I am thinking about letting it be set up until September 20th for my ACO, um, my ACO.
I wanted to know when we were talking for email about to do things to work with the city and I was wondering if there was a place that we could work from in.
You can get that one out.
Yeah.
Someone that's interested, seriously interested in looking into it to actually get an idea.
You came up with a plan. I'll talk to you afterwards. We'll talk to that.
I was trying to get this to because I'm thinking this is a healing work.
I'm trying to get and avoid this and hope on this and not squish them.
And I didn't think about trying to protect my face.
And I mean, I literally, I would like to know face to face before we answer that.
I said it.
Good evening. I'd like to call the floor of the public hearing from Monday to November 5th, 2018.
On the agenda for the public hearings, we discussed the 2019 budget appropriation for the year ending December 31st, 2019. Mr. Logan.
Thank you, sir.
Now we're having a public hearing for the proposed 2019 budget for the City of Holly Springs and I'm just going to go through these quickly and then we can take public comment.
The proposed budget for the City of Holly Springs General Fund for 2019 is $7,625,000.
That does include a 2% cost of living adjustment for employees and it does include three new positions in the police department.
So those are three new officers for the operating grant fund.
The proposed budget for 2019 is $228,500.
And if you will recall, that's a pass-through grant from the Atlanta Regional Commission that goes to focus for job placement and GEDs for at-risk youth.
The proposed budget for the Parks and Recreation Fund for 2019 is $483,500.
Part of that is debt service for the Cagle family farm in the amount of $358,736.
The proposed budget for the Hotel Motel Tax Fund for 2019 is $6,000.
The proposed budget for this PLOS-3 fund for 2019 is $200,000.
The proposed budget for 2019 for this PLOS-4 budget is $125,000.
If you'll recall the PLOS-4 collection ceased after July, excuse me, August was the last 2014 that we got.
So going forward we will be receiving PLOS-5 allocations.
The proposed budget for PLOS-5 is $3,923,680.
Which includes PLOS revenue as well as LMIG and LCI and other grants.
And then Town Center Fund, proposed budget for 2019 is $125,000.
The debt service fund for 2019 is $358,736.
The Parks and Recreation Fund transfers that money for debt service for the Cagle family farm.
And our last proposed budget is the stormwater fund for 2019 which is a budget of $335,000.
Thank you.
Anyone else?
Do we have a motion to adjourn?
Motion.
Second.
Motion to second.
All in favor?
Aye.
Opposed?
We are adjourned.
We will move immediately to the city council work session.
Please stand for the pledge.
I pledge allegiance to the flag of the United States of America.
And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
I pledge allegiance to the flag of the United States of America.
And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
I pledge allegiance to the flag of the United States of America.
The first item I'd like to address is also a safety issue, like the ridge issue was.
And that concerns the sidewalks that are currently being constructed by the builders here in the city.
Unfortunately, we're not building our sidewalks to our own development standards.
The city has development standards that require the sidewalks to be specifically located and specifically grade on them.
It's the great issue that we're most of the time not making.
We're in and of with sidewalks that are sloped to the side in excess of what's really a safe way to construct anything to walk on it.
All of you know that I've had neat problems in the past. I continue to have them.
And it becomes almost impossible to walk on a slope sidewalk.
We're talking about sidewalks that are being constructed.
This is seven to ten times more slope than your current standards require.
Are you talking about some that are built that way or that have settled in that way?
Because we do have some that are actually settling that way.
No, this is not the joints or anything like that that's going on.
This is what's being constructed on new construction, on houses that are getting COs.
Because I'm not just doing that. Particularly, I've noticed around the bridge on Six's Road that does that.
It was not built that way but it's sunk that way.
I think this issue can be addressed with just a little more enforcement of what we've got on the books.
I know it's not standard and it's not been done in the past 12 years that it's been done this way.
I can see what's been done in harmony and it's been allowed to go on all this time, but it's just not safe.
And it's against our own requirements and I'd like to request that we enforce our requirements and make it safer for all the citizens.
The other item I have and third is to ask the candidates who are present here tonight and maybe Mrs.
get the one that's not to make sure that you remove your signs in a timely manner after this election next week.
Thank you.
Thank you, Roger.
Is this in the new business? Item A discussed in the 2018 proposed budget amendments.
Thank you, sir.
If you're having your packet, the detailed line item proposed budget for 2018 amended as well as 2019.
The proposed budget amendment for 2018, I will just go by summary if that's okay unless you have some additional questions.
The proposed amendment to the general fund is an increase in revenues of $1,175,000.
Increase in expenditures of the same amount.
Operating grant fund, no change. Some of these I've actually changed some line items, but the total didn't change.
So that's just for information only, but the line items did change on several of these.
Parks and Recreation Fund revenues increased by $7,625.
The expenditures changed by the same amount.
Hotel Motel Tax Fund, no changes except for line items.
Splost 3, no changes except for line items.
Splost 4, $394,000 reduction in revenues and $394,000 reduction in expenditures.
Splost 5 fund, $1,350,000 increase in revenues and a reduction in the same amount.
Town Center fund revenues and increase of $476 in revenues and the same for expenditures.
Debt service fund, no changes, and stormwater fund, no changes except for line items.
Any questions?
Item B, Discussed 2019 Proposed Budget for the Year in December 31st, 2019.
Thank you, sir.
The general fund proposed budget is $7,625,000.
As I mentioned earlier, that does include a 2% cost of living adjustment for all employees.
And it also includes the addition of three police officers.
The operating grant fund has a proposed budget of $228,500.
Parks and Recreation Fund, $483,500.
Hotel Motel Tax Fund, $6,000.
Splost 3, $200,000.
Splost 4, $125,000.
Splost 5, $3,923,680.
Town Center Fund, $125,000.
Debt Service Fund, $358,736.
And Stormwater Fund, $335,000.
I'm assuming as we're looking at three new hires in this agency that we have also had that with cars?
Yes, ma'am.
And those are paid as unit through Splost.
And that also includes all the additional gear for each one?
Yes, ma'am.
We're looking at Clive and provided me with that information.
So, we're off.
I'm jumping ahead, I think, here, but we have the police vehicles and the capital improvement.
But there's no money allocated to mobile data terminals.
That's not an issue.
Can we buy that this year?
We bought them for the in anticipation of the extra cars?
We do have that projection in the budget.
Okay, so that's why it's not in there?
Yeah, for any that we don't buy this year, because we have put it in this years in the 2018, it will just roll forward.
On the capital project fund budgets, they're up multi-year, so we actually do these for five years.
When we add the cars, we have the mobile data terminals.
And any that we do need to buy next year, that'll just roll forward, because it is a five-year CIP, basically.
Capital improvement plan.
Okay.
Any other questions or comments?
Item C discussed the capital improvement plan for 2019 through 2023.
Thank you.
As I just indicated, the capital improvement plan is a living document.
It is a five-year capital improvement plan for all infrastructure and equipment that the city needs to acquire.
And this will run the years 2019 through 2023.
And I'll just hit some of the highlights.
As Mr. McGyver did mention, there is a provision in here for a new pedestrian bridge on Harmony Lake Drive.
And as I understand, the HOA will be participating with us on that bridge.
We do have major repairs and resurfacing on Hickory Road.
Holly Springs Parkway Project will be completed next year.
The LCI pedestrian project, which was supposed to start this year, is going to be pushed back till next year.
And that is the sidewalks from LR Tippins to Pinecrest.
We have major repair.
And we're resurfacing up Palm Street and on Rabbit Hill Road, so those are some of the
key things that we're going to do next year with infrastructure. And then, of course, we
have equipment and vehicles that are listed below. We are going to make our first annual
payment on the new E911 system next year, 2019, and that's at the request of Chucky County.
That will be three annual payments. When will we start using it? The digital? I
believe it's 2020? So there's still working on it, but 2020 is the last I heard.
Any other questions or comments?
Item D, discuss the professional services agreement between Genesis Environmental Inc.
and the city of Polly Springs. Thank you, sir. You have in your packet a proposal from Genesis
Environmental, and this, if you'll recall, there was a 10,000-gallon gasoline tank that
was buried on the DDA property. And once that was removed and they did some of the testing
of the soils, there were some leakage from that tank and there's some benzene that's
in the soil. So the Environmental Protection Division has required that we have two soil
borings and some testing for some of the groundwater, and that said, it costs of $4,750, and that
will be before we can move forward with that project.
Where from the DDA property is it? It's just to the south of Heritage Rooftress,
if you're familiar with that area. At the very bottom of the hill, it was on the
right. And we're certain that was the only ones?
We did a phase one environmental several years ago, and there were three tanks, three buried
tanks on that site. Two were propane, and there was no indication that there was anything
from those. But the gasoline tank did have some holes in it when they were moved in,
and there was a little bit of gasoline in it. So there was indications that it had
leaked out over the years. So that's why they're requiring us to do this.
Any other questions or comments? Adam E. Discussed recommendation for approval of the request
from Baldwin Paving Company, Inc., for an extension of time to complete the Holly
Springs Parkway widening project.
Thank you, sir. We have received a request from Baldwin to extend the contract until
April the 30th. And the reason for that, if you drive down there, you'll notice that
Windstream still has lines on the poles that are in place. And those are in the
northbound travel lanes. So ER Snell is on site, and they will be finished with the
three-barrel culvert probably next week. We can start moving dirt to cover that,
but we can't build the travel lanes until Windstream moves his lines. So
Windstream, as you can imagine, is in South Georgia and in North Florida and
North Carolina working on repairs to some other system in those areas. So they are
no longer in the area helping us with this project. So that's kind of where we
stand on that issue. I assume we have no time for it. That would be correct.
Can we move them for them? They're very close, and there was a meeting
that was held with Baldwin and the city engineer so that they could just switch
over because all they have to do is move it to the new poles that are there behind.
And that's all that they have to do. It shouldn't be a big deal, but it's a matter
of getting them here to do it. And there is no way else.
We can't do it for them? No. Georgia Power and Cobbiem C actually hired
a contractor to move theirs because they have a pack of electric. And theirs
was done rather timely. So we can hire a contractor to move theirs? How much would that cost us?
I don't know. I'm willing to ask. I mean, I stuck into it.
I'll be happy to ask. And if they are willing for us to do so.
Yeah, I'll be happy to ask that question. Otherwise, we can accidentally...
As you know, we also have an issue with some of their equipment on Hickory Road
that we've been waiting for them to move for about a year and a half. And they have been
moving it very slowly, but that has not been moved either.
Are they really actively moving it? Not consistently.
And we have no leverage. I mean, there's nothing we can do?
Not that I'm aware of. Every time we do any project where we have to do
utility relocations, I mean, this is...
Is there anyone left on Hickory Road? Yes.
And this is, I mean, Atlanta Gaslight moved, Georgia Power moved, Cobbiem...
I mean, everybody's moved. Water's moved.
So they're not just using this as a storage area?
No, ma'am. No, ma'am.
That's where we're at. So I mean, and if you look at the poles,
I mean, clearly they can't move the dirt until the poles and the lines come off.
But I'll be happy to look into that. I don't have a problem doing that.
I'll talk to the city engineer about that.
And we'll build them.
That's what I was going to say. I think they should be responsible.
I mean, in a timely manner.
Yeah, we're not asking for anything that shouldn't have already been completed.
I'll be happy to broach that topic.
Any other questions or comments?
I have discussed section 34-74, uses and activities, additional restrictions,
restricted hours for garbage services.
We've received several complaints in the City of Holly Springs regarding residential garbage pickup
being really early in the morning.
And we've looked at some other cities in the surrounding area,
and we are proposing that we change our ordinance section 34-74, section 9,
to read restricted hours for garbage services.
A garbage containment device shall not be serviced between the hours of 7 p.m. and 7 a.m. on weekdays
and between the hours of 9 p.m. and 9 a.m. on weekend days and federal holidays
for residential and commercial customers.
The residential is the new part that we've added on that as well as the times.
There have been several complaints in some of those subdivisions on the south side of the city
regarding pickups that are really early in the morning.
You may have seen some significantly before 7 p.m.
Residential?
Yes.
Our guys pick up at like 5 p.m. in the morning.
We have actually received some reports before 5 a.m. in the morning.
Wow.
Yes.
So this is a request of citizens in some of our subdivisions regarding really early pickups.
Item G, discuss a quote from Sweeping Corporation of America, SDA.
You have a proposal in your packet from Sweeping Corporation of America
to perform street sweeping services for the City of Holly Springs
for six weeks in the amount of $6,675
and that includes them providing the driver
and they would be doing the wash down and clean out on the DDA property.
And this will get us through the belief season that we mentioned earlier
because we're clearly not going to have our truck repaired before then.
Is it repairable?
Maybe, maybe not.
The insurance hasn't gotten back with us yet.
It actually may be a repairable.
I had heard that it was not.
I doubt it.
I saw it.
I'll be honest, I doubt it.
Yes.
The chassis is okay.
The motor looks like it could be okay.
Yeah, it is.
That's about it?
Yeah.
That's where we stand.
So in six weeks are we going to revisit?
Just revisit it?
We're going to, yeah, we're going to have to decide after the insurance comes back
and whether we're going to replace the truck
or if we want to look at leasing going forward
and what's the best solution for us.
So we'll revisit that issue.
We use it here around, not just for fun.
We do, but we do it strategically.
So we don't just run it just for the sake of running it.
We just use it where we need to run it.
So we use it to clean up if we have gravel on the roads
after a snow or ice event and things like that.
So grass clippings leaves.
So we should use more this time of the year.
This may be an odd question,
but does the insurance coverage on this
provide for any reimbursement for rent?
Reimbursement for rent or?
We're going to visit that topic, yes.
All right.
But in the meantime, we need to have this done.
So we needed to move forward.
We outsourced a great deal of our outside work.
Is that something that could be incorporated into that
on a temporary basis?
Yes, it could be.
Would it be financially advantageous to do so?
That's what we're looking at to determine
if we need to outsource this permanently going forward.
So we will make a determination before we bottom the truck.
Any other comments or questions?
Adam H. Discuss a resolution declaring certain property
for surplus in authorizing its sale or disposal.
Thank you, sir.
You have a resolution in your packet.
We're going to add one 2013 Dodge Charger
to the surplus list.
That auction is Saturday at Mountain Brook
at the school system.
We're going to add to that list
the VIN number ending in 908.
And we are removing from the original list
the car with the VIN number 907.
And we're going to keep that as a spare car
as we need it here on the LOD.
And it would be used in the event that we have a breakdown
or something for one of the other vehicles.
It is in good working order.
But we will be selling the others
at the auction on Saturday at Mountain Brook.
Thank you, sir.
Hi to my. Discuss a quote
from Professional Server Certification Corporation,
PSCC.
Ms. Nord.
Sir.
Responsible server.
Serving training is a web-based resource
for bartenders and servers who serve alcohol.
This is an additional resource
to ensure that they are in compliance
with the city's regulations.
We looked at several different options
for web-based training.
And the price ranged from $5.95 to $30 per student.
So the staff recommendation is Professional Server
Certification Corporation
in an amount of $5.95 per student,
which will be billed to the city.
And each student will be able
to print a certificate,
and they will also get a plastic wallet card
that they can carry with them.
And as the administrator,
I'll also be able to confirm
that they've completed the training,
which is required
before they can actually get their
server's license or permit.
Do other cities do this?
Would they track it?
I don't know that they do.
We didn't research that.
We talked to our co-enforcement officer
and, of course, city manager.
And we just thought this would be a good resource
for those servers,
since the city requires managers
and servers to have the training.
Any other questions or comments?
Item J, discuss a fee for service proposal
from One Source Counseling and Employee Assistance Services, LLC.
Yes, sir.
This fee for service proposal
offers three different services.
The first service is
Unlimited Critical Incident Stress Management Debriefing,
which is designed to give officers time
to process difficult scenes or events
in a confidential environment
with a mental health practitioner.
That is offered by One Source at no charge.
The second service provides training
for peers to manage and support
the critical incident debriefings.
And Dr. Wesselink would offer
she has a two- or a three-day program.
And it's at eight hours per day
at a rate of $150 per hour.
The training topics include identification
of troubled employees
and how to interface with them,
overview of critical incident stress management programs,
and specific issues and stresses of policing.
And at the first of the year,
Dr. Wesselink plans to get the curriculum certified by post
that all the law enforcement officers
would actually get credit for the training.
And the last service is
Confidential Counseling for Personal Issues
not related to work, such as family issues,
financial issues, et cetera.
And that cost is $100 per session,
and I think she goes up to five sessions.
That's not a cost incurred by the officers, correct?
That's correct. It would be about the city.
Any other questions or comments? Thank you. Item K, discuss archiving social media posts
and website pages. Ms. Hoon. You have three quotes for social media archiving. Page Freezers
quote includes website archiving as well. Page Freezer meets and exceeds social media
archiving requirements as outlined in the state open records act and the freedom of information
act. Page Freezer is the only archiving solution to offer web archived format files export capability
which is an ISO certified format for digital archives and can be used for digital forensic
investigations and legal authentication. No additional software is required for social
media or website archiving and for these reasons as well as their pricing and ease of use I recommend
Page Freezer for the city social media and website archiving needs. Any questions or comments?
Any drawback or concern with them at all? No, ma'am.
Anyone else?
Hey, ma'am. Thank you.
All right, it brings us to reports. Mr. Logan. Mr. Dax.
Just an announcement. We do have a hearing scheduled in the life field in zoning case for December 4th.
That's on our motion for some reason.
That's good. Chief. I want to make everybody aware that Dempsey Chief and his mother did pass away
today this afternoon. It was expected. I don't have the details as soon as I get on my way to
everybody now. Mr. Anderson. Council. I'd like to say good luck to everyone who's running for office
tomorrow when it's been a stressful couple months and you know hats off to all of you for going through that.
Except for you, Mr. D. You're not as stressful. I'm not as stressful at the room.
Do I have a motion to adjourn? Motion. Second. I have a motion to second all in favor. All right.
Post. We are adjourned. I'd like to move immediately into a special called meeting.
Call to order at the special called meeting. Item number one to approve or deny the professional
services agreement between Genesis Environmental Inc. and the City of Holly Springs in the amount
not to exceed $4,750. Motion to approve. Second. I have a motion to second all in favor.
I have a motion passes for zero. Item number two approve or deny Baldwin Paving Company Inc's request
for an extension of time to complete the Holly Springs Parkway winding project until April 30,
2019. Motion to approve. Second. I have a motion to second all in favor. I have a motion passes for
zero. Item number three approve or deny the quote for sweeping corporation of America SCA to provide
street sweeping services for approximately 40 miles of curb miles to include mainline and
residential streets for six consecutive weeks in an amount not to exceed $6,675. Motion to approve.
Second. I have a motion to second all in favor. I have a motion to second all in favor. I have a motion
to second. Motion passes for zero. Item number four to approve or deny resolution declaring
certain property for surplus and authorizing itself or disposal. Motion to approve. Second.
I have a motion to approve in a second.
All in favor?
Aye.
Opposed?
Motion passes 4-0.
Do I have a motion to adjourn?
Motion?
Second.
Motion to second. All in favor?
Aye.
Opposed?
We are adjourned.
Thanks, guys.
Dude, you finish all those checks up there.
Yeah, Kyle and I got-