good uh I'm going to call the meeting to
order we're going to go to approval of
the agenda that the agenda of the
regular council meeting held February 24
2025 be approved as presented may I have
a moover please I'll move thank you and
a second or please thank you any
questions or comments call to the vote
all in favor it's carried thank you
number three disclosure prity interest
and general nature thereof does any
member of council have a peity interest
or any of the items on the agenda if so
what is the general nature of that
interest he and see none so we'll move
on to four public question period to
councel does any member have a question
to ask Council pertaining to the items
on the
agenda
uh please stand up and state your name
in it yeah appraiser yes no I was just
wondering um I noticed the traffic
report is in and that's exciting
um I was just wondering um uh counselor
girl last time stated that this is a
good start and we should add to this
some traffic cing measures because if we
do support the idea of bringing
everything down to 40 in um in
Merrickville and in eastern corners and
in Jasper we still need some traffic
calming measures to support that and I
was hoping that the council will think
about that in the future um if they do
adopt this report and also too when it
comes to konar um they said that we
should have signs indicating that uh at
certain times it's going to be
busy should the council also maybe think
about traffic calming measures on that
road in order to support the idea that
it's going to be busy at
times so I'm just handing that out there
handing that out there for future uh
consideration yeah thank you any other
questions no Julie do I have any uh any
uh questions submitted no no okay we're
going to move on to number five motions
for consideration at the Council of
Corporation of the vill of merille
Wolford received for information the
motion for consideration document as
presented may I have a moover please
I'll move thank you second moved and
seconded comments or questions please
call the vote all those in favor and
that's carried thank you consent agenda
that the Council of the corporation of
Village amville wolver approve all items
listed under the consent agenda as
presented and recommended may I have a
mover
please thank you and a second or please
yeah thank you any comments or questions
from
Council here in see none I'll call the
vote all in favor and
you uh we have no
delegations uh planning matter
uncommitted Reserve capacity update that
the Council of the corporation of the
village of merille wol receive for
information the update from Neil calwell
engineer regarding the uncommitted
reserve capacity may I have a mover
please I'll move thank you and a second
or
please mooved and second it any comments
or questions
please go ahead de um I I seem to have a
memory of a policy document that talked
about a time frame um between
allocation um I just I haven't been able
to find it recently could we when we
have a discussion about this do we have
that policy at
hand thank you welome any other comments
or questions go ahead to
counselor uh just referring to the first
bullet on the first page the uh current
calculation of uncommitted Reserve
capacity at 41.8 one cubic
meters um I I disagree with that number
and I don't think I got an answer
um about that after the last Mee with
respect to breaking out the north side
uh the north side that was used in that
calculation uh as well as the vacant
lots that are potentially years if not
decades away from being developed so I
think we need to have some more
discussion about that would staff be
able to get an answer for the
counselor I
yes we're looking into that looking into
that yeah
okay go ahead ccor yeah I I just want to
make a statement with that after
speaking with residents who actually
will be affected um by any Wastewater
capacity allocation I just um I say just
want to remind everyone that this is
merily receiving a report for
information from jp2 G we're not here to
approve any hypothetical planning
applications um so at our December
priority setting exercise uh was growth
controlled growth was something that was
very important I think to almost every
council member and so if we want the
Village proper to grow in a controlled
manner our planner has advised us many
times the most efficient way to do this
is to prioritize support for infill and
intensification on vacant land within
the village uh that is already served by
our infra uh water Wastewater
infrastructure if you look back to
October 7th and 15th we have letters
that actually go um that go over that
pretty thoroughly and something that we
can do consider on a Case by case BAS
and the with the um scenario described
here for January
21st uh 41.8 cubic meters of unom
uncommitted capacity that's 7% of the
800 cubic uh meters so that means 93% is
either committed allocated or hooked up
so that's well over the threshold of the
80% um that uh to start an environmental
uh assessment which our um Engineers
have recommended repeatedly so I just
want to read the portion I'm just going
to quote from the letter as the EA
process C allows municipalities to
approach servicing through a master plan
for the entire s collection and
treatment system versus a project
dealing with a portion of the system we
recommend the village complete a
servicing master plan given the size of
the system and the need to assess
additional growth on the north side of
the RTO River opportunities for public
and other stakeholder input are an
important part of the EA and master plan
process and that particular that that
last sentence is something I do want to
particularly emphas emphasize is that
public and other stakeholders which
includes businesses which includes
developers which includes anyone has a
stake are included as part of this input
process so uh and in in and remember in
October which is part of the plan our
Consultants had advised deferring
endorsement of the two Greenfield
proposals until such time as their
sufficient Reserve capacity to
accommodate them they also cautioned
that an approved lot cons constitutes a
commitment to provide M Municipal
services that is another reason we need
to proceed with caution and I'll
Consultants one more time future
developments should not result in the
depletion of existing uncommitted
Reserve capacity the approval Authority
should ensure that appropriate services
are available before approving New Lots
so I strongly urge Council to listen to
these
recommendations and instead of sending
them the reports back and forth to ask
uh for better numbers I think we should
focus focus staff and council's
attention on getting the EA process
started um that that I in turn will help
staff um formulate uh get get um
information that they can proceed ahead
with uh writing out grants get a grant
process going it includes the process of
looking at the North side when we're
talking about the uh pipes and that uh
and it it includes like you were saying
it
involves the residents who are actually
going to be involved it involves
business members who are hooked up
people that are actually have a stake uh
in the game so I my
my um suggestion is that we go ahead
with what they initially um recommended
which is going ahead with the EA process
and instead of going back and forth
let's let them get started on that
sooner than later any other comments or
questions I hear none so I'll call the
vote all in favor and that's carried
thank you uh staff reports Public Works
uh departmental activity update to the
Council of Corporation of the village of
merille wol receive for information
Department
activity update report from public works
department may I have a over
please thank you and a second please
thank
you any comments or
questions go ahead um just an
observation then in the list is the
support that staff provided to the
snowflake festival and I just have a
message from the Chamber of Commerce uh
thank you very much for all of the work
that was done probably twice to get
ready for uh for the event and they very
much appreciated it thank you I'll pass
that
on go ahead yeah and just for public
works and I probably should have
mentioned this back when we talked about
the spee today I had did have a question
and if if we were able to get uh Public
Works to follow up or staff to follow up
I had a question about the uh situation
with the four-way stop at uh cter Ro 15
and 16 um there were there had been a
petition of for that one as well as the
one up on Broadway they did get the stop
sign up there they were just wondering
um I had a question about what was the
status of that if any and then I also
had a question of the speed signs the
county speed signs they seem to be um
down more than they are up if there if
that's something that's normal or if
that's uh a glitch those were just
questions that uh follow so the uh the
speed signs there was an issue with a
couple of them with the snow like it was
just the weight of the snow that was
hitting them that they bent over the
bases were damaged or what not so that's
on the list to go back okay I think once
snow resides which hopefully that
happens in the near future the four-way
stop um where was that again I don't
know right at right by Hilltop Manor so
at St Lawrence when it turns into County
World 15 and then County World 16
intersection right right right at the
pretty much right at the edge of the
village HF mlan okay St Lawrence I I
don't have any information on that I I
don't know where that is first I heard
of it so if I can get some information
and get back to council perfect thank
you
so there was a motion of support for
that and it went to County and County
supported it we just haven't got it
installed yet so okay you could probably
reach out to uh Mr guy and he could
probably give you an update on
that questions or
comments All call the vote all those in
favor that's
car departmental activity update from
fire Emergency Management that the
Council of Corporation of the vter of
Amica W receive for information
departmental activity update report from
the fire department by law enforcement
may I have a mover please yeah and a
second at Lee awesome thank you any
comments or questions from Council go
ahead councelor and I see that the um
activity of 17 fire calls to date is
highlighted in green is that does
it does that mean anything
we couldn't get it to come off the
document for some reason we're not sure
we tried over them um but is does it
seem out of LA to have 17 so far this
year um it's a no it's it's trending on
PIR here okay thank you welcome any
other comments or
questions just want to uh get the Shad
of fire department for that incident
happened at uh M Lake festival with the
horse uh thank you very much for for
responding as quickly as you did and
getting the situation under control and
uh uh we didn't have any uh public
members hurt however the driver of the
wagon was injured but uh I understand
that he's uh recovering is that correct
you're are correct yet thank you I'll
pass that along yes well your uh your
volunteer firef department that uh we
appreciate the their due diligence I
will thank you any other comments or
questions call to vote all in favor
that's
carried finance department uh 2025
Community grants of the Council of
Corporation of amville Walford allocate
funds in the amount of
12,000 in kind request and an and and an
estimated amount of
$875 for Community grant program and
further that the public works department
and emergency service department provide
an accounting of the approximate staff
time allocated to be to these functions
supported by the grant to be determined
the true cost of support provided by the
municipality and further that staff
provides a revised structure and
allocation policy prior to the
undertaking the 2026 budget may I have a
mover please I'll thank you and a
seconder please thank you any comments
or questions go ahead mayor do do we
need to pass the seate motion to support
the soccer club for their inclined
request um it's um it's included in the
um in the incar numbers yeah okay um so
I believe it's approved then um it's
founded in already so yeah because we've
added it to that with with the
7,275 and um the motion is for income
requests to be approved
8,75 so yeah so they're covered cost is
covered any other comments questions go
ahead coun yeah just comment I guess as
going
forward um with that eight with it being
8,000 the total uh amount of uh both in
kind and cash comes to 20,000 which is
8,000 over what um we had allotted in
the budget and the only thing is when
we're going forward uh I I would I I
know it's hard I don't I don't don't
like saying no sometimes and maybe we
can um request stricter guidelines uh
like we're giving $5,000 to Festival of
the
Arts uh and that's one of the ones that
it's really hard to quantify how much
what they don't have tickets at the door
they don't have uh um you know counts of
people watching so that's hard to
quantify whether or not their Festival
is actually what's what's attracting
people I don't doubt all for you know
having um that option of artists having
a and and um Artisans having an
opportunity to sell and people do go to
that but
that um is and anything that comes that
maybe have stricter guidelines on hey
you've ordered this many Flyers how do
you know they're actually being used and
not thrown in recycling um we're talking
like glosses how do we know that the
advertising you're doing is actually
being effective and and other things
even like run merville that type of
thing when the cost have gone up they
I'm not asking for there that much there
um what are they doing to are they
increasing entry fees for instance or
any any kind of like what efforts have
they made to raise money from the
members that type of thing and maybe we
see more of that when this type of thing
comes or maybe that we have a much
stricter set of guidelines on how we we
as as as a counselor are going to
allocate tax money to support various um
I think this is something that you could
our policy though does include the
Clause that this isn't supposed to be
ongoing funding so um there is that part
of the policy um it's not intended to be
long-term financially sustainable and um
if if it is though perhaps Council might
consider just having that align item in
the budget so we do have that guidelin
in policies so that can help a bit but
we can firm up some of the reporting
requirements yeah like the request
shouldn't be going up every year it
should actually be going down to because
they're this is supposed to help them
become self-supporting it's we're not a
standing Grant uh not not the way we're
set up right now yeah yeah any other
comments or questions
members okay I'll call the vote all in
favor and that's carried thank you uh
building department CEO
Administration uh departmental activity
update to the council Corporation of
vill meric for WF receed for information
Department activity update report from
Administration finance department may I
have a mover
please and the seconder please thank you
any comments or questions from
members here in Cena a call the vote all
in favor thank you I'm going to move on
to number 11 action items
111 Council support request for the ATF
and OTF uh grant funding
applications active transportation
funding that the corpor that the Council
of the corporation of vill amle Wolford
authorized staff to submit a funding
application to the active Transportation
fund 2025 intake for the amount of
340,000 may I have a mover
please thank you and a seconder please
thank
you any comments or questions from
Members you're and see none so I'll call
the vote all in
favor thought did you have a question um
sorry I didn't see your
hand just like a little explanation of
what it's all about it was nothing
attached in the agenda it's all about uh
rebuilding and uh adding sidewalks is
that this so there's two here so the
first one yeah the active Transportation
fund that's for sidewalks
and part of the application we put in um
the similar the post to the flag post as
part of the project this is all just the
application stage so once that
application goes through then it'll come
back to
council um and then if I may I'll just
jump into the Ontario Trillium Grant so
that one is like this is the criteria
that's laid out in it so it's more
accessibility so this for the ramp at
the landfill site and the rink house and
then to do upgrades to the rink itself
because that falls within the
criteria thank
youe D I understood that the ramp at the
landfill site um that's the next
one but it it was allocated funding a
few years ago from the gas tax money was
it
not yes pleas so we can discuss that
when we get to the trillion Grant
because I think it's the trillion Grant
that's going to cover that one so any
comments or questions on the active
Transportation uh
fund none okay I'll call the vote all in
favor and that's carried and move on to
the Ontario Trum Grant of the Council of
the corporation of vill Amic Wolford
authorized staff to submit a funding
application to the Ontario TR Ontario
trulum fund 2025 intake for a maximum of
$200,000 may I have a mover please I Mo
thank you and seconder please second
thank you comments or questions go ahead
Deputy Mayor thank you um so if it was
if the ramp at the landfill site was
funded in a previous year should we not
pull that money from reserves and apply
it um freeing up
other the the same amount will be
granted hopefully be granted through
trillian fund and doing more things with
that yeah anyone car speak to that I
think that's a consideration yeah the
Ontario trillian Grant has a later
deadline I think it's March 5th so
there's some time for us yeah and I
don't think it was funded through gas
tax because that's her infrastructure so
I don't think it would been applicable
to a um a rant I I have to double check
it though and go back the couple years
but I don't I don't think it was funded
through gas tax because it would be more
of a building accessibility issue which
gas tax yeah there was was in the budget
that I remember but yeah it was in the
budget when when they installed the new
building because they were supposed to
put an a ramp up yeah it just never got
completed for some reason
so I guess I would just ask staff to
consider that option of freeing up more
of the grant money if we can pull from
reserves for the rant and and then we'll
have more grent money to do other
things any other comments or questions
okay I'll call the vote all those in
favor and that's carried thank you the
EC resolution to support the US trade
tariffs negotiations at the Council of
Corporation of the village of mar wolber
received for information the resolution
from the ewc regarding support of Canada
and can Canadian and Ontario governments
negotiating with the US government on
trade tariffs and further that the
council direct staff to circulate a
resolution of support to the EO WC may I
have a mover please thank you and a
seconder please thank you comments or
questions
please here and seea we call the vote
all those in favor and that's carried
thank you committee reports uh we're
going to go to notice of motions does
any member of council have a notice of
motion none we're going to go to
announcements and statements from
members does any member have a of
council have an announcement or a
statement to make
go ahead councelor just one people are
watch just a reminder the elections the
27th and if you cannot make it on the
27th you can still vote at the elections
office itself in Brockville you can
write in the name on tomorrow and on
Wednesday okay you and uh we have no
flow sessions so we don't have to resume
to open so we're going to move on to the
confirmatory bylaw 16 2025 that the
Council of the corporation of the
village of Mer for wol give first second
third and final reading to bylaw 16 2025
being a bylaw to confirm proceedings of
council for the regular meeting of
February 24 2025 and further that
authorization be given to the mayor
clerk to sign seal plac in the bylaw
book for the municipality bylaw number
16
2025 may I have a moover
please thank you and a seconder please
thank you call the vote all those in
favor and that's carried thank you and
move on to adjournment at the council
Corporation to Village wford adjourn
at
624 p.m. May I have a mover
please thank you and a second or please
thank you and I'll call the vote all in
favor and that's carried thank
you there