1 00:00:00,919 --> 00:00:10,000 I'll go ahead and call this meeting to order and ask for a roll call please s 2 00:00:06,799 --> 00:00:17,160 okay could everybody please unmute their microphones before I 3 00:00:13,320 --> 00:00:23,720 start okay council member Kevin Reed present council member Alex 4 00:00:20,320 --> 00:00:30,840 McCree here president Jennifer Harrington here council member Jeff 5 00:00:28,240 --> 00:00:36,320 homb present council member Dr David Gua here and we 6 00:00:34,399 --> 00:00:42,480 do have a quorum okay um let's go ahead and do the 7 00:00:39,719 --> 00:00:47,879 Pledge of Allegiance in a moment of silence 8 00:00:44,120 --> 00:00:53,199 um a pledge of allegiance to flag United 9 00:00:50,800 --> 00:00:56,440 States to the it 10 00:00:57,000 --> 00:01:01,359 stands under God 11 00:01:03,199 --> 00:01:06,040 Justice for 12 00:01:12,920 --> 00:01:22,600 All let's go on and move on to approval of the agenda was there anything from 13 00:01:19,320 --> 00:01:27,560 staff no no modifications at this time except uh unless you want to defer the 14 00:01:25,360 --> 00:01:31,840 reports now that we've wasted about 30 minutes of the time um what's is what 15 00:01:29,920 --> 00:01:37,640 what's the will of the Council on that it'd be up to staff I'm okay with 16 00:01:34,399 --> 00:01:43,079 deferring reports um if we could maybe just um move those to the first of the 17 00:01:40,479 --> 00:01:47,520 month next meeting we'd have two next month we'd be glad to do that if it's 18 00:01:44,680 --> 00:01:47,520 okay with with 19 00:01:47,560 --> 00:01:56,560 Council okay with me okay I'm seeing thumbs up but seeing approval yeah uh 20 00:01:54,240 --> 00:02:02,079 we'll just handle the the meeting portion the action portions of the 21 00:01:59,000 --> 00:02:08,399 council okay sounds good um I would go ahead and uh entertain a 22 00:02:05,399 --> 00:02:11,720 motion to approve without the reports so 23 00:02:11,920 --> 00:02:20,280 moved I'll second I have a motion in a second to go ahead and approve the 24 00:02:16,920 --> 00:02:26,879 agenda with the um reports being removed for this meeting all those in favor I I 25 00:02:25,040 --> 00:02:33,720 I I okay motion carried um were there any 26 00:02:30,480 --> 00:02:33,720 public comments any 27 00:02:36,280 --> 00:02:43,120 public if you have somebody in the public that's not on here if you want to 28 00:02:41,080 --> 00:02:46,280 unmute if you're not uh don't have an item that you're speaking to 29 00:02:54,200 --> 00:03:02,280 specifically doesn't appear that there's any public comments okay I'll move on to 30 00:02:59,480 --> 00:03:02,280 the consent 31 00:03:03,159 --> 00:03:10,680 agenda I would entertain a motion for um the consent agenda at this 32 00:03:11,519 --> 00:03:17,959 time so moved 33 00:03:15,440 --> 00:03:23,239 second I have a motion in a second on the consent agenda I would go ahead and 34 00:03:24,280 --> 00:03:39,840 um put it to a vote at this time all those in favor say I I I I I 35 00:03:34,720 --> 00:03:44,799 motion carried on to um new business 7A Burns and McDow water and Supply 36 00:03:45,720 --> 00:03:55,200 planning good evening mayor and Council can you all hear me yes yes yes um as 37 00:03:52,000 --> 00:04:00,879 you know the city ma have been working hard over the last couple years to U 38 00:03:58,280 --> 00:04:05,239 gain and and require additional water rights and working on getting a third 39 00:04:02,920 --> 00:04:09,079 well and uh due to the growth our city has experienced and forecasting over the 40 00:04:07,040 --> 00:04:12,560 coming years it's becoming a point where we need to become a little more 41 00:04:10,480 --> 00:04:17,160 aggressive in pursuing additional water rights and water 42 00:04:14,640 --> 00:04:22,199 infrastructure um we were approached by Burns and McDonald to assist us with 43 00:04:19,440 --> 00:04:25,479 these efforts the burns and McDonald McDonald team consists of 44 00:04:23,600 --> 00:04:28,919 hydrogeologists Engineers and experts in the 45 00:04:26,160 --> 00:04:33,600 regulatory in regulatory operations uh collectively as a team they've got over 46 00:04:30,639 --> 00:04:40,199 60 years of experience working for municipalities and the regulatory 47 00:04:36,440 --> 00:04:44,360 agencies that make the decisions um regarding water rights and water supply 48 00:04:42,280 --> 00:04:47,800 infrastructure they've got years of experience working with many cities to 49 00:04:46,240 --> 00:04:52,520 assist in their water supply efforts including the city of wiah city of Hutch 50 00:04:50,400 --> 00:04:58,479 city of Valley Center mcferson and many others uh the city manager and I have 51 00:04:56,520 --> 00:05:03,320 met with Brian and Danel over several different occasions and we've got over 52 00:05:00,120 --> 00:05:07,440 some of the some of their approach to helping us with our water rights um Nick 53 00:05:06,240 --> 00:05:11,960 and I have been pleased with those conversations I'll let um Brian and 54 00:05:10,320 --> 00:05:16,080 Daniel kind of go over those with you a little bit but um they'll be able to 55 00:05:14,560 --> 00:05:21,479 help us a little bit with our existing water rights as well as um help us find 56 00:05:19,080 --> 00:05:25,360 additional water well sites and apply for water rights applications and 57 00:05:23,720 --> 00:05:30,440 they've got lots of experience working directly for those regulatory agencies 58 00:05:28,600 --> 00:05:35,120 that make those decisions um the Bruns McDonald team um in my and 59 00:05:33,600 --> 00:05:38,759 Nick's opinion would Prov would provide the city may as a topnotch and highly 60 00:05:37,280 --> 00:05:43,039 experienced group of Consultants that would put us in the best possible 61 00:05:40,120 --> 00:05:48,960 position to uh acquire more water rights and put our water system in a a much 62 00:05:45,199 --> 00:05:52,720 better spot um with that I'll let uh Brian Meyer uh kind of go over a little 63 00:05:51,400 --> 00:05:56,360 bit of their expertise some of their qualifications and share with you all um 64 00:05:55,240 --> 00:06:01,160 their approach and what they're going to do to help 65 00:05:58,240 --> 00:06:06,919 us thanks Nick I really appreciate it um Daniel you want to go ahead and share 66 00:06:02,600 --> 00:06:06,919 your screen and bring the PowerPoint 67 00:06:10,319 --> 00:06:18,440 up thanks Dan yeah okay you guys can see that okay 68 00:06:15,319 --> 00:06:21,759 perfect yeah hey wanted to express our appreciation for the opportunity to be 69 00:06:20,039 --> 00:06:27,720 here tonight and and talk a little bit about Burns Mack our experience and in 70 00:06:24,560 --> 00:06:34,240 our approach um Nick did a really good job of describing a lot about Burns and 71 00:06:30,479 --> 00:06:40,039 Mac um but I wanted to go into it just a little bit deeper and and then open it 72 00:06:36,639 --> 00:06:44,080 up for questions certainly um you know one introductions I'm Brian Meyer with 73 00:06:42,039 --> 00:06:50,880 Burns Mack been doing water supply planning for um going on 40 years now um 74 00:06:48,360 --> 00:06:58,919 all predominantly in Kansas and in in Oklahoma spent the last 25 years with um 75 00:06:55,280 --> 00:07:02,039 Burns Mack um my role on this project is kind of twofold 76 00:07:00,319 --> 00:07:06,319 it's not only is the water supply planner but it's also to make sure that 77 00:07:04,199 --> 00:07:11,680 the project stays on track meets your goals your expectations whether it's in 78 00:07:08,120 --> 00:07:16,680 regard to budget schedule project needs at all times so be in close 79 00:07:14,199 --> 00:07:20,680 communication with with Nick to make sure that it is staying on track with 80 00:07:18,840 --> 00:07:24,599 that Dan would you like to introduce yourself hey thanks and I I would 81 00:07:22,840 --> 00:07:27,759 normally have my camera on but I am recovering from the flu so I didn't 82 00:07:26,199 --> 00:07:31,840 figure I wanted to share that that visual image with everybody but um um 83 00:07:30,360 --> 00:07:36,840 thanks for letting us join this evening I um I've spent about 15 years in the 84 00:07:34,280 --> 00:07:41,440 industry and I've dedicated my career to serving municipalities just like the 85 00:07:38,280 --> 00:07:45,759 city of ma and and and helping folks um get to that next phase in their in their 86 00:07:43,080 --> 00:07:49,840 water supply um portfolio and and that's range from traditional you know develop 87 00:07:47,520 --> 00:07:54,360 a single well and you know serving small communities to to well fields that you 88 00:07:51,680 --> 00:07:58,759 know are over 15 20 30 you know 100 million gallons a day so um that range 89 00:07:56,919 --> 00:08:02,360 of experience is has been right here in Kansas mostly but across the United 90 00:08:00,720 --> 00:08:06,520 States and then again it's a privilege to serve um water is one of those those 91 00:08:04,400 --> 00:08:10,000 critical aspects that uh is going to help you guys continue to grow so um my 92 00:08:08,800 --> 00:08:13,759 role in the project is going to be on the technical lead side of of 93 00:08:11,560 --> 00:08:16,840 hydrogeology that's uh that's my main focus but uh also on the project 94 00:08:15,159 --> 00:08:20,360 management side making sure we're headed down paths that are going to be 95 00:08:18,080 --> 00:08:24,120 successful in anything that we pursue uh for additional water rights um and then 96 00:08:22,560 --> 00:08:29,240 uh also on the technical side for welld designed and things like 97 00:08:26,080 --> 00:08:32,760 that excellent thank thank you Daniel couple other folks that on our team that 98 00:08:31,120 --> 00:08:37,919 I wanted to mention that aren't with us here today uh Dave Barfield um is with 99 00:08:36,200 --> 00:08:41,800 Burns Mack he's the former chief engineer for the Division of Water 100 00:08:39,599 --> 00:08:47,600 Resources um once he retired he came over to work part-time with Burns Mack 101 00:08:43,919 --> 00:08:52,000 and he is a um a real asset to the team when it comes to managing water ride 102 00:08:49,720 --> 00:08:56,760 issues and and dealing with challenging situations so he's a great resource to 103 00:08:54,120 --> 00:09:01,800 have we also have Matt Gallagher Matt's more on the infrastructure side as we 104 00:08:58,720 --> 00:09:06,079 know if we Iden identify a location uh that's suitable um for production from 105 00:09:04,360 --> 00:09:10,240 from a water quality water right standpoint the connections to the system 106 00:09:08,360 --> 00:09:14,600 and how that site's developed are are critical so Matt's on our team to help 107 00:09:12,040 --> 00:09:19,120 with that aspect of it uh just just a little bit of overall philosophy and it 108 00:09:16,880 --> 00:09:24,880 and it kind of says it here is that our typical water supply planning process is 109 00:09:21,320 --> 00:09:29,480 to optimize what you have to make sure that it's being used as efficiently and 110 00:09:26,680 --> 00:09:35,160 as effectively as possible and often those initial U measures are non- 111 00:09:33,360 --> 00:09:38,279 capital projects anything that we can do administratively to modify the water 112 00:09:36,880 --> 00:09:43,519 rights we'll talk about that a little more detail and then we move on to 113 00:09:41,320 --> 00:09:48,600 things that would be um adding additional Supply that have a 114 00:09:46,040 --> 00:09:53,200 infrastructure addition or cost to them so um the easy the low hanging fruit 115 00:09:50,959 --> 00:09:59,279 first to provide the highest value to the community 116 00:09:54,760 --> 00:09:59,279 so next slide Daniel 117 00:10:02,120 --> 00:10:10,040 as as Nick mentioned earlier um Burns Max is 125 year old company we've been 118 00:10:06,800 --> 00:10:14,240 in witto area for 30 years but decades working for communities around the state 119 00:10:12,240 --> 00:10:21,000 of Kansas and it really it really does cover pretty much the full geography of 120 00:10:17,000 --> 00:10:24,839 the state and um there's active projects in a lot of these communities right now 121 00:10:22,800 --> 00:10:29,399 so this is kind of an ongoing process we develop in Partnership that um continues 122 00:10:27,600 --> 00:10:33,920 over time when we get the opportunity unities serve a 123 00:10:30,640 --> 00:10:38,240 community um the the column on the right the the agencies that that Nick 124 00:10:35,839 --> 00:10:41,760 referenced earlier as well that's because of the work that we've done over 125 00:10:39,839 --> 00:10:46,120 the years we've developed those relationships and those have been 126 00:10:43,680 --> 00:10:50,639 critical in making sure that we can move a project from conception to 127 00:10:48,279 --> 00:10:55,720 implementation effectively and understanding what the um pitfalls might 128 00:10:53,720 --> 00:11:00,839 be as we move through that is there a permitting issue is there a is there a 129 00:10:58,720 --> 00:11:06,399 water qual issues or want a quantity issue making sure that we have a good 130 00:11:03,560 --> 00:11:11,399 dialogue with all of the um permitting agencies and the planning agencies um 131 00:11:09,560 --> 00:11:15,079 we've got the Kansas water office on there and as you know we'll talk a 132 00:11:13,760 --> 00:11:21,519 little bit more about this in a minute too um they've taken a more significant 133 00:11:18,480 --> 00:11:25,880 stance in recent in recent um in the recent year the last 12 to 14 months in 134 00:11:24,000 --> 00:11:31,320 water supply planning and providing funding for projects so they are a big 135 00:11:29,320 --> 00:11:39,240 player in this as well as as is the Bureau of Reclamation so next slide 136 00:11:36,399 --> 00:11:44,079 Daniel just one of the things with with those Decades of experience and and the 137 00:11:41,639 --> 00:11:47,760 benefit I think it brings to Mae is that you know each and every project is 138 00:11:45,760 --> 00:11:52,279 unique so you got to take a little bit different approach take a different um 139 00:11:50,040 --> 00:11:56,600 perspective on what success is and how to get there um just wanted to throw up 140 00:11:54,440 --> 00:12:01,480 a few examples of projects that are ongoing now or have been completed in 141 00:11:58,360 --> 00:12:08,760 the in the recent recent pass hay that's that's a similar wellfield um in Edwards 142 00:12:04,760 --> 00:12:13,959 County um and about a 65 mile pipeline that will go to Hayes and um be their 143 00:12:11,399 --> 00:12:19,800 future water supply to to support their Community uh Dodge City take a little 144 00:12:16,440 --> 00:12:24,360 little different approach and um with the depletions that we're all seeing in 145 00:12:21,720 --> 00:12:27,279 the ogalala out in Western Kansas they they saw the writing on the table that 146 00:12:25,839 --> 00:12:32,880 they really needed look hard at Wastewater reuse so that is the actual 147 00:12:30,240 --> 00:12:36,600 implementation process for using Wastewater to recharge the aquifer in 148 00:12:34,880 --> 00:12:41,440 the vicinity of some of their Municipal Wells and still meet all of the water 149 00:12:39,120 --> 00:12:48,399 quality standards um of kdhe um Ark City that was a new water 150 00:12:44,720 --> 00:12:53,680 treatment plant um that would is now in operation and it was designed to be 151 00:12:51,399 --> 00:12:57,560 compatible with their changing water suppli as they started to see their 152 00:12:55,079 --> 00:13:03,360 chlorides increase they needed to change the the treatment technology they were 153 00:12:59,560 --> 00:13:09,920 using so um M first that's one that just got completed late last year um once 154 00:13:06,000 --> 00:13:15,240 again a wellfield um to provide uh water supply for a declining aquifer in their 155 00:13:12,440 --> 00:13:20,880 area as well um in a more sustainable area so they developed a well field 156 00:13:17,480 --> 00:13:26,519 about um 20 miles south of mcferson and um we built the pipeline and a treatment 157 00:13:24,639 --> 00:13:31,760 plant to manage the water quality that was going to come from that wellfield 158 00:13:28,160 --> 00:13:37,399 that um in mcferson so all different types of projects all took a little bit 159 00:13:33,959 --> 00:13:40,839 different approach um and all of them took a lot of planning to go in to make 160 00:13:39,079 --> 00:13:45,959 sure that it was the right project for the community um and then then you do 161 00:13:43,160 --> 00:13:50,800 the project right so right project first and make sure we execute it 162 00:13:48,639 --> 00:13:56,480 correctly next slide Daniel thank you um just wanted to talk 163 00:13:53,560 --> 00:14:02,480 about something that's really come to the Forefront in the last oh 164 00:13:59,839 --> 00:14:05,399 24 months I mean and it's because of the escalation we've seen all of the supply 165 00:14:04,360 --> 00:14:10,880 chain challenges um projects sometimes take 166 00:14:08,279 --> 00:14:14,240 longer to get done we start focusing on funding um at the beginning of the 167 00:14:12,839 --> 00:14:18,600 project once we understand what the needs are what the goals are and what 168 00:14:16,680 --> 00:14:23,519 the nature of the project is we start to think about what what funding sources 169 00:14:20,880 --> 00:14:29,279 might be out there and and of course we' got a lot of the traditional sources the 170 00:14:25,959 --> 00:14:33,480 srf um loan funds but we also look for Grant funds and 171 00:14:31,759 --> 00:14:39,360 we've been fairly successful over the last couple of years these are just some 172 00:14:35,360 --> 00:14:45,360 of the examples um mcferson BPU project came in it right right out of covid um 173 00:14:43,040 --> 00:14:50,600 and saw some tremendous escalation so we were able to go and get some emerging 174 00:14:47,680 --> 00:14:56,279 contaminant funding and um some CDs funding um is in the works right now to 175 00:14:53,920 --> 00:14:59,560 bring them about $6 million which hopefully will get um their take some 176 00:14:58,160 --> 00:15:04,880 stress off their budget couple of other success stories and the 177 00:15:02,720 --> 00:15:09,480 reason I wanted to point those out is because each one's different Garden City 178 00:15:07,680 --> 00:15:13,440 really went down the road of CDs or congressionally directed spending um and 179 00:15:11,839 --> 00:15:20,199 it was compatible with their project Dodge City um went with Bureau of recre 180 00:15:17,240 --> 00:15:26,000 funding and that allowed them to access Bill Kansas or the infrastructure Hub as 181 00:15:22,560 --> 00:15:30,759 well so um two different types of funding two different types of projects 182 00:15:27,959 --> 00:15:33,920 but we keep the keep the uh the everything on the table until we know if 183 00:15:32,480 --> 00:15:38,000 there's something available and if it'll fit and then we do what we can to go 184 00:15:35,959 --> 00:15:41,800 after it so that's that's a commitment we 185 00:15:38,920 --> 00:15:46,720 make next slide Daniel so this this is really kind of 186 00:15:43,959 --> 00:15:51,040 the project approach and and Nick did a good job of of describing it as well and 187 00:15:48,839 --> 00:15:55,120 it goes back to that that traditional philosophy that we apply to water supply 188 00:15:53,079 --> 00:15:59,079 planning projects you know and that's looking at the water rights of your 189 00:15:56,360 --> 00:16:04,519 existing Wells first um and one of the things that we are planning to do is is 190 00:16:01,800 --> 00:16:09,000 make a change so that each well serves as a standby for the other well so that 191 00:16:07,079 --> 00:16:14,600 if one well goes down you can produce the water rights um in total from both 192 00:16:11,959 --> 00:16:20,240 Wells from a single point um little more redundancy reliability in that and 193 00:16:17,199 --> 00:16:25,880 that's that's a relatively easy change the other significant thing with the 194 00:16:22,519 --> 00:16:32,360 existing Wells to optimize is is to look to see if there is um a additional water 195 00:16:29,519 --> 00:16:36,240 supply available at one point in time there was because I think applications 196 00:16:34,319 --> 00:16:42,399 were actually filed a number of years ago um for a number of reasons those 197 00:16:39,759 --> 00:16:46,279 were never seen through to completion um so we would take a look at that again 198 00:16:44,079 --> 00:16:49,920 make sure there's yield available and If there is apply for additional water 199 00:16:47,839 --> 00:16:55,720 rights at the existing points of diversion um so technically that would 200 00:16:53,240 --> 00:16:59,360 require no improvements to those Wells we just take a look at the productivity 201 00:16:57,399 --> 00:17:02,440 to make sure that they can visit Bally produce the water rights that would be 202 00:17:01,040 --> 00:17:09,520 obtained for those Wells the um the next step is the 203 00:17:05,640 --> 00:17:13,640 addition of of a new well or well sites um and once again there we take that 204 00:17:11,280 --> 00:17:17,600 conservative approach and I think the initial screening has already been been 205 00:17:15,439 --> 00:17:22,799 done and been positive in that it looks like it's in a reasonable place um from 206 00:17:20,520 --> 00:17:28,039 a water quality and quantity perspective and could be permitted um now the proof 207 00:17:26,799 --> 00:17:31,799 comes in going out and actually collecting the field data um where you 208 00:17:30,520 --> 00:17:37,440 would do the test drilling collect formation samples do the water quality 209 00:17:34,760 --> 00:17:42,799 um collection water sample collection and then do the pump testing what is the 210 00:17:39,160 --> 00:17:47,760 well going to yield um and then make and then that becomes a decision Point are 211 00:17:44,760 --> 00:17:52,160 all of those factors um in line with with what you need that well to produce 212 00:17:49,919 --> 00:17:57,200 and what water quality expectations you have for your for your utility in your 213 00:17:54,760 --> 00:18:03,159 community so and then at that point if everything's a go then it moves into um 214 00:18:00,600 --> 00:18:06,600 design and construction of that particular site at the point where you 215 00:18:05,120 --> 00:18:11,760 build the confidence to know you're going in the right 216 00:18:07,880 --> 00:18:18,480 direction um in in this scope we also um factored in some of the U flexibility 217 00:18:15,559 --> 00:18:24,320 because there are opportunities as water rights um are identified and or water 218 00:18:22,400 --> 00:18:31,320 right owners come forward are interested in in some sort of um partnership that 219 00:18:28,799 --> 00:18:34,400 we can evaluate those and make sure we understand is there something that's 220 00:18:33,120 --> 00:18:39,400 viable is there something that's valuable for the community so those so 221 00:18:36,919 --> 00:18:45,000 that level of effort is kind of on as assigned basis as they would be 222 00:18:42,919 --> 00:18:49,520 identified uh and we' be asked to evaluate them then we we would be able 223 00:18:46,960 --> 00:18:55,480 to go forward with that so that's what um that final task is and then I guess I 224 00:18:53,159 --> 00:18:59,360 would just sum that up with I mean that's the commitment going through that 225 00:18:57,080 --> 00:19:03,200 process is to get you to a place where you do have that long-term sustainable 226 00:19:01,799 --> 00:19:09,440 water supply that's going to meet the community growth and future needs so 227 00:19:07,080 --> 00:19:15,840 with that um Daniel and I would be glad to take any questions um about um our 228 00:19:13,120 --> 00:19:15,840 experience or our 229 00:19:17,880 --> 00:19:26,000 approach just uh really quick in the event that this meeting runs out in two 230 00:19:23,400 --> 00:19:29,360 minutes um I think uh Tristan has extended the time but I saw a timer that 231 00:19:27,919 --> 00:19:34,919 said there was five minutes minutes left so um look at that that I don't know 232 00:19:32,480 --> 00:19:41,799 whether that's fixed or not so um just in case that happens we'll send out 233 00:19:37,159 --> 00:19:41,799 another invite to everybody on this list 234 00:19:47,120 --> 00:19:53,919 apologize yeah I I don't have any questions I think it's a good deal 235 00:19:51,600 --> 00:19:58,039 personally there are there's obviously some significant cost with this but 236 00:19:56,080 --> 00:20:03,080 securing I think the securing the future of our water rights is pretty 237 00:20:00,000 --> 00:20:07,000 critical um I think Nick kind of Hit the hammer on the head um we want to have 238 00:20:05,840 --> 00:20:12,559 somebody that's going to guide us through a process to guarantee our 239 00:20:09,360 --> 00:20:16,360 future of our water rights you you as a council 240 00:20:13,960 --> 00:20:24,200 identified um you know securing those water rights is a critical need um at at 241 00:20:19,200 --> 00:20:28,720 our recent Retreat and so um I think uh in my mind just based upon conversations 242 00:20:26,720 --> 00:20:35,559 we've had with Burns and McDonald I I think their approach gives us the most 243 00:20:31,720 --> 00:20:40,400 certainty going forward and um uh we uh I would say uh we there there's a little 244 00:20:38,520 --> 00:20:45,799 bit of work to a little bit of work to do on our contract with Burns and 245 00:20:42,080 --> 00:20:51,440 McDonald but um uh if if you were to approve it today it would be subject to 246 00:20:48,360 --> 00:20:55,080 Legal review uh with the city attorney uh but and when you talk about the scope 247 00:20:53,760 --> 00:20:58,919 of their work and some of the deliverables I think they meet 248 00:20:56,679 --> 00:21:02,880 everything that we need to do uh going forward as a as a city 249 00:21:05,760 --> 00:21:08,760 organization 250 00:21:10,120 --> 00:21:18,279 okay does anybody else have any other questions Madam president I would 251 00:21:16,080 --> 00:21:24,360 entertain a motion I would uh move that we approve 252 00:21:22,440 --> 00:21:30,679 the agreement with Burns and McDonald for water rights Supply planning subject 253 00:21:27,600 --> 00:21:36,279 to City attorney's approval and authorize the mayor to 254 00:21:33,720 --> 00:21:44,120 sign I'll second we have a motion in a second on 255 00:21:39,799 --> 00:21:44,120 um the 256 00:21:44,919 --> 00:21:52,320 uh McDonald for the water rights uh Supply planning subject to the city 257 00:21:50,600 --> 00:21:59,559 attorney's approval and authorize the mayor city manager to sign all those in 258 00:21:54,520 --> 00:22:03,799 favor say I I I I I those 259 00:22:01,200 --> 00:22:12,760 opposed motion carries on to um item 7B May City of ma 260 00:22:10,600 --> 00:22:16,120 development agreement for future development Brian and Daniel thank you 261 00:22:14,799 --> 00:22:21,400 very much for your time this evening we appreciate you hanging in there thank 262 00:22:18,360 --> 00:22:21,400 you very much 263 00:22:26,480 --> 00:22:33,760 appreciate okay um I'll kind of start this out here um I 264 00:22:31,400 --> 00:22:41,559 don't know if you want to chime in uh Mitch as 265 00:22:34,919 --> 00:22:45,360 well you the um so as we look at uh our moving forward as a community when we 266 00:22:43,520 --> 00:22:51,480 work with developers particularly residential developers um there are um a 267 00:22:49,320 --> 00:22:57,400 number of things that requirements that we have during the development process 268 00:22:53,919 --> 00:23:01,880 and um something that's not unusual that I don't think U a has done near as much 269 00:23:00,240 --> 00:23:08,840 as other communities is to come up with a 270 00:23:05,679 --> 00:23:17,880 development agreement when we pass um when we work to approve um uh 271 00:23:15,080 --> 00:23:22,480 petitions and uh those those de the development agreement and what a lot of 272 00:23:19,960 --> 00:23:28,480 communities use that for is it's a guide guidance tool to explain the 273 00:23:24,960 --> 00:23:34,600 expectations that we have of our develop ERS in our process and um it's it's not 274 00:23:32,279 --> 00:23:38,679 uncommon we did it when MC in mcferson where I was at and there's a number of 275 00:23:36,559 --> 00:23:43,799 communities around us that do the same thing um what we have before you if 276 00:23:41,679 --> 00:23:50,159 you're able to click on that link would be a a draft of a template that we'd 277 00:23:47,120 --> 00:23:54,679 like to utilize um that kind of lays out some of our expectations and I don't 278 00:23:52,080 --> 00:23:59,279 know uh Mitch are you on the line did you want to kind of just hit on some of 279 00:23:56,640 --> 00:24:06,760 the high points of uh of that sure Nick can you hear me 280 00:24:01,480 --> 00:24:10,799 okay yes okay uh public improvements is and assur go with it uh one of the 281 00:24:09,039 --> 00:24:17,400 things we wanted to make sure that that was key in this is like 282 00:24:14,200 --> 00:24:21,600 uh you know efforts for a rose control residential areas make sure the 283 00:24:19,799 --> 00:24:26,399 compliance they confirm with the compliance on that um a concrete wash 284 00:24:25,600 --> 00:24:31,120 out area that meets Nick veering was key in 285 00:24:29,600 --> 00:24:35,279 this he said you know make sure that it meets Environmental Protection Agency 286 00:24:32,919 --> 00:24:42,240 guidelines and then we uh that we have that in place to 287 00:24:39,880 --> 00:24:46,039 where they can wash out their trucks and uh in in a timely manner and all that 288 00:24:44,399 --> 00:24:50,760 and not make a huge mess um then you know responsibility for 289 00:24:49,520 --> 00:24:56,679 infrastructure damage um Nick Ving also brought to our 290 00:24:54,320 --> 00:25:02,520 attention that the uh damage that's being caused on site by 291 00:24:59,279 --> 00:25:07,559 ERS um and and the lack of attention to detail in that area so we wanted to 292 00:25:04,679 --> 00:25:11,320 cover that and then permitting and things things of that 293 00:25:09,880 --> 00:25:17,360 nature I think that covers it for the most 294 00:25:13,120 --> 00:25:21,480 part we did work with uh with with u the City attorney on this Pro point that was 295 00:25:20,080 --> 00:25:25,720 brought up to me by one of the council members I think is a really good point I 296 00:25:23,679 --> 00:25:31,279 just we just didn't get have time to get it into places we also have a payment 297 00:25:28,840 --> 00:25:37,240 structure and an set of expectations that we have um I think this is this is 298 00:25:35,399 --> 00:25:40,880 I'm not asking we're not necessarily asking for your approval we wanted you 299 00:25:39,279 --> 00:25:48,000 to show the process that we're going forward today um if if in theory a going 300 00:25:45,240 --> 00:25:54,399 forward with a developers agreement is something that that um you guys are in 301 00:25:51,720 --> 00:25:58,520 favor of we still got a lot of work to doing this and we also want to talk 302 00:25:56,360 --> 00:26:06,840 about our current processes when when it comes to um securing um securing uh 303 00:26:04,480 --> 00:26:11,760 commitments from a financial standpoint currently we require letters of credit 304 00:26:09,679 --> 00:26:16,279 and we only dismiss those letters of credit once they've reached a certain 305 00:26:13,720 --> 00:26:23,880 level of I think 35% is what they are 35% uh tax credits 306 00:26:20,360 --> 00:26:28,760 that apply and um once that once the development's reached 35% completion 307 00:26:26,520 --> 00:26:32,919 we'll dismiss those um dismiss those but they have to have 308 00:26:30,760 --> 00:26:37,799 constructed and actually have permits uh actually certificates of 309 00:26:35,640 --> 00:26:42,039 occupancy on 35% of the structures before we'll dismiss those so I think 310 00:26:40,120 --> 00:26:46,279 we'd incorporate some of that language into there actually when we started to 311 00:26:44,000 --> 00:26:50,880 go back and look we couldn't find some of the policies that apply to that so 312 00:26:48,840 --> 00:26:54,559 that part will have to be something we incorporate but I think it's important 313 00:26:52,559 --> 00:26:59,080 to incorporate those aspects of it as well so this is a just to understand 314 00:26:57,200 --> 00:27:04,000 this is a working document it's something that will change over time it 315 00:27:01,640 --> 00:27:08,720 may not be the exact for every developer but um some of the things that are in 316 00:27:06,399 --> 00:27:14,440 here I think should be consistently uh done across the board for 317 00:27:11,679 --> 00:27:19,799 developers I just uh today was probably as much about 318 00:27:16,320 --> 00:27:25,200 uh Mo giving staff some direction to move continue to move forward with this 319 00:27:21,919 --> 00:27:28,880 process um I I really think it it's there's a lot of things that are 320 00:27:26,399 --> 00:27:34,320 mentioned here that are help that are mentioned in other aspects whether it's 321 00:27:31,240 --> 00:27:38,520 the erosion control requirements for the city that are in different documents and 322 00:27:36,640 --> 00:27:43,360 it makes reference to those but it gets it all into one document that I think 323 00:27:40,679 --> 00:27:50,039 the developer can see are there any questions that anybody 324 00:27:47,120 --> 00:27:55,039 has um I have a comment I definitely think this is the way we need to be 325 00:27:51,960 --> 00:27:59,919 moving I think that um with all the developments we have already in progress 326 00:27:58,240 --> 00:28:03,720 and as much as we've been growing and building I think some of this stuff is 327 00:28:02,039 --> 00:28:09,760 kind of been all over the board and each time we're presented with a new uh 328 00:28:07,360 --> 00:28:13,880 Builder coming in we have to reinvent the wheel almost and this would make a 329 00:28:11,480 --> 00:28:18,080 basis Baseline for us to start with to be able to just say this is this is 330 00:28:16,240 --> 00:28:23,360 where we start this is what we have to work with these are what our 331 00:28:19,840 --> 00:28:27,679 expectations are and I think um I think it's definitely 332 00:28:25,279 --> 00:28:31,600 necessary we' tried to identify some of the common issues that we frequently 333 00:28:29,720 --> 00:28:35,240 deal with and that's one of the reasons that I think it's you know this may be 334 00:28:33,720 --> 00:28:40,399 something that does change over time as we identify new new trends that we're 335 00:28:37,640 --> 00:28:45,679 seeing from Builders or developers um but I think uh this gives you at least a 336 00:28:42,440 --> 00:28:45,679 snapshot of what we're looking 337 00:28:48,679 --> 00:28:52,240 at any other 338 00:28:56,799 --> 00:29:04,519 thoughts so far so good yeah okay we'll just uh uh we'll 339 00:29:04,919 --> 00:29:10,399 continue with issuing these so you'll see one of these likely the next time 340 00:29:09,440 --> 00:29:14,679 that you get um next time we have a brand new 341 00:29:13,000 --> 00:29:19,760 development that doesn't have any petitions already issued is where you'll 342 00:29:17,000 --> 00:29:24,519 probably see this um so a lot of the a lot of the developments that are already 343 00:29:21,840 --> 00:29:30,039 in place um we probably will not incorporate this so it'll just be new 344 00:29:26,240 --> 00:29:30,039 developments going forward 345 00:29:30,799 --> 00:29:39,120 if there's no other questions I'd entertain a motion to recommend staff to 346 00:29:35,600 --> 00:29:39,120 move forward with drafting the 347 00:29:40,760 --> 00:29:48,480 template I guess my my question is are we is the motion to move forward with 348 00:29:46,440 --> 00:29:54,840 drafting a template or to move forward with the template that was presented to 349 00:29:51,679 --> 00:30:01,240 us I think it'd be move forward with the template that's presented and make any 350 00:29:57,159 --> 00:30:01,240 improvements as as staff sees 351 00:30:01,600 --> 00:30:10,760 fit so I'd be on board with that but I do think it's important to get some of 352 00:30:08,480 --> 00:30:16,159 the payment stuff in there as I had emailed to you Nick so I don't know if 353 00:30:13,679 --> 00:30:22,640 it needs a final Council approval after that or not but um I think that's an 354 00:30:20,000 --> 00:30:29,320 important piece of it I I think uh the first one you see will have some of that 355 00:30:24,640 --> 00:30:33,960 language in there um uh so these will be approved whenever you see a development 356 00:30:31,320 --> 00:30:37,480 so um what what we'll likely do is we'll put out some of that information that we 357 00:30:35,679 --> 00:30:42,480 plan to incorporate into there we just don't have it in a policy form at this 358 00:30:39,600 --> 00:30:47,440 point U and we're able to find that current Administration was able to find 359 00:30:44,399 --> 00:30:52,559 so um we we will get some language out there that you're able to 360 00:30:49,720 --> 00:30:55,760 see and um and the first time you see one of these develop development 361 00:30:54,000 --> 00:30:59,919 agreements that happen at the time of development uh hopefully you'll see it 362 00:30:57,639 --> 00:30:59,919 in there 363 00:31:00,360 --> 00:31:05,320 and and Tom's read through all this stuff right so we're all good with that 364 00:31:03,600 --> 00:31:10,799 too with him uh yes that's 365 00:31:08,039 --> 00:31:14,240 correct okay yeah I want to make sure that we got our tees are crossed and our 366 00:31:12,679 --> 00:31:19,519 eyes are dotted on all this here because you know we're gonna get some um some 367 00:31:16,880 --> 00:31:24,360 Kickback we've uh we've met met on it probably three or four times internally 368 00:31:21,559 --> 00:31:29,600 as a staff and we've added to it every single 369 00:31:25,480 --> 00:31:34,600 time okay so uh not to be difficult but if uh if an agreement every time an 370 00:31:32,480 --> 00:31:37,480 agreement comes up with a developer if that's going to be put in front of 371 00:31:35,880 --> 00:31:42,799 council is there really any reason to take action 372 00:31:39,559 --> 00:31:46,080 here uh I I'm okay if you don't ultimately take action but I just want 373 00:31:44,720 --> 00:31:48,840 to make sure we're headed in the right direction and that everybody's in 374 00:31:47,559 --> 00:31:51,600 agreement that this is something we should be looking to do with all of our 375 00:31:50,399 --> 00:31:56,880 residential developers I I would maybe it's more 376 00:31:54,519 --> 00:32:00,639 consensus I would Echo Jennifer's comments that yes absolutely think we're 377 00:31:58,960 --> 00:32:06,080 moving in the right direction Nick I think Nick I think one 378 00:32:03,159 --> 00:32:10,080 other point to make that's relevant is I don't know if we noted it in here or not 379 00:32:07,600 --> 00:32:13,080 but we also talked about having that uh pre-development meeting with the 380 00:32:11,399 --> 00:32:17,240 developers that's something that's not happening right now as well that would 381 00:32:14,880 --> 00:32:22,600 go over all this in person with the with the 382 00:32:18,399 --> 00:32:22,600 developer I think that's important as 383 00:32:22,919 --> 00:32:29,240 well we just want to have a different we want to lay out our expect expectations 384 00:32:27,279 --> 00:32:35,159 so we think this is the best way to do it um ultimately and and to go over this 385 00:32:32,840 --> 00:32:37,519 whenever we do meet with the developer I think is 386 00:32:38,880 --> 00:32:47,039 important I important as we move forward some of these are expectations of their 387 00:32:44,880 --> 00:32:52,559 builders that that are out there working in here and so a lot of these uh you 388 00:32:49,799 --> 00:32:58,159 know the best person to hold those Builders accountable is going to be the 389 00:32:54,120 --> 00:32:58,159 developer in a lot of cases 390 00:33:00,000 --> 00:33:02,159 I 391 00:33:04,399 --> 00:33:13,279 agree so we don't need to have a no as as long as there's no there no no 392 00:33:11,559 --> 00:33:17,080 concerns with us moving forward there's not really any action you need to take 393 00:33:14,880 --> 00:33:17,080 on 394 00:33:17,840 --> 00:33:28,039 this okay I'm I'm good with it okay as long as you do you know what Jeff and 395 00:33:24,360 --> 00:33:30,639 Jennifer said so I'm good with that we got to have certain 396 00:33:30,679 --> 00:33:39,440 standards okay with that being said um I would go ahead and have us move on to 397 00:33:36,000 --> 00:33:45,279 business 7c Evans building project series two 2019 IRB Amendment 398 00:33:45,840 --> 00:33:54,960 resolution okay um I'll try to 399 00:33:51,080 --> 00:34:01,799 um we were approached by um Evans building and by our bond attorney 400 00:33:58,840 --> 00:34:08,480 um Gilmore and Bell uh that Evans building has an interest in selling off 401 00:34:04,679 --> 00:34:12,679 a portion of their property and for uh we currently have an IRB standing IRB 402 00:34:11,480 --> 00:34:19,240 with Evans building and Evans uh I don't know I'm 403 00:34:17,480 --> 00:34:25,240 not exactly sure where where we're at in uh and terms of 404 00:34:22,879 --> 00:34:30,520 that IRB but we're several years into that 405 00:34:26,159 --> 00:34:37,560 IRB and for that reason um what we need to look to do is to amend the 2019 IRB 406 00:34:35,320 --> 00:34:42,760 that we had currently with Evans building to remove that section for 407 00:34:40,040 --> 00:34:50,520 which they plan to develop uh it's approximately 1.5 Acres I know uh on 408 00:34:46,480 --> 00:34:56,639 this call we do have Hunter Lem monion that is um the realter assisting in this 409 00:34:54,760 --> 00:35:02,160 process I don't know if you have anything else to add Hunter but um 410 00:34:59,640 --> 00:35:08,920 ultimately this is a this is just a methodology that we do to remove the IRB 411 00:35:04,400 --> 00:35:13,960 portion from uh Evans building and it the IRB that's currently in place would 412 00:35:11,280 --> 00:35:19,200 just apply to the section that that that Evans building continues to 413 00:35:16,640 --> 00:35:25,800 own there's a what basically we're asking for is to pass this resolution to 414 00:35:22,599 --> 00:35:30,359 mend those documents and then um any of those supporting documents that we 415 00:35:27,800 --> 00:35:35,960 authorized signature of those as well and the May mayor to sign any of those 416 00:35:33,079 --> 00:35:41,760 documents you want to chime in Hunter on anything or did I did I represent that 417 00:35:39,599 --> 00:35:47,359 correctly I think you represented that well um no that's exactly what we're um 418 00:35:44,320 --> 00:35:53,400 trying to accomplish here um a 60,000 square foot piece of property that Evans 419 00:35:49,800 --> 00:35:57,960 currently owns or akj Holdings um and ultimately there is a another type of 420 00:35:55,880 --> 00:36:02,119 industrial user that has shown interest in coming into that industrial park and 421 00:36:00,920 --> 00:36:05,240 yeah I think everything else that you had shared there is 422 00:36:07,040 --> 00:36:14,000 accurate once again this does have has had the legal review um uh we've heard 423 00:36:12,000 --> 00:36:19,079 from uh not only from our bond Council but our City attorney and it's a very 424 00:36:16,480 --> 00:36:24,680 similar step we did when we went to acquire a portion of the property Evans 425 00:36:22,119 --> 00:36:30,240 owns for our wellsite except in this case we're not the city's not purchasing 426 00:36:27,760 --> 00:36:37,440 ing it's it's someone it's a private uh property owner that's that's 427 00:36:34,119 --> 00:36:37,440 acquiring this section of the 428 00:36:40,560 --> 00:36:47,079 property any other questions do we know what type of 429 00:36:45,400 --> 00:36:53,400 company is acquiring at this at this point I don't 430 00:36:50,280 --> 00:36:58,400 think they've disclosed that um okay I just want to make sure it fits 431 00:36:56,280 --> 00:37:02,240 kind of what our goal they realize that there are some 432 00:37:00,640 --> 00:37:08,400 requirements that come along with the zoning and the industrial park I believe 433 00:37:04,680 --> 00:37:14,119 and uh you whatever whatever user it is I think is identified that um I I did 434 00:37:11,560 --> 00:37:21,000 have I did feel the call from the owner of Evans building at one point uh to ask 435 00:37:17,160 --> 00:37:28,599 about um another user and whether they' had availability of water and sewer for 436 00:37:24,480 --> 00:37:34,800 that location so um without um without sharing that information we did 437 00:37:30,960 --> 00:37:34,800 talk a little bit about zoning as well 438 00:37:38,280 --> 00:37:46,400 so any specials or anything that would be associated with that property would 439 00:37:43,040 --> 00:37:52,280 be transferable to the new owner is that yeah in this case I would assume that 440 00:37:48,440 --> 00:37:58,480 would be the case um do you want us to address that Hunter is is 441 00:37:54,400 --> 00:38:02,319 that new owner that that is correct nope everything you said 442 00:38:00,200 --> 00:38:06,480 there um essentially throughout this we would have kind of a respread type of 443 00:38:05,119 --> 00:38:10,720 agreement where they would proportionately share what's the current 444 00:38:09,200 --> 00:38:15,079 special assessments that are on that property so they would they would take 445 00:38:12,520 --> 00:38:15,079 portion in 446 00:38:16,560 --> 00:38:24,960 that unlike on the property we took where we weren't accessing into the 447 00:38:21,160 --> 00:38:31,160 utilities um um we we moved all of the specials onto that lot and it would be 448 00:38:27,640 --> 00:38:35,240 split between this property and and the regular Evans building 449 00:38:33,319 --> 00:38:38,319 property that's the other difference between the property we 450 00:38:39,000 --> 00:38:47,960 took okay is there any other questions or 451 00:38:44,000 --> 00:38:53,880 discussion if not I would entertain a motion uh Madam president I would move 452 00:38:50,960 --> 00:38:59,319 to pass the resolution to amend certain documents relating to the series 2019 453 00:38:56,400 --> 00:39:05,680 industrial revenue bonds and authorize the mayor to sign documents connected 454 00:39:02,280 --> 00:39:05,680 to said 455 00:39:05,720 --> 00:39:15,160 documents second I will second it is that David or was that Kevin has 456 00:39:13,760 --> 00:39:21,040 Kevin I think we both second okay 457 00:39:21,720 --> 00:39:28,640 Ty so at this point um you know we'll defer the reports we'll bring those 458 00:39:26,440 --> 00:39:36,440 reports to you at the March meeting the March 3rd meeting we still have to 459 00:39:31,800 --> 00:39:42,160 vote that's okay um we have a motion and two seconds on on uh the recommendation 460 00:39:39,839 --> 00:39:47,079 to pass the resolution to amend certain documents relating to the series 2019 461 00:39:44,640 --> 00:39:50,440 industrial revenue bonds and authorize the mayor to sign the documents 462 00:39:48,480 --> 00:39:59,440 connected to the set amendments all those in favor say I I I those opposed 463 00:39:55,760 --> 00:40:04,040 motion carries onto reports sorry Nick uh I'll just say uh I think you 464 00:40:02,400 --> 00:40:08,440 guys decided at the beginning of the meeting we'd defer there this reports so 465 00:40:05,800 --> 00:40:13,680 we'll bring those on the March 3rd um we don't have a lot of items for that 466 00:40:10,440 --> 00:40:18,079 agenda so that probably will be workable um to include those updates at that time 467 00:40:16,640 --> 00:40:23,319 I appreciate that I can't believe this weather this is 468 00:40:20,040 --> 00:40:28,119 crazy there are no executive sessions um so at this point if uh if a motion would 469 00:40:26,560 --> 00:40:32,920 be to go ahead and move forward with adjournment that would be 470 00:40:30,280 --> 00:40:38,800 appropriate I I would move to adjourn okay we have a motion 471 00:40:36,680 --> 00:40:42,480 to Second Dave Dave 472 00:40:43,960 --> 00:40:49,839 second I have a motion from Jeff and a second from David to go ahead and 473 00:40:48,160 --> 00:40:55,319 adjourn this meeting all those in favor say I 474 00:40:52,200 --> 00:41:00,960 I and once again I apologize for all the inconvenience that we had with getting 475 00:40:57,599 --> 00:41:04,960 set up Lessons Learned unfortunately so de you have to learn them the hard way 476 00:41:02,440 --> 00:41:07,960 and I promise you our next experience will probably hopefully be better and 477 00:41:06,440 --> 00:41:13,040 hopefully we don't have a weather related concern like this anytime in the 478 00:41:10,800 --> 00:41:17,240 near future but you know we're in Kansas so who knows I appreciate you guys 479 00:41:15,720 --> 00:41:21,119 sticking with us and letting us get through it yeah this is still better 480 00:41:19,480 --> 00:41:25,319 than coming down there yeah espec with everybody having 481 00:41:23,760 --> 00:41:29,599 you know the flu and all that stuff going around so 482 00:41:27,720 --> 00:41:36,880 we will go ahead and get this uh we will go ahead and get this onto um the uh our 483 00:41:35,000 --> 00:41:40,359 Facebook feed hopefully the clean version of this one we actually started 484 00:41:38,400 --> 00:41:44,640 the meeting so hopefully I think it's it has been 485 00:41:42,960 --> 00:41:48,440 recorded so we should that shouldn't be a 486 00:41:45,760 --> 00:41:55,359 problem all right so good night everybody thank you thank you thank you 487 00:41:50,680 --> 00:41:55,359 good night thank you good night 488 00:41:56,240 --> 00:42:00,240 bye e