[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.] [0:00] I am thinking about letting it be set up until September 20th for my ACO, um, my ACO. [0:15] I wanted to know when we were talking for email about to do things to work with the city and I was wondering if there was a place that we could work from in. [0:29] You can get that one out. [0:34] Yeah. [0:37] Someone that's interested, seriously interested in looking into it to actually get an idea. [0:46] You came up with a plan. I'll talk to you afterwards. We'll talk to that. [0:51] I was trying to get this to because I'm thinking this is a healing work. [0:59] I'm trying to get and avoid this and hope on this and not squish them. [1:05] And I didn't think about trying to protect my face. [1:09] And I mean, I literally, I would like to know face to face before we answer that. [1:14] I said it. [1:22] Good evening. I'd like to call the floor of the public hearing from Monday to November 5th, 2018. [1:31] On the agenda for the public hearings, we discussed the 2019 budget appropriation for the year ending December 31st, 2019. Mr. Logan. [1:43] Thank you, sir. [1:45] Now we're having a public hearing for the proposed 2019 budget for the City of Holly Springs and I'm just going to go through these quickly and then we can take public comment. [1:54] The proposed budget for the City of Holly Springs General Fund for 2019 is $7,625,000. [2:02] That does include a 2% cost of living adjustment for employees and it does include three new positions in the police department. [2:10] So those are three new officers for the operating grant fund. [2:17] The proposed budget for 2019 is $228,500. [2:26] And if you will recall, that's a pass-through grant from the Atlanta Regional Commission that goes to focus for job placement and GEDs for at-risk youth. [2:38] The proposed budget for the Parks and Recreation Fund for 2019 is $483,500. [2:45] Part of that is debt service for the Cagle family farm in the amount of $358,736. [2:53] The proposed budget for the Hotel Motel Tax Fund for 2019 is $6,000. [3:01] The proposed budget for this PLOS-3 fund for 2019 is $200,000. [3:07] The proposed budget for 2019 for this PLOS-4 budget is $125,000. [3:14] If you'll recall the PLOS-4 collection ceased after July, excuse me, August was the last 2014 that we got. [3:24] So going forward we will be receiving PLOS-5 allocations. [3:29] The proposed budget for PLOS-5 is $3,923,680. [3:35] Which includes PLOS revenue as well as LMIG and LCI and other grants. [3:41] And then Town Center Fund, proposed budget for 2019 is $125,000. [3:49] The debt service fund for 2019 is $358,736. [3:55] The Parks and Recreation Fund transfers that money for debt service for the Cagle family farm. [4:01] And our last proposed budget is the stormwater fund for 2019 which is a budget of $335,000. [4:31] Thank you. [5:01] Thank you. [5:08] Thank you. [5:15] Thank you. [5:22] Thank you. [5:29] Thank you. [5:36] Thank you. [5:43] Thank you. [5:51] Thank you. [6:01] Thank you. [6:11] Thank you. [6:31] Anyone else? [6:34] Do we have a motion to adjourn? [6:37] Motion. [6:38] Second. [6:39] Motion to second. [6:40] All in favor? [6:41] Aye. [6:42] Opposed? [6:43] We are adjourned. [6:44] We will move immediately to the city council work session. [6:49] Please stand for the pledge. [6:54] I pledge allegiance to the flag of the United States of America. [6:58] And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [7:06] I pledge allegiance to the flag of the United States of America. [7:11] And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [7:19] I pledge allegiance to the flag of the United States of America. [7:29] The first item I'd like to address is also a safety issue, like the ridge issue was. [7:40] And that concerns the sidewalks that are currently being constructed by the builders here in the city. [7:45] Unfortunately, we're not building our sidewalks to our own development standards. [7:50] The city has development standards that require the sidewalks to be specifically located and specifically grade on them. [7:58] It's the great issue that we're most of the time not making. [8:01] We're in and of with sidewalks that are sloped to the side in excess of what's really a safe way to construct anything to walk on it. [8:12] All of you know that I've had neat problems in the past. I continue to have them. [8:16] And it becomes almost impossible to walk on a slope sidewalk. [8:19] We're talking about sidewalks that are being constructed. [8:22] This is seven to ten times more slope than your current standards require. [8:28] Are you talking about some that are built that way or that have settled in that way? [8:33] Because we do have some that are actually settling that way. [8:37] No, this is not the joints or anything like that that's going on. [8:40] This is what's being constructed on new construction, on houses that are getting COs. [8:45] Because I'm not just doing that. Particularly, I've noticed around the bridge on Six's Road that does that. [8:52] It was not built that way but it's sunk that way. [8:56] I think this issue can be addressed with just a little more enforcement of what we've got on the books. [9:02] I know it's not standard and it's not been done in the past 12 years that it's been done this way. [9:09] I can see what's been done in harmony and it's been allowed to go on all this time, but it's just not safe. [9:14] And it's against our own requirements and I'd like to request that we enforce our requirements and make it safer for all the citizens. [9:21] The other item I have and third is to ask the candidates who are present here tonight and maybe Mrs. [9:30] get the one that's not to make sure that you remove your signs in a timely manner after this election next week. [9:37] Thank you. [9:39] Thank you, Roger. [9:46] Is this in the new business? Item A discussed in the 2018 proposed budget amendments. [9:54] Thank you, sir. [9:55] If you're having your packet, the detailed line item proposed budget for 2018 amended as well as 2019. [10:03] The proposed budget amendment for 2018, I will just go by summary if that's okay unless you have some additional questions. [10:10] The proposed amendment to the general fund is an increase in revenues of $1,175,000. [10:16] Increase in expenditures of the same amount. [10:20] Operating grant fund, no change. Some of these I've actually changed some line items, but the total didn't change. [10:25] So that's just for information only, but the line items did change on several of these. [10:29] Parks and Recreation Fund revenues increased by $7,625. [10:34] The expenditures changed by the same amount. [10:37] Hotel Motel Tax Fund, no changes except for line items. [10:41] Splost 3, no changes except for line items. [10:44] Splost 4, $394,000 reduction in revenues and $394,000 reduction in expenditures. [10:53] Splost 5 fund, $1,350,000 increase in revenues and a reduction in the same amount. [11:01] Town Center fund revenues and increase of $476 in revenues and the same for expenditures. [11:08] Debt service fund, no changes, and stormwater fund, no changes except for line items. [11:20] Any questions? [11:28] Item B, Discussed 2019 Proposed Budget for the Year in December 31st, 2019. [11:34] Thank you, sir. [11:35] The general fund proposed budget is $7,625,000. [11:39] As I mentioned earlier, that does include a 2% cost of living adjustment for all employees. [11:45] And it also includes the addition of three police officers. [11:50] The operating grant fund has a proposed budget of $228,500. [11:55] Parks and Recreation Fund, $483,500. [12:00] Hotel Motel Tax Fund, $6,000. [12:02] Splost 3, $200,000. [12:05] Splost 4, $125,000. [12:08] Splost 5, $3,923,680. [12:13] Town Center Fund, $125,000. [12:16] Debt Service Fund, $358,736. [12:20] And Stormwater Fund, $335,000. [12:29] I'm assuming as we're looking at three new hires in this agency that we have also had that with cars? [12:45] Yes, ma'am. [12:47] And those are paid as unit through Splost. [12:49] And that also includes all the additional gear for each one? [12:54] Yes, ma'am. [12:56] We're looking at Clive and provided me with that information. [13:03] So, we're off. [13:05] I'm jumping ahead, I think, here, but we have the police vehicles and the capital improvement. [13:11] But there's no money allocated to mobile data terminals. [13:16] That's not an issue. [13:18] Can we buy that this year? [13:20] We bought them for the in anticipation of the extra cars? [13:24] We do have that projection in the budget. [13:28] Okay, so that's why it's not in there? [13:30] Yeah, for any that we don't buy this year, because we have put it in this years in the 2018, it will just roll forward. [13:36] On the capital project fund budgets, they're up multi-year, so we actually do these for five years. [13:42] When we add the cars, we have the mobile data terminals. [13:45] And any that we do need to buy next year, that'll just roll forward, because it is a five-year CIP, basically. [13:52] Capital improvement plan. [13:54] Okay. [14:00] Any other questions or comments? [14:03] Item C discussed the capital improvement plan for 2019 through 2023. [14:09] Thank you. [14:10] As I just indicated, the capital improvement plan is a living document. [14:14] It is a five-year capital improvement plan for all infrastructure and equipment that the city needs to acquire. [14:21] And this will run the years 2019 through 2023. [14:25] And I'll just hit some of the highlights. [14:27] As Mr. McGyver did mention, there is a provision in here for a new pedestrian bridge on Harmony Lake Drive. [14:33] And as I understand, the HOA will be participating with us on that bridge. [14:37] We do have major repairs and resurfacing on Hickory Road. [14:42] Holly Springs Parkway Project will be completed next year. [14:47] The LCI pedestrian project, which was supposed to start this year, is going to be pushed back till next year. [14:52] And that is the sidewalks from LR Tippins to Pinecrest. [14:57] We have major repair. [15:00] And we're resurfacing up Palm Street and on Rabbit Hill Road, so those are some of the [15:04] key things that we're going to do next year with infrastructure. And then, of course, we [15:08] have equipment and vehicles that are listed below. We are going to make our first annual [15:13] payment on the new E911 system next year, 2019, and that's at the request of Chucky County. [15:19] That will be three annual payments. When will we start using it? The digital? I [15:24] believe it's 2020? So there's still working on it, but 2020 is the last I heard. [15:49] Any other questions or comments? [15:54] Item D, discuss the professional services agreement between Genesis Environmental Inc. [15:58] and the city of Polly Springs. Thank you, sir. You have in your packet a proposal from Genesis [16:04] Environmental, and this, if you'll recall, there was a 10,000-gallon gasoline tank that [16:08] was buried on the DDA property. And once that was removed and they did some of the testing [16:13] of the soils, there were some leakage from that tank and there's some benzene that's [16:17] in the soil. So the Environmental Protection Division has required that we have two soil [16:22] borings and some testing for some of the groundwater, and that said, it costs of $4,750, and that [16:28] will be before we can move forward with that project. [16:33] Where from the DDA property is it? It's just to the south of Heritage Rooftress, [16:46] if you're familiar with that area. At the very bottom of the hill, it was on the [16:51] right. And we're certain that was the only ones? [16:59] We did a phase one environmental several years ago, and there were three tanks, three buried [17:03] tanks on that site. Two were propane, and there was no indication that there was anything [17:09] from those. But the gasoline tank did have some holes in it when they were moved in, [17:13] and there was a little bit of gasoline in it. So there was indications that it had [17:17] leaked out over the years. So that's why they're requiring us to do this. [17:29] Any other questions or comments? Adam E. Discussed recommendation for approval of the request [17:35] from Baldwin Paving Company, Inc., for an extension of time to complete the Holly [17:39] Springs Parkway widening project. [17:41] Thank you, sir. We have received a request from Baldwin to extend the contract until [17:47] April the 30th. And the reason for that, if you drive down there, you'll notice that [17:50] Windstream still has lines on the poles that are in place. And those are in the [17:55] northbound travel lanes. So ER Snell is on site, and they will be finished with the [18:00] three-barrel culvert probably next week. We can start moving dirt to cover that, [18:05] but we can't build the travel lanes until Windstream moves his lines. So [18:09] Windstream, as you can imagine, is in South Georgia and in North Florida and [18:14] North Carolina working on repairs to some other system in those areas. So they are [18:19] no longer in the area helping us with this project. So that's kind of where we [18:24] stand on that issue. I assume we have no time for it. That would be correct. [18:29] Can we move them for them? They're very close, and there was a meeting [18:36] that was held with Baldwin and the city engineer so that they could just switch [18:41] over because all they have to do is move it to the new poles that are there behind. [18:45] And that's all that they have to do. It shouldn't be a big deal, but it's a matter [18:49] of getting them here to do it. And there is no way else. [18:53] We can't do it for them? No. Georgia Power and Cobbiem C actually hired [19:00] a contractor to move theirs because they have a pack of electric. And theirs [19:03] was done rather timely. So we can hire a contractor to move theirs? How much would that cost us? [19:08] I don't know. I'm willing to ask. I mean, I stuck into it. [19:13] I'll be happy to ask. And if they are willing for us to do so. [19:17] Yeah, I'll be happy to ask that question. Otherwise, we can accidentally... [19:23] As you know, we also have an issue with some of their equipment on Hickory Road [19:35] that we've been waiting for them to move for about a year and a half. And they have been [19:38] moving it very slowly, but that has not been moved either. [19:43] Are they really actively moving it? Not consistently. [19:49] And we have no leverage. I mean, there's nothing we can do? [19:55] Not that I'm aware of. Every time we do any project where we have to do [20:00] utility relocations, I mean, this is... [20:03] Is there anyone left on Hickory Road? Yes. [20:06] And this is, I mean, Atlanta Gaslight moved, Georgia Power moved, Cobbiem... [20:11] I mean, everybody's moved. Water's moved. [20:15] So they're not just using this as a storage area? [20:20] No, ma'am. No, ma'am. [20:25] That's where we're at. So I mean, and if you look at the poles, [20:29] I mean, clearly they can't move the dirt until the poles and the lines come off. [20:35] But I'll be happy to look into that. I don't have a problem doing that. [20:38] I'll talk to the city engineer about that. [20:42] And we'll build them. [20:44] That's what I was going to say. I think they should be responsible. [20:49] I mean, in a timely manner. [20:51] Yeah, we're not asking for anything that shouldn't have already been completed. [20:58] I'll be happy to broach that topic. [21:03] Any other questions or comments? [21:08] I have discussed section 34-74, uses and activities, additional restrictions, [21:13] restricted hours for garbage services. [21:17] We've received several complaints in the City of Holly Springs regarding residential garbage pickup [21:22] being really early in the morning. [21:24] And we've looked at some other cities in the surrounding area, [21:28] and we are proposing that we change our ordinance section 34-74, section 9, [21:34] to read restricted hours for garbage services. [21:37] A garbage containment device shall not be serviced between the hours of 7 p.m. and 7 a.m. on weekdays [21:44] and between the hours of 9 p.m. and 9 a.m. on weekend days and federal holidays [21:49] for residential and commercial customers. [21:52] The residential is the new part that we've added on that as well as the times. [21:58] There have been several complaints in some of those subdivisions on the south side of the city [22:02] regarding pickups that are really early in the morning. [22:04] You may have seen some significantly before 7 p.m. [22:08] Residential? [22:09] Yes. [22:10] Our guys pick up at like 5 p.m. in the morning. [22:14] We have actually received some reports before 5 a.m. in the morning. [22:19] Wow. [22:20] Yes. [22:21] So this is a request of citizens in some of our subdivisions regarding really early pickups. [22:33] Item G, discuss a quote from Sweeping Corporation of America, SDA. [22:38] You have a proposal in your packet from Sweeping Corporation of America [22:42] to perform street sweeping services for the City of Holly Springs [22:46] for six weeks in the amount of $6,675 [22:50] and that includes them providing the driver [22:53] and they would be doing the wash down and clean out on the DDA property. [22:58] And this will get us through the belief season that we mentioned earlier [23:02] because we're clearly not going to have our truck repaired before then. [23:05] Is it repairable? [23:07] Maybe, maybe not. [23:08] The insurance hasn't gotten back with us yet. [23:10] It actually may be a repairable. [23:12] I had heard that it was not. [23:13] I doubt it. [23:14] I saw it. [23:15] I'll be honest, I doubt it. [23:17] Yes. [23:18] The chassis is okay. [23:20] The motor looks like it could be okay. [23:22] Yeah, it is. [23:23] That's about it? [23:24] Yeah. [23:26] That's where we stand. [23:29] So in six weeks are we going to revisit? [23:31] Just revisit it? [23:32] We're going to, yeah, we're going to have to decide after the insurance comes back [23:36] and whether we're going to replace the truck [23:38] or if we want to look at leasing going forward [23:40] and what's the best solution for us. [23:41] So we'll revisit that issue. [23:43] We use it here around, not just for fun. [23:45] We do, but we do it strategically. [23:49] So we don't just run it just for the sake of running it. [23:51] We just use it where we need to run it. [23:53] So we use it to clean up if we have gravel on the roads [23:56] after a snow or ice event and things like that. [23:58] So grass clippings leaves. [24:02] So we should use more this time of the year. [24:04] This may be an odd question, [24:06] but does the insurance coverage on this [24:10] provide for any reimbursement for rent? [24:17] Reimbursement for rent or? [24:19] We're going to visit that topic, yes. [24:22] All right. [24:23] But in the meantime, we need to have this done. [24:25] So we needed to move forward. [24:28] We outsourced a great deal of our outside work. [24:33] Is that something that could be incorporated into that [24:37] on a temporary basis? [24:38] Yes, it could be. [24:39] Would it be financially advantageous to do so? [24:42] That's what we're looking at to determine [24:45] if we need to outsource this permanently going forward. [24:49] So we will make a determination before we bottom the truck. [25:01] Any other comments or questions? [25:04] Adam H. Discuss a resolution declaring certain property [25:07] for surplus in authorizing its sale or disposal. [25:11] Thank you, sir. [25:12] You have a resolution in your packet. [25:15] We're going to add one 2013 Dodge Charger [25:18] to the surplus list. [25:20] That auction is Saturday at Mountain Brook [25:24] at the school system. [25:25] We're going to add to that list [25:27] the VIN number ending in 908. [25:32] And we are removing from the original list [25:35] the car with the VIN number 907. [25:38] And we're going to keep that as a spare car [25:40] as we need it here on the LOD. [25:42] And it would be used in the event that we have a breakdown [25:45] or something for one of the other vehicles. [25:47] It is in good working order. [25:51] But we will be selling the others [25:53] at the auction on Saturday at Mountain Brook. [26:01] Thank you, sir. [26:02] Thank you, sir. [26:07] Hi to my. Discuss a quote [26:08] from Professional Server Certification Corporation, [26:10] PSCC. [26:13] Ms. Nord. [26:14] Sir. [26:16] Responsible server. [26:18] Serving training is a web-based resource [26:20] for bartenders and servers who serve alcohol. [26:24] This is an additional resource [26:26] to ensure that they are in compliance [26:28] with the city's regulations. [26:31] We looked at several different options [26:33] for web-based training. [26:35] And the price ranged from $5.95 to $30 per student. [26:41] So the staff recommendation is Professional Server [26:44] Certification Corporation [26:46] in an amount of $5.95 per student, [26:50] which will be billed to the city. [26:55] And each student will be able [26:57] to print a certificate, [26:58] and they will also get a plastic wallet card [27:00] that they can carry with them. [27:03] And as the administrator, [27:05] I'll also be able to confirm [27:07] that they've completed the training, [27:10] which is required [27:11] before they can actually get their [27:13] server's license or permit. [27:20] Do other cities do this? [27:22] Would they track it? [27:26] I don't know that they do. [27:27] We didn't research that. [27:29] We talked to our co-enforcement officer [27:31] and, of course, city manager. [27:33] And we just thought this would be a good resource [27:36] for those servers, [27:38] since the city requires managers [27:41] and servers to have the training. [27:51] Any other questions or comments? [27:57] Item J, discuss a fee for service proposal [28:00] from One Source Counseling and Employee Assistance Services, LLC. [28:04] Yes, sir. [28:06] This fee for service proposal [28:08] offers three different services. [28:10] The first service is [28:12] Unlimited Critical Incident Stress Management Debriefing, [28:17] which is designed to give officers time [28:20] to process difficult scenes or events [28:23] in a confidential environment [28:26] with a mental health practitioner. [28:29] That is offered by One Source at no charge. [28:34] The second service provides training [28:37] for peers to manage and support [28:40] the critical incident debriefings. [28:44] And Dr. Wesselink would offer [28:47] she has a two- or a three-day program. [28:51] And it's at eight hours per day [28:57] at a rate of $150 per hour. [29:00] The training topics include identification [29:03] of troubled employees [29:05] and how to interface with them, [29:07] overview of critical incident stress management programs, [29:11] and specific issues and stresses of policing. [29:15] And at the first of the year, [29:18] Dr. Wesselink plans to get the curriculum certified by post [29:22] that all the law enforcement officers [29:24] would actually get credit for the training. [29:27] And the last service is [29:29] Confidential Counseling for Personal Issues [29:31] not related to work, such as family issues, [29:34] financial issues, et cetera. [29:39] And that cost is $100 per session, [29:45] and I think she goes up to five sessions. [29:51] That's not a cost incurred by the officers, correct? [29:53] That's correct. It would be about the city. [30:00] Any other questions or comments? Thank you. Item K, discuss archiving social media posts [30:11] and website pages. Ms. Hoon. You have three quotes for social media archiving. Page Freezers [30:23] quote includes website archiving as well. Page Freezer meets and exceeds social media [30:29] archiving requirements as outlined in the state open records act and the freedom of information [30:34] act. Page Freezer is the only archiving solution to offer web archived format files export capability [30:42] which is an ISO certified format for digital archives and can be used for digital forensic [30:48] investigations and legal authentication. No additional software is required for social [30:54] media or website archiving and for these reasons as well as their pricing and ease of use I recommend [31:00] Page Freezer for the city social media and website archiving needs. Any questions or comments? [31:13] Any drawback or concern with them at all? No, ma'am. [31:26] Anyone else? [31:29] Hey, ma'am. Thank you. [31:36] All right, it brings us to reports. Mr. Logan. Mr. Dax. [31:41] Just an announcement. We do have a hearing scheduled in the life field in zoning case for December 4th. [31:51] That's on our motion for some reason. [31:56] That's good. Chief. I want to make everybody aware that Dempsey Chief and his mother did pass away [32:02] today this afternoon. It was expected. I don't have the details as soon as I get on my way to [32:08] everybody now. Mr. Anderson. Council. I'd like to say good luck to everyone who's running for office [32:22] tomorrow when it's been a stressful couple months and you know hats off to all of you for going through that. [32:30] Except for you, Mr. D. You're not as stressful. I'm not as stressful at the room. [32:40] Do I have a motion to adjourn? Motion. Second. I have a motion to second all in favor. All right. [32:47] Post. We are adjourned. I'd like to move immediately into a special called meeting. [32:53] Call to order at the special called meeting. Item number one to approve or deny the professional [33:03] services agreement between Genesis Environmental Inc. and the City of Holly Springs in the amount [33:08] not to exceed $4,750. Motion to approve. Second. I have a motion to second all in favor. [33:17] I have a motion passes for zero. Item number two approve or deny Baldwin Paving Company Inc's request [33:26] for an extension of time to complete the Holly Springs Parkway winding project until April 30, [33:33] 2019. Motion to approve. Second. I have a motion to second all in favor. I have a motion passes for [33:44] zero. Item number three approve or deny the quote for sweeping corporation of America SCA to provide [33:51] street sweeping services for approximately 40 miles of curb miles to include mainline and [33:56] residential streets for six consecutive weeks in an amount not to exceed $6,675. Motion to approve. [34:04] Second. I have a motion to second all in favor. I have a motion to second all in favor. I have a motion [34:11] to second. Motion passes for zero. Item number four to approve or deny resolution declaring [34:19] certain property for surplus and authorizing itself or disposal. Motion to approve. Second. [34:27] I have a motion to approve in a second. [34:33] All in favor? [34:34] Aye. [34:35] Opposed? [34:37] Motion passes 4-0. [34:39] Do I have a motion to adjourn? [34:41] Motion? [34:42] Second. [34:43] Motion to second. All in favor? [34:45] Aye. [34:46] Opposed? [34:47] We are adjourned. [34:48] Thanks, guys. [34:49] Dude, you finish all those checks up there. [34:52] Yeah, Kyle and I got-