[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[8:57] One, one, welcome everyone to the Wednesday May 15, 2024 meeting, regular meeting of the Jersey Village City Council. Madam Secretary, do we have a quorum present?
[9:08] Yes. Great. Thank you very much. Next up, we have invocation and pledge of allegiance by Aiden McCray, Max McCray, VV Watson and Andrew Watson.
[9:30] So if everyone can join me in prayer. So, oh God, as we gather for this meeting, we thank you for allowing all of us to be together and good health.
[9:39] As we welcome a new council member, please grant wisdom to this body to make the best decisions for our city.
[9:46] May you help new graduates from the Jersey Village High School and the transition to a new journey.
[9:50] And please bless the city as a whole, and especially our first responders who are sterilized every day to keep us safe.
[9:57] And finally, for those who have sacrificed themselves and service to our country, state and city, help us to remember and honor their legacies on Memorial Day.
[10:05] In your name, we pray, amen.
[10:15] In the United States of America, and to the Republic for which it stands,
[10:20] one nation, under God, in the name of Israel, with liberty and justice, as well.
[10:29] Great, thank you so much.
[10:33] Next up, we have election items.
[10:39] The first item is consider ordinance number 2024-13,
[10:43] canvassing the returns and declaring the results of the general election.
[10:46] held on May 4th, 2024 for the purpose of electing three council members, place 1, place 4, and place 5.
[10:57] Okay. Council members at this time you may open your envelope at the dais.
[11:14] Okay.
[11:17] In reviewing the precinct reports, we have the following totals.
[11:24] We have, we have a, we have a, for a Council Member Place 1 drew Watson, a mail-in ballots, 45, early votes, 500, election day votes, 200 for a total of 745 votes.
[11:37] For Council Member Place number 4, VFAM received 5 mail-in votes, 4 early election votes, 2 election day votes for a total of 11 votes.
[11:47] Connie Rossi received 24 mail-in votes, 48 early votes, 126 votes on election day for a total of 558 votes.
[11:58] James Fields received 29 mail-in votes, 218 early votes, 149 election day votes for a total of 396.
[12:07] Council Member Place 5, Jennifer McCray, received 46 mail-in votes, 484 early votes,
[12:15] 198 election day votes for a total of 728 votes.
[12:22] And that was from a total of 966 ballots cast during the election.
[12:32] The official canvas of the returns for the general election held on May 4, 2024 reflects
[12:36] the following persons were duly elected to the respective positions.
[12:40] Council Member Plays 1, Drew Wasson, Council Member Plays 4, Connie Rossi, Council Member
[12:45] Plays 5, Jennifer McCrain.
[12:51] At this time, I would welcome a motion to approve ordinance number 2024-13.
[12:58] I'll make a motion to approve.
[13:00] Second.
[13:02] We have a motion in a second.
[13:04] All of those in favor.
[13:07] All of those against any abstentions, the ordinance passes.
[13:12] This completes the Canvas of the General Election held on May 4, 2024 for the City of Jersey Village,
[13:17] where they total of 966 voters. The next two items, actually we've got, yes, the next two items,
[13:26] the C2 and C3 will be taken together. And so if the re-elected council members and our council member elect,
[13:36] to come forward in front of the DS.
[16:22] Okay, and then the next item is a C4 recognition and presentation of service award, a James Singleton, outgoing council member, place 4 for his years of service to the city of Jersey Village.
[16:59] This one, I think, is always a little tough when somebody you've worked with now for six years is leaving.
[17:06] And I thought a lot about what I wanted to say about James.
[17:13] The thing that I think that I will probably remember most about working with the on council
[17:18] is people like to say that council always votes together.
[17:23] James and I know for a fact that they don't, because we have over the last six years, many
[17:29] times, maybe not many times, but on some very high profile votes, then the two
[17:36] losing votes with three voting the other way.
[17:41] And I appreciate that because I always knew that when there was
[17:45] something that I thought was important that he thought was important,
[17:48] James was always going to be right there with me in the thick of it.
[17:52] Even if we knew we were going to go down and blaze a glory in a 32 vote.
[17:58] That said, years ago, by and some of the things that we were on the losing
[18:03] side of a 32 vote wound up happening, which is I think the biggest one problem is homestead
[18:08] exemption. I know I consider it probably one of the things that I'm most proud of. I'm sure
[18:13] James probably would say the same. This guy was there from day one and he was behind that concept
[18:21] and we got it done and that's just an example of the kind of guy that James is. He's he's going
[18:27] to when he thinks that something's the right thing to do and he thinks that something that the
[18:31] community would benefit from, he'll keep fighting until either, you know, turns out, you just
[18:38] exhausted all options or you get it done. So James, I'm going to miss you. You've been a huge
[18:46] help to this council into this city and knowing the way you are and your servants are, I have
[18:52] no doubt that this is not going to be the last of the CV. So congratulations, thank you so much.
[19:00] Oh my
[19:14] wife said I had to keep this short and I left my notes up there so this might be short
[19:20] it might be long.
[19:24] Thank you very much, Mayor. Yeah, very true. Not 30 minutes ago I was arguing
[19:32] for something that I might be the only one on. I really appreciate our time together, drew.
[19:43] If you don't subscribe to Drew's emails, you need to subscribe to Drew's emails. I'm not
[19:49] allowed to get them because I was on council, but I got added to the list two weeks ago and
[19:55] I'll tell you, his emails are really good.
[20:00] I have really enjoyed my time with several...
[20:06] Everybody, the current council, all of y'all, and discussing things,
[20:10] but also some cornerstones, like Frank Mar, Rick Faircloth, Curtis,
[20:15] is normally here. Greg Holden taught me a lot about council.
[20:21] and that was very very helpful and it's also good to be challenged and to know if you're
[20:33] in the right spot and I really appreciate that.
[20:39] We have the best city secretary out of
[20:43] all of Harris County.
[20:49] That woman is amazing. Austin Belize has been a blessing to the city
[20:55] people don't even know. We will never understand how much he's done as a leader for this city.
[21:04] And it is about Kdo has been my friend since probably 2008 when I was here the first time.
[21:10] And I'm going to miss seeing you every month.
[21:14] But all the staff is fantastic.
[21:17] I enjoy Justin, your replacement, Bridget is better, but
[21:24] But your input has been great.
[21:32] All of the staff is fantastic here.
[21:33] I appreciate all of them.
[21:37] But that's minor in comparison when you think about all of them.
[21:43] Please don't.
[21:45] I have served a lifetime counsel for y'all that don't know this.
[21:51] Bridget or Beatrix. Beatrix is six years in one day. Because the day I was put on council was the day that Beatrix was born and she was born on
[22:03] Delosier in a couple hours later. I ran over here and I swore in and went to a meeting and
[22:11] my wife has stood there and listened to me deep brief
[22:15] meeting for probably a collective month and I appreciate all the time the yall spent and the
[22:27] compliments of Felicity still say well that that's your sidewalk dad
[22:35] very very supportive
[22:37] family so it's not goodbye it's see you later feel free to call me I'm still around
[23:04] all right folks
[23:05] We're going to take just a few minutes recess to allow everyone to get settled in and then we'll zoom the meeting
[23:22] and also there are drinks and whatnot over here
[23:25] I feel like I think they're snacks as well if you'd like
[30:56] Okay. I think we're going to go ahead and resume the meeting. Thank you guys. I appreciate y'all's patience.
[31:04] That brings us to item D1 presentation of Employee of the Month Award for May 2024, Austin Police City Manager.
[31:11] Mayor Councillors, tonight's I am honored to announce Gloria Hale, our incredible building custodian as our employee of the month for the month of May 2024.
[31:19] All right,
[31:33] so I'm going to read from her nomination,
[31:39] Gloria's dedication to keeping all
[31:40] facilities sparkling clean and her cheerful demeanor are truly infectious, and we're
[31:44] so happy to recognize for us any contributions. Since seven into her full-time role, Gloria
[31:49] has hit the ground running, her meticulous work ethic and commitment to excellence are evident
[31:53] in every corner of all of our facilities. Whether it's a gleaming hallway or a spotless
[31:57] office, Gloria takes some men's pride in ensuring our facilities are in top condition
[32:01] for everyone who walks through the doors.
[32:03] Her impact goes away beyond just her cleaning expertise, though.
[32:05] She's a true team player who consistently
[32:07] goes above and beyond need a hand-setting up for event.
[32:10] Gloria's there with a smile, ready to lend a helping hand.
[32:13] Preparing the Civic Center for Court.
[32:15] Gloria ensures everything is ready and organized.
[32:18] Transforming City Hall for a special occasion
[32:19] or birthday celebration.
[32:21] Gloria's creative touch adds a decorative flourish
[32:23] that brightens the atmosphere.
[32:24] So no matter the task, Gloria approaches it
[32:26] with a positive attitude and a willingness
[32:28] to help in every way she can.
[32:30] Clear your hard work and dedication and positive spirit are truly appreciated by everybody throughout the city.
[32:35] Congratulations on being named employee of the month.
[32:37] You are a shining example of being a great team member for our community.
[32:41] Thank you guys.
[32:55] Congratulations.
[32:58] We're going to move on to item E.
[33:00] Citizen comments.
[33:01] Citizens who have signed a card and wish to speak to the City Council.
[33:03] We'll be heard at this time and compliance with the Texas COVID Meetings Act.
[33:06] Unless the subject matter, the comment is on the agenda.
[33:08] The city staff and city council members are prevented from discussing the subject.
[33:11] and may respond only with statements of factual information or existing policy.
[33:15] Citizens are limited to five minutes for their comments to the city council.
[33:22] The first card I have is from Rick Faircloth.
[33:36] Rick Faircloth, 1610 Lakeview.
[33:40] Congratulations to all the new council members who have been there.
[33:45] I know how it is and I'm not saying I'll try it again but will.
[33:51] I'm still around doing other things.
[33:54] The other issue is that we had a lot of discussion last month about the closing of the bridge at the golf course.
[34:04] I personally have been here 45 years and I thought a lot about it.
[34:10] With the safety issues that have always been brought up and I brought up some of the safety issues myself.
[34:15] I think the best interest of the city and even though it's been a convenience for a lot of people.
[34:23] I think the best thing is to close it to the vehicular traffic and reconstruct it for walking and for the golf carts from the golf course.
[34:37] Not to be used as a cut-through for people who own a golf course, or a golf cart, but I really think that's the way we ought to go forward.
[34:48] In seconds, budget time, don't forget about the over 65s and some help with their exemptions. Thank you.
[34:58] Great. Thank you very much.
[35:03] Next comment. Carda have us from Andrew Mitcham.
[35:13] I just wanted to say a couple of words about James Singleton. I just want to say thank you very much.
[35:19] I got to serve with him for a few years on council as council and mayor.
[35:23] But I think one of the best things I can say about him is he's a fantastic dad.
[35:30] The freeze of 2021. Remember that very, very well. We're at the brewery when I'll heck broke
[35:36] Luke loose and everyone was out power and James showed up with his entire squad of
[35:41] singletons and they did everything and it's just great to see they poured water
[35:51] they boiled water with me we could have done what we did for everybody
[35:55] without you guys and you know I love my kids and when people tell me I'm a
[36:01] great dad that's the biggest compliment that I can get so much to say you're
[36:04] dad and please don't be a stranger. Come by the brewery. Don't be a stranger. Fix my glycol again.
[36:11] And we'll see you around, man. Thanks. Appreciate it. Congratulations, Connie. Appreciate all you did for
[36:16] your campaign and hope you do great. Thanks. Appreciate it. Right. Thank you, Andrew.
[36:25] The next
[36:25] comment card I have is from Robert and Linda Ham.
[36:37] Thank you. Um, I really wasn't sure we're going to
[36:40] we're going to get to speak today. This is the first council meeting my wife and I have attended.
[36:44] We've been living in the city for 15 years. You guys are doing a great job. We love living here.
[36:51] I also wasn't prepared for how nervous this would make me. Anyway, we would like to
[36:59] ask that you consider keeping the golf course bridge open. I realized the gentleman over there
[37:04] on was imploring you to close it, it is a big inconvenience and it's a huge traffic jam
[37:12] over on Village Drive and during certain times of the day it's very difficult to get in
[37:18] and out of the sea only entrance to Jones Road, everything is on Jones Road and we as
[37:23] the citizens in the city, we go there for food, medical care, just general shopping, everything
[37:33] on Jones Road and having only one entrance to Jones Road from the entire subdivision has sort of
[37:39] just seems silly. So that's really all I have. I mean, a Regier letter, Mayor Warren,
[37:48] 1,300 cars a day, that sounds like a lot, but think how many citizens that is. I mean, we realize
[37:55] it's not all 1,300 cars are probably not all citizens, but even if a path, that's 600 citizens
[38:02] today that you're affecting. So, anyway, but that's really all I have, and thank you for
[38:10] listening. And again, keep up the good work. We love live in here. Thank you.
[38:15] Great, thank you very much. The next card I have is from Ashley Hart.
[38:25] Good evening. I attended the budget meeting in our go, so this is a repeat for some of you.
[38:32] But I'm actually hard. I live in Wind and Village, and I am the President of Craven's
[38:37] Warren Insurance here, just on the edge of JV. And I am a licensed risk manager in the
[38:44] state of Texas. So I wanted to speak a bit about the golf course bridge situation and how
[38:52] the last meeting had a lot to say about safety concerns, and I wanted to address some of those
[38:59] So what I heard in the last meeting was that most of the council is leaning towards not keeping the bridge open and a lot of what I'm hearing is because of safety concerns.
[39:11] I really think that you guys should consider that seriously because my proposal which I'll get into in a second about having a one way street egress only is not utilizing the existing black top parking lot in order to drive through it.
[39:27] but is to create a street, a one-way street, to the right of where the existing parking
[39:33] lot is and there could be a grass median between the parking lot and the street which would
[39:39] then physically separate the parking lot from the street itself. And I know that there's also
[39:45] some concern about pedestrian traffic and golf course cart traffic over the existing bridge.
[39:51] I emailed Council in the mayor as well as City Manager police, some photos, just representative
[39:58] of my ideas, and I think either with some hedging or some metal fencing that could be largely
[40:06] mitigated. So I urge you guys before you just blame it on safety to really consider the options
[40:12] there. Also, I really appreciate what Austin put together as far as proposed options that Council
[40:19] should consider. I have another option that I would like considered. I'm calling it follow
[40:25] existing right away egress only option. My thought is to build a one-way street that would
[40:31] go out from Rio Grande to Jersey Meadow and allow the egress traffic to get out of the
[40:36] Rio Grande side over onto Jones Road. As I mentioned earlier, I really have observed that the
[40:42] traffic backup is really from village green area turning on to Jones right and also that
[40:49] doesn't really give us a left-hand turn on to Jones Road,
[40:52] where if you create an in-egress-only option out
[40:55] from Rio Grande, too, Jersey Meadow,
[40:57] that also gives the people back
[40:59] when a village caster that area,
[41:01] as well as your golf course traffic
[41:03] from customers there, the ability to get out
[41:07] onto Jones Road more efficiently.
[41:11] Using the budget figures that Austin had
[41:14] in his budget memo,
[41:16] Using the existing bridge instead of creating a new bridge, you could eliminate 3.8 million of the proposed 6.2 that Austin had in his 2-way option and the total cost using his estimates was 2,599,277 dollars.
[41:35] So, when you guys are in budget meetings and perhaps the two way options are eliminated due to budget constraints,
[41:43] perhaps a two and a half million dollar figure is more palatable than five or six million.
[41:50] So, I ask that you guys strongly consider that as you continue these conversations,
[41:54] please don't rule it out because of safety. There are ways around that that would effectively address your concerns for the safety while at the same time,
[42:03] perhaps giving some of us back there in the in the West corner, the ability to get for better
[42:08] access to Jones Road. On a separate topic, I just wanted to mention that I was a member
[42:14] of the 2020 Comprehensive Plan Committee. I found that work to be very interesting and it does
[42:21] give a great roadmap for the city to follow for the following years. It gives important insight
[42:27] into the direction the city is moving in and it really creates a great guide for city officials
[42:32] Council, considering both infrastructure, safety, community engagement, and quality of life in that plan.
[42:40] So I know that applications are now being accepted for the 20-25 plan committee. I think that
[42:46] any citizen who wants to have a say in the future direction of the city should consider being
[42:52] a part of the committee and just FYI applications for that committee are due by June 5th.
[42:59] If anyone has any questions about my experience on the committee, I'd be happy to talk to them, and I appreciate your time.
[43:06] Great, thank you very much, Ashley.
[43:08] The next comment card I have is from David McGwin.
[43:22] Thank you, Mayor Warren, and my name is David McGwin.
[43:26] I look at six, I live at 16508 Village Drive.
[43:30] The street we've been talking about most of the evening.
[43:34] It is a busy street.
[43:36] I saw an email come across my computer a couple of days ago where the city was considering taking
[43:43] the parking away from both sides of that street and I'm here to speak for every resident
[43:48] on that street that is not a solution.
[43:51] It's going to create more problems than you can ever imagine.
[43:55] That street is utilized by a long care people that have to park their vehicle through
[44:02] street to service all those houses. It's not going to cut down on the cut-through traffic.
[44:08] It's from going to increase it if we take the parking away from both sides. I think there
[44:13] are a couple of good solutions that I've been hearing about possibly either widening the street
[44:16] or putting some off-street parking on the other side of that street where we can actually park vehicles,
[44:23] for family and friends and visitors and other people that come to our homes on that street.
[44:30] I've been there for 29 years, the traffic has not been a problem, I was warning when I built my house over there that you probably need to reconsider this and I've built it anyway and I have not reconsidered it for the entire 29 years.
[44:42] It's a great place to live.
[44:44] We've got a great city council that I really appreciate all the hard work that all of you do for all of us in the city.
[44:51] And please please consider other alternatives other than taking that part in a way or on both sides because it is going to create some additional problems.
[45:06] The next comment card I have is from John Hacker.
[45:18] Good evening everyone. Thank you for your time. John Hacker live on Quorum Wall Street in their 24 years.
[45:25] I would like to see the bridge stay open. I do use it. Have ever since we've lived here. I understand the safety issues.
[45:34] My biggest thing that, if it does stay closed for pedestrian and carts only, then I would
[45:42] like to see it be able to be used for vehicles if there's an emergency, got for a bit
[45:47] of fire or something major where first responders have to clean off a real grand and you
[45:52] have to evacuate the parking lot there on the golf course side of the bayou.
[45:57] That could turn into a big melee.
[46:01] Please consider using the bridge to get cars out, send them out towards the other parking lot towards Jones Road.
[46:07] So, first founders come in to what they need to do.
[46:10] Get people out, keep them safe.
[46:12] At the same time, I know Ashley mentioned the second road there.
[46:16] I'm kind of on board with all that too.
[46:18] I'd like to see something.
[46:20] My opinion would be to bring it one off of the parking lot on the north side of the Bayou towards real grand.
[46:26] bring it in towards to connect it towards the north side of the bridge. I know you
[46:31] have to lose part of the dog park there, which is massive to begin with, and
[46:37] probably a couple of trees, but that also could be something you could have a
[46:43] gate at each end of. Just like we did when we were using the cut-through on the
[46:47] golf course. It could be open early in the morning closed in the evenings, and
[46:56] just a cult tactic that could be worked out.
[47:00] But having two-way traffic, again, access to Jones Road,
[47:03] where everything is, for that end of the neighborhood,
[47:07] I think would be a good thing.
[47:08] And you could close it off at night and not have anybody
[47:13] just coming in, just like we did with the golf course.
[47:16] And we were using it in that capacity.
[47:18] So please consider that.
[47:20] Thank you all for your time.
[47:22] All right, thank you.
[47:24] And the last comment card I have is from Kimberly A now.
[47:33] Name is Kimberly A now and I'll live at 1, 5, 6, 0, 1, signal, poor lane.
[47:38] As my 30 second installment, Jersey Village is not just a small town but a thriving community
[47:44] that began as Clark Henry's FNM Jersey Ranch from 1938 to 1948.
[47:50] In the 1950s, the 1,279 acres of cow pasture began to transform into a suburban oasis
[47:59] becoming an incorporated city on April 16th, 1956 but the unanimous 58 resident
[48:07] petition against Houston's immediate annexation. After the last few local
[48:12] election cycles, it seems many villagers are not aware of how our city government
[48:18] works plus the people in land changes that occur over time including local,
[48:23] county and state laws and expectations. The population in 1961 was 493. While the 2020 census
[48:33] advised of 7,921, that may sound daunting, but the acreage of the Jersey Ranch was only
[48:42] 1.997 square miles, which would pretty much only be the original houses, which is not a lot
[48:49] tax space. So during the decades annexation of the joining land occurred to grow to 2.163 acres,
[48:58] as 3.38 square miles, which includes many retail establishments with grocery seats helping
[49:05] our tax revenue. Being a city in Harris County in Texas, there are many regulations, laws,
[49:12] and procedures to abide such as city elections being unpartisan, our mayor,
[49:17] in council positions are volunteered as an unpaid, so they still have their day jobs in addition
[49:24] to the countless hours of reading, questioning, learning and abiding by our home role charter.
[49:32] The two city employees that report directly to the mayor in council are the city manager and city
[49:37] secretary. This form of local government is also called Manager Council, which enables full control
[49:44] over development of our zoned city and keeps politics and overreaching out the daily functioning
[49:51] of the city departments.
[49:53] The city manager is the chief administrative and executive officer of the city and is
[49:58] responsible for the efficient and economical administration of city government including employees.
[50:05] The Council shall enact ordinances, adopt budgets, determine policies, appoint the city manager
[50:11] and execute other powers in duties as prescribed in the charter, which was established in 1986.
[50:19] The charter further authorizes the Council to elect a mayor pretend, which serves if the mayor is unavailable,
[50:26] yet maintains the right of voting as typical of Council, while the mayor can only break a tie vote.
[50:33] Near and Council are not allowed to instruct or request the City Manager to appoint to or remove from office or employment any person.
[50:44] Procedures of Government to meetings include the Open Meetings Act, as it requires meetings of governmental bodies to be open to the public, except for expressly authorized, closed or executive sessions.
[50:56] and to be preceded by public notice of the time, place, and subject matter of the meeting, such as consulting with this city attorney, deliberations of real property, personnel matters, and economic development negotiations.
[51:12] Only members of the governmental body and necessary officers and employees are allowed to include meetings.
[51:19] A governmental body may adopt reasonable rules regarding the public's right to address Council
[51:25] such as to the subject of the meeting in post-time limits in prevent disruptions of the meeting.
[51:32] A single public comment period is to be at the beginning of an open meeting to address items
[51:37] on the agenda, though Council may but is not required to respond.
[51:42] If the public raises a non-agenda item, section 551.042 at the Act still applies to limit
[51:50] response comments about non-agenda items.
[51:54] Texas also allows reasonable rules to meet in order at the meeting as well as city website
[52:00] devices, knowing shall delay or interact the proceedings, or refuse to obey the orders
[52:05] at the presiding officer, citizens and other visitors are too observe good conduct and refrain
[52:11] from private conversations that distract.
[52:15] If anyone wonders how the city of Jersey village functions,
[52:18] the facts are available if you ask concise questions,
[52:22] so there is no misinterpretation.
[52:24] City, county, and state legalities
[52:27] exists for a reason.
[52:28] Thank you.
[52:30] Great, thank you, Kimberly.
[52:32] Those are all the common cards I have.
[52:34] So we're going to move on to IMF, the city manager's report,
[52:37] Austin Blis.
[52:38] Thank you.
[52:39] Mayor Councillor, the report is in front of you happy to answer any questions you might have on that.
[52:44] I would also like to take a moment and recognize Laura Caps, who was honored by the Texas Municipal Association.
[52:50] The Human Resources Association as the Lone Ranger Award, a person of one, a Department of One doing great things across the state.
[52:57] That's a great honor and honor to recognize her here tonight.
[53:08] Austin, you don't make her wear a mask like the Lone Ranger.
[53:13] thought about it.
[53:19] On a series note, one of the agenda items on consent which, unless somebody
[53:24] brings it out, I don't know that needs to be talked about, but had mentioned some issues with
[53:29] my gov and back and forth, have we looked into that and is that truly an issue? It seems like
[53:35] they might have been an issue for a few days. Not sure if it was a back end or if it was a user error.
[53:40] It's not really positive on that one, but one of the things in the budget we're looking to do is say
[53:48] Thank you.
[53:49] I wanted to bring up some questions about code enforcement.
[53:57] I feel like we're not doing a very good job.
[54:00] So, I will tell you this.
[54:02] I know your guys are fully aware how I feel about science and people's yards.
[54:07] That should not be there.
[54:08] Like, from roofers, for instance.
[54:11] I had a roofing sign in my yard for five weeks,
[54:13] and I never once was contacted by the city for a code violation.
[54:18] So there was some concern about the Cyphering Court ruling from a few years ago and whether or not that was enforceable.
[54:25] Just and did get back to us and we are going through now and forcing that a little bit more, but there is, there is some concern about some of the legality surrounding the signs and those types of things.
[54:35] Okay, for me it's the fact that I don't think it's just, I'm going to, I'm using the sign as an example because the sign is like my legit example and it was kind of a thing for me I was like well, let's see, let's see how long it's going to take.
[54:46] for me to get my letter in the mail or for someone to pick it up and put it on my porch and it never happened.
[54:52] In fact, a neighbor kindly picked it up for me in their own personal code enforcement,
[54:57] which I actually appreciated because it was driving me crazy myself.
[55:01] But it's also stuff, you know, there's overgrowth of bushes in certain areas of lots.
[55:09] I'm not seeing stuff taking care of in a timely manner.
[55:13] I'm just curious as far as, what are we doing to make sure that we are actually enforcing the ordinances?
[55:21] So we do monitor where the code enforcement officer goes, they are going down every street every week.
[55:27] I'm sure this spots that do get missed, but we do have the app.
[55:30] People can report those things. People can email us, call.
[55:34] I know that they're out there, but then again they're not perfect for sure.
[55:38] absolutely, we'll give you that one for sure. But that's what we have all the other ways that people can
[55:43] report issues as well. I'm just going to ask a quick clarification type question, maybe, almost a
[55:50] legal question. With our code enforcement ordinances, I know there are a lot of procedural hoops to
[55:57] be jumped through, are those hoops that we have made of our own making without prompting from
[56:07] They're so many ways that different types of codes and things, so generally you would call
[56:12] the things we're talking about here in new sense issues, so that's where you have
[56:16] there's weed issues or junk vehicles, all those kinds of things.
[56:20] Your code is like many others that labels those general things as new senses.
[56:26] And then depending on there, some state law guidance, some of those issues, but you have,
[56:30] I mean, again, it's a super general, but you have a process to abate those things.
[56:33] And generally, it's a notice, some kind of notice to the property owner gives them time to fix whatever the issue might be.
[56:40] And then depending on if that's complied with or not, then there's the ability for the city to come in and debate that.
[56:45] And again, there's a lot of different ways I could go depending on what the actual nuisance is.
[56:49] But your code's no different than that.
[56:50] I mean, there's some general scope that comes on the state law that allows you to address certain things.
[56:55] And you've done that and you provide the abatement process.
[56:58] And so it really is.
[56:59] It's just an enforcement of it, and some of it, a lot of things like most abatement, it
[57:04] and most nuisance issues.
[57:05] It is complaint driven.
[57:07] So if you see something, say something, and that's probably the more effective way that
[57:12] a code enforcement officer is going to be able to respond to something.
[57:15] So to make sure that I understand that those, that that process where notice is
[57:21] sent, and then a certain amount of time is given to remedy it, is that something that
[57:24] is imposed upon us by state law or, I mean, I understand that it's similar to other
[57:28] But if we wanted to streamline that in some way, is there an option?
[57:33] You could theoretically do it.
[57:34] I mean, I think that, and again, it's hard to talk with that specific
[57:37] on things here.
[57:38] But in general, you need to send notice about something,
[57:41] and get people an idea of what it is they're violating,
[57:43] and give them opportunity to cure that issue, whatever it is.
[57:46] That's going to be across the board.
[57:48] But depending on what the particular issue is,
[57:50] state law would guide you on that.
[57:51] It may require a longer period for a statement.
[57:53] Sometimes it can be pretty short.
[57:55] But from what I've read on your code,
[57:58] That's why you're right in line with what most cities do because you're going to fall within the really, I mean, generally considered, you know, appropriate times for abatement and response and all of that.
[58:10] And obviously, I don't, I don't want to get too far down the line because obviously I think I'm kind of pushing the boundaries from an open meetings at standpoint.
[58:19] But if this, if this was something that Council wanted to look at more closely, we could certainly look at putting this on a future agenda just to have the discussion of more detail.
[58:30] And you'll see in the reason that question got brought up because in this in the city manager report is your list of all the kind of good violations that could be expanded, you know, but it's it's all there.
[58:40] Any other questions from Council regarding the city manager report?
[58:49] then that brings us to the consent agenda. Does any council member wish to remove an item from the consent agenda for consideration during the regular agenda?
[59:01] I'd like to remove G5.
[59:05] Can you, sorry guys, I don't have my stuff in front of me. Can you tell me which one is G5?
[59:08] Sure. So G5 will be removed from the consent agenda. That is a consent agenda.
[59:13] of a 24-41 authorizing the City Manager to enter into an agreement with projects, surveillance
[59:19] to perform construction observation services for the Congo Lane, drainage improvements project.
[59:26] I'd also like to, I'd like to pull off a 24-40. I can't see the G.
[59:32] G4. G4.
[59:37] G4 will be considered at the top of the race.
[59:40] Just a state. I'm not prepared. I'm having an access issue.
[59:45] point.
[59:49] I can vouch for that she is. Any other is any of their council member wish to
[59:54] remove an item from the consent agenda and place on the regular agenda.
[1:00:00] Okay, if not, I would entertain a motion on the consent agenda.
[1:00:06] I move that we approve the consent agenda.
[1:00:09] I'll second.
[1:00:10] We have a motion in a second, any further discussion?
[1:00:13] Seeing none all those in favor?
[1:00:16] All of those against any abstentions?
[1:00:19] The consent agenda passes unanimously.
[1:00:21] So we are now going to consider item number G4, consider resolution,
[1:00:25] 2024-40 adopting an acceptable use of information, technology, resources policy, and email policy
[1:00:30] and a security awareness and training policy for the mayor and city council members,
[1:00:35] Abram Sifferett, Director of Information Technology.
[1:00:39] So I'll introduce this as well. He's coming out. He's going to run the cameras for us.
[1:00:42] So he'll be out at momentarily, but this is the implement to IT user policies for the city council members.
[1:00:47] These policies are designed to provide a clear framework for the safe and responsible utilization of the city's IT resources
[1:00:52] with the ultimate focus of safe guarding the city's assets and data as well as protecting the end users.
[1:00:57] if questions have, if counselors have specific questions,
[1:01:01] Abrantant answer those as well.
[1:01:03] I just wanted to get clarification of,
[1:01:05] is how is this different than the one for city employees?
[1:01:10] So, so this one is dictated by council.
[1:01:15] So, council would pass it and then council
[1:01:17] is in charge of forcing it.
[1:01:21] It's a similar verbiage to what the employees have
[1:01:24] to abide by but we took out anything that wouldn't fall under like what the authority
[1:01:34] we would have to dictate.
[1:01:36] Like there's a social media policy on our user policy, which wouldn't fall on you.
[1:01:42] Can you tell me if there are more security trainings for council than what is required by the state of Texas?
[1:01:49] No.
[1:01:51] That was my big question.
[1:01:54] I'll be honest, I kind of had the same question, because it did look a little bit like the document, was the employee document and got council policy slapped on the bottom.
[1:02:05] I guess I'm trying to figure out kind of if it was, well, is there a concern that, because I'm trying to sort of in my head think of how this would work in terms of, I understand that it's largely this is a formal process to create enforceability.
[1:02:23] But just this now mean that if a council member is, you know, illegally using tick-talk on their phone,
[1:02:30] which by the way, now it's against state law, they use them on public devices.
[1:02:33] Let's say they have a, or not a phone because most of us don't think of phones.
[1:02:35] We'll sound their council computer, their accessing tick-talk.
[1:02:40] Does that now mean that council is going to be tasked with, you know, censoring a council member
[1:02:45] and having all of this done in that manner?
[1:02:48] I guess I'm just kind of having a hard time picturing how this all works out in reality.
[1:02:54] I mean, to a degree, yeah, it would be up to Council to say if somebody's misusing city equipment,
[1:03:00] I don't think I or Austin can go and just say, no, we're taking back your laptop.
[1:03:05] We would report the issue and then it would be up to Council to enforce the policy.
[1:03:09] Can I pose another vantage point versus where it's policing? Is this more in line to have it a policy that is intact for us to apply for more grants?
[1:03:26] We'll do have to be compliant with all the state and federal regulations when it comes to information technology security.
[1:03:32] And that's what the state training is required if we are not compliant with that straight training. We don't get any of the grants that we get.
[1:03:38] So that is a piece of it and there are other IT-related grants that we're hoping to go after but we need to make sure we've got all these policies and everything in here
[1:03:47] As Abraham mentioned it is very similar to the staff policy, but I control that staff piece. I don't control the counselors
[1:03:54] And so that's why this shows the council would be the one that would actually enforce the policy
[1:03:58] And just so that council's aware. I mean the enforceability this why we keep saying that is that if you look at the penalty
[1:04:04] this not you're not removed from council or anything and there's no censure provisions anything like that
[1:04:08] it's just that whatever the IT device that might be provided by the city to you you may I mean again with
[1:04:15] consistent violations of it there's a possibility that that IT connection and you may be removed that that's the
[1:04:20] penalty for not following this. But having this policy helps us with grants.
[1:04:27] Does having this policy if not if we don't have this policy will we no longer receive grants?
[1:04:33] Can you tell me for certain that if we don't, if we choose not to pass this, does that mean that we cannot get grants?
[1:04:39] I think it would impact our ability to go after some IT-based grants, but the other theme of grants and those types of things not having this policy would not impact that to my knowledge.
[1:04:57] I kind of struggle with the concept of policy for fun.
[1:05:02] I'm fun with the policy if it affects grants in any way.
[1:05:05] Well, I think what I'm hearing is that the grants are contingent upon council members and
[1:05:12] city staff all following applicable state laws that are already in place that definitely
[1:05:17] definitely do apply to us and do have very clear consequences. I think the question is the
[1:05:26] added value of this that is written largely as a employee policy as opposed to a council policy.
[1:05:34] Because there are other things as well that I was a little worried about and I wish I'd taken this in kind of like marked it up.
[1:05:43] There was something regarding sensitive data and having it on personal devices.
[1:05:52] I literally, this is my device.
[1:05:55] I frequently, when I'm at home, use my home PC to access my city email, I get a little worried about
[1:06:04] a necessarily pigeon-holing council members who are volunteering their time on the side
[1:06:10] into only using city devices in order to get certain things done or at least creating
[1:06:18] a concern that we're maybe violating a policy that might then further restrict us.
[1:06:23] I understand from an employee standpoint, because that's their job.
[1:06:26] I work in a place where I have very clear rules that I have to follow regarding data protection
[1:06:31] and all of that. I just feel like council is a little bit different situation than a city
[1:06:36] employee in most instances when it comes to data and devices and things in that nature.
[1:06:41] I don't agree with that. I mean, I think we are employees in a sense and I think we need to follow
[1:06:48] the same types of policies, especially when it becomes, you know, comes to data and data security.
[1:06:55] I work for one of the most secure organizations in the world, and I don't know how many
[1:07:01] multi-factor authentications I have to go through on a daily basis to actually do my job.
[1:07:07] So, it doesn't bother me that there's a policy in place, and I think it's really, I mean,
[1:07:14] we just got a letter from AT&T saying that our personal information had been compromised,
[1:07:20] and now it's on on the dark web for anybody and everybody to see.
[1:07:23] So I'm very sensitive to the fact that that's what we're trying to protect is not only
[1:07:29] our data from a council perspective but our employees data and our residents data that
[1:07:35] we potentially would have connectivity to even though we don't have access to.
[1:07:40] Yeah, along those lines, I mean I don't know how many city employees have laptops that they
[1:07:46] can take home and use and that's not necessarily material but there's six six of us here
[1:07:51] that, more than likely, work far more at our home on city business than we do at city offices.
[1:08:03] And so I think it's important that there's at least structure and not necessarily a form of penalty, but guidance rather to guide us.
[1:08:14] And my idea might be if there are questions,
[1:08:19] and we want to change the tone of this in some way,
[1:08:23] or have questions about certain items,
[1:08:27] we move this to June, where we can further discuss this
[1:08:31] and bring it back, either on consent or a regular agenda
[1:08:35] with proposed changes that we submit to Austin.
[1:08:39] Yeah, I agree.
[1:08:40] I would at least want to see us refine a bit.
[1:08:42] Maybe, I think the things that probably are going to be most applicable to Council can probably be
[1:08:49] summed up in a few pages as opposed to this policy.
[1:08:55] Yeah, I do think in elected officials in a fundamentally different position when it comes to data and
[1:09:00] things of that nature as opposed to somebody who regularly handles, you know, personal information of residents,
[1:09:06] because we generally don't get that information.
[1:09:08] There's very rare occasion that we get anything highly sensitive because we're setting policy.
[1:09:12] we're not, we're not handling data to activity.
[1:09:14] That said, without going into the details,
[1:09:16] we do have access points into the city.
[1:09:19] And I'm sure those access points are mitigated
[1:09:22] as much as possible, as much can be extended.
[1:09:26] It's just, we need to be aware that there's a slight risk,
[1:09:30] no matter how slight.
[1:09:31] Oh, no, I understand that.
[1:09:32] And that's why I'm saying it's,
[1:09:35] I'm not saying there's no risk.
[1:09:36] I'm just saying that I think there's a fundamental difference
[1:09:38] there.
[1:09:39] And also, based on the trouble I usually have
[1:09:42] getting into my email, I think if I can't get into my email, no one else can, so we probably
[1:09:47] at least on that front we're doing an okay job, but yeah, I understand the need for it.
[1:09:54] I just, it probably just needs to be refined quite a bit for our role.
[1:10:03] So yeah, I assume that's the consensus if everyone's okay,
[1:10:06] but that will just take no action based, I assume,
[1:10:09] as staff has enough feedback to kind of understand.
[1:10:12] And will await your red lines and markups on it?
[1:10:16] I'm more than happy to do that.
[1:10:18] We'll see what other cities do and go from there.
[1:10:21] But I do appreciate it.
[1:10:22] I know we do want to be very, very
[1:10:24] conscientious about how devices and IT resources are being used.
[1:10:29] So I think it's a good thing to have a discussion about this
[1:10:32] and see what we can do to help improve that.
[1:10:35] So we'll get there.
[1:10:37] OK, then we are going to move along.
[1:10:39] We have one other consent agenda item that was pulled off,
[1:10:43] and that is item G5.
[1:10:44] consider resolution number 2024-41 authorizing the city manager to enter into an agreement with
[1:10:49] projects surveillance and cooperated to perform construction observation services for the
[1:10:53] Congo Lane drainage improvement project Robert Bassford assistant city manager.
[1:10:58] Yeah, good evening Mayor, council.
[1:11:02] State Jersey Village has received the proposal from projects surveillance incorporated to provide
[1:11:06] professional services for the Congo Lane drainage improvements project.
[1:11:09] This project aims to enlist the expertise of PSI and overseeing construction activities, insurance
[1:11:15] and here's the project's specifications and drawings.
[1:11:18] If we'll prove the project surveillance will play a crucial role in monitoring daily operations
[1:11:22] carried up our contractors, guaranteeing compliance with established guidelines, this
[1:11:26] entails meticulous documentation through accurate daily construction reports.
[1:11:31] Supplement of our photographs and videos.
[1:11:33] Moreover, PSI will collaborate closely with city staff to oversee critical construction tasks
[1:11:38] therefore contributing to the project success.
[1:11:40] Project surveillance is a reputable Texas-based firm specializing in construction inspection
[1:11:44] services.
[1:11:46] They've both seen a certified inspectors equipped with training and public works and engineering
[1:11:50] and construction inspection and project management basics.
[1:11:54] Asked city collaborations between PSI and the city of Jersey Village include the notable
[1:11:58] projects such as Seattle Street Reconstruction Project, the Emergency Tahoe Sanitary Rehabilitation
[1:12:03] Project.
[1:12:04] In these instances, PSI's involvement significantly contributed to the project progress and quality.
[1:12:11] Additionally, staff have uncovered numerous issues with past infrastructure-related projects that
[1:12:16] lack dedicated inspection services highlighting the role that PSI will play and enhancing
[1:12:21] workmanship and project outcomes.
[1:12:26] Overall, PSI brings extensive experience expertise and a track record of success to the table
[1:12:30] and their proposed involvement in the Congolene drainage improvement project suggests an
[1:12:35] uphold the city standards and successful project completion. The cost of this will come from
[1:12:39] the overall Congolene drainage improvements project funding. It is a piece of the overall cost of
[1:12:44] the project that is staggered into the budget. This is a professional service which means we do not
[1:12:48] have to go out for public bids for this work. Project surveillance will need to present a statement of
[1:12:52] qualifications which is included with this line item.
[1:12:57] Okay. Thank you. A discussion amongst council
[1:12:59] this item.
[1:13:02] Sure. One, I pulled this off one just because I think anytime we're spending money,
[1:13:07] you would need to do it in front of the public. But to also as a notice that Congo construction
[1:13:16] is coming up really soon. And it's part of the bond that was citizens approved. And I think this
[1:13:27] good way to monitor make sure that money is money well spent even though it's spending money to
[1:13:33] make sure money is well spent it's quality control and we seem to have had good good success
[1:13:40] with this company in the past
[1:13:47] and with that I'll make a motion to approve resolution 2024-41.
[1:13:53] I'll second. We have a motion in a second. Any further discussion?
[1:13:58] seeing none, all of those in favor, all of those against any abstentions, the resolution
[1:14:03] passes unanimously.
[1:14:07] That brings us to the top of our actual regular agenda item H1 consider
[1:14:11] resolution number 2024-43 electing a mayor pro-tem. I'm not going to read the memo, I'm just
[1:14:17] going to mention that our mayor pro-tem as everyone found out at our last meeting serves in
[1:14:24] role of mayor when the mayor is not around, is not available, or incapacitated, hopefully not.
[1:14:33] I think I did that joke last year too, so sorry.
[1:14:38] And our current mayor, Protem, is our mayor, Protem Michelle Mitchum, and so, of course,
[1:14:44] we have to select a mayor, Protem each year around this time, so I would take nominations
[1:14:51] at this time.
[1:14:51] I
[1:14:55] will nominate Michelle. I think she's done a fabulous job and I'm looking forward to it.
[1:15:00] All right,
[1:15:10] then I will consider that to be a motion in a second to approve resolution 2024-43 with Michelle Mitchen as Mayor Pro Tem, correct?
[1:15:21] Thank you. All right. Any further discussion? Seeing none, all those in favor? All of those against any of the extensions? The resolution passes unanimously. Congratulations, Mayor Pro Tem.
[1:15:36] That brings us to item H2, consider resolution number 24-44, assigning council members to serve as liaison to various city committees and boards.
[1:15:45] That's when I am going to refer back to the memo. I just make sure we've got all of our ducks in a row.
[1:15:53] Let's see council members serve as liaison to all city boards and committees in this capacity council members primarily served to represent the desires of the council of the board of the council to the board.
[1:16:02] There are no established procedures for assigning liais on positions with the recent election.
[1:16:07] The TERS 2 in TERS 3 boards do not have liais on's appointed, those were filled by James
[1:16:12] Singleton.
[1:16:14] This agenda item has been placed to a lot of council members to fill any vacant positions
[1:16:18] and in just other positions as desired.
[1:16:20] I'm not going to read out the entire current assignment, everyone's got that in front of them.
[1:16:25] I will say that generally just as custom, but obviously it's not a requirement.
[1:16:29] we've usually allowed existing council members if they so desired to retain their current assignments,
[1:16:37] but if there's any council members who maybe they're thinking that they might like to try
[1:16:42] something different. Certainly, I think that would be something we can look at. It just want to say,
[1:16:49] I actually, since we've, there are some changes have been made to the, I guess we need to call
[1:16:54] structure of the boards I'm on or that I liaison, niche, liaison too. I'm happy keeping what
[1:17:01] I have if less somebody feels very strongly about board of adjustments. It's popular, I
[1:17:08] know. I don't think anyone feels really about board of adjustment. I didn't know if Connie's
[1:17:13] background would be appropriate there or if you wanted to scoot you on. I didn't really
[1:17:21] your background had a conflict if it was part of adjustments or not on the
[1:17:26] legality of that.
[1:17:34] You mean mine with teaching because that's like you're with
[1:17:38] kind of being on the mud district. Oh, oh because she's on the mud district.
[1:17:44] Yeah.
[1:17:45] There shouldn't be any problems with you. I don't think so. We can talk later if you want, but if you're
[1:17:48] super-inch didn't ZBA stuff then go right out of here. I'm fine with Jennifer continuing her work.
[1:17:57] I think Jennifer is taking one for the team, and she's doing great, and we owe you a box of chocolate.
[1:18:06] How do other council members feel about their current assignments?
[1:18:12] I enjoy serving with work fair cloth in the planning and zoning commission.
[1:18:18] I adore Doris and I adore Parks and Rec so.
[1:18:24] So that leaves so the vacant current vacant positions there turns to interst the rebords, which have varying degrees of meeting frequency
[1:18:33] Just depending on need sometimes they might not meet but once a year sometimes they might meet
[1:18:39] Quarterly just varies
[1:18:45] I'll tell you this much much more interesting than the board of adjustment either either version. So I'm offended
[1:18:52] I served on at least on one of those. I know it's boring
[1:18:58] so. So then that it sounds to me like everyone keeping their existing assignment and council member
[1:19:05] Rossi being assigned as liaison to terms number two and terms number three. Is anyone want to
[1:19:11] make a motion to that effect? I'll make a motion to approve the assignments.
[1:19:22] So we have a motion to approve resolution number 2024-44 assigning council members to their existing
[1:19:29] positions with Council Member Rossi in TERS 2 in TERS 3 and then we have a second. Any further
[1:19:36] discussion? Seeing none all those in favour? All of those against any abstentions. The
[1:19:43] resolution passes unanimously. That brings us to item H3 consider resolution number 2024-45 reviewing
[1:19:49] and accepting the 2023 annual comprehensive financial report and the 2023 single audit reports
[1:19:55] is Volcano Finance Director.
[1:19:57] Good evening, Mayor.
[1:19:59] We have Ben Cohen.
[1:20:02] He's from Bellhary, which has six or an auditor.
[1:20:05] And he will be here to make the presentation of our
[1:20:08] Ace at the Financial Report.
[1:20:20] Hello.
[1:20:21] I'm Ben Cohen.
[1:20:22] I'm here to present the annual comprehensive financial report.
[1:20:28] Congratulations to the new city council members.
[1:20:31] Just to let you know, once a year, I or auditor comes in and audits the city's financial statements.
[1:20:39] And this information is as of September 30th, 2023.
[1:20:46] So there's various rules that require the city to have a financial statement audit for instance.
[1:20:54] Would your grants or would your bonds and different federal laws require that?
[1:21:00] So this has to get done within the nine months after year in, also as a city also submits
[1:21:09] to the government finance officer's association award for financial excellency, it allows
[1:21:16] you to officially call it an annual comprehensive financial report, the city received that
[1:21:22] for the fiscal year 22 report.
[1:21:24] We believe that the city will also receive that for fiscal 23.
[1:21:28] I'm going to be brief, I even have my little, I'm going to give you the read of digest, so you
[1:21:33] even have a timer here to try to do this as quick as possible. But feel free to ask any questions
[1:21:38] if you have any, I'm going to cover five sections, five areas of this annual conference
[1:21:44] of national board. If you would, turns a page 17, 17 through 19 is the letter. It's our
[1:21:55] And I just want to snap shot or summarize the second paragraph.
[1:22:00] This is where we give our opinion.
[1:22:02] We've given the city.
[1:22:04] In summary, we've given the city a clean opinion.
[1:22:08] It's just saying that the city's financial statements are reported
[1:22:11] based off a general accepted county principles.
[1:22:14] The remainder of the letter talks about the different responsibilities.
[1:22:19] Just to take note, it talks about management's responsibility.
[1:22:22] that's awesome, that's Kate, she's been wonderful with providing us information open,
[1:22:29] book, just given us everything so that we can ensure that we can make sure that these are reported
[1:22:36] based off of general accepted accounting principles.
[1:22:39] And then on page 18, you can see our responsibilities, the auditors and the different responsibilities over
[1:22:46] different sections. As far as financial highlights, if you would turn to page 26,
[1:22:56] this is just
[1:22:57] a good snapshot of your statement in that position. This is your full accrual statements.
[1:23:03] You'll see on the last two columns, fiscal year 22, and fiscal year 23, and if you go to
[1:23:11] last number, the city's net position has increased by 5.5 million.
[1:23:16] You can also see this information for 10 years on pages 1 0 8 and 1 0 9 if you can look
[1:23:24] at where your city was at 10 years ago and you see that 10 years ago your net position
[1:23:30] was 65 million and now it's 116 million.
[1:23:33] So what that tells me is that the city is just growing and it's also developing and over time.
[1:23:39] A lot of that could be also inflation too, but we'd expect a city that's continuing to move forward
[1:23:46] and doing things with the responsibility of doing to gradually increase.
[1:23:49] And so, a lot of the increase comes from infrastructure increase, you're utilizing grants
[1:23:56] and also just so much some of the signing fund balance for capital projects.
[1:24:02] But a lot of that growth is from that.
[1:24:05] The next page I'm going to cover is page is on page 42, so this is your fun level statements.
[1:24:20] And the column I'm going to zero in on is the general fun columnist for this is a column to the left.
[1:24:27] And so the only thing I wanted to point out here is that your ending general fund balance is roughly 14.5 million, excuse me, a 14.3 million.
[1:24:42] And one of the things that a lot of people in the government finance world talk about is comparing that number to your general fund expenditures.
[1:24:50] And what government finance officer association recommends is that you have roughly 25% of general
[1:24:59] fund balance that that general fund balance is 25% of your expenditures.
[1:25:05] And so y'all far exceed that and that's perfect about around 80% that's roughly 10, 9 months.
[1:25:13] So that's a good amount to be.
[1:25:15] So you never want to be, it just depends where you're at.
[1:25:18] some cities have it more than a year.
[1:25:20] That's probably maybe rather high, but typically cities
[1:25:24] try to stay within at least 25% a year.
[1:25:27] And so that's solid.
[1:25:29] Let's just know that you have some reserves.
[1:25:31] The next page I'm going to cover is page 84.
[1:25:35] This is your budget to actual for your general fund.
[1:25:38] It resembles what's on page 42, the actual amount
[1:25:42] suit, but that the area that I'll zero in on is the expenditure
[1:25:45] section, and in a far right column, and as you'd see, there was no negative budget
[1:25:50] experiences. It just lets the auditors know, public know that the city stayed within
[1:25:56] legal level, the legal level of control.
[1:26:00] And the last thing I'm going to cover, finally, the last thing. See, on time, doing good there.
[1:26:06] It's a single audit. It's that letter.
[1:26:10] It's a single audit. Because the city spent more
[1:26:13] Then $750,000 in federal grant dollars for fiscal year 23, it required the city to have a single
[1:26:20] lot of it.
[1:26:21] I won't go over the letters, but in summary we didn't have any findings to note there.
[1:26:28] So if that concludes my presentation, if you have any questions, we'll free to ask.
[1:26:35] Any questions from Council regarding this report?
[1:26:41] One thing I will ask about is pension liability, and something people are always nervous about, but I thought you could think of that one.
[1:26:52] Two years ago. So if you go to page 86,
[1:27:02] you'll see that you'll see that this is your...
[1:27:05] The far, it's not that last number on the page in each column, but it says the net
[1:27:13] pension liability, it's seen that it, and that includes, like, so you have your pension
[1:27:19] liability, and then you have the assets within that plan, and so that's the net.
[1:27:25] It was roughly 3.1 million back in 2014 and then 2022, 6.1 million now.
[1:27:37] This is based off your measurement year, which is as of December 31st, 2022.
[1:27:45] So that's roll forward into September 30th, 2023 financial statements because obviously they can't, they can't, they have to get that audit done for first before we do this audit and so.
[1:28:02] But that numbers reflective within your financial statements and so it did increase but you see your net position also increase.
[1:28:08] Over time, you'll see those numbers increase and less if you've changed your funding to some cities that decide to get 100% funding and so they'll contribute more than a required contribution amount and you can see the contribution amounts on the next page over the last 10 years on page 88.
[1:28:34] And this is based off a fiscal year, and so for 2014, it was roughly 699,000
[1:28:41] with the city's contribution and then in 2023, it was 1.1 million.
[1:28:48] And again, if you look on these schedules in the statistical section, you'll see
[1:28:53] that expenditures have increased, revenues have increased.
[1:28:57] But net position has increased with cities.
[1:29:00] A lot of things are increasing.
[1:29:01] and so that's what we'd expect for a city that's thriving.
[1:29:08] So just generally to sum it up if, especially compared to, I don't want to say compared
[1:29:12] to other cities.
[1:29:13] There's a lot of cities get themselves in trouble.
[1:29:15] I assume that these numbers generally align with what you would expect from a relatively
[1:29:19] healthy pension activity.
[1:29:22] Yeah.
[1:29:22] And of course, y'all've always, y'all all the cities y'all, cities, your city has always
[1:29:30] the contributed, over at least the last 10 year that I believe, or at least in the last eight,
[1:29:38] the required contribution amount that TMRS, Texas Municipal Retirement System, says that
[1:29:45] you should contribute to the plan. And so they've got to act to areas that go in and
[1:29:51] do their thing. And so, Needless to say, city, if you continue to do that, you're saying
[1:29:59] in line.
[1:30:01] So it kind of tells you what percentage of payroll that is and you can see that it's hovered about the same.
[1:30:14] It looks like it has, is that low, is that percentage number on page 88 and 89 and you can see that the city's stayed relatively flat there.
[1:30:28] So it actually looks like it kind of decreased a little bit over time.
[1:30:34] So that's a good sign, but other than that, I can't really say, you want consistency there.
[1:30:42] There has been some cities at the side one year to fund more than they have to or surpass
[1:30:49] the required contribution amount that the actual reset.
[1:30:55] But it's, I mean, yeah, that's, that's the decision.
[1:31:00] The key is just making sure that it's manageable,
[1:31:02] and you don't get yourself in too much trouble.
[1:31:05] I think that given those percentages, and of course Austin is a fellow,
[1:31:10] it's probably probably more on top of that one than I am.
[1:31:14] So, but it's up to the managed city to kind of make that decision,
[1:31:18] but I think it's, it's saying pretty good there.
[1:31:21] Any other questions from Council?
[1:31:24] Okay.
[1:31:25] Thank you, sir.
[1:31:25] I appreciate it.
[1:31:27] Thank you.
[1:31:28] Okay.
[1:31:29] And unless Council had further discussion,
[1:31:33] we've got a resolution for none of us.
[1:31:34] I've had an intertainment motion at this time.
[1:31:39] I'm wishing to approve resolution 2024.
[1:31:42] Oh, sorry.
[1:31:42] I've heard for me.
[1:31:43] Dash.
[1:31:44] Is it 45?
[1:31:45] Yes.
[1:31:46] I'll second.
[1:31:47] Okay.
[1:31:47] We've got a motion.
[1:31:48] A second.
[1:31:48] Any further discussion?
[1:31:50] Seeing none of all those in favor?
[1:31:52] All those against any abstentions, the resolution passes unanimously, and it brings us to item H4, consider
[1:31:59] orness number 24-14, and then in the golf course budget for the fiscal year, beginning October 1st,
[1:32:05] 2023, and ending September 30th, 2024 in the amount not to exceed 75,000 by increasing revenue line item
[1:32:12] 1-1-8-0-8-5-5-1-green fees, and by increasing expense line item 1-1-8-1-8-5-1-5-consultant fees,
[1:32:21] approving the proposal from Chet Williams' design LLC to conduct a golf course master plan
[1:32:26] and authorizing the City Manager to execute all documents with Chet Williams' design LLC
[1:32:30] concerning these consulting services, Robert Batchford, Assistant City Manager.
[1:32:35] Yeah, good evening, Council. Staff is seeking a budget amendment to both their
[1:32:39] green tree revenue line item by $75,000 and as well as our consultant she expenditure item by the
[1:32:46] equivalent amount. Revenue is our doing better than budgeted for this fiscal year and we're
[1:32:50] very confident that we will see an increase in revenue this year. This additional funding is to
[1:32:55] initiate a comprehensive master plan with the golf course design do transform and optimize our course
[1:33:00] with our new clubhouse and the completion of the convention space in the coming months. We want to
[1:33:04] make sure we have a solid plan to keep the course and the best possible condition as well.
[1:33:08] Chit Williams' design has been selected to deliver a range of services as part of this master plan, focusing on several critical areas.
[1:33:16] First, the team will evaluate the current conditions and aspirations for the golf course.
[1:33:20] This includes understanding the specific goals relative to the City of Jersey Village and objectives from the club's perspective.
[1:33:27] Conducting a thorough of site investigation and identifying potential for enhancements.
[1:33:31] The consultation process will involve ongoing discussion with stakeholders to refine these goals and integrate them into the planning and design framework.
[1:33:40] The analysis will cover various physical and functional aspects of the golf course such as drainage systems, irrigation, soil conditions, bunkers, carcpass, the overall
[1:33:49] Playability and aesthetic of the golf course.
[1:33:52] This will enable a detailed understanding of these existing challenges and opportunities that
[1:33:58] the master plank and address.
[1:33:59] The developers of the master plan will include graphical representation of the proposed improvements,
[1:34:05] a detailed hold-by-hold description of these changes, and a prioritized list of work items.
[1:34:09] This prioritization will be developed in collaboration with the club to ensure that aligns with the most pressing needs and available resources.
[1:34:17] Additionally, ChatWim's design will provide a preliminary cost estimate for each proposed improvement,
[1:34:22] ensuring that council can make informed decisions about the allocation of funds and the projects overall feasibility.
[1:34:29] Chet Williams has designed over 16 courses across the world.
[1:34:32] He's then Houston, Oaks, Country Club, Royal Oaks, Country Club and Horseshoe Bay Resort,
[1:34:37] Summit Rock to Courses, just the name of few.
[1:34:40] He's also worked for Jack Nicholas with Nicholas Design, the golf course design company
[1:34:44] for 24 years completing 25 golf courses as well.
[1:34:48] Courses Design, Remodeling, Renovation, and Master Planning are some of the services provided.
[1:34:52] He knows the golf course industry well and we believe you will provide a quality master plan
[1:34:56] for us.
[1:34:57] This strategic investment in the golf course master plan designed to answer the value and
[1:35:01] appeal of our golf course ensuring the course meets the expectations of our community
[1:35:05] and visitors alike.
[1:35:07] We believe this plan will play the way for significant improvements that will benefit
[1:35:11] all stakeholders involved.
[1:35:13] The plan is estimated to take three to four months to complete.
[1:35:17] That would put the completion at the end of September.
[1:35:19] We would use this plan to start improvements this upcoming fiscal year.
[1:35:24] OK.
[1:35:25] Thank you.
[1:35:25] Discussion amongst council on this.
[1:35:31] I just wanted to confirm this is money that we've earned over and above at the golf course.
[1:35:39] This is coming from golf course revenue.
[1:35:42] It is not coming from the general fund.
[1:35:45] So the golf course is fully supporting itself.
[1:35:48] And we have some extra that we want to be able to use in order to identify improvements.
[1:35:54] In similar to our comprehensive plan for the city.
[1:35:57] This is a master plan for the golf course.
[1:35:59] I do sit on the golf course committee and we had a meeting on Monday just some examples of things that we need to start thinking about, I know there's a lot of, for the golfers out there, the greens have always heard have been a concern recently, greens do reach a useful life at which point they typically have to be replaced.
[1:36:23] And so part of this master plan is to look at what the options are, how much longer we can go before we have to do that.
[1:36:32] And what our economical and timelines are in order to be able to do that with minimizing the impact to the overall revenue of the course.
[1:36:44] So I think it's a one. It's a positive thing that we're seeing the golf course, you know, take off
[1:36:52] and then to that we're, you know, planning ahead and trying to get ahead of some of the things that we
[1:36:59] don't want to let fall behind.
[1:37:10] Well, if there's no other discussion, I'd entertain a motion on the ordinance of this time.
[1:37:16] Motion to approve ordinance 2024-46.
[1:37:20] I'll second.
[1:37:22] Just make sure we get it clear.
[1:37:23] Maybe I'm misleading it.
[1:37:24] I've got ordinance 2024-14.
[1:37:27] I'm sorry.
[1:37:29] 46.
[1:37:33] Okay.
[1:37:33] So we have a motion to approve ordinance 2024-14.
[1:37:36] Do we have a second?
[1:37:37] I seconded.
[1:37:38] Oh, thank you.
[1:37:39] So we have a motion in a second.
[1:37:40] Any further discussion?
[1:37:42] Seeing none.
[1:37:42] All those in favor?
[1:37:44] All of those against?
[1:37:45] Any abstentions?
[1:37:47] The ordinance passes unanimously.
[1:37:49] I'm going to start on this end on the Mayor Council comments with Mayor Pertem Michem.
[1:37:57] Thank you again everybody. Welcome Connie. Hope it was a good first go.
[1:38:03] I want to say that the youth triathlon was canceled because of the rain and it has been
[1:38:10] rescheduled to Sunday, May 26 but good news for you if you missed out on the first one because you
[1:38:15] can register for this one still until a 25th.
[1:38:20] I know they had, oh, I can't even remember.
[1:38:22] Door somebody, they had like, yeah, like 60, 60 registered.
[1:38:27] So many, like, 75, a lot.
[1:38:30] So this is going to be a very fun youth event
[1:38:32] for it's first go around.
[1:38:34] We usually expect around 30 applicants or people to participate.
[1:38:38] And so 75 is huge.
[1:38:40] So if you have a youth who would want to participate
[1:38:43] in this cool first adventure, I highly recommend
[1:38:45] it.
[1:38:47] Councillor Miller Shepherd.
[1:38:49] No comments from me this evening.
[1:38:51] Councillor Miller, I'll pick up your slack.
[1:38:55] First, welcome Connie.
[1:38:58] We're going to enjoy having fun over the next year.
[1:39:01] Also, thank you to James Singleton.
[1:39:03] I hope he's out having fun with his family.
[1:39:06] Right now, thank you for your years of service to the community.
[1:39:11] Not just up here, but all out there.
[1:39:14] James that Andrews said it best. He's an incredible person doing a lot of great things in our community and we're blessed to have him.
[1:39:24] The last thing is there's four things I want to point out that are on the city website.
[1:39:30] I know several speakers spoke about the golf course or golf course bridge. There's a feedback form on the website.
[1:39:37] that you can go in and leave your comments and ideas as of last Monday. We had received
[1:39:44] 20 of those and I hope we'd get more and can get more. There's also a part about the pool
[1:39:54] and to give feedback on the pool and ideas on that. And there was a meeting here last
[1:40:02] This past Monday, where a person from a pool company came and revealed some report that he
[1:40:11] had looked at the pool and gave some ideas on the future and possible next steps with that.
[1:40:20] That's actually on a video on the website, or we'll be soon.
[1:40:23] The last two things are
[1:40:25] Comprehensive plan, which I know Ashley mentioned, and also the
[1:40:31] Charter review committee. Those are two big things that will have a long lasting impact on the city
[1:40:36] So if you're looking for an opportunity to get involved check those out and if you have any questions
[1:40:41] There's a roster of people that used to be on the committees
[1:40:44] You can ask them about their experience or ask a member of the council and we'll be happy to give you feedback and ideas on that
[1:40:52] So please, these are great ways to participate in the city and it's all on the website.
[1:40:59] So thank you everybody.
[1:41:01] Council Member Rossi.
[1:41:06] Okay, I'm not going to read all of it.
[1:41:09] Congratulations, Sharon Jennifer.
[1:41:12] I just wanted the City of Jersey Village to know that it is a great honor and responsibility
[1:41:17] that I accept this role representing you.
[1:41:20] I promise to carry out my duties with the utmost integrity and fairness and sharing that
[1:41:24] voices and concerns of our community I heard.
[1:41:30] So thank you.
[1:41:33] I'd like to echo the sentiment sorry do you made a wait for you to say my name?
[1:41:37] It's all right.
[1:41:38] I'd like to echo the sentiment of fellow council members and welcome in Connie.
[1:41:42] We're excited.
[1:41:44] And I good luck to James.
[1:41:47] I do want to point out that by the time we meet again, we will have a whole new group of
[1:41:52] graduates from Jersey Village High School, and very happy for them, and that's about it.
[1:42:01] Okay, I'll just echo what everyone else has said. Welcome our newest council member. I think
[1:42:08] I don't know how many years ago it was that on this day is the council was made up entirely
[1:42:14] of men. And now it's just June I. So I think having different perspectives from different
[1:42:22] people is a very good thing and we definitely welcome Council Member Rossi. Also wanted
[1:42:29] to echo what was said about the commissions, the comprehensive plan review committee and
[1:42:36] or I'm sorry, update committee and the charter review commission. The reason I emphasize
[1:42:42] that is because a comprehensive plan can be kind of fun in a lot of ways because you are talking
[1:42:48] about, you know, what does the city look like in 10, 20, 30 years? What are the things that maybe
[1:42:53] we could bring to the city in terms of development and infrastructure and amenities? The charter
[1:42:58] review commission is extraordinarily important because it is essentially the Constitution
[1:43:03] of our city. It is the fundamental document which describes the rules by which your city government
[1:43:11] operates. And so any time people come up to me and say, why doesn't
[1:43:16] X, Y and Z get put up to a vote of citizens or why doesn't Council do this?
[1:43:21] I would say about 80% of the time, well, probably 80% of the time is state law,
[1:43:25] but there's a big chunk of that also that comes from our city charter.
[1:43:30] And so every four years we asked citizens to form a committee or commission
[1:43:36] that reviews that and looks to determine whether or not
[1:43:39] that city charter is still functioning the way it needs to for our city to operate well and to serve the citizens well.
[1:43:49] So if you have an interest in that, then I would highly encourage you to apply.
[1:43:54] So that is all I have just so everyone knows, even though we are adjourned, we are about to adjourn this regular session.
[1:44:02] Council is going to reconvene in the meeting room back here to continue our budget workshop that we started at six o'clock
[1:44:09] So I just wanted to make sure that if anyone was interested in watching that that will be happening
[1:44:14] It's another public meeting that will be happening in our meeting room. So with that this meeting is adjourned