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We are in session. Can I get a roll call, please?

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May I be great?

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Andrew Smith?

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Good bye.

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Okay, no.

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Can I get a motion to approve the agenda order?

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Motion to approve the agenda order?

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Second.

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All in favor?

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Great.

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Commission and staff announcements?

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All right.

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Today we had an all-stuff employee recognition event up at the golf club pass.

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pivoted from being it hosted outside a hockey park, but we had a great turnout. We had Humble

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Burger, and I just wanted to highlight for our Arts and Recreation team, what the service

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awards for 5, 10, 15, 20, and 25 years were. Today we did a given announcements for 15 and

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over, but I wanted to again share because we're really excited about our department. So we can

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see our five year awardees. We've got Roy from Aquatics, Philly from Facilities and the golf course

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because we share him, April from preschool,

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MIM from fitness, gene from fitness, cat from aquatics,

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and then Melanie Mahu is our coordinator for youth

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and teens, and actually interim supervisor.

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Celebrating 10 years is Emily from Aquatics,

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she's one of our swimming structures,

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and Loretta from fitness.

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And then moving into 15 years, we have the lovely Donna Platte,

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who is our front desk at the fitness center.

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She's our smiling face every early morning.

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And our 20 years are very on Lauren, our record keeper for both commissions and our resident

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historian, Sherry from fitness, and then you can see who is our youth and teen supervisor.

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And then last but not least, an amazing 25 years from Tracy with fitness.

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So it's a huge accomplishment.

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we had a lot of people in attendance Todd gave a kind of his updated state of the city and

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acknowledged that it's really our teams that create where we want to be and really looking at our

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teams that have been here for over five years but also the under four years which would have

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come in under his supervision and all the opportunities that we have within the city whether it be in our

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current roles or greater roles or different department roles and really trying to keep people

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in within our city government and making sure that they're matching with what their interest levels

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and opportunities to grow. So it was really great.

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And that's all of our updates. Do you have any operations?

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Yeah, also our park division just in Badao also got a 15 year

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under a black and water for service in the city. He started the golf course and then he transitioned

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to the parks department and happy to have them.

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Great, anything else, nothing else from staff?

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Anything from the commission, any announcements?

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No?

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OK, joke.

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Now is the time for public open time.

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Persons wishing to address the commission on subjects

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not on the agenda may do so at this time.

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State law prohibits commission action

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on any item not listed on the agenda

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unless the commission determines

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that there is a need to take immediate action

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and that the need for the action came to the city's attention after the agenda was posted.

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Other items will generally be referred to staff or received as information.

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When addressing the commission, please state your name and address address the chair,

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state your views succinctly, avoid repetition, and limit your comments to three minutes.

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Please note, we will allow time for public comment on each agenda item.

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So this public over time is just if you're here to talk about something that's not on the agenda.

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do we have any public open time for non-agendized items?

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Going once going twice.

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Alrighty, we will move on to the consent calendar.

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Have those commissioners who were not at the last meeting had a chance to review the video?

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Yes, okay.

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So, the following items listed on the consent calendar are considered routine and approved by a single motion without discussion.

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The chair or any member of the commission or the public may request that any item listed on their consent calendar be removed and action taken separately.

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Can the event that an item is removed from the consent calendar it shall be considered in its numerical order?

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We have one item on the consent calendar, which is reviewing the minutes from last meeting and approving them. Can I get a motion to approve?

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Can I get a second?

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All in favor?

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I, all right, motion passes.

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Okay, no.

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Item two, moving right along.

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Recreation and Department of Public Works reports.

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Item number two is...

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Open Use of Field Monitor's Review and Updates.

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Hello, Commission. Thank you for having me here. My name is Christy Huwacker. I am the recreation supervisor

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over seeing facilities. Following the August 5th, 206 meeting, the Commission requested that staff

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return with additional information regarding the feasibility, cost and operational considerations

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associated with implementing an athletic field monitor program. Since the last Parks and Recreation

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Parks and Recreation Commission meeting, we have received no further complaints or

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notifications regarding policy violations, and in light of that, our staff recommendation

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after reviewing cost associated, which was in the previous field monitor evaluation presentation,

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is to implement a hotline, which was well received idea at the last commission meeting.

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Since that time staff has established a cell phone so that user groups can text call or otherwise message the cell phone and report issues in real time.

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That cell phone will be monitored by full time staff members Monday through Friday, 9 to 5, and then at that point be passed on to the lead facility attendant on site and then it will be monitored until the end of their shift.

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Anything that comes in post their shift will be reviewed in the mornings.

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This should help streamline at the process of receiving policy violation reports and

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responding to them in a prompt manner.

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Any comments from anyone on the commission?

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No?

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Everyone's happy?

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That's great news.

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I really like the cell phone monitoring idea.

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I think it strikes, I mean, I think it strikes the right balance between, you know,

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providing an avenue for people to report violations without what strikes me as a very burdensome

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and expensive process of hiring field monitors. And so I think we should give this a

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world and see how it goes. Can you remind me

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informing the public of where we're going to post

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the where to find this if I go to the different fields where we're going to post the signage

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for reporting this?

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The discovery of the cell phone is the question.

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Yeah, great question.

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So we will be introducing the cell phone

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at the annual allocation meeting,

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which was requested to be moved up this year.

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So we will be having at September 17th at the Community Center.

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So we'll be announcing the implementation

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of the cell phone at that meeting, sharing the number there.

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We will also email it out following that meeting

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with the policies and the call for applications.

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So all the user groups will receive the cell phone number

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at that meeting.

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Similar to how they all receive the public facing

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maintenance request portal.

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Yeah, I meant more like for the coaches.

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So if there's a potential violation,

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does the coach that has the field use permit

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know where to use in the real-time potential conflict of space.

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Do they know where to call to help gas for help?

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On the field, the or is is that the systemic field allocation and at the board level of the soccer clubs baseball,

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they're SVL.

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How do we empower the coaches to say don't go to the people that are doing the conflict call for help

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and drive awareness at that level.

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Yes, so we would hope that and encourage that all of the reps

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who come to the field allocation meeting

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and that everyone who receives the email share that number

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with their coaches, with their staff, with their volunteers,

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so that they can all have that number on hands.

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And again, we hope they do the same thing

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with the maintenance portal as well.

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OK, that was my only recommendation.

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Was like, could we do any signage that was much more affordable

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and a human out doing the monitoring but just to remind people that they had a number to

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call in case they don't have that email or didn't save that email on the actual fields.

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I think it can also be accomplished by working with the heads of each of the

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value little league, mill value, soccer club, et cetera.

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We need to get this into your coach's hands, I guess. I mean, I guess we're relying on, you know, like Rick Fullerton, MBSC, or else, to, you know, push it down the channel. But to your point, can we put up signs or something, held to the chiefly? I think that's.

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I think it may be good to consider adding it to the website under the field right now

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hotline.

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Something like that.

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It's where everything knows where to draw that information.

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I would probably recommend not putting up signs just because those come down on a

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summit and assist you might not look that great.

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In addition, I would be concerned about false orts happening all the time, right?

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People that don't really know what the field allocation is.

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I can imagine lots of high schoolers really having a good time with us.

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So I think we leave it to who we would say the authority who could be a coach who's not really,

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there are authority in the field that they're going to be knowledgeable about what their

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space is and able to be the best ones to determine if they've got the access thing you

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didn't.

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And if it doesn't work, I would think we would work.

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We could also add it to the policy under the, we rely on the user groups to report violations.

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we could add another line under the includes where to call and report those

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violations. So we could add it to the policy as well. That's a good idea.

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Website on the policy. Yeah.

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How does it been distributed to anyone yet?

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Yeah, so we've been starting to tell folks about it, but it haven't been

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broadly distributed as we intended to do it at the allocation meeting.

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And when is the allocation meeting?

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It's Thursday, September 17th, at the Milwaukee Community Center in the

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And all are welcome.

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All righty.

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Thank you so much.

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Anything further from anyone?

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Nope.

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Thank you, Christy.

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Oh yeah, public comment.

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Thank you very much.

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Hi, my name is Patty Shaw.

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I live at 693 Edgewood Avenue.

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And I'm here to write comments to the commission on behalf of Melville.

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Little League regarding the Field Monitor hotline.

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We first want to commend the city of Melville staff

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working so hard to create a means of increasing field oversight within existing financial constraints.

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We think the hotline is a good idea and we think it will work.

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We would also like to note an observation regarding a potential gap in the hotline program.

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We see that it appears to provide a means to document violations and to recommend follow-up.

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So for example, an unpermitted user is encroaching on a permitted user space.

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The program does not appear to provide for a means of removing the encroachor so that the permitted rent paying user can safely continue its activities.

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This is a particularly important issue in baseball because having unpermitted users encroaching on fields creates a serious safety hazard for both the baseball players as well as the encroaching users themselves.

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We would like to see the city provide a mechanism that ensures that permitted users are able to safely continue their activities

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with encroachers removed from our permitted user space at the time of the

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infraction. I don't know how that would happen, but just it would be helpful.

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We'd also like to express our hope that the city of Milvalle follow through on

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some of the enforcement mechanisms that are available to it in the field use

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policy. This may already be happening, but I just wanted to note a couple of

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observations on our part. First, the field use policy says it's section 7B that

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it organizations that receive three or more violations in a calendar year are subject

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to revocation of all permits and are prohibited from submitting allocation requests for the remainder

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of the calendar year.

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So some of the examples of violations include organized or commercial use of any or all portion

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of an athletic field without a certain valid city permit and unpermitted commercial activity.

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Additionally, Section 3A notes that to be eligible for field reservations, organizations must

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and good standing with the City of Mil Valley, with no outstanding fees, fines, unresolved

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policy violations, ongoing litigation or other matters that may impact the city's ability

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to administer a field use agreement. So we're aware that there were some unpermitted users

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that were pursuing unpermitted commercial activities. They recited multiple times during 2026.

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And we would just like to express our hope that we will not encounter these users on fields

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we have rented during the rest of 2026,

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and that if these citations have not been resolved,

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I don't know if they haven't, but if they haven't,

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it's our hope that these unpromitted users

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will not be eligible to participate

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in the field's allocation process for the spring of 2027.

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We want to thank staff again.

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And for all the hard work on this issue, and we want to thank you, commissioners, for your service

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on this. That is all I had. And I made it. The 16 seconds despair.

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Thank you. Any other public comment on this agenda item? Anybody on line? Nobody on line?

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Okay, no worries. Okay, great.

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Moving along to item 3.

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Softball facility renovations at Hawkey Park update.

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Good evening Madam Chair, Members of the Commission, J. Ingram Deputy Director of Arts and Recreation.

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Tonight, I'm going to even update on the Hawkey Park Softball complex.

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Julia Wilhelm was a board member of mobile softball is also in the audience, so you can ask me questions or questions.

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whatever. I'll just give you a brief verbal update. Received the what I'm

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going to call the final draft plan from the Milbi softball organizations

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architect. They have been for the last two weeks. I've been in close

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communication with the city's on call architect who is putting the whole

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bid package together for our department. And so we are in good standing. I think I

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We mentioned last month that the plan is to go to take the approval of the project or authorization

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to bid the project to the City Council on September 21st at their second meeting in

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September.

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That is admittedly an aggressive schedule.

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There's a lot of stuff that has to happen between now, receiving the final draft plan and

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actually getting it ready for the City Council report, which has to be technically ready

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by next Monday.

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So what has to happen between now and then is a lot of city departments need to look

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at those plans to make sure that their incompliance with their jurisdiction.

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For example, I need to share it with the police department, fire department, planning department

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public works department and some of those reviews will go for it fairly quick, some will take a little bit longer.

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So, I'm still holding on hope that we can get to the September 21st Commission or Council meeting.

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On a high level, this is really a fencing modernization plan, if you will, I guess.

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It is going to mirror somewhat the look of the friends field fields, a

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fencing. It's going to be black powder coated fencing. First base side, we're in

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addition to the dugouts. We'll just pass the dugout. There's going to be a 80 square

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foot equipment shed that will have a gate access onto the field. It'll be similar to

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the setup at friends field. So there's equipment right there on the field.

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drag it, drag the field, and hose it down, and all that kind of probably right there on the field,

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which isn't really happening now. The third base side will have a 10-foot by a 50-foot long

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bullpen, so pictures can go warm up. On the third base side, third base side fencing will be

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eight feet tall. I think it's about seven feet tall now. First base side fencing because it

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It's parallel to Hamilton until you get to the dugout, it'll be 16 feet tall, and then once

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it gets to the dugout, it'll drop down to 8 feet tall and continue 8 feet tall all the

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way, 74 feet out down the first baseline.

247
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That's, I think that's the gist of the project, fingers crossed that we can get it across

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the finish line to the council on September 21st, and we're doing all that we can to get it

249
00:19:08,570 --> 00:19:12,310
I don't know if you want to say a few words or not.

250
00:19:12,370 --> 00:19:14,210
I don't want to put you on the spot, but I think I just did.

251
00:19:15,590 --> 00:19:18,230
So any questions from the commission?

252
00:19:19,630 --> 00:19:20,890
No, not for me.

253
00:19:21,370 --> 00:19:22,230
Anyone else?

254
00:19:24,080 --> 00:19:24,460
Okay, Doke.

255
00:19:25,120 --> 00:19:25,320
Sure.

256
00:19:25,580 --> 00:19:25,780
Hi.

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00:19:25,780 --> 00:19:31,260
I'm Julia Wilhelm's 16-Sglondrive in Mulvalley, and here on behalf of Melvalley Softball.

258
00:19:32,640 --> 00:19:38,320
First would like to say thank you very much specifically to Jay for keeping his word

259
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really making a priority of our project and doing everything we can to have the project built.

260
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The reason why these dates are important is that our season starts at the end of February.

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Let's call it March 1st. It really is a little before that, but let's call it March 1st of 2027.

262
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And having the project bid as soon as...

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As possible, so that we can have the construction done by then, is a priority for the city and

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the necessity in terms of equality and safety for the girls who we serve. And frankly, just making

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the park a much, much better place for the whole community. But we really have paired down what

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we're asking to the bare minimum to achieve those goals to start to make our park, sort of boil

267
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Park Esk, which is generally fencing and dugouts and some small amount of storage that's

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needed approximate to the field. That's really what we're asking for in this first phase.

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And so I hope and ask that whatever coordination needs to happen within the city and city

270
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departments that J reference to approve and get to this September 21st city council approval

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00:20:49,460 --> 00:20:54,080
would be most appreciated. However, that could be done so that we can meet our deadline.

272
00:20:55,860 --> 00:21:00,400
So, but thank you, I mean thus far you've been wonderful to work with and really appreciate all the

273
00:21:00,400 --> 00:21:02,620
diligence you've put into it. So thank you very much.

274
00:21:03,100 --> 00:21:07,840
I will share too with the commission I mentioned at last month where those of you that weren't here.

275
00:21:09,440 --> 00:21:13,500
We need the rain, this winter, it's supposed to be a very wet winter.

276
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So that kind of leads into the importance of keeping this on track and giving us as much time as we can,

277
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because we can't pour concrete in the wet months.

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And so that's concern because I did set up a set up here in front of Council and say yes,

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goal is to deliver this project by March 1st, 0.27, so that's the goal. Hopefully we can get there.

280
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We will get there. There you go. Thank you. Thank you. Okay, thank you very much.

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00:21:39,380 --> 00:21:47,720
Any public comment on this agenda item? Anybody online? Okay, don't. Moving on to item four,

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priority projects update.

283
00:21:55,850 --> 00:21:59,230
Okay, there's just a couple of updates related to our priority projects.

284
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Again, those are the Royal Park Master Plan moving incrementally through our checklist of things

285
00:22:03,750 --> 00:22:05,430
that we can do to improve it.

286
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Right now, kind of to entand them with the Royal Park Master Plan is that the concessionary

287
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agreement has been published.

288
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So if there is anyone that is interested in reviewing the request for qualifications, that

289
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is available as well as some follow up Q and A, we do have a page on

290
00:22:22,850 --> 00:22:25,670
our website, so if you'd like to go there, you can find that information.

291
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The first true project that we're looking at is going to be the tennis court, rebuild

292
00:22:31,170 --> 00:22:34,230
of the upper two courts and resurfacing of the lower two courts.

293
00:22:34,590 --> 00:22:40,890
And that goal is to begin the second week in May, so that would be following the current

294
00:22:40,890 --> 00:22:46,550
agreement with TAM High's tennis team right after their May season ends.

295
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So that's our goal and have everything done before summer.

296
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Moving into the bike amenity, Patrick Linahan has been working very hard to

297
00:22:55,610 --> 00:22:58,110
want his community engagement. So if anyone attended the last

298
00:22:58,110 --> 00:23:01,050
Miller nights, you would have seen the amazing turnout from the bike

299
00:23:01,050 --> 00:23:04,550
community to really share what they're advocating for, what they're

300
00:23:04,550 --> 00:23:08,590
requesting, they're their big dream, which is a three component facility that

301
00:23:08,590 --> 00:23:14,490
would include a pump track, a bicycle playground, as well as a jump line. So if

302
00:23:14,490 --> 00:23:17,910
you're interested in that information and the progress that that group has been

303
00:23:17,910 --> 00:23:22,690
made, they have a dedicated web page that I'm happy to put anyone in contact with as well.

304
00:23:23,230 --> 00:23:25,090
And we hope to have more information to the commission.

305
00:23:25,330 --> 00:23:31,970
We're working with the county on funding a concept designed based on what the group's ask is.

306
00:23:32,670 --> 00:23:35,790
And that would be totally funded as of right now from the county.

307
00:23:36,210 --> 00:23:37,150
So good progress.

308
00:23:38,750 --> 00:23:42,750
And then moving into a teen engagement, again, the main points for your volunteering.

309
00:23:44,550 --> 00:23:50,050
Also, specific to the golf course, and I wanted to turn it over to Andrew to share some of the successes.

310
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So if we can close out this document and pull up the next PDF that has some slides that Andrew will go through the first golf tournament for the juniors,

311
00:23:59,730 --> 00:24:04,070
or for youth in general, was last Saturday the 29th, so I'll turn it over to Andrew.

312
00:24:06,290 --> 00:24:35,430
Thank you. Well first, I would just say thanks to the city and the staff for running the original RFP to hire touched on, which then became Kemper, who was operating the golf course, which then interviewed a new GM of the golf course, Chase, who is recently started and has been jumping right in to help integrate himself as a marine resident and growing up here just met him over the summer.

313
00:24:35,430 --> 00:24:39,030
and just Kudos to Chase, where he said, how can I help him?

314
00:24:39,030 --> 00:24:43,350
Let's go build the community across a team engagement

315
00:24:43,350 --> 00:24:44,910
in a line with the Priority Project.

316
00:24:45,810 --> 00:24:49,770
So this was a quick turnaround that the team put together.

317
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We built the websites.

318
00:24:51,790 --> 00:24:55,850
We kicked off, threading the needle within Mill Valley

319
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a fall programming between soccer or return to school, summer vacation.

320
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Some how pulled it off. We actually launched four different flights. Championship division was 18 holes. You had high school division, middle school and elementary school.

321
00:25:11,760 --> 00:25:18,300
It was really designed to dovetail into the next page, which was the teen engagement priority project.

322
00:25:19,020 --> 00:25:24,480
And then using the cornerstone of our community, which we think of as the mill valley golf course.

323
00:25:24,480 --> 00:25:51,800
And going and driving this, as I mentioned, Chase was the leader in this, supported by his team, Greg Hall, and then John for operational support, and then also the support of Mill Valley Golf Club, which had numerous sponsors that donated their time Commissioner Emmett over here, also catted for a number of boys that were out there, and so if you keep going down to drive the success of it.

324
00:25:51,800 --> 00:25:59,180
We started off with a goal of 60 players, we opened that up, we got 95 total players in the field.

325
00:25:59,980 --> 00:26:12,340
It was comprised of not only family day out there with spotters and whatnot, but driving activity to Porsche 1919, which is a revenue generator across the ecosystem and our community.

326
00:26:12,340 --> 00:26:38,060
We have two incredible winners, so Ziggy and Zenyu, two under par for Ziggy overall for 18 holes, and Zenyu is our women's and girls champion, and then we had Chase Croix and we scroll back up one more page, and then you key for high school, so those were the nine hole divisions, and so here are some cool quick photos of our winners.

327
00:26:38,800 --> 00:26:47,520
The community raised $1,200 to support trophies, medals, and an enduring plaque that will be in the clubhouse.

328
00:26:48,220 --> 00:26:56,140
And so the last pictures are just some of seeing the elementary school crew with their medals, their awards, and then their cadets.

329
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So it was a very fun day out in our community.

330
00:27:03,040 --> 00:27:07,060
I will commend you guys for doing just a, it was awesome.

331
00:27:07,320 --> 00:27:23,840
It was just absolutely like the boys, like we're talking about it leading up to the day and then there's a lot of frustration and some, you know, many, many lost balls, but you know, I think they, they kept talking about it afterwards.

332
00:27:24,560 --> 00:27:25,940
It was a win all around.

333
00:27:27,620 --> 00:27:31,140
How lovely, it sounds like you guys really knacked it out of the park well done.

334
00:27:32,100 --> 00:27:36,300
Yeah, I hope it's an during event plus many more to come on the Priority Project.

335
00:27:36,740 --> 00:27:39,840
So, this is a scaffolding that we can continue to learn from.

336
00:27:43,520 --> 00:27:44,320
All right.

337
00:27:44,980 --> 00:27:49,340
Do we have any other comments or discussion from the Commission on the Priority Projects?

338
00:27:50,740 --> 00:27:51,520
Any public comment?

339
00:27:52,760 --> 00:27:53,320
Anyone online?

340
00:27:53,320 --> 00:28:00,540
Okay, doke. Old business number five, consider update the partnership and fee waiver policy.

341
00:28:15,870 --> 00:28:22,790
Hello, commission. Thank you for having me here again. I have for you the updates to the partnership and fee waiver policy.

342
00:28:24,430 --> 00:28:37,430
I have provided for this a red line copy. So a little background. This was presented or initially established in December 4th of 2024.

343
00:28:38,370 --> 00:28:44,050
And since then the policy has had many successes as well as some need for reforms.

344
00:28:44,250 --> 00:28:48,730
So the key areas of reform were found in just our procedure clarifications.

345
00:28:49,970 --> 00:28:54,490
So this is on page 4 of the partnership and fee waiver policy.

346
00:28:55,690 --> 00:29:03,390
So you have your red line copy as well as the I have the recommended full edits version of the policy as well.

347
00:29:03,390 --> 00:29:10,490
So, for item one on the procedures, we are adding in the applicants must include all anticipated

348
00:29:10,490 --> 00:29:14,030
space equipment, staffing and time needs in their initial request.

349
00:29:14,510 --> 00:29:19,530
Any additions or changes made after approval may be subject to standard rental and staffing

350
00:29:19,530 --> 00:29:24,330
fees, and the applicant will be responsible for paying any additional costs incurred beyond

351
00:29:24,330 --> 00:29:25,610
the approved fee waiver.

352
00:29:26,450 --> 00:29:32,230
This is to help minimize the amount of times that applications come back as for additional

353
00:29:32,230 --> 00:29:32,730
fees.

354
00:29:32,730 --> 00:29:42,650
which can result in it needing to come back before the commission or push it over the initial threshold if it had been approved at a staff level as being under 2000.

355
00:29:43,130 --> 00:29:50,490
It can push it over into a new area of needing to prove which often comes to light right before the events.

356
00:29:50,750 --> 00:29:55,390
So we're trying to get ahead of that so we can make sure these events continue to find success.

357
00:29:56,950 --> 00:29:59,450
And then moving down to item 5.

358
00:30:00,000 --> 00:30:02,380
We added in some additional

359
00:30:06,800 --> 00:30:13,120
context as well to that one. So it now reads City of Mill Valley arts recreation staff

360
00:30:13,120 --> 00:30:18,440
can approve fee waivers up to $1,000 of $2,000 per organization per year. And then some added clarity.

361
00:30:18,700 --> 00:30:23,780
The approval limit applies only to the fee waiver amount and does not limit the total value of the

362
00:30:23,780 --> 00:30:28,920
facility use agreement. Any charges exceeding the approved fee waiver are the responsibility of the organization.

363
00:30:28,920 --> 00:30:45,880
So again, clarifying a bit as it did in the first, first bullet point, as well as adding that if a total, let's say, for an example, a total application was a $3,000 staff can approve it to $2,000 and beyond that would bring it to Parks and Rec Commission.

364
00:30:47,200 --> 00:30:58,080
And then moving to seven, some clarification on this one as well, total combined fee waivers and reductions granted to organizations may not exceed $100,000 per fiscal year.

365
00:30:58,080 --> 00:31:03,320
And then all requests exceeding the allotted amounts would be presented to and reviewed by

366
00:31:03,320 --> 00:31:07,140
the Parks and Recreation Commission, regardless of total cost associated with facility

367
00:31:07,140 --> 00:31:08,080
use agreements.

368
00:31:08,500 --> 00:31:13,060
Just adding some extra clarity at that point, even if it is under the $2,000 threshold,

369
00:31:13,360 --> 00:31:15,900
it would come to the Parks and Recreation Commission for consideration.

370
00:31:17,080 --> 00:31:24,040
And then number eight, rewriting this section entirely, as we have found that several of

371
00:31:24,040 --> 00:31:30,480
applications are reoccurring in annual events. So returning on going or reoccurring

372
00:31:30,480 --> 00:31:35,700
organization slash events must provide an annual report to the Arts and Recreation

373
00:31:35,700 --> 00:31:40,900
Department, including number of participants, event revenue and description of the benefit

374
00:31:40,900 --> 00:31:47,460
to the city for prior fee waiver granted. And then that report would be shared with the Parks

375
00:31:47,460 --> 00:31:52,740
and Recreation Commission. And those are the recommended points of clarification for the

376
00:31:52,740 --> 00:32:01,420
ship and fee waiver policy. And then for some added context over the years that we have

377
00:32:01,420 --> 00:32:08,880
had the partnership and fee waiver policy in place. So this was fiscal year 2425. We had

378
00:32:08,880 --> 00:32:17,380
a $100,000 budget. The total approved was $81,625 and $25, leaving us just over $18,000

379
00:32:17,380 --> 00:32:18,320
in our budget.

380
00:32:20,850 --> 00:32:24,330
And there's some of the organizations you can see there. So what they paid and

381
00:32:24,330 --> 00:32:35,810
was waived. And then moving into fiscal year, sorry, 25, 26. There was a total approval of

382
00:32:35,810 --> 00:32:43,450
77,866 dollars and 17 cents, leaving us just over $22,000 in the budget. And you can see

383
00:32:43,450 --> 00:32:48,510
some of the approved groups there. You'll see a lot of repeating names from the first year.

384
00:32:50,860 --> 00:32:55,680
And then moving into the current fiscal year, we have plenty left in our budget as we've just

385
00:32:55,680 --> 00:33:02,200
started this fiscal year. So so far there has been approved 31,000 to $156.50, leaving

386
00:33:02,200 --> 00:33:09,720
a $68,743.50. And these are the current groups that have been approved for this fiscal

387
00:33:09,720 --> 00:33:10,280
year.

388
00:33:14,470 --> 00:33:19,030
All right, thank you for that comprehensive report. I reviewed your staff report at all, kind

389
00:33:19,030 --> 00:33:22,350
of makes sense to me. Anybody have any comments?

390
00:33:25,040 --> 00:33:28,100
I have one very minor comment on the fee

391
00:33:28,100 --> 00:33:34,940
waiver markup in paragraph 7 there's a very minor typo. Sorry to be that person but I just am.

392
00:33:35,140 --> 00:33:42,100
I know it. I can't help my cell block work. It's the second word of the first sentence in red all

393
00:33:42,100 --> 00:33:47,940
request. It's currently, it's going to be there but it should be plural. So just put a nest on there.

394
00:33:49,700 --> 00:33:50,260
If you don't mind.

395
00:33:51,680 --> 00:33:52,540
Got it. Thank you.

396
00:33:52,660 --> 00:33:53,240
You're welcome.

397
00:33:56,620 --> 00:34:03,340
Okay, can I get a motion to approve the amended few waiver policy as edited?

398
00:34:03,840 --> 00:34:05,320
Motion to approve.

399
00:34:06,040 --> 00:34:06,560
Can I get a second?

400
00:34:07,100 --> 00:34:07,460
Second.

401
00:34:07,900 --> 00:34:08,320
All in favor?

402
00:34:09,200 --> 00:34:09,360
I.

403
00:34:10,360 --> 00:34:10,660
Okay.

404
00:34:11,440 --> 00:34:12,000
Any opposed?

405
00:34:12,600 --> 00:34:12,620
No?

406
00:34:12,640 --> 00:34:13,560
Or abstentions?

407
00:34:14,160 --> 00:34:15,280
I'm going to abstain.

408
00:34:15,920 --> 00:34:16,640
I've given some feedback.

409
00:34:17,920 --> 00:34:24,420
My comment is I think we can actually take this data cohorting and actually empower the

410
00:34:28,140 --> 00:34:33,400
team a little bit further on how do we allow you all to move faster so this is like

411
00:34:33,400 --> 00:34:39,840
by organization but my comments are mainly by type is it a fundraiser is it the

412
00:34:39,840 --> 00:34:43,580
reports and the annual reports like how do we get the policy to continue to

413
00:34:43,580 --> 00:34:50,140
evolve to allow you to bring less and less to this team and to see if the

414
00:34:50,140 --> 00:34:59,280
$100,000 is the right budget per year, it's kind of a placeholder but should it be 50 should it be 60 I think we can think of

415
00:35:01,620 --> 00:35:13,700
The archetypes by event. Is it a fundraiser? Is it community benefits like just thinking a little bit further on our categorization? To help us build that end of the policy.

416
00:35:14,400 --> 00:35:22,380
I'd like us to go and step further and hopefully you bring less to this commission and allow you to empower the communication back to the organizations.

417
00:35:23,080 --> 00:35:30,160
Is that something we could revisit near the end of the fiscal here when we have more data about how things have gone over this year?

418
00:35:30,640 --> 00:35:37,820
Yeah, my recommendation would be to have Commissioner Smith meet with Jane Christie offline and just really dive into what he's

419
00:35:37,820 --> 00:35:41,260
What he's suggesting to see what we can show and then we can bring that to the commission.

420
00:35:41,360 --> 00:35:42,680
Sounds good.

421
00:35:42,880 --> 00:35:44,940
Okay, so in any event, the motion has passed.

422
00:35:45,300 --> 00:35:47,140
With three votes in favor and one abstention.

423
00:35:47,760 --> 00:35:54,960
So, moving right along to new business, item six is to consider the installation of permanent

424
00:35:54,960 --> 00:35:57,980
venting surrounding the Redwood trees in the Plaza.

425
00:36:07,630 --> 00:36:08,170
Good evening.

426
00:36:08,470 --> 00:36:11,270
The park commissioners, two of them at the R&P of the Work of the Superintendent.

427
00:36:13,850 --> 00:36:20,490
So in the beginning mid-Dear, we may receive a couple of concerned residents of the Redwood

428
00:36:20,490 --> 00:36:25,950
trees in the Deepo Plaza that see children playing this area and removing the bark.

429
00:36:27,150 --> 00:36:29,730
And then we decided to protect the tree.

430
00:36:29,850 --> 00:36:36,390
When I started temporary fence, then we installed temporary fence in a couple weeks after that.

431
00:36:36,770 --> 00:36:43,010
We just see another concern of kids being placed inside the fence line and playing in the playground.

432
00:36:44,590 --> 00:36:55,670
We, and then put a temporary signage to educate people that educate people of why it's good to preserve the trees and not to remove the bark.

433
00:36:55,670 --> 00:37:16,870
And so then I've reached out to our vendors to get estimate of installing 100 feet of fence and also a gate to install a lot of access to the cap of the irrigation lines and also our power that we have there when we have crisis trees.

434
00:37:17,690 --> 00:37:24,110
Also, did a mock-up of what the fence was looked like in this area of the side where the

435
00:37:24,110 --> 00:37:30,830
Bayer-Penny Bayer is and the River Grove next to the power line, the power supply source.

436
00:37:31,790 --> 00:37:44,750
Second option is to relanscape this area to deter people from entering the space and to add a education sign to letting people know that we need to protect our trees and not to move to the park.

437
00:37:49,290 --> 00:37:50,170
Thank you.

438
00:37:50,350 --> 00:37:51,250
How much for the question?

439
00:37:54,080 --> 00:37:59,500
I mean, my thoughts are, you know, one of the best things about this town is the nature.

440
00:38:00,060 --> 00:38:03,780
And, you know, putting up permanent fences, you know, our temporary fences.

441
00:38:04,220 --> 00:38:13,240
You know, the metal creates whatever, you know, seems, you know, counter to all the, you know, accepting all the nature that we have here.

442
00:38:14,220 --> 00:38:19,100
You know, and when I saw those photos, I was just like, oh, you know, but I know that there's something that needs to be done.

443
00:38:19,100 --> 00:38:26,900
the idea of landscaping, you know, to deter people from kind of going into and into the

444
00:38:26,900 --> 00:38:33,440
redwood roots, I think it's a good one. And I think it stays with the idea, it's insistent

445
00:38:33,440 --> 00:38:38,320
with the idea that this is a very nature-forward community. So, some of my thoughts.

446
00:38:40,820 --> 00:38:46,100
Yeah, I would agree with that. I guess I would wonder question if we've had any arborist or other

447
00:38:46,680 --> 00:38:55,100
I guess experts advise us around the health of the trees and what potential ramifications there are to

448
00:38:55,100 --> 00:38:55,800
bar removal.

449
00:38:56,460 --> 00:39:02,900
Yeah, the beginning of this year, 2026, we had our over this comment and that is now that we need to do a root treatment,

450
00:39:03,160 --> 00:39:12,020
because the compact of the soil was to parse on the trees and for root improvement, we need to do that type of treatment and we did.

451
00:39:12,020 --> 00:39:15,020
that helped the condition and the health of the tree.

452
00:39:15,340 --> 00:39:16,980
But now that we have this area,

453
00:39:17,260 --> 00:39:20,240
that's not open to the public before it wasn't open

454
00:39:20,240 --> 00:39:22,880
because the extension of the plaza

455
00:39:22,880 --> 00:39:26,340
now gets more foot traffic and it compacts the area.

456
00:39:27,200 --> 00:39:34,360
And actually, it does a little bit of for the trees,

457
00:39:34,540 --> 00:39:37,160
it does a little bit of, it does compact

458
00:39:37,160 --> 00:39:39,140
and does it harm to the root system.

459
00:39:39,140 --> 00:39:43,520
But for the Bart, I can have a tree operator's come in and give you a report.

460
00:39:43,800 --> 00:39:49,420
And what came costs, if the tree 25% or 50% of the Bart has been moved,

461
00:39:49,660 --> 00:39:52,240
you can give us an expert in feeding in what it will cost.

462
00:39:53,060 --> 00:39:54,080
Which is one of the important things.

463
00:39:55,000 --> 00:39:59,960
I want to thank you for letting me go down the rabbit hole of informing my-

464
00:40:00,000 --> 00:40:13,460
Self of how much bark protects a coastal redwood. I believe, from my uninformed research, it's roughly 12 inches of bark that needs to be removed to get to the canbeom that would actually damage the tree.

465
00:40:13,480 --> 00:40:29,280
Reverse the picking off of one or two inches of kids right around. I had not read in the staff report the compacted area. I thought this was specifically around the bark removal, so my general feedback would be less is more in our community.

466
00:40:29,280 --> 00:40:37,620
of hardware around our parks and signage if this is not an actual existential risk for those

467
00:40:37,620 --> 00:40:43,780
redwood trees but I would love your opinion to a hunt. If it is the impacting, is it the foot traffic

468
00:40:43,780 --> 00:40:50,280
that drives the root damage and how do we go ensure those? They are protected like as part of the

469
00:40:50,280 --> 00:40:57,240
depot plaza that would be great but I'm not sure I read out of this staff report that kids running

470
00:40:57,240 --> 00:41:02,360
through and picking ad hoc bark was going to actually materially affect those trees.

471
00:41:04,500 --> 00:41:05,360
Yeah, I'll reach out to you.

472
00:41:05,800 --> 00:41:09,940
I'll offer this and give you a two point of view that report and I'll share that report.

473
00:41:10,960 --> 00:41:13,420
Yeah, I agree with the comments that everyone else has made.

474
00:41:13,560 --> 00:41:20,560
I think my inclination is not to rush to put up a fence until we are sure that that's kind of like a last resort, right?

475
00:41:21,300 --> 00:41:27,000
So let's get some more information and if we have to do something, I mean, I would lean towards at least trying with the

476
00:41:27,000 --> 00:41:38,060
First before we sort of like wall off the trees, but yeah, if you get that, just so information and why have another conversation we can take from there.

477
00:41:38,820 --> 00:41:45,180
Yeah, and I'm curious about the compacting two because I think about old mill and those trees are obviously part of a part.

478
00:41:45,500 --> 00:41:53,940
You have lots of people walking next to you near, maybe it's not at the same volume, but I'm curious why this is perhaps different, right?

479
00:41:53,940 --> 00:41:56,800
is it, you know, what is it that's creating that impact?

480
00:41:57,340 --> 00:41:59,380
Is it kids walking in the soil?

481
00:41:59,720 --> 00:42:00,780
Is that different from old mill?

482
00:42:01,160 --> 00:42:03,960
So if we can get some more advice around that similar

483
00:42:03,960 --> 00:42:06,680
to the work, I think that would help us understand it better.

484
00:42:07,280 --> 00:42:11,060
100% agree I would lean towards any sort of landscaping

485
00:42:11,060 --> 00:42:18,100
as a first option to try before we put any permanent fancy up.

486
00:42:18,380 --> 00:42:21,100
Yeah, I'll provide that information to you guys.

487
00:42:21,800 --> 00:42:27,720
Great. Anything further from the commission on that? Any public comment other than what has

488
00:42:27,720 --> 00:42:30,820
already been provided in advance of the meeting?

489
00:42:50,750 --> 00:42:50,950
Okay.

490
00:42:54,840 --> 00:43:00,980
Okay, the proposed fencing is totally unnecessary in ugly to boot. My children and thousands

491
00:43:00,980 --> 00:43:05,980
of other for generations have played on the plaza without fencing, parental and adult oversight

492
00:43:05,980 --> 00:43:10,320
should be enough for this imagined problem.

493
00:43:10,320 --> 00:43:20,120
As we are going to fence, the red was just across the street and in all of our public areas in town,

494
00:43:20,240 --> 00:43:27,640
question mark, if some deranged person is determined to deep arch trees, they will find victims somewhere,

495
00:43:28,060 --> 00:43:30,280
and this fence won't be the solution.

496
00:43:30,920 --> 00:43:40,020
It seems like one of one off of board Hooligans and I can't imagine it was very satisfying or rewarding.

497
00:43:40,020 --> 00:43:46,640
These are always adults. There are always adults on the plaza, and this seems unlikely to become a true problem.

498
00:43:47,360 --> 00:43:53,100
If adults speak up when they see bad behavior, we establish the standards of our community.

499
00:43:53,760 --> 00:44:04,060
If Parks and Rack has $2,300 to spend to protect Redwoods, it would be better spent to remove the IV that is choking Redwoods by the Creek and Boyle Park.

500
00:44:04,240 --> 00:44:05,020
Sarah Manville.

501
00:44:05,860 --> 00:44:07,500
Sidney Avenue and Mill Valley.

502
00:44:08,980 --> 00:44:10,640
Thank you, and Guzintite.

503
00:44:13,800 --> 00:44:14,280
Okay,

504
00:44:16,700 --> 00:44:21,440
moving right along then, we will move on to item number seven, which is to consider

505
00:44:21,440 --> 00:44:24,500
the community center parking lots, space rental policy and fees.

506
00:44:24,780 --> 00:44:27,920
Before I move on really quick, Chewie does have one follow-up question?

507
00:44:27,960 --> 00:44:29,080
Oh, I'm so sorry Chewie.

508
00:44:29,420 --> 00:44:36,000
Yeah, so while we discuss about what to do with this area, should I remove the temporary

509
00:44:36,000 --> 00:44:41,640
defense in this area to be fine solution or more appropriate for this location?

510
00:44:42,560 --> 00:44:46,260
Well, that's a good question. I don't know. You're not in your head, yes. I see.

511
00:44:46,260 --> 00:44:47,760
My vote will be yes.

512
00:44:49,690 --> 00:44:51,430
My word as well. Thank you for asking.

513
00:44:51,610 --> 00:44:52,990
I'd second and third that.

514
00:44:53,870 --> 00:44:55,530
It seems we have a near consensus.

515
00:44:56,030 --> 00:44:59,950
I mean, I wouldn't be opposed to leaving the fencing up while we engage in this fact.

516
00:45:00,000 --> 00:45:06,980
I'm finding, but if the majority of the commission wants it down, then, you know, I think that would be the commission's guidance.

517
00:45:13,280 --> 00:45:14,920
Okay. Thank you. Thank you.

518
00:45:15,480 --> 00:45:17,560
All right, item seven.

519
00:45:41,820 --> 00:45:50,340
Hello folks and commissioners. My name is Mario Lawson Arrow. I am the recreation coordinator at the Nile Valley Community Center. Thank you for having me here today.

520
00:45:51,380 --> 00:46:00,200
I am introducing an estimated operations of parking lot space rental policy that we might

521
00:46:00,200 --> 00:46:04,620
improve tonight's and implement before the beginning of the next year.

522
00:46:06,280 --> 00:46:14,700
The proposed action is we're going to create a standard process for renting out and receiving revenue

523
00:46:14,700 --> 00:46:18,100
for a set amount of parking spaces currently

524
00:46:18,100 --> 00:46:21,800
at the Mill Valley Community Center parking lots.

525
00:46:22,540 --> 00:46:25,100
We are going to set limits on how long

526
00:46:25,100 --> 00:46:29,320
and what's in the number of spaces that we can use.

527
00:46:29,520 --> 00:46:32,140
And we're going to set two different pace scales

528
00:46:32,140 --> 00:46:34,560
for these parking rentals.

529
00:46:36,620 --> 00:46:40,220
Some of the framers that we have decided on

530
00:46:40,220 --> 00:46:43,280
is an 8 a.m. to 8 p.m. reservation period.

531
00:46:44,220 --> 00:46:49,940
this and no overnight reservations as well or parking, that would stay with our current policy.

532
00:46:51,140 --> 00:47:04,800
The 8 a.m. 8 p.m. period is to head off early youth sporting group parking so that if they need a weekend rental,

533
00:47:06,200 --> 00:47:12,620
they are available and then 8 p.m. is after the aquatic center closes so there will be less impact on the parking overall.

534
00:47:12,620 --> 00:47:15,440
and there should be plenty of spaces available.

535
00:47:16,940 --> 00:47:22,100
We decided on 30 spaces as a daily maximum for any single day rental.

536
00:47:23,360 --> 00:47:29,960
The two different priceings we are thinking of are $10 for per space for residents,

537
00:47:30,620 --> 00:47:33,060
and $15 for a greater meal volume beyond.

538
00:47:34,280 --> 00:47:38,640
We would require 72 hour notice for request of parking spaces.

539
00:47:38,640 --> 00:47:45,120
this is the minimum time that we would need, and then of course we would not include

540
00:47:45,120 --> 00:47:53,160
accessible parking any fire access loading or other required safety space of the parking lot.

541
00:47:58,070 --> 00:48:07,110
The reasons we chose 30 spaces is that even with the removal of accessible parking, it is less than 20%

542
00:48:07,110 --> 00:48:14,210
all spaces in the parking lot and we believe it will not be an undue impact on daily

543
00:48:14,210 --> 00:48:22,290
users or facility use. The 72 hour notice for minimum is consistent with current

544
00:48:22,290 --> 00:48:27,570
mill valley street parking encroachment policies both through DPW and the police department

545
00:48:27,570 --> 00:48:37,090
so we're in line with that timeline and then again keeping safety and accessibility in

546
00:48:37,090 --> 00:48:40,150
had in front, we will not allow any reservations

547
00:48:40,150 --> 00:48:41,710
of any of those types of spaces.

548
00:48:45,000 --> 00:48:49,380
And then we will also coordinate any signage,

549
00:48:49,880 --> 00:48:51,220
monitoring, and enforcement procedures

550
00:48:51,220 --> 00:48:53,780
that we might need to for these 30 spaces.

551
00:48:54,500 --> 00:48:56,640
And over the course of the rollout,

552
00:48:56,920 --> 00:48:58,860
and at least one fiscal year,

553
00:48:59,560 --> 00:49:02,280
we'll track participation, revenue,

554
00:49:02,580 --> 00:49:07,920
and any operational impacts throughout the fiscal year.

555
00:49:07,920 --> 00:49:11,280
This is an image of the proposed spaces.

556
00:49:12,600 --> 00:49:19,020
There are nine spaces that are along the sidewalk path next to the creek.

557
00:49:19,980 --> 00:49:26,280
There are six proposed spaces along the bushes at the north side of the lot and then there

558
00:49:26,280 --> 00:49:33,180
are 15 total spaces underneath the current solar panels which total up to 30 spaces.

559
00:49:36,830 --> 00:49:59,770
The $10 and $15 price range was gathered from quite a few research very locations, different parking lot rates, street rental rates, garages, and also a few other encroachment ranging from a minimum of $2 to $25 per space per day for.

560
00:50:00,660 --> 00:50:04,740
Senate fell, large spur, Tiburon, and a few other marine county locations.

561
00:50:06,180 --> 00:50:13,580
10 to 15, we fall, feel falls very well in line with all of these. It would not be a,

562
00:50:14,040 --> 00:50:20,680
undo, start price, and we can either look to razor lower after that fiscal year and monitoring.

563
00:50:22,160 --> 00:50:29,740
The one outlier that was, research would not included was City of Mill Valley and

564
00:50:29,740 --> 00:50:38,480
Grossment Permits currently do cost $70 per day per space for parking rentals on streets.

565
00:50:40,160 --> 00:50:45,800
And then we decided to keep the two separate parking space prices because of all of the rest

566
00:50:45,800 --> 00:50:48,900
of the fees that are associated with rentals,

567
00:50:49,160 --> 00:50:52,080
memberships, and things of those nations.

568
00:50:52,260 --> 00:50:54,420
At the Community Center, do have resident

569
00:50:54,420 --> 00:50:55,680
and non-resident prices.

570
00:50:59,500 --> 00:51:03,660
The fiscal impact, at this point in time,

571
00:51:04,380 --> 00:51:05,500
is relatively unknown.

572
00:51:06,680 --> 00:51:10,780
We will, of course, keep due diligence

573
00:51:10,780 --> 00:51:15,520
and expected revenue tracking, expenses, and usage.

574
00:51:15,520 --> 00:51:23,420
And then we believe that the 10-dollar minimum price will offset any operational cost outlays

575
00:51:23,420 --> 00:51:27,940
for signage preparation and then possible enforcement.

576
00:51:30,900 --> 00:51:39,000
And then we will like to keep any changes after the full year of reporting and monitoring

577
00:51:39,000 --> 00:51:48,460
just so that we do not unduly alter any data or trends that we might observe.

578
00:51:56,510 --> 00:52:05,450
And then again, thank you for listening, and this is just a recap that we would have space

579
00:52:05,450 --> 00:52:15,170
rentals from 8AM to 8PM, 30 spaces daily maximum per various groups, and then 72 hour minimum

580
00:52:15,170 --> 00:52:24,890
notice and then we would hope to get this procedure and program and monitoring and outlaved

581
00:52:24,890 --> 00:52:27,250
on very soon after this meeting.

582
00:52:29,190 --> 00:52:33,790
I would just like to add that this approval does also come with and it should be put in your

583
00:52:33,790 --> 00:52:37,610
packet a red line at it of the community center rental policies.

584
00:52:38,070 --> 00:52:43,370
So approving parking lot rentals will come with minor modifications to the community center

585
00:52:43,370 --> 00:52:55,230
rental policies, including under general information where it previously said the community center parking lot is a free public parking lot utilized by a variety of user groups parking availability is not guaranteed and must be limited.

586
00:52:56,030 --> 00:52:58,170
That part would be stricken from the policy.

587
00:52:58,850 --> 00:53:11,670
And then under eight we would be adding that the city is not responsible for any thefts damage or loss less left behind items in our parking lot and is not liable for any loss or left behind items in the buildings.

588
00:53:12,710 --> 00:53:15,170
And then we would be adding

589
00:53:19,680 --> 00:53:25,400
a new section under rental fees on page 4 that includes parking

590
00:53:25,400 --> 00:53:33,720
lot priority and reservation and you can see on the addition of the grid which includes parking

591
00:53:33,720 --> 00:53:38,360
spaces, single day use, incorporated city of mobile resident $10 per day and greater

592
00:53:38,360 --> 00:53:47,180
mill valley and beyond $15 per day and then one more addition under on page 7 under conditions

593
00:53:47,180 --> 00:53:52,880
of use for all facilities that we would be adding a number 9 parking, a maximum of 30

594
00:53:52,880 --> 00:53:59,000
parking spaces may be rented on a per day basis a day is considered 8 am to 8 pm and any time

595
00:53:59,000 --> 00:54:03,980
before after is considered free public parking. And for question to reserve any of the dedicated

596
00:54:03,980 --> 00:54:06,600
parking spaces indicated on our parking lot image.

597
00:54:07,040 --> 00:54:09,360
Senators of minimum notice must be given.

598
00:54:09,540 --> 00:54:13,160
If a request is written, is within the Senator our time frame,

599
00:54:13,360 --> 00:54:15,540
it will be automatically denied and the lot remain

600
00:54:15,540 --> 00:54:18,580
under the current public use policy and loss.

601
00:54:23,480 --> 00:54:24,080
Thank you.

602
00:54:24,640 --> 00:54:25,320
I have a question.

603
00:54:26,180 --> 00:54:29,760
You mentioned at one point you would not offer accessible parking

604
00:54:29,760 --> 00:54:31,000
for any of this.

605
00:54:31,040 --> 00:54:35,180
And I think what I understood you to mean was that you would not

606
00:54:35,180 --> 00:54:42,360
an accessible spot as one of the 30 for somebody who doesn't need one, but if somebody who needs

607
00:54:42,360 --> 00:54:47,680
accessible parking wants to reserve a spot, would they be able to do so under this policy?

608
00:54:50,760 --> 00:54:59,960
Currently, we have not considered that. That is something that we could check if it is needed or if we are

609
00:55:00,000 --> 00:55:05,680
We're able to do it and how we would implement and do background check or check for need.

610
00:55:06,540 --> 00:55:12,460
Yeah, I would just, if you're not planning on allowing somebody who needs accessible parking to reserve,

611
00:55:13,420 --> 00:55:18,920
I would feel more comfortable if we ran that by the city attorney to ensure that that is okay.

612
00:55:19,100 --> 00:55:22,940
Legally speaking, if you're offering some kind of program to the public,

613
00:55:22,940 --> 00:55:29,240
but explicitly excluding somebody who has different needs, I would worry a little bit about that.

614
00:55:30,180 --> 00:55:34,520
Not my area, I'm not speaking as an attorney here officially, I'm not the city attorney,

615
00:55:35,320 --> 00:55:40,000
but I would want to know that that was okay. Yeah, I can speak to that a little bit. So there is

616
00:55:40,000 --> 00:55:45,920
like a legal minimum requirement of ADA spots that were required to have within our parking lot.

617
00:55:46,340 --> 00:55:52,740
So we had hesitancy on allowing rental of ADA spots because it would then sort of take it

618
00:55:52,740 --> 00:55:57,240
not sort of it would take away one of those available spots and would be changing the number

619
00:55:57,240 --> 00:56:05,400
of available ADA spots to the parking lot ratio. I can look into what that ratio is, you know,

620
00:56:05,500 --> 00:56:11,600
perhaps because we're doing 30 spaces allowing one ADA space to go to an ADA spot. But again,

621
00:56:11,680 --> 00:56:16,680
I have hesitancy because if someone runs just the ADA spot, are we now out of compliance on

622
00:56:16,680 --> 00:56:20,500
available ADA spots available within our total parking lot.

623
00:56:20,960 --> 00:56:23,780
So that was the original intent and thought behind why we

624
00:56:23,780 --> 00:56:27,420
wouldn't include an ADA parking space because it could potentially

625
00:56:27,420 --> 00:56:30,000
put us out of compliance on available ADA spaces.

626
00:56:31,020 --> 00:56:35,200
Yeah, I was just going to say thorny question, right?

627
00:56:36,720 --> 00:56:42,620
So we just need to know if it's okay, right, to do it.

628
00:56:43,080 --> 00:56:46,660
I think a second note to that is that there's no exclusion to someone

629
00:56:46,660 --> 00:56:51,880
the wanting to rent parking spaces that needs 80 accessibility because what we do for downtown

630
00:56:51,880 --> 00:56:56,900
events. If we need to create an ADA parking space, we convert two parking spaces to accommodate

631
00:56:56,900 --> 00:57:01,760
that. So I think with accessibility in and out, we'd have to look at the spaces that are there

632
00:57:01,760 --> 00:57:07,300
and what the intention is with the access to the parking with the sidewalk. I think with this

633
00:57:07,300 --> 00:57:12,740
theory is that a lot of groups that are currently requesting or possibly wanting to request

634
00:57:12,740 --> 00:57:16,500
utilization of parking spaces are not necessarily people that are coming to the community

635
00:57:16,500 --> 00:57:25,840
center. So access to accessibility to the sidewalk to get to the building is not is not with

636
00:57:25,840 --> 00:57:32,240
the concern is or the motivation is here. It's for example most recently the school district

637
00:57:32,240 --> 00:57:35,640
asking to reserve parking spaces because they're hosting meetings and their campuses are

638
00:57:35,640 --> 00:57:40,680
impacted by the construction around it or there's been a event that wants to park vehicles

639
00:57:40,680 --> 00:57:43,920
for a longer period of time where they're going to be starting there and going somewhere else

640
00:57:43,920 --> 00:57:46,360
and then later in the day possibly using the community center.

641
00:57:46,780 --> 00:57:48,180
So I think it's also maybe the intention

642
00:57:48,180 --> 00:57:50,260
of how we see the requests are coming.

643
00:57:50,780 --> 00:57:53,000
Right, totally valid.

644
00:57:53,340 --> 00:57:56,300
I guess I'm just thinking of a situation where we have a policy

645
00:57:56,740 --> 00:57:58,600
that allows people to reserve spaces

646
00:57:58,600 --> 00:58:00,400
and then maybe somebody calls up and says,

647
00:58:00,640 --> 00:58:03,040
oh, I want to reserve a space, but I'm in a wheelchair

648
00:58:03,040 --> 00:58:06,580
and I have to have the extra space on the side of the spot

649
00:58:06,580 --> 00:58:08,880
to get in out of my van with my wheelchair

650
00:58:08,880 --> 00:58:11,080
and then having them be told, oh well, I'm sorry,

651
00:58:11,160 --> 00:58:12,600
we can't allow you to reserve then.

652
00:58:12,600 --> 00:58:14,760
I feel like that makes me nervous.

653
00:58:15,520 --> 00:58:17,680
I think it's a bad luck for the community center

654
00:58:17,680 --> 00:58:18,700
if that were to happen.

655
00:58:18,860 --> 00:58:20,620
And I understand it might never, right?

656
00:58:20,620 --> 00:58:21,580
But like it might.

657
00:58:22,300 --> 00:58:25,440
And also, just aside from it being sort of like not,

658
00:58:25,440 --> 00:58:29,040
I think what we want, our community center to be doing,

659
00:58:29,620 --> 00:58:31,320
there's a question of legality too.

660
00:58:31,320 --> 00:58:33,840
And so I just think we should get an answer

661
00:58:33,840 --> 00:58:35,440
that question before we make a decision.

662
00:58:36,300 --> 00:58:39,200
And maybe the answer is, if a person who needs

663
00:58:39,200 --> 00:58:40,880
an accessible spot wants to reserve,

664
00:58:40,880 --> 00:58:43,160
you just give them two spots for the price of one.

665
00:58:43,280 --> 00:58:45,100
Maybe that's the easy answer to the question,

666
00:58:45,360 --> 00:58:47,960
but I just want to make sure that we're behaving

667
00:58:47,960 --> 00:58:50,360
appropriately here.

668
00:58:51,540 --> 00:58:51,920
Thank you.

669
00:58:52,500 --> 00:58:54,620
Going back to the map a little bit.

670
00:58:54,980 --> 00:58:59,040
Mario can kind of point to where the ADA parking spaces

671
00:58:59,040 --> 00:59:01,720
are on this side of the parking lot.

672
00:59:02,340 --> 00:59:04,560
So there are only two-spate ADA spaces

673
00:59:04,560 --> 00:59:06,640
on this side of the parking lot.

674
00:59:09,440 --> 00:59:14,060
For, sorry, for, for spaces on this side of the parking lot.

675
00:59:15,000 --> 00:59:19,740
So we could in theory loop one of those in, like that tail one there.

676
00:59:21,020 --> 00:59:24,820
Although I then think that almost begs the question of what if they need more.

677
00:59:26,260 --> 00:59:32,280
So because I'm here in back to if someone who needed a space was total, we can only rent up to one.

678
00:59:32,440 --> 00:59:33,640
Is that going to be a problem?

679
00:59:33,640 --> 00:59:41,620
So, I think, with that consideration in mind, we could alter the language and the policy.

680
00:59:41,740 --> 00:59:48,200
It only has it under the parking lot per day and reservation section, where it says does not include

681
00:59:48,200 --> 00:59:59,520
ADA parking spaces. We could end the sentence. We could end the sentence of minimum

682
00:59:59,520 --> 00:59:59,860
of science.

683
01:00:00,000 --> 01:00:05,300
Our notice, parking spaces are only available and staff designated locations, and the sentence

684
01:00:05,300 --> 01:00:11,120
there, and then say for ADA reservations, please reach out to staff. And that way we can still move

685
01:00:11,120 --> 01:00:15,620
forward with this and help accommodate those user groups who are currently asking for spaces.

686
01:00:15,780 --> 01:00:21,580
And in the meantime, see what we are legally required to provide. And then give us the flexibility

687
01:00:21,580 --> 01:00:27,480
to enact that once we get that answer without needing to bring it back again. Yeah, I think that makes sense.

688
01:00:27,480 --> 01:00:29,720
I would be comfortable with that.

689
01:00:30,420 --> 01:00:33,380
We can make that amendment under parking lot

690
01:00:33,380 --> 01:00:34,280
priority and reservations.

691
01:00:35,320 --> 01:00:37,840
So I'll read the full line would read parking spot

692
01:00:37,840 --> 01:00:41,580
reservations are limited to 30 spots per day from ADM to 8 p.m.

693
01:00:41,640 --> 01:00:45,680
And must be reserved within with a minimum of a 70 to our notice.

694
01:00:46,100 --> 01:00:47,960
Parking spaces are only available and staff

695
01:00:47,960 --> 01:00:50,820
does a name locations for ADA accessible parking

696
01:00:50,820 --> 01:00:52,480
places please reach out to staff.

697
01:00:52,820 --> 01:00:53,660
Yeah, I like that.

698
01:00:53,680 --> 01:00:54,560
Thank you.

699
01:00:59,230 --> 01:01:00,230
a comment,

700
01:01:03,190 --> 01:01:07,370
and I'm part of it's like, who are the user groups that are requesting this?

701
01:01:07,630 --> 01:01:12,770
I have seen some reserve things when we've had the concerts there, or we've got the carnival

702
01:01:12,770 --> 01:01:20,150
there, I feel like I have seen some block spaces over time. Frankly, like the cost benefit, the

703
01:01:20,150 --> 01:01:26,310
operational overhead, I would have just suggested like there is a one-flat fee in making sure

704
01:01:26,310 --> 01:01:32,790
like it is $300 if you are renting and you are a resident's group and you get 30 spaces

705
01:01:32,790 --> 01:01:36,670
times the 10, it's $300 if you choose to go do that.

706
01:01:36,710 --> 01:01:40,430
You can utilize the spaces as much as you want, pick the number of spaces.

707
01:01:41,530 --> 01:01:48,250
It seems like a very big operational burden for them to call in and say, I want 11, I want

708
01:01:48,250 --> 01:01:56,090
13, I want 3, so I would just probably be a slightly more structured of to launch the

709
01:01:56,090 --> 01:02:04,110
program is it worth it to go 30s faces times 10 is 300 or to 450 for your organization that

710
01:02:04,110 --> 01:02:11,530
need this basis if you're a greater resident. I just want to make sure it's staff's time

711
01:02:11,530 --> 01:02:17,470
is utilized with fielding and categorizing, walking out, doing the signage 300 dollars feels

712
01:02:17,470 --> 01:02:23,410
like a minimum viable effort to level. I could be convinced that it's not 30 spots, it's 20

713
01:02:23,410 --> 01:02:30,110
spots, so it's $200, but I wouldn't go down to, I can rent one spot. That seems laborious.

714
01:02:32,360 --> 01:02:37,900
Thank you. I think this is, it's starting to consider that as well. I'm doing it as blocked

715
01:02:37,900 --> 01:02:42,840
spots. But then we did look at who are the user groups who are requesting spots most frequently,

716
01:02:43,740 --> 01:02:49,660
and that wouldn't be necessarily a feasible option for some of the groups who are asking

717
01:02:49,660 --> 01:02:56,200
of rent spaces, which has been teachers or middleized school district employees and staff

718
01:02:56,200 --> 01:02:56,760
members.

719
01:02:57,380 --> 01:03:00,920
It has been kiddo and nonprofits needing spaces.

720
01:03:02,040 --> 01:03:09,460
It has been occasionally a wedding who has a specific family member who needs guaranteed

721
01:03:09,460 --> 01:03:13,380
spots due to accessibility reasons, so we will hold a spot.

722
01:03:14,060 --> 01:03:19,640
So, you know, we, and we also want to be mindful too of the, the, the number of spaces

723
01:03:19,640 --> 01:03:26,240
and where those spaces are. So, I, I hear the, the concern on doing a spot by spot could

724
01:03:26,240 --> 01:03:32,060
be extra labor for our staff. I believe you included in the staff report how we would mark

725
01:03:32,060 --> 01:03:37,940
the spot, doesn't it, the spots? Sorry. Currently not in the staff report, there's something

726
01:03:37,940 --> 01:03:41,880
that we would look at and create later.

727
01:03:42,940 --> 01:03:45,940
So the current idea to how we would manage these spots.

728
01:03:46,600 --> 01:03:48,700
We have the orange delineators, which is probably

729
01:03:48,700 --> 01:03:51,000
what you've seen currently holding some spots out there

730
01:03:51,000 --> 01:03:54,200
right now for some school district staff.

731
01:03:54,840 --> 01:03:58,280
And then we put a sign on the front of the delineator,

732
01:03:58,820 --> 01:04:00,940
or we had them out there today for the blood drive, right?

733
01:04:00,940 --> 01:04:02,900
The blood drive doesn't need 30 spaces.

734
01:04:03,700 --> 01:04:05,780
It needs enough spaces to be able to hold a blood drive.

735
01:04:05,780 --> 01:04:09,220
And so we also don't want to limit the types of user groups

736
01:04:09,220 --> 01:04:12,540
who can come to our facility and utilize it

737
01:04:12,540 --> 01:04:14,220
and do a good community benefit.

738
01:04:15,020 --> 01:04:16,680
Also, they're here for a reason.

739
01:04:16,960 --> 01:04:19,020
And usually that reason is a good community benefit.

740
01:04:19,620 --> 01:04:20,900
And sometimes that's a private rental.

741
01:04:21,320 --> 01:04:22,980
So in those cases that block rental

742
01:04:22,980 --> 01:04:26,220
would be very beneficial for us, the staff.

743
01:04:26,660 --> 01:04:28,500
But then I would also ask, are we also serving

744
01:04:28,500 --> 01:04:30,840
the community needs in doing a block rental?

745
01:04:31,720 --> 01:04:34,500
So we did set the price initially a bit higher

746
01:04:34,500 --> 01:04:36,720
then we had initially considered at that 10 and 15

747
01:04:36,720 --> 01:04:38,660
to try and make up some of that concern.

748
01:04:39,660 --> 01:04:41,640
But the process of taking a delineated

749
01:04:41,640 --> 01:04:44,240
out there and placing it in a spot

750
01:04:46,000 --> 01:04:48,780
seemed to be a fair balance on that

751
01:04:48,780 --> 01:04:50,480
to be able to do a spot by spot rental.

752
01:04:54,870 --> 01:04:56,730
My only counter is like you're doing it today

753
01:04:56,730 --> 01:04:58,650
without the policy without renting it.

754
01:04:58,730 --> 01:04:59,950
And so if you have...

755
01:05:00,000 --> 01:05:07,420
I have an event and you feel like there's a means of someone that needs a one spot. Like, you guys do it today, right?

756
01:05:07,480 --> 01:05:16,880
You block it for the blood drive you dropped. And so if you're writing it into policy, I think that was still my suggestion that it should have a hurdle rate that's worth doing.

757
01:05:17,720 --> 01:05:29,400
I'm happy to discuss this 30 or 20 spots, but I just voicing my comments. I don't think this policy makes sense as written to be able to do have a one spot rental to have

758
01:05:29,400 --> 01:05:34,640
for $10 to have a staff member go get a yellow or an orange pile on, put a marker out and go

759
01:05:34,640 --> 01:05:35,380
do that.

760
01:05:35,620 --> 01:05:39,960
I'm not in favor of that systematic policy.

761
01:05:42,590 --> 01:05:44,430
Yeah, agree with you, Andrew.

762
01:05:44,630 --> 01:05:49,530
I guess I'm wondering if thought has been given to who can rent these spots, right?

763
01:05:49,530 --> 01:05:52,770
So one of my concerns is that we're going to have just private citizens saying I want

764
01:05:52,770 --> 01:05:56,030
to be a friend's field all day for soccer, 10 bucks no problem, right?

765
01:05:56,730 --> 01:05:58,990
So if you're laughing, but I know that's going to happen, right?

766
01:05:58,990 --> 01:06:02,950
So we don't really have language in here around the user groups, right?

767
01:06:02,950 --> 01:06:06,770
So you've mentioned kiddo, you mentioned blood drive, like I think when we've got philanthropic

768
01:06:06,770 --> 01:06:11,710
events or someone's using the community centers or rental, that all makes sense what I want

769
01:06:11,710 --> 01:06:15,670
to, I think, avoid and what we all probably want to avoid is private citizens just coming up

770
01:06:15,670 --> 01:06:20,930
and saying I want my private rental to community center today, or at least that something I'd

771
01:06:20,930 --> 01:06:27,350
like to avoid, others share their opinion there, and that combined with the kind of minimum

772
01:06:27,350 --> 01:06:31,570
make sense to me just again in terms of like there should be some threshold to do this, right?

773
01:06:31,670 --> 01:06:39,710
It shouldn't be just kind of one-off, both in terms of who can rent and what that then means for staff and kind of what the

774
01:06:39,710 --> 01:06:46,290
cost is to implement this. It feels like there is a judgment process you guys are going through today, which

775
01:06:46,290 --> 01:06:50,070
while we're not getting revenue from it, I think it probably works pretty well.

776
01:06:50,390 --> 01:06:55,130
It sounds like there's some examples and I guess I wonder the fall of question is to you know who's asking

777
01:06:55,130 --> 01:06:57,130
And how many of those requests do you get per year?

778
01:06:57,350 --> 01:07:03,110
Is this like every week or every month or do you have a sense of how many actual requests

779
01:07:03,110 --> 01:07:07,870
we're getting per year that we're trying to create a policy around solving for their needs?

780
01:07:08,930 --> 01:07:09,910
Yeah, great questions.

781
01:07:11,910 --> 01:07:16,950
So we don't have like a hard track on that because we have been kind of doing it just as

782
01:07:16,950 --> 01:07:17,590
we need.

783
01:07:17,990 --> 01:07:24,090
And just to encounter to that as was around the partnership and fee waiver policy, I established

784
01:07:24,090 --> 01:07:30,370
that because I do feel as public servants to the community we need to have a policy that is the

785
01:07:30,370 --> 01:07:34,810
same for everyone every time. So we're trying to get away from what we've been doing which is

786
01:07:34,810 --> 01:07:38,810
well we'll just throw out a cone for you because we understand the situation you're in and we'll

787
01:07:38,810 --> 01:07:41,950
throw out a couple of delineators for you because we understand what you're in. So you're no one

788
01:07:41,950 --> 01:07:47,370
have to rent a minimum of 20 spots or 30 spots. That's where you get into the sticky

789
01:07:48,610 --> 01:07:53,630
situation of, are we as staff doing what is fair, are we doing what, you know, our

790
01:07:53,630 --> 01:07:59,450
personally feel is right, right? We should be able to apply a policy that, you know, fits

791
01:07:59,450 --> 01:08:04,950
for the most part and not all policies are going to fit all all situations. But we want to do

792
01:08:04,950 --> 01:08:10,930
our best to make the policy as applicable as possible and approachable and accessible. If we were

793
01:08:10,930 --> 01:08:16,530
going to talk about a minimum spot, I think from a staff perspective, from the request we've gotten,

794
01:08:16,530 --> 01:08:19,110
I think a minimum of five could make sense

795
01:08:19,560 --> 01:08:23,290
because that's about what the lowest dive scene

796
01:08:23,290 --> 01:08:26,250
I think is five, Mario, correct me if I'm wrong.

797
01:08:27,810 --> 01:08:29,190
No, that seems right.

798
01:08:29,510 --> 01:08:32,990
Blood drive needs five spaces and they do nine events

799
01:08:32,990 --> 01:08:38,530
per 12 months and then we have had fundraisers

800
01:08:40,450 --> 01:08:43,350
with major political figures that they brought in

801
01:08:43,350 --> 01:08:51,630
they need three to five for their care bands or personal drivers or they need a few spaces

802
01:08:52,410 --> 01:08:57,310
for the organizers of events to be here the entire day for the whole day and make sure

803
01:08:57,310 --> 01:09:02,490
that they get a spot for various events and programs that are happening.

804
01:09:03,050 --> 01:09:07,450
Yeah, and some of the biking events too will need like five spaces to have their trailer,

805
01:09:07,650 --> 01:09:12,090
which all the bikes load out, especially the adoptive need bike rides, have to bring trailers

806
01:09:12,090 --> 01:09:14,930
with those very specific bikes and equipment.

807
01:09:15,510 --> 01:09:18,830
So I think five spaces is a minimum we've seen,

808
01:09:19,970 --> 01:09:24,030
never seen 30, but we felt like 30 was, again,

809
01:09:24,130 --> 01:09:26,810
as Mario said, it's less than 20% and then it allows

810
01:09:26,810 --> 01:09:29,330
for multiple groups to rent if needed.

811
01:09:39,890 --> 01:09:44,570
If we were to amend to require a five space minimum

812
01:09:44,570 --> 01:09:47,190
with that change you're feeling about the policy

813
01:09:47,710 --> 01:09:49,510
as otherwise drafted.

814
01:09:54,920 --> 01:09:58,920
Yeah, I think it helps us get there. I know we don't have the exact number, but it's still curious.

815
01:10:01,040 --> 01:10:21,680
What the proximate range is, in terms of these requests, we're getting per year, because we're bringing up some more examples, and I don't have any sense of really what this is that we're trying to solve for. So again, I know we won't have the specific number, but it'll be, I think, instructive to understand a little bit more around how many of these types of requests are getting and how many judgment calls you're having to make to help understand why this is important.

816
01:10:23,730 --> 01:10:29,790
So, I would say minimum of two a month for sure, because blood drive and is very regular.

817
01:10:30,890 --> 01:10:39,170
And then there's the neighboring partners who utilize our space, like we mentioned, the school district, kiddos, a regular one.

818
01:10:40,170 --> 01:10:48,490
And we have at least two biking events a year. So, a minimum of two, I'd say a month, and sometimes more.

819
01:10:48,490 --> 01:10:51,210
And we've never opened it up to rentals.

820
01:10:51,390 --> 01:10:53,150
So I think that is a bit of a misrevenal.

821
01:10:54,110 --> 01:10:55,690
We've always told rentals, sorry, you can.

822
01:10:55,850 --> 01:10:56,690
It's a lot of a mask.

823
01:10:57,330 --> 01:10:59,430
And we tell them it's a public open parking lot.

824
01:10:59,630 --> 01:11:01,110
So I think if we have that as an option,

825
01:11:01,310 --> 01:11:04,050
we'll see revenue turn around in that fairly quickly.

826
01:11:05,890 --> 01:11:07,730
But we haven't, like I said, we haven't hard

827
01:11:07,730 --> 01:11:09,730
tactics that has been a lot of judgment call.

828
01:11:09,750 --> 01:11:11,810
And we're trying to get away from that

829
01:11:11,810 --> 01:11:14,550
and introduce the policy that will help us track it more accurately.

830
01:11:14,550 --> 01:11:21,770
I wonder if another way to have a little more comfort around introducing a policy like this is,

831
01:11:21,830 --> 01:11:26,990
I think the proposal was that this policy would get adopted for a year and then be re-evaluated

832
01:11:26,990 --> 01:11:32,310
what if we shortened that period of time. And then, you know, to six months, maybe.

833
01:11:32,630 --> 01:11:37,470
And then, you'll be tracking, obviously, because you'll know exactly how often you're renting

834
01:11:37,470 --> 01:11:43,730
and for how much. And we could sort of revisit it at that time and see, you know, if it's really necessary.

835
01:11:45,530 --> 01:11:49,990
to keep doing it, and also see if there's any blowback from the community over it, because

836
01:11:49,990 --> 01:11:53,890
I know there are times when I come down to the community center where the parking lot is

837
01:11:53,890 --> 01:11:54,690
really packed.

838
01:11:56,750 --> 01:12:01,090
And so, you know, reservations may mean that it's more crowded, right?

839
01:12:01,230 --> 01:12:05,790
May result in a more crowded parking lot on a more regular basis, and so we maybe would

840
01:12:05,790 --> 01:12:10,570
have feedback from the community on the policy too. I don't know what you guys think about

841
01:12:10,570 --> 01:12:10,990
that.

842
01:12:10,990 --> 01:12:11,630
I

843
01:12:14,190 --> 01:12:21,510
think there's a dovetail into like the, do you have the discretion if we write this policy to do a fee waiver policy back to the

844
01:12:21,510 --> 01:12:25,610
$2000 minimum that you have the discretion to go do for event spaces.

845
01:12:26,670 --> 01:12:34,090
Right, so if you do the first policy amendment that we're looking at, you have the discretion at a $100,000 benefit,

846
01:12:34,090 --> 01:12:41,670
we're using this is the parking lot now becomes designated city operated event space and does

847
01:12:41,670 --> 01:12:47,090
that now fold into the $100,000 or not. I don't know. I feel like we're over complicating this.

848
01:12:47,370 --> 01:12:55,910
I'm trying to very much avoid the I'm gonna come operational burden and rent one, two, or three

849
01:12:55,910 --> 01:13:01,590
spots. Or how and where do I call you and say I'm coming to my kids literally game I want to

850
01:13:01,590 --> 01:13:07,530
sure I'm coming to the music festival like I come to the same carnival and I guarantee you

851
01:13:07,530 --> 01:13:11,510
if you give me the opportunity to spend ten dollars and I get to go drive down and I live in

852
01:13:11,510 --> 01:13:15,150
the back to Blightville Canyon I'm going to come and rent one spot to make sure I can go drive.

853
01:13:15,550 --> 01:13:18,850
I don't think that's fair in the community and so what I'm trying to make is the hurdle rate

854
01:13:20,790 --> 01:13:25,750
five doesn't feel big enough that says I'm willing to go pay fifty dollars for that spot.

855
01:13:25,750 --> 01:13:29,270
There will be people that go do that and that's the whole point.

856
01:13:29,730 --> 01:13:31,990
If I'm a citizen and a community member,

857
01:13:32,050 --> 01:13:33,890
and I see four unutilized spots,

858
01:13:34,290 --> 01:13:36,710
and I just walked a mile in to come to the concert

859
01:13:36,710 --> 01:13:40,510
or to the carnival because someone paid for five

860
01:13:40,510 --> 01:13:44,250
and utilized one, I would like us to launch

861
01:13:44,250 --> 01:13:46,930
at something bigger that's accommodating,

862
01:13:47,250 --> 01:13:48,750
I love the blood drive, I love this.

863
01:13:48,790 --> 01:13:50,290
But you guys also have the empowerment

864
01:13:50,290 --> 01:13:53,410
to wave those fees today, so I don't think we're adding red tape

865
01:13:53,410 --> 01:13:57,390
unless we're going to combine it with your fee waiver policy

866
01:13:57,390 --> 01:13:59,370
that you can make those special accommodations

867
01:13:59,370 --> 01:14:01,170
and we trust your judgment of that.

868
01:14:01,330 --> 01:14:03,570
But I would tend to say 10 would be my,

869
01:14:03,690 --> 01:14:04,910
like if you wanted to ratify something,

870
01:14:05,150 --> 01:14:06,770
and I would be happy to go launch something,

871
01:14:07,670 --> 01:14:10,710
but it needs to be 10 times X, 10 times 10

872
01:14:10,710 --> 01:14:13,630
or 10 times 15 to get to 150.

873
01:14:14,290 --> 01:14:18,490
We could also just, I think those are fair points.

874
01:14:19,110 --> 01:14:23,010
I think it can also be a, how this is applied process.

875
01:14:23,010 --> 01:14:29,150
So there are extra add-ons to contracts that you can't just pay for separately like

876
01:14:29,150 --> 01:14:29,850
uplates.

877
01:14:30,390 --> 01:14:37,170
So we could talk about how this is applicable and say that this is available to existing

878
01:14:37,170 --> 01:14:38,110
contract holders.

879
01:14:38,930 --> 01:14:41,490
So it would only be someone who has a contract.

880
01:14:41,750 --> 01:14:44,770
That is, you tie it to a facility rental.

881
01:14:45,070 --> 01:14:46,630
I was big fan of that.

882
01:14:46,690 --> 01:14:48,570
They have a contract.

883
01:14:49,170 --> 01:14:51,590
But we didn't use it with the school district husband.

884
01:14:51,930 --> 01:14:54,730
kiddo kiddo is not renting a, like I don't know how you would

885
01:14:54,730 --> 01:14:59,970
administrate that as a board meeting for that, and that works for a wedding.

886
01:15:00,000 --> 01:15:02,720
But I don't know what facility rental the blood drive is doing.

887
01:15:03,260 --> 01:15:18,800
I think there's a solution in everything that you said, or make it cost prohibitive for an individual to come and say, I want to rent whatever for my kid's baseball game all day or whatever.

888
01:15:19,120 --> 01:15:24,140
You know, if you know, I'm coming to the, you know, the kiddo carnival and I want dedicated space.

889
01:15:25,680 --> 01:15:31,340
make the minimum high and then you guys have the discretion on a case-by-case basis to

890
01:15:31,340 --> 01:15:37,580
wave it. I mean, I think that's a solution. I mean, I think that solves some of what

891
01:15:37,580 --> 01:15:43,080
we're trying to get at, right? And, you know, somebody comes to you, you know, a private

892
01:15:43,080 --> 01:15:48,060
citizen comes says, you know, I want to, you know, I want to rent a parking spot and you're

893
01:15:48,060 --> 01:15:52,040
like, well, you know, you got to rent 40, you know, that's the minimum. You're probably

894
01:15:52,040 --> 01:15:59,520
I'm not going to wave that because you know that they're going to use that, you know, just for their own private use, but I don't know.

895
01:16:00,240 --> 01:16:04,100
Great. Yes. Thanks. Just to offer clarity on the partnership and fee waiver policies.

896
01:16:04,120 --> 01:16:08,760
I have heard that mentioned as an opportunity where staff can wave at their discretion.

897
01:16:08,840 --> 01:16:11,840
It does still go through the same rubric process.

898
01:16:12,620 --> 01:16:19,220
So when the partnership and fee waiver policy was established initially, it was established with the process of a rubric.

899
01:16:19,220 --> 01:16:23,060
So it still goes to the same grading rubric to make sure it meets the,

900
01:16:23,620 --> 01:16:26,040
so if we were ever called to carpet, if you will, I'm like,

901
01:16:26,040 --> 01:16:29,160
why did staff wave this $1,500 fee?

902
01:16:29,240 --> 01:16:32,700
We would say here's where it met the rubric for being applicable

903
01:16:32,700 --> 01:16:34,140
for a fee waiver.

904
01:16:35,040 --> 01:16:38,840
So it's not like an arbitrary decision on a staff member's part of like,

905
01:16:38,940 --> 01:16:45,040
why really love the, you know, I love this doggy daycare nonprofit.

906
01:16:45,340 --> 01:16:47,820
And so I'm going to wave the fee some passionate about dogs, right?

907
01:16:47,820 --> 01:16:55,460
There's a whole process where it gets vetted and then approved the difference is the amount

908
01:16:55,460 --> 01:16:58,400
of approval affecting that under $1,000 budget.

909
01:16:59,240 --> 01:17:01,300
So that's why there's that $2,000 threshold.

910
01:17:02,000 --> 01:17:08,940
So if there is a possibility for us at a staff level to wave the, say, 20 spot minimum, I would

911
01:17:08,940 --> 01:17:12,100
still want there to be some sort of policy around how and why it's waves.

912
01:17:12,320 --> 01:17:17,240
Because again, as staff members and just something I've seen through the several policies

913
01:17:17,240 --> 01:17:25,200
have been involved in in the city. It feels uncomfortable for user groups when they were told

914
01:17:25,200 --> 01:17:29,780
one thing through a handshake and then receive something different or they know that another

915
01:17:29,780 --> 01:17:34,220
user group received something that they did not. So that's where it starts to feel uncomfortable

916
01:17:34,220 --> 01:17:38,700
and we really want to make sure all of our user groups whether they're private rental or non-profit

917
01:17:38,700 --> 01:17:46,360
feels equally supported and valued. So that's my hesitancy on saying staff can just say, hey,

918
01:17:46,360 --> 01:17:53,260
Normally it's 20, but we'll go ahead and give you five because then it feels more like a

919
01:17:53,260 --> 01:17:58,200
staff discretion decision that can be called to question without a lot of backing as to why we

920
01:17:58,200 --> 01:18:02,780
did it versus the partnership in P-Wave or has a whole rubric and grading system and requires

921
01:18:02,780 --> 01:18:07,560
two signatures. It requires a signature of the person who put it through the rubric and then the

922
01:18:07,560 --> 01:18:13,980
signature of either the deputy director or director for the final waiver. So a bit different,

923
01:18:15,500 --> 01:18:18,060
But my big proponent of keeping things fair,

924
01:18:20,430 --> 01:18:21,070
which we appreciate.

925
01:18:27,300 --> 01:18:32,640
So I'm trying to sort of like put all this together in my head and figure out where this has left us.

926
01:18:32,780 --> 01:18:38,500
Is this leaving us with a viable path to emotion tonight, or are we asking for more information before we move forward?

927
01:18:39,420 --> 01:18:48,880
It doesn't sound to me like the kind of hard-tracking of requests has like exists for us to say can you come back to us next month with that information?

928
01:18:48,880 --> 01:18:59,800
So, I mean, that's something we could ask to be tracked on going for a basis if the commission wants or, you know, we could, if there's a path to a motion tonight.

929
01:19:00,240 --> 01:19:01,880
I'm happy to entertain one.

930
01:19:02,820 --> 01:19:04,180
Can I ask one more question please?

931
01:19:04,180 --> 01:19:05,140
Yeah, please feel through that.

932
01:19:05,380 --> 01:19:10,180
As you did the comparable comparative research for the other community centers,

933
01:19:20,300 --> 01:19:20,300
like,

934
01:19:20,300 --> 01:19:25,300
terrible was the Marin County Fairgrounds.

935
01:19:25,440 --> 01:19:29,300
Everything else was either very parking, garage,

936
01:19:29,540 --> 01:19:35,340
or street parking, or the street encroachment

937
01:19:35,340 --> 01:19:37,480
in Noveli.

938
01:19:38,780 --> 01:19:41,920
I could not find any other information on community centers.

939
01:19:43,940 --> 01:19:47,900
But there was one hotel also that rented out there

940
01:19:47,900 --> 01:19:48,800
parking lot.

941
01:19:48,800 --> 01:19:52,800
but no private public.

942
01:19:52,880 --> 01:19:54,600
Please describe the Marin County.

943
01:19:55,000 --> 01:19:57,800
Like do they sometimes charge or is it a free public

944
01:19:57,800 --> 01:19:58,980
you need to expand on that?

945
01:20:00,000 --> 01:20:10,540
The Marine County Fairdown that one. Yes. You can rent their entire parking lot for your events. It is 140

946
01:20:10,540 --> 01:20:20,260
some odd spots and it's $1,500 for the day. But you cannot do one spot at that lot. As far

947
01:20:20,260 --> 01:20:25,980
as I'm aware, no. When related to the email volume, Richmond permit, that is a per spot. For

948
01:20:25,980 --> 01:20:31,380
For example, if you rent the parking lot at the D-Bos, so that's also one of the comparables that I requested.

949
01:20:31,960 --> 01:20:33,600
But that's $70 a day.

950
01:20:33,600 --> 01:20:33,840
Right.

951
01:20:34,500 --> 01:20:36,360
And we wouldn't propose that to the community.

952
01:20:36,680 --> 01:20:37,960
But yeah.

953
01:20:43,530 --> 01:20:47,190
To answer your question, do we feel like we have a radical proposal?

954
01:20:47,330 --> 01:20:56,050
I would say my comments still stand if it is by individual parking spot.

955
01:20:56,050 --> 01:21:00,790
I would not feel comfortable without understanding the problem more and getting more data.

956
01:21:01,190 --> 01:21:03,330
That seems like an unnecessary loop.

957
01:21:03,610 --> 01:21:05,490
I would be happy to...

958
01:21:05,490 --> 01:21:09,570
This still feels like a solution that I don't know the problem, too.

959
01:21:11,350 --> 01:21:15,490
But I trust the staff to have feeling these two times in length,

960
01:21:15,510 --> 01:21:18,290
and I would just ask if you would like a policy.

961
01:21:18,490 --> 01:21:20,530
I'd like your suggestion on six months to run it,

962
01:21:20,670 --> 01:21:22,350
but I would like a hurdle rate of it and minimum.

963
01:21:23,550 --> 01:21:26,250
I feel like the combination is from 32.

964
01:21:26,670 --> 01:21:30,050
You can go all the way up to 30 if you need 30, no more than 30.

965
01:21:30,430 --> 01:21:33,050
But the minimum is potentially in 10 blocks.

966
01:21:33,730 --> 01:21:34,270
We have a 10.

967
01:21:34,390 --> 01:21:34,830
We have a 20.

968
01:21:34,950 --> 01:21:36,210
We have a good better best.

969
01:21:37,270 --> 01:21:40,350
And that feels like something as a launch program that we could

970
01:21:40,350 --> 01:21:43,430
ratify and say, does this work or not?

971
01:21:43,810 --> 01:21:46,510
I like the equitable things to say,

972
01:21:46,510 --> 01:21:49,390
if this doesn't work for you and you need to go figure out

973
01:21:49,390 --> 01:21:55,990
If one constituent that needs to come, it's what happens today, we, you know, people

974
01:21:55,990 --> 01:22:00,610
saw that in different ways, you know, drop off and then tell them, you know, it's like,

975
01:22:00,710 --> 01:22:01,890
how do you navigate that?

976
01:22:02,010 --> 01:22:06,510
It just doesn't feel like we should be right in a policy to handle a one-off visit or that

977
01:22:06,510 --> 01:22:07,370
needs one in case.

978
01:22:07,610 --> 01:22:16,280
That doesn't feel like a community operational system we should put in place.

979
01:22:17,620 --> 01:22:22,420
I would like to offer to you that the rates that we're suggesting are just staff recommendations

980
01:22:22,420 --> 01:22:26,440
the rates can also be adjusted if the concern is operational cost.

981
01:22:28,660 --> 01:22:33,040
So it can be, it can be of both, you know, we could do five minimum of five and then raise

982
01:22:33,040 --> 01:22:41,240
the rate to 15 and 20 to try and meet that concern because we are sort of on the low ends

983
01:22:41,240 --> 01:22:47,120
of the comparable spaces in areas that were researched and significantly lower than the

984
01:22:47,120 --> 01:22:51,260
management permit, which is currently what some renters are doing for their wedding buses.

985
01:22:53,160 --> 01:22:56,720
I just wanted to also point out that we do have a pending request from the school district

986
01:22:56,720 --> 01:23:02,840
to reserve additional parking spaces, so we do need a fee in place in order to charge that amount.

987
01:23:03,120 --> 01:23:04,800
How many spaces do they want?

988
01:23:05,340 --> 01:23:05,820
Nine.

989
01:23:06,800 --> 01:23:07,560
For hello.

990
01:23:11,100 --> 01:23:12,600
So currently it's a year.

991
01:23:12,880 --> 01:23:16,680
The school district is currently going, we're not looped into their negotiation, but they have

992
01:23:16,680 --> 01:23:23,600
their teachers union is discussing the, I know two, he's got the right language for this,

993
01:23:23,860 --> 01:23:29,240
a change in working conditions, I think it is, with their transportation due to the construction

994
01:23:29,240 --> 01:23:34,960
that is at the middle school right now, which in different phases, it can be right now they're

995
01:23:34,960 --> 01:23:39,740
just asking for a year. The construction project in total is going to be estimated at least

996
01:23:39,740 --> 01:23:46,860
years. So there would be nine spaces every day or every school day. So what are we going to

997
01:23:46,860 --> 01:23:53,660
revenue? This is a baseline. This would set the baseline of that rate per day. So.

998
01:23:53,660 --> 01:23:58,760
Correct. Which we would want to be reasonable. Yeah. I think that I think we're cheaper

999
01:23:58,760 --> 01:24:03,800
than what you would go look at. You're running a parking garage. It's very, I don't know,

1000
01:24:03,800 --> 01:24:14,740
what the $2 per day comparison was, but I'm open to either one.

1001
01:24:14,960 --> 01:24:18,280
So that this is a new part of the equation that I don't know.

1002
01:24:18,420 --> 01:24:23,820
Yeah, let me make a suggestion. Why don't we make it blocks the five, right?

1003
01:24:24,060 --> 01:24:26,940
So like the school district would have to rent two blocks. They'd have an extra spot.

1004
01:24:27,420 --> 01:24:29,580
Okay, that's just you know, we make it blocks the five.

1005
01:24:29,580 --> 01:24:40,080
We raised the rate from what's been proposed to 15 for a mill valley resident 20 for greater mill valley and beyond and we make the policy for six months and then we revisit

1006
01:24:40,620 --> 01:24:46,600
Which would mean you could only enter into an agreement with the school district for six months and so they would have to accept those terms

1007
01:24:46,600 --> 01:24:49,220
but how does that

1008
01:24:49,220 --> 01:24:53,500
sounds to everyone does that meet the community centers

1009
01:24:53,500 --> 01:24:54,440
desired

1010
01:24:55,520 --> 01:24:59,960
goals. We can always come back with a progress report prior to that. Should be the win.

1011
01:25:00,000 --> 01:25:07,460
We're entering into an agreement with, for a year, we would want to have measurable information to the commission prior to that six month mark. Yeah, sure.

1012
01:25:08,180 --> 01:25:23,940
And I also think that if there's a, if they want it for a year, and because it is meaningful revenue, and yes, you can always come back to the commission for a waiver of that six month period.

1013
01:25:25,060 --> 01:25:29,920
We can always come back with just a specific term like we did for establishing fees,

1014
01:25:29,920 --> 01:25:33,040
to rent the tennis course that we did for a Tam Unified High School District.

1015
01:25:33,080 --> 01:25:34,260
We could come with a separate one.

1016
01:25:34,340 --> 01:25:40,620
We were just trying to look and answer the request for a multiple organizations at the same time rather than just don't want off.

1017
01:25:41,940 --> 01:25:45,600
Yeah, if we set a six-month timeframe, we could bring it back at five months.

1018
01:25:46,200 --> 01:25:50,040
That way, there's the option to continue and existing contracts.

1019
01:25:53,590 --> 01:25:53,730
Okay.

1020
01:25:55,150 --> 01:25:55,510
Go ahead.

1021
01:25:56,010 --> 01:25:58,310
That was exactly like the idea of a trial, right?

1022
01:25:58,370 --> 01:25:59,430
So that we have some data.

1023
01:25:59,510 --> 01:26:01,770
It's a making better decision and that we were planning to come back.

1024
01:26:01,770 --> 01:26:07,910
that way we can, because this feels like we've got a lot of questions still and we're, there's no real easy way to solve them.

1025
01:26:10,420 --> 01:26:21,820
I mean, but I would encourage, I would be sort of figuring out a way to sign up, sign a deal with the school district for as long as possible.

1026
01:26:22,360 --> 01:26:29,700
Because it's not really utilized, those parkest parks are not really utilized from the day and it's about 27,000 dollars a year in revenue.

1027
01:26:30,900 --> 01:26:35,520
which that's real money and yeah I mean if they want for three years I thought I'd

1028
01:26:35,520 --> 01:26:42,200
be supportive of that too you know 70 some a thousand dollars we do have an

1029
01:26:42,200 --> 01:26:45,300
existing contract with the school district so if we also want to

1030
01:26:45,300 --> 01:26:50,080
implement that has to be at on and of an existing contract that would work within

1031
01:26:50,080 --> 01:26:54,800
that parameter as well and we do have existing contracts with the blood drive and

1032
01:26:54,800 --> 01:26:59,020
with Kitto skiddle utilizes the long triangle triangle and runs the

1033
01:26:59,020 --> 01:27:06,660
So it would be an add-on to all the groups I can think of who have requested it, have all had existing contracts.

1034
01:27:06,900 --> 01:27:17,020
So we could utilize it same as we do for Applites and Facility Attendants as something that's an add-on to a contract rather than an individual rentable piece.

1035
01:27:17,020 --> 01:27:31,940
Okay. Any hangouts? Okay. I'm going to ask if anybody would like to move to adopt the policy

1036
01:27:31,940 --> 01:27:38,440
as amended as follows. Number one with the ADA language we already discussed. Number two to limit the term to six months.

1037
01:27:38,720 --> 01:27:42,380
Number three to require a minimum reservation of five spaces at a time.

1038
01:27:42,380 --> 01:27:49,040
number four to raise the rental fees to 15 dollars for a mill valley resident and 20 for greater

1039
01:27:49,040 --> 01:27:51,780
mill valley and beyond. Do I have a motion for that?

1040
01:27:54,410 --> 01:27:56,190
Motion to hurt. Second.

1041
01:28:02,020 --> 01:28:03,440
Second. All in favor.

1042
01:28:05,020 --> 01:28:06,320
The motion passes.

1043
01:28:08,760 --> 01:28:13,100
Okay. One more item on the agenda. Item number eight.

1044
01:28:14,360 --> 01:28:16,900
Bachi-Ball Court options.

1045
01:28:21,620 --> 01:28:27,180
Okay, last but not least, the Commission has expressed interest in learning about just

1046
01:28:27,180 --> 01:28:32,980
the basics of Bachi, what it would cost to build courts, what kind of opportunities

1047
01:28:32,980 --> 01:28:35,880
that might mean for recreational programming.

1048
01:28:36,600 --> 01:28:43,620
So this is really to serve as the practicality of construction courts, so not looking at

1049
01:28:43,620 --> 01:28:49,240
location specific because that would have its own additional site preparation and accessibility

1050
01:28:49,240 --> 01:28:54,760
cost it would go to it. But just to start that court sizes and materials vary depending

1051
01:28:54,760 --> 01:29:00,080
on the type and play that they're designed for. Most commonly used court services materials

1052
01:29:00,080 --> 01:29:04,320
are oyster shell decomposed granite, crushed stone or synthetic turf which range in price and

1053
01:29:04,320 --> 01:29:09,260
maintenance needs. Within Marin County facilities with more than two watchy courts are limited,

1054
01:29:09,260 --> 01:29:17,160
Let's notably going from North to South we have Nevada, which is the Hill Recreation Area that has six synthetic courts.

1055
01:29:17,720 --> 01:29:26,360
We're in Bashi Federation, which I refer to as kind of the standard, the gold standard for competitive courts.

1056
01:29:26,860 --> 01:29:29,660
They are in Santa Fe, they have 10 courts, two of those are indoors.

1057
01:29:30,360 --> 01:29:34,140
And then most close to us is Dumpy Park, Bashi courts in San Salito.

1058
01:29:34,140 --> 01:29:41,220
They have three courts, staff notes that based on the utilization, they are different, both

1059
01:29:41,220 --> 01:29:44,680
Marin Bachi and Dumpy have very active league place.

1060
01:29:46,560 --> 01:29:51,460
They range in all of the facilities range with whether people need to bring their own

1061
01:29:51,460 --> 01:29:57,280
equipment, meaning balls, and ones that rented, ones that make it available.

1062
01:29:58,300 --> 01:29:59,580
They have different relationships.

1063
01:30:00,000 --> 01:30:06,420
As far as independent boards, so the City of Santa Fele actually has the agreement with the Marine

1064
01:30:06,420 --> 01:30:10,680
Batchy Federation. They have their own board. That's a city facility, but Batchy runs an

1065
01:30:10,680 --> 01:30:15,180
operate it and pays for all of the construction and improvements on it. So there's different

1066
01:30:15,180 --> 01:30:20,780
relationships, different locations, not in this staff report, but also the City of Venetia was

1067
01:30:20,780 --> 01:30:26,680
courts were constructed based on an agreement with their Batchy organization. So it's not uncommon

1068
01:30:26,680 --> 01:30:33,180
to have basically group activated groups within your community, whether it be a chamber or

1069
01:30:33,180 --> 01:30:39,060
a botched federation come in and run and organize the programming but also the construction

1070
01:30:39,060 --> 01:30:39,760
costs.

1071
01:30:40,460 --> 01:30:44,420
So there's a lot of different relationship opportunities to this commission in the city,

1072
01:30:44,780 --> 01:30:49,540
we'll want to pursue a botched in the future, at any of our look at current parks within

1073
01:30:49,540 --> 01:30:55,220
system. So really this discussion for this evening is exploring the

1074
01:30:55,900 --> 01:30:59,640
practicality within Mill Valley's Park System. Staff have asked the

1075
01:30:59,640 --> 01:31:02,320
commission to consider current priority projects for this commission,

1076
01:31:02,600 --> 01:31:05,820
arts and recreation department, and the city before creating a timeline

1077
01:31:05,820 --> 01:31:10,420
to review any additional information related to Bachi, should the

1078
01:31:10,420 --> 01:31:13,080
commission wish to explore opportunities for inclusion of Bachi course

1079
01:31:13,080 --> 01:31:16,100
within the Mill Valley system, a more formal, practical study is

1080
01:31:16,100 --> 01:31:20,980
adjusted along with more direction from the commission regarding number of courts, court

1081
01:31:20,980 --> 01:31:26,380
surface preferences, programming, rentals, and potential locations. Staff could then,

1082
01:31:26,380 --> 01:31:31,760
as a future meeting, present more detailed cost estimates for sample vendors, program revenue

1083
01:31:31,760 --> 01:31:35,980
opportunities and more detailed maintenance impacts and opportunities and constraints related

1084
01:31:35,980 --> 01:31:42,080
to potential locations. I have included a just a very loose estimate in the attachments

1085
01:31:42,080 --> 01:31:48,540
from calendar and associates for two courts just to give the commission a basis.

1086
01:31:49,600 --> 01:31:52,200
Those are constructed with cement borders.

1087
01:31:52,720 --> 01:31:57,680
For example, our neighbors should a south in Sicilito, they do have more of a wooden frame,

1088
01:31:58,040 --> 01:32:02,020
so that could be something that the commission goes forward with pursuing costs around

1089
01:32:02,020 --> 01:32:02,580
also.

1090
01:32:03,380 --> 01:32:07,780
We unfortunately don't have the costs of the three dumpy court construction, but we're

1091
01:32:07,780 --> 01:32:09,120
trying to pursue that.

1092
01:32:09,980 --> 01:32:12,380
They have a very active programming down there.

1093
01:32:12,480 --> 01:32:15,100
It would be great to someday in the future

1094
01:32:15,100 --> 01:32:17,100
consider how we can keep our residents here,

1095
01:32:17,200 --> 01:32:18,560
rather than going to other locations

1096
01:32:18,560 --> 01:32:20,200
to participate in league sports.

1097
01:32:20,840 --> 01:32:24,020
I also really like the idea of having more

1098
01:32:24,020 --> 01:32:27,280
intergenerational opportunities and more informal use

1099
01:32:27,280 --> 01:32:28,540
within our system.

1100
01:32:29,100 --> 01:32:30,040
Batches a great way.

1101
01:32:30,300 --> 01:32:32,980
It's pretty low impact and also impact

1102
01:32:32,980 --> 01:32:35,220
to residents around it, assuming

1103
01:32:35,220 --> 01:32:37,260
that we don't have lights, don't feed us have lights.

1104
01:32:37,300 --> 01:32:38,660
It's right on the waterfront.

1105
01:32:38,660 --> 01:32:43,480
It does have restrooms available, it has parking available, kind of looking at key components

1106
01:32:43,480 --> 01:32:46,300
that make these facilities successful for other jurisdictions.

1107
01:32:49,300 --> 01:32:54,120
And then there's a lot of different opportunities programmatic considerations as well as

1108
01:32:54,120 --> 01:32:57,860
relationships with organizations with an our community before consideration.

1109
01:32:58,560 --> 01:33:03,660
Also, in the attachments, just for a visual, we have images of Marin Bachi from Ariel, and

1110
01:33:03,660 --> 01:33:07,960
just what their courts are, their courts are, and again, in my opinion, kind of the premier

1111
01:33:07,960 --> 01:33:12,440
courts. They have someone flown in from Italy to do the courts. It's a, you know, a port

1112
01:33:12,440 --> 01:33:16,900
and essentially a port in place. There's, that makes it low maintenance. It's high construction

1113
01:33:16,900 --> 01:33:19,580
cost, but it's low maintenance. They can just been blown off.

1114
01:33:21,300 --> 01:33:24,860
Trees overhang landscaping around it also plays into the maintenance impact.

1115
01:33:25,280 --> 01:33:30,780
I'm very cautious of adding or suggesting we consider anything that would cause additional

1116
01:33:30,780 --> 01:33:34,440
maintenance for our maintenance team. So everything I would really want the commission to

1117
01:33:34,440 --> 01:33:39,420
consider very thoughtfully as we move forward. Also, in the images, as we've got

1118
01:33:39,420 --> 01:33:44,960
Hill Recreation in Nevada, Dumphi Courts, in San Salito, and then also the Centennial

1119
01:33:44,960 --> 01:33:49,180
Park in City of Pleasanton, which was designed by Calendar and Associates, which is why

1120
01:33:49,180 --> 01:33:54,140
we reached out to them. Calendar and Associates has been a good reference point for a number

1121
01:33:54,140 --> 01:33:59,740
of different projects that both Jay and I have been considering. And again, that cost was

1122
01:34:00,640 --> 01:34:02,400
$279,000,000, and some changes.

1123
01:34:04,120 --> 01:34:05,240
Are there any questions?

1124
01:34:11,800 --> 01:34:14,820
Not for me, but I'm terribly sorry to do this,

1125
01:34:14,880 --> 01:34:16,660
but I don't think I called for public comment

1126
01:34:16,660 --> 01:34:20,580
on the last agenda item before we moved on.

1127
01:34:20,820 --> 01:34:23,280
Is there anyone in the room who wants to give public comment

1128
01:34:23,280 --> 01:34:23,940
on that?

1129
01:34:24,400 --> 01:34:27,040
No, was there anyone online who wanted to give public comment

1130
01:34:27,040 --> 01:34:27,400
on that?

1131
01:34:27,500 --> 01:34:29,400
No, thank you, now I can sleep tonight.

1132
01:34:29,780 --> 01:34:31,020
Sorry, back to the agenda item.

1133
01:34:31,020 --> 01:34:31,220
No,

1134
01:34:33,540 --> 01:34:33,540
no.

1135
01:34:33,840 --> 01:34:34,260
All right.

1136
01:34:34,260 --> 01:34:36,820
Bachi, comments for the commission?

1137
01:34:38,140 --> 01:34:45,920
It's amazing we heard from the public that we wanted to explore this for more activities for not just youth, but also seniors.

1138
01:34:46,580 --> 01:34:50,120
So thank you for the staff to go pull all of this.

1139
01:34:50,320 --> 01:34:55,440
And if it's anywhere in the indication of the utilization that we've gotten out of the volleyball courts.

1140
01:34:55,500 --> 01:34:56,420
Wow, yeah.

1141
01:34:56,940 --> 01:34:59,940
I think this is a great initiative that we should continue to research.

1142
01:35:20,120 --> 01:35:29,420
We hope things don't take as long as volleyball, but we had COVID in between.

1143
01:35:29,420 --> 01:35:37,460
But if we can have those groups really mobilize, I think the bike advocacy group is a great example.

1144
01:35:38,180 --> 01:35:43,640
So if we have groups that come together and they mobilize to request more information and

1145
01:35:43,640 --> 01:35:49,620
feasibility studies with locations in mind, that they also come with a formula of

1146
01:35:49,620 --> 01:35:56,060
community networking potential funding. That's really helpful when we move forward with

1147
01:35:56,060 --> 01:36:00,040
considering where we could potentially accommodate new facilities.

1148
01:36:00,500 --> 01:36:03,660
I'm all for adding new facilities, it just has to be the right fit for our community.

1149
01:36:04,080 --> 01:36:07,580
I think what we heard from the Royal Park Master plan is that

1150
01:36:07,580 --> 01:36:11,840
Bachi would be nice, but that wouldn't be the location because there was a push to not add

1151
01:36:11,840 --> 01:36:16,920
any additional amenities into that facility because it already attracts the number of people it is

1152
01:36:16,920 --> 01:36:22,520
and really maintaining that charm. So for example, as we continue to look at feasibility of

1153
01:36:22,520 --> 01:36:25,260
opportunities, just around volleyball.

1154
01:36:25,400 --> 01:36:28,320
I think that's a great area, too.

1155
01:36:28,860 --> 01:36:29,860
I'll just keep the consideration.

1156
01:36:30,040 --> 01:36:31,500
Do you think you mentioned the vegetation?

1157
01:36:31,500 --> 01:36:36,760
I think having seen some that's made

1158
01:36:36,760 --> 01:36:38,740
and taking that surface of what you would do,

1159
01:36:38,900 --> 01:36:41,080
and boil even wouldn't be feasible,

1160
01:36:41,480 --> 01:36:43,760
because you put it under where the hypothetical basketball

1161
01:36:43,760 --> 01:36:46,060
court was, and it would be unplundable,

1162
01:36:46,060 --> 01:36:50,220
unkindable, horrible, so yeah, let us know.

1163
01:36:50,220 --> 01:37:00,660
I mean, I think that's the great element of this community is how does that third party and non-profits come and help us give direction and fund raising to accelerate.

1164
01:37:01,320 --> 01:37:20,200
And leadership, I think that's really important. Again, going back to Patrick Linnahen, he is a great leader and advocate for the

1165
01:37:20,200 --> 01:37:26,180
the thought process before the actual construction process is really important. One thing that I

1166
01:37:26,180 --> 01:37:32,200
think that the city in Nevada would agree is that they've put down a synthetic material and

1167
01:37:32,200 --> 01:37:38,140
no Batchi League wants to play there. Because there's a number of things that I would that

1168
01:37:38,140 --> 01:37:46,240
was shared with me is that maybe one the pile of the synthetic turf is too high so it's not

1169
01:37:46,240 --> 01:37:51,180
the Balls don't move as sasses they would on our normal courts, it could have been extra layers

1170
01:37:51,180 --> 01:37:57,000
underneath the servicing, there could have been a rush, it could have been miscommunication

1171
01:37:57,000 --> 01:38:03,360
between the construction and the person organizing that project management. So I think having

1172
01:38:03,360 --> 01:38:09,660
a mobilized group with us during the conceptual phase is really important. So if you know any

1173
01:38:09,660 --> 01:38:13,280
botched members, if they could just come to me and just like let's start talking about this,

1174
01:38:16,160 --> 01:38:18,220
We want to do things right at the first time.

1175
01:38:18,660 --> 01:38:18,980
Yeah, absolutely.

1176
01:38:19,120 --> 01:38:21,480
I mean, I concur 100%.

1177
01:38:21,480 --> 01:38:24,780
And I think I've been on record before saying that I think this is a fantastic idea.

1178
01:38:25,320 --> 01:38:28,940
Speaking of Patrick, he has brought this up with other folks who are interesting about you.

1179
01:38:29,100 --> 01:38:33,080
So I think maybe we'll find some other like minds to help push that forward.

1180
01:38:33,280 --> 01:38:38,460
Particularly if we all agree that this is something that is worth pursuing further.

1181
01:38:39,420 --> 01:38:42,940
I mean, I love the idea of having multi-generational sports.

1182
01:38:42,940 --> 01:38:49,100
I think about where young and old can actually engage together, and there aren't that many options.

1183
01:38:50,260 --> 01:38:54,400
I happen to live in Europe for ten years, and this is something people come together around.

1184
01:38:55,460 --> 01:38:57,900
You've got to get it right, so it's kind of the right courts.

1185
01:38:57,980 --> 01:39:05,020
You need some shade, you need some benches, seating, whatnot, but every time I'm in Sol Sledo, dumpy's packed.

1186
01:39:05,540 --> 01:39:12,560
I noticed some leagues there, but I imagine there are some people from here and north of here that are driving through our town to go to Sol Sledo.

1187
01:39:12,560 --> 01:39:17,220
So to your point out, I think it's a matter of finding some of these people are going to be advocates for us.

1188
01:39:17,400 --> 01:39:24,720
If this is something we want to do, I think it's something that could really be something that we start small and grows too, right?

1189
01:39:24,720 --> 01:39:27,120
So we can think about where we look for spots that that would work.

1190
01:39:28,160 --> 01:39:35,300
I think it's something that with our limited land space here too, that's something that we can actually make happen as a new entity.

1191
01:39:35,980 --> 01:39:42,220
And you mentioned the volleyball court there at the many trees there, that can be a new kind of hub for people who are social, right?

1192
01:39:42,220 --> 01:39:47,720
We've already got people there for sports on the meadow, biking, walking.

1193
01:39:47,940 --> 01:39:50,520
You're going to skate park there as a middle school gets redone.

1194
01:39:50,680 --> 01:39:52,660
It becomes a real hub and the community centers right there.

1195
01:39:52,800 --> 01:39:55,100
You've got, I don't want to pick a spot.

1196
01:39:55,400 --> 01:39:56,720
Obviously, we'll have to go through that process.

1197
01:39:57,480 --> 01:39:58,200
But I like the vision.

1198
01:39:58,500 --> 01:39:59,560
I guess it's where I'm going with that.

1199
01:40:00,400 --> 01:40:30,380
I'll pause there. I'll second, third, fourth, whatever the number is that everything has been said. I'm so fired up and excited about this. I think this is just such a great idea for so many reasons. And for so many, you know, all ages and everything and, you know, it's going to be exciting to see what you guys come up with. And, you know, I, I also think that there's, you know, it's bachi, but there's also, you live in your pitonk, right? You know, so,

1200
01:40:30,380 --> 01:40:33,600
I think, but Tom can also be played on a botchie court.

1201
01:40:34,140 --> 01:40:39,440
It's a little smaller that I recall from many, many years ago, but there's a lot, you know,

1202
01:40:39,440 --> 01:40:46,900
you know, best deal day celebration playing, but I think would be a hit, but I'm very, very excited

1203
01:40:46,900 --> 01:40:47,640
about this direction.

1204
01:40:48,840 --> 01:40:53,380
So, we could go Southern European Mediterranean all inclusive, we have to be Italian versus

1205
01:40:53,380 --> 01:40:54,520
five, all in.

1206
01:40:54,520 --> 01:40:55,760
I'm all in for that.

1207
01:40:58,170 --> 01:40:58,650
All right.

1208
01:40:58,650 --> 01:41:02,530
Well, I guess we need to get the word out in the community then.

1209
01:41:02,530 --> 01:41:08,810
We can all just kind of spread the word and try and get the community to have some people

1210
01:41:08,810 --> 01:41:14,870
come out of the woodwork and help sort of take over organizing the community to help move

1211
01:41:14,870 --> 01:41:15,510
this forward.

1212
01:41:16,610 --> 01:41:20,170
Is there a couple of questions right, you know?

1213
01:41:20,230 --> 01:41:27,810
I know that the pump track has people have organized pretty well and they've gotten the

1214
01:41:27,810 --> 01:41:37,910
out there, is there, are there a few members of the community that we could task with helping

1215
01:41:37,910 --> 01:41:44,010
spearhead, getting the word out there, and maybe helping fundraise, and maybe with friends

1216
01:41:44,010 --> 01:41:50,050
of Parks and Rec, getting them involved. I don't know how soon we want to start all that,

1217
01:41:50,990 --> 01:41:53,870
but I'm just trying to think of ways to expedite this.

1218
01:41:54,910 --> 01:41:58,890
I think the call right now is if anybody knows anybody that is

1219
01:41:58,890 --> 01:42:02,870
Bachi connected, if they could just reach out to me, that would be great to start the process.

1220
01:42:04,570 --> 01:42:05,530
Sounds good.

1221
01:42:06,190 --> 01:42:06,350
All right.

1222
01:42:06,630 --> 01:42:09,670
Any further comments on Bachi any public comment on Bachi?

1223
01:42:10,670 --> 01:42:11,450
Anybody online?

1224
01:42:13,690 --> 01:42:14,050
Okay.

1225
01:42:15,570 --> 01:42:18,950
Then as we move into commission requests and ideas for discussion,

1226
01:42:18,950 --> 01:42:26,030
And I think following the introduction of the, you know, the Bachi Quartz and the plan to

1227
01:42:26,030 --> 01:42:31,130
keep the base costs and programming potential in mind as we review opportunities to enhance

1228
01:42:31,130 --> 01:42:37,010
recreation amenities within our park system, I wanted to see if staff could also reach

1229
01:42:37,010 --> 01:42:42,710
back out to the dog park community at Bayfront to see if they have a current wish list.

1230
01:42:42,710 --> 01:42:53,460
We did a lot of engagement with them a year or so ago and I feel like it would be a good time to check back in to see what we might be able to accomplish for them

1231
01:42:56,070 --> 01:42:56,910
Thank you

1232
01:42:56,910 --> 01:43:00,090
Anything else from any other commission members?

1233
01:43:00,690 --> 01:43:02,550
Can I get a motion to adjourn?

1234
01:43:05,590 --> 01:43:10,130
Motion to adjourn. Second. All in favor. All in favor. All in favor. We're adjourned.