[4:10] We'll call her meeting to order at 7 p. m.
[4:13] Welcome everyone. Bienvenue tout le monde. Donicipality of Mark State
[4:20] Warren wishes to recognise the ancestral lands of the Robinson
[4:23] here on territory. We respectfully acknowledge the communities of a
[4:27] tight nicheing and Nishamek and want to see on whose
[4:31] original territory we gather today. We wish to thank and
[4:35] honour the people, families and elders of these communities who
[4:40] have made this their homeland and who's enduring presence is
[4:43] felt to this day. I'm going to ask Council as
[4:48] well as the public to either turn your phones off
[4:51] or put your phones on mute. With that said, can
[4:57] I have somebody officially open the meeting. Councillor Boland and
[5:02] a secondary. Councillor Evans, all in favor. Carried. Thank you.
[5:12] Do we have nothing on addendum. Item number five, approval
[5:16] of the agenda. Now there is one item to change.
[5:23] We're just waiting on, so 13 point D for Tender.
[5:29] TMW 202604 Winter San. We're still awaiting the Tenders. So
[5:38] that is going to be brought back up at the
[5:39] next meeting on September 21st. So we'll remove that. With
[5:45] that said, can I get a mover to prove the
[5:50] agenda with the amendments as presented. Councillor Boland, a seconder.
[5:57] Deputy. All in favor. Carried. Thank you. Is there any
[6:03] disclosure between your interests or general nature thereof. Hearing none,
[6:11] we'll go on to item number seven consent agenda. Does
[6:16] anyone have anything they would like remove from the consent
[6:18] agenda. Does anyone have anything they'd like to remove from
[6:23] the consent agenda. And a third time does anyone have
[6:27] anything to remove from the consent agenda. Hearing none, can
[6:32] I get a mover. Except Councillor Boland and a seconder,
[6:37] Councillor Fidapie? All in favor. Carried. Thank you. Next Satum,
[6:46] we have number eight petitions and delegations. We have none
[6:50] tonight. So we'll go into public inquiries. Aries or any
[6:55] public inquiries, if so, will last you to come forward,
[7:00] state your name. Your address and your question to council.
[7:28] More is turco. GP road. And question, you'll be looking
[7:34] at something later on tonight on surplus municipal fill. And
[7:42] my question is. Roads are generally considered an asset in
[7:46] the municipality. And if we remove fill from a road,
[7:53] it's still considered an asset. And I'm wondering why that
[7:59] would not be sold under Gov Deals just like everything
[8:02] else. So that is certainly a good question. Mr.
[8:10] Zurko. It's all surplus should either be, I believe, as
[8:16] you mentioned. Either on Gov Deals or through the municipality.
[8:24] Now it has been brought up and will be discussed
[8:28] later in the meeting on the best measure that Council
[8:35] will take such as Govdios. To proceed with that moving
[8:41] forward in the future. Okay, thank you very much. You're
[8:47] welcome. Are there any other questions or comments.
[8:58] Hearing none, we will go on two item number 10.
[9:02] Reports from committees municipal officers department heads. We have 10.
[9:07] 8A. SEBS Report. And tonight we have Connor in place
[9:15] of. NGA. So Council at this time, um, Congresspeak and
[9:23] I'll just ask Councillor Reeserhan if the questions or comments.
[9:29] Thank you. Uh, through you, Mr. Mayor. So the quarterly
[9:34] report, uh, was developed to update council on the initiatives
[9:37] and activities of the Biola Department. So this is the
[9:40] quarterly report for Q2 of 2026. Just some key highlights
[9:44] from Q2. So animal control complaints continue to make up
[9:47] the majority of complaints that we receive. Uh, of these
[9:50] complaints, uh, dog off leash are running at large complaints,
[9:54] uh, make up the majority of those complaints followed by,
[9:57] um, medicine harass complaints. Animal control complaints are further used
[10:02] to aid in licensing enforcement as whenever we identify on
[10:07] licensed dogs in any of these complaints. We will use
[10:09] that to pursue licensing enforcement towards dog owners. Clean yard
[10:14] and property standards complaints continue to make up a large
[10:17] portion of complaints. Um, proactive parking enforcement was completed in
[10:21] problem areas this quarter with a focus on education warnings
[10:24] and voluntary compliance. For training and conferences, the junior Emily
[10:29] O Senior Emilyo in building Bylark attended the MRF geosystems
[10:33] workshop and presentation in the city of Sudbury. Then at
[10:38] the bottom of our report, you can see our stats
[10:40] for Q2. Thank you, Gardner. Can I get a mover
[10:51] except the report. As presented Councillor Evans and Councillor Bolin?
[10:59] Are there any questions or comments. I would like to
[11:03] see, um, Connor 2 to yourself, Andrea. I like the
[11:07] way that this was presented to us. It's, uh, I
[11:12] think it's a better designed the way the graphics are
[11:17] and more easily understandable for everyone in general. So. Good
[11:22] job. Any other comments or questions. Deputy. If I could
[11:30] suggest to maybe I can't, but I would like to
[11:33] know through the AMPS penalties issue in 2026, we're at
[11:37] 14. It would be prudent and probably to justify our
[11:43] bylaw and our is to quantify the amount of money
[11:46] that the municipality has received in return. And maybe I'm
[11:51] not asking in the future perhaps we could highlight, um,
[11:55] because for us, sitting around this table, we understand what
[11:58] AMPS is and what's the purpose. But for people at
[12:01] home and people in the community, you know, there's always
[12:04] quick people on the keyboard that are saying, oh, we
[12:06] pay all this money for By - Lawn. What do
[12:08] they do for us? So I think that it would
[12:11] be prudent, and maybe not. Maybe this is just my
[12:14] opinion is that we see that there's been 14 amps
[12:17] penalties. So if we could see the money that was
[12:20] paid back into the municipality, it would help justify our
[12:24] services and what we're paying in providing that service to
[12:29] the community as well. Just food for thought. Thank you.
[12:32] Thank you, Deputy. Did you want to comment on that,
[12:35] Connor? Yes, it's through you, Mr. Mayor. So, uh, with
[12:38] respect to that, uh, our e - ticketing software that
[12:41] we've been implementing, uh, with MRF Geosystems, uh, they're adding
[12:45] functionality to be able to run reporting on finances for
[12:48] amps. So that is going to be coming in the
[12:50] future. And we may be able to include that in
[12:52] future reports. Okay. Thank you, Connor. Are there any other
[12:58] questions. All in favor. Carried. Thank you. We'll go on
[13:07] to 10 point B. The suburbs planning board report. Go
[13:12] ahead, Mac. Thank you, Mayor 3U through Council. You have
[13:17] in front of you and the Council package the minutes,
[13:21] um, from the last two planning meetings. So the resolution
[13:28] is Resolve that Council accept the sub - reast planning
[13:30] board minutes for May 7th, 2026 and June 11th, 2026.
[13:38] Massimo, can I get a mover in a second. Deputy
[13:43] and Councillor Evans. Are there any questions or comments. All
[13:50] in favor. Carried. Thank you. Number 11 routine management reports
[13:58] 11. 8 CO Report Mac. Thank you Mayor through you,
[14:04] through council. Um, in the, um, public package and your
[14:08] package, you have the COO Report. I won't read the
[14:11] nine page report. Um, but I just want to highlight
[14:16] the kind of the sections. Um, obviously, you know, we're
[14:20] looking at the overall, and I would encourage people to
[14:23] read. And if Council has any questions tonight, I'll be
[14:25] more than happy to answer them. Basically, we're looking at
[14:28] the overall municipal update, what staff are focused on in
[14:32] a short term right now. Um, also, uh, the second
[14:35] element in the report talks about the fiscal accountability and
[14:39] the budget 2027 preparation to management. So yes, we already,
[14:44] it's the management team. We're starting to brainstorm on the
[14:48] budget for 2027 already. Also, uh, part of the report,
[14:53] um, it talks about the governance, the bylaws, uh, and
[14:57] also the residents complaint services that were improving on the
[15:01] software package. Obviously the report too, a lot about the
[15:05] municipal election. Um, so we'll have more about that at
[15:08] the, later in the, um, in the Council Agenda. The
[15:12] fourth element of the report also talks about the HR
[15:15] and the organisation. So the staffing that we're hired and
[15:19] how we're moving towards more of the recruitment aspect and
[15:23] also looking at more of the, um, performance appraisals looking
[15:27] at some of the policies, the personnel policies for staff.
[15:31] Um, so that's something that we're really actively pursuing to
[15:34] make sure that's in place. The fifth element here in
[15:36] the report talks about our major community capital projects. So
[15:40] I encourage people to look at all the projects that
[15:43] were in the works. And also, uh, in the report,
[15:46] there's also a section on the public works and infrastructure.
[15:48] So the number of products, uh, projects that the public
[15:52] works team, um, and Ronnie have been, um, actively involved.
[15:58] And then the other aspect of the, um, is also
[16:00] the recreational mucival facilities that were evaluating. So that's part
[16:03] of the report. The playground and community is also in
[16:07] the report. And number nine on the report also talks
[16:09] about our fire and emergency services. So we have a
[16:12] lot of important work that our volunteer firefighters are doing.
[16:17] Um, and, uh, also, uh, section here on the, uh,
[16:23] strategic plan, the Council proved and the community has been
[16:26] engaged. The 10 - year plan will have an interim
[16:30] report to provide to Council and to the public for
[16:33] more public input on the September 21st Council meeting. So
[16:38] a lot of these priorities are listed here for the
[16:41] September and fall 2026 leading up to to next year.
[16:45] So asking council, uh, if the questions to accept the
[16:49] SEAL report as written. Massima. Can you get a mover
[16:54] in a seconder. Deputy and Council Boland. Are there any
[17:00] questions or comments. Councillor Evans. Thank you, Mr. Mayor. Fuku
[17:06] just asked the CEO to just cover for briefly what
[17:09] is the organisational focus at the moment. If you could
[17:12] just give us some highlights of what's actually happening. I
[17:15] think that's very important. And we don't like to know.
[17:18] Thank you. Thank you, Mac. Thank you for the question.
[17:23] Um, essentially, uh, as has been indicated for the past
[17:28] few months, uh, with councils direction, um, a lot of
[17:32] they work that's been done is one is to stabilize,
[17:36] uh, the financial aspects. So obviously we've done the, uh,
[17:39] the audit reports. 23, 24, 25 also finalised the 2026
[17:44] budget, but also is migrating the entire, uh, accounting system,
[17:50] uh, payroll system taxes utilities, uh, into one software program
[17:55] instead of having four independent softwares, uh, programs are doing
[17:59] the migration to be ready for early January. So the
[18:03] financial aspect has been a big part of that. Um,
[18:06] and obviously right now this fall, the municipal elections taking
[18:11] up a lot of our time to get the, uh,
[18:13] the voters list getting the address, getting the database, getting
[18:17] the, um, some of the rules and regulations around, um,
[18:21] and we'll talk a bit about that later on. Uh,
[18:23] the other aspect that staff has been working as I
[18:26] indicated earlier, um, is a lot of, um, policies and
[18:30] procedures around staffing. Um, so the performance appraisals getting a
[18:35] lot of the policies, uh, for harassment, um, so a
[18:39] lot of the, um, the workplace and getting a lot
[18:42] of the, uh, the elements within, uh, having team meetings,
[18:47] um, having communication between the departments, um, so that's been
[18:50] something that's been actively going. And then the other part,
[18:54] uh, you know, the major projects on the go, so,
[18:57] so as indicated, uh, in previous Council meetings, we have
[19:01] the Off daycare in Warren. You could see driving by
[19:04] Warren. You could see the renovation of the building. We
[19:07] have the St. Thomas school where Pam and the library
[19:11] just moved in. I mean, it's been a difficult transition
[19:13] because of construction. And the library kept running. Um, but
[19:18] there's going to be the libraries brand new there. And
[19:20] there's also another daycare going in Warren. And then obviously
[19:25] here in Mark Steer, we're trying to get the, uh,
[19:27] the, uh, the community Mark State Community Centre up and
[19:31] writing. Not to mention the Leafting Bridge and some of
[19:35] the other community projects. So, so a nutshell. I mean,
[19:39] that's been some of the, uh, project priorities. And it's
[19:42] trying to look at getting the municipality, a stabilized, to,
[19:46] to look at growth and housing and, you know, cause
[19:50] we are bedroom community between submarine north base. So a
[19:54] lot of the work that's been ongoing. And we're almost
[19:56] full complement of staff. So that makes a huge difference
[20:00] so that we could get the tax ups and running
[20:04] and, uh, the arreers that was identified in the audit
[20:07] report about our Council Receivables being, um, neglected, we'll say.
[20:15] So that's been something that has been up to par
[20:18] now. Okay. Mercy Mark. Hi, there are any other questions
[20:23] or comments. All in favor. Carried. Thank you. Item number
[20:33] 12. Correspondence. There's no correspondence tonight for council. So we'll
[20:39] go under 13. New business, 13. A. Plan. Renew one
[20:46] year plan and ma'get you to speak on that, please.
[20:49] Thank you, Mayor, through youth, your council. You remember last
[20:53] fall. We approved a five year plan for accessibility with
[20:57] the municipality. Uh, that is legislated by law by the
[21:01] provincial government. Um, and part of that legislation is also
[21:04] to bring this plan forward every year, uh, to council.
[21:08] Um, for, for approval. So essentially what you have in
[21:11] front of you tonight and what was in the Council
[21:14] package for the public is the, uh, the accessibility, um,
[21:20] plan for the municipality. Um, that will be brought forward
[21:23] every year to council. So there is a resolution, if
[21:27] I may rate it. Go ahead, Mac. So thank you,
[21:29] Mr. Mayor. Be resolved at Council to accept the presented
[21:32] 2026 Accessibility Plan. Can I get a mover in the
[21:37] second, please. Councillor Boland and Deputy. Are there any questions
[21:42] or comments. Deputy. And dear to my heart is the
[21:50] OED. So identifying problem areas in our community. What would
[21:55] be the process to ensure that we're moving forward, i.
[21:58] e. like in the arena. Um, making sure that the
[22:02] washrooms have proper lighting and push bars and stuff. Like,
[22:05] so please explain, um, through the chair, um, how do
[22:10] we track what needs to be done? Because I see
[22:12] that we have a five year plan and I appreciate
[22:14] that money's limited. Um, and I totally respect that. But
[22:19] at the end of the day, we still have to
[22:20] be prudent and move forward. So what it would be
[22:23] the process for us to identify or who identifies the
[22:27] needs. Thank you. Thank you, Deputy, Mark. Thank you. No,
[22:32] very good question. Um, obviously part of the planning is
[22:36] an over our plan. But I would encourage council, residents.
[22:40] If there's any room for improvement, um, please, um, please
[22:44] put in the, um, on the residence, uh, complaint and
[22:50] service. This is more of a service request. It's on
[22:53] our website. It's if you click on our website right
[22:56] now, you'll see on the right hand corner, top corner,
[23:00] you'll see the service, um, so please log in the
[23:04] type of accessibility that you feel is needed. And that
[23:09] is a way to track it. Because if not, then
[23:12] we go back to where we were in the past,
[23:15] what I called posted note management, uh, so you get
[23:18] a call, you put a posted note. And that doesn't
[23:21] work really well. Um, so we need to track this
[23:24] information, um, and I know it's the system is not
[23:29] perfect as I indicated last year. We could, you know,
[23:32] we, we can't afford at 60, 000 dollar ticketing system
[23:36] like other municipalities do. So this is, uh, was an
[23:38] in - house system. We're improving it. And, but we
[23:42] are logging the information so that we could capture that
[23:45] info. So this would be a good example in an
[23:47] area to do so. But our info email or my
[23:51] email directly. Okay. Thank you, Mac. Councillor Boland, you are
[23:56] next. Uh, thank you, Mr. Mayor and to what deputy
[24:00] had asked about one of the things that, uh, Mark
[24:02] and I had spoken about and had been around for
[24:05] an Ottawa is that there is a large component of,
[24:10] of, uh, accessibility funding and assistance for smaller municipalities through
[24:14] AMO and through some of the other governmental agencies. And
[24:18] whether or not that requires a motion for us to
[24:20] reach out to them or just, um, just a push
[24:24] from council to, to add more to our CAOs already
[24:27] heaping desk. But there are, uh, programs and money through
[24:31] the provincial government and a little bit through the federals,
[24:34] um, with regard to sport stuff, but there's definitely with
[24:36] the provincial, uh, especially for even doing the audit where
[24:40] we wouldn't necessarily have to put a lot of our
[24:42] own time into it. There's an availability there. So if
[24:45] we can reach out to them, cool. Okay. Thank you.
[24:51] Thank you, Councillor Boland. No, we don't need a motion
[24:54] for to do that, certainly. We have our CEO that
[25:01] certainly will be looking into that. Uh, Ronnie, you had
[25:04] your hand up. Go ahead. Just a little point moving
[25:07] forward. So as far as, uh, the AOD goes one
[25:11] of the best things we can do moving forward is
[25:13] policy for our new projects, anything new. We build or
[25:17] renovate. Make that, uh, basically a requirement in the tender.
[25:21] Most of the stuff is well documented. It's kind of
[25:23] hard to fix something, but if you're going to renovate
[25:25] a bathroom, renovate it according to AODA. Yep. Thank you,
[25:32] Ronnie. Are there any other questions. All in favor. Carried.
[25:40] Thank you. 13 point B Senior Community Grant. Program Mac.
[25:48] Please. Thank you, Mr. Mayor. And in your package, um,
[25:52] it outlines here that we just received from the Minister
[25:57] of Seniors in Accessibility. A 23, 800 dollar grant to
[26:03] support our seniors. So we are reaching out to organisations.
[26:10] We do have a committee that was part of SALC.
[26:14] Um, so now we're trying to expand the committee. We're
[26:17] looking at the library. We're looking at services that are
[26:21] not just for seniors, but also interdegenerational. So, so we're
[26:24] looking at how do we involve youth and seniors? Um,
[26:28] so this grant is bridging that gap. So, so it's
[26:31] different than, um, the SALC, but, um, but it's linked
[26:35] together. So good news. Okay. Yeah. That is good news.
[26:40] Certainly. With that said, then we'll move on now to
[26:47] 13 point C, Tender TMW 2026 - 03 supply of
[26:55] road salt. I'll pass this on, Mr. Mayor, to Ronnie
[27:02] and some of the numbers. And you all off that's
[27:04] in your packages. Go ahead, Ronnie. Thank you, Mr. Mayor.
[27:10] Uh, so we put out a tender for road salt.
[27:12] This is one of our annual tenders for material for
[27:14] our winter controls. Um, annually, we usually purchase 200 tons
[27:19] of road salt, according to the Ontario Provincial Specification 2502.
[27:28] The salt is being delivered to the Markstaminess Poulard under
[27:31] the cover dome that allows us to keep it dry
[27:33] and keeps it from getting washed away by the rain
[27:37] until we're ready to use it or mix it into
[27:38] the piles. Um, the, uh, the tender closed August 5th
[27:44] at four o'clock. We had total sand salt budget for
[27:49] the year set at 130, 000. For the salt we
[27:53] received three bids, uh, we had Windsor salt, Ed Zegan
[27:58] and sons and compass minerals Canada Corp. The low bid
[28:02] came in from compass minerals Canada that has been our
[28:06] supplier for the past few years. We had Windsor Salt
[28:08] last year. They came in just slightly lower. Uh, so
[28:12] that you recommendation in front of you is that we
[28:14] passed the salt contract to compass minerals Canada in the
[28:18] value of 29, 144 dollars plus the EHST. Thank you,
[28:24] Ronnie. Mark, would you read out the resolution, please? You
[28:30] resolve that Council awarde Tender 2026 - 3 for the
[28:33] supply and road salt to compassment minerals Canada Corporation in
[28:38] the value of 29, 144 plus HSC. And that the
[28:44] COB authorized to execute the necessary agreement and related documents.
[28:51] The smock, can I have a mover in the seconder?
[28:53] Councillor Boland, a seconder. Councillor Fidapi. Are there any questions
[28:58] or comments? Councillor Boland. Thanks, Mr. Mayor, just to Ronnie.
[29:03] Do they have assuming that part of the bid they
[29:06] would have given the delivery schedule? Are we looking at
[29:10] hopefully getting the salt. The majority of it before, uh,
[29:15] it actually hits salt season time. So we don't have
[29:17] any delays later on with the last of the loads.
[29:21] Go ahead, Ronnie. Absolutely. Um, generally with the salt delivery
[29:25] schedule hasn't been a big problem. They're getting ready to
[29:28] go within a week or two usually. Okay. Thank you.
[29:34] Are there any other questions. Councillor Evans. Through you, Mr.
[29:38] Mayor, just to note there is an error in it.
[29:41] It says it's budgeted for this and the salt tender.
[29:44] So just for clarity, that's a sand and salt tender
[29:47] combined for the 130. Thank you. Thank you for pointing
[29:51] that out, Councillor. Are there any other questions or comments.
[29:59] All in favor. Carried. Thank you. Next, we're going to
[30:08] move on to 13. E Tender TWTMW 2026 - 12.
[30:16] Gravel application, Brani. Thank you, Mr. Mayor. Just pulling. It
[30:23] up here. So the gravel application, this is an item
[30:30] that runs through our capital budget. Part of the funds
[30:34] come, or the funds for this do come through, I
[30:36] believe our gas tax fund. We had budgeted for 60,
[30:43] 000 dollars worth of salt. So we were looking at
[30:48] around a thousand to a thousand five hundred tons of
[30:51] quarry sourced material. Um, and then we were looking basically
[30:57] at, uh, taking care of a few roads. And then
[31:00] contributing to municipal stockpile at the garages to allow for
[31:05] fixes. Um, we had received three tenders. And in terms
[31:11] of the value, um, I'll refer to Mark on that.
[31:14] He's got the updated copy. I did make an error
[31:17] on one of the proponents I double added their HST.
[31:22] Okay. Go ahead, Mac. Thank you. And, and, uh, all
[31:26] the members council here, you have the corrected number, um,
[31:30] as Ronnie indicated, uh, there was a, uh, HST added
[31:34] to it. So essentially, um, the recommendation tonight for the
[31:38] gravel application, um, is that, um, there was Bane group
[31:43] at 34, 267. There was Ed Segayan Suns at 38,
[31:48] 493. And there was a GPI interpeeving at 64, 733.
[31:54] So the recommendation tonight, um, is to go, uh, the
[31:58] Councillor award the gravel tender to make bang group ink
[32:02] of the value of 34, 267 dollars and 50 cents.
[32:08] Merci Mark. Can I get a mover in a second,
[32:11] please? Deputy and Councillor Boland. Are there any questions or
[32:16] comments. Council Rabbitz. Thank you, Mr. Mayor. Um, there's a
[32:22] purchasing, a range there from 1000 to 1500 tons. Are
[32:27] all these quotes, first of all, based on the same
[32:31] amount of tonnage. And also which tonnage are these quotes
[32:34] based on. Ronnie. Going to get that one back open.
[32:45] So the, um, the tenders did come in. The tonnage
[32:50] was identical. It was for the higher amount listed. We
[32:53] do have material rates for those two. Should we need
[32:55] to adjust back and forth. Um. I don't know that
[33:00] it's part of this tender brief, but, uh, we do
[33:04] have those values as well. Okay. Cat servants. You good.
[33:13] Okay. All right. I thought you're going to ask a
[33:17] question. Any other questions. All in favor. Carried. Thank you.
[33:28] Next item 13 point F. Sale and delivery of surplus
[33:32] fell. Mac, do you want to speak on that, please?
[33:37] Thank you. Thank you Mayor through you through Council members.
[33:44] Um, this is, we have a kind of surplus of
[33:48] soil that's left over from the mark stay street project
[33:53] a few years ago at the, um. Garage depot here.
[34:00] And, um, what we had started to do this fall
[34:03] is some residents, um, wanted to have some of this
[34:08] fill to bring to lots or, and, you know, with
[34:12] a cost to it. And, uh, it gets a bit
[34:15] complicated with liability issues and our staff. And so basically
[34:21] the, uh, the resolution that you have in front of
[34:25] you tonight, Council is to do an RFP on this,
[34:29] um. Land. Um, so on the soil so that someone
[34:32] could pick it up. There was a comment earlier about
[34:35] Gov deals. But essentially what we're going to do is,
[34:38] uh, and I'll read the resolution. Mr. Mayor and then
[34:41] Councillor could debate and decide if that's the, you have
[34:44] knew that Council wants to, to pursue. Be resolved at
[34:47] Councillor receive the COO Report regarding surplus municipal fill. And
[34:54] be further resolved at Council confirm that further deliveries of
[34:57] municipal field to private properties be suspended and be resolved
[35:02] that administration be directed to prepare requests for proposal RFP
[35:07] for the disposal of access soil remaining from the mark
[35:10] state revitalization project. Merci, Marc. Can you
[35:20] get a mover in a seconder to begin? Deputy and
[35:23] Councillor Boland. So just before we go into this, I
[35:28] think it's, it's extremely important that when we have something
[35:32] like this that we not only notify certainly the public,
[35:40] if we as the municipality are going to sell any
[35:44] surplus, fill, that should be available to, to our public,
[35:50] we have different, different avenues, sorry, that we can take,
[35:54] um, was brought up earlier on government Gov deals. That's
[35:58] one certainly we have our website, which we can, we
[36:03] can put that up for, if we were to take
[36:05] that, that road that we are putting it up under
[36:08] municipality. And we certainly got to think of the liabilities
[36:14] and not having our own staff involved with pickup and
[36:20] stuff like that. Uh, so there's many different things there.
[36:28] It's very important that to protect not only our staff,
[36:33] but also residents as well. So if everything were to
[36:37] happen. We have to give the opportunity to, to others
[36:42] as well. Councillor Boland. Thanks, Mr. Mayor. Um, I think
[36:47] it's incredibly important that we find a way to, um,
[36:53] dispose of access materials in this case, this specific. It's
[36:58] a type of overburden. That's not particularly useful for road
[37:01] building, but it is useful for other people. And I
[37:03] think one of the big issues with what's happened here
[37:06] is that not everyone was made aware that this was
[37:09] a possibility that they could get the fill. And then
[37:11] so there have been like, I've received some comments from
[37:15] members of the public saying, Oh, how come, you know,
[37:17] it wasn't made public. And moving forward, that's what one
[37:21] of the things this policy will definitely address is an
[37:24] equalized playing field of who knows when it's available and
[37:29] that everyone is available has an option to it. It's
[37:32] sort of the way that the city of Sudbury sells
[37:34] their compost when they have it available. It's listed. That
[37:39] kind of thing. And I also very much agree that
[37:41] we do not want to have our employees be either
[37:45] tasked with loading someone's vehicle. Cause boy, that would, that's
[37:50] just not a good time if something happens, you know,
[37:53] and no fault of anyone's individually, but then there's liability
[37:56] issues and we want to make sure whatever we do
[37:58] sell. Um, we're not moving some kind of contaminant to
[38:03] be somebody else's problem. And as a deputy is often
[38:08] right in the dressing environmental liability is a really long
[38:11] term thing that we need to be aware of. So
[38:13] I like this. I think that we need to make
[38:17] sure that it, once we do it, it applies to
[38:21] all municipality or all municipal like excess fill going forward.
[38:26] Um, we don't want to end up with a patchwork
[38:29] of situations where in warrant, it's done this way and
[38:33] Hager. It's done this way. And RH's this. It needs
[38:35] to be something that is applicable across the entirety. That's
[38:39] my thoughts. Thanks. Thanks Councillor Boland Councillor for that P.
[38:46] Just a couple of points. Cause you mentioned Warren Hager,
[38:49] brother. If the construction company do in work in Hager,
[38:56] are they obligated. To bring the soil to our property.
[39:01] Like if they're doing road work on our municipal roads,
[39:04] an outside contractor. Can they just bring it around the
[39:08] corner to the neighbor's place who's got an empty lot?
[39:10] Or is it part of the contract that it has
[39:11] to come back to municipality? Ronnie, you can answer that.
[39:16] I'm going to cue in on that as well. That
[39:20] should be in with any tender. To whatever we're kind
[39:25] of project that we award that that'd be in there.
[39:30] So Ronnie, please go ahead. So a new piece of
[39:33] legislation that came out about two years ago is the
[39:36] excess soils regulation, which means that we are responsible for
[39:39] the material we remove from the roads. Um, and that
[39:43] comes with a few very critical, I guess, limitations. Um,
[39:49] the one big one is all that material needs to
[39:54] be tracked. So if, uh, we allow a contractor, go
[39:57] push it around the corner, give it to residence. Every
[40:01] bit of material, as long as it's over, uh, the
[40:04] threshold, I believe there's a limit around 2000 cubic yards
[40:12] is considered a small project. So if we go do
[40:14] a ditch and Joe blow around the corner wants it.
[40:19] Cheapest thing for us to do is to drop it
[40:21] there as Bo's the haul at across the municipality. So
[40:24] they want to allow that sort of stuff. But at
[40:26] the same point, they want to consider it might be
[40:30] salt contaminated. Anything on the side of the roads is,
[40:33] which basically rules out any farm properties. It rules out
[40:37] certain distance from the lakes. Now the stuff we have
[40:39] at the pit has been tested. We know it is
[40:41] salt contaminated. We have specific rules around that. So we
[40:45] can use it for land fill for our landfill. We're
[40:51] not allowed to dispose of it in our landfill. That
[40:53] is not considered a beneficial use for the municipality. And
[40:56] it is against the regulation. Um, you can use it
[41:00] as pit recovery, whether it's our pit, whether it's somebody
[41:03] else's pit, you can use it for residential building as
[41:06] long as they're back from the set point. So it
[41:09] basically adds a lot of regulations around what we do
[41:12] with that material. So in short, stewardship, yep. Where that
[41:19] material goes, how we take care of it. Um, the
[41:23] few little tricks we can use. The big thing is
[41:26] if it is, has a beneficial purpose in our municipality.
[41:31] For our municipal property. That's where we want to keep
[41:34] it. When we deal with something like the excess that
[41:37] we got out of the Marks Day streets, we basically
[41:41] stored it till we could kind of figure out what
[41:43] to do with it. A lot of that's being used
[41:45] for cover for the landfill, but it's more than we
[41:48] can take for the landfill and it is mucking up
[41:50] the yard there. I did instruct the crew too that
[41:53] it can be used for some of it basically reclamation
[41:57] of the pit surfaces where we're finished. Um, but as
[42:01] far as uses go, there's not a lot of use
[42:03] for a lot of dirt. Is where we're running into.
[42:08] Okay. Thank you, Ronnie. Thank you. Deputy.
[42:19] We're not in business to provide soil or services. We're
[42:23] limited in staff. Our people need to be doing our
[42:25] work. Um, and why I feel the RFP or perhaps
[42:31] Gob deal is the easiest way for us to take
[42:33] care of the excess soil. Um, we definitely don't want
[42:37] to be selling material. And then it's contaminated and we're
[42:41] backfielding it. And the well it's going to get contaminated.
[42:44] If the salt content, we all know that, uh, on
[42:47] our roads, we put salt in the wintertime. We know
[42:49] that, uh, there's oil spills. There's all kinds of stuff.
[42:52] So we have to be prudent. We have learned through
[42:55] the fire department that we couldn't train on private property
[42:58] anymore because it came back to bite us and we
[43:01] ended up paying a large bill. So in my personal
[43:06] opinion, um, we don't want people on our property going
[43:10] and being self - serving and taking things. We don't
[43:12] want to be responsible for vehicles coming into our yard
[43:16] because things disappear. We don't want, so I think it
[43:19] would be prudent on our part. This caused a lot
[43:23] of chaos for me. Um, and I still have some
[43:27] serious concerns about what transpired. I think the easiest way
[43:31] would be to put an RFP out there. The person
[43:34] putting into tender, I would suggest come and take the
[43:38] material on off times. So our employees would be impacted.
[43:42] Are the fire department because the fire department go there
[43:44] and use hydrants there. So, you know, the easiest, we
[43:48] need to kiss it, keep it simple. Um, put an
[43:51] RFP out. We set the terms in the logistics. They
[43:54] come. They come in with their equipment. They come in
[43:56] with the trucks in two days, everything's gone. We don't
[43:59] have to do no more tracking. We have a concept.
[44:02] We have a contract. We make the revenue that way.
[44:05] It's done. So that's my suggestion. We need to use
[44:10] our manpower or our employees. I hate that term manpower.
[44:15] Sorry. Um, I think that we need to be prudent
[44:17] and make sure that our employees are getting ready for
[44:19] winter control. We have a lot of work that needs
[44:22] to be done prior to winter. We need to focus
[44:24] on that. We appreciate their efforts. But that extra material
[44:29] because of the grant we got. We can also recover
[44:33] some of the expenses by putting an RFP. Or I
[44:37] don't know how it would implicate for deals, um, because
[44:40] we surely don't want to be taking that material anywhere.
[44:44] But I think that's the most prudent step would be
[44:48] to put an RFP out. And hopefully we can have
[44:50] that gone before frost or winter. Thank you. Thank you,
[44:55] deputy Rodney. Just a comment on Rochelle. Honestly, she's spot
[45:00] on with Gov Deals. It's basically Ana's is where is
[45:03] and the problem you run into is now they're picking
[45:05] at the material and personal vehicle and buckets. I think
[45:08] the RFP is probably the best way to handle this
[45:12] volume of material because it allows us to set some
[45:15] hard boundaries on what is acceptable. Um, and basically prevents
[45:20] some of these smaller things that we don't want to
[45:23] tolerate. Okay. Thank you. Just one thing with the RFP.
[45:31] It would be have to be, um, I guess a
[45:34] lengthy contract or a time - based contract because they
[45:36] get rid of this. And then next year we have
[45:38] another project that we put out on our RFP. Or
[45:41] does that company get it for two years, three years,
[45:43] five years. First dibs type of deal. It's a good
[45:49] question. Councillor Fidepi. Ronnie, go ahead. I think as far
[45:54] as the RFP goes, this needs to be stipulated, defined
[45:59] quantity, defined timeline. Um, I think going forward, we do
[46:04] need to work on our policy a little bit. I
[46:06] know doing an RFP for our below. Requirements is going
[46:12] to get a little bit onerous, especially because they will
[46:14] do, you know, here's a hundred feet of ditching a
[46:18] hundred feet of ditching there. So that gets a little
[46:19] bit onerous. I know our past policy on that was
[46:22] very, very loose. It's basically somebody come up and, Hey,
[46:26] I could use that fill. And that's kind of what
[46:28] we want to avoid. We want to make sure that
[46:30] everything is properly tracked. And then of course, if there
[46:34] is fill available to someone along the route that everybody
[46:39] has equal opportunity at it. And at the same point,
[46:42] if it's across town, we absolutely don't want to deal
[46:45] with that. Um, if we ever get to the point
[46:48] of storing any of it at our facilities, um, I
[46:57] think the big goal here is again in keeping with
[47:00] the legislation. It needs to make sense. It needs to
[47:03] be tracked. It needs to ideally be a municipal beneficial
[47:08] use. So if we can use it ourselves on our
[47:10] own property, that's where we'd like to see it. And
[47:12] of course when we start getting personal people involved, it
[47:15] starts getting messy. Okay. Thank you, Ronnie. Any other questions
[47:26] Councillor Everens. Three, Mr. Mayor, we may be assigning too
[47:30] much value to this material. Um, it's not of that
[47:33] much value. If we put it up on Gov deals,
[47:36] it's going to be a very small radius where the
[47:38] transportation costs are going to exceed the value of the
[47:41] goods. So sometimes this is just a matter of we
[47:44] have to quickly dispose of material that's in our way.
[47:49] Um, making it two cumbersome process and taking up too
[47:52] much time to deal with material that may not have
[47:54] very much value. I don't think the productive use of
[47:57] time necessarily. So I think we really have to look
[48:00] at what material we're dealing with here and deal with
[48:02] it appropriately. Thank you. Thank you Councillor Evans. Ronnie. I
[48:09] just wanted to let you know I did try to
[48:11] run a few numbers on that. Basically contaminated fill salt
[48:16] contaminated fill has little to no value. In fact, if
[48:20] you're anywhere south of Barry, it'll cost you between four
[48:22] to 15 dollars per tonight. So I think we are
[48:29] at least fortunate enough that some people in our area
[48:31] have a use for that material. Um, but definitely we
[48:35] don't want to place too much value on it because
[48:39] again, we could be in a much worse scenario for
[48:41] that. Okay. Thank you, Ronnie. Deputy. Was said twice in
[48:49] the last two conversations. Salt contaminated soil. We can't be
[48:53] selling that. So we know that one area where they
[48:57] got the material. Could. If it's salt contaminated, have an
[49:01] impact. On their wells. So we have to be mindful
[49:05] as well is, um, maybe there's no, a lot of
[49:09] costs to it, but there might be a bigger cost
[49:11] if we sell it. And then we pose problems and
[49:14] construction. So, um, I know what I paid for a
[49:18] load of a and material is not cheap. And I
[49:21] know trucking's not cheap because it costs to fuel at
[49:24] 238 a litre. Um, but at the end of the
[49:27] day, then is it prudent upon ourselves to find a
[49:29] place and just keep pushing our material. I think that
[49:37] providing material to private properties is the whole can of
[49:42] worms we don't want to go into. Even when you're
[49:45] ditching and the neighbour wants material, he wants it today.
[49:48] But when you squish the culvert and you damage the
[49:51] lawn, then he wants that fix as well. So we're
[49:54] not in business of selling material. Thank you. Okay. Thank
[50:00] you, Deputy. Any other questions. All in favor. Carried. Thank
[50:10] you. Next item 13 point G Tender 2026 - 15
[50:19] worn arena canteen. Mac. Yeah. This item is just simply
[50:25] to inform Council and the public that there's a tender
[50:28] out for the warrant arena canteen. And the due date
[50:34] will be September 18th. So we resolve that Council authorizes
[50:38] staff to proceed with the preparation and ensuance of a
[50:41] tender 2026 - 15 for the Warren Arena Canteen in
[50:47] accordance with the municipal procurement policy and approved budget. And
[50:51] that STAB be authorized to evaluate the submissions related, received
[50:56] and report back to Council with a recommendation for award.
[51:02] Ms. Smack. I got to move her into seconder. Councillor
[51:06] Boland Councillor Fedipi. Are there any questions or comments. Deputy
[51:12] and end Councillor Boland. Sorry. Just when I was proofreading,
[51:18] it says 2 million dollar commercial general liability insurance. I
[51:22] thought we had said everybody would have 5 million. Thank
[51:25] you. Okay. We were looking to that. I'm not, I'll
[51:32] be honest, I'm not a hundred percent SERP was two
[51:34] or five. So we'll have Mac look into that. Thank
[51:37] you for bringing that up. Councillor Boland. Uh, thanks Mr.
[51:42] Rare. I would just like to ask that the, we
[51:46] actually post, um, written copies of this in the arena.
[51:52] Because I know in the past, we've had some people
[51:54] say I didn't know. That there was a proposal out
[51:57] because not everybody has access or timely access to the
[52:00] website. So I would think that moving forward, if we're
[52:03] going to offer a tender in a municipally owned op
[52:07] building that we post the tender, that it's available in
[52:10] that building so that anyone who goes into it has
[52:14] at least one chance of seeing it if they don't
[52:16] go otherwise online. Just as a. Way of letting people
[52:21] know. Okay. Thank you, Councillor. Are there any other questions
[52:28] or comments. All in favor. Carried. Thank you.
[52:40] Item number 14. I'm finished business 14. 8 circular material
[52:45] agreement. 14. 8. 1. The Bylaw 2026 - 58 Tenterned
[52:52] Agreement with circular materials. Smock. Thank you, Mayor. Through youth,
[52:58] your council. Remember two meetings ago. We had an agreement
[53:02] with council and council had recommended that we go back
[53:06] to circular material to relook at some of the costing.
[53:11] So we were able to get additional dollars. Um, from
[53:17] the company for the materials, so tonight what we're doing
[53:22] is bringing the agreement, which is tight sensitive to get
[53:26] this done this year. I think we're probably one of
[53:29] the last municipalities to be doing this. Um, so we're
[53:33] bringing it back forward to council. Um, so the, as
[53:37] a bylaw, uh, to approve the agreement, um, so it'd
[53:42] be resolved that by law 2026 - 58, being a
[53:47] Byla to entrance in agreement with circular materials be read
[53:50] a first and second time. Mrs. Mark, can I have
[53:55] a mover in a seconder for the first and second
[53:57] reading Councillor Boland Councillor Evans. All in favor. Carried. Thank
[54:04] you. Can I have a mover in a seconder for
[54:07] a third reading. Councillor Boland. Secondary. Deputy. Are there any
[54:15] questions or comments? Councillor Boland. Uh, thanks, Mr. Mayor, through
[54:21] you to our CAO. Do we have, um, an estimate
[54:25] from circular materials on once we sign when the blue
[54:29] boxes will be distributed? Do we know? Because there has
[54:33] been some talk amongst the community. I'm not sure that
[54:35] everyone is fully aware that circular materials is the company
[54:39] that is also doing the recycling for the community. And
[54:43] so when the government made the legislative changes, we as
[54:47] the municipality don't have the authority to control or direct
[54:50] residential blue box. That circular material. So have they given
[54:54] us, um, an updated timeline for when the blue boxes
[54:57] will be coming around. Thanks. Back to unanswered that Ronnie,
[55:02] go ahead, Ronnie. So I have been in touch with
[55:05] circular materials and that kind of plays into their education
[55:09] campaign. They're looking at about 90 days prior to start
[55:12] a Recycling to start rolling that out. Um, that would
[55:17] mean, uh, they'd give us all the information in terms
[55:20] of the distribution of the boxes. They do have, uh,
[55:22] address lists. So they know how many residences we do
[55:25] have in the municipality. And then of course, we'll have
[55:29] some to pick up for the few residences if they
[55:32] didn't manage to get to them. Um, that, uh, that
[55:36] should be rolling out shortly. Now they have been saying
[55:39] that the other, uh, agreement that we're working on could
[55:41] kind of slow things down, hold things up on that
[55:43] as well. Um. But we should be hearing about those
[55:48] items very soon. Any ref deed, uh, Ronnie, can you
[55:56] see a month or two, just a general idea for.
[56:00] So the goal live date for pickup is November 16th.
[56:04] I would imagine that the boxes need to be handed
[56:07] out roughly two weeks before that. So end of October.
[56:11] Okay. So roughly the end of October. Is there any
[56:17] other questions or comments. Councillor Evans. Go ahead. You Mr.
[56:22] Mayor. For clarity, the bylaw before us only pertains to
[56:25] the depot, not recycling in general, correct? Okay. So that
[56:30] is a depot. And that is used for people who
[56:33] do not have recycling pickup, which is a minimal number
[56:36] of houses is what this particular bylaws for. Thank you.
[56:40] Thank you, Councillor Everns. Councillor FedE.
[56:51] Article two. Subsection 2. 1. It says the contractor. And
[56:57] if I read the contract, we are the contractor. It
[57:02] says we shall retain responsibility for and control of the
[57:05] blue box material.
[57:17] So GFL is referred to as a contractor, Ms. Okay.
[57:22] Thank you. Thank you. Are there any other questions. All
[57:29] in favor. Carried. Thank you. Next item 14 point B
[57:36] at Bedsman Reports June 24th, 2025. Mach. This is the
[57:44] report for June 24th, 2025 is in the public package.
[57:49] Um, so I'll Council and Public could see the report.
[57:52] Um, so tonight it's basically just to get a resolution
[57:55] for Council. And the report will be also added to
[58:00] our website for the public to Review. So we'll resolve
[58:03] that Council receives the Adminsman Report of Ontario date at
[58:07] June 24th, 2025 regarding the investigation of the municipality of
[58:13] Mark State Warren. And to be further resolved that the
[58:15] Obinsman's Report be made available to the public and posted
[58:19] on the municipalities website. Merci Mac. Can I get a
[58:23] mover in the seconder. Councillor Boland and Deputy Mayor. Are
[58:30] there any questions or comments. Councillor Evans. I'd just like
[58:35] to point out that all the recommendations I believe have
[58:37] been acted upon and implemented BIOS actually in advance of
[58:41] receiving the report. Thank you. Thank you. Yes. That is
[58:46] true Councillor Evans. Are there any other questions or comments.
[58:53] All in favor. Carried. Thank you. Item 14 point C
[59:01] Leaf Tank Bridge. Mac. Thank you Mayor. Um, to Council,
[59:07] you remember that, uh, we had an RFP for leathing
[59:11] bridge. Uh, the Dupuis Culvert and the, um, Culvert. And
[59:18] the bid that came to Council a month ago or
[59:22] so, uh, was close to six million dollars for those
[59:26] three items, which was, you know, really, um, excessive value.
[59:35] Um, so council decided just to award the Leafting Bridge
[59:40] portion of that RFP. So, um, so RV Anderson went
[59:46] back to the three companies. Um, because the amounts that
[59:49] were in there were for the leasing bridge, for example,
[59:53] part one was just for the bridge, but it was
[59:55] a part of a global six million dollar bid. So
[1:00:01] RV Anderson went back to the three companies and asked
[1:00:04] them to re - scope the RFP. The work just
[1:00:11] for the bridge itself. Um, so now tonight what you
[1:00:14] have in front of you, um, is the recommendation that,
[1:00:19] um, that we award the leafting bridge to the following
[1:00:25] company. Um, and then also because of the process to
[1:00:29] re - send the other two motions that we had
[1:00:32] prior because they were part of that six million dollar
[1:00:35] ask. So I'll read the resolution and then you could
[1:00:38] debate and decide how to move forward. But it'd be
[1:00:41] resolved. That council award tender TMW 2026 - 08 for
[1:00:49] the replacement of Leaf - think road bridge to JDB
[1:00:53] contractors. Uh, which is terror north, adjusted price for part
[1:00:58] A, leafting bridge replacement, a 1. 9, 0, 776, 390
[1:01:06] dollars in 20 cents. And that council rescind the previous
[1:01:10] resolutions number 2026 SCM - 071. Dated August 10th, 2026,
[1:01:20] and 2026 SCM - 086, dated August 20th, 2026. Thank.
[1:01:29] You. Thank you, Mac. Can I get a mover in
[1:01:32] a second, Dare, please? Councillor Boland, the seconder. Councillor Fidap
[1:01:40] Ye. Questions, um, so for the rescinding had you spoken
[1:01:48] to the previous company, um, and was there any issues
[1:01:51] to that? Cause we want to make sure that that
[1:01:54] wouldn't come back. We know that the original Tinder was
[1:01:58] for the three together, but because of the high amounts
[1:02:02] of over six million, we know that. We as council
[1:02:07] could not afford that and add to prioritize the most
[1:02:10] important things at the time for that. And, uh, with
[1:02:15] that said, um, that's why we're at this issue right
[1:02:21] now to just to focus on leaf stink bridge. And
[1:02:27] I just want to be sure on the resending. Please
[1:02:30] and thank you. Thank you for the question. Yes, that's
[1:02:34] why, um, it took a bit more time because, uh,
[1:02:37] RV Anderson, uh, ReScope, the, uh, bridge only, part A
[1:02:42] with leaf dink and then submitted it to the three
[1:02:45] companies for them to rebid, um, so that way it's
[1:02:50] a fair process. Uh, the three companies had an opportunity
[1:02:53] to rebid just the, uh, the bridge itself. Gabe, thank
[1:02:58] you. Are there any other questions or comments. Call in
[1:03:04] favor. Carried. Thank you. All right. Next is 14 point
[1:03:12] D elections 2026. Telephone and internet voting. Mac. Thank you,
[1:03:21] Mayor. Three council. So in the in the package here,
[1:03:24] we added, um, how electors can vote. As we know,
[1:03:29] the, um, system, uh, that municipality of Mark State wrong
[1:03:34] through council had approved last fall to do internet and
[1:03:39] telephone voting. Um, so in the package here, there is
[1:03:42] a, um, a process. Also, um, on our website, I
[1:03:47] want to thank the staff for doing a lot of
[1:03:48] the updates to our website today. Um, we did add,
[1:03:53] um, on the website, uh, the process, uh, to vote.
[1:03:58] Um, and it was also shared with all the 15
[1:04:00] candidates. Um, basically, um, with the municipalities 2026 election, you
[1:04:08] have the opportunity roughly the first, we'll set about the
[1:04:15] 14th ish of October. Residents, um, that indicates their pin
[1:04:22] number. Um, and the dates that they can vote, um,
[1:04:25] and those dates have been added on our website. So
[1:04:27] I'd encourage people to go to our website and click
[1:04:30] on vote. Um, it's, it's right there. And so basically,
[1:04:33] uh, individuals, uh, we'll be able to vote on, on,
[1:04:38] online with their PIN number. And also, if they don't
[1:04:41] have access to the internet, uh, they could also call
[1:04:44] in with their PIN number. They believe the vote Monday,
[1:04:48] October 19 20th, all week, not on the weekend, not
[1:04:55] the 25th and 26th and 25th. So they'll be able
[1:05:02] to vote from home, um, for those dates, uh, and
[1:05:06] obviously they'll still be able to vote up until 8
[1:05:10] PM on, on Election Day of October 26. In addition
[1:05:15] to that, you'll see on the website and we'll share
[1:05:19] it to all the candidates also is the in -
[1:05:22] person voting. Um, so people can't come in to the
[1:05:26] office here. Um, and could also go to the, uh,
[1:05:31] warren library. To vote. And those are the same dates,
[1:05:37] um, October 19th to the 23rd, um, from 9 a.
[1:05:42] m. to 4 p. m. So they'll be able to
[1:05:44] vote in person at the office here in Mark State
[1:05:47] and at the library. And also be able to vote
[1:05:50] in person on October 26. Um, from 9 a. m.
[1:05:55] to 8 p. m. So the additional, uh, times, um,
[1:05:59] so hopefully that'll increase the, uh, the voting percentage because
[1:06:03] the last election, it was very, very, very, very low.
[1:06:08] So, um, so that's the process. And the last, uh,
[1:06:12] piece through marriage council to announce the public that will
[1:06:17] be submitting a poster on our website. So again, I
[1:06:20] ask people to look at our website and Facebook. That
[1:06:23] will be a municipal debate for Councillors, uh, Tuesday, October
[1:06:27] 13th. At 7 p. m. And there will be a
[1:06:31] Merrill candidate debate Thursday, October 15th at 7 p. m.
[1:06:37] So that, um, will be also posted on our page
[1:06:43] this week. The debates are hosted by the subree, East
[1:06:49] Chamber of Commerce, like they did last time. Um, but,
[1:06:53] uh, but with Jill Adamud as the executive director, but
[1:06:57] also it'll be moderated by Mark Gilenti. He's the managing
[1:07:02] editor of Subreed. com. So he will be also, um,
[1:07:06] moderating both, um, both debates. Um, and they're all Basil
[1:07:11] will be an opportunity for the residents prior to ask
[1:07:14] their questions. Um, through a online website. And at the
[1:07:20] debate itself. So the format, I don't have the format
[1:07:23] that will be subree, the sub - chamber of commerce
[1:07:27] that will sub - reast Chamber of Commerce. We'll do
[1:07:29] the format. More information will come. Okay. Thank you, Mac,
[1:07:36] for that. And I just wanted to add that, um,
[1:07:41] Jill is also doing all of said breest municipality. So
[1:07:45] Kallarni, French River, St. Charles and Mark State Warren. With
[1:07:53] that said, we'll go into item number 15 now. Okay.
[1:08:01] There's no resolution, but does anybody have questions. Go ahead,
[1:08:06] Deputy. Perhaps, uh, at the next regular council meeting, we
[1:08:10] could explain how the phone. So I'm having a lot
[1:08:13] of people asking me about the phone. How do we
[1:08:15] know it's confidential? How do we, so maybe, and I'm
[1:08:17] not putting you on the spot now, Mr. CAO, perhaps
[1:08:20] we can have a little bit of a conversation at
[1:08:23] our next meeting identifying, just to ensure the people understand
[1:08:26] confidentiality. Because we want people to come out and vote.
[1:08:30] We want them to come and let their voice be
[1:08:33] heard. Many have approached me and said, Oh, I can
[1:08:36] do it on the phone. How do I know it's
[1:08:38] secure? So maybe we can enlighten that, please and thank
[1:08:41] you. Thank you, Deputy. Are there any other questions. I'd
[1:08:47] just like that. Councillor Fidapia, go ahead. I just like
[1:08:50] to add. Can we also put on our website. Before
[1:08:53] people start calling in to see what's going on? Go
[1:08:55] to register to vote oan. ca to make sure they're
[1:08:58] on the list. Because we have everything here to contact
[1:09:01] our office. But if they're not on the list, then
[1:09:04] you have to go through all the loopholes. To find
[1:09:06] out what's going on. Okay. Go ahead, Mark. Thank you,
[1:09:11] Councillor. Yeah. So, so the, the, the voting list is,
[1:09:17] um, right now, um, we'll say closed. Because they're getting
[1:09:21] the pin numbers. They're getting so, so then, but they
[1:09:29] could call the office, um, and then we could add
[1:09:32] them, um, on, on the voters list. If they're not
[1:09:35] there. So, so if anybody is, cause I know the
[1:09:39] candidates have already received the voting list. If there's any
[1:09:45] clarification, and that's happening even today, we've had some calls
[1:09:48] today. We could then, uh, they have to call us,
[1:09:51] um, don't go to voters, Ontario, uh, that is closed
[1:09:55] now. Um, you call the office and then we'll verify
[1:09:59] if you're on the list. And it's important to do
[1:10:01] that as quickly as possible because then you'll get, uh,
[1:10:05] your pin number. Um, October 10th - ish will be
[1:10:10] the mailing date of the pin numbers. Again, if you
[1:10:12] don't get a ballot, you don't get, you could still
[1:10:17] call us and we could issue ballots from, from, from
[1:10:19] the office here. Um, so we'll be able to do
[1:10:21] that. Okay. Thank you, Councillor. Any other questions. No. Okay.
[1:10:31] So we'll move on then to Bylaws now, 15. 15.
[1:10:34] A bylaw 2026 - 56 to establish service charges and
[1:10:39] fees. Smack. Thank you, Mayor and Council. What you have
[1:10:46] in front of you and what General Public has also
[1:10:49] in their package, um, is an updated fees. And service
[1:10:54] charge by law, 2026 - 58. I'll just, I'm not
[1:11:00] going to go through every, every line. Um, but what
[1:11:02] we've added in your package is, um, all of the
[1:11:06] changes are highlighted in yellow. Um, so this bylaw was,
[1:11:12] um, 2024. Um, so basically the gist of it here
[1:11:17] is we made some minor changes to some of the
[1:11:19] fees. Um, that we're charging residents. Um, we also added
[1:11:24] some of the fees that are charged from the fire
[1:11:27] department. Uh, that wasn't captured in previous Bylaws. So now
[1:11:31] that's been put in place here. Um, we've also, um,
[1:11:35] on schedule A added, um, we're receiving some calls for
[1:11:40] marriage licences. Um, we weren't able to offer that service.
[1:11:44] Um, and, uh, even Westnip is seeing has asked us
[1:11:47] to help them out because they get calls. It's only
[1:11:49] subbrie and West hippiesing. So we're adding this service now
[1:11:53] that residents could get their, you know, if this is
[1:11:56] approved, you get their marriage license and actually be married
[1:11:59] at the Council chambers. Um, so that'll be a service
[1:12:02] that, uh, that'll be offered. And it'll be the clerk
[1:12:07] and the clerk that will be, uh, able to perform
[1:12:11] the ceremony. It's a quick training for it, but it's
[1:12:14] not an extensive. And then there's fees involved in that.
[1:12:17] So, so that has been added to the, um, to
[1:12:20] the, uh, the bylaw. Um, the fire department's been added.
[1:12:25] Also, the change here, the fees that have been increased
[1:12:28] on the cemetery component, um, as indicated before, um, the
[1:12:34] new provincial regulations that are coming on board very shortly,
[1:12:38] that all municipalities will have to audit through cemetery. Which
[1:12:42] is going to be a 20, 000 dollar added cost
[1:12:46] to us, which is right now we don't make that
[1:12:52] in a year. Um, so we're, uh, we must increase
[1:12:55] some of the fees on the cemetery component. And also
[1:12:59] the last component on schedule I, uh, you, where you
[1:13:03] see most of the changes, uh, in this bylaw is
[1:13:06] related to the arena. Um, and, um, so you'll see
[1:13:10] here that we've, um, we're proposing to council is to
[1:13:15] keep the fees, um, for residents, uh, low. But then
[1:13:21] any resident outside the municipality that wants to rent the
[1:13:25] eyes that want to rent the hall. The fees have
[1:13:27] now increased more comparable to what other neighbouring municipalities are
[1:13:33] offering. Um, so you'll see some substantial jumps in that
[1:13:36] area. So, um, so we're recommending that council approve this
[1:13:43] bylaw. Um, and I'll just read the resolution, Mayor, they
[1:13:47] could debate that the resolution by law. Be resolve that
[1:13:52] by allow 2026 - 56 being a Biolaw to establish
[1:13:56] service charges and fees be read a first and second
[1:14:00] time. Thank you, Mark. Can I get a mover for
[1:14:03] the first and second reading, please? Councillor Boland and a
[1:14:07] seconder. Deputy. All in favor of the first and second
[1:14:13] reading. Carried. Thank you. Can I get a mover in
[1:14:18] a seconder for the third reading. Councillor Boland seconder. Councillor
[1:14:25] FedEpe. Are there any questions or comments. Councillor for FE.
[1:14:33] Just one question for the marriage license. You say in
[1:14:37] Councillor, I don't need one. You said in Council Chambers
[1:14:40] are after Council Hours. If somebody once get married out
[1:14:43] at the outdooring. Is she a free agent or does
[1:14:46] she belong to us. Mac, go ahead. So right now
[1:14:53] we're proposing just in council chambers. We'll look at exploring
[1:14:59] that later on for other venues. Um, right now, Westnip
[1:15:03] is seeing the clerk does travel. But in this proposed
[1:15:08] by - law, it's just here. Uh, we don't have
[1:15:12] the resources or staff to start. Travelling all over. Okay.
[1:15:16] Thank you. Thank you. There are any other questions or
[1:15:21] comments. Deputy. So in landfill, the annual business fee, the
[1:15:29] annual contractor fee, um, we had changed some of that
[1:15:33] language, um, so I'm sorry. I didn't have time to
[1:15:38] research right now, but I have a concern that we're
[1:15:40] not saying, um, in this landfill, you know, non -
[1:15:45] residents. So we have to be specific in saying these
[1:15:47] people have to be residents because we sure don't want
[1:15:50] someone from another municipality coming with a triaxle for 150
[1:15:54] dollars dumping their load in the dump. So I'm just
[1:16:00] not comfortable, sorry, at this point in time to vote
[1:16:04] on something that, uh, don't see clear in black and
[1:16:07] white. So Councillor, remember we had conversations, sorry, through the
[1:16:11] chair, um, we had talked about non - residents not
[1:16:15] being able to use our dump. So I don't know
[1:16:18] that this reflects that. Thank you. Okay. Thank you for
[1:16:23] bringing that up. Deputy, uh, two things on that is,
[1:16:31] um. I know we had went over that in the
[1:16:35] past. For Landfield for just municipal, uh, taxpayers and people
[1:16:41] living in the municipality using the landfill. So if it's
[1:16:46] already in effect, which it is, we can either document
[1:16:51] it on there itself. Or Rodney, do you have another
[1:16:56] way that it's set up to make it clear so
[1:17:01] that there's no questions regarding that. Go ahead. I think
[1:17:10] I agree with, uh, with Deputy Mayor, I'd like to
[1:17:13] see the Empire category of landfill indicate for residents only.
[1:17:20] Um, I also think this one does deserve a policy
[1:17:23] document to go along with it so that we can
[1:17:27] determine, I mean, 200 dollars a year for a contractor
[1:17:30] to use our dump. And then what brings tandum dump
[1:17:34] truck every day, every week. No, that gives them the,
[1:17:37] uh, the access card and that's it. Some of that
[1:17:41] isn't clear in here as well. Okay. Thank you. Mac,
[1:17:44] go ahead. So what we could do, um, if, if
[1:17:49] council, uh, approves, we could add on the schedule G
[1:17:53] for residents only. And then we'll come back to council
[1:17:56] with, um, more of a clearer policy on, on outside.
[1:18:01] So I would hate to delay the whole By -
[1:18:04] law. But I will commit to coming back to Council
[1:18:07] to focus on, uh, but this, these fees, for residents
[1:18:12] only. Okay. Hi there, any other questions or comments. Councillor
[1:18:20] Fadapi, go ahead. So when you say, it's understood that
[1:18:25] it's residents only, but to come back to the contractors.
[1:18:29] Can we define its 200 dollar permit plus you're paying
[1:18:34] for every dump. It's not 200 dollars. Cartridge for the
[1:18:38] year. Okay. Thank you. Thank you, Councillor. Any other questions.
[1:18:46] Deputy. So in reviewing the environmental services, could we maybe
[1:18:55] look at, um, cause we also know that we have
[1:18:58] a local contractor that comes and does the schools and
[1:19:01] then comes. And I know that I question that years
[1:19:05] ago. Um, how do we know the truck comes in
[1:19:08] empty and EMTs the schools. And he goes and dumps
[1:19:10] in our landfill. So I think there should be a
[1:19:13] user FIFA for that as well. So if we're visiting,
[1:19:15] please note that in my personal opinion, I think we
[1:19:19] need to address that in here as well. Thank you.
[1:19:24] Okay. Thank you, Deputy. Summaka get you with staff to
[1:19:28] come back. On that. With those changes. Yeah. Go ahead,
[1:19:38] Mark. Can I just clarify, cause we read the first
[1:19:45] and second reading, um, if we read the third, um,
[1:19:49] and pass this by law, then a committing to bringing
[1:19:52] back a revised schedule. So yes. Okay. So we resolve
[1:19:57] that council. It be resolved that By - a -
[1:19:59] law 2026 - 56 be read at third. Time and
[1:20:03] finally passed. Yes. And we had to move her in
[1:20:06] the seconder on that and questions. All in favor with
[1:20:12] changes carried. Thank you. 15 point B by 2026 -
[1:20:21] 56 to confirm proceedings. Smock. Be resolve at By -
[1:20:27] Law 2026 - 57 being a Biolaut to confirm proceedings.
[1:20:32] Be read a first and second time. Can I have
[1:20:36] a mover in a secondary for the first and second
[1:20:38] reading? Deputy and Councillor Evans. All in favor. Carried. Thank
[1:20:45] you. Can I get a mover in a seconder for
[1:20:48] the third reading. Councillor Boland and Councillor Fi. Are there
[1:20:53] any questions. I'll in favor. Carried. Thank you. Next item
[1:21:00] is 16 motions. 16. 8. Attendance by management to regular
[1:21:08] council meetings. Councillor. p. Go ahead. I'm bringing this motion
[1:21:14] forward because I find that our meetings drag on when
[1:21:18] we have everybody here. Thanks for coming. But I propose
[1:21:25] that we alternate if Jesse is not needed. Like today
[1:21:28] she wasn't needed. She's not here. She takes her time
[1:21:31] off. We have public works here because we have public
[1:21:34] work issue. So if we can alternate, it would give
[1:21:37] the department heads at least one month between meanings to
[1:21:40] get the answers we're looking for and to do all
[1:21:42] the research instead of trying to jam everything in every
[1:21:45] second week. Thank you. Keith, thank you Councillor for IPE.
[1:21:50] We have a motion. We have a seconder. Councillor Evans.
[1:21:56] Are there any questions or comments. My question actually to
[1:22:02] you, Councillor Frappier is just, and we'll have to, I
[1:22:04] think we should look at how we're well approached. Cause
[1:22:08] if we have a manager not here, which understandable, uh,
[1:22:13] be able to answer questions. So example Jacinthe, you mentioned,
[1:22:18] um, if it's a financial question, I guess we can
[1:22:21] direct it through our CEO to get an answer. We
[1:22:25] won't get the answer that night though. That's the only
[1:22:27] thing. Yeah, exactly. But, and that's why, like right now,
[1:22:33] if I ask Ronnie a specific question and he has
[1:22:36] to do the research for the answer. We can direct
[1:22:39] it through our CAO. He can relay it. And then
[1:22:43] at the next meeting, it becomes the issue where we
[1:22:46] can actually discuss it in the manager's have the time
[1:22:50] to do the research. Okay. Are there any other questions
[1:22:55] or comments. All in favor. Carried. Thank you. Item number
[1:23:03] 16 point B. Attendance at zoning meetings. Submitted by Councillor
[1:23:08] Boland. Councillor Boland. Uh, thank you. I'm bringing this forward
[1:23:12] just because we had a zoning meeting a while back
[1:23:17] where there was an issue that was brought up, uh,
[1:23:20] regarding a comment that had been made by public works.
[1:23:22] But our public works manager who is not normally required
[1:23:26] to attend. Wasn't not in attendance. Um, and the way
[1:23:32] I've written this and the purpose of this is just
[1:23:34] going forward if say Fire Chief has a comment. Regarding
[1:23:39] his owning application. That Fire Chief is either available virtually
[1:23:44] or in person to answer whatever questions council may have
[1:23:48] or the public may have about their comment. Same thing
[1:23:51] if, if Rhodes has a comment to be made or
[1:23:55] any other department as a comment to be made about
[1:23:57] an application, that they're present to explain what their comment
[1:24:00] is just so we don't end up going back and
[1:24:02] forth and delaying somebody's build potentially. Okay. Thank you, Councillor.
[1:24:08] We have a motion. Do we have a seconder. Councillor
[1:24:14] Finapi. Are there any questions or comments? Go ahead, Mach.
[1:24:20] Thank you. Um, yeah, so I would ask council to
[1:24:25] give me a bit of time to research. Um, some
[1:24:28] of these elements here, because the individuals that the planner
[1:24:34] outlines and his list of what he'd asked. So if
[1:24:38] before it's approved tonight, just ask to give me a
[1:24:41] bit of time to research a come back to the
[1:24:42] next council meeting. Okay. Massimo Headcaster Boland. Uh, thanks. Um,
[1:24:52] it, it only references our own municipal employees. So the
[1:24:57] only people who could make comments per the, uh, per
[1:25:02] the planning board application are say you roads foreman fire
[1:25:08] chief bylaw building in Bylaw. That's it. Everyone else doesn't
[1:25:12] apply that we have control over. This is just saying
[1:25:15] that if we have an employee or someone who reports
[1:25:18] to the municipality and they have the authority per the
[1:25:22] planning application to have made a comment such as Fire
[1:25:26] Chief Rhodes Foreman about ditches or fire separation, whatever that
[1:25:30] they are present to answer that, this has absolutely no,
[1:25:34] like we don't have the authority to compel somebody who
[1:25:36] doesn't work for us to be here. This is just
[1:25:39] so that we streamline the process for applicants in our
[1:25:42] own municipality. Okay. Thank you, Mac. Go ahead, Mark. Yeah.
[1:25:52] I understand that point. Um, but we just approve of
[1:25:55] motion to have not the have the managers here every
[1:25:58] week. Um, so now, so that's what I'm asking. Just
[1:26:02] give me a bit of time to research, to talk
[1:26:04] to, uh, to your self, Councillor Boroland and to understand
[1:26:07] a bit more. Um, the process with planning, um, because
[1:26:11] they do get that, uh, the detail and there is,
[1:26:16] you know, Matt does that work. So I just want
[1:26:18] to make sure that we're not asking a staff to
[1:26:21] be here just in case you have a question on
[1:26:24] the Piling application that they've already answered to the planner.
[1:26:27] So I just want to make sure, um, I, I
[1:26:31] bring back, uh, the proper research before this, uh, this
[1:26:37] moves forward. That's all. Right. And yeah, okay. Go ahead,
[1:26:45] Councillor Evans. I see your hand. Would it be, would
[1:26:49] it work if we could request their presence in advance
[1:26:52] of. So now if somebody makes a comment, they don't
[1:26:57] necessarily have to show up unless someone on council requests
[1:27:01] that they explain their. Observations or criticism or whatever on
[1:27:09] the. I think whatever way would be keeping it simple.
[1:27:19] If there is an issue that comes up. Then yes,
[1:27:24] should be addressed. Then that would be noted by Matt
[1:27:33] and then provided to, uh, we as council in our,
[1:27:37] in our package when we receive it for that meeting
[1:27:40] and the package that's provided to public. Uh, and then
[1:27:45] at that time I would suggest strongly suggest, okay, if
[1:27:48] there's concerns or whatnot by, we'll save for public works
[1:27:54] issue. Than to ask, to have public works available at
[1:28:01] the meeting virtually. So it's kind of going in with
[1:28:05] both what you're motioning Councillor Boland and also what Councillor
[1:28:12] Evans is also suggesting. Can we admit it to that
[1:28:17] effect. Or shall we sit on it and bring it
[1:28:26] back to next meeting. Council's decision. Councillor Boland. Well, if
[1:28:35] CAO is able to make a somewhat commitment that next
[1:28:39] meeting, they'll have a little bit more information. We can
[1:28:41] simply defer it. That's not a big deal. We don't
[1:28:43] need to argue over words. In a few weeks. We'll
[1:28:46] be back. Okay. So we had an acceptance on the
[1:28:50] motion and the seconder and that'll be brought back. It's
[1:28:54] deferred to next meeting with corrections. Okay. Thank you, Councillor
[1:29:01] Boland. Announcement saying inquiries. So I'm going to announce that
[1:29:07] this weekend is going to be the WarNAGO Cultural Fair.
[1:29:12] It's starting Friday night. In the agriculture fairgrounds. It'll be
[1:29:21] Friday and Saturday. So Friday night, I know that the
[1:29:25] main event there will be the truck pulls. Saturday, some
[1:29:30] of the big things that are happening yearly you have
[1:29:33] your horse races. Uh, your animal, your animal displays activities
[1:29:39] for people of all ages. I did also see that
[1:29:43] there's farmers races for the kids there. There's going to
[1:29:49] be a lot of vendors. Um, a lot of activities.
[1:29:54] So I strongly encourage everyone if you get the opportunity
[1:29:59] to come on out. The Warren Agriculture Fair has been
[1:30:03] going on for over a hundred years. I don't have
[1:30:07] the exact year. Perhaps, uh, Mr. Tzirko might. But it's
[1:30:13] well over a hundred years. That's been going on. So
[1:30:16] please everyone who gets a chance. Are there any other
[1:30:22] announcements. Or inquiries. Okay. Hearing none. So at this time,
[1:30:31] um, we're going to be going into close before we
[1:30:33] go into Closed. I'm just going to read out. We
[1:30:37] will be going into close for a couple of issues.
[1:30:40] One is labour relations or an employee negotiation. And that's
[1:30:44] the collective agreement with the Fire Department. And then the
[1:30:48] second matter is administration tribunals for agreement with efficiency capital.
[1:30:59] With that said, can I have a mover go into
[1:31:02] closed at 827. Deputy and Councillor Bolin. All in favor.
[1:31:10] Carried. Thank you. I'm going to ask the public to
[1:31:12] step out when we are done close. We'll come back
[1:31:17] and open the door. Thank you.
[1:35:50] All right, can I get a mover, go back into
[1:35:52] open at 9. 56, please. Councillor Boland and Councillor Fire.
[1:36:01] All in favor. Carried. Thank you. So just some reporting
[1:36:09] from the closed session. So the discussion collective agreement with
[1:36:15] Fire Department. And the second item was discussion on agreement
[1:36:20] with officially efficiency capital. Sorry about that. And both items
[1:36:28] will be brought back for the future. With that said,
[1:36:35] can I have a mover and a secondary to close
[1:36:39] the meeting at 857. God, sir Frappie and Councillor Boland.
[1:36:47] All in favor. Carried meeting adjourned.