additional consulting to assist with

3416
02:44:13,520 --> 02:44:15,520
understanding salaries and market. So, I

3417
02:44:15,520 --> 02:44:17,840
just was curious to know if this is a

3418
02:44:17,840 --> 02:44:20,319
repetitive thing, if it's it's an annual

3419
02:44:20,319 --> 02:44:21,760
request that you need because it looks

3420
02:44:21,760 --> 02:44:23,920
like it's only a one time or what what

3421
02:44:23,920 --> 02:44:24,160
that

3422
02:44:24,160 --> 02:44:26,479
>> Yeah. We use uh an exterior an outside

3423
02:44:26,479 --> 02:44:28,720
consultant to assist us in determining

3424
02:44:28,720 --> 02:44:31,120
the market rate adjustments. These are

3425
02:44:31,120 --> 02:44:33,279
looked at each and every year. So that's

3426
02:44:33,279 --> 02:44:35,359
an ongoing one. We also use a separate

3427
02:44:35,359 --> 02:44:37,439
consultant for our benefits as well to

3428
02:44:37,439 --> 02:44:39,920
go out to market. Uh so so it's two

3429
02:44:39,920 --> 02:44:42,560
separate um consultants there. But

3430
02:44:42,560 --> 02:44:44,720
really what they're looking at is is

3431
02:44:44,720 --> 02:44:48,800
both telling us uh what the market is

3432
02:44:48,800 --> 02:44:51,439
doing for each of the positions and so

3433
02:44:51,439 --> 02:44:52,960
that we can compare our positions and

3434
02:44:52,960 --> 02:44:55,040
then that's what we use to determine the

3435
02:44:55,040 --> 02:44:56,960
adjustments that we recommend. So in

3436
02:44:56,960 --> 02:44:59,200
this case for instance uh there was an

3437
02:44:59,200 --> 02:45:01,760
adjustment of over 9%

3438
02:45:01,760 --> 02:45:04,240
uh in just the police jobs alone. So

3439
02:45:04,240 --> 02:45:07,600
that's largely what accounted for the 7%

3440
02:45:07,600 --> 02:45:10,080
additional increase with them. So I I

3441
02:45:10,080 --> 02:45:10,640
don't know if that is

3442
02:45:10,640 --> 02:45:12,080
>> director, do you I'm sorry. Do you mind

3443
02:45:12,080 --> 02:45:13,760
I I believe the question is around the

3444
02:45:13,760 --> 02:45:16,000
compensation policy analysis. We do have

3445
02:45:16,000 --> 02:45:17,279
that later in our presentation, but

3446
02:45:17,279 --> 02:45:18,479
since it's up now, would you be willing

3447
02:45:18,479 --> 02:45:20,960
to speak to what the compensation policy

3448
02:45:20,960 --> 02:45:23,840
analysis is? The request

3449
02:45:23,840 --> 02:45:26,479
>> for

3450
02:45:26,479 --> 02:45:29,680
compensation policy analysis.

3451
02:45:29,680 --> 02:45:34,309
>> Oh, here. Will you run to slide?

3452
02:45:34,319 --> 02:45:35,840
» Is that for the

3453
02:45:35,840 --> 02:45:37,920
>> $50,000 request? Okay. I didn't think we

3454
02:45:37,920 --> 02:45:39,040
had gotten to that one. Yeah. Sorry.

3455
02:45:39,040 --> 02:45:41,520
Okay, now I'm following you. Yeah. Okay,

3456
02:45:41,520 --> 02:45:43,279
I'm with you now. You're right. This is

3457
02:45:43,279 --> 02:45:45,600
a yet a separate project. So, what we've

3458
02:45:45,600 --> 02:45:47,520
what I found uh at least in my first

3459
02:45:47,520 --> 02:45:49,600
year working here is that we spend an

3460
02:45:49,600 --> 02:45:52,880
inordinate amount of staff time uh

3461
02:45:52,880 --> 02:45:55,680
working through compensation issues uh

3462
02:45:55,680 --> 02:45:58,319
because we lack a lot of uh solid

3463
02:45:58,319 --> 02:46:00,800
policies and procedures on how we work

3464
02:46:00,800 --> 02:46:03,760
through these. Secondarily, um probably

3465
02:46:03,760 --> 02:46:05,840
in the last five or six years, uh

3466
02:46:05,840 --> 02:46:07,200
there's been a lot of structure,

3467
02:46:07,200 --> 02:46:08,640
especially through the Equal Pay for

3468
02:46:08,640 --> 02:46:11,439
Equal Work Act, on ensuring compliance,

3469
02:46:11,439 --> 02:46:15,120
uh with our compensation practices. So

3470
02:46:15,120 --> 02:46:18,160
this analysis here is to ensure we're

3471
02:46:18,160 --> 02:46:20,720
compliant, but then also find ways to

3472
02:46:20,720 --> 02:46:24,240
save staff time and ambiguity on how we

3473
02:46:24,240 --> 02:46:26,000
work through and have a cleaner process

3474
02:46:26,000 --> 02:46:31,359
to work through when we adjust pay, how we do reclasses and

3475
02:46:31,359 --> 02:46:33,200
those types of things. So I completely

3476
02:46:33,200 --> 02:46:34,960
apologize. You were one step ahead of me

3477
02:46:34,960 --> 02:46:36,240
and I wasn't quite following your

3478
02:46:36,240 --> 02:46:36,720
question.

3479
02:46:36,720 --> 02:46:38,479
>> They went together in my mind when I was

3480
02:46:38,479 --> 02:46:40,479
saw the market and I was and I thought

3481
02:46:40,479 --> 02:46:42,399
they were similar. It's a completely

3482
02:46:42,399 --> 02:46:47,040
different topic and I I appreciate the reason for needing this and and it

3483
02:46:47,040 --> 02:46:48,720
being a one-time evaluation process and

3484
02:46:48,720 --> 02:46:50,560
figuring how we move forward. So then

3485
02:46:50,560 --> 02:46:52,479
the then we'll go back a slide to what

3486
02:46:52,479 --> 02:46:55,600
we did discuss the variable um pay is

3487
02:46:55,600 --> 02:46:58,160
that for like our part-time employees

3488
02:46:58,160 --> 02:46:59,200
that kind of thing.

3489
02:46:59,200 --> 02:47:00,080
>> It is

3490
02:47:00,080 --> 02:47:01,520
>> uh and it's interesting that we think

3491
02:47:01,520 --> 02:47:03,600
that we need to uh a higher market

3492
02:47:03,600 --> 02:47:05,120
increase than we do for our full-time

3493
02:47:05,120 --> 02:47:05,840
employees.

3494
02:47:05,840 --> 02:47:07,840
>> Yeah. So the that's a great question as

3495
02:47:07,840 --> 02:47:09,680
well. So, uh, while you'll see the

3496
02:47:09,680 --> 02:47:11,760
market adjustment for full-time at 2%,

3497
02:47:11,760 --> 02:47:14,720
the reason we did a 3% is that we

3498
02:47:14,720 --> 02:47:17,040
currently don't have a way to adjust

3499
02:47:17,040 --> 02:47:19,600
variable pay. So, when you get hired

3500
02:47:19,600 --> 02:47:23,200
into a job as a variable pay employee

3501
02:47:23,200 --> 02:47:25,359
and you work or as a seasonal and you

3502
02:47:25,359 --> 02:47:27,520
come back the next year, your pay goes

3503
02:47:27,520 --> 02:47:31,439
up the two or 3% that we recommend here.

3504
02:47:31,439 --> 02:47:32,880
That's the same pay that the person

3505
02:47:32,880 --> 02:47:35,040
coming in as a brand new employee is

3506
02:47:35,040 --> 02:47:36,720
also paid as well. So we're trying to

3507
02:47:36,720 --> 02:47:38,800
build out a structure where we can give

3508
02:47:38,800 --> 02:47:42,720
variable increases as well to recognize

3509
02:47:42,720 --> 02:47:45,279
retain uh some of those valuable staff

3510
02:47:45,279 --> 02:47:47,040
members like in our seasonal ranks that

3511
02:47:47,040 --> 02:47:50,240
come back year after year uh so that we

3512
02:47:50,240 --> 02:47:53,840
have kind of a a market or a merit

3513
02:47:53,840 --> 02:47:56,720
increase per se for for those positions.

3514
02:47:56,720 --> 02:47:59,200
>> When it comes to the uh merit increase

3515
02:47:59,200 --> 02:48:00,960
or the market adjustments for the police

3516
02:48:00,960 --> 02:48:02,160
department, you were saying it's not

3517
02:48:02,160 --> 02:48:04,399
applying to the admin staff. Will that

3518
02:48:04,399 --> 02:48:08,000
the administrative staff will that they still be applicable to the 2% that

3519
02:48:08,000 --> 02:48:10,479
everyone else Okay, great. And then what

3520
02:48:10,479 --> 02:48:12,880
about for the leadership in within the

3521
02:48:12,880 --> 02:48:15,520
police department? Is the 7% also being

3522
02:48:15,520 --> 02:48:17,760
applied or is it for non-leership

3523
02:48:17,760 --> 02:48:18,880
officers?

3524
02:48:18,880 --> 02:48:21,040
>> It's just for the police officer ranks

3525
02:48:21,040 --> 02:48:23,040
to my knowledge. I don't believe that it

3526
02:48:23,040 --> 02:48:25,359
accounts for those. But we do have to

3527
02:48:25,359 --> 02:48:26,960
check to see if we have a compaction

3528
02:48:26,960 --> 02:48:29,520
issue because as we continue to increase

3529
02:48:29,520 --> 02:48:32,960
the sworn officer pay in the um

3530
02:48:32,960 --> 02:48:34,720
management structure side of it. We have

3531
02:48:34,720 --> 02:48:36,640
to look at the commander side to see if

3532
02:48:36,640 --> 02:48:38,319
we're getting into a compaction issue.

3533
02:48:38,319 --> 02:48:39,680
So that there may need to be some

3534
02:48:39,680 --> 02:48:41,279
adjustments there just to address

3535
02:48:41,279 --> 02:48:42,319
compaction.

3536
02:48:42,319 --> 02:48:44,640
>> But that's not being considered in this

3537
02:48:44,640 --> 02:48:46,880
yet. Okay. So but maybe I I would agree.

3538
02:48:46,880 --> 02:48:48,080
I would expect there to be some

3539
02:48:48,080 --> 02:48:49,439
variation. That's why I was curious

3540
02:48:49,439 --> 02:48:52,960
about that. Last thing 10% for a health

3541
02:48:52,960 --> 02:48:56,160
increase. Are we expecting to change

3542
02:48:56,160 --> 02:48:59,040
providers in service because uh that's a

3543
02:48:59,040 --> 02:49:02,399
really substantial increase?

3544
02:49:02,399 --> 02:49:04,399
>> Well, we don't have those numbers. Uh

3545
02:49:04,399 --> 02:49:06,800
sadly, we don't generally get those, I'm

3546
02:49:06,800 --> 02:49:08,479
being told, until sometime in early

3547
02:49:08,479 --> 02:49:10,720
August. And as you might expect, uh

3548
02:49:10,720 --> 02:49:12,399
those vendors hold those numbers pretty

3549
02:49:12,399 --> 02:49:14,240
close to the best until they're until

3550
02:49:14,240 --> 02:49:16,880
they're um a little more sure about

3551
02:49:16,880 --> 02:49:18,880
them. So, as you could see from the

3552
02:49:18,880 --> 02:49:20,640
slide up there, over the last several

3553
02:49:20,640 --> 02:49:22,800
years, I think they did a placeholder in

3554
02:49:22,800 --> 02:49:25,200
the budget for 10%. But that the

3555
02:49:25,200 --> 02:49:27,439
increase came out at zero. So, I guess

3556
02:49:27,439 --> 02:49:30,000
one thing that I could speak to is that

3557
02:49:30,000 --> 02:49:32,560
at least at the end of May, our benefits

3558
02:49:32,560 --> 02:49:34,160
consultants said that we were operating

3559
02:49:34,160 --> 02:49:37,680
at an 80% loss ratio. So, uh that's

3560
02:49:37,680 --> 02:49:39,200
actually quite good where you want to

3561
02:49:39,200 --> 02:49:41,520
be. It's when you get to 100% and above

3562
02:49:41,520 --> 02:49:43,279
that is when you're actually at a loss.

3563
02:49:43,279 --> 02:49:45,840
So while our claims against our health

3564
02:49:45,840 --> 02:49:48,399
insurance have gone up this year, all

3565
02:49:48,399 --> 02:49:50,319
indications are is that we're still

3566
02:49:50,319 --> 02:49:53,359
operating at a level that we need to be.

3567
02:49:53,359 --> 02:49:55,840
So I don't think that our own usage of

3568
02:49:55,840 --> 02:49:58,160
the plan is going to drive up the costs.

3569
02:49:58,160 --> 02:50:00,880
So now we're really going to be seeing

3570
02:50:00,880 --> 02:50:02,479
what the market does and what that

3571
02:50:02,479 --> 02:50:04,960
dictates. And just on the research I've

3572
02:50:04,960 --> 02:50:07,760
done, um it's probably the same research

3573
02:50:07,760 --> 02:50:09,279
you all could do, it could be an

3574
02:50:09,279 --> 02:50:12,319
increase anywhere between 0% up to 12%.

3575
02:50:12,319 --> 02:50:14,880
So, we really want to get those numbers

3576
02:50:14,880 --> 02:50:16,319
through our consultant and then have

3577
02:50:16,319 --> 02:50:18,880
them work with the the the vendors

3578
02:50:18,880 --> 02:50:21,279
themselves to to negotiate those down to

3579
02:50:21,279 --> 02:50:22,720
the best price we can get.

3580
02:50:22,720 --> 02:50:24,399
>> Thank you and appreciate the indulgence.

3581
02:50:24,399 --> 02:50:27,840
Um, I spent many years in finance but um

3582
02:50:27,840 --> 02:50:30,000
also targeting human resources and

3583
02:50:30,000 --> 02:50:32,640
benefits and I did benefits for casinos

3584
02:50:32,640 --> 02:50:34,720
with thousands of employees. So, that's

3585
02:50:34,720 --> 02:50:36,640
why this was uh my pertinent questions.

3586
02:50:36,640 --> 02:50:37,920
I happen to have background and

3587
02:50:37,920 --> 02:50:40,640
experience in it. So, thanks

3588
02:50:40,640 --> 02:50:43,200
Other

3589
02:50:43,200 --> 02:50:45,760
questions from council? Yes, Council

3590
02:50:45,760 --> 02:50:47,680
Cooper.

3591
02:50:47,680 --> 02:50:49,680
Um

3592
02:50:49,680 --> 02:50:52,880
I can you can you give an a ballpark

3593
02:50:52,880 --> 02:50:56,479
estimate for like if our health

3594
02:50:56,479 --> 02:51:00,640
insurance uh has like a a 1% increase

3595
02:51:00,640 --> 02:51:02,560
roughly how much that translates to in

3596
02:51:02,560 --> 02:51:05,120
expenses for the city?

3597
02:51:05,120 --> 02:51:05,200
A

3598
02:51:05,200 --> 02:51:06,960
>> lot of on the spot math here this

3599
02:51:06,960 --> 02:51:08,880
afternoon. I'm glad I'm sharp. It's uh

3600
02:51:08,880 --> 02:51:11,200
we've got three million in our annual

3601
02:51:11,200 --> 02:51:14,399
benefit costs. So when we project 10%

3602
02:51:14,399 --> 02:51:18,160
that's 300,000. Um so every percent

3603
02:51:18,160 --> 02:51:20,960
split across all the funds. Um I I spent

3604
02:51:20,960 --> 02:51:22,560
a lot of time on the general funds. So

3605
02:51:22,560 --> 02:51:24,000
that'd be half of it. Half your

3606
02:51:24,000 --> 02:51:26,080
personnel's in those funds. So you know

3607
02:51:26,080 --> 02:51:28,240
um one thing I did mention earlier is we

3608
02:51:28,240 --> 02:51:30,399
use a lot of projections and estimates

3609
02:51:30,399 --> 02:51:32,240
at this time of the year. Uh we try to

3610
02:51:32,240 --> 02:51:34,000
be conservative so we don't have a

3611
02:51:34,000 --> 02:51:35,680
widening gap throughout the process. We

3612
02:51:35,680 --> 02:51:36,960
have one that's closing. So, one thing

3613
02:51:36,960 --> 02:51:39,520
I'm optimistic about is HR and uh and

3614
02:51:39,520 --> 02:51:40,960
their and their great team and our

3615
02:51:40,960 --> 02:51:42,479
broker can keep these costs as low as

3616
02:51:42,479 --> 02:51:44,080
we've seen historically and we can come

3617
02:51:44,080 --> 02:51:46,080
back to you in September with um some

3618
02:51:46,080 --> 02:51:51,750
good news.

3619
02:51:51,760 --> 02:51:56,870
» Other comments?

3620
02:51:56,880 --> 02:51:59,120
» If there are no more questions on

3621
02:51:59,120 --> 02:52:01,680
personnel and benefit costs, I will hand

3622
02:52:01,680 --> 02:52:03,760
this over to the city manager. Are you

3623
02:52:03,760 --> 02:52:05,840
okay driving these slides or I can keep

3624
02:52:05,840 --> 02:52:07,200
going and take notes?

3625
02:52:07,200 --> 02:52:08,800
>> Do we want to circle back to Council

3626
02:52:08,800 --> 02:52:10,720
Member Kern now that Adam's back in the

3627
02:52:10,720 --> 02:52:14,230
room?

3628
02:52:14,240 --> 02:52:15,760
» Pardon me.

3629
02:52:15,760 --> 02:52:16,319
>> Do we want

3630
02:52:16,319 --> 02:52:19,439
>> Oh, yes. I'm sorry. Um the question that

3631
02:52:19,439 --> 02:52:21,520
she raised from before. Yes. Do you

3632
02:52:21,520 --> 02:52:22,880
would you Sorry.

3633
02:52:22,880 --> 02:52:24,399
>> Now that the director is

3634
02:52:24,399 --> 02:52:26,960
>> I appreciate that. So, I forgot to when

3635
02:52:26,960 --> 02:52:29,120
we were talking about um the wreck

3636
02:52:29,120 --> 02:52:31,840
department and the budget, uh one of the

3637
02:52:31,840 --> 02:52:33,680
things that I wanted to ask about and

3638
02:52:33,680 --> 02:52:40,640
bring up is do we ever separate out the cost of the memory square pool and

3639
02:52:40,640 --> 02:52:42,640
the swimming pool component at the rec

3640
02:52:42,640 --> 02:52:45,279
center so that we can see how that that

3641
02:52:45,279 --> 02:52:47,200
cost is different than just all the

3642
02:52:47,200 --> 02:52:48,960
other services of the wreck and senior

3643
02:52:48,960 --> 02:52:52,630
center.

3644
02:52:52,640 --> 02:52:55,760
Aquatics has its own budget lines. Yeah.

3645
02:52:55,760 --> 02:52:57,520
So, Memory Square has a line and

3646
02:52:57,520 --> 02:52:59,279
aquatics has a line in the overall

3647
02:52:59,279 --> 02:53:00,080
budget.

3648
02:53:00,080 --> 02:53:02,640
>> So, do and and pardon me if I don't

3649
02:53:02,640 --> 02:53:04,640
know. I tried to find it and I couldn't

3650
02:53:04,640 --> 02:53:07,279
on the website. Um, are there like

3651
02:53:07,279 --> 02:53:09,040
separate and additional fees to use

3652
02:53:09,040 --> 02:53:10,720
memory square pool if you already have a

3653
02:53:10,720 --> 02:53:13,200
rec center pass?

3654
02:53:13,200 --> 02:53:15,600
>> U membership transitions to Memory

3655
02:53:15,600 --> 02:53:17,279
Square. That's not a separate fee and

3656
02:53:17,279 --> 02:53:18,800
the daily admission is the same as the

3657
02:53:18,800 --> 02:53:20,319
rec center. So that's what I was

3658
02:53:20,319 --> 02:53:21,920
thinking and I was looking at several of

3659
02:53:21,920 --> 02:53:24,399
the the capital requests and it seems

3660
02:53:24,399 --> 02:53:26,240
like a lot of the large ticket items are

3661
02:53:26,240 --> 02:53:27,600
because swimming pools are very

3662
02:53:27,600 --> 02:53:30,000
expensive. Everything related to them is

3663
02:53:30,000 --> 02:53:31,359
just expensive. Anybody who's ever had

3664
02:53:31,359 --> 02:53:34,720
their own knows that. Um I I was curious

3665
02:53:34,720 --> 02:53:39,040
if there was value in us looking at the

3666
02:53:39,040 --> 02:53:42,960
fee structure that we have um to because

3667
02:53:42,960 --> 02:53:44,880
we are worried about the general fund. A

3668
02:53:44,880 --> 02:53:46,399
portion of the general fund goes to the

3669
02:53:46,399 --> 02:53:48,960
wreck which goes to aquatics. if we

3670
02:53:48,960 --> 02:53:51,680
shouldn't be charging people because we

3671
02:53:51,680 --> 02:53:53,120
have lifeguards that are expensive and

3672
02:53:53,120 --> 02:53:55,840
sometimes hard to acquire. Um more for

3673
02:53:55,840 --> 02:53:58,000
the utilization of specifically of the

3674
02:53:58,000 --> 02:54:01,040
aquatics versus the person who's you

3675
02:54:01,040 --> 02:54:02,960
know coming in and just working out on a

3676
02:54:02,960 --> 02:54:05,120
treadmill or using you know the the

3677
02:54:05,120 --> 02:54:06,800
baseball or the basketball courts or

3678
02:54:06,800 --> 02:54:10,230
something

3679
02:54:10,240 --> 02:54:12,640
to try to recoup some of that extra that

3680
02:54:12,640 --> 02:54:16,160
very specific user cost. Yeah, I think

3681
02:54:16,160 --> 02:54:18,399
we could consider that possibly for

3682
02:54:18,399 --> 02:54:21,120
memory square um as a starting point

3683
02:54:21,120 --> 02:54:24,080
being a seasonal pool. Um it's pretty

3684
02:54:24,080 --> 02:54:26,000
low impact probably for what you're

3685
02:54:26,000 --> 02:54:28,160
getting at maybe as a relief to the

3686
02:54:28,160 --> 02:54:32,389
general fund. Um

3687
02:54:32,399 --> 02:54:34,000
we can explore whatever you'd like to

3688
02:54:34,000 --> 02:54:35,920
explore. the I think you know the

3689
02:54:35,920 --> 02:54:39,520
majority of that 30-ish million dollar

3690
02:54:39,520 --> 02:54:41,760
renovation was intended you know and

3691
02:54:41,760 --> 02:54:43,439
went towards a lot of renovations for

3692
02:54:43,439 --> 02:54:45,040
the pool area. So I would imagine the

3693
02:54:45,040 --> 02:54:48,720
community is expecting that debt

3694
02:54:48,720 --> 02:54:52,319
repayment to allow them the same access

3695
02:54:52,319 --> 02:54:54,479
at the same rate as the rest of the

3696
02:54:54,479 --> 02:54:57,120
building. Um

3697
02:54:57,120 --> 02:54:58,960
but you know we we can look into

3698
02:54:58,960 --> 02:55:00,399
whatever you'd like to look into but

3699
02:55:00,399 --> 02:55:03,520
pools are pools are expensive. Um, so

3700
02:55:03,520 --> 02:55:05,359
are senior services, you know, that's

3701
02:55:05,359 --> 02:55:07,359
less than 5% cost recovery and the

3702
02:55:07,359 --> 02:55:08,880
majority of the people coming in to use

3703
02:55:08,880 --> 02:55:11,439
those services are paying less than $3.

3704
02:55:11,439 --> 02:55:12,080
>> Mhm.

3705
02:55:12,080 --> 02:55:14,560
>> So, I mean, it really is just what

3706
02:55:14,560 --> 02:55:16,399
whatever area of the facility you would

3707
02:55:16,399 --> 02:55:18,399
like to kind of zone in on.

3708
02:55:18,399 --> 02:55:21,760
>> Okay. Thank you.

3709
02:55:21,760 --> 02:55:23,279
>> Okay.

3710
02:55:23,279 --> 02:55:29,190
Go ahead.

3711
02:55:29,200 --> 02:55:30,319
» All right. So, at this point in time,

3712
02:55:30,319 --> 02:55:31,760
we're going to go into the CMO

3713
02:55:31,760 --> 02:55:34,640
recommended operational adjustments. Um,

3714
02:55:34,640 --> 02:55:36,880
if council has questions about the

3715
02:55:36,880 --> 02:55:38,880
items, the directors are ready to

3716
02:55:38,880 --> 02:55:41,200
respond to those questions. Uh, but

3717
02:55:41,200 --> 02:55:42,880
first is the market adjustments for

3718
02:55:42,880 --> 02:55:44,560
police. I would like to take this as an

3719
02:55:44,560 --> 02:55:46,720
opportunity for Chief Gutier to talk

3720
02:55:46,720 --> 02:55:49,359
about kind of current state of staffing

3721
02:55:49,359 --> 02:55:51,279
at the police department and the impacts

3722
02:55:51,279 --> 02:55:54,000
of the cost or the salary increase that

3723
02:55:54,000 --> 02:55:57,760
council approved late last year.

3724
02:55:57,760 --> 02:56:00,160
>> Thank you. Um yeah, definitely want to

3725
02:56:00,160 --> 02:56:02,080
uh send words of appreciation for the

3726
02:56:02,080 --> 02:56:03,600
market adjustment that was done last

3727
02:56:03,600 --> 02:56:05,840
year. Um that that made a significant

3728
02:56:05,840 --> 02:56:07,279
difference in morale and and some

3729
02:56:07,279 --> 02:56:09,680
retention areas. Um I'm not hearing the

3730
02:56:09,680 --> 02:56:11,200
same commentary that people are looking

3731
02:56:11,200 --> 02:56:13,920
for employment elsewhere because of uh

3732
02:56:13,920 --> 02:56:16,399
paying compensation. Um certainly life

3733
02:56:16,399 --> 02:56:18,240
circumstances come up and we do have

3734
02:56:18,240 --> 02:56:19,600
some officers that are looking at other

3735
02:56:19,600 --> 02:56:21,279
opportunities simply because of family

3736
02:56:21,279 --> 02:56:25,760
reasons or a need to relocate. But it's really changed the narrative at the

3737
02:56:25,760 --> 02:56:28,080
PD. Um the police market, the police

3738
02:56:28,080 --> 02:56:31,040
officer market is is steadily increasing

3739
02:56:31,040 --> 02:56:33,439
and has been for the last several years.

3740
02:56:33,439 --> 02:56:35,120
And I think what we recognize in the

3741
02:56:35,120 --> 02:56:37,680
slide that was put up earlier is um as a

3742
02:56:37,680 --> 02:56:40,800
city organization, you know, a 2% or a

3743
02:56:40,800 --> 02:56:44,399
0% uh for the police market

3744
02:56:44,399 --> 02:56:45,760
put us in a position where we're now

3745
02:56:45,760 --> 02:56:47,040
trying to play catch-up. And I think

3746
02:56:47,040 --> 02:56:48,720
that's kind of what's reflected in that

3747
02:56:48,720 --> 02:56:51,920
7% recommendation now. Um but it has

3748
02:56:51,920 --> 02:56:53,840
made a significant difference. uh

3749
02:56:53,840 --> 02:56:55,920
employees there um they they understand

3750
02:56:55,920 --> 02:56:58,000
they recognize that the city is is

3751
02:56:58,000 --> 02:56:59,760
definitely uh trying to take care of

3752
02:56:59,760 --> 02:57:02,399
them um and supporting of them and and

3753
02:57:02,399 --> 02:57:04,399
it has gone a long way. So uh from a

3754
02:57:04,399 --> 02:57:06,000
staffing perspective right now as of

3755
02:57:06,000 --> 02:57:11,439
September um knock on wood we will be at fully staffed in the officer ranks.

3756
02:57:11,439 --> 02:57:13,200
Um we do have a code enforcement process

3757
02:57:13,200 --> 02:57:14,479
that's ongoing now. We're doing

3758
02:57:14,479 --> 02:57:17,040
interviews for that. Um and and that

3759
02:57:17,040 --> 02:57:18,800
that's the extent of our vacancies right

3760
02:57:18,800 --> 02:57:20,720
now. So it's a really good condition to

3761
02:57:20,720 --> 02:57:22,960
be in. Um, and I think again it says a

3762
02:57:22,960 --> 02:57:24,479
lot to what has already been decided

3763
02:57:24,479 --> 02:57:26,080
upon and some of the recommendations

3764
02:57:26,080 --> 02:57:30,230
that are being made.

3765
02:57:30,240 --> 02:57:32,640
» All right. Thank you. Uh, the next two

3766
02:57:32,640 --> 02:57:36,800
items are HR requests and um the

3767
02:57:36,800 --> 02:57:38,479
citywide training increase I think is

3768
02:57:38,479 --> 02:57:40,560
pretty self-explanatory, but Jeff, could

3769
02:57:40,560 --> 02:57:42,560
you briefly discuss those two items for

3770
02:57:42,560 --> 02:57:45,120
HR?

3771
02:57:45,120 --> 02:57:47,200
>> Yeah, thank you. So, uh, the citywide

3772
02:57:47,200 --> 02:57:49,120
training increase, uh, is really

3773
02:57:49,120 --> 02:57:51,760
covering two things. So, uh, in talking

3774
02:57:51,760 --> 02:57:53,439
to the city manager when I started

3775
02:57:53,439 --> 02:57:55,279
employment, uh, one of the things that

3776
02:57:55,279 --> 02:57:57,439
she really wanted to focus on was, uh,

3777
02:57:57,439 --> 02:58:00,080
employee development and succession

3778
02:58:00,080 --> 02:58:01,359
planning and making sure that we have

3779
02:58:01,359 --> 02:58:02,880
the bench strength going forward,

3780
02:58:02,880 --> 02:58:05,840
recognizing our leaders and ensuring

3781
02:58:05,840 --> 02:58:07,520
that our employees just have development

3782
02:58:07,520 --> 02:58:10,000
opportunities. So, when I started, uh,

3783
02:58:10,000 --> 02:58:12,399
we weren't doing much in the way of all

3784
02:58:12,399 --> 02:58:14,560
city training both at the staff level

3785
02:58:14,560 --> 02:58:17,279
and for leaders. And while we were able

3786
02:58:17,279 --> 02:58:19,120
to use the funding that we do have right

3787
02:58:19,120 --> 02:58:20,800
now, it was pretty limited at only

3788
02:58:20,800 --> 02:58:23,520
$14,000 a year for the or entire

3789
02:58:23,520 --> 02:58:25,680
organization. And that's the money we

3790
02:58:25,680 --> 02:58:27,439
use for all staff training and

3791
02:58:27,439 --> 02:58:30,000
leadership training. So part of this um

3792
02:58:30,000 --> 02:58:31,600
citywide training increase is to

3793
02:58:31,600 --> 02:58:34,000
increase that budget by about $20,000

3794
02:58:34,000 --> 02:58:36,800
just to allow us uh to increase our

3795
02:58:36,800 --> 02:58:38,720
training offerings. Uh what I clearly

3796
02:58:38,720 --> 02:58:40,720
heard from staff when I started is that

3797
02:58:40,720 --> 02:58:43,520
training was important to them that they

3798
02:58:43,520 --> 02:58:45,680
wanted more and then the feedback we're

3799
02:58:45,680 --> 02:58:47,359
getting on the training that we're given

3800
02:58:47,359 --> 02:58:48,720
is that they wish that there were more

3801
02:58:48,720 --> 02:58:50,319
offerings and that we could offer longer

3802
02:58:50,319 --> 02:58:52,399
classes with the budget we have we're

3803
02:58:52,399 --> 02:58:54,479
offering lunch and learns as leadership

3804
02:58:54,479 --> 02:58:57,040
trainings and two-hour trainings once a

3805
02:58:57,040 --> 02:58:58,479
quarter. So, this is just going to allow

3806
02:58:58,479 --> 02:59:01,279
us the ability to increase that. And

3807
02:59:01,279 --> 02:59:03,439
then the excess money on top of the

3808
02:59:03,439 --> 02:59:06,319
ongoing uh 20,000 we'd be adding to the

3809
02:59:06,319 --> 02:59:09,600
to this training budget would be to run

3810
02:59:09,600 --> 02:59:12,640
an emerging leaders academy in 2027

3811
02:59:12,640 --> 02:59:14,560
followed by a leadership academy in

3812
02:59:14,560 --> 02:59:16,640
2028. So this would just be formal

3813
02:59:16,640 --> 02:59:19,200
training uh for those emerging leaders

3814
02:59:19,200 --> 02:59:21,120
in the organization to both recognize

3815
02:59:21,120 --> 02:59:23,439
and train those and then just to ensure

3816
02:59:23,439 --> 02:59:26,399
that uh we can have ongoing professional

3817
02:59:26,399 --> 02:59:28,640
leadership uh training and academy both

3818
02:59:28,640 --> 02:59:30,399
for our current and seasoned leaders as

3819
02:59:30,399 --> 02:59:32,800
well. So that kind of encompasses the

3820
02:59:32,800 --> 02:59:38,469
citywide training increase.

3821
02:59:38,479 --> 02:59:41,200
» Yeah. So NEOGV perform and policy. This

3822
02:59:41,200 --> 02:59:42,800
is another thing as I've gone around the

3823
02:59:42,800 --> 02:59:45,200
organization uh learning about areas

3824
02:59:45,200 --> 02:59:47,680
where I think we could um both improve

3825
02:59:47,680 --> 02:59:49,920
process and save a lot of staff time and

3826
02:59:49,920 --> 02:59:52,560
this is two areas. So NEOGV perform

3827
02:59:52,560 --> 02:59:54,560
would be an electronic way of building

3828
02:59:54,560 --> 02:59:57,040
onto our current NEOGV platform which is

3829
02:59:57,040 --> 02:59:59,760
an HIS platform we're currently using

3830
02:59:59,760 --> 03:00:01,680
but it would allow us to do performance

3831
03:00:01,680 --> 03:00:03,520
reviews electronically. Our current

3832
03:00:03,520 --> 03:00:06,000
process is done by paper which makes it

3833
03:00:06,000 --> 03:00:07,840
extremely difficult to get data

3834
03:00:07,840 --> 03:00:10,160
analytics as to performance around the

3835
03:00:10,160 --> 03:00:12,640
organization. It makes it a very manual

3836
03:00:12,640 --> 03:00:14,399
process for dealing with performance

3837
03:00:14,399 --> 03:00:16,399
issues that come from these performance

3838
03:00:16,399 --> 03:00:19,760
reviews. And with this program, it would

3839
03:00:19,760 --> 03:00:23,040
allow uh full web access and would allow

3840
03:00:23,040 --> 03:00:26,000
us to tie these to our uh performance

3841
03:00:26,000 --> 03:00:29,279
improvement processes. Um and it would

3842
03:00:29,279 --> 03:00:31,200
allow it allow us to tie it to our

3843
03:00:31,200 --> 03:00:33,439
learning module. uh that's also within

3844
03:00:33,439 --> 03:00:35,439
NEOGV as well. So a lot of capability

3845
03:00:35,439 --> 03:00:37,920
there. The second half of this would be

3846
03:00:37,920 --> 03:00:40,640
a 2028 program. That's the policy

3847
03:00:40,640 --> 03:00:42,880
management module. This is a more

3848
03:00:42,880 --> 03:00:46,000
organizational benefiting uh program in

3849
03:00:46,000 --> 03:00:48,080
the sense that right now uh one of the

3850
03:00:48,080 --> 03:00:49,840
things I'm focusing on is ensuring that

3851
03:00:49,840 --> 03:00:52,479
our policies uh are compliant and that

3852
03:00:52,479 --> 03:00:55,359
we continuously update our policies. And

3853
03:00:55,359 --> 03:00:56,720
while we make do with our current

3854
03:00:56,720 --> 03:00:59,120
processes, it is a very daunting process

3855
03:00:59,120 --> 03:01:02,240
to write the policy, get feedback on the

3856
03:01:02,240 --> 03:01:03,920
policy and then approve the policies.

3857
03:01:03,920 --> 03:01:06,800
And this this uh module would allow us

3858
03:01:06,800 --> 03:01:09,760
to do that very seamlessly with tracking

3859
03:01:09,760 --> 03:01:16,399
of both the approval process and the uh acknowledgement process for

3860
03:01:16,399 --> 03:01:18,479
employees. The doubly cool thing about

3861
03:01:18,479 --> 03:01:20,960
it is that it's not just for HR. We

3862
03:01:20,960 --> 03:01:22,960
could build this to where every

3863
03:01:22,960 --> 03:01:24,800
department in the entire city could have

3864
03:01:24,800 --> 03:01:26,960
a module much like we do with our laser

3865
03:01:26,960 --> 03:01:30,000
fish system. So we could house internal

3866
03:01:30,000 --> 03:01:32,000
departmental policies as well as

3867
03:01:32,000 --> 03:01:34,160
citywide policies all in one place in

3868
03:01:34,160 --> 03:01:36,800
the same format and using the same uh

3869
03:01:36,800 --> 03:01:39,840
approval process. So it would really

3870
03:01:39,840 --> 03:01:41,520
increase our efficiencies, save a lot of

3871
03:01:41,520 --> 03:01:43,120
staff time, but also make these a heck

3872
03:01:43,120 --> 03:01:45,600
of a lot more accessible and easier to

3873
03:01:45,600 --> 03:01:49,349
update.

3874
03:01:49,359 --> 03:01:50,000
Yes,

3875
03:01:50,000 --> 03:01:53,040
>> I I this is more of just like I guess a

3876
03:01:53,040 --> 03:01:54,640
comment or a compliment. So, what I'm

3877
03:01:54,640 --> 03:01:58,319
hearing is lots of cost savings in sta

3878
03:01:58,319 --> 03:02:02,560
very expensive staff time for a for a

3879
03:02:02,560 --> 03:02:05,279
$25,000 annual investment. I'm assuming

3880
03:02:05,279 --> 03:02:07,680
we're expected to receive significantly

3881
03:02:07,680 --> 03:02:09,520
more than 25,000 a year in staff

3882
03:02:09,520 --> 03:02:11,439
savings.

3883
03:02:11,439 --> 03:02:13,760
>> Yeah, that I don't know what the total

3884
03:02:13,760 --> 03:02:15,760
cost for both would be. It might be a

3885
03:02:15,760 --> 03:02:16,880
little bit above that, but this is

3886
03:02:16,880 --> 03:02:18,640
before we've negotiated the price. We

3887
03:02:18,640 --> 03:02:21,120
might be able to get both programs for

3888
03:02:21,120 --> 03:02:23,120
that 25,000. But to answer your

3889
03:02:23,120 --> 03:02:26,160
question, yes, indeed. Lots of s staff

3890
03:02:26,160 --> 03:02:28,160
savings to where we could realize that

3891
03:02:28,160 --> 03:02:30,240
and recoup that cost in the first year

3892
03:02:30,240 --> 03:02:30,720
alone.

3893
03:02:30,720 --> 03:02:32,000
>> Great. Thanks for thinking outside the

3894
03:02:32,000 --> 03:02:32,720
box. That's nice.

3895
03:02:32,720 --> 03:02:34,640
>> Yeah. Thanks.

3896
03:02:34,640 --> 03:02:37,120
>> Other questions, comments?

3897
03:02:37,120 --> 03:02:38,319
>> Would you like me to go over the last

3898
03:02:38,319 --> 03:02:39,439
one on this slide, Mayor?

3899
03:02:39,439 --> 03:02:40,000
>> Pardon me.

3900
03:02:40,000 --> 03:02:41,200
>> Would you like me to go over the last

3901
03:02:41,200 --> 03:02:43,359
one on this slide?

3902
03:02:43,359 --> 03:02:44,319
>> Sure.

3903
03:02:44,319 --> 03:02:46,080
>> Great. So, the hard to recycle voucher

3904
03:02:46,080 --> 03:02:49,439
is a pilot program we started in 2026.

3905
03:02:49,439 --> 03:02:51,600
We have had almost all of these vouchers

3906
03:02:51,600 --> 03:02:54,080
taken up and over 250 used at this point

3907
03:02:54,080 --> 03:02:56,640
in time. You might recall this replaced

3908
03:02:56,640 --> 03:02:59,040
our hard to recycle event which was

3909
03:02:59,040 --> 03:03:01,439
consistently weathered out. So, it was a

3910
03:03:01,439 --> 03:03:03,439
very challenging event for us to hold.

3911
03:03:03,439 --> 03:03:05,439
Um, we are hearing a lot of positive

3912
03:03:05,439 --> 03:03:07,279
comments about this program. In fact, a

3913
03:03:07,279 --> 03:03:09,040
lot of other cities have asked us for a

3914
03:03:09,040 --> 03:03:10,479
model because they're very interested in

3915
03:03:10,479 --> 03:03:12,960
this program. We'd like to extend it and

3916
03:03:12,960 --> 03:03:14,720
we'd like to use general fund funding to

3917
03:03:14,720 --> 03:03:16,880
extend it. I will say staff who is here

3918
03:03:16,880 --> 03:03:18,399
to answer questions should council have

3919
03:03:18,399 --> 03:03:22,000
them. Um would is considering a no match

3920
03:03:22,000 --> 03:03:23,920
grant through the Colorado Circular

3921
03:03:23,920 --> 03:03:26,800
Communities C3 waste reduction programs.

3922
03:03:26,800 --> 03:03:29,040
So if council wants to, they could

3923
03:03:29,040 --> 03:03:30,960
approve this contingent upon receipt of

3924
03:03:30,960 --> 03:03:34,389
the grant.

3925
03:03:34,399 --> 03:03:37,760
» Any uh council questions? Council member

3926
03:03:37,760 --> 03:03:41,439
Curtain. of the um 37,000 there, how

3927
03:03:41,439 --> 03:03:42,880
much of is actually coming from the bag

3928
03:03:42,880 --> 03:03:44,319
tax and how much would we need the grant

3929
03:03:44,319 --> 03:03:46,800
money for? I'm just curious

3930
03:03:46,800 --> 03:03:49,520
>> uh for our proposal for 2027 is that no

3931
03:03:49,520 --> 03:03:51,040
money would come from bag tax. We take

3932
03:03:51,040 --> 03:03:53,840
it out of general fund. Staff would like

3933
03:03:53,840 --> 03:03:57,359
to seek grant for the full amount.

3934
03:03:57,359 --> 03:03:58,000
>> Correct.

3935
03:03:58,000 --> 03:03:58,560
>> Yes.

3936
03:03:58,560 --> 03:03:59,040
>> Correct.

3937
03:03:59,040 --> 03:04:01,439
>> Okay. And are would then the bag tax be

3938
03:04:01,439 --> 03:04:03,920
going? Would we still be doing um like

3939
03:04:03,920 --> 03:04:06,319
the hard recycle program in some of the

3940
03:04:06,319 --> 03:04:07,680
lower income neighborhoods that we've

3941
03:04:07,680 --> 03:04:09,040
done in the past that was very

3942
03:04:09,040 --> 03:04:10,479
successful and really wellliked?

3943
03:04:10,479 --> 03:04:11,760
>> We would still be looking at doing the

3944
03:04:11,760 --> 03:04:13,760
other programming in the bag tax. And I

3945
03:04:13,760 --> 03:04:15,439
think there's a larger sustainability

3946
03:04:15,439 --> 03:04:17,520
conversation coming up for this council

3947
03:04:17,520 --> 03:04:19,279
where we talk a little bit more about

3948
03:04:19,279 --> 03:04:21,760
bag tax that sort of declining revenue

3949
03:04:21,760 --> 03:04:23,040
and what that looks like when we talk

3950
03:04:23,040 --> 03:04:25,040
about those larger sustainability goals.

3951
03:04:25,040 --> 03:04:26,640
Is that one of the reasons the move to

3952
03:04:26,640 --> 03:04:28,000
the general fund for this instead of the

3953
03:04:28,000 --> 03:04:29,680
bag is because of the declining bag tax

3954
03:04:29,680 --> 03:04:30,640
numbers?

3955
03:04:30,640 --> 03:04:32,880
>> Uh, okay, great. I This is an amazing

3956
03:04:32,880 --> 03:04:35,040
program. I'm in favor of it. I I do

3957
03:04:35,040 --> 03:04:36,640
really recommend that we push as hard as

3958
03:04:36,640 --> 03:04:38,640
we can to get the grant money though um

3959
03:04:38,640 --> 03:04:41,920
just given how tight things are.

3960
03:04:41,920 --> 03:04:43,359
>> So, at this point in time, we are

3961
03:04:43,359 --> 03:04:45,760
looking for council input on each of

3962
03:04:45,760 --> 03:04:49,040
these items. So, if we could go down the

3963
03:04:49,040 --> 03:04:52,960
list and get input in terms of

3964
03:04:52,960 --> 03:04:55,279
preliminary council support or if you're

3965
03:04:55,279 --> 03:04:57,200
not supportive of this, that would be

3966
03:04:57,200 --> 03:04:58,319
helpful.

3967
03:04:58,319 --> 03:05:00,319
>> I will start

3968
03:05:00,319 --> 03:05:02,560
um I

3969
03:05:02,560 --> 03:05:05,200
on market adjustments for police. I

3970
03:05:05,200 --> 03:05:08,240
really appreciate the the uh analysis

3971
03:05:08,240 --> 03:05:12,800
that's been done. is hard stuff and it's

3972
03:05:12,800 --> 03:05:18,319
uh I absolutely support um that um item

3973
03:05:18,319 --> 03:05:21,680
training increase. I I was

3974
03:05:21,680 --> 03:05:23,840
to be honest almost shocked to see how

3975
03:05:23,840 --> 03:05:26,000
low it was.

3976
03:05:26,000 --> 03:05:30,080
um having you know this is my day job is

3977
03:05:30,080 --> 03:05:31,840
employment law and deal with a lot of

3978
03:05:31,840 --> 03:05:34,800
clients with the last well the next two

3979
03:05:34,800 --> 03:05:38,319
but um this is really important and

3980
03:05:38,319 --> 03:05:41,920
something that uh employees I think

3981
03:05:41,920 --> 03:05:45,359
across the board want and expect if

3982
03:05:45,359 --> 03:05:48,160
we're going to keep them and it's a

3983
03:05:48,160 --> 03:05:52,319
really good um investment in our human

3984
03:05:52,319 --> 03:05:56,640
capital and and our human resources Um

3985
03:05:56,640 --> 03:06:00,160
the next one um I mean again these are

3986
03:06:00,160 --> 03:06:02,399
the the next three are small numbers

3987
03:06:02,399 --> 03:06:04,960
compared to others and I don't want to

3988
03:06:04,960 --> 03:06:08,240
underest understate that. Um we got a

3989
03:06:08,240 --> 03:06:11,359
lot of big numbers coming but those two

3990
03:06:11,359 --> 03:06:13,840
uh or the

3991
03:06:13,840 --> 03:06:15,600
modules are going to pay for themselves

3992
03:06:15,600 --> 03:06:18,240
easily. um trying to centralize that

3993
03:06:18,240 --> 03:06:20,720
data is going to provide so much easy

3994
03:06:20,720 --> 03:06:23,359
analysis or the ability to do some

3995
03:06:23,359 --> 03:06:26,080
really easy analysis, complex analysis.

3996
03:06:26,080 --> 03:06:30,000
And then the hard to recycle voucher,

3997
03:06:30,000 --> 03:06:32,399
you know, personally, I think that's

3998
03:06:32,399 --> 03:06:36,960
like the best um the best kind of not

3999
03:06:36,960 --> 03:06:39,760
the best of the four, but it's a great

4000
03:06:39,760 --> 03:06:42,399
program and I think we can support it.

4001
03:06:42,399 --> 03:06:45,520
Others Yes.

4002
03:06:45,520 --> 03:06:50,000
I'm wondering for the rest of us um

4003
03:06:50,000 --> 03:06:52,319
for for time's sake, should we go each

4004
03:06:52,319 --> 03:06:53,920
go through all of them or can we say if

4005
03:06:53,920 --> 03:06:55,680
there's one that we want to pull out and

4006
03:06:55,680 --> 03:06:57,439
discuss otherwise assume we all are

4007
03:06:57,439 --> 03:06:59,520
agreeable for all all the reasons you

4008
03:06:59,520 --> 03:07:00,080
listed.

4009
03:07:00,080 --> 03:07:02,640
>> Yeah, I was sort of setting um a

4010
03:07:02,640 --> 03:07:05,840
potential set of reasons why perhaps

4011
03:07:05,840 --> 03:07:08,000
other council members might be

4012
03:07:08,000 --> 03:07:09,760
supportive of this. That's the reason I

4013
03:07:09,760 --> 03:07:12,479
went into it. Thanks. But I'm open to

4014
03:07:12,479 --> 03:07:13,920
whatever council members would like to

4015
03:07:13,920 --> 03:07:15,760
do. No, thank you for doing that. I

4016
03:07:15,760 --> 03:07:18,720
agree to all those reasons and approving

4017
03:07:18,720 --> 03:07:29,910
all of those that are listed.

4018
03:07:29,920 --> 03:07:31,520
I just want to say I do agree with

4019
03:07:31,520 --> 03:07:33,600
everything the mayor has just said and

4020
03:07:33,600 --> 03:07:37,120
councelor Kerna. Um, but I want to add

4021
03:07:37,120 --> 03:07:41,040
that I think it's important to maintain

4022
03:07:41,040 --> 03:07:44,399
staff rather than bringing in new staff

4023
03:07:44,399 --> 03:07:46,640
that then have to be trained and don't

4024
03:07:46,640 --> 03:07:49,680
know the history. And so I think these

4025
03:07:49,680 --> 03:07:54,309
programs are amazing.

4026
03:07:54,319 --> 03:07:57,279
» That sounds like a sport. Everybody a

4027
03:07:57,279 --> 03:07:59,600
verbal thumbs up. All right.

4028
03:07:59,600 --> 03:08:01,040
>> All right. We'll move to the next slide

4029
03:08:01,040 --> 03:08:04,800
and go through the same exercise. Um so

4030
03:08:04,800 --> 03:08:07,120
Sam will address the three CMO requests

4031
03:08:07,120 --> 03:08:09,840
and then you already heard from uh Jeff

4032
03:08:09,840 --> 03:08:11,359
in terms of the compensation policy

4033
03:08:11,359 --> 03:08:13,520
analysis.

4034
03:08:13,520 --> 03:08:15,200
>> Great. Thank you Diana. So the Sundance

4035
03:08:15,200 --> 03:08:16,640
request is a little bit of a late ad

4036
03:08:16,640 --> 03:08:18,399
here. I had the opportunity to attend

4037
03:08:18,399 --> 03:08:20,000
one of our coordination meetings and I

4038
03:08:20,000 --> 03:08:22,960
realized how many unknowns there are

4039
03:08:22,960 --> 03:08:25,120
about Sundance coming up from the amount

4040
03:08:25,120 --> 03:08:26,720
of trash pickup to additional signage

4041
03:08:26,720 --> 03:08:29,279
and notifications. This set aside is

4042
03:08:29,279 --> 03:08:31,840
really intended to be an if needed if

4043
03:08:31,840 --> 03:08:33,840
there are additional costs to allow us

4044
03:08:33,840 --> 03:08:35,200
to get that information and then in

4045
03:08:35,200 --> 03:08:36,880
future years we can start anticipating

4046
03:08:36,880 --> 03:08:39,840
that and budgeting for that. The cost

4047
03:08:39,840 --> 03:08:41,760
allocation analysis uh you might have

4048
03:08:41,760 --> 03:08:43,680
remembered from the finance committee a

4049
03:08:43,680 --> 03:08:47,040
strategic planning document. So looking

4050
03:08:47,040 --> 03:08:48,880
at what we're doing there as we've been

4051
03:08:48,880 --> 03:08:51,359
evolving that using that for cost

4052
03:08:51,359 --> 03:08:52,560
allocation is something that we think

4053
03:08:52,560 --> 03:08:53,920
would be really beneficial for this

4054
03:08:53,920 --> 03:08:55,760
organization to get a really good feel

4055
03:08:55,760 --> 03:08:58,399
for where everyone is placed. That

4056
03:08:58,399 --> 03:08:59,600
dollar amount is something that we're

4057
03:08:59,600 --> 03:09:01,439
working on refining as we refine the

4058
03:09:01,439 --> 03:09:03,359
scope of what this cost allocation is.

4059
03:09:03,359 --> 03:09:05,200
But this will help us truly understand

4060
03:09:05,200 --> 03:09:06,640
our programs and the cost of our

4061
03:09:06,640 --> 03:09:08,399
programs to put council in a place to

4062
03:09:08,399 --> 03:09:11,439
make those strategic decisions.

4063
03:09:11,439 --> 03:09:13,040
And then I'll skip over to the community

4064
03:09:13,040 --> 03:09:14,880
survey. So this is a community survey

4065
03:09:14,880 --> 03:09:16,560
that we have been doing every four years

4066
03:09:16,560 --> 03:09:18,800
for many years now. We are next up in

4067
03:09:18,800 --> 03:09:21,600
2028. This is used in a lot of our

4068
03:09:21,600 --> 03:09:23,040
strategic planning and our budget

4069
03:09:23,040 --> 03:09:24,560
considerations and departmental

4070
03:09:24,560 --> 03:09:26,160
considerations when they're prioritizing

4071
03:09:26,160 --> 03:09:28,319
items. It's really a baseline that we'd

4072
03:09:28,319 --> 03:09:34,469
like to continue.

4073
03:09:34,479 --> 03:09:36,560
» Okay. Any questions from council members

4074
03:09:36,560 --> 03:09:39,040
about these four?

4075
03:09:39,040 --> 03:09:40,319
>> I do have a question.

4076
03:09:40,319 --> 03:09:43,200
>> Yes. uh member pro Tim and then council

4077
03:09:43,200 --> 03:09:44,479
member Hefner.

4078
03:09:44,479 --> 03:09:46,399
>> Um I do have a question regarding the

4079
03:09:46,399 --> 03:09:47,840
community survey. I from my

4080
03:09:47,840 --> 03:09:48,960
understanding there's some pretty

4081
03:09:48,960 --> 03:09:50,640
consistent questions so we can track

4082
03:09:50,640 --> 03:09:53,520
metrics over time. Um, you know, we

4083
03:09:53,520 --> 03:09:55,120
don't necessarily have to get into the

4084
03:09:55,120 --> 03:09:57,600
details today, but I I am curious given

4085
03:09:57,600 --> 03:09:59,279
some of the concerns and feedbacks

4086
03:09:59,279 --> 03:10:02,720
around um multiple consultants asking

4087
03:10:02,720 --> 03:10:05,120
similar questions if this isn't an

4088
03:10:05,120 --> 03:10:07,600
opportunity to maybe blend some of that

4089
03:10:07,600 --> 03:10:11,520
into this existing survey um to maybe

4090
03:10:11,520 --> 03:10:13,520
save some dollars in some area other

4091
03:10:13,520 --> 03:10:14,800
areas as well.

4092
03:10:14,800 --> 03:10:16,479
>> Yeah, thank you mayor. That's a great

4093
03:10:16,479 --> 03:10:17,680
question and that's something that we

4094
03:10:17,680 --> 03:10:19,359
have been looking to each time we've

4095
03:10:19,359 --> 03:10:20,880
done the survey. For example, when we

4096
03:10:20,880 --> 03:10:22,800
did the survey in 2024, we incorporated

4097
03:10:22,800 --> 03:10:24,880
some comprehensive plan questions. I'll

4098
03:10:24,880 --> 03:10:26,160
also throw out that one of the things

4099
03:10:26,160 --> 03:10:29,439
we're looking at is as with updating our

4100
03:10:29,439 --> 03:10:30,960
KPIs, we're going to take the

4101
03:10:30,960 --> 03:10:32,160
opportunity to look at the survey and

4102
03:10:32,160 --> 03:10:33,359
make sure that we're asking what we

4103
03:10:33,359 --> 03:10:35,600
should be asking. And I'd like to look

4104
03:10:35,600 --> 03:10:37,279
at making sure that we're aligning with

4105
03:10:37,279 --> 03:10:38,960
nationally benchmarkable questions so

4106
03:10:38,960 --> 03:10:40,800
that when we set a KPI, it's not that we

4107
03:10:40,800 --> 03:10:42,880
expect 100% satisfaction on a question

4108
03:10:42,880 --> 03:10:44,399
response, which is never going to

4109
03:10:44,399 --> 03:10:47,359
happen. Um, but that we are measuring

4110
03:10:47,359 --> 03:10:48,560
oursel maybe in something more

4111
03:10:48,560 --> 03:10:49,760
realistic, right? like we're going to be

4112
03:10:49,760 --> 03:10:54,150
above the national benchmark.

4113
03:10:54,160 --> 03:10:55,439
» Council member Hefner.

4114
03:10:55,439 --> 03:10:57,680
>> Yeah, Mayor Mayor Prom stole most of my

4115
03:10:57,680 --> 03:11:01,040
thunder. Um, I I agree with that point

4116
03:11:01,040 --> 03:11:04,000
and and

4117
03:11:04,000 --> 03:11:05,600
maybe this isn't a budget item, but if

4118
03:11:05,600 --> 03:11:07,200
there's a way on other consultant work

4119
03:11:07,200 --> 03:11:09,359
that we can refer them back to the

4120
03:11:09,359 --> 03:11:12,399
community survey and demand that they

4121
03:11:12,399 --> 03:11:18,000
not reinvent the wheel and and rely on the fact that we know full well

4122
03:11:18,000 --> 03:11:19,920
people value open space in downtown

4123
03:11:19,920 --> 03:11:21,040
Louisville and they don't need to go

4124
03:11:21,040 --> 03:11:23,200
around focus grouping those questions a

4125
03:11:23,200 --> 03:11:26,880
second time. Um,

4126
03:11:26,880 --> 03:11:28,640
and then I also would like to see the

4127
03:11:28,640 --> 03:11:31,760
cost allocation study refined somewhat.

4128
03:11:31,760 --> 03:11:34,240
$100,000 seems like a lot for an

4129
03:11:34,240 --> 03:11:39,990
organization of our size.

4130
03:11:40,000 --> 03:11:42,880
» Any other comments?

4131
03:11:42,880 --> 03:11:45,200
>> Just so that you do have like additional

4132
03:11:45,200 --> 03:11:46,720
comment on that. That was going to be my

4133
03:11:46,720 --> 03:11:48,479
statement was that the that cost

4134
03:11:48,479 --> 03:11:51,200
allocation analysis seems a little steep

4135
03:11:51,200 --> 03:11:57,349
for what I the value it'll add. Thanks.

4136
03:11:57,359 --> 03:11:59,680
All right. Um,

4137
03:11:59,680 --> 03:12:04,000
do we have uh with the

4138
03:12:04,000 --> 03:12:06,160
qualifications mentioned, do we have a

4139
03:12:06,160 --> 03:12:08,800
thumbs up?

4140
03:12:08,800 --> 03:12:10,800
>> Okay.

4141
03:12:10,800 --> 03:12:13,359
Great.

4142
03:12:13,359 --> 03:12:14,800
>> All right. Thank you. We're next going

4143
03:12:14,800 --> 03:12:16,800
to get into summary of city manager

4144
03:12:16,800 --> 03:12:20,640
recommended personnel adjustments.

4145
03:12:20,640 --> 03:12:22,960
All right. This is the opportunity um

4146
03:12:22,960 --> 03:12:25,520
you've heard in previous slides about

4147
03:12:25,520 --> 03:12:28,000
positions that have been proposed. This

4148
03:12:28,000 --> 03:12:30,240
is the opportunity to ask questions

4149
03:12:30,240 --> 03:12:33,120
about these positions. Um specifically,

4150
03:12:33,120 --> 03:12:35,200
I would ask uh Director Blackmore to

4151
03:12:35,200 --> 03:12:37,520
address the deputy director for parks,

4152
03:12:37,520 --> 03:12:39,600
recreation, and open space. This may

4153
03:12:39,600 --> 03:12:42,080
seem like a big ask, but there's there

4154
03:12:42,080 --> 03:12:44,319
are very good reasons for this. And then

4155
03:12:44,319 --> 03:12:47,279
also I would like um Kurt to address the

4156
03:12:47,279 --> 03:12:49,120
civil engineer one two positions

4157
03:12:49,120 --> 03:12:51,040
specifically but if you have any other

4158
03:12:51,040 --> 03:12:52,160
positions that you would like the

4159
03:12:52,160 --> 03:12:55,040
directors to address um we can do that

4160
03:12:55,040 --> 03:12:56,160
as well.

4161
03:12:56,160 --> 03:12:59,840
Can I ask one question

4162
03:12:59,840 --> 03:13:02,640
as we're going through this? Um if it's

4163
03:13:02,640 --> 03:13:04,240
possible

4164
03:13:04,240 --> 03:13:07,680
and I this is just for my information um

4165
03:13:07,680 --> 03:13:10,399
to indicate how many FTEEs

4166
03:13:10,399 --> 03:13:12,720
are currently in I mean there's three of

4167
03:13:12,720 --> 03:13:16,720
them for pros and recreation four and

4168
03:13:16,720 --> 03:13:18,640
then one for operations, two for

4169
03:13:18,640 --> 03:13:20,240
engineering. if you if there's any way

4170
03:13:20,240 --> 03:13:22,399
to you know indicate what the current

4171
03:13:22,399 --> 03:13:27,040
FTE number is um that's just helpful.

4172
03:13:27,040 --> 03:13:29,520
It's a little data point. It's a little

4173
03:13:29,520 --> 03:13:31,920
tiny data point which has to be

4174
03:13:31,920 --> 03:13:33,760
considered

4175
03:13:33,760 --> 03:13:35,120
in light of a whole bunch of other

4176
03:13:35,120 --> 03:13:43,030
things but I appreciate if you do that.

4177
03:13:43,040 --> 03:13:45,359
» I'll go. No pressure. Thank you for

4178
03:13:45,359 --> 03:13:47,120
saying I have really good reasons for

4179
03:13:47,120 --> 03:13:48,960
it. Before I say what

4180
03:13:48,960 --> 03:13:50,239
>> donations are welcome.

4181
03:13:50,239 --> 03:13:51,840
>> That's right. That's right. Uh first I

4182
03:13:51,840 --> 03:13:54,479
do want to just kudos to city manager

4183
03:13:54,479 --> 03:13:57,439
Langley and director Bailey for finding

4184
03:13:57,439 --> 03:14:01,920
a kind of creative way to get the deputy

4185
03:14:01,920 --> 03:14:03,680
um funds [clears throat]

4186
03:14:03,680 --> 03:14:05,520
required for salary and benefits

4187
03:14:05,520 --> 03:14:07,279
incorporated throughout the department

4188
03:14:07,279 --> 03:14:10,239
to uh allow for what seems to be a a

4189
03:14:10,239 --> 03:14:12,640
decent modeling um especially with the

4190
03:14:12,640 --> 03:14:15,760
direction from today. Uh so just a few

4191
03:14:15,760 --> 03:14:17,520
things on the deputy director. I would

4192
03:14:17,520 --> 03:14:19,040
start with the cost including the

4193
03:14:19,040 --> 03:14:22,080
benefits. It's uh projected at a

4194
03:14:22,080 --> 03:14:26,800
mid-range higher of the pay rate for

4195
03:14:26,800 --> 03:14:30,319
other deputies positions throughout

4196
03:14:30,319 --> 03:14:32,479
um the city. Uh other departments that

4197
03:14:32,479 --> 03:14:34,319
currently do have that deputy director

4198
03:14:34,319 --> 03:14:38,399
position in place. Um so just notating

4199
03:14:38,399 --> 03:14:41,120
that as a jumping off point that it may

4200
03:14:41,120 --> 03:14:42,880
or may not be a little less or a little

4201
03:14:42,880 --> 03:14:46,640
more than that. Um, a few reasons for

4202
03:14:46,640 --> 03:14:48,960
the request uh through the city manager

4203
03:14:48,960 --> 03:14:50,319
for this consideration and now to

4204
03:14:50,319 --> 03:14:53,439
council. Uh, as you've seen uh during

4205
03:14:53,439 --> 03:14:56,720
our retreat about a year ago um and

4206
03:14:56,720 --> 03:14:58,000
through these ongoing budget

4207
03:14:58,000 --> 03:14:59,439
discussions, this department is

4208
03:14:59,439 --> 03:15:03,680
incredibly broad, has u high level of

4209
03:15:03,680 --> 03:15:06,720
intensity and passion from our community

4210
03:15:06,720 --> 03:15:09,520
for high levels of service and varying

4211
03:15:09,520 --> 03:15:11,200
degrees of expertise and wants and

4212
03:15:11,200 --> 03:15:15,520
needs. Um and with that breath comes a

4213
03:15:15,520 --> 03:15:18,000
lot of individualized attention from the

4214
03:15:18,000 --> 03:15:20,080
director position which as I mentioned a

4215
03:15:20,080 --> 03:15:22,239
year ago was known coming into the role.

4216
03:15:22,239 --> 03:15:25,040
Um I do think that we have evolved to a

4217
03:15:25,040 --> 03:15:30,560
place with um administrative needs at at

4218
03:15:30,560 --> 03:15:32,880
uh to assist me with the day-to-day to

4219
03:15:32,880 --> 03:15:34,720
assist with the oversight of the seven

4220
03:15:34,720 --> 03:15:37,680
direct reports um that are currently

4221
03:15:37,680 --> 03:15:40,160
reporting to the director. Um, in

4222
03:15:40,160 --> 03:15:43,120
addition to other things like attending

4223
03:15:43,120 --> 03:15:47,040
advisory board meetings, um, unscheduled

4224
03:15:47,040 --> 03:15:50,319
public meetings, potentially task force,

4225
03:15:50,319 --> 03:15:52,080
uh, related to things like golf fees and

4226
03:15:52,080 --> 03:15:54,479
that kind of thing that having another

4227
03:15:54,479 --> 03:15:56,479
administrative level, executive level

4228
03:15:56,479 --> 03:15:58,239
employee to assist the department would

4229
03:15:58,239 --> 03:16:01,359
be would be a a great benefit. Um, I

4230
03:16:01,359 --> 03:16:03,439
also think there are a few positions

4231
03:16:03,439 --> 03:16:05,279
that we put forward for the department

4232
03:16:05,279 --> 03:16:07,520
that were not put forward in the model.

4233
03:16:07,520 --> 03:16:10,720
one of which is a project supervisor to

4234
03:16:10,720 --> 03:16:13,279
assist our project manager Weber with an

4235
03:16:13,279 --> 03:16:16,319
ongoing uh backlog um and a continued

4236
03:16:16,319 --> 03:16:19,359
growing list of capital projects uh that

4237
03:16:19,359 --> 03:16:21,279
the community and council desire for

4238
03:16:21,279 --> 03:16:24,880
completion at a high level. Um, and this

4239
03:16:24,880 --> 03:16:26,720
position would potentially be assigned

4240
03:16:26,720 --> 03:16:29,279
to assist with those efforts as well and

4241
03:16:29,279 --> 03:16:30,640
oversee those projects at an

4242
03:16:30,640 --> 03:16:33,680
administrative level that are currently,

4243
03:16:33,680 --> 03:16:36,160
if they're able to, they're being given

4244
03:16:36,160 --> 03:16:39,279
to operating staff and supervisors um to

4245
03:16:39,279 --> 03:16:41,439
oversee some of the day-to-day type of

4246
03:16:41,439 --> 03:16:43,760
capital projects that Brian can't

4247
03:16:43,760 --> 03:16:46,560
incorporate into his workload um which

4248
03:16:46,560 --> 03:16:48,560
obviously results in some inefficiencies

4249
03:16:48,560 --> 03:16:52,239
and some ineffective use of time um for

4250
03:16:52,239 --> 03:16:54,319
those fields. staff that could now be

4251
03:16:54,319 --> 03:16:56,479
freed up um to allow them to get back

4252
03:16:56,479 --> 03:16:58,000
out into the field and supervise the

4253
03:16:58,000 --> 03:16:59,600
operation instead of spending so much

4254
03:16:59,600 --> 03:17:01,520
administrative time on contracts and

4255
03:17:01,520 --> 03:17:03,760
working with contractors to get those

4256
03:17:03,760 --> 03:17:07,600
projects completed. Um,

4257
03:17:07,600 --> 03:17:09,359
I already talked a little bit about the

4258
03:17:09,359 --> 03:17:11,279
guest service component of the position,

4259
03:17:11,279 --> 03:17:14,239
but there does you know there there with

4260
03:17:14,239 --> 03:17:16,080
the high level of engagement of this

4261
03:17:16,080 --> 03:17:18,560
community, there are delays in

4262
03:17:18,560 --> 03:17:21,040
communicating with staff effectively um,

4263
03:17:21,040 --> 03:17:22,800
you know, addressing concerns, that kind

4264
03:17:22,800 --> 03:17:24,239
of thing, the high level of service

4265
03:17:24,239 --> 03:17:26,319
expectation, uh, which could also be

4266
03:17:26,319 --> 03:17:29,200
offset with this position as well. Um,

4267
03:17:29,200 --> 03:17:31,279
and lastly, and I I don't know if this

4268
03:17:31,279 --> 03:17:32,560
is the most important or the least

4269
03:17:32,560 --> 03:17:35,040
important, is the succession planning

4270
03:17:35,040 --> 03:17:37,120
factor. Back to Council Member Fehees

4271
03:17:37,120 --> 03:17:39,760
point about making sure that that

4272
03:17:39,760 --> 03:17:43,040
knowledge is retained. Um, you know,

4273
03:17:43,040 --> 03:17:45,760
having that deputy position that could

4274
03:17:45,760 --> 03:17:47,760
come in and learn the ropes, the

4275
03:17:47,760 --> 03:17:49,520
administration, the ins and outs of how

4276
03:17:49,520 --> 03:17:50,880
this department works. It's an

4277
03:17:50,880 --> 03:17:52,479
incredibly challenging, as I've learned

4278
03:17:52,479 --> 03:17:55,439
over the last four and a half years, um,

4279
03:17:55,439 --> 03:17:57,680
acclamation. It's a very unique

4280
03:17:57,680 --> 03:17:59,760
position, a unique uh community as it

4281
03:17:59,760 --> 03:18:01,120
relates to parks, wreck, and open space

4282
03:18:01,120 --> 03:18:03,359
as we've talked about a lot today. Um so

4283
03:18:03,359 --> 03:18:05,040
having that ability to have kind of a

4284
03:18:05,040 --> 03:18:07,680
number two and having that knowledge in

4285
03:18:07,680 --> 03:18:09,680
place, um I think would also be very

4286
03:18:09,680 --> 03:18:11,680
beneficial. So at a high level, those

4287
03:18:11,680 --> 03:18:13,600
were a lot of the rationale items that

4288
03:18:13,600 --> 03:18:15,200
you'd see on the position request in

4289
03:18:15,200 --> 03:18:17,040
your packet today. Um and just some

4290
03:18:17,040 --> 03:18:21,279
anecdotal information from me.

4291
03:18:21,279 --> 03:18:24,160
Do you have an idea of how many people

4292
03:18:24,160 --> 03:18:25,680
currently

4293
03:18:25,680 --> 03:18:27,439
>> I I can answer that question. I just ran

4294
03:18:27,439 --> 03:18:29,840
the data and we'll have I do. Go ahead.

4295
03:18:29,840 --> 03:18:31,760
>> Should we see if they're the same?

4296
03:18:31,760 --> 03:18:32,800
>> It's a tag team.

4297
03:18:32,800 --> 03:18:35,120
>> Um well, we have a we include a FTE

4298
03:18:35,120 --> 03:18:36,640
recon as part of our budget materials.

4299
03:18:36,640 --> 03:18:38,640
We'll have that in September. Um we have

4300
03:18:38,640 --> 03:18:42,239
approximately 300 FTEES of which 122

4301
03:18:42,239 --> 03:18:45,359
FTEES are parks, wreck, open space, and

4302
03:18:45,359 --> 03:18:47,200
golf. And when you factor in, you know,

4303
03:18:47,200 --> 03:18:48,960
a lot of variables in there, we probably

4304
03:18:48,960 --> 03:18:51,520
have closer to 500 employees and I would

4305
03:18:51,520 --> 03:18:53,279
say over half are in parks, wreck, open

4306
03:18:53,279 --> 03:18:54,960
space, and golf.

4307
03:18:54,960 --> 03:18:58,000
>> Appreciate that. It's for scale of these

4308
03:18:58,000 --> 03:18:59,760
changes. I think it's important for the

4309
03:18:59,760 --> 03:19:01,439
public to know

4310
03:19:01,439 --> 03:19:03,359
>> um that you're not a threeperson

4311
03:19:03,359 --> 03:19:05,372
department.

4312
03:19:05,372 --> 03:19:06,399
[laughter]

4313
03:19:06,399 --> 03:19:10,239
>> All right. Um could we're going to shift

4314
03:19:10,239 --> 03:19:12,000
to operations

4315
03:19:12,000 --> 03:19:13,920
>> and then maybe real quick before Kurt

4316
03:19:13,920 --> 03:19:16,560
you hop in. You've got 50 eighth FTEES

4317
03:19:16,560 --> 03:19:18,960
out of 300. So about one out of six

4318
03:19:18,960 --> 03:19:22,630
employees is yours.

4319
03:19:22,640 --> 03:19:24,880
» Thank you. Scale-wise, how much of the

4320
03:19:24,880 --> 03:19:28,640
budget do those 50 responsible for? If

4321
03:19:28,640 --> 03:19:30,640
we mess up budget, what's our risk?

4322
03:19:30,640 --> 03:19:33,120
>> Utilities is a material uh component of

4323
03:19:33,120 --> 03:19:34,319
our budget.

4324
03:19:34,319 --> 03:19:36,960
>> All the directors now,

4325
03:19:36,960 --> 03:19:39,279
less people more, [laughter]

4326
03:19:39,279 --> 03:19:39,600
>> right?

4327
03:19:39,600 --> 03:19:41,120
>> Uh good questions. Uh,

4328
03:19:41,120 --> 03:19:43,200
>> this is not a this was not meant to

4329
03:19:43,200 --> 03:19:45,520
create controversy, just provide a

4330
03:19:45,520 --> 03:19:46,080
little

4331
03:19:46,080 --> 03:19:47,359
>> scale. We're just having fun. That's

4332
03:19:47,359 --> 03:19:49,040
all. I'm just trying to give you the

4333
03:19:49,040 --> 03:19:52,080
lightness in the day. Um, all right.

4334
03:19:52,080 --> 03:19:54,080
Civil engineer. So, our engineering

4335
03:19:54,080 --> 03:19:57,520
department, they run uh almost all your

4336
03:19:57,520 --> 03:19:59,600
construction in the city and they're

4337
03:19:59,600 --> 03:20:01,359
handling tens of millions, sometimes

4338
03:20:01,359 --> 03:20:02,800
over hundred million dollars worth of

4339
03:20:02,800 --> 03:20:05,200
work. Uh, some of your most critical

4340
03:20:05,200 --> 03:20:07,279
high-profile projects. That department

4341
03:20:07,279 --> 03:20:11,359
has not been fully staffed since 2019.

4342
03:20:11,359 --> 03:20:13,359
Despite that, they regularly deliver

4343
03:20:13,359 --> 03:20:16,479
projects and deal with disasters and

4344
03:20:16,479 --> 03:20:19,200
deal with community expectations. Uh

4345
03:20:19,200 --> 03:20:21,439
we've done that uh we've accomplished

4346
03:20:21,439 --> 03:20:23,920
that I think through dedication of of

4347
03:20:23,920 --> 03:20:25,680
several long-term employees that have

4348
03:20:25,680 --> 03:20:28,080
retired in the last several years. We've

4349
03:20:28,080 --> 03:20:30,000
done that through working nights and

4350
03:20:30,000 --> 03:20:32,399
weekends. Uh, and we used to get away

4351
03:20:32,399 --> 03:20:34,800
with that because contractors would do

4352
03:20:34,800 --> 03:20:37,279
what they said or we had long-term

4353
03:20:37,279 --> 03:20:38,800
employees that made things that are

4354
03:20:38,800 --> 03:20:40,640
really complex look really easy to get

4355
03:20:40,640 --> 03:20:43,040
done. But as the world has changed

4356
03:20:43,040 --> 03:20:45,520
because of co uh you can't hire someone

4357
03:20:45,520 --> 03:20:51,680
and have them do the job well uh and and not have to babysit them. I don't

4358
03:20:51,680 --> 03:20:52,960
know how many people love the word

4359
03:20:52,960 --> 03:20:54,960
intrepid right now, but I'm sure you all

4360
03:20:54,960 --> 03:20:57,200
love intrepid. Uh but that's just one

4361
03:20:57,200 --> 03:20:59,600
example of a lot of projects we do

4362
03:20:59,600 --> 03:21:01,200
throughout the year that require a lot

4363
03:21:01,200 --> 03:21:03,680
of effort to make sure it goes well. Our

4364
03:21:03,680 --> 03:21:05,439
resident expectations I think

4365
03:21:05,439 --> 03:21:08,239
continually climb of how we interact

4366
03:21:08,239 --> 03:21:12,880
with them and the uh I would say uh high

4367
03:21:12,880 --> 03:21:14,880
customer service nature at which we have

4368
03:21:14,880 --> 03:21:18,080
to respond to emails or phone calls when

4369
03:21:18,080 --> 03:21:20,000
projects happen. So so everything's

4370
03:21:20,000 --> 03:21:22,399
taking longer. We've had people that

4371
03:21:22,399 --> 03:21:23,920
used to be able to make it look easy

4372
03:21:23,920 --> 03:21:26,160
leave. So now we're bringing in new

4373
03:21:26,160 --> 03:21:28,160
people. New people don't stay for 20 or

4374
03:21:28,160 --> 03:21:30,800
30 years. They stay for three years and

4375
03:21:30,800 --> 03:21:32,960
then they go and they get a better job.

4376
03:21:32,960 --> 03:21:34,960
Um so there's time caught up in the

4377
03:21:34,960 --> 03:21:37,520
churn of recruiting, training, getting

4378
03:21:37,520 --> 03:21:39,760
them up to speed and they leave. So we

4379
03:21:39,760 --> 03:21:42,239
need to make up for that time. And then

4380
03:21:42,239 --> 03:21:44,399
skill set. We just have a different

4381
03:21:44,399 --> 03:21:47,760
skill set coming in. uh we a we have

4382
03:21:47,760 --> 03:21:50,399
positions that ask people to do five to

4383
03:21:50,399 --> 03:21:55,520
10 different roles and uh run 10 to 20

4384
03:21:55,520 --> 03:21:57,359
different projects and do that all one

4385
03:21:57,359 --> 03:21:59,680
time and do it well. And the the

4386
03:21:59,680 --> 03:22:02,239
incoming uh workforce just isn't

4387
03:22:02,239 --> 03:22:05,120
equipped to do that. So we need to uh in

4388
03:22:05,120 --> 03:22:08,160
this case split a position we had into

4389
03:22:08,160 --> 03:22:10,880
two engineers so that we can keep up and

4390
03:22:10,880 --> 03:22:13,200
it's sustainable and a lot of times just

4391
03:22:13,200 --> 03:22:17,279
cover the the churn. So, um, see if I

4392
03:22:17,279 --> 03:22:18,640
have anything else in there that I'm

4393
03:22:18,640 --> 03:22:22,880
missing. Um, I do think it also comes

4394
03:22:22,880 --> 03:22:24,800
down to quality, making sure we keep our

4395
03:22:24,800 --> 03:22:27,279
quality up in delivery of our projects.

4396
03:22:27,279 --> 03:22:29,840
And also just I think cost

4397
03:22:29,840 --> 03:22:31,520
responsibility. When we're delivering

4398
03:22:31,520 --> 03:22:33,760
this much money, if we know we're not

4399
03:22:33,760 --> 03:22:36,160
watching it well and we know we're going

4400
03:22:36,160 --> 03:22:38,880
to miss, um, we need to make sure we

4401
03:22:38,880 --> 03:22:40,560
correct that so we have the right amount

4402
03:22:40,560 --> 03:22:43,279
of eyes to, uh, be responsible to the

4403
03:22:43,279 --> 03:22:45,120
taxpayer dollar.

4404
03:22:45,120 --> 03:22:47,439
I'll stop there. So, what do I have? You

4405
03:22:47,439 --> 03:22:50,160
said I have like 50. Hopefully, I'll

4406
03:22:50,160 --> 03:22:57,670
have 53 after this conversation.

4407
03:22:57,680 --> 03:23:00,399
» Yes, thank you for the reminder. Uh the

4408
03:23:00,399 --> 03:23:02,560
traditional budget process doesn't

4409
03:23:02,560 --> 03:23:06,160
always match our reality. Our reality is

4410
03:23:06,160 --> 03:23:09,120
we're we're underwater now. So, we would

4411
03:23:09,120 --> 03:23:11,200
suggest that this engineer position be

4412
03:23:11,200 --> 03:23:13,840
filled now with a budget amendment uh so

4413
03:23:13,840 --> 03:23:15,680
that we can uh we do have current

4414
03:23:15,680 --> 03:23:18,399
candidates that we could slot in uh and

4415
03:23:18,399 --> 03:23:20,800
if the council feels that's good value,

4416
03:23:20,800 --> 03:23:23,279
then we would hire that position now uh

4417
03:23:23,279 --> 03:23:25,520
and help dig out for the the workload

4418
03:23:25,520 --> 03:23:30,710
that we're currently in.

4419
03:23:30,720 --> 03:23:34,160
Thank you for the consideration.

4420
03:23:34,160 --> 03:23:35,680
Um,

4421
03:23:35,680 --> 03:23:39,120
as a follow-up question to that, either

4422
03:23:39,120 --> 03:23:42,880
to you or city manager or the finance

4423
03:23:42,880 --> 03:23:47,760
director, is there room in current

4424
03:23:47,760 --> 03:23:52,399
budget for the department to cover an

4425
03:23:52,399 --> 03:23:56,960
early or not an early but a an immediate

4426
03:23:56,960 --> 03:23:58,800
filling of that position should council

4427
03:23:58,800 --> 03:24:01,760
decide to do it. Um, mayor, I would say

4428
03:24:01,760 --> 03:24:02,960
I would look into this a little further,

4429
03:24:02,960 --> 03:24:04,560
do some analysis, but it's very likely

4430
03:24:04,560 --> 03:24:06,319
that you're able to do that. This is one

4431
03:24:06,319 --> 03:24:09,439
of those uh benefits of having uh good

4432
03:24:09,439 --> 03:24:11,200
fiscal conservatism and some fund

4433
03:24:11,200 --> 03:24:13,680
balance in case uh you're not able to

4434
03:24:13,680 --> 03:24:15,840
generate the current year savings, which

4435
03:24:15,840 --> 03:24:17,120
I could look into. I would just say at

4436
03:24:17,120 --> 03:24:18,319
this point it's likely you'll be able to

4437
03:24:18,319 --> 03:24:21,760
do so. I'm going to suggest that that

4438
03:24:21,760 --> 03:24:24,080
may not be quite ripe, but it could be

4439
03:24:24,080 --> 03:24:26,800
ripe with a little bit of analysis and

4440
03:24:26,800 --> 03:24:30,160
maybe coming back to council with a

4441
03:24:30,160 --> 03:24:34,479
proposal um of some sort. Not making any

4442
03:24:34,479 --> 03:24:37,040
decision today about that, I think,

4443
03:24:37,040 --> 03:24:38,800
based on the information we have, but I

4444
03:24:38,800 --> 03:24:39,840
appreciate

4445
03:24:39,840 --> 03:24:41,840
>> also connecting some dots that are on

4446
03:24:41,840 --> 03:24:44,160
different slides. The development review

4447
03:24:44,160 --> 03:24:47,040
fee will cover some of this position in

4448
03:24:47,040 --> 03:24:49,279
the future. uh timelines for development

4449
03:24:49,279 --> 03:24:52,399
review can eb and flow depending on our

4450
03:24:52,399 --> 03:24:54,640
staffing levels which impacts our

4451
03:24:54,640 --> 03:24:56,720
commercial customers and our partners

4452
03:24:56,720 --> 03:24:59,520
out there in the business world. Um also

4453
03:24:59,520 --> 03:25:02,479
we do rely heavily on consultants to

4454
03:25:02,479 --> 03:25:05,279
manage our peak workload and we've had

4455
03:25:05,279 --> 03:25:07,120
to rely more and more on consultants. So

4456
03:25:07,120 --> 03:25:09,520
we'll be reducing our consultant costs

4457
03:25:09,520 --> 03:25:12,000
as well. So we're not just asking for a

4458
03:25:12,000 --> 03:25:14,000
new position without trying to offset it

4459
03:25:14,000 --> 03:25:15,600
and make it a neutral ad in the long

4460
03:25:15,600 --> 03:25:17,200
run.

4461
03:25:17,200 --> 03:25:19,279
And I again I'm going to sort of take

4462
03:25:19,279 --> 03:25:21,920
the liberty of speaking for all of

4463
03:25:21,920 --> 03:25:24,640
council. We know that you are working

4464
03:25:24,640 --> 03:25:29,439
very hard to try to cut and and bring

4465
03:25:29,439 --> 03:25:34,080
costs for personnel and everything else

4466
03:25:34,080 --> 03:25:39,040
down or steady or with as

4467
03:25:39,040 --> 03:25:42,960
modest an increase as possible. Um so

4468
03:25:42,960 --> 03:25:47,920
just be I think to make that clear or um

4469
03:25:47,920 --> 03:25:50,399
expressed to you I think is worth worth

4470
03:25:50,399 --> 03:25:54,080
doing. Um

4471
03:25:54,080 --> 03:25:55,680
so that if there are there any other

4472
03:25:55,680 --> 03:25:57,920
questions on any of the other proposed

4473
03:25:57,920 --> 03:26:00,880
positions on this slide and then we need

4474
03:26:00,880 --> 03:26:02,720
to know if there's general council

4475
03:26:02,720 --> 03:26:04,479
support for these positions in terms of

4476
03:26:04,479 --> 03:26:06,319
the 27

4477
03:26:06,319 --> 03:26:07,760
budget.

4478
03:26:07,760 --> 03:26:09,840
>> Okay. Council members. Yes. Council

4479
03:26:09,840 --> 03:26:11,120
member Kurt.

4480
03:26:11,120 --> 03:26:13,600
>> Um, so Director Blackmore, you kind of

4481
03:26:13,600 --> 03:26:15,439
set us up for a teaser and then didn't

4482
03:26:15,439 --> 03:26:17,520
tell us. You said that uh the city

4483
03:26:17,520 --> 03:26:19,760
manager gotten had some creative ideas

4484
03:26:19,760 --> 03:26:22,560
on coming up with the funding for the

4485
03:26:22,560 --> 03:26:24,479
deputy director position.

4486
03:26:24,479 --> 03:26:27,279
>> I didn't mean to be a teaser. Um, but on

4487
03:26:27,279 --> 03:26:28,960
at the surface level, it seems like it's

4488
03:26:28,960 --> 03:26:31,760
a administrative general funded parks

4489
03:26:31,760 --> 03:26:33,200
and wreck administrative type of

4490
03:26:33,200 --> 03:26:35,680
position. and we worked to really

4491
03:26:35,680 --> 03:26:38,319
delegate out um to the various funds

4492
03:26:38,319 --> 03:26:40,640
within the department um where we

4493
03:26:40,640 --> 03:26:42,160
thought a lot of the work would end up

4494
03:26:42,160 --> 03:26:44,880
going with this position. And so it's

4495
03:26:44,880 --> 03:26:46,080
just spread out as you would have seen

4496
03:26:46,080 --> 03:26:48,000
through the previous slides at 20% here,

4497
03:26:48,000 --> 03:26:50,560
15% there, that kind of a thing instead

4498
03:26:50,560 --> 03:26:51,920
of just trying to have it all hit the

4499
03:26:51,920 --> 03:26:52,560
general fund.

4500
03:26:52,560 --> 03:26:54,640
>> Oh, okay. That Okay, that that makes me

4501
03:26:54,640 --> 03:26:55,680
understand things a little bit better.

4502
03:26:55,680 --> 03:26:58,239
And then the uh the recent at nights

4503
03:26:58,239 --> 03:27:00,239
it's not a full-time. It's I guess a

4504
03:27:00,239 --> 03:27:01,600
32-hour almost

4505
03:27:01,600 --> 03:27:03,439
>> full time. It's a It's a tier two

4506
03:27:03,439 --> 03:27:06,560
full-time up to 35 hours. Um, no

4507
03:27:06,560 --> 03:27:08,080
overtime without approval, that kind of

4508
03:27:08,080 --> 03:27:10,880
a thing, maxed out. Um, it's kind of a

4509
03:27:10,880 --> 03:27:12,800
one and a half,

4510
03:27:12,800 --> 03:27:14,080
>> but a benefited position.

4511
03:27:14,080 --> 03:27:15,120
>> Yeah, benefited position.

4512
03:27:15,120 --> 03:27:16,800
>> Um, and is this one of the things that's

4513
03:27:16,800 --> 03:27:20,080
going to allow us to um have some like

4514
03:27:20,080 --> 03:27:22,640
better night hours instead of I mean, or

4515
03:27:22,640 --> 03:27:24,560
are we just short staffed for the the

4516
03:27:24,560 --> 03:27:26,239
current early evening hours we have?

4517
03:27:26,239 --> 03:27:27,200
Now,

4518
03:27:27,200 --> 03:27:30,160
>> part of the hour setup is demand and

4519
03:27:30,160 --> 03:27:32,720
programming demand. after we expand and

4520
03:27:32,720 --> 03:27:35,040
we construct constrict and expand based

4521
03:27:35,040 --> 03:27:38,239
on usage of the facility. Um, but this

4522
03:27:38,239 --> 03:27:41,120
certainly if we were to do permanent

4523
03:27:41,120 --> 03:27:42,960
expansion till the 9:00 p.m. closure

4524
03:27:42,960 --> 03:27:44,640
would give us that level of consistency

4525
03:27:44,640 --> 03:27:48,399
and it would give us I mean an ongoing

4526
03:27:48,399 --> 03:27:50,160
professional full-time level employee

4527
03:27:50,160 --> 03:27:52,800
overseeing the facility in the evenings.

4528
03:27:52,800 --> 03:27:55,439
And this this is uh I I think I remember

4529
03:27:55,439 --> 03:27:57,680
you discussed this before with us, but I

4530
03:27:57,680 --> 03:27:59,200
just because we're in the budget retreat

4531
03:27:59,200 --> 03:28:00,560
now and there are people watching, I

4532
03:28:00,560 --> 03:28:01,840
want to bring it up again. So the youth

4533
03:28:01,840 --> 03:28:03,680
and sports coordinator position that is

4534
03:28:03,680 --> 03:28:06,800
new. You had mentioned to us that you

4535
03:28:06,800 --> 03:28:10,239
believed there was a revenue benefit to

4536
03:28:10,239 --> 03:28:13,760
this position in in order to like create

4537
03:28:13,760 --> 03:28:15,920
programming that essentially that job

4538
03:28:15,920 --> 03:28:17,520
will pay for itself. Is that correct? Is

4539
03:28:17,520 --> 03:28:19,680
that still the assumption?

4540
03:28:19,680 --> 03:28:21,359
>> I don't know if I go that far. Okay. But

4541
03:28:21,359 --> 03:28:23,200
it does I will say that there is a

4542
03:28:23,200 --> 03:28:24,720
significant

4543
03:28:24,720 --> 03:28:27,520
offset to this position because that

4544
03:28:27,520 --> 03:28:29,200
most of the role is currently being

4545
03:28:29,200 --> 03:28:31,279
filled by variable labor that will no

4546
03:28:31,279 --> 03:28:33,040
longer be needed.

4547
03:28:33,040 --> 03:28:35,600
>> Um and so they'll be overseeing a lot of

4548
03:28:35,600 --> 03:28:37,359
you know weekend sports that kind of

4549
03:28:37,359 --> 03:28:38,560
thing. The other thing that I had

4550
03:28:38,560 --> 03:28:40,319
mentioned in previous discussion was we

4551
03:28:40,319 --> 03:28:42,479
do have weight lists for a number of our

4552
03:28:42,479 --> 03:28:44,000
programs and this would allow us the

4553
03:28:44,000 --> 03:28:46,080
opportunity to explore getting some of

4554
03:28:46,080 --> 03:28:47,920
the people off of that by an expanded

4555
03:28:47,920 --> 03:28:50,960
program offering. Um, it also gives us

4556
03:28:50,960 --> 03:28:53,600
the ability to, you know, evolve into

4557
03:28:53,600 --> 03:28:55,600
things like what we're going to do with

4558
03:28:55,600 --> 03:28:58,000
expanded programming with pickle ball or

4559
03:28:58,000 --> 03:29:00,000
future sports development as it relates

4560
03:29:00,000 --> 03:29:01,760
to new parks and that kind of thing and

4561
03:29:01,760 --> 03:29:04,880
has somebody um at a higher level at a

4562
03:29:04,880 --> 03:29:06,319
full-time position that's able to be

4563
03:29:06,319 --> 03:29:07,680
retained and trained and that kind of

4564
03:29:07,680 --> 03:29:08,239
thing.

4565
03:29:08,239 --> 03:29:10,319
>> So, it wouldn't be 100% dedicated to

4566
03:29:10,319 --> 03:29:12,800
just youth sports. It's youth activities

4567
03:29:12,800 --> 03:29:14,239
and all other sport.

4568
03:29:14,239 --> 03:29:16,319
>> Correct. It's youth activities which I'

4569
03:29:16,319 --> 03:29:19,120
I'd highlight on that as well. Um

4570
03:29:19,120 --> 03:29:21,359
there's an assistance with summer camp

4571
03:29:21,359 --> 03:29:23,359
and our our current summer camp

4572
03:29:23,359 --> 03:29:26,960
supervisor is a tier 2 employee and so

4573
03:29:26,960 --> 03:29:29,040
you know this position would help offset

4574
03:29:29,040 --> 03:29:30,560
you know those hours shortfalls. It

4575
03:29:30,560 --> 03:29:32,160
would also be able to provide a

4576
03:29:32,160 --> 03:29:35,279
supervisory level experience for um you

4577
03:29:35,279 --> 03:29:37,840
know field trips and um assist

4578
03:29:37,840 --> 03:29:39,040
throughout the year with things like our

4579
03:29:39,040 --> 03:29:40,720
child watch program that's currently

4580
03:29:40,720 --> 03:29:43,120
supervised by our fitness supervisor. So

4581
03:29:43,120 --> 03:29:44,399
this may give the ability for the

4582
03:29:44,399 --> 03:29:46,239
fitness supervisor to open up more time

4583
03:29:46,239 --> 03:29:48,080
to continue to meet the demand for

4584
03:29:48,080 --> 03:29:50,880
fitness programming. So there's a lot of

4585
03:29:50,880 --> 03:29:52,319
kind of hats this position would

4586
03:29:52,319 --> 03:29:54,319
potentially wear. It was also I think I

4587
03:29:54,319 --> 03:29:55,680
had mentioned it but it was originally

4588
03:29:55,680 --> 03:29:58,560
approved in 2021

4589
03:29:58,560 --> 03:30:01,920
I want to say um coming out of COVID

4590
03:30:01,920 --> 03:30:03,359
there just wasn't the demand as there

4591
03:30:03,359 --> 03:30:04,720
was still some hesitancy to get back

4592
03:30:04,720 --> 03:30:06,800
into youth sports and so the money was

4593
03:30:06,800 --> 03:30:08,640
reallocated at that time into golf

4594
03:30:08,640 --> 03:30:10,800
course maintenance to assist with some

4595
03:30:10,800 --> 03:30:12,880
growing needs there. Um, so this is

4596
03:30:12,880 --> 03:30:14,319
being brought back forward for

4597
03:30:14,319 --> 03:30:15,520
additional consideration.

4598
03:30:15,520 --> 03:30:19,110
>> Thank you.

4599
03:30:19,120 --> 03:30:22,319
» Yes, Council Member Heftner.

4600
03:30:22,319 --> 03:30:25,920
>> Um, two things. The, um, the first is I

4601
03:30:25,920 --> 03:30:27,920
actually think we should just since it's

4602
03:30:27,920 --> 03:30:31,120
before us right now, say yes or no to

4603
03:30:31,120 --> 03:30:32,800
whether we want something to come back

4604
03:30:32,800 --> 03:30:35,520
on filling the engineering position in

4605
03:30:35,520 --> 03:30:38,560
the near term. I'm a yes on that. just

4606
03:30:38,560 --> 03:30:40,560
given the amount of money that's flying

4607
03:30:40,560 --> 03:30:42,880
around on those projects, if we can

4608
03:30:42,880 --> 03:30:44,640
avoid one big mistake, this probably

4609
03:30:44,640 --> 03:30:47,359
pays for itself. Um, do you think that's

4610
03:30:47,359 --> 03:30:48,640
true?

4611
03:30:48,640 --> 03:30:49,760
>> True.

4612
03:30:49,760 --> 03:30:52,560
>> Um,

4613
03:30:52,560 --> 03:30:54,720
but to be clear, you're not suggesting

4614
03:30:54,720 --> 03:30:56,800
that it is a mistake going into

4615
03:30:56,800 --> 03:30:58,800
decision.

4616
03:30:58,800 --> 03:31:01,200
>> No, no, no, no. just just given that

4617
03:31:01,200 --> 03:31:02,800
this the dollar amounts involved with

4618
03:31:02,800 --> 03:31:04,880
all of our various engineering projects.

4619
03:31:04,880 --> 03:31:06,479
I think if we're we're short an

4620
03:31:06,479 --> 03:31:08,399
engineer, let's let's get the engineer

4621
03:31:08,399 --> 03:31:11,359
hired because,

4622
03:31:11,359 --> 03:31:12,960
you know, if if you screw up a $30

4623
03:31:12,960 --> 03:31:14,479
million project, it's going to cost you

4624
03:31:14,479 --> 03:31:17,279
a lot more than 155k.

4625
03:31:17,279 --> 03:31:20,550
Um,

4626
03:31:20,560 --> 03:31:22,160
bigger picture though, I sort of have

4627
03:31:22,160 --> 03:31:24,479
the opposite point or just something

4628
03:31:24,479 --> 03:31:26,880
that I want us all to keep in mind that

4629
03:31:26,880 --> 03:31:29,840
in 2018 we had, you know, approximately

4630
03:31:29,840 --> 03:31:32,399
240 FTEES.

4631
03:31:32,399 --> 03:31:35,200
Now we have 300. The population of

4632
03:31:35,200 --> 03:31:37,439
Lewisville has not grown. It's

4633
03:31:37,439 --> 03:31:39,680
essentially the same. Um, plus or minus

4634
03:31:39,680 --> 03:31:42,720
a few hundred. And you know, I know

4635
03:31:42,720 --> 03:31:44,160
we've all talked about there's reasons

4636
03:31:44,160 --> 03:31:46,160
for that around the rec center expansion

4637
03:31:46,160 --> 03:31:49,200
and so on. Um,

4638
03:31:49,200 --> 03:31:51,359
but our property tax rate hasn't really

4639
03:31:51,359 --> 03:31:54,800
gone up. Um, our sales tax rate hasn't

4640
03:31:54,800 --> 03:31:57,279
really gone up a little bit for the rec

4641
03:31:57,279 --> 03:31:59,920
center. Uh, and if we continue to add

4642
03:31:59,920 --> 03:32:03,279
FTE headcount to the tune of five or six

4643
03:32:03,279 --> 03:32:06,479
or seven or eight per year, that that

4644
03:32:06,479 --> 03:32:08,399
will eventually consume all of our

4645
03:32:08,399 --> 03:32:10,720
resources. Um, and not saying any of

4646
03:32:10,720 --> 03:32:16,479
these are bad hires or not needed, but we can't I mean, we just can't keep

4647
03:32:16,479 --> 03:32:20,239
doing it eventually, adding FTEES um,

4648
03:32:20,239 --> 03:32:22,720
without adding revenue to pay for them.

4649
03:32:22,720 --> 03:32:24,399
And I don't have a I don't have an

4650
03:32:24,399 --> 03:32:26,479
answer to that question, but I just do

4651
03:32:26,479 --> 03:32:27,760
want to bring it up because we've had

4652
03:32:27,760 --> 03:32:30,160
enormous growth in the size of city

4653
03:32:30,160 --> 03:32:32,239
staff without any corresponding growth

4654
03:32:32,239 --> 03:32:36,160
in revenue sources.

4655
03:32:36,160 --> 03:32:41,359
Um, other comments, questions?

4656
03:32:41,359 --> 03:32:43,279
Yeah, Council Member.

4657
03:32:43,279 --> 03:32:45,600
>> So, I'm going to echo [sighs] uh in some

4658
03:32:45,600 --> 03:32:47,200
ways with what council member Hefner

4659
03:32:47,200 --> 03:32:48,720
just said. I I brought that up in the

4660
03:32:48,720 --> 03:32:51,680
past, the concern with the expansion of

4661
03:32:51,680 --> 03:32:54,239
government and not the expansion of

4662
03:32:54,239 --> 03:32:56,640
residents. Um, and a lot of it is

4663
03:32:56,640 --> 03:32:58,640
service related. You know, our our

4664
03:32:58,640 --> 03:33:01,680
residents every year would like more and

4665
03:33:01,680 --> 03:33:04,160
more service. with that comes the need

4666
03:33:04,160 --> 03:33:07,040
for more and more staff. Um, so but then

4667
03:33:07,040 --> 03:33:09,439
again, I think for some of those service

4668
03:33:09,439 --> 03:33:11,680
positions like around the rec center,

4669
03:33:11,680 --> 03:33:14,560
this perhaps should not be the burden of

4670
03:33:14,560 --> 03:33:16,960
all of the taxpayers, but the users

4671
03:33:16,960 --> 03:33:19,279
requesting the service. And so

4672
03:33:19,279 --> 03:33:21,040
therefore, I think it needs to come

4673
03:33:21,040 --> 03:33:22,880
through the fees of the people who are

4674
03:33:22,880 --> 03:33:24,399
asking for the additional service,

4675
03:33:24,399 --> 03:33:26,880
asking for the additional employees, let

4676
03:33:26,880 --> 03:33:29,439
them pay for it, not not increasing

4677
03:33:29,439 --> 03:33:31,439
property taxes. So every community

4678
03:33:31,439 --> 03:33:33,439
member who may not be asking for the

4679
03:33:33,439 --> 03:33:35,120
increase in services is paying for it. I

4680
03:33:35,120 --> 03:33:37,520
think it needs to be a fee based um

4681
03:33:37,520 --> 03:33:38,960
allocation and hence the reason I was

4682
03:33:38,960 --> 03:33:40,960
asking some of the questions around how

4683
03:33:40,960 --> 03:33:43,040
we're paying for these positions. Are we

4684
03:33:43,040 --> 03:33:45,120
saving in one place and another and

4685
03:33:45,120 --> 03:33:47,120
maybe um although we're adding staff, we

4686
03:33:47,120 --> 03:33:49,040
might not be adding cost because we

4687
03:33:49,040 --> 03:33:50,479
might be removing some of the cost

4688
03:33:50,479 --> 03:33:53,200
somewhere else. Thank you.

4689
03:33:53,200 --> 03:33:54,960
>> Comments.

4690
03:33:54,960 --> 03:33:56,560
I'm I'm going to respond to this because

4691
03:33:56,560 --> 03:33:59,920
I I think I want to be very clear.

4692
03:33:59,920 --> 03:34:03,520
um about what I see. I've been uh I

4693
03:34:03,520 --> 03:34:06,080
guess council member Fay and I both have

4694
03:34:06,080 --> 03:34:08,479
been on council

4695
03:34:08,479 --> 03:34:12,160
um since 2019

4696
03:34:12,160 --> 03:34:14,800
which was your benchmark year I think.

4697
03:34:14,800 --> 03:34:19,439
Um council after council after council

4698
03:34:19,439 --> 03:34:22,160
including the people at this dis have

4699
03:34:22,160 --> 03:34:27,600
voted to uh pass budgets that increased

4700
03:34:27,600 --> 03:34:31,439
uh personnel and I don't know that um

4701
03:34:31,439 --> 03:34:33,760
you know it's not a matter of going back

4702
03:34:33,760 --> 03:34:37,439
and and debating those budgets. Um I

4703
03:34:37,439 --> 03:34:40,000
think we all had good reasons or

4704
03:34:40,000 --> 03:34:42,479
wouldn't have voted for the budgets that

4705
03:34:42,479 --> 03:34:45,760
we created. Um, that's number one. I

4706
03:34:45,760 --> 03:34:49,040
think two, um, the point which I do

4707
03:34:49,040 --> 03:34:51,359
appreciate from from,

4708
03:34:51,359 --> 03:34:53,680
uh, Council Member Kern and I think

4709
03:34:53,680 --> 03:34:56,880
generally is that I think there is no

4710
03:34:56,880 --> 03:34:59,439
question in my mind that the level of

4711
03:34:59,439 --> 03:35:02,880
expectation in this community has gone

4712
03:35:02,880 --> 03:35:06,319
up across the board

4713
03:35:06,319 --> 03:35:08,560
um, and in some cases pretty

4714
03:35:08,560 --> 03:35:10,080
substantially.

4715
03:35:10,080 --> 03:35:12,080
And that's okay.

4716
03:35:12,080 --> 03:35:15,040
But you can only

4717
03:35:15,040 --> 03:35:17,359
um get so much

4718
03:35:17,359 --> 03:35:20,399
um juice out of the orange that you

4719
03:35:20,399 --> 03:35:22,399
squeeze. And that's going to be

4720
03:35:22,399 --> 03:35:23,600
something we're going to have to deal

4721
03:35:23,600 --> 03:35:25,200
with. I think we are dealing with this

4722
03:35:25,200 --> 03:35:28,239
as we talk about it. Uh I think we're

4723
03:35:28,239 --> 03:35:30,880
all trying to to do that. But it is

4724
03:35:30,880 --> 03:35:34,319
something that uh council members see,

4725
03:35:34,319 --> 03:35:36,080
but we don't see it on a day-to-day

4726
03:35:36,080 --> 03:35:38,479
basis, department

4727
03:35:38,479 --> 03:35:42,000
basis like the staff do. and I we've

4728
03:35:42,000 --> 03:35:44,239
gotten a lot of feedback all of us about

4729
03:35:44,239 --> 03:35:47,359
that. Um I think it's great to think

4730
03:35:47,359 --> 03:35:51,760
about fees. I my understanding is that

4731
03:35:51,760 --> 03:35:56,560
staff is thinking in terms of

4732
03:35:56,560 --> 03:35:59,120
fees for

4733
03:35:59,120 --> 03:36:01,600
sort of technology for example there's

4734
03:36:01,600 --> 03:36:05,120
some there are some ways of of

4735
03:36:05,120 --> 03:36:07,680
allocating costs that way. I think we

4736
03:36:07,680 --> 03:36:10,960
have to be careful for tax reasons.

4737
03:36:10,960 --> 03:36:15,600
um you know um not calling

4738
03:36:15,600 --> 03:36:18,160
uh a tax fee. Um I think we're all

4739
03:36:18,160 --> 03:36:21,760
sensitive to that under Taber and I know

4740
03:36:21,760 --> 03:36:24,399
that council members are too. So I mean

4741
03:36:24,399 --> 03:36:27,439
I I do want to defend the choices that

4742
03:36:27,439 --> 03:36:31,840
have been made. I understand the optics

4743
03:36:31,840 --> 03:36:34,319
of having bigger government and I think

4744
03:36:34,319 --> 03:36:35,520
that's something we all have to think

4745
03:36:35,520 --> 03:36:37,120
about, but it's not the only

4746
03:36:37,120 --> 03:36:38,640
consideration.

4747
03:36:38,640 --> 03:36:43,840
And um it is our job not just to be very

4748
03:36:43,840 --> 03:36:45,760
careful about who we add and so forth,

4749
03:36:45,760 --> 03:36:47,439
but to meet the demand that we're

4750
03:36:47,439 --> 03:36:51,200
getting. And uh and I know other council

4751
03:36:51,200 --> 03:36:53,359
members have talked about this that, you

4752
03:36:53,359 --> 03:36:55,520
know, considering other revenue sources

4753
03:36:55,520 --> 03:36:57,680
or potential revenue sources as a way

4754
03:36:57,680 --> 03:36:59,680
of, you know, addressing these things.

4755
03:36:59,680 --> 03:37:02,880
But there are tradeoffs to be sure and

4756
03:37:02,880 --> 03:37:05,120
we're working through them. And I have a

4757
03:37:05,120 --> 03:37:07,840
great deal of respect for the staff.

4758
03:37:07,840 --> 03:37:11,040
Again, I think others on council share

4759
03:37:11,040 --> 03:37:14,479
that for how we make do with what we've

4760
03:37:14,479 --> 03:37:20,960
got. And um so I I think it bears um

4761
03:37:20,960 --> 03:37:24,319
saying those things um you know, just to

4762
03:37:24,319 --> 03:37:26,319
make sure. I don't know that that any of

4763
03:37:26,319 --> 03:37:27,920
that conflicts with anything that's been

4764
03:37:27,920 --> 03:37:30,080
said, but I think it's important to say

4765
03:37:30,080 --> 03:37:32,560
just as perhaps the person who served

4766
03:37:32,560 --> 03:37:35,359
the longest on council, maybe because

4767
03:37:35,359 --> 03:37:38,160
I'm the mayor, too, but I think it's

4768
03:37:38,160 --> 03:37:40,880
important to say.

4769
03:37:40,880 --> 03:37:43,680
Um, yeah, Council Member Cooperman.

4770
03:37:43,680 --> 03:37:46,319
>> Yeah. Um, me just add sort of one

4771
03:37:46,319 --> 03:37:50,950
comment on that. Um

4772
03:37:50,960 --> 03:37:54,080
I mean a as we have added employees

4773
03:37:54,080 --> 03:37:56,640
right we have done so within our means.

4774
03:37:56,640 --> 03:38:00,319
Um right we you know there are little

4775
03:38:00,319 --> 03:38:01,680
places here and there where we have

4776
03:38:01,680 --> 03:38:04,800
added a tax like the bag tax or

4777
03:38:04,800 --> 03:38:07,120
increasing the open space and parks tax.

4778
03:38:07,120 --> 03:38:11,920
But by and large right you know our

4779
03:38:11,920 --> 03:38:13,840
sales tax has been pretty constant over

4780
03:38:13,840 --> 03:38:15,279
the last number of years. Our property

4781
03:38:15,279 --> 03:38:16,720
tax have been pretty constant over the

4782
03:38:16,720 --> 03:38:19,520
last last number of years. And so we

4783
03:38:19,520 --> 03:38:21,680
have been able to

4784
03:38:21,680 --> 03:38:24,800
increase the number of employees,

4785
03:38:24,800 --> 03:38:28,960
provide more services, um, and yet still

4786
03:38:28,960 --> 03:38:32,000
pass a balanced budget. Um, you know,

4787
03:38:32,000 --> 03:38:33,359
maybe looking ahead that's going to

4788
03:38:33,359 --> 03:38:36,319
change, but I mean, even right even

4789
03:38:36,319 --> 03:38:38,000
right now, we're saying we can add these

4790
03:38:38,000 --> 03:38:41,200
employees and still have essentially a

4791
03:38:41,200 --> 03:38:42,720
balanced budget for the next couple of

4792
03:38:42,720 --> 03:38:46,239
years. So, um

4793
03:38:46,239 --> 03:38:49,840
I I I mean clearly we have to pay

4794
03:38:49,840 --> 03:38:52,399
attention to this going forward, but um

4795
03:38:52,399 --> 03:38:55,760
I feel like, you know, you I don't know.

4796
03:38:55,760 --> 03:38:57,680
I I just feel like that's worth stating.

4797
03:38:57,680 --> 03:38:59,200
Um I mean, you could ask the question

4798
03:38:59,200 --> 03:39:01,120
like, should we have not hired more

4799
03:39:01,120 --> 03:39:04,160
employees in the past and saved I don't

4800
03:39:04,160 --> 03:39:06,479
know, save money or or put it to other

4801
03:39:06,479 --> 03:39:09,840
projects or something. Um which is a

4802
03:39:09,840 --> 03:39:12,560
perfectly valid question. Um but then

4803
03:39:12,560 --> 03:39:14,000
again like another thing which has

4804
03:39:14,000 --> 03:39:16,239
stayed constant is the the distribution

4805
03:39:16,239 --> 03:39:18,239
of funds to general onto capital and

4806
03:39:18,239 --> 03:39:20,080
that that has remained constant over

4807
03:39:20,080 --> 03:39:24,319
time for a while too. Um so it's not

4808
03:39:24,319 --> 03:39:25,680
really clear that maybe we could have

4809
03:39:25,680 --> 03:39:27,279
taken some of that money and put it to

4810
03:39:27,279 --> 03:39:31,920
projects but that's all.

4811
03:39:31,920 --> 03:39:34,479
Yes, council member for a

4812
03:39:34,479 --> 03:39:37,760
>> I just want to add that for like the

4813
03:39:37,760 --> 03:39:39,760
public works

4814
03:39:39,760 --> 03:39:44,319
um you have increased the water tap fees

4815
03:39:44,319 --> 03:39:47,920
the water prices for all residents

4816
03:39:47,920 --> 03:39:52,000
and you are presiding providing a core

4817
03:39:52,000 --> 03:39:55,760
service a fundamental needed resource

4818
03:39:55,760 --> 03:39:58,399
for all of the residents

4819
03:39:58,399 --> 03:40:02,800
residential or commercial in the city

4820
03:40:02,800 --> 03:40:05,760
and in order to do that you have to hire

4821
03:40:05,760 --> 03:40:07,680
some more people and you have to raise

4822
03:40:07,680 --> 03:40:11,439
the prices for what you do.

4823
03:40:11,439 --> 03:40:14,960
Rec center and golf course could do the

4824
03:40:14,960 --> 03:40:17,200
same.

4825
03:40:17,200 --> 03:40:19,279
I know that

4826
03:40:19,279 --> 03:40:22,880
the the the annual membership for a

4827
03:40:22,880 --> 03:40:26,319
Lewisville resident for the rec center

4828
03:40:26,319 --> 03:40:30,399
is $20 and some dollars a year.

4829
03:40:30,399 --> 03:40:35,279
I'm not sure what the out nonresident

4830
03:40:35,279 --> 03:40:37,680
uh price is, but I know that the

4831
03:40:37,680 --> 03:40:40,479
nonresident price for an annual

4832
03:40:40,479 --> 03:40:43,439
membership at the Boulder Rec Center is

4833
03:40:43,439 --> 03:40:46,880
over $600 a year.

4834
03:40:46,880 --> 03:40:50,319
So perhaps the price increase in

4835
03:40:50,319 --> 03:40:51,840
membership

4836
03:40:51,840 --> 03:40:54,399
would help balance out and cover the

4837
03:40:54,399 --> 03:40:58,080
cost of the the additional staff needed

4838
03:40:58,080 --> 03:41:00,160
there.

4839
03:41:00,160 --> 03:41:03,200
So that's all I will say.

4840
03:41:03,200 --> 03:41:05,040
>> Thanks. Any other comments? Yeah,

4841
03:41:05,040 --> 03:41:06,880
Council Member Heft.

4842
03:41:06,880 --> 03:41:10,479
>> Just want to briefly agree with that. Um

4843
03:41:10,479 --> 03:41:12,720
as well as I think council member Kern's

4844
03:41:12,720 --> 03:41:16,880
broader point um

4845
03:41:16,880 --> 03:41:18,880
that there there are and I think the

4846
03:41:18,880 --> 03:41:20,319
city manager has been looking this

4847
03:41:20,319 --> 03:41:21,520
others have been looking at this there.

4848
03:41:21,520 --> 03:41:23,680
must be more opportunity for us to

4849
03:41:23,680 --> 03:41:28,479
do cost recovery on certain things like

4850
03:41:28,479 --> 03:41:31,359
the rec center and shelter rentals and

4851
03:41:31,359 --> 03:41:34,080
whatever. Um and and we should be taking

4852
03:41:34,080 --> 03:41:36,720
a very careful look at every opportunity

4853
03:41:36,720 --> 03:41:38,479
for cost recovery because we have such

4854
03:41:38,479 --> 03:41:41,120
limited flexibility on taxes and

4855
03:41:41,120 --> 03:41:44,239
changing taxes. Um, and I think as the

4856
03:41:44,239 --> 03:41:46,399
mayor pointed out, a a basically

4857
03:41:46,399 --> 03:41:51,600
unlimited appetite for um, you know, top

4858
03:41:51,600 --> 03:41:55,520
tier level governmental services. And I

4859
03:41:55,520 --> 03:41:57,120
mean, the rec center is a great example,

4860
03:41:57,120 --> 03:41:59,120
right? A private gym me membership is

4861
03:41:59,120 --> 03:42:02,560
often $150 a month. Uh, and we're

4862
03:42:02,560 --> 03:42:06,160
charging 200 some per year. And I'm not

4863
03:42:06,160 --> 03:42:07,920
saying we should we should benchmark to

4864
03:42:07,920 --> 03:42:09,760
private by any stretch of the

4865
03:42:09,760 --> 03:42:11,840
imagination, but there's probably some

4866
03:42:11,840 --> 03:42:16,950
room in between those two things.

4867
03:42:16,960 --> 03:42:20,160
» Any other comments?

4868
03:42:20,160 --> 03:42:22,880
>> City manager, you have some thoughts?

4869
03:42:22,880 --> 03:42:25,520
>> No, I'm just looking for yes or no on

4870
03:42:25,520 --> 03:42:31,269
these positions.

4871
03:42:31,279 --> 03:42:32,800
or if you're not if you're not at a

4872
03:42:32,800 --> 03:42:34,160
point to make a decision on some of

4873
03:42:34,160 --> 03:42:35,279
them, let us know.

4874
03:42:35,279 --> 03:42:37,600
>> Yeah,

4875
03:42:37,600 --> 03:42:41,439
>> let me do that. I I hope that we haven't

4876
03:42:41,439 --> 03:42:45,279
um we certainly haven't

4877
03:42:45,279 --> 03:42:49,040
finished with the discussion if if if I

4878
03:42:49,040 --> 03:42:51,760
could why don't we take two different

4879
03:42:51,760 --> 03:42:57,200
questions. One is on these particular

4880
03:42:57,200 --> 03:43:00,640
uh CMO wrecks um that are on the board

4881
03:43:00,640 --> 03:43:06,160
here. Um is there agreement to approve

4882
03:43:06,160 --> 03:43:10,479
all of of those? Not approve but uh

4883
03:43:10,479 --> 03:43:14,880
direct staff to continue on uh including

4884
03:43:14,880 --> 03:43:17,920
those. Yes, Council Member Devier.

4885
03:43:17,920 --> 03:43:19,520
>> I'm happy to move forward with all of

4886
03:43:19,520 --> 03:43:22,720
them. On the first one, I am immensely

4887
03:43:22,720 --> 03:43:26,000
hopeful that we'll get the parks, open

4888
03:43:26,000 --> 03:43:28,319
space, and golf funds to a position

4889
03:43:28,319 --> 03:43:30,880
where they can support this. And I don't

4890
03:43:30,880 --> 03:43:33,199
think what we saw today

4891
03:43:33,199 --> 03:43:35,760
is is that yet, but I'm hopeful we will

4892
03:43:35,760 --> 03:43:37,359
get there and this can remain included.

4893
03:43:37,359 --> 03:43:38,800
But I would I would include it

4894
03:43:38,800 --> 03:43:42,319
provisionally until we see more

4895
03:43:42,319 --> 03:43:44,880
um refinement on those funds.

4896
03:43:44,880 --> 03:43:46,960
>> Okay. Do people generally agree with

4897
03:43:46,960 --> 03:43:50,080
what uh Council Member Hefner said? Go

4898
03:43:50,080 --> 03:43:50,720
ahead.

4899
03:43:50,720 --> 03:43:53,199
>> I do and I I don't actually understand

4900
03:43:53,199 --> 03:43:55,199
what the natural resources technician is

4901
03:43:55,199 --> 03:43:56,720
going to be doing with the open space,

4902
03:43:56,720 --> 03:43:59,199
but I was thinking things like that if

4903
03:43:59,199 --> 03:44:01,920
we're running short to be able to fund

4904
03:44:01,920 --> 03:44:03,680
the deputy director position. That seems

4905
03:44:03,680 --> 03:44:06,160
like a higher priority to me if we're

4906
03:44:06,160 --> 03:44:07,680
trying to figure out where we're coming

4907
03:44:07,680 --> 03:44:10,960
up with the the new funds within a what

4908
03:44:10,960 --> 03:44:12,880
looks like a very difficult budget past

4909
03:44:12,880 --> 03:44:14,720
the next two years. So I am curious

4910
03:44:14,720 --> 03:44:17,680
though uh Director Bremore what that job

4911
03:44:17,680 --> 03:44:20,000
does.

4912
03:44:20,000 --> 03:44:22,800
>> So that position oversees the land

4913
03:44:22,800 --> 03:44:24,239
management components for all of our

4914
03:44:24,239 --> 03:44:25,680
open space properties including

4915
03:44:25,680 --> 03:44:28,080
maintenance and restoration,

4916
03:44:28,080 --> 03:44:30,239
rehabilitation, fire mitigation

4917
03:44:30,239 --> 03:44:33,920
contracts, that kind of thing. Um

4918
03:44:33,920 --> 03:44:36,560
they're involved in things like our

4919
03:44:36,560 --> 03:44:38,800
invasive weed controls, community

4920
03:44:38,800 --> 03:44:40,960
education. They do noxious weed

4921
03:44:40,960 --> 03:44:43,520
education seminars, that kind of thing.

4922
03:44:43,520 --> 03:44:47,520
Um, it's also a proposed hire in

4923
03:44:47,520 --> 03:44:50,239
response to the community feedback we've

4924
03:44:50,239 --> 03:44:52,960
received to do more in this area.

4925
03:44:52,960 --> 03:44:54,800
Currently, we only have one of these

4926
03:44:54,800 --> 03:44:57,600
positions in the open space division.

4927
03:44:57,600 --> 03:45:01,040
Uh, it's also an advanced kind of hire

4928
03:45:01,040 --> 03:45:03,359
in preparation. As I mentioned, we do

4929
03:45:03,359 --> 03:45:06,160
have 147 acres of open space coming on

4930
03:45:06,160 --> 03:45:08,479
board. The warranty period is within the

4931
03:45:08,479 --> 03:45:11,279
next two years. Um so having that person

4932
03:45:11,279 --> 03:45:14,160
on board and acclimated to our land

4933
03:45:14,160 --> 03:45:17,199
management structure um would be very

4934
03:45:17,199 --> 03:45:19,120
beneficial for the open space division.

4935
03:45:19,120 --> 03:45:21,600
>> So this person will have um some

4936
03:45:21,600 --> 03:45:24,239
required background knowledge uh

4937
03:45:24,239 --> 03:45:26,640
specialty area in wildfire mitigation to

4938
03:45:26,640 --> 03:45:28,399
assist with this or are they just

4939
03:45:28,399 --> 03:45:29,840
assisting with the program that somebody

4940
03:45:29,840 --> 03:45:30,800
else puts under?

4941
03:45:30,800 --> 03:45:32,239
>> Yeah, they'll be responsible for

4942
03:45:32,239 --> 03:45:34,080
implementing the program that our

4943
03:45:34,080 --> 03:45:35,760
department is putting forward whether

4944
03:45:35,760 --> 03:45:39,199
it's Ember or me or council driven. um

4945
03:45:39,199 --> 03:45:40,800
their primary background for these

4946
03:45:40,800 --> 03:45:42,960
positions usually revolves around

4947
03:45:42,960 --> 03:45:45,600
natural resource management, ecology,

4948
03:45:45,600 --> 03:45:47,359
wildlife management, that kind of thing.

4949
03:45:47,359 --> 03:45:50,080
>> Okay. Thank you.

4950
03:45:50,080 --> 03:45:53,920
>> Okay. Um yeah, Council Member Cooperman.

4951
03:45:53,920 --> 03:45:56,960
>> Yeah. Um I'm generally supportive of

4952
03:45:56,960 --> 03:46:00,640
these positions. Uh I just had one

4953
03:46:00,640 --> 03:46:05,040
uh sort of question. So on the following

4954
03:46:05,040 --> 03:46:06,399
slides, there are lists of positions

4955
03:46:06,399 --> 03:46:09,040
that are not recommended. Um, and a few

4956
03:46:09,040 --> 03:46:13,439
of those are in Adam's uh departments.

4957
03:46:13,439 --> 03:46:16,000
I'm just curious, I assume you had

4958
03:46:16,000 --> 03:46:18,239
discussions about, you know, these being

4959
03:46:18,239 --> 03:46:21,520
the ones you most want to go forward and

4960
03:46:21,520 --> 03:46:26,469
those other ones are lower priority.

4961
03:46:26,479 --> 03:46:29,520
» Yeah, I think they're all a priority,

4962
03:46:29,520 --> 03:46:31,760
right? To your point, we have certain

4963
03:46:31,760 --> 03:46:33,199
things that could be accomplished with

4964
03:46:33,199 --> 03:46:34,640
all of the position requests that we

4965
03:46:34,640 --> 03:46:36,239
have. There's a significant number of

4966
03:46:36,239 --> 03:46:37,760
positions that were requested in things

4967
03:46:37,760 --> 03:46:40,080
like golf course maintenance that just

4968
03:46:40,080 --> 03:46:41,680
there's no way the fund is going to bear

4969
03:46:41,680 --> 03:46:42,399
it.

4970
03:46:42,399 --> 03:46:44,880
>> Um, you know, so we'll we'll make do in

4971
03:46:44,880 --> 03:46:46,880
there. I do I do think that every one of

4972
03:46:46,880 --> 03:46:49,040
these hopefully through some of my

4973
03:46:49,040 --> 03:46:52,000
ramblings here has shown a level of

4974
03:46:52,000 --> 03:46:54,160
importance to what we've heard from the

4975
03:46:54,160 --> 03:46:56,319
community from a service standpoint as

4976
03:46:56,319 --> 03:46:58,960
well as from uh an effectiveness for how

4977
03:46:58,960 --> 03:47:00,800
we serve the community through this

4978
03:47:00,800 --> 03:47:02,560
department.

4979
03:47:02,560 --> 03:47:07,189
>> Good.

4980
03:47:07,199 --> 03:47:10,720
Sounds like the consensus is to support

4981
03:47:10,720 --> 03:47:13,120
these positions

4982
03:47:13,120 --> 03:47:16,319
um with with some

4983
03:47:16,319 --> 03:47:18,239
you know some further discussion that

4984
03:47:18,239 --> 03:47:20,640
may happen. I think I I certainly don't

4985
03:47:20,640 --> 03:47:26,160
want to tie anybody's hands. We're not voting on a budget. we're

4986
03:47:26,160 --> 03:47:29,359
providing direction and uh appreciate

4987
03:47:29,359 --> 03:47:32,960
all of the careful discussion and really

4988
03:47:32,960 --> 03:47:34,720
good comments of all the council members

4989
03:47:34,720 --> 03:47:37,279
on this one and thanks for the staff's

4990
03:47:37,279 --> 03:47:40,080
responses. Uh the second question is

4991
03:47:40,080 --> 03:47:43,760
whether council uh is comfortable with

4992
03:47:43,760 --> 03:47:45,680
directing

4993
03:47:45,680 --> 03:47:50,640
uh staff to prepare a or expedited

4994
03:47:50,640 --> 03:47:54,800
um um creation

4995
03:47:54,800 --> 03:47:59,439
uh this year of a civil engineer one two

4996
03:47:59,439 --> 03:48:01,920
position. That's the last one on this

4997
03:48:01,920 --> 03:48:06,070
particular list.

4998
03:48:06,080 --> 03:48:09,040
» Okay. and we'll we'll see a budget

4999
03:48:09,040 --> 03:48:10,880
amendment on that and propose, you know,

5000
03:48:10,880 --> 03:48:13,920
propose. Okay, good.

5001
03:48:13,920 --> 03:48:16,720
>> All right. The next list is for variable

5002
03:48:16,720 --> 03:48:19,920
uh positions and so we have lifeguards

5003
03:48:19,920 --> 03:48:22,399
which um Adam can explain the need for

5004
03:48:22,399 --> 03:48:25,359
that. The golf course item, this is uh

5005
03:48:25,359 --> 03:48:27,680
to align with what they've been they've

5006
03:48:27,680 --> 03:48:29,680
been spending and so this isn't

5007
03:48:29,680 --> 03:48:31,840
necessarily a new request. It's to align

5008
03:48:31,840 --> 03:48:34,160
with what they have been spending. And

5009
03:48:34,160 --> 03:48:36,640
then the museum associate interns u

5010
03:48:36,640 --> 03:48:38,720
Brandy can address uh this request if

5011
03:48:38,720 --> 03:48:40,560
you have questions

5012
03:48:40,560 --> 03:48:42,239
and note that this one is not in the

5013
03:48:42,239 --> 03:48:43,840
model. It would be dependent upon the

5014
03:48:43,840 --> 03:48:47,520
historic tax outcome.

5015
03:48:47,520 --> 03:48:49,359
>> Thanks. Um do we have questions about

5016
03:48:49,359 --> 03:48:52,319
this? May prot,

5017
03:48:52,319 --> 03:48:55,760
>> can you um clarify for me more what you

5018
03:48:55,760 --> 03:48:57,920
meant by like what they have been

5019
03:48:57,920 --> 03:49:02,479
spending that that comment?

5020
03:49:02,479 --> 03:49:06,960
>> Um yes. So the golf fund historically

5021
03:49:06,960 --> 03:49:10,319
has uh funded extra variables based on

5022
03:49:10,319 --> 03:49:12,560
kind of salary savings and turnover. Uh

5023
03:49:12,560 --> 03:49:14,239
the last handful of years I've noticed

5024
03:49:14,239 --> 03:49:16,479
that they used about 30,000 variable

5025
03:49:16,479 --> 03:49:18,560
hours out there but budgeted for closer

5026
03:49:18,560 --> 03:49:22,720
to 23 or 24. Um so this is looking just

5027
03:49:22,720 --> 03:49:24,560
to rightsize the amount of hours they

5028
03:49:24,560 --> 03:49:26,000
are using at the golf course between

5029
03:49:26,000 --> 03:49:27,520
guest service attendants and maintenance

5030
03:49:27,520 --> 03:49:29,920
workers. Um

5031
03:49:29,920 --> 03:49:33,359
and kind of relying less upon turnback

5032
03:49:33,359 --> 03:49:39,269
or salary savings.

5033
03:49:39,279 --> 03:49:43,359
» Okay, that's helpful. I mean, given our

5034
03:49:43,359 --> 03:49:46,000
discussions we just had

5035
03:49:46,000 --> 03:49:48,960
um about the golf fund, it gives me

5036
03:49:48,960 --> 03:49:51,680
pause. Um I guess my question would be

5037
03:49:51,680 --> 03:49:55,680
they've been using those hours. Are they

5038
03:49:55,680 --> 03:49:58,000
necessarily needed going forward or help

5039
03:49:58,000 --> 03:49:58,640
me understand?

5040
03:49:58,640 --> 03:50:02,960
>> Couple couple things. Um

5041
03:50:02,960 --> 03:50:06,399
we have not adjusted

5042
03:50:06,399 --> 03:50:09,600
yet. We are working with this model to

5043
03:50:09,600 --> 03:50:13,120
adjust not having winter here anymore.

5044
03:50:13,120 --> 03:50:15,279
I mean like really like the hours in the

5045
03:50:15,279 --> 03:50:17,040
past have projected that we would be

5046
03:50:17,040 --> 03:50:18,800
down a couple months out of the year

5047
03:50:18,800 --> 03:50:22,080
with no variable salaries being spent at

5048
03:50:22,080 --> 03:50:24,960
all and that just has not been the case.

5049
03:50:24,960 --> 03:50:29,120
And so part of that overage has been um

5050
03:50:29,120 --> 03:50:31,680
the result of just more hours that we

5051
03:50:31,680 --> 03:50:33,439
are open and needing to have staff there

5052
03:50:33,439 --> 03:50:35,040
more often to be able to serve our

5053
03:50:35,040 --> 03:50:39,199
customers. Um that being said, uh there

5054
03:50:39,199 --> 03:50:40,960
with the new general manager being on

5055
03:50:40,960 --> 03:50:44,399
board now for almost a year, uh this is

5056
03:50:44,399 --> 03:50:46,239
certainly an area of emphasis that I've

5057
03:50:46,239 --> 03:50:49,439
stressed to him to work within our means

5058
03:50:49,439 --> 03:50:51,840
andor give a realistic projection for

5059
03:50:51,840 --> 03:50:54,239
the expense. At a maintenance side of

5060
03:50:54,239 --> 03:50:55,920
things, there has been a turnback

5061
03:50:55,920 --> 03:50:57,760
savings as it relates to the full-time

5062
03:50:57,760 --> 03:51:00,000
employees over there just because it is

5063
03:51:00,000 --> 03:51:01,520
for whatever reason it's been a high

5064
03:51:01,520 --> 03:51:03,120
turnover position. And so we have

5065
03:51:03,120 --> 03:51:05,520
increased our variable budgets on

5066
03:51:05,520 --> 03:51:08,880
purpose to um account for that

5067
03:51:08,880 --> 03:51:12,000
additional expenses. Uh but it's again

5068
03:51:12,000 --> 03:51:14,160
that hasn't caught up to the trends yet

5069
03:51:14,160 --> 03:51:16,560
showing the overall golf fund impact.

5070
03:51:16,560 --> 03:51:20,479
Um, and that variable expense is offset.

5071
03:51:20,479 --> 03:51:22,319
If we could retain full-time employees

5072
03:51:22,319 --> 03:51:24,399
for longer, then we have less need for a

5073
03:51:24,399 --> 03:51:26,319
variable hour. So, you see some of that

5074
03:51:26,319 --> 03:51:27,840
offset in the turn back for the

5075
03:51:27,840 --> 03:51:29,840
full-time and maintenance. And you see

5076
03:51:29,840 --> 03:51:31,760
some of it that's been um primarily

5077
03:51:31,760 --> 03:51:35,279
driven by increased playable days on the

5078
03:51:35,279 --> 03:51:38,319
off side.

5079
03:51:38,319 --> 03:51:41,359
>> Okay, that's really helpful. And I I

5080
03:51:41,359 --> 03:51:43,439
trust as the conversations around the

5081
03:51:43,439 --> 03:51:46,800
gulf fund, the capital projects, you

5082
03:51:46,800 --> 03:51:49,199
know, all of that is happening, you all

5083
03:51:49,199 --> 03:51:51,840
will have a, you know, risk benefit

5084
03:51:51,840 --> 03:51:55,439
analysis of whether this is most

5085
03:51:55,439 --> 03:51:59,680
important or some other projects or

5086
03:51:59,680 --> 03:52:02,080
>> staff. Yeah. sim similar to the

5087
03:52:02,080 --> 03:52:04,800
lifeguard line item here. It's really a

5088
03:52:04,800 --> 03:52:06,319
balance between what you want to use

5089
03:52:06,319 --> 03:52:08,239
your full-time labor for and what

5090
03:52:08,239 --> 03:52:10,000
variable labor should be used for and

5091
03:52:10,000 --> 03:52:12,080
the cost benefit for each of those

5092
03:52:12,080 --> 03:52:13,279
things. You know, there could be a

5093
03:52:13,279 --> 03:52:15,680
drastic reduction in golf course

5094
03:52:15,680 --> 03:52:18,800
variable labor at the expense of

5095
03:52:18,800 --> 03:52:20,720
probably ineffectively using your

5096
03:52:20,720 --> 03:52:23,439
full-time labor to run your front desk,

5097
03:52:23,439 --> 03:52:26,080
wash carts, ranger, that kind of thing

5098
03:52:26,080 --> 03:52:27,840
that we're paying variable salary for.

5099
03:52:27,840 --> 03:52:30,080
So, I think that there is a balance in

5100
03:52:30,080 --> 03:52:31,760
there and I think that to director

5101
03:52:31,760 --> 03:52:34,399
Bailey's point, this now aligns with

5102
03:52:34,399 --> 03:52:36,319
trend and it's modeled to kind of show

5103
03:52:36,319 --> 03:52:38,080
the true impact of that so that we can

5104
03:52:38,080 --> 03:52:40,720
adjust up and down on that balance. Um,

5105
03:52:40,720 --> 03:52:42,239
I'll speak to lifeguards while I've got

5106
03:52:42,239 --> 03:52:45,520
the mic real quick. Um, so again, this

5107
03:52:45,520 --> 03:52:49,359
reflects kind of a true hours need based

5108
03:52:49,359 --> 03:52:53,359
on full staffing at only using variable

5109
03:52:53,359 --> 03:52:55,040
employees at Memory Square and our

5110
03:52:55,040 --> 03:52:57,359
aquatics divisions. It also speaks to an

5111
03:52:57,359 --> 03:52:59,199
increase in the number of afterhour

5112
03:52:59,199 --> 03:53:00,640
rentals that we're receiving and

5113
03:53:00,640 --> 03:53:02,800
additional hours request that do have a

5114
03:53:02,800 --> 03:53:06,000
revenue offset for the rec center. Um,

5115
03:53:06,000 --> 03:53:08,560
we're still using our aquatic

5116
03:53:08,560 --> 03:53:10,560
supervisors and our aquatics manager to

5117
03:53:10,560 --> 03:53:12,640
lifeguard particularly in the off season

5118
03:53:12,640 --> 03:53:14,800
during the day more than I would like

5119
03:53:14,800 --> 03:53:18,479
for them to be um out on the deck um not

5120
03:53:18,479 --> 03:53:20,239
supervising but actually actively

5121
03:53:20,239 --> 03:53:22,479
lifeguarding. So this is still

5122
03:53:22,479 --> 03:53:24,000
contingent upon recruitment and

5123
03:53:24,000 --> 03:53:26,319
retention which goes back to director

5124
03:53:26,319 --> 03:53:28,080
Monzingo's points earlier about

5125
03:53:28,080 --> 03:53:30,720
investing in that effort. Um but that's

5126
03:53:30,720 --> 03:53:33,520
where that projected cost would come

5127
03:53:33,520 --> 03:53:36,960
from at a at a maximum level um to

5128
03:53:36,960 --> 03:53:40,399
attain that cost would be wonderful. Uh

5129
03:53:40,399 --> 03:53:42,800
but it's not entirely realistic

5130
03:53:42,800 --> 03:53:44,720
probably.

5131
03:53:44,720 --> 03:53:46,399
>> Okay. Thank you. That's helpful as well.

5132
03:53:46,399 --> 03:53:48,399
And I'll just, you know, rise to the

5133
03:53:48,399 --> 03:53:50,560
surface once again, the conversations of

5134
03:53:50,560 --> 03:53:54,239
fees to recover some of this and the

5135
03:53:54,239 --> 03:53:56,399
rentals associated

5136
03:53:56,399 --> 03:53:58,479
uh with the pool that requires those

5137
03:53:58,479 --> 03:54:00,800
lifeguards evaluating those as well. So,

5138
03:54:00,800 --> 03:54:02,319
thank you. That was all very helpful. I

5139
03:54:02,319 --> 03:54:07,990
appreciate it.

5140
03:54:08,000 --> 03:54:10,399
Okay. So

5141
03:54:10,399 --> 03:54:12,239
uh

5142
03:54:12,239 --> 03:54:15,840
thumbs up to these three

5143
03:54:15,840 --> 03:54:17,520
requests

5144
03:54:17,520 --> 03:54:20,319
>> in our direction to good

5145
03:54:20,319 --> 03:54:24,309
>> you can do it.

5146
03:54:24,319 --> 03:54:27,040
» Thumbs up.

5147
03:54:27,040 --> 03:54:30,160
>> One final comment about let's see I

5148
03:54:30,160 --> 03:54:32,479
think we're are we through all of the

5149
03:54:32,479 --> 03:54:34,880
>> personnel. Um, no. I mayor, I have a

5150
03:54:34,880 --> 03:54:36,479
handful of slides that I don't need to

5151
03:54:36,479 --> 03:54:38,640
spend a ton of time on, but I I I do

5152
03:54:38,640 --> 03:54:41,120
think it's worth recognizing that um,

5153
03:54:41,120 --> 03:54:44,000
significant thought was given into many

5154
03:54:44,000 --> 03:54:45,840
other full-time position requests that

5155
03:54:45,840 --> 03:54:48,000
did not were not able to rise up in the

5156
03:54:48,000 --> 03:54:51,040
model. Um, largely for budgetary

5157
03:54:51,040 --> 03:54:52,239
constraints, but potentially other

5158
03:54:52,239 --> 03:54:54,160
reasons as well. So, we could go through

5159
03:54:54,160 --> 03:54:56,479
those slides. If you have any questions,

5160
03:54:56,479 --> 03:54:58,399
thoughts or feelings on them, please let

5161
03:54:58,399 --> 03:55:00,000
us know. But again, these are not in the

5162
03:55:00,000 --> 03:55:01,520
model today.

5163
03:55:01,520 --> 03:55:04,950
>> Please do.

5164
03:55:04,960 --> 03:55:07,199
All right. So we have um a management

5165
03:55:07,199 --> 03:55:09,359
analyst, a termed position for three

5166
03:55:09,359 --> 03:55:11,680
years, a procurement and contracts

5167
03:55:11,680 --> 03:55:13,199
manager. This is a void within the

5168
03:55:13,199 --> 03:55:16,160
organization. Um grant administration

5169
03:55:16,160 --> 03:55:21,040
manager and then uh two police officers.

5170
03:55:21,040 --> 03:55:25,670
Going to the next slide, please.

5171
03:55:25,680 --> 03:55:28,399
We have uh two police officers in 2027,

5172
03:55:28,399 --> 03:55:31,120
two police officers in 2028, a records

5173
03:55:31,120 --> 03:55:33,840
lead technician, a project supervisor

5174
03:55:33,840 --> 03:55:36,000
for PROS, and then a parks technician

5175
03:55:36,000 --> 03:55:38,319
one. And then going to the next slide,

5176
03:55:38,319 --> 03:55:40,239
park maintenance technician 2, a golf

5177
03:55:40,239 --> 03:55:42,399
maintenance tech two, spring, and then a

5178
03:55:42,399 --> 03:55:45,279
ranger naturalist. So, as Ryder noted,

5179
03:55:45,279 --> 03:55:48,880
um some of these are based upon uh well,

5180
03:55:48,880 --> 03:55:50,479
all of these are based upon budget

5181
03:55:50,479 --> 03:55:53,040
constraints. And another position, you

5182
03:55:53,040 --> 03:55:55,439
know, identified today was volunteer

5183
03:55:55,439 --> 03:55:57,680
coordinator. Um, that could be

5184
03:55:57,680 --> 03:56:00,399
potential, but you know, we did

5185
03:56:00,399 --> 03:56:02,000
prioritize and those are the positions

5186
03:56:02,000 --> 03:56:03,760
that you see before you in terms of

5187
03:56:03,760 --> 03:56:05,040
recommendations. Not that these

5188
03:56:05,040 --> 03:56:07,760
positions aren't um warranted, but we

5189
03:56:07,760 --> 03:56:12,550
just can't recommend them at this time.

5190
03:56:12,560 --> 03:56:16,239
» Any questions about

5191
03:56:16,239 --> 03:56:18,160
any of these positions that were not

5192
03:56:18,160 --> 03:56:20,800
recommended? Yes, council member.

5193
03:56:20,800 --> 03:56:22,640
>> Thanks. I it's just the grant

5194
03:56:22,640 --> 03:56:24,319
administration man. We we've talked

5195
03:56:24,319 --> 03:56:26,399
about this and we've had a lot of grants

5196
03:56:26,399 --> 03:56:30,239
in the past. Um and we we also had like

5197
03:56:30,239 --> 03:56:31,680
you know we've seen some come through.

5198
03:56:31,680 --> 03:56:33,199
We've seen department heads particularly

5199
03:56:33,199 --> 03:56:35,199
around sustainability that handle this

5200
03:56:35,199 --> 03:56:37,680
really well for us. Um but you had

5201
03:56:37,680 --> 03:56:39,120
mentioned in the past we might be

5202
03:56:39,120 --> 03:56:41,680
missing some opportunities if we do not

5203
03:56:41,680 --> 03:56:44,399
have this position. I'm I'm curious. I

5204
03:56:44,399 --> 03:56:46,399
mean, obviously the the landscape has

5205
03:56:46,399 --> 03:56:48,399
changed state and federal wise, and

5206
03:56:48,399 --> 03:56:50,080
maybe that's not applicable right now,

5207
03:56:50,080 --> 03:56:52,560
but it might be two years from now. So,

5208
03:56:52,560 --> 03:56:53,760
would this be something you would be

5209
03:56:53,760 --> 03:56:55,840
continuing to evaluate for us?

5210
03:56:55,840 --> 03:56:58,160
>> It would be. And in in making that

5211
03:56:58,160 --> 03:57:00,000
statement, um, there [clears throat] are

5212
03:57:00,000 --> 03:57:01,920
a lot of grant opportunities that are

5213
03:57:01,920 --> 03:57:03,920
out there that we're we're not plugged

5214
03:57:03,920 --> 03:57:06,880
into. And so, in having a full-time

5215
03:57:06,880 --> 03:57:08,640
grants person, they would be monitoring

5216
03:57:08,640 --> 03:57:10,560
what those opportunities are. But I

5217
03:57:10,560 --> 03:57:12,239
would also say right now we're not at a

5218
03:57:12,239 --> 03:57:14,960
capacity to take on a lot more. And so

5219
03:57:14,960 --> 03:57:16,960
sometimes these grants with good

5220
03:57:16,960 --> 03:57:19,120
intentions can become curses because

5221
03:57:19,120 --> 03:57:22,000
when you have to administer them um and

5222
03:57:22,000 --> 03:57:24,319
also come up with the match funding it

5223
03:57:24,319 --> 03:57:26,000
can become difficult and when we get

5224
03:57:26,000 --> 03:57:28,800
into the CIP discussion just preview as

5225
03:57:28,800 --> 03:57:31,439
we're talking about decarb projects um

5226
03:57:31,439 --> 03:57:33,920
this is going to be a key conversation

5227
03:57:33,920 --> 03:57:36,960
that we need to have. So as as maybe in

5228
03:57:36,960 --> 03:57:38,640
the future, this is something that we

5229
03:57:38,640 --> 03:57:42,640
need to look ahead to. Um but right now,

5230
03:57:42,640 --> 03:57:44,160
you know, we don't have capacity really

5231
03:57:44,160 --> 03:57:45,920
to take on a lot more grants, but we are

5232
03:57:45,920 --> 03:57:47,840
missing opportunities for grants.

5233
03:57:47,840 --> 03:57:51,040
>> Okay. Thank you.

5234
03:57:51,040 --> 03:57:53,120
>> Other comments?

5235
03:57:53,120 --> 03:57:55,760
>> I think that's a a great comment. Um

5236
03:57:55,760 --> 03:57:57,840
Council Member K. I I wanted to build on

5237
03:57:57,840 --> 03:58:02,160
it just to the to the extent that some

5238
03:58:02,160 --> 03:58:05,199
of the positions are being proposed.

5239
03:58:05,199 --> 03:58:11,120
um do have elements that um include kind

5240
03:58:11,120 --> 03:58:13,279
of paying for themselves or partly

5241
03:58:13,279 --> 03:58:16,399
paying for themselves. We can't count on

5242
03:58:16,399 --> 03:58:18,319
the revenue. It's like grant

5243
03:58:18,319 --> 03:58:20,160
administration, right? You hire somebody

5244
03:58:20,160 --> 03:58:22,399
on grants and you can't say, "Well, we

5245
03:58:22,399 --> 03:58:24,239
know that that's going to pay for itself

5246
03:58:24,239 --> 03:58:26,160
because that's just not the way the

5247
03:58:26,160 --> 03:58:29,760
budget accounting works." But um I think

5248
03:58:29,760 --> 03:58:32,560
it's important for the public to know

5249
03:58:32,560 --> 03:58:35,600
that there's there's something to be

5250
03:58:35,600 --> 03:58:37,840
considered there and I think staff has

5251
03:58:37,840 --> 03:58:39,920
already explained a bit of that. I think

5252
03:58:39,920 --> 03:58:42,000
the other thing is that some of the

5253
03:58:42,000 --> 03:58:46,560
positions that have been proposed um are

5254
03:58:46,560 --> 03:58:51,439
um reduce the risk of uh expenditures

5255
03:58:51,439 --> 03:58:54,720
that either are very likely to occur

5256
03:58:54,720 --> 03:58:58,800
without that or could occur and have you

5257
03:58:58,800 --> 03:59:02,319
know if you did a um the calculation

5258
03:59:02,319 --> 03:59:04,800
about the percentage risk versus the

5259
03:59:04,800 --> 03:59:08,160
percentage loss that we might suffer um

5260
03:59:08,160 --> 03:59:11,600
I think there's an aspect of that um

5261
03:59:11,600 --> 03:59:14,080
which you know is is something I think

5262
03:59:14,080 --> 03:59:16,640
most most people understand a little bit

5263
03:59:16,640 --> 03:59:19,279
but it's not you know we don't always

5264
03:59:19,279 --> 03:59:21,279
know what we don't know but sometimes we

5265
03:59:21,279 --> 03:59:24,800
know that we may be on borrowed time on

5266
03:59:24,800 --> 03:59:27,279
certain kinds of things and and I think

5267
03:59:27,279 --> 03:59:30,479
of that civil engineer position as one

5268
03:59:30,479 --> 03:59:33,279
of them because there's just a lot that

5269
03:59:33,279 --> 03:59:37,199
we can do more efficiently and prevent

5270
03:59:37,199 --> 03:59:39,600
big problems from occurring and resolve

5271
03:59:39,600 --> 03:59:42,399
the ones that do occur. So, I wanted to

5272
03:59:42,399 --> 03:59:45,439
point that out. Um, you want to keep

5273
03:59:45,439 --> 03:59:47,600
going?

5274
03:59:47,600 --> 03:59:50,560
Thank you, mayor. That brings us to uh

5275
03:59:50,560 --> 03:59:53,279
service level reductions.

5276
03:59:53,279 --> 03:59:55,040
Um, department heads and staff have

5277
03:59:55,040 --> 03:59:56,880
refined and reviewed their budgets. A

5278
03:59:56,880 --> 03:59:58,399
few reductions have been recommended.

5279
03:59:58,399 --> 03:59:59,840
None are being recommended to be

5280
03:59:59,840 --> 04:00:03,199
restored at this time. Um, if you have

5281
04:00:03,199 --> 04:00:04,880
any questions, we're happy to answer

5282
04:00:04,880 --> 04:00:08,950
those on these.

5283
04:00:08,960 --> 04:00:10,880
questions from council. Council member

5284
04:00:10,880 --> 04:00:13,120
Coopermanman.

5285
04:00:13,120 --> 04:00:14,751
>> Um

5286
04:00:14,751 --> 04:00:16,000
[clears throat]

5287
04:00:16,000 --> 04:00:17,760
the So the first one, the commercial

5288
04:00:17,760 --> 04:00:20,800
sustainability rebates, is that um

5289
04:00:20,800 --> 04:00:22,960
elimination or is that just reduction in

5290
04:00:22,960 --> 04:00:24,319
the amount of funding?

5291
04:00:24,319 --> 04:00:25,359
>> Thank you, council member. It's

5292
04:00:25,359 --> 04:00:27,359
reduction in the amount of funding. And

5293
04:00:27,359 --> 04:00:30,399
those first two are to offset a grant

5294
04:00:30,399 --> 04:00:32,000
that we've historically received and

5295
04:00:32,000 --> 04:00:34,000
used for staffing, but we will no longer

5296
04:00:34,000 --> 04:00:35,920
be able to receive and use for anything

5297
04:00:35,920 --> 04:00:38,800
but an added item. And since we're not

5298
04:00:38,800 --> 04:00:40,880
in a place to add at this point in time,

5299
04:00:40,880 --> 04:00:42,319
and the grant wouldn't fully cover the

5300
04:00:42,319 --> 04:00:43,840
things we would add, we're working to

5301
04:00:43,840 --> 04:00:46,399
show those offsets.

5302
04:00:46,399 --> 04:00:53,279
>> Okay. Um and uh Okay. And uh as if I

5303
04:00:53,279 --> 04:00:56,319
remember correctly, we've actually not

5304
04:00:56,319 --> 04:00:58,080
really done either of those first two

5305
04:00:58,080 --> 04:01:00,080
things, right? The applications are

5306
04:01:00,080 --> 04:01:02,080
still open for the the rebates and we

5307
04:01:02,080 --> 04:01:03,840
haven't started the

5308
04:01:03,840 --> 04:01:05,439
>> So the applications are still open for

5309
04:01:05,439 --> 04:01:07,920
the rebates. Um and this proposal to

5310
04:01:07,920 --> 04:01:10,800
bring it down to 40,000 from 70,000 is

5311
04:01:10,800 --> 04:01:12,880
right sizing it with the applications it

5312
04:01:12,880 --> 04:01:14,960
looks like we're receiving right now. So

5313
04:01:14,960 --> 04:01:16,399
right now we have four applications.

5314
04:01:16,399 --> 04:01:18,560
They close in about a week. I think

5315
04:01:18,560 --> 04:01:22,319
August 3rd or 4th. Um, and they cover

5316
04:01:22,319 --> 04:01:24,080
things like decarbonization, efficiency,

5317
04:01:24,080 --> 04:01:26,560
and turf removal. We have seen not as

5318
04:01:26,560 --> 04:01:28,800
much uptake on that as we could. And

5319
04:01:28,800 --> 04:01:31,520
then the the sustainable neighborhood

5320
04:01:31,520 --> 04:01:33,040
network. We are still proposing to

5321
04:01:33,040 --> 04:01:34,960
launch this for this year. It's in the

5322
04:01:34,960 --> 04:01:37,520
works with a launch date in September.

5323
04:01:37,520 --> 04:01:39,359
We would still run this program, look

5324
04:01:39,359 --> 04:01:41,040
for opportunities to integrate it with

5325
04:01:41,040 --> 04:01:42,800
other things out there. I know we've got

5326
04:01:42,800 --> 04:01:44,720
community groups like Louisville Fires

5327
04:01:44,720 --> 04:01:47,040
Smart. see what that looks like and wrap

5328
04:01:47,040 --> 04:01:49,520
it as just a one-year pilot.

5329
04:01:49,520 --> 04:01:52,160
>> Okay. And then could you just comment on

5330
04:01:52,160 --> 04:01:54,880
the last line um why you're thinking

5331
04:01:54,880 --> 04:01:56,960
about eliminating that?

5332
04:01:56,960 --> 04:01:58,160
>> Yeah, that's a great question. So, the

5333
04:01:58,160 --> 04:01:59,520
last line is the community event

5334
04:01:59,520 --> 04:02:01,439
sponsorship program. This was a pilot in

5335
04:02:01,439 --> 04:02:04,080
2026. It did take fairly significant

5336
04:02:04,080 --> 04:02:07,120
staff resources to work through this. It

5337
04:02:07,120 --> 04:02:10,720
funded nine um events and I would say it

5338
04:02:10,720 --> 04:02:13,680
seems very likely that most of them with

5339
04:02:13,680 --> 04:02:15,439
a strong exception for one of them would

5340
04:02:15,439 --> 04:02:17,840
have gone on without this funding. So as

5341
04:02:17,840 --> 04:02:19,279
we're looking for service level

5342
04:02:19,279 --> 04:02:20,960
reductions, this is an opportunity for

5343
04:02:20,960 --> 04:02:23,520
council to choose that.

5344
04:02:23,520 --> 04:02:28,800
>> Okay. And if we did eliminate that, um

5345
04:02:28,800 --> 04:02:32,640
do you have a suggestion for

5346
04:02:32,640 --> 04:02:35,040
an alternative? Like I mean like if I

5347
04:02:35,040 --> 04:02:37,120
think about the turkey trot like we we

5348
04:02:37,120 --> 04:02:38,479
seem to have a lot of interest in

5349
04:02:38,479 --> 04:02:41,520
supporting them to some extent um and if

5350
04:02:41,520 --> 04:02:44,880
we so if we did but not through this

5351
04:02:44,880 --> 04:02:47,439
method um what would you recommend?

5352
04:02:47,439 --> 04:02:48,800
>> So I can speak to it and city manager

5353
04:02:48,800 --> 04:02:50,080
Langley can speak to it too. You know

5354
04:02:50,080 --> 04:02:51,840
one of the alternatives is pairing this

5355
04:02:51,840 --> 04:02:53,439
in the future with a program such as

5356
04:02:53,439 --> 04:02:55,840
your nonprofit grants. The organization

5357
04:02:55,840 --> 04:02:57,520
I came from these things were compared.

5358
04:02:57,520 --> 04:02:59,520
The scope of that program was expanded a

5359
04:02:59,520 --> 04:03:01,760
little bit. Um, did you have something

5360
04:03:01,760 --> 04:03:04,399
you wanted to add there?

5361
04:03:04,399 --> 04:03:05,920
>> I would just say if council's interested

5362
04:03:05,920 --> 04:03:07,600
in funding turkey trot, we could put

5363
04:03:07,600 --> 04:03:09,760
that as a line item in the budget for a

5364
04:03:09,760 --> 04:03:12,319
specific amount and do it specific for

5365
04:03:12,319 --> 04:03:15,120
Turkey Trot and then not include other

5366
04:03:15,120 --> 04:03:17,199
organizations.

5367
04:03:17,199 --> 04:03:21,030
>> Okay, thank you.

5368
04:03:21,040 --> 04:03:23,120
» Questions?

5369
04:03:23,120 --> 04:03:25,279
>> I just have one question. Is the back

5370
04:03:25,279 --> 04:03:30,080
tax amount used at all for or could it

5371
04:03:30,080 --> 04:03:33,040
be used for decarbonizing city

5372
04:03:33,040 --> 04:03:36,309
facilities?

5373
04:03:36,319 --> 04:03:39,359
So, that's a great question. Um, I' I'd

5374
04:03:39,359 --> 04:03:41,120
want to look at the language again of

5375
04:03:41,120 --> 04:03:42,960
the tax. I think the answer is

5376
04:03:42,960 --> 04:03:44,960
potentially under the uses of the tax.

5377
04:03:44,960 --> 04:03:46,640
So, I'd want to confirm that. However,

5378
04:03:46,640 --> 04:03:50,000
the amount of bag tax is not significant

5379
04:03:50,000 --> 04:03:51,439
enough to make an impact on those

5380
04:03:51,439 --> 04:03:53,359
projects. We're talking about millions

5381
04:03:53,359 --> 04:03:54,560
of dollars of projects for

5382
04:03:54,560 --> 04:04:00,710
decarbonization.

5383
04:04:00,720 --> 04:04:04,319
» Any other questions, comments

5384
04:04:04,319 --> 04:04:07,680
um as to the Thank you for the

5385
04:04:07,680 --> 04:04:12,160
clarification on the last um item. Um

5386
04:04:12,160 --> 04:04:13,760
and I don't want to spend too much time

5387
04:04:13,760 --> 04:04:16,800
on this. What I what I would suggest be

5388
04:04:16,800 --> 04:04:18,640
very interested in other council members

5389
04:04:18,640 --> 04:04:22,399
input on this is I would like to add the

5390
04:04:22,399 --> 04:04:25,520
turkey as a line item. Um but I think we

5391
04:04:25,520 --> 04:04:28,479
need more information. Uh specifically

5392
04:04:28,479 --> 04:04:30,319
I'd like more information about what the

5393
04:04:30,319 --> 04:04:31,840
sponsorships

5394
04:04:31,840 --> 04:04:35,840
of other communities are of that

5395
04:04:35,840 --> 04:04:42,800
uh event. um and have been um we could have a I I guess what I

5396
04:04:42,800 --> 04:04:45,199
would propose is we have a placeholder

5397
04:04:45,199 --> 04:04:49,040
um and we come back to that um

5398
04:04:49,040 --> 04:04:51,840
sometime when we have more information

5399
04:04:51,840 --> 04:04:54,960
um how do other council members think

5400
04:04:54,960 --> 04:04:56,640
about that?

5401
04:04:56,640 --> 04:05:00,399
Yes, council member or excuse me.

5402
04:05:00,399 --> 04:05:02,399
>> So when you say put turkey trot as a

5403
04:05:02,399 --> 04:05:04,319
line item, you mean on service level

5404
04:05:04,319 --> 04:05:05,920
reductions?

5405
04:05:05,920 --> 04:05:11,040
Um, no. Um, as as an item in the budget.

5406
04:05:11,040 --> 04:05:12,560
>> In the budget. Got it.

5407
04:05:12,560 --> 04:05:13,279
>> Yeah.

5408
04:05:13,279 --> 04:05:16,479
>> Okay. Um, my only other comment on this,

5409
04:05:16,479 --> 04:05:19,760
I I staff clearly has thought very

5410
04:05:19,760 --> 04:05:21,279
carefully about what they're going to

5411
04:05:21,279 --> 04:05:24,160
put on this slide. Um, and as you

5412
04:05:24,160 --> 04:05:27,439
continue to, you know, work through the

5413
04:05:27,439 --> 04:05:30,160
budget, I'm open if you have other

5414
04:05:30,160 --> 04:05:32,080
service level reductions that you think

5415
04:05:32,080 --> 04:05:34,720
are needed to balance the budget. Let's

5416
04:05:34,720 --> 04:05:37,120
have those conversations

5417
04:05:37,120 --> 04:05:43,750
um sooner rather than later.

5418
04:05:43,760 --> 04:05:47,359
» Okay. Yeah. Council member Cooperman. Um

5419
04:05:47,359 --> 04:05:50,160
I agree with Council Member Hamilton's

5420
04:05:50,160 --> 04:05:54,960
comment. Uh I had one other question. So

5421
04:05:54,960 --> 04:05:56,800
is this meant to be service level

5422
04:05:56,800 --> 04:05:58,720
reductions where you look across all

5423
04:05:58,720 --> 04:06:02,560
funds or is it meant to be like

5424
04:06:02,560 --> 04:06:04,960
this is mostly I mean these are all

5425
04:06:04,960 --> 04:06:07,760
three in the city manager's office so I

5426
04:06:07,760 --> 04:06:10,399
just wasn't clear like

5427
04:06:10,399 --> 04:06:12,000
where you were looking for these

5428
04:06:12,000 --> 04:06:13,760
reductions or

5429
04:06:13,760 --> 04:06:15,279
>> uh yeah council member we are looking

5430
04:06:15,279 --> 04:06:17,439
citywide but I think it's worth a caveat

5431
04:06:17,439 --> 04:06:20,399
that the direction to all department

5432
04:06:20,399 --> 04:06:22,399
heads was cost neutrality

5433
04:06:22,399 --> 04:06:24,720
So they were asked to refine and make

5434
04:06:24,720 --> 04:06:26,960
adjustments within their operations to

5435
04:06:26,960 --> 04:06:30,080
just to to to address just the headwinds

5436
04:06:30,080 --> 04:06:32,239
of just rising costs across the board.

5437
04:06:32,239 --> 04:06:34,479
Probably why this list isn't so robust

5438
04:06:34,479 --> 04:06:36,000
is we've we've brought to you today a

5439
04:06:36,000 --> 04:06:38,960
budget that's that's that's uh

5440
04:06:38,960 --> 04:06:41,600
>> closer to adoption. um when you take

5441
04:06:41,600 --> 04:06:43,279
those things into consideration so that

5442
04:06:43,279 --> 04:06:44,560
they looked within their operating

5443
04:06:44,560 --> 04:06:46,080
budgets and were expected to kind of

5444
04:06:46,080 --> 04:06:49,760
hold the line um and so um that

5445
04:06:49,760 --> 04:06:52,560
direction resulted in not too many other

5446
04:06:52,560 --> 04:06:54,160
opportunities for reductions.

5447
04:06:54,160 --> 04:06:55,920
>> Okay. I would also say that this

5448
04:06:55,920 --> 04:06:57,840
contributes to the theme of transitional

5449
04:06:57,840 --> 04:07:00,319
budget is that we need to set the

5450
04:07:00,319 --> 04:07:02,640
baseline within the foundation of the

5451
04:07:02,640 --> 04:07:04,880
community for what we provide in terms

5452
04:07:04,880 --> 04:07:06,880
of services so that we can have that

5453
04:07:06,880 --> 04:07:09,040
process with the community and council

5454
04:07:09,040 --> 04:07:11,040
in terms of what people are willing to

5455
04:07:11,040 --> 04:07:13,600
accept for service level reductions. if

5456
04:07:13,600 --> 04:07:16,000
we were to put those forward right now,

5457
04:07:16,000 --> 04:07:18,720
um that we would probably have a lot of

5458
04:07:18,720 --> 04:07:20,560
conversations about things and we

5459
04:07:20,560 --> 04:07:22,560
wouldn't have the foundation for people

5460
04:07:22,560 --> 04:07:24,640
to understand where we're coming from.

5461
04:07:24,640 --> 04:07:26,880
>> And so in 2027, we really need to focus

5462
04:07:26,880 --> 04:07:29,279
on creating that foundation of the why

5463
04:07:29,279 --> 04:07:30,960
so that we can then start to have the

5464
04:07:30,960 --> 04:07:34,319
conversation of what can we do.

5465
04:07:34,319 --> 04:07:38,150
>> Thanks.

5466
04:07:38,160 --> 04:07:40,399
Okay.

5467
04:07:40,399 --> 04:07:43,750
Um,

5468
04:07:43,760 --> 04:07:47,040
» all right. Um, you want to continue?

5469
04:07:47,040 --> 04:07:50,239
>> So, maybe before I continue, do I have

5470
04:07:50,239 --> 04:07:52,800
clear direction on whether or not to

5471
04:07:52,800 --> 04:07:54,160
continue moving along in the budget

5472
04:07:54,160 --> 04:07:56,319
process with these outside of the city

5473
04:07:56,319 --> 04:08:03,670
manager's recommendation in September?

5474
04:08:03,680 --> 04:08:04,160
» Thumbs up.

5475
04:08:04,160 --> 04:08:06,000
>> Yeah. Sorry, I had one more question.

5476
04:08:06,000 --> 04:08:13,279
So, um I think as you said before, the first two reductions are offsetting

5477
04:08:13,279 --> 04:08:14,720
essentially grant money that we're not

5478
04:08:14,720 --> 04:08:17,840
going to be getting. Um that grant money

5479
04:08:17,840 --> 04:08:20,800
has mostly been paying for

5480
04:08:20,800 --> 04:08:22,720
um a f

5481
04:08:22,720 --> 04:08:27,199
an um a staff position, right? So, is

5482
04:08:27,199 --> 04:08:29,520
the idea that these offsets are going to

5483
04:08:29,520 --> 04:08:31,840
help us retain that staff person?

5484
04:08:31,840 --> 04:08:32,800
>> That's correct.

5485
04:08:32,800 --> 04:08:36,080
>> Okay. Thank you. Can I clarify direction

5486
04:08:36,080 --> 04:08:38,239
on the last item?

5487
04:08:38,239 --> 04:08:39,840
I heard that you would like us to bring

5488
04:08:39,840 --> 04:08:41,680
back more information about the

5489
04:08:41,680 --> 04:08:43,359
sponsorships from other communities for

5490
04:08:43,359 --> 04:08:45,359
Turkey Trot and consider adding it as a

5491
04:08:45,359 --> 04:08:47,120
solo line to the budget. Okay, thank

5492
04:08:47,120 --> 04:08:51,990
you.

5493
04:08:52,000 --> 04:08:55,279
» Great. Um and otherwise are we

5494
04:08:55,279 --> 04:08:57,920
comfortable with

5495
04:08:57,920 --> 04:09:00,720
um each of these

5496
04:09:00,720 --> 04:09:04,399
non- reququests um or excuse me service

5497
04:09:04,399 --> 04:09:07,600
level reductions really?

5498
04:09:07,600 --> 04:09:08,399
>> Yes.

5499
04:09:08,399 --> 04:09:11,600
Okay. Good. Let's with a little

5500
04:09:11,600 --> 04:09:14,319
side we have a consensus on that one.

5501
04:09:14,319 --> 04:09:17,439
All right. Uh may we go to the next uh

5502
04:09:17,439 --> 04:09:20,479
part? I just to be clear, it's about

5503
04:09:20,479 --> 04:09:24,640
we've got about 50 minutes uh to go

5504
04:09:24,640 --> 04:09:28,000
through the remaining slides. We've got

5505
04:09:28,000 --> 04:09:32,080
um at least slidewise about 25 slides

5506
04:09:32,080 --> 04:09:35,840
out of the whole 102. So, um I'm hopeful

5507
04:09:35,840 --> 04:09:38,000
we could get through those, but I think

5508
04:09:38,000 --> 04:09:41,760
we're doing pretty well. Long enough to

5509
04:09:41,760 --> 04:09:45,040
cover the subject matter. Short enough?

5510
04:09:45,040 --> 04:09:46,239
>> Yes, Mayor. I think we're in a good

5511
04:09:46,239 --> 04:09:48,479
spot. We may not get your second break.

5512
04:09:48,479 --> 04:09:51,760
Um, continuing on other policy and

5513
04:09:51,760 --> 04:09:53,760
fiscal items with significant impacts to

5514
04:09:53,760 --> 04:09:56,160
the budget. Let's talk about uh expense

5515
04:09:56,160 --> 04:09:58,560
growth outpacing revenue growth briefly.

5516
04:09:58,560 --> 04:09:59,920
This has been a theme throughout the

5517
04:09:59,920 --> 04:10:03,670
presentation.

5518
04:10:03,680 --> 04:10:06,640
Oh, thank you. Um, so while significant

5519
04:10:06,640 --> 04:10:08,080
progress has been made in the budget

5520
04:10:08,080 --> 04:10:09,359
development today here at the budget

5521
04:10:09,359 --> 04:10:10,560
retreat, there still are a number of

5522
04:10:10,560 --> 04:10:12,720
uncertainties regarding revenues and

5523
04:10:12,720 --> 04:10:14,880
expenditures. Again, we're seeing slowly

5524
04:10:14,880 --> 04:10:17,520
projected sales and property tax growth.

5525
04:10:17,520 --> 04:10:19,680
We will continue to monitor sales tax

5526
04:10:19,680 --> 04:10:22,560
extremely closely. Um the preliminary

5527
04:10:22,560 --> 04:10:24,720
property tax information is expected to

5528
04:10:24,720 --> 04:10:27,680
be from the assessor in August. And

5529
04:10:27,680 --> 04:10:29,359
there's there's uncertainty around

5530
04:10:29,359 --> 04:10:31,279
impacts of Sundance, Red Tail, King

5531
04:10:31,279 --> 04:10:32,960
Supers, and other future potential

5532
04:10:32,960 --> 04:10:34,399
developments. We'll keep monitoring

5533
04:10:34,399 --> 04:10:36,880
that. Inflation headwinds continue to be

5534
04:10:36,880 --> 04:10:38,479
strong. Um so that's something that

5535
04:10:38,479 --> 04:10:40,319
we'll monitor and will likely impact

5536
04:10:40,319 --> 04:10:42,640
future iterations of the budget. person

5537
04:10:42,640 --> 04:10:44,720
uh prioritizing our personnel and those

5538
04:10:44,720 --> 04:10:47,840
costs and also prioritizing our required

5539
04:10:47,840 --> 04:10:50,000
and contractual obligations. You know,

5540
04:10:50,000 --> 04:10:51,840
our insurance and legal costs,

5541
04:10:51,840 --> 04:10:54,319
utilities, uh dispatch, technology, and

5542
04:10:54,319 --> 04:10:55,520
other maintenance items have been

5543
04:10:55,520 --> 04:10:58,239
prioritized in this budget. Okay, here's

5544
04:10:58,239 --> 04:11:00,720
another council policy uh decision

5545
04:11:00,720 --> 04:11:03,040
point. Uh uh we've talked about this the

5546
04:11:03,040 --> 04:11:05,120
model uh through the presentation today,

5547
04:11:05,120 --> 04:11:06,720
but over the past three years, the

5548
04:11:06,720 --> 04:11:09,520
recreation center debt mill levy was

5549
04:11:09,520 --> 04:11:11,600
temporarily lowered to help offset those

5550
04:11:11,600 --> 04:11:13,359
property tax increases. However,

5551
04:11:13,359 --> 04:11:15,760
beginning in 2027, uh we are

5552
04:11:15,760 --> 04:11:18,239
recommending to reset the current mill

5553
04:11:18,239 --> 04:11:21,920
levy of 1.375 to 1.7 to align with the

5554
04:11:21,920 --> 04:11:23,920
annual debt service payments through

5555
04:11:23,920 --> 04:11:26,640
2042. The estimated impact to the median

5556
04:11:26,640 --> 04:11:30,000
home is roughly $20 uh per year. In

5557
04:11:30,000 --> 04:11:32,000
future years, the rec center mill levy

5558
04:11:32,000 --> 04:11:33,680
will continue to be adjusted to align

5559
04:11:33,680 --> 04:11:35,600
with future debt payments. So, I'd like

5560
04:11:35,600 --> 04:11:39,279
to pause here and seek your uh support

5561
04:11:39,279 --> 04:11:41,520
to suspend the temporary mil levy credit

5562
04:11:41,520 --> 04:11:43,359
and to align it with our annual debt

5563
04:11:43,359 --> 04:11:45,600
servicing payments.

5564
04:11:45,600 --> 04:11:49,520
>> Is another way of putting the policy

5565
04:11:49,520 --> 04:11:52,560
decision that we're letting what was a

5566
04:11:52,560 --> 04:11:56,399
temporary measure lapse?

5567
04:11:56,399 --> 04:11:57,680
>> Essentially.

5568
04:11:57,680 --> 04:12:00,720
>> Okay. All right, other council member

5569
04:12:00,720 --> 04:12:02,239
questions.

5570
04:12:02,239 --> 04:12:05,920
Are we comfortable with that decision?

5571
04:12:05,920 --> 04:12:11,590
Everybody's got a thumbs up on that one.

5572
04:12:11,600 --> 04:12:13,279
» You all were here last night. I will

5573
04:12:13,279 --> 04:12:15,040
skip this one. I do not believe we know

5574
04:12:15,040 --> 04:12:16,720
any longer need direction to place this

5575
04:12:16,720 --> 04:12:18,080
on the ballot.

5576
04:12:18,080 --> 04:12:20,640
>> Thank you.

5577
04:12:20,640 --> 04:12:22,880
>> Not sure if in the last 48 minutes we

5578
04:12:22,880 --> 04:12:24,479
can afford a break. So, if the mayor is

5579
04:12:24,479 --> 04:12:26,479
okay, we will continue on to board and

5580
04:12:26,479 --> 04:12:30,160
commission requests. Uh, five boards and

5581
04:12:30,160 --> 04:12:33,439
commissions made.

5582
04:12:33,439 --> 04:12:34,560
Is that okay?

5583
04:12:34,560 --> 04:12:36,720
>> I'm Yeah, I'm just sort of doing a quick

5584
04:12:36,720 --> 04:12:39,040
uh head count. Are we

5585
04:12:39,040 --> 04:12:40,160
>> two minutes?

5586
04:12:40,160 --> 04:12:40,800
>> Pardon me.

5587
04:12:40,800 --> 04:12:41,520
>> Two minutes.

5588
04:12:41,520 --> 04:12:43,680
Why don't we take a break

5589
04:12:43,680 --> 04:12:45,920
till 4:15?

5590
04:12:45,920 --> 04:16:16,070
We'll be back in race.

5591
04:16:16,080 --> 04:16:18,880
it and uh director, thank you for taking

5592
04:16:18,880 --> 04:16:22,800
us through the last no more than 44

5593
04:16:22,800 --> 04:16:26,710
minutes.

5594
04:16:26,720 --> 04:16:28,239
» Thank you, mayor. I appreciate all your

5595
04:16:28,239 --> 04:16:29,600
time and attention. I know you guys were

5596
04:16:29,600 --> 04:16:31,760
here late last night and have some of

5597
04:16:31,760 --> 04:16:33,199
you have an event after this meeting as

5598
04:16:33,199 --> 04:16:35,600
well. So very much appreciate your time

5599
04:16:35,600 --> 04:16:40,479
uh and attention uh today. Um

5600
04:16:40,479 --> 04:16:43,359
so board and commission requests uh

5601
04:16:43,359 --> 04:16:46,080
staff uh department heads

5602
04:16:46,080 --> 04:16:50,710
received

5603
04:16:50,720 --> 04:16:55,429
» that.

5604
04:16:55,439 --> 04:16:56,640
» We're getting there. All right. Bringing

5605
04:16:56,640 --> 04:16:59,680
y'all back in. Included

5606
04:16:59,680 --> 04:17:01,520
>> included within today's packet as an

5607
04:17:01,520 --> 04:17:03,840
attachment are uh we've compiled board

5608
04:17:03,840 --> 04:17:05,279
and commission requests from the

5609
04:17:05,279 --> 04:17:06,800
following boards and commissions.

5610
04:17:06,800 --> 04:17:08,479
Recreation advisory board, Lewisville

5611
04:17:08,479 --> 04:17:10,239
Sustainability Advisory Board, Open

5612
04:17:10,239 --> 04:17:12,560
Space Advisory Board, Cultural Advisory

5613
04:17:12,560 --> 04:17:15,840
Board, Historical Museum Advisory Board.

5614
04:17:15,840 --> 04:17:18,000
I've summarized this in total and

5615
04:17:18,000 --> 04:17:19,920
individually by board over the next

5616
04:17:19,920 --> 04:17:21,760
handful of slides. We've also indicated

5617
04:17:21,760 --> 04:17:23,199
whether or not they are in our current

5618
04:17:23,199 --> 04:17:25,760
modeling or not. um department heads are

5619
04:17:25,760 --> 04:17:28,560
here to speak to uh those requests if

5620
04:17:28,560 --> 04:17:30,880
you have any questions. So in total we

5621
04:17:30,880 --> 04:17:33,040
received 33 requests across those five

5622
04:17:33,040 --> 04:17:36,239
boards totaling nearly $15 million with

5623
04:17:36,239 --> 04:17:39,199
some additional positions as well. Um

5624
04:17:39,199 --> 04:17:41,279
you could see per board those amounts

5625
04:17:41,279 --> 04:17:42,960
across and you could see where their

5626
04:17:42,960 --> 04:17:45,279
funding source would primarily land for

5627
04:17:45,279 --> 04:17:46,720
cultural advisory board. The general

5628
04:17:46,720 --> 04:17:49,199
fund same with sustainability open space

5629
04:17:49,199 --> 04:17:50,640
advisory board would land within the

5630
04:17:50,640 --> 04:17:53,120
open space fund. The recreation advisory

5631
04:17:53,120 --> 04:17:55,040
board is covering a few different forts

5632
04:17:55,040 --> 04:17:57,600
cap uh funds the capital golf and

5633
04:17:57,600 --> 04:17:59,279
recreation funds and the historical

5634
04:17:59,279 --> 04:18:01,120
museum advisory board again would fall

5635
04:18:01,120 --> 04:18:03,760
within the general fund. So moving

5636
04:18:03,760 --> 04:18:05,600
through these and I suppose beginning

5637
04:18:05,600 --> 04:18:10,720
with the cultural advisory board at this time we'll within the five

5638
04:18:10,720 --> 04:18:12,720
boards I'll probably turn to the

5639
04:18:12,720 --> 04:18:14,960
department heads that oversee them. So

5640
04:18:14,960 --> 04:18:17,279
if you have any questions or if Brand if

5641
04:18:17,279 --> 04:18:18,800
director Cummings would like to add some

5642
04:18:18,800 --> 04:18:21,600
color to these please do.

5643
04:18:21,600 --> 04:18:23,279
>> Thank you Director Bailey. Happy to do a

5644
04:18:23,279 --> 04:18:25,520
very brief walk through. Um the cultural

5645
04:18:25,520 --> 04:18:27,600
advisory board submitted a request this

5646
04:18:27,600 --> 04:18:31,199
year in support of uh staffing for the

5647
04:18:31,199 --> 04:18:33,359
arts and culture department. As we know

5648
04:18:33,359 --> 04:18:34,720
that department is currently one

5649
04:18:34,720 --> 04:18:36,319
full-time employee and one part-time

5650
04:18:36,319 --> 04:18:37,680
employee who are responsible with

5651
04:18:37,680 --> 04:18:39,520
putting on 29 community events

5652
04:18:39,520 --> 04:18:42,000
throughout the year including our banner

5653
04:18:42,000 --> 04:18:44,000
4th of July that happened this year with

5654
04:18:44,000 --> 04:18:47,680
over 12,000 attendees. um 1.5 people is

5655
04:18:47,680 --> 04:18:49,439
not quite sufficient to continue these

5656
04:18:49,439 --> 04:18:51,920
beloved community traditions and uphold

5657
04:18:51,920 --> 04:18:53,680
them not only operationally but for

5658
04:18:53,680 --> 04:18:56,399
safety. So the board is requesting a uh

5659
04:18:56,399 --> 04:18:58,560
increase in staff funding to either make

5660
04:18:58,560 --> 04:19:01,600
our current part-timer full-time or the

5661
04:19:01,600 --> 04:19:03,199
addition of a full-timer to make the

5662
04:19:03,199 --> 04:19:06,720
total department two 2.5 FTEEs. In

5663
04:19:06,720 --> 04:19:09,040
addition to that, um as we've talked

5664
04:19:09,040 --> 04:19:10,640
about throughout the year, events are

5665
04:19:10,640 --> 04:19:12,399
costing more to do the same. We've seen

5666
04:19:12,399 --> 04:19:13,760
this with our partners who have come

5667
04:19:13,760 --> 04:19:16,319
before us with the same sort of asks.

5668
04:19:16,319 --> 04:19:18,640
Um, specifically Fourth of July this

5669
04:19:18,640 --> 04:19:21,439
year, um, next year without an increase

5670
04:19:21,439 --> 04:19:23,279
to that budget, we will not be able to

5671
04:19:23,279 --> 04:19:25,040
have any entertainment in Fourth of

5672
04:19:25,040 --> 04:19:26,479
July. So, it'll be fireworks, food,

5673
04:19:26,479 --> 04:19:28,560
trucks, and nothing else because the

5674
04:19:28,560 --> 04:19:30,720
cost of inflation for events is far

5675
04:19:30,720 --> 04:19:32,960
surpassing our our operational budget as

5676
04:19:32,960 --> 04:19:35,199
part of the operational fund or the

5677
04:19:35,199 --> 04:19:38,479
general fund. Um, lastly, our our

5678
04:19:38,479 --> 04:19:40,560
current allocation for public art is

5679
04:19:40,560 --> 04:19:43,040
$25,000 a year, which is insufficient

5680
04:19:43,040 --> 04:19:44,720
for any real gain for the city of

5681
04:19:44,720 --> 04:19:46,560
Lewisville's temporary or permanent

5682
04:19:46,560 --> 04:19:48,479
collection of public art. And so, with

5683
04:19:48,479 --> 04:19:50,880
an increased desire from the community,

5684
04:19:50,880 --> 04:19:52,640
um, the cultural advisory board thought

5685
04:19:52,640 --> 04:19:54,159
it was best to bring forward a request

5686
04:19:54,159 --> 04:19:56,000
for increased support in that so we can

5687
04:19:56,000 --> 04:19:57,520
activate programs like we see in our

5688
04:19:57,520 --> 04:19:59,279
neighboring communities, Lafayette,

5689
04:19:59,279 --> 04:20:01,680
Longmont, and Superior. Happy to answer

5690
04:20:01,680 --> 04:20:03,680
any questions.

5691
04:20:03,680 --> 04:20:07,279
>> Council questions. Yes, member Tim.

5692
04:20:07,279 --> 04:20:09,520
>> I just have a general question and I I

5693
04:20:09,520 --> 04:20:12,720
don't know who can answer it, but when

5694
04:20:12,720 --> 04:20:15,199
boards and commissions submit these

5695
04:20:15,199 --> 04:20:17,199
requests,

5696
04:20:17,199 --> 04:20:21,680
do they have um

5697
04:20:21,680 --> 04:20:24,880
do they get information about where the

5698
04:20:24,880 --> 04:20:27,520
budget is when they submit these

5699
04:20:27,520 --> 04:20:29,520
requests?

5700
04:20:29,520 --> 04:20:31,439
>> I can speak to that for my boards if

5701
04:20:31,439 --> 04:20:33,199
that's helpful. So yes, we talk with

5702
04:20:33,199 --> 04:20:34,640
each of our boards about where the

5703
04:20:34,640 --> 04:20:36,960
budget is, how the funding shows up. Um

5704
04:20:36,960 --> 04:20:38,479
the difference between being part of the

5705
04:20:38,479 --> 04:20:40,640
general fund where we don't have costs

5706
04:20:40,640 --> 04:20:42,720
or fees that we can raise to cover the

5707
04:20:42,720 --> 04:20:44,399
cost of our services we provide the

5708
04:20:44,399 --> 04:20:46,319
community versus being in an enterprise

5709
04:20:46,319 --> 04:20:47,359
fund that might have those

5710
04:20:47,359 --> 04:20:49,600
opportunities. And then we talk about

5711
04:20:49,600 --> 04:20:51,760
what goals might align with what the

5712
04:20:51,760 --> 04:20:53,279
department has set out for the coming

5713
04:20:53,279 --> 04:20:55,120
years and the goals we hear from city

5714
04:20:55,120 --> 04:20:57,359
council and city leadership overall.

5715
04:20:57,359 --> 04:20:59,600
Then that results in well to do those

5716
04:20:59,600 --> 04:21:02,159
things we need X. and then we calculate

5717
04:21:02,159 --> 04:21:03,040
what that might cost.

5718
04:21:03,040 --> 04:21:04,640
>> Okay. And do they see some of the

5719
04:21:04,640 --> 04:21:07,680
projections and bar graphs that we see?

5720
04:21:07,680 --> 04:21:08,640
Typically

5721
04:21:08,640 --> 04:21:10,399
>> this information isn't available until

5722
04:21:10,399 --> 04:21:12,080
we get into budget season and these

5723
04:21:12,080 --> 04:21:13,680
requests are due before that information

5724
04:21:13,680 --> 04:21:15,840
is calculated. But they are able to look

5725
04:21:15,840 --> 04:21:17,840
back at last year's. Um we do share with

5726
04:21:17,840 --> 04:21:20,000
them or I did share with my boards um

5727
04:21:20,000 --> 04:21:22,800
that we are expecting a flat budget

5728
04:21:22,800 --> 04:21:24,560
which is why this is actually a rainedin

5729
04:21:24,560 --> 04:21:26,319
request um compared to what you might

5730
04:21:26,319 --> 04:21:28,159
see from some of our other boards. Yeah.

5731
04:21:28,159 --> 04:21:33,199
>> Got it. Thank you. Okay. Other

5732
04:21:33,199 --> 04:21:34,640
questions? Yes, Council Member

5733
04:21:34,640 --> 04:21:36,159
Crooppleman.

5734
04:21:36,159 --> 04:21:38,720
>> Um,

5735
04:21:38,720 --> 04:21:43,359
yeah, I guess the first two items um

5736
04:21:43,359 --> 04:21:45,760
sort of strike me as things that

5737
04:21:45,760 --> 04:21:48,159
cultural services might have requested

5738
04:21:48,159 --> 04:21:52,239
itself. Um, you know, so I guess I'm

5739
04:21:52,239 --> 04:21:55,040
curious for the first one.

5740
04:21:55,040 --> 04:21:57,199
um you know, if we left our staffing as

5741
04:21:57,199 --> 04:22:00,720
it is, you know, do we feel like we're

5742
04:22:00,720 --> 04:22:03,120
going to have to reduce the number of

5743
04:22:03,120 --> 04:22:04,800
events that we're putting on or can we

5744
04:22:04,800 --> 04:22:07,840
maintain what we did in this last year?

5745
04:22:07,840 --> 04:22:10,399
Um and then likewise for the second one,

5746
04:22:10,399 --> 04:22:12,640
right, if we don't put a little more

5747
04:22:12,640 --> 04:22:15,359
money behind uh those events, are we

5748
04:22:15,359 --> 04:22:18,239
going to have to cut back on them in in

5749
04:22:18,239 --> 04:22:19,120
this coming year?

5750
04:22:19,120 --> 04:22:20,800
>> Yeah. So these were also areas that

5751
04:22:20,800 --> 04:22:22,720
cultural services identified as service

5752
04:22:22,720 --> 04:22:25,359
level reductions in preparation for a

5753
04:22:25,359 --> 04:22:27,600
neutral budget. And so without

5754
04:22:27,600 --> 04:22:29,040
investment, we will have to see

5755
04:22:29,040 --> 04:22:30,880
reduction in programs offered to the

5756
04:22:30,880 --> 04:22:32,479
community. We just aren't able to

5757
04:22:32,479 --> 04:22:34,800
continue to do more with less at this

5758
04:22:34,800 --> 04:22:37,680
point. Um our hope is to find ways to

5759
04:22:37,680 --> 04:22:40,159
make that as mutually impactful to the

5760
04:22:40,159 --> 04:22:41,840
community as possible. Maybe we can team

5761
04:22:41,840 --> 04:22:43,600
up with other departments to help cost

5762
04:22:43,600 --> 04:22:46,159
share or people share. Um, we've been

5763
04:22:46,159 --> 04:22:48,880
continuing to look at ways to activate

5764
04:22:48,880 --> 04:22:51,040
volunteers, um, get those into our

5765
04:22:51,040 --> 04:22:52,800
communities. The city's working hard on

5766
04:22:52,800 --> 04:22:54,560
updating their volunteer processes and

5767
04:22:54,560 --> 04:22:56,960
policies to help us with that. But

5768
04:22:56,960 --> 04:22:59,120
overall, at this point, we are beyond

5769
04:22:59,120 --> 04:23:07,670
capacity and we remain beyond capacity.

5770
04:23:07,680 --> 04:23:10,800
» Other comments or questions? Yes,

5771
04:23:10,800 --> 04:23:13,120
Council Member Ra. I I think at minimum

5772
04:23:13,120 --> 04:23:17,520
we should do the the middle item. Um

5773
04:23:17,520 --> 04:23:19,600
maintaining the same level of Fourth and

5774
04:23:19,600 --> 04:23:22,560
Fourth of July and summer concerts. I

5775
04:23:22,560 --> 04:23:25,600
know um we would hear I think a lot from

5776
04:23:25,600 --> 04:23:28,399
folks if those were

5777
04:23:28,399 --> 04:23:31,040
um scaled back significantly from what

5778
04:23:31,040 --> 04:23:35,189
they are now.

5779
04:23:35,199 --> 04:23:36,640
» Yes, Council Member Kurt.

5780
04:23:36,640 --> 04:23:38,800
>> So I'm curious. So, you're mentioning um

5781
04:23:38,800 --> 04:23:40,399
specific with the Fourth of July,

5782
04:23:40,399 --> 04:23:42,560
there's three primary cost components.

5783
04:23:42,560 --> 04:23:45,439
The food trucks, the music, and the

5784
04:23:45,439 --> 04:23:47,199
fireworks. I thought the fireworks were

5785
04:23:47,199 --> 04:23:49,520
donated to the city. Is there

5786
04:23:49,520 --> 04:23:50,560
marginally?

5787
04:23:50,560 --> 04:23:51,920
>> No, I I'm not sure where that

5788
04:23:51,920 --> 04:23:53,520
information might have come from.

5789
04:23:53,520 --> 04:23:56,080
Fireworks cost us $18,000.

5790
04:23:56,080 --> 04:23:58,960
>> Oh, that's not that bad. Um Okay. So,

5791
04:23:58,960 --> 04:24:01,439
then and like

5792
04:24:01,439 --> 04:24:03,120
where where's like the cost to the city

5793
04:24:03,120 --> 04:24:04,080
for the food trucks?

5794
04:24:04,080 --> 04:24:06,239
>> Yeah. So, actually to clarify what I was

5795
04:24:06,239 --> 04:24:08,239
saying that this coming year's Fourth of

5796
04:24:08,239 --> 04:24:10,399
July would only be fireworks and food

5797
04:24:10,399 --> 04:24:10,880
trucks.

5798
04:24:10,880 --> 04:24:13,439
>> Oh, because we wouldn't be able to apply

5799
04:24:13,439 --> 04:24:15,120
any of our music. We wouldn't be able to

5800
04:24:15,120 --> 04:24:16,560
have any bands. We wouldn't have any

5801
04:24:16,560 --> 04:24:18,479
bounce houses or family entertainment.

5802
04:24:18,479 --> 04:24:20,640
It would just be food trucks, fireworks,

5803
04:24:20,640 --> 04:24:23,040
golf cart course fees.

5804
04:24:23,040 --> 04:24:24,640
>> Yeah. And I have that breakdown of those

5805
04:24:24,640 --> 04:24:25,840
numbers if you'd like me to run through

5806
04:24:25,840 --> 04:24:26,000
them.

5807
04:24:26,000 --> 04:24:27,520
>> And what do you think the cut back is in

5808
04:24:27,520 --> 04:24:28,800
the summer concerts that you're

5809
04:24:28,800 --> 04:24:30,560
suggesting if we don't increase the

5810
04:24:30,560 --> 04:24:31,760
budget?

5811
04:24:31,760 --> 04:24:34,000
We rolled back to four when the budget

5812
04:24:34,000 --> 04:24:37,199
was reduced in 2025. Um, four is

5813
04:24:37,199 --> 04:24:40,479
manageable with reduction of maybe other

5814
04:24:40,479 --> 04:24:42,319
events as well. So things that might be

5815
04:24:42,319 --> 04:24:43,600
on the table are things like block

5816
04:24:43,600 --> 04:24:45,840
party, the world music series. There's

5817
04:24:45,840 --> 04:24:47,920
some wintertime events that we do. Um,

5818
04:24:47,920 --> 04:24:50,000
the silent movie that's rather popular

5819
04:24:50,000 --> 04:24:51,359
at the art center that happens in

5820
04:24:51,359 --> 04:24:53,920
October. So overall, it's, you know,

5821
04:24:53,920 --> 04:24:55,600
it's that domino effect of trying to

5822
04:24:55,600 --> 04:24:57,359
figure out what we can prioritize and

5823
04:24:57,359 --> 04:25:00,319
maintain. So, if we aren't able to

5824
04:25:00,319 --> 04:25:02,479
afford the increase for this, at least

5825
04:25:02,479 --> 04:25:04,000
maybe the whole amount, maybe just

5826
04:25:04,000 --> 04:25:06,720
enough just to do the Fourth of July. It

5827
04:25:06,720 --> 04:25:08,479
is possible though for you to cost shift

5828
04:25:08,479 --> 04:25:10,319
into maintaining the summer concerts

5829
04:25:10,319 --> 04:25:12,239
versus some of the other items that you

5830
04:25:12,239 --> 04:25:12,880
just mentioned.

5831
04:25:12,880 --> 04:25:14,399
>> Possibly.

5832
04:25:14,399 --> 04:25:15,680
>> Yeah, because I agree. I think the

5833
04:25:15,680 --> 04:25:17,600
summer concert series is we I mean, we

5834
04:25:17,600 --> 04:25:19,439
consistently hear how popular that is

5835
04:25:19,439 --> 04:25:21,680
and and you know, what a draw and an

5836
04:25:21,680 --> 04:25:22,880
interesting thing on a Thursday night.

5837
04:25:22,880 --> 04:25:26,239
So I I would I mean I I hear about it

5838
04:25:26,239 --> 04:25:28,159
more than mo than a lot of other events

5839
04:25:28,159 --> 04:25:30,479
that the city sponsors. So um my guess

5840
04:25:30,479 --> 04:25:32,399
is that it would be a disappointment if

5841
04:25:32,399 --> 04:25:35,040
we couldn't continue with it. I don't

5842
04:25:35,040 --> 04:25:36,640
know if that means the extra funding has

5843
04:25:36,640 --> 04:25:38,960
to come in be added to the budget but

5844
04:25:38,960 --> 04:25:40,880
instead taken from some other areas in

5845
04:25:40,880 --> 04:25:44,550
my opinion.

5846
04:25:44,560 --> 04:25:47,439
» Other comments.

5847
04:25:47,439 --> 04:25:50,159
>> Yes. Council member Coopermanman.

5848
04:25:50,159 --> 04:25:53,279
Uh, one little question. If we shift it

5849
04:25:53,279 --> 04:25:55,279
to something like a drone show, do you

5850
04:25:55,279 --> 04:25:56,800
know if that would be more expensive or

5851
04:25:56,800 --> 04:25:58,159
less expensive?

5852
04:25:58,159 --> 04:26:00,000
>> The smallest available drone show on the

5853
04:26:00,000 --> 04:26:02,720
front range is $15,000 outside of our

5854
04:26:02,720 --> 04:26:04,880
current fireworks budget.

5855
04:26:04,880 --> 04:26:05,760
>> So, be more expensive.

5856
04:26:05,760 --> 04:26:07,040
>> More expensive. Yes. Okay, that's

5857
04:26:07,040 --> 04:26:09,760
interesting. Um,

5858
04:26:09,760 --> 04:26:11,439
>> that's another discussion, but I was

5859
04:26:11,439 --> 04:26:14,239
just curious. Um, but I I I tend to

5860
04:26:14,239 --> 04:26:17,840
agree I with Council Member Hefner. Um I

5861
04:26:17,840 --> 04:26:20,399
would like to try to fund the middle

5862
04:26:20,399 --> 04:26:25,910
item to some extent.

5863
04:26:25,920 --> 04:26:28,399
» Other comments

5864
04:26:28,399 --> 04:26:31,120
of public art.

5865
04:26:31,120 --> 04:26:33,199
>> Go ahead.

5866
04:26:33,199 --> 04:26:35,439
>> I would agree with that also to fund the

5867
04:26:35,439 --> 04:26:38,319
center item, but I would also be

5868
04:26:38,319 --> 04:26:42,880
interested in at least going to

5869
04:26:42,880 --> 04:26:45,439
part-time to a full-time on that first

5870
04:26:45,439 --> 04:26:50,790
position. the events coordinator.

5871
04:26:50,800 --> 04:26:53,120
» I appreciate that. I do want to speak to

5872
04:26:53,120 --> 04:26:55,120
the fact that while funding the

5873
04:26:55,120 --> 04:26:58,080
additional um costs of inflation for

5874
04:26:58,080 --> 04:27:00,479
events does not give us the body

5875
04:27:00,479 --> 04:27:02,880
resources that we need. So to to council

5876
04:27:02,880 --> 04:27:05,439
member's point there, um staffing is is

5877
04:27:05,439 --> 04:27:08,560
a sort of a tandem situation because

5878
04:27:08,560 --> 04:27:10,479
there's 29 events throughout the

5879
04:27:10,479 --> 04:27:13,359
community every year and 1.5 people. uh

5880
04:27:13,359 --> 04:27:16,560
we tend to run up into our allowance for

5881
04:27:16,560 --> 04:27:18,159
how often we're able to work our part-

5882
04:27:18,159 --> 04:27:20,479
timerrs. So, that becomes quite a

5883
04:27:20,479 --> 04:27:24,630
challenge.

5884
04:27:24,640 --> 04:27:27,439
» It sounds like we have a consensus on

5885
04:27:27,439 --> 04:27:30,880
the middle one. Um

5886
04:27:30,880 --> 04:27:34,000
this is a hard one. Uh I think um

5887
04:27:34,000 --> 04:27:38,319
because I I think having staff there to

5888
04:27:38,319 --> 04:27:41,760
do events is really important. I think

5889
04:27:41,760 --> 04:27:44,319
public art, we've heard certainly from

5890
04:27:44,319 --> 04:27:47,120
the public over and over again about

5891
04:27:47,120 --> 04:27:51,040
that, but it's not the priority that

5892
04:27:51,040 --> 04:27:54,159
others other items

5893
04:27:54,159 --> 04:27:57,680
elsewhere in the budget um are. And I

5894
04:27:57,680 --> 04:27:59,600
know that

5895
04:27:59,600 --> 04:28:02,560
director, you've gone through and these

5896
04:28:02,560 --> 04:28:07,439
aren't in your current requests or the

5897
04:28:07,439 --> 04:28:11,760
part you're requesting. That's

5898
04:28:11,760 --> 04:28:15,600
But in um I guess qu one question for

5899
04:28:15,600 --> 04:28:20,640
you is um this is a board and commission

5900
04:28:20,640 --> 04:28:24,399
request. Um

5901
04:28:24,399 --> 04:28:27,120
you've cons you've reviewed these as

5902
04:28:27,120 --> 04:28:30,080
part of your own analysis right in terms

5903
04:28:30,080 --> 04:28:31,439
of priorities.

5904
04:28:31,439 --> 04:28:33,840
>> Correct. So, while these requests didn't

5905
04:28:33,840 --> 04:28:35,520
come through our budget process, these

5906
04:28:35,520 --> 04:28:37,600
have been internal requests as we've

5907
04:28:37,600 --> 04:28:39,520
been looking at um department

5908
04:28:39,520 --> 04:28:41,680
restructuring and what we can do to best

5909
04:28:41,680 --> 04:28:43,920
utilize what resources we have available

5910
04:28:43,920 --> 04:28:45,760
to align our resource level with our

5911
04:28:45,760 --> 04:28:52,560
output. So, um these these numbers are accurate to our pay and to our

5912
04:28:52,560 --> 04:28:55,199
policies. Yes.

5913
04:28:55,199 --> 04:28:58,239
I mean on the public art um there's

5914
04:28:58,239 --> 04:29:01,120
nothing certainly that stops community

5915
04:29:01,120 --> 04:29:06,560
members from collectively acting to

5916
04:29:06,560 --> 04:29:11,439
>> um potentially provide um

5917
04:29:11,439 --> 04:29:14,800
funding that might be used consistent

5918
04:29:14,800 --> 04:29:16,319
with our own policies.

5919
04:29:16,319 --> 04:29:18,159
>> We are working through those policies.

5920
04:29:18,159 --> 04:29:20,159
Currently that level of donation policy

5921
04:29:20,159 --> 04:29:22,640
for the city is not in place. So, we're

5922
04:29:22,640 --> 04:29:23,920
working through those processes.

5923
04:29:23,920 --> 04:29:25,120
>> City manager.

5924
04:29:25,120 --> 04:29:26,640
>> Um, just something I'd like to note,

5925
04:29:26,640 --> 04:29:28,800
too. You know, I really appreciate

5926
04:29:28,800 --> 04:29:30,479
everything that Director Cummings does

5927
04:29:30,479 --> 04:29:32,720
and her department does. This is a hard

5928
04:29:32,720 --> 04:29:34,159
conversation and this is a hard

5929
04:29:34,159 --> 04:29:36,560
conversation for her staff to listen to.

5930
04:29:36,560 --> 04:29:38,720
Um, part of that is because on the flip

5931
04:29:38,720 --> 04:29:41,359
side, we approve increases for chamber

5932
04:29:41,359 --> 04:29:44,560
contract. We approve increases for DBA

5933
04:29:44,560 --> 04:29:46,000
contracts. We're going to be bringing

5934
04:29:46,000 --> 04:29:48,399
forward to you a request from the DBA to

5935
04:29:48,399 --> 04:29:50,399
give them an additional $35,000 for the

5936
04:29:50,399 --> 04:29:53,199
ice rink for last year. Um because they

5937
04:29:53,199 --> 04:29:55,840
are short that amount for that. They're

5938
04:29:55,840 --> 04:29:57,040
going to be requesting additional

5939
04:29:57,040 --> 04:29:58,960
funding for the ice rink for this year.

5940
04:29:58,960 --> 04:29:59,840
They're going to be requesting

5941
04:29:59,840 --> 04:30:01,760
additional funding for street fair. And

5942
04:30:01,760 --> 04:30:04,080
so really this comes down to is

5943
04:30:04,080 --> 04:30:07,439
council's priority city events? Is

5944
04:30:07,439 --> 04:30:10,159
council's priority the broader city

5945
04:30:10,159 --> 04:30:13,120
events that are being put on by multiple

5946
04:30:13,120 --> 04:30:15,600
organizations? And sometimes I feel like

5947
04:30:15,600 --> 04:30:18,319
we give um director Cummings mixed

5948
04:30:18,319 --> 04:30:21,840
messages in terms of what we support and

5949
04:30:21,840 --> 04:30:24,640
we're looking for more definitive. If

5950
04:30:24,640 --> 04:30:26,399
you want cultural services to be in

5951
04:30:26,399 --> 04:30:27,920
charge of these events, then we need to

5952
04:30:27,920 --> 04:30:30,800
provide them the ability to do so or we

5953
04:30:30,800 --> 04:30:33,040
need to talk about events that we can

5954
04:30:33,040 --> 04:30:34,800
cut

5955
04:30:34,800 --> 04:30:36,479
or are we going to put more funds

5956
04:30:36,479 --> 04:30:38,399
towards these events that are run by

5957
04:30:38,399 --> 04:30:40,960
other agencies and then we're we're

5958
04:30:40,960 --> 04:30:42,880
great with what they can do with what

5959
04:30:42,880 --> 04:30:45,439
they have. And so this is again this is

5960
04:30:45,439 --> 04:30:47,120
that conversation of these are going

5961
04:30:47,120 --> 04:30:49,520
back to writer's early slide about some

5962
04:30:49,520 --> 04:30:51,199
difficult conversations. This is one of

5963
04:30:51,199 --> 04:30:53,120
those difficult items because nobody

5964
04:30:53,120 --> 04:30:56,640
feels good talking about this.

5965
04:30:56,640 --> 04:31:00,319
>> I I was going to make a suggestion about

5966
04:31:00,319 --> 04:31:02,080
this. I'd be very interested in how

5967
04:31:02,080 --> 04:31:06,000
council might think about this. Um

5968
04:31:06,000 --> 04:31:09,040
clearly we've we have I think consensus

5969
04:31:09,040 --> 04:31:12,560
about the second item. Um I wonder as

5970
04:31:12,560 --> 04:31:14,960
we're consider you know as we consider

5971
04:31:14,960 --> 04:31:18,720
those other um items that you were

5972
04:31:18,720 --> 04:31:21,279
talking about potential requests from

5973
04:31:21,279 --> 04:31:25,600
DBA and so forth whether we might maybe

5974
04:31:25,600 --> 04:31:29,120
revisit this in the with under the

5975
04:31:29,120 --> 04:31:32,399
perhaps broader umbrella of events. we

5976
04:31:32,399 --> 04:31:34,560
might be able to conceivably make a

5977
04:31:34,560 --> 04:31:36,159
policy

5978
04:31:36,159 --> 04:31:40,720
decision um related to that and have a

5979
04:31:40,720 --> 04:31:42,640
little bit more wholesome discussion.

5980
04:31:42,640 --> 04:31:44,560
It's one of the things that's hard about

5981
04:31:44,560 --> 04:31:47,920
this is just the way it works and the

5982
04:31:47,920 --> 04:31:51,760
time space continuum. I think it was

5983
04:31:51,760 --> 04:31:55,120
described uh in one

5984
04:31:55,120 --> 04:31:57,279
council meeting is that we're not we

5985
04:31:57,279 --> 04:31:59,840
don't have all of the like things to

5986
04:31:59,840 --> 04:32:03,040
compare with, right? and you've brought

5987
04:32:03,040 --> 04:32:07,359
it up and I do appreciate that. Um, so I

5988
04:32:07,359 --> 04:32:09,279
would just suggest maybe we come back,

5989
04:32:09,279 --> 04:32:11,760
you know, we give the guidance [snorts]

5990
04:32:11,760 --> 04:32:14,720
that we all I think have a consensus

5991
04:32:14,720 --> 04:32:17,120
about and then maybe talk about the

5992
04:32:17,120 --> 04:32:20,640
other two and whatever else

5993
04:32:20,640 --> 04:32:23,760
relates to events and the balance

5994
04:32:23,760 --> 04:32:26,319
between city sponsored events, city

5995
04:32:26,319 --> 04:32:29,600
staffed events and those sponsored

5996
04:32:29,600 --> 04:32:33,600
staffed outside agencies that get money

5997
04:32:33,600 --> 04:32:35,439
from us.

5998
04:32:35,439 --> 04:32:36,159
Yeah.

5999
04:32:36,159 --> 04:32:37,760
>> Does that sound like something first

6000
04:32:37,760 --> 04:32:39,279
that

6001
04:32:39,279 --> 04:32:40,880
>> that does that sounds like a good

6002
04:32:40,880 --> 04:32:43,199
approach? Another option would be if you

6003
04:32:43,199 --> 04:32:45,840
wanted to fund some of these with

6004
04:32:45,840 --> 04:32:47,600
one-time funds, recognizing it's just

6005
04:32:47,600 --> 04:32:50,399
for this budget cycle as we during this

6006
04:32:50,399 --> 04:32:52,800
next two-year period work through some

6007
04:32:52,800 --> 04:32:54,960
of these items and gives us time to work

6008
04:32:54,960 --> 04:32:56,720
through them. That would give you the

6009
04:32:56,720 --> 04:32:59,279
opportunity to continue provide director

6010
04:32:59,279 --> 04:33:01,040
Cummings the resources that she needs

6011
04:33:01,040 --> 04:33:03,359
for the next two years as we then

6012
04:33:03,359 --> 04:33:06,080
evaluate Sundance and evaluate these

6013
04:33:06,080 --> 04:33:08,639
other items that will occur during this

6014
04:33:08,639 --> 04:33:12,869
budget period.

6015
04:33:12,879 --> 04:33:15,439
» We might be able to do that along with

6016
04:33:15,439 --> 04:33:19,439
the other items. No, I mean I I don't

6017
04:33:19,439 --> 04:33:22,639
want to hold up the process to too much,

6018
04:33:22,639 --> 04:33:24,000
but I mean it's we're going to be

6019
04:33:24,000 --> 04:33:27,600
dealing with that in the budget

6020
04:33:27,600 --> 04:33:30,879
process. Maybe doing all of what we've

6021
04:33:30,879 --> 04:33:32,719
been talking about together. What you

6022
04:33:32,719 --> 04:33:35,359
just mentioned, what I mentioned, um

6023
04:33:35,359 --> 04:33:37,039
might work.

6024
04:33:37,039 --> 04:33:38,879
>> Yes, Council Member F.

6025
04:33:38,879 --> 04:33:40,480
>> Yeah, I I agree. I mean, I think we

6026
04:33:40,480 --> 04:33:42,639
should fund the first two items here for

6027
04:33:42,639 --> 04:33:45,359
both years of this budget with the

6028
04:33:45,359 --> 04:33:46,959
expectation that, you know, we'll

6029
04:33:46,959 --> 04:33:50,320
revisit them as we consider this

6030
04:33:50,320 --> 04:33:52,959
from a from a higher level perspective.

6031
04:33:52,959 --> 04:33:55,840
Um, but but these are highly visible,

6032
04:33:55,840 --> 04:33:58,799
very important events to the community.

6033
04:33:58,799 --> 04:34:01,439
It's, you know,

6034
04:34:01,439 --> 04:34:03,119
delivering water is very important and

6035
04:34:03,119 --> 04:34:04,799
very good. It doesn't generate a lot of

6036
04:34:04,799 --> 04:34:06,561
joy or excitement. These generate a lot

6037
04:34:06,561 --> 04:34:08,480
of joy and excitement. It's a relatively

6038
04:34:08,480 --> 04:34:10,561
modest amount of money in terms of

6039
04:34:10,561 --> 04:34:12,480
everything we're looking at. And I I

6040
04:34:12,480 --> 04:34:14,639
just

6041
04:34:14,639 --> 04:34:16,160
I think we've got to do it for this

6042
04:34:16,160 --> 04:34:17,840
budget cycle and we should have the the

6043
04:34:17,840 --> 04:34:20,400
more detailed conversation about where

6044
04:34:20,400 --> 04:34:22,320
all of all of these dollars are going

6045
04:34:22,320 --> 04:34:25,359
and DBA and street fair and so on. Um

6046
04:34:25,359 --> 04:34:28,160
but

6047
04:34:28,160 --> 04:34:29,840
I think it would be a mistake to to let

6048
04:34:29,840 --> 04:34:33,279
these dwindle. So, my only concern with

6049
04:34:33,279 --> 04:34:35,279
the first one um by only approving it

6050
04:34:35,279 --> 04:34:36,959
for the next two years is that that

6051
04:34:36,959 --> 04:34:39,439
actually creates an employment challenge

6052
04:34:39,439 --> 04:34:41,520
um unless we're saying let's approve

6053
04:34:41,520 --> 04:34:44,639
either another part-time person to help

6054
04:34:44,639 --> 04:34:46,561
with the events because that's a really

6055
04:34:46,561 --> 04:34:48,480
easy thing to hire somebody just for a

6056
04:34:48,480 --> 04:34:50,080
season or two seasons or what have you.

6057
04:34:50,080 --> 04:34:52,400
I think making somebody a full-time

6058
04:34:52,400 --> 04:34:55,359
employee that is not going to change and

6059
04:34:55,359 --> 04:34:56,959
the expectation should be then that

6060
04:34:56,959 --> 04:34:58,639
that's a permanent change. We could do a

6061
04:34:58,639 --> 04:35:00,879
limited term where it's for a two-year

6062
04:35:00,879 --> 04:35:03,359
period and that would give us the

6063
04:35:03,359 --> 04:35:05,199
opportunity to then re-evaluate at the

6064
04:35:05,199 --> 04:35:06,240
end of that two-year period.

6065
04:35:06,240 --> 04:35:07,760
>> My only concern is if it's like we have

6066
04:35:07,760 --> 04:35:09,520
a part-time person, it's as an existing

6067
04:35:09,520 --> 04:35:11,520
part-time coordinator. If that person

6068
04:35:11,520 --> 04:35:12,879
has the expectation that they're now

6069
04:35:12,879 --> 04:35:15,520
full-time, I I almost feel like it's an

6070
04:35:15,520 --> 04:35:18,000
uh like an unfair teaser to say, well,

6071
04:35:18,000 --> 04:35:19,279
for two years if you'll do it, it's

6072
04:35:19,279 --> 04:35:20,799
full-time. So, stop whatever else you're

6073
04:35:20,799 --> 04:35:22,160
doing to help you, you know, make a

6074
04:35:22,160 --> 04:35:25,279
living. And then we're in two years we

6075
04:35:25,279 --> 04:35:26,639
come up with a completely different

6076
04:35:26,639 --> 04:35:28,160
restructure. and then that person no

6077
04:35:28,160 --> 04:35:30,639
longer has their full-time job. I would

6078
04:35:30,639 --> 04:35:33,279
that seems I mean unless that individual

6079
04:35:33,279 --> 04:35:35,119
and the director knows that that

6080
04:35:35,119 --> 04:35:36,719
individual like no I would love the

6081
04:35:36,719 --> 04:35:38,400
opportunity to work only for two years

6082
04:35:38,400 --> 04:35:41,039
full-time. Uh but I just I I can imagine

6083
04:35:41,039 --> 04:35:42,639
if I was that person that would be very

6084
04:35:42,639 --> 04:35:44,879
confusing for me. So that's my that's my

6085
04:35:44,879 --> 04:35:46,080
only concern with approving the

6086
04:35:46,080 --> 04:35:46,799
employment.

6087
04:35:46,799 --> 04:35:49,840
>> Well and and I I agree with that. I mean

6088
04:35:49,840 --> 04:35:52,080
I guess I would just I would go back to

6089
04:35:52,080 --> 04:35:54,959
what I suggested initially which is do

6090
04:35:54,959 --> 04:35:58,320
the second one. Um, I think it's it's

6091
04:35:58,320 --> 04:36:01,279
hard to do force planning on the fly

6092
04:36:01,279 --> 04:36:05,680
just like it is. And I wonder whether,

6093
04:36:05,680 --> 04:36:08,719
you know, as a function of how we choose

6094
04:36:08,719 --> 04:36:12,959
to deal with outside organizations that

6095
04:36:12,959 --> 04:36:16,561
the director may have a sense that, oh,

6096
04:36:16,561 --> 04:36:18,480
you know, one FTE is not going to be

6097
04:36:18,480 --> 04:36:21,520
enough or maybe it's going to be 1.5 or

6098
04:36:21,520 --> 04:36:25,520
some or or god forbid less. I I would

6099
04:36:25,520 --> 04:36:27,840
hate to push you into that position and

6100
04:36:27,840 --> 04:36:30,080
then have to re

6101
04:36:30,080 --> 04:36:33,680
uh discuss it later. Um because we don't

6102
04:36:33,680 --> 04:36:35,279
have to make that decision today. I

6103
04:36:35,279 --> 04:36:36,959
think it's better to have all the

6104
04:36:36,959 --> 04:36:38,879
information

6105
04:36:38,879 --> 04:36:39,840
with us at once.

6106
04:36:39,840 --> 04:36:41,359
>> Yes, me.

6107
04:36:41,359 --> 04:36:43,039
>> Yeah, I really quite like the idea of

6108
04:36:43,039 --> 04:36:45,439
having like all events under an umbrella

6109
04:36:45,439 --> 04:36:48,799
to evaluate it. Um,

6110
04:36:48,799 --> 04:36:50,879
and the other thing I wanted to say is

6111
04:36:50,879 --> 04:36:53,920
my initial question about, you know, are

6112
04:36:53,920 --> 04:36:56,320
boards and commissions aware of our

6113
04:36:56,320 --> 04:36:58,879
budgetary constraints was by no mean

6114
04:36:58,879 --> 04:37:01,600
directed specifically at this board. You

6115
04:37:01,600 --> 04:37:03,520
guys just happen to be the first ones.

6116
04:37:03,520 --> 04:37:04,959
Uh, but I just wanted to ask the

6117
04:37:04,959 --> 04:37:07,760
question upfront and really apply that

6118
04:37:07,760 --> 04:37:09,760
to to all the boards and commissions

6119
04:37:09,760 --> 04:37:12,160
just so so we can understand what their

6120
04:37:12,160 --> 04:37:14,480
expectations were when they submitted

6121
04:37:14,480 --> 04:37:20,070
all of these requests. So

6122
04:37:20,080 --> 04:37:22,879
» um

6123
04:37:22,879 --> 04:37:24,639
consensus

6124
04:37:24,639 --> 04:37:28,000
how I mean are you comfortable with I

6125
04:37:28,000 --> 04:37:31,359
mean it sounds like it's some of us

6126
04:37:31,359 --> 04:37:32,959
interested in

6127
04:37:32,959 --> 04:37:34,719
>> mayor if I may please

6128
04:37:34,719 --> 04:37:36,879
>> I heard that we want to follow up on the

6129
04:37:36,879 --> 04:37:38,320
larger picture and we want to follow up

6130
04:37:38,320 --> 04:37:46,629
on potentially funding with one time

6131
04:37:46,639 --> 04:37:47,760
Yeah, go ahead. Ju

6132
04:37:47,760 --> 04:37:49,920
>> just pushing off the whole decision for

6133
04:37:49,920 --> 04:37:51,439
later.

6134
04:37:51,439 --> 04:37:52,799
>> That's what I heard. I thought I heard

6135
04:37:52,799 --> 04:37:54,480
fund with one time and then follow up on

6136
04:37:54,480 --> 04:37:55,920
big picture, but I there was a lot of

6137
04:37:55,920 --> 04:37:57,279
waffling on that.

6138
04:37:57,279 --> 04:37:58,080
>> Okay.

6139
04:37:58,080 --> 04:38:00,719
>> I was in favor. I like the idea of at a

6140
04:38:00,719 --> 04:38:02,959
minimum the event inflation for the next

6141
04:38:02,959 --> 04:38:05,199
two years. So that that said so the

6142
04:38:05,199 --> 04:38:08,400
plans can get so the plans can get made.

6143
04:38:08,400 --> 04:38:10,719
Um, my only concern was saying yes for

6144
04:38:10,719 --> 04:38:12,400
the next two years from from an employee

6145
04:38:12,400 --> 04:38:14,160
perspective was converting somebody from

6146
04:38:14,160 --> 04:38:15,840
a part-time position into a full-time.

6147
04:38:15,840 --> 04:38:17,199
That's a that's a bigger thing. So, I

6148
04:38:17,199 --> 04:38:19,119
mean, if I would be in favor of a second

6149
04:38:19,119 --> 04:38:20,561
part-time person because that's a much

6150
04:38:20,561 --> 04:38:22,160
easier thing to do just for a two-year

6151
04:38:22,160 --> 04:38:25,359
cycle. Um, and then over the next year

6152
04:38:25,359 --> 04:38:28,160
or so, mayor, have the big like this

6153
04:38:28,160 --> 04:38:30,160
year rather, have the big conversation

6154
04:38:30,160 --> 04:38:31,760
about all of these events. I thought

6155
04:38:31,760 --> 04:38:34,400
that's what we would do, but let's fund

6156
04:38:34,400 --> 04:38:37,039
these the second line item definitely

6157
04:38:37,039 --> 04:38:38,879
perhaps even a part-time person which is

6158
04:38:38,879 --> 04:38:41,520
the first one just for now so that

6159
04:38:41,520 --> 04:38:43,920
director Cummings can make plans and

6160
04:38:43,920 --> 04:38:44,879
move forward. Yeah,

6161
04:38:44,879 --> 04:38:46,799
>> I' I'd recommend funding both and then

6162
04:38:46,799 --> 04:38:48,879
as staff we're happy to work with HR and

6163
04:38:48,879 --> 04:38:50,959
Director Cummings on the best way to do

6164
04:38:50,959 --> 04:38:52,719
that position keeping in mind the HR

6165
04:38:52,719 --> 04:38:53,199
concerns.

6166
04:38:53,199 --> 04:38:56,000
>> Yeah, and I was what I was referring to

6167
04:38:56,000 --> 04:38:59,840
is not th kicking that can way down the

6168
04:38:59,840 --> 04:39:02,480
road. It was just that maybe when you're

6169
04:39:02,480 --> 04:39:04,240
coming back with some of these other

6170
04:39:04,240 --> 04:39:06,561
things within this

6171
04:39:06,561 --> 04:39:08,561
budget development that we deal with it.

6172
04:39:08,561 --> 04:39:11,920
But I'm I you know I'm I'm fine. I would

6173
04:39:11,920 --> 04:39:13,920
like to hear from the director if she's

6174
04:39:13,920 --> 04:39:18,160
comfortable with that way of proceeding

6175
04:39:18,160 --> 04:39:22,080
uh whether there's some cost to it. I'm

6176
04:39:22,080 --> 04:39:24,719
not trying to screw up. The last thing

6177
04:39:24,719 --> 04:39:28,240
is screwing up your own planning and

6178
04:39:28,240 --> 04:39:33,359
budgeting. That's not my interest. It's efficiency.

6179
04:39:33,359 --> 04:39:35,039
>> No, I think much like deputy city

6180
04:39:35,039 --> 04:39:37,280
manager said, we with a one-time

6181
04:39:37,280 --> 04:39:39,760
allocation for both the first and the

6182
04:39:39,760 --> 04:39:42,560
second um we could work within our city

6183
04:39:42,560 --> 04:39:45,360
processes and with HR to determine how

6184
04:39:45,360 --> 04:39:47,520
that additional whether it's turning

6185
04:39:47,520 --> 04:39:48,958
someone full-time or additional

6186
04:39:48,958 --> 04:39:51,200
part-time coordinator um position would

6187
04:39:51,200 --> 04:39:53,520
work best with our own policy and

6188
04:39:53,520 --> 04:39:54,560
practice.

6189
04:39:54,560 --> 04:39:58,000
>> Okay, fair enough. Thank you. Um so with

6190
04:39:58,000 --> 04:39:59,760
that

6191
04:39:59,760 --> 04:40:01,840
is there consensus for the two first

6192
04:40:01,840 --> 04:40:04,480
two. All right. Good.

6193
04:40:04,480 --> 04:40:07,520
>> All right. Direction received and

6194
04:40:07,520 --> 04:40:10,560
process. Go ahead.

6195
04:40:10,560 --> 04:40:13,920
Continuing on. We have four more boards.

6196
04:40:13,920 --> 04:40:17,040
Uh we have 20 minutes. So I just want to

6197
04:40:17,040 --> 04:40:19,600
put that in perspective. And if uh if

6198
04:40:19,600 --> 04:40:21,680
some of this leaks to a future meeting

6199
04:40:21,680 --> 04:40:23,920
uh you just you just let us know. I

6200
04:40:23,920 --> 04:40:24,878
don't want to rush you, but I just want

6201
04:40:24,878 --> 04:40:26,080
you to know how much time we have left.

6202
04:40:26,080 --> 04:40:29,040
>> Just use nouns and verbs. [laughter]

6203
04:40:29,040 --> 04:40:30,878
>> So, in the interest of time, I'll cover

6204
04:40:30,878 --> 04:40:33,040
elab here. This board was aware of our

6205
04:40:33,040 --> 04:40:34,480
financial situation, and I think they

6206
04:40:34,480 --> 04:40:36,320
were very thoughtful in their requests.

6207
04:40:36,320 --> 04:40:38,638
Their first request was to add grants to

6208
04:40:38,638 --> 04:40:40,320
the sustainable neighborhood networks.

6209
04:40:40,320 --> 04:40:42,000
This is a service level reduction that

6210
04:40:42,000 --> 04:40:43,440
council has given us direction to

6211
04:40:43,440 --> 04:40:46,718
pursue. Um, water conservation programs

6212
04:40:46,718 --> 04:40:48,718
in commercial and both residential were

6213
04:40:48,718 --> 04:40:51,120
items they were looking at. We do know

6214
04:40:51,120 --> 04:40:53,040
that public works and utilities is doing

6215
04:40:53,040 --> 04:40:54,718
some water conservation programming. So

6216
04:40:54,718 --> 04:40:57,520
there might be some work there. Um

6217
04:40:57,520 --> 04:40:59,200
sustainability specialists and volunteer

6218
04:40:59,200 --> 04:41:01,600
recruitment. They wanted this both for

6219
04:41:01,600 --> 04:41:03,200
support of the sustainability programs

6220
04:41:03,200 --> 04:41:04,958
and for that volunteer coordination need

6221
04:41:04,958 --> 04:41:06,958
which we heard as a follow-up item that

6222
04:41:06,958 --> 04:41:09,920
council has been interested in. And then

6223
04:41:09,920 --> 04:41:11,360
that is it. I was going to start into

6224
04:41:11,360 --> 04:41:13,520
Ozap.

6225
04:41:13,520 --> 04:41:20,948
>> Thoughts from council.

6226
04:41:20,958 --> 04:41:24,320
the the first three strike me as fairly

6227
04:41:24,320 --> 04:41:26,320
small ticket items. That doesn't mean we

6228
04:41:26,320 --> 04:41:30,160
should be approving them or not, but I

6229
04:41:30,160 --> 04:41:32,718
they are relatively small. The the the

6230
04:41:32,718 --> 04:41:35,600
fourth I'm mindful that

6231
04:41:35,600 --> 04:41:37,680
there is

6232
04:41:37,680 --> 04:41:39,760
there were a lot of discussion among

6233
04:41:39,760 --> 04:41:42,958
staff about positions. We had a

6234
04:41:42,958 --> 04:41:45,120
discussion on council about how many

6235
04:41:45,120 --> 04:41:49,360
more FTEEs or even part-time positions

6236
04:41:49,360 --> 04:41:53,840
we add and I I guess I'm based on an

6237
04:41:53,840 --> 04:41:56,958
ELSAB request and I think ELSAB is I

6238
04:41:56,958 --> 04:41:58,638
mean I appreciate they're suggesting

6239
04:41:58,638 --> 04:42:06,000
this. I just would kind of expect that would have been already in the

6240
04:42:06,000 --> 04:42:08,480
suggestions by staff if it were a

6241
04:42:08,480 --> 04:42:13,520
priority. Um, and so I I think that one

6242
04:42:13,520 --> 04:42:17,120
I would be uh certainly would want to

6243
04:42:17,120 --> 04:42:20,718
just take off our further consideration

6244
04:42:20,718 --> 04:42:23,600
>> today.

6245
04:42:23,600 --> 04:42:25,280
>> The others we could talk about if you

6246
04:42:25,280 --> 04:42:26,798
want.

6247
04:42:26,798 --> 04:42:32,948
>> I agree with your reasoning.

6248
04:42:32,958 --> 04:42:35,040
Other council comments about these three

6249
04:42:35,040 --> 04:42:38,798
or are they worth if I mean is there

6250
04:42:38,798 --> 04:42:42,560
consensus to take off the sustainability

6251
04:42:42,560 --> 04:42:45,680
uh specialist as a additional request

6252
04:42:45,680 --> 04:42:48,080
for funds?

6253
04:42:48,080 --> 04:42:50,160
Yeah, me rep member Tim.

6254
04:42:50,160 --> 04:42:52,480
>> I feel like uh

6255
04:42:52,480 --> 04:42:55,360
Sam's presentation to me the way I

6256
04:42:55,360 --> 04:42:57,440
interpreted it as we already made a

6257
04:42:57,440 --> 04:43:00,638
decision on the top row line item. Um

6258
04:43:00,638 --> 04:43:04,080
the next two are can be encompassed in

6259
04:43:04,080 --> 04:43:05,760
some capacity with some of the work that

6260
04:43:05,760 --> 04:43:07,840
Kurt and his team is doing. I think you

6261
04:43:07,840 --> 04:43:09,440
made great points about the part-time

6262
04:43:09,440 --> 04:43:12,080
position. So for me at this point in

6263
04:43:12,080 --> 04:43:14,718
time I don't see the need to to

6264
04:43:14,718 --> 04:43:17,600
designate funds for these particular

6265
04:43:17,600 --> 04:43:19,680
items

6266
04:43:19,680 --> 04:43:21,200
>> and I agree with that other

6267
04:43:21,200 --> 04:43:22,320
>> I agree.

6268
04:43:22,320 --> 04:43:25,360
>> All right we can move on.

6269
04:43:25,360 --> 04:43:28,320
>> Moving on to our third advisory board.

6270
04:43:28,320 --> 04:43:30,320
This is open space advisory board.

6271
04:43:30,320 --> 04:43:32,000
Within this one you'll note on the far

6272
04:43:32,000 --> 04:43:33,920
right many of these are included in the

6273
04:43:33,920 --> 04:43:35,920
existing model. With that, I will turn

6274
04:43:35,920 --> 04:43:38,080
it over to Adam or to council if you

6275
04:43:38,080 --> 04:43:39,360
have any questions for director

6276
04:43:39,360 --> 04:43:41,920
Blackmore.

6277
04:43:41,920 --> 04:43:46,000
>> I'll go first. Uh, so to Mayor Pro Tim's

6278
04:43:46,000 --> 04:43:47,840
question earlier, the reason why you do

6279
04:43:47,840 --> 04:43:49,600
see a lot of yeses on this, number one,

6280
04:43:49,600 --> 04:43:51,360
we appreciate the support and saying

6281
04:43:51,360 --> 04:43:55,680
yes, but we also align our CIP request

6282
04:43:55,680 --> 04:43:59,520
process internally with OSAB's review.

6283
04:43:59,520 --> 04:44:01,360
So a number of these are put forward in

6284
04:44:01,360 --> 04:44:03,680
a memo as a level of support for what

6285
04:44:03,680 --> 04:44:06,400
staff is already submitting for

6286
04:44:06,400 --> 04:44:08,878
consideration. So that's why you may see

6287
04:44:08,878 --> 04:44:10,638
an inordinate inordinate amount of

6288
04:44:10,638 --> 04:44:13,360
yeses. It's not just because open space

6289
04:44:13,360 --> 04:44:15,440
is the greatest. There is a process that

6290
04:44:15,440 --> 04:44:17,760
leads to an alignment with staff's

6291
04:44:17,760 --> 04:44:21,280
request and OABS. Um so you've seen all

6292
04:44:21,280 --> 04:44:23,920
of the yeses as we've gone through uh

6293
04:44:23,920 --> 04:44:26,878
the um capital plan as a component of

6294
04:44:26,878 --> 04:44:30,560
the open space fund review. Um the nose

6295
04:44:30,560 --> 04:44:31,920
on here, there are a couple staff

6296
04:44:31,920 --> 04:44:35,040
positions. Again, uh the project manager

6297
04:44:35,040 --> 04:44:37,600
position um isn't currently in the model

6298
04:44:37,600 --> 04:44:39,440
because it is in some of those duties

6299
04:44:39,440 --> 04:44:42,080
are incorporated into the deputy model.

6300
04:44:42,080 --> 04:44:45,440
Um and the ranger naturalist was a

6301
04:44:45,440 --> 04:44:48,958
potential push out to a 2028 or a 2029

6302
04:44:48,958 --> 04:44:52,638
request as we expand our trail mileage.

6303
04:44:52,638 --> 04:44:55,760
So, it's kind of tied to um the need for

6304
04:44:55,760 --> 04:44:59,360
additional rangers um with increased uh

6305
04:44:59,360 --> 04:45:01,200
trail inventory that we currently don't

6306
04:45:01,200 --> 04:45:04,160
have. Um you see the natural resource

6307
04:45:04,160 --> 04:45:07,520
technician as mentioned is a yes. Um the

6308
04:45:07,520 --> 04:45:10,240
other no was just a prioritization of

6309
04:45:10,240 --> 04:45:13,200
where to allocate uh potential future

6310
04:45:13,200 --> 04:45:15,120
trail money to and the community

6311
04:45:15,120 --> 04:45:18,400
connections went over as a priority um

6312
04:45:18,400 --> 04:45:20,240
in in our mind and in discussions with

6313
04:45:20,240 --> 04:45:22,958
OSAB over some of the regional trail

6314
04:45:22,958 --> 04:45:25,440
cost that comes along with this and as

6315
04:45:25,440 --> 04:45:28,240
dire city manager Langley discussed um

6316
04:45:28,240 --> 04:45:29,760
there's still a further evaluation

6317
04:45:29,760 --> 04:45:31,520
needed for the volunteer and education

6318
04:45:31,520 --> 04:45:33,760
coordinator positions. So, that's a

6319
04:45:33,760 --> 04:45:38,320
recap of where we got to with OSAD.

6320
04:45:38,320 --> 04:45:41,120
>> Are um well, first, are there any

6321
04:45:41,120 --> 04:45:44,240
council questions? And second, if there

6322
04:45:44,240 --> 04:45:47,760
aren't, are council members comfortable

6323
04:45:47,760 --> 04:45:50,560
with the um priorities that have already

6324
04:45:50,560 --> 04:45:53,760
been set and discussed previously or or

6325
04:45:53,760 --> 04:45:56,798
at least by implication and not adding

6326
04:45:56,798 --> 04:45:59,440
these. Go ahead, Council Member.

6327
04:45:59,440 --> 04:46:01,040
>> Great. Thanks. Um, actually appreciate

6328
04:46:01,040 --> 04:46:03,520
that you guys coordinated with the board

6329
04:46:03,520 --> 04:46:05,760
with a lot of this. It it it actually

6330
04:46:05,760 --> 04:46:08,160
really helps with the process. Um, I was

6331
04:46:08,160 --> 04:46:10,000
curious about it's new trails,

6332
04:46:10,000 --> 04:46:11,920
neighborhood connections is part of the

6333
04:46:11,920 --> 04:46:14,560
225,000 we're asking for, but new trails

6334
04:46:14,560 --> 04:46:16,560
and it says safety, access, and road

6335
04:46:16,560 --> 04:46:19,680
improvements. Um, what the safety and

6336
04:46:19,680 --> 04:46:21,760
access seems like a high priority with

6337
04:46:21,760 --> 04:46:23,680
new trails. I'm I'm just not

6338
04:46:23,680 --> 04:46:24,878
understanding how that's not already

6339
04:46:24,878 --> 04:46:27,520
built into that.

6340
04:46:27,520 --> 04:46:30,000
That's um that didn't move forward

6341
04:46:30,000 --> 04:46:33,040
because it's not a OSAP purview. It's

6342
04:46:33,040 --> 04:46:35,200
not an open space purview to discuss

6343
04:46:35,200 --> 04:46:36,878
crosswalks and that kind of thing. So,

6344
04:46:36,878 --> 04:46:38,958
as a recommended use of open space

6345
04:46:38,958 --> 04:46:40,240
funds, that wouldn't be something that

6346
04:46:40,240 --> 04:46:40,878
we would

6347
04:46:40,878 --> 04:46:42,480
>> That's what that means.

6348
04:46:42,480 --> 04:46:44,160
>> Oh, that's why I was I would just I had

6349
04:46:44,160 --> 04:46:45,520
no idea what it meant that that meant

6350
04:46:45,520 --> 04:46:46,160
crosswalk.

6351
04:46:46,160 --> 04:46:47,600
>> It's a component of the trail system,

6352
04:46:47,600 --> 04:46:49,200
but it wouldn't be under the purview of

6353
04:46:49,200 --> 04:46:50,320
OSAP to provide

6354
04:46:50,320 --> 04:46:52,000
>> it's where public works has already like

6355
04:46:52,000 --> 04:46:53,200
they a lot of intersections where

6356
04:46:53,200 --> 04:46:55,120
they've already improvement.

6357
04:46:55,120 --> 04:47:30,150
>> Okay. Thank you.

6358
04:47:30,160 --> 04:47:31,920
Wonderful. Uh, keeping Director

6359
04:47:31,920 --> 04:47:33,600
Blackmore in the hot seat, we have the

6360
04:47:33,600 --> 04:47:36,174
Recreation Advisory Board requests.

6361
04:47:36,174 --> 04:47:36,320
>> [snorts]

6362
04:47:36,320 --> 04:47:38,240
>> Okay, so this is the wreck advisory

6363
04:47:38,240 --> 04:47:41,280
board. Um, again, same kind of a process

6364
04:47:41,280 --> 04:47:42,798
uh with this particular board that we

6365
04:47:42,798 --> 04:47:44,240
just mentioned with the open space

6366
04:47:44,240 --> 04:47:45,760
advisory board. So, we take a look at

6367
04:47:45,760 --> 04:47:48,798
the uh previous six-year CIP and kind of

6368
04:47:48,798 --> 04:47:52,400
build out the next six-year CIP. um RAB

6369
04:47:52,400 --> 04:47:55,840
um has been more inclined to provide

6370
04:47:55,840 --> 04:47:59,200
recommended projects in their memo to

6371
04:47:59,200 --> 04:48:03,920
bring awareness to a desire of future um

6372
04:48:03,920 --> 04:48:07,520
future desires, if you will, versus

6373
04:48:07,520 --> 04:48:09,920
immediate approval. Um hence, you know,

6374
04:48:09,920 --> 04:48:12,718
the $7 million for soccer and multi-use

6375
04:48:12,718 --> 04:48:15,040
fields is meant to illustrate that um

6376
04:48:15,040 --> 04:48:17,280
that's a high priority for them as

6377
04:48:17,280 --> 04:48:18,560
future development and future

6378
04:48:18,560 --> 04:48:23,920
infrastructure needs. Um we did fund

6379
04:48:23,920 --> 04:48:26,878
until recently a couple of these. Um the

6380
04:48:26,878 --> 04:48:28,718
clubhouse pre-esign as you can see was

6381
04:48:28,718 --> 04:48:31,360
originally in the model. Um per the

6382
04:48:31,360 --> 04:48:33,360
direction today that'll be removed from

6383
04:48:33,360 --> 04:48:36,878
the model. Uh we have included um per

6384
04:48:36,878 --> 04:48:40,080
the discussion and then the um confirmed

6385
04:48:40,080 --> 04:48:43,280
support from RAB the potential for a

6386
04:48:43,280 --> 04:48:46,480
puck and stick court of some sort to uh

6387
04:48:46,480 --> 04:48:48,320
replace the inline rink that's being

6388
04:48:48,320 --> 04:48:50,400
converted to pickle ball. um that's

6389
04:48:50,400 --> 04:48:52,320
built into the model and put into the

6390
04:48:52,320 --> 04:48:54,958
2028 budget uh with a placeholder for

6391
04:48:54,958 --> 04:48:57,280
funding. Um still to be determined that

6392
04:48:57,280 --> 04:48:58,798
location that would be a component of

6393
04:48:58,798 --> 04:49:02,560
that project. Um and then city manager

6394
04:49:02,560 --> 04:49:05,120
Langley touched on the water rights uh

6395
04:49:05,120 --> 04:49:08,160
item for Cole Creek golf course. Um

6396
04:49:08,160 --> 04:49:10,000
we've elected at this point in time not

6397
04:49:10,000 --> 04:49:12,160
to include funding for site plan review

6398
04:49:12,160 --> 04:49:13,760
of the park parcel at Red Tail Ridge.

6399
04:49:13,760 --> 04:49:17,280
That'll be a future budget ask um with

6400
04:49:17,280 --> 04:49:19,760
some level of alignment to the long

6401
04:49:19,760 --> 04:49:22,878
range plans desires from the community.

6402
04:49:22,878 --> 04:49:25,280
And the Centennial Park tennis courts,

6403
04:49:25,280 --> 04:49:27,200
two new courts, again, that's just not a

6404
04:49:27,200 --> 04:49:28,560
cost that we're able to bear in the

6405
04:49:28,560 --> 04:49:31,360
funds at this moment and um will be

6406
04:49:31,360 --> 04:49:33,280
considered in future expansion again

6407
04:49:33,280 --> 04:49:34,798
based on community feedback from the

6408
04:49:34,798 --> 04:50:10,470
long-range plan.

6409
04:50:10,480 --> 04:50:12,798
I'm not sure I understood what you just

6410
04:50:12,798 --> 04:50:13,280
said.

6411
04:50:13,280 --> 04:50:16,000
>> Well, there's clubhouse pre-esign that's

6412
04:50:16,000 --> 04:50:18,560
coming off the list and I thought water

6413
04:50:18,560 --> 04:50:20,638
rights were off the list, too. Is that

6414
04:50:20,638 --> 04:50:22,000
not right?

6415
04:50:22,000 --> 04:50:23,760
>> Water rights are listed already in an

6416
04:50:23,760 --> 04:50:25,120
unfunded

6417
04:50:25,120 --> 04:50:25,520
>> Okay.

6418
04:50:25,520 --> 04:50:27,440
>> list. The only one that was funded

6419
04:50:27,440 --> 04:50:29,440
initially in the model that we've been

6420
04:50:29,440 --> 04:50:31,440
asked to take off today is the clubhouse

6421
04:50:31,440 --> 04:50:32,798
pre-esign.

6422
04:50:32,798 --> 04:50:34,560
>> Okay.

6423
04:50:34,560 --> 04:50:38,958
All right. At any rate,

6424
04:50:38,958 --> 04:50:41,440
what are thoughts about adding any of

6425
04:50:41,440 --> 04:50:43,120
these

6426
04:50:43,120 --> 04:50:46,000
um that are already not already

6427
04:50:46,000 --> 04:50:47,920
in

6428
04:50:47,920 --> 04:50:49,440
um

6429
04:50:49,440 --> 04:50:52,638
I guess yeses in the final?

6430
04:50:52,638 --> 04:50:54,320
Well,

6431
04:50:54,320 --> 04:50:56,638
is there any interest in adding any of

6432
04:50:56,638 --> 04:50:59,440
the ones that are not already baked into

6433
04:50:59,440 --> 04:51:02,080
the draft or but baked into the requests

6434
04:51:02,080 --> 04:51:05,750
that you've made,

6435
04:51:05,760 --> 04:51:06,878
» council member current?

6436
04:51:06,878 --> 04:51:10,560
>> So, I I don't I I have an interest, but

6437
04:51:10,560 --> 04:51:12,160
I want to clarify. I don't believe

6438
04:51:12,160 --> 04:51:14,718
there's the budget. We've heard for

6439
04:51:14,718 --> 04:51:17,440
years now the request for the tennis

6440
04:51:17,440 --> 04:51:19,200
courts and I think it was the number one

6441
04:51:19,200 --> 04:51:21,440
priority from the rec advisory board

6442
04:51:21,440 --> 04:51:24,240
when we met with them um was to be able

6443
04:51:24,240 --> 04:51:26,000
to move that forward.

6444
04:51:26,000 --> 04:51:28,560
Uh I would love if there was a way and

6445
04:51:28,560 --> 04:51:30,480
we found the funding through capital

6446
04:51:30,480 --> 04:51:32,160
improvements to do this because I

6447
04:51:32,160 --> 04:51:35,760
recognize the community's need and the

6448
04:51:35,760 --> 04:51:37,760
uh the board's request repeatedly for

6449
04:51:37,760 --> 04:51:40,160
this pro and it the fact that um they

6450
04:51:40,160 --> 04:51:41,840
have presented and I think this would be

6451
04:51:41,840 --> 04:51:43,600
correct director Blackmore that the

6452
04:51:43,600 --> 04:51:45,840
tennis courts could produce revenue for

6453
04:51:45,840 --> 04:51:48,878
the city if used for the tennis

6454
04:51:48,878 --> 04:51:51,280
association.

6455
04:51:51,280 --> 04:51:54,160
>> They would potentially. Yeah. I I also

6456
04:51:54,160 --> 04:52:00,080
would guess just for your reference that 1.5 million is a low estimate based

6457
04:52:00,080 --> 04:52:01,840
on um some of the earthwork and the

6458
04:52:01,840 --> 04:52:03,200
grading that we think we would need to

6459
04:52:03,200 --> 04:52:05,680
do out there to add these. So it's also

6460
04:52:05,680 --> 04:52:07,520
not in there because I think it needs a

6461
04:52:07,520 --> 04:52:09,680
deeper dive into the actual cost

6462
04:52:09,680 --> 04:52:10,560
projection.

6463
04:52:10,560 --> 04:52:12,638
>> Okay. Yeah. So that I just wanted to say

6464
04:52:12,638 --> 04:52:14,240
there's not lack of interest. I just

6465
04:52:14,240 --> 04:52:15,600
realize there's lack of funding. Thank

6466
04:52:15,600 --> 04:52:16,000
you.

6467
04:52:16,000 --> 04:52:17,520
>> Yeah. Yeah. And I I would just also note

6468
04:52:17,520 --> 04:52:20,160
really quick that um if the desire is

6469
04:52:20,160 --> 04:52:21,600
for more tennis courts, that'll be

6470
04:52:21,600 --> 04:52:22,958
reflected in the longrange plan and

6471
04:52:22,958 --> 04:52:25,120
could be incorporated into future park

6472
04:52:25,120 --> 04:52:27,200
site development that may be a little

6473
04:52:27,200 --> 04:52:31,670
more efficient with the construction.

6474
04:52:31,680 --> 04:52:35,440
» Okay. Um it sounds like we have a

6475
04:52:35,440 --> 04:52:38,160
consensus not to add

6476
04:52:38,160 --> 04:52:43,360
um further based on their requests.

6477
04:52:43,360 --> 04:52:46,160
Okay. Next,

6478
04:52:46,160 --> 04:52:48,240
>> our final board request is the

6479
04:52:48,240 --> 04:52:50,560
Historical Museum Advisory Board. It's

6480
04:52:50,560 --> 04:52:52,638
on the screen now. There's some uh

6481
04:52:52,638 --> 04:52:54,878
potential impacts with the uh outcome of

6482
04:52:54,878 --> 04:52:57,440
the tax, but for additional color, I'll

6483
04:52:57,440 --> 04:52:59,520
turn it over to Director Cummings.

6484
04:52:59,520 --> 04:53:01,040
>> Director Blackmore and I closing you

6485
04:53:01,040 --> 04:53:04,240
guys out today. Um so HMAB also had

6486
04:53:04,240 --> 04:53:05,920
submitted a request this year looking

6487
04:53:05,920 --> 04:53:08,958
for staffing support um this last year

6488
04:53:08,958 --> 04:53:10,798
and actually every year for the last

6489
04:53:10,798 --> 04:53:12,798
five years the museum's associates have

6490
04:53:12,798 --> 04:53:16,320
seen 100% turnover year after year which

6491
04:53:16,320 --> 04:53:19,360
brings some continuity issues um both in

6492
04:53:19,360 --> 04:53:20,878
supporting the community and doing in

6493
04:53:20,878 --> 04:53:22,160
our work to support historic

6494
04:53:22,160 --> 04:53:24,080
preservation. So, the ask was to

6495
04:53:24,080 --> 04:53:25,920
increase one of our part-time positions

6496
04:53:25,920 --> 04:53:28,240
to full-time to again retain some of our

6497
04:53:28,240 --> 04:53:31,040
local talent or to add one additional

6498
04:53:31,040 --> 04:53:34,798
full-time position um to to the team.

6499
04:53:34,798 --> 04:53:36,878
Should the historic preservation tax

6500
04:53:36,878 --> 04:53:39,040
pass, this could be covered by that.

6501
04:53:39,040 --> 04:53:41,120
Should it not, HMAB would still love to

6502
04:53:41,120 --> 04:53:42,878
see if council has appetite for

6503
04:53:42,878 --> 04:53:45,200
supporting that staffing increase. Um

6504
04:53:45,200 --> 04:53:47,040
we've talked at length about storage

6505
04:53:47,040 --> 04:53:50,878
offsite. Again, um with the historic

6506
04:53:50,878 --> 04:53:52,798
preservation tax, there's opportunity to

6507
04:53:52,798 --> 04:53:55,120
offset some of that increasing inflation

6508
04:53:55,120 --> 04:53:58,000
costs to museum operations. And then

6509
04:53:58,000 --> 04:54:00,160
much like our friends at RAB, um the

6510
04:54:00,160 --> 04:54:02,320
staff workspaces and offices and program

6511
04:54:02,320 --> 04:54:04,400
event space are more of an aspirational

6512
04:54:04,400 --> 04:54:07,360
awareness recognizing that in the 2017

6513
04:54:07,360 --> 04:54:09,840
museum expansion plan, um there was a

6514
04:54:09,840 --> 04:54:11,600
great desire from the community to see

6515
04:54:11,600 --> 04:54:13,920
more spaces available for programming

6516
04:54:13,920 --> 04:54:16,240
for our historical preservation museum

6517
04:54:16,240 --> 04:54:19,600
and those programs together.

6518
04:54:19,600 --> 04:54:25,750
>> Any questions?

6519
04:54:25,760 --> 04:54:29,680
It would appear that the first two are

6520
04:54:29,680 --> 04:54:31,600
um maybe

6521
04:54:31,600 --> 04:54:34,718
um sort of premature to include in the

6522
04:54:34,718 --> 04:54:37,680
budget. Um we could include it in the

6523
04:54:37,680 --> 04:54:41,440
budget right now, but we maybe need not.

6524
04:54:41,440 --> 04:54:45,280
Is there a particular cost to uh the

6525
04:54:45,280 --> 04:54:47,040
operations

6526
04:54:47,040 --> 04:54:51,280
if we don't include those before the tax

6527
04:54:51,280 --> 04:54:55,440
passes? Um, no, not if there's no

6528
04:54:55,440 --> 04:54:57,280
additional like service level reduction

6529
04:54:57,280 --> 04:54:59,680
that happens should the tax pass. Should

6530
04:54:59,680 --> 04:55:01,360
the tax not pass, we come back to

6531
04:55:01,360 --> 04:55:03,840
service level reduction conversation. So

6532
04:55:03,840 --> 04:55:05,600
right now that directly impacts our

6533
04:55:05,600 --> 04:55:07,360
public education and programming that

6534
04:55:07,360 --> 04:55:12,628
would be greatly reduced.

6535
04:55:12,638 --> 04:55:15,200
So, I guess my proposal on this would be

6536
04:55:15,200 --> 04:55:20,718
to without um passing judgment on the

6537
04:55:20,718 --> 04:55:23,120
first two, maybe even expressing an

6538
04:55:23,120 --> 04:55:25,200
interest in those, we wait until the

6539
04:55:25,200 --> 04:55:30,878
historic uh preservation tax uh result

6540
04:55:30,878 --> 04:55:36,000
and then address the these two and then

6541
04:55:36,000 --> 04:55:37,840
otherwise

6542
04:55:37,840 --> 04:55:40,560
um leave the other two off.

6543
04:55:40,560 --> 04:55:46,708
Yes.

6544
04:55:46,718 --> 04:55:50,000
» Yeah. Okay. Looks like we've got um

6545
04:55:50,000 --> 04:55:56,080
we've got a consensus on that one. So um

6546
04:55:56,080 --> 04:55:57,600
did we really finish that with four

6547
04:55:57,600 --> 04:55:58,718
minutes to

6548
04:55:58,718 --> 04:56:01,520
>> I could I could bring us home now. Again

6549
04:56:01,520 --> 04:56:03,600
our eyes were bigger than our plate for

6550
04:56:03,600 --> 04:56:06,000
the capital improvement plan discussion

6551
04:56:06,000 --> 04:56:07,760
development and priorization. Do you

6552
04:56:07,760 --> 04:56:09,520
have all these materials in the packet?

6553
04:56:09,520 --> 04:56:12,480
Um if so moving forward, why don't we

6554
04:56:12,480 --> 04:56:15,200
hop to next steps, we will jump over the

6555
04:56:15,200 --> 04:56:17,360
capital slides. We will carve out some

6556
04:56:17,360 --> 04:56:19,520
time at the I just connected with the

6557
04:56:19,520 --> 04:56:22,080
clerk the August 11th council meeting so

6558
04:56:22,080 --> 04:56:23,920
we can engage the full city council to

6559
04:56:23,920 --> 04:56:27,200
go through um CIP refinement and

6560
04:56:27,200 --> 04:56:30,000
development. So now between now and then

6561
04:56:30,000 --> 04:56:31,600
you are welcome to go through the

6562
04:56:31,600 --> 04:56:33,760
materials to this packet where every

6563
04:56:33,760 --> 04:56:36,400
capital project is listed hyperl and

6564
04:56:36,400 --> 04:56:38,958
with the the pages and we can really uh

6565
04:56:38,958 --> 04:56:40,480
spend the appropriate amount of time to

6566
04:56:40,480 --> 04:56:43,120
discuss uh the capital plan. Uh beyond

6567
04:56:43,120 --> 04:56:45,360
that meeting on onx August 11th which on

6568
04:56:45,360 --> 04:56:48,160
the slide is date TBD. Um August 20th

6569
04:56:48,160 --> 04:56:49,120
we'll have a finance committee. We'll

6570
04:56:49,120 --> 04:56:50,798
have a recap of all of that work.

6571
04:56:50,798 --> 04:56:52,400
September 1st, we are targeting the city

6572
04:56:52,400 --> 04:56:53,360
manager's recommended budget

6573
04:56:53,360 --> 04:56:55,360
presentation, budget public hearing on

6574
04:56:55,360 --> 04:56:57,520
the third Tuesday of October with

6575
04:56:57,520 --> 04:57:01,120
adoption plan for Monday, November 2nd.

6576
04:57:01,120 --> 04:57:03,200
Um, again, this was a lot of time. I'm

6577
04:57:03,200 --> 04:57:04,878
truly appreciative of all of your

6578
04:57:04,878 --> 04:57:06,240
engagement and energy through this

6579
04:57:06,240 --> 04:57:07,680
process. We'll have some more work to

6580
04:57:07,680 --> 04:57:09,840
do. Um,

6581
04:57:09,840 --> 04:57:12,638
that's everything we had to cover today.

6582
04:57:12,638 --> 04:57:16,240
>> Um, anything else that council members

6583
04:57:16,240 --> 04:57:18,638
have questions

6584
04:57:18,638 --> 04:57:22,320
otherwise? All right. I'll just add that

6585
04:57:22,320 --> 04:57:24,878
I really appreciate all of staff again,

6586
04:57:24,878 --> 04:57:29,280
the public um for um thoughts that

6587
04:57:29,280 --> 04:57:32,240
they've provided to us. Um, council

6588
04:57:32,240 --> 04:57:35,440
members, boards, and commissions

6589
04:57:35,440 --> 04:57:42,718
um look forward to the next thing and um really appreciate our everybody's

6590
04:57:42,718 --> 04:57:44,718
working together to hit the budget of

6591
04:57:44,718 --> 04:57:49,200
time that we uh set for this. Um and

6592
04:57:49,200 --> 04:57:52,160
hopefully give uh our W 2

6593
04:57:52,160 --> 04:57:53,920
representatives

6594
04:57:53,920 --> 04:57:55,920
uh time to catch their breath before the

6595
04:57:55,920 --> 04:58:01,200
W 2 meeting tonight. And it's being held

6596
04:58:01,200 --> 04:58:01,680
where?

6597
04:58:01,680 --> 04:58:03,120
>> Relish.

6598
04:58:03,120 --> 04:58:04,320
>> We're going to be at Relish. Not

6599
04:58:04,320 --> 04:58:07,120
>> anybody who's there who's online and

6600
04:58:07,120 --> 04:58:08,160
here or otherwise

6601
04:58:08,160 --> 04:58:10,000
>> grab a bite, grab a drink, and grab a

6602
04:58:10,000 --> 04:58:10,638
meeting.

6603
04:58:10,638 --> 04:58:11,040
>> Yeah. [laughter]

6604
04:58:11,040 --> 04:58:13,280
>> Amen. All right. Do we have a motion to

6605
04:58:13,280 --> 04:58:13,840
adjourn?

6606
04:58:13,840 --> 04:58:15,840
>> So moved.

6607
04:58:15,840 --> 04:58:16,560
>> Second.

6608
04:58:16,560 --> 04:58:18,080
>> All in favor?

6609
04:58:18,080 --> 04:58:23,320
>> I. Any opposed? Thank you, everybody.