foreign
I've heard things I don't know
I don't know what's happening
happens to that
on water and sewer
um
thank you
you guys paid cash for this
supposed to
create subject
okay
how long will this take
good morning chaplain can you hear us
cool
where's your suit and tie Chaplin
that's only for live meetings
well today is technically your Friday so
yeah it is
I'm even going to try to get out of town
a little early but we shall see
thank you
this
is
good morning I'd like to call the uh
Village Council work session meeting
August 31st 2023 to order I show the
time at 907 I also show we have a quorum
uh the only one we're missing is Wayne
at this time and is he planning to come
to we know or is he going to participate
remotely
Christina or Austin did he say
all right well we'll just see if he
joins us
um next up uh
who if he does join us I need a motion
to consider allowing Council to
okay
sounds good
um
next up we have adoption of the agenda
do we have any changes or omissions or
yes we need to add under items of
discussion number 13.
discussion of Geo Bond public education
project scheduled
and
microphone
and number 14 consider approval of
change order from first try on for
geobond advertisement at NOCO at a cost
not to exceed thirteen thousand dollars
and direct staff to prepare the budget
amendment
and that is all I have Mr Mayor all
right anyone else from Council
that or
all right I'll need a motion to approve
the agenda as amended so moved all's in
favor
aye
first up on presentations we do not have
any I assume is that correct Christina
and that it was a discussion okay first
up under items of discussion we had
discussion consideration of a private
road acceptance plan traffic mitigation
fund non-marvin Road
allocation plan in conjunction with
General obligation fund issues issuance
pending March 2024 election results
is that you Christina
Jamie your trunks open
your trunk
steal something
um
good morning mayor and cancel
so
um the last time we were here I think
jazza was here and we discussed the
total number for the
General obligation bond for roads the
total tax number which we had kind of
landed on a 4.5
Cent increase in year 26 and then an
additional three cent in 2029 he can
correct me if I'm wrong
um
since then there's been a couple of
things that we've thought of that you
might want to consider adding in but
there's one particular thing that I want
to make sure we discuss
and just to note that any additional
roads that we're going to discuss today
or any additional deletions would have
would have an impact on that model so
those numbers that I previously
mentioned will be impacted if we change
anything at this point
the biggest piece as you as you all know
we've been working with DOT to get the
roads
um intended to be released if the Geo
Bond passes it's definitely something we
want to have in our back pocket to make
sure that they're willing and able to do
what we want and that we're educating
the citizens to um
to that degree and so we've had a couple
meetings with DOT
we are for the most part
they're in line with what we're trying
to do there's a couple of hiccups on
Marvin School Road Waxhaw Marvin
and then Newtown Road which I didn't
specify in this memo but Newtown Road is
one of them
basically they want to maintain control
of the roundabouts unless they have
unless we own 100 of the functionality
of the roundabout so what that would
mean is you'd have to back up from any
given roundabout approximately 1500
linear feet they want to be able to
control the kind of stat that flows into
the functionality of those roundabouts
so the last time we had met for the most
part all of the roads in Marvin they
were okay with us taking over
with the exception of this roundabout
here they want us to go back all the way
to the Ladera Providence down south
entrance
chaplain's still researching to make
sure that we're able to do that I let
him speak on that in just a second hold
on Christina is it the PDS or is it
Ladera because CDs is way before it's
the it's the Ladera and it's the Ladera
Gates there
um hang on I can tell you the exact
because PBS and were there are not like
pds's first then Ladera but Ladera and
the gates
are across from each other thank you let
me I'll look at that I'll look at that
real quick but it is Ladera I can't it's
a weird it's a weird Road name okay
um
chaplain do you have that road name
pulled up by chance
lucky I do I do not lucky something yeah
that's the intersection
is that PDS no no okay
yeah because it's all horse names lucky
Debonair is PDS so so it's that yeah
it's that intersection so it doesn't go
all the way down to Ladera then right
well this says Ladera Drive
well you've got Ladera slash lucky
Debonair way yeah lucky debonaira and
then Ladera Drive is across the street
lucky Dev
Ansley
yes
hang on let me pass this down I'll show
you I'm looking
no lucky Debonair goes into
you know
nope you're right it does it goes into
Gates okay okay that's fine
just just double checking
you good okay
so basically that's where they would
want us to go down
um
they're willing right now to give us the
uh they're willing to stop at Rising
Road
and then we would have to figure out
basically from rising road all the way
down to that intersection that I just
mentioned in order to get
between here
and that would include the Marvin School
Road
going back 1500 feet if they don't
so they won't do the wax on Marvin
roundabout they want to do both of these
together
so so any and ever any of in all
roundabouts they would want us to have a
hundred percent basically back 1500 feet
so we wax on Marvin would be included
yes we would that that section's fine
just getting
all the way down to that intersection
that I mentioned the lucky debonaira
in order to get that that roundabout if
we don't have that
intersection down there they're not
willing to give us any of this stretch
because they want to control that
functionality
um that being said we can either exclude
this this portion and go to Rising Road
and still have ownership and control
over there same thing with here we'd
probably have to go back to the first
intersection which I think is flowering
Peach area
and then have control all the way down
and then we'd have to figure that out
what that area would be on the wax on
Marvin so my question to you all if if
we're still researching this if we are
willing and able to
find a solution to have ownership and
control over this section from Village
Hall to the lucky debonaira is canceled
willing to do that
we and just so you all know I have I
have reached out to the gates of Ainsley
Ladera and PDS about potentially
annexing their common area
which would basically mean just that
road Frontage so that we can
have an easier process for ownership and
control if if they are open to that idea
they're discussing it with their
respective HOA boards
I gave them a deadline of October 1st I
believe
so we should have an answer back from
them shortly
well if we can get the uh the right of
ways then there's no issue right if we
can what if we get the right of ways and
there's no issue we can chaplain's still
researching that because it's called a
half Road and there may be some
workarounds so we're still looking into
that but the more conventional and
easier way
is to have parties on both sides that's
what I'm saying so if we get the right
of ways then we are
yeah the common areas I should say then
we on both sides of the road
then what then we're on both sides of
the road yes then it's not an issue at
all yes okay
they would go
approximately 10 years before they
failed
started failing having backups on the
roundabouts which would require a second
Lane right in each thing so think about
that when we are deciding if we're going
to take that over that's going to no
longer be on the D.O.T or the state
that's going to be on us
The Village I don't even know what that
well but then the one thing to consider
Joe is the traffic impact of our
heritage District where it's going to be
restrictive and we probably don't want
to add those two lanes so dot was
planning
um through traffic with no restrictions
okay so probably four lane
South Carolina to Providence possibly
but they I mean I was
and at those meetings and all that and
heard all that stuff too at the time and
and that was their plan is that they had
projected a two percent growth per year
in traffic volume and that was why they
did that and acquired the extra right of
way to expand those so that and
concern
um
Mr Mayor of us that us being on the hook
for that it's going to come down to the
same thing if we build a roundabout at
Marvin and Joe Carr if we build a
roundabout at Joe Carr and Marvin School
Road like those will then be our roads
but we will do exactly what
dot does and we'll go out and get
funding federal state even though there
are roads like we would do the same
thing that the state does because I've
had that conversation with Hunter
because I was like oh time out like I
don't want all this stuff if we have to
then
100 on the hook for it right and he's
like no we we would go out for funding
and things like that for it yeah there's
federal DOT grants and funding for with
road construction
how are you we'll be reaching out to
everyone here yeah absolutely will you
hit the button on the microphone
so we've invited Bjorn from the county
because he just happened to be in the
audience good morning Bjorn Hanson with
Union County planning so if I understand
the discussion the village is looking at
taking ownership and responsibility of
some sections of
Newtown and some roads intersecting with
Newtown pretty much in the area where
we're sitting right now
okay the thing I would note
is that if the municipal municipality
owns them the dot doesn't own it it may
lose its federal aid designation
meaning that you couldn't apply for
carpo funds in the future you would lose
that eligibility
I'm not saying that's a hundred percent
but that's definitely something you're
gonna have to look into because if
you're operating the road in a different
way if you look at the map
uh which we were successfully between
the county the tap the village and the
City of Charlotte
three years ago with Marvin Roe which is
why we're actually talking about
potentially doing a design at Joe car
and Marvin we were ineligible to do so
in the past because we couldn't use
carpo money on that section of road now
we can
you're going to want to make sure that
any of your actions are not going to
result in those sections of roads being
taken off of the Federal Aid System
unless you're willing to pay for all the
cost of those improvements okay well
yeah because I had talked to because
that was a concern of mine because I was
like I don't want to be on the hook for
all of that if it's you know now our
Reds and Hunter seem to think that we
would be okay but we'll double check on
that so sure yeah Okay cool so one of
the things I'll mention to you all is
there's a couple different issues with
this is number one if we are owning
roads that are not within our
jurisdiction we're still researching but
we think that we cannot use Powell Bill
funds to pay for those roads to be
maintained so if we decide to do this
section here let's just say it's 1500
linear feed I'm not really sure exactly
how much it is but let's just say that
then we would have to come up with some
type of payment allocation where we
would spend general fund dollars on
whatever cost of that fifteen hundred
dollars would be that's not in the
jurisdiction chaplain and I are still
researching that
um to tell you 100 for sure
we can have that answer and we can also
look to see if we would lose the federal
funding what we can do
um with this specific section if if
y'all are leaning if y'all are leaning
towards you don't really know where to
go on
keeping this in or taking it out I would
suggest you probably keep it in for now
and we can always take it out later
might as well tell citizens the worst
case scenario we can always take it out
if we don't if we find that we can't do
it and then we'll just borrow less which
will be less of an impact to them so
[Music]
costs that we're taking over the roads
part of the cost is we're going to be re
we're going to be getting all of our
roads up to what Marvin standards are
yes so at that point we will take that
out to the entrance of Ladera with the
Geo Bond money so how long is that road
going to last 15 years
um we did not do an assessment on that
road because it's not in our
jurisdiction currently I can tell you
what Jill do you happen to have that PCS
pulled up for Newtown but my I think
it's a 44. we're going to have it read
we're going to have it brought up to
Marvin standards if that's what we have
to take then we're going to have it
brought up to Marvin standard yes so
then we will have a
life expectancy of however much it is 12
years 15 years whatever it may be and
then so during that time because we
can't use Powell Bill funds unless we
get
common space on each side that would
then bring it into Marvin we could then
have it in Marvin
um we can be putting money away for that
1500
linear feet correct okay so we would
have some time to then put it away if we
couldn't specifically just use Powerball
funds on it yes initially and and
chaplain will have to continue to
research this on his end I don't know if
we can use the general fund dollars I'm
sorry the general obligation dollars
that we obtained from the Geo bond for
that section that's a question that we'd
still have to research let me I'll write
that down yeah and the Powell bill is
expressed us under GS
136413 the power bill funds can only be
used
for the transportation improvements
within the municipal limits so that one
is Express we know Powell bill is out
all right well okay that's fine I I had
asked you to estimate the cost you know
roughly what that was
so that's the 0.125
it would 37 000 roughly okay and this is
just a a general gas what we did was was
it a 44 rating
it has a 69.3 PCS score okay so what I
did was from some from the village
limits
down by South Carolina
all the way up to Rising Road we have a
PCS score of 69 so I can only assume
that's what the PCS score is from there
to there that being said that's one of
the areas where we would likely probably
not repave that one in the next couple
of years unless you guys wanted to would
probably hit the worst first the 40s and
the 50s then come to this road within
the next probably two to three years
once it passes that's fine but we would
still have the money from the Geo bond
for it according to chaplain you have to
spend it within the jurisdiction the
corporate limits so assuming that we got
PDS Ladera and the gates to Annex those
common spaces yes if not we could work
on that over the next couple of years to
obtain that then how are we going to
Marvin Waxhaw Road that's I'm going to
get to that one in just a second I'm
okay well that one's not enough
bad State except for way up on the other
end which is not in our jurisdiction
right
was really bad it's not in Marvin on Wax
On Marvin Road it was repaved five years
ago
I don't know when it was repaid last I
believe it was five years ago because
um it hasn't been all that long that
it's been repaved and then but the the
bad parts are up past the high school
where it's really falling apart and
that's not okay so chaplain I've got a
question for you
if
dot says okay Marvin here's the road
okay
and we say that we want to go through
the roundabouts up to ladero so dot has
now said okay Marvin these are your
roads now
you own them they are now in Marvin
so then how in the world are they not in
Marvin
because they're not adjacent on either
side to Marvin
not DOT has an easement or a dedication
for the road but they don't own in fee
simple
underneath the road
they have a right-of-way across for the
road okay but if I back up okay because
we all say we always say that stuff has
to be Marvin adjacent right in order to
be
in Marvin you've got to be Marvin
adjacent in order to get into Marvin so
if I back up down the road I'm
eventually going to be Marvin adjacent
at some point so how is the road not in
Marvin
you have a half Road
it's only you're only contiguous on one
side
so if you're in the office but at some
point I'm not at some point I'm
contiguous on both sides so how is it
not in Marvin if it's Marvin adjacent at
some point on both sides and it's got to
be more of an adjacent period
what areas can go inside and outside the
municipal limits
and I think that's what it would be just
like the neighborhoods are outside on
the other side of the the road right of
way they're outside of the municipal
limits but on the other side of the
street is within the municipal limits up
to the center line of the street
okay I don't like that answer
I'm going to work on another one okay
good thanks
[Laughter]
appreciate that so for now do you guys
want to keep that section in and then
also add the 0.25 that we estimated
again this is just a very high level
estimate but we want to plug something
in for what we think is going to call be
the cost of this if we can't if we can't
get all of the Heritage District
regulated by having Newtown Road and
that means it'll stop at Rising Road
then we won't have all of it then it
doesn't make sense to me so my yes I
will I want it in there and I have I
have all faith in chaplain and us that
we will figure out how to get common
spaces into Marvin or chaplain's going
to come up with a better answer that I
like better
such as right now is adding our estimate
of 0.125 cost of the total cost of new
um Marvin limits to Rising Road
to include you can just call it
oh you got it right new town to
Providence Downs
um
and that was 36 000 and we'll come back
to the tax model in just a second to
show you how that how much that impacted
it what year is that being plugged in
okay
um so just keep in mind if we can't find
a solution we would have to work over
the next several years to come up with
some type of funding allocation for
general fund versus Powell Bill if we
don't have the common space opened up or
finding a solution to the power bill and
when you
use 37 000 is that from the roundabout
over or is that from rising Road over
and this is not an engineer drawn
estimate this is literally us just
taking a number what is it Rising Road
over or the end of the roundabout over
Jill on the
cost allocation for that Newtown Road
what is the beginning and ending
description
Marvin limits to
it says Marmon School Road to the South
Carolina state line so it's
not there it could be a little I got it
or it could be a little less I got it
okay so the next one is
the next one's wax on Marvin
Blackstone Marvin is very weird
[Music]
um
there's several sections of wax on
Marvin that are in out in out and out
that's a problem in and of itself we've
got to find a solution for getting those
Parcels in that are in and out the the
only suggestion that I can recommend at
this point in time is to go to the very
first
area where we have no contiguous Parcels
in and that's
that's I don't know if we've got that
reflective in the model that's something
that chapel and I have been working on
over the last couple of months and
trying to figure out how we can our
weeks I should say how where's our
starting and stopping point for wax on
Marvin
we've we feel very confident that unless
we can get those part the parcels
annexed in that that are
let me see if I can pull up a map
um
unless we can get those Parcels annexed
in that have no continuity whatsoever
we're going to recommend to go to that
first starting and stopping point
and we definitely don't have that
plugged into the model I don't know if
we have any of the bonds Grove in there
you know if we do
okay
we can work on those numbers that that's
not really a huge deal because we can
again we can keep those numbers in we
can take them out as we're working on
that if we see that it's not going to
work out
But to answer your question about where
to pave and where to start and stop it's
it if
we had to say if we had to give an
answer today it would be to that first
point of where we have nothing in Marvin
at all
it is
Nesbit right I think it's
yeah it's it's uh chaplain if you
remember it was parcel 2207
I don't know if you remember that one
that's where we said it was the first
one it's basically right at the
intersection of Henry Nesbitt
road
if you want to pass that down sorry
Christina you were talking and other
people were talking what'd you say
I'm gonna pass around the map this is
where we had noticed the first
you see where that intersection is you
see where the the white box is that's
where the first area of
not having ownership on either side so
okay so with the chimneys
so if we can get the chimneys to Annex
in their common area
which won't cost them a thing
then we could which would be very
beneficial for them if they could get
the rope repaved in front of their place
along with a sidewalk that would be
going down in front of their
neighborhood that would make a lot of
sense for them to Annex in in order to
get that that we could fix the drainage
issue fix the drainage issue for them if
they can Annex in
you see that parcel identified as two
two zero seven
that's the one that's not in Marvin
or or if we could get that partial up
approved I'm not really sure chapel and
I are still working on that like I said
so we can keep the numbers in for now
worst case scenario we keep the numbers
in we can always take it out later
okay so Marvin School Newtown that
covers all of that and then Marvin
school there's really no issues other
than right here beside us which
hopefully will get addressed with the
gates of Ansley
in their common space aside from that
there's pretty there's pretty much no
gaps in Marvin School Road
okay and again Christina I'm just want
to reiterate that if any of these
neighborhoods Annex in their common
space that does not mean that they're
paying an additional tax on that land
correct I would encourage them to talk
to their attorney but there are statutes
that exempt HOA common space to not have
to pay taxes now it's all how they're
individually set up but generically I
would say the answer is yes okay
the time if they're adjacent okay cool
thank you and then that also includes
demons grow obviously bonds Grove
wouldn't be touched at all
well I guess it could be
but if we're going to stop on Wax On
Marvin at the first non-marvin area
we would have to figure out where to
pick back up on bonds Grove so I haven't
even looked at that road to figure out
where we would start back up on Wax On
Marvin so I'm just throwing that out
there we'll have to talk about that one
later but as of now that could be a
problematic issue if we don't get some
of the gaps closed and wax on Marvin
again we'll leave the numbers in for now
we can always take them out but aside
from that dot was good with pretty much
everything else
so they're working on what I've dubbed
as a phase one letter which is including
all the internal roads within Marvin
um they're working on that letter to
with an intent to relinquish and then as
we clean up some of these issues
we're going to work on a phase two of
all the other common areas that we're
discussing now
do you have any questions on any of that
okay I just wanted to reiterate that if
we can't find a solution to the Powell
bill
using the Powell Bill dollars for these
roads that are not Marvin we will have
to find some type of funding allocation
which we can work on
any questions
okay the next
topic I want to go on is private roads
we initially did not plan for any
private roads to be
paved or resurfaced or anything in the
Geo Bond but I know as we start the
publication education efforts we're
going to have a lot of questions on what
about me if I'm a private road owner are
you going to pave my road the roads
estimated for private roads were about
eight or nine hundred thousand dollars
in the past we've had I know at least
one subdivision possibly to come to us
and ask for an assessment which
basically allows for us to pave those
roads and do tax assessments on their
property over a course of however many
years we decide to do it
um essentially it's us running the money
and then charging back the property
owners in their tax bill we would still
have the same authority to foreclose on
property if that wasn't paid so the
recouping of the money is still very
high and it goes with the land so if
someone
is on a road today that's private and
they're planning on selling their house
in a couple of years they can still have
that road resurfaced and have the
subsequent homeowners pay for it if they
do the assessment it's a legal process
in the state of North Carolina I think
it goes up to eight to ten years so we
could essentially project out that cost
from eight to ten years and it's all
based on linear footage linear Road
footage footage
and 50 percent of those homeowners are
50 of the linear footage owners would
have to agree
to that assessment
so Robinwood for example if they wanted
to come in and get their roads paved
they would have to Rally amongst their
neighborhood to get over 50 percent of
linear footage owners to say yes they
provide that petition to us we go out
and have an engineered study drawn of
how much it's going to cost then we
charge that back to them they they will
have to sign more additional paperwork
but we would charge that
assessment back to them and their tax
bill over the course of however long
y'all decided to do it
yes yeah yeah it would be an individual
assessment
so at Firethorne let's say your roads
were bad and and we didn't own them
y'all owned them you could come to us
and say hey can you make this happen we
would go out and measure Joe owns
500 linear footage Jamie owns 800 so
Jamie's going to be a little bit more
Joe's going to be a little bit less and
then you would pay that over the course
of five ten years
something that would
sensory bio foreign
that's right
the same we would okay but we would we
would just help them because we would
front the money they don't have enough
money to do it themselves
so we would float them alone and they
could pay us back over time but of the
loan or we what you're saying is
basically they're just paying us back
the cost of the of the of the repair
yeah the paving
we can't
charge them to carry right can we charge
you carry you can charge them an
interest rate
but that has to be agreed upon before
they even go to the whole thing okay
yeah and it's uh there's a there's
there's statutes that dictate up to how
much I can't remember right now it's
been a while since I've looked at it but
you can
and and there's also there's also a
pre-payment
um discount so to say for that person if
they want to just be done with it and
okay
so you brought this to us
I don't know a couple years ago maybe
and at that point I was not for it
because we were going to have to try to
find the money and do everything we're
still gonna have to find the money but
we're going to have it with the Geo Bond
so I'm okay doing it but I'm with Jamie
like if it's if there's a carry cost for
it then they they need to be paying that
interest rate
um so I'm fine if we want to do that I
just don't know how we
plan for that because we don't know if
anybody wants to do it but we need those
numbers so I know we can put the numbers
in there and if we don't need it we
don't have to pull from it you know so
then the tax rate won't be as much as if
we pulled it
that's great okay well it kind of goes
in line with I'm what I'm going to talk
about next
are all of y'all have that same opinion
is everyone okay with
I guess advertising that we're going to
address private roads by a petition
format
yes yeah everybody's got to be on board
it can't be like one house and they're
like I'm in and we pave in front of
their house it's gonna be the whole
neighborhood but the way that the
statutes work is it's I don't know the
the specific details but I know it's
over 50 percent of the linear Square One
linear footage owner so you could have
an area where
um where four people on four people are
on the street and one person is a 75
owner and the other three are just
little hits and misses that equal 25 and
you could still have that one property
owner that says let's do it make it
happen
and the other four homeowners or other
three homeowners Sol yeah okay I don't
love that so again I'm gonna need
everybody in the neighborhood to be on
board with doing it before I even think
about doing that we can create a policy
for it that dictates that but
statutorily that's the way that I just
mentioned surely that's fine but that
doesn't mean that that's how we have to
do it okay correct that's right we could
force somebody to do it but I don't want
to do that I'd much rather everybody be
on board wanting wanting to do it and
wanting to you know have this extra
everybody is in 100 yeah
most of the time when you have those
minor owners that oppose it it's it's
going to be either
a smaller linear footage which means a
smaller cost and they just don't want to
do it so we can make the policy around
it we just we just want we as staff want
to be able to educate the public as to
how the Geo Bond will is going to have
an implication on them they're going to
pay the tax are they going to get
anything for it yes we would be willing
to do the petition format according to
our policy is is kind of what what I'm
hearing
I mean I'm fine with it but I think
there needs to be some parameters set
around it and we'll we would come back
to you all before that we just want to
make sure that y'all are conceptually
okay with running the money for an area
that wants to have the roads paved I
mean essentially we're funding the area
the money for everybody
but right like you do front the money
for my neighborhood like you'd front it
for in front of Andy's house yeah but
you're not paying it back right but I'm
just saying essentially like we're doing
it for everybody so why wouldn't we do
it for the private roads yes they're
private they're going to own them we're
not going to own them we'll have to
maintain them but we would want them to
be brought up to our standards and
that's what we're doing so if we can if
we can help them do it and do it a
little bit more economically than them
just doing it on their own you know
getting economies of scale because we're
doing large projects then I don't know
why we wouldn't offer that yeah and one
I just don't want to force people to do
it that's my whole thing point of
clarification I need we need to look up
me and chaplain do is I'm not so sure
they can maintain to be they can they
can be private I think they have to go
to public at that point so we'll chapel
and I will look at look that up
that would be bringing it up to our
standards so that we would then maintain
it
take it over and maintain it from there
well we we should already know we we
know what neighborhoods those are
and there's only a few so we
I'm fine for this exercise
setting that
you know bringing that in
but we need to kind of be proactive in
reaching out to them and saying okay you
need to do your due diligence on whether
your neighborhood is going to be for it
or against it we don't it's it's not up
to us we've we've allocated the funds
for it through the through the bond and
going from that standpoint so for this
exercise yes but we could be proactive
in going to the neighborhoods and saying
this is what you guys need to do and
give them the give them the box that
they need to play in okay well we'll
come up with some policy creation so
y'all can wrap your head around it we'll
look up the private roads versus public
after the assessment's done
um also want to note as we're talking
about the financial model if we are
recouping the money over a course of
five years so to say I'm not really sure
we need to put it in as an expense
because it's not really going to be an
expense that we have to additionally
plan for because we're getting the money
back
okay so Chaser when do you need to know
that number by
um so that would just need to be known
when we submit our
application to the local government
commission that puts the amount that's
going to be on the referendum question
and so right now that is
beginning of November so ideally
sometime maybe okay so we've got a we've
got a little bit of time to see if we
can reach out to some of these people
Christina that you may think yeah I'm
just I just don't I don't think we need
to plug the number in though because we
would get that money back within five
years and if we're if we're talking
about doing one tranche and let's say
say 25 one tranche and 25 one five years
from there three years from there we
will already be generating that money
back into our coffers okay so you don't
think that we would need to I don't
think we do I mean we could probably
plug in a hundred thousand dollars just
for engineering costs that we may not
charge back to them I mean it's a total
cost of all private roads right now is
estimated at nine hundred thousand
dollars which is basically just gonna be
a wash then it's not gonna be okay I got
it okay we just want to make sure we're
putting that information out to the
public that that's a possibility
um do you agree I would just say from
the modeling tax impact standpoint it
will be a wash but if it is something
that we do want to consider for the
general obligation Bond referendum that
number will need to be included in our
Max offer authorization amount
so if it is 900 000 that'll need to go
on top of all the other roads but
Christine is saying like let's say that
we did it
in the first
like we paved their roads in the first
section of it
we'd already be getting paid back so we
wouldn't have to pull as much on the
second
issuance right
is that what you're saying Christina yes
but I think you're saying that if it's a
part of the project
initially that we're going to spend the
money on they need it needs to be in
there right so for example if all other
projects aside from the private roads
were 14 million dollars and that's just
what you went to the public with but
then you used part of that 14 million
dollars to pay for private roads then
you're just siphoning off money that
could go to other projects
you're getting paid back quicker than
you would repay the debt that doesn't
refresh or
um
bump back up your authorization
Authority into issue a second tranche
down the line so you would want to
include 14.9 million dollars for example
you could use up to that 14.9 but if all
the private roads don't come to fruition
then
you can repurpose that authorization you
can just let it lapse but even though
you're getting repaid back you still
need to have that max amount authorized
to issue the debt up front but you would
borrow but you the money that you would
use in the first tranche you would have
it paid back by the time the second
tranche is pulled so therefore you
wouldn't have as much as you've
estimated in the first or the second you
and I can talk about that offline from
the modeling standpoint it shouldn't it
shouldn't affect the bottom line
we'll talk about that the only other
thing I want to mention to you is the
potential for a traffic mitigation fund
this would impact the model
um over the course of five years that
I've been here we've constantly had
people come in and ask for Speed tables
stop signs that kind of stuff in their
subdivisions crosswalks
um pedestrian refuges like we've had a
lot of those requests we've offered to
do cost share with HOAs like when the
unfortunate case on Joe Carr where the
pedestrian
um
fatality we had about three
subdivisions over there that want to do
a pedestrian Refuge last crosswalk we
offered a call share with them none of
them were willing to do it at that point
in time so we we just want to know
do you all want to put some type of
money that reoccurs to help some of
these minor projects that come up
when they come up for these requests
like Marvin school or Joe Carr right
so
Marvin Creek had to Pony up their money
too for theirs right so let's just keep
it the same from that perspective but
then I agree if there's issues
right there
so what we can do and it's hard for us
to really say how much to put in there
because if you're talking about just a
crosswalk with lights and that kind of
stuff it's fairly cheap I say cheap
meaning forty thousand dollars but if
you're talking about adding in a refuge
and you can yarn you can probably
correct my numbers if I'm wrong when
you're talking about adding in a refuge
you're talking about expanding the area
of the road and therefore it's going to
be a lot more costly
I'd say upwards of 60 to 80 000 on those
types of areas so I don't know if you
just want to leave that alone and not
put anything in the model and if we have
a surplus of funds from us being able to
save money elsewhere we can talk about
it at that point in time or if you want
to put in a couple hundred thousand for
addressing those areas I thought we had
some money in there for crosswalks
especially on Joe Carr and Marvin no
online
because I mean we've because we've got
some issues on Joe Carr about crossing
the street and I know that we had wanted
to kind of cost share with the
neighborhoods over there
um but I think that if as we're doing
these Road improvements and we can do
some of these things with the bond money
I'm I don't know why we wouldn't
put some money in there and I'm sure
that your quotes that you got from a few
years ago Christina are probably not
accurate but we can at least you know
just for safety purposes okay
somebody's listening to me sorry I just
I remember we have some stuff marked in
the CIP and I don't know I mean it's got
the Story of My Life the dashboard
or in the um
part projects
but your this reflects okay
we do not have anything specific in
there about
um crosswalks so if y'all want to add
some in there we can or we can do the
approach of if we save on other projects
as we anticipate we're doing we can
address that situation then
yeah
I'm inclined to see yes
no no
no so y'all want y'all want to add two
hundred thousand
do you remember what the quotes were and
again I'm sure that they've gone up I
remember inflation and all I remember
the Joe Carr situation was about forty
thousand dollars each
I want to say yes see I feel like we
were getting all three at around 90.
does that not sound right maybe because
we were doing bulk
I think I remember that name
Bjorn do you have any
general idea of Refuge crosswalks
so I would say 50
50 for just a normal crosswalk like you
see down Marvin School Road if you're
talking about making a refuge you're
probably talking about a hundred
thousand dollars
you have at least four places
that I can think of right off the top of
my head there's probably going to be
more than that
um are those where you'd want a refuge
or would you want just a regular
crosswalk they're just like some sort of
not necessarily Refuge just a just a
crosswalk just to have something lit up
so it's just a little bit safer
um well it depends on the speed zone too
because if it's over 35 it requires
Refuge if I'm not mistaken if I'm on the
roads we're going to have 10 mile an
hour roads through Marble I'm just just
throwing that out there that I'm pretty
sure if it's over 35 you have to have a
refuge if you're crossing that's why
they had to do that down here
um and then they lowered the speed limit
but that was why that that Refuge was
was placed okay well we can create 250
000 and then we can create a committee a
subcommittee to help decide
how that how that's going to look for
the for the purposes of this model are
we going to do 50 000 per year
what is that okay 50 000 a year starting
2025 going five years in a row
he's just gonna put it in the first
tranche okay so you're gonna put 250.
especially like if we do it on Joe Carr
then we might as well do all of them at
the same time
while we're you know doing the road
okay so he's got 250 in one Joe Carr 20.
15. I'd be toast
you would be toast
um so aside from that I wanted Jill to
recap all the projects and this is going
to be
time consuming but I want to make sure
everyone's on the same page with all the
projects that are listed for the Geo for
the roads to make sure there's nothing
that y'all think that we've forgotten
that you thought was in there
um so can I wrap this up in a nice
pretty boat tell you the major attacks
impact because once we start the public
education piece which Austin's going to
get to in just a second this kind of is
what we're going to push out there these
are the projects this is the tax impact
this is how we're doing it so if Jill
you can spend a couple minutes to go
through each line by line on those
specific projects that'd be awesome
so just to confirm only the ones that we
have listed roads referendum fund yes
now none of none of what she's saying
none of what we're doing right now
covers anything to do with the parks
okay
so under Road referendum fund the
projects that I show is being turned on
is the roundabout at wax on Marvin in
bonds Grove Church Road did we turn that
off we turned that on and that is just
our share that is not the total cost
with um the county and crtp just our
chair okay
then we have way finding signs phase one
through four
then we have the s2b Stacy Howie Road
wax on Marvin Greenway
we have the C5 intersection of Joe Carr
and Marvin Road
we have s2a wax on Marvin Road and
Newtown Road
C1 which is Tom Short Road
c20a intersection of Newtown and Marvin
School Road
s2c Crane Road
s1b the remaining portion Wheat Field
Drive to saddle Ave
C15 Waxhaw Marvin Road
on Waxhaw Marvin that section
it says s2c Crane Road in parentheses
wax on Marvin Greenway
and Tyler's making a copy real quick of
the map so y'all can visualize what
she's saying so he'll be right back with
that that copy
The Greenway
you said S1 S1 or
s2c yeah yeah any any of the numbers
like that would be a Greenway okay sorry
so should it not have Road referendum
should it should it have Greenway
instead no okay just checking because
it's for transportation purposes okay
um
I don't know not sure where I left off
but
okay no you're fine
um so s1b is the remaining portion
Wheatfield Drive to saddle Ave
C15 wax on Marvin Road
um and since bonds Grove Church Greenway
c20b Marvin eford Park Newtown Road
Greenway
C-17 bonds Grove Church Road
then we have NC DOT totals
we have sidewalk acquisition and repairs
Street blades miscellaneous drainage
then the three that we just added
Newtown Road from the roundabout to
Ladera slash PDS
we have the private roads that we just
agreed to take on potentially and then
we have traffic mitigation slash
crosswalks slash safety improvements
test out the map to you all there is one
section that's missing that we've
actually got updated I just don't have
it here but
C1 was one of the ones that you guys
added in which is one that she mentioned
so that's not highlighted in purple but
that is one included just so you all
know everything else you'll see the
purple overlay and those are the trails
that we have slated for transportation
purposes in the general obligation bond
for roads
is there anything that you guys see that
we missed that we didn't that we
shouldn't have put in
I think I'm good
I think it looks great I'm so excited
about this I mean that is going to be
massive connectivity for all sides of
the village this is gonna if we can get
this passed this is going to be amazing
so this mat that you see here we
generate this from our Consultants that
did our master plan for parks and
Greenways we are going to pass this
along to our Communications consultants
for the Geo Bond so they'll actually
make it a lot more prettier a lot more
nicer for the public to absorb this
section
and Austin we'll get to that in just a
second but if everybody's good with this
I'm going to ask chazo to give you guys
again the tax impact and the years that
you guys will
no
um so excluding private roads right now
we are at about 14.7 million dollars of
Road related projects that's about 300
000 or so higher than what we started
with last time um so when Christina
mentioned that the roads were four and a
half cents gone up a little bit now
um right now it's about 4.75 so 0.25
increase above where we were when we
started this morning
and that that is beginning a near fiscal
2026 assuming that we issue half the
bonds in fiscal year 2025. and then
three years later we're assuming we take
the second half and issue that and that
would be an additional
2.75 cents
which would take us up to seven and a
half cents now again this includes an
above Market interest rate assumption so
obviously when the time comes for us to
issue the debt we'll have current market
interest rates at that time and we can
refresh the model to suggest for that
particular budget year what the property
tax rate would need to be but for
planning purposes we want to be a little
bit on the high side just so that we're
not missing the mark and cavity come
back to the public later with a property
tax increase above what we stated what
was the 2.5
uh to 2.75 would be in fiscal year 2029.
at the max it would be seven and a half
cents um but as the principal and
interests on the bonds start to pay down
as presumably your value of a penny
continues to grow you can reduce that
over time if you want to to mirror it
with the debt repayments or if you want
to keep it in place you can use those
dollars for other purposes
any questions on that
any questions on the map here because
we're going to roll with this once we
leave here okay
um and again this is just for
transportation this is not including the
parks which doesn't if you want to go
over that number one more time we have
not changed anything on that well I was
going to ask about the park because you
and I had had a conversation about the
drainage in the situation with
current Village Hall site
Amphitheater
possible site
do we want can we roll the the drainage
study the drainage work into that
project because
what they're asking for now in terms of
the cost to do it I would much rather
roll it in to that than
we can and so remember that number that
we had in the Parks model was around 3
million I can't remember exactly was it
3.5 this number was given to us by the
Consultants McAdams that did the master
plan these are not engineered drawn
estimates so we don't know for sure that
number is exactly right we can add
another 100 200 000 in there to drainage
if you would like but that 3.5 could
include some of that
I don't have an engineered stamps plan
so we can or we can roll with this and
just try to figure out
what would y'all rather do have have
more in there
well if you just if you add the tax
what's the tax application on it right
now
so on the three and a half million for
the parks that's about 2.25 cents so if
we added another couple hundred thousand
four drainage and studies and
Engineering costs what would that be
what it's not going to go much I know
but what would it be just for fun so
round numbers if I went from 3.5 to 3.75
it's about another 0.25 cents okay so
two and a half then yes okay I mean I'd
rather have more in there and not need
it and be able to pay it back quicker
and drop the tax implication then not
have it and need it
I mean that's that's a wise and again
it's not our decision so I mean we're
putting it out there right but it's it's
better to to have it not need it to need
it not have it I agree so okay chazo can
you change that yes absolutely so that
would be 3.75 million on the parks
referendum and that'll be in a two and a
half percent tax increase
whenever that hits we're assuming right
now in fiscal 26 but whenever you all
issue that portion of the debt
that's everything that I had for geo
bonds does anybody have any questions
comments concerns on anything
uh in just a couple minutes Austin will
go over
the communications plan which is pretty
in-depth
and y'all can have another opportunity
at that point in time but for the most
part we're going to roll with the
numbers that are here the tax
implications that are here you'll start
seeing some of that public education
piece roll out shortly and and also get
to that in just a second that's going to
be more towards the end of the meeting
though
that's all I have Mr Mayor
all right
next up we have presentation
a presentation of Union County 2023
critical intersection and Analysis and
consider adoption of resolution
supporting the Union County 2023
critical intersection analysis
yeah
so this is
a really productive eight months
and
so we started in January we had a
stakeholders Committee comprising of
staff from each of the communities dot
carpo Union County and we met until
August our September meetings actually
supposed to be tomorrow but we cancel it
because we didn't necessarily need it
and
went through the schedule you see here
so we identified intersections based on
local knowledge
we confirmed our ranking across us
started collecting data on traffic
counts crashes
the configurations of the intersection
constructability concerns we went out
for public Outreach which was remarkably
successful we then analyzed all that
information and confirmed our scores for
the projects and then came up with our
top 15 that 15 is not a magic number
it's just what we in what we started
with seven years ago when we started
this process and we've
keep kept that same number as we have
done updates over the years and so now
in July and August into September
presentations and adoptions so we've
presented to most of the municipalities
that are impacted we actually have eight
that have locations which is good means
that there's a geographic dispersion to
the locations and we'll go to the Board
of Commissioners in mid-september for
adoption
so in terms of the public Outreach the
western part of the county was well
represented we had nearly 3 000 people
County Wide
um black or I'm sorry Marvin had over a
hundred respondents which was consistent
with half of the municipalities in the
county we had really good Outreach
priorities were safety and congestion
I'll note that I I didn't word the
question very well about safety and
congestion because I asked them
independently and when asked
independently people said that's the
number one priority which is obviously
impossible so I needed to have it in the
same question for the future but they
are both important and they're both
considered in the evaluation process
truck traffic it's a consideration it
wasn't a particularly strong one though
Geographic
dispersion not so much people wanted to
prioritize growing areas
bike ped it's a consideration it
shouldn't be the only reason why we
choose a location and congestion safety
comments were made throughout the county
on Transportation needs in general so we
heard a lot about a lot of
issues that weren't necessarily at a
specific intersection we also received
them for Indian land and and Charlotte
as as things that they just wanted to
get it off their chest
so the scoring process we used the
previous cycle used a a nice round
number of 100 it's now 115 because the
two rows at the bottom multimodal
considerations and constructability were
added it says that a project score or a
location scores better if there's a
readily identified pedestrian or bicycle
deficiency at that location or by
improving that intersection you're going
to help connect the network and then
constructability is let's let's
prioritize locations that are easier to
build than just hoping for the best and
so that was a consideration as well to
know how much
high power
electricity lines water sewer historic
buildings
other types of considerations that are
going to make a pro a project more
complicated
and the public Outreach process was very
useful we identified multiple
intersections that made it into the list
as a result of what the public asked to
say doesn't mean it doesn't mean it was
Mob Rules it just meant that they
identified issues that we then looked at
and said for most of them yes this is
the location that actually scores really
well and we should include it and one of
which is not necessarily in Marvin but a
lot of Marvin resonance would use which
is Ray Road and Marvin School
some locations didn't make it in
they're also not necessarily in this
part of the county more towards the
Indian Trail stylings Monroe area where
there are intersections that have
objectively bad congestion and safety
scores the problem is they've already
been essentially built out and so the
solution is not necessarily improving
that intersection it's improving the
corridor which is beyond our capability
of what we're considering through this
process
also the carpo
prioritization process for their
long-range plan historically is only
looked at Corridor widenings or New
Roads your Monroe expressways your
Providence roads of the world not
necessarily intersection improvements
but we successfully argued over the last
couple years that one there just isn't
enough money to do everything you've
talked about in the past and secondly
you can get a lot of
cost-effective improvements by focusing
at larger intersection particularly the
ones that are too expensive for the
locals to consider on their own a
perfect example is 75 and Potter which
is in downtown Mineral Springs if you're
driving towards Monroe on 75 it's a bad
intersection you have a lot right on the
intersection and a part of the reason
why the intersection is complicated to
improve because you have the railroad
tracks not even 100 yards to the north
why should a town be responsible for
improving an intersection and on an NC
Highway and a class one Freight Railroad
as opposed to the dot so that's why we
were able to successfully argue that in
situations like that they should be able
to be evaluated through carpo's
long-range plan meaning they make it
into the step and they get implemented
by the dot without local match and and
that impacts three intersections all of
which are actually going to be evaluated
in this step cycle uh 74 and 601 is one
of the highest Freight bottlenecks in
the entire region
Rocky River and Old Charlotte Highway
that is where the railroad the CSX
railroad going to Charlotte crosses at a
diagonal you actually have two railroad
crossings within 100 yards of that
intersection is horrible we actually
submitted that as a railroad project so
it might get funded not as a highway
Improvement project but as a railroad
Improvement project which is a different
pot of funds and then one in hemby
Bridge which are two intersections right
there in their downtown which have a
huge amount of flood Plains very
congested and is in need of improvement
it's going to be very expensive and
there's no way that hemby bridge could
come up with the local match on its own
that's actually being submitted as a
step project as well so we've we've
grown and matured and been able to take
advantage of different flexibility and
pots of funds to implement these
recommendations
so what people care about the most is
did my intersection make the list so
here's here's the list there's 15 uh
there is a score associated with them I
will not say that the highest scoring
one is the number one priority because
we partner all the time we obviously
have partnered with the village we've
partnered with the dot with
municipalities and
whoever wants to submit a project and
partner with us becomes our priority
this just helped us determine what
should make it into the list for example
were
committing seventy five thousand dollars
in partnership with Wesley Chapel for
the fourth intersection Newtown and
Cuthbertson we the dot said we think a
roundabout is the right thing to put
here
we don't have all the money we'd like to
go to carpo for some we need some local
match
Wesley Chapel and Union County would you
come up with the money
Wesley Chapel is already committed to it
Board of Commissioners are going to
consider that at their meeting on
Tuesday fairly confident that that's
going to get approved so that's an
example of partnership and how we're
moving these ahead
so I'll stop here for a sec do you have
any questions about this list or what I
presented so far
okay
so
there were two I'm sorry there's one
location that's on this list now which
was Stacy Howie and
wax on Marvin
I would note that
you are also being considered or you've
also been asked as a part of previous
critical intersection analyzes to
approve lists one of which was Joe Carr
and Marvin and the reason why we weren't
able to advance that as a project was
because Marvin Road was on the Federal
Aid System The Dot may own 80 000 miles
of roads but only a subset of that the
most important roads actually are on the
Federal Aid System where they can use
federal dollars to make the Capital
Improvements that may be needed we were
able to between
City of Charlotte Union County and
Marvin we were able to successfully
argue that this road serves that caliber
of traffic and should be added it's
since been added so now it's an option
if the village in cooperation with the
county wanted to submit that
intersection to get designed and cost
estimates developed to help with future
Grant applications you also have the
option of Stacy Howie and wax on Marvin
I'll note that Union County
is willing to go into a 50 50 share on
the local match the estimated cost per
location is uh forty thousand dollars
that's the budget so twenty percent of
that's eight thousand dollars
we assume that if it's inside of
municipality we'll split at 50 50. so
your share is four thousand dollars
however we only have twenty thousand
dollars to work with so which means
we're talking five intersections five
intersections and we've had interest for
more than five so what
um we determined internally is a way to
be fair is to say okay with all the
municipalities that have two or more
locations you could consider we'll go 50
50 with you on the first one
but
for the subsequent one if you're willing
to put in all the match we could include
that in our list but otherwise you've
got to choose a location like if you
only want to go in on the 50 50
Arrangement you'd have to choose which
one of these two locations you want to
have
um submitted as part of this design
Grant which is due to carpo at the end
of October so we have about two months
to figure this out and if you were
sitting in our chair how would you
prioritize that from if we had to choose
Joe car and Marvin
Beyond where where is uh where do we
stand with
uh
Waxhaw Marvin and bonds Grove Church we
executed the interlocal last week and we
are
we kind of run into a we'll work through
it but we're working we're we're working
through a little bit of Finance
contractual issues with the D.O.T
because our finance officer because
we're the we're the applicant
essentially and we're Contracting with
the dot the dot is saying well
you need to you need to acknowledge that
if there's overruns you're going to be
responsible for those two which our
finance department says well we don't
know what that number is so we can't
sign for it until we know what that
number is and it's that that
interpretation's actually and if Finance
director share you can confirm or deny
this that there's been recent changes in
like the responsibilities of Finance
departments for local governments that
kind of hits on that accounting
situation so we're trying to figure out
what to do but we'll we'll work on it so
that's the fact that we're in that
Contracting process right now so that
the dot can start the design process
concerning 12 months ago you were being
asked to consider putting grant money on
it is remarkably fast I mean yes Newtown
and Marvin's under construction right
now and that's great but how many years
ago did that process start so we're
pretty pleased that that's where we
actually stand with that right now
because that's got to be priority
especially when you're talking about the
widening of Providence that's that's why
that's why we identified it right that's
right and the dot agrees and that's why
we're that's why we're potentially going
to Design Within months
so I'd like to add um so in your packets
I have uh drafted a resolution
um the first part of the resolution is
uh supporting the 15 intersections in
their critical intersection findings
and I also then in the highlighted
section of that draft
um
up to council's discretion if we would
like to ask the county to include
both intersections no car Marvin and
Stacy Howie and Marvin or just one of
those in the grand application to crtpo
as Bjorn mentioned there is a funding
that we would have to be on the hook for
for that Grant application
um
so if we want to discuss that now I mean
or I think we can adopt the resolution
to supporting the intersections and then
have further discussion at the September
meeting
about the two intersections
correct it's Fourth that is correct we
don't it'd be nice to you know put this
issue to bed but you don't have to make
a decision on the design Grant
application at today's meeting you
really have through September to allow
us to then respond to it at our October
meetings
it's not but it's not today that's all
right but if we do one
um if we just do Joe car and Marvin we
would be on the hook for four thousand
of that Grant application if we do both
it would be 12 000 total correct
so putting things in perspective August
September October this is this is what
we're working on
I need a motion we want to talk about it
bring it up I mean they're both terrible
yeah I mean when when the Costco comes
online I suspect that
the roads that you can sneak through
from wax on Marvin over to 521 are going
to be
impacted when the who comes to where the
Costco online
where's the Costco
possum possum Hollow on 521
I got a new home to go to
okay all right I mean I think we should
do both I mean I know it's going to be a
little bit more because we have to pick
both but I think if we can get the
process started for both of these
correct like that's really what you want
to do you've got to get the process
started once you get the process started
then we can really go out for more
funding opportunities yeah Step One is
identifying the location step two is
what should be done at that location
step three is getting the money to do
what was determined and stuff too so now
we're to step three right
get the money for it to do this no no
well no no I'm saying the money to build
it that's step three okay
okay do we have 12 000 if the council
decides to do both intersections we do
not we'd have to do a budget amendment
budget amendment okay that would be an
fy25 expense it would not be the bill
would not come to this fiscal year so
basically we would just be committing
those funds and then we'd incorporate
that 12 000 match for the grant
um
in next fiscal year okay and refresh my
memory what's the remedy for
Marvin School Road and Ray
we don't have one that hasn't been
designed either
okay I mean it could be dual lefts
that's something that's an option but I
I can't say hasn't been designed it just
yeah but it's and it's not only traffic
it's a lack of sidewalks we've had we've
had Hunter Oaks uh HOA reps call us in
the past saying hey can you guys install
a sidewalk there
no we can't
um but you know if we got a project this
is an example of where we could do
something like that
um
right
so Hunter I'm looking at the resolution
the second whereas it says identified
two intersections in Marvin Stacey Howie
and Waxhaw Marvin where's the second one
sorry that should just be one
I'm amending it as we go okay and then
we've got so we've got this
this Joe car and Marvin got it okay
Joe car and Marvin was identified in
their 2019
and so that's why I wasn't in their
their new updated 2023 because it's
still eligible
that's fine I just wanted to clarify
that make sure that it didn't need to
have two and have both of them there or
just say one and just have for nine
okay I mean I'm I mean I'm good with
this what do you guys think I'm good
with it
could we add because the
for your sake for the two intersections
I have it reading that now be resolved
that the Village Council hereby supports
the results of the Union County 2023
critical intersection analysis and
requesting intersections of Joe Carr and
Marvin
and the intersection of Stacy Howie and
wax on Marvin to be included in the
County's design Grant application do we
need to add languages and that funding
be committed in the next fiscal year
whatever works for you to to account for
those funds is fine
we'll deal with it I mean we'll go
through the interlocal process in 2024.
we need to we're good however okay
we're good I'll just put it in the
budget for next year
so yeah someone want to yeah I mean I'll
do it I'm just I'm good so Hunter you
actually changed the resolution Austin
is right now okay
so can I just do it as presented since
you're changing it or do you want me to
say it
okay so I'm going to make a motion to
adopt a resolution supporting the Union
County 2023 critical intersection
analysis and supportive including the
intersection of Joe Carr Road and Marvin
Road and the intersection of Stacy Howie
and Waxhaw Marvin roads to be included
in the crtpo design Grant application
further discussion
all those in favor aye promotion passes
thanks Bjorn thank you for your time
nice to see you you too
motion for five minute recess thank you
all's in favor
aye
thanks Bjorn
foreign
[Music]
foreign
yeah
just I prevent you both before what
Chipotle how's that coming yeah
me too
I brought it yesterday and didn't get to
it
so
just
yeah
you know you can watch it live
Missouri
the line for the potty was long
oh
there's no way ever getting out of here
I felt that I don't know
yeah we're not
what are you trying to go I have to go
to Greenville
deliver some furniture for my daughter
's board
hey Austin
all right so Brown said
give me one second
spell
okay
I'll see you again
yeah I'm good
I'm going to jump back into reopening
our session and a work session and uh
uh next up we have on the agendas
discuss and consider adoption of an
ordinance for conditional rezoning
application
cz2023-1 to reason the 1.51 acre located
Acres located at 9908 Newtown Road from
our Marvin residential to the Marvin
Harris District commercial only
okay so Council if you recall we held
the public hearing on August 8th heard
from the residents we closed that public
hearing and tabled the decision so this
is kind of that discussion portion
between the council
I do want to kind of go over uh just to
refresh your memory of the staff report
of the submittal and highlight some kind
of key points so this middle is for the
rezoning of the former Scott Wide
Property crane house property uh from
Marvin residential to the Marvin
Heritage District commercial only
the applicant is zapsa at all at all
um but uh zepsa Capital LLC they are
proposing to renovate the existing home
at a commercial kitchen and the proposal
of two additional commercial mixed use
retail buildings on the site
um
the applicant also uh
the the site from a buffer standpoint
it's a 20-foot no uh undisturbed buffer
on their property to couple with the 30
feet of The Preserve common open space
for a total of 50 feet that back
building sits 84 feet off their rear
property line it sits 114 feet from the
property line of any Residential
Properties in The Preserve
um
the applicant is proposing
28.26 percent of landscaping and
buffering about 12 percent of
pedestrian-oriented Hardscape and
outdoor amenities this total is 40
percent of reserved open space for the
development which is succeeds the
minimum of 30 percent per the ordinance
the applicant is also proposing a
to construct originally
the easement at the front for the Marvin
Loop they were dedicating and he's been
to the Village but they have offered to
construct that eight foot path of their
portion of the Marvin loop it's per the
standards and has to be approved by
ncdot and us so it's going to be built
to the design standards that we're
working on for that Marvin Loop project
they're also proposing that connector
piece at the back of their lot to
connect with The Preserve internal Trail
the vehicle and access and
transportation
the property is being proposed to be
accessed from Newtown Road it will be a
right in right out configuration the
applicant has also agreed to consult
with DOT of any additional Road
improvements for their driveway entrance
and all that will be taken care of
during the preliminary plot and
construction document phase
parking the developer is proposing 53
regular parking spots and four Ada
accessible parking spots for a total of
57. as you recall the Marvin Heritage
district form-based code does not have a
minimum parking standard for non-ada
spots but this roughly equates to one
and
400 square feet of commercial one spot
for every 400
square feet of commercial retail space
the applicant is also looking to secure
additional shared use parking options on
other adjacent sites that will that's
that's the um that is up to the
applicant developer to secure those in
riding and work those agreements out
with any adjoining property owners as
they so choose
um I do want to hit on
the some of the deviation questions that
kind of came up during the public
comment because the applicant and their
some their current submittal being
considered there's only three requested
deviations there's not eight uh prior to
at their first submittal they submitted
a deviation chart perk that's required
per our ordinance those deviations
um regarding
setback building size all that stuff was
uh not needed because the form-based
code was amended those amendments were
being
addressed by staff and the village
attorney way prior to actually receiving
their application
um that went through planning board
Council approved those so there's their
proposal is compliant the only three
deviations left are the parking spots
being nine by 18 our ordinance requires
10
sorry hold on
where's that are the ordinance requires
10 by 20 staff is okay with 9x18 that's
what we the minimum parking standard for
DOT that is also the minimum parking
size in Marvin Gardens
the applicant's also proposing to do a
crushed concrete parking service
compared to Paving the ordinance does
require that parking lot spaces must be
paved over any spots over 10 parking
spots
staff's okay with this deviation request
as well is because it does promote kind
of that Rural Preservation feel it also
helps with uh less impervious surface
they will they are required to do a
maintenance planning agreement for their
parking service so if if the rezoning is
approved they will submit that
maintenance plan in agreement with their
construction documents
the final deviation that's left is the
no designated loading space the
ordinance requires a 12 by 25 loading
space
they the applicant is proposing two
there's two parallel spots at the top of
the site
sorry I don't have it pulled off
but up here by their trash and I can
pull it up in PB those are going to be
designated
um a designated loading zone During
certain hours but it'd be used for
parking and outside those hours
so those are the only three deviations
being requested as part of the submittal
and the other five
that were I guess brought up
we were changing those deviations
before they even purchased the property
correct
and those and those five deviations were
based on
other municipalities and being coming up
to other Municipal other municipalities
standards correct earlier this year with
meeting with certain Property Owners
within the Heritage district and kind of
going through hey how you know working
on submittals they pointed some things
out dealing with inconsistencies and
kind of how it uh really impacts
even getting to the develop like getting
to the point where they can propose
something to us I discussed this with
chaplain chaplain identify him and I
both went through it highlighted
sections that were inconsistent didn't
make sense and those were sections that
were that were addressed
the applicant was following that process
because they submitted their rezoning
after the fact and obviously we're aware
and so when they when it was going
through planning board they catered the
the their side to what planning like the
ordinance that planning board
recommended so that's why it was kind of
following that process but other than
that yeah those those amendments started
prior to the rezoning okay and the three
remaining
deviations would you say that they would
be consistent with other municipalities
uh yes I mean the um parking space like
I said the 9x18 ncdot standard we also
allowed that that's the minimum parking
space requirement for Marvin Gardens the
parking surface most other
municipalities
you know they are the form-based code
says it has to be paid most of their
municipalities have in there where it
says
must be paved or you know some type of
hard surface Crush gravel something like
that and then it always has some turns
in there but it's uh subject to maybe
you know Village engineer or you know
Municipal engineer or planning directors
um discretion uh and same thing with the
loading zone most ordinances do require
a loading zone for any type of
commercial retail establishment
um
and they're still providing that but
it's also it's just how the
functionality of their site that's why
they're requesting this deviation
because it is a lot like a long and
narrow side compared to something that
has a little bit more movability per se
okay because I just want to make sure
that we're that we as a village are
consistent with other municipalities so
someone you know can't come in and say
that the that
were inconsistent right and the changes
that were made to the form-based code
were all when I took um was presenting
it to planning board like I said it was
in planning board for three months it
was April May and June
um
I provided them research of about 10
different municipalities and what their
ordinances read for kind of similar like
neighborhood commercial
districts and that's how that those
amendments the form-based code were made
or derived were out of looking at
what other municipalities are doing how
it best impacts and best fits Marvin and
um you know to mention too is like I
said it's conditional zoning District so
things can always kind of be greater
than what we uh
can always kind of be amended to be
greater or requested to be greater than
what's in the ordinance okay thank you
so finally
um
after some discussion too with the
applicant and from the public hearing
the applicant has agreed on their site
plan to do a fence on the side property
line between the church and their
property they've also agreed to raise
the height of the fence to seven feet uh
from six to seven so it'll be seven feet
on the side and rear
um
honor I know that we we haven't
um
we're scheduled to have a meeting with
uh Weddington Methodist
so how does that impact any of this
today
if there's an like I said it goes back
to that shared agreement for parking
they are proposing the 57 spots on their
site
the districts intended like I said it's
kind of you know piece Milling like we
have the
no minimum parking standards because
it's supposed to be kind of a you know a
Village Center intertwined type
development throughout this is just the
first application it is one of the
smaller properties so if the applicant
does secure you know some type of shared
parking agreement through the church per
se
um it would not I mean impact this
rezoning it would just it would actually
benefit them it would it could also
potentially benefit the church
okay I just want to because I just want
to be
aware of and have everyone aware of work
that that we're still working through
other
concerns from the church and respectful
of them that that we work through those
concerns continue to work through those
concerns correct yeah yeah the
their site plan has those vehicular
stubbed to adjacent properties there at
the rear like I said that is
set up through the ordinance to have
that interconnectivity between
properties so potentially you know
additional parking could be at the rear
there could be some additional parking
at the front but that just has to be
agreed upon between the property owners
okay
Hunter for for mayor may I speak this is
chaplain Spencer we've also got the
development agreement you previously saw
a draft of the development agreement
in this zoning District
and in accordance with the proposed
ordinance if you do move forward with
approval you approve the development
agreement at the same time which sets
forth supplemental terms and conditions
there have been some minor deviations
and clarifications from the development
agreement that you saw in your agenda
packet
at the the first meeting uh one is in
section 4.3 vested rights
they proposed 10 years that would give
them 10 years to develop uh without any
changes or modifications in our rules
and regulations
I had originally suggested I think three
but hunter said that was um
too tight and he didn't like that I
think Hunter was at Bob the draft
language is for seven years and that's
something that Council can discuss also
in section 4.4 are the uses we added
language
so that each of the three special permit
uses that being the restaurant serving
alcohol the micro Brewery and the vet
clinic each one of those is now limit
limited to one use so there could only
be one restaurant unless they came back
before the board
or for a minor Amendment which they
could certainly do but they would have
to get another permit if there's a
second restaurant or a second
microbrewery
uh and we also addressed uh
the parking
uh and the um
and the sidewalk
um issues and just clarify that a little
bit more
along with regulations on the hours of
um the noise
chaplain where did you say the vested
rights were four section 4.3
4.6
the term is seven the term is 4.3 so the
term of the agreement is kind of their
vested period so it is 70. okay all
right okay thank you
so all the all the terms within this
development agreement have already been
agreed upon by the applicant
um they have been discussed with Council
uh
so all these have been mutually agreed
upon but this is just kind of the the
document that kind of makes it binding
it does get recorded it incorporates the
site plan and all those Provisions uh
the elevations and all that
Hunter is there somewhere in here where
there cannot be a second hand
store remember we talked about that that
is yes that's the way they still have to
go through the special use permit
process
yeah but you said that we couldn't deny
it that way so we were going to put it
in this that and no buildings could they
have a second hand store until we get
that changed on the
use list
I don't know where's the group at City
that's what I'm saying I want that
basically is just to prohibit
um the use of because the way the
language reads it was a concern of
counsel
um
prohibit consignment thrift secondhand
store
as it just said prohibited use
it's
I don't I don't want a good will rolling
up in here and we can't prohibit
specific companies from being here
Goodwill would be second-hand
Consignment and I do not want a Goodwill
in there so I would
prefer that that is not a use that would
be allowed in this until we can get it
off of this list for the entire District
I I think it would be no it would be an
antique store
okay can we put that in there somewhere
because I do not want a Goodwill
I love Goodwill I donate to Goodwill
no well because that's a Goodwill store
I mean I don't want any
you but you can't prohibit Goodwill from
coming in so I do not want that is my
fear is it a Goodwill will come in there
and antiques is different it would be a
design store or an antique store but
we're
you can go down the Antique Road for
that not a consignment thrift second
hand
Hunter and chaplain y'all can work out
some language where the primary use
would be to
uh secondary I just I don't
where the primary use is that if you
want to y'all can work on that language
can you cite yes we we do need to
confirm that the applicant
consents to that
stuff
they do consent chaplains can you you
can chaplain I guess I'm assuming that
you can cite
specific
stores like you can't
yeah we're here to regulate you
no we can't prohibit especially a
specific store from coming in
you can't prohibit a McDonald's you can
prohibit a fast food restaurant uh
that has a window so we go after uses
but I think we can add the language that
you'll prohibit a consignment and
secondhand store and I do concur that
that is completely different than an
antique store
okay thanks chaplain
so chaplain for them to uh to adopt the
development agreement they just need to
adopt it as amended to add the provision
there to prohibit consignment thrift
secondhand store as a use
yes and with uh and authorized the
manager to execute with any final
changes okay
we need to have somebody to approve it
on our end that'd be the manager
development agreement as amended
to prohibit
I unlocked it this morning
any other questions by Council
so Chaplin in the just uh in the packets
I have an ordinance for the rezoning do
they need to make us to do a motion to
adopt the ordinance for the rezoning and
then do a separate motion for the
development agreement
no it is all you you have both in the
ordinance already
okay your ordinance includes the
rezoning
and the development agreement and they
can just say the development agreement
as amended because we know
what the the amendment is through this
discussion it's just one Amendment
s
for development agreement
our 4A development agreement
yes your um ordinance has section one
with the zoning
and then uh section two is the
development agreement
along with section three so it's already
governed so
Okay so
sorry chaplain go ahead
yeah but I was just saying it's already
comprehensive so
the only thing you need to add in your
motion from the language that is already
in there would be the development
agreement as amended and authorized The
Village manager to execute the final
version
so
Mr Mayor has a question
um he's like well
we don't want we may not want two pizza
places within the same thing I know
we've got it where if it's a brewery
microbrewery they have to come and ask
if there's more than one restaurant
serving alcohol more than one they have
to come and ask and then also the
Veterinary Clinic
so are we good with just those or do we
want to say something like like
like you know do we want two pizza
places and in all honesty it's kind of
it's kind of getting the chaplains
things then you're kind of being nip
like regulating you you're right you
only can regulate the use the use is
restaurant right right um You can't
necessarily then get into the to the
menu and who it is
um and from a market standpoint I mean
that's kind of if they have two tenants
that want to have a pizza place and
think that they both can be competitive
where you'd never see uh you know that
they wouldn't allow it because they're
entities like I said that's something
that they would probably have to have in
their own kind of type of lease
agreement
um we can't get into regulating
they're not sure what they're going to
do with that
I think that would they be able to
they'd still have the same opportunity
correct
they would likely do that on the private
end to not have competitive tenants so
they would be long-term tenants I would
assume
oh yeah
yeah they want to put an ice cream store
in it but they the other group owners
talked about an ice cream store it may
be first in wins or you know you just
don't know yeah better getting it to win
it
all right any other questions
so Austin has amended the um I will say
before last name before the adoption is
the proposed land use land use
consistency and reasonable statement I
have provided you guys a draft of that
chaplain last question in my ordinance I
just
have them kind of adopting this they
don't need I'm going to read it but they
don't need to have it in there they just
it just needs to be incorporated into
the minutes as part of their motion
correct correct they can incorporate it
by reference okay has been propelled I
think to save meeting time
um so I'm going to read this for you
guys
um The Village Council finds that the
proposed rezoning of 9908 Newtown Road
further identified by parcel number zero
six two two five zero zero nine a from
our Marvin residential to the Marvin
Heritage District commercial only is
consistent with the goals and
recommendations of the village of Marvin
2020 land use plan and the Marvin
Heritage District small area plan
the Marvin the village of Marvin 2020
land use plan designates this area as
the Marvin Heritage district and the
Marvin Heritage District a small area
plan further designates the subject
property to the Marvin Heritage District
commercial only
the scale of development is consistent
with the adopted plans furthermore this
development is consistent with the goals
and purpose of the plan by the following
cultivating a sense of community and
creating a gathering place within the
Heritage District maintaining the rural
character and Heritage
providing development adjacent to
existing neighbors that are compatible
in terms of intensity scale and
architecture
providing conservation land or fee and
Liu for future Greenway connections and
additional pedestrian oriented amenities
creating a walkable compact core of a
neighborhood friendly commercial retail
and public use uses and spaces
reuse of existing single-family dwelling
architectural consistent with new and
old development in the area maintaining
rural Aesthetics
proposing and further incorporation of
appropriate traffic calming strategies
and providing shared Parking Solutions
slash options of future vehicular
connectivity within the district
the proposed rezoning of 9908 Newtown
Road from R Marvin to the Marvin
Heritage District commercial only is
reasonable and and is in the public
interest because it promotes the goals
and recommendations of the adopted 2020
land use plan the Marvin Heritage
District small area plan and any other
officially adopted plans
there's a typo
nope
I know we've we go to it for a vote um
you know I I want to assure that
the audience that this we've looked at
this for numerous years before I was
even elected this has always been talked
about a Heritage district and what could
be in this
District
it required probably a land use change
or plans that we did
it was vetted by planning board members
and I think uh to the concern I and I
I hear the concerns of some of the
residents that that abut to this
property but uh you know I gotta say I'm
I'm not I think the biggest concern I
heard was safety
and I
I can't obviously nobody can promise
anything but if it's related to the
alcohol being served I I I'm trying to
wrap my head around that when it comes
to how Firethorne has served alcohol and
food for numerous years and there are
Pathways that lead to almost every home
in that neighborhood and we haven't
experienced that so with with that said
we also talked about uh
um you know the the changes that we what
we would like to see happening here and
how that's going to work with you know
we would encourage the walkability so I
know there was a traffic concern here
one of the things that we learned when
we did this is that it was walkable it
was accessible not necessarily by
parking with cars which still in in my
mind is a concern the parking and how we
address that
um
or how it gets addressed if you know and
hopefully it is if if this passes and it
goes through as a restaurant that it is
a successful restaurant but uh
um I
I even though I don't vote I I take this
this stuff very seriously and I I want
to assure that I've had conversations
with I think almost every council member
here and you know we are aware of that
and I think there's been a lot of
thought put into this and
um if there's
no other comments or thing I guess we're
ready for a vote right
okay I'm going to make a motion to adopt
an ordinance to rezone the 1.518 Acres
located at 9908 Newtown Road from our
Marvin residential to the Marvin
Heritage District commercial only and
adopt the following land use consistency
and reasonableness statement that Hunter
just read and to approve the development
agreement as amended and authorize the
manager to execute the development
agreement
further discussion
all those in favor
aye
all right
um
thank you mayor
I believe I'm going to sign out unless
y'all need anything further from me
thank you all right good
meeting and a good long holiday weekend
thank you you too thank
you that's right
all right next up we have discuss and
consider acceptance of the drainage and
30 study and 30 plans and consider
approval of change order
well thank you
change order up to 56 000 for 100
drawings
no
okay so the final study is in your
agenda packets hopefully you've had a
chance to review it particularly
councilman Wortman because they
Incorporated the changes that you had
requested so I want to make sure that's
final and
we're ready to roll with what's
presented so I did put the final
study in that you guys saw a couple
months ago which is pretty much nothing
but a bunch of engineered drawn numbers
you probably don't know what you're
looking at but it's in there
um and then the final design
is also in there also ask them to do
some schematics of what it would look
like so I don't know if you had a chance
to look at that but looks pretty
um pretty nice the Landscaping plan is
also included in there
if you recall when we initially went
into these conversations we
had mentioned the Whole 30 percent
numerous times and wasn't really quite
sure what that meant initially so I had
them clarify that basically we would be
getting a portion of a final document so
100 percent of the drawings or what was
what would be necessary to actually go
out for a proper bid would be that 100
percent
drawing and that would include all the
different specifications and everything
that's needed to have an engineered
stamp drawn sealed package to send it
out the door there may be an opportunity
for us to find a contractor to do the
work as presented as close to
as close to what we can see based on
that 30 plan here's the images I'm not
sure if y'all saw that Christina one
question real quick
um just following up did did
we locate where the well is and no I did
ask them that question she said that it
would have to be something that they do
in a survey
um in the 100 so she okay so we're not
sure if this pipe goes right through the
well or not
so my question to you all is
um number one do you want to do the 100
if so
uh it would we could either do a budget
amendment from fund balance we obviously
don't have the money to do the 100
drawings
um we could tie it into the park project
and pull it from that or we can try to
RFP with what we've got presented here
however if we do that I want to make
sure that y'all fully understand that we
have to let have a level of discretion
of the contractor there has to be a
little bit of understanding that they
they might not do it exactly what you
see here we can try as close to possible
as getting that done but we would have
to offer them the opportunity to use
their discretion on some of the things
we won't be able to get specific on
grading or any of those expectations for
flattening the moat so to say
um we would have to just kind of
play that by year well they do have
specifics on elevation on this
so the grading
elevations would be followed by by this
um I'm not I don't well I do know that
when I asked her about getting rid of
the moat that would have been part of
the Topo because they didn't actually do
exact Topo so I don't know if the
grading is exactly 100 accurate so it
very well could be I just don't want to
have the expectation that it's going to
be a you know a two percent grade or
whatever and it ends up being 3.5
I mean I think that uh
there's enough information here if
if I was doing this project myself say I
was bidding on this I think there's
enough information here to get a pretty
accurate
um
representation of what
they're looking for here I mean this
isn't rocket science it's it's a
drainage pond with a drainage pipe and
re-grading to make it aesthetically
pleasing and functional so
um
I mean I I think I would uh consider
doing the RFP and see what we get back
if we if we find that we don't have
contractors or comfortable with doing it
at this level then we
consider the 100 plans
but
that's just my opinion on it
and we can definitely do that just I
want to kind of compare it to to Village
Hall and essentially like when we
created Village Hall we had a Sign
Sealed stamped architectural and
engineered drawn
plan so this would essentially be like
us
building Village Hall giving only a
fraction of the plans to say hey this is
what we're looking for use your
discretion to do it and there very well
could be enough for a normal grading
contractor to do all this stuff I just
want to make sure y'all understand that
we can put it out see what kind of
results we get back and then if we don't
get anything we can go from there
what do you think yeah
okay yeah
so um
we do there are specific most of the
important features have specifics as far
as the pipe location now it may not be
exactly precisely where they've
presented it because it's again it's not
100 survey drawn plans but they could
probably figure out roughly what what
should happen I mean it's probably
anything we do at this point is going to
help
so yeah it may not solve the problem 100
it may be uh 85 and we can address that
at that point so do we think that we
should do it now or wait until we find
out if the okay I think that we should
move forward on a drainage plan for
Village Hall immediately the
um and
and if there is a shortcoming on the
drainage
which I highly doubt given this plan but
if there is we can address it when we
develop the adjacent property with that
drainage system
okay
Andy feels good about it
I'm good
well you don't get about it anyway Joe
um all right so I'm going to make a
motion to accept the drainage plans as
presented and direct staff to solicit
rfps based on the limited 30 plan
and authorize a manager to execute the
oh no that's it
RFP based on the limited 30 plans period
further discussion
all's in favor
aye the motion passes so I just want to
remind you too this project wasn't
budgeted so when we get the rfps we'll
have to do a budget amendment on that
just let you know
I don't know I don't know if this is the
appropriate time to bring this up I was
just going to ask the the other issue
with leakage I
um
where are we at with that yeah that's a
good question we're still identifying
that Source we think that we have come
to the conclusion that it's irrigation
the drip line
but we are still trying to isolate it
we've had a leak person come out and
they told us they identified a leak
however when the contractor came out to
fix the leak when they dug it all up it
was not leaking we have had the
irrigation lines pressurized twice they
said that it wasn't the irrigation lines
um so we're waiting for a dry day so we
can kind of see if it's from the
irrigation which is what we think it is
or if it's groundwater so since they
said it was a leak and they went in to
fix the leak and they broke up all the
concrete and there was no leak uh we
shouldn't have to pay for that and they
need to give us our money back and give
us some money to fix it so we had we've
been fighting them and unfortunately the
leak and the leak person so
Roto-Rooter was called Roto-Rooter came
out they said that they can't identify
where the leak is coming from they
recommended a vendor come out called
leak Squad leak Squad came out they shut
the lines down they ran pressurized
tests they do use this audio device that
they put into the pipes to see where
it's coming from or in the ground they
heard something in the area where they
marked that it was a leak we think that
what they heard was a frog
um
they yes
which one of our experts you have to be
there to get the whole story Joe but yes
yeah so
they they marked it off they came in to
locate the city came or the utilities
came in did a locate on the gas line
um they came out the the crew
Roto-Rooter then came back out they
actually did what the contract said they
were supposed to do excavate find the
location where it was located and then
make the repair so they were out here
for probably I don't know three hours
Excavating isolating the line getting
ready to do the repair so per the
contract they really have done
everything they said they were going to
do except for the repair section we have
asked them to deduct that from the bill
which they have done I'm also still
trying to fight with the leaked person
to say basically that you came out here
and identified a leak and there was no
leak so until we can fully discover that
there is truly no leak
we're kind of at a standstill right now
we've dug the hole still dug out which
is why we've got it still open because
we want to make sure it's still in fact
not a leak where they said it was
um
it's it's rained every single day since
uh since it's happened the whole dug up
did they go back and do that
audio thing and
because that's where they can determine
where no they haven't yeah okay because
I would recommend wouldn't that make
sense after it stuck up because if it's
saying it's there and they look and it's
it's clearly not there well it wasn't
there when when they were out when they
actually excavated everything and to
isolate where this they said the leak
was
there was no there was nothing coming
out we waited a couple of hours while
they were here and left it open it
nothing happened they went shut off the
water shut it back on nothing changed we
also left it there the entire day it
didn't fill back up it did fill back up
the next day because it rained
um and we were going to keep it filled
up until it dried out we were gonna
we were gonna keep it I'm sorry keep it
open until it dried out completely so we
were able to turn the irrigation back on
to see if it actually filled back up
but unfortunately it's rained every day
since then
um what we third thing I want to add
just for clarification for Joe
one of the tests that they did was they
turned off the main valve in Christina's
office for a 24-hour period and looked
at the at the meter there was no change
in the meter so there's no way there
could be a leak between that it's not on
any of our main lines so it's not
underground and we did it again we did
it we did that twice they did it twice
result there's no water escaping
anywhere so therefore I feel very
confident in the fact that there's no
leak between the building and the meter
at the road with the fact that we've had
rain and with what we just discussed
is it drainage
is it the foundation it works
I feel like and and this is why we're
back at the irrigation because what
we've found is the irrigation box stays
full of water the valve box that's by
beside the side and it's off of a well
correct it's off the well yes but it
comes around but right where I'm getting
at it is is there were several
underground uh passages under the
sidewalk and such for the irrigation
that would have the water if it's
leaking in that valve box and filling
that valve box there's opportunity for
it to run underground and and come to
that point so the reason
we feel like it is the valve box has is
is leaking water in there as the other
valve boxes on the property are dry
that's the only one that seems to be
consistently full of water so
I'm not seeing 100 percent there could
be some other source but we want to rule
that out because that's the next most
likely Source if that is not in in fact
the source of water then there is
something that
is either groundwater like a
spring under here somewhere or something
that was missed in the soils
preparation which they did a lot of
undercut and replacement of soil on this
property before this building was built
because of the if you remember I'm not
sure if y'all remember this but there
was a whale that was on the property
that
they had closed that they had identified
in construction from my understanding it
was closed off everything was done like
it was supposed to
um so I don't know it's well it's
actually not even on our property the
well that was identified was is on
Robbie's property it's that little box
over there then subsequently we found
another well
which is way up by the road when they
cleared that has been capped so there
those are the two Well locations that we
are aware of now I do know that prior to
construction when we walked this area
there was a lot of water that sat in
this area here that we assumed was
coming from the drainage from the ditch
now I'm not going to rule this out
that
it could possibly even be underground
from that and if we do our this this
re-grading for the drainage and all that
stuff
address that may address it as well so
there's there's
a couple of things I'd like to see and
I'd like to at least
make sure that it's not the irrigation
100 before we just look into others the
next steps that we have to address it
are to one get a couple good hot warm
days where it's not going to rain
keep the irrigation on as we have it now
see if it fills back up if it does we'll
shut it off see if it goes away and if
it does that tells us it's irrigation if
it doesn't
then we got another problem that we've
got to figure out I.E either groundwater
or something in this oil or or this over
here right okay so okay it's going to be
a process let's just put it that way
it's not going to happen overnight
unfortunately
but we are going to have to do
the repair on the concrete over here so
at some point we'll figure all that out
we're not going to even touch it until
we figure out what what's going on with
it but we will continue to fight to not
pay those bills Unfortunately they did
do most of the work to try to get to the
area that was identified
do we have any action on
all right so next next up we have a
review council meeting minutes
I work very fast I work very fast so
your minutes from yesterday are also
included I saw myself thank you
no issues no issues
I will note that lunch is here by the
way so you guys decide whenever you want
to break for that
work
okay so we'll need a motion to you don't
need a motion oh you're Distributing
right now sorry
all right next up we have a consumer
call for a public hearing discussion
and consideration especially use permit
application SUV
2023-3 for a pool to be located outside
the setbacks for
151.054 E located at 206 Claridge court
so moved all's in favor
aye motion passes
poor Hunter
all I was going to say is it might not
be needed I'm going to confirm with the
applicant today so how does that work if
they don't need it
all right let's go get lunch we're
getting lunch and then we'll reconvene
now we'll take a quick break motion Paul
is in favor for a quick break
aye aye
I need you to decide
foreign
I got it and I figured somebody needs to
go
most like
we really need to support them I agree
I'll go 17. it's no the 19th
the Tuesday the 19th
I'm leaving the 17th that's right
I can't go because I've got a dentist
appointment
but
the 19th of September it's a Tuesday I
can change I can change my dentist
appointment
but if we've got okay Jamie will go
Christina's going it's at the AG Center
so I encourage you guys to but we have
to RSVP and they're filling up I think
we have to okay okay
I was going to have Austin send her an
email
awesome your new send or email who's in
Christina and Jamie I have to work okay
well pay attention
it's the Union County it's the Union
County leadership
conference and we just got another email
saying that they were filling up and so
please RSVP I think by tomorrow
Jamie's going Jamie and Christine are
going
Bob Andy either yeah
okay I have to work okay
all right
Austin Canoe RSVP late today
thank you
I'll take this she's she's sick this is
just something that the county needs
this is our tax settlement for the year
not the fiscal year but the
the calendar year
they just have to have you all approve
this
so
hopefully there's no questions
the tax collection settlement
this is what they collected
3.74 I'm sorry 1 million
374 000.
I think she just needs y'all to approve
it
all right
um Laura
foreign
to that
we do pay in advance
there's
about six months it's not completely a
whole year in advance but it's
yeah I don't know the exact month but
it's not
so we get the
we start collecting taxes around
November Feb November December January
we have already floated
the cost of that from July 1st over
so yes we do
it
in July or whatever
taxes are what September
it's because our fiscal year starts July
1st
I mean we can do that but it would
require us
but it would it would require us to
change in the middle of our we we do the
projections based on a budget year so
that would basically essentially mean if
they're doing it by calendar year we
would have to change mid mid budget
you know what I'm saying like if they
give us a rate from January to December
we wouldn't have set that into our
budget for the next for the appropriate
year so if they like for example if they
say it's going to cost you 300 a
household from January to December our
fiscal year comes into play in July so
we will have had to have known
for the next year in order to project
the rates out accurately because we
can't change the rates mid-year
um
I don't know if she prepared one but you
just needed you need a motion to accept
okay
all right so I'm going to make a motion
to approve and authorize the Union
County Tax Collector to Levy and collect
Village of Marvin taxes for 23-24 fiscal
year
all in favor
how easy was that
um
next up discussion in 2024 Marvin day
sponsorship Drive okay so this is me
so being on the Marvin Day committee
again this year
we are
not going to have because we're trying
to condense the day have it in one
location
we are not going to have Council sit on
different working groups
so we're going to have extra meetings
you're not going to have
extra tasks the one thing that we ask
you to do is go get sponsors now I know
it is hard for some of us to go and ask
people for money but the worst they can
say is no and then you say okay thank
you very much and you go on to the next
person
we have people that really get out and
do it we have people that don't so
that is what we are asking you to do for
Marvin Bay I'm not asking to get the
dunk tank again this year I'm not asking
you to be on a working group I'm asking
you to go get money so can we all
agree
that when we come back out
I would say our next meeting
we will have the list of previous
sponsors
people that have donated money who
haven't who we've reached out to who we
should be reaching out to
and we're going to divvy that up
and I need everybody's commitment that
they will go out and get money
or try to yeah
I think the only thing that we would
want to know
is with all the adjustments and changes
to your point being one location just to
know what we are able to present in
other words how how has it changed from
last year
how we're anticipating it to be more
successful
um that sort of thing you know just we
know what we're presenting that's all
Austin I need you back in there I have a
question for you
are we
still
convinced that you for Park is the
location
we've moved on we're past this point we
booked the band the location
the man is for the location the ship has
hailed
no yep the location
well only thing the only thing
we have a hundred percent control of the
location with ephra Park
if we want to continue to move if we
want to continue to move forward
which which we are we have 100 control
of V for part we have
we are always going to run up against
what we can't do with other locations
now can we augment eford Park I I
believe so if we get bigger and things
happen where we can ask for maybe the
high school parking lot to do a car show
to do uh I don't know some kind of some
type of event
but as long as we're
asking for locations and being told what
we can and can't do it's it's difficult
but well
the reason I said
I've had a quick conversation with the
principal
who
told me it was beyond him but
I believe he came to you Hunter
regarding
sorry
he came to you about running a space for
the teachers before school started was
he
the principal
that would do okay
wow the ptso the ptso for Marvin High
School came to the village and wanted to
rip the park before school for a
breakfast right okay that's what that's
what you're asking yeah because he he
asked he reached out to me first because
he was looking for a venue
I said well call the park because I I
don't get involved in
fact you gotta see if it's even
available he had a specific day
I assume he did that then I found that
later that
what I was talking about why can't we
get
the high school in perpetuity to perform
I mean to have that as the event
just asking
I said well that's
Beyond him but they did work out
something where
they were going to provide parking
in exchange for what we is that what it
came out today
okay
I'm just saying that potentially opens
the door to
carrying a location even if it's well
before
events are being held there I think it
just it makes sense to explore that
because I think one of the biggest
things I'm sorry but it's just that that
having to park somewhere and be driven
over there was a real
factor in the attendance
well Joe I have to tell you that every
other municipality in this area does the
same thing
because parking is a problem for
everybody
well but we have an answer just because
they do the same thing doesn't mean we
have to fall soon
but we don't have an answer because the
high school won't let us use it that's
see you're you're just assuming that's
that is final discussion we've not have
you reached that to the
um the guy that's over all the
principles the superintendent has anyone
talked to
answer is no and he's the guy that
decides that that's all I'm saying is
have that conversation for the future
why not I mean all they can do is say no
that's all I'm saying
but I don't want it at the high school I
want it at the park because it's our
park we ought to be able to show off our
Park that's my that's my opinion
but I'm saying it's just
the attendance from the first year to
the second was way dropped off
what reasons
maybe it was multiple parking locations
Maybe
I'm
just stating a fact
and yes I assume it'll grow each time
and hopefully we get to that point where
the one parking location
multiple buses and it's not as big an
issue but
all right well this is not on the agenda
to discuss I know but it's Marvin day
sponsorship Drive sponsorship yeah but
not but but it leads into that because
here's why
if if you don't have people
oh wait
if you don't have people
showing up for the event the sponsor is
not going to step up because I've
already heard from
one that I have used that is like well
we didn't get any leads from that well
maybe we'll have a better situation I
haven't talked to him since
sorry they generated but I'd be curious
to see all the ones that I procured as
far as sponsors how well they did how
many leads I mean
I've talked to I've talked to two
out of the ones I got just to see you
know because we I mean we really haven't
uh
brought this up as far as sponsorship
but it's just a note if
are they going to put money towards just
like I would predict
um good luck adding uh the Lobster Truck
to show up oh we got them secured you do
yep don't you worry about it all right
I'll look forward to having them there
but
okay so I'm gonna assign you a job then
buddy to sign in perfect call the
superintendent okay
all I wanted permission for there you go
because I will make that phone call and
see if I can have that and if he's open
to it would you consider changing the
venue to have it all day there
no I'm just saying have the
concert there
I have everything else at the park at
the park so you still have two locations
you do and there's you know the only
thing you had multiple locations you had
a place where they ran in the morning
and then the first year and then the
place where they
um
did the car show which led into there
was raining
um I'll just mention real quick too the
fireworks if we're going to keep the
fireworks the place that let us do it
the year we were at the high school they
did call us last year we hadn't reached
out to them but they did call us and
said they weren't interested in doing it
last year so
I think that would probably be a problem
if we
yeah I don't know
so just putting that out there okay
Then I then I won't reach out because I
just thought the way that all was done
and fireworks went off after we I
thought we were in better graces with
them maybe not that's fine
you know I don't think it's anything we
did I just for some reason they just I I
think it had something to do with
scaring animals and
that kind of stuff it's always about the
animals their neighbors their neighbors
gave them a rational crap about it
guaranteed
but do you feel free to reach out to the
superintendent and just see what he says
okay
Mr Mayor if I'm going to commit to that
then I want to commit to this end you're
willing
why am I going after a conversation to
have him do something if the counselor
is not really in favor they want to keep
you want to keep I'm not opposed to that
do you want to keep it for Parks so be
it I'm just saying I look at the first
year in the second year and there was a
considerable falling off and some of the
people I talked to weren't even from
Marvin they just followed the band
that's why we got people there because
you know you know do you know what
brought the peoples what's that it was
the car show
possibly no it is okay and that's great
so it brought the peoples
but nobody's willing to do the car show
well it's it's a lot of work and I've
never done it before I've just helped oh
I'm just saying nobody's willing to do
it well I thought that was an annual
thing with the band yeah their last
annual thing was when when we they did
it with us no no it wasn't bad it's
actually the color guard which they just
supported and how fun that those guys
were a big into car and
I offered five volunteers and and he
chose not to call any of them and he did
it all himself and it was just too much
work for him so and I appreciate that
because I know how much work is involved
and I'm certainly I don't have the
contacts or the ability to Baby able to
manage that so that's why I stepped
aside and there's no one there to follow
up with the band as far as who's in cars
and who they're what kids are currently
still involved
it
quick question on that is there
as a circuit of
of car shows that we could coordinate
with that were going to do a car show
anyway that just so happened to do it on
Marvin Day weekend
because there's multiple car shows that
go on all around the
Charlotte area
on a monthly basis they're always there
and then there's some special ones that
they'll throw in the problem is people
and you're out there really
basically pitching hey come to our car
show but those car shows they want they
want judges they want you know as people
expect to have judges and that's where
it gets all like who's judging I can't
do you have the uh the amount of people
to judge because most of that's
volunteer stuff and finding those
individuals to do it and then tabulating
the results it's it's almost
um impossible but if you were able to
have a successful car show without
having Awards and raffle prizes and
stuff no I get all that but let's just
say
uh
Mopar is going to do a car show
and they're going to do it somewhere at
some time can we not reach out to Mopar
and go have it the wicked yeah that's
all I'm saying and
it's going to go
you got to have the attendance to get
people wanting to sponsor the problem
with doing doing the car show at the
park is is the space yeah
but that's why that first year was that
was that there was a law for a little
bit and then it moved on to that for
those that wanted to stay and you could
park your car and drive and leave
anytime you wanted which was nice but
everyone stayed for the fireworks but
now fireworks are off maybe it's a move
points I'm gonna move on
um
and we've all committed to getting
sponsors
next up we have discuss and consider
having Marvin Ethan park assist into
multiple multi-purpose fields and to
enter contract with
a five percent contingency and allow
manager to execute the contract
so attaching your agenda packets is the
multi-field assessment we said we would
get working on a couple meetings ago you
all had discussed the opportunity to
have soccer and potentially flag
football
we discussed the limitations that we
have at the school system Fields
currently so what we've done is reached
out to experts that know what they're
doing in the creation of fields ask them
to come in and give us a quote as to how
much they think it's going to cost for
us to really assess what would be needed
to start that process so that's here in
front of you it's approximately eighteen
thousand dollars
um
that that's pretty much it I mean Tyler
unfortunately doesn't have the expertise
engineering to really understand what's
needed to put in a field
um
so that's that's why we presented this
option to you all to consider so I've
had a couple of conversations with you
about this since we've had you've got
this information
this is being driven by residents right
that's the reason that we're looking at
this
so my suggestion is to form a committee
an exploratory committee that will
assess the options of multi-field
multi-purpose Fields try to find out
what the options are tap into the
resources that we have in Marvin and I
know there's a lot and I brought the wax
off Sports magazine because I guarantee
that you know there's a lot of people
that are want some sort of sports Fields
here in Marvin I know of Two Gentlemen
who are interested we had Diane from
belgrove who sent in a public comment
that we should have field so I think we
should reach out to her and see if she'd
like to be on it
um and then ask everybody if they have
other people that would like to be on it
I think we can do a five member
committee and let them go do some
research staff doesn't have the time
staff doesn't have the expertise
to do this so if our residents want
something like this which I think it's a
great idea
I would like their involvement so good
question do you need a separate
committee because that seems to fall
square in the prg boards
yeah no I want a separate committee for
this this is not I'm not putting that on
them I want people who want this before
you want to put any money towards it
before I put any money towards it I want
some sort of exploratory committee to go
out and do some research and you know
what they may be able to reach out to
somebody and get them to donate their
time to give us that expertise where
we're not paying for it so better you
think about the Elementary School Marvin
it's built by all sponsors
um before and then before Union County
took it over and a lot of the sponsors
are still on the fences okay so that's
right so it's it's it's the gentleman
Mike who came in
yeah cannot I never never say Israel
yeah never say his last name right Milan
from Marvin Creek they both live in
Marvin Creek they've talked to each
other about this somebody can reach out
to Diane see if she wants to be on it
and then ask those three people who else
they might want but I'd have a
five-person committee
we can form that and let them do that
publicize that to get that sure or put
that on our website says we are we need
a
um you want to do five or seven people
three does an ad hoc committee
we can do that I just we'll just need
information so that these people know
what they're signing up for
okay what kind of information do you
want
Tyler and I can come up with something
okay
all right everybody good with that
before we spend any money I I agree
let's let's again we're driving this
because residents have come in and asked
for this so let's ask the residents for
some help so and I'll just we'll we'll
do that and um we'll bring it back to
you all but what I would suggest to them
is to go through this proposal see what
some things that they can do on them
their own if there are certain
components of it they still think are
necessary that they don't have the skill
set and the expertise to do and they
can't find it
maybe they can come back and say hey
what about this component of the
proposal we all agree to at least do
this yes and and
reminder
Park was built that was always meant to
be a passive Park
whether they would have any deals on
there I don't even know if we have
enough room for that quite frankly to
put the fields that they're talking
about or how many well we don't know
that either so that's why we're going to
find out and we're gonna let them do
some legwork
Okay so
we good there you know you're marching
order there okay thanks
um
next up we have uh discuss and consider
postponing internet installation at
Marvin E for Parker
um we thought this was going to be an
easy fix unfortunately when we got the
quote back uh well we we got the quote
that we had
ask for the five thousand dollars for
but unfortunately the price it was given
was per month not annually
yes and it was like eight or nine
hundred dollars a month
um so basically it was going to be for
Internet service at the park what I mean
what kind of crap is that nobody pays
that who pays that what we did was we
went with our current vendor who's
Windstream to see what they would cost
well because there's no line they have
to run the line out there so they
basically were going to make us on
roughly a twenty thousand dollar
contract for five years
um
so and and also I wanted to say maybe it
was eleven thousand let's see I'm sorry
it was eleven thousand per year not 20.
same thing
um and that was only a hundred megabytes
per second
so just so you know what we use here
with the staff that we have we use 200
per 200 millibytes per second so 100 is
is basically half of the usage year
um
additional megabytes per second were
another 600 per month so we did ask
Windstream how much they would charge us
and it was about five thousand dollars a
year
that that all right so
who's the internet provider that does
all of the neighborhoods surrounding the
park I was going to say Walter Pond has
to have internet how in the world are
they not connecting in there this is in
Marvin across from the across the street
yeah the the big huge neighborhood
that's across the street where do they
get their internet service from I have
no clue
there's got to be I mean there's service
up and down that road there's too many
high-end residences in that area that
there's not internet service along
Newtown Road that could access the park
I mean
this is craziness they want to run a
line
specifically I I if you go do we call
Spectrum
no we did not we did that's probably Who
services it because they service
everything else around here I tell you
if you call Spectrum and I'm just I'm
assuming okay I don't want to get too
far ahead of myself but if you call
Spectrum and said hey we need internet
service at even Park they probably go
okay we'll send the van out there Bam
Bam Bam and we got internet service 50
bucks a month right yeah some I think
somebody's just again as we look at
government and we want to our government
sometimes is gets a bad rap for doing so
Christina call call out there don't sell
them who you are I mean tell them your
name give them the address
I'm gonna get I'll get my mic on it and
but don't say that you're with the
village of Marvin because maybe they are
trying to jack it up like price wise get
it is like you're a person that you've
got a building out there a house okay
that you want internet at or at T or
Verizon yeah I was about to say they
have or T-Mobile they have the wireless
internet that runs off cell service now
um well that's that's the other option
if if we wanted to go that route and
it's still most of those providers still
provide anywhere from 100 to 200 Megs
per second okay we'll we'll get some
more options some of that stuff is but I
mean if you don't have real good cell
service in an area then you don't get
the the good correct speed you have to
look at what's the best sell provider
but I guarantee you to Jamie's Point
spectrum is out there they serve it this
entire area before anybody else came in
and I get 200 Megs on mine and I think
it's 50 or 60 bucks a month for just the
internet portion of my bill
it's not that crazy expensive well and I
don't know you know they have there's
nothing out there so they literally have
to run the line from the road all the
way down to the barn they charge an
install fee for for spectrum but and I
think that's where the bulk of the
charge is coming from is running that
line down there yeah I mean because
spectrum is run on coax that stuff is
cheap and easy to lay people get run way
off the road to their homes too I don't
they typically don't charge crazy
amounts of money
it doesn't have the linear feet but I
assure that's probably what the the high
cost is
so this is going to be a back burner
item for for us just so y'all know we'll
we'll get to Spectrum and start working
on it but
that's all that happens
we're gonna we're gonna table the
internet until further research is done
by staff
all right do we have to motion no
okay discussing next up is discuss and
consider entering contract with bars
Recreation for construction of the new
playground and all
allow manager to execute the contract
should I allow you to
to do this this is this is massively
confusing we tried to put this into a
nice chart which is this that you see
here not really sure what it's called in
the agenda packet
huh it's all in one well this is look at
this document right here
you want to do it you want me to do it
I'll do it
Okay so
all right go ahead Tyler all right
so this just shows the savings and like
kind of the differences in the three
options that we presented the three
quotes we have option A is the
playground with no top lot option b is
no poor surface so it's a mulch bottom
and then option C is the original one
that we've had for a while
um if you go down the list you can see
this is on that chart that's what we can
save ourselves by doing you know the
removal the demo
um when you take out the concrete when
you take off the performance bond
the highlighted in yellow is basically
the savings and then highlighted blue is
the cost for each quote
um when you take into consideration all
the things we've
can do ourselves
and at the very bottom you'll see that's
our quote that we got from an outside
source for concrete
and that's included
one thing that I'll note the things we
can do ourselves are not necessarily
things that we can do ourselves they're
things that mayor Plano had asked to to
put in that he would potentially be
interested in removing
so I don't feel comfortable
I don't feel comfortable with us at a
staff level doing these things ourselves
so my recommendation is we leave the
demo and the removal in but if you guys
decide that that's something you all
want to do
we can go that route
I just know that
um
there are some additions that may end up
happening if they're not removed
correctly and the the ground is not
regraded correctly there's very specific
language
who told you that it's in the contract
it's in there
in their proposals yes they won they
want a piece of that action I guarantee
you what are you going to screw up when
you when you remove something you're
going to really screw up the land not
necessarily removal but the regrading of
bringing the grade to the development
from you but from that company telling
us that every single option every single
option has a cost to it because and
they're going to create some oh you did
this when you removed it how we can't do
this so now it's going to cost you extra
a highlight of that part of the quote
just so y'all can see it for yourself
and I threw in tell them what's up on
top of that estimate I did throw in a
ten thousand dollar just buffer penalty
just in case I don't know how much it's
going to be
um and she doesn't even know how much
it's going to be so I just threw that in
as a buffer
there's not a specific
playground equipment having a hiring a
company to come in there you could
always go back to the company and say
you damn
it says installation of your commercial
equipment completed on the prepared site
with a level of within two percent grade
that has a surface of compacted soil
only the owner representative must be on
site when it happens if the site is not
prepared correctly when the install crew
arrives a fee will be discussed for our
crew to complete if the crew is sent
away for the owner to handle the site
prep a lost time and remobilization fee
will occur
if this Clause this Clause will be
removed if demo and Grading itemized and
quote it remains atypical soil
situations where excessive Bedrock floor
concrete Footers are encountered
such that a rock hammer and heavy
equipment is needed additional fee will
be assessed this quote does not include
permits permits or responsibility of the
project and owner project owner
ewf where do you see that
where's that at removal and disposal of
existing ewf and slight grading of main
playground areas under service
it's cost 18 250 dollars
that's why I'm asking what is ewf
the slide existing wood
whatever the material frame
what is it whatever the what nation
Maybe
they call those certain they call them
playground materials stuff like weird
names but it but it says removal and
disposal of existing structure is 7 500
then right below that it says removal
and disposal of existing ewf and slight
grading of main playground area includes
removing all exist oh existing wood
surfacing and borders to get to get the
site to original Earth
and grading the site slightly to assure
proper grade and to help with drainage
issues
trying to follow all of this even as I
was reading
at home
option b and option C the structures are
identical correct nothing's changed the
same thing you got the little talk yep
structure Etc and the swings yes so all
we're talking about is just the ground
yes
see because obviously both pictures look
identical but all options are the same
except for a also includes an additional
piece for Tots on a different area
so if it does not included no that's not
included oh I'm sorry I'm sorry yeah no
I'm just saying B and C are other state
structures we're just talking about the
term which I'll be honest with you like
I would much rather have their
sturdier hardier longer lasting surface
I agree I don't want mulch yeah I don't
because we're going to have to replace
it all of the time it's going to be a
thing and they can guarantee I assume
what's what's the guarantee on this
thing
is there a guarantee the warranty
warranty on it
we asked him that before I can't
remember what they said if we're going
to go the extra mile
um with with the turf I kind of want to
see if you know two years from now being
broken up with
whatever rain or whatever is going to be
happening
um so basically so keep going sorry
keep going I interrupted that was right
but I think it's going to be fabulous
looking
I mean it's if we're going this much
you know with what's going to be a
spectacular centerpiece
quite honestly and I totally agree with
you Kim
um before I left
I'd want to make sure that the public
would want whatever we're doing whatever
they're thinking they want out at the
park and spend nineteen thousand dollars
for that I'd rather invest it in this
mm-hmm
um so as far as the the grading
you know if you remove the the swing I
still don't think the grade is going to
be what they're looking for just just
for a reference a two percent grade is
what I build patios on it's almost flat
it's just barely enough to shed the
water so it's there's going to be
grading done on this site no matter who
takes the thing down yes for the
installation
so
you don't feel like saying they're going
to grade
they're going to have to grade it no
matter what yeah but but if we take
right but if we take that out
it's 18 they're basically saying they're
going to remove all the mulch and then
grade it for eighteen thousand dollars
yeah
so I think that I mean we can leave that
in there
and they're going to grade so you
removing the structure I don't think is
a big deal one year warranty limited
warranty 10-year limited warranty five
year limited worry warranty warranties
are all different like based on what the
problem is yeah there's different
warranties
if you want the place that Joe then it's
not that big of us it's 7 500 7 500
bucks here's the thing sounds to me like
they're going to find something wrong if
we did it yeah they're going to find
something wrong with whatever we do
right that's one thing the other point
is I don't know where y'all stand on the
on the top thing
when we're spending this kind of money
people have all ages of kids when they
go out there I I don't know about y'all
but I want to talk I do too I understand
yeah but there are people that go out
there to have the little ones that just
want to crawl around so God you know
there's sometimes we pinch pennies and
we and we should absolutely Pinch A
Penny yeah
but there but there are times where
this is a long-term investment yeah
absolutely for the centerpiece this is
for everyone in in Marvin this this says
Marvin so
let's spin the the let's I'm all for it
let's grade let's if they want to grade
it let them grade it let them do it we
can go back to them and say you didn't
do it right yeah but if we do it well
we're just I just I just think we're
opening ourselves up to too many issues
I've heard critics I think we could do
it better than them but I'm just saying
they're going to find something wrong
with it I I as far as the top thing I've
I've heard criticism from people that we
don't have that available so I'm all 100
in on yeah I don't think anybody I think
we're all in agreement that's hot lot
yeah for sure I think we're all in
agreement as option C it's going to be a
matter of one we gotta find the money
and two do we want to let somebody else
remove and dispose of the existing
structure and then let them do
the
ewf flight grading
I I think if you want to put it up for
auction put it up for
bid or put for someone that that wants
to do it come in because there may be in
a minute municipality or someone around
that says I'd like to do I'd like to
take it away let's let them do that and
let but let them do it and maybe we make
a thousand bucks off of it or 500 bucks
off of it but let them come in after
that's done and do the grading part yeah
exactly totally agree yeah
we're not in the business of of selling
playground I agree I just think it's a
I I agree but I mean there are times we
get in with contractors and they come
out and they do stuff and I'm like but
you know what I can fight it for 10
bucks I'm trying I'm gonna cost myself a
hundred dollars worth of Sanity to save
ten dollars go ahead and pay the ten
dollars yeah one of the other variables
I'll mention to you too is timelines if
we're gonna allow someone else to do it
a third party to do it
um you know and they come in and say
we're gonna have to give them some
timelines I don't know how it's going to
impact the timeline on
the vendor of not the you know not being
up by the certain time we just don't
have to play with those timelines really
really close in order to only have the
Park closed and inoperable for a certain
number of days
I'm just throwing that out there but
didn't we'll have to have a little bit
of buffer in between which is basically
going to take more time didn't we also
consider or discuss that this would be
done somewhere in the winter months
where there's not enough there's not a
lot of activity going on yeah okay yeah
but what I'm saying is we're going to
have to probably correction okay
coordinate that yeah happening I
understand okay
the concrete I don't know that I want
concrete curbing around the playground
I mean isn't there a way to keep the sir
I mean is does this mean it's going all
the way around the surface
yeah that's real yeah but don't they
have that don't don't they have that
hard rubber hard uh plastic I don't know
what it's called
foreign place
it's a Concrete curving for both Maine
and taut playground areas
six inch wide by eight inch deep
I don't know what that is I don't want a
concrete Pathway to the new playground
nor do I want a concrete Pathway to the
top playground I think Ada purposes I
think you have to
um
why can't I why can't it can be our
Trail
surface which is Ada approved
I'm sorry I was listening to both of
y'all we're saying the same thing what
was the question yeah our our Trail
surface our natural Trail surface not
not whatever's out here I don't know
what that is but not whatever's out here
but what's on like our natural Trails
like out at Tullamore and stuff that's
Ada approved the crushed concrete yes
it's a 88 that's Ada approved and that's
consistent
concrete sidewalk more concrete yeah
that's consistent with what we have
you know our Parks development
code if you will what we do so I'm with
Kim I'd much rather have our natural
trail system it's permeable it's more
natural it's consistent with what we do
um here is not our crushed concrete so I
don't know why this Trail hasn't been
done in our natural
crushed concrete surface stuff that's
like
gravel
[Music]
well I think I think part of what's
going on right there is is that they
were to grind and mix that stuff that
would be killing trees that are too
close and high up in that area so I
think they probably did a little bit of
fudging there just because of that once
this of course that's going to go away
anyway that's going to be redone so I'm
not too worried about that but for our
normal system
yeah I agree
okay well I I would like to know what
the concrete curbing is well it's in the
picture
it holds it all together if you look at
the playground you see that at that
outside edge is that concrete curbing
yeah what what do we have here but like
why are you having concrete curb around
like a place where kids are running
um I think it's structural
it holds their their surface
it holds their surface
drain it right there's no holes in the
concrete or drains in there then that's
just going to fill up with water is it
not if you did I mean at some point you
have to you have to trust the the
process I mean this is what these guys
do for a living everywhere if they had
problems with it being a pool then they
wouldn't stay in business long so
sometimes have to trust the experts she
can talk how it's constructed do you
want to hear from the vendor no I mean
if no just take care of that
okay I mean we're going to pick option C
it's a matter of
what are we gonna leave in what are we
going to take out
oh is he talking about us is he talking
yeah
[Laughter]
I'm working on it it's a trailer frame
okay
I mean I don't love this price I'm not
going to lie but I got a perfect place
for the uh but it is
you just have to play You're gonna have
to fight Joe for it
I'm saying I'll pull a trailer up there
and as they dispose it they can take it
out and they can just load it right up
on the trailer and then we can auction
it and if it auctions great if not I'll
pay you guys 100 right now and take it
out
I mean it's better than yeah then they
can't say we had nothing to do with it
just pull a tractor trailer up there and
say okay I'm gonna sit there here just
load it if you're gonna get rid of it
are you really getting rid of it because
if they're really demoing it they're
just taking a a tractor and they're
knocking everything down it goes to the
waste
but we'll have to see how they do it all
right well I'm going to make a motion to
approve option C as presented
oh minus the minus the concrete paths
and I want those to be our natural why
do we learn natural Trails I would have
them remove that
yep before we go further on this the
price tag is another hundred and thirty
some thousand what we've got
appropriated
how are we getting the rest of the money
Christina's gonna figure it out
she's she's going to work on I'm asking
Christina how we're going to get the
rest is going to work she's going to
work on our 10-year budget deficit
figure out and we'll have to do a fun
balance preparation or either pull from
one of your capital projects that you've
got PFA pull from in reserve or you can
go ahead and start pooling from that
five hundred thousand dollars well four
hundred thousand dollars now projects
for parks that we got from the
legislator that we've kind of
tentatively got earmarked over here you
have a finite time to spend that correct
we do but they did actually extend it
um but I mean it's there and it does
have an expiry date so I mean
it could take this over here years and
years so we may want to go ahead and
just start spinning that down so we
could pull it from there I I have to
agree with that I think that's a good
good idea motions on the table well I
further discussion I would just say I
would be hesitant to vote on this
without learning more about the
concrete and what would be the
replacement I did text her while you
guys are talking and she said they put
the concrete around just for a better
finished look so she's going to look at
different options
and send them to me that they do have to
have some type of border to hold the
stuff in but there are other options she
said she could use
okay but we definitely want the natural
Trail it's sort of like you buy a
McLaren and they say it comes with curb
feelers and you're not sure whether you
want the curb feelers or not we're
talking about the McLaren
the neighbor has one so that curbing was
about 12 000 okay so our biker just a
question our gang member so if we're not
if we're going to use our natural trail
system for the pathways instead of
concrete do we just omit that and have
our Trail Builder build those yes
okay
yes that way we have consistency so why
don't I need for why don't you all
approve that the total amount that's
listed here okay and then I can
negotiate a different border within that
same dollar amount or less and then
negotiate the trail with our current
Trail Builder or our
um
asphalt grading guy the guy that does
the all-inclusive stuff
but still keep the dollar amount the
same that way it gives me a level of
threshold to work with
concrete I want our crushed Trail yeah I
mean I'll I'll tell them we have specs
on that so I'll tell them either one of
them all right so I'm gonna redo my
motion sorry Austin
I'm going to amend my motion to we're
going to approve option C not to exceed
438 250 dollars
438 250.
and allow Christina to negotiate the
concrete
curb and paths
for alternates
yeah
further discussion
all in favor
aye
all right next up we have consider
approval a change order from first try
on for geo 13. I went
discussion Geo
this was just going to be a few minutes
ago like three hours ago in a few
minutes yeah I don't know what happened
um so I've added this to the your agenda
packets we just got this the other day
um this is the rough schedule that we've
developed with a grant Sky our vendor
who we're going to be working on for the
education campaign at your next meeting
you'll be seeing you'll be seeing the
draft brand the draft logo for the
campaign it's
on purpose it's going to look different
than our recently adopted brand to
disassociate it a little bit with the
village because it's more than just
part of the government here
um so you're gonna be seeing those logos
at the next meeting and giving feedback
those are going to be finalized the week
after we're going to start developing
Flyers frequently asked questions
to go on our website
and it starts ramping up as we get
closer to the end of the year one change
from this schedule is they have our mini
site going live on December 18th we've
requested that to be pushed up to
December 1st to give residents more time
to test additional time to educate
residents through our website since that
seems to be one of our best mediums to
contact people so that site should be
going Live December 1st instead of the
18th
and really after that it's
it's laid out there
we'll be really ramping it up as we go
into the new year in advance of the
referendum
one of the things that I had mentioned
to Austin to make sure we're all on the
same page is there's going to have
there's really going to be very limited
opportunity for you all to review every
single little correspondence that goes
out a lot of the same
uh you basically we're going to see a
lot of the same stuff just done in
different templates and different
formats councilman line is looking
through a couple of different revisions
that they've done in the past this this
company so you can kind of see some of
the graphics of how they lay things out
like Austin mentioned they're going to
have like a logo for back lack of better
words that is specifically for this
concept did you need any feedback from
them on what they what elements they
wanted to see in that are we going to do
that later we're going to bring that low
they'll see the draft logo at their next
meeting they'll get one pass at it then
we have to finalize it so we can get
production rolling okay
um
there will be male components yes can we
in some of this education materials can
we talk about
like
I don't know if I want to go down that
road
I was going to say can we talk about how
like it would help
some of these neighborhoods it would be
a great idea to Annex in because you
would we would be able to do more stuff
for your neighborhoods
if you and then send them to some of
these neighborhoods we'd like to see
annexed in I don't know if that makes
sense or not I don't think that's within
the current scope of the project budget
wise because
I think the mail the mailing budget is
based on residents Target voters and
residents okay so that boy if we did
something like that that might be a
change order or that might be something
separate we do later okay are they
coming to the next meeting
saying is yes they should be at the next
meeting so that's a question we can ask
them if they can guess does that make
sense like I get what you're saying but
should we even think about that because
I also don't want to necessarily be like
oh well hey we're going to do some stuff
for some non-residents I mean we're
going to have to in order to do some for
the residents but you you guys choosing
to offer the
the assessment for private roads that's
going to be an incentive to get a couple
neighborhoods one of the negatives yeah
but those are in Marvin that's not if
someone annexes they become in Marvin
yeah but I don't know how many
neighborhoods we have that one of the
negative components that could be
perceived as negative um would be that
they would have to pay that additional
tax and therefore right they probably
wouldn't be willing to Annex if they
knew
the additional tax would be coming okay
that's just okay
so but I just wanted to make sure that
y'all understood like there's going to
be a very limited opportunity for us to
provide input into very specific things
and once things goes out like they're we
can't we can't redact them like they
are they coming to our regular meeting
unring the Bell oh yeah yeah I need to
confirm with them but that was the
original plan for them to be at the next
meeting
what regular meeting
we have to stay on schedule
uh
so as you see some of the stuff that's
being passed around that's kind of the
same thing that you would see in this
context
um us and if you could ask them if they
could actually bring examples when they
do come
and even if there's a way they can kind
of tie them into some of our stuff and
that way that you guys have the
opportunity to at least see what we're
looking at and what's going to be fed to
the public so if y'all want to start
making some changes or if there's some
something specific you want to see then
we can make those
those things at that point in time
because we're not going to once we start
we're just not going to have a whole lot
of time to review things as we have done
in the past with other things
yeah all right next up consider approval
change order from first try to for geo
Bond advertisement
at a cost not to exceed thirteen
thousand dollars on Direct staff to
prepare budget men so moved
no I mean it's just we we're using them
a lot more throughout the process than
we in participate we can wrap that into
the bond price and yeah we can drop it
to bond price if it approved if it if
it's approved if it's not we just we
have to absorb it internally so we will
likely do a budget amendment from
contingency if contingencies available
or it'll have to be a fund balance
all right stop okay oh we got a there's
a motion on the floor there is yes she
said so moved sorry
I see the looks that Austin is giving
you right now it is amazing I'm very
expressive today
all right open topics I have one all
right so before me is
um House Bill 488 session law
2023-108 Jeff Perry Monroe uh read some
some of the excerpts from this bill at
the loom meeting and had some concerns
with some of the changes that were done
in this I would encourage
that
Council read this
bill
through and be familiar with some of the
changes
and this is already passed yes this has
been passed it was passed just recently
a couple weeks ago so there's there are
some changes one of the one of the
changes of note that I'm looking at here
is to amend the residential code to
include three and four family dwellings
and basically this is kind of a
safety issue
they're not requiring greater than a two
hour fire resistance and or or automatic
sprinkler systems which is previously
been required for three and four
dwelling or three three and four
uh
family dwellings for safety reasons so
I'm assuming this was something that was
pushed through by the uh
the Builders Association to save cost
um there are a couple of things that
refer to driveway paving and different
things like that
changing of the uh
minimums for
um having to get a permit for
upgrading properties and such so
um
can you repeat that house
it's the house bill 488
session law
2023-108 yeah
say that again session law 2023-108
about what 32 Pages or something like
that something like that
um
yeah I mean I just don't know how he
didn't hear about this I mean this is
bad it
I mean it's stuff that just kind of
gets sent through and
this is I mean it was kind of a
knee-jerk reaction because we weren't
aware of it and then
um
Jeff found out about it and brought it
up at Uma there are some some concerns
in there regarding
um
update so
yes and
and This concerns me as well with being
a republican super majority whatever the
Republican party wants basically goes
through
um at this point because they override
The veto the governor so
um it is a little concerning that
they're just changing some things like
this
we may just want to pass this along to
chaplain and see what his interpretation
is for the implications yeah
okay I mean I think we should do that
obviously we need to reach out to our
reps and find out like what's going on
yeah I would just say some of this stuff
so I mean there are a couple things that
do make sense but like that that thing
to me from
and this was also raised at the Wilma
meeting is the safety issue when you
have multiple family
buildings and you start rescinding some
of these safety requirements that's
that's a red flag to me I don't think
that that we should be getting less safe
I think we should be more safe if
anything so
multiple multiple family dwelling
multiple family dwellings right yes so
these are these are triplexes and quad
plexes they don't necessarily apply to
Marvin at this stage because we don't
have these but it's the premise I mean
it's like it's they're relaxing some
safety standards in the in the building
codes which
is troublesome that's just one example
there are several different things that
they change there's 32 pages of changes
so developer friendly
it seems to be
um
there are some removing some standards
on
private roads and stuff like that too so
these are things that we need to
consider
if we're adopting
you know taking on any any privately
constructed driveways and such
of it
okay anything else
[Music]
I think so
clean up some emails while we're away
you had another one yesterday
did I have another one
who's that I remember
uh
radar size
hmm
radar signs radar oh yes
um while you guys are figuring that out
I have one more
topic to uh to bring up
okay so I have one more uh one more item
to bring up Christina reminded me we had
discussed this the other day
it's been suggested to us
by our deputies that we consider a
couple more of our radar signs
that for Joe Carr Road and Marvin School
Road
they do seem to be working for their
intended purpose but there are issues
with
excessive speeding on both those
thoroughfares and
so I wanted to bring it up to you all if
you thought that we should entertain
looking at
acquiring two more of those
signs and placing them out there on
those two thoroughfares
um I would be
open to that because we know those are
two thoroughfares that are also over
this high
speeding but
I've since then you know traveling
around I've seen different signs
um I don't know
just curious I don't know if the one on
Marvin Road
is so effective it's slowing down I mean
it look as people I the one that always
got my attention was the one on Johnston
Road as you're going into and towards
Carmel
but I've also seen the one that is if
anybody has seen it going down
independence from Matthews
going down going towards Charlotte
they have one that absolutely from a
distance looks like blue lights from the
top of a
police car
and when you're riding it's just I mean
it's like oh my gosh and the first thing
hits you is somebody's been pulled over
and then the lights get your attention
then it has you know what your speed is
so I don't I would be open to maybe a
different sign depends on the cost of
course but
um that's my
you know opinion about it there there
was also a suggestion and it may or may
not be
correct but Ed had also mentioned that
he thought that those signs were capable
of reading speeds in both directions but
only displaying the one that you can see
for Diagnostic purposes for law
enforcement to be able to enforce
I'd like to look into that as well if
our signs are capable of that and if not
the ones that we may purchase in the
future if they may be if we can make
sure that they're they're capable of
doing that because there's really
nothing better than having that data for
our law enforcement to be able to do
their job it helps them traumatically so
um you're talking about
you're talking about the mobile one
right no the the permanent ones that are
oh you're talking about the permanent
ones and the the speeds if I mean if you
if you compare those speeds
um maximum speeds and and the amount of
speeding from when we first installed
those to what we're getting now
the maximum speeds have dropped by 20
miles per hour
because we were seeing 109 100 and
whatever now we're down to 85 for Max
speeds so they are I think they're
walking I think they're like
because they've been consistently going
down so I I could tell you that
listening to constituents that
speed trap that they set up on Newtown
Road
uh two weeks ago three weeks ago that
had all the deputies out there got
everybody's attention everybody thought
what the heck and I I heard from a lot
of people like you know obviously Union
counties wanted to pad their their uh
sheriff department wants to pad their
pockets and all this kind of stuff what
kind of Sting was this but it got
everybody's attention yeah I heard a lot
of animals think I don't know if it's
substitute
you know also I don't mind us being a
speed trap
I'd rather see something instead of
something permanent you know we have
enough sign pollution as there is I'll
call it sign pollution especially in a
rural area
um so I would rather get something that
if we start to see problems we drag out
a mobile sign and park it and it stays
at the E for Park and we have one well
then if we have one
it gets moved around but one the thing
about it is it's not it's not there all
the time and my point is is that the
ones that are permanent are actually
making an impact because people's
they're they're recording it that's what
is in your packet every month when they
do the deputies report and the the
speeds have come down
the max speeds have come down the
average speeds have come down so it
seems to me that they're making an
impact and especially Joe Carr Road and
if you talk to our deputies they write
more tickets on Joe Carter Road than
anywhere else in the village
so I think that
um you know I think it's worth
considering I think uh you know
I'm not sure how much we spent on those
and I'm not sure how much they are now
but they do seem to be making an impact
so we can add it to the agenda I think
and for actual discussion but uh in the
purpose of time I think
we'll just note that and yeah that's
right possibly just wanted to bring it
up anything else
um no not for open topics but I need to
go back to item number 12.
right which is allowed
can you do that okay so I need to add I
need to make an additional motion sorry
I missed it this is back back to the
playground playground yeah so I need to
make a motion to authorize the manager
to execute the agreement I didn't do
that sorry
oh that would be important that'd be
important
all in favor I know I'm thinking of
further discussion because I
but I'm not going to go down that road
um I've said my piece I'm so pissed
um were you pissed about that they're
they're playing this game where okay we
can figure that out later I don't know
if you can't you agree with us but
agreed to the amount of money Christina
can still work on the negotiations yeah
we haven't spent the money yet okay
um we're going back to where you lost
all right uh your list is in there as
usual actually it's not nothing in there
it's actually not I apologize I must
have forgot to attach it
um I will pull it up we got nothing
I'm slack you put it up on the screen
we stopped communicating
um I'll pull it up on my screen here
um sorry
[Laughter]
I'm pulling up on the screen
there it is all right okay so
um the Geo Bond stuff is separate we
have continual
we have continual reminders going out
about the roundabout and road closure
we're advertising the bulk drop-off
event pretty much every week now the
candidate questionnaire interviews town
hall meeting promotions are starting
trick or treat promotions are starting
and then you have all the normal things
such as your meeting notices school
closures coffee with counsel wuma Labor
Day trash delays associated with Labor
that's pretty much all I got
stable can we add something to send out
to the residents and hopefully maybe the
residents will send it out to their
friends and post it on social media
um
to
please not drive through the roundabout
that is under construction because it
will cause delays
and the village will be on the hook for
those delays and overruns because that's
not their fault
it's not the contractor's fault if they
have to go in and fix stuff so that's
going to be on us
and there's a huge fine for it yeah it's
misdemeanor to go
be so
so if we if we can post that and just
reiterate somebody ran yeah they went
through it a couple days ago right
Christina
you watch somebody move the working
there no no After Hours night you should
see and I'm letting everybody in the
public know about this really seriously
you're going down I've been outside
you're going 55 miles an hour down
Marvin Road straight into those
barricades
and I've seen people like you totally
ignore whatever's being said and I know
it's not Marvin can you know residence
per se
but I I've witnessed it and it's like I
don't know what you're thinking and then
you get to the end and you're hitting
the brakes and you're going through The
Preserve to turn around or you go into
Innisbrook
um to try to turn around or try to find
an outlet
um
you know it's a 500 fine because I have
seen people now move I have seen people
move the barricades and move behind I
don't know even know what's behind there
I don't even know if it's drivable
I just wanted to say that
I will make that
okay moving on coffee with Council
debrief do you want us to still see this
oh sorry I'm typing my minutes in front
of you that's okay how embarrassing
coffee with Council debrief
um go ahead Joan Jamie well we had a
surprise visitor and Kim was there so we
had three of us
and we had probably the biggest group to
date for coffee with Council
started with just one or actually
representing the church two
representatives from the church and a
representative from zepsa and probably
10 or 12
2015 maybe 15 residents
president
but you know we have dialogue going
which I thought was good and
some things were unfortunately it's
again given we had clarify things that
they were giving wrong
nation and public hearing that we
've got the deviations
and one gentleman sent me information on
my
but I think it was good conversation
um
probably most likely not going to be
happy with what has happened I will say
that one individual who is affected
directly and abuts to the property I had
a phone call with and
he was aware of what was potentially
going to happen here and
expecting it
this quickly so um but he was aware
which I think when you as you know Kim
in real estate it's buyer beware you got
to know where you're buying and what's
going to potentially be happening and
this was talked about well before me and
is supported by the greater good which
probably one of the reasons this
today in our
but
other than that was there another coffee
with Council that someone was at the two
weeks
that was discussed at the previous
meeting okay all right
but that's all I had is that fair yeah
that's right the only thing I would say
is that with coffee with Council we
appreciate everyone coming in
and we do listen to everything that you
say we take all those things in
consideration and whether you believe it
or not and I hope hopefully that you do
and and you'll respect that we do take
these issues and concerns back to the
developer or or any instance that that
someone comes in and has a concern or
something like that to try to make it
where it works for both sides and
there's a win-win on both sides and I
can tell you from the time that we had
coffee with council Tuesday night till
now changes have changes were made
um that we presented to the developer
and those changes were made so to think
that we're we don't listen and we don't
consider those or take those with with
with respect we do and um
you know anyone that that came the other
night that that has questions about what
were those changes you know certainly
reach out to either uh the mayor or
myself and I've told them then I said
you've got my phone number please reach
out to me and we'll sort of discuss them
but uh listen it was great for me it was
great to have that many people show up
and I hope that we continue to have
people show up and voice their concerns
but also voice their their
um the other side of it saying you know
I'm you know I'm all for something an
appreciation for what you are doing and
as opposed to always just being you know
getting hammered on what we
you know what people think that we're
doing I'll have another comment about
that later in Council comments
[Music]
I would like I appreciate people showing
up I would like to reiterate that their
work ate coffee with Council
opportunities between the first Pim
and
the public hearing and we didn't have
anybody show up
to discuss this project
and
if we are to make
thoughtful
recommendations
request to the to the developers we have
to have that information
before two days or a day or the day of
public hearings or when we're going to
vote on something
so I would encourage
anyone who's listening to please be
informed know what is happening around
you
because it is very frustrating and
difficult for us as Council as we're
making these decisions we're like great
nobody's showing up everybody's happy
with it no problem moving right along we
love it we think it's great planning
board loves it they think it's great and
then all of a sudden we have a very
large contingent of a neighborhood that
shows up that are not in favor of it and
it's
basically we were blindsided by it so I
would I would request that people show
up earlier and be informed and don't
wait until the bulldozer is in your
backyard
last comment from coffee with Council
I was truly offended
by
one gentleman's remarks that we are
absolutely 100 percent getting bribed in
this process
it was uncalled for
it was called and he said it to me
called my character into judgment called
all of this entire council's character
into judgment
and it is false and I don't appreciate
it if you think that you know something
and you want to say it you show me facts
otherwise keep your mouth shut because
it is
disrespectful and rude and I will not
stand for that period And I told him
that
it's unfortunate that had you go down
that road but it was after we moved out
of the building and we were trying to
continue the conversation from
civil standpoint but anyways uh thank
those for all coming out and sharing
their comments reports and updates
uh managers report
again nothing
planners
uh the only thing that I want to
update you guys on is the uh Udo project
we are getting into the meat of that I
would either either encourage counsel at
the upcoming September 19th meeting to
either attend and just listen because we
are kind of getting into the direct like
regulations of zoning districts
permitted uses setback I mean all that
stuff and I think it's kind of important
for
Council to be aware to go ahead and
potentially provide feedback we can
either do
um a joint meeting or you guys can come
and we can just do a potential Quorum
notice you just participate as you know
residents of Marvin
um so just listen I can get you guys
binders and then any comments notes
questions stuff you guys have just write
them down let me know because the goal
of this is where planning board doesn't
go One Direction and gets in front of
council you know early next year for
adoption and it's completely different
visions that you guys have from planning
board I don't think that's necessarily
going to be the case
but uh the more that you guys are
involved in this project and kind of
aware now
um the better will be and the quicker we
can get this thing adopted it is going
great planning boards really really
um
group you know grasping this concept and
loving this process and uh
so I just wanted to mention that
is there
um is you know I obviously couldn't make
the last playing board meeting but I
know that the planning board meeting is
hopping all over the calendar and there
was supposed to be the training meeting
and then the planning board are we
containing it just to the one planning
board meeting yes so moving forward
right now
um they're back down to just one meeting
a month just because when we started
this process we did we were working on
those revisions for the form-based code
and then we got the rezoning so we did
have a lot on our plates that's why we
broke it up in the two meetings but
right now we don't have any any other
type of submittals I have to go through
review and it just kind of as if
something is submitted then we'll have
to make that determination if we need to
schedule an additional meeting
um but or sorry recess the meeting uh
but these meetings last anywhere from an
hour and a half two hours it is the only
thing on the September agenda uh
and you like I said you can watch online
you can watch the recordings but I will
go ahead and get your guys binders done
next week
uh up to date with all the language and
um if you want to meet about it be happy
to to kind of also get you guys up to
speed but uh like I said I do encourage
you guys to come and attend or watch
online or watch the recordings
other than that that is all I have
unless Council has any questions on
anything
thank you Hunter
Yvette planning report updating
rules and regulations for the barbecue
and Brews event yeah so real quick
barbecue and Brews
we'll do it ether Park I'm recommending
November 18th I know we hadn't really
set a date
quite yet but November 18th from three
to five in the afternoon
um
the rules are pretty much just talk
about
we'll pick up the meat here on Friday
the 17th
um everybody it talks about everybody's
gonna have a 20 by 20 space out of the
park
for smoking there may gates are going to
open
to the cookers at five o'clock Friday
night and will be open for you to come
and go all throughout the park as needed
all night
um
and then basically we just talk about
you got the council is right now plan to
be the judges for the event we're gonna
have three types of meat Boston butt
ribs and chicken again that's subject to
change depending on how many people we
have sign up to cook be kind of might
vary how much meat we give each person
to cook but
any questions about barbecue and Brews
can we call it Brews and Q
that's actually cute it is yeah
we can look into it okay cool hey I just
wanted to mention real quick we um Tyler
and I've been working on these little
templates for events I don't know if you
see this this is how all the event
updates will come to you in your agenda
packets from here forward so you can go
ahead and review kind of what's there
what the anticipated budget is in case
you see anything that just doesn't jive
with what you're thinking this is kind
of where we would go ahead and make
decisions for you and if you don't agree
with it we would expect you to say it at
the time
of the the you know the event
log when it first comes out for example
if you look on to the
one-man acoustic set for entertainment
we're going to try to put little notes
in there
otherwise if y'all don't say anything
about it we just assume that it's okay
and we'll go ahead and go through with
those types of small detail unless
anything said by the date specified
so just make sure you're keeping a good
eye on these components because it's you
know so we're not getting down into the
weeds of every single little detail and
every little event we're going to go
ahead and just start planning things as
we think that they should be unless
y'all tell us otherwise by a certain
date that we establish
certainly hope that we have more than 75
people show up for this which I'm sure
that's a conservative number that you
want to
do you have a contingency for
if we do have say 200 people show up
for extra time allotment so those types
of things I say I know you said three to
five it's a little early in the
afternoon but I understand with the
cooking and all that stuff are as their
Provisions for it to run longer if
there's big attendance that kind of
thing so basically it's got to be less
than three hours
um because of
serving food and not having them
actually have a sanitation grade and the
environmental health this is based on
their form that I had to fill out so
it's got to be less than three hours if
we're not going to have them actually
sell plates of food or them come out and
check everybody and make sure they have
all the sanitation grade and all that so
but
well can we if it's three hours can we
just extend it to six
like from three to six yeah I think that
would be is it just because I I mean I
know it's going to be getting dark
earlier so I know that's why we didn't
push it later but can we just do yeah
like that if there are a lot of people
there squeezing it into two hours could
be logistically a little bit of a
headaches and and they will be serving
it to the people right yeah but it's
because they're serving samples as
opposed to plates
and they're paying their ten dollars
they're going to get some right you'll
have like a wristband cues I don't know
oh I don't know and we're and we're
going to have bring your own beer okay
this year just so we can kind of like
compile the numbers for next year and we
can or whatever it'll be an easier sale
to distilleries and breweries and say
like look here we had 200 people here
like this is somewhere you want to set
up okay
okay so just one thing to note from what
I have been told and I can't
substantiate this but it was rumor that
I've been told that when this new thing
goes in Valentine that
um
OMB is going to be moving their main
place to the Valentine area from Uptown
because of space constraints and such so
just keeping that in mind if they're
going to be right here around the corner
you know for some of our events and such
they uh I hope they did well the last
time they were here but I didn't get any
feedback on that but I thought they did
I certainly spent some money with them
so
are you guys okay with the one-man
acoustic so we don't have to wait until
the September deadline
everybody good with that yeah
does it
let me get a little more than the same I
might get a sample and a half I will
mention too this was a this was a an
event that wasn't budgeted for so even
though we're bringing in Revenue we
still have to go back and do a amendment
to bring it in and spend it back out
FYI
[Laughter]
you're so full of ideas Joe more
questions about barbecue Brews all right
Brews and cues sorry everybody
all right
questions on that update on Marvin
so Marvin day we've booked a band
Breakfast Club they'll be there as you
know we've condensed the day from four
to nine thirty ish however long band
will stop at 9 15. fireworks will follow
directly so then however long the
fireworks go we'll have three food
trucks
um and and then a
dessert sweets truck will be there
um
Let's see we have our DJ we have our
face paint hair tinsels magic show he's
going to be there and he's actually
going to broadcast and like we're going
to say that there is a magic show at say
5 30. I'm working on the details with
him right now but he will be like
putting on like a 30-minute show
um as opposed and doing the balloon
animals and everything
um
it's pretty much it right now we're only
going to come from Marvin Ridge High
School we that's where we're going to
shuttle back and forth from just one
location
we have the parking lot
um we'll have disc golf again fireworks
quotes coming in right now I basically
asked him for the same show as last year
because I think everybody liked that one
pretty much all I got
a regular venue of how we get messages
now but targeting all the schools
whether it's an announcement in the
morning to some sort of
way that they have
banners they put up as people were
driving cars into maybe we can get
permission to put signs up as we drive
into the
things they're dropping off their kids a
reminder as it gets closer to that date
or maybe a month out I'm sure in
exchange for what we do for them
and do that and like yeah but that that
would be key and uh
breastfeed that one that I had
this one
that's all
everybody good on Marvin day
20 000 estimated cost Thirty
Thirty sorry Thirty I said 20. yeah that
might I might not have changed that
number at the bottom but it is 30.
whatever
mom's on the move I think yeah so that's
the first day of this is going to be
because the 26th of September is going
to go on the next newsletter we're going
to start them the first couple are going
to be here just so we can get a gauge
they're going to walk The Preserve Trail
just to get a gauge on who else coming
first day probably see if I can't go to
Dunkin and get like a
some coffee and some donuts or something
to kind of do a little welcoming thing
we're going to do it at nine o'clock
um
see how that works I don't know like
when it gets into the winter if people
think it's too cold we can bump it up to
10 or 11.
um
but other than that it'll it'll always
be in like a rotation we'll send out the
routes every in every newsletter for the
upcoming two to three weeks and it'll
just change weekly
I think at nine A.M
where we could put up there as they come
in and say oh sign up
put their emails they're willing to
share their email and then drop it not
that you would expose it to everybody
but
the tear off sheets
I was about to say we have QR codes that
bring you straight to the website out
there on the signs
right
there you go yeah that's yeah
Joe
you're free just do it in today's
technology and not
[Laughter]
yeah you're a mom and you're moving
right so I guess you fit the bill maybe
baby
Marvin babysitting with the mayor Pro
Tem
[Laughter]
all right
um review of action items
all right well I've already reserved
I've already RSV paid for Jamie for that
Leadership Summit so you're good there
um Christina's going to get an
additional quote from Specter for
internet at the park uh we're gonna have
Granite Sky bring some examples
hey everybody everybody Under the Sun
everybody
um Granite sky is going to bring
examples to our next meeting for uh for
some of their marketing materials
what's up
I will be sending out an additional
communication warning people not to
drive through the barricades
and
scary scary letter fine prosecutor you
will be prosecuted you know in charge of
the misdemeanor turn around don't drown
so I I'll figure something out but
catchy free
um
there you go
I'll take let's go take a picture of the
barricades Joe
um
we can work on an exploratory committee
for the multi-purpose Fields that's all
I got
the thing I'm sure we have a couple
agreements to execute in there as well
review mayor Pro Kim did I at least
attach this one
okay I'm opening it
um we have not heard back they've asked
for some additional they asked
additional questions a while back we
wrote them up a very nice detailed
response including information on the
Geo Bond and we have not heard back
since
but we can't
um
huh
oh no one ever gives me their phone
number it's always email
if you want to do that you can
um
speaking of which Christina
let's talk after Christina speaking of
that I should have a contact information
for the HOA president for PDS tomorrow
what
um anything else oh yeah
Mark Brody about
annexation
no
are they going to yes
oh that's September
Tyler are you finished talking to Union
County about their facilities
thank you okay so we can complete that
one
are we going to play more
Regional stormwater study that's on hold
air rifle agreement
we'll finish all of your projects to
Village Hall well it's interesting that
you bring this up we actually have some
movement on the paver situation Matt
came to me yesterday and said he has
gotten the engraver working he was
looking for some software which I helped
him with I got to follow up with him but
if everything is working correctly I'm
going to go ahead and put the sand in
because we can actually sit it on and do
the engraving there he's just working on
some of the Kinks so I'm going to go
ahead and schedule that to get finished
up
well it's progress
[Laughter]
meeting
laughs
next meeting that's a no
you gotta check off Thompson
that's been done that's done
execute agreement
that's done
you want to check off Tom Short Road
s
oh yeah we did that yesterday that's big
officially it's not done until the
contract son but we're done yeah but
we're done negotiating
okay
thank you
um
just uh to go back on the last
thing you sent out on email about a
delay again here no delays okay I
thought I saw something completion
yeah middle of October hopefully
all right Council comments let's go
first Andy
um
really have anything other than the
normal uh
stuff and it's not that it's normal but
it is normal because you guys do such a
good job it is normal to praise you for
what you guys do so thank you for
everything that
everybody here including Council does
uh thank you to our deputies for all
they do I know they work hard they
have a lot of obstacles to deal with on
a regular basis
so that's all I have thank you
I would reiterate what uh councilman
Wortman has said in the fact that I I've
personally enjoyed
the issues and situations that have been
posed to the council
and for the public out there we all have
our different opinions we all have our
different personalities but it's great
to see a team that works together that
works out issues together for the common
good so I I want to give a thanks to the
council and as of course well as the
staff so thank you
okay
a couple things
um one is I had someone come up to me
that said
made a claim and I'm not saying it's
true or not but made a claim that one of
the the when they were going by to pick
up trash
that the guy got off the truck
and was by or near his yard and was
peeing
made the claim I'm not saying it's true
I'm just saying they made the claim to
me
um
was I I don't know if they filed a
complaint with with the sheriff's
department and
if they followed up on that but that
that's just a claim can you give me the
address off the Record and I can follow
up because they they do have cameras
I'll do my best it was right here
we'll talk after yeah
um
there is a tree on the trail down
the tree on the trail has been removed
but the tree that's in there
right-of-way is not ours so that's what
I'm
we won't touch that with the tree on the
trail has been removed okay so but who's
going to remove the rest of it is that
dot dot
and and Dot should do it because it is
blocking up the um the the Gully
the ditch
the pitch in the ditch the pitch of the
ditch we can report a concern to on dot
yeah that'd be great and it's almost in
the road actually just tell them it's in
then they'll come out and do something
there was um they did the big speed
thing a month or so ago or a few weeks
ago
um we just got to have people just be
cognizant of of their speed going
through it's easy to speed down Joe Carr
it is and to say I haven't done it I'd
be lying so
but they have to be aware of it and
let's just try to work with everyone to
do this the speed thing
um
I want to thank I truly truly want to
thank Village
staff
and Council for all the hard work that
went into the Tullamore and Amber
Meadows situation I mean that took a lot
of time
a lot of time was spent on that and to
be able to come come away with this and
I think we can just use this as an
example for us because we we should all
look to improve ourselves as a council
to to take to to walk away from as best
we can to walk away with every situation
that we come in with a win-win where
it's not a win lose it's not a tie tie
or whatever but it's a win-win and
that's a great example of a win-win and
I think that helps all of us so thanks
thank Council truly thank Council and
staff for for really working through
that through that situation I'm going to
go back to Kim's piece on because this
isn't the first it's not the second and
it's not the third time that one of us
on this Council have been have been
um
an insinuation has been made or a
statement statement has been made about
bribes and payoffs and the only thing I
can say to that if if someone truly
believes that before you make a
statement like that just know that
you're you're really you're really
spitting in someone's face from an
Integrity standpoint I don't appreciate
it and if you think that I'm taking a
bribe where I'm taking a kickback or I'm
getting a payoff please come to me and
or or any of us or come to the come to
the town The Village manager and address
that in a way that that has context and
content around it and if you want to
audit me please feel free to do it
you're gonna you're gonna pay for it but
please understand on the back side of
that there's going to be a significant
penalty for you for making that claim
now I don't know what form that comes in
I'm not I'm not threatening anyone but
you're threatening me and you're
threatening this Council and I think
it's completely and totally unfair we're
just trying to do our jobs if you don't
like the job that we're doing
come November please just just don't
vote for me
I I'll just tell you for me don't vote
for me if you think I'm if you think I
would go to the level of taking a bribe
or a payoff
please don't vote for me
and that's all I can say but but it's it
let's have a discussion to Kim's point
when when you come with coffee with
counselor you come to this counsel with
something
I hope that we are showing you the same
level of respect that we deserve in
return
and if we can start there I
we can get a lot of things done and we
can make this a good Community for all
of us and be a win-win for all of us but
it's frustrating to have people say
bribes and and payoffs because I've
heard I've heard it now for for three
years and I I haven't seen the nickel of
it yet
and don't want to I don't ever what I do
what I do here is because I I believe in
it and it's certainly not because
someone has given me a dime or wants me
to do something in return with that
thanks to the law enforcement for all
you do and staff you do you guys do an
amazing job
for what for the residents of Marvin
thank you again
Kim
ditto to what Jamie said
now my turn
um I was going right down the same path
you were thinking uh right away thanking
Staff Hunter I know he's not here but he
did a lot of work Christina obviously
and specifically the two HOA presidents
Amber Meadows and Tullamore who it's a
thankless job but they were on your side
in the community and to Jamie's Point
getting to a resolution where it win-win
and everyone walks away feeling right
and more importantly we're doing getting
things back in order there are some what
do you want us if you want to call it
sins of our fathers doing things that we
couldn't control we were handed what we
were
handed but the key is to making it right
and I think that's what we accomplished
yesterday
um quick uh prayers to all that are
affected in the Florida Georgia South
Carolina North Carolina
recent hurricane that has passed through
we're heading down to the beach this
weekend for vacation and we'll probably
see some things that we'll need to clean
up so hoping everything goes well there
continue prayers also to those displaced
and our loss in Hawaii as well
and um I think Bob mentioned this a
little bit uh they had a little
um event if you want to call it from the
sheriff's department 131 citations I
think were mentioned that were pulled
over that's a lot of speeding guys a lot
of tickets
um if you got one shame on you but uh
slow down and uh it's uh you know this
is not just saying this because school
is back in which you know a lot of us
are happy our kids are back to school
but uh you know there's more important
reasons to be slowing and letting off
the thing another note
um
elections are coming up for local
elections I just want to point out that
I'm running unopposed however do take it
seriously and I'm offering to any group
or event anybody who wants a host a
neighborhood where you want to hear from
me obviously we have coffee with Council
you can come and talk to the members you
can wait to the ones that are being
elected or I will make myself available
I'm sure Bob and Jamie would extend that
as well but I'd like to see some some
dialogue respectful dialogue that we can
share about the future what's going on
here because it's it's finally we're at
a point where things are getting done
and you know I I I I can clearly hold my
head high with what I think is happening
within the village and it's I think
we're going in the right direction
um
last thing I'm a big supporter of our
schools we're very involved my wife and
I she's on the uh she's the band booster
president and I'm I'm in charge of Pitt
but that's one of the groups within the
high school that doesn't get a lot of
funding so uh you know we're doing the
go play save again they're thirty
dollars is over sixty one hundred
dollars in or sixty two hundred dollars
in local savings on everything from
grocery stores to you name it it's easy
to get your money back on that and half
of the proceeds go to the band uh
members and we work on a really tight
budget you think the village is tight I
would tell you the band is very tight so
um but we're looking forward to a great
season lots of competitions coming up
and we're definitely looking forward to
that so
um with that I will ask that we
close and uh
end our meeting so I moved all is in
favor hi hi