It's now past 9.30, Monday, April of 12th. I'd like to call this Butler County Commissioner's
meeting to order. May we have the roll call, please?
Commissioner Rogers.
Here.
Commissioner Dixon.
Here.
Commissioner Carpenter.
Everyone, please stand and join us in the pledge.
We have a motion to excuse Commissioner Carpenter. Is she going to be on the phone?
She is.
She is on the phone?
No.
So moved.
Thank you.
Commissioner Rogers.
Yes.
Commissioner Dixon.
Yes.
Motion to approve the meeting.
Oh, yeah. I make a motion to approve the minutes of April 5th.
Second.
Commissioner Rogers.
Yes.
Commissioner Dixon.
Yes.
County Administrators report.
Thank you.
I just want to give a brief update on various sources of finding that are affecting your
capital projects this year, specifically capital improvement, CARES, and then further
down the year, the community development block grant COVID money, and also the American Rescue
Plan Act money.
Over the next several weeks, staff will be processing for the Board's approval projects
that are being funded by various sources. As I said, CIP and CARES specifically, and
then further in the year would be the other revenue sources. Projects will only be
progressed to the agenda at a minimum majority of the Board's supports and will be mindful
to give you updates on the expense of the allotment that you've approved for the 2021
year.
For today's meeting, there are two capital improvement projects under consideration from
the $4.4 million that the commissioners approved during your 2021 budget process.
The first, which is placed on as a transfer from the capital project fund to the
sheriff's capital fund, would be upgrades to the sheriff's jail management system.
The vendor is Tritech, and then also the commissioners are going to consider through your
consent agenda approving an amendment to juvenile courts to receive a grant for
replacement of boilers and the JV detention and rehabilitation centers.
This grant will reimburse the general fund about two-thirds.
So the total cost is $137,000, but to be reimbursed to the general fund capital
projects, as I said, two-thirds, a little over $100,000.
I'm speaking with the other offices to discuss the commissioners' 2021 CIP
projects. I have indicated to all of the offices that the commissioners
prefer to approve the project-by-project basis of the CIP recommendations and not
just the overall plan. So if it was listed, it doesn't necessarily mean it's
getting approved. Continuing with CARES.
You did have an allotment from 2020 that was transferred into the CARES funds,
continued into the CARES fund, about $6.5 million.
Regarding that, for today's agenda, there is an extended lease for storage
of the stockpile and conducting the vaccine clinics at the fairgrounds
in the amount of PEO and the amount of $50,000 to extend that lease, although
it's only going to be about $30,000. And then continuing next meeting,
we will have for the commissioners' consideration additional funding for
shared harvests so that they could provide to the other food banks in
Butler County and other $100,000. Since the last public discussion of
CARES funding, it's my understanding, Commissioner Stixon and Rogers,
that you've met independently with Judge Spade and better understand the
need for the consolidation of the two courtrooms. And if that is,
the majority of the board would like to continue to process that project.
We certainly can prepare that for a future agenda.
So I just wanted to give you an update on that.
Yeah, right.
Okay.
All right, too.
Thank you.
Yeah, I know you.
We have with us two distinct gentlemen.
Riley Township, Mr. Schwab, Mr. Miller.
Thank you for coming.
We're honored to have you.
Both are longtime trustees and Riley residents.
We will now move on to finance.
Right.
Yep.
Good morning, commissioners.
Angel Burton, finance director.
Fun story about Riley Township.
I grew up in Indiana with Ross and when I took driver's ed,
we all wanted to drive through Riley's haunted cemetery.
So absolutely not.
Never, never.
Not during driver's ed anyway.
That happened later.
All right.
So before you commissioners, you have this week's transfers and appropriations.
We do have two general fund transfers within current budget.
One is for the sheriff's department's record management system,
which miss bit boy coat address, which is part of the CIP.
And the other is just a thousand dollar transfer for the auditor's office.
And then we have an increase in the motor vehicle tax fund for the
engineer's office of $500,000.
There are nine purchase orders over $25,000 and one change order over
25,000.
Any questions for me this week?
I thought engineers is a change or that's.
That is an increase, but it is in one of their special revenue funds.
It's in the motor vehicle license tax fund.
So it does not impact general fund.
All right.
Yeah.
For the questions, then I'll make a motion to approve the finance
report as read.
Okay.
Commissioner Rogers.
Yes.
Commissioner Dixon.
Yes.
Thank you.
Under community development, there are two items and you do have
guests in the audience if the board would like to take a break and
conduct those comments.
Under community development, there are two items, both dealing with
community development block grants and home funds.
The first being at your last meeting, you conducted a public hearing
or public, excuse me, presentation for the home funds and the CDBG
projects for 2021.
At this point, David and Desmond are requesting the commissioners
approve the housing opportunities made equal investments,
partnership program, the home and community development block grant.
2021 action plan and authorize the plan to be submitted to the
Department of Housing and Urban Development.
And then also in your 2020 program community home funds,
there was a recommendation the commissioners did approve to
fund the YWCA Hamilton permanent supportive housing project on
Grand Boulevard.
At this point, Desmond and David are requesting the commissioners
approve and execute a contract with the YWCA Hamilton for
development of 45 multi-family permanent supportive housing rental
units, consistent with the allocation granted in the
resolution 20-08, 01065 and conditions of the board of
commissioners in a amount not to exceed $400,000 in federal
home funds effective April 13, 2021 through May 31, 2023.
And I'm sure the board does recall but one primary condition
was that this would be the last source of funding into the project.
They would first reap benefit from the state funds,
the city of Hamilton allocation, Mars is also allocated funding,
and Butter County is the last funding in.
Commissioner, Mr. President, would you like to pause now and
receive any comments or would you like to continue with the
discussion?
Would you like to come up and say anything on either of those
two items?
Wendy.
Good morning commissioners.
My name is Wendy Waters Cannell and I'm the executive director
CEO for the YWCA Hamilton.
Commissioner Dixon, Commissioner Rogers, on behalf of the
Board of Trustees, we want to thank you from the bottom of
our hearts for considering this funding.
It is a transformational moment in the YWCA's history as we will
build a brand new campus.
I also want to highlight this morning in addition to the 45
units of permanent supportive housing.
In the past year we have seen a tripling in the number of
crisis calls to our domestic violence shelter and this
development which at the end of the day will be over $13
million in development will also include a domestic
violence shelter that will double the size that we currently
have.
And so I thank you so much for the belief in this mission and the
support in its future.
Great.
Thank you for everything you do because you've taken the lead on
this.
I'm glad to be able to participate.
Thank you.
Any questions at all, sir?
All right.
Thank you.
What are you doing?
We have the official groundbreaking coming up this
week which is just a virtual groundbreaking but we will
close on this deal on April 21st.
I'm sorry.
I will miss it.
I will be out of town.
No worries.
We'll keep you on our thoughts.
Yeah, we'll be there.
Thank you.
All right.
Thank you.
Anybody else want to speak to the CDBG
monies, projects?
Nick, anything?
You drive all the way this way and not say something.
I would like to thank you for all the block grants over the
years.
This is kind of like the completion of what we're doing down
there.
The paving of that walk path.
I mean, we got, you know, support from Tri Health, from
Coalition for the Healthy Community Cincinnati Reds.
We've done so much down there in the walking path when
they talked about putting that in.
I couldn't believe it was going to be used.
It's just totally amazing.
On Tim's expectations are my, how many people use a walking
path?
And it's just pressed stone to get the base in.
If we could get the block grant to pave it.
And then certainly, well, you know, I mean, we've come so far
from the time in the first block grant, I think was the
tear down the old gym that the whole ceiling fell after
basketball game.
Yeah.
And so we've come a long way, but this is kind of a
wind up.
I certainly appreciate it.
He's approved the funding of that project.
Anything.
Our official spokesman right there.
He's always been mine too.
You got to watch.
It's carried away.
Okay.
Thanks, Nick.
So continue under the commissioner's administrative
offices.
Several years ago, the state mandated for Butler County to
house at five prisoners.
And since that time, the mandate is no longer in place,
but the sheriff and the courts agree, and assuming the
commissioners agree as well that the targeted community
alternatives for prison grant has been a benefit beneficiary to
the, but we're kind of beneficiary of that grant and
would like to continue through this memorandum of
understanding process.
So at this time, the common please and the sheriff's office
requesting the commissioners approve and authorize the
execution of an MOU among the board of commissioners, the
general division of common please and the sheriff for the
provisions and application of the targeted community
alternatives for prison T cap grant effective July 1,
2021 and June 30th, 2023.
The MOU outlines the responsibility of all the
parties, namely the sheriff and the courts and also the
itemized expenses for about the 2.1 million it will
receive.
Approve an engagement letter with national evaluation
consultant's ink for professional services to evaluate
market and economic feasibility and probability
conditions in an amount not to exceed $15,000 effective
April 13th, 2021 and authorized the county
administrator to utilize the form and execute the
engagement letter with prosecutors approval as
informed.
The commissioners although you have not, it's been
publicly known that the Liberty Township Board of
Trustees has requested financial consideration from
the Boulder County commissioners for their Millican
road interchange project.
Although the commissioners at this time have not yet
authorized or allocated any funding source for that
project.
You might understand the board would like to validate
its Liberty Townships development schedule and
valuations for property that they are planning on
in the general vicinity.
This is what this valuation study would do.
And also prove an engagement letter with Julian and
Grubb Incorporated.
These are the independent auditors that have been
exercising their activities in Boulder County for the
last 10 years.
They are to perform and conduct the
Boulder County audit for fiscal period beginning
January 1, 2020 and ending December 31, 2020, not to
exceed $116,000 effective immediately with
board of commissioners approval until services
are satisfactory completed.
Then in our certificates past 15 days,
administration has one, JFS has three and the care
facility has 10.
JFS would like to hire a debentary for the
position of eligibility referral specialist two at
$17 per hour and this would be effective April 19,
2021.
Continuing JFS has a request for approved online
local training expense for $1,275 for what appears
to be over a dozen employees to train,
excuse me, to attend virtual annual training
conference, Ohio Job and Family Services on May
6, 2021 and Hamilton County.
Ohio means jobs,
approved and execute a memorandum of understanding
with Claremont County Job and Family Services and
Warren County Board of Commissioners on behalf of
And responsibilities of the parties as it relates to the Ohio means jobs collaborative sub grant agreement and this would be effective April 13th, 2021 through June 30th, 2022 with two one year extension options.
This is basically, but our county's Ohio means job would be the operator for area 12 water and sewer has two items. Release bond for sanitary sewer and water extensions for rank farm.
Westchester township and also approve public water and sanitary extensions for to Oaks of Westchester section six Westchester township.
Those are your commission department items.
No, just one one comment about the T camp.
From what I understand those applications for the, for the, for the people, I think address somewhat, which are hearing in the news about cities and and
municipalities, which are cutting the funding and justice programs. And I think that our counties members have addresses in the in the past and you know, continue and that's why we think that justice prevails the way that we're running things.
So, with that, I make a motion to accept the resolutions presented for the commissioners departments.
Commissioner Rogers.
Yes, Mr. Dixon.
Okay.
Yeah, right.
No, good.
Go ahead.
So, then analysis certificates past 15 days, developmental disabilities has one, the clerk of courts, one corner, one EMA one and the treasurer has one regarding issues of then and now certificates over $1,000.
The clerk of courts has one, the engineer's office has one and the prosecutor's office has one.
I am under a courts and legal system now area courts on page four area courts would like to have the commissioners approve an online.
Local training expense and the amount of $150 for a judge and a magistrate to attend the 39th 12th appellate district judicial conference and appellate stem seminar webinar conference on April 30th, 2021, a juvenile court.
I spoke to this during administrators report. This is the amendment to a sub grant agreement in order to accept the grant to replace the boiler systems execute amendment number eight to agreement of sub lease for grant award with a how department of youth services for replacement
boilers in the juvenile detention center and the juvenile rehabilitation center to pay from and reimburse to various funds in the amount of $109,600 under the engineer's office.
Receive bids and bid bonds for the 2021 black mat application on various township roads also approve various special hauling permits as recommended by the county engineer.
The sheriff has three local training expenses, the first being an online for $900 for the dog wardens to attend the humane society agent training, April 12th through the 16th this month, local training expense, the amount of $249 for a deputy to attend interdiction mastermind, May 10th, 2021 in Cincinnati, Ohio.
And the last of the three local training expenses in the amount of $695 to attend it, Mike, not to attend the trilogy leadership series may 17th through 21st next month Hamilton, Ohio.
Sheriff is also requesting the commissioners advertise for the purchase of safety equipment for deputy vehicles received by May 4th, 2021. This is a project that was funded a couple meetings ago are a part of a project.
And lastly, the sheriff is requesting authorization to apply for the 2020 coronavirus emergency supplemental funding program amount of $66,200 with no matching funds for the purpose of reimbursement of coronavirus expenses.
Let's conclude those offices.
I'm new question then I make a motion to approve the resolution presented for the office holders and agencies.
I think commissioner Rogers, yes, commissioner Dixon. Yes.
Give anyone in the audience would like to make any further comments, public comments.
Seeing none, you're going to move on future meeting scheduled April the 19th and April the 26th, 930, these chambers announcements. We have a road closure in Ross.
Anil road beginning April the 12th.
The color replacement style road beginning April the 12th will close.
April 16th for color replacement motion to enter into executive session and for the purpose of discussing the appointment, employment, dismissal, discipline, promotion, demotion, compensation of public employer, official or investigation charges, complaints against the public employee.
Second, commissioner Rogers, yes, commissioner Dixon. Yes.
That will conclude today's meeting. We won't have any business after the executive session to to discuss.
So take a motion to move to the session. So moved.
Okay.
Commissioner Rogers.