Welcome everyone. I call this August 11th, 2026 meeting of
council to order at 5:30 p.m. This meeting will be held in a hybrid manner
where members of council, staff, and the public can participate electronically.
This meeting is being livereamed and recorded and will be available on the
township website. Notice is hereby provided that under the authority of the
municipal act 2001 and in accordance with the municipal freedom of
information and protection of privacy act that all information attained is
considered part of the public record. All rules apply to the meeting is if
everyone was attending in person and if there is a problem with the technology
impacting the proceeding of the meeting the meeting may be recessed. So I would
ask everyone that can to rise for the playing of the national anthem.
We acknowledge that we are being hosted on ancestrial lands of the Hodon noani,
Missagi and Omawini people. We acknowledge and welcome the presence of
all indigenous people including the Matei Inui and other First Nations from
across this vast land who also makes this place home. The lands we're on
today are recognized in the two row wampom dish with one spoon treaty treaty
27 and the Crawford purchase. Okay. So the first item up is a
confirmation of the agenda moved by councelor Proick seconded by councelor
Willis. Call the question. All in favor? Motion has passed. Are there any
declarations of peer interest or the general nature thereof for this
evening's meeting? Seeing none,
I would entertain a motion to go into close session if someone would like to
present that. Councelor Willis. I would move that council now move into
close session to consider personal matters about an identifiable individual
pursuant to section 239 2B of the municipal act.
» So moved, seconded by councelor Budriick. All in favor? Motion is
passed.
Welcome everyone. We uh actually started our council
meeting at 5:30. We did our opening and uh then we went into close session for
half an hour. So we're coming back out into open. So we won't be doing the the
actual opening over again. We'll just be reconvening um where we left off. So
after being in close session, I will bring the rising report forward that uh
council did meet in close session to consider personal matters about an
identifiable individual pursuant to section 239 2B of the municipal act.
So with that we're our first uh other item is presentation. So, uh, we would
ask the OP detachment board annual report presentation, please come on
forward when you're ready and, uh, you can just sit at one of the mics, turn
press the button so the green light comes on and, uh, you can go ahead and
start whenever you're ready. Thank you. >> Um, good evening, Mayor Hegedornne and
members of council. Thank you for having me here this evening. Uh for those who
of you who don't know me, my name is Jessica Jones and I serve as the
community representative for Loyalist Township and the town of Greater Napony
on the East Lennox Nington OP Detachment Board. Um it's a pleasure to be here on
behalf of the board. This is my second time I think presenting to this council.
Um, and uh, we're just here to present the actual 2025 board report and police
activities and to provide council with uh, an overview of the work the board's
been doing over the last year. I'd like to begin by thanking uh,
Loyalist Township for its continued support of the board. uh Loyalist
currently provides administrative support to us through the municipal
clerk's office and that support they receive uh from Jacob uh is extremely
valuable and we've worked um really hard to establish and develop the new
attachment board. Uh so thank you Jacob. Um and also although she's not here,
special thank you to Ann who was very integral in helping us get our board
going which as we've been told by other boards were quite ahead. So we uh have
to thank her as well. Um just a little bit about the
detachment board. So in terms of background, the East Lennox Nadington OP
Detachment Board represents the four municipalities served by our OP
detachment. Addington Highlands Township, the town of Greater Napony,
Loyalist Township, and Stone Mills Township. Uh our role is one of civilian
governance and community representation. We work collaboratively with the OP
detachment commander to provide guidance and advice regarding policing services
and to help ensure that policing priorities and initiatives reflect the
needs of the communities we represent. An important part of that role is
supporting community safety while also promoting transparency and
accountability and helping to maintain a positive relationship between the OP and
the communities that it serves. Under the Community Safety and Policing
Act, the OP detachment boards are also required to provide an annual report to
the municipalities that they serve. And the report that we have before council
fulfills that requirement and gives us an opportunity to report back both on
the work the board does as well as um what the OP does in policing our
communities. Um, everyone should have a or council
should have a copy of the report. Great. So, I'd have you turn to page three.
Um, so our actual board, so our board is made up of six members, um, providing
both municipal and community representation across those four
municipalities. So, here in Loyalist, um, Mayor Hegedorn
serves as our council's representative, and I have the privilege of serving as
the joint community representative for Loyalist Township and Greater Napony.
Our other members include councelor Bob Nory representing
Greater Napony, uh councelor Sher Milligan representing Stone Mills, Tina
Marie Chamberlain as the community representative for Addington Highlands
and Stone Mills, and Tony Fr who's now representing the Addington Highlands
Council. Um before I continue, I would just like to take a moment to recognize
the late uh Reeve Henry Hog. He represented Addington Highlands on our
board from its formation in June of 2024 until his passing in October of 2025. Uh
Henry demonstrated a tremendous commitment to public service and a
genuine dedication to his community. His thoughtful contributions, hard work, and
commitment to both Addington Highlands and the work of our board were very much
valued, and we are extremely grateful for the time, knowledge, and dedication
he shared with us. His contributions will be remembered, and he is certainly
missed. Tony Fr has since been appointed to the Addington Highlands Council
representative and we are very pleased to have him on the board as well.
Okay. And turning to page four.
Um because this is still a relatively new board under the Community Safety and
Policing Act, a significant portion of our work has involved establishing the
governance structure necessary for the board to operate effectively. Um which
includes a lot of bylaws and policies that are just the foundational work for
the board moving forward. Um that's included developing and adopting our
bylaws and policies in areas such as renumeration, misconduct, and conflict
of interest as well as communications and information sharing. And you can see
on that page four, we have listed all of the bylaws and policies that have been
established since um June of 2024. Um, all six board members have also
completed prescribed training developed by the Ministry of the Solicitor General
and it covered areas including police governance, policing in Ontario, the
roles and responsibilities of the detachment boards and requirements
relating to board appointments, training, codes of conflict, uh, code
codes of conduct, apologies, and conflicts of interest.
Um, while some of that work is not necessarily the most visible part of
what we do, it has been an important part of establishing a strong foundation
for the board and ensuring that we can carry out our responsibilities
appropriately and effectively. Um, you'll see further down on page
four, we highlight our meetings. Um, our inaugural meeting was held on November
14th, 2024, and our our meeting records are publicly available. We've also made
the decision to rotate our meetings amongst the four municipalities
represented by the board. Um, which we think is very important. Uh, although we
operate as one detachment board, uh, we represent four distinct municipalities
and each with its own community, geography, priorities, and policing
needs. Um, moving on to page five is our board
budget.
Oh, I apologize. because I missed our board support. I think I already
acknowledged that we uh do receive support from the Louis Township
municipal clerk Jacob this time and we're always very extremely grateful for
his guidance and assistance and camaraderie. Uh board budget
uh under the community safety and policing act, those estimates are
provided to each of the municipalities receiving policing through the
detachment board along with their respective share of the costs. In July
of 2025, the board approved its 2026 budget, which is included as appendix A
to this report. Um, I won't spend too much time on the
budget just given that it's that it's there um and available for the council
to read. Uh, but it is one of our our statutory
responsibilities is to provide that. Um, moving forward,
uh, we have resources on the page as well if anyone wants to read more on the
community safety and policing act, the Ontario provincial police, um, or the
inspector of policing who mandates a lot of what we're responsible for.
Uh, overall 2025 was an important year for East Lanx and Addington OP
detachment board. Uh much of our work has been about establishing the board,
putting the necessary governance pieces in place, completing our training and
developing the processes and relationships that will allow us to
effectively represent our municipalities and communities going forward. And while
governance is an important part of our mandate, ultimately our work comes back
to community safety and policing. uh our role is to ensure that there's a strong
connection between the communities we represent and the OP providing policing
services to them and that community needs and priorities continue to be a
part of those conversations. Uh the second part of the report
actually focuses on the policing activities during 2025 including their
calls for service statistics, complaints, and the detachment board
action plan moving forward. Those are identified as the primary areas of the
policing portion of the annual report and I believe that should be attached as
appendix B.
And of course uh that's a little bit lengthier so I won't go through that.
Um just to wrap it up I just want to again thank Mayor Hegedorn and the
members of council for the opportunity to be here uh this evening and provide
the update on behalf of the East Lennox Nington OP Detachment Board. I'd also
like to thank Loyalist Township uh for the ongoing support of the board as well
as our fellow uh board members who are not here today. Um as well as our
municipal partners and uh detachment commander uh Tvel for all of uh his help
and guidance and working with us to accomplish as much as we have. uh we
really do have like a wonderful wonderful relationship with the OP and
the synchrony we've had in creating the board and establishing it and
accomplishing things has been almost too lucky. So I want to thank
them as well. And as we continue to develop, our focus will remain on
ensuring that the communities we represent have a meaningful voice in
policing priorities and that we continue to foster a strong collaborative
relationship between our municipalities, our residents, and the OP. Um, so thank
you very much and uh happy to answer any questions you might have that I'm
capable of answering. >> Thank you, Jessica.
Look to council. Are there any questions or comments?
say none. Well, that was easy. >> Thank you so much for bringing it
forward and uh we are very fortunate with the uh the uh the resident uh
representatives that we've got on the board. Um both Tina and yourself are
very engaged, very knowledgeable, and uh they uh certainly do represent the
residents very well, I believe. So with that, um, thank you for being here and I
would look for a motion for council to receive. Moved by councelor Padrick,
seconded by councelor Willis. All in favor? Motion is passed. Thanks.
Okay, so that brings us to open forum. So, open forum. There are 15 minutes of
the meeting that's been set aside for open forum.
Any individual may address council regarding an item on the agenda,
excluding matters under the statutory public meeting section, which we didn't
have any this evening. Uh, each person has three minutes to speak and uh we do
have four that are registered at this time. Um, so we will go through them. Um
and then I will open it up in chambers if someone has uh something they wish to
speak on um with that's on the agenda and then I will open it up to the
virtual audience as well and just for the ver virtual audience um I will be
asking when it comes time for you to use the raised hand feature uh so that you
can uh we will know that you want to speak and we will be able to bring you
into the meeting. So, I will just go through the list of uh the ones that are
signed up to speak. And first, Bill Lowry, did you want to speak this this
evening?
» If you if you could just uh push the push the button so the uh green light
comes on. There we are. You're live. So, uh go ahead whenever you're ready.
Um, it was kind of I don't know if I want to say ironic. Uh, but when I got
the call to uh see if I wanted to volunteer to serve in the chair of
deputy, um, it was the same way that I got into politics. Um, my next door
neighbor back in what was it 1999 came to me and said, "Did you ever think
about getting into politics?" And I just looked at him and thought he was in
space somewhere. But uh I went home and thought about it and I was thinking
about retiring and that road was going to come and I wanted something to do. So
because I was appointed, it was only a two-year term in a three-year election.
uh the deputy mayor at that time, Arnold Adams, uh left for health reasons and uh
his position was filled as chair uh or um was filled from the counselors of the
of the day which was Clayton Mchuan. So that left a halling council. So it just
was all an immediate flashback when I got to call friendly municipality to see
if I wanted to put my name forward and uh for I I just immediately felt that I
did. There was no hesitation, you know, it was just yes, they're asking me to do
something and I'd like to do it. So, if there's anything on the page that
I wrote down in my history, uh, I'd be more than happy to answer any questions.
» Council, any questions for the presenter?
Seeing none, thank you very much. I'll go on to the next one. John IB, if
you would like to come up to one of the mics, John, and just uh push the button
so that it's on. Feel free to start whenever you're
ready.
Thank you, Mr. Mayor, and members of council. Uh, as you saw in my
application, I was quite brief. uh I would I have time
and I believe I have enough uh background to fill the position
and uh I was surprised to be remembered from
that far back and would like to thank the person who put my name forward.
Uh when I read the minutes yesterday or the agenda yesterday,
uh I looked at the the other candidates and they're very high level people and
we were part of a team and uh if I'm on or one of the who advances
it would be as part of a team. You have any questions?
That's it. Thank you, John. Council, any questions for John?
Seeing none. Thank you, John.
» The next is Diane Pierce.
» Thank you. Go ahead. Whenever you're ready, D. Thank you,
» Mayor Hegedorn and members of council. Good evening. I wish to speak briefly
regarding agenda item 1110, the appointment to fill the vacant position
of deputy mayor for Loyalist Township. Thank you for this opportunity to
express my appreciation to council for nominating me as a candidate for the
position of deputy mayor. It is truly an honor. As you know, my 39-year career in
municipal government was on the administration side, not the council
side. I never expected to give a can campaign speech. So, this is the closest
I ever have or ever will uh do so or ever will come close to doing so. That
fact differentiates me from the other nominees whom I respect for their
lengthy political service to the township and who I whom I respect as
individuals and former colleagues. They are worthy candidates.
Election speeches focus on why one candidate should be selected over
another. We, my former co nominees and I, my fellow nominees and I, have all
served the township in our time and made a me meaningful contribution in our own
sphere of operation and influence. Now, however, I would ask council to consider
the ongoing involvement I have had in township matters since my retirement as
a fundraiser, as a witness for the township before the Ontario Land
Tribunal, and more extensively as an active member of an advisory member
advisory committee to council for several years. As deputy mayor, even for
this temporary appointment, I would take my role seriously as the position
deserves, and I would dedicate my time and talents fully. Once again, thank
you, council, for honoring me with this nomination, and thank you for your
consideration tonight. >> Thank you, Diane. I'll just look to
council. Any questions or comments? Seeing none, thank you.
Before we go any further, I just want to thank all three of you for being here
this evening. I'll say more later, but uh I've worked
so much with all three of you that uh it's it's awesome to see you here this
evening. And sorry, I'll carry on. [laughter]
Mike Costa, if you would come forward and just remember to turn the mic on and
then please go ahead with what your your information.
Good evening, mayor, members of council. I'm here today uh this evening regarding
item 111, mitigation for Sherwood Avenue bus stop
alteration and the staff report SR 3252 as this directly affects my property. Uh
I appreciate uh the township's efforts to find a practical solution and I
support option one which is the proposed 18 m of fencing the change to the bylaw
to increase the height to 8 ft. I believe that this will address privacy
and change sighteline issues. However, I have two significant concerns with the
conditions that you have attached to option one. First is the financial
arrangement. Option one requires my family to obtain quotations, arrange and
pay for the work in advance, up to $10,000.
This is the year in which I retire. I had no plans to have a family
expenditure of up to $10,000 this year. I do not believe that I should be held
personally to finance what is the township's responsibility to mitigate.
Township created this issue. If option one is approved, I would ask that
township pay the contractor, whomever that would be, directly or establish
another arrangement for payment and not require me to fund this project
upfront. My second concern is the proposed release of claims.
In the staff report on page eight, the report report refers to release by the
resident of any future claims. On page nine, it states, "Any compensation
provided to this property owner would require a full release of all claims. My
concern is that the staff report does not provide me a copy of the release,
what the language is in that release, and what it will state. It also does not
identify what rights I would be required to give up as part of the claim. I
cannot agree to release claims when I have not been provided with the
documentation or the language defining that release. The fence addresses
privacy issues, but the report also identifies concerns with drainage,
weeds, and grading which remain unsolved. I'm willing to accept defense
as mitigation for the loss of privacy, but I am not willing to accept the
blanket release of all claims arising from this project, particularly when the
scope of this project has not been fully understood. It's not yet complete. I
also want to preserve my family's position regarding injurious affection
under Ontario's expropriation act. I am asking council to make not I'm not
asking council to make any legal determinations. I am simply asking that
you ac that having me accept one mitigation measure to surrender rights
to any other issues that may arise from this project is not acceptable. So my
request to council is straightforward. One, I ask that that option one be
amended to address these concerns, that I not be required to personally finance
the project upfront, and that and that the release of claims will be restricted
to issues related to privacy only. I present that to you for your respectful
consideration as you make a decision on that item tonight. Thank you.
» Thank you, council. Any questions for the presenter?
Seeing none. Thank you for sharing that with us, Mike. We appreciate it.
» So that that's the four that signed up for open forum. So I'll put it out into
in chambers. If there's anyone in chambers here that wishes to speak under
the open forum, please come forward and we can uh receive your information at
this time. Being none, I'd go to the virtual
audience. If there's anyone in the virtual audience who wishes to uh speak
to council this evening, please use raised hand feature and we will bring
you into the meeting.
» There seems to be none. >> Okay. So that completes open forum.
Next up is delegations. David Lzelle, request for variance from
bylaw 2002-43.
I'll say it one more time. If you could just push turn the mic on when you sit
down, then you're you can go ahead and start. Um,
just bringing up some information on the screen for you.
» Great. Thank you very much, Mayor Higgornne, and members of council for
the opportunity to come and talk to you. My name is David Lazel. My wife is
Katherine Win Edwards and we're the owners of the 9600 Southshore Road that
is on Ammerst Island and uh and we're part of the fishing village in Ammerst
Island. It was created about 100 years ago as you probably know uh to be the
Eastern Lake Ontario commercial fishery. Uh today there's about eight there's
eight homes on Ammerst Island and in the fishing village. Um we're one of the two
that are cottages. Six of the eight are actually uh year- round residences and
as shown in here. What I want to show, what I want to highlight here is that uh
the township has two public rightways through this area. One public rightway
goes right through the middle of the properties and it's actually being used
today. There's another public rightway, this was created a couple years later
that goes around the properties uh as you can show on the line. It's actually
not being used right now. And a lot of the issues that we're talking about are
about the public rightway that goes through the properties that was uh
started in about 1964, 1965. Um this uh what we are looking at is we
bought 9600 social road about 20 years ago and it's been used as a family
cottage and and this is in 20 2006. In 2008 we moved to Calgary. We then
moved back again, retired, moved back to Kingston area and uh uh and in 2023 we
really wanted to invest in the cottage and and fix it up. And we've been doing
a lot of work as you can see in the list. I won't take you through all the
uh horrifying details, but nonetheless, um the one of the projects we really
wanted to do was to put in a septic system and get us into the 20th century
with, you know, things like flush toilets and running water. And um and so
we had to move the boat house in order to do that. And I think some of you I've
talked to uh as as we went through a bylaw amendment and permit uh to move
the boat house. We obviously wanted to put electricity in the new boat house
and we wanted to bring water for for use around the workshop boat house. uh uh
but we were told not to add that into the amendment request because it was a
straightforward simple process to move power and electricity electricity and
water under the road uh when we needed it. It turns out that that's not the
case. Um so what we're here today to talk about, we've been working for five
or six months now with the township to try to get uh requests to reconnect the
water and electricity uh to our the boat house which has now been moved uh at
that considerable expense, I might add. So our request is um in this property we
own the land under the road and there's a rightway municipal rightway of of the
road. So um in our understanding and talking to our lawyers etc. We own the
bedrock and the township owns the road that sits on the bedrock. What we are
asking permission to do is to uh temporarily for a few hours in one day
remove the road, close the road, remove the uh gravel on the top of the road,
jackhammer into the bedrock, lay down power and water and conduits under the
road, then recovered up and then put the township road back in place and all is
done and good. And of course, this is done all the time in the township as you
people move uh uh water from say shore wells across roads etc. Um, so that's
what we're asking to be done. Township staff has told us that we must apply for
uh in under the bylaw that's being talked about, a 10-year encroachment
permit. And part of the rules in this 10-year encroachment permit and in the
bylaw is we have to must have a plan of survey that's uh uh prepared by an
Ontario land surveyor. Uh the the encroachment permit is only 25 bucks or
35 absolutely fine. Uh the problem is is that the land survey to get them out is
to do this is about $3500 to $4,000 which seems uh crazy and we were we were
told that this is unusual but everybody's talked to about who put
services on the roads. We also need an excavation permit which is ability to
excavate the road. We have serious concerns about uh the encroachment per
excavation permit no problem. Um first of all the cost of the survey. Second,
the really lack of justification for why we need a 10-year encroachment permit
when we actually own the land. We're not encroaching on we're only encroaching on
the municipal land for a few hours, right? As to be open up the road and
then we close it up, put it back again, all is done. The potential that this
encroachment permit will be registered on a title because encroachment permits,
long-term encroachment permits like this are typically registered on titles and
they're going to decrease the value of our property. And then third, the
potential that the township was only given a 10-year engrossment permit could
actually turn around in 10 years and say, "Oh, wait. No, we we now you got to
take the services back out again." Again, that's going to uh damage uh the
value of the property and our ability to enjoy it. We therefore ask council to
consider, we're really asking, we've got a three-stage consideration because we
don't we've never really understood why we're being asked to do this. Our
priority one request is that the is just basically remove the requirement for the
encroachment permit and and we'll still do the excavation permit and our
justification is that the private utilities will be placed and maintained
by us within our property lines within our property under the the road and it's
in the it's in the breadro. Uh and certainly there's lots of evidence we
have that other recent permits the township has given to move water and
electricity across roads on Ammerst uh for example shore wheels have not
required encroachment permits like this with tenure. Uh third is despite
numerous requests to the township and to be honest I don't think the township
staff really understand why there is just a bylaw that they're following and
they can't really they never saying why is this exist it doesn't make sense. Um,
if you can't do our permit request, priority request one, we ask you then to
reduce the encroachment permit request from a 10-year request to a one-day
request. If you go into Ontario property law, there's encroachment permits can
have be a temporary permit. They is under a year. We're only going to
disturb public land for under a year or under a day, under a few hours actually.
Or for permanent or long-term, and that's more than a year. I would argue
that clearly if there is an encroachment on talent's property at all and I would
argue it's not really an encroachment it's just a disturbance of the property
it would only be for a few hours why a 10-year permit and why all this need for
for u adjustments etc and also signing a 10-year permit would imply that the
township has rights to our land that we own under the road and I would say the
township total rights to the road not the land under the road if you can't do
one by one or number two, this is kind of the third one is please provide us a
rationale for why you require a 10-year permit and then eliminate the need for
the survey. It's an incredibly expensive survey for the little bit we're asking
for. we've already spent lots of money moving things and doing doing other
things with the township and it's been good working with the township and other
projects and and second to um do not require the registration of this
encroachment theoretical encroachment on property because it's going to affect
the value of our property. Uh and uh we just high cost for sure. Most long-term
permits are for ex are for existing structures. you know, somebody's got a
building on public land and you have to have a long-term encroachment. This is a
temporary disturbance, very different from most uh encroachments uh that the
township must have with other land owners. And the township has already
said that they, you know, that the actual location, you know, they're not
actually not going to use the permit. If we went and did a survey, I'm sorry,
they're not actually going to use that survey because they're going to come out
and do their own where where the actual lines are going to be put. and the
survey which is only a theoretical survey where we talking about putting
them not where they're actually going to be putting it to be honest it doesn't
make sense the whole the whole thing um and registration of this beautiful encro
this puditive encroachment on our property uh would actually reduce the
value of our property and we think that's that's not reasonable in what
we're asking for. So we have actually proposed three motions. We'd say you
know if you accept one great we're done and gone. Uh if you really want to go to
two, okay, you really want to go to three, please. Uh um that these are the
the essentially staged uh motions that we would propose, but I'm happy to
answer any questions and I'm sure Katherine would be as well.
» Thank you, council. Any questions on this
presentation?
» Seeing none, thank you for being here and presenting. Um typically what we do
is we'll receive the information and if there's any action um a lot of times the
action that uh on when something is presented like this is we ask for staff
report to come back as well. Um that way we're looking at everything in in a full
picture. Um but that's a decision of council how they want to make the motion
this evening. I just wanted to make explain it so that uh if it did come
back that way you understood what the process was and why we do it that way.
So with that, I would look at councel. Councelor Willis.
» Thank you. Through your your worship, I would move that the uh delegation from
the property owners of 9600 Southshore Road, Loyalist Township, dated August
11th, 2026, be received and that staff be directed to bring back a report to
council explaining the details of the situation so that we can make a a
well-informed decision on it. Okay. >> Thank you. So moved, seconded by
councelor Budriick. Any comments from the mover?
» I'm very aware of the fishing village and the history of it and uh and it's
not straightforward. Uh so I just want to make sure that we fully understand it
and and uh being that we're in the process of reviewing our zoning bylaws
that there may be some some room to move there.
» Thank you. >> Thank you.
» Secer other members call the question. All in favor? Motion is passed.
Thank you for bringing it forward.
And with anyone who did present this evening, you're more than welcome to
stay for the whole meeting. We also realize that uh it's not for everyone.
So, you're free. You can leave if you wish. We just uh ask uh we're just going
to carry on with the meeting and feel free to do whatever you wish.
Next item up, mitigation of Sherwood Avenue bus stop alteration.
Welcome. >> Did you have anything additional to
share this evening or just here to answer questions?
» Nothing further, just for questions.
So, normally I like to put a motion on the floor first, but are there any
questions for clarification at this point before we entertain a motion from
council? Councelor Patrick? Um I'm just uh the question I have uh
and again um I don't know if this is ahead of the head of the horse to put it
easy but um um the applicant uh has made some very good points and uh the concern
I think the concern um I would look at is
is it policy of the township to ask people to pay things upfront? Um, is
there some kind of uh um what's the word? I won't some kind of
uh benefit from the township uh doing the work in terms of they have suppliers
etc etc. Um I'm concerned about the wording of the um the um recommendation
in the sense that uh um it's asking for a blanket release I believe were Mr.
cost his words and with drainage and other things I can understand a uh you
know a release from future work on the fence that's totally legit um a and you
know I guess progress has unintended consequences and this may be one of them
it's nobody's fault but it it happens and um I think uh we need to make it
right as a township because I've been there I've talked to Mr. cost a couple
times and um there's nothing unreasonable from my point of view that
has been made here. Just leave it at that.
» Do are there any answers to that? There was procurement and then couple other
» I can speak to that. That was not necessarily a public works portion of
the staff report was put in from a risk management perspective. Uh this is
actually a claim that would usually go through insurance and in terms of a
claim for damages to their property. Um and that process in writing the response
to how we mitigate this. Um essentially we're bypassing that project that
process for you know getting it claimed in terms of what gets paid here. Um, I
think council wanted to know how this gets mitigated and you asked about the
township doing the work is we don't want to do work on private property ever and
there's there will be mitigating circumstances and other things that come
with erecting this fence. So, we want to agree to what the work's done and we'll
pay for a certain amount. We can pay the contractor directly certainly, but if
the bill is $10,500, we're still only, you know, our
recommendation is to pay$10,000. So um it wouldn't be the the township going on
private property and doing you know the private property work usually in this
case and the the ask for the release is as I said this is normally would be
going through a claim process if we can't sort of work out the issues are in
terms of whether the property owner continues to think that there's a claim
for damages because of drainage or anything else with respect to this
project. it should really be going through insurance and thus that's why
the release was for once the project's done and any mitigation that staff can
do to mitigate any sort of drainage concerns or once the final grading is
done and whatnot. Uh I know there's issue with weeds and things like that,
but those those claims um the request is that that would all be done and then
we'd know what the total claim would be for this project and it should all be
done in one f that's the recommendation from staff is that it would be dealt
with altogether and the release would be for any other damages resulting from
this construction project.
product. >> Um, just for clarification, so this is
an insurance issue. Is that what you're saying in a in a short version?
» Uh, the property owner is requesting a claim essentially for damages
to their property from the township, lack of privacy for damages. So um when
claims are made usually they go through the insurance project the process in
terms of what is what is paid or not paid in this sense council um and staff
have agreed there is an impact um but usually it doesn't just go through
it it we've often asked for it to go through insurance for these kinds of
claims from constructions if there's damages to a property because of
drainage or loss of privacy that would usually go through the claims
process.
Okay. Other members, councelor Willis,
» is there a reason why we can't just deal with the fence and release any further
issues with the privacy without lumping in the the weeds or the
drainage or the graining and think? I just, you know, cuz sometimes drainage
issues take some time and I can understand the concern.
If if there if we did the fence right now. Um,
if there was a future drainage issue, would we send that to our insurance
company?
Certainly depends on what the claim is and it would be evaluated in in terms of
our, you know, negligence or our liability in that case. Uh I think in
this case, you know, I I'm not sure that we would be held negligent with respect
to the the damages for a privacy issue, but certainly we can do the release
however council directs. And if you wish it just to be for the fence, that can be
done.
» Any other questions for clarification? Seeing none,
we can move on to a motion. We do have the report before us. There is a
recommendation with a blank for council to fill in
the council for uh a motion to be put on the floor.
Councelor Proick. Yep.
Thank you. Um, I would recommend that the report from public works division
dated August 11th, 2026, rememitation for Sherwood Avenue bus stop alteration
be received and that council authorize an exemption to section 3C of the fence
and enclosure bylaw 20 2627 to allow for the installation of approximately 18 m,
59 ft of a 2.4 4 meter 8t high fence at property uh 11:04104260
0 from the back corner to the garage of the corner of the shed. And the council
authorized staff to um offer option one to the owner of the property to mitigate
the ser the effects of the lost privacy and release the township from any claims
against the fencing.
So moved, seconded by councor Bodrick. Uh did you have a question before we
carry on? >> Yes.
» Okay. Just asking the mover, did you intend to
have the homeowner pay upfront or for the township to pay the contractor
directly?
I could add words to the effect of have the township pay the contractor directly
to that. >> That is an amendment.
» Yeah. >> Is that amendment acceptable to the
second? >> Yes.
» Hey, quick question. Is that uh to the amount of 10,000 or is that to the full
amount of the project? >> Up to 10,000. Okay. Yeah,
» it's acceptable by the second. That'll be added to the motion. [clears throat]
Did is that clear with the clerk's department? Thank you. Okay. So, mover
any comments? >> Again, I would just say that Mr. CS has
come to council and I think this might be the second maybe the third time and
uh presented his case. Um and I would say like I said before, there are
unintended consequences of things and uh you know, this is a prime example and I
think uh it's only best that we uh mitigate his situation.
seconder. >> Um I uh live very close to this uh
project and uh I've seen the the changes to uh uh the property owner uh in this
case and and how it's affected not only them but other people in the area and
and and I feel for them and I I'm glad we're trying to do something for them.
» Other members of council call the question. All in favor? Motion
is passed. Thank you. uh naming rights of the WJ Henderson
Community Center. Change chairs. You're not not getting
away so quick. [laughter] Is that chair? No good. Um are there any is there any
additional information this with this rate item?
» No, it's just a minor amendment just to get council approval.
You >> council, we do have a recommendation.
Would someone like to make a motion? Councelor Willis.
I move that the report from the chief administrative officer dated August
11th, 2026 renaming rights at the WJ Henderson Community Center be received
and that council approve an amendment to the existing gift agreement with naming
rights between Loyalist Township and Handyfaries to change the approved
naming rights location from the aquatic office to the customer service desk as
outlined in the report. >> So moved, seconded by councelor Burger.
Comments from the mover >> seconder. Other members call the
question. All in favor? Motion has passed.
Next up is a provincial request to make permanent the current doubling of
provincial Ontario community infrastructure fund. Welcome director.
Did you have anything additional to share this evening?
» Um nothing really uh Mr. Mayor. Just that I think uh we can definitely use
the doubling of the funding. So, I think uh supporting it would be a good idea.
» Perfect. And the clerk's department has put the uh um motion on the screen.
» So, if someone does wish to move this um we can just refer to as presented on the
screen. >> Councelor Bri. Uh
» I'd love to move that as presented. Sir. >> So moved, seconded by councelor Willis.
Comments for the mover. Seconder. Other members call a question. No in favor.
Motion is passed.
Next is the 2026 borrowing delegation of authority bylaw.
Anything to add? >> Uh Mr. Mayor, just just for
clarification. So basically the bylaw that's before council tonight is
basically in case we end up in a lame duck council situation before the
September 8th council meeting. Um, our initial hope was with working with
Infrastructure Ontario, we would have the actual borrowing bylaw to council
tonight, but unfortunately that didn't happen. Um, so, uh, the September 8th
meeting is after the could is after the date where we could potentially be in
lame duck and Infrastructure Ontario has asked us to approve this delegation
bylaw. basically council is authorizing yourselves to approve this next meeting
if you end up in lame duck. So that's basically what you're approving tonight
and then the next meeting we will have the actual borrowing bylaw with the
finalized rates to the meeting. >> Thank you for drawing that road map for
me. [laughter] Okay.
And councelor Project,
» I would u move that the report from the finance division dated August 11th, 2026
RE 2026 boring delegation bylaw be received. that council approves bylaw
2026-45 a bylaw to designate authority to the
outgoing council to pass bylaws to authorize the issue of debentures for
capital works of loyalist township and that council authorizes the mayor CEO
clerk and treasurer to execute all ne necessary documentation to secure the
financing >> so moved seconded by councelor Willis
any comments from the mover seconder other members call a question all in
favor Motion has passed. Thank you.
Uh Brooklyn Fine Homes
plan of condominium exemption application Lakeshore Gardens phase
three and four. Welcome.
» Did you have anything to add this evening?
» Uh through the mayor. No, just here for questions. Thank you.
» Council, we have the report before us. If there's no questions for
clarification, I would take a motion.
And do we have this to put up on the screen? There we go.
Okay. So, we can just refer to as presented on
the screen instead of reading it all. So, councelor Willis,
» I will move it as presented on the screen. So moved, seconded by
councor Budre. Anything from the mover?
Secer, other members? Call the question on favor. Motion is passed.
Budget approval for the Odessa Main Street reconstruction in 2027.
Welcome. Did you have anything additional to share this evening?
» Nothing further your worship. Just here to answer questions.
» Very good. Council, we have a recommendation if
there's no questions for clarification. Councelor Willis, did you have your hand
up? >> I'll move it.
» So moved. Uh do you want to just read it out for the record? Move that the report
from the engineering environment division dated August 11th, 2026,
rebudget approval for Odessa Main Street reconstruction in 2027 be received and
that council approved the $2.5 million budget with funding sources as
identified in the report for the next phase of the Odessa Main Street
reconstruction to occur in 2027. >> So moved, seconded by councelor Project.
Comments from the mover second. Other members call a question. All in favor?
Motion is passed. Bath Street and Windermir intersection
MTO connecting link funding agreement. Anything additional on this one.
» Nothing further. >> Again, we have a recommendation.
Councelor Boo >> recommended that the report from
engineering environment division dated August 11th 2026 re Bath Main Street and
Windmare intersection MTO connecting link funding agreement be received and
that council authorized mayor and CEO to enter an agreement with the final terms
and conditions satisi satisfactory to staff and legal counsel. So move
seconded by council of project comments from the mover seconder none other
members call the question all in favor motion is passed thank you
updated agreement for the construction and maintenance of county roads and
bridges. This
welcome back. Welcome. Anything additional to share this evening?
» Nothing additional. Just here for questions.
» Here for questions. Um
because this is an agreement with the county and that if there are questions
for clarification I would entertain them before we put a motion on the floor if
you wish. And seeing none I'd entertain a motion.
Councelor Willis. I move that the report from the public
works division dated August 11th, 2026 re-updated agreement for the
construction and maintenance of county roads and bridges be received and that
council endorse the new agreement and authorize the mayor and CAO to execute
an agreement with the county of Lennox and Addington for the routine
maintenance of the county road system. [clears throat]
» So moved. Do I have a seconder? Councelor Project mover. Any comments?
only that I have a feeling there was a lot of work that went into putting this
together. So, thank you very much for that
» seconder. None other move. >> And I would like to just speak to that
too being on county council and getting the minutes of all the TAC meetings and
the different discussions that have gone on. There was a pile of work that went
into this and uh it's uh quite a feat to be able to bring the county for
municipalities and get people on the same page. So everyone there's quite a
difference in the road systems across them and yet come up with an agreement
for the for the uh for the system is great. So thank you so much for all the
staff that were involved with that. I'll call the question all in
favor. Motion is passed. Parking law parking bylaw amendments.
There anything additional to share on this one?
» No, we're just here for questions. >> I think it's fairly straightforward. So,
I'll just look for a motion if unless there is a question. Councelor Pride,
» I would move that the report from the public works division dated August 11th,
2026 reparking bylaw amendment be received
and that council approve the proposed amendments and enact parking bylaw
2026-28. >> So moved, seconded by councelor
Budriick. Comments from the mover none. Second others councelor Willis.
» Sure. the permits that are going to be given to the residents on Park Street,
will their make a model of vehicle or license plate be written on that permit?
I'm just thinking an entrepreneurial person might sell that permit to
somebody who needs it to park during the day while they're working. So, will we
have a control for that? And what's the plan for enforcement of the uh parking?
Uh the intention would be to link those permits to a license plate and uh don't
necessarily think they'll be written right on the tag, but but they will they
will have some sort of ident identifying number and that will be linked back to
the to the license plate.
» Yes. >> And the plan for enforcement
» bylaws and line they they know what's coming.
There a second. Everyone spoke to it. Okay. Get caught back up myself. With
that, I'll call the question. All in favor? Motion has passed. Thank you.
Now, the appointment to fill deputy mayor vacancy and the clerk's department
is coming forward.
» [clears throat]
» Please proceed whenever you're ready. >> I'd like to give a brief overview of the
process that will take place as council moves ahead to fill the appointment for
the deputy mayor position for the remainder of the 2022 to 2026 council
term. The report attached to the agenda
provides a comprehensive overview of the background of the vacancy, the
legislative requirements set out by the municipal act that relate to the
vacancy, and the direction given by council during the June 23rd council
meeting as to how the vacancy will be filled. In short, council directed staff
to reach out to select individuals who formerly served served as members of
council or as the township township's CEO. Of the names provided, three
confirmed they that they would be willing to fill the role and are
eligible to do so. Tonight, council will have the opportunity to nominate one of
those three candidates to fill the deputy mayor role through resolution,
which will be voted on as a regular motion. Should the motion fail, council
will have the opportunity to continue nominating candidates until an
nomination passes. Following the successful motion to
appoint a candidate, the candidate will swear and sign the declaration of office
prior to taking their seat as the deputy mayor for the remainder of the meeting.
With that, I'm happy to answer any further questions you might have on the
process. >> Thank you, council. Are there any
questions before we proceed? Seeing none,
we do have a recommendation. And just before we go to the rec to making a
motion, I'd like to just go a little bit of out of order and thank all three
candidates for allowing your name to stand. Um, as I started to mention
before, I've worked with all three of you. um Bill, my first mayor
and uh mentored me more than I thought you did at the time and uh and uh
left left an impression and so I'm grateful that you were let your name
stand. And John, as I'd mentioned before, I sat beside you down here for
two terms, and I think it was the second meeting where you started mentoring me
and uh helped me along, got me uh um basically gave me my confidence to be
able to do the job and it was amazing and I really appreciate it. And the one
thing your wife said to my wife when I started was
learn to do things without them. get a hobby and get go on your own vacations
because you won't see them anymore. Well, this month I think I've seen her
one weekend. So, she listened to Pat very well. [laughter]
And and Diane, um CEO, I started working with you in 2000, I think it was when I
became on went on the police services board and then throughout being on
council while you're here. um great leadership, great knowledge and a great
understanding of of all processes as well. So, I just wanted to thank all
three of you. The quality and qualifications of the people sitting
here is amazing. Um it's outstanding that a municipality has uh the brain
trust, the experience, and uh the willingness to step up and help when the
time is needed. and the township is very blessed to have all three of you here
this evening. So uh unfortunately only one is going to be successful but uh I
think all of you in your comments uh made it very clear that uh you're
looking at this in a very mature way and knowing that one one is successful and
uh but I wanted to thank all of you in advance for taking the time to actually
let your name stand. So with that, it's time for a resolution, right? Okay, it's
on the screen here. So I would open it up for a motion. And the there's three
blanks in the in the recommendation. That would all be for the person that is
uh uh becomes deputy mayor because those are the the positions that the past
deputy mayor held. and you're just filling in for the rest of the term for
all of his what Nathan used to do. So with that, I would look for a motion.
Councelor Project, you want me to read all four? Is the
first two good enough? All four. Okay. Um I would move that a
report from the clerk's division dated August 11th, 2028,
2026, sorry. Reappoint to deputy mayor vacancy be received that council appoint
Diane Pierce to the office of deputy mayor for the remainder of the term 22
to 2026 council of incorporation of loyalist
township. The council three that the council
appoint Diane Pierce to the emergency planning committee for the remainder of
the term 2022 to 2026 council of the corporation of loyalist township and
that council appoint Diane Pierce to the Quinty Conservation Authority for the
remainder of the term 22 26 Council of Corporation of Loyalist
Township. >> So moved. Do I have a seconder?
» Councelor Willis, any comments from the mover?
» I I think you you nailed it. Um, we have three very good candidates and there is
still going to be some council seats available, but I know that you people
have moved on to better things in life, but I do sincerely want to thank
everybody. This is one of the toughest decisions for me in the three years and
a bit, but you've all added to the township in your own special ways and uh
um, as the mayor said, your willingness to step forward is greatly appreciated.
» Seconder I think it's appropriate since we lost a
politician to a staff role that we now invite a former staff person to the dark
side. So, it's it's poetic. [laughter]
» Thank you. other members. This is a tough one, but with all three
uh very qualified, um I basically had to come to the
conclusion that whatever motion went on the floor because you're all also
qualified. I have no reason to say no to whatever motion it is. So, thank you for
being here. So, with that, I will call the Oh, sorry, back to the mover. I
would just like to remind uh the lucky person, I guess, uh that the council
meetings are not usually this quick and easy. So, we'll leave it at that.
[laughter]
Thank you. Call the question. All in favor?
Opposed? Motion is passed.
And so, we will move to we're going to have a document for you
to read and sign. end.
I think I'm in a state of shock here, but [laughter]
okay, here we go. I, Diane Pierce, having been
elected to the office of deputy mayor in the in the municipality of Loyalist
Township, do solemnly promise and declare that I will truly, faithfully,
and impartially exercise this office to the best of my knowledge and ability. I
have not received and will not receive any payment or reward or promise thereof
for the exercise of this office on a biased, corrupt, or in any other
improper manner. I will disclose any pecuniary interest direct or indirect in
in accordance with the admissible conflict of interest act. I will be
faithful and bear true allegiance to his m majesty king Charles III. And I make
this solemn promise and declaration conscientiously believing it to be true
and knowing that is it is of the same force and effect as if made under oath.
my mic on. I always tell everybody else to turn their mic on. Um,
congratulations and uh, as was mentioned before, welcome to the dark side. You're
on this side of the bench instead of the other. Um, and uh, we welcome you to
council. >> I never expected this to happen and I
feel truly honored and just thank you so much. I will do the best job I possibly
can. >> Thank you.
» Okay, so there is no committee of a whole this evening. So the next item is
notice of motion. Are there any notices of motion this evening? Seeing none, are
there any direct motions this evening? Seeing none, consent agenda. It has
three items that uh can all be uh moved together for
the necessary action or any item can be extracted. Are there any items you wish
to extract this evening? Seeing none, I would entertain a motion for all of
them. Councelor Project,
» I would move that all the items in the consent agenda dated August 11th, 2026
be approved as presented and that the necessary action be taken. So moved,
seconded by Deputy Mayor,
Deputy Mayor Pierce. Boy, you're getting right to work, man. Yeah, you caught me
off guard. Um, any comments from the mover?
Seconder. Other members call the question. All in favor? Motion is
passed. Announcements. Are there any announcements this evening?
Willis.
uh just that on the weekend we uh had the privilege of attending the
dedication of the uh new Bar Homes uh aquatic center and recognizing uh Bar
Homes Laam Pools, the Savage family
and Cunningham Swan for uh their contributions to what is a beautiful
facility and I'm hearing such good feedback in the community already. So
very grateful to have that project completed. Thank you. Any other
announcements? Councelor Pride. >> I would ditto all that, but uh um on
behalf of a family in Ammerst, I want to thank the community grant fund. Um they
received uh a donation from the mayor's discret discretionary fund and the uh
purpose was to go to the world wrestling championships. One of the people, a
resident of Loy, of Ammerst and Loyalist was competing in Kazakhstan, I think it
was called, and they appreciate that. And I had a chance to go to the island
for the rock and roll show or whatever it was last.
» Rock the pavilion. Well attended. Like really well attended and it was a great
time. >> Thank you.
Any other announcements? I'm just going to
congratulate the agricultural society, Odessa Agricultural Society on a very
success successful fair. Um it uh it's great to have all the community events
for uh all of the residents and and outside the township to come in to enjoy
what we have here. And the fair was another one. And I just am very pleased
that the township still has two agriculture societies now as well as a a
fair within the township. So well done. So with that, I would entertain a motion
for the confirmatory bylaw.
No, >> we have a mover. Councelor Willis
» move that bylaw 2026-46 to confirm the proceedings of council of
Loyalist Township be enacted and passed and that the mayor and clerk be
authorized to sign and seal. >> So moved seconded by
councelor Brick. All in favor? Motion has passed and I would entertain
a motion to adjure. Do I have a mover? >> So moved.
» Councelor Broadick or sorry councelor Budriick. Seconded by councelor Willis.
All in favor? Motion is passed. We are adjourned at
7:10.