[13:12] All right, I'm going to go ahead and
[13:14] call this meeting of the Madison Board
[13:16] of Education to order. It is 501. We
[13:20] will stand for the pledge of allegiance.
[13:24] I pledge also.
[13:42] » Our first order of business is our
[13:44] school community session uh where we
[13:47] have public participation if anyone is
[13:49] in attendance.
[13:52] If we do not have anyone in person or
[13:54] online, we will move on to our next item
[13:57] which is the superintendent report. Dr.
[14:00] Cook.
[14:01] >> Yes. Uh thank you chairman Rosen.
[14:07] » Um big welcome to Kevin Fogerty. Thank
[14:10] you for uh joining the board um
[14:12] midstream, but we are all here to help.
[14:14] But uh as we shared, Kevin came in over
[14:16] the summer and it was great to meet with
[14:18] him and and give him uh some background
[14:20] information and some information to get
[14:22] started. He has the new board member
[14:25] packet and uh has been excited to go and
[14:27] we'll have you in soon to meet with the
[14:29] central office administration when we're
[14:31] all together. So um welcome Kevin.
[14:36] Uh just a few quick items before we turn
[14:40] I turn it over to uh Ben Whitaker on our
[14:42] construction manager on our CIP. Um but
[14:46] just wanted to uh report out some of the
[14:48] things that have been going on this
[14:48] summer registering a lot of
[14:50] kindergarteners. We are five over
[14:52] projection. So first of all projection
[14:54] was very close. We were projected at 191
[14:58] kindergarteners. We're at 196. Um a
[15:01] great balance 79 at Brown and 117 at
[15:04] Nick. are pretty much hitting where we
[15:06] expect to to hit. But um that's really
[15:09] great accurate projections from our
[15:11] demographer, but then also about what we
[15:14] wanted to see. So we're really pleased.
[15:16] I do expect we'll pick up a few more by
[15:19] then. So I bet you we do hit 200
[15:21] certainly um you know sometime into the
[15:23] school year, but that's uh that's great
[15:25] to see. Um, as of today, we are fully
[15:28] staffed for our teachers and in the
[15:30] process of hiring several uh, pair
[15:33] professional openings that still remain.
[15:35] Um, facilities has had um, one of the
[15:37] busiest summers on record. Um, I'm sure
[15:40] I don't think we'll keep these stats,
[15:42] but it's just an unbelievable number of
[15:44] projects. So, I'm going to probably
[15:46] undersell everything that they did, but
[15:47] I know that we'll cover this in greater
[15:49] detail. Our facilities committee meeting
[15:51] coming up. um Pollson was the primary
[15:54] focus as it um is the third leg of our
[15:57] um school renewal project and um just an
[16:00] incredible amount of work has has
[16:02] happened there. We are on track to open
[16:04] out there. Um all the work has been
[16:06] taking place. Um both the gym and the
[16:08] auditorium are completely empty. Um you
[16:11] know that was a big piece of the work in
[16:13] the beginning of the summer but now all
[16:15] the focus is um inside the building. Um
[16:17] the interior doors were refinished. um
[16:20] they've been touched for the first time
[16:21] since the building opened. Um if um
[16:24] board members or public has remembered
[16:26] being in Pulson, the the doors really
[16:28] stood out after we did some more um
[16:30] interior as uh really being outdated. So
[16:33] they look uh look fantastic. And then
[16:36] most of the work uh occurring lately has
[16:38] been the HVAC work. Um you know so as we
[16:41] bring cooling to the entire building and
[16:44] the plan is still on track for um late
[16:47] September but we're really hoping we can
[16:49] turn those on earlier uh you know in the
[16:52] uh in the school year. So I'll keep the
[16:53] board updated on on that. Um and they're
[16:56] working basically seven days a week on this project right now. So lot
[17:00] happens every day that you stop over
[17:02] there. Uh, in terms of Neck River, we've
[17:05] been completing punch list projects and
[17:07] I'm happy to report um, as I shared with
[17:10] the board earlier, but uh, over $2
[17:12] million in a rebate for the geothermal
[17:14] project was received by the town. So,
[17:16] that money was received and uh, we're
[17:19] thrilled that that was u able to be part
[17:21] of that that project. So, that was
[17:23] funding that um, you know, was not
[17:26] anticipated in the original project, but
[17:28] it has been returned to the to the town.
[17:30] Um, and several things that we struggled
[17:32] with last summer, like as we were, you
[17:34] know, getting the building open, like
[17:36] the flooring being, uh, fully waxed and
[17:38] things like that. So, it it looks uh, it
[17:40] looks good over there. Right now,
[17:42] there's a lot of work uh, you know,
[17:44] occurring there as well. Um, two items
[17:47] that we couldn't get to at Brown School
[17:49] last summer that we did this summer was
[17:51] additional uh, preK and K playground
[17:53] equipment was added and a whole new
[17:55] additional site. So, um we'll have two sites for uh preK and K that are um
[18:01] really fantastic and we redid the uh the
[18:04] basketball foursquare area. So, that was one thing we heard from
[18:09] parents as uh wanting to be done. So,
[18:10] I'm really pleased that we were able to
[18:12] get that done this summer. Looks
[18:13] beautiful. Um and then um Daniel Han, a
[18:16] lot of work inside, a lot of painting
[18:18] went on um including the the gym for the
[18:21] first time in 20 plus years. So, uh
[18:24] that's great. And then the board will
[18:25] see one item related to that is new
[18:28] banners for the for the gym. So we have
[18:30] a um an action item to um to donate the
[18:35] uh uh the previous banners uh you know
[18:37] on the agenda tonight. So that's uh uh
[18:40] really really great to see. And then the baseball field project is uh is on
[18:45] track. Um no real hard deadline on that.
[18:48] So, but it's a a lot of work, an
[18:51] unbelievable amount of uh truck trucks
[18:53] bringing uh um you know, stone in for uh
[18:56] for that project. And then the last
[18:58] thing to report just received about this
[19:01] time yesterday was um we put in for a
[19:04] special education grant to um support
[19:06] our our teachers being reading trained
[19:09] in uh in Wilson. And we received that.
[19:11] It was a competitive grant. Um so, it's
[19:13] $43,694
[19:15] that Liz Bagula, Dr. tag they put in for
[19:19] um will be used this months to uh train
[19:22] our special education teachers on on
[19:24] writing and some several of them will
[19:26] get certifications out of that. So we're
[19:28] really excited about that uh process
[19:30] because it's always u great we can uh
[19:32] support our special education teachers
[19:35] with more reading training. So really
[19:37] exciting. Um there any questions on
[19:40] that? Happy to handle that but I'm not
[19:43] I'm going to turn it over to uh Ben. So
[19:45] each year what we um do around this time
[19:48] is finalize our capital improvement
[19:50] plan. This typically would have gone to
[19:52] committee first but with our blocks of
[19:54] uh committee assignments we brought
[19:56] wanted to bring it to the full board. So
[19:58] you've seen these uh documents they do
[20:00] look a little different as we've been
[20:02] working through this process over the
[20:04] last um really it's it's been different
[20:07] every every year but the last few years
[20:09] um in particular we've been refining it
[20:11] as we went from six sites to to four.
[20:15] So, uh, really important work that's,
[20:18] uh, that's occurred here and I think
[20:20] this is the the best format that that I've seen in in terms of that's
[20:24] really clear and so I thank Ben Whitaker
[20:26] for all his work on that and uh, Pete
[20:28] Anderson, our facility director is with
[20:30] us as well. Ben is our construction
[20:32] manager and um, is going to present the
[20:35] CIP to you. So, thank you Ben. Yeah,
[20:37] thank you for the opportunity. Um, those
[20:39] don't know me, Ben Whitaker, director of
[20:40] construction and planning for both the
[20:42] district and the town. Uh this is my
[20:44] first year in this kind of kind kind of
[20:45] new role. Um jumping into the capital
[20:47] improvement plan. Um these this type of
[20:50] planning has been kind of my thing for
[20:51] the past 10 plus years. So I'm happy to
[20:53] be a part of it. Um understand that it's
[20:56] baby steps. Change is hard. Everybody
[20:57] gets used to formats. Everybody gets
[20:59] used to kind of the way of doing things.
[21:00] Um nothing was wrong. This is just a
[21:02] little bit different. Trying to put my
[21:04] own spin on it. um just using some tried
[21:06] and true tools that I think people have
[21:08] found helpful to uh digest what could
[21:10] sometimes be a pretty complex process
[21:13] and of course once you start adding up
[21:15] the projects um you know just having
[21:17] that clarity and really the definition
[21:19] behind the projects we're not going to
[21:21] dig into each one tonight um but the
[21:23] process that we used uh before you you
[21:26] always had a 5-year plan and there was
[21:27] also a 10-year um the 10-year was almost
[21:30] into wish list status um it really
[21:32] wasn't implemented with any sort of
[21:34] fidelity um a 5-year look is really what
[21:36] you want to focus on. Um and and that's
[21:40] what the town is typically used to to
[21:42] fund. Now, um I normally treat capital
[21:45] improvement plans as just that. It's a
[21:47] plan. It's not it's a it's it's a list
[21:51] of concept list of project concepts that
[21:54] are well scoped that everybody agrees on
[21:56] that say, "Hey, if we get the money for
[21:59] it, this is what we're going to do." Uh
[22:01] my last district, we were very uh
[22:02] heavily grant funded. grants fell out of
[22:04] the sky in various places, congressional
[22:06] designated spending, uh grants from the
[22:08] state, you name it. So, we always wanted
[22:10] to plan for a lot more than we could
[22:12] really afford. Um, kind of the Madison
[22:14] method is using a declining balance from
[22:15] what they call the CNRE fund. And they
[22:18] actually aim to even though every year
[22:20] during your budget process, you're only
[22:22] funding the first year of the plant,
[22:24] they really try to do a decline in
[22:26] balance and u kind of pro-form fund the
[22:29] entire plan. A little bit different.
[22:31] Again, nothing wrong with that. Um, but
[22:32] it's a it's a system that we're gonna
[22:34] kind of bridge the gap here a little
[22:36] bit. So, you'll notice in this format
[22:38] you have your five years 28 through 32
[22:41] and then you have what we call an on
[22:43] deck year. So, an on deck year is
[22:45] basically everything that you would have
[22:46] seen in your long range plan. What we
[22:48] don't want the long range plan to become
[22:50] is like a bullpen of projects that
[22:52] really everybody's just pushing off. The running joke a few years ago is
[22:56] like, "Oh, put that in year six." Like,
[22:57] well, year six is now this big. Year six
[22:59] is your never. Um, we really want to
[23:01] have visibility for it because once you
[23:03] actually take the time to scope out a
[23:05] project and define a need, circulate it
[23:07] to a board and everybody agrees on it,
[23:09] that project never goes away unless
[23:11] you've done another project that tackled
[23:13] it or you've just completely
[23:14] reconfigured change building something
[23:16] like that. So this way, uh, this is a
[23:18] public document. We want the public to
[23:20] be aware of not only what's in our
[23:22] five-year uh but if we're going to use
[23:24] that approach where we defining balance
[23:26] fund um it's not showing the entire need
[23:29] of the district. So this is an attempt
[23:32] to do that. So, originally this plan had
[23:34] everything that was in the on deck year
[23:36] actually in uh uh fiscal year 28 through
[23:40] 32. Um at the request of the town um
[23:42] wanting to limit us to about $10 million
[23:45] because using that declining balance
[23:47] approach that's what they're comfortable
[23:48] funding through the Madison investment
[23:49] plan. Uh we moved everything that didn't
[23:51] fit into their into that off debt year.
[23:54] So one thing you'll notice in this
[23:55] summary is u there are some blank lines.
[23:58] Normally what the way this is set up is
[24:01] you have each year um and then projects
[24:04] in order of magnitude based on dollar
[24:06] amount not necessarily priority. Um I
[24:08] always found it helpful that the biggest
[24:09] projects always come up first. Um you
[24:12] will see some gaps and you'll say okay
[24:14] why is this project in 30 but it's
[24:16] online too. That's because that project
[24:18] actually is needed in 48. We moved 30
[24:21] when we were doing our balancing act.
[24:23] And you'll see like the fifth line down
[24:26] is Brown's Cath flooring. um that's an
[24:28] on deck yet. Why is it so far up on the
[24:30] top? Because we wanted that that we knew
[24:33] we had some projects that were actually
[24:35] in the five-year that because of that financial method, we were I don't
[24:39] want to use the term forced. We weren't
[24:41] forced, but we put it into the the on
[24:43] deck so we didn't lose sight of when we
[24:44] actually need that project. Um what I
[24:47] think might be helpful is to take a look
[24:49] at one of the detail sheets and then
[24:50] we'll talk about how the the uh the
[24:52] actual model was built out. So page four
[24:56] or
[24:58] Page four is the build. Yeah, you you're
[25:00] going to include one detail sheet, I
[25:02] think, for an example. There it is. Just
[25:04] make it a little smaller so it all shows
[25:06] up.
[25:06] >> So, this is what we call a project
[25:08] scoping sheet or project submitt. Um,
[25:10] we've actually empowered all of our
[25:12] administrators. They're brewing up a
[25:13] project at the school level. Um, this is
[25:15] kind of the format that it gets to us
[25:17] and we can start working together to to
[25:19] scope and package the project. No
[25:21] project gets into this plan whether it's
[25:22] in the five-year or the on deck unless
[25:24] it has at least this amount of detail
[25:26] associated with it. Now when you put a
[25:29] pro ideally when you're running a
[25:30] five-year plan all your projects are
[25:32] going into year five and then they march
[25:34] forward or sometimes there's projects
[25:36] that that have to jump up in priority
[25:38] their emergent needs whatever. Um but we
[25:41] always start with this format and then
[25:43] every year as more details are known as
[25:45] the project moves forwards in the plan
[25:47] you sometimes start engaging out
[25:49] engaging outside parties for to start
[25:51] getting some harder pricing um some uh
[25:54] design concepts done whatever the case
[25:57] may be depends on the project um this
[25:59] sheet is dynamic and it will change
[26:01] every year the capital planning process
[26:03] never really stops it happens all year I
[26:05] like to say it just gets frozen once a
[26:07] year when the board votes on it um so it
[26:09] doesn't sit on the shelf by any means.
[26:11] Um we're always reccalibrating the
[26:12] projects within it, updating our
[26:14] numbers. Um so what I did with this
[26:16] year, uh went through the long range
[26:19] plan, everything that was in 32 really
[26:21] went through and validated a lot of
[26:22] those projects. Some of them were
[26:23] irrelevant because of projects that were
[26:25] done, say at Pulsick, we might have
[26:26] tackled a couple things through a bigger
[26:28] project. Okay, wipe that one out. Um and
[26:30] then everything that went into this
[26:31] plan, uh put some better numbers behind
[26:33] it and and got them loaded in here.
[26:35] There were also several opportunities
[26:37] where we're able to take projects and
[26:38] combine them. Uh for example, there were
[26:41] u three projects in here that had to do
[26:43] with locker rooms at Pulson. Work with
[26:46] the athletic director and the principal.
[26:47] We're actually able to package those
[26:49] into a smaller project and actually save
[26:51] about a million dollars total um to to
[26:54] do it in that way and actually build a
[26:55] space that that the school and athletics
[26:58] actually desired. So, a lot of work kind
[27:00] of went in behind the scenes uh for this
[27:02] plan this year. Um the goal is to create
[27:04] a model and then we just kind of uh uh
[27:07] tune it up every year and and represent
[27:09] it for approval and hopefully knock some
[27:11] projects out. Um so again, everything
[27:14] starts like this. Um these will be made
[27:16] available to you. If you want to get
[27:17] into the details at some point, you can.
[27:19] Uh but tonight we're just going to kind
[27:20] of focus on the uh the bigger picture.
[27:23] So if we back up to this slide here,
[27:26] this page here, um what I tried to do
[27:28] this year, it's always the way I found
[27:30] uh especially coming in new to a plan,
[27:32] how to kind of articulate how did we get
[27:34] from last year to this year. So it's
[27:36] balancing act. Um the first line there
[27:40] is last year's 5-year plan, and that
[27:41] gives you the total. You subtract out
[27:43] what we actually funded last year. Um so
[27:46] if if you didn't fund it, you carried it
[27:48] forward. Um, we added back a couple
[27:50] multi-year projects. So, 11 projects
[27:52] made their way from last year into this
[27:54] year. And then you'll see some different
[27:56] categories in there. Um, this list
[27:58] actually was a lot bigger before we
[28:00] started moving things into on deck. But
[28:02] again, we took projects that were in 32.
[28:04] Um, and we put them into year five,
[28:06] validated the number, got them into year
[28:08] five. Um, we also had some brand new
[28:10] projects that were scoped. Um, again,
[28:12] this is the the facilities team bring
[28:15] these up. They could come from
[28:16] principles. um as I've done projects uh
[28:19] through various schools uh we we've seen
[28:21] some needs put the put these projects
[28:23] together package them put them into to
[28:24] year five so you see those there uh we
[28:27] pulled in one project into year three uh
[28:31] from the Pulson bond project uh we were
[28:33] hoping to knock out a few extra projects
[28:35] with that bond fund um because of the
[28:38] cost of the the current project some of
[28:40] these things aren't aren't going to be
[28:42] funded through that bond fund a couple
[28:44] are sitting in on deck one is actually
[28:46] in the plan now in year three. Uh then
[28:49] there's a couple of new projects that
[28:51] were emergent issues. So I call it an
[28:53] emergent issue, something that isn't
[28:54] going into year five. Again, ideally
[28:56] everything goes into year five, but
[28:58] sometimes things can't wait till year
[29:00] five. So those perfect example is Brown
[29:03] fire alarm. Uh that was a need that was
[29:05] brought up both by the school and the
[29:07] fire marshall. Uh that one is the only
[29:09] project I think that we actually put
[29:10] into the first year of the plan.
[29:12] relatively small at $150,000, but at
[29:14] least you can see how that breaks out.
[29:16] And a couple of projects were actually
[29:19] taken from the five-year plan and moved
[29:22] into the on deck. So, that's not the
[29:23] direction we really want them to go. Uh,
[29:25] but we to get to that $10 million
[29:27] number, uh, we we removed a couple
[29:29] projects that already existed in the
[29:31] 5-year plan and and moved them out to to
[29:34] on deck. So, if you scroll down just a
[29:36] little bit, it will give you a couple of
[29:38] miscellaneous moves in there. Uh we
[29:41] retoled the estimate for the DHHS roof
[29:44] replacement. Um we actually had went
[29:45] through the conceptual design process
[29:47] with an architect. Um their estimate
[29:49] came in $125,000 less than the estimate
[29:51] that I was carrying in the plan. So we
[29:53] had to remove that from there. Um and
[29:55] then we restored last year might even
[29:57] been the year before. We cut down the
[29:59] number uh for Brown's kitchen um to
[30:02] really unreasonable number where we
[30:04] couldn't even execute the scope. Um, so
[30:06] we restore 200,000 of that um to meet
[30:09] that objective. Uh, again, that's
[30:11] something that I want to try to move
[30:12] away from. We either do a project or we
[30:13] don't do it. If there's a way we could
[30:15] rescope a project to make it less, fine.
[30:17] But just taking a project, uh, you know,
[30:19] my commitment to you is I'm going to
[30:20] bring you good numbers. Um, if you if a
[30:23] project's $6,000, um, please don't play
[30:25] that game where you go, we'll give you
[30:27] four. Um, the game we can play is what
[30:30] could you do for four? And then we could
[30:31] talk about it, but don't take a scope
[30:33] and go, just do it for four. that
[30:34] doesn't work that way. Um, so that's adding that that project back.
[30:38] So, we're left with 106. Um, that is the
[30:41] total cost. Everything in this plan is
[30:43] total cost. If there are grants attached
[30:45] to a project, um, that'll net out and
[30:47] you'll see if we go back up to the So,
[30:50] long story short is we're up about a
[30:51] million dollars uh from last year last
[30:53] year's 5-year plan. Um, if you go back
[30:55] up to the summary, the last line in the
[30:58] summary to the first page,
[31:01] last line of the summary is what the
[31:03] estimated local share is. So that's net
[31:05] of grants. Um, so the only project in
[31:08] here um that has a significant grant
[31:10] attached to it is the high school roof.
[31:12] Um, that's we carry about 25% for an
[31:15] estimated reimbursement for that. So
[31:17] total that all up, we're at the 9.7,
[31:20] which is in line with the Madison
[31:21] investment plan. Uh but our hope is
[31:23] always that if we do find money from
[31:26] other sources, hopefully some of those
[31:28] projects could either jump out of on
[31:29] deck or we're able to hit some that are
[31:32] in the uh in the future years. What's
[31:34] really important here is everything is
[31:35] out there for the public to see because
[31:37] what we want to avoid and this has
[31:39] happened a few times now where projects
[31:41] pop back on the list of people where did
[31:42] that come from? Why are you doing that
[31:44] instead of this? Um so this will really
[31:46] show that again in my perfect world
[31:48] everything gets laid out into the five
[31:50] years. You don't fund it. it just moves
[31:51] forward a year. Yes, at some point
[31:53] you're going to stack up year one. You
[31:54] have to recalibrate. Um, but it really
[31:56] shows that that projects never leave
[31:58] this plan once they're in them. Um, and
[32:00] again, the public gets comfortable with
[32:02] it. They start seeing it over years.
[32:04] Now, one great thing about this exercise
[32:06] is you'll notice you have $22 million in
[32:08] your capital plan in your on deck right
[32:10] now. So, I guess we're done capital
[32:12] planning for the next 5 to 10 years
[32:14] because there it is and you're on deck.
[32:15] We're just going to move forward if
[32:16] we're only doing 2.5 million a year. Uh
[32:18] [snorts]
[32:19] so that's uh that's why we also didn't
[32:21] want a new site of we'll we'll every
[32:23] year uh we'll we'll refresh those
[32:25] numbers, make sure the project's still
[32:26] relevant and uh we'll keep trying to
[32:29] move it forward. So I know that was a
[32:31] lot uh anything you guys have on the
[32:33] overall process. Happy to uh to take any
[32:36] questions. I don't think we're diving
[32:37] into the u project details tonight, but
[32:40] the the the big one for next year is
[32:43] obviously the the high school's roof. um
[32:46] that is not categorized as something we
[32:48] just want to do that is something we
[32:50] have to do um and pulsing we're going to
[32:52] execute Pulson at the same time
[32:54] hopefully u to build it in 28 um that's
[32:57] part of the bot which is why you don't
[32:59] see it on the schedule here projects
[33:00] already
[33:02] because I remember you had said it had
[33:04] been brought up at the pulse also
[33:06] meeting
[33:07] >> yeah and uh the good news there is the
[33:09] way things are tracking with this
[33:10] project we were waiting till March when
[33:12] basically this this current phase was
[33:14] done just to make sure we did have the
[33:15] funding for it. Um, right now that
[33:17] project is actually trending a little
[33:18] bit under budget. Um, so as of right now
[33:20] we will have the funds to to move
[33:22] forward with state grant application for
[33:24] that. Um, so we have the conceptual
[33:26] design done for that project as well.
[33:28] Uh, we're pretty much right on with the
[33:30] estimate for it. So we will uh hopefully
[33:33] move these two projects through the
[33:34] state process together. It's a lot more
[33:36] efficient, a lot cheaper to do it that
[33:37] way.
[33:38] >> And is there a reason why it's not on
[33:40] this list?
[33:40] >> It's not on this list because it's
[33:41] funded already. It's in the bond fund.
[33:43] Yep. So projects in a in a capital plan
[33:46] remain on the plan until they're funded.
[33:48] So you it's not necessarily when it's
[33:50] executed, it's when it's funded.
[33:55] » So we will be taking action to approve
[33:57] this tonight. So, um, that's later in
[34:00] the agenda, but anyone has any questions
[34:02] or wants to clarify anything now.
[34:08] >> If you are approving it, maybe some of
[34:09] the bigger dollar ones, if anybody has
[34:11] any project specific questions, we could
[34:13] tackle those. Um, there's only a couple
[34:15] of them that stand out there.
[34:18] One I just wanted to highlight and
[34:19] because it's, uh, new, but the board has
[34:21] talked about it before is the Daniel
[34:23] Hand of Auditorium. And so, uh, the
[34:26] board knows we had the accreditation
[34:28] recommendation. It is on the on deck,
[34:30] um, portion. It's the last item on that line. Um, a rough estimate from Ben's work. Uh, that would most
[34:38] likely be in in my opinion a bonded
[34:41] project in town and probably wouldn't be
[34:43] one that goes through the CIP process,
[34:45] but we want to hold that somewhere and
[34:47] start that conversation because we do
[34:49] have um, that recommendation from uh,
[34:52] our accreditation board. Also, parents
[34:54] and staff have, you know, asked for that
[34:56] for for years. So, it's uh um something
[34:59] that's obviously um new, but it's it's a
[35:01] pretty large um project, but we um
[35:05] wanted to highlight that there
[35:08] conversation. Yeah, it's the last item
[35:10] on the uh
[35:12] on the list high school auditorium.
[35:16] >> 8.5 million.
[35:18] >> Biggest number out here by far, I think.
[35:28] Is there any anticipated date when that
[35:30] would go to Bob?
[35:32] >> So, it's a um a discussion with the
[35:34] town. I know they have several projects,
[35:36] too. They're looking at the U surf club
[35:38] and and some other areas. So, we'd like
[35:41] to hopefully at least one that's tied in
[35:43] with several other other projects. Um
[35:46] no, it no certain title.
[35:52] Ben, do you maybe just want to walk us
[35:54] through the items that are for fiscal
[35:55] year 28?
[35:56] >> Yeah, sure.
[35:57] >> To make sure that we know
[35:58] >> Absolutely. So, again, the biggest one's
[36:00] the roof. We just talked about that one,
[36:02] the 3.7. Uh, that actually has been
[36:04] validated by a third party estimate.
[36:06] Now, we were able to I think my number
[36:07] was about 3.9. Uh, we're able to cut
[36:09] that at 3.7, which is good. Uh, Brown's
[36:12] fire alarm, again, that's a that's a
[36:14] fire marshal issue. Um, the horn strobes
[36:17] in that building are uh are not
[36:19] appropriate for elementary school kids.
[36:21] They're I'm not even going to try to
[36:22] make the noise. It's bad. Um, it's also
[36:25] not synced. So, the horn the strobes in
[36:27] that building in a in a modern building,
[36:29] all your strobes are synced, so they
[36:31] flash at the same time. Um, in that
[36:33] building, they all fire at different
[36:35] rates. Um, if you were like I mean it
[36:37] could if you were in a dark space if you
[36:39] saw that, it would make be very dizzying
[36:41] and confusing just how things were done
[36:43] back then. Um, so that the the fire
[36:45] alarm there is grandfathered in to its
[36:47] code from when it was installed. Um, the
[36:49] fire alarm panel and like the brains of
[36:52] it are fine over there. Um, that's the
[36:54] reason it's not a $400,000 project. Um,
[36:56] so this is rewiring and actually putting
[36:58] in um code compliant devices there and
[37:01] also adjusting the decibel levels. Uh
[37:04] that system there now you can't adjust
[37:05] the decibb and they are way too high. So
[37:08] it is it's I experienced it myself last
[37:10] summer. Um, it's one of those things
[37:11] like, you know, no principal likes how a
[37:13] fire alarm sounds. Then I we tested it
[37:15] last summer. We're like, "Yeah, this is
[37:16] not good for little kids." So, um,
[37:18] that's, like I said, that's the one we jumped up in the list. Um, Pulson
[37:23] restroom refreshes. So, this is a
[37:25] project. It's actually a kind of a
[37:27] reconfigured version of something that's
[37:28] been in your your capital plan for
[37:30] years. Um, just a little bit
[37:32] reconfigured. You remember in 2024 was
[37:34] my first summer here. There was a
[37:36] project that u had significant surgery
[37:39] to a couple of the restrooms. It wasn't
[37:41] just a refresh. It was actually
[37:43] structural walls removed, plumbing
[37:45] fixtures removed. Uh the project I we
[37:48] got through it. Um but it was major. And
[37:51] when you're ripping into a building that
[37:53] was built in the 50s or 60s, you're not
[37:55] going to find things until you start
[37:57] ripping into it and find things we do.
[37:59] Um and we barely got that that building
[38:01] open in time for school. Um, and there's
[38:03] really no, we did make a restroom that
[38:06] wasn't ADA compliant, ADA compliant.
[38:08] Yes, that's always a good thing. Um, we
[38:10] could use that now as our compliant
[38:12] restroom. Um, what I've done in school
[38:14] portfolios or I just call them a
[38:15] refresh. Um, where we go in there. So,
[38:17] I've I've plotted out a needs assessment
[38:20] of all the restrooms in the building.
[38:21] Kind of went through and has a menu of
[38:23] items for each one and we give it
[38:26] basically a cosmetic refresh. You get
[38:27] new plumbing fixtures. U, we usually use
[38:30] an epoxy coating. Uh it's called the
[38:31] Duraflex coating over the floor. Um a
[38:34] lot of them are just like the old
[38:35] avocado tile floors from the '60s. Um
[38:37] nothing wrong with them, but um they're just not that appealing looking.
[38:41] U most of the walls in there are just
[38:43] regular old cement block walls. So we we
[38:45] put some wall treatments in there. Um
[38:46] toilet partitions, you know, a lot of
[38:48] them are just old and rusty and they're welding on their life. So, uh,
[38:52] don't have the number off the top of my
[38:54] head, but we are looking at doing either
[38:56] the $100,000 basically gets you one set
[38:58] of what we call gang restrooms,
[39:00] multi-person restrooms, or two to three
[39:02] smaller restrooms. So, we'll do those
[39:04] over the course of the next five years.
[39:06] Um, and again, those are are each each
[39:08] restroom has kind of its own menu. Um,
[39:11] but after the five years, everything in
[39:13] the building will be uh nice and shiny
[39:14] and new. Uh, school security
[39:17] enhancements. That's a a project that
[39:19] the board has committed to for for many
[39:20] years. Um, it's it's been level funded
[39:22] at 75 a year. Um, it goes into an
[39:25] account. If we don't use it, it just
[39:26] it's not it's a
[39:28] the money just keep rolling over
[39:30] basically. Um, it's used for for
[39:32] security enhancements. So, this year we
[39:34] used um all of it and a little bit we
[39:37] had in our savings, so to speak, to redo
[39:39] the public address system at data head.
[39:42] Uh, that was something that we did this
[39:43] summer. It was original to the building.
[39:45] and it was on its last legs. Uh, luckily
[39:47] we were able to find a system that
[39:49] reused all the speakers. So, kind of the
[39:51] opposite of Brown. Brown, we have a new
[39:54] headend and we but we've got to replace
[39:56] all the field devices. Um, there we kept
[39:59] all our field devices and we replaced
[40:01] the brains of it. Um, and we got it done
[40:03] for about $98,000 versus I think the
[40:06] quote that was on the table a couple
[40:07] years ago was $450,000.
[40:09] Um, so that's that's what that money is
[40:12] used for. It's a great thing to do. Um,
[40:14] this is the first district I've worked
[40:15] with where a board is actually committed
[40:17] to to to putting money uh into that
[40:19] every year and sticking with it. Um, and we're putting it to good use. Uh, so
[40:24] that's that those are the the four one
[40:26] four projects for 28. Um, happy to
[40:30] answer any questions on those or really
[40:31] anything else.
[40:34] >> Anyone have any questions?
[40:40] » So, we'll take action on that in a
[40:41] little bit. Thank you so much. Thank
[40:43] you. Super helpful. I like how arranged.
[40:46] It's great.
[40:50] » That's uh completes my report.
[40:52] >> Thank you.
[40:53] >> All right. Our next item is board
[40:55] members comments.
[40:57] Any comments?
[40:59] just thank you so much for all that
[41:00] work. I feel like um there was so much
[41:04] intentionality, you know, just really
[41:06] organizing everything and also the fact
[41:08] that there's um know you're really
[41:10] thinking about transparency for the
[41:12] community. I really appreciate
[41:14] >> one thing I think quickly uh I I would
[41:16] like to start more of a cyclical update
[41:19] cycle with the board as well too. So um
[41:21] normally a capital presentation is is
[41:24] that you start with here's what we did
[41:25] since the last cycle. Um this year I
[41:28] think just as a catchup in uh October uh
[41:31] we'll we'll we'll present what we did
[41:33] kind of over this summer. That's really
[41:35] over the last year but schools always
[41:36] work with summers. That's when the the
[41:37] bulk of our work is. So I think we're
[41:39] going to shoot for October and get a
[41:41] nice update on that and then these
[41:42] projects as a board member I think it'll
[41:44] be fun to see how they you know they
[41:46] march on paper for years and then you're
[41:48] actually seeing it happen.
[41:54] comments.
[41:58] » I'd just like to welcome you Kevin
[42:00] again. We're so glad to have you. Um, as
[42:03] you heard from Dr. Cook questions or,
[42:05] you know, one of a friendly bunch and a
[42:07] few of us are missing tonight, but
[42:09] [laughter]
[42:11] >> um, but we're really glad to have you.
[42:13] And I also just uh a couple weeks ago
[42:15] Vanna and I so we serve on the uh Pulson
[42:19] beachback special committee um for
[42:22] Pulson in Hand and so we went on a tour
[42:24] of Pollson within um we got up on the
[42:28] roof. We saw all the work that's been
[42:29] done in the building.
[42:33] It was just incredible. Um, so I know
[42:35] there's pictures online, Ben, of sort of
[42:37] update of the process throughout and
[42:39] there'll be some befores and afters, but
[42:42] it was incredible to see the amount of
[42:45] work that's been done throughout the
[42:47] whole school, all the people working
[42:50] seemingly around the clock to get it
[42:52] done in time for the students. So,
[42:57] >> have
[42:59] great
[43:00] >> skilled workman.
[43:01] >> Yeah.
[43:05] All right, more comments.
[43:09] Okay, we do not have any audience in the
[43:11] room. Um, anyone online public comment?
[43:15] No. Okay. All right. So, we'll move on
[43:16] to our action items. Our first action
[43:19] item is election of a board secretary.
[43:23] Do I have a nomination? Uh,
[43:25] >> it would be my honor to nominate Molly
[43:26] Lewis for the position.
[43:31] Any discussion? All
[43:34] right. All in favor?
[43:36] I I Any oppose?
[43:40] Abstain.
[43:42] All right. Motion carries.
[43:44] >> Welcome, Moren.
[43:45] >> Thank you.
[43:46] >> Congratulations.
[43:47] >> So, you need to bring the donuts now.
[43:50] >> Get your cards ready.
[43:54] >> Right. Our next action item, um, I'd
[43:56] like a motion to appoint Kevin Dean
[43:57] Silvery to the facilities committee and
[44:00] the finance committee. Do I have a
[44:02] motion?
[44:03] >> Thank you. Good morning. Is there a
[44:05] second? Second.
[44:09] Any discussion?
[44:13] All in favor? I opposed.
[44:20] Welcome, Kevin. You'll be getting
[44:22] notices and actions for those.
[44:25] [laughter]
[44:26] They're great. You'll getting to hear a
[44:27] lot from her facilities and other so
[44:30] we'll know even more.
[44:32] All right. Our next action item is a
[44:34] motion to approve the 2027 2028 capital
[44:38] improvement plan. I have a motion
[44:43] second.
[44:46] Any more discussion or any other
[44:48] questions?
[44:52] All in favor?
[44:55] Any oppos?
[44:57] Same.
[45:02] Our next action item is a motion to
[45:05] approve the disposal of used books and
[45:07] equipment. Do I have a motion
[45:10] to move? Thank you, Kathy. And a second.
[45:13] Any discussion? Thank you, Mary.
[45:18] So this was included in the packet this
[45:20] information
[45:23] sort of standard.
[45:26] >> Yeah. When anything of um particular
[45:28] value and sometimes we have to kind of
[45:30] guess on the value. This is one of those kinds. Um it's really just to
[45:35] cover um an improvement of our our
[45:37] process. So in the past we had um
[45:41] uh material banners that if a team won
[45:44] so if a if say the girls basketball team
[45:46] won the state championship then a banner
[45:49] at some point had to come off the wall
[45:51] sent out to have the new year 2026
[45:55] sewn into it and then it would come back
[45:57] and then put back up. It took a long
[46:00] time um as you can imagine and it was we
[46:03] were always outdated at some point. the
[46:05] um schools won 89 championships um and
[46:09] uh or 94 I might be a year back might be
[46:12] in 94 at this point um state
[46:14] championship so we're we're constantly
[46:16] out of date the new banners will um be
[46:19] able to just put the year on so we'll
[46:22] keep them constantly updated and it's
[46:24] great for the the students to see the
[46:26] you know almost immediate results of
[46:28] their their championship so that that
[46:30] was uh this quite an improvement it will
[46:32] look much nicer too in
[46:35] jokes.
[46:37] >> Thank you.
[46:40] Discussion.
[46:42] Okay. All in favor?
[46:44] >> I oppose.
[46:48] Carries. Our next action item um is a
[46:53] motion to approve a donation from the
[46:54] Neck River PTO to Neck River Elementary
[46:57] in the amount of $2,1241
[47:01] for the purchase of library books. Have
[47:04] a motion. So move. Thank you, Kathy.
[47:09] There second. Second.
[47:13] Any discussion?
[47:17] Thank you.
[47:20] any library books.
[47:23] Okay. All in favor? I opposed. Same.
[47:28] Motion carries. Nothing. Thank you. Our
[47:32] next action item. Um I'd like a motion
[47:34] to approve a donation from the South
[47:36] Central Regional Council of Governments
[47:39] to Neck River Elementary School in the
[47:41] amount of $2,222
[47:44] for bike racks.
[47:47] I have a motion.
[47:49] So
[47:52] second
[47:57] any discussion?
[47:58] >> Uh yes. Um this is very generous. And
[48:01] just a quick question. How much bike
[48:03] traffic do we expect?
[48:06] >> So um it's kind of a tough spot. So all
[48:09] our schools are really not the best
[48:10] biking areas, but oftentimes what we'll
[48:13] see at at Neck River is students in
[48:15] those immediate neighborhoods will will
[48:17] bike and many times the parent will bike
[48:20] with them. So it makes it really say
[48:22] student will leave their bike for the
[48:24] day and then parent will will bike in to
[48:26] pick them up. So it's uh it's it's
[48:28] really been a nice kind of
[48:32] >> weekend.
[48:35] It's rare that this Yeah, it's right.
[48:36] No. Yeah. that the family may fight
[48:38] after school or on a Saturday to to use
[48:41] the playground. So, um you know, it's
[48:43] not a ton of bike traffic because it's on a little bit of a major road,
[48:48] but um it's pretty bad up. So, it's it's
[48:51] great to be able to do that.
[48:53] >> There'll be additions of sidewalks out
[48:55] of now.
[48:58] Yeah.
[48:58] >> Yeah.
[49:05] » Any other discussion or questions?
[49:09] Okay. All in favor?
[49:12] >> Oops.
[49:16] Thank you. Our next action item. I would
[49:19] like a motion to approve a donation from
[49:21] the Brown School PTO, the Brown
[49:23] Elementary School in the amount of
[49:26] $46,746.50
[49:29] for school wish list items and field
[49:32] trips.
[49:37] » Motion do
[49:43] first place.
[49:45] >> And so if I could just comment on that
[49:47] as well. Um what happens um typically in
[49:51] this there there's um it's it's
[49:53] fantastic. It's really generous but just
[49:55] so parents and neck river um are not
[49:58] feeling that their PTO is doing less.
[50:00] It's neck river often times give more
[50:03] specific donations throughout the year
[50:05] whereas the Brown PTO often likes to
[50:07] just start off with a a donation. Um,
[50:12] you know, they they actually run very
[50:14] similar, you know, as the year goes on
[50:16] and very similar activities and
[50:18] experiences for the kids u which is is
[50:21] fantastic. You know there's so many
[50:22] things that we could not do without the PTO's uh they're incredibly
[50:26] supportive. So u they really do enhance
[50:29] this experience but they're very u
[50:31] similar you know at the end of the year
[50:33] it's just that they're the different
[50:34] they have a different way they they go
[50:36] about it.
[50:38] >> Yeah. [laughter]
[50:40] That's helpful.
[50:43] >> Any other discussion?
[50:46] Okay. All in favor?
[50:48] >> I.
[50:49] >> Any opposed?
[50:51] Same. Motion carries. Thank you.
[50:56] And then our final action item. I would
[50:58] like a motion to approve the minutes of
[51:00] the June 9th, 2026 board of education
[51:03] meeting.
[51:08] Kathy and a second
[51:14] » any discussion.
[51:20] All in favor?
[51:21] >> I oppose or saying? Motion carries.
[51:26] Thank you. And finally, do we have any
[51:30] future agenda items?
[51:33] This isn't an agenda item per se, but I
[51:36] um there's an registration deadline for
[51:38] early registration for the K gaps. U I
[51:42] think that the early registration closes
[51:45] on this Friday. So if you'd like to go,
[51:46] I think
[51:50] those
[51:58] » any other notes for future agenda items?
[52:02] I left one piece out in terms of the
[52:04] donation uh or the disposal. The um
[52:08] banners will be going to the uh athletic
[52:10] hall of fame. They had asked for them.
[52:12] So they're not just going to be put in a
[52:14] landfill somewhere.
[52:18] » So the process I think they were going
[52:20] to contact the library and maybe um put
[52:23] on display them from time to time or
[52:25] something like that or they'll hang them
[52:26] at their um banquetss. So yeah, they
[52:29] just want it's fun.
[52:32] Thank you, Chad.
[52:35] Okay. Anything else? All right. I will
[52:38] call for a motion to adjourn at 5:40.
[52:43] So, thank you, Kathy. Do you have a
[52:45] second?
[52:46] >> Second.
[52:47] All in favor of adjoining.
[52:51] >> I oppose.
[52:56] » Thank you everyone.
[52:58] shorts. You like