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Hello, and welcome to this special board meeting of Placer Hills Union School District. Today is February 25th, 2020-6. I'm calling this meeting to order at 5.02 p.m. President R. Trustee Lopez, Trustee Anderson, Trustee Harvey, Trustee Caldas, and Trustee MacIr. As a reminder, the audio of this board meeting will be recorded. Additionally, the public has access to this meeting, both in-person and via Zoom. Can everyone please stand?

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We

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are now on to item 5 which is Agenda approval. I would like to make a change to our agenda

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and that was easy to remove item 7.3, which is the tender-bred in-place round topic.

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We have yet to hear back from legal and synthesis that I would like to just remove it until we're

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able to get some further insight from them. Does anyone else interested in making changes

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or would like to make a motion? I just like to get a little clarity on removing that from action.

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Do we have individual care to give a presentation on the playground or is it just to answer questions?

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I believe they wanted to share some information about the playground.

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And so to share more before the board, just because they had been able to get around.

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Um, but um, Trustee Lopez is correct, is, is the, the point you want to, uh, that we're

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waiting to get in. We had, we asked, um, Comin to, uh, to, uh, sorry, if I did better

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wrong, if I don't do a recent bit to meet some CMS requirements and so we're just waiting

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for our legal team to finish that review, but I don't review of that bit. Um, and thus, we

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just don't, we don't have something to approve tonight. It's an actually. Okay. So I don't

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I don't know if you want to address how you address if people do want to share information

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or not.

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I would be willing to hear so on this item, but then just not have it as an action item.

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I don't know how the rest of it goes about that.

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I think I would also like to hear what the individuals who came to present have to say, but so I have

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no problem keeping it on action, and then we can decide at that time whether we want

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to take action or not, and we could probably just, you know, if there's a motion to,

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I want to say a postcard, that's not the table, but the right term. Thank you, table.

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Then we get tables to the next meeting or when we have information from the attorney's office.

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That's what I would propose we do. We leave it on so we can hear, and then we can decide

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that time when we want to take action.

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That sounds good. What any other trustees like to make

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it changes to be agenda or is there a motion to approve this? We'll make a motion to approve

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the agenda. Okay, I'll go ahead and second that then. Trustee Anderson will call vote please.

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I trustee Harding. I trustee Halded. I trustee McIntyre and trustee Lopez. I

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motion passes. Next one move on to item six for the consent agenda. Would any

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board members like to pull an item off of consent?

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Is there anyone who would like to

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make a motion to approve the consent agenda as is? I think we just make it check

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the public once in a while. Yeah, I think so.

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What do any public like to pull something off their

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agenda for consent?

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No.

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All right. Then I will go ahead and make a motion to approve their consent.

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agenda as is. Is there a second? I'll second that. Thank you. Let's do a roll. Paul,

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Well, again, I was so trusty-hiding, trusty-cada of sites, trusty-macata, trusty-well-peds-of-eye,

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and then trusty-anderson, motion passes again.

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So we'll go ahead and move on to action items and 7.1 is regarding each school site's

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comprehensive school safety plan, and Mr. Bigley can please present this item for us.

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Absolutely. So last month or that or less regular schedule board meeting the board improved the site's confidence of school safety plan

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There has been additional language on specifically Senate bill 848 that as it was added post

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School site councils approval their comprehensive safety plans

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So it's not something ways of district or district office would you know, literally just add into those safety plans?

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So that's we're bringing back to say in one page update for those safety plans as any as an appendix

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to have your ad information on file updated in our board policies, but the ones you just kind of

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approved and the ones that are coming up this month also add to this language. It'll be then

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written into the actual safety plans in their next cycle, an next year and their adoption

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faces appetites. Specifically, this one addresses a lot of the child abuse, sexual misconduct,

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and boundaries trainings, and boundary information, and how we would go about reporting it,

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hours keeping people safe. It also includes looking at classrooms set up in arrangements to minimize

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the ability for any negative to happen inside classrooms in school environments.

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The fiscal

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impact this is very minimal. You know, our school works program will provide some information on

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here. Our board policy's already done and so really it's just around training time and we are

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planning on having a boundaries training at the beginning of our next year and our pre-service

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say is all right, we've already started

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arranging that with SIGS trainer.

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Thank you, Mr. Finkley.

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Are there any more comments or questions about 7.1?

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Yeah, OK.

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Are there any public comments on this particular item?

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I'm so fired for.

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OK, what any board members like to make a motion

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to prove this. I will move to approve the comprehensive rules that you see plan update.

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Okay, is there a second? No second. Thank you. Let's go ahead and do our roll call

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about them. So Trustee Calvis. Hi. Trustee McIntyre.

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Right.

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Trustee Lopez is I.

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Trustee Anderson.

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All right.

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And Trustee Hartman is I.

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Motion passes.

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Moving on now to items.

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Point two.

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This is regarding the e-rate program.

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Dr. Sanders, can you please present this item?

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This is office.

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The C2RFP, basically, is a request from a proposal.

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from infinity who is our contracted vendor to do these proposals for us and C2 is simply

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just a data part of our internet communications and each year or five year cycle of the

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issue is awarded funding from the federal government based on our free reduce lunch counts

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and we get a percentage of last year I think it was 60 percent and the phase paid 60 and

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pay for it. I'm not sure what it is this year because we're going to the cycle for funding.

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What it is, they're going to, they've done an R.P., vendors will take a look at the R.P.,

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they will bid on the R.P., and it's up to the district at that point, if they want to move

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forward with the funding that's proposed within R.P., but all of this is related to data circuits

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upgrading our internet infrastructure in the district so that the students and the teachers

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can stay connected with instructional answers and purposes.

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Do any board members have comments or

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questions on this item? We're sure we have a couple questions before you because this is kind of

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right on my alley of expertise.

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Usually when CRP is like this in my professional background,

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not usually quite so specific down to the individual pieces of hardware and a lot of times it's more of

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base solution so that you get multiple solutions so that they can compete against different hardware

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vendors and different solutions for best price and best solution versus a specific set of hardware.

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Is there a reason why we're going for just that specific recipe hardware?

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Today, so since it's federally funded, we have to show meaning. So let's just say that

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that our servers are old, then we have to identify the type of infrastructure that the

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district currently has and upgrade that current infrastructure.

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So what infinity does, infinity looks at what is available through e-rate, and then based

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on that availability that the federal government will fund, then those types of equipments

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I've then put out in the six and there's an idea on that.

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But it's based on the current need of the industry.

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Just to clarify, it's based on what's available within the ERAC program.

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Not just off the need of the industry.

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Right.

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So if 100% of the time we have, with infinity,

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a meeting every year, and our technology specialist will say,

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This is what's updated in our edition within infinity goes and see what's available and then that's what's available

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But most of the time what we're beating on is the services those that hardware has a hard price with a lot of vendors

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But when they go out to create they still have to give us a price on the whole package because that makes sense

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The services sometimes is is that outlier because e-rate cannot determine what a vendor would charge for installation

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But e-rate does have a package price that we can look at for the equipment, but that's

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not always the cost that the industry would pay because supplies and shipping and all

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of that sometimes can be an issue.

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And all of the cost of that is within the entire package.

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It's up to the bidder to bid on a price.

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And then the federal government always goes with the lowest bidder.

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Dr. Sanders, then, the federal funding, is this additional funding you get just for

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the program?

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So, this is a per-state funding life we receive from the feds.

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This is a percentage all, so what happens is, let's just say we qualify again 60-40, so

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the federal government you said was saying that 60% check straight to out vendor, they cut

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us out.

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That's the way we prefer it.

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We don't want to handle that part.

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We could do the whole thing, but we don't want to do that.

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Like last year, they paid for 60% and the district paid

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to 40%.

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It's a part of the technology budget.

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So it could pass through the district,

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but I didn't want to do that.

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It's easier for the base to pay their part

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and for us to pay ours.

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So it's not any kind of allocation that we receive.

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We receive a percentage of,

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based on our free-reduced lunch hands.

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Thank you.

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I think what I'm asking Laura,

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Because the financial impact in here talks about how there's no immediate impact, but this

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is going to come out of our general fund, or what hypothesis come from, and how can

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that money be spent?

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It's what I'm really passionate about.

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So yes, it does come from the general fund.

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The technology budget is 100% general fund.

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Some of our title for money can be spent, but only a very small amount.

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Now, most of the title for money has to be spent on co-curricular safety for the district.

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But our tech budget is 100% funded from general.

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I think to expand on that from my perspective is this is the request for beds to get the

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information.

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So it tells us how much it would cost us, not that we have to spend that amount of money.

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So we would say, if you choose to participate and you needed new data circuits, you would

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maybe $40,000 new, you know, those new $100,000 data circuits doesn't say you have to,

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it's just giving us that information should we be able to choose to.

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And then we miss the funding window, then we miss the funding.

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So that's that's why it's on the, the funding window is closing.

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But and this funding is for like families, not for the school districts use,

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like because it talks about how this program is to provide Wi-Fi at a discount and it would be

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based on the district's free-reduced lunch program counts.

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So is this for our internet or to provide internet to families?

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I'm not, guys.

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For the school district.

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OK.

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It's entirely for the school district.

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But the percentage of is calculated

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by the number of free-reduced lunch counts

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that the district has.

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So that's a formula that the federal government uses.

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Based on what that does, I think this is an upgrade of the

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that we're working with.

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That's exactly what it is.

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So it's not any circuits like our internet connections

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or things like that.

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It's the stuff that runs the wires up in the walls

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and the connections between all the access points.

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So it's exactly what it is.

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You know, I assume we need to upgrade.

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Yeah, that's the question I have.

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It's what's the current status of the environment.

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Is this a nice to have?

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Is this neat?

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We haven't had this, we've had upgrades over the years when James was here, but not in this area. Like last year, we upgraded servers, which were old. We didn't get a chance to update all that we had, but we updated what we're going to afford to update through e-rate. This time, we're choosing to do the communication, but data part of it.

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That means that within the last five years, the district has

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not upgraded in service. It has not upgraded those data points since COVID more than five years

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over. Yeah. Do you know, do you know, do you know, do you know, do you know, many of this is like out of

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what's the right term out of life for beyond lifespan or in the library, the libraries.

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So I can't speak to that because I'm not sure. With my background in technology, it just depends

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on the infrastructure that's in place. And from what I understand, even with the previous

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technology specialist, we were on borrowed time at that time. And he just needed in phases.

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And this is another part of the phase. Because he couldn't afford to do it all at one time.

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So if that's been done in five years, I think we run environments that are 10 years old. So

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just being five years old doesn't necessarily mean to be that it's...

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I have no idea how old it is. I just know it's more than...

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Sure. And as Mr. Pigley said, it is no direct impact on the district. It's an R&P. It's a request for these.

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So the district can decide to move forward or not, but if we don't get inside of the funding window,

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we lose the opportunity for funding.

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So my question is, is if we approve this, does that immediately approve the project? Or does that

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So, once the bid are in, and the person is awarded the bid, the district can, and anytime

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she's not designed a contract, does it come in the front of the board again as well

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I'm asking?

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Yes, if that's what you want, like it's not required she wants you to approve it, but

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if that's what you want, then of course the superintendent will do what the board asks.

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So, yes sir, that's what you want, I mean, you're asking the same questions I asked, I mean,

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I mean, I asked my specific question with this is am I committing money with this, no?

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And just idea really simple, does this RFP process, am I committing money, am I committing

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money?

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I'm going to be buying something.

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I just want to apply that.

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And so, and the short answer is well, I'm not committing money, I'm just requesting bids.

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Like a car, a car, you know, it should be telling us how much costs I can drive away, right?

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So that was where my first piece was used, I don't have money to commit.

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So, but to have the bidding process need to be inside the window because I believe the

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window is like a five-year window on e-rate so, you know, it could be multiple years before

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we get a chance to look at e-rate again.

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Well, our budget though might be multiple years before it had afforded an e-rate product

221
00:18:14,430 --> 00:18:19,030
too, but it doesn't have to know what we have available to know what's available.

222
00:18:20,050 --> 00:18:25,810
And if we choose not to do it this fiscal year, it doesn't expire as long as you stay within

223
00:18:25,810 --> 00:18:29,790
the window you can see a little forward when you can afford to do it, but you have to get into

224
00:18:29,790 --> 00:18:39,020
funding window. My biggest concern right now is getting in a big infrastructure project that's

225
00:18:39,020 --> 00:18:44,080
going to cost a significant amount of money with the current physical, current physical situation

226
00:18:44,080 --> 00:18:49,060
we're in. Right. It doesn't seem like a necessarily smart move unless we're having significant outages

227
00:18:49,060 --> 00:18:54,200
or issues with the network right now. So I can assure you that it's not like a regular

228
00:18:54,200 --> 00:18:59,060
or construction project, a public budget, it's not like that.

229
00:18:59,820 --> 00:19:02,500
So, you don't have to worry about change orders

230
00:19:02,500 --> 00:19:05,280
that will cost you more, not with this type of project.

231
00:19:06,020 --> 00:19:09,260
And because the federal government is backing whatever percent

232
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that it's going to back, those are guaranteed funds

233
00:19:11,740 --> 00:19:14,640
to the district and we've had no problems in the past.

234
00:19:15,400 --> 00:19:19,780
But let's just say that it cost 120,000 dollars.

235
00:19:19,940 --> 00:19:22,460
Let's just say that the district has to pay 46,000

236
00:19:22,460 --> 00:19:23,600
and just arbitrary numbers.

237
00:19:24,400 --> 00:19:26,340
You don't have to do this now.

238
00:19:26,880 --> 00:19:28,720
It can be done next this school year,

239
00:19:29,100 --> 00:19:30,720
but if you missed the funding window,

240
00:19:30,980 --> 00:19:32,240
you missed the funding window.

241
00:19:32,640 --> 00:19:35,900
So I guess the imperative of putting it on the agenda

242
00:19:35,900 --> 00:19:37,740
is to get inside of the funding window.

243
00:19:37,840 --> 00:19:39,640
So when the district isn't in a position

244
00:19:39,640 --> 00:19:40,940
within the next year or two,

245
00:19:41,320 --> 00:19:44,020
we could move forward if the district decides to do that.

246
00:19:44,400 --> 00:19:45,580
But if you missed the funding window,

247
00:19:45,840 --> 00:19:46,440
you can't do anything.

248
00:19:51,850 --> 00:19:53,790
The Russell Ford feels that, you know,

249
00:19:53,790 --> 00:19:57,090
I'm okay with, you know, approving an RFP,

250
00:19:57,290 --> 00:19:59,090
but considering our current situation,

251
00:19:59,450 --> 00:20:02,510
I don't know that I would be okay with us going forward

252
00:20:02,510 --> 00:20:05,710
with spending $46,000 in that case without,

253
00:20:06,250 --> 00:20:08,750
at least knowing that we're having major issues

254
00:20:08,750 --> 00:20:11,150
with our network and that it's truly justified

255
00:20:11,850 --> 00:20:14,230
having some evidence based on that

256
00:20:14,230 --> 00:20:16,910
and I don't know if we need our technologists come in

257
00:20:16,910 --> 00:20:18,290
and talk about it or something like that

258
00:20:18,290 --> 00:20:21,090
but I would prefer it to come back in front of a board

259
00:20:21,090 --> 00:20:24,970
or approval of the decision that's on approval tonight.

260
00:20:25,410 --> 00:20:27,070
He's talking more than I'm talking about.

261
00:20:27,530 --> 00:20:28,930
I'm talking about exactly equally approval.

262
00:20:29,570 --> 00:20:31,270
Okay, I got you.

263
00:20:33,960 --> 00:20:35,760
Hey, Gritty, and just to clarify,

264
00:20:36,220 --> 00:20:38,100
you're talking about getting in the funding window,

265
00:20:38,240 --> 00:20:40,640
that just means approving the RFP.

266
00:20:40,840 --> 00:20:41,020
Yes.

267
00:20:41,100 --> 00:20:42,300
It's not committing to a contract.

268
00:20:42,380 --> 00:20:42,840
Yes, ma'am.

269
00:20:43,000 --> 00:20:43,180
Okay.

270
00:20:47,850 --> 00:20:51,290
For me, if I'm wrong, we have board policy on expenditures

271
00:20:51,290 --> 00:20:54,590
and what expenditures come before the board,

272
00:20:54,590 --> 00:20:59,090
definitely super intense. We do I could take the not price and I'll tell you that right now,

273
00:20:59,790 --> 00:21:06,850
but only 10,000. Yeah, I feel like it's not all that high. I mean, I think a lot comes before

274
00:21:06,850 --> 00:21:13,490
a board and then we always approve contracts. We hold one board, yeah.

275
00:21:16,850 --> 00:21:18,090
Many of them, especially

276
00:21:18,090 --> 00:21:23,130
the ones that don't even hit that window are put in a consent under NOU contracts and agreements.

277
00:21:23,130 --> 00:21:23,450
Yes.

278
00:21:28,560 --> 00:21:34,360
Are there any additional board comments on this or questions? Are there any public

279
00:21:34,360 --> 00:21:35,840
comments on this?

280
00:21:38,440 --> 00:21:43,700
No. Okay, would any board members like to make a motion regarding this item?

281
00:21:48,900 --> 00:21:59,380
I'll make a motion to approve the RFPS submitted so long as no contracts will be bound without

282
00:21:59,380 --> 00:22:08,180
award approval. Is there a second? I will second. Thank you. I will do a real call vote.

283
00:22:08,460 --> 00:22:15,600
Trustee McIntyre? Aye. Trustee Loeb has his eye. Trustee Anderson? Aye. Trustee Harvey? Aye.

284
00:22:16,200 --> 00:22:25,500
Trustee Calves? Aye. Motion passes. We now move on to item 7.3, which is regarding the

285
00:22:26,060 --> 00:22:29,460
I know this topic came up just a couple weeks ago.

286
00:22:30,240 --> 00:22:32,220
Mr. Bigley, I will go ahead and have a few.

287
00:22:32,220 --> 00:22:34,100
Kind of open up our discussion on this night.

288
00:22:34,220 --> 00:22:36,200
I do have a comment later, too.

289
00:22:38,340 --> 00:22:41,520
So, as you stated, this came to the board

290
00:22:41,880 --> 00:22:43,640
at our last four meeting in February,

291
00:22:43,960 --> 00:22:45,460
our first four meeting in February,

292
00:22:46,320 --> 00:22:49,880
to look at the approval using our developer fee funds

293
00:22:50,300 --> 00:22:52,700
for the best part of their developer fee project

294
00:22:52,700 --> 00:22:59,160
to KTK, or to KTK project, where we've been seeing patterns in the playground, the playground

295
00:22:59,160 --> 00:23:05,740
being the first phase within that. When we've had, there have been a lot of PTC especially

296
00:23:05,740 --> 00:23:12,040
meetings with many, with different vendors, for playgrounds, and last meeting we're presented

297
00:23:12,040 --> 00:23:20,720
and is attached to this. Through work with parents, and not with parents, with the teachers,

298
00:23:20,720 --> 00:23:26,240
with the staff on what the playground could and what ideally look like and you know what would be

299
00:23:26,240 --> 00:23:32,120
included in that. So that's that's the information there. This was on agenda tonight to seek

300
00:23:32,120 --> 00:23:40,000
board approval. But as I stated earlier on we have not yet fully had our our legalized and fully

301
00:23:40,000 --> 00:23:45,780
committed to read our documents and play reviewed the CNS bid right now. The bid to make sure it meets

302
00:23:45,780 --> 00:23:50,260
all the requirements and so we want to make sure that it doesn't it stands up to any challenges

303
00:23:50,260 --> 00:23:52,380
those come in the future because we are using

304
00:23:52,380 --> 00:23:54,340
Pat taxpayer money and they could challenge

305
00:23:54,340 --> 00:23:55,600
I think it's for up to 20 years

306
00:23:55,600 --> 00:23:57,320
that those those funds could be challenged

307
00:23:57,880 --> 00:23:58,600
if they were used,

308
00:23:58,780 --> 00:24:00,500
help somebody felt they were used in a corporate.

309
00:24:00,940 --> 00:24:02,700
So we want to make sure it stands up to legal scrutiny.

310
00:24:10,200 --> 00:24:10,520
Thank you.

311
00:24:13,240 --> 00:24:15,980
I'm curious here with this particular item.

312
00:24:16,320 --> 00:24:18,980
Would the board like to hear from our

313
00:24:18,980 --> 00:24:22,420
presentation prior to our discussion on this tonight?

314
00:24:22,940 --> 00:24:25,300
I also will share that's part of that question.

315
00:24:25,420 --> 00:24:27,420
Another question for board is Dr. Sanders

316
00:24:27,420 --> 00:24:33,020
to put together some notes on bell for fees in general, like how to spend how we collect

317
00:24:33,020 --> 00:24:36,720
and what they can be spent on, like in time frame, there's some things like that just

318
00:24:36,720 --> 00:24:41,000
as some normal arrangement for the board because it's not every day and not often that

319
00:24:41,000 --> 00:24:42,820
we are working with the bell for fees.

320
00:24:44,600 --> 00:24:46,020
If they choose it, here's some of you.

321
00:24:46,140 --> 00:24:50,580
Yeah, what would you mind going ahead in person to some of that for someone we can hear

322
00:24:50,580 --> 00:24:52,100
and then we can chat more?

323
00:24:52,660 --> 00:24:52,820
Sure.

324
00:24:53,980 --> 00:24:57,480
Getting started, just explaining what the developer fees are.

325
00:24:57,640 --> 00:25:01,860
These are fees paid to school districts by property owners and developers, and they

326
00:25:01,860 --> 00:25:05,040
are to mitigate the impact created by new development.

327
00:25:05,340 --> 00:25:10,360
So we have a lot of people moving in our area, it's going to bring more students to our area,

328
00:25:10,500 --> 00:25:10,800
we hope.

329
00:25:11,300 --> 00:25:19,880
The fees are there to mitigate the impact of enrollment on the facilities so that the

330
00:25:19,880 --> 00:25:22,780
the district can upgrade or modernize the facilities

331
00:25:23,510 --> 00:25:25,840
to align with the enrollment of the district.

332
00:25:26,340 --> 00:25:27,620
There are three types of fees.

333
00:25:28,120 --> 00:25:29,940
We have level one, two, and three school districts.

334
00:25:29,940 --> 00:25:31,260
You use level one fees.

335
00:25:32,340 --> 00:25:34,980
Level one fees are to fund the construction

336
00:25:35,630 --> 00:25:37,840
and reconstruction of school facilities

337
00:25:38,270 --> 00:25:40,420
that are necessary to address the impact

338
00:25:40,420 --> 00:25:42,620
of new development or more students.

339
00:25:43,200 --> 00:25:45,720
The rate is set by the state allocation board

340
00:25:45,720 --> 00:25:47,760
and it's done in even number years

341
00:25:47,760 --> 00:25:53,540
in the month of January. The taxes are netted on residential and commercial properties within

342
00:25:53,540 --> 00:25:59,760
the school districts area. And all of this is under the purview of Ed Code and government code.

343
00:26:00,160 --> 00:26:10,000
Ed Code 17620, government code 6595. Some use of developer fees. In general, the law requires

344
00:26:10,000 --> 00:26:17,140
that school districts show a reasonable relationship between the impact of the fee and the use of the fee.

345
00:26:17,140 --> 00:26:19,380
So, it can be used for refurbishment.

346
00:26:20,240 --> 00:26:23,920
Most questions regarding permissible expenditures of

347
00:26:23,920 --> 00:26:27,820
the development fees can be answered just by simply asking to questions.

348
00:26:28,240 --> 00:26:34,760
The first one, does the work include construction or reconstruction of a school facility?

349
00:26:35,740 --> 00:26:43,080
The second one, would the same work have to be done in the absence of student growth?

350
00:26:43,080 --> 00:26:46,200
if so, development fees cannot be used.

351
00:26:46,480 --> 00:26:47,640
That's just regular maintenance.

352
00:26:52,960 --> 00:26:55,800
The law allows fees to include the cost of,

353
00:26:56,180 --> 00:26:58,380
attributable, the cost attributable

354
00:26:58,380 --> 00:27:00,900
to the increased demand on the facilities

355
00:27:00,900 --> 00:27:03,420
by the increased enrollment of the student body.

356
00:27:04,440 --> 00:27:08,460
Fees can be imposed to refurbish existing facilities

357
00:27:08,460 --> 00:27:11,400
to maintain the existing level of service

358
00:27:11,400 --> 00:27:15,260
or achieve an adopted level of service

359
00:27:15,260 --> 00:27:18,420
that is consistent with the general plan.

360
00:27:20,100 --> 00:27:24,560
Developers may also be used to modernize existing facilities.

361
00:27:25,120 --> 00:27:29,480
Yes, if refurbishment is tied to increased demand

362
00:27:29,820 --> 00:27:33,800
and necessary to maintain existing levels of service,

363
00:27:34,180 --> 00:27:38,820
due to the increased demands caused by increased student enrollment.

364
00:27:38,820 --> 00:27:44,880
And the reminder is, it may not be used for routine or deferred maintenance.

365
00:27:51,210 --> 00:27:58,030
Yes, and since hours, we've brought it to you all for approval, was tied to increased

366
00:27:58,030 --> 00:27:59,230
enrollment of CK.

367
00:28:00,010 --> 00:28:06,010
Our new development study includes that, but also the one that the attorney is looking

368
00:28:06,010 --> 00:28:06,270
at.

369
00:28:06,450 --> 00:28:11,750
The attorneys are aligning that with our former study since they started before the development

370
00:28:11,750 --> 00:28:13,410
of our pre-steaded son of us.

371
00:28:13,950 --> 00:28:18,890
So it is tied to enrollment of TK modernizing those areas

372
00:28:18,890 --> 00:28:23,170
and also tied to increased enrollment at WeMark,

373
00:28:23,370 --> 00:28:25,750
but that's going to be under the new study,

374
00:28:25,930 --> 00:28:27,250
not under our old study.

375
00:28:32,340 --> 00:28:33,020
What's up with you?

376
00:28:33,100 --> 00:28:33,520
What's up with you?

377
00:28:34,080 --> 00:28:34,920
What's up with you?

378
00:28:34,940 --> 00:28:35,480
Thank

379
00:28:38,100 --> 00:28:40,060
you for sharing.

380
00:28:40,500 --> 00:28:43,460
At this point, I would like to have this potter

381
00:28:43,460 --> 00:28:44,300
go up to the podium.

382
00:28:44,420 --> 00:28:45,580
You have a comment card for me.

383
00:28:45,780 --> 00:28:47,760
I would like to share more with us.

384
00:28:57,200 --> 00:29:02,740
My name is Shoshani Potter and I understand the superintendent is recommending this item

385
00:29:02,740 --> 00:29:08,620
you've tabled to March 4th and I need the board to understand clearly March 4th is

386
00:29:08,620 --> 00:29:14,700
the vendor confirmed last date to secure the summer to the 2026 installation.

387
00:29:15,560 --> 00:29:18,380
Tabling to that date is not a neutral delay.

388
00:29:19,120 --> 00:29:22,800
It's functionally a no vote on this playground in 2026.

389
00:29:22,800 --> 00:29:25,480
There's no margin for error on that date.

390
00:29:26,540 --> 00:29:28,200
This is a show already project.

391
00:29:28,680 --> 00:29:32,520
It's fully funded, legally compliant, and ready to break ground.

392
00:29:33,240 --> 00:29:37,680
Menobus to families has spent four years raising over $40,000.

393
00:29:37,940 --> 00:29:46,740
Our PTC has voted unanimously to contribute $48,582 as a gift in place.

394
00:29:46,740 --> 00:29:52,680
We've done the work, we're simply asking the board to approve this project before the installation window closes.

395
00:29:54,960 --> 00:29:59,980
Any of the state clearly for the record? Any reducing of...

396
00:30:00,000 --> 00:30:29,820
That budget. It's not a lower tier option. This would be a project failure. Our vendor has confirmed our current material to labor breakdown. The 184,307 in materials is just over the 50% of the total. Cutting the surfacing flips that ratio, pushing labor over 50% threshold, stripping the district of the same mass eligibility and triggering a mandatory 12 month public bidding

397
00:30:29,820 --> 00:30:36,040
cycle. So again, no playground in 2026. The superintendent has also acknowledged that the

398
00:30:36,040 --> 00:30:42,200
bathroom organization that was discussed would trigger a GSA review a six to 12 month process.

399
00:30:43,060 --> 00:30:48,380
We should not hold a show already community-funded playground hostage to a bathroom project

400
00:30:48,380 --> 00:30:54,300
that can't legally begin for a year. I'm asking you to approve them separately if bathrooms

401
00:30:54,300 --> 00:31:01,640
is still hard to legal to make. Two things that may come up which have been

402
00:31:01,640 --> 00:31:07,200
discussed. First on the budget I want to be clear on how we arrived we being

403
00:31:07,200 --> 00:31:13,080
the playground project ever arrived at the scope. Superintendent Fidley set

404
00:31:13,080 --> 00:31:17,880
the playground budget at 350,000 and just number and communicated that

405
00:31:17,880 --> 00:31:24,100
figure to me directly so that I could give our vineyards an accurate target to

406
00:31:24,100 --> 00:31:33,500
designed toward. Our current proposal came in under that at $342,856 pre-tax. This is not a

407
00:31:33,500 --> 00:31:38,480
community group asking for more than was planned. This is a project that Superintendent himself

408
00:31:38,480 --> 00:31:47,060
scoped and budgeted and is now being reduced essentially moving the goal post. Second, on the

409
00:31:47,060 --> 00:31:52,100
pending legal review, my understanding was that that review existed to determine whether the

410
00:31:52,100 --> 00:31:53,820
superintendents proposed diversion,

411
00:31:54,180 --> 00:31:58,640
staff rooms, fencing are legally compliant at use of fund 25.

412
00:31:59,500 --> 00:32:01,340
Again, we should not hold a fully vetted,

413
00:32:01,500 --> 00:32:03,640
seam mass-approved, playground hostage

414
00:32:03,640 --> 00:32:06,660
to a legal review of a completely different set of projects.

415
00:32:07,620 --> 00:32:09,980
I'd also ask the board to consider this.

416
00:32:10,560 --> 00:32:11,720
Throughout this process,

417
00:32:12,140 --> 00:32:14,780
the computing priorities have shifted from bathrooms

418
00:32:14,780 --> 00:32:17,800
and fencing to portables to classroom refurbishment.

419
00:32:18,280 --> 00:32:21,200
Whatever form they take, these are future projects.

420
00:32:22,720 --> 00:32:27,200
No design, no bid, no DSA approval, no timeline.

421
00:32:27,780 --> 00:32:31,380
The playground has all of these things right now, tonight.

422
00:32:32,600 --> 00:32:35,000
Ultimately, I want to remind the board of something simple.

423
00:32:35,100 --> 00:32:40,480
The families of Sierra Hills have voted with their time, their dollars, for four years in a

424
00:32:40,480 --> 00:32:40,760
row.

425
00:32:41,280 --> 00:32:41,980
They have shown up.

426
00:32:42,080 --> 00:32:42,940
They have raised money.

427
00:32:43,120 --> 00:32:44,300
They've fought for this playground.

428
00:32:44,760 --> 00:32:48,160
That is the clearest vote of confidence any project can have.

429
00:32:48,700 --> 00:32:50,280
I'm asking the board to honor that.

430
00:32:51,160 --> 00:32:57,440
We also have a legal duty here under the ADA and Section 504 in the district must approve

431
00:32:57,440 --> 00:33:00,380
an equivalent experience for students with disabilities.

432
00:33:00,600 --> 00:33:01,160
Excuse me.

433
00:33:01,400 --> 00:33:02,280
I hate to interrupt.

434
00:33:02,500 --> 00:33:05,360
It's just that with public comment, we can only allow for three minutes.

435
00:33:05,820 --> 00:33:12,660
So I will have to, I will have to go ahead and end your comment if there's someone else

436
00:33:12,660 --> 00:33:16,280
who would like to speak or go any time, then that's it.

437
00:33:16,540 --> 00:33:17,460
Can I give her my sign?

438
00:33:17,820 --> 00:33:17,980
Yes.

439
00:33:21,640 --> 00:33:27,880
We have a legal duty here, under the ADA and Section 504, this district must provide

440
00:33:27,880 --> 00:33:30,400
an equivalent experience for students with disabilities.

441
00:33:31,060 --> 00:33:33,400
Our playground is over 40 years old.

442
00:33:33,740 --> 00:33:38,680
It's a documented safety liability and a daily physical barrier for our most vulnerable

443
00:33:38,680 --> 00:33:39,400
students.

444
00:33:39,400 --> 00:33:43,440
functional bathrooms law useful are not an 88 barrier.

445
00:33:44,080 --> 00:33:47,480
The laws of clear removed barriers before adding amenities.

446
00:33:48,360 --> 00:33:50,880
This outdoor classroom was designed by our teachers

447
00:33:50,880 --> 00:33:55,980
to support student regulation at a time when programs and staff have been cut.

448
00:33:56,740 --> 00:33:59,660
I'm asking the board to approve the full project scope tonight

449
00:33:59,660 --> 00:34:03,260
as a standalone item to secure the installation window,

450
00:34:03,560 --> 00:34:07,540
honor four years of community work, and ensure that every child can play

451
00:34:07,540 --> 00:34:09,320
alongside their peers this August.

452
00:34:10,900 --> 00:34:16,220
I also have a letter that was signed by all of our T.K. and

453
00:34:16,220 --> 00:34:21,280
candlestats that I'd like to read, but teachers, I'm sorry, not just the staff.

454
00:34:22,200 --> 00:34:27,120
Dear trustees, we the undersigned educators are writing to express our urgent and

455
00:34:27,120 --> 00:34:31,020
unanimous support for the kindergarten playground modernization project as

456
00:34:31,020 --> 00:34:35,280
currently proposed. After four years of collaborative planning, this project

457
00:34:35,280 --> 00:34:40,020
represents the essential outdoor classroom required to support the development and safety needs

458
00:34:40,020 --> 00:34:45,880
of our youngest learners. When professional efficacy and classroom extension, the selected

459
00:34:45,880 --> 00:34:50,520
design including the toddler garden house created workshop and inclusive play zones was chosen

460
00:34:50,520 --> 00:34:55,720
with direct input from our teachers to serve as a high functioning extension of our indoor classrooms.

461
00:34:56,600 --> 00:35:02,200
Student regulation by creating distinct interest zones, the design reduces congestion

462
00:35:02,200 --> 00:35:07,600
and peer-to-peer conflict, allowing students to return to the classroom regulated and ready to learn.

463
00:35:08,340 --> 00:35:12,640
Social and emotional learning, the work stations are sensory-rich quiet zones provide

464
00:35:13,160 --> 00:35:17,220
useful environments for students to practice essential social-emotional skills.

465
00:35:18,240 --> 00:35:22,880
To safety, liability, and aging infrastructure, our current playground equipment is four years

466
00:35:22,880 --> 00:35:27,340
old, doubling its intended lifespan. While we understand that there are other campus needs,

467
00:35:27,340 --> 00:35:31,120
such as bathrooms and fencing, we must emphasize that liability.

468
00:35:31,940 --> 00:35:33,280
Addressing four-year-olds infrastructure

469
00:35:33,280 --> 00:35:34,740
is a safety and maintenance priority

470
00:35:34,740 --> 00:35:37,320
that must take precedence over amenities.

471
00:35:38,000 --> 00:35:39,340
Functionality. Our current bathrooms

472
00:35:39,340 --> 00:35:41,180
are located near feet from the yard

473
00:35:41,180 --> 00:35:42,760
and are fully functional.

474
00:35:43,000 --> 00:35:44,780
However, place structures are obsolete

475
00:35:44,780 --> 00:35:46,980
and present an ongoing safety risk.

476
00:35:48,100 --> 00:35:49,820
Three, the fiduciary risk of delay.

477
00:35:50,140 --> 00:35:52,480
We are concerned that diverting funds at this stage

478
00:35:52,480 --> 00:35:54,460
will force a project back to square one,

479
00:35:54,640 --> 00:35:56,220
reducing the budget or delaying the vote

480
00:35:56,220 --> 00:36:00,860
past the March 4th price-lock deadline will lead to a significant inflationary cost

481
00:36:00,860 --> 00:36:06,120
resulting in the district paying more for a smaller, less-effective play-grown next year.

482
00:36:06,700 --> 00:36:13,720
The PTC and the broader community have demonstrated their commitment with the $48,582.73 gift-in-place

483
00:36:13,720 --> 00:36:18,840
for the black top. We've urged the board tonight to honor that commitment and are professional

484
00:36:18,840 --> 00:36:24,340
leads by approving the full, this part I apologize isn't correct, but the amount for the project

485
00:36:24,340 --> 00:36:29,400
School tonight. Respectfully this year, it kills TK and Kendra Gordon's teaching staff

486
00:36:29,400 --> 00:36:34,340
and it's signed by all of the teachers and the TK and Kendra teachers and you have that

487
00:36:34,340 --> 00:36:42,180
in your path. Thank you. Are there additional public comments on this topic?

488
00:36:49,680 --> 00:36:56,240
Brie Austin or I just wanted to one thing you guys were bringing this back on agenda. As you

489
00:36:56,240 --> 00:37:01,780
heard Shoshani we are on a very tight deadline this might seem like a really

490
00:37:01,780 --> 00:37:08,360
rushed project for you. For us this is not this is four years of communication,

491
00:37:08,980 --> 00:37:15,780
of fundraising, of talking to families and asking them what they want. This I

492
00:37:15,780 --> 00:37:21,560
think is a perfect opportunity. We are in a phase in our district where things

493
00:37:21,560 --> 00:37:27,880
are not going how we want them to. This can change that. Yes, can we save all of our staff? No.

494
00:37:28,540 --> 00:37:34,920
Can we give our community an amazing playground to set forth a really great

495
00:37:35,520 --> 00:37:42,020
precedent of how amazing we are to increase enrollment? All of those things that we keep talking about,

496
00:37:42,460 --> 00:37:47,760
how we bring people in and how are we showing those people that are not in our district? How amazing

497
00:37:47,760 --> 00:37:50,660
and we are one better way than an amazing playground

498
00:37:50,660 --> 00:37:52,440
that everybody can see as they drive back.

499
00:37:53,780 --> 00:37:59,580
Also, I really am concerned that the safety issue

500
00:37:59,580 --> 00:38:00,820
has not been brought up more,

501
00:38:01,200 --> 00:38:03,660
and the fact that that playground is absolutely

502
00:38:04,400 --> 00:38:06,140
not ADA compliant at all.

503
00:38:07,240 --> 00:38:09,920
I think it's great that it hasn't been brought up,

504
00:38:10,200 --> 00:38:12,020
but I think it's only a matter of time

505
00:38:12,540 --> 00:38:14,880
that that is going to be a big issue.

506
00:38:14,880 --> 00:38:22,320
We have several children that cannot access our play structures, but we have children that

507
00:38:22,320 --> 00:38:25,420
have hurt themselves on those old play structures.

508
00:38:26,860 --> 00:38:33,440
So I would say we're kind of on borrowed time if you're looking at it in that regard.

509
00:38:33,780 --> 00:38:35,400
This should have happened years ago.

510
00:38:35,520 --> 00:38:40,700
If we're talking about upgrading things that are maybe five years old compared to upgrading

511
00:38:40,700 --> 00:38:42,340
things that are 40 years old.

512
00:38:42,340 --> 00:38:47,500
If not longer because that was essentially maybe moved from this playground, who knows

513
00:38:47,500 --> 00:38:49,080
how all the structures are.

514
00:38:49,680 --> 00:38:54,480
But I think the biggest issue is this is something that our community and our families have

515
00:38:54,480 --> 00:38:55,140
asked for.

516
00:38:55,440 --> 00:39:01,100
If you're asking me what's important that the board talks about, if we want people to attend

517
00:39:01,100 --> 00:39:06,940
our board meetings, we want buy-in from our community, taking a subject that started so

518
00:39:06,940 --> 00:39:12,920
small and the smallest little dream of a PTC to this amazing potential like

519
00:39:12,920 --> 00:39:16,840
that's what families want that is what is going to get people to be like wow

520
00:39:16,840 --> 00:39:22,000
our district is listening to what we're saying and we are asking to approve

521
00:39:22,000 --> 00:39:28,240
this playground thank you thank you there comment are there any additional

522
00:39:28,240 --> 00:39:30,260
on how but on the issue.

523
00:39:33,130 --> 00:39:34,210
You better push the button.

524
00:39:34,510 --> 00:39:34,650
Okay.

525
00:39:37,070 --> 00:39:39,550
So I'm Mark with Compan, the vendor.

526
00:39:39,750 --> 00:39:42,970
But is there something that I could provide as far as?

527
00:39:43,350 --> 00:39:45,370
You can bring the thing up a question.

528
00:39:45,690 --> 00:39:48,090
I mean as far as what the legal review.

529
00:39:49,010 --> 00:39:51,930
Is it something is there anything I'd provide or offer?

530
00:39:53,810 --> 00:39:55,410
More of what they're looking for.

531
00:39:55,730 --> 00:39:57,930
Do you know what they're looking for specifically?

532
00:40:01,590 --> 00:40:05,210
I'm Mark, I mean, you know, at this point, the date you sent you the email about, you

533
00:40:05,210 --> 00:40:09,810
know, just those, you, we, you got the information about the last bit, right?

534
00:40:09,950 --> 00:40:14,710
And so that that date I sent it on, I'm going to follow up with Garry, so literally, they're

535
00:40:14,710 --> 00:40:18,270
just, like they did the first time they were doing that line by line to make sure all, all

536
00:40:18,270 --> 00:40:20,850
the calculations, because they want to make sure it stands up to legal scrupping, because

537
00:40:20,850 --> 00:40:25,010
they're the, the other side of this is that maybe, you know, this and the flip-flip

538
00:40:25,010 --> 00:40:29,270
doesn't necessarily is if that gets challenged in the future and somebody says yeah you didn't use those

539
00:40:29,270 --> 00:40:32,710
you know for fees appropriately the district then becomes responsible for those fees and must pay

540
00:40:32,710 --> 00:40:37,270
those back so I'm gonna make sure that it would stand up for legal scrutiny and so we're just

541
00:40:38,670 --> 00:40:42,490
we're just trying to make sure because you know we put in my time the district then you know the time

542
00:40:42,490 --> 00:40:48,730
I've been in district 12 13 years we've done a CNS one other time project and I wasn't okay I was

543
00:40:48,730 --> 00:40:53,010
involved in whatsoever so we're just making sure it's it's not a it's not a project that we did

544
00:40:53,010 --> 00:40:58,210
a lot of. So it's not something where it's fluent in 10 years. You are, um, yeah. I'm

545
00:40:58,210 --> 00:41:06,430
like, I'm not in question for Mark, but should this, uh, should this go to the March 4th

546
00:41:06,430 --> 00:41:10,650
board meeting? You did, you did bear by with me that in March 4th day. So like that evening,

547
00:41:10,650 --> 00:41:17,410
if we shot you an email and said, yeah, to go, we, we would, we would be, we would guess.

548
00:41:17,410 --> 00:41:21,710
Yes. I understand. I understand skitter teeth.

549
00:41:22,010 --> 00:41:23,650
No, I'm just going to be very quick.

550
00:41:24,350 --> 00:41:24,970
Thank you.

551
00:41:25,010 --> 00:41:25,990
You're stern or Pacific.

552
00:41:28,850 --> 00:41:30,790
But I'm going to be very important.

553
00:41:31,270 --> 00:41:32,590
We're going to have a lot of fun.

554
00:41:33,810 --> 00:41:34,170
Are

555
00:41:37,440 --> 00:41:41,120
there more comments or questions on this item?

556
00:41:45,430 --> 00:41:53,890
You guys are going to have a lot of fun.

557
00:41:56,690 --> 00:42:06,390
So I mean, I feel a little bit uneasy just because of maybe how the process and how it's being presented is a little bit confusing.

558
00:42:07,130 --> 00:42:13,710
So normally if a project comes up, you know, we'll get information from the district.

559
00:42:14,010 --> 00:42:22,210
It will be in the board agenda and then there's a recommendation from the district about what action the district thinks we should take.

560
00:42:22,210 --> 00:42:29,950
And so knowing that we have some pot of these developer fees and it has, you know, restrictions

561
00:42:29,950 --> 00:42:36,070
on what it should be used for, I understand all of that, but, I mean, just in the letter,

562
00:42:36,210 --> 00:42:40,470
there's a couple things that fencing, which has also been brought up as a safety concern

563
00:42:40,470 --> 00:42:41,610
and as a priority.

564
00:42:41,890 --> 00:42:47,730
And we've had teachers and staff come talk about fencing, we afford to say that too.

565
00:42:47,730 --> 00:42:55,430
And so, but we could afford fencing before so like fencing has been brought up and then also the bathrooms.

566
00:42:55,930 --> 00:43:02,610
I guess I would fill a lot more comfortable with more information about the development fund.

567
00:43:02,950 --> 00:43:15,270
And if there's, there were other projects referred to, if there's like a list of what has been prioritized or what we're spending the money on and where this falls on that list for the developer fund.

568
00:43:15,270 --> 00:43:18,130
and then also what the district recommendation is,

569
00:43:18,270 --> 00:43:21,130
because right now we have the PTC, which I love,

570
00:43:21,530 --> 00:43:22,850
and I appreciate it very much,

571
00:43:23,010 --> 00:43:24,270
but they're coming forward,

572
00:43:24,490 --> 00:43:26,290
presenting this information to the board,

573
00:43:26,850 --> 00:43:28,870
but we're not getting a district recommendation.

574
00:43:29,830 --> 00:43:33,130
And so, like, this is district money,

575
00:43:33,490 --> 00:43:35,970
school district money that we have to spend,

576
00:43:36,150 --> 00:43:37,370
and I don't know what this is,

577
00:43:37,870 --> 00:43:41,790
the top priority project based on need and maintenance

578
00:43:41,790 --> 00:43:50,010
and or whatever projects are planned or we afford them all and then the other thing I guess is

579
00:43:50,010 --> 00:43:57,190
none of the costs were in the agenda at all and so we have a packet that was provided to us

580
00:43:57,190 --> 00:44:03,570
from the PTC which looks like it's helpful but it was waiting for us here tonight and none of it

581
00:44:03,570 --> 00:44:10,270
was put in the agenda for the public. So for us to spend that much money without it being in the

582
00:44:10,270 --> 00:44:19,230
agenda has like a transparency issue I think. And so I had no idea that there was, it was on the

583
00:44:19,230 --> 00:44:27,290
table to approved like 330,000 I think is what it is. I had no idea that was on the table tonight.

584
00:44:27,590 --> 00:44:35,750
I think it's even more. I think it's like 360 something. Okay, so the taxes. So I guess how it's come

585
00:44:35,750 --> 00:44:43,210
to us hasn't been the clear normal path. And so it's making me question what's going on. And why?

586
00:44:44,570 --> 00:44:51,930
And then I also have lots of questions about the funding from donations. And so I don't really

587
00:44:51,930 --> 00:44:56,790
know how this whole project's being funded. There's 48,000 from the TTC,

588
00:44:56,790 --> 00:44:59,550
360-360-S or so.

589
00:45:00,000 --> 00:45:16,720
We might be asked to fund, but I thought there was another donor out there. And like, what happens if that falls through? What's the status of that? Like, I feel like I need a breakdown of all the funds and whatever, where everything's coming from. I

590
00:45:20,530 --> 00:45:32,810
think that those are kind of the main things, but I feel uncomfortable with it right now. Not that I don't think it's a good project. If very well could be. I just, it's a lot of money.

591
00:45:32,810 --> 00:45:38,430
And I know this has been something that has been worked on for a long time and I really

592
00:45:38,430 --> 00:45:39,110
appreciate it.

593
00:45:39,150 --> 00:45:46,470
But we have to look at all of the district spending and our budget and so I just have some

594
00:45:46,470 --> 00:45:52,070
questions and concerns that I feel like I need some more comfort to feel good about this

595
00:45:52,070 --> 00:45:52,410
project.

596
00:45:56,780 --> 00:46:04,240
Echo, some of your sentiments, I honestly wasn't aware that this was a project that was

597
00:46:04,240 --> 00:46:11,760
going to come to the board with a request for a major amount of funding. I may have heard

598
00:46:11,760 --> 00:46:20,340
echoes of it as a PTC fundraisers and, you know, me not knowing how much a playground

599
00:46:20,340 --> 00:46:26,740
costs of like, okay, PTC is going to raise all the funds for a playground. So I wasn't aware

600
00:46:26,740 --> 00:46:31,780
that it was going to come before the board and tell, you know, as of the last couple of months.

601
00:46:31,780 --> 00:46:59,720
And it also makes me a little nervous because I also would like to have a little bit more transparency, I think, as to the amount that the district is being asked to spend and how those developed rupees could potentially be spent on things that are already addressed in some of our improvement plans and we have long term infrastructure plans that we've been looking at.

602
00:46:59,720 --> 00:47:06,700
we have been talking about safety items for years now and those have come before the board like

603
00:47:06,700 --> 00:47:07,180
fences.

604
00:47:09,240 --> 00:47:15,100
And so, and I totally recognize and understand that this particular item,

605
00:47:15,850 --> 00:47:22,420
we have an opportunity to have it funded under developer fees because we have a unique situation

606
00:47:22,420 --> 00:47:28,700
where we have an influx of students through our new TK program. That's not lost on me and I think

607
00:47:28,700 --> 00:47:34,620
it could be a great opportunity. I just want to make sure that we're currently vetting all

608
00:47:34,620 --> 00:47:41,680
opportunities and uses for development developer fees, maybe even type that in flux of students

609
00:47:41,680 --> 00:47:46,100
and that we are addressing the priorities that we've already set within our districts

610
00:47:47,520 --> 00:47:54,660
and meet those needs and this could be it but I don't know that I can I can't make the decision tonight

611
00:47:54,660 --> 00:48:04,820
not especially not about our legal team approving it, it's a big ask and I had heard you know

612
00:48:04,820 --> 00:48:10,540
I think in the last meeting and again tonight this is a publicly funded project but I you know

613
00:48:10,540 --> 00:48:15,640
14% of the project is coming from the public and the rest is coming from our developer fees.

614
00:48:16,120 --> 00:48:21,340
So this is a district funded project that we have to think pretty long and hard about

615
00:48:21,340 --> 00:48:24,380
whether or not it's the appropriate use of our funds, I think.

616
00:48:28,000 --> 00:48:30,240
Dr. Sandra, I have a couple of questions.

617
00:48:30,540 --> 00:48:37,020
So regarding the funds that exist, I hear that there's kind of two things that are in place.

618
00:48:37,020 --> 00:48:42,900
One, that was submitted because of the enrollment increase in ZK and then you've also

619
00:48:42,900 --> 00:48:48,160
sure that a separate proposal has gone forward with we more because of the increase in enrollment there.

620
00:48:48,600 --> 00:48:51,880
That's not tied to this current existing money that we're talking about.

621
00:48:52,100 --> 00:48:52,260
That's not.

622
00:48:52,260 --> 00:48:58,440
Okay. So based on that, are you able to share with the board? I personally don't even know

623
00:48:58,440 --> 00:49:03,980
how much total is in this fund. Are you able to share that? That was about $1.9 million.

624
00:49:04,600 --> 00:49:11,320
Okay. And all of that money, as it is currently written, is allocated specifically to the increase

625
00:49:11,320 --> 00:49:19,740
with TK? No. No. Okay. So is there a breakdown within that? So that part of money is district

626
00:49:19,740 --> 00:49:29,740
money. There can be spent, there can be spent for modernization and reconstruction or construction

627
00:49:29,740 --> 00:49:38,680
that is within the legal parameters of egg-coated government code. When we brought the idea

628
00:49:38,680 --> 00:49:47,140
of the finishing and the toilets and all of that, we've said no more than 500,000 miles for

629
00:49:47,140 --> 00:49:55,080
the whole thing. And that was the conversation that we brought to the board. At the time, I personally

630
00:49:55,080 --> 00:50:02,840
wasn't aware of anything else that was going on with the playground. I wasn't aware. And that was

631
00:50:02,840 --> 00:50:08,640
something that this would be intended. I had discussed good use for the funds if we could get it

632
00:50:08,640 --> 00:50:15,740
approved through legal and it was an alignment with ed code and government code. But the totality of the

633
00:50:15,740 --> 00:50:20,260
fun is that the discretion of the board in alignment with the people.

634
00:50:31,740 --> 00:50:34,220
Are there other board comments on this?

635
00:50:35,080 --> 00:50:39,620
I know we're going to, you know, it's going by legal and stuff that I think we're hearing about the,

636
00:50:40,200 --> 00:50:46,180
when you were talking about the standards about the uses of the fun that it was about,

637
00:50:46,260 --> 00:50:49,520
you know, cannot be used for routine or deferred maintenance.

638
00:50:50,260 --> 00:50:54,200
And I keep talking here in about it's a 40-year-old playground and my question is,

639
00:50:54,200 --> 00:50:57,680
This is just a pertinence that we've been doing all the time ago to get an obeying aid

640
00:50:57,680 --> 00:50:58,060
compliant.

641
00:50:58,860 --> 00:51:01,580
And is it something that we're not going to be able to get approved?

642
00:51:02,080 --> 00:51:03,660
That's why legal is looking at it.

643
00:51:04,160 --> 00:51:06,640
That is the purpose that we take you to legal.

644
00:51:07,140 --> 00:51:09,280
There's also another purpose that it goes to legal.

645
00:51:09,800 --> 00:51:13,720
Whenever funds 25 is used, it's highly audited and audited.

646
00:51:14,260 --> 00:51:22,000
And so the auditors want every single piece of documentation to support those funds that

647
00:51:22,000 --> 00:51:22,580
were spent.

648
00:51:22,580 --> 00:51:32,240
So it does have to go to legal. That's one piece they want to see, but they also want to make sure that the district has handled those funds with integrity.

649
00:51:32,580 --> 00:51:37,880
So there has to be a purchase order. It has to be district made because they are district funds.

650
00:51:51,190 --> 00:51:51,910
Yes, thanks.

651
00:51:57,770 --> 00:52:01,890
I'm going to do my best to address as many of those as possible.

652
00:52:02,070 --> 00:52:03,850
I think Dr. Sanders just addressed some of them.

653
00:52:04,750 --> 00:52:10,110
In December 10th, board meeting, we had our developer fees report to share with the board,

654
00:52:10,330 --> 00:52:13,290
and which shared the amount of money that was in our developer fees fund.

655
00:52:13,490 --> 00:52:15,970
But at the same time, there was also projects in there,

656
00:52:15,970 --> 00:52:22,450
for upcoming projects that we like to project and are basically two major, two categories

657
00:52:22,450 --> 00:52:26,530
of projects that we might hold as a visual performing arts projects and the Sierra Hills

658
00:52:26,530 --> 00:52:31,810
TKK, Sierra Hills TKKKK project.

659
00:52:32,530 --> 00:52:37,670
And so those are the two major projects that were proposed on that December 10th Board meeting.

660
00:52:38,410 --> 00:52:44,530
Would they cost, would they cost that we said to not exceed $500,000 of the almost $2 million

661
00:52:44,530 --> 00:52:45,870
dollars in the development of these funds.

662
00:52:47,170 --> 00:52:54,810
So once the board approved that, we sent that document to our legal to get it approved

663
00:52:54,810 --> 00:52:59,630
is does it meet the requirements of can we show increased enrollment, increased use

664
00:52:59,630 --> 00:53:04,050
of facilities, does it meet that scrutinization, is this a, is this deferred maintenance, is

665
00:53:04,050 --> 00:53:08,890
this a routine maintenance issue or is this a modernization and they did it and they sent

666
00:53:08,890 --> 00:53:14,450
back through their opinion and get it to the legal opinion that for the TK can require

667
00:53:14,450 --> 00:53:19,110
project for within that GKKinter project, we identified three specific

668
00:53:19,110 --> 00:53:25,470
spacing bathrooms and playgrounds. So within that whole project there, we identified

669
00:53:25,470 --> 00:53:30,010
those three things within it. So does it meet, does, do these projects meet that

670
00:53:30,010 --> 00:53:34,230
screenization? And they said it doesn't, does meet the screenization of it not being

671
00:53:34,230 --> 00:53:37,290
a deferred maintenance project. This would be a modernization of that playground.

672
00:53:37,650 --> 00:53:41,370
So, above all those. So we've got the criteria from our, from our, the open

673
00:53:41,370 --> 00:53:47,610
the legal standpoint for modernization on the TK-Kinder side of it. She said that she

674
00:53:47,610 --> 00:53:52,030
did not feel that our WIMAR Hills, the original performing arts project didn't need that

675
00:53:52,030 --> 00:53:57,030
scrutinization, so we were no longer pursuing that one because it just didn't need that

676
00:53:57,030 --> 00:54:01,590
scrutinization using those developer fee funds. What we were trying to demonstrate in terms

677
00:54:01,590 --> 00:54:06,410
of increased activity and use in that was not enough to meet those scrutinizations.

678
00:54:06,410 --> 00:54:12,270
So I'm just trying to go down all the questions I've been down on, and I think it's on the current.

679
00:54:13,030 --> 00:54:15,910
I think the current development, because the next one is in our next board meeting.

680
00:54:16,190 --> 00:54:18,930
So I'm just trying to speak to what we have done.

681
00:54:21,370 --> 00:54:26,430
As was stated by Trustee Harvey, and I quote, that, you know, Fencing has been something,

682
00:54:26,650 --> 00:54:29,550
I want to say, probably six years ago, that was brought up, and we were,

683
00:54:29,790 --> 00:54:33,590
it was right before COVID, is we were actually looking and we were walking sites

684
00:54:33,590 --> 00:54:36,950
to do more safety fencing and doing it at that time,

685
00:54:36,950 --> 00:54:39,270
then COVID hit and that shut that down a lot of funds

686
00:54:39,270 --> 00:54:41,070
that we're going to use for that got spent elsewhere.

687
00:54:41,670 --> 00:54:44,530
So the fact that, and that was coming out of our ESR fund,

688
00:54:44,750 --> 00:54:45,830
no, that was pre- ESR.

689
00:54:46,030 --> 00:54:48,150
So that was just coming out of general funds we had funds.

690
00:54:48,790 --> 00:54:51,170
And so since then, you know, we've used funds in other ways.

691
00:54:51,410 --> 00:54:52,230
We've not had to do that.

692
00:54:52,910 --> 00:54:54,750
And with our budget where it's at, you know,

693
00:54:54,770 --> 00:54:57,530
we just not have the ability to spend an extra $50,000

694
00:54:57,530 --> 00:54:59,270
on fencing and a site.

695
00:54:59,350 --> 00:55:02,130
So the fact that we could use and develop a fee for this

696
00:55:02,130 --> 00:55:06,310
was a great opportunity to do a project that the board's been looking to do for, you know,

697
00:55:06,550 --> 00:55:09,470
six, seven years, six years, one and six years now.

698
00:55:10,330 --> 00:55:13,570
So that was a part of why that was put in there and saying, you know, it can be part of

699
00:55:13,570 --> 00:55:17,610
that, but the revitalization piece or that modernization of bringing safety piece for our

700
00:55:17,610 --> 00:55:19,350
little, into that project as well.

701
00:55:20,530 --> 00:55:23,770
The cost not being in the agenda was done purposefully.

702
00:55:24,290 --> 00:55:28,350
It was a thoughtful choice of mine because it had not yet been approved by legal counsel.

703
00:55:28,450 --> 00:55:31,410
I didn't want to give the perception that this was already approved and I was ready to

704
00:55:31,410 --> 00:55:37,550
ago. My purpose in there was it had the information about the action this little bit of look at,

705
00:55:38,090 --> 00:55:41,790
but we were waiting for legal counsel and I'm trying to give it to as far as I could that I did not

706
00:55:41,790 --> 00:55:47,530
and I mean I did share it with this moderate and she she you know and before that I'm going to

707
00:55:47,530 --> 00:55:52,510
recommend that this did not be voted on tonight because when I could make a conscious say that you

708
00:55:52,510 --> 00:55:58,330
had time to review the full proposal and just a few hours before we received it. I have an email

709
00:55:58,790 --> 00:56:03,570
Today, if I don't get back tomorrow, I'm going to do a phone call again just to see where

710
00:56:03,570 --> 00:56:06,970
that is and then what we can expect for a timeline to get that back from legal counsel.

711
00:56:07,190 --> 00:56:10,450
So I did purposely not include it for that reason.

712
00:56:10,490 --> 00:56:14,010
So I did not want to give a perception that this is good, it's already no report whatsoever.

713
00:56:15,590 --> 00:56:18,710
And then I would have had it ready for me and I would have updated the community through

714
00:56:18,710 --> 00:56:19,490
our board of genus.

715
00:56:19,890 --> 00:56:23,390
I know we tried to have all our documentation on our genus before we put them out, but I

716
00:56:23,390 --> 00:56:25,910
and not want to have misleading information or it's like

717
00:56:25,910 --> 00:56:27,150
that wasn't fully ready.

718
00:56:32,940 --> 00:56:33,560
So the

719
00:56:35,640 --> 00:56:39,160
ADA compliance piece that it knows,

720
00:56:39,780 --> 00:56:43,160
I mean, there's some validity to those as terms of,

721
00:56:43,160 --> 00:56:45,400
we've had to cut barriers into our,

722
00:56:45,800 --> 00:56:48,040
cut the holes into the barriers that go around that playground

723
00:56:48,040 --> 00:56:49,720
to allow for mobility pieces.

724
00:56:50,360 --> 00:56:52,100
The bark that's in there was actually replaced

725
00:56:52,100 --> 00:56:55,560
seven, eight years ago to bring it to an ADA compliance.

726
00:56:55,560 --> 00:57:01,360
You know, it's not ideal, ideal, but it is, it still does it, it does bring that, it brings that up.

727
00:57:01,740 --> 00:57:05,120
But again, the welds on some of that equipment is probably older than I am.

728
00:57:05,660 --> 00:57:10,740
That's not lost on some of the equipment, came from plaster holes in the welds until that equipment is older than I am.

729
00:57:12,860 --> 00:57:15,740
You talk about the money, the developer's fees, how much is total in there.

730
00:57:18,960 --> 00:57:23,960
And then I think part of the reason this is feeling to use words here is that that rushed

731
00:57:23,960 --> 00:57:29,740
or that just such a short time frame that turned around is we only got access to this project

732
00:57:29,740 --> 00:57:32,000
in those developer speeds in December, you know.

733
00:57:32,100 --> 00:57:36,520
So it was one of those pieces where we were approached by PTC and had some great conversations

734
00:57:36,520 --> 00:57:40,840
like, you know, they were talking about using prop 2 money, which doesn't fit our needs.

735
00:57:41,140 --> 00:57:45,040
It was able to make work and so it's like happy to make this flush and I said, well you

736
00:57:45,040 --> 00:57:50,180
know, we are looking at our, because we don't know that with county, um, financial

737
00:57:50,180 --> 00:57:53,260
people, and they share with us some of the different ways that other counties are

738
00:57:53,260 --> 00:57:56,460
accessing their development, under other school districts are accessing their

739
00:57:56,460 --> 00:58:00,020
development fees, and not looking at total enrollment population, but we have specific,

740
00:58:00,380 --> 00:58:05,140
like small portions of population enrollment, which was like, okay, that does, that is

741
00:58:05,140 --> 00:58:09,940
something that we're, that we're seeing is like a special ticket going from 20 to 40

742
00:58:09,940 --> 00:58:12,460
We've been on 65 over a year, a period of five years.

743
00:58:13,260 --> 00:58:15,960
That's a significant increase, and a significant drop in age.

744
00:58:16,060 --> 00:58:17,600
And this was shared glass board meeting in Illinois.

745
00:58:18,240 --> 00:58:21,620
We now are having, it used to just have to serve some four,

746
00:58:21,760 --> 00:58:24,280
but mostly five year olds, but now it's serving some three year old,

747
00:58:24,300 --> 00:58:26,420
you know, four or five year old students.

748
00:58:26,940 --> 00:58:31,060
So, since we only got that access to that money,

749
00:58:31,940 --> 00:58:35,120
that makes us feel more rushed because it was something that,

750
00:58:35,220 --> 00:58:36,840
you know, PTC has been looking at, I mean,

751
00:58:36,840 --> 00:58:40,320
I mean, this is the $40, $40 plus thousand of those dollars

752
00:58:40,320 --> 00:58:42,980
in from two years of John DeFonts.

753
00:58:43,320 --> 00:58:45,000
So this is something that they've been trying to look at

754
00:58:45,000 --> 00:58:47,220
for years, and I was in a,

755
00:58:47,480 --> 00:58:49,300
I'll use, I'll blame myself, but in I evitate

756
00:58:49,300 --> 00:58:51,180
in terms of cost of playgrounds.

757
00:58:51,420 --> 00:58:54,020
You know, like, oh, hey, you know, $40,000 a year,

758
00:58:54,140 --> 00:58:56,160
$40,000 next year, we're buying a new playground.

759
00:58:56,780 --> 00:58:58,600
You know, and then they install one of the park,

760
00:58:58,680 --> 00:58:59,680
you can start talking to people,

761
00:58:59,700 --> 00:59:00,980
you start looking at catalogs, you go,

762
00:59:01,620 --> 00:59:03,080
I can afford like a very good round.

763
00:59:03,440 --> 00:59:03,820
You get a problem.

764
00:59:03,980 --> 00:59:05,380
You think so, don't really behave like a,

765
00:59:05,380 --> 00:59:09,300
This is going to take a lot more in a lot of different pieces and obviously we don't have

766
00:59:09,300 --> 00:59:11,160
a general fund that can do that.

767
00:59:11,600 --> 00:59:17,000
For example, another look at this aspect is look at movements right now, like the school

768
00:59:17,000 --> 00:59:17,500
district there.

769
00:59:17,960 --> 00:59:22,120
They had a big community development that's being built, like they're building a whole

770
00:59:22,120 --> 00:59:22,620
development.

771
00:59:22,820 --> 00:59:27,720
So they're actually, they're landlords right now, they're getting a whole new school because

772
00:59:27,720 --> 00:59:31,860
of this huge influx of students because they get into that, but it's to meet that need

773
00:59:31,860 --> 00:59:32,640
of students, right?

774
00:59:32,640 --> 00:59:38,040
We can't meet the population that we're going to be projected to have to serve.

775
00:59:38,940 --> 00:59:43,460
So we are having bigger population out on our TK, and that's what this is doing is to

776
00:59:43,460 --> 00:59:45,820
help serve that population.

777
00:59:47,040 --> 00:59:53,800
But there is an incentive that we, as a board, or I think comment, or even a PCC, can do

778
00:59:53,800 --> 00:59:59,680
about, there is that window, just as we did with our solar and our solar environment.

779
01:00:01,720 --> 01:00:29,560
There are some timelines. If you want to get it installed by a day, you've got to have it accrued by a day. If you want to get this time by a day, you've got to get this accrued by a day. So there's a rush or there's not. There's the other side of whatever happens to that decision. So I think I think I played on project. I'm fully supportive. You asked for a district recommendation. I'm fully in support of it. We've already been in communication with some other builders to look at possible costs.

780
01:00:29,560 --> 01:00:32,760
of fencing possible costs like just round numbers

781
01:00:33,660 --> 01:00:35,680
of bathrooms not that it's directly.

782
01:00:36,000 --> 01:00:38,260
It indirectly affects this because I need to know that

783
01:00:38,920 --> 01:00:42,200
within the other $137,000 that is left

784
01:00:42,200 --> 01:00:45,860
in that $500,000 can I get the,

785
01:00:46,040 --> 01:00:48,460
what I envision is the bathroom needs that's needed

786
01:00:48,460 --> 01:00:51,000
over there and can I get the,

787
01:00:51,100 --> 01:00:53,040
and the fencing that has been a district priority

788
01:00:53,040 --> 01:00:55,740
for safety for six plus years.

789
01:00:56,600 --> 01:00:58,020
And so making sure that that can fit in there.

790
01:00:58,020 --> 01:01:05,020
So, I think it'll be tight, but I think the fact that we don't have the Walmart project in there, I think it is something that is doable.

791
01:01:05,740 --> 01:01:09,580
We're talking about maintenance, you know, the things as well.

792
01:01:11,100 --> 01:01:15,840
So, that's where we're planning. We're scheduling any walkthrough, purchasing, just to get, like, again, an idea.

793
01:01:16,700 --> 01:01:26,140
I have, I have our aims to back and forth with a company that does pre-built, set in place, bathrooms, that way you just connect electricity, connect to it.

794
01:01:26,140 --> 01:01:29,700
The difference between the bathroom center there, currently, and the bathroom center, we're

795
01:01:29,700 --> 01:01:34,300
projecting is right now the bathrooms are on the outside, like the external bathrooms

796
01:01:34,300 --> 01:01:34,860
are outside.

797
01:01:35,100 --> 01:01:35,700
You have to go around.

798
01:01:35,780 --> 01:01:37,360
We don't have our t-cares in danger of that.

799
01:01:37,460 --> 01:01:41,980
They go into this classroom to use the restrooms, which could possibly take eyes off the

800
01:01:41,980 --> 01:01:42,280
yard.

801
01:01:42,940 --> 01:01:47,680
And if that's not what happened anymore, when we're on recess, we send them directly to the

802
01:01:47,680 --> 01:01:47,980
bathroom.

803
01:01:48,580 --> 01:01:54,400
I used to call the first name of the bathroom, so they're further away, and part of the TK,

804
01:01:54,400 --> 01:01:58,240
And fortunately in the classroom we have TK size that one because that's a part of

805
01:01:58,240 --> 01:02:01,200
the code now that we have type of facilities that need the size requirements.

806
01:02:02,380 --> 01:02:06,680
So this would lower how I envision this as it goes in the grass between the two buildings.

807
01:02:07,000 --> 01:02:12,640
And it directly opens onto the playground so there's not that gap of sitting around it directly.

808
01:02:12,880 --> 01:02:14,220
It opens on to where the playground would be.

809
01:02:14,600 --> 01:02:19,840
But again, I'm not I'm not tying those up any of these three together and it is correct that

810
01:02:19,840 --> 01:02:24,840
know with these other projects, it could trigger DSA looking at it and know other ADA increments.

811
01:02:25,440 --> 01:02:30,440
It doesn't have that, and I'm not expecting it. I the part that is affecting me in this is

812
01:02:30,440 --> 01:02:34,540
I'm looking at the total budget size of it and making sure that I feel comfortable with that.

813
01:02:34,760 --> 01:02:38,720
And so I love this, I really love the process that gone through to put it together,

814
01:02:39,000 --> 01:02:42,520
the input that they've sought, they've reached out to multiple vendors, you know, they've gotten

815
01:02:42,520 --> 01:02:44,260
and perform a lot of different sources.

816
01:02:44,700 --> 01:02:47,340
So, you know, it is a lot of money to do,

817
01:02:47,560 --> 01:02:50,140
and it's a $300,000, $60,000 piece,

818
01:02:50,580 --> 01:02:52,860
but it's coming also out of a bunch that's $1.9 million.

819
01:02:53,400 --> 01:02:56,540
It could be, you know, you could go over that $500,000,

820
01:02:56,640 --> 01:02:57,560
you know, with like change order,

821
01:02:57,760 --> 01:02:59,540
and you would be allowed to, you're not limited

822
01:02:59,540 --> 01:03:01,500
to that $500,000, I'm not asking you to.

823
01:03:02,380 --> 01:03:04,400
I'm just stating that as a fact.

824
01:03:06,120 --> 01:03:07,740
So, I died in the fight,

825
01:03:07,880 --> 01:03:09,720
and if you guys wanna look at your list of questions,

826
01:03:09,720 --> 01:03:12,580
if I get the dressing, I try to get through them all, it's perfect.

827
01:03:13,160 --> 01:03:18,680
Yeah, I just had a follow-up question. I know that our last meeting we did have a conversation

828
01:03:18,680 --> 01:03:24,780
that there was a potential community member who was looking to donate some money and I'm just

829
01:03:24,780 --> 01:03:30,400
curious in terms of the amount of money if there's a cap like where that stands.

830
01:03:32,000 --> 01:03:36,840
So, I'm not the one who's been in directly communication with that. I was in an early

831
01:03:36,840 --> 01:03:41,100
communication. There's been other direct communication outside. We've not been able to get something

832
01:03:41,100 --> 01:03:46,640
in writing that says we will, we will. But they already certain amount, they're doing certain

833
01:03:46,640 --> 01:03:52,940
amount. When I did reach out to the PTC and said if we had to fund it at a lower level, would

834
01:03:52,940 --> 01:03:57,580
that person be willing to? And I'm just going to summarize the words and you tell me if I'm wrong,

835
01:03:57,580 --> 01:04:01,660
but basically that was a bigger amount than they were expecting. But they're still working through

836
01:04:01,660 --> 01:04:04,980
like PG&E contacts in their own piece

837
01:04:04,980 --> 01:04:08,520
to want to fill a gap, but there's a gap.

838
01:04:08,680 --> 01:04:10,360
But we don't have anything specific in writing

839
01:04:10,360 --> 01:04:12,620
that would say that they will absolutely do it.

840
01:04:12,740 --> 01:04:16,060
So at this point, besides what PTC is already there,

841
01:04:16,180 --> 01:04:18,400
you guys already committed to this project.

842
01:04:19,060 --> 01:04:22,520
As you stated, it would be ages to maybe $5.25

843
01:04:23,140 --> 01:04:23,900
of funded project.

844
01:04:26,680 --> 01:04:29,160
And we've heard tonight, legal data

845
01:04:29,160 --> 01:04:35,080
prove the playground it met the criteria for modernization. So what is with legal currently

846
01:04:35,080 --> 01:04:42,700
is the use of the CMAS contract and is that correct? The specific bit itself doesn't meet the,

847
01:04:43,020 --> 01:04:50,740
there has to be a 51, 49% you know difference of materials versus labor and how to have it and

848
01:04:50,740 --> 01:04:56,220
that's how the majority and the way and how I understand it and again the spake speak this but the way

849
01:04:56,220 --> 01:05:01,680
it was explained to me and I understood it was the way the chunk of it was grouped, specifically

850
01:05:01,680 --> 01:05:07,920
the ground covering, made it appear at least that there was a labor went up more like 64,

851
01:05:08,200 --> 01:05:14,800
it was a 64, and the labor side of it. So it was re-explained and put out and basically

852
01:05:14,800 --> 01:05:19,320
read that. So we just have been having the bid in front of them again just to make sure that

853
01:05:19,320 --> 01:05:23,920
they're going lie down in my lie, I am making sure that it matches with the CMS contract

854
01:05:23,920 --> 01:05:30,480
again and meets those criteria. But if the CVS itself is in my limited knowledge is not the issue,

855
01:05:30,480 --> 01:05:34,720
it's just making sure that the bid meets the requirements of being a CMS which allows you to

856
01:05:34,720 --> 01:05:39,220
bypass some bidding processes and piggyback and doing all that kind of stuff.

857
01:05:39,740 --> 01:05:48,600
Okay, so we're waiting on Neagle to review what we've submitted under the CMS to ensure that we're

858
01:05:48,600 --> 01:05:53,000
submitting it correctly and it follows the correct criteria. That is correct.

859
01:05:53,000 --> 01:05:53,580
Okay.

860
01:05:57,090 --> 01:06:03,530
I would like to make a motion. I appreciate you answering a lot of

861
01:06:03,530 --> 01:06:08,090
those questions because that solved a lot of the questions that I had really

862
01:06:08,090 --> 01:06:13,990
good to this project. I would like to make a motion that's the board approved

863
01:06:13,990 --> 01:06:22,030
this project pending legal review meaning if legal comes back and says what we

864
01:06:22,030 --> 01:06:28,650
have submitted, meets the criteria that we need under CMAS, then we can go ahead and

865
01:06:28,650 --> 01:06:32,390
move forward, and then we don't have to be up against it at length. So my

866
01:06:32,390 --> 01:06:37,630
motion would be to approve, so long as legal approves the contract, that's

867
01:06:43,410 --> 01:06:55,590
So my concern is the amount of involvement that the district has not had in a project.

868
01:06:56,670 --> 01:07:00,550
So I love the project and I support the project.

869
01:07:00,930 --> 01:07:05,330
But it does need to be a lot more hands on with the district.

870
01:07:05,330 --> 01:07:12,330
So, I understand that you have a vendor that you can order from, well nothing should

871
01:07:12,330 --> 01:07:13,750
be followed without a purchase order.

872
01:07:14,590 --> 01:07:19,950
I understand that PTC has funds that they're willing to donate, the money needs to be donated

873
01:07:19,950 --> 01:07:22,790
upon approval of the project once legal comes back.

874
01:07:23,210 --> 01:07:25,010
It doesn't need to be just sitting out there.

875
01:07:25,490 --> 01:07:30,490
So if we are going to move forward with the project pending legal approval, then there are

876
01:07:30,490 --> 01:07:32,670
other things that need to happen as well.

877
01:07:32,670 --> 01:07:38,690
And some things we can get, like, stick it in insurance, and we can get that link all

878
01:07:38,690 --> 01:07:38,970
of that.

879
01:07:39,090 --> 01:07:44,590
But I'm really concerned that the district needs to have a really more involved effort

880
01:07:45,310 --> 01:07:49,330
in the project and not be so much in the background.

881
01:07:50,070 --> 01:07:51,710
And we say, like, a purchase order.

882
01:07:51,930 --> 01:07:52,950
I mean, they approved it.

883
01:07:53,030 --> 01:07:57,290
And like, we came back and said it and said, yes, we couldn't just develop a purchase order

884
01:07:57,290 --> 01:07:59,150
then because there are other meat.

885
01:07:59,150 --> 01:08:06,150
So I'll just say what you said so the legal says it's okay that's fine, but a

886
01:08:06,150 --> 01:08:12,390
purchaser because of the cost of it and our processes and policies that we

887
01:08:12,390 --> 01:08:18,590
have in place in the industry, if it's more than $500, it provokes a

888
01:08:18,590 --> 01:08:23,950
purchaser and it is. So for whatever it is that needs to be ordered, it needs to be

889
01:08:25,210 --> 01:08:29,690
communicated to the district so that the district can issue a purchase or a

890
01:08:29,690 --> 01:08:33,170
purchase order is a promise to pay if you order something without a purchase

891
01:08:33,170 --> 01:08:37,690
order the district is not obligated to pay for. So that's all I'm saying. Like we

892
01:08:37,690 --> 01:08:41,050
need to know what we're paying for 100% of the time.

893
01:08:43,670 --> 01:08:44,310
Does it make sense?

894
01:08:47,570 --> 01:08:54,390
Honestly no. So I'm a little confused because I know that we have had many

895
01:08:54,390 --> 01:09:00,750
projects. I'll go to HVAC, for example, right. HVAC came to us as a proposed cost, but I don't

896
01:09:00,750 --> 01:09:07,250
know how much each white, you know, I saw estimates, but I don't know how much each line, bold,

897
01:09:07,710 --> 01:09:16,170
nut, unit cost, right? And when we make the motion here to move forward with the project we knew,

898
01:09:16,170 --> 01:09:21,090
it's going to cost us X number of dollars, right? Which is the same thing that we have here.

899
01:09:21,090 --> 01:09:31,450
So, what I understand is that the board would make a motion to move forward with an expenditure

900
01:09:31,450 --> 01:09:42,670
of $342,856 plus tax and then we would move forward based on that motion, get the purchase

901
01:09:42,670 --> 01:09:47,990
order, sign the contract, do all of that, but the board has already approved the district

902
01:09:47,990 --> 01:09:56,550
administration to do that option. So I am confused when David asks you is that

903
01:09:56,550 --> 01:10:01,150
what we need to move forward and you're saying no what do we need that. So what

904
01:10:01,150 --> 01:10:04,210
I'm saying you're correct. Okay I think we said the same thing say that differently.

905
01:10:04,750 --> 01:10:12,190
So what I would not want the vendor to place an order without a purchase order from

906
01:10:12,190 --> 01:10:17,510
the district. That's all I'm saying. That's it. That's it. So the border proves it but

907
01:10:17,510 --> 01:10:20,210
But I wouldn't want the benefit to say, okay, the board is approved, let's just go forward.

908
01:10:20,650 --> 01:10:22,690
It needs to come through the proper search and the check.

909
01:10:23,410 --> 01:10:24,850
I don't think so.

910
01:10:25,030 --> 01:10:25,550
I don't think so.

911
01:10:25,650 --> 01:10:26,190
I got it.

912
01:10:26,490 --> 01:10:26,890
I got it.

913
01:10:27,290 --> 01:10:33,190
So my question right looking at you is now they approved this, if you, I'm not even saying

914
01:10:33,190 --> 01:10:35,570
this project is going to approve, you know, and there's a lot of people that talk.

915
01:10:36,030 --> 01:10:44,950
But let's say they, they make this, you, we have the line item who order, right, right,

916
01:10:45,790 --> 01:10:51,470
we have all this and it's up. If they do that tonight, we hear back from legal tonight.

917
01:10:51,690 --> 01:10:57,270
So tomorrow, and we have email, we're good to know, with that, you could build a purchase

918
01:10:57,270 --> 01:11:01,310
order, correct, that we could sign, and then we would send to the vendor and that's what

919
01:11:01,310 --> 01:11:02,170
that would be.

920
01:11:02,330 --> 01:11:05,030
So the vendor use will give us a pay-up, you know what a pay-up means, right?

921
01:11:07,330 --> 01:11:08,650
You may call it invoice.

922
01:11:09,010 --> 01:11:09,470
Yeah, okay.

923
01:11:09,470 --> 01:11:18,330
So projects, projects that you can't know, project usually come in pay applications usually like like the big project that we did with solar and the hands.

924
01:11:18,990 --> 01:11:20,570
So the usually vendor gives us a pay up.

925
01:11:20,710 --> 01:11:24,330
We ensure a purchase order off the pay up or invoice whatever you want to call it.

926
01:11:24,510 --> 01:11:34,470
But yes, it is a process that happens along with an approved maximum amount unless there's a change that has to come back to the board for proof.

927
01:11:34,970 --> 01:11:38,930
So, yes, you're saying the same thing, it's just, I didn't want to give the impression that

928
01:11:38,930 --> 01:11:42,830
it's okay to go ahead and start ordering without a purchaser.

929
01:11:43,570 --> 01:11:45,510
Very tight with this, which is good.

930
01:11:45,710 --> 01:11:46,210
That's just fair.

931
01:11:46,530 --> 01:11:50,070
I like it when you've got my eyes and cross my teeth, that's good.

932
01:11:51,790 --> 01:11:53,950
All right, so we have a motion that's been made.

933
01:11:54,030 --> 01:11:55,470
I just wanted to share with the board.

934
01:11:55,630 --> 01:12:03,690
I believe that the total with tax is 360,000, 56,000, so just putting that out there.

935
01:12:03,690 --> 01:12:07,990
Is there a second to testing Harvey's promotion?

936
01:12:09,470 --> 01:12:12,870
I'm not writing a second, but I do have additional comment and

937
01:12:12,870 --> 01:12:15,090
session like before you do the roll call, please.

938
01:12:15,810 --> 01:12:15,910
Okay.

939
01:12:19,420 --> 01:12:26,220
I think I feel like Mr. Figley answered a lot of my questions, too.

940
01:12:27,880 --> 01:12:32,480
I think what I'm still feeling held up about is I don't feel like this was

941
01:12:32,480 --> 01:12:38,740
ready for approval tonight. And like what Mr. Figgley had said, he doesn't need to put the cost

942
01:12:38,740 --> 01:12:45,060
in the agenda on purpose. And it sounds like a good project, having the comfort of district

943
01:12:45,060 --> 01:12:50,340
involvement and a district recommendation on the agenda, saying that district recommends

944
01:12:50,340 --> 01:12:56,720
approval of this is more in line with everything else we approve. And I feel like I need that

945
01:12:56,720 --> 01:13:02,120
backing, but it's the main thing is the cost. We did not have that in the agenda at all,

946
01:13:02,600 --> 01:13:09,580
and so I don't feel like that is just for transparency purposes. I would feel more comfortable

947
01:13:09,580 --> 01:13:11,400
if we waited.

948
01:13:13,900 --> 01:13:20,380
It's not a project at all. Just for the correct process, I feel like we would still

949
01:13:20,380 --> 01:13:24,060
We'll make it through the next board meeting, which is next week.

950
01:13:27,640 --> 01:13:30,140
We're going back to the motion at hand.

951
01:13:30,180 --> 01:13:36,780
Is there someone who would like to second the existing motion that Trustee Harvey has put in place?

952
01:13:40,960 --> 01:13:43,840
Would someone instead like to amend the motion?

953
01:13:45,540 --> 01:13:46,880
We don't have a second.

954
01:13:47,960 --> 01:13:48,740
It just fails.

955
01:13:48,740 --> 01:13:49,320
It just fails.

956
01:13:49,600 --> 01:13:49,880
Okay.

957
01:13:52,220 --> 01:13:53,980
Would someone like to create a new motion?

958
01:13:54,860 --> 01:13:56,520
I will make a motion to table this

959
01:13:56,520 --> 01:13:58,920
until the next board meeting.

960
01:13:59,820 --> 01:14:02,020
Okay, so second floor is back to motion.

961
01:14:13,490 --> 01:14:16,810
Is there, if there's something missing from that

962
01:14:16,810 --> 01:14:18,330
that you guys want to see, let me know.

963
01:14:18,770 --> 01:14:20,250
I'm open to amending it.

964
01:14:20,530 --> 01:14:22,630
Do we, yeah, or maybe we need to have more discussion.

965
01:14:23,050 --> 01:14:23,550
I think we may.

966
01:14:23,690 --> 01:14:24,450
Like we're not moving.

967
01:14:24,730 --> 01:14:26,530
So like we're still using some conversation.

968
01:14:26,830 --> 01:14:29,050
And I definitely don't disagree

969
01:14:29,050 --> 01:14:46,110
that there's a transparency issue here with the not being in the agenda, and that's, that's my one sticking point from moving forward with the motion tonight, and I don't know what, I don't know exactly, you know, how to, how to move beyond that.

970
01:14:46,230 --> 01:14:53,410
And I also don't want to put us in a position where we're not approving a project that we shouldn't be forward with if we so choose.

971
01:14:53,410 --> 01:14:59,970
That being said, it does sound to me like if we did table it.

972
01:15:00,500 --> 01:15:15,740
Today, next week, and we approved it next week, so if we chose, that we could still get the order in, that it's going to our teeth, and still be okay for this year. And so,

973
01:15:17,760 --> 01:15:27,400
I think we should prep all purposes of transparency, probably table it for next week and make sure that we do things properly.

974
01:15:34,600 --> 01:15:37,900
All right, so we have a second at this point.

975
01:15:38,220 --> 01:15:49,460
I am going to do a role call for this motion, which is again to pay all this to our Wednesday

976
01:15:49,460 --> 01:15:53,820
March, Wednesday meeting for discussion and action to be honest.

977
01:15:54,740 --> 01:16:01,400
Um, I will start our roll call vote on this and um, Trustee Lopez is I, Trustee Anderson.

978
01:16:01,980 --> 01:16:02,520
All right.

979
01:16:03,160 --> 01:16:03,920
Trustee Harvey.

980
01:16:04,180 --> 01:16:04,340
Hi.

981
01:16:05,000 --> 01:16:05,780
Trustee Calvis.

982
01:16:06,080 --> 01:16:06,220
Hi.

983
01:16:06,700 --> 01:16:07,740
And Trustee McIntyre.

984
01:16:08,100 --> 01:16:08,260
It

985
01:16:11,170 --> 01:16:11,670
doesn't really matter.

986
01:16:13,890 --> 01:16:14,830
On the stage.

987
01:16:14,950 --> 01:16:15,610
Oh, please.

988
01:16:16,190 --> 01:16:16,710
Yeah.

989
01:16:16,810 --> 01:16:17,550
Just written the thing.

990
01:16:17,710 --> 01:16:18,170
We said that.

991
01:16:18,330 --> 01:16:18,570
Okay.

992
01:16:18,670 --> 01:16:19,090
We do that.

993
01:16:19,690 --> 01:16:21,410
All right.

994
01:16:21,530 --> 01:16:23,070
So motion passes.

995
01:16:23,070 --> 01:16:25,750
is four votes and one.

996
01:16:27,070 --> 01:16:28,090
I have a sentence.

997
01:16:29,930 --> 01:16:31,170
Thank you.

998
01:16:31,510 --> 01:16:38,340
We will go ahead and move on to item eight in our agenda, which is board pending comments.

999
01:16:38,830 --> 01:16:40,930
Do any board members have comments?

1000
01:16:41,950 --> 01:16:42,190
I do.

1001
01:16:42,930 --> 01:16:50,290
For our March 4th meeting or next meeting, I'd like to request, I believe, our second interim is going to be in the agenda.

1002
01:16:50,290 --> 01:17:11,530
And I'd like to request on the second interim presentation that we have numbers that not only reflect what of course we have already loaded on which are the layoffs, but I would like to see a second interim report if the rest of the board members also would like to see it with some different perspectives.

1003
01:17:11,530 --> 01:17:35,910
So if we could get a second interim report showing one wellness employee brought back in and then I would like to see another one showing wellness one wellness and one library FTE brought back in and then I'd like to see a report with all of wellness and library brought back in.

1004
01:17:36,530 --> 01:17:58,610
So that we at least have some idea of how that would impact our numbers based on where we're at second interim, because I believe that our second interim would be presented based on what the board has approved, which would be all of the layoffs that we had approved, but I would like to see what it would look like if we brought some of those positions back in.

1005
01:17:59,410 --> 01:18:03,630
So, that's what I would like to see if everyone else would like to as well.

1006
01:18:03,850 --> 01:18:06,470
Before we get consensus, if I knew it would be a clarification,

1007
01:18:06,850 --> 01:18:11,650
if there is a consensus, I could do not a whole second error,

1008
01:18:11,850 --> 01:18:14,230
but just a multi-year projection with those numbers in it, maybe?

1009
01:18:14,450 --> 01:18:15,170
Yeah, sorry.

1010
01:18:15,950 --> 01:18:17,150
We just hold both.

1011
01:18:17,950 --> 01:18:20,610
With the second and from numbers, can we see?

1012
01:18:21,250 --> 01:18:21,950
Multi-year.

1013
01:18:22,030 --> 01:18:22,590
Multi-year.

1014
01:18:22,850 --> 01:18:28,130
Yeah, so we can see how it impacts our budget and how it would impact our reserves, really.

1015
01:18:31,260 --> 01:18:37,100
I really like hearing to you. I'm wondering if the rest of the board is comfortable with that as well.

1016
01:18:38,820 --> 01:18:51,940
I think that's a great idea. Great request. And then if Mr. Figley has anything else he wants to show us, like if you know for positions or recommendations, I'm glad to see that as well.

1017
01:18:52,560 --> 01:18:55,180
So as much info we can get about budget would be print.

1018
01:18:56,080 --> 01:18:58,020
Thank you for that flexibility to add those up.

1019
01:18:58,020 --> 01:18:58,300
Yes.

1020
01:19:04,580 --> 01:19:05,320
All right.

1021
01:19:05,560 --> 01:19:08,120
Any other additional board comments?

1022
01:19:09,660 --> 01:19:19,320
I have one item that I would like to bring up a few months ago we discussed talking about

1023
01:19:19,320 --> 01:19:25,220
having an audit of our special education program and taking a look at how we were running

1024
01:19:25,220 --> 01:19:30,320
know what we're doing and potentially bringing in an outside company to review that.

1025
01:19:32,240 --> 01:19:38,840
And I believe that that certainly did look at that and there was some decent expense with that

1026
01:19:38,840 --> 01:19:44,900
and we haven't looked at it since and I think it would be worth our while to kind of take a look at

1027
01:19:44,900 --> 01:19:51,360
that, look at some potential other options. I think we have a lot of expense going into our special

1028
01:19:51,360 --> 01:19:55,680
education that is hurting our general budget. And I think it's something that we shouldn't

1029
01:19:56,380 --> 01:20:01,880
drop. Not necessarily recommend it, we spend a ton of money on that, but I think it's something

1030
01:20:01,880 --> 01:20:06,460
that we should continue to look into and try to optimize it. And I think it's something we should

1031
01:20:06,460 --> 01:20:10,380
bring back to discuss and potentially give Mr. Douglas the direction.

1032
01:20:12,260 --> 01:20:18,760
Trustee Anderson, would you want that to be as more of an informational type of thing or on an action?

1033
01:20:18,760 --> 01:20:19,480
I know.

1034
01:20:19,880 --> 01:20:20,060
It

1035
01:20:23,510 --> 01:20:29,930
would be more about informational to understand what the, what Mr. Bigley got back from his

1036
01:20:29,930 --> 01:20:34,410
investigation on that, that way we can then potentially provide some feedback on additional

1037
01:20:34,410 --> 01:20:42,030
information that we can get by believe I'm understanding the process right, provide direction

1038
01:20:42,030 --> 01:20:45,290
on further actions down the road.

1039
01:20:46,990 --> 01:20:50,690
How does the rest of the floor feel about that coming to agenda?

1040
01:20:55,110 --> 01:20:55,590
Okay.

1041
01:20:57,050 --> 01:21:05,190
Then we will add that as a informational item signature meeting or if any other board members

1042
01:21:05,190 --> 01:21:06,130
should have comment.

1043
01:21:06,690 --> 01:21:06,790
What

1044
01:21:12,520 --> 01:21:13,040
is that said?

1045
01:21:13,540 --> 01:21:17,740
We are moving on to our final item, which is to adjourn item 9.

1046
01:21:19,060 --> 01:21:21,900
We are at the conclusion of our meeting and then we are going to adjourn.

1047
01:21:23,340 --> 01:21:25,580
I'll make a vote for the adjournment.

1048
01:21:25,580 --> 01:21:26,360
Is there a second?

1049
01:21:26,640 --> 01:21:27,140
I will second.

1050
01:21:27,880 --> 01:21:31,200
Okay, let's go ahead and do a roll call vote.

1051
01:21:31,780 --> 01:21:32,640
Trustee Anderson.

1052
01:21:33,720 --> 01:21:34,580
Trustee Harvey.

1053
01:21:34,700 --> 01:21:34,860
Aye.

1054
01:21:35,400 --> 01:21:36,060
Trustee Powell does.

1055
01:21:36,300 --> 01:21:36,440
Aye.

1056
01:21:36,820 --> 01:21:37,880
Trustee Mackentenner.

1057
01:21:38,060 --> 01:21:38,180
Aye.

1058
01:21:38,780 --> 01:21:40,400
Trustee Lopez is also.

1059
01:21:40,580 --> 01:21:40,700
Aye.

1060
01:21:40,980 --> 01:21:42,060
Motion passes.

1061
01:21:42,580 --> 01:21:45,900
Meeting is adjourned at 6.24 p.m.