1 00:00:00,530 --> 00:00:07,110 Okay, so we're recording, like, where you legally are supposed to do. So I will call us to order at 632. 2 00:00:15,360 --> 00:00:17,060 And now we can even see you there. 3 00:00:18,260 --> 00:00:19,980 Yeah, that took me a second. 4 00:00:27,770 --> 00:00:41,940 So we were going through the financial policy manual last time. And if I can pull this off properly, we will be able to see. 5 00:00:41,940 --> 00:00:42,500 Can 6 00:00:45,030 --> 00:00:48,150 you actually see this document here? 7 00:00:49,450 --> 00:00:49,650 Yep. 8 00:00:50,590 --> 00:00:50,830 Yep. 9 00:00:51,310 --> 00:00:52,070 Oh, that's exciting. 10 00:00:53,370 --> 00:00:53,690 Okay. 11 00:00:53,990 --> 00:00:56,430 I made a note that we've restarted with policy nine. 12 00:00:58,450 --> 00:00:59,070 Now, 13 00:01:01,690 --> 00:01:05,710 do I remember what I said about it? 14 00:01:05,810 --> 00:01:06,610 No, I do not. 15 00:01:06,990 --> 00:01:07,210 Okay. 16 00:01:14,260 --> 00:01:19,700 Now, we're talking about policy nine, which is procurement standards. 17 00:01:19,700 --> 00:01:32,090 I can also open that up or send you all links for that piece because that is, we do have 18 00:01:32,090 --> 00:01:36,550 the existing policy manual looking 19 00:01:47,270 --> 00:01:49,850 at procurement standards, which if you wanted to go to 20 00:01:49,850 --> 00:01:53,030 our website link 21 00:01:56,740 --> 00:02:03,300 into the, oh yes, I turned off the chat, I think, because I wanted, 22 00:02:03,300 --> 00:02:07,620 And I didn't want us to accidentally do something that wasn't recorded. 23 00:02:08,100 --> 00:02:09,760 Anyway, who did it like this? 24 00:02:14,220 --> 00:02:15,700 Do you feel like you're going to have to mute? 25 00:02:24,260 --> 00:02:29,100 If you go to the Chaplain School website, go to the board of education policy section. 26 00:02:31,260 --> 00:02:34,160 I'm the accounting policies and procedures downfall. 27 00:02:40,100 --> 00:02:42,600 And you get from carements standards. 28 00:02:43,580 --> 00:02:44,500 Policy 9. 29 00:02:54,890 --> 00:02:58,130 So this is what we need to have a policy on. 30 00:02:58,130 --> 00:02:58,950 Kevin 31 00:03:07,690 --> 00:03:22,110 is muted. I think I can mute you. It was you. Yours was giving all kinds of echoey 32 00:03:22,110 --> 00:03:26,410 weirdness for the rest. That's how I had fun. Yeah. 33 00:03:28,850 --> 00:03:30,930 Weird because usually it is exactly 34 00:03:30,930 --> 00:03:35,450 the opposite. All right. So you're all muted. Make sure you unmute yourself when you're trying 35 00:03:35,450 --> 00:03:38,490 to talk because I can't really see you while I'm looking at documents. 36 00:03:41,450 --> 00:03:45,610 Okay, so, suggested three policies. 37 00:03:46,570 --> 00:03:47,470 Thank you for your patience. 38 00:03:47,690 --> 00:03:50,630 I don't remember what I did for policy. 39 00:03:51,450 --> 00:03:55,890 Yes, four policies for this one financial procedure policy. 40 00:03:56,390 --> 00:04:03,950 And it had to do with the different pieces of that policy. 41 00:04:03,950 --> 00:04:17,920 We're actually covered under four different cave models to try to make sure we we followed the cave manuals suggestions and didn't skip things. 42 00:04:18,580 --> 00:04:23,260 So I think I was going in in cave, the numeric order for these four. 43 00:04:23,960 --> 00:04:29,240 So we have existing policy 3313. 44 00:04:31,780 --> 00:04:37,340 And I'm suggesting that we take what we have existing and just basically use the KF model 45 00:04:37,340 --> 00:04:42,140 primarily because there's some standard language on conflict of interest. 46 00:04:45,870 --> 00:04:49,710 And in particular, okay, I have a note here. 47 00:04:49,870 --> 00:04:56,450 I'm really glad I asked me left myself noted, so I don't think I realized how much time 48 00:04:56,450 --> 00:04:59,950 was going to pass and what we would be dealing with that I've really glad that I left myself 49 00:04:59,950 --> 00:05:02,450 notes of why I was going to suggest things. 50 00:05:05,290 --> 00:05:11,250 So under general, you see that hopefully you can see the highlighted paragraph here 51 00:05:11,250 --> 00:05:19,450 that I just selected that I added in because of from the financial manual because that 52 00:05:19,450 --> 00:05:25,650 language wasn't specifically in the K policy but it was in the financial procedures manual 53 00:05:25,650 --> 00:05:34,770 And it made perfect sense to say this was the place where making sure federal fund grants were covered as well or specifically. 54 00:05:35,870 --> 00:05:46,670 But then under gifts, this is what was in the cave policy. The financial procedures manual, if I recall, actually says. 55 00:05:49,590 --> 00:05:53,350 You can't see, it was much more stringent. 56 00:05:58,410 --> 00:06:05,050 Yes, looking at the procurement standards from the financial policies, it was saying specifically, 57 00:06:07,250 --> 00:06:14,410 the Board of Education officers and police or agents shall neither solicit nor accept retuities, 58 00:06:14,410 --> 00:06:21,090 favors or anything of monetary value from contractors, potential contractors are parties to subagreement. 59 00:06:23,930 --> 00:06:34,650 So basically the fact that the way that's worded, it does actually make it clear that that's specifically to do with the board of ed or education business. 60 00:06:35,110 --> 00:06:42,310 It's very blanket. It doesn't make it clear about there's no wiggle room and sometimes we need wiggle room. 61 00:06:42,310 --> 00:06:45,850 And in particular, it's a mount. 62 00:06:46,830 --> 00:06:55,750 We're a small town. Do you and I all know who might do business with the school that we also know through other ways? 63 00:06:56,610 --> 00:07:11,070 And so we need to pay attention to it. But first off, it gives us a cap of saying $25, which is what tape recommended and it also is what the state uses for a conflict of interest is saying. 64 00:07:11,950 --> 00:07:28,170 that you can't accept or receive gifts for $25 or more from a vendor, but it's also under circumstances in which it could reasonably be inferred, but the gift was intended to influence so and so forth. 65 00:07:29,230 --> 00:07:39,230 And so, again, this makes it clear that we need to pay attention to how things appear, but if you're dating somebody. 66 00:07:40,550 --> 00:07:47,950 You know, you might accept gifts if you, you know, there's things about family members 67 00:07:47,950 --> 00:07:50,550 and there's other relationships that we have. 68 00:07:51,190 --> 00:07:58,310 And so if it's completely separate from board business and nobody might think that it 69 00:07:58,310 --> 00:08:04,790 was connected to board business, this policy gives you that exception, which the financial 70 00:08:04,790 --> 00:08:06,090 procedure manual does. 71 00:08:08,680 --> 00:08:10,220 Does that, is that makes sense? 72 00:08:12,580 --> 00:08:15,340 Okay, y'all are all muted and I can kind of see you. 73 00:08:16,870 --> 00:08:17,250 Okay. 74 00:08:18,390 --> 00:08:21,730 It makes sense to me and it's consistent with what we were trying to do. 75 00:08:23,530 --> 00:08:24,250 Okay, good. 76 00:08:26,250 --> 00:08:35,370 So does anybody see anything with a policy 33-13 that you would want to change? 77 00:08:40,910 --> 00:08:42,590 I'm good with the way that it's written. 78 00:08:43,310 --> 00:08:43,590 Okay. 79 00:08:43,590 --> 00:08:44,030 Let 80 00:08:46,720 --> 00:08:48,140 me see if I can get that. 81 00:08:50,050 --> 00:08:51,090 No, I'm good with this. 82 00:08:53,530 --> 00:08:59,210 How would this apply to the PTO? 83 00:08:59,670 --> 00:09:01,890 Would this apply to the PTO? 84 00:09:03,090 --> 00:09:08,690 They are, and Kevin correct me if I'm wrong, they are not employees. 85 00:09:12,110 --> 00:09:12,410 Correct. 86 00:09:13,210 --> 00:09:13,810 Correct. 87 00:09:14,210 --> 00:09:19,090 And oftentimes when a PTO does some type of a fundraiser, 88 00:09:19,090 --> 00:09:25,590 because I understand where you're going, often times, you know, well, it always is you're getting 89 00:09:25,590 --> 00:09:31,050 this much money back. That's how they're making their fundraising. So I think that if the PTO is 90 00:09:31,050 --> 00:09:37,370 included and this it could get cloudy. Right. I would also like to throw in that my impression that 91 00:09:37,370 --> 00:09:44,470 part of the running of a good PTO is there is a certain level of not exactly quid pro quo but cultivating 92 00:09:44,470 --> 00:09:48,490 favors with local businesses and things like that as part of getting donations and part of the 93 00:09:48,490 --> 00:09:51,230 The reason the PTO does that is they're a separate organization. 94 00:09:51,830 --> 00:09:56,110 You can maintain a kind of firewall between the formal running of the school and the sort 95 00:09:56,110 --> 00:09:57,350 of booster club kind of thing. 96 00:09:59,540 --> 00:10:00,420 I agree. 97 00:10:01,140 --> 00:10:05,660 And that's why I've been talking to them about the need for them to put together a budget 98 00:10:05,660 --> 00:10:08,120 so that everything they're doing is transparent as well. 99 00:10:08,720 --> 00:10:08,860 Yeah. 100 00:10:09,280 --> 00:10:09,380 Yeah. 101 00:10:10,760 --> 00:10:10,980 Okay. 102 00:10:11,260 --> 00:10:12,480 Dan, does that answer your question? 103 00:10:13,740 --> 00:10:14,540 Yeah, I'm all good. 104 00:10:14,680 --> 00:10:15,920 I just wanted to get people's thoughts on that. 105 00:10:16,600 --> 00:10:16,920 Excellent. 106 00:10:16,920 --> 00:10:23,980 this is why we look at it for multiple directions. Okay, so we're going to move on, 3320. 107 00:10:26,000 --> 00:10:30,280 This was purchasing procedures, let's see, what did I change here? 108 00:10:45,600 --> 00:10:49,340 So, why am I replacing 109 00:10:49,340 --> 00:10:53,980 the CES with both models? One about what I could check? 110 00:11:03,760 --> 00:11:07,040 Jacqueline, would that have done anything to do with some of the contracts that had been 111 00:11:07,040 --> 00:11:10,700 and signed in the past by previous administrators 112 00:11:10,700 --> 00:11:12,920 that didn't go so well. 113 00:11:13,040 --> 00:11:15,780 For example, the printers that we're paying off right now. 114 00:11:16,300 --> 00:11:21,620 It might, just, and there's always those questions 115 00:11:21,620 --> 00:11:24,280 about what's up problem with the policy as written 116 00:11:24,280 --> 00:11:27,420 or with procedures as they were done, not really sure. 117 00:11:28,960 --> 00:11:31,180 I can speak to that, if you'd like. 118 00:11:32,780 --> 00:11:35,940 If you're asking, Kevin, are you asking about why 119 00:11:35,940 --> 00:11:39,420 why the procedures manual does it this particular way? 120 00:11:41,140 --> 00:11:44,720 No, I was just kind of commenting on when Jacqueline said, 121 00:11:44,720 --> 00:11:46,140 why did she make some changes? 122 00:11:46,660 --> 00:11:48,720 Just looking back and forth between the two, 123 00:11:49,520 --> 00:11:51,640 they can and said at one point, 124 00:11:51,640 --> 00:11:54,960 he wanted all contracts to go through him. 125 00:11:56,980 --> 00:12:00,100 And I'm just trying to look at this while we're talking as well. 126 00:12:00,520 --> 00:12:05,120 Those were bigger things like the renting of those printers. 127 00:12:08,540 --> 00:12:20,540 I think the reason I'm suggesting that we kind of just start over with the cave model is first up our existing policy is from 1989. 128 00:12:22,040 --> 00:12:35,100 Things have changed a little and also the cave model is just more specific in some ways about things about the annual budget plan that you have the business manager. 129 00:12:35,100 --> 00:12:42,100 who is conducting transactions, superintendents in charge, but all of that is under the budget 130 00:12:42,100 --> 00:12:44,000 and that that's part of it. 131 00:12:46,160 --> 00:12:53,940 And then that, again, it puts on the superintendent to say, okay, we're saying you will have regulations 132 00:12:53,940 --> 00:12:57,000 and procedures for purchasing. 133 00:12:59,220 --> 00:13:04,580 and here are requirements that you need to have a purchase order for transfer property, 134 00:13:06,080 --> 00:13:11,760 you know, that either you or it doesn't be will sign things. So I think that that was the 135 00:13:11,760 --> 00:13:16,840 main reason was just that the KMODLs of now a little more specific than what we had in 89, 136 00:13:25,730 --> 00:13:32,370 but that this took care of the purposes of the financial manual and also, again, 137 00:13:32,370 --> 00:13:34,210 and best practices as Kay recommended. 138 00:13:35,790 --> 00:13:37,450 Well, I have a question for you 139 00:13:37,450 --> 00:13:38,870 because I think this came up 140 00:13:39,550 --> 00:13:42,530 when you were doing all the work you were doing. 141 00:13:43,070 --> 00:13:45,350 I hope you guys became up at a different point. 142 00:13:45,950 --> 00:13:47,050 The term purchase orders, 143 00:13:48,290 --> 00:13:50,890 as I know that we had a conversation about that. 144 00:13:51,590 --> 00:13:52,990 Yes, and I'd have to, 145 00:13:54,830 --> 00:13:56,810 Jack, do you have an online copy 146 00:13:56,810 --> 00:14:00,070 of the procedures manual that you can flip over to 147 00:14:00,070 --> 00:14:02,010 or do I need to open that separately on my machine? 148 00:14:02,010 --> 00:14:05,110 Well, let's see if I can manage to share it. 149 00:14:06,890 --> 00:14:07,370 There. 150 00:14:08,610 --> 00:14:09,090 Okay. 151 00:14:10,530 --> 00:14:10,890 Nice. 152 00:14:11,130 --> 00:14:12,030 See if I can... 153 00:14:13,350 --> 00:14:14,650 Are you seeing it now? 154 00:14:17,930 --> 00:14:18,130 Yes. 155 00:14:18,350 --> 00:14:18,530 Okay. 156 00:14:18,910 --> 00:14:20,530 I successfully managed to switch. 157 00:14:20,530 --> 00:14:21,290 I'm very excited. 158 00:14:21,990 --> 00:14:22,250 Okay. 159 00:14:22,810 --> 00:14:23,130 Oh, wait. 160 00:14:23,250 --> 00:14:23,990 That's our existing one. 161 00:14:23,990 --> 00:14:24,610 Let me go down. 162 00:14:24,810 --> 00:14:25,810 I'll see manual. 163 00:14:26,190 --> 00:14:26,270 There. 164 00:14:26,690 --> 00:14:27,170 There. 165 00:14:29,090 --> 00:14:29,570 Okay. 166 00:14:31,710 --> 00:14:32,330 if 167 00:14:35,240 --> 00:14:37,440 you can scroll down a little bit please. 168 00:14:39,770 --> 00:14:43,910 Yes Kevin there was discussion about the fact that 169 00:14:43,910 --> 00:14:51,020 purchase order has some specific like technical implementation or legal implication and so I 170 00:14:51,020 --> 00:14:57,840 think I changed the wording so that it didn't say specifically you had to have a purchase order or 171 00:14:57,840 --> 00:14:59,960 like a lower-casted or something that apparently- 172 00:15:00,000 --> 00:15:04,840 I was supposed to pass musters so it didn't accidentally encumber this specific legal language. 173 00:15:07,340 --> 00:15:29,860 So I see purchase request. Yes, that's what it was. We changed it to purchase requests so that it left it up and how it was implemented. Right. So I think. Did it flip back to word? It says it's I'm sharing two applications. Tell me what you see. Do you see like two windows? Do you see what do you see? You have two different things open, but we see just the financial 174 00:15:29,860 --> 00:15:33,520 of policies right now, financial regulations is behind it. 175 00:15:35,020 --> 00:15:39,420 Okay, so are you seeing, you're seeing word now? 176 00:15:40,060 --> 00:15:40,600 Yes. 177 00:15:41,220 --> 00:15:41,480 Okay. 178 00:15:41,740 --> 00:15:43,360 We're seeing the window you're actively moving. 179 00:15:43,940 --> 00:15:44,360 Interesting. 180 00:15:44,720 --> 00:15:46,700 Okay, because it says I'm sharing two applications. 181 00:15:47,020 --> 00:15:51,320 So I'm guessing that when I activate Safari, it'll automatically flip over. 182 00:15:51,460 --> 00:15:52,700 Tell me if that's not what happens. 183 00:15:53,820 --> 00:15:54,060 Okay. 184 00:15:54,580 --> 00:15:59,440 But for now, looking here, I did like on all of them. 185 00:15:59,440 --> 00:16:05,360 It's probably time to look at the procedures document that I did split everything between 186 00:16:05,360 --> 00:16:06,980 policies and procedures. 187 00:16:08,320 --> 00:16:10,480 And so, let's look over, 188 00:16:12,590 --> 00:16:18,130 there's our regulations, and I said that the first one didn't require 189 00:16:18,130 --> 00:16:24,270 any regulations to implement the policy as it was written in the procedures manual, but 190 00:16:24,270 --> 00:16:29,030 the purchasing procedures would be 3320 would go along with this. 191 00:16:30,190 --> 00:16:35,330 And so, again, this is where that language about purchase requests are. 192 00:16:46,740 --> 00:16:49,140 Again, we don't approve the regulations. 193 00:16:49,440 --> 00:16:56,200 These are ones that will pass along to Ken and say, we suggest you put these in place. 194 00:16:56,560 --> 00:16:58,860 And once you say, yes, they are accurate. 195 00:16:59,000 --> 00:17:06,140 We put them into our online manual attached to the proper policies. 196 00:17:06,140 --> 00:17:10,100 but I wanted to go ahead and do that split. 197 00:17:14,520 --> 00:17:17,840 So what do we think about 30-30 and particularly will, 198 00:17:18,240 --> 00:17:21,520 with both of them together do they meet what you wanted, 199 00:17:21,840 --> 00:17:27,140 what you recall that you all wanted from the working group? 200 00:17:45,380 --> 00:17:51,260 Kevin, do we want it to be the case that all purchasing duties are directed 201 00:17:51,260 --> 00:17:53,640 by the superintendent via the business manager? 202 00:17:53,640 --> 00:18:00,820 I was looking at the same thing, but then going down just a little bit further, where did I see it? 203 00:18:02,680 --> 00:18:03,480 Excuse me. 204 00:18:03,980 --> 00:18:08,960 In the second paragraph, the superintendent of schools shall develop regulations in procedures. 205 00:18:09,920 --> 00:18:11,640 So, to me, that right there says, 206 00:18:12,620 --> 00:18:18,080 Ken can say, all right, Kevin, you're responsible for going ahead with this action. 207 00:18:18,980 --> 00:18:22,440 Just let me know, you know, if it's one of those big contract pieces. 208 00:18:22,440 --> 00:18:25,840 So he's kind of giving me what he wants me to do. 209 00:18:26,820 --> 00:18:32,080 And when we say that, I'm sorry, I know we go on to this over and over, the business 210 00:18:32,080 --> 00:18:34,080 manager, that's Valgerus, right? 211 00:18:34,400 --> 00:18:38,460 She's the person signing the checks and the orders and things like that. 212 00:18:38,940 --> 00:18:42,440 That's not Dave Solan, or if I got that backwards again. 213 00:18:43,320 --> 00:18:47,180 Now you know, and I keep doing the same thing myself because I keep calling him the finance 214 00:18:47,180 --> 00:18:47,760 manager. 215 00:18:50,020 --> 00:18:54,740 Let me see, is that listed on the school website, if I go to? 216 00:19:06,640 --> 00:19:12,100 And I'm pretty sure this is language in our existing under-A business manager. 217 00:19:12,320 --> 00:19:15,560 That's in our existing policy. 218 00:19:19,360 --> 00:19:24,260 So in the first paragraph, this is manager who shall conduct all purchase transactions 219 00:19:24,260 --> 00:19:32,700 for the district and the court and so it was that we're in a third paragraph and purchases 220 00:19:32,700 --> 00:19:37,280 are contracts made outside of the approved purchasing system shall not be the responsibility 221 00:19:37,280 --> 00:19:39,480 to board of education. 222 00:19:39,860 --> 00:19:40,800 Is that me? 223 00:19:41,280 --> 00:19:46,340 Is this manager takes care of everything that has a purchase order or is that basically 224 00:19:46,340 --> 00:19:46,720 the contract? 225 00:19:47,380 --> 00:19:52,940 That right there is a CYA, that's if you buy something outside of this system you are on 226 00:19:52,940 --> 00:20:00,220 your own if it yeah if you tell a vendor that you can totally sign for a $10,000 227 00:20:00,220 --> 00:20:04,440 agreement with the school and you're not the approved person I guess you got some 228 00:20:04,440 --> 00:20:09,820 explaining to do but it's not the school's problem we we're not paying for that 229 00:20:09,820 --> 00:20:16,780 out of our budget it's the point that makes sense man I agree well 230 00:20:19,850 --> 00:20:20,950 I was trying to 231 00:20:20,950 --> 00:20:24,630 to look because that's the thing I was goof off I was want to call Dave the 232 00:20:24,630 --> 00:20:27,090 finance manager and then wait, say, wait a minute. 233 00:20:27,390 --> 00:20:28,710 Is he the business manager? 234 00:20:28,990 --> 00:20:31,150 I honestly forget which one he is 235 00:20:31,150 --> 00:20:32,470 and which one values by name. 236 00:20:32,990 --> 00:20:34,690 I'm opening it up right now. 237 00:20:35,050 --> 00:20:37,390 And so I should hopefully have an answer shortly. 238 00:20:37,990 --> 00:20:38,230 Okay. 239 00:20:40,210 --> 00:20:40,930 That's good. 240 00:20:41,070 --> 00:20:42,690 I'm actually looking here and saying, 241 00:20:42,690 --> 00:20:44,690 do we actually have that defined anywhere? 242 00:20:45,430 --> 00:20:46,250 Probably not. 243 00:20:50,980 --> 00:20:51,500 Okay, it does. 244 00:20:52,940 --> 00:20:53,620 I'm not going to 245 00:21:29,820 --> 00:21:31,660 move in there. 246 00:21:32,980 --> 00:21:33,500 Okay. 247 00:21:33,500 --> 00:21:46,650 Okay, looking at the hierarchy that's the flow chart, the org chart that's in the manual, 248 00:21:47,270 --> 00:21:53,090 it has the business manager and the executive assistant right under the superintendent separate 249 00:21:53,090 --> 00:21:57,610 from the sort of line of succession and then it has the principal and the finance manager 250 00:21:57,610 --> 00:21:59,970 at the same level under the superintendent. 251 00:21:59,970 --> 00:22:07,670 My impression from that is that Dave is the financial manager, and that Val is the business 252 00:22:07,670 --> 00:22:12,830 manager, and that's why she's a higher step-up because basically she's not resident in 253 00:22:12,830 --> 00:22:15,290 the school or anything like that, but I may have that backwards. 254 00:22:15,590 --> 00:22:17,250 That's what I think you need to find that for. 255 00:22:17,290 --> 00:22:19,090 Actually, I think that is true. 256 00:22:19,770 --> 00:22:27,770 I think it's also one of these where it's a role not a position as well. 257 00:22:27,770 --> 00:22:34,570 So again, it is who is acting as the business manager and the business manager has these roles 258 00:22:35,570 --> 00:22:38,930 as these tasks and responsibilities. 259 00:22:45,600 --> 00:22:47,680 Sorry, flip that back. 260 00:22:48,320 --> 00:22:55,020 Part of the confusion may be that Val Garrison's email tag, Lister, is Valerie Garrison, finance manager. 261 00:22:55,020 --> 00:23:01,640 Be Gearest and it's definitely Connecticut.org, but that may be what that may be what she is for the town. 262 00:23:04,440 --> 00:23:08,620 I wait to Dave's email to see if I could find the same type of a thing. 263 00:23:09,440 --> 00:23:13,780 He doesn't have anything other than his name at the bottom of all of his emails to me. 264 00:23:14,260 --> 00:23:14,640 Okay. 265 00:23:16,580 --> 00:23:19,100 Yeah, you know, I'm also looking. 266 00:23:22,380 --> 00:23:28,140 I'm trying to figure out if a business manager is required 267 00:23:28,140 --> 00:23:29,760 to be in this policy. 268 00:23:35,020 --> 00:23:42,680 It would mean tweaking things about, you know, again, directing 269 00:23:42,680 --> 00:23:51,440 the purchasing doesn't mean doing it. So that part's fine. But the question is, are there 270 00:23:51,440 --> 00:23:57,560 things about who should actually, like does the policy require in here who is actually conducting 271 00:23:57,560 --> 00:24:03,800 the purchases and then the places down here at the bottoms, you know? Yeah, I would just, 272 00:24:03,900 --> 00:24:06,000 I would just only 273 00:24:23,980 --> 00:24:27,700 because of the wording where it says the annual budget spending plan, 274 00:24:28,400 --> 00:24:33,740 to me that says and that is supposed to be Dave right there. Yeah, okay. 275 00:24:33,740 --> 00:24:41,240 Okay, so Dave is the business manager because the other policies in the manual talk about 276 00:24:41,240 --> 00:24:45,900 the superintendent in conjunction with the business manager responsible for the oversight 277 00:24:45,900 --> 00:24:47,080 of budgets throughout the year. 278 00:24:47,840 --> 00:24:48,940 All right. 279 00:24:49,600 --> 00:24:49,740 Good. 280 00:24:50,360 --> 00:24:51,040 Sounds good. 281 00:24:51,280 --> 00:24:52,360 Then let's just leave it at it. 282 00:24:55,640 --> 00:24:56,120 Okay. 283 00:24:56,500 --> 00:24:58,300 Is that part of Dave's role, though? 284 00:24:59,980 --> 00:25:02,820 And that's an actual question like does, I mean, maybe it is. 285 00:25:02,820 --> 00:25:04,140 as I just don't know, 286 00:25:14,700 --> 00:25:15,800 you know, that's a good question. 287 00:25:15,960 --> 00:25:20,210 I mean, because when we write something, you know, 288 00:25:20,230 --> 00:25:21,270 it does go to Val. 289 00:25:22,030 --> 00:25:25,290 Yeah, and looking in the policies and procedures manual, 290 00:25:25,910 --> 00:25:30,510 the finance manager is the one that there's specific procedures 291 00:25:30,510 --> 00:25:33,390 about the finance manager, uses triplicate carbons, 292 00:25:33,530 --> 00:25:36,830 the finance manager lodges it in the ledger of things like that 293 00:25:36,830 --> 00:25:39,010 and which is part of what Val does is my understanding 294 00:25:39,010 --> 00:25:42,230 is that stuff goes through her for that kind of accounting. 295 00:25:42,230 --> 00:25:49,550 But in that case like it's Dave doesn't deal with like buying stuff Val does right as I understand it 296 00:25:49,550 --> 00:25:53,670 Right, because and the line says who she'll conduct all purchase transactions 297 00:25:53,670 --> 00:25:56,410 Yeah, and Dave doesn't do that. No 298 00:25:58,260 --> 00:26:02,560 All right, so I'm going back on what I said a minute ago because a set of the budget. Yeah 299 00:26:03,420 --> 00:26:03,940 Yeah, 300 00:26:07,990 --> 00:26:12,290 the finance manager is the one listed elsewhere as being the person 301 00:26:12,290 --> 00:26:14,670 And yeah, 302 00:26:22,140 --> 00:26:23,740 the only other place that's mentioned, 303 00:26:23,840 --> 00:26:28,460 the finance manager is mentioned outside of nuts 304 00:26:28,460 --> 00:26:31,280 and bolts of buying, is the finance manager 305 00:26:31,280 --> 00:26:33,800 will also review the review budget requests 306 00:26:33,800 --> 00:26:36,220 for reasonableness, allowability, and cohesiveness. 307 00:26:39,800 --> 00:26:42,600 That may be, that's in the old policies 308 00:26:42,600 --> 00:26:45,340 and procedures manuals, maybe that should be business manager 309 00:26:45,340 --> 00:26:49,240 rather than finance manager, but everywhere else finance manager 310 00:26:49,240 --> 00:26:55,320 as mentioned, it's in terms of, again, like, filing stuff, writing entries in the ledger, 311 00:26:55,660 --> 00:26:57,360 tracking, purchasing, things like that. 312 00:26:57,500 --> 00:26:58,400 It's all malware. 313 00:26:58,700 --> 00:26:59,140 Not malware. 314 00:27:16,080 --> 00:27:16,240 Okay. 315 00:27:16,520 --> 00:27:17,080 Does that look good? 316 00:27:19,480 --> 00:27:19,720 Yeah. 317 00:27:19,920 --> 00:27:21,240 I think I'm good now. 318 00:27:25,220 --> 00:27:25,340 Okay. 319 00:27:25,620 --> 00:27:26,080 I see Dan. 320 00:27:26,420 --> 00:27:26,880 Not even good. 321 00:27:27,080 --> 00:27:27,240 Okay. 322 00:27:37,000 --> 00:27:37,900 The next one. 323 00:27:44,020 --> 00:27:44,400 Okay. 324 00:27:44,400 --> 00:27:45,140 My own notes. 325 00:27:46,980 --> 00:27:55,040 So, basically, we've got cave model, but then bringing in chaplain policy and our 326 00:27:55,040 --> 00:28:02,520 procedures manual. And this one took a little bit more tweaking of what went in policy 327 00:28:02,520 --> 00:28:10,620 and what went in procedures, what in regulations, because of connections to law or other policies 328 00:28:10,620 --> 00:28:11,540 that we already have. 329 00:28:14,180 --> 00:28:16,060 Let me get that. 330 00:28:19,910 --> 00:28:21,150 3323. Okay. 331 00:28:27,380 --> 00:28:30,540 So all I did in the regulations for 3323 332 00:28:30,540 --> 00:28:48,780 was actually includes the, the OMB start killer because technically we don't need that in the policy it's a reference, but it does specify what we want to have in that each of those pieces. 333 00:28:50,080 --> 00:28:53,200 Other than that, this 334 00:29:00,820 --> 00:29:02,960 is very dense. 335 00:29:02,960 --> 00:29:15,480 There's a lot less left sometimes, but it's very clear on, okay, so this section was added 336 00:29:17,860 --> 00:29:28,420 because that's a chaplain requirement that we want quotes from multiple companies at 337 00:29:28,420 --> 00:29:35,020 all times. So even purchases below 5,000 verbal quotes, we still want you to get them. 338 00:29:35,980 --> 00:29:45,180 The policy for cave and state doesn't require that. Basically it doesn't even talk about purchases 339 00:29:45,180 --> 00:29:54,880 that low. They really only kick in when the bids are required. So again, we've got, you know, 340 00:29:54,880 --> 00:29:59,980 So for less than 5,000 verbal quotes are sufficient, 5 to 10,000... 341 00:30:07,300 --> 00:30:13,160 And that was something that I worked out, particularly with Ken and I think also with you, Kevin, 342 00:30:13,320 --> 00:30:17,920 that that was requested to be that way in keeping with how things were done and what was 343 00:30:17,920 --> 00:30:18,940 felt to be best practices. 344 00:30:21,560 --> 00:30:22,620 That's what I remember. 345 00:30:26,070 --> 00:30:27,750 And then it's talking about three 346 00:30:27,750 --> 00:30:33,210 competitive FIDs, brings in the piece about the SATA-proof vendor. 347 00:30:39,080 --> 00:30:47,600 I do have two questions. It says business and non-instructional operations yet 348 00:30:47,600 --> 00:30:50,600 the last thing in the second paragraph says textbook purchases. 349 00:30:51,560 --> 00:30:52,280 Yes. 350 00:30:54,840 --> 00:31:00,680 Architectural services, legal services, yeah textbooks are not required to go 351 00:31:00,680 --> 00:31:06,860 of it. You are allowed to actually pick those based on, are they good textbooks? 352 00:31:10,500 --> 00:31:11,540 And I 353 00:31:14,510 --> 00:31:24,050 don't know that I'm just thinking, for example, you know, this past year we ended up with 354 00:31:24,050 --> 00:31:31,110 a new person doing the snow plowing. I'm looking at one, two, three, four, the fifth paragraph. 355 00:31:32,430 --> 00:31:36,390 It shall be advertised on the renews paper for at least one day. 356 00:31:39,030 --> 00:31:41,590 And I'm pretty sure some of this is legal. 357 00:31:43,010 --> 00:31:45,250 Yeah, requirements for competitive bidding. 358 00:31:46,170 --> 00:31:49,110 Okay, okay, I didn't realize I had to be in the newspaper. 359 00:31:58,360 --> 00:32:05,100 Yeah, and there's things about, again, as you say, there's contracts, there's... 360 00:32:07,370 --> 00:32:14,090 But you notice, too, there's also things about if the state or the town has internally 361 00:32:14,090 --> 00:32:18,470 approved vendors, you don't actually have to go to the vent, so there's the end piece. 362 00:32:18,930 --> 00:32:21,270 That specific language was added in, Kevin. 363 00:32:21,410 --> 00:32:27,010 I don't remember if you were at the meeting or not, but the town of Chaplin has a fairly 364 00:32:27,010 --> 00:32:34,770 in-depth set of procedures governing purchases that also include things like waste to become 365 00:32:34,770 --> 00:32:36,290 part of the internal list. 366 00:32:36,290 --> 00:32:40,830 there's a state-approved internal bid list, et cetera, et cetera, and we went round and round 367 00:32:40,830 --> 00:32:44,650 about how to incorporate that. It was finally pointed out that the way to incorporate it is to say, 368 00:32:44,770 --> 00:32:49,870 or you can follow Chaplain policies and leave it at that so that is those change to got updated 369 00:32:50,450 --> 00:32:54,250 that was there. But yeah, depending on the snow plug guy was picked or where he was picked from, 370 00:32:54,990 --> 00:32:56,090 that might well fall under that. 371 00:32:58,260 --> 00:32:59,600 Okay. Okay. 372 00:33:01,740 --> 00:33:05,360 The next paragraph addressed to the appropriate school. 373 00:33:09,120 --> 00:33:10,900 It's we only have one school. 374 00:33:13,860 --> 00:33:18,620 Okay, so understanding is that we usually try to keep things like that open-ended 375 00:33:19,640 --> 00:33:24,300 Just so that we can have people back and revise in the future. Okay 376 00:33:25,480 --> 00:33:26,240 Thank you, Dan 377 00:33:27,960 --> 00:33:33,040 There was concern at one point that we might need to be combining some policy 378 00:33:34,480 --> 00:33:35,880 Mayals that it might be easier 379 00:33:35,880 --> 00:33:38,620 if they didn't have to word Smith them all. 380 00:33:44,410 --> 00:33:46,710 And you know, Scotland might have a growth spurt, who knows? 381 00:33:53,000 --> 00:33:56,520 So yeah, all of these, again, this is all legal. 382 00:33:57,220 --> 00:33:59,280 This is what the way competitive it's worked. 383 00:34:00,080 --> 00:34:01,440 I didn't want to rewrite that. 384 00:34:17,870 --> 00:34:22,410 With the changes here, does this look like what we needed? 385 00:34:27,440 --> 00:34:29,000 So as I should flip over to the regulation. 386 00:34:29,000 --> 00:34:29,600 Of 387 00:34:34,880 --> 00:34:40,720 course, it was just the code main because it was talking about the 388 00:34:42,830 --> 00:34:49,450 pieces about those purchases from 5,000 up that you would document why you picked them. 389 00:34:56,020 --> 00:34:57,560 I think it all looks good. 390 00:34:58,160 --> 00:34:58,680 Okay. 391 00:35:01,740 --> 00:35:07,020 I see Dan nodding. Thank you for nodding big because in this year, y'all are like a tiny little box. 392 00:35:07,820 --> 00:35:08,900 All right. 393 00:35:12,420 --> 00:35:16,120 I'd help my notes in the notes, not in the doc. 394 00:35:38,560 --> 00:35:40,780 This would be a new policy 395 00:35:40,780 --> 00:35:48,760 for Chaplin. It's K model with one addition, which is that again, the financial procedures 396 00:35:48,760 --> 00:35:55,980 manual had a separate line, specifically about federal funds, which seemed like a reasonable 397 00:35:55,980 --> 00:35:58,000 thing to include. So I ask 398 00:36:13,900 --> 00:36:20,940 everybody okay with us. All right, thank you Kevin. Well, Dan, 399 00:36:21,080 --> 00:36:21,380 okay. 400 00:36:33,130 --> 00:36:37,710 Now we can move on to 10, which may only have the one. 401 00:36:40,670 --> 00:36:43,850 Okay. So this is just the policy on 402 00:36:43,850 --> 00:36:53,070 receiving. I assume you can see Safari right now. You can see the policy and receiving. Okay, so 403 00:36:53,070 --> 00:36:59,130 So this is the financial procedures manual, which is saying who is actually going to receive 404 00:36:59,130 --> 00:37:03,350 and sign for, for, for orders. 405 00:37:04,430 --> 00:37:07,750 So for the policy, 406 00:37:11,530 --> 00:37:17,070 there isn't really a, there isn't a case model for a receiving policy. 407 00:37:17,790 --> 00:37:21,770 Receiving's also not covered under any of the other policies that I could find. 408 00:37:21,770 --> 00:37:30,790 So I thought perhaps just a one-line policy attached to purchases, so basically 3320 is purchases 409 00:37:30,790 --> 00:37:38,430 and putting it 0.1 to try receiving in because this gives us a place to put the procedures. 410 00:37:39,390 --> 00:37:49,390 So just making it clear that basically you're going to receive pieces and then, 411 00:37:55,340 --> 00:38:05,010 That's where the actual procedures from the manual would really go to talk about what 412 00:38:05,010 --> 00:38:07,290 are the steps for when it is received. 413 00:38:08,910 --> 00:38:13,610 What do you do about the Screpancies reports are followed? 414 00:38:14,950 --> 00:38:19,590 Again, I didn't have a model to go off of, so I just grabbed what I thought was really 415 00:38:19,590 --> 00:38:24,750 clear policy language out of the procedures, but if you have any feedback, now would be 416 00:38:24,750 --> 00:38:25,130 the time. 417 00:38:27,490 --> 00:38:30,570 Particularly if you think there's anything in these regulations that should 418 00:38:30,570 --> 00:38:32,470 be moved up to policy. 419 00:39:05,380 --> 00:39:09,560 Why do we think? Oh wait, Ella reading. Probably should give 420 00:39:09,560 --> 00:39:11,640 you time for that. Yeah, 421 00:39:14,150 --> 00:39:20,350 I'm good. I guess I'll start with. Okay. Well, what do you think? 422 00:39:20,770 --> 00:39:23,050 The right level of policy in procedure? Okay. 423 00:39:26,900 --> 00:39:28,320 Shortest policy ever. 424 00:39:40,120 --> 00:39:42,200 Okay. Let's next one 425 00:39:42,200 --> 00:39:44,960 in a manual, accounts payable. 426 00:39:47,500 --> 00:39:53,420 So again we've got who approves things, who has obligations, 427 00:39:54,000 --> 00:40:00,000 but then we also have procedures for how it happens. And I want to say I ended up splitting 428 00:40:00,000 --> 00:40:01,320 those again. 429 00:40:07,080 --> 00:40:13,980 So our existing policy actually doesn't, I recall, our existing policy doesn't 430 00:40:13,980 --> 00:40:18,440 a match procedure really well. Let me show what that is. 431 00:40:23,050 --> 00:40:28,190 All right, losing track. Okay, so this 432 00:40:28,190 --> 00:40:32,350 is existing policy. I'd tell you that doesn't happen. 433 00:40:35,380 --> 00:40:39,880 The board has not been authorizing individual 434 00:40:39,880 --> 00:40:50,900 contracts just pass it. So went over to the cave model and there were two abilities to do it. 435 00:40:51,060 --> 00:40:58,560 One was very similar to our existing policy. It's the it's the deleted language over here that 436 00:40:58,560 --> 00:41:03,660 the Board of Ed in our contractor pay a bill until it's been authorized so and so and so. 437 00:41:03,660 --> 00:41:11,500 So the alternate language is closer to practice and financial manual procedures which was 438 00:41:11,500 --> 00:41:17,840 the superintendents or designated shall be authorized to approve for payment or obligations. 439 00:41:19,420 --> 00:41:28,400 And then moved some of like so basically took some of the language from the procedures manual 440 00:41:28,400 --> 00:41:35,780 to put it in policy that just says that you know administration has to approve payments 441 00:41:37,040 --> 00:41:44,520 and then this piece about establishing procedures to get accuracy and establish what we are 442 00:41:44,520 --> 00:41:45,900 obligated to pay. 443 00:41:48,860 --> 00:41:53,200 And then I report, shall we make it the regular meeting of the board, 444 00:41:53,200 --> 00:41:53,920 tried 445 00:42:03,000 --> 00:42:10,920 to take what you had for the financial procedures manual, make it a numbered process, 446 00:42:12,080 --> 00:42:17,820 and it's a little bit of, most of it's the procedures from the manual, but some of it 447 00:42:17,820 --> 00:42:24,300 that was under policy was actually specific enough that really needed, needed 448 00:42:28,430 --> 00:42:30,070 a brain, 449 00:42:31,610 --> 00:42:39,050 just went it to jump. All right, my brain just went completely caddy-wampus. Some of the 450 00:42:39,050 --> 00:42:44,950 pieces from policy were really in the financial procedures manual, really too specific. And so 451 00:42:44,950 --> 00:42:52,670 I suggested we move them down to a procedure that was kind of linear. But again, this was my judgment, 452 00:42:52,950 --> 00:42:54,650 so it could be wrong. 453 00:43:00,680 --> 00:43:02,500 What do you tell me what you want to see? 454 00:43:58,800 --> 00:44:00,320 I think that what's there is good 455 00:44:00,320 --> 00:44:06,220 because I agree with you. The other part is procedure. So it doesn't need to be there. 456 00:44:07,040 --> 00:44:12,700 Well, I'm just looking at number eight on that page. The finance manager will then 457 00:44:12,700 --> 00:44:14,060 order following tasks. 458 00:44:16,940 --> 00:44:18,960 And again, that's a foul stuff, isn't it? 459 00:44:21,260 --> 00:44:23,740 Yes. And so we're back to 460 00:44:23,740 --> 00:44:28,120 that was the right choice to change the wording to finance manager and the other policy. 461 00:44:28,120 --> 00:44:34,660 Yeah, and a lot of this stuff is stuff I got directly from Val like descriptions of what 462 00:44:34,660 --> 00:44:39,660 she did or it was pulled directly from the town procedures manual which she had written 463 00:44:40,060 --> 00:44:43,960 in large part to describe what she did. Bless her. 464 00:44:48,100 --> 00:44:51,200 Okay, so what do we think about the 465 00:44:51,200 --> 00:44:56,360 level of policy here for $33.26. 466 00:45:00,000 --> 00:45:29,740 Yeah, I think that policy should be follow the procedure that's been set forth. Yeah, again, you know, sometimes we specify what the procedures need to include. Again, like seriously, the procedure needs to include an approval for the administration. You don't get to have a procedure. This teachers get to buy whatever they want. Might be a great idea, not allowed. But beyond that, the same reason. 467 00:45:29,740 --> 00:45:30,120 it's an oval. 468 00:45:33,160 --> 00:45:33,380 Okay. 469 00:45:36,410 --> 00:45:37,030 Oh 470 00:45:41,540 --> 00:45:47,960 yeah, I actually looked and cash receipts, we were covered under an existing 471 00:45:47,960 --> 00:45:48,640 policy. 472 00:45:56,190 --> 00:46:02,230 It just basically says, you know, we're going to collect. You don't leave it overnight in 473 00:46:02,230 --> 00:46:09,250 the school except in the safe and then even nothing over $100 stays overnight. 474 00:46:13,320 --> 00:46:15,140 So this is one of the 475 00:46:15,140 --> 00:46:19,240 Do you try to see a policy from 89 and I don't think we need to change it? 476 00:46:23,300 --> 00:46:33,720 Why is it a matter, a matter of formal policy that we need, the school system employees 477 00:46:33,720 --> 00:46:38,580 need to demonstrate they can operate in a good and prudent fashion? 478 00:46:40,080 --> 00:46:41,640 Something weird about that to me. 479 00:46:41,720 --> 00:46:42,040 Oh yeah. 480 00:46:42,180 --> 00:46:43,460 This whole thing is weird. 481 00:46:44,840 --> 00:46:49,680 You know, there's that figure of policies of where we state the reason why at the beginning 482 00:46:49,680 --> 00:46:55,480 why it's this important, it's important because it's money, but I didn't feel that 483 00:46:55,480 --> 00:47:00,500 was enough to actually change our policy because, you know, we're voting for a lot. 484 00:47:01,560 --> 00:47:02,840 But that's just me, 485 00:47:06,880 --> 00:47:09,420 just to be clear. 486 00:47:09,420 --> 00:47:20,260 This is what the financial procedures manual states, so honestly cash receipts, the 487 00:47:20,260 --> 00:47:26,080 piece that's in the policy, is actually goes beyond what's in our financial manual. 488 00:47:29,020 --> 00:47:36,120 So again, figuring that we could keep that policy, and then I think all of this actually 489 00:47:36,120 --> 00:47:37,080 ended up in regulation. 490 00:47:41,720 --> 00:47:42,120 Yeah, 491 00:47:56,300 --> 00:48:02,680 I don't really need to ask you anything here because basically we're not changing a policy unless you tell me we need to go 492 00:48:05,180 --> 00:48:10,500 on down if we can wrap up with 13 maybe. 493 00:48:11,640 --> 00:48:12,320 The 494 00:48:16,120 --> 00:48:22,660 cash disbursements, which is basically how do checks get handled. 495 00:48:26,020 --> 00:48:32,660 And again, this is one that there is no cave model for seriously you're going to use 496 00:48:32,660 --> 00:48:34,280 checks to pay for things. 497 00:48:35,580 --> 00:48:42,960 So I'm suggesting we put it at point one to keep it to that good diservices, the fact that 498 00:48:42,960 --> 00:48:43,860 we've purchased them. 499 00:48:49,720 --> 00:48:55,640 So, again, having a policy that says you're going to pay on my check, 500 00:48:56,420 --> 00:49:02,120 they've got to be approved by the principal, have to have documentation. The superintendent 501 00:49:02,340 --> 00:49:08,340 gets to establish procedures and then move most of your 502 00:49:13,880 --> 00:49:16,900 actual procedures there about how this 503 00:49:16,900 --> 00:49:17,700 actually works. 504 00:49:31,320 --> 00:49:32,840 Are we good? What do we think? 505 00:49:32,840 --> 00:49:32,900 Okay. 506 00:49:41,220 --> 00:49:42,440 I think it's good. 507 00:49:46,840 --> 00:49:48,680 What is a weekly age as a count? 508 00:49:50,520 --> 00:49:51,600 Where are you see? 509 00:49:53,680 --> 00:49:54,720 That's a good question. 510 00:49:54,920 --> 00:49:55,440 What did I say? 511 00:49:58,000 --> 00:49:58,500 I don't know. 512 00:49:58,560 --> 00:50:01,400 Maybe you should ask the first few ribs of financial procedures manual. 513 00:50:04,860 --> 00:50:08,260 Is that what it says in the procedures manual? 514 00:50:08,540 --> 00:50:08,680 Yep. 515 00:50:10,000 --> 00:50:10,300 Okay. 516 00:50:10,340 --> 00:50:10,740 Hold on. 517 00:50:12,760 --> 00:50:13,080 Yeah. 518 00:50:13,200 --> 00:50:14,480 There were times that I didn't know either. 519 00:50:14,660 --> 00:50:16,660 So I just assumed that that was okay. 520 00:50:17,000 --> 00:50:18,780 I'm not a financial person. 521 00:50:20,200 --> 00:50:25,600 I didn't realize it said print a weekly ages account payable listing. 522 00:50:26,040 --> 00:50:30,940 I know that Val and Joanne go through that at the beginning of every week. 523 00:50:31,680 --> 00:50:36,000 Yeah, and maybe it's just a weekly accounts payable listing and the ages is raw. 524 00:50:36,420 --> 00:50:42,060 Okay, yeah, an accounts payable aging report categorizes payable, so suppliers based on time 525 00:50:42,060 --> 00:50:42,800 buckets. 526 00:50:43,040 --> 00:50:47,000 There it is, because the next one, we'll review the aged accounts payable listing. 527 00:50:47,000 --> 00:50:50,000 So maybe it's aged instead of ages to 528 00:50:53,900 --> 00:50:55,440 match the second thing. 529 00:50:58,780 --> 00:51:03,780 Yeah, it should be aged accounts payable report appears to be the standard phrasing. 530 00:51:05,660 --> 00:51:10,680 Which makes sense that you are trying to make sure you're paying things in the order they are due. 531 00:51:26,830 --> 00:51:27,870 I'm good with that. 532 00:51:30,860 --> 00:51:37,900 Yeah, this is not an area I know about, but again this was taken directly from stuff Val had written and signed off on. 533 00:51:37,980 --> 00:51:40,060 So it appears to mirror how things actually work. 534 00:51:40,060 --> 00:51:55,960 Okay, and my concern here is really with that separation of policy and procedure of making sure that everybody here is in agreement that what we put into the policy itself is specific enough 535 00:51:56,900 --> 00:52:01,220 to meet the financial procedures, the manual. 536 00:52:04,180 --> 00:52:07,760 Okay. So I think it's 537 00:52:12,400 --> 00:52:22,380 okay with saying that seven policies of the next board meeting is plenty since we also have seven that went through last time and are now for final. 538 00:52:22,560 --> 00:52:27,720 So I think we're good to stop there. What do you think everybody ready to stop? Okay. 539 00:52:27,720 --> 00:52:43,380 So, as normal, I will do up our minutes and break apart the policies and send those all out probably tomorrow, not tonight. 540 00:52:45,120 --> 00:52:50,220 So, I'm going to get a motion to adjourn. 541 00:52:52,810 --> 00:53:06,770 motion to adjourn second all in favor of adjourned at 725 I yes thank you all 542 00:53:06,770 --> 00:53:09,390 right we're done thank you 543 00:53:12,110 --> 00:53:14,390 Take care of the car, everybody. Stay safe. 544 00:53:14,710 --> 00:53:15,290 See you guys.