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To order the Ludlow School Committee meeting

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of Tuesday, September 22nd.

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I would like to remind everybody

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that we are live on, being recorded on Ludlow Public Television.

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Our first order of business is

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going to be the Pledge of Allegiance.

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I pledge allegiance to the flag of the United States of America

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and to the republic for which it stands,

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with liberty and justice.

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We

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don't have anybody signed up for public

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comment today, which would've

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been next. So under routine matters.

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We have [inaudible] there is the approval of the minutes

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for our policy subcommittee meeting of September 1st

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and the school committee meeting of September 8th.

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Everyone has had an opportunity to [inaudible] that over.

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Make a motion to approve the consent agenda.

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[inaudible] to approve

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the consent agenda.

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September 1st [inaudible] Second. All in favor?

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Aye. Aye. [inaudible] and then our meeting date is we have a

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school committee meeting scheduled

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for October 13th, 2026 here at six o'clock.

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Our next order of business is visitation.

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We are welcoming Dr.

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Kelleher back to discuss the closeout plan for the,

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of the Harris Brook Building Committee.

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Where do you want me? Anywhere you want to be. Yeah.

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Alright. Promise I won't take too long,

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[inaudible] hope you're aware.

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Now, we finally did close out the,

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the school building project.

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It has been a long time.

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We literally met the first time like 10

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years ago this month.

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So it's been, it's been a while going.

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But we finally did get the,

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the final payment came from MSBA, just about July.

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So we are now fully closed out with MSBA

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and so we are, we are done.

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Just to show you how things ended up, this is the, the slide

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that we were showing initially for the, for the budget.

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So the budget on this project was 59 million

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[inaudible]

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And we're, when we were presenting this project

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to the public, we were talking about this being about a

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$30 million ask for, for the town to pick up.

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So we're, we're well under that.

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We were very, very lucky with this.

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You know, our timing was excellent.

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[inaudible] literally building this building just

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before COVID hit.

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And in fact, we were constructing while

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we were in the middle of COVID.

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[inaudible] very lucky in that a lot of our materials, you know,

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big stuff like the steel windows,

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all the really expensive stuff had been ordered, bought

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and done before the pandemic hit.

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And we were also extremely lucky in that the building

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at the point of construction,

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we were still open in steel when the pandemic was at its

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height back in, you know, March of 2020 and, and so on.

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So we were able to continue to,

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to do construction throughout the pandemic.

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So we didn't have a delay,

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which would've, would've of course cost more.

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We had some small increase in cost just to deal with PPE

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and stuff for, for the construction workers.

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But really we, we couldn't have [inaudible] any better on this.

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And if, if this had gone another year

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or two, the cost would've gone up

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dramatically, really dramatically.

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You saw that with the, the project to, to do the,

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the fields up at the high school

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that originally we had looked at that

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as about a $2 million project back in 2018 or 19.

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And it was ended [inaudible] about 5 million, I think, as I recall.

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And the same scope of work was done.

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So, so we were very fortunate that this all just kind

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of came together at the time.

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It did, you know, again, 10, you know,

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10% or so under budget.

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The project opened up on time.

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I think [inaudible] all of the, the smaller kinks

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and things have been worked out.

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The biggest part was just the traffic flow around here,

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which we knew was gonna be challenging.

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But yeah, so that, that was, that was how things ended up

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with, with, with everything.

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So this was a, a good project.

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I mean, everybody working together,

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all the different town departments, you know,

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school committee, finance committee, select board,

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conservation committee, planning, all,

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all those folks working together to get this done.

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And then I, I really wanna thank all the

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building committee members that served over the years.

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[inaudible] quite a few over 10 years

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and I just want to give a special thanks to Sue Santos.

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I mean Sue, as you guys know, is just a rock star.

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She was the one that, even this week I'm trying

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to find minutes to make sure that we,

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you were taking the right vote tonight

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to dissolve the committee and she was able

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to go dig up 10-year-old minutes for us to, to be able

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to be sure that we were on target.

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Also, Mickey, the first time I met

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Mickey, I dumped this on him.

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He had, I don't even think he would officially started in

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Ludlow when I met you the first time

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started with, and he, he's been fantastic [inaudible] so this was a,

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you know, everybody working together.

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Really [inaudible] all that's left at this point is

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for this committee to take a vote tonight.

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It's on your agenda to dissolve

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the, the core building committee.

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The town, the select board will, will, the town

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and the select board will need to issue the final bonds.

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Right now the borrowings

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that the town had done were in short term we call bands

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[inaudible] notes, a little higher interest rate where now,

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because everything's closed out, they can start issuing the,

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the final bond on the building, which I saw

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that they had their bond council in

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last meeting or two meetings ago.

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So they're [inaudible] with that process as well.

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So we are about to completely wrap everything up here.

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So just wanted to give you guys just a, a, a final,

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you know, kind of overview on where things ended

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and if any [inaudible] questions, happy to answer them.

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But like I said the, the big thing I need from you guys tonight

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is just to, to vote to dissolve the [inaudible]

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and we'll finally be done.

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And I can, one more thing off my list

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of things I'm responsible for.

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Does anybody have any questions?

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No. Thank you. No, very good.

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I can't imagine the beginning [inaudible]

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picked up when you left as a [inaudible] committee member on

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that board and I was at the very end.

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I can't imagine going through that whole process.

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I learned a lot just at the end of it. Yeah, but just,

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it was, it was a lot.

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I mean, we, we were lucky too.

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We also, a great OPM [inaudible] for,

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for the, for the longest time.

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And then, you know, the design folks that did a fantastic,

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Chris and the design group did, did a fantastic job.

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And I remember walking through this building

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and seeing, kind of come to life with stuff

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that we had looked at in schematics and elevations.

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I mean, just the little things like in these hallways,

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how they're, they're not just straight shots.

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There's little jogs and stuff. So there's little spaces.

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You can do small group stuff

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and you know, it, it's, it was a good project and glad [inaudible]

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So thank you everybody

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and you can take a vote to, to put us to end.

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And so back at that time, that was a lot of work for you

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to do, but I remember you had to go, had, you had

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to have public meetings where everyone came out

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and asked you all the questions.

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It was, oh yeah. It was tough, you know, to have,

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to have everyone in the town actually vote on it.

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Well, we weren't positive they were going to,

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and yeah, we had every school,

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there was a meeting in the gym

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and all the parents would show up

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and ask, ask you all the questions.

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So I was relatively new back then as well.

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But yeah, it was impressive to watch you do that. You know,

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it was a lot.

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I mean that, you know, that we, we, we, we wanted

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to make sure we get everything out to [inaudible]

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that slide was from the presentation

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that we gave at those same forums that we did.

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You know, we did one at every school

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and yeah, we had to get a vote through town meetings.

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The town meeting had to vote for this.

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And then we had to get the vote from the,

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from the town to do the override.

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And yeah, you never know how that's gonna work out,

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that you're, you're asking people to volunteer

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to raise their, their property taxes.

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But had we not done this, we would've been sitting on,

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you know, Chapin Street School and Veterans Park right now.

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We would've been dumping money

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after money into those buildings to try

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to fix up the systems and some of those things.

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I don't know how well, how well they could be fixed

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'cause some of like the electric, I think remember the

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electrical system either here

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or vets, they couldn't get parts for it

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because it was so old. I mean, it was one of the,

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the company got out, gone out of business.

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[inaudible] It was, it would've been a big mess.

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So yeah, luckily we got it done

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and it came in on time [inaudible]

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One more question. What about the air conditioning?

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Is it, is it, is it going well

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or? Ask the teachers.

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I, I, I remember coming in here right

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before we were gonna open and they didn't have all the

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things tuned up and it was hot.

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It was like in the [inaudible]

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and just walked, you know [inaudible] with, with somebody.

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It was nice in here. I was like,

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it was, you know, comfortable.

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And I don't,

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I haven't heard any complaints about anybody saying that,

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that they're, you know, it's probably the most comfortable

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[inaudible] we have in town, quite honestly.

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Certainly, certainly for the schools

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[inaudible] we saved a lot of money by not going, oh yeah,

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there was a lot of decisions to get made.

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And, and [inaudible] we had really good, you know, guidance from,

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from professionals that were, were guiding us.

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MSBA also, I mean they're, they're,

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they're a challenge to deal with.

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There's a lot of paperwork that has to be done.

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But they do kind of give you some guardrails in terms of,

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you know, how much you're spending,

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how big the project's gonna be.

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Like this project, I remember one of the, the debates we had

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with some of the members

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of select board at the time was about the size.

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And they were convinced this building was too small.

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They wanted to add four more classrooms to the building

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and that would've all been on the town's cost

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because MSBA was only gonna reimburse up

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to like certain thing

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and said, no, no, we're gonna trust them.

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And I've been watching the enrollment

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and looking at what, where the projections were

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from, from [inaudible]

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and they were, they were, they were almost dead, dead on.

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I mean, not to the exact number,

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but within, you know, a couple percent.

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They, they, well they, they went

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and they look at birth rate, ages [inaudible] all that stuff.

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It all goes into the, and it, it's been right.

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We had the first year it was open, it was a little tight.

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But then after that it's been fine.

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Which is exactly what they told us was gonna happen.

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So, you know [inaudible] just listen to the people

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who know more than you, I think.

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Yeah. I think is what, what, what we all did

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and you know, yeah, it really is.

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And you know, when you have a building committee,

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you have people from kind of all different parts, you know,

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select board, finance committee.

253
00:11:09,095 --> 00:11:10,315
So we had all kinds of people

254
00:11:10,315 --> 00:11:12,075
to give input from different perspectives.

255
00:11:12,075 --> 00:11:15,075
So it was, it was really helpful. Alright, anything else?

256
00:11:15,425 --> 00:11:16,555
Good? Thank you guys. Thank you so much.

257
00:11:16,555 --> 00:11:18,715
Alright, very good. No, I just wanted

258
00:11:18,715 --> 00:11:22,155
to comment that I think there have been some awards.

259
00:11:23,335 --> 00:11:25,715
Yes, the, the building got, has gotten a couple

260
00:11:25,715 --> 00:11:27,115
of awards on the design

261
00:11:27,335 --> 00:11:29,795
and for, you know, the energy efficiency and stuff too.

262
00:11:29,855 --> 00:11:32,475
So yeah, we were, I think it was, I forget the exact thing,

263
00:11:32,475 --> 00:11:35,235
but this was being kind of used I think as a model

264
00:11:35,335 --> 00:11:37,435
for other, other districts now as well.

265
00:11:37,535 --> 00:11:38,715
So yeah, we had a,

266
00:11:39,235 --> 00:11:42,035
a really good Mount Vernon Group did a really nice job on

267
00:11:42,035 --> 00:11:44,635
the design with this, this building as [inaudible] kind

268
00:11:44,635 --> 00:11:46,715
of the shocking thing is remember looking at the elevations

269
00:11:46,715 --> 00:11:49,035
they gave us, which all like computer generated, you know,

270
00:11:49,275 --> 00:11:51,755
graphics and to see those in comparison to

271
00:11:51,755 --> 00:11:54,885
what it all looks like it, it was dead on.

272
00:11:55,045 --> 00:11:56,565
I mean really, really, really good.

273
00:11:56,625 --> 00:12:00,445
So anyway [inaudible] anything else, I will leave you

274
00:12:00,445 --> 00:12:03,485
to your meeting and I will get outta here because. Thank you.

275
00:12:03,605 --> 00:12:04,845
Have to do this anymore. You do.

276
00:12:07,465 --> 00:12:08,925
But I'll see you guys all at budget time.

277
00:12:11,785 --> 00:12:12,885
Thanks. Have a good night.

278
00:12:13,495 --> 00:12:16,405
Thank you. Alright, so then we'll move on to new business.

279
00:12:16,545 --> 00:12:19,325
And that is the Chapin Street Core Building Committee

280
00:12:20,075 --> 00:12:23,245
dissolving the committee, which we just talked about.

281
00:12:23,545 --> 00:12:27,765
And I know Sue did go into old records

282
00:12:27,765 --> 00:12:29,205
because we were questioning whether

283
00:12:29,205 --> 00:12:30,725
or not this was something we could do.

284
00:12:32,505 --> 00:12:34,125
And I think it has appeared

285
00:12:34,125 --> 00:12:35,605
that this is something we did create

286
00:12:35,605 --> 00:12:38,085
after all, we were questioning whether or not we created it

287
00:12:38,145 --> 00:12:40,605
or the select board had created it.

288
00:12:40,865 --> 00:12:43,365
But if they created it's not something we could dissolve.

289
00:12:43,385 --> 00:12:47,045
But since we as a school committee years ago created it 10

290
00:12:47,045 --> 00:12:49,445
years ago to be exact, we do,

291
00:12:49,445 --> 00:12:51,165
are the ones responsible for dissolving it.

292
00:12:51,755 --> 00:12:55,125
Does anybody have any questions with regard to that? No.

293
00:12:55,895 --> 00:12:57,605
Thank you Sue for doing all that research

294
00:12:57,605 --> 00:12:58,725
because I'm sure it was timely.

295
00:12:58,725 --> 00:13:00,085
It took a lot of time. [inaudible]

296
00:13:01,225 --> 00:13:04,685
So with that, do I have a motion to dissolve the

297
00:13:05,655 --> 00:13:07,285
Chapin Street Core Building Committee?

298
00:13:09,035 --> 00:13:10,465
Madam Chair, make a motion

299
00:13:10,685 --> 00:13:13,745
to dissolve the Chapin Street Core Building Committee.

300
00:13:14,225 --> 00:13:17,585
Second it. You, a second down there? Yes. Okay. All in favor?

301
00:13:18,485 --> 00:13:20,145
Aye. And the ayes have it. Five nothing.

302
00:13:20,325 --> 00:13:22,665
It is dissolved. Is dissolved. One less committee

303
00:13:22,725 --> 00:13:26,945
I'm on. Thank you. Thank you. Thank you.

304
00:13:27,895 --> 00:13:29,305
Alright, so we're gonna move on

305
00:13:29,305 --> 00:13:31,745
to the Harvard Model Congress trip

306
00:13:31,745 --> 00:13:36,265
request approval. I know this was [inaudible]

307
00:13:36,265 --> 00:13:38,105
postponed it.

308
00:13:38,125 --> 00:13:39,585
Now we have the information that is needed.

309
00:13:39,765 --> 00:13:43,675
So [inaudible] Shannon Anderson.

310
00:13:44,295 --> 00:13:46,235
Yes, here today. I know you're here with a friend.

311
00:13:48,735 --> 00:13:51,435
Are you ready to speak? I brought you to give a speech.

312
00:13:51,495 --> 00:13:52,835
Are you ready? Oh boy.

313
00:13:56,335 --> 00:13:58,555
So the past three years we've gone

314
00:13:58,555 --> 00:14:00,675
to Harvard Model Congress over February break.

315
00:14:00,725 --> 00:14:02,155
We're hoping to get approval for that.

316
00:14:02,675 --> 00:14:04,315
I did submit the itinerary

317
00:14:04,335 --> 00:14:06,675
and all the information that you folks need.

318
00:14:07,095 --> 00:14:08,915
I'm hoping to take students again.

319
00:14:09,055 --> 00:14:12,235
The last time I was here, we formed a bank account so

320
00:14:12,235 --> 00:14:13,275
that we could raise funds

321
00:14:13,635 --> 00:14:15,835
'cause we're not getting the money

322
00:14:15,835 --> 00:14:17,075
that we had gotten previously.

323
00:14:17,815 --> 00:14:19,915
But students are going to go through the process

324
00:14:20,015 --> 00:14:21,395
of applying for scholarship.

325
00:14:21,475 --> 00:14:25,035
Their deadline is 9/30 at the end of this month,

326
00:14:25,735 --> 00:14:26,835
not the time, the date.

327
00:14:27,895 --> 00:14:29,435
And so hopefully we'll find out

328
00:14:29,435 --> 00:14:31,115
how much money they're granted from Harvard

329
00:14:31,215 --> 00:14:33,555
and then we can work from there to, to fund

330
00:14:33,575 --> 00:14:35,715
and make sure that those students get those opportunities.

331
00:14:35,935 --> 00:14:38,755
So I hope that you'll grant us the opportunity

332
00:14:38,755 --> 00:14:40,195
to go again in February.

333
00:14:40,385 --> 00:14:41,475
It's a great experience

334
00:14:41,615 --> 00:14:44,675
and yeah, students have a great, great time.

335
00:14:46,105 --> 00:14:48,195
Yeah, it sounds like the last couple years sounds like

336
00:14:48,385 --> 00:14:49,755
it's been a wonderful experience.

337
00:14:50,145 --> 00:14:54,845
Fantastic. Does anybody have any questions for Ms. Anderson?

338
00:14:56,915 --> 00:14:58,565
What would be the price per student,

339
00:14:58,875 --> 00:15:00,045
what, is, is it in?

340
00:15:00,385 --> 00:15:03,525
So Harvard has told us that they base it depending upon

341
00:15:03,545 --> 00:15:04,765
how many students sign up.

342
00:15:05,485 --> 00:15:07,645
So the answer to that question is still

343
00:15:08,825 --> 00:15:10,485
not totally clear to me.

344
00:15:10,715 --> 00:15:11,725
I've been told

345
00:15:11,725 --> 00:15:14,805
to estimate about a thousand dollars per student pay for

346
00:15:15,415 --> 00:15:17,085
hotel stay, food.

347
00:15:17,585 --> 00:15:20,845
The conference, in the past, they had paid for

348
00:15:22,045 --> 00:15:23,645
clothing allowance like they had, you know,

349
00:15:23,645 --> 00:15:25,445
given all the students, all the opportunities.

350
00:15:25,465 --> 00:15:26,805
So all of those things considered,

351
00:15:26,825 --> 00:15:29,685
I'm estimating about a thousand dollars a student. Is that

352
00:15:29,685 --> 00:15:31,085
how much it's ultimately gonna cost?

353
00:15:31,245 --> 00:15:32,685
I won't know until the scholarship

354
00:15:32,685 --> 00:15:34,085
applications get processed.

355
00:15:34,105 --> 00:15:36,045
And again, they're due at the end of this month.

356
00:15:36,105 --> 00:15:37,805
And then Harvard's supposed to release

357
00:15:38,465 --> 00:15:39,845
the scholarship applications

358
00:15:39,845 --> 00:15:42,885
and let us know at the beginning of October.

359
00:15:43,185 --> 00:15:45,245
So I should know and have an idea

360
00:15:45,385 --> 00:15:46,685
and then we can work from there.

361
00:15:49,905 --> 00:15:51,085
My, my daughter attended

362
00:15:51,185 --> 00:15:53,525
and she [inaudible] about it and still does.

363
00:15:53,665 --> 00:15:55,525
So it's, it's definitely an excellent

364
00:15:55,525 --> 00:15:56,565
opportunity for the students.

365
00:15:57,385 --> 00:15:59,245
It sounds like it gives you guys plenty of time

366
00:15:59,585 --> 00:16:00,965
to fundraise if

367
00:16:00,965 --> 00:16:01,965
needed.

368
00:16:01,965 --> 00:16:03,885
Yeah, we're hoping, I mean they kind of told us

369
00:16:03,885 --> 00:16:06,365
that, you know, they would be generous to us.

370
00:16:06,365 --> 00:16:08,685
That's what I'm hoping. So I hope that we won't have a lot

371
00:16:08,685 --> 00:16:10,205
of money to raise and I wish again

372
00:16:10,205 --> 00:16:12,365
that I had a more clear picture of how much we need.

373
00:16:12,505 --> 00:16:15,005
But, and it's also student to student dependent.

374
00:16:15,025 --> 00:16:17,205
So they have to fill out, when they fill out their form,

375
00:16:17,235 --> 00:16:18,645
they say how much their, you know,

376
00:16:18,645 --> 00:16:20,445
household income is that, and that kind of thing.

377
00:16:20,445 --> 00:16:22,005
So it's also dependent upon the student.

378
00:16:22,905 --> 00:16:24,405
So we're gonna work from there.

379
00:16:24,405 --> 00:16:26,565
Once we get that information back, we'll do what we can.

380
00:16:27,225 --> 00:16:29,005
We had a bake sale at open house

381
00:16:29,105 --> 00:16:30,765
and we raised a little bit of money there.

382
00:16:30,765 --> 00:16:32,565
You know, we're doing little things like that to try

383
00:16:32,565 --> 00:16:34,605
and raise money in the meantime until we can figure out

384
00:16:34,635 --> 00:16:36,005
what exactly it's going to cost.

385
00:16:37,015 --> 00:16:41,925
Great. So

386
00:16:43,225 --> 00:16:46,445
if there's no more questions, then I will [inaudible] a motion,

387
00:16:46,945 --> 00:16:51,525
if someone would like to give me one. I make a motion to

388
00:16:52,275 --> 00:16:54,405
approve the field trip request

389
00:16:54,505 --> 00:16:57,685
for Harvard Model Congress on February 18th through 21st

390
00:16:57,945 --> 00:16:58,965
of 2027.

391
00:16:59,705 --> 00:17:03,485
Second. All in favor? Aye. Aye. Aye. [inaudible] Thank you.

392
00:17:03,665 --> 00:17:06,005
You're welcome. You're welcome. Thank you for coming in.

393
00:17:09,275 --> 00:17:11,885
Alright, moving on. Policy updates.

394
00:17:12,065 --> 00:17:14,365
So I will [inaudible] Ms.

395
00:17:14,485 --> 00:17:18,045
Cournoyer or. Yeah. Talk about this.

396
00:17:18,045 --> 00:17:19,125
So [inaudible] Sure.

397
00:17:19,465 --> 00:17:21,685
So I'm sure you've all been waiting for this

398
00:17:22,165 --> 00:17:26,285
because the governor had put the, passed the protect act a day

399
00:17:26,285 --> 00:17:28,725
or two before the start of school with

400
00:17:28,785 --> 00:17:31,285
and charged all school districts with passing a policy

401
00:17:32,355 --> 00:17:34,885
immediately in regards to this.

402
00:17:36,035 --> 00:17:38,525
They also put out model guidance

403
00:17:39,345 --> 00:17:41,365
for schools at that time.

404
00:17:41,785 --> 00:17:45,245
So Attorney Bouchard,

405
00:17:46,175 --> 00:17:50,725
thankfully in short order, used that guidance

406
00:17:51,025 --> 00:17:52,445
to put together

407
00:17:53,585 --> 00:17:56,085
our policy for the Protect Act.

408
00:17:56,105 --> 00:17:57,965
So if you've had an opportunity to take a look,

409
00:17:58,145 --> 00:18:02,125
the real meat of the act is in paragraph two.

410
00:18:03,155 --> 00:18:08,125
That really is the substance, which basically states

411
00:18:08,875 --> 00:18:12,285
that civil, civil arrests

412
00:18:12,905 --> 00:18:15,365
are not allowed on school grounds during school hours

413
00:18:16,185 --> 00:18:19,885
and without a judicial warrant or judicial order.

414
00:18:20,145 --> 00:18:24,405
And that schools are charged with creating, using,

415
00:18:24,415 --> 00:18:26,605
using the guidance from the state,

416
00:18:26,825 --> 00:18:28,845
the model guidance from the state, from the governor

417
00:18:29,505 --> 00:18:30,805
to put together procedures

418
00:18:30,945 --> 00:18:34,165
and to implement procedures in preparation should

419
00:18:34,505 --> 00:18:36,125
any, anything like that occur.

420
00:18:37,105 --> 00:18:40,085
And, you know, so, and that everyone knows what should, what

421
00:18:40,085 --> 00:18:42,965
to do [inaudible] show up on

422
00:18:42,965 --> 00:18:45,045
campus and then what to do.

423
00:18:45,185 --> 00:18:47,445
So, and all of those

424
00:18:48,825 --> 00:18:50,445
are in place at this time.

425
00:18:50,865 --> 00:18:53,845
And we're in process of, we met

426
00:18:53,845 --> 00:18:58,085
with our admin staff last week to take them through

427
00:18:58,765 --> 00:18:59,845
what those procedures are

428
00:18:59,945 --> 00:19:02,325
and additional information's gonna be shared

429
00:19:02,325 --> 00:19:04,845
with them once the policy's passed so

430
00:19:04,845 --> 00:19:06,325
that they can share it with their full staff.

431
00:19:08,975 --> 00:19:10,225
Does anybody have any questions?

432
00:19:10,345 --> 00:19:11,785
I know I just have one question.

433
00:19:12,875 --> 00:19:17,015
So I'm just curious, knowing

434
00:19:18,805 --> 00:19:22,295
that, I'm sure this pertains probably mostly to

435
00:19:23,115 --> 00:19:26,375
ICE right now in that we know that they're going on

436
00:19:26,375 --> 00:19:30,255
to school campuses given that it's a federal agency compared

437
00:19:30,255 --> 00:19:34,255
to this being a state, does that impede like impact at all?

438
00:19:36,215 --> 00:19:38,385
[inaudible] they're a federal agency,

439
00:19:39,045 --> 00:19:40,145
ICE is a federal agency.

440
00:19:40,145 --> 00:19:44,145
Correct? And this is a state law, so does it, right?

441
00:19:44,345 --> 00:19:47,065
I, I, so that's why I'm just curious if it, like, does it,

442
00:19:47,375 --> 00:19:52,225
does a federal agency supersede a state

443
00:19:52,325 --> 00:19:53,545
law or? So the,

444
00:19:53,605 --> 00:19:55,705
the law really is for us, right.

445
00:19:55,885 --> 00:19:59,705
It tells us that we need to adopt a policy and procedures.

446
00:20:00,085 --> 00:20:02,545
So the law is governing our behavior. Just our.

447
00:20:02,615 --> 00:20:03,615
Okay.

448
00:20:03,615 --> 00:20:04,465
Right. So they're gonna do whatever they're gonna do,

449
00:20:04,485 --> 00:20:05,825
but we're gonna pretend we're just

450
00:20:05,825 --> 00:20:06,865
gonna follow, we're gonna follow the law.

451
00:20:07,405 --> 00:20:10,545
That's, I just wanted to get it to make sense in my mind.

452
00:20:10,815 --> 00:20:11,905
Good question. Thank you.

453
00:20:15,605 --> 00:20:18,265
Are, are we being asked

454
00:20:18,565 --> 00:20:21,345
to pass this tonight? Which

455
00:20:21,345 --> 00:20:22,665
is. Yes. We generally,

456
00:20:23,045 --> 00:20:24,585
that's not in our [inaudible]

457
00:20:24,915 --> 00:20:27,825
Right. You're, you're, because of the urgency and the,

458
00:20:28,005 --> 00:20:32,295
and the, I'm trying to,

459
00:20:33,325 --> 00:20:36,135
this was put forward by the governor very, very quickly

460
00:20:36,285 --> 00:20:39,055
with very little time for schools to go through the,

461
00:20:39,725 --> 00:20:42,215
through our, the procedures, our normal procedures

462
00:20:42,215 --> 00:20:45,455
for passing a policy or asking the school committee

463
00:20:45,475 --> 00:20:47,965
to waive the distribution of first reading.

464
00:20:48,065 --> 00:20:49,285
So that would have to happen first

465
00:20:49,305 --> 00:20:50,925
and then we would ask you to approve it.

466
00:20:51,265 --> 00:20:53,125
So this would be considered the second reading

467
00:20:53,265 --> 00:20:55,085
and the vote, vote [inaudible]

468
00:20:55,185 --> 00:20:59,995
Yes. And I'm not a big

469
00:21:00,015 --> 00:21:03,595
fan of that, but it does seem

470
00:21:03,595 --> 00:21:05,155
to be a special circumstance.

471
00:21:06,775 --> 00:21:08,835
Technically this was supposed to be in place what?

472
00:21:09,035 --> 00:21:11,795
September 1st, September first, right. Order of the state.

473
00:21:11,975 --> 00:21:15,275
But because we didn't have enough time to get it in place,

474
00:21:15,295 --> 00:21:18,955
we already had a, a policy that was very similar

475
00:21:18,955 --> 00:21:21,555
because what we are proactive, it just wasn't

476
00:21:23,495 --> 00:21:25,515
the protect act, the procedures

477
00:21:25,515 --> 00:21:26,955
that were in place were very similar

478
00:21:27,425 --> 00:21:29,595
to what the Protect Act was asking us to do.

479
00:21:30,055 --> 00:21:31,995
So it covered us until we actually

480
00:21:32,615 --> 00:21:34,875
put the policy in place, is the way I understood it.

481
00:21:38,215 --> 00:21:41,215
I mean we can talk this out

482
00:21:41,215 --> 00:21:45,295
because this is a, we're a committee, we, you know, it's

483
00:21:45,835 --> 00:21:48,575
the committee's will is what we're going to do.

484
00:21:48,845 --> 00:21:52,295
It's, we're being asked to

485
00:21:53,365 --> 00:21:55,635
waive the first two.

486
00:21:56,015 --> 00:21:58,275
But if people don't feel comfortable, I mean.

487
00:22:02,355 --> 00:22:06,565
Perfectly comfortable with the policy, it's just

488
00:22:07,385 --> 00:22:09,645
the actual, just here it is and we're passing it.

489
00:22:09,645 --> 00:22:11,445
That's just, people do take

490
00:22:11,445 --> 00:22:13,925
that the wrong way when we do things like that, you know,

491
00:22:14,385 --> 00:22:17,605
we seem to create more of controversy by doing that instead

492
00:22:17,605 --> 00:22:20,965
of, you know, just following our procedures

493
00:22:21,285 --> 00:22:24,135
because they'll say, if you could do it for this one

494
00:22:24,135 --> 00:22:26,415
then why didn't you do it for the, this other one

495
00:22:26,515 --> 00:22:30,615
and just, I, I know the importance of it. So.

496
00:22:31,555 --> 00:22:34,655
Is there, is there any penalty for going

497
00:22:34,655 --> 00:22:35,895
through our regular procedure?

498
00:22:36,155 --> 00:22:39,225
Do they, will somebody be checking

499
00:22:39,525 --> 00:22:41,545
to see if we've passed things by now?

500
00:22:44,335 --> 00:22:47,535
I don't know the answer to that. So we already have

501
00:22:47,815 --> 00:22:49,575
procedures in place prior to this.

502
00:22:50,465 --> 00:22:53,855
There are the procedures that were put in place

503
00:22:58,075 --> 00:23:00,965
without protect act being in place that are very similar.

504
00:23:02,385 --> 00:23:07,285
But without the, the actual policy being in place

505
00:23:07,515 --> 00:23:10,445
that are covered by the Protect Act, I don't know

506
00:23:10,445 --> 00:23:13,325
what liability that puts the school in. I, I don't know.

507
00:23:13,885 --> 00:23:16,485
I mean the, the, we're, we're out of compliance right now.

508
00:23:17,185 --> 00:23:20,965
So that's not through any fault of our own.

509
00:23:21,025 --> 00:23:23,885
It, it, the timing of it is the timing of it

510
00:23:24,435 --> 00:23:25,925
over which we had no control.

511
00:23:25,985 --> 00:23:27,805
The legislature passed the law

512
00:23:29,345 --> 00:23:31,085
and we have to follow it.

513
00:23:31,305 --> 00:23:33,675
So that's the set.

514
00:23:33,695 --> 00:23:36,395
The urgency is coming from the timing

515
00:23:36,415 --> 00:23:37,915
of the legislative action.

516
00:23:38,055 --> 00:23:41,355
Not anything that, that you did as a school committee.

517
00:23:42,375 --> 00:23:47,085
And every other school district in the Commonwealth has been

518
00:23:47,085 --> 00:23:51,285
in the same boat scrambling

519
00:23:51,785 --> 00:23:53,565
to try to get into compliance.

520
00:23:53,945 --> 00:23:56,085
So we're, you know, that's,

521
00:23:56,145 --> 00:23:59,325
that's the urgency is just being in compliance with the law.

522
00:24:01,725 --> 00:24:05,415
Alright, I'm good with it. Thank you.

523
00:24:11,725 --> 00:24:14,945
So we can, I guess if we have two

524
00:24:14,945 --> 00:24:16,065
options, we vote on it tonight.

525
00:24:17,185 --> 00:24:19,785
I mean technically supposed to be three times, right?

526
00:24:19,915 --> 00:24:24,745
Which is we say we have a policy, we come back, we discuss,

527
00:24:24,885 --> 00:24:27,025
we discuss the policy and then come back.

528
00:24:27,485 --> 00:24:28,785
Can we vote on the policy? Right?

529
00:24:29,005 --> 00:24:30,185
That's the three times

530
00:24:30,695 --> 00:24:32,345
well we're discussing the policy today.

531
00:24:33,005 --> 00:24:34,785
So technically you already skipped the first time.

532
00:24:35,685 --> 00:24:36,825
If people don't feel comfortable

533
00:24:36,825 --> 00:24:40,515
and they want this to kind of stew for two weeks

534
00:24:40,805 --> 00:24:43,725
until our next meeting that's up.

535
00:24:43,825 --> 00:24:46,085
You, that's again at the will of the committee.

536
00:24:46,445 --> 00:24:48,045
I could go either way.

537
00:24:48,265 --> 00:24:51,445
I'm not, I don't want to force anybody

538
00:24:51,445 --> 00:24:52,605
to do something they don't want to do.

539
00:24:53,595 --> 00:24:54,965
It's about compliance at this point.

540
00:24:56,525 --> 00:24:59,005
I understand what everybody is saying about, you know,

541
00:24:59,745 --> 00:25:01,045
you know, policy [inaudible] reason

542
00:25:01,225 --> 00:25:03,205
and if we don't follow our policy, it does.

543
00:25:03,205 --> 00:25:05,405
We do have had people not be happy about

544
00:25:05,635 --> 00:25:07,045
pushing things through in the past.

545
00:25:10,735 --> 00:25:12,835
No, I think the law says September 1st

546
00:25:12,935 --> 00:25:13,995
or the first day of school.

547
00:25:14,175 --> 00:25:15,995
So I think I would hold my [inaudible]

548
00:25:21,585 --> 00:25:22,585
Alright.

549
00:25:22,585 --> 00:25:24,595
And hope we don't have a deadline like that again.

550
00:25:24,595 --> 00:25:26,995
Where it's like September 1st we,

551
00:25:26,995 --> 00:25:29,355
because there is a, there is a process and.

552
00:25:29,765 --> 00:25:31,035
We've had it before and we've had

553
00:25:31,035 --> 00:25:32,315
to rush in, right, during summertime.

554
00:25:32,315 --> 00:25:34,315
Right. But this was just like literally maybe a week

555
00:25:34,315 --> 00:25:35,395
before school started, I think.

556
00:25:35,395 --> 00:25:37,275
Sure. Like it was that fast this time.

557
00:25:37,645 --> 00:25:41,905
Would it be worth contacting Jake Oliveira

558
00:25:41,925 --> 00:25:45,305
and Aaron Saunders and just ask the, probably not.

559
00:25:46,645 --> 00:25:48,905
No, because they're, I, most times they're like,

560
00:25:48,905 --> 00:25:50,825
their sessions are light in the summer anyways,

561
00:25:50,825 --> 00:25:54,505
so they come back and they get everything going again.

562
00:25:55,635 --> 00:25:56,745
Experience. But.

563
00:25:58,195 --> 00:25:59,705
Every other district has it too,

564
00:25:59,705 --> 00:26:00,705
right?

565
00:26:00,705 --> 00:26:02,105
Yeah, they all have, everyone has to do it. Okay.

566
00:26:03,135 --> 00:26:04,395
Or some, you know.

567
00:26:05,855 --> 00:26:07,925
Let's vote. Legislation.

568
00:26:11,655 --> 00:26:13,635
All right, if there's no more

569
00:26:13,795 --> 00:26:14,875
questions, I'll entertain a motion.

570
00:26:16,245 --> 00:26:17,755
Madam Chairwoman, I make a motion

571
00:26:17,775 --> 00:26:20,955
to adopt the policy filed ACL interacting

572
00:26:20,955 --> 00:26:22,955
with law enforcement officers engaged in civil law

573
00:26:22,955 --> 00:26:23,995
enforcement to protect [inaudible]

574
00:26:24,215 --> 00:26:25,995
I'm sorry, you have to waive. You have to waive. Oh, sorry.

575
00:26:26,555 --> 00:26:29,235
I'll take a motion to waive the first

576
00:26:29,295 --> 00:26:29,755
and second

577
00:26:32,175 --> 00:26:35,275
policy protocol.

578
00:26:36,745 --> 00:26:39,845
So moved. Got a second? Second. All in favor? Aye.

579
00:26:40,145 --> 00:26:41,205
Aye. Okay, five

580
00:26:41,205 --> 00:26:45,405
nothing and then I'll make, I'll take a motion to enact

581
00:26:47,105 --> 00:26:49,085
the protect act.

582
00:26:49,715 --> 00:26:51,735
Madam Chairwoman, I'll make a motion to

583
00:26:53,465 --> 00:26:55,815
adopt file ACL interacting

584
00:26:55,815 --> 00:26:58,255
with law enforcement police officers engaged civil law

585
00:26:58,255 --> 00:27:02,095
enforcement the protect act as presented this evening.

586
00:27:02,800 --> 00:27:05,865
Do I have a second? I'll second that. All in favor? Aye.

587
00:27:05,925 --> 00:27:09,025
Aye. Okay. Five to nothing. Alright.

588
00:27:11,915 --> 00:27:13,425
Thank you for being here. Appreciate it.

589
00:27:22,667 --> 00:27:25,625
Now we're gonna move on to old business

590
00:27:27,005 --> 00:27:30,305
and this is going to be the policy update

591
00:27:30,335 --> 00:27:31,825
with regard to the fee schedule.

592
00:27:45,005 --> 00:27:48,425
So I know that I'm not,

593
00:27:49,005 --> 00:27:51,185
policy committee hasn't met on this again.

594
00:27:51,185 --> 00:27:52,745
Right? Okay.

595
00:27:53,265 --> 00:27:54,865
I know that we spoke about this during

596
00:27:56,365 --> 00:27:58,505
Sharon [inaudible] last week.

597
00:28:00,165 --> 00:28:02,025
So here's what we,

598
00:28:04,655 --> 00:28:09,265
what we presented is a proposed revision.

599
00:28:10,365 --> 00:28:12,945
So I initially,

600
00:28:12,945 --> 00:28:15,825
after the previous school committee meeting captured this is

601
00:28:15,845 --> 00:28:19,785
the, what the recommendation of the policy subcommittee was

602
00:28:20,885 --> 00:28:23,145
in the several weeks since then,

603
00:28:23,485 --> 00:28:25,145
or in two weeks since the school committee meeting,

604
00:28:25,445 --> 00:28:29,185
Tim Brillo and I dove in a little more deeply to

605
00:28:30,085 --> 00:28:33,505
the revenue streams and where the revenue comes in.

606
00:28:33,505 --> 00:28:35,785
So we do collect quite a bit of revenue

607
00:28:37,085 --> 00:28:39,185
and Tim

608
00:28:39,185 --> 00:28:42,065
and I had thought that that was coming in from organizations

609
00:28:42,135 --> 00:28:44,705
that would've been in that for-profit column,

610
00:28:45,085 --> 00:28:46,105
but it's actually not true.

611
00:28:47,125 --> 00:28:48,425
So great majority

612
00:28:48,425 --> 00:28:50,705
of the revenue we do collect is coming in in the

613
00:28:50,705 --> 00:28:52,065
not-for-profit column.

614
00:28:54,325 --> 00:28:57,425
So, and as, as Tim said, it's over 30,000 in revenue.

615
00:28:58,045 --> 00:29:01,105
So a significant amount that is significant enough to help

616
00:29:01,215 --> 00:29:03,865
with rebuild a field

617
00:29:04,085 --> 00:29:07,145
or refurbishment of facilities.

618
00:29:07,805 --> 00:29:12,585
And so the recommendation, the proposal

619
00:29:12,585 --> 00:29:15,225
that we have is not the same as

620
00:29:15,225 --> 00:29:16,745
what was discussed in the policy subcommittee

621
00:29:17,335 --> 00:29:21,505
because our recognition of where the different

622
00:29:24,155 --> 00:29:27,505
users who, who rent the facilities fall into this, which

623
00:29:27,505 --> 00:29:29,025
of these columns they fall into.

624
00:29:29,725 --> 00:29:33,745
And so the great majority fall into the not-for-profit

625
00:29:33,885 --> 00:29:37,225
column, but it does, we would be forgoing quite a bit

626
00:29:37,225 --> 00:29:41,645
of revenue that would be valuable to,

627
00:29:42,825 --> 00:29:47,645
and we didn't see from the youth sports organizations that

628
00:29:47,665 --> 00:29:49,805
as we define them, not much.

629
00:29:50,505 --> 00:29:53,125
So the proposals

630
00:29:53,785 --> 00:29:56,445
is following the policy subcommittee's recommendations

631
00:29:56,445 --> 00:30:00,365
for the youth sports to reduce

632
00:30:00,585 --> 00:30:03,645
or eliminate the fees except for the use of electricity

633
00:30:03,645 --> 00:30:07,245
with stadium lights for the youth sports organizations.

634
00:30:08,675 --> 00:30:12,325
Then in keeping with several of the conversations

635
00:30:12,325 --> 00:30:14,805
that have been happening to say the classrooms

636
00:30:14,805 --> 00:30:18,565
and library space is free to not-for-profits from Ludlow,

637
00:30:21,065 --> 00:30:23,485
so that several of the circumstances

638
00:30:23,515 --> 00:30:26,285
that we had discussed would provide this space

639
00:30:26,345 --> 00:30:27,565
and all the other libraries

640
00:30:27,625 --> 00:30:29,565
and classrooms across the district would be available

641
00:30:29,745 --> 00:30:31,165
for normal [inaudible]

642
00:30:32,345 --> 00:30:36,565
But that the athletics facilities, including the interior,

643
00:30:36,905 --> 00:30:41,765
the gyms and the house exterior complex [inaudible] is

644
00:30:41,765 --> 00:30:43,365
what generates most of the revenue

645
00:30:43,625 --> 00:30:45,325
and would also be the stuff that needs

646
00:30:45,325 --> 00:30:46,525
to be replaced and refurbished.

647
00:30:47,385 --> 00:30:49,085
We would still have those fees,

648
00:30:49,095 --> 00:30:50,445
which none of those are changed.

649
00:30:50,445 --> 00:30:54,845
So the red is the only places that we would propose

650
00:30:55,675 --> 00:30:58,445
changes and everything else is the existing policy.

651
00:30:58,555 --> 00:31:00,645
It's just [inaudible] one sheet instead

652
00:31:00,645 --> 00:31:03,765
of the two different packets they, they used that exist.

653
00:31:04,905 --> 00:31:09,165
And then Sharon and Tim and,

654
00:31:11,385 --> 00:31:14,925
and others have discussed the procedures that we would,

655
00:31:14,925 --> 00:31:18,285
the administrative procedures that Sharon would be in charge

656
00:31:18,305 --> 00:31:22,205
of to revise that handbook on how we would use it.

657
00:31:22,345 --> 00:31:25,005
And some that would be more clearly defined.

658
00:31:26,105 --> 00:31:28,125
Who is the Ludlow Youth sports program?

659
00:31:28,705 --> 00:31:32,165
We would define the actual programs is the proposal

660
00:31:32,285 --> 00:31:34,605
that we are thinking you would go with administratively.

661
00:31:35,025 --> 00:31:36,805
Say these are the entities that are

662
00:31:37,495 --> 00:31:40,205
youth sports organizations focused on serving

663
00:31:41,205 --> 00:31:43,765
younger children that are not charging a lot of money

664
00:31:43,865 --> 00:31:48,785
for participation and you

665
00:31:48,785 --> 00:31:51,385
know, trying to cast a wide net to create access for young

666
00:31:51,885 --> 00:31:54,465
for, for, for youth to participate in activities.

667
00:31:57,605 --> 00:32:00,825
And then a little bit just clarification around access

668
00:32:00,825 --> 00:32:01,865
to bathrooms, access

669
00:32:01,865 --> 00:32:05,065
to the stadium when a site supervisor would be involved.

670
00:32:05,205 --> 00:32:07,625
And just trying to clarify things that are in there

671
00:32:07,805 --> 00:32:09,065
but not as crystal clear.

672
00:32:09,205 --> 00:32:11,825
But I think that we had a pretty good start from this on

673
00:32:12,325 --> 00:32:13,945
how this could be clarified that

674
00:32:18,205 --> 00:32:20,865
Tim Brillo would be a big part of the,

675
00:32:21,485 --> 00:32:24,665
the athletic processes, but then we'd also try

676
00:32:24,665 --> 00:32:25,665
and streamline some of

677
00:32:25,665 --> 00:32:27,105
how these things get accessed to people.

678
00:32:29,385 --> 00:32:30,915
Does that capture most of what we talked about?

679
00:32:31,025 --> 00:32:34,355
Yeah, I think it was, it actually was good to push pause

680
00:32:35,135 --> 00:32:38,715
on the process, to take some time to really take a look at

681
00:32:38,815 --> 00:32:42,245
who is using the facility prior to making the decision

682
00:32:43,785 --> 00:32:45,165
and really be thoughtful

683
00:32:45,585 --> 00:32:48,845
and you know, understanding the, you know, the intent of,

684
00:32:49,145 --> 00:32:50,685
you know, wanting to make sure that

685
00:32:51,225 --> 00:32:54,685
the facilities are being, you know, that they're accessible

686
00:32:54,905 --> 00:32:58,365
to the community, but at the same time understand

687
00:32:58,365 --> 00:33:02,845
that the wear and tear on, you know, on the facility we need

688
00:33:02,845 --> 00:33:04,565
to be fiscally responsible and,

689
00:33:04,705 --> 00:33:06,245
and making sure that we're contributing

690
00:33:06,245 --> 00:33:08,205
to its upkeep, you know, over time.

691
00:33:08,425 --> 00:33:11,445
And so I think that was really time well spent.

692
00:33:11,445 --> 00:33:14,405
Thank you to Mickey and to, and to Tim for taking the time

693
00:33:14,405 --> 00:33:18,525
to do a deep dive into its actual use to figure out,

694
00:33:18,585 --> 00:33:20,285
you know, who is actually using the facility

695
00:33:21,625 --> 00:33:25,205
and what particular category they fall into.

696
00:33:30,035 --> 00:33:31,325
Does anybody have any questions on that?

697
00:33:36,165 --> 00:33:37,965
I just have one, which was last week.

698
00:33:38,845 --> 00:33:40,725
I think we, it was thrown about pretty

699
00:33:41,285 --> 00:33:42,405
casually there at the end,

700
00:33:42,465 --> 00:33:46,005
but there was a mention of maybe discussing a,

701
00:33:47,045 --> 00:33:50,645
a, like a seasonal use fee or something like that [inaudible]

702
00:33:51,465 --> 00:33:56,365
decide that wasn't the way to go or? We,

703
00:33:57,565 --> 00:34:01,585
we discussed it, we didn't put it on the proposal,

704
00:34:02,165 --> 00:34:05,105
but we did know that there was enough conversation about it

705
00:34:05,655 --> 00:34:08,545
that we were hoping it would be a conversation here

706
00:34:08,545 --> 00:34:09,745
and see what the interest was.

707
00:34:14,585 --> 00:34:17,465
I think there was quite a bit of positive thought on it

708
00:34:17,525 --> 00:34:20,945
and we debated whether to add in this proposal or not.

709
00:34:21,325 --> 00:34:22,745
So it wasn't a clear like, no,

710
00:34:22,745 --> 00:34:23,865
we don't think that's a good idea.

711
00:34:25,325 --> 00:34:27,745
We were just trying to streamline as the, the changes.

712
00:34:27,885 --> 00:34:29,505
So yeah, I'm glad you brought that up.

713
00:34:32,255 --> 00:34:35,115
Tim had originally thought that that was like a, you know,

714
00:34:35,295 --> 00:34:39,835
an access like hey [inaudible] minor amount

715
00:34:39,835 --> 00:34:44,635
of money [inaudible] you know, you want to kind

716
00:34:44,635 --> 00:34:47,155
of use our facilities one annual fee.

717
00:34:47,385 --> 00:34:50,555
That was his idea. I hadn't really heard that

718
00:34:51,005 --> 00:34:53,315
until the conversation started here with him.

719
00:34:54,735 --> 00:34:56,595
So we could have put that in here as a proposal.

720
00:34:57,015 --> 00:34:58,555
We decided not to put it on,

721
00:34:59,975 --> 00:35:02,275
but it wasn't an explicit decision not to.

722
00:35:02,895 --> 00:35:07,035
And that would be a, a, a shift that would be a change

723
00:35:07,655 --> 00:35:08,715
for the Ludlow youth

724
00:35:08,715 --> 00:35:12,555
and scouting program column would be adding a,

725
00:35:12,555 --> 00:35:13,555
that would be adding a fee

726
00:35:13,645 --> 00:35:16,075
where prior there would be [inaudible]

727
00:35:16,095 --> 00:35:18,555
So that is a, that's a significant conversation to have.

728
00:35:19,215 --> 00:35:20,315
It wouldn't be a huge fee.

729
00:35:20,435 --> 00:35:22,795
I mean it, and it does talk to the, you know, skin

730
00:35:22,795 --> 00:35:25,195
in the game conversation, but it would be a difference to

731
00:35:25,745 --> 00:35:28,235
what they've previously been responsible for.

732
00:35:29,555 --> 00:35:31,875
I, I'm glad you guys had the conversation because,

733
00:35:32,455 --> 00:35:34,555
and I'm glad that then we didn't

734
00:35:34,735 --> 00:35:37,965
or we, we kept pushing us to have this conversation

735
00:35:37,965 --> 00:35:40,685
because the fact that we think that the not-for-profits

736
00:35:41,425 --> 00:35:43,805
are the ones making you know,

737
00:35:43,955 --> 00:35:46,645
some money when really we had thought mostly it was

738
00:35:47,355 --> 00:35:48,485
from the pioneers.

739
00:35:49,155 --> 00:35:50,445
That is a big shift in that

740
00:35:50,445 --> 00:35:51,445
thought.

741
00:35:51,445 --> 00:35:52,365
Well I think it's a question of how you define

742
00:35:52,365 --> 00:35:53,965
not-for-profit and for profit

743
00:35:54,745 --> 00:35:57,245
way more the organization's fallen into not-for-profit than

744
00:35:57,245 --> 00:35:58,285
you would think, than we think.

745
00:35:58,285 --> 00:36:00,245
Right. So, and we, I would like

746
00:36:00,245 --> 00:36:02,805
to use an example having coached a lot of baseball.

747
00:36:03,995 --> 00:36:06,125
There's youth baseball organizations

748
00:36:06,125 --> 00:36:07,525
that are trying to create wide access.

749
00:36:07,525 --> 00:36:09,925
They have very low fees as many kids as possible

750
00:36:09,925 --> 00:36:11,805
and there's like travel baseball teams that

751
00:36:11,865 --> 00:36:14,165
as you get older, but some,

752
00:36:14,355 --> 00:36:16,325
they charge a whole lot of money, right.

753
00:36:16,385 --> 00:36:18,445
But those travel and baseball organizations are not

754
00:36:18,445 --> 00:36:19,485
necessarily for profit.

755
00:36:20,745 --> 00:36:22,195
They could qualify not for profit.

756
00:36:22,255 --> 00:36:24,915
And we discussed, Sharon and I discussed quite a bit,

757
00:36:25,775 --> 00:36:28,435
how would we decide who's a not-for-profit for profit?

758
00:36:28,985 --> 00:36:33,355
It'd be really, really difficult as the, as the district

759
00:36:33,415 --> 00:36:35,115
to confirm. Right.

760
00:36:35,115 --> 00:36:37,435
That, and so really

761
00:36:37,455 --> 00:36:38,595
as we look back on

762
00:36:38,775 --> 00:36:42,035
who was renting it was mostly in the not-for-profit world.

763
00:36:43,755 --> 00:36:45,715
I, I always assumed you had to have a certificate

764
00:36:45,715 --> 00:36:48,195
of being not-for-profit when you are a not for profit.

765
00:36:49,665 --> 00:36:54,035
Some actually do have the not-for-profit

766
00:36:55,065 --> 00:36:56,115
5013C,

767
00:36:56,215 --> 00:36:59,835
but most are kind of just more generally

768
00:37:00,625 --> 00:37:02,355
they're not for-profit entities

769
00:37:02,975 --> 00:37:04,595
and so [inaudible] multiple categories.

770
00:37:04,745 --> 00:37:06,355
Yeah. So the great category

771
00:37:06,375 --> 00:37:08,675
and so we even looked at some of the dance groups

772
00:37:08,705 --> 00:37:11,395
that come in and yeah, it's not clear

773
00:37:13,255 --> 00:37:16,445
where they would fall and it would be really difficult if we

774
00:37:16,665 --> 00:37:20,095
had to really determine do you fall into

775
00:37:20,095 --> 00:37:21,255
this category or not?

776
00:37:21,405 --> 00:37:22,495
That would be a very difficult.

777
00:37:23,845 --> 00:37:24,845
Yeah.

778
00:37:24,845 --> 00:37:25,375
Process. I don't know enough to

779
00:37:25,375 --> 00:37:26,375
speak on.

780
00:37:26,375 --> 00:37:27,895
So, so when we looked at where the money, you know

781
00:37:28,435 --> 00:37:30,815
who was using it that was generating money.

782
00:37:31,005 --> 00:37:32,255
Okay. It was people

783
00:37:32,255 --> 00:37:34,215
that would pretty easily fall into

784
00:37:34,215 --> 00:37:35,255
the not-for-profit column.

785
00:37:36,075 --> 00:37:38,775
But these are organizations that charge a lot of money

786
00:37:39,475 --> 00:37:42,135
to participate and it's, they're, they're sort

787
00:37:42,135 --> 00:37:43,895
of big dollar organizations even if they're

788
00:37:43,895 --> 00:37:45,735
not explicitly for-profit.

789
00:37:46,755 --> 00:37:51,625
Got it. So I'm glad that Tim helped do that dive to. Yeah,

790
00:37:51,625 --> 00:37:53,545
I'm glad you guys looked, say, okay, let's really decide

791
00:37:53,545 --> 00:37:54,745
where are these, right,

792
00:37:54,745 --> 00:37:56,025
where are these different organizations

793
00:37:56,025 --> 00:37:57,425
where their revenue is coming in,

794
00:37:57,425 --> 00:37:59,625
where do they fall within our language?

795
00:38:00,125 --> 00:38:02,065
And that everyone is why we take the time

796
00:38:02,365 --> 00:38:04,825
to relook at things and, and make sure.

797
00:38:05,085 --> 00:38:06,785
So I think that [inaudible]

798
00:38:06,925 --> 00:38:09,425
We talked about the different examples, right.

799
00:38:10,415 --> 00:38:12,345
Several of the not-for-profits

800
00:38:12,345 --> 00:38:15,505
that are just like groups looking for space to meet

801
00:38:16,885 --> 00:38:18,785
the free use of classrooms

802
00:38:18,785 --> 00:38:21,825
and libraries would create

803
00:38:21,825 --> 00:38:24,145
that access. The specialized spaces

804
00:38:25,175 --> 00:38:26,945
like the kitchen cafeteria,

805
00:38:29,625 --> 00:38:31,825
a little more specialized and usually bigger groups,

806
00:38:32,485 --> 00:38:35,485
but the real generator of activities, the athletics,

807
00:38:36,385 --> 00:38:40,805
any auditorium and the majority of the,

808
00:38:41,065 --> 00:38:44,405
of the groups that were, that were paying quite a bit

809
00:38:44,465 --> 00:38:45,485
to use the space

810
00:38:45,615 --> 00:38:48,565
were in, would fall into the not-for-profit

811
00:38:48,565 --> 00:38:49,765
either Ludlow or non Ludlow.

812
00:38:50,105 --> 00:38:53,605
And what we would do in the administrative guidelines is

813
00:38:53,685 --> 00:38:54,765
keep the same language.

814
00:38:54,825 --> 00:38:58,645
So there's 80% of participants have to be Ludlow residents.

815
00:38:58,795 --> 00:39:02,405
It's also not easiest to police, but,

816
00:39:03,265 --> 00:39:05,885
but we would at least have that standard for that [inaudible]

817
00:39:05,945 --> 00:39:07,925
But if we, it's

818
00:39:08,445 --> 00:39:10,405
because it's not so greasy to police, it would also,

819
00:39:10,465 --> 00:39:14,325
if we had a massive difference in that column for Ludlow

820
00:39:14,325 --> 00:39:18,165
not-for-profits were no fees we would need [inaudible]

821
00:39:18,165 --> 00:39:22,325
a bit of revenue enough that would be significant for,

822
00:39:22,945 --> 00:39:24,405
for long-term help for the field.

823
00:39:24,675 --> 00:39:25,675
Okay.

824
00:39:27,035 --> 00:39:28,205
Does anybody have any other questions?

825
00:39:30,835 --> 00:39:33,005
Alright, well if there's no other questions than I

826
00:39:34,505 --> 00:39:37,285
will take a motion to finally put this to bed

827
00:39:38,345 --> 00:39:41,685
and to accept the revised fee schedule

828
00:39:42,915 --> 00:39:43,925
that has been proposed.

829
00:39:49,235 --> 00:39:50,605
If someone would like to give me one.

830
00:39:51,105 --> 00:39:53,245
All right, Madam Chairwoman, I make a motion to

831
00:39:54,115 --> 00:39:57,725
approve file KG dash E the Ludlow Public School's use

832
00:39:57,725 --> 00:40:00,045
of facilities, the fee schedule that was

833
00:40:00,565 --> 00:40:02,245
included in our packet.

834
00:40:02,575 --> 00:40:05,205
Change the file name to KF dash E.

835
00:40:06,095 --> 00:40:07,765
Do I have a second? Somebody seconded.

836
00:40:08,145 --> 00:40:09,965
All in favor? Yes. Aye.

837
00:40:10,275 --> 00:40:14,805
Alright, so five [inaudible] fee schedule,

838
00:40:15,265 --> 00:40:17,885
I'm hoping that this makes more happy.

839
00:40:18,955 --> 00:40:19,245
Yeah.

840
00:40:24,145 --> 00:40:25,805
And now we'll send this back

841
00:40:25,805 --> 00:40:27,885
to Mickey again for a budget update.

842
00:40:30,345 --> 00:40:31,725
Budget update is

843
00:40:34,465 --> 00:40:35,685
fairly straightforward.

844
00:40:37,945 --> 00:40:42,325
The, the complicated part is always in the Munis report,

845
00:40:43,265 --> 00:40:47,965
but nothing terribly unusual in terms

846
00:40:47,965 --> 00:40:50,005
of overall trends [inaudible]

847
00:40:53,735 --> 00:40:55,785
Maybe just open up for questions so I don't

848
00:40:56,885 --> 00:40:58,865
go into my nerdy budget world.

849
00:41:01,895 --> 00:41:03,265
Does anybody have any questions? Are,

850
00:41:03,285 --> 00:41:04,665
are we surviving? That's

851
00:41:04,785 --> 00:41:05,785
the question.

852
00:41:05,785 --> 00:41:07,145
We're, everything is

853
00:41:10,115 --> 00:41:11,185
going as expected

854
00:41:11,565 --> 00:41:16,385
and getting to see the budget

855
00:41:16,845 --> 00:41:17,945
for a third year.

856
00:41:18,625 --> 00:41:20,705
I, I understand it a whole lot better every time, you know,

857
00:41:21,495 --> 00:41:22,745
each extra month that goes on.

858
00:41:22,765 --> 00:41:25,145
So I'm feeling pretty good with, with where we're at.

859
00:41:27,395 --> 00:41:28,735
So you're not worried at the moment?

860
00:41:29,595 --> 00:41:32,255
No, I'm not worried for this year. Alright then I'm not worried.

861
00:41:32,255 --> 00:41:33,605
Thank you. You know, it's too early

862
00:41:33,625 --> 00:41:34,925
to feel confident about next year.

863
00:41:35,025 --> 00:41:39,525
But, but for this year things are, things are in good shape.

864
00:41:40,375 --> 00:41:42,565
Mickey question, are all positions filled

865
00:41:42,565 --> 00:41:44,485
or are we still looking to hire certain spots?

866
00:41:44,905 --> 00:41:47,565
No, there's the hiring is

867
00:41:47,565 --> 00:41:48,925
fundamentally different than it used to be.

868
00:41:49,075 --> 00:41:52,045
Sure. And now there, there is

869
00:41:52,925 --> 00:41:55,685
a continual flow of postings

870
00:41:55,685 --> 00:42:00,595
and hirings that going

871
00:42:00,595 --> 00:42:04,995
back not that far in our careers you just didn't see [inaudible]

872
00:42:06,565 --> 00:42:08,755
there was sometimes stuff in the middle of the year

873
00:42:08,815 --> 00:42:13,195
but not a continuous continuous set of changes.

874
00:42:13,495 --> 00:42:16,435
So we still have open positions quite a few

875
00:42:17,215 --> 00:42:22,115
and sort of accepting that's gonna be a reality

876
00:42:22,255 --> 00:42:25,875
for, for us and I think four school districts.

877
00:42:25,985 --> 00:42:26,985
Yeah.

878
00:42:29,175 --> 00:42:33,955
My question is, if we had to do what we did

879
00:42:33,955 --> 00:42:38,835
for transportation last year, just looking as a

880
00:42:38,835 --> 00:42:42,235
what if, do we have that possibility within our budget?

881
00:42:43,255 --> 00:42:44,255
If that, if.

882
00:42:45,375 --> 00:42:47,395
So, if it was, if it was a need,

883
00:42:48,985 --> 00:42:53,315
I'll, I'll, I'll sort of re-ask the question a slightly different way.

884
00:42:55,775 --> 00:42:59,115
If we felt like we needed to go

885
00:42:59,115 --> 00:43:00,555
with an external transportation [inaudible]

886
00:43:00,575 --> 00:43:02,515
it was more expensive than what we had budgeted

887
00:43:02,915 --> 00:43:06,000
because we budget it based on the LPVEC rates.

888
00:43:07,255 --> 00:43:09,315
It wouldn't be within the budget.

889
00:43:10,295 --> 00:43:15,035
But would we have the ability to do so if we felt the need?

890
00:43:15,255 --> 00:43:18,315
Yes. Without question. Whether

891
00:43:19,305 --> 00:43:22,035
that additional cost could be contained within the general

892
00:43:22,065 --> 00:43:25,555
fund budget too early to know, you know,

893
00:43:25,605 --> 00:43:28,035
which estimates are gonna be higher than we thought.

894
00:43:28,035 --> 00:43:29,715
Lower than we thought. Right. That kind of thing.

895
00:43:29,745 --> 00:43:33,015
Just curious. But we, you know, as we went

896
00:43:33,015 --> 00:43:35,015
through the budget development process over the past couple

897
00:43:35,015 --> 00:43:39,455
years, you know, we talked about how, how Frank and I

898
00:43:39,455 --> 00:43:41,135
and Sharon have started talking about this,

899
00:43:41,135 --> 00:43:44,095
but it's too early to really get in deep. We've tried

900
00:43:44,135 --> 00:43:47,375
to make sure that we have the ability

901
00:43:47,375 --> 00:43:48,855
to cushion unexpected expenses.

902
00:43:49,755 --> 00:43:53,255
And so we definitely would be able to handle that is one

903
00:43:53,255 --> 00:43:55,455
of the reasons why we decided last year we'd be okay.

904
00:43:55,795 --> 00:43:56,935
And so if we had to, we could.

905
00:43:57,285 --> 00:43:58,295
Okay. I'm only asking

906
00:43:58,295 --> 00:43:59,455
because I know that we're, you know,

907
00:43:59,465 --> 00:44:00,815
we've had some bumps in the road.

908
00:44:00,975 --> 00:44:02,535
I know that we're not the only district

909
00:44:02,535 --> 00:44:06,815
that sets some bumps in the road from, I'll be back

910
00:44:07,475 --> 00:44:09,655
and we're not the, they're not the only bus company

911
00:44:09,725 --> 00:44:11,735
that has had some bump bumps in the road this year.

912
00:44:11,955 --> 00:44:15,895
So it seems to be a very common theme this year,

913
00:44:16,475 --> 00:44:18,535
but be ride for our, for transportation to school

914
00:44:18,555 --> 00:44:19,615
to and from school this year.

915
00:44:20,355 --> 00:44:24,575
So I'm just, it's frustrating since this is your number.

916
00:44:25,325 --> 00:44:27,335
I'll say two even though I think it's been longer than that.

917
00:44:27,835 --> 00:44:30,855
But you know, our kids deserve, like we said last year

918
00:44:30,875 --> 00:44:34,165
to get to school and we were assured that

919
00:44:34,165 --> 00:44:35,685
that was gonna happen this year.

920
00:44:35,785 --> 00:44:38,725
So I wanna be proactive, but I was just curious.

921
00:44:40,805 --> 00:44:41,965
I have a comment to that as well.

922
00:44:42,225 --> 00:44:44,325
So you could say that about the teachers

923
00:44:44,325 --> 00:44:45,445
that you can't find as well.

924
00:44:45,625 --> 00:44:47,325
So say my daughter's in a class

925
00:44:47,335 --> 00:44:50,045
where there isn't a professional licensed teacher.

926
00:44:51,125 --> 00:44:52,245
I could come here and say,

927
00:44:52,865 --> 00:44:55,125
you're not providing the services that you should.

928
00:44:55,125 --> 00:44:59,135
Right. So you it's all the same.

929
00:44:59,495 --> 00:45:01,415
I would just say the shortages, the shortage

930
00:45:01,415 --> 00:45:04,255
of drivers is not everywhere, is not teachers.

931
00:45:04,755 --> 00:45:09,615
The cause of the woes is exacerbates the woes, the causes

932
00:45:09,615 --> 00:45:10,415
of the woves are

933
00:45:14,855 --> 00:45:18,035
are there even without the shortage of drivers.

934
00:45:18,095 --> 00:45:20,675
And they're significant, very significant.

935
00:45:21,055 --> 00:45:24,235
And, and then the driver shortage really makes it,

936
00:45:25,135 --> 00:45:27,555
it exacerbates it and raise it.

937
00:45:28,625 --> 00:45:31,675
Well I can tell you that what's gonna happen is

938
00:45:31,675 --> 00:45:34,155
that students are no longer probably gonna go to Ctec,

939
00:45:34,155 --> 00:45:35,795
they're gonna be going pathfinder as well.

940
00:45:35,895 --> 00:45:38,355
So you, you better plan both at that same time.

941
00:45:38,455 --> 00:45:40,755
You know what I mean? It's not gonna be a split from

942
00:45:40,755 --> 00:45:44,675
transportation and all be all right, come on over to Ctec.

943
00:45:44,675 --> 00:45:46,355
It's gonna be where our kids gonna take

944
00:45:46,635 --> 00:45:47,715
vocational education to.

945
00:45:48,415 --> 00:45:50,555
So playing it both at the same time, you know

946
00:45:50,555 --> 00:45:52,555
what I mean? That would be what I

947
00:45:52,555 --> 00:45:53,555
Would do.

948
00:45:53,555 --> 00:45:55,395
You mean afraid of not using transportation for

949
00:45:55,815 --> 00:45:56,835
Yes, there it is.

950
00:45:56,835 --> 00:45:59,275
Definitely. We're gonna be, we're gonna be penalized

951
00:45:59,295 --> 00:46:01,955
so heavily that it makes no sense to send our kids to ctec.

952
00:46:01,955 --> 00:46:03,235
Do you know what I mean? When they could go

953
00:46:03,255 --> 00:46:05,235
to downtown there probably be cheaper

954
00:46:06,265 --> 00:46:09,355
because we wouldn't, we wouldn't be giving,

955
00:46:09,765 --> 00:46:12,715
we're getting like the discount of being one

956
00:46:12,715 --> 00:46:13,995
of the seven member districts.

957
00:46:14,655 --> 00:46:17,795
So I know that they would take action to make sure

958
00:46:17,795 --> 00:46:21,435
that we're not a seven if we're not participating in it

959
00:46:21,455 --> 00:46:24,175
and if we were to go to outside transportation.

960
00:46:24,355 --> 00:46:25,895
So just plan on doing both if

961
00:46:25,895 --> 00:46:27,015
that's the way we're gonna do it.

962
00:46:27,015 --> 00:46:29,815
You know, like just clean split, not just transportation.

963
00:46:30,415 --> 00:46:31,715
I would, I would plan

964
00:46:31,715 --> 00:46:33,795
for the whole thing if you guys are thinking of that.

965
00:46:36,115 --> 00:46:39,055
So we're still in conversation with

966
00:46:40,815 --> 00:46:42,175
Director Morton and

967
00:46:42,175 --> 00:46:45,655
with the other superintendents we met last week.

968
00:46:46,935 --> 00:46:49,505
There's, I wouldn't say daily conversation,

969
00:46:49,525 --> 00:46:52,895
but there's frequent communication in regards

970
00:46:52,955 --> 00:46:54,215
to, you know, what's going on.

971
00:46:56,355 --> 00:47:01,055
We had, we met and they made some commitments,

972
00:47:01,815 --> 00:47:04,015
I made a commitment to let them know every time there's

973
00:47:04,015 --> 00:47:06,455
something wrong, it, it was our commitment

974
00:47:08,795 --> 00:47:11,535
and you know, I don't know, it's been,

975
00:47:12,485 --> 00:47:13,615
it's been quiet in my

976
00:47:13,615 --> 00:47:15,375
office and I don't know if it's because

977
00:47:15,655 --> 00:47:16,655
A couple days of quiet.

978
00:47:16,995 --> 00:47:18,055
So Yeah, good thing.

979
00:47:18,155 --> 00:47:22,655
So, So there's that.

980
00:47:23,215 --> 00:47:25,655
I do have to say, you know, his office

981
00:47:26,035 --> 00:47:28,695
and Crystal have been

982
00:47:29,245 --> 00:47:32,765
phenomenal in mitigating some of the issues

983
00:47:33,755 --> 00:47:35,525
that have, that have happened.

984
00:47:36,305 --> 00:47:39,485
And I do agree, I mean there are driver shortages

985
00:47:40,505 --> 00:47:44,525
but there are logistical issues within the organization

986
00:47:44,755 --> 00:47:48,485
that have made, you know, that, that are, you know,

987
00:47:49,045 --> 00:47:52,645
a bigger part of, of the issue above

988
00:47:52,645 --> 00:47:54,565
and beyond the driver shortage piece and,

989
00:47:54,585 --> 00:47:56,925
and the communication side that we're trying to,

990
00:47:57,145 --> 00:47:59,885
to really work around and you know,

991
00:47:59,885 --> 00:48:02,565
there's some other transitional pieces that needs

992
00:48:02,565 --> 00:48:04,725
to be happening that I think we're trying to work with,

993
00:48:05,865 --> 00:48:10,045
you know, with LP VEC taking over the communication side.

994
00:48:10,045 --> 00:48:13,045
And we've talked about this that, you know, for the good

995
00:48:13,065 --> 00:48:16,205
of our families and for the communication side for,

996
00:48:16,265 --> 00:48:19,965
for our families, that families might be getting double

997
00:48:20,285 --> 00:48:23,765
communication for, for a while to make sure

998
00:48:23,765 --> 00:48:27,045
that the communication loop is completely closed

999
00:48:27,865 --> 00:48:29,485
and that they're getting timely communication.

1000
00:48:29,585 --> 00:48:32,445
So we might be double duty on that for a little bit.

1001
00:48:32,945 --> 00:48:34,605
But you know, we,

1002
00:48:34,725 --> 00:48:36,845
I I know Mickey's office is working really hard.

1003
00:48:37,945 --> 00:48:41,405
We are trying to bombard communication

1004
00:48:42,185 --> 00:48:44,085
and you know, to see what we can do

1005
00:48:44,705 --> 00:48:48,365
and you know, as someone who's kind of new to the game

1006
00:48:49,125 --> 00:48:51,805
communicating with the other area superintendents around,

1007
00:48:52,665 --> 00:48:57,365
you know, what's going on, Ludlow

1008
00:48:57,425 --> 00:49:02,285
and Abraham seemed to do the schools that are short

1009
00:49:03,585 --> 00:49:05,845
on drivers, largely short on drivers.

1010
00:49:07,425 --> 00:49:09,925
So when they had drivers in the pipeline, they had

1011
00:49:09,945 --> 00:49:11,765
or allegedly have drivers in the pipeline.

1012
00:49:11,785 --> 00:49:14,525
But it takes time. But again, that's not,

1013
00:49:14,585 --> 00:49:16,565
that's not the only factor here.

1014
00:49:16,565 --> 00:49:18,125
There's, there's other issues that are going on

1015
00:49:18,705 --> 00:49:21,485
and this is gonna be part of my report so

1016
00:49:22,065 --> 00:49:23,205
I'm skipping ahead a little bit.

1017
00:49:23,475 --> 00:49:27,645
Skip you. But they are, you know, according to

1018
00:49:28,645 --> 00:49:31,565
Director Morton, it's, it's interesting that

1019
00:49:32,895 --> 00:49:35,985
they're looking at subcontracting out for drivers

1020
00:49:36,325 --> 00:49:39,585
and looking to work with the union, with their union

1021
00:49:39,765 --> 00:49:42,225
to subcontract for drivers to see if that will help

1022
00:49:42,255 --> 00:49:44,145
with mitigating some of the issues as well.

1023
00:49:44,205 --> 00:49:45,905
So they are looking and they are trying,

1024
00:49:46,325 --> 00:49:48,185
but again, that's one piece of puzzle.

1025
00:49:48,725 --> 00:49:52,025
So we will continue to move our way at it.

1026
00:49:54,065 --> 00:49:55,065
Thank you.

1027
00:49:59,015 --> 00:50:00,655
I had a question on the units.

1028
00:50:00,965 --> 00:50:04,175
Yeah, Just that there's a lot of the line items

1029
00:50:04,365 --> 00:50:06,695
that are a hundred percent spent

1030
00:50:06,695 --> 00:50:08,775
and I assume those are like SA salary.

1031
00:50:09,685 --> 00:50:11,935
Yeah, they, they would be a hundred percent committed.

1032
00:50:11,935 --> 00:50:14,935
Right. So the encumbered plus spent what,

1033
00:50:15,835 --> 00:50:19,735
I'm actually kind of thrilled to see more salary lines like

1034
00:50:19,735 --> 00:50:24,215
that because big personal endeavors to try

1035
00:50:24,215 --> 00:50:27,285
to get money to hit the accounts that it was budgeted in

1036
00:50:27,545 --> 00:50:31,325
and you know, a lot of work that's

1037
00:50:31,325 --> 00:50:34,725
to getting from the paper processes into a electronic

1038
00:50:35,495 --> 00:50:36,645
management process.

1039
00:50:37,185 --> 00:50:38,965
So when I see that a hundred percent like yes,

1040
00:50:38,965 --> 00:50:40,685
that's exactly what it should be, right?

1041
00:50:40,745 --> 00:50:43,925
So we have that does a salary account, position salary

1042
00:50:44,625 --> 00:50:49,005
and we got the right amount in budgeted

1043
00:50:49,065 --> 00:50:51,205
and it all around cu So I was very happy to see that

1044
00:50:51,995 --> 00:50:53,045
much more than last year.

1045
00:50:53,915 --> 00:50:57,485
Okay. My only other question had to do with

1046
00:50:59,225 --> 00:51:01,395
line item for c and i

1047
00:51:02,755 --> 00:51:05,595
I was gonna instruction, I was gonna talk about that.

1048
00:51:05,695 --> 00:51:08,835
Oh and, but then I always say just wait, see,

1049
00:51:09,735 --> 00:51:12,915
so there's a big line for curriculum instruction.

1050
00:51:16,115 --> 00:51:18,475
I just have it there it is. It's on page two.

1051
00:51:22,255 --> 00:51:24,075
So there's the c and i department, it's right in the middle

1052
00:51:24,935 --> 00:51:28,875
and the, the words say school purchase, oh no, I'm sorry,

1053
00:51:30,065 --> 00:51:32,315
Just The line school supplies the very last

1054
00:51:32,315 --> 00:51:33,435
line, very last line.

1055
00:51:34,255 --> 00:51:39,115
So there's a negative 279,000, 2 75 that is a

1056
00:51:39,635 --> 00:51:41,315
temporary holding place account.

1057
00:51:43,015 --> 00:51:46,715
So the titled grants title 1, 2, 3,

1058
00:51:46,715 --> 00:51:51,315
and four total, something in the 480,000 each.

1059
00:51:53,125 --> 00:51:55,875
We're technically not supposed to be spending

1060
00:51:57,335 --> 00:52:00,275
in those accounts until the grant is approved.

1061
00:52:00,525 --> 00:52:04,195
Grant just got approved week ago or so.

1062
00:52:06,175 --> 00:52:09,905
So, but in our budget

1063
00:52:11,325 --> 00:52:13,265
we have 408,000

1064
00:52:13,265 --> 00:52:15,065
or so budgeted that is going

1065
00:52:15,065 --> 00:52:16,425
to be assigned to the top grants.

1066
00:52:17,205 --> 00:52:21,865
So until those grants get approved, what we decided

1067
00:52:21,865 --> 00:52:24,465
to do this year was put them into a holding place account

1068
00:52:24,465 --> 00:52:26,185
that we're only using for this holding place.

1069
00:52:26,605 --> 00:52:28,025
So that account's gonna go away

1070
00:52:28,515 --> 00:52:31,305
after we get everything approved,

1071
00:52:31,925 --> 00:52:33,065
get the new budgets loaded,

1072
00:52:33,625 --> 00:52:35,825
transfer the spending into their appropriate grant accounts.

1073
00:52:42,065 --> 00:52:45,475
Much easier to track it this way than it was last year.

1074
00:52:46,175 --> 00:52:47,675
So I'm kind of happy with how it's going,

1075
00:52:48,415 --> 00:52:50,875
but it does look odd on the budget right now.

1076
00:52:51,605 --> 00:52:53,555
Thank you. That's all I have.

1077
00:52:56,095 --> 00:52:59,595
Anyone else? Alright.

1078
00:53:01,245 --> 00:53:04,915
Thank you. Thank you. We move on.

1079
00:53:05,735 --> 00:53:07,955
So sorry to steal one of your topics.

1080
00:53:08,295 --> 00:53:09,315
No, I'm glad it's out of the way.

1081
00:53:11,775 --> 00:53:13,075
So then I can talk about half of things.

1082
00:53:13,595 --> 00:53:16,755
I just wanna give a, a shout out to Christina Moj

1083
00:53:17,895 --> 00:53:19,715
for her first day of kindergarten.

1084
00:53:19,975 --> 00:53:23,315
She, she had a, an event for her

1085
00:53:24,075 --> 00:53:26,205
kindergarten parents on the first day.

1086
00:53:26,825 --> 00:53:29,405
It was kind of like a, a boohoo kind of breakfast

1087
00:53:29,855 --> 00:53:34,485
where families were invited in for breakfast and coffee

1088
00:53:34,745 --> 00:53:36,845
and it was really lovely.

1089
00:53:37,425 --> 00:53:39,645
Did a great job and you know, families took advantage of it.

1090
00:53:40,485 --> 00:53:43,445
I wanna say there were probably, you know, 20, 25 folks

1091
00:53:43,585 --> 00:53:47,005
who came in and afterwards, some of them really, you know,

1092
00:53:47,005 --> 00:53:48,325
took advantage of the tissues

1093
00:53:48,325 --> 00:53:50,965
that were the cutest little tissues that were on the table

1094
00:53:51,665 --> 00:53:54,645
and really developed a really nice sense of community

1095
00:53:55,145 --> 00:53:56,725
and you know, they were all talking with each other.

1096
00:53:56,725 --> 00:53:59,565
They had an opportunity to meet her, you know,

1097
00:53:59,865 --> 00:54:02,805
and it was, she just, she did a really nice job

1098
00:54:02,905 --> 00:54:07,125
and it was a really nice, I think start to just building

1099
00:54:07,195 --> 00:54:10,645
that school family connection and relationship.

1100
00:54:11,035 --> 00:54:12,525
Very nicely done. High school,

1101
00:54:12,585 --> 00:54:15,045
had a nice open house, great job.

1102
00:54:15,425 --> 00:54:19,605
Our staff and Lisa and her staff and administration

1103
00:54:19,825 --> 00:54:21,285
and student guides.

1104
00:54:21,345 --> 00:54:23,405
You know, they were out there doing their thing,

1105
00:54:24,245 --> 00:54:25,285
really doing a nice job.

1106
00:54:26,025 --> 00:54:30,045
And I had my first set of three hour meetings.

1107
00:54:31,285 --> 00:54:33,285
I had my second set this coming Monday.

1108
00:54:33,385 --> 00:54:36,445
But you know, yesterday I met for three hours in the morning

1109
00:54:36,515 --> 00:54:40,445
with Nikki at, at Harrisburg

1110
00:54:40,705 --> 00:54:44,125
and then three hours in the afternoon with Christina at East

1111
00:54:44,255 --> 00:54:46,245
where we met for, for a little bit.

1112
00:54:46,485 --> 00:54:50,245
I got to do a grade level meeting with Nikki here

1113
00:54:50,925 --> 00:54:53,605
and then we were out and about in classrooms going in

1114
00:54:53,605 --> 00:54:56,205
and watching the magic happen and teaching and learning

1115
00:54:57,105 --> 00:54:58,005
and then getting to have

1116
00:54:58,005 --> 00:54:59,445
conversations about what we were seeing.

1117
00:54:59,665 --> 00:55:01,805
And it was just, it was an exhausting day.

1118
00:55:01,865 --> 00:55:03,445
It was an exhilarating day.

1119
00:55:04,315 --> 00:55:07,045
Kids were fabulous, lots of who are you?

1120
00:55:10,025 --> 00:55:11,725
But it was really great. It was really nice to see,

1121
00:55:12,305 --> 00:55:14,085
you know, what was going on in the classroom, starting

1122
00:55:14,085 --> 00:55:16,045
to see the implementation of the new math program.

1123
00:55:16,965 --> 00:55:18,365
Kids were really excited about it.

1124
00:55:18,755 --> 00:55:20,285
Like what I ready, it was really,

1125
00:55:20,305 --> 00:55:21,325
it was really kind of neat.

1126
00:55:21,745 --> 00:55:24,605
So just good things, good things that were going on.

1127
00:55:24,745 --> 00:55:29,525
So it's a nice start. Busy week so far.

1128
00:55:29,525 --> 00:55:30,525
Busy last week.

1129
00:55:39,005 --> 00:55:42,915
Sorry, pronou down to you. I don't have much to say.

1130
00:55:42,915 --> 00:55:45,995
Getting back into the new school year, Chris,

1131
00:55:46,015 --> 00:55:49,835
you clued me in that I should be probably talking about like

1132
00:55:52,255 --> 00:55:56,675
not talking about like nice feedback I got, I got some nice,

1133
00:55:57,155 --> 00:55:59,155
I got some nice feedback that I should probably be

1134
00:56:00,275 --> 00:56:01,955
reaching out to the administration of each school

1135
00:56:01,955 --> 00:56:04,235
and kind of going over what's happening.

1136
00:56:05,175 --> 00:56:08,555
So that will, I'll be, I'll provide that in the future.

1137
00:56:09,095 --> 00:56:12,875
But, but yeah, my,

1138
00:56:13,295 --> 00:56:14,795
my school is going well and,

1139
00:56:16,535 --> 00:56:19,715
and I think many, many of my peers

1140
00:56:19,975 --> 00:56:24,525
and yeah could say it's the same.

1141
00:56:24,685 --> 00:56:26,485
I don't know, I don't have much, sorry.

1142
00:56:28,235 --> 00:56:30,045
Well whatever I can do to help out kids,

1143
00:56:30,045 --> 00:56:31,165
that's what I'm all saying.

1144
00:56:32,295 --> 00:56:34,045
Thank you. I really, I really don't have much

1145
00:56:34,045 --> 00:56:37,685
to say except I do appreciate Sharon visiting the buildings

1146
00:56:37,705 --> 00:56:38,925
and being visible.

1147
00:56:39,445 --> 00:56:42,805
I think that's what the staff in Ludlow crave and, and want.

1148
00:56:43,185 --> 00:56:44,965
And so I look forward to hearing more stories

1149
00:56:45,145 --> 00:56:47,565
of your adventures into the schools.

1150
00:56:48,975 --> 00:56:50,285
Thank you though. Appreciate that.

1151
00:56:50,505 --> 00:56:53,365
You know what I do, I do wanna say in response

1152
00:56:53,385 --> 00:56:54,645
to our conversation at the,

1153
00:56:54,645 --> 00:56:56,565
at the last meeting we have had some conversations

1154
00:56:56,565 --> 00:56:57,685
about attendance committees.

1155
00:56:58,705 --> 00:57:00,325
So you've had another princip principal level

1156
00:57:00,745 --> 00:57:05,005
and at the, at the cabinet level and so,

1157
00:57:05,425 --> 00:57:07,725
and you know, and we took a look at, you know,

1158
00:57:07,725 --> 00:57:09,125
how many students have attend, have,

1159
00:57:09,155 --> 00:57:11,845
have not attended school yet this year at the high school

1160
00:57:11,865 --> 00:57:14,245
and the middle school and have talked about organizing that.

1161
00:57:14,385 --> 00:57:16,205
So I really appreciate that feedback.

1162
00:57:16,955 --> 00:57:18,885
Kind of solidifier and it's very exciting.

1163
00:57:20,515 --> 00:57:21,625
Great. Good job.

1164
00:57:23,705 --> 00:57:26,345
I don't have much to say either other than good job at

1165
00:57:26,345 --> 00:57:27,465
the cross country meet today.

1166
00:57:28,725 --> 00:57:31,425
She must have run straight to her car after the I did

1167
00:57:31,725 --> 00:57:33,185
and to get here

1168
00:57:33,245 --> 00:57:36,545
but so I've, I've gone to a couple of meets now.

1169
00:57:37,815 --> 00:57:39,905
Haven't seen many of the other sports yet

1170
00:57:39,905 --> 00:57:42,585
but there's a lot going on so that's exciting to see.

1171
00:57:43,325 --> 00:57:44,625
And that's all I have.

1172
00:57:46,055 --> 00:57:48,985
Alright. I don't have much, just the attendance part

1173
00:57:49,945 --> 00:57:53,065
reminded me of something that the collaborative has partner

1174
00:57:53,065 --> 00:57:55,265
partnered with the Hammond County Correctional

1175
00:57:55,975 --> 00:57:56,985
Sheriff's Department

1176
00:57:57,245 --> 00:58:01,025
and they now have two attendance officers.

1177
00:58:01,925 --> 00:58:04,265
One is paid for by the sheriff's department

1178
00:58:04,285 --> 00:58:06,905
and the other is paid for by the collaborative

1179
00:58:07,485 --> 00:58:09,865
and they are going to all the districts

1180
00:58:09,865 --> 00:58:12,225
and getting list of lists of kids who

1181
00:58:13,055 --> 00:58:17,025
have already obsessive absences mostly in the middle school

1182
00:58:17,075 --> 00:58:20,105
range and try to get, trying to make relations with them

1183
00:58:21,605 --> 00:58:23,465
in the early part of the year

1184
00:58:23,685 --> 00:58:25,305
and create relationships

1185
00:58:25,525 --> 00:58:27,705
to hopefully get those kids back to school.

1186
00:58:28,325 --> 00:58:30,025
That's all I reminded me of that.

1187
00:58:30,115 --> 00:58:32,025
Sorry, I should have my notes. That's it.

1188
00:58:32,495 --> 00:58:34,425
Jeff, if I could add something on the attendance.

1189
00:58:35,065 --> 00:58:36,465
I just had a district meeting

1190
00:58:37,165 --> 00:58:40,425
and one of the things is if students have been out two days

1191
00:58:40,425 --> 00:58:44,345
already, they're already chronically absent right now as

1192
00:58:44,345 --> 00:58:46,305
of, but it's early. There's,

1193
00:58:46,485 --> 00:58:47,825
My Daughter's been sick, leave me alone.

1194
00:58:48,845 --> 00:58:52,025
No, I know, but two, no 18%

1195
00:58:54,405 --> 00:58:55,625
or 10% of the school

1196
00:58:55,625 --> 00:58:56,425
Year, 18 days,

1197
00:59:00,845 --> 00:59:05,025
Amanda, we don't blame.

1198
00:59:05,375 --> 00:59:06,585
There's a lot of things going on.

1199
00:59:06,645 --> 00:59:08,665
My god, everything's going around, everything's going.

1200
00:59:09,525 --> 00:59:13,385
It is the plague as I'm also very excited to hear about,

1201
00:59:13,685 --> 00:59:14,985
you know, going to the buildings.

1202
00:59:15,065 --> 00:59:18,425
I think that's the, that's the nitty gritty is seeing the

1203
00:59:18,425 --> 00:59:22,045
daily, you know, instruction and just the planning

1204
00:59:22,185 --> 00:59:23,605
and everything that goes into it.

1205
00:59:23,605 --> 00:59:25,325
And we've talked about it when we see it on the,

1206
00:59:25,905 --> 00:59:27,885
the slideshows, you know, about the plans

1207
00:59:27,955 --> 00:59:30,245
that really this is everything

1208
00:59:30,625 --> 00:59:33,525
and everything happens in a school day is a lot.

1209
00:59:33,525 --> 00:59:35,245
Everything that happens in a year is a lot.

1210
00:59:36,285 --> 00:59:38,605
Personally the only thing I've done is, aside from lots

1211
00:59:38,605 --> 00:59:41,725
of work is I did get to go to the Hope stroll.

1212
00:59:41,905 --> 00:59:44,165
It was very nice on the first day that they had it

1213
00:59:44,165 --> 00:59:45,605
before it rained the next day.

1214
00:59:46,105 --> 00:59:47,765
But on those Saturdays it's been nice.

1215
00:59:47,785 --> 00:59:49,565
So I did get to go out there on the first day

1216
00:59:49,565 --> 00:59:52,445
and see the great work of all the, the signs

1217
00:59:52,445 --> 00:59:54,725
that were put up, you know, on the river walk

1218
00:59:54,745 --> 00:59:57,045
and they put a lot of time and effort into that

1219
00:59:57,305 --> 01:00:00,245
and I saw tons of people stopping looking at it

1220
01:00:01,065 --> 01:00:02,125
and taking pictures.

1221
01:00:02,265 --> 01:00:04,685
And so if you haven't got to go down there,

1222
01:00:04,765 --> 01:00:06,805
I think it's still up till next week maybe,

1223
01:00:07,005 --> 01:00:08,285
I believe maybe one more week.

1224
01:00:08,485 --> 01:00:10,805
I think they do it for two weeks, two or three weeks.

1225
01:00:11,885 --> 01:00:14,045
I have it written down. I think it's still up but I,

1226
01:00:14,045 --> 01:00:15,645
and I know some people went through the event

1227
01:00:16,045 --> 01:00:19,365
that next rain, but it was very nice

1228
01:00:19,665 --> 01:00:22,765
and so just wanted to have a shout out to them for,

1229
01:00:23,185 --> 01:00:27,205
you know, bringing some awareness and so thank you.

1230
01:00:28,165 --> 01:00:30,775
Alright. As like everyone else, it's been

1231
01:00:32,035 --> 01:00:34,295
pretty quiet on this so committee front.

1232
01:00:35,215 --> 01:00:37,695
I know that Harrisburg also had their open house

1233
01:00:37,695 --> 01:00:38,775
since our last meeting.

1234
01:00:40,415 --> 01:00:42,095
I completely forgot about it,

1235
01:00:42,095 --> 01:00:43,255
but I missed my first open house

1236
01:00:43,495 --> 01:00:45,935
'cause I was babysitting my grandchildren.

1237
01:00:46,875 --> 01:00:49,375
But I hear it was amazing event as well that,

1238
01:00:49,645 --> 01:00:51,775
that the families that went to it enjoyed it.

1239
01:00:53,025 --> 01:00:57,935
Let's see, I tomorrow night

1240
01:00:58,195 --> 01:01:01,375
is the Boys and Girls Club dinner.

1241
01:01:03,415 --> 01:01:06,095
I think that is the only other thing

1242
01:01:06,095 --> 01:01:08,215
that is going on at this point.

1243
01:01:08,695 --> 01:01:11,015
Thursday? Thursday. Thursday, sorry, yeah, Thursday I'm,

1244
01:01:11,315 --> 01:01:13,135
I'm a week a day behind everything.

1245
01:01:13,765 --> 01:01:15,055
Went to the big E this weekend.

1246
01:01:15,285 --> 01:01:16,735
Enjoyed a little Alice Cooper.

1247
01:01:18,695 --> 01:01:20,415
I don't like an Alice Cooper fan I'm sure.

1248
01:01:21,055 --> 01:01:23,895
But yeah, other than that it was, it's been pretty quiet.

1249
01:01:24,005 --> 01:01:27,735
Kids are enjoying school and kudos to teachers.

1250
01:01:27,735 --> 01:01:28,775
They'll go in every day

1251
01:01:28,995 --> 01:01:31,935
and educating that's get some more Lysol spray down those

1252
01:01:31,935 --> 01:01:34,535
stool because my daughter's caught everything that she's,

1253
01:01:34,705 --> 01:01:39,095
since she's got in there and the antibiotics hopefully

1254
01:01:39,095 --> 01:01:40,175
will kill everything this time.

1255
01:01:41,635 --> 01:01:43,815
But other than that, yeah.

1256
01:01:44,575 --> 01:01:46,255
The only other thing I do wanna mention,

1257
01:01:46,575 --> 01:01:48,735
'cause I've had a couple parents mention it

1258
01:01:48,735 --> 01:01:51,655
to me was nine 11.

1259
01:01:52,595 --> 01:01:55,895
So apparently on nine 11 our schools have all did

1260
01:01:55,895 --> 01:01:56,975
all things different.

1261
01:01:58,205 --> 01:02:02,375
From what I've heard, nothing was done in one school.

1262
01:02:06,815 --> 01:02:08,255
Comments were made from

1263
01:02:08,515 --> 01:02:12,935
by teachers in some classrooms about not needing to do very,

1264
01:02:13,075 --> 01:02:14,695
to do any moments of silence.

1265
01:02:15,475 --> 01:02:18,645
And I think that we really need to,

1266
01:02:20,215 --> 01:02:22,605
given this year was a, a big anniversary of it,

1267
01:02:23,605 --> 01:02:24,805
I think we need to do better

1268
01:02:26,595 --> 01:02:30,245
because it's kinda like Pledge of Allegiance.

1269
01:02:30,245 --> 01:02:32,045
If you don't do the Pledge of Allegiance,

1270
01:02:32,045 --> 01:02:33,325
you least stand there quietly

1271
01:02:33,385 --> 01:02:35,805
and you just, you, you respect it.

1272
01:02:35,905 --> 01:02:37,005
You sit in your chair quietly.

1273
01:02:39,225 --> 01:02:42,825
But again, it's a big piece of our nation's history

1274
01:02:44,525 --> 01:02:48,945
and I, you know, maybe it was just a one year accident

1275
01:02:48,945 --> 01:02:50,705
that a school didn't, didn't do it

1276
01:02:51,095 --> 01:02:53,265
that day, accidents happened.

1277
01:02:54,565 --> 01:02:58,925
But if, if it wasn't an accident, then I think that it,

1278
01:03:00,305 --> 01:03:01,465
I think we need to do better.

1279
01:03:02,625 --> 01:03:04,905
'cause a couple parents had come,

1280
01:03:05,125 --> 01:03:06,265
had made mention of it to me.

1281
01:03:06,265 --> 01:03:07,945
So I said I will make mention of it,

1282
01:03:08,845 --> 01:03:12,745
but as a, I come from a military family

1283
01:03:13,045 --> 01:03:14,745
and for my family it's a big thing.

1284
01:03:14,825 --> 01:03:17,825
I know I have, I sit next to the military person

1285
01:03:18,125 --> 01:03:19,745
and you know, it's,

1286
01:03:21,025 --> 01:03:22,665
I can tell you exactly what I was doing that morning.

1287
01:03:22,965 --> 01:03:27,105
So listen, I'm sure many people can, so same. Yeah.

1288
01:03:27,445 --> 01:03:31,545
So just for what it's worth, it's

1289
01:03:32,545 --> 01:03:34,305
resonates for a lot of our local people.

1290
01:03:35,335 --> 01:03:37,185
Welcome. So, with that,

1291
01:03:37,345 --> 01:03:40,065
I believe we do not have the need for executive session.

1292
01:03:40,575 --> 01:03:42,425
Nope. Perfect. Alright, so I'll,

1293
01:03:42,695 --> 01:03:44,705
I'll entertain a meeting to adjourn.

1294
01:03:44,805 --> 01:03:49,145
So second. Second. All in favor? Aye for adjourn.

1295
01:03:49,145 --> 01:03:49,625
Thank you everyone.