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Call this meeting to order. All rise for
the pledge of allegiance.

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» I pledge allegiance to the flag of the
United States of America and to the

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republic for which it stands, one nation
under God, indivisible, with liberty and

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justice for all.

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» We had one change to the agenda. We
removed 6C. Can I get approval of the

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agenda?
>> So moved.

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» Second.
>> All in favor, say "Aye."

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» Aye.
>> Opposed? Motion carried. Open forum.

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Well, nobody came to visit tonight, so
we're just going to move on.

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Approval of the minutes, bills, purchase
orders, investments. There is a

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resolution number 2026-28

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um from the Maroa Lions Club, uh $50,000
towards the Maroa Fire Department. Thank

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you very much for um helping the
department out. It will go to uh good

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thing.
Uh then there is a Doris Ruelan 10 years

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of recognition for being here and a step
increase for for Connor. Can I get a

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motion to approve?
>> So moved.

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» Second.
>> All in favor, say "Aye."

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» Aye.
>> Opposed? Motion is carried. Reports.

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Police Department report.
>> Okay. Okay. I received um the police

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report from Chief Maus for May 26. There
were a total of 36 traffic citations

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that were written in the month of May,
92 verbal warnings, and zero written

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warnings. For the month of May, we
received 396 requests for service. At

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this time last year, May 2025, we
received 281 calls request for service.

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At the end of May 25, we ended with ICR
251403.

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At the end of May 2026, we are at ICR
261512.

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And for the month of May 26, we received
28 agency assist calls.

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» All right. How come there were so many
enforcement citations?

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By code? Any idea? No?
>> I would have to ask.

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» That's that's fine. I'm just kind of
seeing a lot of them in there. Just

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It's normally not in there. Unless you
did like a an initiative or something.

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» Yeah, no.
>> Okay.

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All right. Community Development report,
Sheila.

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» So, the Planning and Zoning Commission
does have an action item tonight. Um,

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but then on Monday, June 29th, they'll
be holding a public hearing on the

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rezoning of the Stern's Electric parcel
and a request for a conditional use

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permit for the Mary Moose Child Care and
Preschool. Those items will come to you

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in July.
Um, we are also received word that we

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did receive a deed daycare grant of
$100,000, which is currently being

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reviewed by the city attorney and our
auditors.

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The Park Board meeting scheduled for
tonight has been moved to June 23rd

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because of the conflict. We are looking
ahead to the 2027 budget planning. It's

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been exciting to see all the use in the
park, including the campground, the

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basketball courts, the baseball fields.
We also again want to thank Freeport

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State Bank. Those new scoreboards are
very nice. But once again, you can see

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from the weather we're having Wednesday
rain, so the farmer's market again is

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being affected. And as was our first
pop-up splash pad.

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Building permits of over $5 million have
been issued to Roach Development for the

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17 twin homes. They will be here with
full force in about a week with all the

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staking and infrastructure.
Um, a Matt has been meeting with city

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staff on the pre-construction of that.
And the streets and parks department

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will be handling all the installation of
the

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new city park next to Wabegon Crossings.
And so, you will see them working out

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there the third week of July installing
all that equipment.

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Um we did receive permit applications
for 406 2nd Avenue Northeast, which we

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refer to
as Casey's North. So, the tobacco and

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3.2 license will be coming to you in
July for that facility. They are

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currently getting the gas pumps
inspected and are preparing to reopen

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that location.
Finally, the closing on the Jenny-O

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property is scheduled for tomorrow.
So,

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plans continue, work continues on that.
At your July meeting, we will be holding

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a public hearing to declare a TIF
district for that site, which will

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include both sides of 5th Avenue. This
is a requirement of the deed grant. And

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a deed grant is also being currently
written for the east side of 5th.

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So, work on that project continues.
>> Thank you, sir.

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» Thank you, Mr. Mayor.
All right, city engineer report.

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» All right, good evening. Talk a little
bit about the 2026 street project that

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is underway. The curb and gutter that is
being done has been replaced and is

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taken care of and ready to go.
They will be in town on Monday milling

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up the pavement on 4th
and then reclaiming it after that. So,

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they're going to take the top inch and a
half off, which tends to be a little bit

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loose and cracked up. They'll take that
off and haul it out and then they'll

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grind the remaining pavement along with
the gravel into a

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a good mixture.
And then we'll take out the excess.

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There'll be a little bit of extra and
then put our new pavement back. So, that

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should happen by the middle or end of
next week we should have new pavement on

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everything. So, this project will be
pretty much wrapped up in another week.

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So,
weather dependent, all the usual

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qualifiers that come with construction
schedules, but that's how it sits as of

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right now. So,
good news on that end.

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We finished up the plans for the Main
Street sidewalk replacement. I put a

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picture in my report for you guys to
show you what it's going to look like, a

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section of it. So, the first 6 ft next
to the building will be really flat, and

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then the portion between that and the
curb will be a little bit steeper, not

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noticeably steeper, not something crazy,
but that's that's the way ADA requires

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it. So, that's what it's going to look
like.

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As we get those ready to go, we're going
to go ahead and meet with businesses and

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show them what it's going to look like
at each at each building so they know

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what's coming.
And then we'll work on the schedule with

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contractor to see how that goes. So,
we'll go out for bids.

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» Tony gets up for me there. One quick
question there, is that 6-in thick

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concrete?
>> Yes, sir.

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» Is that standard for sidewalks? Seems
really thick for a sidewalk.

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» So, standard on sidewalk always used to
be 4 in, right? That was That was the

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norm until we started using skid loaders
to clear it with snow.

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So, that that's the That's in a downtown
scenario like that where we have heavier

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equipment on it. Yeah, we go 6 in every
time. That's all That industry road all

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the way down was 7 6-in concrete as
well.

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Yep.
>> That's kind of what

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» That's kind of what I was wondering,
with using the heavy equipment on it.

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» Yep, that's exactly why it's done. Yep.
And that's pretty much a standard in a

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downtown setting. It's not just Melrose,
it's everywhere.

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» Sounds good.
>> Yeah, so look for bids from me in the

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July meeting and we'll get that covered
and see where that ends up and further

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discussion at that point.
Questions?

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All right, thanks.
>> Point of contact, city administration,

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Jackie.
>> Um the Public Utilities Commission met

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on June 8th. The following items were
discussed and acted upon during the

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meeting. Electric Department is working
with Roach Development to identify and

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plan for the utility needs associated
with the upcoming Railroad Avenue

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Northwest project. DGR Engineering will
review the project design and provide

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recommendations as needed. The County
Road 169 project utility work is

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substantially complete with only minor
remaining items to be finalized.

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The Electric Department completed a
generation test run.

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The quarterly generation test is
scheduled for June 30th.

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Water and wastewater staff continue to
work through planning items related to

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the blower building project.
Specifications and preliminary budget

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estimates are anticipated within the
next 2 months. A key area focus is

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developing a bypass plan to maintain the
plant operations during construction and

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minimize service disruptions while the
project is underway.

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Well 10, the new well, staff continues
to work with the well contractor to

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address operational issues. Testing is
anticipated soon with the goal of

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resolving outstanding items and bringing
the well fully online.

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And for the city updates,
um Alexandra Evenson resigned from her

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administrative assistant permit tech
position to pursue another employment

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opportunity. The city has been accepting
applications to fill the vacancy. The

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application period closed on Monday,
June 15th at 4:30 p.m. and staff are

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currently reviewing applications.
City administrator recruitment, the

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search process has been narrowed to four
finalists from a pool of 31 applicants.

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DDA Recruitment Services presented seven
candidates for consideration. Interviews

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with the four finalists are scheduled
for June 30th and selection process is

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moving forward as planned.
We're going to start the 2027 budget

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planning. Staff budget meetings are
scheduled for July 1st to establish

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departmental priorities, develop men
proposed budgets, and identify capital

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projects and major equipment purchases
anticipated over the next 5 to 10 years.

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In the streets and parks department,
Steve Cortenbusch has submitted his

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resignation from the three-quarter time
streets and park department position.

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We'd like to thank Steve for his service
and contributions to the city and wish

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him the very best in his future
endeavors.

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A seasonal employee in the streets and
parks, Nate Neil Nathey, expressed his

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interest in this position
and streets and parks position and has

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transitioned into that role. Recruitment
efforts are now underway to fill the

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resulting seasonal position vacancy.
And in the police department, Amanda

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Rosetti and Alex Broadwell began
employment with the city during the week

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of June 8th.
As this is the first

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time law enforcement position for both
officers, they are currently

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participating in field training and
onboarding. It is anticipated that they

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will be ready for independent patrol
duties by August or September.

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» All right. Sounds good. Thank you.
We are on the new business.

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Bridge plan. The piece The PUC
recommended on May 11th

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the meeting to have
the ad hoc committee review the

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compensation for additional duties
during the vacancy of the city

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administrator. At the direction of ad
hoc on May 20th, Chief Moose is

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presenting a memorandum of
understanding. Chief Moose is

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recommending approval for compensation
for additional duties during the vacancy

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of the city administrator. Um there is
um

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the bridge plan then one for Chief Moose
and Doris Reimann.

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After there's any questions, got to get
a motion to approve.

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So moved.
>> Second.

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» All in favor, say "Aye."
>> Aye.

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» Opposed?
Motion is carried.

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Um so we will be doing uh interviews on
June 30th for our future city

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administrator.
So um we are looking at providing

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consideration to approving a um
uh reimbursement for the candidates that

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00:11:07,120 --> 00:11:13,760
are driving in for the interview.
Just make it a little easy for them to

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get here on June the 30th. Is there any
questions or concerns?

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00:11:15,240 --> 00:11:19,040
» I thought we didn't have to. I thought
it was just

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00:11:17,600 --> 00:11:23,680
an incidental we could just come out of
the general fund.

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00:11:20,480 --> 00:11:23,680
I think we actually had a vote on it.

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00:11:24,360 --> 00:11:29,800
» Um
>> I think we should put a cap on it.

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00:11:28,120 --> 00:11:35,680
Like 200 bucks or something.
>> I would support that, sure, whatever.

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00:11:33,560 --> 00:11:38,680
» Just pay for the gas.
>> I thought we were trusting whatever.

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00:11:37,440 --> 00:11:41,520
» Yeah, I Yeah, I thought they could
actually have no idea.

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00:11:39,560 --> 00:11:43,320
» administrators, we are trusting that
they

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00:11:42,400 --> 00:11:46,360
» We would just
>> make good.

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00:11:43,760 --> 00:11:49,880
» Yeah, let's We're paying for fuel and
maybe if they're

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00:11:48,400 --> 00:11:54,240
I think we should just let it. I don't
think they're traveling too far. Um

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00:11:52,680 --> 00:11:56,600
» Yeah, I don't know.
>> Just by all means.

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00:11:55,080 --> 00:12:00,040
» remember what the furthest one was
coming from.

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00:11:58,280 --> 00:12:05,280
» Southern Minnesota.
>> But I think it's a it's a goodwill

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00:12:02,080 --> 00:12:08,960
offering to cuz No, it is, yeah. Give
people to come. Otherwise

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00:12:06,840 --> 00:12:11,960
» I just don't know that we need to
you know,

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00:12:11,200 --> 00:12:16,360
put a
Just put a quick cap on it cuz whatever

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00:12:14,640 --> 00:12:18,880
cuz you don't want to
get billed for $1,000 and have to

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00:12:17,640 --> 00:12:22,520
question it.
>> Well, we can usually use the federal

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00:12:20,280 --> 00:12:25,040
mileage rate and we know their
addresses, so

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00:12:23,640 --> 00:12:29,120
» That's true. You can just Google it. You
can question it if you need to.

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00:12:26,160 --> 00:12:30,600
» Yeah. And I think you could put the put
that um

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00:12:29,920 --> 00:12:34,520
» All right.
>> the mileage rate is Is that fair?

189
00:12:34,160 --> 00:12:39,000
» Yeah.
>> Mileage rate, there's no cap on it, so

190
00:12:36,480 --> 00:12:42,080
» Yeah, whatever mileage is within reason.
>> like a tour, yeah.

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00:12:39,880 --> 00:12:42,080
» Okay.

192
00:12:42,520 --> 00:12:45,200
All right, can I get a motion to
approve?

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00:12:44,160 --> 00:12:46,600
» So moved.
>> Second.

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00:12:45,720 --> 00:12:50,400
» On favor, say aye.
>> Aye.

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00:12:47,360 --> 00:12:55,120
» Opposed? Motion is carried through.
Action item, joint powers agreement and

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00:12:53,160 --> 00:12:59,440
a court data services subscriber
amendment between the State of Minnesota

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00:12:57,440 --> 00:13:03,400
Bureau of Criminal Apprehension and the
City of Melrose and Melrose Police

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00:13:01,440 --> 00:13:07,080
Department.
>> Okay. The Melrose Police Department uses

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00:13:05,440 --> 00:13:10,880
the Minnesota Criminal Justice Data
Communications Network, which is

200
00:13:08,640 --> 00:13:16,080
administered by the Minnesota Bureau of
Criminal Apprehension Apprehension to

201
00:13:13,839 --> 00:13:19,680
continue assessing these law enforcement
databases and resources. The City of

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00:13:17,960 --> 00:13:23,400
Melrose must enter into a new joint
powers agreement with the State of

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00:13:21,400 --> 00:13:27,360
Minnesota. This agreement outlines the
department authorized access

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00:13:25,080 --> 00:13:31,560
responsibilities and restrictions and
it's effective for 5 years. In addition,

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00:13:30,000 --> 00:13:35,360
the city must approve a court data
service subscriber amendment, which

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00:13:33,520 --> 00:13:38,640
supplements the existing agreement with
the BCA and the state court

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00:13:36,800 --> 00:13:42,280
administrator's office.
This amendment allows the police

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00:13:39,880 --> 00:13:46,480
department to access court-related data
and establishes the terms and conditions

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00:13:44,160 --> 00:13:48,600
governing that access.
The

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00:13:47,240 --> 00:13:52,440
The agreements are required for the
Melrose Police Department to maintain

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00:13:50,600 --> 00:13:56,840
access to the state criminal justice and
court information systems and to comply

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00:13:54,680 --> 00:14:01,080
with state requirements and governing
their use. Um according to Chief

213
00:13:58,960 --> 00:14:04,280
Melrose, this item is a routine renewal
of existing agreements, and approval

214
00:14:02,880 --> 00:14:09,640
will allow the police department to
continue accessing

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00:14:06,520 --> 00:14:13,600
and the CJDN and court data systems
necessary for daily law enforcement

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operations.
So, the council to give consideration to

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00:14:15,280 --> 00:14:22,080
approve resolution 2026-29,
the joint powers agreement, and the

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00:14:19,880 --> 00:14:25,520
court data system subscriber agreement
between the state of Minnesota and the

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city of Melrose.
>> All right. Any questions?

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» It was recently inexpensive, too. It was
like 600 bucks or something like that,

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right?
Annually.

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00:14:32,440 --> 00:14:35,240
» Uh
>> Yeah, right. That's what it was.

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00:14:34,400 --> 00:14:37,560
» Yeah.
>> So

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00:14:36,800 --> 00:14:38,960
» Second.
>> All in favor, say aye.

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00:14:38,480 --> 00:14:43,000
» Aye.
>> Opposed?

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00:14:40,120 --> 00:14:45,240
Motion is carried. Purchasing policy
proposed change and

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00:14:44,880 --> 00:14:48,360
» Okay.
>> Checking in on that one.

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00:14:46,120 --> 00:14:52,880
» With um the changes that we've been been
having in staff, um

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00:14:50,440 --> 00:14:57,600
one of the things that we've run into is
the cards The purchasing policy itself

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00:14:55,040 --> 00:15:01,520
won't be changed. The limits that people
are going to be authorized to use are

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00:14:59,360 --> 00:15:06,400
not going to change, but we're running
into um

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charging up the credit cards
and have to pay them off during the

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00:15:07,640 --> 00:15:14,160
month, which can kind of be uh
administrative

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00:15:11,560 --> 00:15:19,640
hassle. So, um they haven't been
increased in 10 years. So, we're um

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asking to increase the credit cards at
Magnifi

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00:15:20,640 --> 00:15:27,520
Financial for the city administrator and
finance director from 10,000 to 15,000

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00:15:25,560 --> 00:15:32,640
and for cards issued to department heads
and supervisors from 5,000 to 10,000.

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00:15:32,880 --> 00:15:38,760
» So, the purchasing limit right now
I mean, without getting council

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00:15:37,640 --> 00:15:42,320
approval, that's not changing.
>> None of that will change. It's just

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00:15:40,320 --> 00:15:43,600
literally the limit of the card. Yep.
>> limit

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00:15:42,760 --> 00:15:45,680
» Yep.
>> Okay.

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00:15:44,040 --> 00:15:48,960
» Nothing else is changing.
>> Because it in my mind I had it that

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00:15:47,920 --> 00:15:51,560
we're increasing the
>> No.

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00:15:49,480 --> 00:15:53,320
» purchasing power without council
approval.

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00:15:51,800 --> 00:15:56,120
» The amount that someone can purchase
it's all of those are still going to

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00:15:54,640 --> 00:15:58,800
stay the same. It's just the limit
itself.

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00:15:56,960 --> 00:16:01,280
» Okay. Yeah, I have no problem with that
because

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00:16:00,640 --> 00:16:04,160
Yeah.
>> I'll make a motion.

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00:16:02,560 --> 00:16:05,280
» Okay. Is there a first?
Second?

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00:16:04,920 --> 00:16:06,920
» I'll second.
>> Second.

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00:16:06,160 --> 00:16:09,160
» All those in favor say aye.
>> Aye.

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00:16:07,760 --> 00:16:13,760
» Opposed?
Motion is carried. Uh medical services

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00:16:11,680 --> 00:16:16,920
5-3 fuel
>> So, the planning and zoning commission

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00:16:15,480 --> 00:16:22,160
acting as a board of adjustment and
appeals met on Monday, May 18th the

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00:16:20,000 --> 00:16:26,000
purpose of holding
a public hearing for a variance request

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00:16:24,080 --> 00:16:29,160
and approval of the final plat of the
CentraCare Health System to split a

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00:16:27,960 --> 00:16:34,280
parcel.
We've talked about this one um kind of

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at length. The parcel was legally
described as lot one block one medical

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00:16:36,280 --> 00:16:42,560
services plat two. The purpose of the
lot split is to delineate between the

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00:16:40,480 --> 00:16:46,640
property now owned by CentraCare Health
System and that owned by Cura.

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00:16:44,920 --> 00:16:51,000
And the variance request is regarding
setbacks.

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00:16:48,720 --> 00:16:55,280
Basically, in 2024 when Cura purchased
the property

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00:16:52,680 --> 00:16:57,520
um they entered into a lease, but they
did not do anything with the real

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00:16:56,360 --> 00:17:02,280
estate.
It includes the separation of a building

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00:17:00,320 --> 00:17:06,040
with and so CentraCare has also
presented a reciprocal easement

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00:17:03,839 --> 00:17:10,160
agreement to address the party walls and
the access points.

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00:17:07,920 --> 00:17:13,560
With the variance there are zero
setbacks because literally they share a

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00:17:12,439 --> 00:17:17,640
wall.
Um

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00:17:14,680 --> 00:17:22,319
emergency services has toured. Chief
Maus and Chief Buddy went in so that

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00:17:19,600 --> 00:17:27,880
they understand for purposes of response
time what is going on there.

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00:17:25,600 --> 00:17:31,400
I included in your packet the planning
report as approved by planning and

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00:17:29,760 --> 00:17:35,560
zoning as well as the supporting
documentation.

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00:17:33,000 --> 00:17:39,920
We did leave room in that planning
report for if our building official or

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00:17:38,560 --> 00:17:43,560
if the Department of Health or Human
Services has anything they require for

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00:17:41,800 --> 00:17:47,760
purposes of licensure either on the
hospital side or the nursing home side.

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00:17:46,040 --> 00:17:51,160
We want to make sure that they have room
to do what they have to do.

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00:17:49,840 --> 00:17:54,600
So tonight we ask the council to
consider recommend the recommendation of

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00:17:53,120 --> 00:17:58,760
the planning and zoning commission and
determine whether to approve or deny the

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00:17:56,760 --> 00:18:02,920
final plat and variance request from
Cura.

280
00:18:00,840 --> 00:18:06,280
» And you're okay with that Chief of the
Fire Department?

281
00:18:04,200 --> 00:18:06,280
» Yeah.

282
00:18:06,400 --> 00:18:12,640
There's an alarm system there that we
tried to separate it sometime but it's

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00:18:10,400 --> 00:18:12,640
not working out.

284
00:18:12,920 --> 00:18:17,400
» All right.
Thank you for checking on that. Can I

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00:18:15,760 --> 00:18:19,160
get a motion to approve?
>> So moved.

286
00:18:18,440 --> 00:18:20,880
» Second.
>> All in favor say aye.

287
00:18:20,280 --> 00:18:22,800
» Aye.
>> Opposed?

288
00:18:21,960 --> 00:18:26,560
Motion is carried.
>> Good work on that Sheila. That was all

289
00:18:24,440 --> 00:18:33,240
That was a lot of information.
>> Yeah, there's a lot to that one.

290
00:18:29,720 --> 00:18:33,240
Uh hiring of firefighters.

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00:18:33,680 --> 00:18:41,720
There is Chief Buddy conducted interview
on June 15th for open firefighter

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00:18:39,120 --> 00:18:45,720
positions contingent upon successful
background checks and pre-employment

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00:18:43,200 --> 00:18:50,840
physicals and drug screening. He's
recommending the following individuals

294
00:18:47,240 --> 00:18:53,120
hired: Ashton Tool and Aiden Matt. Is
there any questions? Can I get a motion

295
00:18:52,120 --> 00:18:55,040
to approve?
>> So moved. Second.

296
00:18:54,200 --> 00:18:58,480
» All in favor say aye.
>> Aye.

297
00:18:55,640 --> 00:19:04,040
» Opposed? Motion is carried.
All right. Hiring of a part-time street

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00:19:00,720 --> 00:19:04,040
parks maintenance worker.

299
00:19:05,240 --> 00:19:12,880
I guess we talked about that that would
be Neil Neidy as a part-time streets

300
00:19:10,120 --> 00:19:16,560
parks maintenance worker as presented.
Is there any questions?

301
00:19:14,680 --> 00:19:18,000
Can I get a motion to approve?
>> So moved.

302
00:19:17,200 --> 00:19:19,120
» Second.
>> All in favor say aye.

303
00:19:18,880 --> 00:19:21,960
» Aye.
>> Aye.

304
00:19:19,800 --> 00:19:25,320
» Opposed? Motion carried. Informational
items, the next council meeting. There's

305
00:19:23,760 --> 00:19:26,840
nothing else. Can I get a motion to
adjourn?

306
00:19:26,080 --> 00:19:28,200
» So moved.
>> Second.

307
00:19:27,320 --> 00:19:31,840
» All in favor say aye.
>> Aye.

308
00:19:28,760 --> 00:19:31,840
» Opposed? Meeting adjourned.