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The following presentation of the Midland City Council will begin in a moment.

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The Midland City Council is the city's legislative body.

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It sets policies, approves budgets, determines tax rates, and adopts ordinances and resolutions to govern the city.

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It is made up of five elected officials that represent the wards in which they reside, and councilmen are elected to two-year terms.

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The mayor is elected from among the council members by vote of the city council.

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City Council meetings are held at 7 p.m. to Mondays per month in council chambers at City Hall.

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This presentation is provided by the MCTV Network, a service of the City of Midland.

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Replays of this meeting can be found on MGTV channel 188 on Charter Spectrum,

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through channel 99 on 182 U-Verse, or on demand at www.cityofmidlandmi.gov.

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Select meetings are available on MCTV Network's Government Affairs podcast channel.

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Welcome to the September 14th, 2026 City Council meeting. Please, we're calling the meeting to order and please stand for the Pledge of Allegiance.

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United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

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We'll

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see what you call the roll.

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Honorable Mayor Pro Tem Brown will help.

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Here.

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Councilman Wasbinski.

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Here.

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Councilman Soler.

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Here.

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Councilman Pasek.

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Here.

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Mayor Donker.

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All right.

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Does anyone on council have a conflict

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with any of the agenda items for tonight's meeting?

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Nope, no man.

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Okay, all right.

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We will continue to move forward here.

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for approval of the minutes.

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All resolutions marked with an asterisk

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are considered to be routine and will be enacted by one motion.

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There will be no separate consideration of these items

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unless a council member or a citizen

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so requests during the discussion stage of the motion

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to adopt the consent agenda as indicated.

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If there's even a single request,

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the item will be removed from the consent agenda

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without further motion

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and considered in its listed sequence in regular fashion.

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Anyone on council like anything removed

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from the consent agenda?

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Nope.

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Anyone in the audience?

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All right, can I have a motion?

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So moved.

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Second.

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Any discussion?

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All right, let's vote.

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All in favor, say aye.

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Aye.

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Oppose?

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All right, that passes 4-0.

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All right, tonight we have one public hearing.

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Before we open that up, I'd like to review the public hearing process.

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First, we will hear from a presentation from staff.

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Then council will have an opportunity to ask questions.

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We will open up the hearing for public comment on the item.

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Once that's closed, we'll have the reading of the resolution.

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Council will go into discussion and vote.

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So at this time, Mr. Cain, conditional use permit 99.

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Thank you very much. Good evening.

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Conditional use permit number 99 is a request from the Ark of Midland

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to locate a social service agency at a property at 5114 Jefferson Avenue.

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Subject property is located in an RA1 single family residential zoning district.

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social service agencies like the Ark of Midland are permitted in the RE-1

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district but they do require a conditional use permit. The subject

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property is 1.63 acres in size. And it's looking here on Jefferson Avenue. This is

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the east side of Jefferson. We're just a little bit north of Wheeler Street

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here. We have the Midland Baptist Church on the opposite west side of

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Jefferson Avenue. The property itself is located a little bit further south

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and halfway between Capital Drive and Adams Drive here.

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You can see primarily from this image with the exception of the church

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on the other side of Jefferson Avenue and we've got some office properties further

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to the south along that western side of Jefferson Avenue.

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The series is predominantly residential, predominantly single family

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and character and nature. So we zoom in a bit closer to the

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property, provide a little bit of background on it.

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So on the property you see that we do have a principal building here.

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it's 2243 square foot in size and one story in height. It was built in 1989 for use as

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a child care center. It appears from the records that there was a child care center originally

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located in the home immediately to the north within that structure. In 1989, that child

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care center moved into its own standalone building on the southern portion of the

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same property as the home. Subsequently, those properties were split and the day

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care, the child care center did end up presiding on its own property. It was originally 1,800

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square foot in size and was expanded in approximately 2007 to its current footprint. In addition

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to the principal building, there is a 512 square foot accessory building on the site,

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which appears to have been constructed around the same time as the building addition to

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the principal building, so around the mid-2000s. It's located there in the north-central

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part of the parcel itself. Both of the structures in the paved parking area that service them

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are located in the western half of the property, and the eastern half of the property is essentially

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vacant and vegetated primarily with grass. As I said, it was originally, this development

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was originally part of the site that includes the single family home to the north, and

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those were split at some point after construction. There is still a driveway connection between

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the two properties that exist along that northern property boundary.

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Can I have a quick question?

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Yeah.

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Okay, so I was over there and right now there's like a gate there, so does that mean you,

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it's really not a shared driveway or an exit. It's kind of like the boundary lines

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of where you can park and all those kind of things now.

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Yeah, I'm going to assume that that was probably installed relatively recently when

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staff conducted the site visit that driveway was at the time open okay so okay but in the event

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these are the current conditions the property itself um has been vacant since 2021 um so the

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most recent child care center that was located here actually relocated to a new building on

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joseph drive north of u.s. time is still in the city of midland and so since that time the

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property has been vacant um the ark of midland does intend to purchase this property to

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service their principal offices as a social service agency. They do serve folks with intellectual

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and developmental disabilities in order to increase their presence, participation and

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inclusion in the community. The ARC is currently located at a building on Loana Street within

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the city of Midland. They're not planning to make any changes to the site, but we'll

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talk a little bit more in a moment about some of the changes that are required to

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to address some existing deficiencies to the property as a component of this conditional

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use permit request. The severe property, as I noted earlier, is zoned RA-1 single-family

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residential. That is zoning shared by nearly all the properties in the immediate vicinity.

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As you move further south on that southwest corner of Jefferson Avenue and Tacoma Drive,

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we do have office service zoning, which extends further to the south to the next

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Cross Street which is Wheeler Street. Future land use is a little bit more

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diverse than the zoning map so the existing I'm sorry the subject property

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has a neighborhood mixed use. Future land use designation. Properties immediately

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to the west have an institution and civic future land use which corresponds

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with the current use as a place of worship and you'll see as you move

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north and south along the corridor we do have a variety of land uses along

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the Jefferson Avenue corridor including a large number of single family

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homes as well as a mix of office, commercial, and institutional uses.

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So that's kind of reflected here in this segment of Jefferson Avenue as well.

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Can you remind us of, you know, just a smattering of what is in neighborhood mixed use?

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Yeah, so neighborhood mixed use, as we look at our future land use map, we've got two

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future land uses that are primarily intended for residential settings and those are conservation

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residential and neighborhood residential.

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So primary difference there is conservation residential is intended for areas that might

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have some natural elements that would kind of call for special treatment in terms of

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development patterns.

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So things like wetlands or flood plains, things of those nature.

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Neighborhood residential really would encompass most neighborhoods in Midland across the

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board.

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Neighborhood mixed use is sort of the next step up the intensity scale.

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So those would be places like an RB, multiple family district, or an office service district,

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a neighborhood commercial district, are things that you might find in a neighborhood mixed

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use feature line, a used district.

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And then you would move up from there to a regional mixed use, which would be the

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higher intensity mixed use area of the community where you'd expect to find more intensive

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residential office and commercial uses.

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Thank you.

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Absolutely.

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Absolutely. So again, the applicant is not planning to make any adjustments to the property,

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its current configuration or the parking lot. They do plan to make interior changes under

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a building permit in order to make the building work for their purposes. However, as I noted,

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there are a few deficiencies on the site. One, plainly obvious in this area of existing

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conditions is that the parking lot is not currently striped or marked for parking. Obviously

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we would need to see markings provided here which provide not only the minimal

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quantity of parking required but also the ADA parking required and we have

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discussed that with the petitioner they're aware of that requirement they

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would like to do that themselves and we we would look for a parking and

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striping plan to be submitted as part of a on contingency of approval tonight

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we do know however that there is sufficient room on the site we're

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to go back to historic aerials and look at prior striping plans to confirm that the dimensions

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are there to provide for code compliant parking in the quantity that would be required for

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the proposed use. The other deficiency here that is not possible to see from this aerial

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image has to do with lighting. There are two non-compliant lights located on the

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rear of the building that appear primarily designed to light the parking area. Those

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Those lights are not shielded, and they are of a design and a amount of light provided

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that would exceed the limits of the lighting standards within the zoning ordinance.

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So we would look for new lighting to be installed at the rear to properly light the parking

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lot and for that lighting to meet the specifications of the code, and so the applicant, again,

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is aware that that is a requirement.

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We would look for, as part of an electrical permit, a photometric plan that would

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it confirmed that the lighting is appropriate for the conditions and compliant with our

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lighting standards. On the screen you'll see an image of the property. This is from Jefferson

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Avenue. This is not a terribly recent image. So if you drove past more recently, it's looking

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a little bit more vacant than it does in this image. But this gives you a general

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idea of the configuration a lot. The former play area associated with childcare is located

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there along the Jefferson Avenue frontage. And this would be oriented looking towards

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the north and east so the driveway to Jefferson Avenue from the sector property is there on the

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right hand side where you see that vehicle parked. In terms of public comments before the public

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hearing we did receive one written correspondence from a neighboring property owner expressing

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opposition to the proposal. At the public hearing we received three public comments two

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in opposition and one that expressed general support along with some questions about the

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proposal and since the public hearing we have received two additional written correspondences

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is one in opposition, which came from that earlier

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correspondent before the public hearing,

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and one in support.

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Staff is recommending approval

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of the conditional use permit request.

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We do find that this represents

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an appropriate reuse of the site

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in a manner that's consistent with the context

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surrounding it and appropriate to a residential setting.

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The Planning Commission also recommends approval.

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They did that unanimously following their public hearing.

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We do recommend three contingencies

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with that recommendation of approval.

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The first is our general contingency, which basically just states that this approval is

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for this use and this use only in accordance with the materials that were submitted and

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reviewed by the City Council this evening.

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We are looking for a signage and striping plan for the parking lot, which would be consistent

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with the minimum requirements of the zoning ordinance, as well as specifications for

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new lighting fixtures compliant with the same.

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For the last step in the process with your public hearing this evening, the petitioner

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is here to answer questions and I would welcome questions as well.

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Okay, any questions for Mr. Cain?

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Is the back area fenced?

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There is fencing around the back area

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that primarily appears to be rear yard fencing

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of neighboring residential properties.

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So the property is surrounded by a number

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of single family homes,

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some of which have fencing,

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most of which have fencing and some of which do not.

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So would there be a requirement for the parking lot

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for like you know the headlights I forgot what we call that blocking of light or

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for late trespass yeah um there could be now we're in a residential district to

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residential district so it's a it's a little bit different than if we had a

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commercial or office zoning district here the property does provide for some

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screening particularly at the driveway so you'll see here on the aerial image

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that there is a large mass of evergreen shrubs there at the end of the

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driveway to deal with movements. They're coming in and out of the parking lot.

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There is also at that southerly end of the driveway and parking lot, a solid wall there.

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You can see the shadow of that wall. The other properties are a great distance from

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the parking lot. Certainly, if council felt like screening was appropriate in those areas

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as well to supplement what's already present, that would be a perfectly appropriate condition

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of approval to include.

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And then for the key to the area there, is there any need for shared access?

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I know we've had issues with the pass on that.

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Sure.

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Yeah.

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So there is not.

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Staff simply noted that the shared driveway exists.

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Currently, typically for a property of this size and this use, we would look for a maximum

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of one access point. We certainly encourage shared access when we can obtain it because it helps

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to reduce traffic on city streets and can improve safety. But given the expected amount

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of traffic from the city, which would be very low and the residential nature of the property

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to the north, it would be completely appropriate for the two property owners if they decide

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they don't want to continue having that shared access for that to be discontinued.

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Thank you. Any other questions for Mr. King?

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Thank you very much. The petitioner is here with you.

236
00:15:46,790 --> 00:15:49,950
My name is Laurel Bucci. I'm the Executive Director at the Arc of Midland.

237
00:15:50,790 --> 00:15:55,790
So the only one piece that I thought I would address, even though it was addressed at the

238
00:15:55,790 --> 00:16:04,390
planning commission meeting, there was a person, Roger Stanley, that sent in something stating

239
00:16:04,390 --> 00:16:11,690
that he is concerned for the Ark of Midland to house people at onsite, and that is not

240
00:16:11,690 --> 00:16:12,170
the case.

241
00:16:12,310 --> 00:16:17,430
We don't currently house anyone, and we don't have any plans to do so.

242
00:16:17,470 --> 00:16:22,110
That is not what we do, so we don't have any plans to have someone living.

243
00:16:22,110 --> 00:16:24,090
we don't have people live with us.

244
00:16:24,470 --> 00:16:28,010
So most of the people that we serve live within the community,

245
00:16:28,570 --> 00:16:32,130
apartments, housing, whatever that looks like for each

246
00:16:32,130 --> 00:16:33,830
and every person individually.

247
00:16:34,470 --> 00:16:36,870
So that's not our role.

248
00:16:38,590 --> 00:16:39,710
Go ahead.

249
00:16:40,950 --> 00:16:43,610
I'm assuming that this is going to be used basically for admin.

250
00:16:44,410 --> 00:16:47,570
It will be used for our entire office is moving.

251
00:16:47,830 --> 00:16:49,810
So we grant currently on the WANIS rate.

252
00:16:49,810 --> 00:16:52,050
so we're just going to be buying something

253
00:16:52,570 --> 00:16:54,310
to have an asset in our name

254
00:16:54,310 --> 00:16:56,250
after 70 years of being in business

255
00:16:56,870 --> 00:16:59,110
and it will occupy all of our staff.

256
00:16:59,490 --> 00:17:01,290
Is there any plans for,

257
00:17:01,530 --> 00:17:04,270
since you've got that big area in the back

258
00:17:04,270 --> 00:17:06,430
and everything of having events or concerts

259
00:17:06,430 --> 00:17:07,450
or anything like that?

260
00:17:07,450 --> 00:17:07,770
No concerts.

261
00:17:08,210 --> 00:17:09,350
We don't do concerts.

262
00:17:10,130 --> 00:17:12,290
We do and have had events.

263
00:17:12,770 --> 00:17:15,250
So our events are kind of few and far between.

264
00:17:15,530 --> 00:17:17,010
They're not on a regular basis.

265
00:17:17,010 --> 00:17:20,650
everything is within a typical working day.

266
00:17:21,130 --> 00:17:24,010
We don't open to the public until 8 a.m.

267
00:17:24,210 --> 00:17:27,050
and we close to the public at 4 p.m.

268
00:17:27,550 --> 00:17:29,870
So anything that we have would be just

269
00:17:29,870 --> 00:17:31,770
like a one-off type of a thing.

270
00:17:32,110 --> 00:17:34,590
And we do occasionally, like for instance,

271
00:17:34,810 --> 00:17:37,410
we have a picnic that we have in Sanford currently.

272
00:17:37,710 --> 00:17:39,330
That's one time of year in July.

273
00:17:40,090 --> 00:17:43,530
So things would just be, as we see,

274
00:17:43,530 --> 00:17:49,970
necessary fit fun for the people that we serve but it's not a daily or weekly

275
00:17:49,970 --> 00:17:57,290
activity. Thank you. Do you want to talk about your driveway? Sure. I know that

276
00:17:57,290 --> 00:18:03,850
Walters here also. We have talked, we've met, we've talked outside. We are

277
00:18:03,850 --> 00:18:08,830
aware that you know that is a driveway that he's concerned about. I know that

278
00:18:08,830 --> 00:18:14,870
he said previous years when the daycare was there, he had someone pulling out and potentially

279
00:18:14,870 --> 00:18:22,190
almost hit his child. So he has some real concerns for, you know, that not being a two-way

280
00:18:22,190 --> 00:18:27,570
and in and out where potentially it could become unsafe. We at this point will just

281
00:18:27,570 --> 00:18:33,590
work things out to the best of our abilities. I know that he's talked about potentially

282
00:18:33,590 --> 00:18:37,610
offense and I've talked about potentially landscaping it just so that it can look

283
00:18:37,610 --> 00:18:42,150
a little bit nicer, but I know that that's something that we'll just have to work out

284
00:18:42,150 --> 00:18:42,790
between us.

285
00:18:43,490 --> 00:18:43,770
Perfect.

286
00:18:44,710 --> 00:18:49,250
And we feel that the other side is fine, at this point we don't see it being an issue.

287
00:18:49,630 --> 00:18:49,790
Okay.

288
00:18:50,970 --> 00:18:57,130
Yeah, because it seems like it's just a little open, like it's just barely open to be able

289
00:18:57,130 --> 00:19:00,770
to drive through there, so I was actually kind of surprised anybody would actually,

290
00:19:00,890 --> 00:19:02,850
you know, try to exit from that side.

291
00:19:02,850 --> 00:19:05,670
Yeah, I guess I don't know about a gate with their gate with us.

292
00:19:06,850 --> 00:19:11,510
Actually, sir, we can't have you speak back there because it's because of the microphone.

293
00:19:12,070 --> 00:19:16,690
So I guess there was a chain put up and there's been cones since we've gone in and out.

294
00:19:16,950 --> 00:19:22,810
I know that it has been coned off and we haven't moved the cones and tried to pull through

295
00:19:22,810 --> 00:19:24,250
there or anything like that.

296
00:19:24,290 --> 00:19:29,510
But I know it's been useful for other things because things have been dumped and you

297
00:19:29,510 --> 00:19:29,990
know what not.

298
00:19:30,110 --> 00:19:32,710
So I think it just needs to be worked out.

299
00:19:32,710 --> 00:19:36,910
but we don't plan to use it as a primary access.

300
00:19:37,390 --> 00:19:37,890
Thank you.

301
00:19:38,250 --> 00:19:40,250
So if I can just clarify just for the record,

302
00:19:40,510 --> 00:19:42,790
so the residential home to the north,

303
00:19:42,930 --> 00:19:44,990
you do not have an interest in that property.

304
00:19:45,290 --> 00:19:47,070
That's the gentleman that's here, I take it.

305
00:19:47,110 --> 00:19:47,590
You do not.

306
00:19:47,590 --> 00:19:49,630
And you have no access, agreements in place

307
00:19:49,630 --> 00:19:52,190
to allow you to transfer or travel,

308
00:19:52,290 --> 00:19:53,350
excuse me, over that driveway.

309
00:19:53,630 --> 00:19:54,170
We don't.

310
00:19:54,350 --> 00:19:54,670
Thank you.

311
00:19:57,070 --> 00:19:58,090
Any other questions?

312
00:19:59,470 --> 00:20:00,350
Thank you.

313
00:20:00,710 --> 00:20:01,030
Thank you.

314
00:20:02,090 --> 00:20:02,770
All right.

315
00:20:02,770 --> 00:20:11,790
at this time we'll open it up for public comment any comments in support for

316
00:20:11,790 --> 00:20:18,070
opposed yes please come up and state your name and my name is Walter Keenbaum I

317
00:20:18,070 --> 00:20:25,110
love that 5200 Jefferson I did have the opportunity to meet with the owner of

318
00:20:25,110 --> 00:20:30,790
ARC we went through some different things I spoke it over with our head of the

319
00:20:30,790 --> 00:20:37,950
opportunity to speak with my wife. We have no issue whatsoever with them

320
00:20:37,950 --> 00:20:42,790
moving in. We look forward to it. I think it'll be a great relationship moving

321
00:20:42,790 --> 00:20:51,830
forward. The only concession that I do want is a fence put across there. That

322
00:20:51,830 --> 00:20:56,710
way I can take down the fence that's behind there. I work shift work and it

323
00:20:56,710 --> 00:21:05,570
is difficult with people driving through. We left it open for years and years just because

324
00:21:05,570 --> 00:21:12,170
it was vacant. We took the chain down and so forth. The other people that owned it prior

325
00:21:12,170 --> 00:21:18,130
to me, they came through with a snow plow truck and it was easier. They asked if I would

326
00:21:18,130 --> 00:21:24,390
do that, leave it open for them. No problem. I left it open. But in the same respect,

327
00:21:24,390 --> 00:21:27,750
In fact, they came through, hit my fence, broke my fence.

328
00:21:28,190 --> 00:21:32,430
So I think this is a good time and place where we just have a clean separation.

329
00:21:32,850 --> 00:21:35,210
I own the fence, I installed the fence.

330
00:21:36,070 --> 00:21:38,070
I'd just like to see it continued.

331
00:21:39,410 --> 00:21:46,590
In 2007, the city ordinance at the time, they made me put a fence up to shield my neighbors.

332
00:21:47,150 --> 00:21:52,450
I believe, what's one gentleman's name that was opposing Richard?

333
00:21:52,450 --> 00:22:01,590
Richard. He opposed that I had a school there. I took over Montessori. I purchased the Montessori

334
00:22:01,590 --> 00:22:06,790
and the property next door. I kept the Montessori name, kept it running for years and years.

335
00:22:08,310 --> 00:22:16,470
Richard, though, opposed me, vehicles being able to come in there because lights would

336
00:22:16,470 --> 00:22:21,590
flash into his home, so they made me put a fence in. No big deal. I put the fence

337
00:22:21,590 --> 00:22:26,170
and without any issue and I just I think that this is the same case we'll put in

338
00:22:26,170 --> 00:22:31,150
offense everyone will be happy and I think it will be a good relationship

339
00:22:31,150 --> 00:22:36,110
moving forward thank you for your time thank you good evening any other

340
00:22:36,110 --> 00:22:36,670
comments

341
00:22:38,850 --> 00:22:48,370
going once going twice right public care closed Lacey would you read

342
00:22:48,370 --> 00:22:53,230
the resolution this resolution approves a conditional use permit requests from

343
00:22:53,230 --> 00:22:58,730
the Ark of Midland for a social service agency located at 5114 Jefferson Avenue.

344
00:22:59,570 --> 00:23:00,370
Can we have a motion?

345
00:23:00,990 --> 00:23:01,470
So move.

346
00:23:02,130 --> 00:23:02,390
Second.

347
00:23:02,990 --> 00:23:03,230
Okay.

348
00:23:03,930 --> 00:23:04,330
All right.

349
00:23:04,470 --> 00:23:04,730
Discussion.

350
00:23:05,510 --> 00:23:10,410
So if there are no objections with this being in Word 4, can I share my thoughts?

351
00:23:10,990 --> 00:23:11,190
Mm-hmm.

352
00:23:11,470 --> 00:23:11,890
All right.

353
00:23:14,250 --> 00:23:19,770
First thing I think about, I had the opportunity last year to really learn about what the

354
00:23:21,130 --> 00:23:30,790
The support they provide, whether it's guardianship or representative, pay services management to

355
00:23:30,790 --> 00:23:39,350
help intellectually and developmental disabilities for them to be able to live independently and

356
00:23:39,350 --> 00:23:46,950
provide them support, I think we have, you know, community members that need that support

357
00:23:46,950 --> 00:23:49,570
And I think it's very important that it continues.

358
00:23:50,470 --> 00:23:58,190
At the same time, I feel that this particular property is a good fit.

359
00:23:58,410 --> 00:24:02,630
It's not that they have anybody coming in, day in, day out.

360
00:24:02,790 --> 00:24:03,790
It's low traffic.

361
00:24:04,590 --> 00:24:07,990
It was a school previously or a daycare.

362
00:24:08,650 --> 00:24:11,710
It's been vacant for about six years now.

363
00:24:12,250 --> 00:24:15,090
It was for sale for over a year.

364
00:24:15,090 --> 00:24:21,990
So, if somebody was interested in purchasing it for housing, I think that would have happened

365
00:24:21,990 --> 00:24:23,450
by now, but it didn't.

366
00:24:23,710 --> 00:24:30,070
So, I'm planning to support the conditional use permit.

367
00:24:34,240 --> 00:24:38,580
Yeah, my only concern was both the lighting and stuff like that, but with the hours that

368
00:24:39,900 --> 00:24:44,480
they're going to be open on and everything like that, I don't think that probably

369
00:24:44,480 --> 00:24:50,840
isn't a need to try to do an amendment for it before that one conditional use and

370
00:24:50,840 --> 00:24:55,280
everything I would encourage him probably the fence everything out probably to

371
00:24:55,280 --> 00:24:57,480
just make the whole property look good and everything but

372
00:24:59,750 --> 00:25:01,410
any other comments

373
00:25:02,570 --> 00:25:10,910
are we ready we're ready to vote all in favor I any opposed all right that

374
00:25:10,910 --> 00:25:11,950
passes for zero.

375
00:25:14,910 --> 00:25:15,590
All

376
00:25:18,560 --> 00:25:23,980
right, that takes us down to public comments. This is scheduled

377
00:25:23,980 --> 00:25:30,400
time on City Council's agenda for citizens to address us on a subject pertaining to

378
00:25:30,400 --> 00:25:36,860
city government that is not on the agenda this evening. Please note and remember this

379
00:25:36,860 --> 00:25:44,480
is not a back and forth conversation. Speak with council and it is now open. Anybody

380
00:25:44,480 --> 00:25:45,620
but do you have any public comments?

381
00:25:46,760 --> 00:25:48,320
Please state your name and address.

382
00:25:49,220 --> 00:25:52,620
Okay, John Ellison, 6106, Sturgeon Creek Parkway.

383
00:25:53,300 --> 00:25:55,420
I just want to make a comment about last week

384
00:25:55,420 --> 00:25:57,980
when they tried to do the rezoning.

385
00:25:58,540 --> 00:26:01,320
I want to tell you that the neighbors impressed me

386
00:26:01,320 --> 00:26:03,000
to no end how well organized,

387
00:26:03,480 --> 00:26:05,960
how well knowledgeable they were

388
00:26:06,660 --> 00:26:09,240
on trying to make sure that that wasn't rezoned to,

389
00:26:09,640 --> 00:26:12,460
to commit to retail business.

390
00:26:12,460 --> 00:26:19,920
I couldn't believe the enthusiasm, the effort that went into doing that, and I also have

391
00:26:19,920 --> 00:26:25,300
to thank the council for not approving that to happen, too, because it was unbelievable

392
00:26:25,300 --> 00:26:31,260
how many people were involved, how many people signed a petition, how many people were saying

393
00:26:31,260 --> 00:26:33,740
all kinds of things to try to make this not happen.

394
00:26:33,860 --> 00:26:41,760
And I was just totally impressed and I really am in awe of our neighbors in our area.

395
00:26:41,760 --> 00:26:47,040
So I just want you to know that was very good, and I also want to know that the city council did a real good job and

396
00:26:48,440 --> 00:26:50,360
What else is I going to say about that I

397
00:26:53,660 --> 00:26:57,260
Just that's not that's all I want to say about that. That was I was just really impressed and happy

398
00:26:57,640 --> 00:27:03,100
So next was I want to bring up another thing that kind of concerns me that kind of going around in our neighborhood

399
00:27:03,100 --> 00:27:08,960
And probably all around the city of Midland and that's about I think we talked about oak wealth before in the past

400
00:27:10,420 --> 00:27:12,700
It's a disease that's caused from

401
00:27:13,940 --> 00:27:17,960
transmitted by a beetle that carries a fungus from one tree to another.

402
00:27:18,420 --> 00:27:23,880
But once it's in an area, other oak trees in the same area can get the same disease even

403
00:27:23,880 --> 00:27:28,440
though they don't even see the beetle because the root system will transfer to it.

404
00:27:28,600 --> 00:27:35,060
So what happens is if you've got like one oak tree that has a disease, they actually

405
00:27:35,060 --> 00:27:40,820
recommend ten acres, remove all the trees within a ten acre area to try to prevent

406
00:27:40,820 --> 00:27:42,220
the transmission of the disease.

407
00:27:42,760 --> 00:27:47,700
Now, I know the city knows about this, I know they've known about it for quite a while, and

408
00:27:47,700 --> 00:27:50,700
I know that there's now cases in Midland County where it's happening.

409
00:27:51,760 --> 00:27:58,420
Now what concerns me the most about this is, this summer, I'm in bed, it's nine o'clock

410
00:27:58,420 --> 00:28:02,800
in the morning, I'm still in bed, so I hear this sawing going on.

411
00:28:03,360 --> 00:28:08,320
So my wife comes in, what's going on outside, well I'm just in bed, I'm in bed, I don't

412
00:28:08,320 --> 00:28:08,520
know.

413
00:28:08,520 --> 00:28:17,900
So I wake up, go outside and see my neighbors, there's a, I call them choppers, pruning trees

414
00:28:17,900 --> 00:28:20,580
and cutting down trees, a couple of doors down for me.

415
00:28:21,060 --> 00:28:23,420
I said, my next door neighbor, I said, what's going on?

416
00:28:23,780 --> 00:28:26,440
And they said, well, they've got oak wilt.

417
00:28:27,100 --> 00:28:27,700
I said, what?

418
00:28:28,500 --> 00:28:29,360
And they said, you sure?

419
00:28:29,720 --> 00:28:37,580
So I called this tree doctor who is ISA certified master arborist to come over to my house

420
00:28:37,580 --> 00:28:44,120
close to take a look, because if it is oak wilt, and it's so close to me, that means

421
00:28:44,120 --> 00:28:49,660
I've got 20, 80-foot red oak trees in my yard, and I'll have to be, something's going to

422
00:28:49,660 --> 00:28:55,200
have to happen to them. I've already done some work on it. I've done Propazol on 12 of

423
00:28:55,200 --> 00:28:59,540
them already, so that's a preventative measure. It doesn't kill the disease. All

424
00:28:59,540 --> 00:29:05,080
it does is it makes sure that your tree doesn't die, but it's a sad thing that'll

425
00:29:05,080 --> 00:29:10,580
happen is if a bunch of these trees start to get it. So I go over and call him. He comes

426
00:29:10,580 --> 00:29:15,800
over and takes a look at their trees. They don't have oak wilt. What they have is maybe

427
00:29:15,800 --> 00:29:20,180
two line chestnut borer, which is a different thing. It is treated completely differently

428
00:29:20,700 --> 00:29:28,960
and it's not like as hideous as the oak wilt is. So I talked to my next door neighbor.

429
00:29:28,960 --> 00:29:35,220
They already said, well, they got oak will too and they actually made a cross on the

430
00:29:35,220 --> 00:29:39,320
trees that think they thought had it with an X with a chain saw.

431
00:29:40,940 --> 00:29:50,980
So now, just so you know, this oak will from the picnic beetle, which is a sap eating beetle,

432
00:29:52,580 --> 00:29:58,180
can detect that within 30 minutes you can have these beetles on the sap.

433
00:29:58,640 --> 00:29:59,680
That's how quick they can.

434
00:30:00,000 --> 00:30:07,020
Because they can sense it in the air, right? So that's what their job is to find the SAP.

435
00:30:07,220 --> 00:30:11,800
So they find it, and they can do that. So anyways, they mark all these trees like that, and they

436
00:30:11,800 --> 00:30:16,980
start chopping some of them down. My guy comes over, takes a look at it and says he don't

437
00:30:16,980 --> 00:30:22,180
have oak wilt. They might have two-line chestnut bore instead. What bothers me most about

438
00:30:22,180 --> 00:30:26,760
that, there is no ordinance in the city. There's no permitting policy in the city

439
00:30:26,760 --> 00:30:32,580
to stop some companies are just there trying to chop down trees

440
00:30:32,580 --> 00:30:36,880
or making money on pruning trees that don't know anything about it

441
00:30:36,880 --> 00:30:39,940
and tell people that they have a disease with their trees.

442
00:30:40,700 --> 00:30:42,220
I think that's wrong to do that.

443
00:30:42,800 --> 00:30:45,500
It wasn't my trees because, like I said, I called the tree doctor.

444
00:30:45,700 --> 00:30:47,380
I think we didn't do anything in my house.

445
00:30:48,780 --> 00:30:51,100
But other people don't know about this.

446
00:30:51,760 --> 00:30:55,020
They can be drawn into this kind of thing and this shouldn't happen at all.

447
00:30:55,020 --> 00:31:04,980
So my thinking is, it seems simple enough to me, there should be a permit before you trim trees from April 15th, October 15th,

448
00:31:05,020 --> 00:31:09,320
which is what the State of Michigan actually says it's not the time to be pruning trees.

449
00:31:10,160 --> 00:31:13,220
It's by the, I should say Michigan State says that.

450
00:31:14,560 --> 00:31:20,120
And I think if we did a permit, we don't have to be expensive permit, $10, $15,

451
00:31:20,120 --> 00:31:26,140
dollars, just enough to pay for some of the city people's time to do the permit. But

452
00:31:26,140 --> 00:31:32,700
just to get people to know that there's a procedure on how to cut down trees, to prevent

453
00:31:32,700 --> 00:31:38,040
oak wilt, how to trim trees when it's not in season, okay? You can still prune trees.

454
00:31:38,320 --> 00:31:42,540
They just have to, right away, you have to seal the wound so that the picnic beetle

455
00:31:42,540 --> 00:31:48,220
can't get to them. And I just think it's really a sad thing to happen. This company,

456
00:31:48,220 --> 00:31:52,080
by the way that was doing the trees in my neighborhood, come from Pontiac.

457
00:31:53,100 --> 00:31:57,460
And they come up here, you see probably everybody in the city gets something in their mailbox

458
00:31:57,460 --> 00:32:01,980
saying we're going to be in town, we're going to be here during this time, we'll chop

459
00:32:01,980 --> 00:32:07,500
your trees down or we'll prune your trees or whatever, and you know you're supposed

460
00:32:07,500 --> 00:32:09,100
to give them a call if you want to have it done.

461
00:32:09,700 --> 00:32:13,580
But what I think is we can get a lot of bad things happening, we can get more oak

462
00:32:14,000 --> 00:32:19,500
and we could have just oak wilt is similar to Dutch Elm disease and I was

463
00:32:19,500 --> 00:32:24,240
here when that was going on so I was just a young kid at the time but there

464
00:32:24,240 --> 00:32:29,080
are hundreds thousands of elm trees that were chopped down during that time and I

465
00:32:29,080 --> 00:32:31,940
just don't want to have that happen to anybody else in the city and I think the

466
00:32:31,940 --> 00:32:35,700
city ought to do something about it and I think one of the ways to do that

467
00:32:35,700 --> 00:32:41,580
is have a permit have an ordinance something that least they have to go

468
00:32:41,580 --> 00:32:45,860
that company has to go through an effort to get some kind of thing so they're

469
00:32:45,860 --> 00:32:50,760
educated enough maybe even talk to an arborist or something to get

470
00:32:50,760 --> 00:32:54,520
confirmation but to say something that's not necessarily true they might have

471
00:32:54,520 --> 00:32:59,700
said it in such a matter like well we think you might have oak well but they

472
00:32:59,700 --> 00:33:04,880
none of those guys were arborist not even much less master arborists so I

473
00:33:04,880 --> 00:33:07,980
think it's an important thing and I think to bring it up now before more

474
00:33:07,980 --> 00:33:11,200
this happens within the city. Thank you. Thank you, Mr. Olson.

475
00:33:17,580 --> 00:33:19,560
All right. Next on the agenda,

476
00:33:20,000 --> 00:33:23,380
Ordinance Amendment for Yard Waste Collection Fees. Ms. Murphy.

477
00:33:30,800 --> 00:33:32,000
This evening I am here with

478
00:33:32,000 --> 00:33:38,240
the first reading of an ordinance to increase the yard waste fees. The yard waste fees were

479
00:33:38,240 --> 00:33:45,720
last increased in 2023. Yard waste is a pay-as-you-throw program. So what that means is the more

480
00:33:45,720 --> 00:33:48,680
The more you use the program the more you pay to dispose of your materials.

481
00:33:49,380 --> 00:33:53,680
This is a pay-as-you-throw program because some residents choose instead to compost their

482
00:33:53,680 --> 00:33:55,700
leaves or dispose of them in a different manner.

483
00:33:56,860 --> 00:34:01,600
All yard waste bags and bins do require a collection sticker for the majority of the

484
00:34:01,600 --> 00:34:08,360
leaf collection season in April and then again in October we stop requiring the stickers.

485
00:34:10,220 --> 00:34:11,320
I'm sorry, November.

486
00:34:11,640 --> 00:34:12,900
We stopped requiring stickers in November.

487
00:34:13,140 --> 00:34:13,360
My bad.

488
00:34:15,920 --> 00:34:20,560
The fees are set then to recover the cost of collection and we estimate that yard waste

489
00:34:20,560 --> 00:34:24,120
is approximately 15% of the total refuse collection cost.

490
00:34:24,560 --> 00:34:29,340
And we base that on the fact that we have to run an extra route from April through

491
00:34:29,340 --> 00:34:33,580
November on our refuse crews to collect the yard waste that's out.

492
00:34:35,700 --> 00:34:43,340
So just to put this in perspective, our current fiscal year budget, 15% of the

493
00:34:44,240 --> 00:34:50,340
The revenue that we anticipate receiving based on the current fee structure would be $332,000,

494
00:34:50,980 --> 00:34:55,080
assuming that a similar amount of people participate in the program next year.

495
00:34:55,860 --> 00:34:58,860
So this would leave us a shortfall of $109,000.

496
00:34:59,800 --> 00:35:03,560
We do plan to increase, put the phase, the increase in over two years

497
00:35:03,560 --> 00:35:07,840
to make it a little bit more palatable to residents.

498
00:35:08,700 --> 00:35:11,180
So, here's a look at what's being proposed.

499
00:35:12,040 --> 00:35:17,820
The current annual bin sticker is $55 for your first bin, $25 for each additional bin.

500
00:35:17,960 --> 00:35:23,580
There are people that have three or four or five yard waste bins.

501
00:35:24,240 --> 00:35:26,800
And then the compost bag sticker is $0.60 per bag.

502
00:35:27,260 --> 00:35:32,260
So, what we're proposing is to increase the annual bin sticker to $70 for that first

503
00:35:32,260 --> 00:35:36,340
bin, $35 for each additional bin.

504
00:35:36,340 --> 00:35:39,960
and then the compost bag stickers would go from 60 to 80 cents per bag.

505
00:35:40,580 --> 00:35:43,520
And keep in mind we have not increased this right now in the last three years.

506
00:35:46,510 --> 00:35:52,510
At the current usage, the increase would generate about $90,000 in additional revenue every year.

507
00:35:57,310 --> 00:35:59,530
So tonight I'm here with the first reading of the ordinance.

508
00:36:00,490 --> 00:36:04,910
The second reading and adoption would come back to City Council at September 28th meeting,

509
00:36:05,210 --> 00:36:08,950
and the new fees would go into effect for the 2007 season.

510
00:36:08,950 --> 00:36:13,170
going forward we do pledge to evaluate the fees annually so that we can make

511
00:36:13,170 --> 00:36:17,610
smaller incremental increases as opposed to such a significant increase in one

512
00:36:17,610 --> 00:36:24,550
year. At the end of next year we will take a look at the revenue and see where

513
00:36:24,550 --> 00:36:30,810
we stand and decide what the with the following year increase will be. So 55 to

514
00:36:30,810 --> 00:36:35,510
70 is just for 2027 and then in 2027 you'll come back with another.

515
00:36:35,510 --> 00:36:45,390
Yes, we'll take a look and see because we know that this increase won't get us all the way to close in the gap on the expense in revenue, but it will get us significantly closer than what we have been.

516
00:36:48,380 --> 00:36:52,980
Any questions? There's an issue because the attorney was chatting with the city manager.

517
00:36:54,540 --> 00:36:56,040
You have the ordinance in front of you.

518
00:36:59,690 --> 00:37:01,610
I knew I brought these reading glasses for a reason.

519
00:37:05,360 --> 00:37:06,160
Yes, I do.

520
00:37:06,500 --> 00:37:08,960
So if you look under section A for B.

521
00:37:11,470 --> 00:37:12,030
Oh, gracious.

522
00:37:12,030 --> 00:37:15,570
Should that also be changed to 80 cents in that location, in the ordinance?

523
00:37:15,750 --> 00:37:16,250
Yes, it should.

524
00:37:16,490 --> 00:37:16,690
Okay.

525
00:37:16,890 --> 00:37:19,650
So for council's purposes, we're just looking.

526
00:37:19,870 --> 00:37:24,030
There is two statements, one after the other, both B and C, that speak about the 80 cents

527
00:37:24,030 --> 00:37:28,090
per bag price that Ms. Murphy just mentioned.

528
00:37:28,650 --> 00:37:33,830
He has printed in the agenda packet, excuse me, still reflected at 60 when it should

529
00:37:33,830 --> 00:37:34,270
be 80.

530
00:37:34,490 --> 00:37:38,810
So to give first readings or introduction of first reading tonight, we would need

531
00:37:38,810 --> 00:37:41,030
to make that as amended with that

532
00:37:41,030 --> 00:37:43,390
so that it can continue forward to the second reading

533
00:37:43,390 --> 00:37:44,870
and adoption at a later time.

534
00:37:44,990 --> 00:37:45,330
Okay.

535
00:37:45,870 --> 00:37:47,410
And my apologies for that oversight.

536
00:37:47,690 --> 00:37:49,590
I thought I went through it multiple times, but.

537
00:37:49,950 --> 00:37:50,570
I didn't catch anything.

538
00:37:51,850 --> 00:37:52,330
Great.

539
00:37:53,050 --> 00:37:54,590
Any questions for Karen?

540
00:37:55,190 --> 00:37:59,250
Was there any, do we look at the actual bins?

541
00:37:59,770 --> 00:38:01,970
I know that we actually sell those also.

542
00:38:03,090 --> 00:38:05,470
We're not looking at doing any increase on that right now.

543
00:38:05,470 --> 00:38:07,230
No, we are still good with that.

544
00:38:07,230 --> 00:38:09,170
that we've been able to get some very competitive pricing

545
00:38:09,170 --> 00:38:11,910
and keep that bin price where it's been at.

546
00:38:12,210 --> 00:38:12,650
All right, thank you.

547
00:38:14,870 --> 00:38:15,410
Thank you.

548
00:38:15,610 --> 00:38:16,190
Okay, thank you.

549
00:38:16,910 --> 00:38:19,850
All right, at this point,

550
00:38:20,030 --> 00:38:22,030
we'll open it up for any public comments.

551
00:38:22,390 --> 00:38:25,510
Any comments on this agenda item?

552
00:38:26,830 --> 00:38:28,690
All right, seeing none.

553
00:38:30,250 --> 00:38:31,430
Okay, Mr. Case.

554
00:38:31,650 --> 00:38:34,530
So I'd like to make an amendment to the ordinance

555
00:38:34,530 --> 00:38:38,330
to go ahead and change that second area to 80 cents.

556
00:38:38,330 --> 00:38:45,430
So the proper motion would be, well, can you read it just to start with, if you would?

557
00:38:45,470 --> 00:38:45,970
Oh, I'm sorry.

558
00:38:46,370 --> 00:38:46,810
That's okay.

559
00:38:47,790 --> 00:38:52,490
This action gives introduction and first reading of an ordinance to amend Appendix A Article

560
00:38:52,490 --> 00:38:57,550
1, Section A4 of the Code of Ordinances regarding Yard Waste Collection Fees.

561
00:38:58,310 --> 00:39:00,190
And then I'm going to look to Chris for property

562
00:39:02,500 --> 00:39:06,200
of the motion would be amending

563
00:39:06,200 --> 00:39:08,080
Section B to reflect the 80 cent.

564
00:39:08,540 --> 00:39:09,000
Spot on.

565
00:39:09,120 --> 00:39:09,240
Yes.

566
00:39:09,460 --> 00:39:09,660
Yes.

567
00:39:09,660 --> 00:39:17,060
Yes. So I apologize for you. You're correct. So I'm just trying to stop. No, no, move the

568
00:39:17,060 --> 00:39:18,100
resolution with the amendment.

569
00:39:20,740 --> 00:39:24,480
All right. Do we have a motion? So Marty made the motion.

570
00:39:24,960 --> 00:39:29,340
Okay. Second. Second. All right. And all in favor.

571
00:39:31,410 --> 00:39:33,890
Discussion. Okay. Any discussion?

572
00:39:34,890 --> 00:39:40,550
Yeah. Any discussion? Seeing none. Okay. No, I think we just need to continue to

573
00:39:40,550 --> 00:39:44,370
work to cover our costs for the things that are out there, right? This is all

574
00:39:44,370 --> 00:39:50,350
these little things that we've been working on, yeah, so. Okay. Ready to vote?

575
00:39:50,770 --> 00:39:58,930
Mm-hmm. All in favor? Aye. Oppose? Okay, that passes 4-0. And that's just the

576
00:39:58,930 --> 00:40:04,630
amendment to the per the first reading. Yep. This evening it will come back in

577
00:40:04,630 --> 00:40:08,350
to sign for second reading and if approved,

578
00:40:08,490 --> 00:40:09,090
which they say adopted.

579
00:40:09,430 --> 00:40:10,650
Okay, all right.

580
00:40:11,130 --> 00:40:12,970
All right, Ms. Murphy again.

581
00:40:14,070 --> 00:40:16,970
Ordinance amendment for purchase of bulk fuel.

582
00:40:18,430 --> 00:40:20,930
All right, so I am here this evening

583
00:40:20,930 --> 00:40:22,810
with an ordinance recommendation

584
00:40:23,170 --> 00:40:24,790
for the purchase of bulk fuel.

585
00:40:25,670 --> 00:40:29,010
So bulk fuel is purchased as needed by fleet services

586
00:40:29,490 --> 00:40:31,830
for the Municipal Service Center fueling station.

587
00:40:31,830 --> 00:40:34,250
We have two underground storage tanks.

588
00:40:34,850 --> 00:40:37,530
One has 25,000 gallon capacity for diesel,

589
00:40:37,810 --> 00:40:40,490
and the other 25,000 gallons for unleaded.

590
00:40:40,990 --> 00:40:46,310
The majority of our fleet in the city fill up at this station,

591
00:40:47,490 --> 00:40:51,810
and we use the readings of odometer readings that are entered at that pump

592
00:40:51,810 --> 00:40:54,230
to help us drive our preventive maintenance program for our fleet.

593
00:40:55,270 --> 00:40:59,750
The current process for bulk fuel purchasing is that fleet services will request a bid

594
00:40:59,750 --> 00:41:01,430
when the tanks are about half empty.

595
00:41:01,910 --> 00:41:04,710
So our standard bid is for 13,400 gallons

596
00:41:04,710 --> 00:41:07,230
of either diesel or unleaded fuel.

597
00:41:08,550 --> 00:41:12,570
We, at our current use, we typically purchase fuel

598
00:41:12,570 --> 00:41:15,130
anywhere from two to four times a month,

599
00:41:15,290 --> 00:41:17,970
depending on what season we're in.

600
00:41:18,050 --> 00:41:19,750
We use more diesel in the winter, for example.

601
00:41:20,310 --> 00:41:22,050
If it's a heavy winter for snow.

602
00:41:22,970 --> 00:41:25,610
Whereas in the summertime, we use probably more unleaded

603
00:41:25,610 --> 00:41:28,710
because we have a larger fleet of gasoline vehicles out.

604
00:41:29,230 --> 00:41:33,330
so finance sends out a spot bid so fleet services reaches out and says hey

605
00:41:33,330 --> 00:41:37,490
we need some unleaded fuel finance sends out a spot bid in it and we ask the

606
00:41:37,490 --> 00:41:42,030
vendors who provide the fuel for pricing for a following-day delivery and the

607
00:41:42,030 --> 00:41:46,270
bid is then awarded to the lowest responsive bidder the current ordinance

608
00:41:46,270 --> 00:41:50,690
allows for this spot bidding with post purchase approval at the next city

609
00:41:50,690 --> 00:41:54,350
council meeting if one of two conditions exist if there's more than

610
00:41:54,350 --> 00:42:00,510
three bids received and the cost exceeds $50,000. This rarely happened to us until the fuel

611
00:42:00,510 --> 00:42:05,590
prices started to rise. The one that was more common is if we had less than three bids and

612
00:42:05,590 --> 00:42:11,310
the cost exceeded $30,000. We had to come to City Council after the fact and get approval.

613
00:42:12,110 --> 00:42:16,610
With the rising fuel cost, now nearly every fuel purchase comes to City Council and you've

614
00:42:16,610 --> 00:42:21,130
seen it show up on your agenda every meeting for the past couple of months. Not only

615
00:42:21,130 --> 00:42:26,870
is that time consuming for the staff to compile the council item and have it edited and approved,

616
00:42:27,230 --> 00:42:30,890
but then council has to read that information and approve it each time.

617
00:42:31,850 --> 00:42:36,470
And due to the timing of the bid versus when the council meetings fall, it's very frequent

618
00:42:36,470 --> 00:42:41,190
that the fuel that council is approving has already been put into vehicles used up

619
00:42:41,190 --> 00:42:44,870
and we are on to our next delivery. So it's a bit of an antiquated process.

620
00:42:46,310 --> 00:42:50,550
So we are requesting to streamline the process while still maintaining that competitive

621
00:42:50,550 --> 00:42:57,190
procurement. This will also allow us to pair vendors quicker too. So we are proposing in

622
00:42:57,190 --> 00:43:04,890
addition to the purchasing ordinance we would add a section 2-29A titled City Manager's Duty

623
00:43:04,890 --> 00:43:10,990
Bulk Fuel Purchases. This would be just for bulk fuel purchases for the fleet. So purchases of

624
00:43:10,990 --> 00:43:16,330
bulk fuel for use by the city's fleet shall be procured using a spot bid process. The award

625
00:43:16,330 --> 00:43:20,570
shall be made by the City Manager without further approval of the City Council.

626
00:43:22,130 --> 00:43:25,550
So the first reading of the ordinance is before you tonight for consideration.

627
00:43:26,110 --> 00:43:30,170
If it's something that you agree is worth moving forward,

628
00:43:30,290 --> 00:43:35,170
then we will bring it back for second reading and potential adoption on September 28th.

629
00:43:35,450 --> 00:43:39,070
The new process would take effect for all purchases made after the adoption.

630
00:43:39,470 --> 00:43:41,930
So on tonight's agenda, you already approved a fuel item.

631
00:43:41,930 --> 00:43:47,290
you'll continue to approve them likely on September 28th as well until we can get the second reading back and

632
00:43:48,470 --> 00:43:52,590
This just picture of our fueling station out back. So any questions?

633
00:43:55,560 --> 00:44:02,700
Do you think this action would help get additional bids due to them being being paid

634
00:44:03,340 --> 00:44:07,620
Earlier than this it was waiting like a week. Yeah, probably not

635
00:44:07,620 --> 00:44:13,600
I mean we have just a standard set of vendors and and we have the bids usually flip

636
00:44:13,880 --> 00:44:15,760
back and forth between just a couple of vendors.

637
00:44:16,120 --> 00:44:18,600
I don't think it would increase the competitiveness

638
00:44:18,600 --> 00:44:20,520
only because there's only so many vendors

639
00:44:20,520 --> 00:44:21,620
that travel to this area,

640
00:44:21,900 --> 00:44:24,540
but it definitely would make our process smoother

641
00:44:24,540 --> 00:44:25,820
and we could pay people quicker,

642
00:44:25,840 --> 00:44:27,420
which is, they always appreciate that.

643
00:44:29,860 --> 00:44:30,960
Any other questions?

644
00:44:32,740 --> 00:44:33,700
Thank you.

645
00:44:33,840 --> 00:44:34,420
Okay, thank you.

646
00:44:37,730 --> 00:44:39,030
We're going to have to vote on this, right?

647
00:44:39,770 --> 00:44:41,450
Public comment, if there is any.

648
00:44:41,970 --> 00:44:43,150
Any public comment?

649
00:44:45,410 --> 00:44:46,110
Seeing none.

650
00:44:46,830 --> 00:44:47,310
Okay.

651
00:44:47,310 --> 00:44:50,950
Now, Lacey, would you read the resolution?

652
00:44:51,570 --> 00:44:57,530
This action gives introduction and first reading of an ordinance to add Section 2-29A to Article

653
00:44:57,530 --> 00:44:59,970
of chapter 2 of the Code of Ordnance.

654
00:45:00,540 --> 00:45:04,040
Regarding procurement of bulk fuel for use by the city's fleet.

655
00:45:05,180 --> 00:45:06,240
Can we have a motion?

656
00:45:07,540 --> 00:45:08,020
Second.

657
00:45:09,360 --> 00:45:10,320
Okay, discussion.

658
00:45:12,660 --> 00:45:18,320
I think it's a necessity. I mean, basically, we're playing catch-up all the time on this and everything like that.

659
00:45:18,400 --> 00:45:22,100
With spot bids, I think it's like 24-hour process type thing.

660
00:45:22,320 --> 00:45:27,820
So they got to make the decision within 24 hours. So it makes sense. I mean, we trust.

661
00:45:28,580 --> 00:45:47,180
I think it makes sense to and also because it's an operational activity. I mean it's something we have to do on a regular basis. I don't think this needs to come to council for approval and especially after the fact.

662
00:45:48,520 --> 00:45:59,380
Are we ready to vote? All in favor? Opposed? That passes for zero. Next, ordinance amendment

663
00:45:59,380 --> 00:46:02,120
for the police department fees. Chief Ford.

664
00:46:05,840 --> 00:46:08,160
Good evening. I am here for the first reading

665
00:46:08,160 --> 00:46:11,120
of the ordinance amendment to adjust the police department fees.

666
00:46:13,640 --> 00:46:14,380
The current rates

667
00:46:14,380 --> 00:46:20,720
that we are working on have been set to 2001 and some of them even previous to that

668
00:46:20,720 --> 00:46:22,660
and they have not changed since.

669
00:46:23,080 --> 00:46:25,080
Operating costs have continued to increase.

670
00:46:25,920 --> 00:46:28,840
Many of the services are no longer even offered.

671
00:46:29,480 --> 00:46:31,460
Other services no longer carry fees.

672
00:46:32,560 --> 00:46:34,900
The current rates are not in alignment with our partners

673
00:46:34,900 --> 00:46:36,800
that we share a front window with

674
00:46:36,800 --> 00:46:38,460
at the Midland County Sheriff's Office.

675
00:46:39,060 --> 00:46:41,020
And these fees also do not include

676
00:46:41,020 --> 00:46:43,400
the additional pass-through fees such as the FBI,

677
00:46:43,640 --> 00:46:45,640
the state, the mandated fees

678
00:46:45,640 --> 00:46:47,260
for the sex offender registry,

679
00:46:47,760 --> 00:46:49,140
live scan submissions, et cetera.

680
00:46:51,440 --> 00:46:58,400
We're proposing increased fees for the notary public services, preliminary breath tests

681
00:46:58,400 --> 00:47:02,960
for PBTs and fingerprinting as indicated on the following slides, and then we would like

682
00:47:02,960 --> 00:47:07,520
to remove the remaining fees for services that are no longer offered or charged for

683
00:47:07,520 --> 00:47:08,060
at this time.

684
00:47:09,460 --> 00:47:18,160
So you can take a look at the slide to see, for example, we used to charge $2 for crash

685
00:47:18,160 --> 00:47:18,480
reports.

686
00:47:18,480 --> 00:47:24,240
We no longer charge for those notary public. We're charging $2 the new rate

687
00:47:24,240 --> 00:47:27,140
We would be asking is 10, which is what the statute allows for

688
00:47:28,040 --> 00:47:33,100
Gun permits. We're no longer allowed to charge for those background checks. We actually don't even provide that service

689
00:47:34,180 --> 00:47:35,140
CPW RC

690
00:47:38,000 --> 00:47:40,220
CPW permits. We no longer do that either

691
00:47:41,920 --> 00:47:48,680
Several of the other ones dealer are our 1 9s PBT's we would like to move from five to ten dollars

692
00:47:50,400 --> 00:47:55,420
Report summaries for third parties. We no longer do ID cards for non-city employees. We don't do

693
00:47:56,340 --> 00:47:58,340
Um in fingerprinting upon

694
00:47:59,000 --> 00:48:03,120
Request we the old rate was 10 and we would like to move it to 15

695
00:48:05,360 --> 00:48:10,200
So I am here before you this evening for the first reading of the ordinance

696
00:48:10,200 --> 00:48:14,800
Ideally, I will see you again on September 28th for the second reading of the ordinance

697
00:48:14,800 --> 00:48:20,280
And then if approved by council rates and fees would be implemented for October 1st of this year

698
00:48:22,020 --> 00:48:28,200
Our department, unlike what you just heard from DPW, this is not as a result of this

699
00:48:28,200 --> 00:48:28,980
gaping hole.

700
00:48:29,240 --> 00:48:34,860
It's just at some point we have to update what we're doing, and as you can see there

701
00:48:34,860 --> 00:48:38,740
are several of these services we no longer even do that are still listed in our ordinance.

702
00:48:38,840 --> 00:48:42,100
So it just felt like it was a good time to clean that all up in one shot.

703
00:48:42,720 --> 00:48:43,400
Any questions?

704
00:48:44,900 --> 00:48:48,720
So I take it we did an extensive review of all the different fees that we have

705
00:48:48,720 --> 00:48:50,300
and everything, and this was the only one set.

706
00:48:50,500 --> 00:48:53,780
Yes, yeah, we literally went line by line to see,

707
00:48:55,240 --> 00:48:59,400
we of course always confer with the city attorney

708
00:49:00,000 --> 00:49:03,080
and whatnot, but the vast majority of them,

709
00:49:03,120 --> 00:49:04,880
we just don't even do anymore,

710
00:49:04,880 --> 00:49:08,740
so it felt irresponsible to leave them in the ordinance.

711
00:49:09,640 --> 00:49:11,060
And then the other ones, with us sharing

712
00:49:11,060 --> 00:49:14,100
the exact same window with the Sheriff's Department,

713
00:49:14,100 --> 00:49:21,420
We regularly entertain the movement from one window to the next to get the better bid,

714
00:49:21,920 --> 00:49:24,480
which doesn't feel particularly efficient either.

715
00:49:25,980 --> 00:49:33,820
How many of these things do you have overall or total of all of that stuff coming in?

716
00:49:35,220 --> 00:49:40,100
Well we do, obviously, sex offender registries are a fairly regular thing.

717
00:49:40,100 --> 00:49:43,540
Notaries, we do not do a whole lot, maybe a couple a week.

718
00:49:44,180 --> 00:49:46,960
Gun permits, those types of things are generally what we see,

719
00:49:47,020 --> 00:49:48,260
but there's not a fee attached for those.

720
00:49:49,040 --> 00:49:51,000
Thursdays do not come to the LAC on Thursday.

721
00:49:51,220 --> 00:49:52,220
That's Finger Printing Day.

722
00:49:52,580 --> 00:49:53,960
So at the beginning of the school year,

723
00:49:54,100 --> 00:49:56,080
they are basically lined up in our lobby.

724
00:49:56,260 --> 00:50:00,020
But other than that, we have generally about 10 each week.

725
00:50:00,560 --> 00:50:00,580
So.

726
00:50:00,960 --> 00:50:03,440
Thank you.

727
00:50:04,640 --> 00:50:05,620
Any other questions?

728
00:50:07,320 --> 00:50:08,300
Great. Thank you.

729
00:50:08,300 --> 00:50:08,620
Thank you.

730
00:50:08,940 --> 00:50:11,760
Any public comments on this agenda item?

731
00:50:12,400 --> 00:50:14,180
All right, seeing none.

732
00:50:15,040 --> 00:50:16,720
Lacey, would you read the resolution?

733
00:50:17,460 --> 00:50:19,740
This action gives introduction and first reading

734
00:50:19,740 --> 00:50:23,720
of an ordinance to amend section A-154 to Article 11

735
00:50:23,720 --> 00:50:26,080
of Appendix A of the Code of Ordinances

736
00:50:26,080 --> 00:50:28,180
addressing police department service fees.

737
00:50:28,680 --> 00:50:29,620
Can I get a motion?

738
00:50:30,080 --> 00:50:30,540
To move.

739
00:50:31,080 --> 00:50:31,500
Second board.

740
00:50:32,220 --> 00:50:32,700
All right.

741
00:50:33,080 --> 00:50:33,560
Discussion.

742
00:50:35,220 --> 00:50:36,380
Yeah, it makes sense.

743
00:50:36,660 --> 00:50:36,780
No.

744
00:50:38,180 --> 00:50:49,040
needs to be done. Ready to vote? All in favor? Oppose? All right. Thank you. All right. Next

745
00:50:49,040 --> 00:50:55,500
we have transit facility study consultant selection. Ms. Murphy.

746
00:50:58,900 --> 00:50:59,540
I kind of feel like

747
00:50:59,540 --> 00:51:05,700
a broken record. I feel like Jacob. So the transit facility study, I'm here to talk

748
00:51:05,700 --> 00:51:09,980
to you this evening about that. This one has been kind of lurking in the background for

749
00:51:09,980 --> 00:51:18,200
a few years now. In 2024, we received, Dailaride received a Section 5304 federal grant to do

750
00:51:18,200 --> 00:51:25,280
a transit facility study. $100,000 is federal funded and $25,000 is a state matching fund.

751
00:51:25,880 --> 00:51:32,960
At the time that we requested this money, Dailaride operates in a very small section

752
00:51:32,960 --> 00:51:39,160
of the municipal service center, so much so that their manager has to reside up in my office

753
00:51:39,160 --> 00:51:43,300
area as opposed to back with his Daila Ride staff. And we do not have adequate parking

754
00:51:43,300 --> 00:51:48,280
for all the buses. So we were looking at, looking towards a facility study for Daila

755
00:51:48,280 --> 00:51:51,600
Ride with the possibility of expanding if, you know, in the future there was a need

756
00:51:51,600 --> 00:51:57,400
to expand. At the same time, shortly thereafter, we received our money to grant funding

757
00:51:57,400 --> 00:52:01,740
to look at the transportation coordination study to see whether or not it would make

758
00:52:01,740 --> 00:52:06,080
sense in the future for Midland County to have one public transit authority as opposed

759
00:52:06,080 --> 00:52:12,440
to Daila ride in the city and county connection in the in the county. Just a little background

760
00:52:12,440 --> 00:52:18,640
on Daila ride. We've we've been sharing municipal service space since 1974. We have relocated

761
00:52:18,640 --> 00:52:23,940
Daila ride in my career. We've relocated them three different times to different areas

762
00:52:23,940 --> 00:52:28,280
of the building just because we didn't know where to plug them in. We have very

763
00:52:28,280 --> 00:52:32,560
limited space for dispatch. They all sit in one small room and it makes it difficult for

764
00:52:32,560 --> 00:52:37,400
them to hear conversations at time. And as I mentioned, we have inadequate indoor parking.

765
00:52:38,980 --> 00:52:45,800
So the Transit Coordination Study was completed in 2025. Back in January of this year, the

766
00:52:46,480 --> 00:52:51,860
City Council and the County Commission got together for an update on that report. The

767
00:52:51,860 --> 00:52:56,500
final report was shared in the long-term recommendation is to look at consolidating

768
00:52:56,500 --> 00:52:59,260
into a county-wide public transportation authority.

769
00:53:00,260 --> 00:53:03,180
The biggest piece, the biggest unknown at this time

770
00:53:03,180 --> 00:53:05,960
would be what would it cost to build a facility

771
00:53:05,960 --> 00:53:07,480
to house that type of operation.

772
00:53:08,260 --> 00:53:10,300
And so at that January meeting,

773
00:53:10,800 --> 00:53:12,780
both City Council and the County Commission

774
00:53:12,780 --> 00:53:14,520
asked if we would move forward

775
00:53:14,520 --> 00:53:16,180
and figure out what that cost might be.

776
00:53:16,980 --> 00:53:20,120
So that brings us to this, the study.

777
00:53:22,240 --> 00:53:24,860
Since we originally received the grant,

778
00:53:25,620 --> 00:53:31,680
Daila Ride's needs have been considered in the Municipal Service Center multi-phase renovation

779
00:53:31,680 --> 00:53:38,560
plan so that once if that plan carries through to completion, Daila Ride will finally have

780
00:53:38,560 --> 00:53:43,260
one final resting place at the Municipal Service Center with enough room for their manager

781
00:53:43,260 --> 00:53:45,300
to join them and some additional parking.

782
00:53:46,080 --> 00:53:51,120
So we have Daila Ride solution in mind for the foreseeable future.

783
00:53:51,120 --> 00:54:01,780
So with that in mind, we are going to focus the transit facility study just on what it would look like if we were to combine some time down the road into a public transportation authority.

784
00:54:02,400 --> 00:54:12,620
So what we've asked for in the transit facility study is a conceptual plan for the main hub, the main facility that would house a public transportation authority.

785
00:54:12,620 --> 00:54:19,600
And then consideration given to maybe a secondary bus location for bus storage and minor maintenance out in the county

786
00:54:19,600 --> 00:54:28,160
and then perhaps a remote bus storage location near the like the border of the county like for example maybe near up by Coleman

787
00:54:28,160 --> 00:54:32,760
where a lot of people are taking kind of connection currently from Coleman, you know, in towards Midland

788
00:54:32,760 --> 00:54:37,440
so that we would have efficiency in terms of where buses were staged and whatnot.

789
00:54:37,440 --> 00:54:44,160
that. So we went out and asked for requests for proposals. When you're using a Section

790
00:54:44,160 --> 00:54:49,340
5304 grant, there's a lot of guidelines from the federal government that you have to follow.

791
00:54:49,620 --> 00:54:53,900
And this particular Section 5304 grant runs through the State of Michigan's passenger

792
00:54:53,900 --> 00:55:00,660
transportation division. So we worked closely with MDOT, our MDOT representatives, to make

793
00:55:00,660 --> 00:55:04,420
sure that we were following the process. So we asked for requests for proposals.

794
00:55:04,420 --> 00:55:10,720
we received seven. Because there was federal funding involved and it's an architectural

795
00:55:10,720 --> 00:55:14,700
and engineering design request is basically what we're looking for. We are not allowed

796
00:55:14,700 --> 00:55:21,180
to use price as a consideration. So we received all of the proposals. We had a selection committee

797
00:55:21,180 --> 00:55:26,520
review and we had a standard scoring matrix that we needed to follow. And then we interviewed

798
00:55:26,520 --> 00:55:32,780
the top two finalists in terms of the top scores. We selected a final consultant based

799
00:55:32,780 --> 00:55:37,420
on professional qualifications, experience with similar projects, and a proposed work

800
00:55:37,420 --> 00:55:37,740
plan.

801
00:55:38,140 --> 00:55:42,740
And as we were fortunate in the fact that their proposal fits well within our budget.

802
00:55:43,980 --> 00:55:47,140
But that was not a contributing factor to our decision.

803
00:55:48,080 --> 00:55:52,400
So we took our recommendation and we sent it to the Michigan Department of Transportation's

804
00:55:52,400 --> 00:55:53,720
Passenger Transportation Division.

805
00:55:54,280 --> 00:55:58,200
They reviewed it and they approved the proposal that we recommended from progressive companies

806
00:55:58,200 --> 00:55:59,440
of Grand Rapids, Michigan.

807
00:55:59,440 --> 00:56:03,860
The proposal complies with state and federal procurement requirements, and they have given

808
00:56:03,860 --> 00:56:08,620
us the green light to go ahead and request city council approval so that we can create

809
00:56:08,620 --> 00:56:10,700
a contract and move the study forward.

810
00:56:11,760 --> 00:56:16,500
So the resolution this evening would direct the mayor and city clerk to execute a contract

811
00:56:16,500 --> 00:56:19,580
as approved by the city attorney with progressive companies.

812
00:56:20,080 --> 00:56:24,920
It would also authorize the accounting manager to issue a purchase order for base services

813
00:56:24,920 --> 00:56:31,360
totaling $59,842 and it also authorizes the city manager to approve any modifications

814
00:56:31,860 --> 00:56:38,280
not to exceed $15,000. This has to do with some potential federal requirements on the

815
00:56:38,280 --> 00:56:43,400
investigation of the property site and there may be some additional things depending on

816
00:56:43,400 --> 00:56:47,100
what we find that we may have to study further so we thought we would just put that

817
00:56:47,100 --> 00:56:50,820
in place now rather than have to come back and make an amendment if we get to

818
00:56:50,820 --> 00:56:56,800
at that point. The study would start upon approval. Progressive companies are very

819
00:56:56,800 --> 00:57:01,860
excited to get going with us. The study would involve things like stakeholder meetings,

820
00:57:02,220 --> 00:57:06,640
excuse me, facility visits of the current facilities that both Dye the Ride and County

821
00:57:06,640 --> 00:57:12,340
Connection utilize, a building site review in terms of the location for the building,

822
00:57:12,980 --> 00:57:18,540
eventually some floor plan layouts and then of course budgetary estimates. In addition,

823
00:57:18,540 --> 00:57:22,880
we have asked for operational estimates to for like a three-year period after the

824
00:57:22,880 --> 00:57:28,000
building is put in place. This will be a cooperative effort between Daileride and

825
00:57:28,000 --> 00:57:31,700
County Connection and we have an anticipated timeline of nine to 12

826
00:57:31,700 --> 00:57:35,380
months. The vendor consultant thinks they can do it in nine. We're just going

827
00:57:35,380 --> 00:57:38,200
to give them a little extra cushion because things come up, right?

828
00:57:39,220 --> 00:57:45,000
Just don't tell them. Yeah. So anyhow, are there any questions that I can answer?

829
00:57:45,940 --> 00:57:48,820
So is this all federal or grand dollars for this?

830
00:57:49,180 --> 00:57:52,380
It's 80% federal, 20% state match.

831
00:57:52,680 --> 00:57:54,920
So there's no local funding that goes into this.

832
00:57:55,160 --> 00:57:55,460
Thank you.

833
00:57:56,360 --> 00:57:59,560
So once you nailed it down to the two, you were going to interview.

834
00:57:59,820 --> 00:58:03,840
Did you check with any other, like, previous communities?

835
00:58:05,020 --> 00:58:09,420
We had asked them for multiple references and examples of projects.

836
00:58:09,700 --> 00:58:14,920
So in their proposal, we required them to detail certain things about each project that they were going to show us.

837
00:58:14,920 --> 00:58:21,740
So yes, we did on the dial right manager called around and did reference checking if you will to make sure that people were happy with the services

838
00:58:23,660 --> 00:58:26,020
Any other questions for care

839
00:58:26,020 --> 00:58:30,460
All right. Thank you. Thank you any public comments

840
00:58:31,500 --> 00:58:34,960
Okay, seeing none. They see would you read the resolution?

841
00:58:35,440 --> 00:58:41,760
This resolution authorizes the mayor and city clerk to execute a contract with progressive companies of Grand Rapids, Michigan

842
00:58:41,760 --> 00:58:48,380
as the consultant selected to complete the work outlined in RFP 4667 Transit Facility Study.

843
00:58:48,940 --> 00:58:52,880
This resolution further authorizes the accounting manager to issue a purchase order

844
00:58:52,880 --> 00:58:58,940
not to exceed $59,842 to progressive companies with the city manager authorized

845
00:58:58,940 --> 00:59:05,300
to modify the contract up to $15,000 to allow for additional work if needed to meet federal guidelines.

846
00:59:07,420 --> 00:59:15,600
Move the resolution. Second. Second. All right. Discussion. I'm glad we're moving forward on it.

847
00:59:16,020 --> 00:59:22,140
So at least give us a lot of answers on potential items that may be coming up on it.

848
00:59:26,630 --> 00:59:27,410
Yeah, anything else?

849
00:59:28,490 --> 00:59:36,090
Everybody ready to vote? All in favor? All right. Opposed? All right. That passes 4-0. Thank you.

850
00:59:36,090 --> 00:59:41,610
All right, next we have new business. Any new business, Mr. K?

851
00:59:42,070 --> 00:59:47,870
Just quickly because I can't let a certain employee's first day go by without embarrassing her a little bit.

852
00:59:48,970 --> 00:59:53,590
Towards the back of the room, I think most of Council members are familiar with Melissa Farley.

853
00:59:54,250 --> 00:59:55,530
Say hi, Melissa. Wave your hand.

854
00:59:56,190 --> 00:59:59,970
So Melissa's first day was today as our new Director of CUNY.

855
01:00:00,000 --> 01:00:05,040
Community affairs. Replacing Selena as you know who retired after our last meeting officially

856
01:00:05,040 --> 01:00:09,400
retired as of Friday. So you will see Melissa come in front of you much more frequently dealing

857
01:00:09,400 --> 01:00:16,580
with matters like special events, proclamations, anything relative to the CCA or DDA boards

858
01:00:16,580 --> 01:00:20,480
as well. So if you have not had the chance to meet her, please say hi to her. Welcome

859
01:00:20,480 --> 01:00:24,040
her board. Again, today was her first day officially in her new role. She has just

860
01:00:24,040 --> 01:00:28,920
so the members of council are aware of Ben with the city since 2020 am I right

861
01:00:28,920 --> 01:00:33,580
at that date so I think it was 2020 was kind of almost either right before during

862
01:00:33,580 --> 01:00:37,940
COVID actually she joined so a difficult time started in the in the community

863
01:00:37,940 --> 01:00:41,600
affairs department moved to public works for the last number of years and

864
01:00:41,600 --> 01:00:45,320
jumping back now to the community fair so simply welcome to our board and like

865
01:00:45,320 --> 01:00:49,060
I said got embarrassed for a little bit at the end of her birthday so welcome

866
01:00:49,060 --> 01:00:51,920
Welcome, Melissa. We look forward to working with you.

867
01:00:52,620 --> 01:00:56,000
All right. Any other new business council?

868
01:00:56,520 --> 01:00:56,600
No.

869
01:00:57,360 --> 01:01:01,940
All right. Well, I think that's a wrap for today.

870
01:01:02,560 --> 01:01:06,780
Our next regular council meeting will be Monday, September 28th, 2026,

871
01:01:07,160 --> 01:01:08,700
and we are adjourned.