[6:24] test test.
[6:30] » Thank you, Steve.
[7:04] That's good.
[7:16] Hey, Will. Will
it be easier to move these rolling
[7:21] chairs in there?
>> Oh, okay.
[7:27] Coming.
[7:42] little extra notice. I got it.
[7:55] Let's
[8:10] just
[8:53] It's about
it's just about
[9:02] 20 22 years old.
[9:24] We sat down to go down
[9:33] the hole in there.
[9:57] There's a couple
[10:01] [laughter]
[10:26] We're interested.
[10:48] Participation.
[11:05] Oh, you're not going to hurt
[11:22] people in
[11:29] I mean,
[11:33] we had a meeting
>> the other day.
[12:04] Good afternoon everybody.
>> Um I call this order to meeting uh this
[12:09] regular this regular meeting to order
>> for Meadow Lake City Council. It is uh
[12:17] 5:02 p.m. on Tuesday, August 18th. Miss
Solzano will lead us in a roll call.
[12:26] » Council member Johnson
>> here.
[12:36] » Thank you. All right. If you would
please stand with me for the pledge of
[12:39] allegiance followed by a
>> prayer
[12:44] to the flag of the United States of
America and to the republic for it
[12:50] stands one nation
indivisible
[12:55] for all.
>> All right if you'll please bow your
[13:00] heads.
>> Heavenly father thank you for giving us
[13:04] this day. Thank you for the opportunity
to come together to discuss the issues
[13:08] concerning our city. We ask that you
give us wisdom and patience as we work
[13:12] through the task at hand and that each
of the leaders here that make up the
[13:17] council uses his or her best judgment
for the good of the citizens that we
[13:20] serve. Please bless those among us who
are struggling with sickness and we ask
[13:25] for your healing and hand upon them. We
also ask that you please be with our
[13:29] leaders who govern our state and nation
and that you give them guidance, safety
[13:33] that they may be led to seek you in
Jesus name. Amen.
[13:37] » Amen.
[13:42] » All right. If there are any citizen
comments, now is the time.
[13:48] Anyone sign up? Okay.
All right. Moving on. We're going to
[13:53] change the order of the agenda just a
little bit because I know we have a lot
[13:57] to cover tonight. Um, one of the
presentations that we have is probably
[14:03] going to the longest. And so we're going
to move that up to the front. And that
[14:08] is item 6A under new business, the uh
presentation of the Metal Leaks Golf
[14:13] Course Advisory Board. Um and I'm going
to turn that over to our city manager to
[14:18] to lead that. All right. Uh Brent, are
you prepared?
[14:22] So this has been
a work in progress up until now. Uh
[14:27] Brent and the rest of the advisory board
have put in hundreds of hours for free
[14:32] trying to help us figure out how to make
our golf course even better than it
[14:36] currently is. Um
some criticisms
[14:41] may not want to be heard by some people
and uh I think it's important that we
[14:44] all come in with an open mind and see
what their insights are and how we can
[14:49] move forward from here. So without that,
I'll let Brent go ahead.
[15:01] Yes, sir.
[15:06] » Is a guideline for the city to improve
our golf course. It's not to make
[15:13] comments that some people think may be
offended by or that they should uh take
[15:20] exception to. So, I take exception to
the comment that you made about people
[15:25] being possibly being offended because
that's not what this is about. Okay.
[15:31] » I I understand agree with you.
>> All right.
[15:35] » You got your clicker.
>> Yes, I do. Thank you. All right. Good
[15:39] evening. That sounds wild. So, good
evening. Good to see you all. Thanks for
[15:43] having me back um from last month. Um, I
will tell you that I appreciate you
[15:50] recognizing this is going to take some
time and um, so as Jerry Reid would say,
[15:56] got a long way to go and short time to
get there. So, let's get started.
[16:00] [snorts]
[16:02] So, I just want to give you an outline
of the presentation. I'm going to tell
[16:05] you a little bit about the mission
statement that I mentioned uh, that we
[16:09] talked about last month and give you the
assessment of the operations that we
[16:12] have done so far. Then I got some
comparisons to other courses just for
[16:16] additional data points and then our
recommendations. Um a lot of those that
[16:22] u would ask us to provide tonight. So
we're not done with all that. The
[16:27] assessments we really have in three
categories. The financial management,
[16:31] the core stewardship, and the
irrigation. So at the end I'm hoping
[16:35] I'll have enough time to give you a
little just one slide sneak peek of what
[16:39] we're going to be talking about
presenting to you in September. I'm not
[16:43] going to go into a lot of detail on that
one slide. All right. So, our mission
[16:47] statement, if you recall from last
month, was to assess the operations to
[16:51] identify priorities and deliver some
actionable recommendations. So, on the
[16:56] assessing part, we have uh gone through
and looked at the infrastructure and the
[17:01] operations in these areas. We've
examined the operations and the
[17:04] procedures. We've analyzed point of sale
records, 24,000 entries from last
[17:10] October until July of this year. Um, and
once we looked at those, we decided we
[17:15] wanted to know a little bit more. So, we
went back two more fiscal years until
[17:19] the beginning of October of 2023
for the data that we're looking at. Um,
[17:25] as far as identifying priorities, we
have the aronomous report that Mr. Shaw
[17:31] um pointed out. That was one of the
things that we're looking at. In
[17:34] addition to that, we conducted area
course interviews for comparison. We
[17:38] looked at the courses around here that
get played. Um, particularly, if you
[17:42] recall last month, the the top courses
that people were interested in playing
[17:46] in was Delaware Springs and Legend. So,
you'll hear me reference them throughout
[17:51] this uh presentation because those are
some of the ones that people really
[17:55] like. And finally, as far as the
deliverable action noble
[17:58] recommendations, [snorts]
um I don't have a check mark there. We
[18:02] have some tonight, but we are not done
with all of that part of it. In the
[18:07] areas that we're assessing, I mentioned
we're looking at the financial
[18:10] management, the core stewardship and
irrigation. We're going to start with
[18:14] the financial management because we feel
that the fundamental problem of
[18:18] operations has to do with the financial
management. And you'll see what I'm
[18:21] talking about as I go through.
Primarily, we're looking at the lost
[18:25] revenue examples. I'm going to focus
primarily on the golf now hot deals.
[18:30] I'll explain more of that in just a
second and also the group vouchers and
[18:34] then we have other examples that I won't
go into as much detail. [snorts] Uh we
[18:39] feel that the financial management has
had a lack of decision making on a cost
[18:44] benefit analysis basis and that there's
not been consistent accounting
[18:49] processes. Um so a business can be run
this way. It can pass an IRS audit. It
[18:56] just can't be run well. And the golf
course is a business. So, here's kind of
[19:01] how we look at things. Um, the big green
piece of the pie are all the paid rounds
[19:06] of golf that were through the data that
we looked at. So, that includes
[19:11] memberships, punch cards, people phoning
in or walking in, that's the public
[19:15] part, and the golf now paid um online um
rounds. And in addition, but what you
[19:22] see from that is that almost 30% of the
rounds that are played at Hidden Falls
[19:27] are at a significantly discounted rate.
9% of them bring in no money whatsoever
[19:35] to the golf course. Another 9% average
about $13 around, 8% about $11 around,
[19:43] and another 3% that are zero as well.
So, when you look at that, I need to
[19:49] explain to you what this Excuse [snorts]
me, I got getting over a cold. Um, the
[19:53] Golf Now hot deals. So, what Golf Now is
is they're a business. They're
[19:57] interested in trying to make money
obviously. And how they do that is they
[20:02] provide services that we subscribe to.
And then in exchange for that, they say,
[20:07] "Okay, it's a barter system. You
negotiate and say, we'll do this for
[20:11] you." So they provide an online booking
service for us. We're actually they
[20:15] provided the hardware that's in the pro
shop. Um and then you know they do
[20:20] marketing and whatever and some of their
ever other services. Well the thing is
[20:24] in exchange for that is that we give up
tea times and all the revenue for those
[20:29] tea times they keep 100% of it. Okay. So
you you are you barter with them and say
[20:36] well how many tea times are you going to
take from us or how many are we going to
[20:38] let you take from us? Well, we gave them
$122,000
[20:42] worth um is what we're looking at for
the loss revenue [snorts] on Groupon
[20:47] vouchers. Groupon, as you probably
aware, is a deal that you can buy on
[20:52] Groupon. You get a significantly
discounted rate. And then what happens
[20:56] is when someone comes in with a Groupon
voucher to the pro shop and it gets
[21:01] redeemed, when it gets redeemed, then
Groupon reimburses the golf course.
[21:07] [snorts] Okay. um the rest of the money
they keep and that's why we're only
[21:12] making about $13 a round on group
vouchers. So that cost us another
[21:16] $75,000.
And then the complimentary employee golf
[21:19] rounds, um obviously that's
complimentary, but it's another $20,000.
[21:26] The trouble was is when we showed the
list to Mr. Wood and Mr. Darus, a lot of
[21:30] the names on that complimentary employee
were names they didn't really recognize
[21:34] as employees. So that means a total loss
revenue when you look at all that just
[21:39] through 288 days is 216,000
[21:45] of lost revenue.
[21:49] As I say we went back two more years
because we saw this and we said well
[21:54] maybe this year was just an anomaly. So,
we went back to October of 2023,
[22:04] almost $200,000 a year.
I'm going to go into the golf round
[22:10] details because to explain this a little
bit more. So you can see that we've had
[22:15] 4,200 rounds, which is about 19% of the
total rounds [snorts]
[22:20] um through July that were golf now
deals.
[22:25] 2172 are ones that were paid for that we
got money for. That amounted to almost
[22:32] $100,000.
That works out to less than $46 a round,
[22:37] which is a pretty that's already
discounted because our weekday rate's
[22:41] 48, weekends are 57. So, you can see
that the discounted rate, I'm not even
[22:46] factoring that money really in, but
we're losing money there. But almost the
[22:50] same number we're hot deals, right? We
get no money for. It's not hard to see
[22:55] the math. You take that golf now rate,
not even our rate, the golf now rate,
[23:00] multiply it for those number rounds,
that's $96,000 for $288,
[23:05] which comes out to 122,000 for the year
when you extract it out. So this is
[23:11] everything. As I say, the hot deals are
negotiated.
[23:15] [snorts] So you can see the Atlanta
River on a weekly basis gives up seven
[23:20] hot deals, one per day. Same with
Delaware Springs. Lighthouse does two a
[23:26] day. Legends, the guy at Legends used to
use golf, now they don't. Okay. And then
[23:32] you see over there the 25 for Hidden
Falls. Our contract says that we give
[23:37] them three a day. The reason that's 25
this past week is because part of their
[23:42] deal is is well, if not all of them get
used one week, we're going to roll them
[23:45] over to the next week. So, we gave 25
hot dealers away this last week. Um on
[23:52] Saturday and Sunday again, Lano River,
Delaware Springs are giving one each
[23:58] day. Saturday and Sunday, Loud House
Lighthouse is giving two each day. We
[24:02] gave seven away on the weekend.
Then when you look at the hot deals at
[24:07] 41:00, I used to use hot deals, you
know, when I was playing golf, starting
[24:12] to play, and I recognized that by
getting a hot deal, I was probably going
[24:16] to be playing at a not so great time.
That's generally what you do is you give
[24:20] them the the slow times and and
whatever. And you can see that no other
[24:25] course has a hot deal before 11:00. We
had 17 at 9:00, 10:00, 11:00, 9:00,
[24:33] 9:30, 10:00. [snorts]
So the thing of it is is what happens
[24:37] with the hot deals is not only the
money, but the people playing on those
[24:41] hot deals are typically beginners and
they're slow. They're not only hitting
[24:46] the ball a bunch of times, they spend a
lot of time looking for the ball, which
[24:49] means that everybody behind them is
getting backed up. So that's nothing to
[24:52] do with finances. It's just one of the
problems of putting hot deals at 11
[24:56] before 11:00. So I talked to one golf
manager and said, "It's important that
[25:00] you understand the value of your tea
times." Well, clearly the most popular
[25:06] tea times are going to be the highest
value, and that's going to be mornings
[25:09] and weekends. And you can see what we've
given away. So, when I talked to the
[25:14] we've had a meeting with the golf now
salesperson and we were telling him
[25:18] about how it's costing us a lot of money
and told him about $100,000. He said,
[25:23] "Oh, well, you know, you know, you can't
take that into account because there's
[25:27] days of loss because of weather and
whatever." I said, "You're exactly
[25:31] right. You know, it isn't $100,000.
It's $212,000.
[25:37] If we took all of our weekday hot deals
at our normal rate and our weekend hot
[25:44] deals at our weekend rate and you
multiply those out, it's over 200,000.
[25:50] So, yeah. [snorts]
So, here's the thing with golf. Now, I'm
[25:55] going back to this slide, and you can
see I've pulled out that wedge. The
[25:59] green one, the 2172 is what I referred
to before, is the rounds that have been
[26:05] paid for that we got money on. The red
slice is what we don't get any money
[26:08] for. Combined, that's 19% of all of our
rounds. So, Hot Golf Now talks about how
[26:14] wonderful they are and how much they
help golf courses, right? Four out of
[26:19] five people that are playing here aren't
using their services. I want to read you
[26:24] something just real quickly from the
Golf Business Weekly. It says, "As golf
[26:28] owners and operators continue to
evaluate, more and more golf courses are
[26:33] looking at golf now. For years, they've
listened to Golf Now talk about their
[26:38] monumental impact on adding rounds.
However, these golf courses are
[26:44] realizing it's a one-sided relationship
and does not necessarily reflect the
[26:49] right path for their business. And you
can see why
[26:53] we're not getting that much for them.
Half of the rounds that we are booked,
[26:57] we're not getting anything for. That
leaves the other less than 10% that
[27:02] we're getting any money for. So, you
have to wonder, is that a good return on
[27:07] your investment? Are the benefits that
we're getting worth the cost of those
[27:12] benefits? And will um and Linda Puchion
and I have met with the sales
[27:18] representative once and I appreciate
Will said, "Well, we're we're evaluating
[27:24] our options." And so, um, there was a
contract that was signed back in April
[27:29] of 2026 that Will wasn't aware of that
now we're talking to the guy about
[27:35] changing because that's committed us to
2028.
[27:39] » Yeah. So, that was something he wasn't
aware of. I'm looking at your all faces.
[27:44] I guess you weren't aware of it either.
So, we're looking at seeing what we can
[27:48] do because they obviously want to keep
our business, but um, I'm not too
[27:53] thrilled with it right now. All right.
[snorts] On Groupon, as I say, Groupon,
[27:56] that's typically for new businesses
trying to get attract new customers that
[28:00] they hope come back and pay a regular
price, right? So, Hidden Falls had 2100
[28:05] rounds of Groupon vouchers as well in
those 288 days. Generated $32,000 of
[28:11] revenue, but at our weekday rate, that
would have been $103,000.
[28:17] Worse, those vouchers offered a round
for four players to pay all four for a
[28:25] total of $120 on a weekend. Those four
players at our normal weekday rate would
[28:29] have been $228. That's a 47% discount.
So, Hidden Falls is suspending Groupon,
[28:36] glad to say, but the reason given was
not due to lost revenue.
[28:42] Um, continuing on with some of the lost
revenue, the other days, other courses I
[28:46] mentioned, Delaware Springs and Legends,
they each close two days a year and it's
[28:50] for aation of their greens. Of course,
you know, we're closed the first Monday
[28:54] of every month, plus every Monday
morning until about 10 o'clock. Both
[28:58] Delaware and Legends host tournaments as
we do, but neither one of them close
[29:02] their course for the day when they have
a tournament.
[29:05] They have a tournament in the morning.
They open up the tea sheet that
[29:08] afternoon. Or they say, "Oh, your
tournament can only start at 1:00
[29:11] because we got tea times in the
morning." [snorts]
[29:14] Their tournaments charge premium rates
when they do have a tournament. As a
[29:17] result, Delaware Springs tournament
revenue was $35,000
[29:22] last year. Ours was 35,000.
Additional lost revenue. These are
[29:28] things that we know about. I'm not going
into detail because I've already given
[29:33] you a lot of detail. Um, and the other
thing is we're data driven. This board
[29:37] is not just pulling numbers out of the
air. We're giving you data and we don't
[29:40] have data. We just know. People have
told us, people on the board have know
[29:45] some of these things firsthand. So, I'm
not going to go into all of that. The
[29:50] only thing I will highlight is this
unpunched punch card deal is we've
[29:56] continued to dig and whatever. Just
today, we finally have some numbers to
[30:00] go with that. Um, and it's going to be
part of my recommendations, but we're
[30:04] figuring that that's another it's been
about $150,000 over the last three
[30:09] years. So, roughly another $50,000 lost
revenue you can add to what I told you
[30:14] before. [snorts]
Talking about range balls is one of the
[30:18] items we have for there. It's hard to
figure out how much we're losing for
[30:21] that. I have uh up here that you can see
that pretty much all the golf courses in
[30:27] the area make about $25,000 a year. The
number in those bars are how much
[30:32] they're charging for their baskets of
balls. The outlier is legends. And when
[30:36] I talked to that guy, he says what
happens on the weekends is they have
[30:40] players that come out and they buy this
biggest basket they could get. He feels
[30:44] like if he had a bigger basket they
could sell for 20, they'd probably do
[30:47] it. But uh anyway, they're making a lot
of money on their their range. Um we're
[30:52] kind of lagging behind. Price per
basket's not terribly far off, but you
[30:56] know, we're $10,000 a year behind
everybody else, which, you know, and
[31:00] we've looked in the point of sales data.
We [snorts] know that people are buying
[31:04] small and large baskets. We see it.
What's amazing is that the range balls
[31:09] are included in the membership price in
punch cards and then the golf now book
[31:13] lines. So, why anybody is paying money
for them when the the balls are right
[31:18] out there in the front of the pro shop
and the baskets in the pro shop? It's
[31:21] amazing. we made $15,000.
This was something regarded to the the
[31:27] range memberships that we have. Uh we
charge $50 a month for someone to be a
[31:32] range member and then they get a play
supposedly twice a week for $20 which
[31:37] includes the cart. [snorts] Well,
other places Lighthouse has what they
[31:42] call a player development plan. You can
pay 40 bucks for unlimited range balls.
[31:47] You want to play golf? Well, you can
play after one:00 with a 10% discount.
[31:52] We're allowing you to play anytime you
want. Morning, weekends, $20.
[31:56] Delaware Springs, on the other hand,
they charge $60 for their player
[32:00] development plan. And you want to play
golf, book a tea time, no discount.
[32:05] [snorts]
So, the financial management
[32:08] consequences with the amount of annual
loss revenue that I've just demonstrated
[32:12] to you, Metal Lakes would have been able
to hire a full-times ground
[32:15] superintendent, would have been able to
purchase the capital equipment we need
[32:19] like an air raator machine and mowers,
would have been able to buy supplies for
[32:23] sand and chemicals that we need to
maintain the course, would have been
[32:26] able to create a capital fund for golf
cart fleet replacement because the golf
[32:31] carts do need to be replaced. And if you
had money set aside every year into a
[32:35] fund when they need to be replaced,
you'd say, "Boom, we have the money to
[32:38] do it." Instead of scrambling saying,
"How are we going to fit that into the
[32:41] budget?" [snorts] So the $50,000 that
you all transfer from the general fund
[32:45] to the recreation fund, that's just
insufficient to cover the lost revenue.
[32:50] Let's move on to core stewardship. So
the USGA Aronomous report echoed our
[32:55] results, the survey results I presented
to you last month. the fact that the
[33:00] greens need to be airrated and top
dressed with sand. Pre-emergent needs to
[33:04] be applied at the proper time using the
right chemicals. Tea markers need to be
[33:08] moved frequently.
All that we pretty much knew. He
[33:11] confirmed it. But he also the beauty of
the report and for those you have seen
[33:15] it, it provided the specific steps to
correct the conditions that we do have
[33:20] and the fact that the greens can be
restored. They're in bad shape, but he's
[33:24] seen worse. So we can we can have hope.
And he also debunked the claim that
[33:31] arration work won't work in our clay
soil. He dug up we saw the samples. We
[33:35] were walking around with him and
remember he said your native soil isn't
[33:38] that bad and the way the greens are set
up they got good drainage. Says they
[33:42] just need to be properly taken care of.
[snorts]
[33:45] Um so the golf board itself we had what
our key takeaways were and obviously we
[33:52] recognized the urgent need for a ground
superintendent to do the aeration and
[33:56] the sanding and to apply herbicides with
a plan a pre and postemergent plan and
[34:03] that there's a lack of management
processes. In other words, we don't have
[34:06] signs. We don't do anything enforcing
the golf cart traffic and tea boxes. Um
[34:12] he said that our irrigation system is a
high priority. That's what we recognize,
[34:15] but it's not the root cause. We could
get a brand new irrigation system. If we
[34:19] don't take care of our greens and tea
boxes, we're going to have the same
[34:22] mess. If we don't have the irrigation
system, ultimately then the golf course
[34:27] is going to be in trouble. But it's not
going to be the panacea that solves all
[34:31] of our ills. [snorts] Some general
comments that he had to say that the
[34:35] course has a nice layout. He was
impressed. He says it's just had a lack
[34:39] of attention to detail for quite a
while. the practice range. He said
[34:44] that's a positive amenity. Not all Golf
courses have that. He says that's a
[34:48] great thing and it's an opportunity to
generate additional revenue. He said
[34:53] successful management of any golf course
in Central Texas employs a dedicated,
[34:59] educated, experienced golf course
superintendent. Just got to.
[35:04] So, let's look at our staffing
situation. And these numbers are what I
[35:08] had from you like a month ago. So
they're going to change somewhat, but
[35:12] it's similar number to what we have in
other cases courses around here. Okay.
[35:16] So it didn't like we're way ahead or way
behind in that. Loan River um does have
[35:22] a hands-on consultant. He isn't a
full-time employee. He's not an official
[35:26] superintendent, but he does a great job
out there. We don't have a ground
[35:31] superintendent. So this slide just shows
the relatively number of of full-time
[35:35] employees in Gle green, part-time in
blue. You can see that Hidden Falls has
[35:41] approximately the same no not really
significantly less basically more than
[35:47] everybody except maybe Lighthouse. Um
the one thing that's missing you see is
[35:51] there's no orange bar for hidden falls.
We don't have a superintendent.
[35:55] Um on course sewage step some other
comments you said that excessive thatch
[35:59] and organic matter accumulation is a
result of insufficient aeration and sand
[36:04] top dressing for many years. It's not a
recent phenomenon. The regular sand top
[36:10] dressing has not been a consistent part
of the greens management. That was
[36:14] evident. He said two markers should be
moved at least every other day and daily
[36:18] when play exceeds 150 rounds the
previous day. That was a suggestion
[36:22] given to the pro shop three years ago.
That still hadn't happened. He says
[36:27] there's a handful of red tes that are
undersized and require leveling.
[36:30] Particularly number eight I have in
[clears throat] red because number eight
[36:34] inexplicably the gold T's are mashed up
there with the red T's. It's a small tea
[36:39] box in the first place and you got all
the women and all the guys that are
[36:44] playing gold and all the guys playing
red hitting from an area that's about as
[36:48] big as half the distance from me to Mr.
Wood. Um no reason for the gold TE's to
[36:54] be that far up. Anyway, the pretty much
all those where you have red T's that
[36:59] are separate, they're too small. They
need to be leveled. They need to be
[37:03] expanded so you have room to to move the
T- markers around. [snorts] Uh
[37:07] continuing on, he said if there has been
a pre-emergent program, it's not been
[37:12] effective on par three holes. Carts
should be restricted to the cart path
[37:17] entirely whole. Gosh, like we've never
heard that before. Every other course
[37:21] around here that you ever play, there's
always car path only on par threes.
[37:27] It's a common rule. We don't enforce
that. There's no signs. There's no
[37:31] enforcement. On all other holes other
than the par 3es, golfers should be
[37:35] directed to return to the cart path
approximately 30 yards from the putting
[37:39] green. And I say directed, that means
with signs and having marshals that
[37:43] interact with violators. Okay? [snorts]
We don't do that. We don't have anything
[37:47] going on. That's why people drive all
over the place. on this unrestricted go
[37:52] cart traffic. He said he saw a lot of
that and going on is that this excessive
[37:56] cart traffic increases the soil
compaction, accelerates turf wear,
[38:01] diminishes the playing conditions, all
common sense. And weeds thrive on
[38:06] compacted soil. He says we need to
implement a comprehensive gar golf cart
[38:12] traffic management program consisting of
improved signage. How about just some
[38:17] signs period? golfer education and
consistent enforcement.
[38:23] So, I will tell you that the regular
morning groups, the MGA, the Romeos, the
[38:27] WGA and LJ, they've all been emailed,
let's set the example. Let's lead by
[38:32] example. All right, let's not be part of
the problem. We'd like to get the WSY
[38:36] scramble scramble group to do the same
thing. Um the the his report gives a lot
[38:42] of instructions. I'm not going to go
into that. It's not gerine to my
[38:46] presentation what we're talking about.
It's just the fact that he provided all
[38:49] these instructions on how to airate, how
to sand, how to use what chemicals, what
[38:55] equipment. That's all in his report. So,
you know, that's that's a great thing to
[38:59] have for when we get a ground
superintendent.
[39:02] All right. A few things about other
courses. Delaware Springs you hear, gets
[39:06] a lot of money from the city of
Bernardet. I hear that all the time.
[39:09] It's false.
I talked to the guy. He said as long as
[39:14] he's been there, they haven't received
any money from the city. Um, and the
[39:18] reason is because they operate $170 thou
$171,000 above their expenses. And they
[39:24] just, you may have seen the the article
where they're just recently raising
[39:27] their prices because they [snorts] have
such so much play that they're going to
[39:32] increase their prices. Anyway, you know,
when I I got to say when I first started
[39:36] playing guitar 13 years ago, Hidden
Falls and Delaware Springs are about on
[39:40] par with each other. They're about the
same course conditions and played about
[39:44] the same paid about the same rate. Okay.
12 or 13 years ago. And in the last
[39:48] decade, ours has went like this and
theirs is now. You can find online. I
[39:53] was looking at top municipal courses in
the state of Texas. One place had
[39:57] Delaware Springs as number 12 in the
state.
[40:02] Lo River's annual expenses are $254,000
less than our annual expenses. And
[40:09] they've got better greens.
And I would argue even better fairways.
[40:13] Now, I will tell you their cart pads are
like a a a cow trail, you know, and
[40:18] their their cart pad I mean their carts
themselves are noisy and dirty and you
[40:24] know, but they get me from one green to
the next tea box. So, I'll do that
[40:29] because I love playing on their greens.
[snorts] Hidden Falls is the only course
[40:33] with the price range of ball the range
balls baked into the green fees. We're
[40:37] the only ones that do that. So that's
lost revenue. Plus, guess what? Stolen
[40:41] balls. We know,
>> Miss Richmond. You've seen it firsthand.
[40:45] Yes, sir. People loading up with range
balls and going out and playing. I know
[40:48] because I live on the golf course. I see
a bunch of range balls off the number
[40:52] 18T.
Hidden Falls is the only course that
[40:55] hasn't kept rental cart keys in the
check-in counter.
[41:00] Okay, I say hasn't. They've moved them
inside now. But what was happening
[41:04] before is that golfers could avoid
doubling up. I've mentioned Delaware
[41:08] Springs. A lot of courses Delaware
Springs has a has a starter. So when you
[41:12] go up there and start to play and you
show up and you're a single and there's
[41:16] another guy that's a single, they say,
"You guys need to double up. We'll take
[41:19] the cart back." We don't do that. Um,
one of the problems is that it's enabled
[41:25] players to grab a cart and go free. This
has really been bad lately because we
[41:29] now start on number 10. So people know
the carts had keys in them. They could
[41:35] come from the parking lot, grab a cart,
go get their bag, and just trundle on
[41:39] over to number 10 and play. At least now
they have to go into the pro shop to get
[41:43] a a key. But we're still not doing
anything to avoid doubling up. And with
[41:48] all these extra carts on the course,
obviously it's more wear and tear on the
[41:52] course because you're putting more out
there to be used and it puts more wear
[41:56] and tear on the course itself. So, as I
say, the cart keys are now in the pro
[42:01] shop, but guess what? Here's three
golfers and those are three rental
[42:05] carts. This was just this past Sunday
morning. [snorts]
[42:10] All right. Most other courses desire to
have marshals. That was one of the wish
[42:14] lists thereby I talked to. Delaware
Springs does have a Marshall program.
[42:18] They don't pay them. They're 21 uh
volunteers. Um they have to work so many
[42:24] hours to be able to get golf. But um you
go play Delaware Springs, you're going
[42:28] to have a starter and you're going to
run to Marshall at least once. And if
[42:32] you get off a part a c a hole that's
cart path only, they're there to tell
[42:37] you. And they're also checking the the
pace of play. They'll ask you say, "What
[42:41] time did you start?" You know, and
they're checking. Uh we hired a marshall
[42:46] for 12 hours a week. There he is.
[snorts]
[42:51] » It's a presence without interaction or
enforcement. So this was out of the the
[42:55] newspaper. This is what Mr. Clattz had
to say. If people see a Marshall out
[43:00] there, they're not going to go out
cutting donuts somewhere and screwing
[43:04] things up. [snorts] Well, I don't see
people cutting donuts, but I what I do
[43:09] see is players driving their carts near
the tea boxes and the edge of the greens
[43:13] because that guy isn't doing anything
but just being a presence. He is not
[43:18] really supposed to talk to anybody. So,
this was last weekend as well. Those
[43:24] four guys are probably mid 20s. drove
right up to onto the edge of the green.
[43:29] That's number 15. It's a par three.
Should have been on car path only.
[43:33] Certainly shouldn't be up by the green.
In contrast to this gentleman, Mr. Glenn
[43:37] Slay, he turns 92 in October.
[43:43] » He He's my hero. He still parks his cart
on the cart path and walks all the way
[43:49] up to the tea box and to all the greens.
Maybe that's why he's still playing when
[43:54] he's 92.
All right, last couple of things on this
[43:58] Hidden Falls Pro Shop. The full-time
staff is similar to other courses. The
[44:02] part-time staff is a little bit more.
[snorts] Um, you can see here it is.
[44:06] We've got 12 people. And and I will just
say that this is not hours. This is just
[44:10] employees, right? So, I don't know,
maybe the 12 they're working part-time
[44:15] is the same number of hours as those at
other golf course. All I know is that
[44:19] there were 12 on the payroll. [snorts]
Last thing on the assessments of
[44:24] irrigation, not a whole lot on this, we
we know that the current system has
[44:29] exceeded its expected lifetime. Um
there's evidence of limited upgrades in
[44:33] the course, but not enough. Um there's
standing water on the course. We know he
[44:38] said that the PVC pipes, they after a
while, particularly in this clay soil,
[44:43] they are going to end up shifting and
moving and connections break or they um
[44:47] and they're a problem. So we have leaks.
And then other areas where the hydraulic
[44:51] control was fail and in and overwater
areas. [snorts] Nothing that we didn't
[44:55] really already know. But he did say that
the pump house is operating with the
[44:59] pressure on the system. He's been places
where they couldn't run the pump house
[45:03] because if they did it would be spewing
water all over every place. So they only
[45:06] turn the pump house on when they begin
to irrigate and then they turn it back
[45:09] off or otherwise we'll have a real mess.
We don't have that problem at least not
[45:13] yet. Um and then this is just the
details. Replace what we've got with HDP
[45:18] piping. put in the electric valves and
computerized control all of that's in
[45:22] his report. So those that's the summary
of those three categories. Um so let me
[45:27] just um close it out. The summary is
that the financial management has cost
[45:32] the city at least 150,000 a year and
with the punch cards not being punched
[45:37] that's probably closer to 200,000 a
year. Um this loss revenue has a
[45:41] cascading negative impact on all the
operations. uh the decisions as I said
[45:46] is not really on a cost bas cost benefit
basis and we're not valuing the premium
[45:52] tea times uh core stewardship the
ongoing deterioration of playing
[45:56] conditions we know that um he we
acknowledge that a knowledgeable person
[46:02] a knowledgeable grounds person is
absolutely critical um and then there's
[46:05] an apparent unwillingness to develop or
enforce policies and procedures in order
[46:10] to protect this asset we got to change
that we have to change the prevailing
[46:14] attitude culture. As I say, we're we're
trying to do that in the regular morning
[46:18] groups. We need to change that or we're
going to risk losing future rounds being
[46:22] played here. Um, and I will tell you
this, the golfers expect and are
[46:28] accustomed to common golf course
policies. You just know that from every
[46:33] place. And I find that there's more
respect to those courses when they see
[46:38] that they're wellmaintained and that
they have policies are enforced, you
[46:42] know, but when you see everybody just
going all over the place, you think,
[46:45] "Oh, I guess it's okay." [snorts] The
irrigation system, as I say, it's old.
[46:49] It's got leaks. It's a high priority for
the golf course. If we don't have the
[46:53] irrigation system, we're going to die.
Can't play it like that. Um, but it's
[46:57] also, I will say, it's necessary for the
city because it's the end point for the
[47:01] safe water disposal. So it's it's a
two-sided coin there. All three of these
[47:07] have to be addressed in order to be
successful. So how we got
[47:10] recommendations? Here we go. Finally, I
[snorts] would tell you that in the
[47:13] green font, it's referring to what we
kind of categorize as the financial
[47:17] management. The blue will be regarding
the course stewardship. These things
[47:20] don't really cost any money. Um
revise the pro shop practices for green
[47:26] fees and carts. First thing we're going
to do is renegotiate this golf now
[47:30] contract. We're already underway. We got
a meeting set up on September 1st. We're
[47:33] going to try to get that thing a little
bit more palatable. Um, make the Groupon
[47:39] suspension permanent. It's been
suspended. We just need to stay away.
[47:45] And determine policies for complimentary
rounds. Don't know exactly what that's
[47:49] going to entail yet, but it right now is
a leaky basket. Um, and then we need to
[47:57] establish and follow a rental cart
policy. It's not just moving the keys
[48:01] inside and then people going in and
still doing whatever they want to do.
[48:05] Moving the range balls and baskets
behind the desk. [snorts]
[48:09] This is just nobrainer. You know, al
ultimately we're recommending that that
[48:15] bakedin price for range balls be just
wiped out with the exception probably of
[48:20] memberships. But otherwise, you want it,
you know, the basket should be ready.
[48:25] You want a basket of balls, here it is.
sell it. Easy money. [snorts] Uh even
[48:31] before you get a ground superintendent,
we can certainly instruct the mowers how
[48:36] to move the tea box markers. I am
absolutely convinced with a little bit
[48:40] of instruction, they would be more than
willing to do that. They just don't
[48:44] know. So when they get ready to mow,
it's kick the T box team markers off to
[48:50] the side. And when they get done, they
kick them back on more or less the same
[48:54] area. Right?
we can come up with a plan for that.
[48:58] Say, "Here's what you guys need to do
it." I'm sure they would be able to
[49:02] comply. Some more immediate investment
um recommendations. Z is going to cost
[49:06] LU money. Obviously, we need a ground
superintendent, whether it be full-time,
[49:10] part-time, a consultant, or just a
capable foreman that can follow the
[49:15] instructions that the aronomist had to
say. And part of that is is that we need
[49:18] to begin as soon as possible the
aggressive aeration of the greens. It
[49:24] was sanding and then rolling. and that
may mean buying or renting an air
[49:28] raator. [snorts]
Uh number three, we need to manage and
[49:32] implement a comprehensive golf traffic
management program to reduce the damage
[49:36] that we're seeing. Signs in the course,
signs in the pro shop, barriers. I I
[49:42] went around today with Johnny. We were
looking at different places where we can
[49:45] put up ropes or chains or cable or curbs
or rocks or whatever to keep people out
[49:50] of some of the areas that they shouldn't
be driving around on. and then to come
[49:53] up with a plan for marshals um so that
they can interact with the violators.
[49:57] They can do it pleasantly. They don't
have to be, you know, ogres about it,
[50:00] but still just to go and say, "Hey, you
know, just as a reminder, we actually
[50:03] keep the carts on the car path." Just a
simple thing like that, right? And I can
[50:07] tell you I have I've encountered that
myself before when I shouldn't have been
[50:11] off the cart path and I was. And you
just go, "Okay, yeah, I'm sorry. Get
[50:15] back on." All right. for the next six
months a little bit further out we want
[50:19] to develop and implement a new
simplified attractive prepaid plan
[50:22] options really want to try to get the I
call prepaid what we're talking about
[50:27] it's memberships but because we're a
public course we can't call it
[50:30] membership so anyway they're prepaid
plans but semantics we want to convert
[50:34] the existing range membership to a true
player development plan that's another
[50:38] leaky bucket and I like the idea of what
like Delaware Springs does or out at
[50:43] lighthouse here you can get unlimited
balls you want to play, you know, we'll
[50:47] figure something out, but you're not
going to be paying for 20 bucks around.
[50:51] Um, eliminate punch card sales. Okay,
this one I have to give you a little
[50:55] illustration because what I have here
is words, but it may not really register
[51:01] to you. Okay, so what I've got is the
fact it creates problems for fiscal year
[51:05] accounting and according to the uh point
of sales data that there's an imbalance
[51:09] between what's purchased and what's
punched. Um, so let me illustrate this.
[51:16] Here [snorts] is a here's a punch card.
I bought this in 2022.
[51:21] Still valid. The reason I have it is if
I have an out of town guest come in that
[51:26] I want to be able not have them pay. I
go in and I can say, "Hey, you know, put
[51:30] him on my punch card." Right. All right.
First thing, the physical year
[51:34] accounting. This was bought and paid for
in 2022. it shows up as revenue in 2022.
[51:42] When I go and have it punched in 2026,
it goes into the point of sale data as
[51:46] zero revenue because it was paid for in
2022. So, you can see from an accounting
[51:52] point of view that causes that's just
kind of a quagmire. It's just it's just
[51:57] ugly to keep track of that. But here,
let me illustrate for you real quickly.
[52:02] Let's say I have a friend coming in from
Houston. I go into the pro shop and I
[52:07] say, "Hey, this is my buddy Trey. Uh,
I'm going to pay for him with a punch
[52:11] card, but I left my punch card out in
the car." And they say, "Okay, no
[52:15] problem. We got you." And they put in
the point of sale Brent Fischer member
[52:20] guest punch card. It's now in the point
of sale data. Boom. We go back to my
[52:25] car, get our golf clubs, load up, we go
to the range because we're not going to
[52:30] tee off for about 30 minutes. And then
we go, "Oh man, it's time to go." We go
[52:33] over to the tea box and tee off. I I
neglected to go back to the the pro shop
[52:38] and have it punched, right? So, we play
the front nine. I make the turn. I go in
[52:42] to the pro shop and Colleen's working.
Colleen's great, by the way. Um, I go
[52:46] into the pro shop and Colleen would say,
"Hey, Brent, you didn't bring back your
[52:49] punch card." I go, "Oh, yeah. Sorry.
Here you go." But let's say I make the
[52:53] turn and all I do is go to the bathroom
and I go ahead and start playing the
[52:57] front nine. Hey, and then when we get
done, I go back the car, load up our
[53:01] bags, and we go have a beer. Did this
ever get punched? Nope.
[53:07] Is that a problem? Yeah. Happened about
6,000 times over the last three years.
[53:15] Yeah. We started looking at the data.
We're going, how come we have more
[53:19] records of punch cards being showing up
in the point of sales than actually
[53:24] punch cards being purchased or punched?
Seems like that's a problem. That's why
[53:31] we say we need to get rid of them. I'm
saying I'd like to get rid of them
[53:34] immediately that but we said next six
months because we don't have the
[53:38] membership plan in place yet. So we got
to have a little little time but maybe
[53:43] we can start saying selling them and
there's an expiration date on them or
[53:46] something. [snorts] All right. Um and
the reason I want to eliminate punch
[53:50] cards that we as a board are saying that
this we want to encourage memberships.
[53:53] Okay. One if you have memberships that's
an annual thing. You can see what people
[53:58] are paying and it makes it easy for
planning and budgeting. And the other
[54:02] thing of it is I'm convinced that when
people are a member of a club like this,
[54:08] there's a they've got some skin in the
game. In essence, this is their course
[54:12] and they're just going to naturally want
to take a little bit better care of it
[54:15] than they just show up and go, "Well, I
just had it punched. I don't really
[54:18] care. I'm going back home." Right? But
it's different when you're a part of a
[54:22] member. Um, and then we want to develop
and implement a starter Marshall
[54:26] volunteer program. We haven't figured
out all the details on these. That's why
[54:29] it's out there for six months, right?
We're going to be meeting next Tuesday
[54:32] and we're going to be working through
some of these issues, but that's six
[54:35] months out. Finally, longer term capital
investment. Obviously, we understand got
[54:41] to have an irrigation system. The golf
course has to be watered. City needs to
[54:44] get rid of it. We got to figure out how
to do that. That's a long-term capital.
[54:48] Um, when I mentioned this earlier, we
want to start developing a capital fund
[54:52] for golf carts. They're going to have to
be replaced every four to five years.
[54:55] Sad to believe, but that's just what it
is. And we know they're not they're not
[54:58] cheap. a fleet of 80. We've seen what
that's going to be. You know, it's you
[55:02] need to plan for that. Put aside
$200,000 a year someway so that when
[55:07] it's time to replace it, you have the
money for it. Um, we talked about
[55:10] installing mats on the practice range.
Right now, the practice range gets beat
[55:14] up. If you ever go out there and try to
hit off the practice range, got divots
[55:18] all over the place, right? And you move
where you can hit from, but it gets torn
[55:21] up and then it has to be sanded and has
to have grass seed thrown on it. and you
[55:26] put down mats, that's what Delaware
Springs and Legends do. You know, they
[55:30] got good mats now. They last good number
of years and be a lot less maintenance
[55:34] and much more attractive. And finally,
this was something that the Aarons
[55:39] talked about is if we had a greens
nursery.
[55:41] » You're growing grass in an area, make
sure it has to be irrigated. But you
[55:44] have a greens nursery. So when there's a
bad spot on a green, you can dig that
[55:48] sod up and put in replace it from the
nursery. Right. [snorts] I think it's a
[55:53] great idea. All right, I tell you all
this realizing that there's going to be
[55:58] some recommended change. There's going
to be various degrees of resistance,
[56:02] right? No one likes change, so we're
probably going to have some resistance.
[56:05] However, I fully believe that that um
most people will appreciate seeing that
[56:11] intentional improvements are being made
and they'll be supportive of it and
[56:15] ultimately we'll be able to restore this
asset for the city and for the golfers.
[56:19] Sneak peek. I told you last slide. Um,
next month we're going to talk about
[56:24] what's happened with the golf now
renegotiations. We're going to recommend
[56:28] plans for membership, recommend plans
for the starter marshalss, and
[56:33] recommendation for policies and
procedures that we'd like to see
[56:36] enforced. And I believe that's it. Thank
you for your time.
[56:42] [applause]
[56:48] » Thank you, Brent. We sure appreciate it.
[56:55] No,
[laughter]
[56:59] » we can't [snorts] answer.
>> We can't we can't answer, but if there
[57:02] are questions, uh, you have up to three
minutes.
[57:10] » Today?
Correct me if I'm wrong. We lose a
[57:14] little bit of money, particularly if we
didn't add the $50,000 in from the
[57:17] general fund. Right.
>> That's right.
[57:19] » There you go.
Okay.
[57:23] » Anything else?
[57:34] Is there what? I'm sorry.
[57:47] » Okay,
>> thank you. I just want to say
[57:50] » you've exceeded my expectations. Great
job. [applause]
[57:59] » The committee's put a lot of work into
this and if we had to hire a third party
[58:04] consultant. It would cost us thousands
of dollars. So, we thank you for your
[58:07] volunteer time.
>> Yeah. Um, does any other council members
[58:13] have any questions or comments related
to his presentation?
[58:18] » No, except we will be having a budget
hearing if anyone we haven't set a we
[58:24] set a date for the public hearing.
>> Uh, yeah, it's the third Tuesday in
[58:31] September. Okay. You may want to make
that announcement.
[58:38] » Yeah. I just thought they might want to
know when the budget hearing is if they
[58:41] » As a as a reminder, our budget hearing
will be a third Tuesday in September at
[58:46] 5:00 pm. That's the 15th.
[58:53] » We'll get back to this.
[clears throat]
[59:03] Well, I guess we've covered the most
interesting portion.
[59:12] » I said I guess we've covered the most
interesting portion of tonight's
[59:17] » agenda.
>> Um, we have a budget hearing coming up.
[59:21] Uh, what what is the date of that?
>> It's
[59:25] September 15th at 5.
>> September 15th at 5. Just want to let
[59:29] everyone know since you're all in the
audience. Actually, some of you are
[59:33] still here, so
>> a lot of you left before I could get
[59:36] that out.
>> Yeah.
[59:37] » Um, okay. Well, we're going to move on.
Again, thanks to Brent and the golf
[59:42] course advisory board for the
presentation. It was so thorough. Uh, we
[59:46] have a lot to think about and a lot to
address [clears throat] over the coming
[59:49] months and, uh, we're definitely going
to make a lot of changes to the course
[59:53] to make sure that we follow his
recommendations.
[59:56] Um, moving on, let's let's move to our
consent items. Uh, the items listed here
[1:00:02] are considered routine and
non-controversial by the city council
[1:00:06] and may be approved by a single motion
of the council. No separate discussion
[1:00:10] or action on the on any of the items is
necessary unless the council desires at
[1:00:15] which time the council member
[clears throat] can select the item to
[1:00:18] be discussed separately. Do any of the
council members want to discuss a
[1:00:22] consent item separate?
>> No.
[1:00:25] » Yes. I because we do not have anything
on the golf operations
[1:00:30] in our packet. So, we need to pull that
one out and the city manager's report
[1:00:36] and uh I just on the financial
statements.
[1:00:41] » Okay. Can we just approve everything?
[1:00:50] » We can approve everything unless a
council member Unless a council member
[1:00:54] brings something up that they want to
present.
[1:00:57] » No, I just wanted those three items.
>> Just those three.
[1:01:00] » Yeah, just those three items.
[1:01:16] read
off.
[1:01:29] » Yeah, he does do a lot of work and his
reports are very thorough.
[1:01:34] and some of them are
>> some are notad
[1:01:42] for all of us.
>> Yes, he's very appreciated. Okay, so um
[1:01:47] » Mr. Mayor, I'd like to make a motion.
>> Okay. I I move that we accept on the
[1:01:54] consent items all except item 4B,
4 C I, and 4 C V I.
[1:02:07] » Okay. Um motion accepted. Is there a
motion to approve of the consent items?
[1:02:13] » You got to have a second.
>> Oh, we need a second for that.
[1:02:18] » Okay. All in favor? All
right.
[1:02:21] » Okay. Now, moving on. Is [clears throat]
there a motion to accept the consent
[1:02:25] items? The remainder?
>> Yes.
[1:02:29] » Well, the the remainder that we left in
there to accept those.
[1:02:34] » Yes. We just voted on the
>> I think we voted to pull yours out.
[1:02:39] » No, you don't have to vote to pull it
out. I just said just that. Well, all
[1:02:43] you have to do is just say we my mo my
motion was to accept everything
[1:02:48] » except those items.
>> That's all.
[1:02:52] » Yes. So, we can go on those items.
>> Uh it is the financial statement, the
[1:02:59] city manager report and the golf
operations because we don't
[1:03:03] » golf operations we don't have a in our
packet.
[1:03:07] » Okay. So, we can now discuss 4B which is
the financial statements.
[1:03:12] you can just give us the highlights.
>> Sure.
[1:03:15] » I'm going forward. So, uh this is the
net worth of the general fund. You can
[1:03:19] tell each year um we get most of our
money at the same time. I want to put
[1:03:23] this up as a uh physical representation
of page 14. I had a question about what
[1:03:30] is this liabilities and equity and net
worth uh mumbo jumbo basically. And so
[1:03:35] this is that net worth is our
[clears throat] our average net worth on
[1:03:39] any given day in a month. Assets are in
green and liabilities are in red.
[1:03:45] Overall in the general fund
we've had
[1:03:51] » I'm sorry
[1:03:59] » I talked about I'm a person
that's a major major
[1:04:08] What page are you on?
>> 14.
[1:04:21] » Sure. Where did you see the assets in
equity?
[1:04:25] » Yes.
[1:04:32] » I'm not sure how that could happen. That
must
[1:04:36] I pull it directly from
>> it looks like.
[1:04:42] » So I'll take a look at that tomorrow.
See why there's
[1:04:48] » I do I do I thought it was corrected. My
apologies on that.
[1:04:54] » I have a comment on the general fund.
Looking at where our expenses were is
[1:05:00] that in this year to date our expenses
that are higher than what we projected
[1:05:07] were the city attorney, which I know
we're going to talk about a little
[1:05:10] later. Um, and so which puts our total
administrative expenses higher than the
[1:05:17] year-to- date budget. Um,
the other question I had was under
[1:05:23] employee expenditures, we have a
miscellaneous,
[1:05:27] which the problem with that is the
year-to- date budget is 6,650.
[1:05:33] Well, that's a little large for
miscellaneous, and year-to date we've
[1:05:36] spent 456. So, I just think in some
cases to go through and look at what our
[1:05:41] miscellaneous are and
to see what what categories are so that
[1:05:47] we can see
what we need to work on. That's all.
[1:05:52] » Okay.
And break out miscellaneous a little bit
[1:05:55] more to see what we've spent it on past
years. Absolutely.
[1:05:59] » Well, you've done a good job
identifying.
[1:06:03] » Yes. I appreciate that.
>> And I like the format. It's easy to
[1:06:07] read.
>> Glad to hear it. I want you to be able
[1:06:09] to understand what I'm putting on the
paper.
[1:06:11] » U any other questions before I continue
for comments? [snorts]
[1:06:15] All right. Then I'll give us quick
breakdown of uh each fund before we move
[1:06:19] on. So general fund uh total revenue as
of uh end of last month was $974,000.
[1:06:29] Total expense was $831,000
for a gain of 143,000. For the utility
[1:06:37] fund, total revenue was $1,300,000.
uh expense was $1,388,000.
[1:06:46] Uh sorry that the revenue was 1.329
million. So that's a fund loss of
[1:06:54] $58,988
approximately. In recreation fund, total
[1:06:59] revenue is $93,000
and total expense so far is $981,000 for
[1:07:05] a net loss of 80 or $78,000.
Uh that includes
[1:07:11] transfer from other funds in the amount
of $84,000
[1:07:15] so far this year. Uh on whole, our city
is positive $8,375
[1:07:22] so far this year. Um moving forward,
this is a breakdown of our cost and
[1:07:26] expenses for the general fund. You can
see that the administrative expenses,
[1:07:32] which is largely employee salary, takes
up the lion share here. Uh like I
[1:07:36] mentioned earlier, we get most of our
money in two months in large sums mainly
[1:07:41] in the form of property tax.
This is breakdown of our income and
[1:07:46] expense. Previous comparison or previous
year comparison for expense and income.
[1:07:53] You can see our income and expense uh
are relatively the same. We have reduced
[1:07:58] our expenses compared with past years.
However,
[1:08:02] uh this is um going for year to date,
not year as a whole. U moving on to our
[1:08:09] utility fund. We're stable asset uh
stable net worth for the most part. Uh
[1:08:14] Johnny did a good job for years of
making sure we built up capital reserves
[1:08:18] so that we can uh do the projects we
need to when we need to.
[1:08:22] Our
story is the same for employee expenses
[1:08:27] or our lion share. We need people to
operate the machinery and make sure we
[1:08:30] got clean water going in and coming out.
Uh and our expenses income usually are
[1:08:36] roughly the same. We're expecting good
months uh for this month and next month
[1:08:41] for water sales. It's a dry time of
year. Um and it is profitable whenever
[1:08:47] we do produce water. So I hope we get
the rain, but if we don't, this fund
[1:08:52] will look even better.
This is the recreation fund. So you can
[1:08:56] see it's also relatively stable.
[1:09:03] What are the what assets do we have in
the recreation fund that you're listing?
[1:09:07] » So assets there include the buildings
themselves and our equipment
[1:09:13] » as well as our our cash.
>> Yeah. But our problem with the
[1:09:16] recreation fund is the cash flow.
>> It's a cash flow
[1:09:20] » from the golf course.
>> Yeah. So we have the assets but net
[1:09:24] worth is going down a little bit because
our reserves are going down as well.
[1:09:31] Uh here is the uh grounds maintenance
and pro shop take up the uh buying
[1:09:37] share. That's employee expenses for the
most part. Um and our expenses often
[1:09:42] exceed our revenue
and they exceed it by a lot when when we
[1:09:47] don't keep pace. So it still cost us to
have nobody play on there at all. This
[1:09:53] can't be explained though by
>> I had one comment on the recreation fund
[1:10:00] and I haven't checked it with what we're
budgeting but year to date our
[1:10:05] maintenance is much higher than what we
had budgeted last year. So I don't know
[1:10:10] how I assume it's because we have a lot
of older equipment and with the uh
[1:10:16] irrigation system. So I think one of the
things I haven't gone back and looked at
[1:10:21] the budget line item to see if we have
do we expect those maintenance costs to
[1:10:28] continue at that level since they're all
higher than what we had in last year's
[1:10:33] budget.
>> They may be this year we uh we fixed up
[1:10:36] a lot of equipment kind of on a to-do
list. We hired a mechanic specifically
[1:10:42] for the golf course. Um he's fantastic
employee. He knows what he's doing with
[1:10:47] everything on that golf course. But a
lot of those costs are just in buying
[1:10:51] parts to repair things that had been
repaired as well as the golf carts
[1:10:55] themselves. A lot of them needed work.
Um some small, some big projects, but
[1:10:59] those all add up very quickly.
>> I just wanted us to go back and take a
[1:11:03] look because to make sure that we've got
the proper maintenance numbers for the
[1:11:08] budget that we're getting ready to
adopt.
[1:11:10] » I'll make a note to double check that.
>> Yeah.
[1:11:14] because it is likely that as our fleet
ages
[1:11:18] it'll deteriorate at an increasing rate.
We'll have to do more repairs.
[1:11:25] » Then here is that all?
>> No, I
[1:11:29] » here uh you can see our comparison just
like I did for the other two
[1:11:32] departments.
our expenses greatly outpacing our
[1:11:37] income
and our income comparatively is is not
[1:11:42] growing like we wanted to. This says
this is fiscal year 2526 just for
[1:11:47] clarification not last year this
current. So
[1:11:54] that's where we stand right now and we
need to make sure that we have revenue
[1:11:58] trending upwards and I think that
>> do you know why the expenses for July
[1:12:04] were so high?
[1:12:07] » Was there anything in particular?
>> I think it's probably a lot of the
[1:12:11] watering really picked up a lot of
leaks.
[1:12:16] » Do you know Johnny anything I'm missing
there? Well,
[1:12:21] there's purchase of some equipment. I
think we had the
[1:12:27] several thousand worth of maintenance on
several pieces of equipment. That that
[1:12:32] was one big thing.
the other
[1:12:38] except those
[1:12:43] I'm not aware of anything else that will
exp
[1:12:52] I'll jump in here just a little
recreation side if we out here they've
[1:12:56] had a lot of unique question was they've
had a lot of leaks they had he's in the
[1:13:03] process
like we need the sod cutter, we need
[1:13:06] some stuff to do the ring. He's been
doing a lot of work on a lot of
[1:13:11] equipment trying to get it all back up.
It's the same kind of thing we talked
[1:13:14] about is there a piece of equipment you
don't use
[1:13:19] it, you know, but someone else has got
to maintain.
[1:13:24] That's the only thing I can think of is
irrigation. I think I know they bought
[1:13:28] some heads and stuff and they're in the
process. I don't know if grass seed has
[1:13:32] been purchased yet.
>> That'll be a big hit.
[1:13:37] » It's probably the insurance got broken
out too.
[1:13:40] » That's big.
>> That's probably the biggest
[1:13:44] portion of that came from it outside.
[1:13:52] Yeah, that's probably why utility funds
up and general funds up at the same
[1:13:57] time.
[1:14:00] » It was all That's the one that was all
in the general fund and it got separated
[1:14:05] out.
[1:14:09] » Okay,
>> Mr. Mayor, I move that we accept the
[1:14:13] financial report.
>> Okay, I get a second.
[1:14:21] » Yeah. All in favor?
>> I
[1:14:24] » passes unan unanimously. Um the next
item we're going to move on to is
[1:14:31] uh city manager report. Back to Will.
>> All right. Um were there any questions
[1:14:36] or comments about my report? I don't
have a ton that is not in here to give
[1:14:40] to you, but I'll touch on a couple
things. Uh first, uh we do have an item
[1:14:45] on the agenda.
It's
[1:14:48] new business item B. Um, Guadalupe
Valley Telecom Company won't be here
[1:14:53] tonight. Unfortunately, they need a
little bit more time to put the ducks in
[1:14:56] a row. However, I do want to keep you
involved in this exciting opportunity
[1:15:02] where they want to come into our
community and put down fiber at no cost
[1:15:06] to the residents or the city. They want
just to get the correct permits so no
[1:15:11] one um you know is upset with them for
coming in and then provide affordable
[1:15:17] competitive internet service uh to every
house within about 12 months of breaking
[1:15:22] ground. So that's something I'm hopeful
that they can come next month. Um the P
[1:15:27] will need to be involved too because
their process for putting lines down is
[1:15:32] micro trenching where they just trench a
little bit uh along a street and then
[1:15:37] they cover it back up. So coordination
with any
[1:15:42] road projects [clears throat] is
critical so we don't put down new road
[1:15:45] and then immediately tear up a small
portion of it. It doesn't look bad but
[1:15:50] it just would sting if we put down new
road and then immediately cut into it.
[1:15:53] » Um
>> what what is their that they were
[1:15:56] looking at was it maybe next year?
>> Yeah, they were looking begin relatively
[1:16:00] quickly.
>> Yeah, next next 12 months begin and then
[1:16:05] finish within 12 months of that start.
>> They said it' be about a $5 million
[1:16:11] investment approximately. Their base
plan cost about 40 bucks a month. It
[1:16:16] goes up to 90 or 100. They need to work
on their pricing exactly. So if they got
[1:16:21] everybody in town years to recoup their
investment, but he said they have cash
[1:16:26] on hand
or anything.
[1:16:50] I would imagine they carry their own
insurance bonded. We didn't discuss it
[1:16:54] though. I confirm
they'd be ready for
[1:17:01] » Okay. Is that all for the city manager
report?
[1:17:08] » Sales tax.
>> How about G? [clears throat]
[1:17:15] » All right. Um that is a uh discussion
item tonight but I can discuss it here
[1:17:21] also. It's in my report. So item G in
new business is about u local sales tax
[1:17:28] here in the middle and that is uh not a
fun discussion because everybody hates
[1:17:33] taxes. I'm one of them. We don't want to
raise them ever unless we have to. Um
[1:17:38] and I don't want to answer the question
whether we should put a sales tax in.
[1:17:42] rather how do we adopt sales tax as well
as get the discussion started on why we
[1:17:46] would ever do so. Um but sales tax is
adopted by an election of city voters.
[1:17:51] It's not something that the city council
can unilaterally impose upon anyone. Um
[1:17:57] they can city council can call an
election by adopting an ordinance by a
[1:18:01] majority vote of its members or um they
can receive a petition signed by at
[1:18:06] least 20% of the number of qual
qualified voters in the most recent city
[1:18:11] election. Um it has to be held on the
first uniform election day. That date
[1:18:15] occurs after the tax election is called
for by ordinance or petition and need
[1:18:20] specific ballot ballot language. Um,
right now sales tax is just the state
[1:18:25] sales tax here in Metal Lakes, 6.25%. It
could go up by an additional 2%. Uh, you
[1:18:30] need a justification for every cent that
you take. Um,
[1:18:35] and there's there's lots of different
reasons you could you could have it, but
[1:18:39] general
municipal
[1:18:43] business is one of them,
>> right? So, basically, you could
[1:18:47] [clears throat]
[1:18:50] » tax
operations.
[1:18:53] What else?
>> So there'll be golf course operations.
[1:18:58] » Amazon. That's the big one.
>> We don't collect it now.
[1:19:04] » No, there's no sales tax
in metal lakes that goes to Metal. So if
[1:19:09] you order something from Amazon right
now, if you do get sales tax captured
[1:19:13] 8.25%.
That's not coming to us. that's an error
[1:19:17] and it's going somewhere that they don't
actually have the taxing authority to do
[1:19:21] it. So I I I haven't confirmed that
happens or I've confirmed that it
[1:19:26] happens but not the frequency at which
it happens. Um, but Amazon would be one.
[1:19:31] Any home businesses operating in metal
lakes would also be subject to that
[1:19:36] sales tax.
>> What were you thinking about this
[1:19:41] implementing it?
>> Well, I uh I've been asked a question of
[1:19:47] how how could we generate more revenue?
Um, you know, the golf course and the
[1:19:51] advisory board brought us some
information about how we can do that
[1:19:54] through there. Um, with our community
center coming up, we have to find a way
[1:19:57] to make sure that it has, um, the care
and personnel to be successful. Um,
[1:20:04] rough estimates are that with a 2% tax,
we could generate at least $30,000 per
[1:20:09] year. Uh, which would pay for an
employee parttime at least to come in
[1:20:14] and make sure the place looks nice.
>> Would our residents pay more money for
[1:20:18] something? We implement that?
>> Yes, ma'am.
[1:20:21] » Yeah,
>> some of them would. What? Some of them
[1:20:23] are already charging the
>> the vendors are already charging.
[1:20:26] » I've done some research on this and I I
looked at our own my family's own online
[1:20:30] purchases and when you order from
someone like Amazon or Walmart,
[1:20:34] » they're fine.
>> They're you're fine. They don't collect
[1:20:37] the extra 2% city sales tax because they
have it scoped down to who we are met.
[1:20:43] But if you buy from some other online
vendor like say a boutique um furniture
[1:20:49] store online, they don't differentiate
and Marble Falls and so oftent times uh
[1:20:55] they collect the full eight and a quart%
because that's pretty standard
[1:20:58] throughout Texas and the other so that
2% that metal lakes does not collect
[1:21:03] goes to the state fund
>> and it gets I don't know where it goes
[1:21:08] to
>> but it doesn't mean that our people
[1:21:10] would have to pay more money. It means
that we would get
[1:21:12] » it be we would be capturing a lot of
money that we are already paying for.
[1:21:16] » Yes,
>> the city would be capturing a lot of
[1:21:18] money.
>> Can I say something?
[1:21:19] » Yeah.
>> I don't have according to the speaker
[1:21:22] please John
>> basically we in considering this is
[1:21:26] we're taxing ourselves because garbage
is taxed c uh is and your telephone TV
[1:21:35] all of that will go up 2%. So the vast
majority of the money being generated
[1:21:40] would be generated from us
>> by increased rates and fees because you
[1:21:45] know garbage will go up 2% telephone TV
everything else will go up 2% to recover
[1:21:51] it and then the only things taxable from
the golf course is cart uh cart rental
[1:21:59] is the only thing that's taxable
>> cart rentals
[1:22:01] » cart rentals is the only thing taxable
everything else is not taxable so is not
[1:22:07] Golf fees are not taxable.
>> Merchandise
[1:22:09] » merchandise
>> and you know we don't we talked we
[1:22:14] discussed this several times and you
know we don't know what the restaurant's
[1:22:18] doing but probably we're gen there's
about $100,000
[1:22:23] of taxable sales. Is that kind of what
we come up with about 120 hundred
[1:22:29] to$120,000
in taxable sales
[1:22:34] that's being paid by someone else but
well
[1:22:39] probably half of it's paid by y'all that
the golfers will pay part of that. So I
[1:22:44] mean and you're considering it you're
taxing you're increasing taxes to me and
[1:22:49] then the the downfall is you have to
decrease your what is it your property O
[1:22:54] andm is that right?
>> That's something I need to research a
[1:22:58] little bit more. I don't think you
necessarily have to decrease your
[1:23:02] property tax
>> to offset gains from
[1:23:05] » you may have to the first year.
>> Yeah, I think the first year you have to
[1:23:08] » and then after that you're free and
clear. So just in consideration, you
[1:23:12] know, think about we're you know if you
if you do sales tax and there are I I'll
[1:23:18] keep talking for a minute. There are
some pros and cons that will and I've
[1:23:21] talked about is because there's other
people can take the sales tax. Hospital
[1:23:25] districts, uh,
>> EMS,
[1:23:28] » EMS,
>> well, that has to be voted on,
[1:23:31] » right?
>> The fire and EMS has to be voted on.
[1:23:33] » They can do it in ESD, ESD. Uh, there is
hospital districts, there's there's a
[1:23:41] there's I think there's like three
different things that can be actually
[1:23:45] take part of that sales tax money before
we get it. So,
[1:23:49] you know, it's kind of a catch 22, you
know, to me to a large degree. But the
[1:23:54] main thing I want to mention is that
>> we'll be taxing ourselves. So, we're
[1:23:58] going to be most of the money is coming
from us.
[1:24:00] » I think we need to do more research
before anyone makes a decision.
[1:24:05] » Also, I think things may change when we
get a new community center built with
[1:24:08] the new restaurant because there's going
to be a lot of sales there.
[1:24:11] » A lot of sales
>> and um and we also have to figure out a
[1:24:14] way to pay for the upkeep of that new
center because we're probably have a
[1:24:18] full
>> person to just be on for for maintenance
[1:24:22] and janitorial service and so so forth.
So,
[1:24:25] » and just just for information, there are
only two uniform election dates. One is
[1:24:31] the first Saturday in May and the other
is the first two is the Tuesday in
[1:24:36] November, right?
>> So, we would that's the only time where
[1:24:39] we can call an election. So since the
uh our building won't be completed until
[1:24:47] September 2027,
you know, and that's when we'll probably
[1:24:52] start seeing more, you know, income or
we're see how it works.
[1:24:57] » Yeah.
>> Can assess it.
[1:24:58] » Come back to it later. Come back to this
later.
[1:25:00] » Yeah. Yeah. Go ahead.
>> Okay.
[1:25:02] » Okay. Uh Mr. Mayor, I move we accept the
um uh city manager's report.
[1:25:07] » Is there a second to accept the report?
Johnson it. All in favor?
[1:25:13] » I.
>> Motion carries.
[1:25:16] Moving on to
golf operations under consent.
[1:25:23] Um,
[1:25:30] just making sure I got my ducks in a
row. All right. So, our average play per
[1:25:36] day has been trending upwards. Um, I'm
sorry this was not in your packet. uh
[1:25:41] for the [snorts] last several years. So
looking at 23 24 25 26 uh average per
[1:25:47] day in 23 was 91, 24 was 95, 25 was 103,
and this year it's 107. Um that's uh
[1:25:56] total rounds or average per month um for
2026 is 3,266
[1:26:03] in a month. Um the 25 is 3,143
and uh
[1:26:11] Yeah, it is trending up. So, we we are
getting the the business, but like the
[1:26:16] golf advisory board were saying, we're
not capturing that percentage of revenue
[1:26:20] that we probably should be. And we're
going to we are scheduled to talk on
[1:26:24] September 1st with uh Golf Now
specifically about the contract uh to
[1:26:31] see if we can get those times changed.
If they said no, we're not working with
[1:26:35] that, that probably would have been a
done deal and it would have had to go a
[1:26:38] different route, but they said they'd be
very flexible and understanding. I told
[1:26:42] them, you know, we absolutely need to
get more revenue. So, work with us and
[1:26:47] maybe we can
>> keep working with you.
[1:26:49] » So, on the Goff now contract, are we
able to get out of that for any reason
[1:26:54] or is it are we stuck until 2028?
>> That might be a question for our legal
[1:26:59] counsel.
>> Okay.
[1:27:00] » Yeah. Um, I have a comment. My only
comment with Golf Now is that if they're
[1:27:06] getting morning tea times before 11,
we're not getting them because like I
[1:27:11] run uh a couple's
scramble on odd Fridays and even Sundays
[1:27:17] and we can't get morning tea times and
so we we've suspended play for Sunday
[1:27:24] because we're not playing at 11 o'clock
or 12:00. That's just
[1:27:28] » you're saying you can't get those tea.
We've given them to golf.
[1:27:32] » I don't know. All I'm saying is that we
cannot our groups cannot get morning tea
[1:27:37] times, but if obviously it has to impact
us sometime if they're giving tea times
[1:27:43] away prior to 11:00 a.m. That's my only
comment. I don't know which ones are
[1:27:48] going but that is something that we
should not be giving tea times morning
[1:27:54] tea times if our own members can't get
those tea times
[1:27:57] » and in this heat we need those early
>> and that's my only comment about that
[1:28:02] » we should be giving given preferential
treatment
[1:28:06] » that's all
>> and is there a way to scale down how
[1:28:08] many of those I don't I don't really
understand free tea times we're given
[1:28:12] away
>> yeah and it's a it's a barter agreement
[1:28:15] where we give them the times and we um
we do get things in return. So, we get
[1:28:20] advertisements from here to Austin. So,
we'd have to look at the the alternative
[1:28:27] cost if we wanted to do that. You know,
I don't have the exact amount. It would
[1:28:31] cost us to use Google or any other
advertising agency to get those same uh
[1:28:37] impressions on potential customers. Same
with our booking system. That's entirely
[1:28:41] through them. Um and it is sort of a
negotiation because there's not hard
[1:28:46] dollar assigned to uh how much that's
worth. They just say, "What do you what
[1:28:52] do you feel it's worth?" And so for us,
I don't think $200,000 is the answer.
[1:28:57] It's not worth that. But if they work
with us, um
[1:29:01] » have we found out what other golf
courses are using golf now for the
[1:29:04] booking system?
>> Uh I don't remember off the top of my
[1:29:07] head, but yeah, we do have
>> I would think that the golf advisory
[1:29:12] board would know because they because
they were they showed
[1:29:18] Yeah,
>> I didn't see anything.
[1:29:25] » Lighthouse. They use
>> Well, they use it, but they may not use
[1:29:28] their booking system. We use them. They
have a proprietary system where they
[1:29:33] book tea times through golf. Now,
>> we don't see what you're saying. Yes.
[1:29:39] » It's software,
>> right?
[1:29:42] » Using their software. Yeah.
Yeah,
[1:29:47] » Mr. Mayor, I move we accept
>> two more things on on that. Um,
[1:29:53] » we are updating our cash handling policy
immediately uh to make sure it's counted
[1:29:58] correctly and handled correctly so that
there's no opportunity for theft up at
[1:30:02] that
>> cashling at the
[1:30:04] » at the pro shop. That's correct. And we
also installed security cameras to make
[1:30:07] sure we have a safe, secure environment
up there. Um and like we were put in our
[1:30:13] uh draft budget. I have talked with
Jason Kelly to come on as a contract
[1:30:20] superintendent. We call him contract
superintendent. He has the skills,
[1:30:24] knowledge and experience as well as um I
mean he went got educated about it and
[1:30:29] has has that experience that the golf
advisory board said is necessary for
[1:30:33] someone in his position. He's going to
start on October 1st.
[1:30:36] » Is he fulltime or will he be full time?
>> He'll be parttime.
[1:30:40] How many any any specific hours?
>> We're still working out the exact
[1:30:44] specifics of his hours and we're meeting
on Thursday with him.
[1:30:48] » It'll be better than nothing. How many
years have we gone without a golf course
[1:30:52] » since uh Mr. Solano passed away which is
a little bit before I got here. So about
[1:30:58] three years ago.
[1:31:01] » Now uh that's all I've got for golf
course.
[1:31:05] » Okay. Thank you. I move that we accept
the golf operations report.
[1:31:22] » No, I'm not involved with that. That's
the the
[1:31:26] » Will is and the golf advisory boards and
>> Okay, let's move on to business.
[1:31:35] didn't do old business.
>> Sorry, old business. We're jumping
[1:31:38] around here. Old business. Item five,
update on the community center complex
[1:31:44] by Johnny
>> Thompson.
[1:31:53] Any questions on the
financial part of it? I'll bypass that
[1:31:59] and no,
>> I'll just give you a little update.
[1:32:02] Hopefully, we're pouring concrete next
week.
[1:32:05] Uh going to pour the
help me out here. Uh the structural
[1:32:11] wood, the structural steel is up.
Structural wood is supposed to be begin
[1:32:15] next week.
>> Uh so things are beginning to rock and
[1:32:18] roll a little bit more now than it was
before. Uh there were a couple of
[1:32:22] things. There are three items that we
just wanted to talk to you about.
[1:32:26] They're within the the city's budget is
the water that water cooler the cooler
[1:32:31] which is about $84,000.
The generator is what $86,000 I think in
[1:32:37] that neighborhood. And then of course
the putting green. We had a budget but I
[1:32:41] think it shot. So we're going to have to
rework it because of grass cost. So
[1:32:47] that's kind of the construction end of
it. But here and Mike can tag team me
[1:32:53] here. Uh we're we're going to show you
the first round of first impression or
[1:32:59] first of the golf of the new swimming
pool and I think you'll be impressed.
[1:33:03] This is the original that we had we
started with. Basically [clears throat]
[1:33:08] it's a rectangular just a rectangular
pool very basic.
[1:33:14] Uh now what we have moved to is a
completely different design. It's pretty
[1:33:21] close.
>> Uh, we pulled the uh
[1:33:28] I'm lost of words.
>> Splash pad and actually ended up putting
[1:33:33] it into the pool to some degree.
>> Not not completely.
[1:33:39] » Uh oh. Yeah, that that one will show it
better.
[1:33:42] » So, it'll be look something very similar
to this. Uh
[1:33:47] uh think we gained about three or 4
hundred square feet of of actually pool
[1:33:54] space. It may be a little bit more than
that. Uh looking at a local contractor
[1:34:00] uh that's got experience in pools like
this. Uh we met when was it day before
[1:34:06] yesterday?
>> Monday.
[1:34:08] » Yeah, Monday on the pool and went over
some details and and stuff. Uh it will
[1:34:15] have as it stands right now we do have
the coverage uh shades permanent shades.
[1:34:22] » Uh
and uh what else am I missing? I know
[1:34:28] I'm missing something in here but it
just it looks a lot better. I mean, it
[1:34:32] looks a whole heck of a lot better than
the rectangular pool that we
[1:34:36] » We were able to figure out how to cut
some cost by moving the splash pad into
[1:34:42] the pool to make it a beach access type
thing where it's a general slope and you
[1:34:48] get the splash,
you know, the fountains.
[1:34:52] » Yeah, there'll be something like that.
some squirting stuff up in the air and
[1:34:55] plus got some water into it and yeah and
some stuff
[1:34:59] » and and with the savings that we were
able to to find we were able to factor
[1:35:04] in implementing a selfcleing system pool
that's probably going to cost around
[1:35:09] 60,000 I think.
>> Yeah, it's a lot of money
[1:35:11] » but it's going to save the city a lot of
money in the long run for cleaning
[1:35:15] » and and looking at the budget that that
cleaning system is about is what our
[1:35:21] overrun is. We are over but basically
the pool correct me if I remember right
[1:35:26] correctly the pool itself is was right
on budget or close but we were thinking
[1:35:32] by adding that selfcleing is cleans a
floor automatically by itself is that
[1:35:38] with the number of trees and everything
else we got it would just I think we may
[1:35:44] have that investment up front but we're
going to save it in maintenance and
[1:35:49] labor. Yeah.
>> Uh
[1:35:52] we're the pool uh will be probably the
last thing done because they said they
[1:35:57] didn't want to the uh the issue was you
know they get dirt and stuff in it
[1:36:02] during construction. So he said that
would be the last thing. H it's highly
[1:36:05] unlikely that it'll be finished correct
guys but finished by uh next summer.
[1:36:12] It'll be towards the end of the summer
before unless something really perks up
[1:36:16] and they really get on the stick. Uh,
it's got a a volleyball area. Uh, and
[1:36:21] it's got a a flat pretty flat area for
aerobics. I think we captured
[1:36:27] » swim
>> swim lane
[1:36:28] » in the swim lane. It's got a swim lane.
It's marked. So, there'll be actually
[1:36:31] two lanes that you could use, but they'd
[clears throat] be marked. Uh, I think
[1:36:36] we captured everything pretty well that
everyone wanted uh in the original
[1:36:42] design. We just moved it over here. But
uh you can see there's steps down from
[1:36:48] the the shallow end which is the rounded
end. There's there steps down uh to the
[1:36:55] deeper water. So there's actually sort
of a control point before someone a kid
[1:37:01] could get into deeper water. Uh we
>> was the north to the right side of the
[1:37:07] screen.
[1:37:11] » The top of the screen.
>> Top of the screen.
[1:37:12] » Top of the screen. Yeah. because the the
new building is over there. That dark
[1:37:16] » right
>> the dark stuff that's where the building
[1:37:19] is.
>> Okay.
[1:37:20] » U
>> and then we've got some areas like where
[1:37:22] the on the bottom left where it's shaded
in is going to be like
[1:37:27] » maybe astro turf where kids can play on
and uh
[1:37:33] » we're trying to minimize the amount of
maintenance
[1:37:36] » that's required.
Uh yeah, it may cost us a little bit
[1:37:40] more, but again, you know, labor is so
costly that that we may spend, you know,
[1:37:45] a few few thousand dollars with the
astro turf down now, but it'll save us
[1:37:49] that and
probably keep the pool clean.
[1:37:53] » It's going to be difficult to keep grass
and stuff.
[1:37:56] » Are we going to have um any umbrellas in
where this the beach entry and the
[1:38:01] splash pad area is?
>> Yeah, they're going to put holes in
[1:38:04] there.
>> I think one of those wondering.
[1:38:07] » Okay. Sorry. There you go.
>> This one doesn't show it.
[1:38:09] » It doesn't show it, but they they we did
talk about it.
[1:38:12] » Yeah.
>> And then those umbrella or they actually
[1:38:15] put them in. Uh there's some accents
that Garrett really worked on. It's like
[1:38:20] a rock or something. It will have some
flowing water that'll go into it. Is
[1:38:24] that is that pretty well what we talked
about?
[1:38:26] » So, it's a lot of stuff. It's not a a
lot of expense, but it just enhances the
[1:38:32] the aesthetics of the the pool. But uh
as we found out when I mean the original
[1:38:39] budget didn't reflect the covered
because it reflected putting in shade
[1:38:45] cloth. So actually we're getting the
pool plus this the covers which are not
[1:38:50] cheap.
>> Good.
[1:38:51] » So
>> permanent permanent metal covers
[1:38:54] » and I think we're getting a little bit
more decking around too.
[1:38:57] » Yes. It'll be a larger
>> moving the car down a little bit because
[1:39:02] there's going to be a walk into the
restaurant from inside the pool area.
[1:39:06] So, there's going to be a lot of people
>> utilizing that area to eat, I think.
[1:39:10] » And we're going to use a I guess as it
stands right now, cool deck, which is I
[1:39:16] guess that's pretty similar to what we
had on the old pool,
[1:39:19] » but it's not going to be wore out like
the old one was. So, we're going to
[1:39:23] probably use a cool deck, which uh they
talked about uh soft
[1:39:29] and I think that got overruled pretty
quick because it's it's it's kind of
[1:39:34] rough on your feet. We talked about then
we went to the
[1:39:39] the other
>> and the the entrance to the pool area is
[1:39:43] I see where the restrooms are.
>> That will be one
[1:39:47] » where the restrooms are at the top.
>> At the top. Yeah,
[1:39:50] » there's one. That's
>> okay.
[1:39:52] » And then there's an entrance right
there.
[1:39:53] » There's the other one.
>> Yeah.
[1:39:55] » Okay.
>> And then the the walk up window is right
[1:39:57] next to it. That little
>> cover.
[1:40:00] » That's where the walk up window is for
the So,
[1:40:03] » and is that parking down there for golf
carts right there? That the what looks
[1:40:08] like a line?
>> Yes, ma'am.
[1:40:09] » Yes, ma'am.
>> Good.
[1:40:11] » Yeah. Uh we've cut had to cut some of
the
[1:40:14] » we've had to cut some of the original
>> uh parking because we're not going to
[1:40:20] asphalt because we had to cut parking.
If you remember when we working on our
[1:40:23] budget, we had to cut the size of the
parking down. So that eliminated an
[1:40:27] access to part of it. Uh but most of it
would be accessed off of the cart path.
[1:40:33] » Okay.
>> So uh but anyway, we just wanted
[1:40:35] everyone to know, you know, kind of what
this is going to look like. I think I
[1:40:40] think we has all of us has been pleased
with what they've came up with. Uh it's
[1:40:46] again it's different than what we
started with but I think it's a more
[1:40:50] pleasing aesthetically
>> pool than we had originally because
[1:40:55] regular again we just had a recliner
pool and had no features no nothing. So
[1:41:01] this comes out and again we're about
about 60,000 over budget. Uh the
[1:41:08] question was raised I guess when we had
our meeting is where's the 60,000 they
[1:41:12] have some contingencies
uh they haven't touched those
[1:41:15] contingencies but we've what I say
92,000 I think interest earnings
[1:41:22] » was like 92,000 more than we had
budgeted and that's not factored in to
[1:41:27] anything. So so we have some money
available. Uh we're banking right now on
[1:41:33] contingencies. We'll throw that other in
if we need it. So, uh, but anyway, uh, I
[1:41:39] think everyone's we I know the committee
that looked at it was really pleased
[1:41:43] with what they've came up because we
told them, "Here's what we want kind of
[1:41:47] designing." So, we didn't use a pool
designer. It's actually an installer
[1:41:51] that that did it all. So
anyway, uh
[1:41:59] any questions,
concerns,
[1:42:02] and we'll keep you updated that I mean
this probably will get not shifted
[1:42:07] around, but there may be a few more
things added or deleted before we but
[1:42:12] they're wanting to go ahead. The problem
is is that the pool house has to be
[1:42:17] plumbed
right within a week or two. So
[1:42:22] » second,
>> no, it'll be a third pour.
[1:42:26] » Yeah, they'll pour the they'll pour that
and then they'll pour the pad for PEC
[1:42:31] and the pad for all the electrical.
They'll pour that all be one one port,
[1:42:35] but it's a minor pour. The the the pour
the final pour is little what right at
[1:42:40] 4,000 square feet.
So and and those guys got in and out and
[1:42:46] that's amazing. But they had a pump
truck and they had four trucks basically
[1:42:51] there the whole time. So we didn't have
any coal joints and didn't have to worry
[1:42:55] about waiting on cement which normally
you do around here. So any other
[1:43:02] questions? Okay. Thank you.
>> Thank you.
[1:43:05] » Thank you.
>> Okay.
[1:43:09] There's no more questions about uh old
business then we can move on to new
[1:43:13] business filing. Uh,
let's see. New business item C, the
[1:43:20] discussion about the waste management
and future services.
[1:43:23] » I assume we're skipping the
>> what he talked about.
[1:43:26] » I think we've already talked about
[snorts]
[1:43:28] » Yeah, Will said it.
>> Yeah.
[1:43:33] » Go on.
>> All right. Um, and I believe we have
[1:43:37] waste management representatives here in
attendance. Um, so this is a followup.
[1:43:43] um to previous conversation. It could be
under hold business, I suppose, but this
[1:43:48] is a new new uh document that we're
reviewing. Um are you guys ready to talk
[1:43:54] to us a little bit about it?
[1:44:01] » Good evening, honorable mayor and
council. My name is Paul Do. I'm the
[1:44:05] public sector rep for waste management.
This is Bren Ooa. He is our operations
[1:44:10] manager here in Marble Falls. So, he
deals with it. Matthew Meyers, I'm sure
[1:44:15] y'all notice I'm not the same guy that's
usually up here. He couldn't be here
[1:44:19] tonight, so I'm filling in for him. Uh,
so I may not have the answers to every
[1:44:24] question you have. Uh, but if I don't,
maybe Brent does or we can get back to
[1:44:29] you. What we're here for tonight is Matt
had been working with you guys for a
[1:44:33] while on implementing a new brush
program. And so, uh, I believe y'all had
[1:44:39] a presentation on that in the past. So,
we're here to talk about the contract
[1:44:44] and if you had any questions on that,
it's basically the same service. We'll
[1:44:48] be implementing uh brush, unlimited
brush using a grapple truck that'll come
[1:44:54] uh once every other week and it's to the
first 50 uh people that ask for it
[1:45:00] during that week during leading up to
it. So, they'll put a route together and
[1:45:05] they'll come up pick up up to 50 uh new
brush accounts a week in a in a in a uh
[1:45:10] grapple truck. From what I understand,
you'll have trash once a week. You have
[1:45:14] recycle every other week. You have bulk
and cut and bundled brush already uh
[1:45:19] picked up every other week. This will be
adding to uh to help you guys out with
[1:45:25] your brush needs.
>> [clears throat]
[1:45:26] » Uh the contract would be effective I
believe January 1st, 2027 uh going to
[1:45:33] December 2030.
So I'm here if you have any questions
[1:45:38] that I can answer.
>> What will the rules be on this uh bundle
[1:45:43] or this extra brush pickup? Uh not
bundled uh right and what size limbs and
[1:45:50] so forth.
>> Right. It's it's pretty it's pretty the
[1:45:53] the big rule is that we will you pick it
up and it's for residents. That's your
[1:46:01] brush and your your your trees in your
yard that you cut you can put out to
[1:46:06] there in the past or what we have been
doing is using a rear load truck uh for
[1:46:12] your your bulk and your brush and the
rear load truck has a helper on the back
[1:46:17] so therefore it's cut and bundled. This
is going to be one of the big claw
[1:46:21] trucks, grapple truck, so they can pick
up just about whatever you put out
[1:46:26] there. There's really no limits besides
we will not if if somebody calls in, you
[1:46:31] know, every every month or every other
other week and and you can see they're
[1:46:37] not doing any any kind of work in their
yard, we'll start considering that
[1:46:40] construction
are people using that. So that's how
[1:46:44] we'll kind of police that. Uh if if it's
just normal, you're cutting branches and
[1:46:50] and tree limbs and it'll be we'll pick
up.
[1:46:54] » A lot of it here is pecan trees are so
brittle that they blow down.
[1:46:58] » Absolutely.
>> Fall all the time.
[1:46:59] » So yeah. So if you have that, they'll
pick it up every other week. You just
[1:47:03] need to call it in. You'll call into the
city. It's what I'm understanding. The
[1:47:06] city will call us. We'll set up a route
and come back and pick it up. Does it
[1:47:10] » have to be cut to a certain length?
>> Well, Sure.
[1:47:22] Yeah, it it I I don't know what the what
the length is on that. I was it was in
[1:47:27] we have the contract and I don't think
it really specifies the length
[1:47:32] » for the contract really. And as I said,
I'm filling in tonight, but I did look
[1:47:36] over the contract. I did not see any any
specification because it is a grapple
[1:47:40] truck. So, they can pick up I mean, they
can pick up just about anything in it.
[1:47:44] So, It's a pretty good deal. Also, for
your seasonal leaf collection, we from
[1:47:50] they'll we will provide four free
rolloffs between November and November,
[1:47:56] December, and January for for the city's
uh leaf collection for us to uh for them
[1:48:03] to put it put their which sounds like a
vacuum truck that you guys are g using
[1:48:08] to put to put into our roll off. So,
we'll haul those for four of those a
[1:48:12] year for free between those. So that'll
that'll pretty much take care of leaves,
[1:48:17] brush and bolt. Yeah, trash recycle. It
sounds like you'll have it all here. So
[1:48:22] it's sounds like a pretty good deal.
[1:48:32] » That's right. They'll be 40. Yeah,
>> they'll be 40 yards a piece.
[1:48:37] » Okay.
>> And that's I think that's uh speaking to
[1:48:41] Matt Meyers about it. They had discussed
that's about how much they think the
[1:48:45] yardage is per year looking back. Yeah.
[1:48:57] » So So what will the rate increase be?
>> Uh the rate is what I'm understanding is
[1:49:02] it's 31.22 a month starting out on
January 1st.
[1:49:06] » Right. What the increase though?
>> I'm not sure what the regular thought is
[1:49:10] right now.
>> Yeah. I'm not sure what
[1:49:13] » a little over.
>> That's right.
[1:49:17] » Yeah, it sounds Yeah, they just told me
what the rate is now. They didn't tell
[1:49:22] me what it was before. So, like I said,
I haven't been managing this uh your
[1:49:27] city. So,
>> we have to approve something or what
[1:49:33] amendment.
>> Yes. Yes, ma'am. There's a contract
[1:49:36] amendment on here that will that
probably needs to be voted on.
[1:49:40] Can we do that?
>> We can.
[1:49:51] » Motion.
Can you make it subject to legal review
[1:49:54] or is legal already reviewed it?
>> Are they going to?
[1:49:59] » Yes.
>> Okay. Subject to legal review.
[1:50:01] » Subject to legal review.
>> Is there a second? Any
[1:50:07] questions?
>> All in favor?
[1:50:14] » Well, thank you. We appreciate your
partnership.
[1:50:20] » All right.
[1:50:26] » Thank you guys for coming.
>> They learned a lot about the city of
[1:50:30] Metal Lakes.
>> Yeah.
[1:50:32] » Past hour and a half. Yeah. [laughter]
>> All right. Moving on. Um, we are going
[1:50:38] to [snorts] item 6D, a resolution by the
city of Metal Lakes adopting the city of
[1:50:44] Metal Lakes Council rules and procedures
and establishing effective dates.
[1:50:48] [snorts]
>> I asked Will whether anything had
[1:50:50] changed from the last year we approved
and he said there were no changes. So,
[1:50:55] I'd just say approve it.
>> The the only suggested change I have
[1:51:00] » told me there were no changes.
This document has no changes.
[1:51:04] » Suggested
>> the the only suggested one um that I'm
[1:51:07] looking at today with Johnny and he said
um on page 75 uh which is 5.1F
[1:51:15] um and
[1:51:20] make sure I'm in the right spot.
[1:51:26] Uh it right now it has city council
packets going out on on Friday. calendar
[1:51:31] days prior. Uh we do need the agenda to
go out. It's usually five calendar days
[1:51:37] prior because it requires three full
business days. Now, um we're okay if we
[1:51:41] don't change it, but it would just make
it more consistent with state law.
[1:51:44] » What do you want to change it to?
>> Uh instead of four calendar days prior,
[1:51:50] have it be uh three full business days.
>> What?
[1:51:55] » Three full business days instead of four
calendar days.
[1:51:58] » Okay,
>> that makes sense. motion on that.
[1:52:02] » I make a motion we change policies and
procedures to business.
[1:52:29] No, it's been updated
[1:52:34] that we received in our packets
up.
[1:52:38] » Well, I meant there's a date. Oh,
>> if you look on page 79, the original was
[1:52:44] 2016.
Then they amended it on 20 in 2024 and
[1:52:49] then they also amended it in 2025.
>> It's just the original was 2016.
[1:52:58] 79.
>> Oh, it's in your packet.
[1:53:05] » Oh, yeah. Here it is.
>> You should.
[1:53:09] » Yeah.
>> Bruce, it's
[1:53:12] » Oh, it's behind that one. Yes.
[1:53:25] » What would be
[1:53:36] Yeah,
>> which is the same as that one,
[1:53:38] » but I had already printed out. So,
>> I just I had even I had read through it
[1:53:43] and I know
>> Bruce, I'm very good at auditing legal
[1:53:46] stuff
>> because I used to be a parallegal.
[1:53:49] » So, why don't I make that motion based
on the fact that I will go through it
[1:53:53] and fix any grammar errors.
>> Why don't we just
[1:53:56] Hey, section.
>> Why don't we Can we just table this
[1:53:59] until next next month?
>> Yeah, there's no rush to amend it.
[1:54:04] » If there's some loose ends to go still
out there, let's just hold off on it.
[1:54:09] » I'm also okay moving forward.
>> Yeah,
[1:54:14] » maybe it's a good idea to correct it and
then let all of us have a chance to
[1:54:18] review the corrected version before.
>> But I move we table
[1:54:23] » was going to be
>> Mr. Mr. May I move we table this until
[1:54:27] next month.
>> Okay.
[1:54:28] » Okay.
>> On page 75, the recommended correction,
[1:54:32] which we know we're going to was by 5:00
p.m. Friday, four and be four full days.
[1:54:39] » Three full days. And that be
>> okay.
[1:54:42] » I get rid of Friday, but
>> get rid of Friday.
[1:54:45] » Usually Wednesday.
>> Are you talking about?
[1:54:47] » Yeah. the one that you were going to
make the motion
[1:54:51] three full days prior to preceding the
>> Well, you can get with Will and and get
[1:54:58] that corrected. Um, so we have a motion
to table this to the next meeting
[1:55:02] » and I will try honestly. I will look at
it and see what I can do. Somebody can
[1:55:06] give it to me.
>> Is there a second to table?
[1:55:10] » Did you Did you motion to table it?
>> I did.
[1:55:15] » I do.
>> Okay. [laughter]
[1:55:17] All in fa All in favor to sec to table
the item
[1:55:22] » say I
>> motion carries
[1:55:28] to do it online.
It's online. She sent it to you.
[1:55:34] » Okay.
>> Uh the next item we have is item 6E and
[1:55:39] it's regarding the tennis court revenue.
>> And I was asked to place this on here by
[1:55:45] Council Pas. um talking about our
exactly what it says that right now
[1:55:51] we're not generating any revenue with
the tennis courts or pickle ball courts.
[1:55:56] Uh I do have a hopefully they'll get
back to me uh discussion with two
[1:56:01] individuals about potentially taking
over that responsibility. Um we also are
[1:56:06] looking at scheduling systems. Um I
future with them remains to be seen but
[1:56:11] with golf now we can use their service
for any sort of scheduling we want. So
[1:56:15] we could do tennis courts, we could do
community center card rooms. It's an
[1:56:20] option that's available to us right now
>> where people pay for the services or pay
[1:56:24] for the use of the
>> right. So if you know just
[1:56:28] » good
>> off the top of my head if you wanted to
[1:56:30] say it's it's free to come onto the
tennis courts for residents, but if you
[1:56:34] want to reserve a time, you pay a
dollar, we could do that um with minimal
[1:56:40] difficulty.
[1:56:53] to reserve is that money go back to
[1:56:58] » ideally. Yeah. Yeah. The people paying
it would see the direct benefit of their
[1:57:03] dollars. So that that would be the plan
to get revenue together to help fund the
[1:57:08] repairs on the courts.
membership.
[1:57:19] So, what did our membership
>> to reserve a not
[1:57:26] so bad?
>> Well, we're we're not really able to
[1:57:30] answer questions, but I will just say
this. Um, the former agreement that we
[1:57:35] had with the tennis court operator is no
longer that operator. That was a
[1:57:42] » land.
>> That's correct. Yeah.
[1:57:44] » So, so that that was a third party
agreement and there was no memberships
[1:57:48] between the city and any citizens
regarding the tennis courts. So, that's
[1:57:53] no longer um the tennis courts are just
owned by the city and people can use
[1:57:57] them as they wish right now. However, we
do need we do know that there is a need
[1:58:02] for repair. Um, but we do have some
people who have approached us who are
[1:58:07] have an avid interest in pickle ball and
it seems like they want to meet to
[1:58:11] discuss taking over, you know,
administering
[1:58:16] the courts and overseeing the repairs
and so forth. So, we're going to see how
[1:58:20] that plays out.
>> That's right.
[1:58:22] » Yeah. So, we do have that in mind. We
definitely are going to try to make
[1:58:25] something happen there.
[1:58:29] » Is that all you have on that?
>> That's all I have on that unless there's
[1:58:32] other comments or insights people would
like to share.
[1:58:38] » There's no action.
>> It's just there just in case anyone
[1:58:42] wanted to take action.
>> Okay.
[1:58:44] » Okay.
>> And we'll we'll make sure to update
[1:58:46] everybody on the tennis court
conversation that we have with the
[1:58:49] potential overseers after that meeting.
U the next item is item 6F, the future
[1:58:56] restaurant operating
agreement.
[1:59:02] Yeah. So, sorry. I thought we skipped
one. We did. We're on track. Um,
[1:59:06] » so for this, um,
>> we need to figure out pretty quickly,
[1:59:11] um, who's going to be occupying that
space. Um, that'll be a city PFC, you
[1:59:19] know, project. I'd like to talk with
some local restaurant tours and keep
[1:59:23] keep all of you informed what's going on
just to test the waters and see who's
[1:59:27] interested. And then, uh, we can put out
a request for proposals as well. based
[1:59:31] off of that interest level and seeing um
who want to put what kind of restaurant
[1:59:35] in there. Uh right now we have the
design showing kind of any restaurant
[1:59:40] you want you can put in there. If we get
a lot of interest in something
[1:59:43] specialized, we want to be able to
change those sooner rather than later.
[1:59:46] » Anyways, just to um go back to the the
point I'm trying to make is if unless
[1:59:51] there's any
strong objections to it, I'm going to
[1:59:56] talk to restaurant tours.
>> Well, before you talk to them, I think
[2:00:00] we
into the mics.
[2:00:02] » Thank you.
>> Okay. Be
[2:00:04] » before we you talk to them, I think
that's where we need to get a uh be
[2:00:11] prepared for an RFP for request for a
proposal of what we expect out of them,
[2:00:17] you know, because we don't want to talk
to I wouldn't think to restaurant tours
[2:00:22] unless we know what we expect out of
them.
[2:00:26] » Yeah. And definitely um I think I I do
agree with you there. I think uh talking
[2:00:32] with them without a uh [clears throat]
you know the RFP is possible. Definitely
[2:00:37] before we start um moving forward with a
single one, we need to have our contract
[2:00:42] ready and then if there's any
irreconcilable grievances in that
[2:00:47] contract, we can figure that out. But we
want to make sure that that's ready to
[2:00:51] go before we start negotiating.
>> Yeah. But what I'm talking about is what
[2:00:56] do we as the city want to see out of a
restaurant tour? Do we want to
[2:01:04] understand one is their
uh fiscal responsibility, how you're
[2:01:12] going to staff it, what you think the
hours are going to be, and because
[2:01:19] » that's right. That's right. That's what
I'm saying. I think we need to decide
[2:01:22] because for instance with golf
tournaments we need to be able to have
[2:01:27] the restaurant functioning as a
possibility you know of catering to the
[2:01:32] golf tournament. So I that's why I'm
saying we need to decide what we want
[2:01:36] that restaurant to be and and there
needs to be that put together and how
[2:01:43] would we go about evaluating a
restaurant. you know, do you want a
[2:01:47] single
um
[2:01:51] type of of of restaurant? Are you
looking for something more general? Are
[2:01:56] you looking for something more formal?
Are you looking for something more um as
[2:02:02] a uh golf course kind of restaurant? But
I think we as a council, as a city, need
[2:02:08] to really decide what is it we want. So
we don't go looking for something and
[2:02:13] then decide that's really
our citizens.
[2:02:18] » Okay, I agree with that. And the
restaurant isn't going to be till like
[2:02:22] 27, so I think we should send something
out to the people of Meadow Lakes to ask
[2:02:27] them what they want.
>> I think that's a good idea. We did do a
[2:02:32] survey a couple long time ago, three
years ago or something, and I think that
[2:02:36] there was we had a lot of respondents
talking about the type of food they
[2:02:39] want, if I don't,
>> if my memory serves me right. Um, but
[2:02:44] you know, I think that maybe it's a good
idea, and I know we have a lot of
[2:02:50] committees, but as the golf course
committee has proven to be useful, maybe
[2:02:54] we need a committee made up of some
citizens to be there to interview some
[2:02:59] of these restaurant tours who express
interest so they can be representing the
[2:03:04] people of the the city. You know, not
all of us can can be there to interview
[2:03:08] them. So,
either you put a committee together, but
[2:03:12] the main thing is how how we want it to
operate. I mean,
[2:03:19] » I think that that's going to be spelled
out in a lease agreement, which I've
[2:03:22] told Will that we need to start working
on a lease that we want.
[2:03:26] » Yes. But what are our ideas? Do you want
them in the morning? How late do you
[2:03:32] want them? Do you want them seven days a
week? That's
[2:03:35] » And we can put all of that into a lease
agreement. They have to stick to it. If
[2:03:38] they if they don't,
>> but I don't think we should want to
[2:03:41] surprise them after they've selected
them. I think we want to tell them up
[2:03:44] front.
>> We're going to have to give them a draft
[2:03:46] of the lease and say this is the lease
and can you get comfortable with it?
[2:03:50] » I guess I'm thinking more as a request
for proposal. you do an RFP, it's like,
[2:03:55] tell me what you expect your staffing
level to be. Because that's the problem
[2:03:58] we've run in here before is that they
didn't staff to make the restaurant, you
[2:04:05] know, people didn't like it because the
customer service was so bad. So, that's
[2:04:10] what I'm thinking is what are your
anticipated staffing levels, hours,
[2:04:16] you know, really more specific. Uh, even
I had one general manager
[2:04:23] managing a large country club in Houston
and he said when he put out a proposal
[2:04:28] he asked them tell me what the menu is
and I'd like you to cook something so I
[2:04:32] can see if it's what we really want. So
I'm I'm talking more not just the
[2:04:37] leasing of the restaurant. I'm talking
about how it's going to function and how
[2:04:42] does it meet our residents need for what
we're going to do.
[2:04:47] » I think but I agree with Carolyn. Uh but
the the one thing we got to wor worry
[2:04:52] about or consider at least I mean worry
but uh there's this definition a legal
[2:04:58] definition of independent contractor and
to the extent that we can avoid it we
[2:05:03] don't want to impose on them how how
they have to run their business too
[2:05:09] detailed I mean but general I think what
you're talking about is general more
[2:05:12] than specific soon as we start getting
into specifics if they go bust we're
[2:05:18] partly responsible because we said you
got to do this and that and that that
[2:05:21] they that is against their will.
>> Sure.
[2:05:23] » Yeah.
>> But I'm just asking them to tell us how
[2:05:26] would they do this? What do they expect
the staffing level hours? That kind of
[2:05:31] thing.
>> We know we do. We know how many
[2:05:34] restaurants have not survived in metall.
[2:05:40] So I think we need to think about why
they didn't make it. And I think the
[2:05:44] biggest problem is they're too expensive
for people who live here. So, I honestly
[2:05:50] wanted something a little bit more
simple.
[2:05:52] » Yeah. Well,
[2:05:58] » they have a wonderful
>> Well, I think that it's important that
[2:06:03] we um do our due diligence because
whoever we agree to is going to be in
[2:06:08] there hopefully for a long time because
it's going to cost us a lot more money
[2:06:11] to switch operators,
>> right?
[2:06:14] » And we've got a new facility that we
want to make sure that we have good
[2:06:17] quality
caters to the audience which is golfers
[2:06:20] and swimming and you know the rest so
>> yes but it's it's not just golfers and
[2:06:27] that's the thing we have residents that
>> don't
[2:06:32] » but I think what Carolyn what you're
saying is that we don't want to find a
[2:06:35] restaurant tour that just plans to open
for breakfast and lunch
[2:06:39] » that that we need to make sure that they
intend to be open for breakfast lunch
[2:06:43] and dinner because that's what we want
to service the Right.
[2:06:48] » Yeah,
>> I do have a draft RFP. Um, it's not
[2:06:52] ready for this meeting, but I can try to
have it ready and send it to you all on
[2:06:55] Friday for review. Um, that way you can
if there's any questions I'm missing in
[2:07:01] there, you can let me know and we can
choose how to proceed from there.
[2:07:05] » Okay.
>> But, uh, I I do want to get going and,
[2:07:11] uh, talk to some people and at least
gauge their interest in it. Some have
[2:07:15] come and I don't want opportunities to
pass us by because I haven't gotten back
[2:07:19] to them.
>> I think we really, really, really need
[2:07:21] to think of a bar and grill. I know I've
been asking for that for quite some
[2:07:24] time, but I think that's what our people
need.
[2:07:28] » Something simple, reasonable.
[2:07:32] » Is everybody on the same page in terms
of maybe forming a committee to
[2:07:39] evaluate restaurant
>> operators?
[2:07:43] I think there It's good to have, you
know, and have citizen to work with just
[2:07:48] like we did with the golf advisory board
is
[2:07:52] » so they can help evaluate.
>> Yeah.
[2:07:54] » Yeah.
>> Okay.
[2:07:55] » Okay.
>> And then they could also report to the
[2:07:57] council when they
>> narrow it down to the top few
[2:08:01] candidates.
>> Okay. Does anyone have any questions or
[2:08:05] further comment on that?
[2:08:11] » Yeah.
Right.
[2:08:15] » Right.
>> Right.
[2:08:18] » Well, we'll make sure that they're
included on if we do form a committee
[2:08:22] that they're
>> they have to be, but they have the
[2:08:24] » Yeah, they'll be in the committee. Yeah.
>> Okay. Next item is the uh item six G.
[2:08:33] » I think
>> we've already talked about that.
[2:08:37] » Middle sales tax. Um
>> why did we conclude exactly on that? We
[2:08:42] discuss it or further
>> I think we concluded that we're going to
[2:08:45] table it for now because
>> it
[2:08:47] » okay but for further for further uh
>> further research yeah
[2:08:51] » research
>> okay item 6H is uh discussion about the
[2:08:57] um 2026 audit engagement letter
>> so this is uh kind of paperwork that we
[2:09:04] file every or that we sign every year
with a third party auditor um Nefandor
[2:09:09] from Blocker has been our
auditor for the last several years.
[2:09:15] They are
very attentive to detail. They've caught
[2:09:21] mistakes in other communities and have
no problem pulling them out even if it
[2:09:26] leads to them getting fired, which is uh
you know, we want them be my vote to go
[2:09:32] with them again if I got a vote on this.
Uh and the cost this year or this coming
[2:09:38] year would be 22,850
which is not a gigantic raise. I think
[2:09:42] last year is about 21,000.
So their their costs have gone up a
[2:09:46] little bit so they pass that along to us
>> and that's what we have in our budget
[2:09:50] right now.
>> That's right.
[2:09:55] » Mr. Mr. Mayor, I I move that we accept
the uh endorsement the letter for
[2:10:01] Nefendor and Blocker as our auditor.
>> Okay. Is there a second?
[2:10:08] » Any further discussion before we vote?
>> Take a vote. All in favor?
[2:10:15] » Passes unanimously.
>> The next one is the one that I asked to
[2:10:18] be on the agenda. Can I move that for
the next meeting?
[2:10:23] I just assume
just make a motion.
[2:10:29] » We did have our city attorney come
tonight. Just so you're aware,
[2:10:33] » we do have our city attorney.
>> She can't be in on this discussion.
[2:10:38] » Sorry.
[2:10:47] Um,
>> so would you like to move to
[2:10:52] » like table
>> table this to the next meeting?
[2:11:00] » Is there
>> I'm sorry.
[2:11:04] Are there any further comments by the
council that
[2:11:08] » we can ask questions?
[2:11:14] » Excuse me. Are we paying her
>> to be here?
[2:11:18] » Of course.
>> Yes.
[2:11:19] » Well, then she should speak.
>> No, I was want to ask this to be on the
[2:11:25] agenda. It has to be in executive
session. cannot do this or she
[2:11:31] » well it's not the item is not in
executive session
[2:11:34] » can you put it in there
>> we can go into executive session now and
[2:11:38] discuss what you have to say
to
[2:11:43] » we didn't have that on the agenda on the
agenda any uh any item can be added
[2:11:48] » or can talk louder
>> sorry
[2:11:52] I'll speak of the mic sorry uh if I'm
understanding Texas law correctly and
[2:11:56] Alisandra, please correct me if I'm
wrong. Um, any item can be moved into
[2:12:02] executive session through a vote of the
city council.
[2:12:04] » Yes.
>> Yeah.
[2:12:09] » Is there a motion to move to executive
session right now?
[2:12:13] » If we have to discuss this now.
>> Okay. Is there a second?
[2:12:21] » All in favor?
[2:12:30] carries. Okay. So, we are going to go
into executive session.
[2:12:36] » We're going to take the other items
first and then go to executive session.
[2:12:39] » Yeah, we can do both executive sessions.
>> Oh, that was the last item. I guess
[2:12:45] » there's two executive sessions.
>> Yes,
[2:12:47] » there there are. But correct me if I'm
wrong, Alexis. Can we can we do talk
[2:12:52] about both topics in the executive
session?
[2:13:00] » Okay.
[2:13:04] » Right.
>> Okay.
[2:13:07] » Do you need to be in on the on the one
where we talk salary treatment?
[2:13:11] » Well, she shouldn't.
>> Yeah. Okay.
[2:13:14] » She usually on the phone, but she's
here.
[2:13:16] » She's in executive session for the
for the salary discussion
[2:13:22] » for item 6J. Yes. So, okay. We are now
moved to executive session.
[2:13:28] » Can we take item 6J first?
>> Yeah.
[2:13:42] » She said that we have to come back out
and then [clears throat] move into that
[2:13:46] executive session. So, let's go ahead
and get this one. You don't want to
[2:13:48] wait. Make her wait.
>> No, I don't want to make her wait. So,
[2:13:52] she
>> I didn't know she was going to be here.
[2:13:54] Nobody told me that.
>> Okay.
[2:13:59] » So, Okay. We'll be right back.
>> We've got to
[2:14:10] » Okay. Is there a motion to move to
executive session?
[2:14:14] » We did. We already did.
>> Yes. So, now you have to the
[2:14:18] » Oh, okay. All right. We're now executive
session.
[2:14:28] » Either way,
[2:14:34] » yeah.
[2:14:38] » Uh
[2:14:45] she says
[2:14:53] I agree. Put it back on there. Get out
of here. [laughter]
[2:15:26] I put some chairs in there.
[2:16:14] He's
[2:16:24] very very
[2:16:42] That was
[2:17:11] So
[2:17:34] blessing.
[2:17:52] There are
[2:19:13] This is
[2:19:32] something.
[2:19:36] Tell me.
[2:20:15] That's not
[2:21:00] Did you see that script?
It's so narrow.
[2:21:25] return.
[2:22:45] We can't get
[2:23:12] I'm going to put that together.
[2:23:46] They can't even get out.
[2:25:11] 71
[2:27:32] How's David doing?
[2:27:43] That's what
[2:28:00] you know what I'm talking about inviting
And then
[2:28:51] I don't know.
[2:29:21] entrance to the
[2:29:26] shed.
[2:30:12] that you put in.
[2:30:26] It's good.
I'm just saying
[2:31:43] We don't know.
[2:33:29] You can't
[2:34:18] know where they disappear to.
[2:34:33] One of them
[2:34:45] more session.
[2:34:53] We were counting on you.
[2:35:02] » Oh, I love their pizzas.
>> I get the margarita. So, I eat half for
[2:35:08] lunch and now I'm gonna have the other
half for dinner.
[2:35:12] » Could you please
[2:35:22] Oh, I know. It's just that I'm not
[2:35:29] Yeah, we can put something.
>> Okay, we're back and we are out of
[2:35:34] executive session
for item uh 6 I where we discuss duties
[2:35:42] and responsibilities of the city
attorney services. We're moving on to um
[2:35:48] The last item, item 6J, where we need to
discuss an employees performance per the
[2:35:54] Texas Governmental Code section 551.074.
And for that, we have to break into an
[2:36:01] executive session again. So, do we have
a motion to move to
[2:36:08] Oh, I'm sorry.
In reference to item 6, we are not
[2:36:13] taking any action
regarding the duties and responsibil
[2:36:17] City Attorney Services.
Is everybody in favor of that? Do we
[2:36:22] need to
[2:36:31] » Okay. Yeah, we can. Do you want to bring
that up? And
[2:36:35] » do we need to make a motion to
[2:36:43] » Okay.
[2:36:49] We just have to say what we discussed.
Okay.
[2:36:53] » Not necessarily.
>> What we decided.
[2:36:57] » Yes. Correct.
>> Okay. Okay. Um and and as you said, we
[2:37:01] decided to maintain the um a
relationship with our current city
[2:37:07] attorney for all municipal matters. Uh
but for a special project, we may use an
[2:37:13] outside U. firm, another firm,
>> right? Okay. Any other comment?
[2:37:22] » So, second,
>> no, we just
[2:37:27] moving on to item 6J. Um,
we need to break out to executive
[2:37:32] session to discuss employee performance.
Uh, do I have a motion to move to
[2:37:38] executive session?
>> I move that we move. I move
[2:37:41] » second. All in favor? Hi.
>> Okay, we are now in executive session.
[2:39:24] There's
[2:39:53] Thomas.
[2:40:16] This is how
[2:40:31] Thank you.
[2:41:19] Thank you.
[2:43:36] Is that why they have
[2:46:55] I have to
[2:47:27] Yeah,
[2:47:39] Foreign
[2:51:47] Young We'll actually go forward.
[2:53:04] Another
[2:54:14] What's he good for?
[2:57:18] She doesn't get
[2:59:21] I know.
[3:00:52] speech. Speech. Speech.
[3:01:33] all the time.
[3:02:07] What size is it?
[3:03:40] I love you.
[3:04:20] What?
[3:06:55] It's
called
[3:07:17] That's cool.
[3:07:33] Somebody
[3:08:40] Thank you.
[3:08:54] in the back here
[3:09:00] or something.
Is that his golf? It's gone out. Can he
[3:09:04] play anymore?
[3:09:13] » No, I mean once I do the surgery
[3:09:28] church.
[3:10:51] I think
Caroline
[3:10:56] knowber.
[3:11:12] text
[3:11:19] notific.
[3:11:23] I hear
[3:11:32] something.
[3:11:55] Did somebody leave?
[3:12:33] Okay, we are back in regular session.
The uh council uh discussed item 6K
[3:12:42] related to um
employees performance. Uh, now we can
[3:12:48] move on. I don't think there's anything
else. Does anyone have any comments
[3:12:51] they'd like to to make before we
adjourn?
[3:12:56] » Carolyn has a a comment.
There was a public meeting about
[3:13:10] county.
[3:13:22] They're asking for public
[3:13:27] They're looking for priapity,
[3:13:38] safety, transit
planning
[3:13:43] for
[3:13:49] us. Anyway,
we do have the information
[3:13:54] that they are looking
[3:13:58] And
>> I can put that in the uh the uh emailer
[3:14:02] tomorrow if you'd like.
>> I can put that in the email tomorrow.
[3:14:06] » Okay.
>> Yep. I can
[3:14:08] » put a link to it again.
>> Uh
[3:14:12] » anybody else have any comments?
Okay. If there's no further comments, is
[3:14:17] there a motion to
>> adjourn?
[3:14:22] I'll second.
>> All in favor to adjurnn?
[3:14:25] We are
>> 8:05 p.m.
[3:14:35] » By the way,