[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[10:56] Okay.
[11:00] So I just wanted to announce for everyone that's on and at the meeting right now that we were scheduled to have a budget committee meeting, but because of publishing errors, we're needing to reschedule that. And it may be the reason why we don't have a full council at the moment. So I just wanted to let everyone know that's currently here that we may need to wait a few minutes.
[11:29] minutes before we are able to get a
[11:32] quorum for Council to proceed with
[11:37] Council. So okay.
[15:05] Now, can you hear me?
[15:12] Thank you.
[15:19] I didn't know exactly.
[15:50] Can you hear me, David?
[15:54] Probably.
[15:59] Say it again, Bill.
[16:03] No.
[16:18] Okay. Can you hear me, David? Yeah. All right. We're good to go.
[16:28] I have no idea what you're doing.
[16:37] Yeah.
[16:40] Oh, right here. So all I do is just go.
[16:49] Okay. Thank you.
[16:51] you. Adjust your screen bill,
[16:58] David. All I can see is the
[17:01] top of your head. How about now? There we go. Now I got to set
[17:08] out. That's true. How do you adjust the screen?
[17:16] We just start
[17:18] this over at seven. How long do we want to wait?
[17:46] So David, do
[17:47] We want to wait until seven.
[17:53] Obviously because we're not doing a budget committee.
[17:58] It was probably best to go at seven.
[18:00] Okay.
[18:01] I feel like we don't have everybody here and it may have been something that was overlooked.
[18:07] So we can wait till seven and that's really where it'll work best as if we start at seven.
[18:14] That's our regular time, that's why.
[18:17] Yep.
[18:18] Okay, I'm going to stay logged on. I'm just going to turn my, my sound off. But yeah, I'll be back at seven o'clock.
[18:27] It's good to see everybody that showed up.
[18:40] If you want to go get something to eat now, it would be the time.
[18:52] David's got the whole screen now.
[19:46] Yes, it does, Bill.
[20:03] Looks great, Bill.
[20:13] What's that, David? Is that better?
[20:18] yeah you need to turn up your volume your
[20:32] mic is on backwards don't
[20:38] be so
[20:38] picky are we better now yeah we can hear you that's older pizza I
[20:55] got
[20:55] turned down a little bit all right
[21:06] I was trying to help bail okay
[22:40] so I'm
[22:40] talking right yep I can hear you over there David and then if I mute it
[37:28] Hello, Margaret.
[37:44] Sorry. I said I apologize for being late. I was having some computer issues.
[41:09] Where did it go?
[48:27] Yes,
[48:31] I'm going to wash my hand, could my hand be faced? Well, a crown for good. Somebody don't have to help you because I'm waiting. Good
[51:35] afternoon, Margaret. Good afternoon.
[52:03] And I don't have yellow hair. It just looks like that.
[52:09] And look, see the mustache is all yellow.
[1:10:35] Can anybody hear me?
[1:10:39] I can hear you. Hear
[1:10:56] me again. I just turn off the thing. Yeah, I can hear you. Perfect. Yes.
[1:11:21] Do we have a quorum?
[1:11:55] Let us start the meeting, David. We're at 7 o'clock.
[1:12:00] I'd like to welcome everybody to the budget committee or excuse me, the regular council meeting.
[1:12:08] Can you do the roll call? Winona, please.
[1:12:21] We have Bill Martin here.
[1:12:23] here.
[1:12:24] David Meeker.
[1:12:26] There.
[1:12:28] Don Richter.
[1:12:31] Margaret Bell.
[1:12:32] Here.
[1:12:35] Mario DPRL.
[1:12:37] Here.
[1:12:39] Do we have Dave Benson?
[1:12:52] And that is all we have for local.
[1:12:55] Thank you.
[1:12:58] The letter of interest is about a council member.
[1:13:04] So we received a letter of interest.
[1:13:07] I'm going to pull it up on the screen right now.
[1:13:12] Thank you.
[1:13:12] Can
[1:13:20] you remember?
[1:15:10] Okay, so we have received a letter of interest from Billy Nice. So up to the mayor and the council. If council wants to consider him for the council position, let's make it. Is
[1:15:30] that from again?
[1:15:34] Billy Nice, he lives at 314 Park Street.
[1:15:43] And he's here actually if anybody wants to talk to him or if anyone has any questions,
[1:15:48] questions.
[1:16:14] Councillor of questions.
[1:16:32] Is he here? Yes.
[1:16:45] Councillor has
[1:17:23] no questions.
[1:17:33] Looks like he's endorsed by Bill Martin.
[1:17:39] Well, for this Margaret, I've known Billy since he was not in school and I know that if he
[1:17:51] comments to something he follows through uh
[1:18:00] this is Councilman Martin I wouldn't have
[1:18:04] told him about it stuff if I didn't believe it would be good for the city and
[1:18:08] he's a young man coming in so I think it'd be great.
[1:18:22] Any other comments for Billy?
[1:18:40] Do we have a motion to accept Billy as before the O of the office? I'll make the
[1:18:47] motion? I'll second it. You have a motion and a second. All in favor of Mr. and I say aye.
[1:18:57] Aye. Aye. Aye. Aye. Aye. Aye.
[1:19:06] I think it passed.
[1:19:13] Record. I don't have any days. Just think.
[1:19:20] I don't. I don't have the oath of office paper.
[1:19:26] Thank you. When I
[1:21:38] shouldn't really read that.
[1:21:40] Oh,
[1:21:44] does he have a copy of it there?
[1:22:29] I need to administer both of office to be really nice.
[1:22:38] Don't I just have Billy read through this? Oh, she's
[1:22:52] Billy. You can take the office.
[1:23:06] Oh goodness gracious. Why is that? I Billy nice as a member of the guest and city council promised to uphold the constitution
[1:23:17] of the United States of America, the law of the state of Oregon as well as the chapter
[1:23:26] of charter can't read of the city of gas and to perform my official duties to the best
[1:23:38] of my abilities.
[1:23:41] Thank you and welcome to council.
[1:23:47] Welcome to council.
[1:23:52] moving forward. Do we have a need?
[1:23:56] I wanted to announce that Dave Benson arrived at the meeting.
[1:24:03] We'll just say 7, 7, 10 he arrived so that we have a full council.
[1:24:11] All right. Now that we have Billy Nice, we have a real full council.
[1:24:15] So great. We could move on to.
[1:24:19] I don't know if anybody wants an explanation but the budget committee meeting can't be held tonight because I wasn't able to publish the notice in the newspaper.
[1:24:29] There was some sort of error with the newspaper that they just publish it. So we are looking to possibly reschedule the first budget committee meeting at April's meeting that will need to schedule the budget committee dates.
[1:24:54] So I just wanted to throw that out there but yeah, remove it off a budget and we'll just do the regular meeting tonight.
[1:25:03] Okay, thank you.
[1:25:05] Thanks for having us.
[1:25:13] Move to the song to additions and deletions to the agenda.
[1:25:17] have
[1:25:20] an addition to the agenda. Okay.
[1:25:27] Going west on
[1:25:32] property there's a bunch of mud on the road
[1:25:35] it's coming off of the city's property and they're getting it onto the pavement and right in front
[1:25:42] of Tony's house that piece of property needs to be scraped and it had new gravel put on it.
[1:25:57] I can show
[1:25:58] of the
[1:26:01] water guy, the piece of property tomorrow of
[1:26:09] Mayor Hall, Old Mayor Hall.
[1:26:15] I am aware of that and I am going to get that going as soon as it starts to dry out just
[1:26:22] a little bit so it doesn't create any more mud.
[1:26:25] Okay thank you very much because I parked my truck there.
[1:26:29] No worries yeah I know that it's been chewed up quite a bit in the last couple months so
[1:26:34] I'm just giving it a little bit more time to dry out before I start scraping it.
[1:26:37] Okay thank you very much. You're welcome.
[1:26:47] Is that Rick is up part of the city's
[1:26:49] property? Yes, it is.
[1:26:54] Yes, part of the church street right away. Okay, just
[1:27:00] curious. Yeah, no worries.
[1:27:04] None against you, Mr. Ripper.
[1:27:13] No other additions moving
[1:27:17] forward to citizen communication staff
[1:27:23] report no
[1:27:35] citizen communication staff
[1:27:40] reports about Jared are you online?
[1:27:57] Jared's out there.
[1:27:59] We've got a
[1:28:07] staff report
[1:28:09] from Winona.
[1:28:24] I'm trying to get Dave Benson situated on his computer so give me a few
[1:28:27] seconds.
[1:31:26] I'm not sure what's going on. I'm just having a problem with trying to get Mr. Bunsen.
[1:31:51] Are we able to continue with the meeting?
[1:32:01] Having technical difficulties.
[1:32:05] So there is an Evelyn that says that she wants to speak to the council. So can you call on her, David?
[1:32:19] Who was it?
[1:32:23] Her name is Evelyn. She's on there. Her hand is raised. Okay.
[1:32:32] Evelyn, you have the floor. You can't speak.
[1:32:35] So I didn't quite know how to do this. It's my first time. So the reason I wanted to come tonight is because I received my water bill and it was extremely high to come to find out that it was just being estimated and when you're trying to plan your budget and then all of a sudden you get this big bill.
[1:33:04] That makes it kind of hard during these times right now when you're not expecting that.
[1:33:10] Or if we would have known that it was being estimated for a while, you don't go OK and expect it.
[1:33:16] But when you don't even expect it, that's not very good.
[1:33:22] And he's getting paid, I don't know who it is, but is getting paid to read the meter, not estimate.
[1:33:29] So, you know, that's my concern, I've been reading quite a few people's concerns about it, and, you know, there's a lot of people that's not exactly happy about that.
[1:33:39] So, that's why I'm here. Thank you.
[1:33:43] did
[1:33:49] you have a response? Rick,
[1:34:00] that's it. Sorry, it's a long day. But you have to say, Rick, does this
[1:34:07] a valid point she's making? I do apologize that there was not a communication
[1:34:20] that the
[1:34:22] The meters were being estimated in the last couple months.
[1:34:26] This was the month that I was able to put my hands on every single meter.
[1:34:31] We are transitioning into a different process with our meter reading that's going to get
[1:34:35] easier for me to accomplish all the tasks within the city as well as reading the meters.
[1:34:42] So I do apologize for that.
[1:34:45] I can definitely take your information down and give you a call tomorrow and go over it in
[1:34:49] little bit more detail. If that's something that works for you, I don't have a problem reaching
[1:34:55] out to you tomorrow.
[1:35:04] Thank you. I appreciate that. Like I said, if we would have known to expect,
[1:35:08] you know, we're having to estimate right now, and your bill may be a little higher once we get
[1:35:13] to read the actual meter. Okay. But just to open it up and go, what? You know, that's kind of a little
[1:35:22] hard. I completely understand and I do hold it like I said for that um we grab a
[1:35:30] stretch paper with what is your phone number. It's 503
[1:35:40] 816 3199. And what's your
[1:35:47] address? 413 church street.
[1:35:55] All right everyone I will give you a call tomorrow
[1:35:58] morning is you do you go to work pretty early or anything or do you stay home? I'm home. Okay it'll
[1:36:08] probably be in between nine when I get out there and I'll be able to follow once I check some stuff
[1:36:12] out. Okay I appreciate that it was just kind of a shocking you know just open it up and go what you
[1:36:20] know because I knew we had used less water you know this past month and to have it way higher it was
[1:36:27] like, whoa. Well, yeah, no, I definitely understand. Um, we'll get you all squared away. And I will make sure that I have a little bit better communication with the residents within the community.
[1:36:44] If there's other time when this happens again. Okay. I appreciate that very much. Thank you guys.
[1:36:52] kindly. Excuse this council in
[1:36:56] martyr.
[1:36:59] Go ahead. Bill. Ah I'm
[1:37:01] just wondering if it's all right.
[1:37:04] If
[1:37:05] how much higher would this bill
[1:37:06] than your normally bills are?
[1:37:10] Sence was 29 this was 83.
[1:37:14] The
[1:37:17] shock. Yes, ma'am.
[1:37:24] We will look into this problem gauge
[1:37:28] Council will and discuss it.
[1:37:31] Okay, yeah, when I called in because I've been reading other people, you know,
[1:37:37] complaining of their water bill and I thought, you know, okay, you know,
[1:37:41] maybe they have a leak like that.
[1:37:42] And then I opened up mine went, whoa, wait a minute.
[1:37:45] You know, we will get to the bottom of this matter for everybody in the city.
[1:37:51] You know, because I understand when there's times when, you know, stuff happens
[1:37:55] and you can't you know like that but it just makes it easier to know that to expect it you know
[1:38:05] when it's that big of a difference. I agree with you 100% I'd be a little shocked too if
[1:38:10] I was like that. And I was trying to be really nice when I called in because it wasn't her fault.
[1:38:19] Well we appreciate that.
[1:38:23] So all right well I appreciate you guys. Thank you.
[1:38:27] Thank you, Evelyn. You're quite welcome.
[1:38:34] Any more SISC in the
[1:38:35] communications? I do have a similar complaint. I did
[1:38:43] concerning the same thing. I don't know if you guys want to
[1:38:46] address that specifically or if obviously we're moving
[1:38:51] forward with the water reads and trying to figure out the
[1:38:55] situation. How does the council feel about either reviewing
[1:38:59] the complaint or just moving forward. I have it.
[1:39:07] Just a second
[1:39:11] here. Here we go.
[1:39:15] Similar
[1:39:16] to what we have with that previous issue.
[1:39:27] Any other citizen communication?
[1:39:34] Now we can
[1:39:35] move on to staff council committee supervisor reports. Winona, would you go first?
[1:39:46] We have one more question.
[1:39:51] You got it.
[1:39:54] Go ahead, Mr. Heddeen.
[1:39:59] All right, can you hear me?
[1:40:01] Yes.
[1:40:01] Okay.
[1:40:02] I'm Gary Heddeen.
[1:40:03] I'm the athletic director up at the high school.
[1:40:06] And I just wanted to, and I've talked to Rick about this.
[1:40:09] But just with this year, we are going to be able to play our spring sports.
[1:40:16] And so I just want to talk to you guys about using the fields down at Brown Park.
[1:40:26] We are supposed to start the end of this month with practices and games in April and May.
[1:40:40] And it's things are happening real quick for us, the changes.
[1:40:43] but just how you want us to handle spectators on our facilities at the school.
[1:40:56] We're limiting spectators. Tonight is a first night where we allowed anyone in
[1:41:03] the gym besides participants. And so because it is a public park, I didn't know if I
[1:41:12] could do that or if you have a limitation on how many people we are going to have down there.
[1:41:25] I think Rick could answer that the best. Okay and Rick and I have talked so I just
[1:41:30] thought I would bring it before the council also just to as we're moving forward.
[1:41:38] Does council have any concerns? I have a question. So I know that several school districts
[1:41:47] are limiting spectators to home team spectators only.
[1:41:56] What was kind of the thoughts of the school district?
[1:42:00] That's what we're doing right now with our home games, both indoor and our home football game.
[1:42:08] We have a home football game this Friday and we're limiting it to home spectators and actually right now just parents or family.
[1:42:19] but it's a little more difficult at the venue down there at Brown Park just because there's
[1:42:25] so many entrances. So I didn't know if that is how the city is going to want us to do
[1:42:34] that or if we're going to because it is more open if we'll be able to allow more people.
[1:42:54] Yeah, I think what I'm going to ask is that I take a brief moment to just look at what the OSAA is going to do or what they're thinking that they're going to do at the schools, even though it is a public park, it's still going to fall under the school's requirement more than likely since it is students going to be playing the sports.
[1:43:18] So, let me look into it a little bit more, Mr. Indian, and let's, are you available Friday?
[1:43:31] Let's see, probably around 11, yeah, that's my prep time, so I would be able to talk then.
[1:43:42] And I have a lot of that information to what we can do.
[1:43:45] to the one thing we have done this year,
[1:43:47] we're sending baseball and softball teams to opposite sites,
[1:43:52] so that it won't be both games going at once,
[1:43:55] there'll be either baseball or softball.
[1:43:58] So we've done that to kind of alleviate the number
[1:44:02] of people who would be down there.
[1:44:05] Makes sense.
[1:44:09] Go ahead, Bill.
[1:44:10] This is Councilman Martin.
[1:44:14] You could, I don't know how you could do it, but Park Street where it used to be no parking
[1:44:20] and stuff.
[1:44:21] If you could get a hold of the parents and stuff, they can park there now.
[1:44:25] That no parking stuff hasn't been repainted or anything like that.
[1:44:29] So the public can use that part of the road right there for parking at the football games
[1:44:38] and stuff.
[1:44:39] No, this is for the baseball and soccer fields.
[1:44:43] Yeah, I know what you're talking about, but I'd like to get it out to the public that they can park there through football or whatever, you know, I try to save that spot right below our gate for the visiting team bus.
[1:44:58] So
[1:45:00] As much as possible, I have done that. Yeah, no, that's fine, but I'm just, you know, if you could get it out there to the. Okay, and stuff a little more that they can park there and they will not get issued or cited. Okay, I will let them know. Thank you very much.
[1:45:22] Did that answer your questions, Mr. Hitting. Yes, and I, like I said, I had talked to Rick. I just wanted to kind of bring it up. To the council to just to make sure there weren't any.
[1:45:34] I address all concerns.
[1:45:36] Thank you.
[1:45:38] Gary, it's Mario.
[1:45:39] Yeah, I definitely am in favor of just sticking with what the school is currently doing.
[1:45:45] I know that they spend a lot of time and energy and trying to keep the kids safe.
[1:45:51] So I'm 100% comfortable with the protocols you guys are currently using.
[1:45:56] Okay, thank you.
[1:46:01] any other citizens and communications.
[1:46:08] Moving on to staff, Council Committee Supervisor Reports.
[1:46:14] Jared, are you online?
[1:46:23] Does Jared have a report?
[1:47:11] Here's the staff report. I'm not sure where Jared is.
[1:47:15] However, here's the stats and then we also have the notable
[1:47:29] I
[1:47:56] guess as anybody have any questions or something we can forward to Jared and then we can kind of follow back up with next month with guarding the staff report.
[1:48:07] Okay.
[1:48:12] Rick, would you like to give your report?
[1:48:22] I can do that.
[1:48:24] Thank you.
[1:48:27] So last Saturday, that would be the Saturday night, the 13th, at about 130, I received a phone or why not I received a message from the fire partner and she reported to me.
[1:48:44] We had a hit and run accident on involving our fire hydrant on third and church on the northwest corner.
[1:48:56] not fully aware of the situation with the driver. All I know is that he couldn't leave with the vehicle so he walked home.
[1:49:07] There was, it did separate from the hydrant or from the valve, the isolation valve, so it ended up losing probably five to 10% of a six inch pipe flowed.
[1:49:22] load were until about 10 30 Sunday morning when the contractor was able to get there.
[1:49:32] We got it off.
[1:49:33] We dug it down.
[1:49:36] They got out of here about 11 30.
[1:49:40] I stuck around nature everything was good, and I got home about 2 30 Sunday afternoon.
[1:49:46] and then Monday, we ended up completing the project,
[1:49:51] putting it back together,
[1:49:53] re-doing the thrust block behind the hydrant
[1:49:57] and all that stuff.
[1:49:59] The one thing that I noticed when that was done,
[1:50:02] it was a newer hydrant that was replaced in 18
[1:50:06] and it wasn't installed correctly.
[1:50:09] I think that that's something that as we move forward,
[1:50:13] I'm going to want to be a part of the of being on site during a lot of this installation of stuff so that it is done properly.
[1:50:24] The sidewalk construction on Cottonwood has slowed down. We're waiting for the asphalt company to come in and finish the asphalt.
[1:50:35] the contractor will be here tomorrow to finish the cleanup and to do a little bit more fill
[1:50:41] in some of the areas that we found just didn't have enough fill dirt.
[1:50:47] And that should be wrapping up. We'll do the final punch list walkthrough.
[1:50:54] It's like the 6th or 7th when that's set up of April.
[1:50:57] So, um, how to meeting with gas and heights to McDonald, Tony, um, Chris Kitchridge, all their engineer broke our engineer met with them last week.
[1:51:11] They are starting the underground utilities.
[1:51:16] In two weeks.
[1:51:20] One or two weeks, I should say.
[1:51:21] So that's a good bonus.
[1:51:25] There are some other things,
[1:51:27] loopholes that they're gonna have to go through
[1:51:30] as they move forward,
[1:51:31] just because of some issues that they've had
[1:51:34] with permitting and doing work outside of the permit,
[1:51:38] what the permit allowed.
[1:51:43] There's construction at the fire station.
[1:51:47] If you've noticed some vehicles parked down there
[1:51:50] at the park and stuff, they do have permission.
[1:51:52] I gave information to park at the park and use a little bit of our onion lane property for their building materials and their parking.
[1:52:04] I was able to do a little bit of cleaning of the property between the rear, the back building of the fire station and the new parking lot.
[1:52:13] I cleaned that area up a little bit and threw a little bit of gravel down.
[1:52:17] As we move into the AMRs and the replacing the meters, I'm going to have a lot of dirt to dispose of, so I'm going to make that our working towards making that a public works yard so that I can dump stuff there and have it clean and organized with the gas and heights and some of the projects happening within the city and stuff that's come up.
[1:52:47] I would like to ask the Council's permission to start the process of getting an intern.
[1:52:58] I would like to see something happen end of April beginning of May and have it last through October.
[1:53:10] There's quite a bit of things that could be done with two hands.
[1:53:13] and I feel that as the city grows and progresses
[1:53:20] and gas and heights start moving forward,
[1:53:23] the need for a second employee is going to be pretty substantial.
[1:53:29] But yeah, that's basically what I have.
[1:53:34] The hydrant on third, just a recapital quick,
[1:53:37] that is still bagged and there still comes around it.
[1:53:41] After the accident there was a gasket that was damaged so I do have replacement parts coming in and the tool to do that.
[1:53:52] So that's going to, that's going to get replaced and rebuilt as soon as those parts come in.
[1:54:00] I'm just a quick note, I don't know if everybody's aware, but I'm going on vacation, Saturday, I talk to Kyle at LA Water Coa, in case there's any emergencies, I can get hold of him.
[1:54:16] And I will have all my phone, my tablet and everything. So if there's any questions, I can still get a hold of.
[1:54:27] So any questions from council.
[1:54:31] So Rick, I've got a question.
[1:54:35] Yes, sir.
[1:54:36] How many fire hydrants were put in about the same time
[1:54:42] that one was?
[1:54:44] That one, I'm not aware how many was done at that same time.
[1:54:47] That one was put in in 2018 by Stratus Corps.
[1:54:54] And then I had two hydrants replaced
[1:54:57] by BlackRock underground in December.
[1:55:00] and that was the same crew that came out and assisted with the emergency on Sunday and Monday.
[1:55:10] So that, well, I'm just wondering how many other hydrants we get out that might have been installed
[1:55:14] incorrectly. That's what I'm worried about. Yeah, that is definitely a concern. When fires happen and
[1:55:24] firefighters open up those hydrants, they're not exactly gentle. So those, it's very important that
[1:55:30] those are installed correctly.
[1:55:37] Yeah, there are questions for Rick.
[1:55:43] Dave's got a question.
[1:55:47] Rick, can you hear me now?
[1:55:48] I can now.
[1:55:50] So when you said it was installed incorrectly,
[1:55:52] what does incorrectly mean?
[1:55:54] So the thrust block and the,
[1:55:56] there's drain rock and thrust blocks
[1:55:58] that need to be placed on the back side of hydrants.
[1:56:01] The drain rock is so that,
[1:56:03] we have what's called a dry barrel hydrant.
[1:56:06] That means that down at the bottom of it,
[1:56:08] there's a bowed so to speak that's part of the hydrant and when you open up the top nut it pushes
[1:56:15] the water to the top of the hydrant and then when you close it all that water that's existing
[1:56:19] leaks out of the bottom and without the drain rocket it doesn't leak properly and then you can
[1:56:24] freeze and other things can happen and then the thrust block behind the hydrant is to keep the hydrant
[1:56:30] secure so that when a vehicle or something does hit it it actually breaks the top of the hydrant
[1:56:36] And then you you have the base that stays in the ground in contact. So the hydrant the thrust block wasn't set up in a way that the hydrant was secure when the gentleman hit the hydrant, it actually lifted it up and put it all the way to that side, which is not how a hydrant supposed to function.
[1:56:59] Have we got the bill on that yet or no?
[1:57:04] No, not yet.
[1:57:07] I have filed a insurance report with the gentleman that was in or with the insurance of the gentleman and he contacted City Hall.
[1:57:17] Like three days.
[1:57:18] It was Tuesday or Wednesday when he finally called City Hall about it.
[1:57:25] It's definitely going to be covered or it's definitely going to be under his insurance
[1:57:28] and I couldn't tell you what the bill is going to be.
[1:57:34] Just my time is like 22 and a half hours of time, so it's going to be a nice chunk
[1:57:42] of change.
[1:57:45] So Rick with the thrust block and stuff, do we have an engineer diagram or spec for people
[1:57:51] when they're installing that we're giving them to say that we want this thrust block built
[1:57:57] like this from one of our engineering companies or somebody do we have anything or are we leaving
[1:58:03] that up to them? It's actually a standard on the AWWA regulations on how hydrants installed and
[1:58:11] that's really where having myself on site during the installation of that is going to be the best bet.
[1:58:22] I would say a solid 95% of the time underground contractors know what they're doing but they just try to cut corners and that's where the inspection plays a big, big part in our infrastructure.
[1:58:36] I'm going to start with the
[1:58:43] Any more questions for Rick?
[1:58:53] Okay. Moving on.
[1:58:54] Would you like to give me a
[1:58:55] report?
[1:59:03] For my report.
[1:59:05] For legal matters.
[1:59:08] Ruben is working with the
[1:59:11] third street property owners in
[1:59:12] the purchase negotiations.
[1:59:14] We've transferred that for me to
[1:59:16] him mainly because I do live in that area and may not be the best to negotiating purchase
[1:59:28] for the properties. But with that being said, he's working on it with waste management.
[1:59:34] We have attorneys with waste management and attorneys with the city negotiating on
[1:59:42] this draft franchise so I don't have any updates for that yet but I can tell you that it is being
[1:59:50] worked on. Financials, as you see we were at the current fund balances at this, was it February
[1:59:59] We're going to read first.
[2:00:00] Everythings looks pretty good. The only exception is that our budget for this upcoming fiscal year, we've had some publication errors, which means that we're just going to as last year start our budget in April and have those consecutive dates either and that's up for the council decide either we want to do it like. There's Wednesday Thursday Friday.
[2:00:29] and then Monday Tuesday or if you want to do it Wednesday Wednesday Wednesday Wednesday, so once the council, well, I'll just say if the council doesn't have a problem with just doing on Wednesdays, we can just proceed that way and then if we want to we can certainly change the date again.
[2:00:47] I am finally getting into the completion of our 2021 audit report.
[2:00:53] So we're just kind of moving emails back and forth with finishing this thing, providing him with this report.
[2:01:01] So I'm expecting within the next few weeks that we should get our audit report.
[2:01:06] And hopefully in April, we'll review and accept our 2021 audit report.
[2:01:12] So for land use, we have a request from Gas and Heights.
[2:01:17] that was included in an email. They have remaining for the phase two, the recording of the plot with
[2:01:31] the county. And that is the only last left piece to complete this phase two. And they didn't
[2:01:39] complete it within the time frame, so gas and heights is hoping that the council will consider an extension for a year, but according to code, they may be required to submit a new application.
[2:02:00] So, again, up to Council to consider if you guys want me to look into both ways with additional information I can.
[2:02:08] But yeah, like I said, it's just the last little piece.
[2:02:12] With 114 Front Street, we recently approved a sign that has like,
[2:02:20] it says Lotto underneath the A's Tavern sign right on the highway because it's so small it doesn't require ODOT's approval.
[2:02:27] But with the sign permit in our codes, the city can approve it as well. So you'll be seeing a new sign there. We had court yesterday.
[2:02:38] We've had a few traffic citations, but because of COVID we haven't really been writing tickets. I'll say today is my first new ticket in a long while, but we had six scheduled to appear, six did not appear.
[2:02:55] And so we're going to be moving forward with that process and that's unfortunately suspending licenses and imposing fines and most likely collections.
[2:03:08] So we have on the agenda for council to review is the
[2:03:15] the water requests, the water request credit for the 432 Hadin.
[2:03:26] We had discussed this in January regarding their high usage and that after fixing a leak they now have a significantly less costly bill and we're looking to possibly have a credit for the amount of bills.
[2:03:45] bills possibly prior to that to maybe be a more averaged amount. Other than that, that's for council.
[2:03:56] So tonight on the agenda, you'll notice that there's an executive session for the six-month review. That's pretty standard.
[2:04:03] So it's all up to you guys if you guys want to change holding the executive session later.
[2:04:12] SCI filings, everyone knows what that is, except for a few, but that is where, if you're
[2:04:17] a city councilor, you have to submit a statement of economic interest, formed by April 15th.
[2:04:25] If you have questions, just let me know. Billings were sent out for gas and heights.
[2:04:38] I haven't received
[2:04:39] No more.
[2:04:41] He Tim and Donald's been in contact with us.
[2:04:44] So next month, I may or may not have a payment back
[2:04:48] from the planning and engineering expenses.
[2:04:52] Again, I mentioned the preliminary plaque recording.
[2:04:56] Fire alarm for the city hall is damaged
[2:04:59] and in order to correct or fix this,
[2:05:05] the city would actually have to upgrade
[2:05:07] the entire city hall building up to code with sprinklers and all the fun extras that a commercial
[2:05:14] building is required. So instead of doing that, I've just decided to cancel the fire alarm.
[2:05:20] We still have the security and the monitoring. It's just the fire alarm, you know, we'll have to
[2:05:25] call and I will want again to get a fire suppression, but same purpose. But it should be a little cheaper
[2:05:34] on the bill. Concerns renewals are coming up. We've got the spring clean coming up. Usually marches
[2:05:42] where I start receiving questions and calls about the bulky waste collection day and the
[2:05:48] curbside collection. Six bags looks like May 11th and May 15th are those dates.
[2:05:55] I'm hoping that it's just something that's set out in flyers. Like we have done in the past
[2:06:02] last year, last year, waste management had sent out notices, but I hadn't from the word
[2:06:09] around town has nobody received these. So we're going to be working with waste management
[2:06:16] on that. We already talked about the gas and use sports in the school using the ball field.
[2:06:23] I had a request to close first street for May 15th. There's some wedding reception, I believe
[2:06:32] that is occurring unless the council has any problems with that. I don't see why the city couldn't close
[2:06:40] for a straight down during that time. Records request 408 for Front Street has property but it's
[2:06:48] curious as to the council wanting to see if there's other businesses that they would like to see coming
[2:06:55] in town. That's an ongoing thing. The other things we have sidewalks that will most likely be working
[2:07:01] with in the next coming months because of the weather is going to get better.
[2:07:07] I'm just going to go ahead and move on to grants.
[2:07:10] So first street grant, there's no updates on that, but that is going to be a project
[2:07:15] that we are moving on after third street, hopefully.
[2:07:21] But with stay france of school in the cottonwood, we're almost complete with that project.
[2:07:26] I'm working on the reimbursement request.
[2:07:29] There's just some administrative things I need to contact the billings from AKS, some minor details, but with that we should be able to get our first grant.
[2:07:41] Moneys eligible for that project with that.
[2:07:45] And then included for the Council to adopt is the new contract that extends this project from instead of the end of this or
[2:07:56] excuse me, December 31st of 2020, it extends this project to May 5th, which we're hoping
[2:08:05] that that's where our completion date is at.
[2:08:08] Again, third street, the attorney is working on purchase negotiations.
[2:08:15] I have made new contact with Zipley Fiber.
[2:08:19] There's just been a lot of like administrative changes simply because Frontier has changed
[2:08:26] and so there's a lot of different people working on everything still trying to get the franchise updated.
[2:08:35] So is a lot of other cities so that'll just be something we're working on as time goes on.
[2:08:43] Then we have obviously the waste management franchise that I mentioned that we were working on earlier.
[2:08:47] and I have training June 8th through the 17th from 8 a.m. to 12 p.m. for those days to further the
[2:08:57] recorder certification, but this time I don't have to actually go to Washington to do these classes.
[2:09:04] So I'm pretty excited about that, but other than that, that's what I got from my report.
[2:09:10] Thank you, Winona. Thank you, Winona. Do you have a report, Jared? Are you online?
[2:09:22] I'll take that as a no moving to the consent agenda
[2:09:29] Bill's payable for March
[2:09:32] January 20th, 21 Council Minutes
[2:09:36] In a change order to number six Cottonwood Street sidewalk
[2:09:42] So everybody read this stuff
[2:09:47] and entertain a motion to accept
[2:10:09] Motion to consent I
[2:10:19] make a motion.
[2:10:23] We have a second
[2:10:26] We have a motion in a second to accept the consent agenda.
[2:10:32] Any more discussion?
[2:10:33] I have Bill Moshering and the seconded.
[2:10:49] On Rector's seconded.
[2:10:52] Thank you.
[2:10:59] We vote on this yet.
[2:11:00] On favor?
[2:11:03] I'm wanting some discussion on this change order.
[2:11:07] This is another one in a long list of change orders that I'd like to get an explanation for.
[2:11:14] Okay. That one was the backside curb on 500 Crunch Street.
[2:11:27] Didn't we discuss this last month?
[2:11:30] This one was a different one when me and Brooke went out to review the project.
[2:11:38] I can't remember if it was last week or the week before that.
[2:11:42] We noticed that the asphalt was going to when the asphalt was replaced.
[2:11:45] it was going to be a drastic difference than what it was and with the talking to
[2:11:57] Brooke in the best form of fixing and resolving the issue, let's put a back
[2:12:02] curve on there to secure the sidewalk and then lower the asphalt down instead of
[2:12:10] adding uh basically we're going to have to raise the asphalt 16 inches and we're just going
[2:12:19] to have to do a little bit of fill and and it's full.
[2:12:33] Do we know if this is going to be the end
[2:12:35] of them or should we just expect to be revisiting this stuff every month?
[2:12:40] Well this is it.
[2:12:46] Anybody else have questions?
[2:12:51] And there is we are working on the
[2:12:54] the big, big picture. There are some things that are looking on the going over with the
[2:13:03] content. There was some things that they didn't do. That was in that bid. So the billing
[2:13:15] is probably going to go down. We just haven't gotten to that point yet.
[2:13:19] But
[2:13:22] when you say bill and go down, explain that I'm not too sure what you mean.
[2:13:26] So on the new contract price of 142, 719, that's going to get lower once everything is
[2:13:36] put brought up.
[2:13:38] So Brooks working on that right now.
[2:13:40] I haven't gotten any new information recently about it.
[2:13:45] So I'm assuming that she's working with lead contracting to figure out the billing side
[2:13:50] of things.
[2:13:50] So the scope of work changed?
[2:13:56] Yes, previously there was not a design for a rear curb,
[2:14:05] and it was the city and Brook myself made the decision to add that in
[2:14:12] to accommodate for the needs of 500 front street.
[2:14:19] Because we were the ones that ripped up their parking lot
[2:14:22] and the way that it would be now, it would be a very large hill, the slope of it was way too much.
[2:14:43] So what did the contractors not do that they're going to be reducing their bill?
[2:14:49] There is a bid on there for redoing the underlayment of the roadway.
[2:15:00] So I don't have that in front of me right now, and I apologize. It's a 12 inch, I can't remember the actual wine item.
[2:15:33] So shouldn't we be seeing a deduction breakout from the contractor for the amount?
[2:15:40] We're still working on that. It's not up yet.
[2:15:43] But Brooke is still working with the week contacting for the questions on the billing.
[2:15:52] And we have me and her have not gone over yet.
[2:16:00] I'm trying to find that on my computer right now and just bear with me real quick.
[2:16:08] Is there any other questions on that
[2:16:13] anyone?
[2:16:28] No more questions moving on to new business oh we have to vote
[2:16:40] everybody in favor.
[2:16:42] We already approved the consent agenda approving the consent agenda. We need a vote
[2:16:55] voting on the consent agenda. We have three items all in favor discussion
[2:17:10] Margaret. Yes, and and the line item is number 13 on the main packet is 12 inch sub grade stabilization.
[2:17:25] That's the one that rook is working on with the contracting right now because that wasn't done.
[2:17:33] And the cost of that.
[2:17:38] 1708.
[2:17:48] Did they have a reason for not doing that part of the contract?
[2:17:53] It didn't need to be done.
[2:18:03] Any more questions, concerns?
[2:18:12] We want a motion to accept the change order.
[2:18:15] I
[2:18:21] think we have a motion in a second on accepting the line items. We're just voting now.
[2:18:28] All in favor say aye.
[2:18:34] Aye.
[2:18:45] Aye.
[2:18:52] All vote aye.
[2:19:05] We had a bunch of
[2:19:06] I don't know if it's a
[2:19:07] presentation of people.
[2:19:11] Did you all approve?
[2:19:14] Anyone with a navel?
[2:19:24] Next on the agenda.
[2:19:31] Next on the agenda and our new
[2:19:33] business.
[2:19:36] I have a proclamation for the
[2:19:37] national community development
[2:19:38] week.
[2:19:40] I was mayor of the city.
[2:19:41] I attend the path meetings,
[2:19:43] which is the policy advisory board
[2:19:46] for Washington County.
[2:19:48] and that's they give funding as you can read through the packet of a variety of
[2:19:55] things. The Proclamation I have to recite National Community Development Week April
[2:20:02] 5th to April 9th 2021, whereas the week of April 5th to April 9th 2021 has been
[2:20:10] designated as National Community Development Week by the National Community Development
[2:20:15] of association to celebrate the community development block grant program and the home
[2:20:21] investment partnerships program.
[2:20:24] Whereas the CBDG program provides annual funding and flexibility to local communities to
[2:20:30] provide decent, safe and sanitary housing, a suitable living environment and economic opportunities
[2:20:37] to low and moderate income people.
[2:20:39] and whereas the home investment partnerships program provides funding to local communities to create decent safe affordable housing opportunities for low income persons nationally over 1 million units of affordable housing have been completed using home funds.
[2:20:57] And whereas over the program's history our community has received a total of $2,153,064 in CBDG funds.
[2:21:07] Now, therefore, be it resolved that the City of Gas and Designates the week of April 5th to April 9th, 2021, as National Community Development Week, in support of these two valuable programs that have made tremendous contributions to the viability of the Housing Stock Infrastructure Public Services and Economic Violetality of our community.
[2:21:30] We have further resolved that this community urges Congress and the administration to recognize
[2:21:37] the outstanding work being done locally and nationally by the community development
[2:21:41] block grant program and the home investment partnerships program by supporting increased
[2:21:47] funding for both programs in fiscal year 2022.
[2:21:53] And thank you for that.
[2:21:56] Make a motion.
[2:21:57] We accept the proclamation for national community development week.
[2:22:01] All second.
[2:22:04] We have a motion accept second to accept the national community development week proclamation.
[2:22:10] All in favor or discussion.
[2:22:15] All in favor say aye.
[2:22:17] Aye.
[2:22:19] Any opposed say nay.
[2:22:23] It passes next
[2:22:30] under new business.
[2:22:32] is for V2, Dane, Terrace, Water Credit Request.
[2:22:41] Can you talk about that when on it or should I ask Rick?
[2:22:45] Rick and I can both get some information.
[2:22:48] I provided counsel with the summary of the bill.
[2:22:51] Rick has at least a report for the hydrant that we had tested,
[2:22:57] but at this point, I'll just turn it over to Rick.
[2:23:02] Thank you.
[2:23:02] So I did have some meters tested, good reading.
[2:23:11] All of them came out accurate to use usage.
[2:23:19] And then if they used 100 grit gallons, it dropped it a little bit.
[2:23:23] But it wasn't a significant amount at all.
[2:23:27] So it's, I mean, over a few years, you might notice a difference if you're using 100 gallons at one time or more, but a lot of times people aren't using 100 gallons at one time they're using lower amounts throughout the day.
[2:23:46] Okay.
[2:23:56] Any questions?
[2:24:02] Council has no questions about Hediene Terrace.
[2:24:14] The water credit request, their leak has been fixed.
[2:24:22] They had a, they were, they felt or they thought that they had a leak a couple of years ago
[2:24:28] or a year and a half ago. And it was resolved back to end. It'll been heavy usage on that meter.
[2:24:38] And then when we put in, when we replaced the meter and put it in a new one, the usage went down.
[2:24:44] So on that meter, it was 103% accurate for 10 gallons at 35 gallons, or 35 gallons per minute, or excuse me, feet per minute.
[2:24:58] it was at 45 feet per minute. It was a hundred and few percent of the women and then at a hundred gallons running through the meter, it was 90, 40 percent accurate.
[2:25:17] Can I also have any questions about this? How much of a creditor are they looking to in the request?
[2:25:25] they didn't actually request any sort of amount.
[2:25:29] They just wanted to ask if the council would be best.
[2:25:45] So the water credits under control.
[2:25:51] At this point, it would be based.
[2:25:52] It would be under the discretion of council on whether or not they like this.
[2:25:57] Issue of credit to this.
[2:26:01] So Rick, you're saying that the meters that we took out were accurate.
[2:26:07] Yeah, like I said, it was it was like six just under six gallons off when they ran a hundred gallons through it.
[2:26:19] So if he was using a hundred gallons regularly and it was transposing the numbers on that, I could see the it being different from my experience.
[2:26:31] I don't see a lot of residents, like just regular housing resident using 100 gallons at one time.
[2:26:40] It's very unusual unless you're irrigating or washing your car stuff like that.
[2:26:47] But nowadays people have stuff on their houses to not let it run all the time.
[2:26:53] So 100 gallons all at once is very unusual.
[2:26:57] So Rick, Rick and your professional opinion, do they deserve a credit? I mean, is it something the city's responsible for?
[2:27:12] In my opinion, I think that there's a few things that can contribute to it. I am not aware of like there is definitely something going on with the water system up on Hadeem and down trail.
[2:27:26] So I don't know, I haven't heard of anything that would cause a meter to be inaccurate other
[2:27:35] than water hammer when the meter comes back as being accurate.
[2:27:44] I don't see water hammer affecting this situation just because the only person in that area
[2:27:54] that's has this issue or that as talked about this issue if there was multiple issues in that area
[2:28:01] then water hammer could play a partner but other than that I would say it would be based off of
[2:28:10] I
[2:28:17] don't know how to move forward with that so so Rick net Rick I'm sorry I interrupted you but in that
[2:28:24] area we have low pressure but a meter is calculated on flow and not pressure correct
[2:28:30] So the pressure would not, issues would not have any.
[2:28:38] Only issue that pressure and water hammer can affect is the operation of the disc inside the meter.
[2:28:47] If the water hammer hammer happens, it can create that disc and global, which would make the reading inaccurate.
[2:29:02] There was a water issue that we repaired on Costello in that same area.
[2:29:12] The likelihood of that causing any problems for this gentleman is pretty slim.
[2:29:20] Like I said, 10 gallons through the meter, it was 103 percent accurate.
[2:29:26] it and then when you jumped up to 100, it was 94.6%.
[2:29:34] It seems to me like the city did their due diligence by checking the meter and it seems
[2:29:40] like the the charges and stuff I see seem like they're based on usage I concur.
[2:29:47] So
[2:29:58] it I don't feel like
[2:30:00] Adjustment is necessary.
[2:30:05] I think if we start giving adjustments without really being valid or really good evidence that everybody's going to start doing it. So I agree. I don't think it's necessary.
[2:30:18] My only excuse me. My only problem with it is I look at their monthly and they. Is it the $200 water bills that they're complaining about?
[2:30:33] or the hundred and they say there's months that they only they paid two months bills but there's
[2:30:43] some hundred and nine ninety there was a hundred and thirty one at two hundred and twenty one are those the
[2:30:51] ones you know at two eighty five billion are those the ones that they're concerned about yeah I see I see
[2:31:02] a $1,200 bill.
[2:31:09] I wasn't sure if that was the bill or if that was an accumulation. Yeah,
[2:31:16] I think you're right.
[2:31:22] Because if that, to me, if that payment, okay, that says water.
[2:31:40] If
[2:31:41] And it looks like there was an adjustment done on 11, 10, 2020.
[2:31:52] Winona, can you tell me what that adjustment was for?
[2:31:59] Let me look at the program.
[2:32:01] No, quick.
[2:32:02] That one was.
[2:32:03] I know what that was.
[2:32:05] Okay.
[2:32:06] That was a.
[2:32:07] Sorry.
[2:32:08] We.
[2:32:09] We keyed in the wrong numbers.
[2:32:10] That was that was me, King and wrong numbers. I remember that one. Okay, so that one was taking care of. Correct. That was that was an issue on my side.
[2:32:29] The one that he brought up was he said that there was like a $300 one somewhere. A $300?
[2:32:44] $7.30.19 so that's but that was that was a couple months I don't it looked like he's paying
[2:32:53] a couple months at a time not every month and then what you can see and then when I changed out
[2:33:01] the meter it significantly lowered his bill
[2:33:16] but then again it's also the winter time so the
[2:33:20] it's just going to go up in the from now on. So I would say I'm I'm in
[2:33:26] a grants with Mario.
[2:33:31] I see three months here that they went up into the
[2:33:38] 541 523 but that was uh that was multiple bills at one time.
[2:33:44] What was it? Yeah. 4179. Yeah so that 541 79 was both
[2:33:51] August and September.
[2:34:02] Any more questions for Rick?
[2:34:10] Take that as a no.
[2:34:13] Safe routes to school cottonwood street contract.
[2:34:21] I was in.
[2:34:26] We have to decide if
[2:34:28] there's no credit or a credit for the water excess bill. I vote no credit. I
[2:34:35] don't think we want to start down that. Anyone else?
[2:34:41] Yeah. I'm fine with
[2:34:42] It's taken with the billing as it's shown.
[2:34:45] I don't see any discrepancies.
[2:34:47] If there was a meter discrepancy,
[2:34:49] that would be a different conversation.
[2:34:56] I'm with both of them.
[2:34:57] I don't think it'd be right.
[2:35:01] So we just move forward with the general consensus
[2:35:03] that we will, the bill won't change, or there's no credit.
[2:35:11] Yes, yes, yes.
[2:35:15] Yes, okay.
[2:35:27] Now we can remove on the safe routes
[2:35:29] the school, Cottonwood Street contract.
[2:35:33] We're now under, can you speak to that?
[2:35:35] So yeah, just kind of a little extra reminder.
[2:35:40] It was in my staff report.
[2:35:42] The contract ended with the original one ended at the end of December.
[2:35:47] So we filed an extension and we have the new extension and new contract for
[2:35:53] Council to adopt to consider.
[2:35:55] I believe it's May 5th that we should be finished with the Kotwood project.
[2:36:05] Any questions about that, folks?
[2:36:14] I'm good.
[2:36:19] Everybody else?
[2:36:23] I'm fine with it.
[2:36:25] I'm fine.
[2:36:30] Do I need a formal motion, Winona?
[2:36:34] We do need a formal motion.
[2:36:36] We're going to stay here throughout the school.
[2:36:40] I don't make the motion.
[2:36:43] Second it.
[2:36:45] We have a motion and a second.
[2:36:47] any more discussion?
[2:36:52] All in favor say aye. Thank
[2:37:00] you. Old business is the waste
[2:37:04] management franchise discussions. So yeah like I mentioned we have attorneys on
[2:37:13] waste management sides and attorneys for the city they are going back and forth
[2:37:19] With the negotiations of the franchise agreement that our attorney first come up with so but I don't have an update
[2:37:25] No decisions
[2:37:27] We're going to obviously continue with this next month and hopefully with the attorneys reviews
[2:37:32] We'll have a final product and we can adopt a full
[2:37:37] Bunkshitting franchise for waste collection
[2:37:43] Thank you. What are you
[2:37:51] can get a discussion about franchise or
[2:37:55] Okay
[2:37:56] New complaints, 104 second street stagnant water.
[2:38:06] Maybe we could explain this.
[2:38:12] So there is a pool in the backyard of that residence.
[2:38:19] Their property backs up to the coldest sack on third street.
[2:38:25] They have a pool, an above ground pool that is about three quarters full of water.
[2:38:30] that has been sitting there for quite some time and it is, as the algae growing in it,
[2:38:39] it's definitely just a standing water in a pool and there is an ordinance about that.
[2:38:50] Have they been notified about it?
[2:38:55] You're hearing it first for the council.
[2:39:04] So per our ordinance, we have a council declared a violation of our nuisance ordinance
[2:39:09] and that we send a letter out to them saying they need to clean it up within 10 days.
[2:39:15] So what we're doing is looking for a motion if this is a valid complete
[2:39:20] for council to approve of the violation
[2:39:25] and send them a letter to take care of the water.
[2:39:36] Is that acceptable to everyone or discussion?
[2:39:45] I agree.
[2:39:46] We
[2:39:51] need a motion to approve the ordinance of this stagnant water in one or four second.
[2:39:58] I make a motion, one or four seconds.
[2:40:02] A second.
[2:40:03] That no water.
[2:40:05] Complaint.
[2:40:07] So can I just clarify and say we need a motion to declare one or four seconds straight
[2:40:12] in violation of the nuisance ordinance?
[2:40:15] Yes.
[2:40:16] Make that motion.
[2:40:24] We have any discussion.
[2:40:25] We have a second for the second.
[2:40:32] We have a motion and a second. All in favor say aye.
[2:40:36] Aye. Aye.
[2:40:40] Sounds like it passed.
[2:40:45] Old business.
[2:40:52] Both those still have nothing new.
[2:40:56] Oh, the dogs and their briars. Yeah.
[2:41:05] Does that mean we can remove them?
[2:41:09] I'm still waiting for the railroad to get back to me.
[2:41:14] The last conversation I had with the United Pacific was on the second of March and he just emailed me asking if the city was at all and interested in a purchase of
[2:41:35] the briars of the railroad property.
[2:41:41] So I tried to get a hold of them today and I left a message on his voice mail so hopefully I hear back from him soon.
[2:41:50] I'd be in favor of a donation to the city.
[2:41:54] I second that.
[2:41:58] Yeah, if we get it donated, we'll clean up the briars on our time.
[2:42:09] So I think it.
[2:42:14] The thing to think about maybe in the next month,
[2:42:17] if I don't hear anything back from them,
[2:42:20] is that I think we deemed it a new sense last meeting.
[2:42:25] Would you guys like me to move forward with announcing that to them that it is a nuisance and sending them a letter?
[2:42:37] That'd be a good first step.
[2:42:45] Any other discussions?
[2:42:49] We have a motion to accept the railroad easement briars problem.
[2:42:55] We don't need a motion for that necessarily.
[2:43:14] We do have the six-month review for Rick.
[2:43:19] We generally hold a closed session unless the person wants to have an open session.
[2:43:26] I'm not sure.
[2:43:28] So, what we'll need to do is ask those that are not council members to leave the meeting
[2:43:38] until we're able to reconvene and adjourn the meeting.
[2:44:01] I would like to go into executive session.
[2:44:09] You want me to read this?
[2:44:19] I have to read that out.
[2:44:19] Executive Session 192.660,
[2:44:25] parentheses 2, parentheses I.
[2:44:28] Review and evaluate employment-rated performance
[2:44:35] of officers, public bodies, public officers,
[2:44:38] employer, staff.
[2:44:40] Because it's not requested in open hearing.
[2:44:46] Okay, so at this time,
[2:44:47] I am going to close the meeting to just the council members
[2:44:57] on what phone number you call in front.
[2:45:00] May? Yeah, are you the 95?
[2:45:04] 3234? 3234, yeah.
[2:45:17] Okay, so are there any, so we have David? Yep.
[2:45:23] On Margaret. Here is Mario. And it's nice here. So we have closed meeting.
[2:45:39] So you can go ahead
[2:45:41] move forward with the six-month review or really what we're looking for is to put
[2:45:47] him as a permanent full-time employee instead of a temporary employee or
[2:45:54] probationary employee. Sorry.
[2:46:00] Is there something that I am not on here for?
[2:46:05] What we're talking about, you can be here.
[2:46:09] It needs to be here, if you want to be here. For sure. I just had some things that I
[2:46:14] I wanted to discuss.
[2:46:20] Go ahead.
[2:46:22] So I was looking at the job description
[2:46:28] that was made for this position.
[2:46:35] And under, did you all receive a copy of this in the packet?
[2:46:45] So under the essential duties, functions, and responsibilities,
[2:46:51] There's a big difference in what is on here and the actual responsibilities of this position.
[2:47:01] So I'm going to just read this real quick.
[2:47:04] Responsibilities include directing the activities of the city's water department building permit plan and site review street maintenance programs and park maintenance.
[2:47:14] The employee is responsible for the preparation and monitoring of the department budget, the preparation, implementation and of and adherence to procedures and department personnel function.
[2:47:30] Responsibilities also include establishing and maintaining appropriate work relations with municipal office officials,
[2:47:37] here's subordinates, state and local organizations and with the general public. So the description
[2:47:48] that is in that first couple of sentences I kind of opened it up to a little different stuff. So
[2:47:58] So there is like six departments, seven depending, so there's facilities, city hall, all the
[2:48:11] maintenance and upkeep of city hall, onion laying, the baseball fields, the reservoir
[2:48:18] property, I have parks for the mowing, baseball field maintenance, playground maintenance,
[2:48:25] in general landscaping. Stormwater, I have the kept base in cleanup, detention facilities,
[2:48:35] the CCTV camoring when the crew comes out, and all the outfalls along the 12-ton river
[2:48:41] that the city uses. On the water side, hydrants, valves, meters, samples, flushing,
[2:48:48] pressure test and pump stations.
[2:48:52] Construction, I have new construction for all
[2:48:55] infrastructure. Roads, potholes, paints and signs, sidewalks, debris, tree, limb
[2:49:03] removal. On the permits, the plan review and site inspections. The site
[2:49:10] inspections is definitely like an inspector side of things, which is almost like
[2:49:15] it's an old and little hat in itself.
[2:49:19] So this is where I was referring to hoping to bring
[2:49:24] on a intern. There is a lot of stuff that is this job is responsible for and we can't,
[2:49:33] I don't feel like we should put it as in while volunteers can do this, volunteers can do the net.
[2:49:39] But it really needs to be in the job functioning of paid employee because of the equipment that the city has.
[2:49:47] There's insurance reasons behind that, I believe. I haven't been able to get a hold of our insurance company to talk about that.
[2:49:54] But there is a significant amount of workload that is hitting me.
[2:50:01] And I just wanted the council to be aware of the amount of work that it is in this.
[2:50:07] This role and having a laborer or a second person that I could delegate to and we can work together to do tasks that require two people.
[2:50:23] I feel like that is a direction that we should really think about going.
[2:50:29] So
[2:50:35] Rick, in this, you know, we're looking over all this, where do you think so you're not
[2:50:41] keeping up where, what is the areas you think of the greatest need to bring a second
[2:50:49] person in?
[2:50:50] And just in general, I mean to quantify the biggest thing that I could say in general
[2:51:03] is if we have an intern to be able to push the meter installs or we can work
[2:51:12] together as a team, we're going to get more done in a timely matter. And if I
[2:51:16] get pulled off for gas and heights or third street or some of the other
[2:51:23] meetings that I that we have, things would still be able to move forward with that
[2:51:29] second person versus just stopping. And then when I can I could get back to it. And that's the
[2:51:36] biggest thing that I've looked at. I've done so many meetings with the construction going on in
[2:51:44] the city and talking to new developers. It's just there's a lot of meetings involved and things aren't
[2:51:53] getting done where I would say that the council would be happy about just due to the fact that I'm
[2:52:01] getting pulled off and pulled in so many different directions.
[2:52:06] What if the City Council was to
[2:52:09] agree to bring on a part-time employee to help you with, you know, say the meter readings,
[2:52:21] the paintings, the painting, the moana, the ball filled, not so much the pummeling,
[2:52:30] but
[2:52:32] I mean, we could, it's up to not me, but the council, we could bring on a young gentleman
[2:52:39] or a young lady and instead of having an intern where we have to pay a lot of money out there,
[2:52:50] we can find, you know, someone to help you.
[2:53:00] Hey, I hate to interrupt, but this is a budgetary issue
[2:53:03] that we're discussing. That has to be done in public form.
[2:53:08] This discussion is solely based on Rick's performance,
[2:53:12] so we could get through this. Okay, please.
[2:53:15] it's excuse me.
[2:53:20] Thank you.
[2:53:36] It makes a difference. I approve of this intern. There is a lot of work that Rick is responsible for, and he just it all adds up.
[2:53:49] I've volunteered for the city in the past, but this year we have Rick and his connections, so I'm going to take a year off.
[2:54:04] Well, if anybody should know, Mayor Meeker, you've done a lot of this response.
[2:54:11] I think it's better, I think.
[2:54:19] Do we want to approve?
[2:54:23] Okay, you guys are in executive session, so we need to either have a discussion about
[2:54:26] any job-related performance, and then once we are finished with it, we need to close the
[2:54:31] executive session, open the regular meeting up, and then motion, anything that you may want
[2:54:36] to you the consideration is hiring him as a permanent employee and changing his work status
[2:54:45] from a... I'm looking at the handbook just to make sure I get the words correct.
[2:54:55] Yeah I think it's probationary. Is it probationary? Yeah so probationary period and then
[2:55:04] getting him as a permanent employee.
[2:55:11] So from my point of view, I think that he's more than qualified.
[2:55:16] I love when I've talked to him.
[2:55:18] I love his energy, you know, looking into the future.
[2:55:23] I think he's looking out for the best interest of gas and I think he would be a great addition
[2:55:28] as a permanent employee.
[2:55:29] So I vote to bring him on permanent.
[2:55:33] I do too.
[2:55:34] So I totally agree with Dave. Rick's been sensing first got in. He's been kind of hit the ground running.
[2:55:45] There's a lot of stuff to do. And with our current budget coming up, I think that that would be the appropriate time to visit.
[2:55:54] Potentially talking about a temporary employee. But for now, I definitely vote to bring him on full time as a permanent gas and employee.
[2:56:08] We
[2:56:14] have no more comments. We'll move back into the regular session to make a motion.
[2:56:23] I may make a motion to move on to a regular session.
[2:56:29] That was kind of after we got back.
[2:56:34] So I will say that we're officially out of the executive session and that we're back in the regular reading to approve or not approve, but
[2:56:46] I'm going in the direction of approve.
[2:56:54] I make a motion that we approve Rick as a full-time gas and employee.
[2:57:03] A second.
[2:57:06] We have a motion and a second.
[2:57:10] Any more discussion?
[2:57:14] All in favor?
[2:57:15] Say aye.
[2:57:16] Aye.
[2:57:16] I.
[2:57:19] For the past.
[2:57:21] Any.
[2:57:22] Congratulations.
[2:57:23] Thank you.
[2:57:25] Welcome.
[2:57:27] Welcome.
[2:57:28] Welcome aboard Rick.
[2:57:29] I kind of had a feeling that this was going to work out.
[2:57:36] Motion to adjourn.
[2:57:39] I do have one request.
[2:57:42] Go ahead.
[2:57:43] Since budget meetings are going to come up, I would really like to see.
[2:57:56] I think that would help us look at our budget and I know it's an extra thing to put on him, but I really would be interested in in this program that he went through and the possibility of using an intern.
[2:58:13] I think that's a great idea, Marguerite.
[2:58:17] I agree with you.
[2:58:17] Getting a number to crunch in our budget meetings coming up would be absolutely invaluable for us to decide whether or not we could move forward with it.
[2:58:26] And we did have a young man.
[2:58:29] Well, before I retired, that actually wound up going to work full time for the city of banks.
[2:58:36] So I think the intern program is a really valuable one.
[2:58:45] Just for the FYI, I will include our work with Rick, but we'll include these numbers to incorporate with the budget so that we don't need to go in and kind of recreate these new numbers even after we talked about it.
[2:59:00] So we're going to try to incorporate those to see if it does work and then go.
[2:59:04] And
[2:59:09] I can definitely get some numbers put together just from experiences and what I can get from the structures on what the internships are paying out this year or next year.
[2:59:27] That would be appreciated.
[2:59:29] No worries.
[2:59:31] I make a motion to adjourn.
[2:59:35] We have a motion in a second to adjourn.
[2:59:42] Any more discussion?
[2:59:47] All in favor? Say hi.
[2:59:50] I have meeting adjourned at 849.
[2:59:54] Have a good night, folks.
[2:59:56] Thank you.
[2:59:57] Thank you all.
[3:00:01] Come on,
[3:00:07] wrong mouse.