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All right, it's 5 o'clock. We will now
open the Financial Management Board.

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open the Financial Management Board.
Meeting.

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Let the record show that the mayor is not
with us tonight.

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Other than that, everybody else is here. I
have asked Mr.

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McNeece if he would do the prayer and Mr.
Previti if he'd lead us in the pledge.

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Let's bow. Our gracious, loving Heavenly
Father,

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we're thankful for this beautiful day of
life that you've given us.

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Help us, Father, to always realize that
every good and perfect gift Truly does

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every good and perfect gift Truly does
come

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down from thee. Father,

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we're thankful to be here tonight to take
part in the business of the county,

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and we just pray, Father, that you would
continue to be with us and,

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and all leaders throughout the world,
that, Father,

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they will always look to you for guidance.

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We're thankful, Father,

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for the ones that will be finishing their
terms tonight and the many years of

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dedicated service and that they have given
this county, and we pray, Father,

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your richest blessings upon them. Amen.

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Father, for those that will be coming on
board, and we're thankful, Father,

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for them and their willingness and,

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and the sacrifice that they will be making
in the future.

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And we just pray, Father, your blessings
upon them as well.

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Father, we're thankful for the country in
which we live,

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even though there are problems from time
to time.

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Father, we enjoy many freedoms,

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and for those that are willing to serve
and lay their lives on the line so that we

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can continue to maintain those freedoms.
We're grateful for them.

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Father, for the leaders of this country
and leaders throughout the world,

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for those that are striving to do what is
right,

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we pray your blessings upon them and, and
the safety upon them and their families.

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And but once again, Father, help us to
always look to thee for guidance.

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That's right.

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For those that are struggling and having
health problems this evening, we just

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health problems this evening, we just
pray,

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Father, that you bless them, that their
health might be restored back to them.

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Others that might be bereaved or cast down
in any way, we just pray, Father,

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that you'd bless and comfort them.

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Continue to be with us on throughout this
night and on throughout our future walks

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of life. And Father, when we come to the
end of life's way,

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we pray for grace and we pray for mercy
that we can come and live with you

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forevermore. In Christ's name we pray,
amen.

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Everyone, please join me in the pledge to
our flag. Pledge of Allegiance.

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I pledge allegiance to the flag of the
United States of America and to the

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United States of America and to the
Republic

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for which it stands, one nation under God,
indivisible,

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with liberty and justice for all. All
right, thank you, Randy. Thank you, Eric.

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Appreciate that. Uh, item number 4, review
and approval of the meeting agenda.

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Any changes? I have a motion from Eric.
Second? Ms.

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Grodi, all those in favor say aye.

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Aye.

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Let the record note— show it passes
unanimously.

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Item number 5, review and approval of
minutes from July 20th regular meeting.

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Are there any corrections, additions,
deletions, or alterations?

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Hearing none, they'll stand approved as
circulated.

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Item number 6, do we have anybody for
public comment?

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All right, we're going to go on to item
number 7.

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Item number 7, Office of Financial
Management report. Mr. LaColombe.

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Thank you, Mr. Chairman.

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We're at a pivotal time during the Office
of Financial Management's usual season.

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We got our budget back approved from the
state.

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You all know that, that's why these
amendments tonight are going forward to

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amendments tonight are going forward to
the full

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commission and are able to be approved.

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Additionally, we ran our first big
10-month payroll that went out last

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10-month payroll that went out last
Friday,

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and all school employees were paid, and
everything looks, looks good.

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We're moving forward. And that's how you
want to be.

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Usually, that first payroll, you get some
calls, you know, some concern.

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We address any calls and any emails we
get.

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If somebody is worried, give us a call,
email us, we'll take care of you,

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but I literally did not hear anything, and
that's the best sound.

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When a finance office is doing a good job,
everybody's quiet.

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When a finance office is doing a bad job,
everybody's Pissed, just to be blunt, uh,

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you know, because, you know,

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it's their livelihood and we care about it
and think of it that same way.

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We know how important it is.

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We are in the middle of our year-end
close,

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so we have now stopped doing checks for
accounts payable,

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and we'll take those on a case-by-case
basis so that we can wrap things up,

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get everything reeled in, and close the
books.

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We are ahead of where we were last year,
which gives us more time for review.

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But counting the minutes, every minute is
precious to us before August 31st,

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which is the last day we have to close the
books. We plan on doing so before that.

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That's a Monday, so it would be good to
have them closed before then,

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so we're focused on that.

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Our internship period with our intern,
today was her last day.

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She's going back to college and gave us a
presentation as part of the internship,

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on feedback for the program,

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and we gave her professional development
feedback for her as well,

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and I think it's been really successful,

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and I definitely told her after she
graduates in December to give us a call if

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graduates in December to give us a call if
we

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have any openings. We would love to add
her to our team,

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so really happy with that process.

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They were able to give us some key help as
well during this closed period,

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which I think was worth every dollar,

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so thank you to you all and to the full
commission for approving that.

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I'd also like to take a moment to honor
our chairman tonight, Gwynne Evans.

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We had something for you.

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It did not come in today,

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but Gwynne has been the chairman of the
Financial Management Board since 2018.

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He is one of 2 chairmen I have reported to
and worked for on the Financial

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Management Board, Scott Sumner being the
first one, and I'm really thankful.

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We're really going to miss his leadership.

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Thank you.

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on this board, and I'd just like to give
him a round of applause for his service.

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Gwynne, you have allowed me to lead my
department and answered my phone calls

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department and answered my phone calls
when

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I've needed guidance.

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You have supported our office, and I just
can't thank you enough.

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And, and you're— whoever takes that role
is going to have some big shoes to fill.

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Uh, Gwynne, you're going to be very
missed.

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Thank you, sir.

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Appreciate it. Um, all right, happy to
answer any questions on our office report.

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Any questions for Doug? Nobody?

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All right, we'll go on to item number 8,

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policies.

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We have one policy on the agenda for you
tonight.

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Uh, this is a small change that was
supposed to go through in April.

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It just didn't get, uh, looped in.

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The one change to the policy— or sorry, 2
changes to the policy.

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One is the Visa IntelliLink system is no
longer existent.

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The company upgraded to a different
software,

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and so I have decided to remove that from
the expense report portion of the policy.

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And there it is.

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Yes, actually.

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And so that you can just turn them in.

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And so that makes the policy stronger no
matter what software change happens.

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The second thing is, under Title 5, for
the laws of the purchasing agent,

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nobody shall make a purchase without a
valid purchase order,

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and so we have removed the only required
on purchases greater than $50 from the

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policy because every purchase should
require a purchase order.

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So we've removed that. I'm happy to answer
any questions.

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All right, anybody, any questions for Doug
on the policies?

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You need a motion to approve that?

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All right, so moved. Motion from Mr.
Previti, second by Mr. Bridenbaugh.

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Any discussion? All those in favor say
aye. Opposed by like sign.

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Let the record show motion passes
unanimously.

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Item number 9, new business, GovDeals
update.

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These are all items that are, um,

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An acknowledgment just informing you all
that we have surplused and sold these

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that we have surplused and sold these
items

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and are listing these items on in the
future,

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so those are listed there for
transparency. Happy to answer any

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transparency. Happy to answer any
questions.

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Do I wish we'd have gotten more than $52
for the cubicles?

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Yeah, yeah, I do, but also really glad to
have them gone because Because where we

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had 2 people sitting, we now have 4, and
it's working.

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We call it the AHQ, Accountant's
Headquarters, and it's really—

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our office had functioned better with it.

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So happy to free up some space and make
our space usable for a longer period of

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time. Those cubicles were old, over 26
years old.

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Mm-hmm.

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So they had been used a lot. happy
somebody took them off our hands.

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So, all right, any questions?

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All right, seeing none, item B, financial
director performance evaluation.

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Doug and I met after everybody turned in
their, uh, reports.

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We— he and I went through them, answered
what few—

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answered everybody's questions or concerns
or thoughts,

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but basically It just says Doug's amazing,
and his staff is amazing,

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what y'all have done. I know Eric and Mr.

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Stovall and some others have been around,
Mr.

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McNeece, and some of us have been around
when things didn't run so smoothly.

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But since Doug has come on and taken the
helm,

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and if you don't think life is no fun when
your budget goes crooked or you're,

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you know, you get 11 audit findings or you
get people trying to change things on a

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computer in the middle of the night, you
lose a lot of sleep,

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and what is the number one thing that I
saw in every one of the evaluations was

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thank you for the job you've done and for
the people that you have brought on board,

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cross-trained, make sure that no matter
what, we keep going,

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and that has been a phenomenal change
Since you have taken over.

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Um, I— you've made our lives easy, you
guys, all of you.

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And, um, this is the biggest part, you
know, this is the—

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money is what can get you in more trouble
than anything, quicker than anything.

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And the fact that we don't have to worry
about that, uh, it might— I mean,

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you're gonna have hiccups, but if you
weren't around pre-Doug,

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you don't know what hiccups were.

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Seriously, and I won't go into detail,
probably get sued or something.

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But anyway, but it's just your team you
have put together.

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You've made our jobs— y'all have made our
jobs a million times.

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They have found ways to generate money off
interest. They have gotten creative.

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They have saved the taxpayers of this
county millions and millions of dollars.

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And have saved. There's been—

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we've not had to have the tax increases
because of those savings, refinancing

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because of those savings, refinancing
loans,

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the savings of the interest.

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All that adds up to we don't have to
burden the taxpayers with a tax increase.

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And your group has done a phenomenal job
of saving money for the taxpayers.

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And if those of you that out there that,
you know, you fuss about your tax bill,

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And I agree, I fuss about mine too,

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but if it wasn't for the group that you've
got working for you here in the financial

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department, it'd be a whole lot more than
what it is.

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So Doug and guys, thank y'all, thank all
your bunch.

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But we did, we talked about it, but all in
all, keep doing what y'all are doing.

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I think that was just what the consensus
of what everybody that turned in their

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evaluations. I'd open the floor to anybody
who has— Mr. Previti, you're up next.

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Thank you, Mr. Chairman.

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You notice all those nice things he said
before you because he saw this agenda item

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on there, so I didn't know if that skewed
your commentary any or not just now, but,

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you know, absolutely, Doug, thank you for
you and your department, and I'll—

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I've got some remarks about the Financial
Management Board here before we adjourn

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tonight, but you and your department,
incredible. Thanks for what y'all do.

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And he's absolutely right with everything
he just said.

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Thank you, Chair.

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All right. Yes, sir.

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Mr. Chairman, I would like to point out,
without my team,

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we wouldn't do any of this stuff.

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We have some really good people working
for our office,

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and it's our job and our mission to earn
it every day. So I appreciate that.

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I went over the comments on each review,
as Gwynne said,

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and I also got the pointers from them as
well.

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on how to improve, and I thank you for
that feedback.

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Yeah, I'm aware of some of the results I
look at,

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and I know that I'm measured by those
things and constantly working on those

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things and constantly working on those
things,

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but your input matters and helps us be
better as well.

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So I read that and I took that into
account and will work every day.

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And one thing I know, y'all are young guys
and you've got a young group, which is—

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that's really a benefit.

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That means y'all are going to be around
hopefully for a long time.

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But let me just give you an old man's
little piece of advice, especially Ben,

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and I gave this to Doug. And, you know,
don't let the job mess up family time.

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You know, when Doug and I had this—

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when his little one came and he asked
about cutting back on coming to every

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about cutting back on coming to every
meeting,

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you don't have to be at every meeting.

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You know, but I guarantee you, at the end
of the day,

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whatever vote's taken or whatever's said
pales into what you would have missed if

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you'd have been home with that little girl
or those little girls.

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So we appreciate what you do. And like I
say, 16 years here, 10 years with the

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say, 16 years here, 10 years with the
city.

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My daughter sat on the back row at many a
city meeting Playing when where I should

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have been was at home. But those are some
of the sacrifices you do make.

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But it's an important job. Y'all do a
great job.

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But just from an old man who's made his
mistakes, I'm going to try to, you know,

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try to make sure that you—

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Remember what's important.

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Couldn't have said it better. Thanks,
guys. Thanks for all your, all your bunch.

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Any other questions, comments, thoughts on
the subject?

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Seeing none, sir.

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Seeing none. All right, item number 10,
old business. None.

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Item number 11, public comment. Item
number 12, announcements.

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We'll have a 6 o'clock public hearing and
meeting at 6:30. Mr.

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Previti, you go ahead.

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I'm gonna go last.

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00:15:37,919 --> 00:15:38,676
Oh, he was going to adjourn.

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Oh, okay. Um, Thank you, Mr. Chairman.

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00:15:41,319 --> 00:15:46,344
So, first, I want to sit here and thank
the 2014 to 2018 Board of Education and

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the 2014 to 2018 Board of Education and
the

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2014-2018 County Commission because we're
the ones— this commission,

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we're the ones that passed that, the
Financial Management Act.

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Its generic, broader term is the '81 Act,
the Financial Act of 1981.

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When I first got elected in 2014, I I had
seen—

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I had worked at the Board of Education in
the central office,

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so it's not the Board of Education, it's
central office,

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and there was a lot of corruption going on
with purchasing there,

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and I tried to bring attention to it and
had issues with that.

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But anyhow, when I read up the laws and
everything, and we were on the '50s—

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was it the '56 Act? Was that what it was
called then?

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'57 Act.

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00:16:26,327 --> 00:16:31,489
'57 Act. And so, looking at the '81 Act,
you know, it's still a 40-year-old act

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00:16:31,489 --> 00:16:31,750
you know, it's still a 40-year-old act
now,

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but, you know, it just looked like it was
going to be a better fit for us to get

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00:16:36,978 --> 00:16:42,140
management of what was going on with
issues that we had in our own departments,

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plus issues with central office, and so I
was the one that brought that.

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00:16:46,844 --> 00:16:50,765
Now, it had been discussed by other
commissions in the past,

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but it never really had any teeth into it
to take off.

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00:16:54,293 --> 00:16:59,717
We can thank previous administrations to
finally bring it to a head where we had to

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do something, so I'm very proud that we
can say that we did that,

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and And just remember your history, guys,

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and it's been an honor to serve on this
board.

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00:17:09,649 --> 00:17:13,504
We've— a lot of good things have come from
it, and we have—

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we know so much more information about the
school board and the central office and

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their operations, and like I said,

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thanks to all those bodies working
together to make that happen for the

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00:17:25,723 --> 00:17:26,376
together to make that happen for the
betterment

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00:17:26,376 --> 00:17:31,538
of Murray County, so I do thank everybody
for their time and their services and

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appreciate y'all.

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00:17:32,649 --> 00:17:32,943
Thank you.

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00:17:33,126 --> 00:17:33,707
Thank you, Mr. Chairman.

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00:17:33,707 --> 00:17:39,018
Thank you, sir. Any other comments,
announcements? Uh, have a motion to

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00:17:39,018 --> 00:17:39,617
announcements? Uh, have a motion to
adjourn.

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00:17:39,617 --> 00:17:44,330
Second by Mr. Moore. All those in favor
may leave. Thank y'all.

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00:17:44,330 --> 00:17:46,873
Thank y'all very much for all you—

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00:17:46,873 --> 00:17:48,542
Back at 6.

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00:17:48,542 --> 00:17:49,774
Be back at 6.