[0:05] good uh I'm going to call the meeting to
[0:07] order we're going to go to approval of
[0:09] the agenda that the agenda of the
[0:10] regular council meeting held February 24
[0:13] 2025 be approved as presented may I have
[0:15] a moover please I'll move thank you and
[0:18] a second or please thank you any
[0:21] questions or comments call to the vote
[0:23] all in favor it's carried thank you
[0:26] number three disclosure prity interest
[0:28] and general nature thereof does any
[0:30] member of council have a peity interest
[0:32] or any of the items on the agenda if so
[0:34] what is the general nature of that
[0:37] interest he and see none so we'll move
[0:39] on to four public question period to
[0:42] councel does any member have a question
[0:44] to ask Council pertaining to the items
[0:46] on the
[0:48] agenda
[0:50] uh please stand up and state your name
[0:52] in it yeah appraiser yes no I was just
[0:55] wondering um I noticed the traffic
[0:57] report is in and that's exciting
[1:00] um I was just wondering um uh counselor
[1:04] girl last time stated that this is a
[1:06] good start and we should add to this
[1:10] some traffic cing measures because if we
[1:13] do support the idea of bringing
[1:15] everything down to 40 in um in
[1:19] Merrickville and in eastern corners and
[1:22] in Jasper we still need some traffic
[1:25] calming measures to support that and I
[1:28] was hoping that the council will think
[1:30] about that in the future um if they do
[1:34] adopt this report and also too when it
[1:36] comes to konar um they said that we
[1:42] should have signs indicating that uh at
[1:44] certain times it's going to be
[1:46] busy should the council also maybe think
[1:49] about traffic calming measures on that
[1:52] road in order to support the idea that
[1:55] it's going to be busy at
[1:57] times so I'm just handing that out there
[2:00] handing that out there for future uh
[2:03] consideration yeah thank you any other
[2:07] questions no Julie do I have any uh any
[2:11] uh questions submitted no no okay we're
[2:13] going to move on to number five motions
[2:15] for consideration at the Council of
[2:17] Corporation of the vill of merille
[2:18] Wolford received for information the
[2:20] motion for consideration document as
[2:22] presented may I have a moover please
[2:24] I'll move thank you second moved and
[2:26] seconded comments or questions please
[2:29] call the vote all those in favor and
[2:32] that's carried thank you consent agenda
[2:34] that the Council of the corporation of
[2:35] Village amville wolver approve all items
[2:37] listed under the consent agenda as
[2:39] presented and recommended may I have a
[2:41] mover
[2:43] please thank you and a second or please
[2:45] yeah thank you any comments or questions
[2:48] from
[2:49] Council here in see none I'll call the
[2:51] vote all in favor and
[2:55] you uh we have no
[2:57] delegations uh planning matter
[2:59] uncommitted Reserve capacity update that
[3:01] the Council of the corporation of the
[3:02] village of merille wol receive for
[3:04] information the update from Neil calwell
[3:06] engineer regarding the uncommitted
[3:09] reserve capacity may I have a mover
[3:11] please I'll move thank you and a second
[3:13] or
[3:14] please mooved and second it any comments
[3:17] or questions
[3:19] please go ahead de um I I seem to have a
[3:23] memory of a policy document that talked
[3:27] about a time frame um between
[3:30] allocation um I just I haven't been able
[3:33] to find it recently could we when we
[3:36] have a discussion about this do we have
[3:39] that policy at
[3:42] hand thank you welome any other comments
[3:45] or questions go ahead to
[3:47] counselor uh just referring to the first
[3:50] bullet on the first page the uh current
[3:53] calculation of uncommitted Reserve
[3:54] capacity at 41.8 one cubic
[3:58] meters um I I disagree with that number
[4:01] and I don't think I got an answer
[4:05] um about that after the last Mee with
[4:08] respect to breaking out the north side
[4:11] uh the north side that was used in that
[4:14] calculation uh as well as the vacant
[4:16] lots that are potentially years if not
[4:18] decades away from being developed so I
[4:21] think we need to have some more
[4:22] discussion about that would staff be
[4:25] able to get an answer for the
[4:28] counselor I
[4:31] yes we're looking into that looking into
[4:33] that yeah
[4:36] okay go ahead ccor yeah I I just want to
[4:39] make a statement with that after
[4:41] speaking with residents who actually
[4:42] will be affected um by any Wastewater
[4:45] capacity allocation I just um I say just
[4:48] want to remind everyone that this is
[4:49] merily receiving a report for
[4:51] information from jp2 G we're not here to
[4:53] approve any hypothetical planning
[4:56] applications um so at our December
[4:58] priority setting exercise uh was growth
[5:00] controlled growth was something that was
[5:02] very important I think to almost every
[5:04] council member and so if we want the
[5:06] Village proper to grow in a controlled
[5:08] manner our planner has advised us many
[5:09] times the most efficient way to do this
[5:11] is to prioritize support for infill and
[5:14] intensification on vacant land within
[5:16] the village uh that is already served by
[5:18] our infra uh water Wastewater
[5:20] infrastructure if you look back to
[5:21] October 7th and 15th we have letters
[5:23] that actually go um that go over that
[5:26] pretty thoroughly and something that we
[5:27] can do consider on a Case by case BAS
[5:30] and the with the um scenario described
[5:32] here for January
[5:33] 21st uh 41.8 cubic meters of unom
[5:36] uncommitted capacity that's 7% of the
[5:39] 800 cubic uh meters so that means 93% is
[5:42] either committed allocated or hooked up
[5:45] so that's well over the threshold of the
[5:47] 80% um that uh to start an environmental
[5:50] uh assessment which our um Engineers
[5:53] have recommended repeatedly so I just
[5:55] want to read the portion I'm just going
[5:57] to quote from the letter as the EA
[5:59] process C allows municipalities to
[6:01] approach servicing through a master plan
[6:03] for the entire s collection and
[6:05] treatment system versus a project
[6:06] dealing with a portion of the system we
[6:08] recommend the village complete a
[6:10] servicing master plan given the size of
[6:12] the system and the need to assess
[6:14] additional growth on the north side of
[6:16] the RTO River opportunities for public
[6:18] and other stakeholder input are an
[6:19] important part of the EA and master plan
[6:22] process and that particular that that
[6:24] last sentence is something I do want to
[6:26] particularly emphas emphasize is that
[6:29] public and other stakeholders which
[6:30] includes businesses which includes
[6:32] developers which includes anyone has a
[6:34] stake are included as part of this input
[6:37] process so uh and in in and remember in
[6:40] October which is part of the plan our
[6:42] Consultants had advised deferring
[6:43] endorsement of the two Greenfield
[6:45] proposals until such time as their
[6:46] sufficient Reserve capacity to
[6:48] accommodate them they also cautioned
[6:50] that an approved lot cons constitutes a
[6:53] commitment to provide M Municipal
[6:55] services that is another reason we need
[6:57] to proceed with caution and I'll
[6:59] Consultants one more time future
[7:01] developments should not result in the
[7:03] depletion of existing uncommitted
[7:04] Reserve capacity the approval Authority
[7:07] should ensure that appropriate services
[7:09] are available before approving New Lots
[7:12] so I strongly urge Council to listen to
[7:14] these
[7:15] recommendations and instead of sending
[7:17] them the reports back and forth to ask
[7:19] uh for better numbers I think we should
[7:22] focus focus staff and council's
[7:24] attention on getting the EA process
[7:26] started um that that I in turn will help
[7:31] staff um formulate uh get get um
[7:35] information that they can proceed ahead
[7:37] with uh writing out grants get a grant
[7:39] process going it includes the process of
[7:43] looking at the North side when we're
[7:44] talking about the uh pipes and that uh
[7:47] and it it includes like you were saying
[7:49] it
[7:51] involves the residents who are actually
[7:53] going to be involved it involves
[7:54] business members who are hooked up
[7:55] people that are actually have a stake uh
[7:57] in the game so I my
[8:00] my um suggestion is that we go ahead
[8:02] with what they initially um recommended
[8:05] which is going ahead with the EA process
[8:08] and instead of going back and forth
[8:09] let's let them get started on that
[8:10] sooner than later any other comments or
[8:15] questions I hear none so I'll call the
[8:18] vote all in favor and that's carried
[8:20] thank you uh staff reports Public Works
[8:24] uh departmental activity update to the
[8:26] Council of Corporation of the village of
[8:27] merille wol receive for information
[8:29] Department
[8:30] activity update report from public works
[8:33] department may I have a over
[8:35] please thank you and a second please
[8:38] thank
[8:40] you any comments or
[8:43] questions go ahead um just an
[8:46] observation then in the list is the
[8:49] support that staff provided to the
[8:52] snowflake festival and I just have a
[8:54] message from the Chamber of Commerce uh
[8:56] thank you very much for all of the work
[8:58] that was done probably twice to get
[9:01] ready for uh for the event and they very
[9:04] much appreciated it thank you I'll pass
[9:06] that
[9:08] on go ahead yeah and just for public
[9:10] works and I probably should have
[9:12] mentioned this back when we talked about
[9:13] the spee today I had did have a question
[9:15] and if if we were able to get uh Public
[9:17] Works to follow up or staff to follow up
[9:19] I had a question about the uh situation
[9:22] with the four-way stop at uh cter Ro 15
[9:26] and 16 um there were there had been a
[9:28] petition of for that one as well as the
[9:30] one up on Broadway they did get the stop
[9:32] sign up there they were just wondering
[9:34] um I had a question about what was the
[9:35] status of that if any and then I also
[9:37] had a question of the speed signs the
[9:39] county speed signs they seem to be um
[9:41] down more than they are up if there if
[9:44] that's something that's normal or if
[9:45] that's uh a glitch those were just
[9:48] questions that uh follow so the uh the
[9:51] speed signs there was an issue with a
[9:53] couple of them with the snow like it was
[9:55] just the weight of the snow that was
[9:56] hitting them that they bent over the
[9:58] bases were damaged or what not so that's
[10:00] on the list to go back okay I think once
[10:02] snow resides which hopefully that
[10:04] happens in the near future the four-way
[10:07] stop um where was that again I don't
[10:09] know right at right by Hilltop Manor so
[10:11] at St Lawrence when it turns into County
[10:13] World 15 and then County World 16
[10:15] intersection right right right at the
[10:17] pretty much right at the edge of the
[10:18] village HF mlan okay St Lawrence I I
[10:21] don't have any information on that I I
[10:23] don't know where that is first I heard
[10:25] of it so if I can get some information
[10:27] and get back to council perfect thank
[10:29] you
[10:31] so there was a motion of support for
[10:33] that and it went to County and County
[10:35] supported it we just haven't got it
[10:36] installed yet so okay you could probably
[10:38] reach out to uh Mr guy and he could
[10:40] probably give you an update on
[10:45] that questions or
[10:48] comments All call the vote all those in
[10:52] favor that's
[10:54] car departmental activity update from
[10:58] fire Emergency Management that the
[11:00] Council of Corporation of the vter of
[11:01] Amica W receive for information
[11:03] departmental activity update report from
[11:06] the fire department by law enforcement
[11:07] may I have a mover please yeah and a
[11:10] second at Lee awesome thank you any
[11:13] comments or questions from Council go
[11:15] ahead councelor and I see that the um
[11:19] activity of 17 fire calls to date is
[11:22] highlighted in green is that does
[11:25] it does that mean anything
[11:29] we couldn't get it to come off the
[11:31] document for some reason we're not sure
[11:33] we tried over them um but is does it
[11:35] seem out of LA to have 17 so far this
[11:39] year um it's a no it's it's trending on
[11:44] PIR here okay thank you welcome any
[11:47] other comments or
[11:48] questions just want to uh get the Shad
[11:53] of fire department for that incident
[11:54] happened at uh M Lake festival with the
[11:57] horse uh thank you very much for for
[12:00] responding as quickly as you did and
[12:02] getting the situation under control and
[12:04] uh uh we didn't have any uh public
[12:06] members hurt however the driver of the
[12:09] wagon was injured but uh I understand
[12:12] that he's uh recovering is that correct
[12:15] you're are correct yet thank you I'll
[12:17] pass that along yes well your uh your
[12:21] volunteer firef department that uh we
[12:23] appreciate the their due diligence I
[12:27] will thank you any other comments or
[12:30] questions call to vote all in favor
[12:32] that's
[12:33] carried finance department uh 2025
[12:36] Community grants of the Council of
[12:37] Corporation of amville Walford allocate
[12:40] funds in the amount of
[12:43] 12,000 in kind request and an and and an
[12:47] estimated amount of
[12:49] $875 for Community grant program and
[12:52] further that the public works department
[12:53] and emergency service department provide
[12:55] an accounting of the approximate staff
[12:59] time allocated to be to these functions
[13:01] supported by the grant to be determined
[13:04] the true cost of support provided by the
[13:07] municipality and further that staff
[13:08] provides a revised structure and
[13:11] allocation policy prior to the
[13:13] undertaking the 2026 budget may I have a
[13:15] mover please I'll thank you and a
[13:18] seconder please thank you any comments
[13:21] or questions go ahead mayor do do we
[13:24] need to pass the seate motion to support
[13:27] the soccer club for their inclined
[13:32] request um it's um it's included in the
[13:36] um in the incar numbers yeah okay um so
[13:39] I believe it's approved then um it's
[13:41] founded in already so yeah because we've
[13:43] added it to that with with the
[13:47] 7,275 and um the motion is for income
[13:50] requests to be approved
[13:52] 8,75 so yeah so they're covered cost is
[13:56] covered any other comments questions go
[13:59] ahead coun yeah just comment I guess as
[14:02] going
[14:03] forward um with that eight with it being
[14:05] 8,000 the total uh amount of uh both in
[14:09] kind and cash comes to 20,000 which is
[14:12] 8,000 over what um we had allotted in
[14:15] the budget and the only thing is when
[14:16] we're going forward uh I I would I I
[14:20] know it's hard I don't I don't don't
[14:21] like saying no sometimes and maybe we
[14:23] can um request stricter guidelines uh
[14:27] like we're giving $5,000 to Festival of
[14:29] the
[14:30] Arts uh and that's one of the ones that
[14:33] it's really hard to quantify how much
[14:36] what they don't have tickets at the door
[14:38] they don't have uh um you know counts of
[14:42] people watching so that's hard to
[14:44] quantify whether or not their Festival
[14:47] is actually what's what's attracting
[14:48] people I don't doubt all for you know
[14:51] having um that option of artists having
[14:54] a and and um Artisans having an
[14:56] opportunity to sell and people do go to
[14:58] that but
[14:59] that um is and anything that comes that
[15:02] maybe have stricter guidelines on hey
[15:04] you've ordered this many Flyers how do
[15:06] you know they're actually being used and
[15:07] not thrown in recycling um we're talking
[15:10] like glosses how do we know that the
[15:12] advertising you're doing is actually
[15:13] being effective and and other things
[15:15] even like run merville that type of
[15:17] thing when the cost have gone up they
[15:18] I'm not asking for there that much there
[15:20] um what are they doing to are they
[15:22] increasing entry fees for instance or
[15:25] any any kind of like what efforts have
[15:27] they made to raise money from the
[15:29] members that type of thing and maybe we
[15:30] see more of that when this type of thing
[15:33] comes or maybe that we have a much
[15:35] stricter set of guidelines on how we we
[15:39] as as as a counselor are going to
[15:40] allocate tax money to support various um
[15:43] I think this is something that you could
[15:45] our policy though does include the
[15:46] Clause that this isn't supposed to be
[15:48] ongoing funding so um there is that part
[15:52] of the policy um it's not intended to be
[15:54] long-term financially sustainable and um
[15:57] if if it is though perhaps Council might
[15:59] consider just having that align item in
[16:01] the budget so we do have that guidelin
[16:03] in policies so that can help a bit but
[16:06] we can firm up some of the reporting
[16:08] requirements yeah like the request
[16:11] shouldn't be going up every year it
[16:12] should actually be going down to because
[16:14] they're this is supposed to help them
[16:15] become self-supporting it's we're not a
[16:17] standing Grant uh not not the way we're
[16:19] set up right now yeah yeah any other
[16:23] comments or questions
[16:25] members okay I'll call the vote all in
[16:28] favor and that's carried thank you uh
[16:31] building department CEO
[16:33] Administration uh departmental activity
[16:35] update to the council Corporation of
[16:36] vill meric for WF receed for information
[16:38] Department activity update report from
[16:40] Administration finance department may I
[16:43] have a mover
[16:44] please and the seconder please thank you
[16:47] any comments or questions from
[16:50] members here in Cena a call the vote all
[16:53] in favor thank you I'm going to move on
[16:56] to number 11 action items
[16:59] 111 Council support request for the ATF
[17:02] and OTF uh grant funding
[17:05] applications active transportation
[17:07] funding that the corpor that the Council
[17:09] of the corporation of vill amle Wolford
[17:11] authorized staff to submit a funding
[17:14] application to the active Transportation
[17:17] fund 2025 intake for the amount of
[17:19] 340,000 may I have a mover
[17:23] please thank you and a seconder please
[17:26] thank
[17:27] you any comments or questions from
[17:32] Members you're and see none so I'll call
[17:34] the vote all in
[17:36] favor thought did you have a question um
[17:39] sorry I didn't see your
[17:41] hand just like a little explanation of
[17:43] what it's all about it was nothing
[17:45] attached in the agenda it's all about uh
[17:49] rebuilding and uh adding sidewalks is
[17:53] that this so there's two here so the
[17:55] first one yeah the active Transportation
[17:57] fund that's for sidewalks
[17:59] and part of the application we put in um
[18:02] the similar the post to the flag post as
[18:05] part of the project this is all just the
[18:07] application stage so once that
[18:09] application goes through then it'll come
[18:10] back to
[18:11] council um and then if I may I'll just
[18:14] jump into the Ontario Trillium Grant so
[18:17] that one is like this is the criteria
[18:20] that's laid out in it so it's more
[18:21] accessibility so this for the ramp at
[18:24] the landfill site and the rink house and
[18:26] then to do upgrades to the rink itself
[18:29] because that falls within the
[18:31] criteria thank
[18:33] youe D I understood that the ramp at the
[18:38] landfill site um that's the next
[18:42] one but it it was allocated funding a
[18:47] few years ago from the gas tax money was
[18:49] it
[18:52] not yes pleas so we can discuss that
[18:56] when we get to the trillion Grant
[18:57] because I think it's the trillion Grant
[18:58] that's going to cover that one so any
[19:01] comments or questions on the active
[19:03] Transportation uh
[19:06] fund none okay I'll call the vote all in
[19:08] favor and that's carried and move on to
[19:11] the Ontario Trum Grant of the Council of
[19:13] the corporation of vill Amic Wolford
[19:15] authorized staff to submit a funding
[19:17] application to the Ontario TR Ontario
[19:20] trulum fund 2025 intake for a maximum of
[19:25] $200,000 may I have a mover please I Mo
[19:28] thank you and seconder please second
[19:30] thank you comments or questions go ahead
[19:32] Deputy Mayor thank you um so if it was
[19:36] if the ramp at the landfill site was
[19:39] funded in a previous year should we not
[19:41] pull that money from reserves and apply
[19:44] it um freeing up
[19:47] other the the same amount will be
[19:50] granted hopefully be granted through
[19:52] trillian fund and doing more things with
[19:56] that yeah anyone car speak to that I
[19:59] think that's a consideration yeah the
[20:02] Ontario trillian Grant has a later
[20:04] deadline I think it's March 5th so
[20:06] there's some time for us yeah and I
[20:09] don't think it was funded through gas
[20:10] tax because that's her infrastructure so
[20:12] I don't think it would been applicable
[20:14] to a um a rant I I have to double check
[20:17] it though and go back the couple years
[20:19] but I don't I don't think it was funded
[20:21] through gas tax because it would be more
[20:23] of a building accessibility issue which
[20:25] gas tax yeah there was was in the budget
[20:29] that I remember but yeah it was in the
[20:31] budget when when they installed the new
[20:33] building because they were supposed to
[20:34] put an a ramp up yeah it just never got
[20:38] completed for some reason
[20:41] so I guess I would just ask staff to
[20:44] consider that option of freeing up more
[20:47] of the grant money if we can pull from
[20:49] reserves for the rant and and then we'll
[20:52] have more grent money to do other
[20:55] things any other comments or questions
[21:00] okay I'll call the vote all those in
[21:02] favor and that's carried thank you the
[21:05] EC resolution to support the US trade
[21:08] tariffs negotiations at the Council of
[21:10] Corporation of the village of mar wolber
[21:12] received for information the resolution
[21:14] from the ewc regarding support of Canada
[21:18] and can Canadian and Ontario governments
[21:20] negotiating with the US government on
[21:22] trade tariffs and further that the
[21:23] council direct staff to circulate a
[21:25] resolution of support to the EO WC may I
[21:29] have a mover please thank you and a
[21:32] seconder please thank you comments or
[21:34] questions
[21:36] please here and seea we call the vote
[21:38] all those in favor and that's carried
[21:41] thank you committee reports uh we're
[21:44] going to go to notice of motions does
[21:46] any member of council have a notice of
[21:49] motion none we're going to go to
[21:51] announcements and statements from
[21:53] members does any member have a of
[21:55] council have an announcement or a
[21:56] statement to make
[21:59] go ahead councelor just one people are
[22:01] watch just a reminder the elections the
[22:03] 27th and if you cannot make it on the
[22:05] 27th you can still vote at the elections
[22:07] office itself in Brockville you can
[22:09] write in the name on tomorrow and on
[22:12] Wednesday okay you and uh we have no
[22:15] flow sessions so we don't have to resume
[22:18] to open so we're going to move on to the
[22:21] confirmatory bylaw 16 2025 that the
[22:25] Council of the corporation of the
[22:26] village of Mer for wol give first second
[22:28] third and final reading to bylaw 16 2025
[22:31] being a bylaw to confirm proceedings of
[22:33] council for the regular meeting of
[22:35] February 24 2025 and further that
[22:38] authorization be given to the mayor
[22:40] clerk to sign seal plac in the bylaw
[22:42] book for the municipality bylaw number
[22:45] 16
[22:46] 2025 may I have a moover
[22:49] please thank you and a seconder please
[22:51] thank you call the vote all those in
[22:54] favor and that's carried thank you and
[22:56] move on to adjournment at the council
[22:58] Corporation to Village wford adjourn
[23:01] at
[23:05] 624 p.m. May I have a mover
[23:08] please thank you and a second or please
[23:11] thank you and I'll call the vote all in
[23:13] favor and that's carried thank
[23:16] you there