1
00:01:32,340 --> 00:02:02,120
So good evening, everyone, and welcome to our February 21st city council meeting. I want to thank everybody that's in attendance on this evening. I see some good neighbors and friends that I have not seen in a while. One of which has said that this is their very first city council meeting. So I am especially excited to have them here. Thank you so much for being present. I want to start off.

2
00:02:02,120 --> 00:02:08,000
by, in addition to saying thank you to all of us that will be joining us virtually.

3
00:02:08,360 --> 00:02:10,480
We appreciate you equally.

4
00:02:11,220 --> 00:02:20,160
I wanted to announce, as most of us know, that tonight is President's Day, and also

5
00:02:20,160 --> 00:02:25,300
that President's Day was previously acknowledged as being Washington's birthday.

6
00:02:25,300 --> 00:02:31,920
This is a holiday that honors everyone who has served in the office of the

7
00:02:31,920 --> 00:02:38,820
President of the United States of America. This holiday dates back to the 1880s

8
00:02:38,820 --> 00:02:49,300
and is used to always be held on February 22nd. But in 1968, Congress passed the

9
00:02:49,300 --> 00:02:55,500
uniform Monday holiday bill, which moved a number of federal holidays to

10
00:02:55,500 --> 00:03:03,300
Mondays. And now it is hailed on the third Monday of every February. So on

11
00:03:03,300 --> 00:03:08,380
tonight we salute all of our presidents of this great United States of

12
00:03:08,380 --> 00:03:16,300
America, and we truly thank each and every one of them for their service. Next we

13
00:03:16,300 --> 00:03:20,060
We will have our roll call, Madam Clerk.

14
00:03:21,080 --> 00:03:21,880
Mayor Vincent.

15
00:03:22,560 --> 00:03:22,960
Present.

16
00:03:23,480 --> 00:03:24,680
Mayor Protoom Stewart.

17
00:03:25,060 --> 00:03:25,300
Present.

18
00:03:25,780 --> 00:03:26,840
Council Member Bert.

19
00:03:27,320 --> 00:03:27,720
Present.

20
00:03:28,020 --> 00:03:29,460
Council Member Pruitt.

21
00:03:30,000 --> 00:03:30,320
Here.

22
00:03:30,900 --> 00:03:32,260
Council Member Reeves.

23
00:03:32,560 --> 00:03:32,900
Present.

24
00:03:33,320 --> 00:03:34,340
Council Member Thomas.

25
00:03:34,860 --> 00:03:35,060
Here.

26
00:03:35,620 --> 00:03:36,700
Council Member Barner.

27
00:03:39,800 --> 00:03:41,600
Thank you very much, Madam Clerk.

28
00:03:42,620 --> 00:03:46,380
We'll now move for the approval of the agenda.

29
00:03:46,380 --> 00:03:51,640
and may I please have a motion and second to approve tonight's proceedings.

30
00:03:52,640 --> 00:03:53,640
So moved.

31
00:03:54,120 --> 00:03:54,340
Second.

32
00:03:55,480 --> 00:03:57,140
We have a motion and second.

33
00:03:57,340 --> 00:04:01,540
We have a motion by Councilmember Pruitt and a second by Mr. Stewart.

34
00:04:02,220 --> 00:04:03,660
So thank you very much.

35
00:04:05,000 --> 00:04:10,660
Which moves us down to our next item on the agenda.

36
00:04:18,480 --> 00:04:20,580
Would everyone please vote?

37
00:04:28,360 --> 00:04:29,040
There you go.

38
00:04:29,040 --> 00:04:33,460
six in favor. Thank you so much. We'll now move down to the

39
00:04:33,460 --> 00:04:39,220
invocation and pledge of allegiance and I'm going to ask if Council member Jamal

40
00:04:39,220 --> 00:04:45,120
Bert would lead us in invocation and Council member Thomas would you kindly

41
00:04:45,120 --> 00:04:50,200
lead us in the pledge of allegiance. Please stand. Heavenly

42
00:04:56,570 --> 00:04:58,570
Father, thank you for

43
00:04:58,570 --> 00:04:59,870
having us all here on this evening.

44
00:05:00,370 --> 00:05:28,070
Thank you for giving us the conviction to do the work for the community that needs to be done. Thank you, Lord, for giving us another day, that we can come to community gather, and do what your work wills us to do. No one is in this room by accident, Lord. So you want to thank you for opening the door for all of us to be here, to be healthy, and to do what we must. Lord, let this meeting go well, let us communicate clearly, and let us make sure that the needs of the people are met, so the police can stand.

45
00:05:28,070 --> 00:05:29,770
And we ask these things.

46
00:05:30,150 --> 00:05:30,810
And Jesus is there.

47
00:05:31,850 --> 00:05:32,210
Amen.

48
00:05:34,090 --> 00:05:38,530
I pledge allegiance to the God of the United States of America

49
00:05:39,070 --> 00:05:44,030
and to the Republic for which it stands, one nation, under God.

50
00:05:44,510 --> 00:05:47,670
And it is possible with liberty and justice for all.

51
00:05:56,070 --> 00:06:00,470
Next, we have on our agenda, the consent agenda.

52
00:06:00,470 --> 00:06:09,830
The consent agenda groups the routine procedural, informational, and self-explanatory non-controversial

53
00:06:09,830 --> 00:06:13,170
items typically found in an agenda.

54
00:06:13,730 --> 00:06:22,330
It also reflects items that we have previously discussed in either a workshop or a retreat

55
00:06:22,330 --> 00:06:27,790
meet as was the scenario from this past 17th and 18th.

56
00:06:27,990 --> 00:06:33,850
And we have agreed upon these items to move them to the consent agenda for vote.

57
00:06:35,170 --> 00:06:40,130
Madam Clerk, would you please sound the items of our consent agenda?

58
00:06:41,420 --> 00:06:47,690
Item A, public safety, police department request by police chief Ken Noble.

59
00:06:47,690 --> 00:06:55,650
Request to approve input a Stongle License Agreement, Item V Public Safety Police Department,

60
00:06:56,310 --> 00:07:05,370
Chief Noble, Request for the Cost of E-Sytation Licenses, Item C is an Administrative Request

61
00:07:05,370 --> 00:07:12,810
Finance Department, Mike Clark, the request for the approval of the Impact Fee Program

62
00:07:12,810 --> 00:07:17,030
from Update Amendment, D, Administration,

63
00:07:17,590 --> 00:07:20,490
Human Resources, Nick Calhoun Director,

64
00:07:21,210 --> 00:07:25,490
Request for Approval of a $15 per hour minimum wage.

65
00:07:26,250 --> 00:07:30,890
Item E, Appointment of Miss Latanya Hawkins,

66
00:07:31,090 --> 00:07:32,650
to the Planning and Zoning Committee

67
00:07:32,650 --> 00:07:33,990
by Council Member Thomas.

68
00:07:34,770 --> 00:07:39,830
Item F is Approval of the February 3, 2022 Workshop Minutes.

69
00:07:41,800 --> 00:07:43,020
Thank you, Madam Clerk.

70
00:07:43,020 --> 00:07:49,620
And before we move forward, I just wanted to highlight one of the items on the agenda.

71
00:07:50,560 --> 00:08:00,540
And it is the item where we are requesting approval of a $15 per hour minimum wage for all employees in the city of McDonough.

72
00:08:01,260 --> 00:08:07,140
This has been an issue which has been brought up by many council members.

73
00:08:07,140 --> 00:08:36,120
In our last retreat, we had extensive conversation with our personnel director who basically explained how this will impact the city of McDonough, and I'm very excited as I know council members who are on this diets are excited that we are making the bold step in ensuring that we are competitive within the industry.

74
00:08:36,120 --> 00:08:44,260
and helping to maintain all of our staff persons here at the city of McDonough.

75
00:08:44,520 --> 00:08:52,300
And having said as much, I would like to have a motion for the approval of the consent agenda.

76
00:08:52,920 --> 00:08:53,360
So moved.

77
00:08:54,220 --> 00:08:54,720
Second.

78
00:08:55,280 --> 00:09:01,220
I have a motion by Councilmember Stewart and a second by Councilmember Thomas.

79
00:09:01,560 --> 00:09:03,100
All in favor, please vote.

80
00:09:07,680 --> 00:09:08,540
Six in favor.

81
00:09:08,540 --> 00:09:24,410
Thank you so very much. I'm going to pause just briefly. We have some members from the audience who are joining us, and we're going to allow you to find your seats.

82
00:09:25,430 --> 00:09:30,150
Thank you so much for being with us on this evening. Thank you very much, Council Member.

83
00:09:30,150 --> 00:09:31,070
Okay,

84
00:09:37,880 --> 00:09:43,960
it is our customary practice here at the City of McDonough to have both schedule and

85
00:09:43,960 --> 00:09:52,220
unscheduled comments and tonight we have a special schedule public comment coming from

86
00:09:52,220 --> 00:09:59,880
Collier, Hinton Jones and Miss Doreen Hinton, so if you would kindly come forward, thank

87
00:09:59,880 --> 00:10:00,260
you very much.

88
00:10:00,000 --> 00:10:02,520
Very much for being with us on this evening.

89
00:10:24,460 --> 00:10:51,320
Good evening, council. Good evening. Madame Mayor, community members. My name is Collie Henson-Jones. I'm sorry that I'm out of breath. I am here in addition to my aunt Doreen Henson, and she has a special thank you that she wants to present to council. Thank you so much. Good evening, everyone. To Madame Mayor, city council members, former council members,

90
00:10:51,320 --> 00:10:55,480
members, city leaders, staff, family, and friends.

91
00:10:56,120 --> 00:10:59,960
Thank you for allowing me to speak on this beautiful rainy evening.

92
00:11:01,060 --> 00:11:08,620
Before I begin, I want to recognize Samantha Samuels, President of the Caribbean Association

93
00:11:08,620 --> 00:11:16,320
of Georgia Incorporated, Vice President Winston Thomas, and President Emeritus Chris Scott,

94
00:11:16,320 --> 00:11:19,980
but, as well as the CAG Board of Directors present.

95
00:11:20,880 --> 00:11:26,160
It is with great honor and respect that I speak to you this evening.

96
00:11:27,160 --> 00:11:29,140
My name again is Doreen Henson.

97
00:11:30,080 --> 00:11:38,000
I'm the wife of the late Caribbean Association of Georgia Vice President and Community Humanitarian

98
00:11:38,560 --> 00:11:39,480
Garth Henson.

99
00:11:40,400 --> 00:11:46,900
It has been almost six months since his passing, and to say that he has left a hole in

100
00:11:46,900 --> 00:11:49,820
our lives would be an understatement.

101
00:11:50,620 --> 00:11:57,300
One of the things that I love most about my husband was his heart for people, which

102
00:11:57,300 --> 00:12:01,820
translated into an insatiable desire to serve.

103
00:12:02,700 --> 00:12:09,160
Garth wanted nothing more than to serve God, help God's people, and love on his

104
00:12:09,160 --> 00:12:15,600
family and friends. I want to thank each of you here today for being part of

105
00:12:15,600 --> 00:12:23,680
the continued story of Garth's legacy. We want to formally acknowledge and say

106
00:12:23,680 --> 00:12:30,860
thank you for the gift of naming the lawn at the Alexander Park Extension in

107
00:12:30,860 --> 00:12:37,760
God's honor. Interestingly enough, he and I would take walks there several times a week.

108
00:12:38,340 --> 00:12:45,160
We would listen to the stillness, enjoy each other's company, and admire the scenery.

109
00:12:46,380 --> 00:12:51,660
From time to time, he would even pick a pretty flower and place it in my hair. That's how

110
00:12:51,660 --> 00:12:58,880
much we enjoyed being there. Even today, I often reflect on how my husband and I watched

111
00:12:58,880 --> 00:13:06,240
in fascination, the building of the handsome pavilion, which now overlooks this beautiful

112
00:13:06,240 --> 00:13:13,520
lawn. In that vein, my family and I would say thank you for coming together as leaders

113
00:13:14,010 --> 00:13:22,760
and honoring my husband in this most precious and personal way. We would like to gift saplings

114
00:13:22,760 --> 00:13:29,620
things as a representation of our gratitude, respect, and admiration, with hopes that

115
00:13:29,620 --> 00:13:37,780
these saplings will be planted at Alexander Park to symbolize harmony and to symbolize

116
00:13:37,780 --> 00:13:40,640
what we can accomplish together as one.

117
00:13:41,820 --> 00:13:48,200
I want to close by sharing this quote, which I believe captures the spirit of this moment.

118
00:13:48,200 --> 00:14:01,040
The author is unknown, but it says, when we work together in love and unity, then we can expect Heaven's help.

119
00:14:02,120 --> 00:14:05,020
Thank you again for allowing us to be here.

120
00:14:08,890 --> 00:14:16,270
And Madame Mayor and Council, we also have a thank you letter that we wanted to present to you guys.

121
00:14:21,300 --> 00:14:22,880
I'll briefly read it.

122
00:14:22,880 --> 00:14:39,380
It says, dear Madame Mayor and City Council members, it is with heartfelt gratitude and respect that we as a family community and residents formally thank you for naming the lawn at the Alexander Park Extension in honor of the late Garth Anthony Dermott Henton.

123
00:14:39,380 --> 00:14:44,780
Garth was a more than 20-year resident of the city of McDonough, a community champion.

124
00:14:45,280 --> 00:14:51,320
He also served as the former vice president of the Caribbean Association of Georgia Inc.,

125
00:14:51,320 --> 00:14:53,400
and was a man of deep abiding faith.

126
00:14:54,240 --> 00:14:57,580
We want you to know that this honor means the world to us.

127
00:14:57,580 --> 00:15:00,220
For generations to come, the law

128
00:15:00,000 --> 00:15:29,980
Some that we, the law will represent what we can achieve as a community when we work together and support each other in love and harmony. The law will also serve as a testament to the life and work of Mr. Hinton and the spirit of collaboration and community that he held dear. We're delighted that his legacy will live on and become an integral part in the city that he served and called home. It will also be a beacon of positivity and unity. Thank you for this beautiful

129
00:15:29,980 --> 00:15:32,720
beautiful gesture and for your visionary leadership,

130
00:15:33,300 --> 00:15:36,960
respectfully the family of Garth Anthony Dermott-Henton.

131
00:15:40,320 --> 00:15:41,780
This is the second of those times

132
00:15:41,780 --> 00:15:43,040
where you want to give a thank you now.

133
00:15:43,040 --> 00:15:47,880
I want to thank you, thank you, thank you so much.

134
00:15:47,960 --> 00:15:48,180
Yes.

135
00:15:49,360 --> 00:15:52,700
Thank you so much, Henton family, for that.

136
00:15:52,920 --> 00:15:59,460
It is a very moving moment and I would be remiss if I didn't just

137
00:16:00,980 --> 00:16:11,300
I want to first of all acknowledge our prior mayor, Billy Copeland, as well as the prior

138
00:16:11,470 --> 00:16:19,680
City Council for taking the initiative to support the naming of this part.

139
00:16:20,360 --> 00:16:22,480
And for those of you who do not know,

140
00:16:25,290 --> 00:16:28,870
this whole thing came about through conversations

141
00:16:28,870 --> 00:16:34,990
organizations about the wonderful diversity that exists within the city of Macdonough.

142
00:16:35,590 --> 00:16:43,790
And we started work on naming the lawn that we're referring to as an international lawn,

143
00:16:44,390 --> 00:16:50,910
where we would highlight the diversity that we have here in the great city of Macdonough.

144
00:16:51,290 --> 00:16:56,530
There were conversations with the Henry County Chamber of Commerce, of course, the Caribbean

145
00:16:56,530 --> 00:17:03,550
an association of Georgia and other organizations about what that representation looked like

146
00:17:03,550 --> 00:17:06,090
at the lawn at Alexander Park.

147
00:17:07,110 --> 00:17:13,930
And before we had the opportunity to reach full vision, Mr. Garth left us.

148
00:17:14,890 --> 00:17:21,890
And so I think as well as the council at that time, and I believe the present council believes

149
00:17:21,890 --> 00:17:32,410
that a very fitting memorial would be to acknowledge his presence in the naming of the international

150
00:17:32,410 --> 00:17:39,610
park that initiative in naming, I'm sorry I'm about to get a little bit emotional because

151
00:17:39,610 --> 00:17:48,110
I personally knew Mr. Hinton and I knew the work that he did and his death was very untimely.

152
00:17:48,110 --> 00:17:53,550
However, that's not my decision, but sovereign's decision.

153
00:17:54,130 --> 00:17:58,770
So we want to salute him on tonight, we thank the family, and I just want to acknowledge

154
00:17:59,560 --> 00:18:04,750
First Hand in the work that he did, and we are looking forward to working with Councilmember

155
00:18:04,750 --> 00:18:12,330
Burt and following through with the naming and also with the erection of various flags

156
00:18:12,330 --> 00:18:15,530
that represent the diversity within our community.

157
00:18:15,530 --> 00:18:18,890
So thank you so very much for thanking us.

158
00:18:20,450 --> 00:18:27,510
I wanted to clap, I'm sorry, but it was very beautiful what you said and Mr. Reen, thank

159
00:18:27,510 --> 00:18:34,590
you so very, very much for being here and I see your beautiful daughter with you on this

160
00:18:34,590 --> 00:18:35,490
evening as well.

161
00:18:35,670 --> 00:18:41,530
We appreciate you and the work that you continue to do because you were an integral part

162
00:18:41,530 --> 00:18:51,630
of the toy giveaway that took place at Alexander Park during the Christmas holiday, so we salute you all as well on this evening. Thank you.

163
00:18:52,690 --> 00:19:06,330
We have several proclamations that we are conveying upon individuals, two of which will happen at a later date.

164
00:19:06,330 --> 00:19:11,010
And they are the national future farmers of America.

165
00:19:15,410 --> 00:19:20,070
Do we have anybody here for unscheduled public comment?

166
00:19:20,890 --> 00:19:21,390
That's this.

167
00:19:21,790 --> 00:19:22,010
Okay.

168
00:19:24,330 --> 00:19:26,990
Dr. Bennett, thank you so much, sir.

169
00:19:37,790 --> 00:19:42,150
Dr. Bennett and Mrs. Bennett, welcome to the City of McDonald's.

170
00:19:46,750 --> 00:19:51,810
First of all, we're excited to be here to be a part of this meeting here tonight just

171
00:19:51,810 --> 00:19:52,470
for a few moments.

172
00:19:52,470 --> 00:19:55,170
and what we're here to do is to fold.

173
00:19:55,630 --> 00:19:58,450
First of all, we want to recognize publicly

174
00:19:58,450 --> 00:19:59,870
a great achievement.

175
00:20:09,940 --> 00:20:21,740
So, when you spoke about that diversity, it speaks a lot. You're seeing, you're sitting there. And as a result of that, we would also like to take a moment.

176
00:20:21,740 --> 00:20:27,160
I, by the way, this is my wife, Margaret, I'm a pastor of the Church, Calvary Harvest,

177
00:20:27,280 --> 00:20:32,480
Baptist Church in Jonesboro, but at the same time, if I don't introduce my wife,

178
00:20:32,640 --> 00:20:33,640
then I get in trouble later.

179
00:20:33,920 --> 00:20:39,200
So, you all generally might know that as well, but I wanted to also take a moment to present

180
00:20:39,200 --> 00:20:46,740
you with something as pioneer from Dr. Alvita King, and wanted to send you an autographed book

181
00:20:46,740 --> 00:20:53,080
dealing with the King legacy and also the pirate legacy that you are outstaffed in.

182
00:20:53,460 --> 00:20:55,700
And so we appreciate what the city has done.

183
00:20:56,100 --> 00:21:05,060
We're looking forward to working with you out of mayor and the council members to make sure that we have a successful leadership in our community.

184
00:21:05,680 --> 00:21:08,920
So thank you for those things and if we could present these.

185
00:21:08,920 --> 00:21:20,140
Yes, we will, we will come down because I'm going to ask my colleagues to come with me for the next portion of our evening, which will be the conveyance of the proclamations.

186
00:21:20,660 --> 00:21:22,780
So if you would kindly join me.

187
00:21:57,420 --> 00:22:00,820
So, we thank you, I thank you so very much.

188
00:22:01,160 --> 00:22:03,360
To us is a great honor to see it happen.

189
00:22:03,980 --> 00:22:04,060
So,

190
00:22:08,660 --> 00:22:10,280
beautiful.

191
00:22:13,440 --> 00:22:13,620
Thank you.

192
00:22:14,560 --> 00:22:15,040
Congratulations.

193
00:22:15,480 --> 00:22:15,920
Thank you very much.

194
00:22:15,920 --> 00:22:16,460
You too, miss.

195
00:22:16,760 --> 00:22:19,120
We are praying for you and praying for our dear city.

196
00:22:19,360 --> 00:22:20,160
Thank you very much.

197
00:22:25,780 --> 00:22:29,160
And I accept this with a grateful heart.

198
00:22:29,160 --> 00:22:32,540
and also on behalf of my council members,

199
00:22:32,820 --> 00:22:35,220
a team made who are standing here with me.

200
00:22:35,360 --> 00:22:38,240
So the lessons to you as well, thank you.

201
00:22:47,690 --> 00:22:51,330
So I mention that we have several proclamations

202
00:22:51,330 --> 00:22:54,390
that we are presenting here on tonight.

203
00:22:54,950 --> 00:22:58,770
Two of them will be presented at a later time

204
00:22:58,770 --> 00:23:04,250
at one of the schools, but I wanted to specifically invite

205
00:23:04,250 --> 00:23:11,430
and I colleagues who are here with me now to acknowledge a very special day here in the

206
00:23:11,430 --> 00:23:21,030
city of McDonough that is in commemoration of Black History Month. This is Black History,

207
00:23:23,680 --> 00:23:33,620
recognition, and a very special way. So I'd like to call Mr. Chris Scott, Mr. Cory Peronbley,

208
00:23:34,560 --> 00:23:42,580
Mr. Rook is stored if you would step out, please, and just stand here and also cast a

209
00:23:42,580 --> 00:23:45,040
House of Member, Pam Barker.

210
00:23:55,760 --> 00:24:04,420
Applimation is in recognition of Black History Month and it is Black's Field History Day,

211
00:24:04,980 --> 00:24:07,060
the story of Black's Field.

212
00:24:07,060 --> 00:24:17,780
Whereas the precursor to Black History Month was created in 1926, in the United States,

213
00:24:18,320 --> 00:24:28,480
when historian Carter G. Woodson in the Association for the Study of Negro Life in History announced

214
00:24:28,480 --> 00:24:36,940
the second week of February to the Negro History Week as it coincided with the birthday of

215
00:24:36,940 --> 00:24:45,460
Abraham Lincoln on February 12th, and that of Frederick Douglass on February 14th, and

216
00:24:45,460 --> 00:24:54,620
whereas since February 1976, every American president has designated the month of February

217
00:24:54,620 --> 00:25:00,240
as Black History Month, and whereas the city of McDonald's.

218
00:25:00,270 --> 00:25:16,270
Wishes to continue the tradition of recognizing the history of African Americans, especially in relation to Madonna's history. And whereas in October of 2017,

219
00:25:16,270 --> 00:25:22,810
Dean Chris Scott, at the request of Council Member Candlely

220
00:25:22,810 --> 00:25:27,790
Barnard, began working with the City of McDonald to research

221
00:25:27,790 --> 00:25:32,370
and document the history of the Blacksville community.

222
00:25:33,150 --> 00:25:38,050
And whereas, Ms. Scott worked to capture the four main components

223
00:25:38,050 --> 00:25:42,670
of this rich community, business, education, politics,

224
00:25:42,670 --> 00:25:47,930
and religion, and we're as Councilmember Rufa Stewart,

225
00:25:48,470 --> 00:25:51,810
who is well trusted in the Blacksville community,

226
00:25:52,070 --> 00:25:56,430
help with the introduction to key community members

227
00:25:56,690 --> 00:25:58,670
who share their stories,

228
00:25:59,350 --> 00:26:03,570
and we're as historic photographs were collected,

229
00:26:03,870 --> 00:26:07,270
and interviews were found in multiple locations

230
00:26:07,270 --> 00:26:11,330
with the citizens who share their stories of Blacksville,

231
00:26:11,330 --> 00:26:19,890
and where as Cory Crumpley spent countless hours ensuring the vision of the

232
00:26:19,890 --> 00:26:25,930
story of Blacksfield was captured through proper editing and creative design

233
00:26:25,930 --> 00:26:32,190
and where as this documentary represents significant moments in the

234
00:26:32,190 --> 00:26:39,250
Donna's history and that of her citizens and where as Mayor Sondra Vincent and the

235
00:26:39,250 --> 00:26:46,630
McDonald City Council wished to acknowledge and memorialize the important history and legacy

236
00:26:46,910 --> 00:26:56,590
of the Blacksville community. We find it fitting to premiere the story of Blacksville during Black

237
00:26:56,590 --> 00:27:03,530
history month. Now be it resolved that I signed for Vincent Mayor of the City of McDonald

238
00:27:03,530 --> 00:27:11,910
do hereby proclaim February 27, 2002 as Black History

239
00:27:11,910 --> 00:27:18,050
Veal, excuse me, Black's Veal History Day in our

240
00:27:18,050 --> 00:27:21,710
community. I further provide that a copy of this

241
00:27:21,710 --> 00:27:25,610
proclamation will be made a part of the official

242
00:27:25,610 --> 00:27:29,770
minutes of the February 21st, 2022,

243
00:27:29,770 --> 00:27:37,270
make down the city council meeting and with this where I do here by set my hand

244
00:27:37,270 --> 00:27:43,950
and cause the corporate seal of the city of McDonald to be a fix this 21st day

245
00:27:43,950 --> 00:27:50,450
of February and before I present you with these proclamations I just want to

246
00:27:50,450 --> 00:27:58,550
say how huge and monumental this day and this documentary is for the city of

247
00:27:58,550 --> 00:28:06,950
down. This legacy will live on far longer than any of us. Cam, thank you so much for being

248
00:28:06,950 --> 00:28:14,150
visionary on this project. Thank you, Mr. Stewart, for all that you did concerning the connections,

249
00:28:14,690 --> 00:28:23,430
and I know it must be very proud moment for you to be able to see the story that you lived in

250
00:28:23,430 --> 00:28:30,490
lives. Chris, thank you for sharing your gifts and your talents. We know to expect something

251
00:28:30,490 --> 00:28:37,510
great and Cory, we just could not have done it without your technical expertise and bringing

252
00:28:37,510 --> 00:28:45,530
this all together. We sincerely appreciate you because this is important to our city. This

253
00:28:45,530 --> 00:28:53,250
documentary will not only be shown in the premiere on this coming Sunday at Shiloh

254
00:28:53,250 --> 00:29:02,890
that discharge at 3 o'clock PM, but we will also share this information and have it available at our Citywide Museum.

255
00:29:03,430 --> 00:29:13,590
So blessings to you all. This is absolutely phenomenal. I don't even have the words. My words pale in comparison to what you all have done.

256
00:29:13,590 --> 00:29:31,070
so thank you so very much. And on behalf of the City of Madonna and these wonderful people standing with me, we would like to present you with these proclamations, and if you could please join us, we'll make sure and get a picture, but thank you very much.

257
00:30:22,190 --> 00:30:22,810
Thank

258
00:30:36,500 --> 00:30:45,880
you. Council, mayor. Thank you so much. This is a historic moment. And I was also friends with Mr.

259
00:30:46,080 --> 00:30:53,480
Henton. He was my big brother. So as I was coming today, I said, he must have orchestrated this

260
00:30:53,480 --> 00:30:58,100
from heaven for you all to say thank you on the day that we received this

261
00:30:58,100 --> 00:31:04,580
proclamation. It was an honor working with the people of Blacksville. I'll tell

262
00:31:04,580 --> 00:31:09,560
you some of them I was watching it today again and I was thinking I think about

263
00:31:09,560 --> 00:31:14,380
six or seven people have gone on to be with the Lord but Blacksville the

264
00:31:14,380 --> 00:31:19,700
documentary will make their legacy live on. As I look I want to say thank you to

265
00:31:19,700 --> 00:31:27,180
mayor as well because she was also one of those that agreed to be interviewed and also

266
00:31:27,180 --> 00:31:34,680
Benjamin Pruitt. I saw you on there today. Thank you so much. And just please come out on Sunday,

267
00:31:35,000 --> 00:31:42,320
you have to see this. I was watching it and tears were flowing because there's so much rich history

268
00:31:42,320 --> 00:31:49,080
right here in the Blacksville area, and I am eternally grateful to camvonner,

269
00:31:50,480 --> 00:31:58,100
council member, and Mr. Rufus Stewart for being instrumental in going in, because Blacksville is a

270
00:31:58,100 --> 00:32:04,280
community, they have to trust you with that rich history. And I knew that I couldn't just go,

271
00:32:04,660 --> 00:32:11,180
so when cam, council member cam approached me, she and Mr. Stewart got together and got us into the

272
00:32:11,180 --> 00:32:16,280
doors that we needed and got photographs that we would not have gotten on our own.

273
00:32:16,900 --> 00:32:19,040
So I thank God for this opportunity.

274
00:32:19,340 --> 00:32:22,100
Please come out on Sunday and be part of history.

275
00:32:22,540 --> 00:32:23,240
Thank you again.

276
00:32:35,900 --> 00:32:42,360
I would like to thank men, Council, for giving me the opportunity to share the story of Black

277
00:32:42,360 --> 00:32:42,880
Sweele.

278
00:32:43,460 --> 00:32:47,760
It originated and I like to share with you all how it originated.

279
00:32:47,760 --> 00:32:53,260
it originated back when I did research on my own family tree.

280
00:32:54,040 --> 00:32:58,580
And once I looked at the different people who were

281
00:32:58,580 --> 00:33:01,340
in the Blacksfield community, I was intrigued

282
00:33:01,340 --> 00:33:06,600
to learn more about who I was influential in the community.

283
00:33:07,640 --> 00:33:12,900
And how education played a big part in educating

284
00:33:12,900 --> 00:33:15,820
the African American community, the Blacksfield community,

285
00:33:15,820 --> 00:33:20,660
as religion and businesses, because when I grew up in Blackfield,

286
00:33:21,220 --> 00:33:25,800
Blackfield was a flourishing, busy city, oh town,

287
00:33:26,100 --> 00:33:32,700
like it was an incorporate, we had fish markets and barbecued stands and

288
00:33:32,700 --> 00:33:44,640
candy shops, and everyone, laundry maxing and also gas stations and lounges

289
00:33:44,640 --> 00:33:50,620
And that's the black field that I remember and I wanted to share with you all to let

290
00:33:50,620 --> 00:33:55,520
people know that there were some great people that came out of that community.

291
00:33:55,960 --> 00:34:01,660
There are some great people that came out of that community and I'm just amazed to

292
00:34:01,660 --> 00:34:07,420
know or to share the great things that they did in the city of McDonald and I can't

293
00:34:07,420 --> 00:34:13,040
not wait until you guys come on Sunday to see the premiere of it and I wish we could have

294
00:34:13,040 --> 00:34:21,360
did a longer documentary because the raw footage that we have in that is just amazing.

295
00:34:22,160 --> 00:34:26,540
And I just want you guys to just every last one I want you guys to just come out and

296
00:34:26,540 --> 00:34:30,760
see it and invite others because it's something that we have to share.

297
00:34:30,920 --> 00:34:37,420
Thank you, Mr. Stewart, thank you, Ben, thank you, Mayor Vincent, and our current council

298
00:34:37,420 --> 00:34:43,520
members for agreeing to you know show this or premiere this documentary thank

299
00:34:43,520 --> 00:34:47,480
you guys for your participation for everyone who participated in it I

300
00:34:47,480 --> 00:34:53,720
couldn't have done it without you as and especially Miss Chris thank you for

301
00:34:53,720 --> 00:34:59,660
taking my vision and Cory thank you so much I know

302
00:35:00,000 --> 00:35:06,340
I didn't know how big of a deal this is now. Back then, he didn't know. But thank you all.

303
00:35:32,420 --> 00:35:43,960
I remember the candid shop by the name of Stuart Candyshoppe, McDonald's had his own

304
00:35:43,960 --> 00:35:54,860
Candice y'all, dry cleaner, stores, real estate, it just didn't start, you know.

305
00:35:55,320 --> 00:36:05,320
We had people back in the day that had virgins and I was one that had a virgin, it was a pine

306
00:36:05,320 --> 00:36:11,340
tree, it's a Washington's Greek that was planted by my mother.

307
00:36:12,000 --> 00:36:18,700
But by that pine tree, I built a little shack,

308
00:36:21,160 --> 00:36:24,160
and that shack became a stew at Candy Shop.

309
00:36:25,880 --> 00:36:30,560
And every morning before I go to school, I open that candy shop up.

310
00:36:31,960 --> 00:36:38,560
People on their way to school, they came by and they bought candy back in the year.

311
00:36:38,560 --> 00:36:50,240
And I went to school early enough, and I got in my books because I was told a long time ago it was not

312
00:36:50,240 --> 00:36:54,780
what you came from, what you headed to, say a lot of young people.

313
00:36:56,790 --> 00:37:00,270
If you got a dream, you could dream it.

314
00:37:00,810 --> 00:37:04,390
But when you wake up, you got to put that dream to action.

315
00:37:05,690 --> 00:37:08,490
Blessed, blessed, blessed, blessed soul, Mr. Head, that one head.

316
00:37:08,670 --> 00:37:14,470
He was put to rest about a month or three weeks ago, when I ran for city council back

317
00:37:14,470 --> 00:37:22,970
in 1989, he said, now when you win, it's going to be up to you, when you say, oh, I said,

318
00:37:23,030 --> 00:37:30,630
Mr. Head, I do not own a position, I've been elected, you know, from the peoples, time went

319
00:37:30,630 --> 00:37:36,370
known with own and with own. And I've again, the every four years, you know, put my name

320
00:37:36,370 --> 00:37:42,950
in the election. And he said, now, nobody, nobody going to want to get you. I said,

321
00:37:42,950 --> 00:37:48,950
what's here? It don't work that way. But it's been 30, 30, 30, three years now. You

322
00:37:48,950 --> 00:37:53,710
know, but I don't take it lightly. I mean, you might, if you get, if anybody give a six

323
00:37:53,710 --> 00:37:58,130
clock in the morning, five o'clock in the morning. You might see a great truck or you know,

324
00:38:00,950 --> 00:38:08,010
black cat lag. You know, riding around, you know, feeling dry, you might see a person getting

325
00:38:08,010 --> 00:38:15,930
out of that cat lag, making sure I'm a senior too, making sure the other seniors won't have to come

326
00:38:15,930 --> 00:38:22,870
out to the driveway and pick their papers up, rain shots, leave the floor, I am there.

327
00:38:23,710 --> 00:38:30,390
because I don't take it lightly because back in the day somebody helped me and so I reached back

328
00:38:30,390 --> 00:38:36,810
and helped them and I love to talk to young people so I love to make sure that that you be

329
00:38:36,810 --> 00:38:43,910
the equip because remember if you don't remember anything else they folks that remember it's not

330
00:38:44,590 --> 00:38:51,910
what you come from it's what you're headed to and let nobody determine your what what's the word

331
00:38:53,710 --> 00:39:00,990
to work, your destination. Nobody. Nobody. You got to do that. And so, it's has not been easy

332
00:39:01,550 --> 00:39:08,010
because one, I'm in one time, I'm not preaching. I'm not preaching, but, but, but, but, but

333
00:39:08,010 --> 00:39:13,750
I've been one, one day I was in the class room. And I know her name, Miss Crockett, she was

334
00:39:13,750 --> 00:39:19,190
my English teacher. And I will get there early every morning in the class room, get my

335
00:39:19,190 --> 00:39:26,070
work and have together and put on like this. And she said, one day I did that. And she said,

336
00:39:26,770 --> 00:39:33,730
not today. And she said, uh, today you won't get up and you'll go respond. I said,

337
00:39:33,730 --> 00:39:41,870
we missed Miss Crockett. I told her. And today they might be laughing at me. And she said,

338
00:39:41,870 --> 00:39:44,170
Hmm, she's but what about tomorrow?

339
00:39:45,170 --> 00:39:47,650
What about tomorrow? She's a tomorrow.

340
00:39:48,790 --> 00:39:53,210
Is they may be what's called you jealous of you

341
00:39:53,810 --> 00:39:56,830
because you still get stuff and you do what you gotta do.

342
00:39:56,830 --> 00:39:59,710
You sometimes you stutter to it and she told me what to do.

343
00:40:00,000 --> 00:40:27,240
She's way up next morning. You go that mirror. Look at yourself in that mirror. And then you take that paper that you got that you want to, you report and read that paper. Look at yourself. And I did that. I did it. Keep on doing that. And I was afraid to talk to one person. But now I can talk to 25 hundred or whatever people. So you can do what you can do. God bless you.

344
00:40:30,570 --> 00:40:31,670
You got to collect your footprints.

345
00:40:33,410 --> 00:40:34,230
Cash out.

346
00:40:36,170 --> 00:40:41,510
So thank you all for taking the time to be in this historical moment.

347
00:40:41,690 --> 00:40:47,550
This is absolutely amazing for our city and I just want to salute all of you

348
00:40:47,550 --> 00:40:52,530
and tell you how proud I am to co-labor amongst this group.

349
00:40:52,670 --> 00:40:54,650
So God bless you all and thank you.

350
00:40:54,730 --> 00:40:55,670
We can go back now.

351
00:40:55,670 --> 00:40:56,610
We

352
00:41:26,720 --> 00:41:29,260
have a request for a quick picture

353
00:41:42,890 --> 00:41:59,090
before

354
00:42:49,460 --> 00:42:52,080
we

355
00:42:54,960 --> 00:42:57,380
go on to our next agenda item.

356
00:42:57,380 --> 00:43:04,820
the other two proclamations that will be made to the various locations are the national future

357
00:43:04,820 --> 00:43:15,760
farmers of America week and in honor of career and technical education. So thank you very much

358
00:43:15,760 --> 00:43:24,620
and this brings us to item 10 public work solid wastewater treatment plant Mr. Jeremy Newton.

359
00:43:24,620 --> 00:43:25,540
Madam

360
00:43:35,940 --> 00:43:37,640
Mayor and council, thanks for having me here tonight.

361
00:43:38,540 --> 00:43:45,420
The purpose of this is to ask for approval for CC2000, which is chemical we use daily

362
00:43:46,760 --> 00:43:47,700
at the plant.

363
00:43:48,400 --> 00:43:51,680
We're going to use in this same chemical since June of 2019.

364
00:43:52,300 --> 00:43:58,720
It has recently went up in cost through the shipping and manufacturing, which brings us

365
00:43:58,720 --> 00:44:00,280
here to this meeting to ask for approval.

366
00:44:00,280 --> 00:44:05,560
I've typed up a little thing, kind of explaining about it.

367
00:44:05,920 --> 00:44:09,560
And the ever changing world of water and wastewater treatment is increasingly important

368
00:44:09,560 --> 00:44:13,200
to have the most efficient treatment chemistries to reach permitting discharge limits.

369
00:44:14,420 --> 00:44:19,440
As phosphorus limits continue to decrease on discharge permits, coagulants that enhance

370
00:44:19,440 --> 00:44:23,000
the wastewater's plant ability to remove phosphorus is critical.

371
00:44:23,000 --> 00:44:29,660
If a wastewater treatment plant persistently exceeds these permitted effluent limits for

372
00:44:29,660 --> 00:44:35,200
nutrients such as phosphorus, fines, consent orders, and loss of permit will be levied

373
00:44:35,200 --> 00:44:36,160
by the EPD.

374
00:44:36,740 --> 00:44:44,420
CC2000 is a specialty polyeluminum chloride, specifically designed and effectively, efficiently

375
00:44:44,420 --> 00:44:47,900
and effectively removes phosphorus from the plant effluent streams.

376
00:44:47,900 --> 00:44:54,620
The CC2000 has proven to be the most effective product for the wastewater pollution control plant.

377
00:44:55,180 --> 00:45:00,200
By monitoring the dose of the CC2000 carefully, the plant remains well below.

378
00:45:04,840 --> 00:45:05,940
Local government meeting. Local government meeting.

379
00:45:08,080 --> 00:45:09,020
Local government meeting.

380
00:45:09,020 --> 00:45:13,360
When basic commodities were used for phosphorus removal on the past, such as aluminum sulfate,

381
00:45:13,540 --> 00:45:17,600
which is what the water plant uses, the plant struggled to reach old permit limits.

382
00:45:18,280 --> 00:45:25,820
Now that these discharge permit limits are significantly lower, aluminum sulfate and

383
00:45:25,820 --> 00:45:32,280
completely is completely unable to provide required nutrient removal, regardless of dosage rate.

384
00:45:33,000 --> 00:45:37,320
On top of the inability to reach the limits, aluminum sulfate causes increased sludge generation,

385
00:45:37,320 --> 00:45:42,660
suppresses alkalinity and pH and it cumbers biological plant functions.

386
00:45:43,500 --> 00:45:48,620
Aluminum sulfate also requires two to three times as much amount of

387
00:45:48,620 --> 00:45:54,460
caustic soda to offset its pH and alkalinity consumption. The additional

388
00:45:54,460 --> 00:45:58,180
increase in aluminum sulfate and caustic will increase sludge generation and

389
00:45:58,180 --> 00:46:03,360
thus polymer demand as well. CC2000 allows a wastewater plant to remain well

390
00:46:03,360 --> 00:46:08,200
low paramedic phosphorus levels while reducing sludge generation and constant use.

391
00:46:10,980 --> 00:46:12,620
Thank you very much Jeremy.

392
00:46:13,640 --> 00:46:15,820
Are there any questions from the body?

393
00:46:17,260 --> 00:46:17,800
I have a few.

394
00:46:18,340 --> 00:46:18,540
Okay.

395
00:46:19,580 --> 00:46:20,640
Thank you Mayor.

396
00:46:22,240 --> 00:46:23,680
Thank you very much.

397
00:46:24,140 --> 00:46:27,200
My question really is more general questions.

398
00:46:28,140 --> 00:46:34,200
The financial impact which is I know on our agenda.

399
00:46:34,200 --> 00:46:46,440
It says purchase bi-monthly at a cost of $12,600, so is that, but it doesn't, just to be clear, is that an annual cost or is that the bi-monthly cost?

400
00:46:46,680 --> 00:46:48,080
That would be bi-monthly, okay.

401
00:46:48,600 --> 00:47:01,930
And since, and then also the, does that put us at a, does that put us at an amount that we should put this out to bid?

402
00:47:01,930 --> 00:47:05,110
because I know that the estimate came from one company.

403
00:47:05,310 --> 00:47:09,770
Where's that the only company that, well, this is a company we've been working with for years.

404
00:47:10,250 --> 00:47:12,510
There are other companies that sell similar products.

405
00:47:12,770 --> 00:47:16,450
This all in while we've had jar test, it's been proven.

406
00:47:17,010 --> 00:47:17,110
Okay.

407
00:47:17,670 --> 00:47:22,990
And then when it says that this is the staff is recommending approval of this request,

408
00:47:23,250 --> 00:47:28,210
is that your staff or, because I know without a city administrator at this point,

409
00:47:28,210 --> 00:47:34,150
Is there anyone, is there staff from any other department that's joining this mayor?

410
00:47:34,310 --> 00:47:41,070
The only other staff that would be involved is the finance department.

411
00:47:41,070 --> 00:47:48,790
If you look at the budget at funding source and the corresponding number for that,

412
00:47:49,490 --> 00:47:55,210
we're just indicating that these funds are already approved in the budget.

413
00:47:55,210 --> 00:48:03,130
Okay, I just didn't know since you're acting in the city administrative role, if you are recommending approval.

414
00:48:03,350 --> 00:48:20,290
I am recommending approval and I have simply brought this before you all just from a transparency standpoint and wanting to dovetail on our past retreat where we talked about all of the needs for the various water sectors.

415
00:48:20,290 --> 00:48:26,650
Thank you. Thank you so much. I don't know if this would be something that we could possibly maybe have an open PO

416
00:48:28,570 --> 00:48:36,070
So we're not doing this every and it wouldn't you wouldn't have to cut normally you wouldn't have to come before us with something like this

417
00:48:36,070 --> 00:48:44,890
But again, I'm trying to give you guys greater. I don't mind being here for practice and also be more transparent to the public

418
00:48:44,890 --> 00:48:47,110
but there are a couple of things that I'm hearing.

419
00:48:47,390 --> 00:48:50,870
I'm hearing the opportunity of advertising

420
00:48:50,870 --> 00:48:52,270
for a vendor for this.

421
00:48:52,770 --> 00:48:54,850
And I'm also hearing your recommendation

422
00:48:54,850 --> 00:48:56,530
to make a purchase order.

423
00:48:56,890 --> 00:48:59,530
So most definitely, we will look at both of those.

424
00:48:59,970 --> 00:49:00,790
Okay, thank you.

425
00:49:01,070 --> 00:49:02,510
You're very welcome, Jeremy.

426
00:49:02,910 --> 00:49:03,410
And thank you.

427
00:49:03,550 --> 00:49:04,910
You did a wonderful job.

428
00:49:05,190 --> 00:49:05,710
Yes, ma'am.

429
00:49:05,810 --> 00:49:06,470
I have a question.

430
00:49:07,270 --> 00:49:10,330
The 12,600 is like every other month.

431
00:49:10,490 --> 00:49:14,070
So that's roughly about $75,600 for the whole year.

432
00:49:14,070 --> 00:49:27,130
Yes, ma'am. It was past few years, around $9,000. We were spending, but it's just went up.

433
00:49:27,710 --> 00:49:33,170
There are other things like aluminum sulfate, like the water plant uses that we use way

434
00:49:33,170 --> 00:49:38,310
in the past that just didn't get our phosphorus levels down like we wanted to. With the use

435
00:49:38,310 --> 00:49:43,150
of that chemical, it would also drop our alkalinity, which is the wastewater's ability to neutralize

436
00:49:43,150 --> 00:49:47,710
acids in the water. With that, we would have to feed another chemical, a lot more caustic

437
00:49:47,710 --> 00:49:55,910
soda, which would bring our pH up. And so really, the offset, cheaper chemical, with

438
00:49:55,910 --> 00:50:00,250
having additional chemicals, it doesn't really equalize.

439
00:50:05,140 --> 00:50:08,760
Any other questions?

440
00:50:12,480 --> 00:50:15,360
May I get a motion to approve and a second, please?

441
00:50:18,040 --> 00:50:25,860
Can we have a motion to approve, motion to approve and second? All those in favor, please vote.

442
00:50:31,150 --> 00:50:41,780
There are seven in favor. Thank you very much. And thank you very much. I do want to state for the record that this is

443
00:50:41,780 --> 00:50:45,920
not an unusual expenditure for this department.

444
00:50:46,260 --> 00:50:50,320
This is just the first time that it has come before you.

445
00:50:50,940 --> 00:50:55,360
And I will take back those recommendations which you have made.

446
00:50:56,080 --> 00:51:03,140
And I will also add at this time that our city attorney is working on a purchasing

447
00:51:03,980 --> 00:51:06,880
ordinance for the city of McDonough.

448
00:51:06,880 --> 00:51:27,220
The next item on our agenda is administration, technology services, Steve Sites had to leave and he is not available to be here on this evening, but they are requesting the approval to purchase three each Cisco C240.

449
00:51:27,220 --> 00:51:38,660
The physical whole servers per our Splos5 network infrastructure phase plan submitted to Council August 2021.

450
00:51:39,420 --> 00:51:50,340
Planned and funded utilizing Splos5 network infrastructure at a cost of $38,301.6.

451
00:51:51,160 --> 00:51:55,540
Brian is here to answer any questions that you may have.

452
00:51:56,280 --> 00:51:58,280
Are there any questions from the body?

453
00:51:59,900 --> 00:52:00,720
Yes, Mayor.

454
00:52:00,820 --> 00:52:02,160
I have a question.

455
00:52:02,440 --> 00:52:10,220
This is regarding, I remember reading something about there being three different phases in

456
00:52:10,220 --> 00:52:18,160
this infrastructure or this network that you're requesting that three different phases.

457
00:52:18,720 --> 00:52:23,100
Yes, we have multiple phases for the Infrastructure Replacement Project.

458
00:52:23,100 --> 00:52:31,200
This is we're still in the first phase and we are trying to acquire these devices now because

459
00:52:32,120 --> 00:52:40,600
Supply to put on is very unable to get the equipment we need on the we're have it on we are requested now we

460
00:52:40,600 --> 00:52:41,540
Might negate it to the

461
00:52:42,300 --> 00:52:43,840
Air Quarter for quarter

462
00:52:44,660 --> 00:52:50,260
Okay, it's a total amount for for all three phases 38,000 301

463
00:52:50,260 --> 00:52:52,360
No, this is just for these three servers.

464
00:52:52,700 --> 00:52:53,480
Whether three servers?

465
00:52:53,700 --> 00:52:53,800
Yes.

466
00:52:56,260 --> 00:52:59,700
And so will there be a cost for the other different phases?

467
00:53:00,040 --> 00:53:00,880
And if so, how much?

468
00:53:01,620 --> 00:53:04,120
Well, different equipment.

469
00:53:04,360 --> 00:53:08,860
So we need, we're still in the first phase.

470
00:53:09,000 --> 00:53:11,100
We have multiple equipment in each phase.

471
00:53:12,060 --> 00:53:16,060
We already bought the Cisco servers, which is still in this phase.

472
00:53:16,060 --> 00:53:19,420
And it's not going to come till maybe third quarter.

473
00:53:20,200 --> 00:53:24,140
We had purchased also storage network,

474
00:53:25,780 --> 00:53:29,100
SAMS, which we already got, those when we put them in place.

475
00:53:30,080 --> 00:53:33,140
We are looking for the servers now so we can,

476
00:53:34,620 --> 00:53:38,340
we're not finished on the first phase yet, but this is a part of it.

477
00:53:40,220 --> 00:53:47,620
Okay, so then the first phase is like 38,000 I think, and I think phase two is 20,000.

478
00:53:47,620 --> 00:53:49,800
No, first phase is 20,000.

479
00:53:50,000 --> 00:53:54,860
Well, this phase, you're talking about this.

480
00:53:55,000 --> 00:53:58,780
This is just, this is 38,000 is just for those three servers.

481
00:53:59,540 --> 00:54:03,080
Okay, like 13,000, 7,000.

482
00:54:03,220 --> 00:54:06,680
Okay, and then the phase one, two, and three are different costs.

483
00:54:07,300 --> 00:54:07,460
Different?

484
00:54:07,860 --> 00:54:11,240
Yes, we have different amounts for each phase, yes.

485
00:54:11,820 --> 00:54:15,760
Okay, so are you, so you're just talking about just the 38,000?

486
00:54:15,760 --> 00:54:21,840
Yes, just 30,000 just for this and then the other three phases you'll you'll come to us later for those costs.

487
00:54:22,000 --> 00:54:22,400
Yes, ma'am.

488
00:54:22,480 --> 00:54:23,900
Okay. Thank you.

489
00:54:25,000 --> 00:54:41,940
Any other questions for Brian and I will just add this is funded under SPLAS5, which means we've already approved this particular expenditure for these updates in our system.

490
00:54:41,940 --> 00:54:52,620
but one of the things that the IT director wanted to do was to get out front with placing the order because we continue to have a problem with supply chain.

491
00:54:53,520 --> 00:54:57,800
So this is the reason why it is before you on this evening.

492
00:54:58,160 --> 00:55:00,260
We're wanting to make this...

493
00:55:00,000 --> 00:55:29,440
We have a request at this time so that when it is time for implementation, we will have received those items. Brian, is there anything else that you want to add? Our existence, servo, we have right now. We're going to, we're not going to be selling them. We're going to move them. Make a disaster recovery platform, which we're going to be, if there's a disaster in the area and we lose this building, we can function.

494
00:55:29,440 --> 00:55:40,380
from another location. So these three are existing servers will be positioned around this city, different sites so we can function if this is best.

495
00:55:48,160 --> 00:55:50,940
Councilmember Thomas, any additional questions?

496
00:55:51,080 --> 00:55:51,180
No.

497
00:55:51,660 --> 00:55:51,900
Okay.

498
00:55:52,280 --> 00:55:52,580
Thank you.

499
00:55:53,120 --> 00:55:55,940
All right. So you've heard from Brian.

500
00:55:56,900 --> 00:55:58,300
I have a motion.

501
00:55:59,320 --> 00:55:59,680
Bless you.

502
00:56:00,440 --> 00:56:02,980
May I have a motion to approve in a second?

503
00:56:04,120 --> 00:56:04,940
So moved.

504
00:56:04,940 --> 00:56:11,480
Second, this is in motion by Councilmember Pruitt, second by Councilmember Thomas.

505
00:56:12,060 --> 00:56:13,700
All those in favor, please vote.

506
00:56:21,090 --> 00:56:23,030
I'm missing one light, Mayor,

507
00:56:26,690 --> 00:56:27,610
seven in favor.

508
00:56:30,730 --> 00:56:32,710
Thank you very much, Mayor and Council.

509
00:56:33,250 --> 00:56:36,250
We will allow you time to get back in your seat.

510
00:56:36,730 --> 00:56:43,210
Ryan is the producer for this show tonight, and so he's the one that's operating all the

511
00:56:43,210 --> 00:56:47,630
and we thank you for your service and your dedication.

512
00:56:48,730 --> 00:56:50,490
Thank you very much.

513
00:56:51,550 --> 00:56:56,050
So, next on our agenda is item number 12,

514
00:56:56,430 --> 00:56:58,910
and this is coming from the Finance Department,

515
00:56:59,570 --> 00:57:03,250
and I just want to, while Ms. Deborah Upshall,

516
00:57:03,430 --> 00:57:06,910
who is the Assistant Finance Director,

517
00:57:07,110 --> 00:57:10,370
while she's preparing to present to you on this evening,

518
00:57:10,370 --> 00:57:16,790
I just want to acknowledge her as being the person who is responsible for this budget.

519
00:57:17,430 --> 00:57:19,270
She prepares this annually.

520
00:57:19,970 --> 00:57:22,390
I think she has done an amazing job.

521
00:57:23,170 --> 00:57:28,470
These line items that you keep seeing on your budget, you can go to our website,

522
00:57:28,470 --> 00:57:35,110
pull this document down and go specifically to that line item on the budget and

523
00:57:35,110 --> 00:57:42,090
And see where these items that we are bringing before you have been paid or is coming out of

524
00:57:42,090 --> 00:57:43,210
will be paid for.

525
00:57:43,710 --> 00:57:52,070
But in addition to that, we are still working on better transparency for the citizens creating

526
00:57:52,430 --> 00:57:59,870
and presenting information in such a way that it is easier to access and it's easier to understand.

527
00:57:59,870 --> 00:58:09,490
and Deborah has been working diligently on that, and I just want her to share the request that she is bringing forth to us.

528
00:58:09,590 --> 00:58:12,870
I'm so excited, so please go right ahead.

529
00:58:13,350 --> 00:58:15,570
Thank you Madam Mayor and Council.

530
00:58:16,590 --> 00:58:21,890
Tonight, it is my request for purchase of the ClearGov platform.

531
00:58:22,630 --> 00:58:27,870
Within this platform, it covers five sections of the total budget process.

532
00:58:27,870 --> 00:58:33,190
It will allow us to be more interactive and more data driven.

533
00:58:33,590 --> 00:58:43,130
Moving away from that basic paper product to a beautiful website where you can also print your budget book.

534
00:58:43,350 --> 00:58:51,110
It gives us the opportunity for transparency, which allows the community to be engaged and always connected.

535
00:58:51,870 --> 00:59:05,310
I do have two videos, kind of short videos, to kind of give you just an overview of what the platform will be bringing forth this change that we are looking for.

536
00:59:05,650 --> 00:59:19,270
This is the second budget year and I am looking forward to us being more interactive and more data driven and the constituents and everyone will have the opportunity.

537
00:59:19,270 --> 00:59:22,850
and the department has to even be more engaged.

538
00:59:23,550 --> 00:59:26,610
It will allow them the opportunity to work on their budgets,

539
00:59:27,430 --> 00:59:29,790
isn't if they want to be in the same assignment.

540
00:59:31,110 --> 00:59:32,450
But I will be watching.

541
00:59:33,430 --> 00:59:35,090
And I can tell at what level,

542
00:59:35,430 --> 00:59:37,730
in what degree that they're working on.

543
00:59:38,430 --> 00:59:41,330
So this is my presentation tonight.

544
00:59:41,970 --> 00:59:46,590
The first video is just an overview of the total budget cycle itself.

545
00:59:46,590 --> 00:59:51,210
and then the second video will pick up on the transparency.

546
00:59:52,630 --> 00:59:56,790
I will like to state this. I did look at three other companies.

547
00:59:56,790 --> 00:59:59,970
Claire Gubb, Gabe.

548
01:00:00,000 --> 01:00:09,320
So, us the tools that I think would be more beneficial to what we're moving towards. Gravity,

549
01:00:09,640 --> 01:00:17,140
they were based in Canada and they did not have a person in this region if we had any problems.

550
01:00:17,880 --> 01:00:23,780
We would have to wait. There would be no wait time. In the video, you will see the aphoretta.

551
01:00:23,780 --> 01:00:27,520
Here, county is also on board in the city of Milton.

552
01:00:28,300 --> 01:00:29,980
Those are the cities that are highlighted.

553
01:00:30,540 --> 01:00:38,340
This platform also gets us prepared to present this budget book for GFOA.

554
01:00:39,120 --> 01:00:43,760
During the process last year, there were some changes within the requirement.

555
01:00:44,560 --> 01:00:53,040
And I noticed that this system readily made all their clients budget book

556
01:00:53,040 --> 01:01:01,640
in presentation prepared and ready for submission to GFA, I'm sorry, GFOA so

557
01:01:01,640 --> 01:01:07,800
that we could get those, you know, claps on the back and you've done a great job

558
01:01:07,800 --> 01:01:11,180
and you're doing what you, you know, the standards that have been established.

559
01:01:11,660 --> 01:01:15,780
So we'll start the video and you have any questions I'm here to answer.

560
01:01:16,520 --> 01:01:22,180
Budgeting cycles are critical time-sensitive processes that can take thousands of hours

561
01:01:22,180 --> 01:01:26,160
to manage and require input from dozens of internal stakeholders.

562
01:01:26,820 --> 01:01:31,320
Relying on Excel to manage this process is time-consuming and cumbersome.

563
01:01:31,840 --> 01:01:35,940
It also leaves you one formula mistake away from a budgeting disaster.

564
01:01:36,460 --> 01:01:42,140
After months of hard work, the final product is usually a long PDF that is difficult to digest

565
01:01:42,140 --> 01:01:43,800
and is quickly outdated.

566
01:01:43,800 --> 01:01:48,480
At ClearGov, we believe there is a way to budget better.

567
01:01:49,000 --> 01:01:54,120
The ClearGov platform starts by providing web-based forms for departments to submit personnel,

568
01:01:54,560 --> 01:01:59,260
capital, and operating requests directly into an easy-to-understand dashboard.

569
01:01:59,580 --> 01:02:05,080
You can then quickly create multiple budgeting scenarios and forecasts that can be shared with committee members.

570
01:02:05,780 --> 01:02:10,600
ClearGov transforms your budget communications into dynamic, interactive websites

571
01:02:10,600 --> 01:02:14,320
that are instantly updated and can be shared via social media.

572
01:02:14,540 --> 01:02:17,720
We call this platform, Budget Cycle Management.

573
01:02:18,380 --> 01:02:22,260
Design specifically for local government, it works with any ERP

574
01:02:22,260 --> 01:02:28,200
and is comprised of five products, each designed to streamline a specific phase of your budget process.

575
01:02:29,080 --> 01:02:32,340
Capital budgeting automates the way you collect capital requests,

576
01:02:32,980 --> 01:02:36,280
prioritized projects, and create multi-year budget scenarios.

577
01:02:36,280 --> 01:02:42,460
Personnel budgeting enables you to easily forecast salaries, benefits, vacancies, and

578
01:02:42,460 --> 01:02:44,920
more to provide more accurate staffing costs.

579
01:02:45,660 --> 01:02:50,120
Operational budgeting brings everything together and streamlines the review and approval

580
01:02:50,120 --> 01:02:53,200
process across every department and every account.

581
01:02:53,920 --> 01:02:59,940
Digital Budget Book transforms your traditional budget book into an interactive website and

582
01:02:59,940 --> 01:03:03,740
saves you thousands of hours while communicating your budget more effectively.

583
01:03:04,560 --> 01:03:08,740
Transparency is a unique civic engagement platform that delivers easy to

584
01:03:08,740 --> 01:03:12,800
understand information and gathers input from residents to help better inform

585
01:03:12,800 --> 01:03:17,700
your next budget cycle. Visit cleargov.com to learn more about our powerful

586
01:03:17,700 --> 01:03:20,280
platform and how to budget better.

587
01:03:24,820 --> 01:03:28,320
I would like to stay in between the next video.

588
01:03:28,900 --> 01:03:33,140
The capital budgeting platform will be instrumental.

589
01:03:33,140 --> 01:03:38,160
until definitely when we go into the T-splash and all those other capital,

590
01:03:40,040 --> 01:03:46,460
those capital, excuse me, budgets that we'll be working on in projects.

591
01:03:47,020 --> 01:03:50,580
We'll be able to compile that information and

592
01:03:50,580 --> 01:03:56,660
the citizens will be able to look at what make up the different projects.

593
01:03:56,960 --> 01:03:58,320
How much are we spending?

594
01:03:58,320 --> 01:04:05,600
where are we within that project as for a levels of completion or in completion.

595
01:04:06,100 --> 01:04:11,200
So it allows us to provide a lot of information.

596
01:04:12,220 --> 01:04:18,920
You can also, you can manage the information that you would like to be presented.

597
01:04:19,520 --> 01:04:25,020
But I think those five units that fall within that budget cycle,

598
01:04:25,020 --> 01:04:30,580
It's quite instrumental in how we're progressing in the budget process.

599
01:04:30,740 --> 01:04:34,700
In the daily operations because you have the operational side.

600
01:04:35,460 --> 01:04:42,780
And you also have the personnel budget team that's always changing with the hiring or leaving a personnel.

601
01:04:43,540 --> 01:04:49,340
And so the second video is basically showing you what the citizens will see.

602
01:04:49,340 --> 01:04:54,760
This is the transparency component of the entire platform.

603
01:05:02,160 --> 01:05:31,160
It allows you to collect, create, and then communicate your budget in a format that's easily digestible for all stakeholders. So we create these easy-to-use infographics. We've got a couple examples here to show you exactly what I'm talking about. So as an example here, we're looking at the city of Alparetta's fiscal transparency profile. You can see that the navigation is very simply just across the top here.

604
01:05:31,160 --> 01:05:34,540
and then we can drill into any specific section.

605
01:05:34,820 --> 01:05:38,100
So the first shot you'll see here is the demographic snapshot,

606
01:05:38,320 --> 01:05:41,420
just basically providing some context.

607
01:05:41,760 --> 01:05:44,240
You know, what is the makeup of your community

608
01:05:44,240 --> 01:05:47,940
and hopefully help kind of solidify why you're making

609
01:05:47,940 --> 01:05:51,540
the key budgetary decisions that you are for your community.

610
01:05:52,200 --> 01:05:54,340
Then we'll break out the financial overview.

611
01:05:54,620 --> 01:05:57,780
You know, we're going to show very easily understand format,

612
01:05:57,780 --> 01:06:04,820
you know, your revenues versus your expenditures and then provide a trending graph of historically

613
01:06:04,820 --> 01:06:12,060
how the community has done with its budgets to actual spend and you can control how many

614
01:06:12,060 --> 01:06:18,220
views, how many years you want to display in this view. So let's drill into expenditures,

615
01:06:18,280 --> 01:06:23,720
show you this in a little bit more detail. You have complete control over the level of detail that

616
01:06:23,720 --> 01:06:28,120
that you want to provide in these expenditure data views as well.

617
01:06:28,500 --> 01:06:34,320
So anyone who is interested, you know, if you share with the public, they would have

618
01:06:34,320 --> 01:06:38,020
the ability to, if you wanted to, be able to enter their property tax bill.

619
01:06:38,500 --> 01:06:43,800
And then they can have their, the budget actually broken out by departments so they can see

620
01:06:43,800 --> 01:06:47,220
how much of their tax bill is going to each one of these respective departments.

621
01:06:47,800 --> 01:06:52,280
Now you may also just choose to, we're seeing the total budget aid and the extended amount

622
01:06:52,280 --> 01:06:58,800
to date as well. Different views here, interactive views for you to easily be able to see exactly

623
01:06:59,580 --> 01:07:04,980
the amounts that are going to each respective department. And then you can come in and be able

624
01:07:04,980 --> 01:07:14,180
to drill down specifically into any particular department and see how the actual spend is tracking

625
01:07:14,180 --> 01:07:19,280
to the original amount that was budgeted. So we can see the budgeted amount, what's been

626
01:07:19,280 --> 01:07:25,980
expanded to date. Again, multiple ways to kind of get this, see this view at a bird's

627
01:07:25,980 --> 01:07:32,160
eye view here, real easily, real quickly. And you can control, you know, who has access

628
01:07:32,160 --> 01:07:37,100
to this information, right? If you want to just use this as an internal reporting tool, you

629
01:07:37,100 --> 01:07:41,180
can do that. You don't necessarily have to share this with the public, but it's available

630
01:07:41,180 --> 01:07:46,320
if you wanted to. So, it's completely up to you. So, just want to make sure that you are

631
01:07:46,320 --> 01:07:52,320
aware of that and we can we can drill down to the account line item detail if we wanted to. So

632
01:07:52,320 --> 01:07:58,580
again, you have full control of how you want to display your actual to budgeted spend as well.

633
01:07:58,740 --> 01:08:00,120
So you want to use this for reporting.

634
01:08:02,160 --> 01:08:05,500
Thank you, Deborah. Thank you so much. I think that's I think

635
01:08:05,500 --> 01:08:13,840
I believe that what our public is asking of us is is more transparency, more of an ability to

636
01:08:13,840 --> 01:08:20,660
interact with the data and so I want to highly commend you for the work that you did

637
01:08:20,660 --> 01:08:26,960
and coming up with a product that was not only comprehensive but making sure that it was

638
01:08:26,960 --> 01:08:35,740
simple and user-friendly. So thank you so very much. I want to now open up the floor for any questions

639
01:08:35,740 --> 01:08:39,580
Is that the council might have?

640
01:08:42,180 --> 01:08:42,980
Yes, sir.

641
01:08:44,400 --> 01:08:49,780
This is no discount as far as your expertise, but I'm always interested.

642
01:08:50,280 --> 01:08:52,520
Every time we're having a meeting, I'm always like, I don't hear what the attorney says.

643
01:08:53,020 --> 01:08:58,420
What is Mr. Clark, Michael Clark's position on this software?

644
01:08:58,920 --> 01:09:02,220
He's looking for it to us progressively moving forward.

645
01:09:02,220 --> 01:09:09,380
Like I said, the process from last year, budget cycle, that was my first budget cycle.

646
01:09:09,760 --> 01:09:15,120
But it has been very intense, very choppy, not consistent.

647
01:09:16,500 --> 01:09:23,660
And during the last budget process, we had the untimely passing of Euretha.

648
01:09:24,220 --> 01:09:29,060
And so when that transpired, I was trying to find,

649
01:09:29,060 --> 01:09:35,580
whoever I could to fill the large hall she'll have.

650
01:09:36,320 --> 01:09:41,380
This gives, I don't want to say one stop, but

651
01:09:41,380 --> 01:09:48,140
it will cut down on the time of staff and

652
01:09:48,140 --> 01:09:50,340
it kind of centrally locate.

653
01:09:50,460 --> 01:09:58,140
We can place the information in that will give us the trends that will give us the historical data.

654
01:09:58,140 --> 01:10:00,220
and give us the...

655
01:10:00,000 --> 01:10:08,960
Current situation of where we are daily. You can pull the information daily, you can pull it

656
01:10:08,960 --> 01:10:17,740
bi-weekly, you can pull it however I do recommend. I would like for it to be if IT is in agreement

657
01:10:17,740 --> 01:10:25,060
for the information, you know, we can mutually agree as exactly how much information and how

658
01:10:25,060 --> 01:10:30,040
soon we'll be bringing the information in, but going forward, this is quite a benefit.

659
01:10:31,780 --> 01:10:39,120
I didn't have anyone that could lift the box of the budget process that I have in my

660
01:10:39,120 --> 01:10:48,100
office, but it was a lot of work, a lot of paper, and if we simply just, because it's compatible

661
01:10:48,100 --> 01:10:53,260
with Enco, so it's going to pull in all that data for me as opposed to me having to do

662
01:10:53,260 --> 01:11:00,640
this Excel spreadsheet, and it's quite long for every fun that I oversee in every line item.

663
01:11:01,320 --> 01:11:05,600
And then I had to send it to another person. And in some way within that transmission,

664
01:11:06,260 --> 01:11:12,540
a formula could have gotten erased, and you have to repeatedly go back and go back.

665
01:11:12,900 --> 01:11:20,020
So this gives us the opportunity to put the information in and safeguard it.

666
01:11:20,020 --> 01:11:28,940
because you'll have however many administrators you would like to oversee and it's readily available

667
01:11:29,540 --> 01:11:39,780
and so it's just I consider quite progressive, glad that we're moving forward in this direction.

668
01:11:40,300 --> 01:11:47,100
Thank you. I see Council Member Peruit has a question, but before we move on I want to add

669
01:11:47,100 --> 01:11:50,500
to what council member Reeves has asked.

670
01:11:50,820 --> 01:11:53,820
I've had extensive conversations with Mike,

671
01:11:53,940 --> 01:11:57,320
the finance director, as well as Steve,

672
01:11:57,460 --> 01:11:59,400
well, Steve's not here, but Steve Sykes,

673
01:11:59,720 --> 01:12:02,260
because as a practice, what we've been doing

674
01:12:02,680 --> 01:12:04,940
is to make sure that we are pulling down

675
01:12:04,940 --> 01:12:06,500
departmental silos.

676
01:12:07,340 --> 01:12:11,460
So anything that has to do with IT, Steve is reviewing it.

677
01:12:11,860 --> 01:12:14,220
I wouldn't have brought this on the agenda

678
01:12:14,220 --> 01:12:25,040
and done this. My can't reviewed it and my definitely supports this program and was really pushing for us to bring it forward this budget cycle.

679
01:12:25,600 --> 01:12:34,180
Instead of waiting until the next because we are currently going through the budget calendar and trying to prepare for our June deadline.

680
01:12:35,560 --> 01:12:41,700
Thank you. Thank you. I must also mention that the process will take about six, eight weeks.

681
01:12:41,700 --> 01:12:45,520
And that's probably doing the same time, we'll be finishing up the budget.

682
01:12:45,880 --> 01:12:57,720
We get the information and hopefully we'll be able to move forward with this fiscal year, 23 being in the platform and what you see now.

683
01:13:00,160 --> 01:13:01,280
Yes, member Peruit.

684
01:13:01,440 --> 01:13:01,820
Thank you, Mayor.

685
01:13:02,640 --> 01:13:04,040
Thank you very much.

686
01:13:04,040 --> 01:13:04,740
You're welcome, thank you.

687
01:13:04,740 --> 01:13:14,640
I would agree the output is simple, the output is beautiful, but I know also the output is only as good as the input.

688
01:13:14,960 --> 01:13:25,860
I know you mentioned that it feeds in from encode, but are you, do you have no reservation on the ability to use the software?

689
01:13:25,860 --> 01:13:32,560
I have no reservation as opposed to the last software that we had just for the transparency.

690
01:13:33,160 --> 01:13:43,320
It was very manual and I had to do this extensive template and when I tried to download that template,

691
01:13:43,780 --> 01:13:52,720
the data just did not flow from the template back into that platform.

692
01:13:52,720 --> 01:13:57,240
one. So you don't anticipate that with this. I'm sorry, sir.

693
01:13:57,420 --> 01:13:59,900
You don't anticipate that happening with this program.

694
01:14:00,480 --> 01:14:09,400
I have spoken with Harry County with the person that she said she basically went from

695
01:14:09,400 --> 01:14:15,820
several people and she manages and she's one person. I've looked at the information that

696
01:14:15,820 --> 01:14:25,580
hearing county provides, and how you can, like I mentioned, you can go within a line item and fully pull the detail.

697
01:14:26,260 --> 01:14:37,540
But as long as the information is flowing from without me manually doing it, I see no problem.

698
01:14:38,040 --> 01:14:43,700
But if there is, then I quickly will figure out what the problem is.

699
01:14:43,700 --> 01:14:52,460
because if the numbers, once the numbers flow over, then they should match what I see an encode back into this platform.

700
01:14:54,720 --> 01:14:55,320
So,

701
01:14:57,780 --> 01:15:00,080
I don't have any reservations.

702
01:15:10,620 --> 01:15:24,820
I'm really proud and excited about the fact that a system that we've already invested in, in code, is able to communicate directly with this product.

703
01:15:24,820 --> 01:15:30,680
So this is, this is definitely a step in the right direction.

704
01:15:30,920 --> 01:15:31,840
Any other questions?

705
01:15:32,600 --> 01:15:34,120
No question, just a comment.

706
01:15:34,540 --> 01:15:38,340
I'm in Miss Debra, official office, every other day.

707
01:15:39,020 --> 01:15:44,280
And she is a plus, she makes a, because I'm solving trouble right now.

708
01:15:44,600 --> 01:15:50,460
But I'm going to get out of trouble tomorrow with her, but make sure the books stay balanced.

709
01:15:56,260 --> 01:16:06,240
I think it's noted as being the HR side of things personnel and so there's a good connection

710
01:16:06,240 --> 01:16:16,420
there and HR department is on board and excited and yes, Nick is here, but yes, it will

711
01:16:16,420 --> 01:16:23,940
So in a great with the human resources side, he will be able to be it changes his information

712
01:16:23,940 --> 01:16:31,780
to encode and it transfer over or he places the changes within clear guard and it transport

713
01:16:31,780 --> 01:16:34,080
or export back into encode.

714
01:16:35,150 --> 01:16:40,260
So you have the, I hate to use my hand, but you'll have this full circle.

715
01:16:41,610 --> 01:16:43,980
It's not just one component.

716
01:16:43,980 --> 01:16:57,020
So, you have your operational side, you have your capital budgeting, you'll have your transparency, and you'll have the latter part that I'm

717
01:17:02,040 --> 01:17:04,600
overlooking personally, of course, and your budget book.

718
01:17:05,060 --> 01:17:15,740
Okay, and all of the apartments, when they're doing their budgets, it's basically a bad word to use, but dumps into your budget.

719
01:17:15,740 --> 01:17:26,740
They can either key their information in code, it'll transfer in, or like I stated, if they're wanting to work on their budget while the St.

720
01:17:26,880 --> 01:17:32,020
Sama, they can get on that laptop and they can key in their information.

721
01:17:32,540 --> 01:17:41,100
And I can have them already available as to where they are in their budget and I don't have that in code.

722
01:17:41,100 --> 01:17:54,740
And I can send them reminders that personnel is due by this Friday, please make sure you keep in your information or whatever whom other department is.

723
01:17:55,320 --> 01:18:04,880
And I have the option of also once they finish, I can close it so that if they're telling me their members are good, it's closed.

724
01:18:04,880 --> 01:18:16,300
So it gives me more of a visual eye as to if everyone is doing what is needed to be done.

725
01:18:17,020 --> 01:18:17,680
Okay, great.

726
01:18:17,920 --> 01:18:26,040
So the process will flow smooth and we'll get to the final destination on time.

727
01:18:27,940 --> 01:18:31,320
There is a yes ma'am, I got you next.

728
01:18:31,320 --> 01:18:36,100
There is another component to our agenda item summary.

729
01:18:36,660 --> 01:18:40,320
When there is a concern from another department,

730
01:18:40,320 --> 01:18:44,920
we've implemented a system where it says other departmental review.

731
01:18:46,020 --> 01:18:49,740
And so if there are concerns or challenges of any nature,

732
01:18:49,940 --> 01:18:53,580
then that information will be included for you all as well.

733
01:18:54,000 --> 01:18:58,520
So you can make a better and more informed decision.

734
01:18:58,520 --> 01:19:05,860
But there will be some additional information coming to you specifically from human resources

735
01:19:06,300 --> 01:19:13,020
because while this works from a budget tarry standpoint, there is an additional need

736
01:19:13,020 --> 01:19:14,800
on the human resources side.

737
01:19:15,280 --> 01:19:19,860
So Councilmember Thomas, I think I may have answered my own question.

738
01:19:20,660 --> 01:19:25,860
I was looking to see if, I see the price of 25,000, it looks like it's annually.

739
01:19:25,860 --> 01:19:31,360
I was wondering if it included training for the users and that type of thing.

740
01:19:31,860 --> 01:19:32,560
Yes, ma'am.

741
01:19:32,820 --> 01:19:44,960
Within the six weeks of implementation, you will have two weeks of forming the committee team and training during the entire process.

742
01:19:45,280 --> 01:19:50,840
So there will be on-site training for all department heads to get them familiar as to how the system works.

743
01:19:50,840 --> 01:19:57,120
and from that point they have any questions there will be you know help

744
01:19:57,120 --> 01:19:59,900
test that's available for their questions or

745
01:20:00,880 --> 01:20:28,860
Just send me a little text or chat through this platform and we can, you know, ask the questions and concerns that come forward. Is there any way that we can purchase this or we have to, it has to be a subscription type situation of 25,000 plus 3%, I think every year goes up something like that. It, it is, but looking back at the, the last, the last program we had.

746
01:20:28,860 --> 01:20:36,620
And I hate to say this, but you get what you pay for sometimes.

747
01:20:38,620 --> 01:20:48,860
The platform we had, it was an expensive, but it did not give us a product.

748
01:20:49,600 --> 01:20:52,120
And the end result that we needed.

749
01:20:52,120 --> 01:21:18,600
that just by researching Afrieta and looking at the information that they had available, how I was able to go into each line item and look at the detail, how I was able to look at their projects and look at the detail of each project in the level of completeness or what rows were involved in the project.

750
01:21:18,600 --> 01:21:28,140
So, it provides us more, and it will answer those questions that anyone they have, be at

751
01:21:28,140 --> 01:21:34,400
Department Head, the community, and they can simply, if it's a community, has a question,

752
01:21:34,760 --> 01:21:43,680
they can simply send me a question, and it's routed through and it'll come to the designated

753
01:21:43,680 --> 01:21:47,420
person and we send back, you know, the response.

754
01:21:47,420 --> 01:21:54,760
So, it gives us the capability to, for where we are now, and the room to grow because we

755
01:21:54,760 --> 01:22:00,380
have a lot of projects that are coming forward, and this is one of the best tools that

756
01:22:00,380 --> 01:22:08,920
we can highlight those projects and give the information and keep everyone engaged in

757
01:22:08,920 --> 01:22:18,620
everyone knowledgeable. So is there an option to purchase it? No ma'am. I don't know. I think with Steve stated

758
01:22:19,280 --> 01:22:29,920
the first year and then to that you come to a decision but the cost is the $25,000 and it

759
01:22:29,920 --> 01:22:39,320
It incorporates those five areas, if you want it to take out an area, then it changes.

760
01:22:40,060 --> 01:22:45,100
You see the operational on your service order at the very near the bottom.

761
01:22:45,460 --> 01:22:52,080
It's broken out as cost per platform, be it budgeting, personnel budgeting, or

762
01:22:52,080 --> 01:22:54,260
capital budgeting, digital books.

763
01:22:54,260 --> 01:23:08,110
So you can change it to what you need, but if you're needing off five in which we're moving

764
01:23:08,110 --> 01:23:15,750
in that direction we're growing and there are a lot of projects, this is a recommendation.

765
01:23:17,170 --> 01:23:24,670
Like I said that I did look at digital, I spoke to digital, no one within the area utilized

766
01:23:24,670 --> 01:23:33,670
digital. I also looked at another company and it's just it didn't fulfill all

767
01:23:33,670 --> 01:23:37,830
their needs that we were that we would be meeting going forward.

768
01:23:41,780 --> 01:23:49,320
Thank you. Any other questions? No more questions? I will ask for a motion and

769
01:23:49,320 --> 01:23:56,160
second please. So moved. We have a motion and second to approve the

770
01:23:56,160 --> 01:24:01,840
request coming from our assistant finance director. All those in favor, please vote.

771
01:24:14,500 --> 01:24:18,120
I may be missing a light. Council member Thomas, have you voted?

772
01:24:18,300 --> 01:24:18,560
Yes.

773
01:24:19,140 --> 01:24:23,880
It's not showing on my side. I apologize. There we go. Seven in favor. Thank you.

774
01:24:24,420 --> 01:24:30,700
Thank you so much. We have that ongoing problem of this old nurse calling system that we're

775
01:24:30,700 --> 01:24:37,200
going to have to look at, replacing. But thank you very much. I wanted to just take

776
01:24:37,200 --> 01:24:43,340
chair's liberty now and just mention the fact that at the bottom of the agenda you'll

777
01:24:43,340 --> 01:24:49,200
see something that says good governance and it says guiding principle number two, physical

778
01:24:49,200 --> 01:24:53,120
responsibility, accountability and transparency.

779
01:24:53,120 --> 01:25:00,240
This particular product gives us all of that with the addition of...

780
01:25:01,440 --> 01:25:29,680
So, we are thrilled that we are able to meet those, those requests which have come from, from our public. So, thank you very much, Deborah. I know you don't get out of that office much to do this and it took a lot, but you did a great job. So, thank you very, very much for being here on this evening and for making that presentation. The next item on our agenda is administrative

781
01:25:29,680 --> 01:25:37,700
facilities and asset management. And we have Mr. Steve Morgan, the director of that department.

782
01:25:40,240 --> 01:25:41,200
Thank you, sir.

783
01:25:44,310 --> 01:25:48,490
The item we have on tonight would be for like

784
01:25:51,660 --> 01:25:52,880
a metal awning building.

785
01:25:53,260 --> 01:26:00,100
It's going to cover a roll off dumpster which holds grit that is created down at wastewater.

786
01:26:00,440 --> 01:26:04,920
These are items that are picked up before it goes into treatment.

787
01:26:04,920 --> 01:26:10,120
but your sands, gravels, coffee grounds, egg shells,

788
01:26:10,480 --> 01:26:12,760
cause it's bad for your machinery, the pumps,

789
01:26:13,280 --> 01:26:15,340
and so this needs to be constructed

790
01:26:15,340 --> 01:26:17,320
to hold that container plus the tractor

791
01:26:17,780 --> 01:26:21,300
that we use to actually dump into the container,

792
01:26:21,300 --> 01:26:22,640
and then when it's full, they pick it up

793
01:26:22,640 --> 01:26:23,500
and bring us another one.

794
01:26:24,720 --> 01:26:26,300
The company we're buying this from,

795
01:26:26,480 --> 01:26:27,660
they're going to install it also,

796
01:26:27,660 --> 01:26:29,880
so that's a turnkey project there.

797
01:26:33,510 --> 01:26:36,510
Thank you very much, you'll notice again

798
01:26:36,510 --> 01:26:46,610
that this is an item that affects waste water, as well as our new facilities and assets management department.

799
01:26:47,990 --> 01:27:03,790
The amount is $8,245, which normally would not come before you, but it is on the agenda because we are establishing our new facilities and asset management department.

800
01:27:03,790 --> 01:27:14,830
And we would actually be transferring funds from one department in the same line item for that department over to another.

801
01:27:15,230 --> 01:27:20,310
So are there any questions that any council member has?

802
01:27:23,130 --> 01:27:31,110
Just I would make a comment or it may be a question, but my understanding is, is it actually per treatment, I guess, regulations?

803
01:27:31,110 --> 01:27:36,730
We need to have this cover to keep the product dry I can't sit there and get wet that's correct sir

804
01:27:37,290 --> 01:27:39,450
Yeah, we can't put it in your yard

805
01:27:39,450 --> 01:27:45,390
Thank you so much council member Reeves. Are there any other questions?

806
01:27:49,360 --> 01:27:53,240
So may I please have a motion to approve the request?

807
01:27:55,160 --> 01:27:57,740
Council member Reeves motion

808
01:27:57,740 --> 01:28:04,440
Second. Second. Second by Council Member Burke. All in favor please vote yes.

809
01:28:13,420 --> 01:28:14,880
1 fiquei I'm missing

810
01:28:15,600 --> 01:28:16,620
in Frayfsky.

811
01:28:16,680 --> 01:28:24,520
I'm sorry 7 cases, oh thank you so very much. Thank you for presenting on this EV.

812
01:28:25,100 --> 01:28:31,500
I will say for the record you are doing an amazing job in your capacity so we thank you.

813
01:28:31,660 --> 01:28:35,440
Thank you very much for the work that you are doing.

814
01:28:35,440 --> 01:28:44,540
and I will say you're free to go, I will say before I guys I don't know if

815
01:28:44,540 --> 01:28:50,140
y'all are gonna leave now that you've had had this approved Billy Jeremy

816
01:28:50,140 --> 01:28:55,120
and Brandon there is a photographer in the lobby so if you guys want to

817
01:28:55,120 --> 01:28:59,820
picture please stop by be a great head shot promise not to put it in the post

818
01:28:59,820 --> 01:29:07,180
office or anything like that, but feel free to do that, okay? And I do want to say for

819
01:29:07,180 --> 01:29:14,440
the purpose of the public and information, everything that has come before you has

820
01:29:14,440 --> 01:29:21,220
been budgeted. Not only tonight, but since January 3rd, we are just doing some very heavy

821
01:29:21,220 --> 01:29:28,920
evaluation on what is needed to move the city forward and both a fiscally responsible way

822
01:29:28,920 --> 01:29:32,240
in a transparent way and in an efficient way.

823
01:29:32,640 --> 01:29:38,380
So when we are putting on the agenda the line item, that is for the purpose of making

824
01:29:38,380 --> 01:29:45,580
sure to fall that our departments have consulted their budget and also that the public knows

825
01:29:45,580 --> 01:29:51,060
where to look if they are interested in any additional information.

826
01:29:51,480 --> 01:29:55,480
So we will continue within that same vein.

827
01:29:55,480 --> 01:30:00,100
the next item on our agenda.

828
01:30:00,000 --> 01:30:31,360
That is executive session. We have no executive session items on tonight so that moves us down to city administrator update. As was stated earlier, I am serving presently in the capacity of city administrator. We have advertised this position. We have a number of applications which have come into the city. And we are currently meeting the personnel director

829
01:30:31,360 --> 01:30:38,060
is currently reviewing those applications and will be making recommendations to us in terms

830
01:30:38,060 --> 01:30:46,700
of time for interviewing and all of the other things that goes along with selecting someone

831
01:30:46,700 --> 01:30:47,900
for that position.

832
01:30:48,120 --> 01:30:56,180
Not only are we advertising for the City Administrator position but also for the Finance Director

833
01:30:56,180 --> 01:31:05,100
as you know, the end of this month will be Mike's retirement date and we are very sorry

834
01:31:05,100 --> 01:31:15,020
to lose him, but we definitely understand when these decisions are made, so we will

835
01:31:15,370 --> 01:31:21,120
be doing other things in terms of recognizing him, but want it to let you know that we are

836
01:31:21,120 --> 01:31:31,570
doing that in addition to planning a city, city of Macdonough, I started to call it a

837
01:31:31,570 --> 01:31:42,170
hell fair employment fair. So we are looking at trying to be very forward in making sure

838
01:31:42,170 --> 01:31:49,210
that the public understands that we have the hiring sign out front. We are advertising

839
01:31:49,210 --> 01:32:15,630
for positions across the spectrum for our city, these are not new positions, these are positions that have become vacant as a result of COVID and other reasons, but we are ramping up our efforts to make sure that we are basically marketing ourselves in a number of areas so that we can get these positions feel.

840
01:32:15,630 --> 01:32:24,410
I cannot compliment staff enough in terms of how they have worked harder with less.

841
01:32:25,110 --> 01:32:32,750
They have definitely stepped up and really, really pushed especially when we're talking

842
01:32:32,750 --> 01:32:39,030
about our water departments and also our highway and safety department.

843
01:32:39,030 --> 01:32:44,810
I believe that these areas have been hit harder than any others.

844
01:32:45,350 --> 01:32:51,650
And that's not to minimize what has happened over in public safety as it relates to fire and

845
01:32:51,650 --> 01:32:58,270
police, but we have had some progress with getting individuals hired and

846
01:32:58,270 --> 01:33:02,010
they are in the process of being oriented for those positions.

847
01:33:02,410 --> 01:33:06,750
So I thank you, I thank you for those of you who are not here.

848
01:33:07,570 --> 01:33:13,650
We haven't missed a beat, we have not, in fact, we have become better in the process.

849
01:33:14,390 --> 01:33:21,270
And so every comment, whether it is critical or whether it is complimentary, it is taken

850
01:33:21,270 --> 01:33:27,350
into account, because that's how you employ continuous improvement.

851
01:33:27,870 --> 01:33:33,490
And that is one of our philosophies here at the City of McDonough is to just continue

852
01:33:33,490 --> 01:33:34,870
to get better every day.

853
01:33:34,870 --> 01:33:42,130
Okay, so I thank you all and that brings us, let's see where we are.

854
01:33:46,610 --> 01:33:53,570
That brings us down to almost the close of our agenda where we have our city clerk comments.

855
01:33:54,590 --> 01:33:55,430
None mayor.

856
01:33:59,160 --> 01:34:03,620
All right, we'll start with to my left with Councilmember Thomas.

857
01:34:03,620 --> 01:34:05,260
Do you have any comments?

858
01:34:05,480 --> 01:34:07,420
And then we'll follow down the line.

859
01:34:11,060 --> 01:34:19,240
You want to wait till the end or do you want to go know I need you said that earlier, but that's okay

860
01:34:20,060 --> 01:34:21,940
Just want to thank everyone for coming

861
01:34:21,940 --> 01:34:24,080
Appreciate your your presence here

862
01:34:27,200 --> 01:34:29,140
Councilmember Varna. Yeah mayor

863
01:34:30,880 --> 01:34:33,920
Councilmember Stewart you preached enough tonight

864
01:34:36,140 --> 01:34:38,520
Remember prayer not for me mayor. Thank you

865
01:34:42,540 --> 01:34:51,180
I just wanted to comment on a arbitrary and you know what a great time of progress that

866
01:34:51,180 --> 01:34:57,280
we had and of working together and making a lot of decisions and learning together.

867
01:34:57,520 --> 01:34:59,040
So that was a great opportunity.

868
01:34:59,460 --> 01:35:00,160
and I was

869
01:35:00,000 --> 01:35:15,140
I'm glad to be a part of it, and glad to be a part of McDonald's progress in history. Yes, yes, absolutely. Same thing, he said basically great retreat, and I'm just ready to see where we go for the city. This is a great team up here, so I'm really happy to be here.

870
01:35:17,640 --> 01:35:25,720
I'm just blushing under my man. I'm so excited, y'all. These are really some great individuals that you all have elected,

871
01:35:25,720 --> 01:35:49,400
it and we are having a tremendous time and getting to know one another and trying to figure out how we move our city forward in the best possible light because that is our goal to move forward and to move forward together and we know that we cannot do it without having our staff

872
01:35:49,400 --> 01:36:04,860
have underburden every policy that we make so we have been so fortunate thus far and I suspect that that trend will continue and it will get even better.

873
01:36:05,480 --> 01:36:13,700
I know we probably look like we're in mourning tonight with all of the black that we're wearing but I think everybody looks absolutely amazing.

874
01:36:13,700 --> 01:36:22,240
One of the things that we're trying to do is to make sure that our citizens know who we are.

875
01:36:22,900 --> 01:36:26,640
And there are often times that citizens come to the city of McDonough.

876
01:36:26,940 --> 01:36:31,340
They have no idea who their officials are or how to reach them.

877
01:36:31,880 --> 01:36:34,180
So we're going to take some pictures tonight.

878
01:36:34,440 --> 01:36:37,940
We're going to put them up downstairs and we're going to share them and

879
01:36:37,940 --> 01:36:47,020
other arenas to make sure that people know who their elected official is and where they

880
01:36:47,020 --> 01:36:48,920
can contact those individuals.

881
01:36:49,440 --> 01:36:51,240
So we are here to serve.

882
01:36:51,620 --> 01:36:55,740
We are here to do what the public has asked us to do.

883
01:36:56,160 --> 01:37:02,520
And I'm really, again, very honored to be working with each and every one of you.

884
01:37:02,520 --> 01:37:07,820
And, Jim, I want to thank you for hanging in there with us for two days.

885
01:37:08,320 --> 01:37:13,600
We know that you don't work specifically for the city of McDonough, but you were here.

886
01:37:13,840 --> 01:37:14,500
You were here.

887
01:37:15,100 --> 01:37:20,780
And we appreciate all of the action steps that you took away from that two-day retreat.

888
01:37:21,360 --> 01:37:26,320
And we're looking forward to the different policies that are going to come back before us.

889
01:37:26,700 --> 01:37:29,080
So thank you for being here for us.

890
01:37:29,160 --> 01:37:30,520
We appreciate you.

891
01:37:30,700 --> 01:37:31,120
Thank you, Mayor.

892
01:37:31,280 --> 01:37:31,860
Thank you very much.

893
01:37:31,860 --> 01:37:38,260
Yes, sir. Okay. All right. So if there's no other, is there any other business or all

894
01:37:38,260 --> 01:37:45,340
hearts of minds clear? Okay. Having said so, thank you again for being here on this evening.

895
01:37:46,660 --> 01:37:52,420
Meeting adjourned. Thank you. Thank you. Thank you very much.