[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:09] We are in session. Can I get a roll call, please?
[0:14] May I be great?
[0:16] Andrew Smith?
[0:17] Good bye.
[0:19] Okay, no.
[0:19] Can I get a motion to approve the agenda order?
[0:23] Motion to approve the agenda order?
[0:25] Second.
[0:26] All in favor?
[0:28] Great.
[0:30] Commission and staff announcements?
[0:37] All right.
[0:37] Today we had an all-stuff employee recognition event up at the golf club pass.
[0:42] pivoted from being it hosted outside a hockey park, but we had a great turnout. We had Humble
[0:49] Burger, and I just wanted to highlight for our Arts and Recreation team, what the service
[0:53] awards for 5, 10, 15, 20, and 25 years were. Today we did a given announcements for 15 and
[1:01] over, but I wanted to again share because we're really excited about our department. So we can
[1:05] see our five year awardees. We've got Roy from Aquatics, Philly from Facilities and the golf course
[1:12] because we share him, April from preschool,
[1:15] MIM from fitness, gene from fitness, cat from aquatics,
[1:19] and then Melanie Mahu is our coordinator for youth
[1:22] and teens, and actually interim supervisor.
[1:25] Celebrating 10 years is Emily from Aquatics,
[1:27] she's one of our swimming structures,
[1:29] and Loretta from fitness.
[1:32] And then moving into 15 years, we have the lovely Donna Platte,
[1:36] who is our front desk at the fitness center.
[1:38] She's our smiling face every early morning.
[1:41] And our 20 years are very on Lauren, our record keeper for both commissions and our resident
[1:51] historian, Sherry from fitness, and then you can see who is our youth and teen supervisor.
[1:57] And then last but not least, an amazing 25 years from Tracy with fitness.
[2:04] So it's a huge accomplishment.
[2:05] we had a lot of people in attendance Todd gave a kind of his updated state of the city and
[2:12] acknowledged that it's really our teams that create where we want to be and really looking at our
[2:18] teams that have been here for over five years but also the under four years which would have
[2:22] come in under his supervision and all the opportunities that we have within the city whether it be in our
[2:27] current roles or greater roles or different department roles and really trying to keep people
[2:32] in within our city government and making sure that they're matching with what their interest levels
[2:37] and opportunities to grow. So it was really great.
[2:41] And that's all of our updates. Do you have any operations?
[2:45] Yeah, also our park division just in Badao also got a 15 year
[2:51] under a black and water for service in the city. He started the golf course and then he transitioned
[2:55] to the parks department and happy to have them.
[3:02] Great, anything else, nothing else from staff?
[3:05] Anything from the commission, any announcements?
[3:08] No?
[3:09] OK, joke.
[3:10] Now is the time for public open time.
[3:14] Persons wishing to address the commission on subjects
[3:16] not on the agenda may do so at this time.
[3:19] State law prohibits commission action
[3:21] on any item not listed on the agenda
[3:23] unless the commission determines
[3:24] that there is a need to take immediate action
[3:26] and that the need for the action came to the city's attention after the agenda was posted.
[3:31] Other items will generally be referred to staff or received as information.
[3:36] When addressing the commission, please state your name and address address the chair,
[3:41] state your views succinctly, avoid repetition, and limit your comments to three minutes.
[3:47] Please note, we will allow time for public comment on each agenda item.
[3:51] So this public over time is just if you're here to talk about something that's not on the agenda.
[3:55] do we have any public open time for non-agendized items?
[4:00] Going once going twice.
[4:03] Alrighty, we will move on to the consent calendar.
[4:07] Have those commissioners who were not at the last meeting had a chance to review the video?
[4:12] Yes, okay.
[4:14] So, the following items listed on the consent calendar are considered routine and approved by a single motion without discussion.
[4:20] The chair or any member of the commission or the public may request that any item listed on their consent calendar be removed and action taken separately.
[4:28] Can the event that an item is removed from the consent calendar it shall be considered in its numerical order?
[4:33] We have one item on the consent calendar, which is reviewing the minutes from last meeting and approving them. Can I get a motion to approve?
[4:45] Can I get a second?
[4:47] All in favor?
[4:49] I, all right, motion passes.
[4:52] Okay, no.
[4:52] Item two, moving right along.
[4:56] Recreation and Department of Public Works reports.
[4:59] Item number two is...
[5:00] Open Use of Field Monitor's Review and Updates.
[5:18] Hello, Commission. Thank you for having me here. My name is Christy Huwacker. I am the recreation supervisor
[5:23] over seeing facilities. Following the August 5th, 206 meeting, the Commission requested that staff
[5:33] return with additional information regarding the feasibility, cost and operational considerations
[5:37] associated with implementing an athletic field monitor program. Since the last Parks and Recreation
[5:44] Parks and Recreation Commission meeting, we have received no further complaints or
[5:51] notifications regarding policy violations, and in light of that, our staff recommendation
[5:57] after reviewing cost associated, which was in the previous field monitor evaluation presentation,
[6:05] is to implement a hotline, which was well received idea at the last commission meeting.
[6:10] Since that time staff has established a cell phone so that user groups can text call or otherwise message the cell phone and report issues in real time.
[6:26] That cell phone will be monitored by full time staff members Monday through Friday, 9 to 5, and then at that point be passed on to the lead facility attendant on site and then it will be monitored until the end of their shift.
[6:38] Anything that comes in post their shift will be reviewed in the mornings.
[6:43] This should help streamline at the process of receiving policy violation reports and
[6:48] responding to them in a prompt manner.
[6:56] Any comments from anyone on the commission?
[7:05] No?
[7:06] Everyone's happy?
[7:07] That's great news.
[7:09] I really like the cell phone monitoring idea.
[7:14] I think it strikes, I mean, I think it strikes the right balance between, you know,
[7:18] providing an avenue for people to report violations without what strikes me as a very burdensome
[7:24] and expensive process of hiring field monitors. And so I think we should give this a
[7:28] world and see how it goes. Can you remind me
[7:35] informing the public of where we're going to post
[7:41] the where to find this if I go to the different fields where we're going to post the signage
[7:47] for reporting this?
[7:49] The discovery of the cell phone is the question.
[7:53] Yeah, great question.
[7:54] So we will be introducing the cell phone
[7:56] at the annual allocation meeting,
[7:58] which was requested to be moved up this year.
[8:00] So we will be having at September 17th at the Community Center.
[8:04] So we'll be announcing the implementation
[8:07] of the cell phone at that meeting, sharing the number there.
[8:11] We will also email it out following that meeting
[8:13] with the policies and the call for applications.
[8:17] So all the user groups will receive the cell phone number
[8:20] at that meeting.
[8:22] Similar to how they all receive the public facing
[8:26] maintenance request portal.
[8:30] Yeah, I meant more like for the coaches.
[8:32] So if there's a potential violation,
[8:37] does the coach that has the field use permit
[8:40] know where to use in the real-time potential conflict of space.
[8:50] Do they know where to call to help gas for help?
[8:54] On the field, the or is is that the systemic field allocation and at the board level of the soccer clubs baseball,
[9:02] they're SVL.
[9:02] How do we empower the coaches to say don't go to the people that are doing the conflict call for help
[9:08] and drive awareness at that level.
[9:11] Yes, so we would hope that and encourage that all of the reps
[9:14] who come to the field allocation meeting
[9:16] and that everyone who receives the email share that number
[9:19] with their coaches, with their staff, with their volunteers,
[9:22] so that they can all have that number on hands.
[9:25] And again, we hope they do the same thing
[9:26] with the maintenance portal as well.
[9:28] OK, that was my only recommendation.
[9:30] Was like, could we do any signage that was much more affordable
[9:35] and a human out doing the monitoring but just to remind people that they had a number to
[9:42] call in case they don't have that email or didn't save that email on the actual fields.
[9:49] I think it can also be accomplished by working with the heads of each of the
[9:57] value little league, mill value, soccer club, et cetera.
[10:03] We need to get this into your coach's hands, I guess. I mean, I guess we're relying on, you know, like Rick Fullerton, MBSC, or else, to, you know, push it down the channel. But to your point, can we put up signs or something, held to the chiefly? I think that's.
[10:23] I think it may be good to consider adding it to the website under the field right now
[10:28] hotline.
[10:29] Something like that.
[10:30] It's where everything knows where to draw that information.
[10:32] I would probably recommend not putting up signs just because those come down on a
[10:35] summit and assist you might not look that great.
[10:39] In addition, I would be concerned about false orts happening all the time, right?
[10:42] People that don't really know what the field allocation is.
[10:46] I can imagine lots of high schoolers really having a good time with us.
[10:49] So I think we leave it to who we would say the authority who could be a coach who's not really,
[10:55] there are authority in the field that they're going to be knowledgeable about what their
[10:58] space is and able to be the best ones to determine if they've got the access thing you
[11:03] didn't.
[11:04] And if it doesn't work, I would think we would work.
[11:09] We could also add it to the policy under the, we rely on the user groups to report violations.
[11:18] we could add another line under the includes where to call and report those
[11:22] violations. So we could add it to the policy as well. That's a good idea.
[11:26] Website on the policy. Yeah.
[11:28] How does it been distributed to anyone yet?
[11:32] Yeah, so we've been starting to tell folks about it, but it haven't been
[11:34] broadly distributed as we intended to do it at the allocation meeting.
[11:39] And when is the allocation meeting?
[11:41] It's Thursday, September 17th, at the Milwaukee Community Center in the
[11:50] And all are welcome.
[11:54] All righty.
[11:55] Thank you so much.
[11:56] Anything further from anyone?
[11:58] Nope.
[11:59] Thank you, Christy.
[12:01] Oh yeah, public comment.
[12:02] Thank you very much.
[12:10] Hi, my name is Patty Shaw.
[12:11] I live at 693 Edgewood Avenue.
[12:13] And I'm here to write comments to the commission on behalf of Melville.
[12:17] Little League regarding the Field Monitor hotline.
[12:20] We first want to commend the city of Melville staff
[12:23] working so hard to create a means of increasing field oversight within existing financial constraints.
[12:30] We think the hotline is a good idea and we think it will work.
[12:34] We would also like to note an observation regarding a potential gap in the hotline program.
[12:39] We see that it appears to provide a means to document violations and to recommend follow-up.
[12:46] So for example, an unpermitted user is encroaching on a permitted user space.
[12:50] The program does not appear to provide for a means of removing the encroachor so that the permitted rent paying user can safely continue its activities.
[13:00] This is a particularly important issue in baseball because having unpermitted users encroaching on fields creates a serious safety hazard for both the baseball players as well as the encroaching users themselves.
[13:13] We would like to see the city provide a mechanism that ensures that permitted users are able to safely continue their activities
[13:19] with encroachers removed from our permitted user space at the time of the
[13:24] infraction. I don't know how that would happen, but just it would be helpful.
[13:28] We'd also like to express our hope that the city of Milvalle follow through on
[13:32] some of the enforcement mechanisms that are available to it in the field use
[13:35] policy. This may already be happening, but I just wanted to note a couple of
[13:39] observations on our part. First, the field use policy says it's section 7B that
[13:45] it organizations that receive three or more violations in a calendar year are subject
[13:49] to revocation of all permits and are prohibited from submitting allocation requests for the remainder
[13:55] of the calendar year.
[13:56] So some of the examples of violations include organized or commercial use of any or all portion
[14:02] of an athletic field without a certain valid city permit and unpermitted commercial activity.
[14:09] Additionally, Section 3A notes that to be eligible for field reservations, organizations must
[14:15] and good standing with the City of Mil Valley, with no outstanding fees, fines, unresolved
[14:20] policy violations, ongoing litigation or other matters that may impact the city's ability
[14:25] to administer a field use agreement. So we're aware that there were some unpermitted users
[14:30] that were pursuing unpermitted commercial activities. They recited multiple times during 2026.
[14:36] And we would just like to express our hope that we will not encounter these users on fields
[14:40] we have rented during the rest of 2026,
[14:43] and that if these citations have not been resolved,
[14:46] I don't know if they haven't, but if they haven't,
[14:49] it's our hope that these unpromitted users
[14:51] will not be eligible to participate
[14:54] in the field's allocation process for the spring of 2027.
[14:58] We want to thank staff again.
[15:00] And for all the hard work on this issue, and we want to thank you, commissioners, for your service
[15:05] on this. That is all I had. And I made it. The 16 seconds despair.
[15:10] Thank you. Any other public comment on this agenda item? Anybody on line? Nobody on line?
[15:19] Okay, no worries. Okay, great.
[15:25] Moving along to item 3.
[15:27] Softball facility renovations at Hawkey Park update.
[15:39] Good evening Madam Chair, Members of the Commission, J. Ingram Deputy Director of Arts and Recreation.
[15:45] Tonight, I'm going to even update on the Hawkey Park Softball complex.
[15:50] Julia Wilhelm was a board member of mobile softball is also in the audience, so you can ask me questions or questions.
[15:56] whatever. I'll just give you a brief verbal update. Received the what I'm
[16:02] going to call the final draft plan from the Milbi softball organizations
[16:09] architect. They have been for the last two weeks. I've been in close
[16:13] communication with the city's on call architect who is putting the whole
[16:18] bid package together for our department. And so we are in good standing. I think I
[16:25] We mentioned last month that the plan is to go to take the approval of the project or authorization
[16:32] to bid the project to the City Council on September 21st at their second meeting in
[16:39] September.
[16:40] That is admittedly an aggressive schedule.
[16:42] There's a lot of stuff that has to happen between now, receiving the final draft plan and
[16:50] actually getting it ready for the City Council report, which has to be technically ready
[16:56] by next Monday.
[16:58] So what has to happen between now and then is a lot of city departments need to look
[17:05] at those plans to make sure that their incompliance with their jurisdiction.
[17:13] For example, I need to share it with the police department, fire department, planning department
[17:17] public works department and some of those reviews will go for it fairly quick, some will take a little bit longer.
[17:26] So, I'm still holding on hope that we can get to the September 21st Commission or Council meeting.
[17:33] On a high level, this is really a fencing modernization plan, if you will, I guess.
[17:42] It is going to mirror somewhat the look of the friends field fields, a
[17:50] fencing. It's going to be black powder coated fencing. First base side, we're in
[17:56] addition to the dugouts. We'll just pass the dugout. There's going to be a 80 square
[18:00] foot equipment shed that will have a gate access onto the field. It'll be similar to
[18:06] the setup at friends field. So there's equipment right there on the field.
[18:11] drag it, drag the field, and hose it down, and all that kind of probably right there on the field,
[18:16] which isn't really happening now. The third base side will have a 10-foot by a 50-foot long
[18:24] bullpen, so pictures can go warm up. On the third base side, third base side fencing will be
[18:31] eight feet tall. I think it's about seven feet tall now. First base side fencing because it
[18:37] It's parallel to Hamilton until you get to the dugout, it'll be 16 feet tall, and then once
[18:43] it gets to the dugout, it'll drop down to 8 feet tall and continue 8 feet tall all the
[18:46] way, 74 feet out down the first baseline.
[18:55] That's, I think that's the gist of the project, fingers crossed that we can get it across
[19:01] the finish line to the council on September 21st, and we're doing all that we can to get it
[19:08] I don't know if you want to say a few words or not.
[19:12] I don't want to put you on the spot, but I think I just did.
[19:15] So any questions from the commission?
[19:19] No, not for me.
[19:21] Anyone else?
[19:24] Okay, Doke.
[19:25] Sure.
[19:25] Hi.
[19:25] I'm Julia Wilhelm's 16-Sglondrive in Mulvalley, and here on behalf of Melvalley Softball.
[19:32] First would like to say thank you very much specifically to Jay for keeping his word
[19:38] really making a priority of our project and doing everything we can to have the project built.
[19:45] The reason why these dates are important is that our season starts at the end of February.
[19:50] Let's call it March 1st. It really is a little before that, but let's call it March 1st of 2027.
[19:57] And having the project bid as soon as...
[20:00] As possible, so that we can have the construction done by then, is a priority for the city and
[20:07] the necessity in terms of equality and safety for the girls who we serve. And frankly, just making
[20:14] the park a much, much better place for the whole community. But we really have paired down what
[20:20] we're asking to the bare minimum to achieve those goals to start to make our park, sort of boil
[20:27] Park Esk, which is generally fencing and dugouts and some small amount of storage that's
[20:33] needed approximate to the field. That's really what we're asking for in this first phase.
[20:38] And so I hope and ask that whatever coordination needs to happen within the city and city
[20:43] departments that J reference to approve and get to this September 21st city council approval
[20:49] would be most appreciated. However, that could be done so that we can meet our deadline.
[20:55] So, but thank you, I mean thus far you've been wonderful to work with and really appreciate all the
[21:00] diligence you've put into it. So thank you very much.
[21:03] I will share too with the commission I mentioned at last month where those of you that weren't here.
[21:09] We need the rain, this winter, it's supposed to be a very wet winter.
[21:13] So that kind of leads into the importance of keeping this on track and giving us as much time as we can,
[21:19] because we can't pour concrete in the wet months.
[21:21] And so that's concern because I did set up a set up here in front of Council and say yes,
[21:26] goal is to deliver this project by March 1st, 0.27, so that's the goal. Hopefully we can get there.
[21:33] We will get there. There you go. Thank you. Thank you. Okay, thank you very much.
[21:39] Any public comment on this agenda item? Anybody online? Okay, don't. Moving on to item four,
[21:48] priority projects update.
[21:55] Okay, there's just a couple of updates related to our priority projects.
[21:59] Again, those are the Royal Park Master Plan moving incrementally through our checklist of things
[22:03] that we can do to improve it.
[22:05] Right now, kind of to entand them with the Royal Park Master Plan is that the concessionary
[22:11] agreement has been published.
[22:12] So if there is anyone that is interested in reviewing the request for qualifications, that
[22:17] is available as well as some follow up Q and A, we do have a page on
[22:22] our website, so if you'd like to go there, you can find that information.
[22:27] The first true project that we're looking at is going to be the tennis court, rebuild
[22:31] of the upper two courts and resurfacing of the lower two courts.
[22:34] And that goal is to begin the second week in May, so that would be following the current
[22:40] agreement with TAM High's tennis team right after their May season ends.
[22:46] So that's our goal and have everything done before summer.
[22:50] Moving into the bike amenity, Patrick Linahan has been working very hard to
[22:55] want his community engagement. So if anyone attended the last
[22:58] Miller nights, you would have seen the amazing turnout from the bike
[23:01] community to really share what they're advocating for, what they're
[23:04] requesting, they're their big dream, which is a three component facility that
[23:08] would include a pump track, a bicycle playground, as well as a jump line. So if
[23:14] you're interested in that information and the progress that that group has been
[23:17] made, they have a dedicated web page that I'm happy to put anyone in contact with as well.
[23:23] And we hope to have more information to the commission.
[23:25] We're working with the county on funding a concept designed based on what the group's ask is.
[23:32] And that would be totally funded as of right now from the county.
[23:36] So good progress.
[23:38] And then moving into a teen engagement, again, the main points for your volunteering.
[23:44] Also, specific to the golf course, and I wanted to turn it over to Andrew to share some of the successes.
[23:50] So if we can close out this document and pull up the next PDF that has some slides that Andrew will go through the first golf tournament for the juniors,
[23:59] or for youth in general, was last Saturday the 29th, so I'll turn it over to Andrew.
[24:06] Thank you. Well first, I would just say thanks to the city and the staff for running the original RFP to hire touched on, which then became Kemper, who was operating the golf course, which then interviewed a new GM of the golf course, Chase, who is recently started and has been jumping right in to help integrate himself as a marine resident and growing up here just met him over the summer.
[24:35] and just Kudos to Chase, where he said, how can I help him?
[24:39] Let's go build the community across a team engagement
[24:43] in a line with the Priority Project.
[24:45] So this was a quick turnaround that the team put together.
[24:49] We built the websites.
[24:51] We kicked off, threading the needle within Mill Valley
[24:55] a fall programming between soccer or return to school, summer vacation.
[25:00] Some how pulled it off. We actually launched four different flights. Championship division was 18 holes. You had high school division, middle school and elementary school.
[25:11] It was really designed to dovetail into the next page, which was the teen engagement priority project.
[25:19] And then using the cornerstone of our community, which we think of as the mill valley golf course.
[25:24] And going and driving this, as I mentioned, Chase was the leader in this, supported by his team, Greg Hall, and then John for operational support, and then also the support of Mill Valley Golf Club, which had numerous sponsors that donated their time Commissioner Emmett over here, also catted for a number of boys that were out there, and so if you keep going down to drive the success of it.
[25:51] We started off with a goal of 60 players, we opened that up, we got 95 total players in the field.
[25:59] It was comprised of not only family day out there with spotters and whatnot, but driving activity to Porsche 1919, which is a revenue generator across the ecosystem and our community.
[26:12] We have two incredible winners, so Ziggy and Zenyu, two under par for Ziggy overall for 18 holes, and Zenyu is our women's and girls champion, and then we had Chase Croix and we scroll back up one more page, and then you key for high school, so those were the nine hole divisions, and so here are some cool quick photos of our winners.
[26:38] The community raised $1,200 to support trophies, medals, and an enduring plaque that will be in the clubhouse.
[26:48] And so the last pictures are just some of seeing the elementary school crew with their medals, their awards, and then their cadets.
[26:56] So it was a very fun day out in our community.
[27:03] I will commend you guys for doing just a, it was awesome.
[27:07] It was just absolutely like the boys, like we're talking about it leading up to the day and then there's a lot of frustration and some, you know, many, many lost balls, but you know, I think they, they kept talking about it afterwards.
[27:24] It was a win all around.
[27:27] How lovely, it sounds like you guys really knacked it out of the park well done.
[27:32] Yeah, I hope it's an during event plus many more to come on the Priority Project.
[27:36] So, this is a scaffolding that we can continue to learn from.
[27:43] All right.
[27:44] Do we have any other comments or discussion from the Commission on the Priority Projects?
[27:50] Any public comment?
[27:52] Anyone online?
[27:53] Okay, doke. Old business number five, consider update the partnership and fee waiver policy.
[28:15] Hello, commission. Thank you for having me here again. I have for you the updates to the partnership and fee waiver policy.
[28:24] I have provided for this a red line copy. So a little background. This was presented or initially established in December 4th of 2024.
[28:38] And since then the policy has had many successes as well as some need for reforms.
[28:44] So the key areas of reform were found in just our procedure clarifications.
[28:49] So this is on page 4 of the partnership and fee waiver policy.
[28:55] So you have your red line copy as well as the I have the recommended full edits version of the policy as well.
[29:03] So, for item one on the procedures, we are adding in the applicants must include all anticipated
[29:10] space equipment, staffing and time needs in their initial request.
[29:14] Any additions or changes made after approval may be subject to standard rental and staffing
[29:19] fees, and the applicant will be responsible for paying any additional costs incurred beyond
[29:24] the approved fee waiver.
[29:26] This is to help minimize the amount of times that applications come back as for additional
[29:32] fees.
[29:32] which can result in it needing to come back before the commission or push it over the initial threshold if it had been approved at a staff level as being under 2000.
[29:43] It can push it over into a new area of needing to prove which often comes to light right before the events.
[29:50] So we're trying to get ahead of that so we can make sure these events continue to find success.
[29:56] And then moving down to item 5.
[30:00] We added in some additional
[30:06] context as well to that one. So it now reads City of Mill Valley arts recreation staff
[30:13] can approve fee waivers up to $1,000 of $2,000 per organization per year. And then some added clarity.
[30:18] The approval limit applies only to the fee waiver amount and does not limit the total value of the
[30:23] facility use agreement. Any charges exceeding the approved fee waiver are the responsibility of the organization.
[30:28] So again, clarifying a bit as it did in the first, first bullet point, as well as adding that if a total, let's say, for an example, a total application was a $3,000 staff can approve it to $2,000 and beyond that would bring it to Parks and Rec Commission.
[30:47] And then moving to seven, some clarification on this one as well, total combined fee waivers and reductions granted to organizations may not exceed $100,000 per fiscal year.
[30:58] And then all requests exceeding the allotted amounts would be presented to and reviewed by
[31:03] the Parks and Recreation Commission, regardless of total cost associated with facility
[31:07] use agreements.
[31:08] Just adding some extra clarity at that point, even if it is under the $2,000 threshold,
[31:13] it would come to the Parks and Recreation Commission for consideration.
[31:17] And then number eight, rewriting this section entirely, as we have found that several of
[31:24] applications are reoccurring in annual events. So returning on going or reoccurring
[31:30] organization slash events must provide an annual report to the Arts and Recreation
[31:35] Department, including number of participants, event revenue and description of the benefit
[31:40] to the city for prior fee waiver granted. And then that report would be shared with the Parks
[31:47] and Recreation Commission. And those are the recommended points of clarification for the
[31:52] ship and fee waiver policy. And then for some added context over the years that we have
[32:01] had the partnership and fee waiver policy in place. So this was fiscal year 2425. We had
[32:08] a $100,000 budget. The total approved was $81,625 and $25, leaving us just over $18,000
[32:17] in our budget.
[32:20] And there's some of the organizations you can see there. So what they paid and
[32:24] was waived. And then moving into fiscal year, sorry, 25, 26. There was a total approval of
[32:35] 77,866 dollars and 17 cents, leaving us just over $22,000 in the budget. And you can see
[32:43] some of the approved groups there. You'll see a lot of repeating names from the first year.
[32:50] And then moving into the current fiscal year, we have plenty left in our budget as we've just
[32:55] started this fiscal year. So so far there has been approved 31,000 to $156.50, leaving
[33:02] a $68,743.50. And these are the current groups that have been approved for this fiscal
[33:09] year.
[33:14] All right, thank you for that comprehensive report. I reviewed your staff report at all, kind
[33:19] of makes sense to me. Anybody have any comments?
[33:25] I have one very minor comment on the fee
[33:28] waiver markup in paragraph 7 there's a very minor typo. Sorry to be that person but I just am.
[33:35] I know it. I can't help my cell block work. It's the second word of the first sentence in red all
[33:42] request. It's currently, it's going to be there but it should be plural. So just put a nest on there.
[33:49] If you don't mind.
[33:51] Got it. Thank you.
[33:52] You're welcome.
[33:56] Okay, can I get a motion to approve the amended few waiver policy as edited?
[34:03] Motion to approve.
[34:06] Can I get a second?
[34:07] Second.
[34:07] All in favor?
[34:09] I.
[34:10] Okay.
[34:11] Any opposed?
[34:12] No?
[34:12] Or abstentions?
[34:14] I'm going to abstain.
[34:15] I've given some feedback.
[34:17] My comment is I think we can actually take this data cohorting and actually empower the
[34:28] team a little bit further on how do we allow you all to move faster so this is like
[34:33] by organization but my comments are mainly by type is it a fundraiser is it the
[34:39] reports and the annual reports like how do we get the policy to continue to
[34:43] evolve to allow you to bring less and less to this team and to see if the
[34:50] $100,000 is the right budget per year, it's kind of a placeholder but should it be 50 should it be 60 I think we can think of
[35:01] The archetypes by event. Is it a fundraiser? Is it community benefits like just thinking a little bit further on our categorization? To help us build that end of the policy.
[35:14] I'd like us to go and step further and hopefully you bring less to this commission and allow you to empower the communication back to the organizations.
[35:23] Is that something we could revisit near the end of the fiscal here when we have more data about how things have gone over this year?
[35:30] Yeah, my recommendation would be to have Commissioner Smith meet with Jane Christie offline and just really dive into what he's
[35:37] What he's suggesting to see what we can show and then we can bring that to the commission.
[35:41] Sounds good.
[35:42] Okay, so in any event, the motion has passed.
[35:45] With three votes in favor and one abstention.
[35:47] So, moving right along to new business, item six is to consider the installation of permanent
[35:54] venting surrounding the Redwood trees in the Plaza.
[36:07] Good evening.
[36:08] The park commissioners, two of them at the R&P of the Work of the Superintendent.
[36:13] So in the beginning mid-Dear, we may receive a couple of concerned residents of the Redwood
[36:20] trees in the Deepo Plaza that see children playing this area and removing the bark.
[36:27] And then we decided to protect the tree.
[36:29] When I started temporary fence, then we installed temporary fence in a couple weeks after that.
[36:36] We just see another concern of kids being placed inside the fence line and playing in the playground.
[36:44] We, and then put a temporary signage to educate people that educate people of why it's good to preserve the trees and not to remove the bark.
[36:55] And so then I've reached out to our vendors to get estimate of installing 100 feet of fence and also a gate to install a lot of access to the cap of the irrigation lines and also our power that we have there when we have crisis trees.
[37:17] Also, did a mock-up of what the fence was looked like in this area of the side where the
[37:24] Bayer-Penny Bayer is and the River Grove next to the power line, the power supply source.
[37:31] Second option is to relanscape this area to deter people from entering the space and to add a education sign to letting people know that we need to protect our trees and not to move to the park.
[37:49] Thank you.
[37:50] How much for the question?
[37:54] I mean, my thoughts are, you know, one of the best things about this town is the nature.
[38:00] And, you know, putting up permanent fences, you know, our temporary fences.
[38:04] You know, the metal creates whatever, you know, seems, you know, counter to all the, you know, accepting all the nature that we have here.
[38:14] You know, and when I saw those photos, I was just like, oh, you know, but I know that there's something that needs to be done.
[38:19] the idea of landscaping, you know, to deter people from kind of going into and into the
[38:26] redwood roots, I think it's a good one. And I think it stays with the idea, it's insistent
[38:33] with the idea that this is a very nature-forward community. So, some of my thoughts.
[38:40] Yeah, I would agree with that. I guess I would wonder question if we've had any arborist or other
[38:46] I guess experts advise us around the health of the trees and what potential ramifications there are to
[38:55] bar removal.
[38:56] Yeah, the beginning of this year, 2026, we had our over this comment and that is now that we need to do a root treatment,
[39:03] because the compact of the soil was to parse on the trees and for root improvement, we need to do that type of treatment and we did.
[39:12] that helped the condition and the health of the tree.
[39:15] But now that we have this area,
[39:17] that's not open to the public before it wasn't open
[39:20] because the extension of the plaza
[39:22] now gets more foot traffic and it compacts the area.
[39:27] And actually, it does a little bit of for the trees,
[39:34] it does a little bit of, it does compact
[39:37] and does it harm to the root system.
[39:39] But for the Bart, I can have a tree operator's come in and give you a report.
[39:43] And what came costs, if the tree 25% or 50% of the Bart has been moved,
[39:49] you can give us an expert in feeding in what it will cost.
[39:53] Which is one of the important things.
[39:55] I want to thank you for letting me go down the rabbit hole of informing my-
[40:00] Self of how much bark protects a coastal redwood. I believe, from my uninformed research, it's roughly 12 inches of bark that needs to be removed to get to the canbeom that would actually damage the tree.
[40:13] Reverse the picking off of one or two inches of kids right around. I had not read in the staff report the compacted area. I thought this was specifically around the bark removal, so my general feedback would be less is more in our community.
[40:29] of hardware around our parks and signage if this is not an actual existential risk for those
[40:37] redwood trees but I would love your opinion to a hunt. If it is the impacting, is it the foot traffic
[40:43] that drives the root damage and how do we go ensure those? They are protected like as part of the
[40:50] depot plaza that would be great but I'm not sure I read out of this staff report that kids running
[40:57] through and picking ad hoc bark was going to actually materially affect those trees.
[41:04] Yeah, I'll reach out to you.
[41:05] I'll offer this and give you a two point of view that report and I'll share that report.
[41:10] Yeah, I agree with the comments that everyone else has made.
[41:13] I think my inclination is not to rush to put up a fence until we are sure that that's kind of like a last resort, right?
[41:21] So let's get some more information and if we have to do something, I mean, I would lean towards at least trying with the
[41:27] First before we sort of like wall off the trees, but yeah, if you get that, just so information and why have another conversation we can take from there.
[41:38] Yeah, and I'm curious about the compacting two because I think about old mill and those trees are obviously part of a part.
[41:45] You have lots of people walking next to you near, maybe it's not at the same volume, but I'm curious why this is perhaps different, right?
[41:53] is it, you know, what is it that's creating that impact?
[41:57] Is it kids walking in the soil?
[41:59] Is that different from old mill?
[42:01] So if we can get some more advice around that similar
[42:03] to the work, I think that would help us understand it better.
[42:07] 100% agree I would lean towards any sort of landscaping
[42:11] as a first option to try before we put any permanent fancy up.
[42:18] Yeah, I'll provide that information to you guys.
[42:21] Great. Anything further from the commission on that? Any public comment other than what has
[42:27] already been provided in advance of the meeting?
[42:50] Okay.
[42:54] Okay, the proposed fencing is totally unnecessary in ugly to boot. My children and thousands
[43:00] of other for generations have played on the plaza without fencing, parental and adult oversight
[43:05] should be enough for this imagined problem.
[43:10] As we are going to fence, the red was just across the street and in all of our public areas in town,
[43:20] question mark, if some deranged person is determined to deep arch trees, they will find victims somewhere,
[43:28] and this fence won't be the solution.
[43:30] It seems like one of one off of board Hooligans and I can't imagine it was very satisfying or rewarding.
[43:40] These are always adults. There are always adults on the plaza, and this seems unlikely to become a true problem.
[43:47] If adults speak up when they see bad behavior, we establish the standards of our community.
[43:53] If Parks and Rack has $2,300 to spend to protect Redwoods, it would be better spent to remove the IV that is choking Redwoods by the Creek and Boyle Park.
[44:04] Sarah Manville.
[44:05] Sidney Avenue and Mill Valley.
[44:08] Thank you, and Guzintite.
[44:13] Okay,
[44:16] moving right along then, we will move on to item number seven, which is to consider
[44:21] the community center parking lots, space rental policy and fees.
[44:24] Before I move on really quick, Chewie does have one follow-up question?
[44:27] Oh, I'm so sorry Chewie.
[44:29] Yeah, so while we discuss about what to do with this area, should I remove the temporary
[44:36] defense in this area to be fine solution or more appropriate for this location?
[44:42] Well, that's a good question. I don't know. You're not in your head, yes. I see.
[44:46] My vote will be yes.
[44:49] My word as well. Thank you for asking.
[44:51] I'd second and third that.
[44:53] It seems we have a near consensus.
[44:56] I mean, I wouldn't be opposed to leaving the fencing up while we engage in this fact.
[45:00] I'm finding, but if the majority of the commission wants it down, then, you know, I think that would be the commission's guidance.
[45:13] Okay. Thank you. Thank you.
[45:15] All right, item seven.
[45:41] Hello folks and commissioners. My name is Mario Lawson Arrow. I am the recreation coordinator at the Nile Valley Community Center. Thank you for having me here today.
[45:51] I am introducing an estimated operations of parking lot space rental policy that we might
[46:00] improve tonight's and implement before the beginning of the next year.
[46:06] The proposed action is we're going to create a standard process for renting out and receiving revenue
[46:14] for a set amount of parking spaces currently
[46:18] at the Mill Valley Community Center parking lots.
[46:22] We are going to set limits on how long
[46:25] and what's in the number of spaces that we can use.
[46:29] And we're going to set two different pace scales
[46:32] for these parking rentals.
[46:36] Some of the framers that we have decided on
[46:40] is an 8 a.m. to 8 p.m. reservation period.
[46:44] this and no overnight reservations as well or parking, that would stay with our current policy.
[46:51] The 8 a.m. 8 p.m. period is to head off early youth sporting group parking so that if they need a weekend rental,
[47:06] they are available and then 8 p.m. is after the aquatic center closes so there will be less impact on the parking overall.
[47:12] and there should be plenty of spaces available.
[47:16] We decided on 30 spaces as a daily maximum for any single day rental.
[47:23] The two different priceings we are thinking of are $10 for per space for residents,
[47:30] and $15 for a greater meal volume beyond.
[47:34] We would require 72 hour notice for request of parking spaces.
[47:38] this is the minimum time that we would need, and then of course we would not include
[47:45] accessible parking any fire access loading or other required safety space of the parking lot.
[47:58] The reasons we chose 30 spaces is that even with the removal of accessible parking, it is less than 20%
[48:07] all spaces in the parking lot and we believe it will not be an undue impact on daily
[48:14] users or facility use. The 72 hour notice for minimum is consistent with current
[48:22] mill valley street parking encroachment policies both through DPW and the police department
[48:27] so we're in line with that timeline and then again keeping safety and accessibility in
[48:37] had in front, we will not allow any reservations
[48:40] of any of those types of spaces.
[48:45] And then we will also coordinate any signage,
[48:49] monitoring, and enforcement procedures
[48:51] that we might need to for these 30 spaces.
[48:54] And over the course of the rollout,
[48:56] and at least one fiscal year,
[48:59] we'll track participation, revenue,
[49:02] and any operational impacts throughout the fiscal year.
[49:07] This is an image of the proposed spaces.
[49:12] There are nine spaces that are along the sidewalk path next to the creek.
[49:19] There are six proposed spaces along the bushes at the north side of the lot and then there
[49:26] are 15 total spaces underneath the current solar panels which total up to 30 spaces.
[49:36] The $10 and $15 price range was gathered from quite a few research very locations, different parking lot rates, street rental rates, garages, and also a few other encroachment ranging from a minimum of $2 to $25 per space per day for.
[50:00] Senate fell, large spur, Tiburon, and a few other marine county locations.
[50:06] 10 to 15, we fall, feel falls very well in line with all of these. It would not be a,
[50:14] undo, start price, and we can either look to razor lower after that fiscal year and monitoring.
[50:22] The one outlier that was, research would not included was City of Mill Valley and
[50:29] Grossment Permits currently do cost $70 per day per space for parking rentals on streets.
[50:40] And then we decided to keep the two separate parking space prices because of all of the rest
[50:45] of the fees that are associated with rentals,
[50:49] memberships, and things of those nations.
[50:52] At the Community Center, do have resident
[50:54] and non-resident prices.
[50:59] The fiscal impact, at this point in time,
[51:04] is relatively unknown.
[51:06] We will, of course, keep due diligence
[51:10] and expected revenue tracking, expenses, and usage.
[51:15] And then we believe that the 10-dollar minimum price will offset any operational cost outlays
[51:23] for signage preparation and then possible enforcement.
[51:30] And then we will like to keep any changes after the full year of reporting and monitoring
[51:39] just so that we do not unduly alter any data or trends that we might observe.
[51:56] And then again, thank you for listening, and this is just a recap that we would have space
[52:05] rentals from 8AM to 8PM, 30 spaces daily maximum per various groups, and then 72 hour minimum
[52:15] notice and then we would hope to get this procedure and program and monitoring and outlaved
[52:24] on very soon after this meeting.
[52:29] I would just like to add that this approval does also come with and it should be put in your
[52:33] packet a red line at it of the community center rental policies.
[52:38] So approving parking lot rentals will come with minor modifications to the community center
[52:43] rental policies, including under general information where it previously said the community center parking lot is a free public parking lot utilized by a variety of user groups parking availability is not guaranteed and must be limited.
[52:56] That part would be stricken from the policy.
[52:58] And then under eight we would be adding that the city is not responsible for any thefts damage or loss less left behind items in our parking lot and is not liable for any loss or left behind items in the buildings.
[53:12] And then we would be adding
[53:19] a new section under rental fees on page 4 that includes parking
[53:25] lot priority and reservation and you can see on the addition of the grid which includes parking
[53:33] spaces, single day use, incorporated city of mobile resident $10 per day and greater
[53:38] mill valley and beyond $15 per day and then one more addition under on page 7 under conditions
[53:47] of use for all facilities that we would be adding a number 9 parking, a maximum of 30
[53:52] parking spaces may be rented on a per day basis a day is considered 8 am to 8 pm and any time
[53:59] before after is considered free public parking. And for question to reserve any of the dedicated
[54:03] parking spaces indicated on our parking lot image.
[54:07] Senators of minimum notice must be given.
[54:09] If a request is written, is within the Senator our time frame,
[54:13] it will be automatically denied and the lot remain
[54:15] under the current public use policy and loss.
[54:23] Thank you.
[54:24] I have a question.
[54:26] You mentioned at one point you would not offer accessible parking
[54:29] for any of this.
[54:31] And I think what I understood you to mean was that you would not
[54:35] an accessible spot as one of the 30 for somebody who doesn't need one, but if somebody who needs
[54:42] accessible parking wants to reserve a spot, would they be able to do so under this policy?
[54:50] Currently, we have not considered that. That is something that we could check if it is needed or if we are
[55:00] We're able to do it and how we would implement and do background check or check for need.
[55:06] Yeah, I would just, if you're not planning on allowing somebody who needs accessible parking to reserve,
[55:13] I would feel more comfortable if we ran that by the city attorney to ensure that that is okay.
[55:19] Legally speaking, if you're offering some kind of program to the public,
[55:22] but explicitly excluding somebody who has different needs, I would worry a little bit about that.
[55:30] Not my area, I'm not speaking as an attorney here officially, I'm not the city attorney,
[55:35] but I would want to know that that was okay. Yeah, I can speak to that a little bit. So there is
[55:40] like a legal minimum requirement of ADA spots that were required to have within our parking lot.
[55:46] So we had hesitancy on allowing rental of ADA spots because it would then sort of take it
[55:52] not sort of it would take away one of those available spots and would be changing the number
[55:57] of available ADA spots to the parking lot ratio. I can look into what that ratio is, you know,
[56:05] perhaps because we're doing 30 spaces allowing one ADA space to go to an ADA spot. But again,
[56:11] I have hesitancy because if someone runs just the ADA spot, are we now out of compliance on
[56:16] available ADA spots available within our total parking lot.
[56:20] So that was the original intent and thought behind why we
[56:23] wouldn't include an ADA parking space because it could potentially
[56:27] put us out of compliance on available ADA spaces.
[56:31] Yeah, I was just going to say thorny question, right?
[56:36] So we just need to know if it's okay, right, to do it.
[56:43] I think a second note to that is that there's no exclusion to someone
[56:46] the wanting to rent parking spaces that needs 80 accessibility because what we do for downtown
[56:51] events. If we need to create an ADA parking space, we convert two parking spaces to accommodate
[56:56] that. So I think with accessibility in and out, we'd have to look at the spaces that are there
[57:01] and what the intention is with the access to the parking with the sidewalk. I think with this
[57:07] theory is that a lot of groups that are currently requesting or possibly wanting to request
[57:12] utilization of parking spaces are not necessarily people that are coming to the community
[57:16] center. So access to accessibility to the sidewalk to get to the building is not is not with
[57:25] the concern is or the motivation is here. It's for example most recently the school district
[57:32] asking to reserve parking spaces because they're hosting meetings and their campuses are
[57:35] impacted by the construction around it or there's been a event that wants to park vehicles
[57:40] for a longer period of time where they're going to be starting there and going somewhere else
[57:43] and then later in the day possibly using the community center.
[57:46] So I think it's also maybe the intention
[57:48] of how we see the requests are coming.
[57:50] Right, totally valid.
[57:53] I guess I'm just thinking of a situation where we have a policy
[57:56] that allows people to reserve spaces
[57:58] and then maybe somebody calls up and says,
[58:00] oh, I want to reserve a space, but I'm in a wheelchair
[58:03] and I have to have the extra space on the side of the spot
[58:06] to get in out of my van with my wheelchair
[58:08] and then having them be told, oh well, I'm sorry,
[58:11] we can't allow you to reserve then.
[58:12] I feel like that makes me nervous.
[58:15] I think it's a bad luck for the community center
[58:17] if that were to happen.
[58:18] And I understand it might never, right?
[58:20] But like it might.
[58:22] And also, just aside from it being sort of like not,
[58:25] I think what we want, our community center to be doing,
[58:29] there's a question of legality too.
[58:31] And so I just think we should get an answer
[58:33] that question before we make a decision.
[58:36] And maybe the answer is, if a person who needs
[58:39] an accessible spot wants to reserve,
[58:40] you just give them two spots for the price of one.
[58:43] Maybe that's the easy answer to the question,
[58:45] but I just want to make sure that we're behaving
[58:47] appropriately here.
[58:51] Thank you.
[58:52] Going back to the map a little bit.
[58:54] Mario can kind of point to where the ADA parking spaces
[58:59] are on this side of the parking lot.
[59:02] So there are only two-spate ADA spaces
[59:04] on this side of the parking lot.
[59:09] For, sorry, for, for spaces on this side of the parking lot.
[59:15] So we could in theory loop one of those in, like that tail one there.
[59:21] Although I then think that almost begs the question of what if they need more.
[59:26] So because I'm here in back to if someone who needed a space was total, we can only rent up to one.
[59:32] Is that going to be a problem?
[59:33] So, I think, with that consideration in mind, we could alter the language and the policy.
[59:41] It only has it under the parking lot per day and reservation section, where it says does not include
[59:48] ADA parking spaces. We could end the sentence. We could end the sentence of minimum
[59:59] of science.
[1:00:00] Our notice, parking spaces are only available and staff designated locations, and the sentence
[1:00:05] there, and then say for ADA reservations, please reach out to staff. And that way we can still move
[1:00:11] forward with this and help accommodate those user groups who are currently asking for spaces.
[1:00:15] And in the meantime, see what we are legally required to provide. And then give us the flexibility
[1:00:21] to enact that once we get that answer without needing to bring it back again. Yeah, I think that makes sense.
[1:00:27] I would be comfortable with that.
[1:00:30] We can make that amendment under parking lot
[1:00:33] priority and reservations.
[1:00:35] So I'll read the full line would read parking spot
[1:00:37] reservations are limited to 30 spots per day from ADM to 8 p.m.
[1:00:41] And must be reserved within with a minimum of a 70 to our notice.
[1:00:46] Parking spaces are only available and staff
[1:00:47] does a name locations for ADA accessible parking
[1:00:50] places please reach out to staff.
[1:00:52] Yeah, I like that.
[1:00:53] Thank you.
[1:00:59] a comment,
[1:01:03] and I'm part of it's like, who are the user groups that are requesting this?
[1:01:07] I have seen some reserve things when we've had the concerts there, or we've got the carnival
[1:01:12] there, I feel like I have seen some block spaces over time. Frankly, like the cost benefit, the
[1:01:20] operational overhead, I would have just suggested like there is a one-flat fee in making sure
[1:01:26] like it is $300 if you are renting and you are a resident's group and you get 30 spaces
[1:01:32] times the 10, it's $300 if you choose to go do that.
[1:01:36] You can utilize the spaces as much as you want, pick the number of spaces.
[1:01:41] It seems like a very big operational burden for them to call in and say, I want 11, I want
[1:01:48] 13, I want 3, so I would just probably be a slightly more structured of to launch the
[1:01:56] program is it worth it to go 30s faces times 10 is 300 or to 450 for your organization that
[1:02:04] need this basis if you're a greater resident. I just want to make sure it's staff's time
[1:02:11] is utilized with fielding and categorizing, walking out, doing the signage 300 dollars feels
[1:02:17] like a minimum viable effort to level. I could be convinced that it's not 30 spots, it's 20
[1:02:23] spots, so it's $200, but I wouldn't go down to, I can rent one spot. That seems laborious.
[1:02:32] Thank you. I think this is, it's starting to consider that as well. I'm doing it as blocked
[1:02:37] spots. But then we did look at who are the user groups who are requesting spots most frequently,
[1:02:43] and that wouldn't be necessarily a feasible option for some of the groups who are asking
[1:02:49] of rent spaces, which has been teachers or middleized school district employees and staff
[1:02:56] members.
[1:02:57] It has been kiddo and nonprofits needing spaces.
[1:03:02] It has been occasionally a wedding who has a specific family member who needs guaranteed
[1:03:09] spots due to accessibility reasons, so we will hold a spot.
[1:03:14] So, you know, we, and we also want to be mindful too of the, the, the number of spaces
[1:03:19] and where those spaces are. So, I, I hear the, the concern on doing a spot by spot could
[1:03:26] be extra labor for our staff. I believe you included in the staff report how we would mark
[1:03:32] the spot, doesn't it, the spots? Sorry. Currently not in the staff report, there's something
[1:03:37] that we would look at and create later.
[1:03:42] So the current idea to how we would manage these spots.
[1:03:46] We have the orange delineators, which is probably
[1:03:48] what you've seen currently holding some spots out there
[1:03:51] right now for some school district staff.
[1:03:54] And then we put a sign on the front of the delineator,
[1:03:58] or we had them out there today for the blood drive, right?
[1:04:00] The blood drive doesn't need 30 spaces.
[1:04:03] It needs enough spaces to be able to hold a blood drive.
[1:04:05] And so we also don't want to limit the types of user groups
[1:04:09] who can come to our facility and utilize it
[1:04:12] and do a good community benefit.
[1:04:15] Also, they're here for a reason.
[1:04:16] And usually that reason is a good community benefit.
[1:04:19] And sometimes that's a private rental.
[1:04:21] So in those cases that block rental
[1:04:22] would be very beneficial for us, the staff.
[1:04:26] But then I would also ask, are we also serving
[1:04:28] the community needs in doing a block rental?
[1:04:31] So we did set the price initially a bit higher
[1:04:34] then we had initially considered at that 10 and 15
[1:04:36] to try and make up some of that concern.
[1:04:39] But the process of taking a delineated
[1:04:41] out there and placing it in a spot
[1:04:46] seemed to be a fair balance on that
[1:04:48] to be able to do a spot by spot rental.
[1:04:54] My only counter is like you're doing it today
[1:04:56] without the policy without renting it.
[1:04:58] And so if you have...
[1:05:00] I have an event and you feel like there's a means of someone that needs a one spot. Like, you guys do it today, right?
[1:05:07] You block it for the blood drive you dropped. And so if you're writing it into policy, I think that was still my suggestion that it should have a hurdle rate that's worth doing.
[1:05:17] I'm happy to discuss this 30 or 20 spots, but I just voicing my comments. I don't think this policy makes sense as written to be able to do have a one spot rental to have
[1:05:29] for $10 to have a staff member go get a yellow or an orange pile on, put a marker out and go
[1:05:34] do that.
[1:05:35] I'm not in favor of that systematic policy.
[1:05:42] Yeah, agree with you, Andrew.
[1:05:44] I guess I'm wondering if thought has been given to who can rent these spots, right?
[1:05:49] So one of my concerns is that we're going to have just private citizens saying I want
[1:05:52] to be a friend's field all day for soccer, 10 bucks no problem, right?
[1:05:56] So if you're laughing, but I know that's going to happen, right?
[1:05:58] So we don't really have language in here around the user groups, right?
[1:06:02] So you've mentioned kiddo, you mentioned blood drive, like I think when we've got philanthropic
[1:06:06] events or someone's using the community centers or rental, that all makes sense what I want
[1:06:11] to, I think, avoid and what we all probably want to avoid is private citizens just coming up
[1:06:15] and saying I want my private rental to community center today, or at least that something I'd
[1:06:20] like to avoid, others share their opinion there, and that combined with the kind of minimum
[1:06:27] make sense to me just again in terms of like there should be some threshold to do this, right?
[1:06:31] It shouldn't be just kind of one-off, both in terms of who can rent and what that then means for staff and kind of what the
[1:06:39] cost is to implement this. It feels like there is a judgment process you guys are going through today, which
[1:06:46] while we're not getting revenue from it, I think it probably works pretty well.
[1:06:50] It sounds like there's some examples and I guess I wonder the fall of question is to you know who's asking
[1:06:55] And how many of those requests do you get per year?
[1:06:57] Is this like every week or every month or do you have a sense of how many actual requests
[1:07:03] we're getting per year that we're trying to create a policy around solving for their needs?
[1:07:08] Yeah, great questions.
[1:07:11] So we don't have like a hard track on that because we have been kind of doing it just as
[1:07:16] we need.
[1:07:17] And just to encounter to that as was around the partnership and fee waiver policy, I established
[1:07:24] that because I do feel as public servants to the community we need to have a policy that is the
[1:07:30] same for everyone every time. So we're trying to get away from what we've been doing which is
[1:07:34] well we'll just throw out a cone for you because we understand the situation you're in and we'll
[1:07:38] throw out a couple of delineators for you because we understand what you're in. So you're no one
[1:07:41] have to rent a minimum of 20 spots or 30 spots. That's where you get into the sticky
[1:07:48] situation of, are we as staff doing what is fair, are we doing what, you know, our
[1:07:53] personally feel is right, right? We should be able to apply a policy that, you know, fits
[1:07:59] for the most part and not all policies are going to fit all all situations. But we want to do
[1:08:04] our best to make the policy as applicable as possible and approachable and accessible. If we were
[1:08:10] going to talk about a minimum spot, I think from a staff perspective, from the request we've gotten,
[1:08:16] I think a minimum of five could make sense
[1:08:19] because that's about what the lowest dive scene
[1:08:23] I think is five, Mario, correct me if I'm wrong.
[1:08:27] No, that seems right.
[1:08:29] Blood drive needs five spaces and they do nine events
[1:08:32] per 12 months and then we have had fundraisers
[1:08:40] with major political figures that they brought in
[1:08:43] they need three to five for their care bands or personal drivers or they need a few spaces
[1:08:52] for the organizers of events to be here the entire day for the whole day and make sure
[1:08:57] that they get a spot for various events and programs that are happening.
[1:09:03] Yeah, and some of the biking events too will need like five spaces to have their trailer,
[1:09:07] which all the bikes load out, especially the adoptive need bike rides, have to bring trailers
[1:09:12] with those very specific bikes and equipment.
[1:09:15] So I think five spaces is a minimum we've seen,
[1:09:19] never seen 30, but we felt like 30 was, again,
[1:09:24] as Mario said, it's less than 20% and then it allows
[1:09:26] for multiple groups to rent if needed.
[1:09:39] If we were to amend to require a five space minimum
[1:09:44] with that change you're feeling about the policy
[1:09:47] as otherwise drafted.
[1:09:54] Yeah, I think it helps us get there. I know we don't have the exact number, but it's still curious.
[1:10:01] What the proximate range is, in terms of these requests, we're getting per year, because we're bringing up some more examples, and I don't have any sense of really what this is that we're trying to solve for. So again, I know we won't have the specific number, but it'll be, I think, instructive to understand a little bit more around how many of these types of requests are getting and how many judgment calls you're having to make to help understand why this is important.
[1:10:23] So, I would say minimum of two a month for sure, because blood drive and is very regular.
[1:10:30] And then there's the neighboring partners who utilize our space, like we mentioned, the school district, kiddos, a regular one.
[1:10:40] And we have at least two biking events a year. So, a minimum of two, I'd say a month, and sometimes more.
[1:10:48] And we've never opened it up to rentals.
[1:10:51] So I think that is a bit of a misrevenal.
[1:10:54] We've always told rentals, sorry, you can.
[1:10:55] It's a lot of a mask.
[1:10:57] And we tell them it's a public open parking lot.
[1:10:59] So I think if we have that as an option,
[1:11:01] we'll see revenue turn around in that fairly quickly.
[1:11:05] But we haven't, like I said, we haven't hard
[1:11:07] tactics that has been a lot of judgment call.
[1:11:09] And we're trying to get away from that
[1:11:11] and introduce the policy that will help us track it more accurately.
[1:11:14] I wonder if another way to have a little more comfort around introducing a policy like this is,
[1:11:21] I think the proposal was that this policy would get adopted for a year and then be re-evaluated
[1:11:26] what if we shortened that period of time. And then, you know, to six months, maybe.
[1:11:32] And then, you'll be tracking, obviously, because you'll know exactly how often you're renting
[1:11:37] and for how much. And we could sort of revisit it at that time and see, you know, if it's really necessary.
[1:11:45] to keep doing it, and also see if there's any blowback from the community over it, because
[1:11:49] I know there are times when I come down to the community center where the parking lot is
[1:11:53] really packed.
[1:11:56] And so, you know, reservations may mean that it's more crowded, right?
[1:12:01] May result in a more crowded parking lot on a more regular basis, and so we maybe would
[1:12:05] have feedback from the community on the policy too. I don't know what you guys think about
[1:12:10] that.
[1:12:10] I
[1:12:14] think there's a dovetail into like the, do you have the discretion if we write this policy to do a fee waiver policy back to the
[1:12:21] $2000 minimum that you have the discretion to go do for event spaces.
[1:12:26] Right, so if you do the first policy amendment that we're looking at, you have the discretion at a $100,000 benefit,
[1:12:34] we're using this is the parking lot now becomes designated city operated event space and does
[1:12:41] that now fold into the $100,000 or not. I don't know. I feel like we're over complicating this.
[1:12:47] I'm trying to very much avoid the I'm gonna come operational burden and rent one, two, or three
[1:12:55] spots. Or how and where do I call you and say I'm coming to my kids literally game I want to
[1:13:01] sure I'm coming to the music festival like I come to the same carnival and I guarantee you
[1:13:07] if you give me the opportunity to spend ten dollars and I get to go drive down and I live in
[1:13:11] the back to Blightville Canyon I'm going to come and rent one spot to make sure I can go drive.
[1:13:15] I don't think that's fair in the community and so what I'm trying to make is the hurdle rate
[1:13:20] five doesn't feel big enough that says I'm willing to go pay fifty dollars for that spot.
[1:13:25] There will be people that go do that and that's the whole point.
[1:13:29] If I'm a citizen and a community member,
[1:13:32] and I see four unutilized spots,
[1:13:34] and I just walked a mile in to come to the concert
[1:13:36] or to the carnival because someone paid for five
[1:13:40] and utilized one, I would like us to launch
[1:13:44] at something bigger that's accommodating,
[1:13:47] I love the blood drive, I love this.
[1:13:48] But you guys also have the empowerment
[1:13:50] to wave those fees today, so I don't think we're adding red tape
[1:13:53] unless we're going to combine it with your fee waiver policy
[1:13:57] that you can make those special accommodations
[1:13:59] and we trust your judgment of that.
[1:14:01] But I would tend to say 10 would be my,
[1:14:03] like if you wanted to ratify something,
[1:14:05] and I would be happy to go launch something,
[1:14:07] but it needs to be 10 times X, 10 times 10
[1:14:10] or 10 times 15 to get to 150.
[1:14:14] We could also just, I think those are fair points.
[1:14:19] I think it can also be a, how this is applied process.
[1:14:23] So there are extra add-ons to contracts that you can't just pay for separately like
[1:14:29] uplates.
[1:14:30] So we could talk about how this is applicable and say that this is available to existing
[1:14:37] contract holders.
[1:14:38] So it would only be someone who has a contract.
[1:14:41] That is, you tie it to a facility rental.
[1:14:45] I was big fan of that.
[1:14:46] They have a contract.
[1:14:49] But we didn't use it with the school district husband.
[1:14:51] kiddo kiddo is not renting a, like I don't know how you would
[1:14:54] administrate that as a board meeting for that, and that works for a wedding.
[1:15:00] But I don't know what facility rental the blood drive is doing.
[1:15:03] I think there's a solution in everything that you said, or make it cost prohibitive for an individual to come and say, I want to rent whatever for my kid's baseball game all day or whatever.
[1:15:19] You know, if you know, I'm coming to the, you know, the kiddo carnival and I want dedicated space.
[1:15:25] make the minimum high and then you guys have the discretion on a case-by-case basis to
[1:15:31] wave it. I mean, I think that's a solution. I mean, I think that solves some of what
[1:15:37] we're trying to get at, right? And, you know, somebody comes to you, you know, a private
[1:15:43] citizen comes says, you know, I want to, you know, I want to rent a parking spot and you're
[1:15:48] like, well, you know, you got to rent 40, you know, that's the minimum. You're probably
[1:15:52] I'm not going to wave that because you know that they're going to use that, you know, just for their own private use, but I don't know.
[1:16:00] Great. Yes. Thanks. Just to offer clarity on the partnership and fee waiver policies.
[1:16:04] I have heard that mentioned as an opportunity where staff can wave at their discretion.
[1:16:08] It does still go through the same rubric process.
[1:16:12] So when the partnership and fee waiver policy was established initially, it was established with the process of a rubric.
[1:16:19] So it still goes to the same grading rubric to make sure it meets the,
[1:16:23] so if we were ever called to carpet, if you will, I'm like,
[1:16:26] why did staff wave this $1,500 fee?
[1:16:29] We would say here's where it met the rubric for being applicable
[1:16:32] for a fee waiver.
[1:16:35] So it's not like an arbitrary decision on a staff member's part of like,
[1:16:38] why really love the, you know, I love this doggy daycare nonprofit.
[1:16:45] And so I'm going to wave the fee some passionate about dogs, right?
[1:16:47] There's a whole process where it gets vetted and then approved the difference is the amount
[1:16:55] of approval affecting that under $1,000 budget.
[1:16:59] So that's why there's that $2,000 threshold.
[1:17:02] So if there is a possibility for us at a staff level to wave the, say, 20 spot minimum, I would
[1:17:08] still want there to be some sort of policy around how and why it's waves.
[1:17:12] Because again, as staff members and just something I've seen through the several policies
[1:17:17] have been involved in in the city. It feels uncomfortable for user groups when they were told
[1:17:25] one thing through a handshake and then receive something different or they know that another
[1:17:29] user group received something that they did not. So that's where it starts to feel uncomfortable
[1:17:34] and we really want to make sure all of our user groups whether they're private rental or non-profit
[1:17:38] feels equally supported and valued. So that's my hesitancy on saying staff can just say, hey,
[1:17:46] Normally it's 20, but we'll go ahead and give you five because then it feels more like a
[1:17:53] staff discretion decision that can be called to question without a lot of backing as to why we
[1:17:58] did it versus the partnership in P-Wave or has a whole rubric and grading system and requires
[1:18:02] two signatures. It requires a signature of the person who put it through the rubric and then the
[1:18:07] signature of either the deputy director or director for the final waiver. So a bit different,
[1:18:15] But my big proponent of keeping things fair,
[1:18:20] which we appreciate.
[1:18:27] So I'm trying to sort of like put all this together in my head and figure out where this has left us.
[1:18:32] Is this leaving us with a viable path to emotion tonight, or are we asking for more information before we move forward?
[1:18:39] It doesn't sound to me like the kind of hard-tracking of requests has like exists for us to say can you come back to us next month with that information?
[1:18:48] So, I mean, that's something we could ask to be tracked on going for a basis if the commission wants or, you know, we could, if there's a path to a motion tonight.
[1:19:00] I'm happy to entertain one.
[1:19:02] Can I ask one more question please?
[1:19:04] Yeah, please feel through that.
[1:19:05] As you did the comparable comparative research for the other community centers,
[1:19:20] like,
[1:19:20] terrible was the Marin County Fairgrounds.
[1:19:25] Everything else was either very parking, garage,
[1:19:29] or street parking, or the street encroachment
[1:19:35] in Noveli.
[1:19:38] I could not find any other information on community centers.
[1:19:43] But there was one hotel also that rented out there
[1:19:47] parking lot.
[1:19:48] but no private public.
[1:19:52] Please describe the Marin County.
[1:19:55] Like do they sometimes charge or is it a free public
[1:19:57] you need to expand on that?
[1:20:00] The Marine County Fairdown that one. Yes. You can rent their entire parking lot for your events. It is 140
[1:20:10] some odd spots and it's $1,500 for the day. But you cannot do one spot at that lot. As far
[1:20:20] as I'm aware, no. When related to the email volume, Richmond permit, that is a per spot. For
[1:20:25] For example, if you rent the parking lot at the D-Bos, so that's also one of the comparables that I requested.
[1:20:31] But that's $70 a day.
[1:20:33] Right.
[1:20:34] And we wouldn't propose that to the community.
[1:20:36] But yeah.
[1:20:43] To answer your question, do we feel like we have a radical proposal?
[1:20:47] I would say my comments still stand if it is by individual parking spot.
[1:20:56] I would not feel comfortable without understanding the problem more and getting more data.
[1:21:01] That seems like an unnecessary loop.
[1:21:03] I would be happy to...
[1:21:05] This still feels like a solution that I don't know the problem, too.
[1:21:11] But I trust the staff to have feeling these two times in length,
[1:21:15] and I would just ask if you would like a policy.
[1:21:18] I'd like your suggestion on six months to run it,
[1:21:20] but I would like a hurdle rate of it and minimum.
[1:21:23] I feel like the combination is from 32.
[1:21:26] You can go all the way up to 30 if you need 30, no more than 30.
[1:21:30] But the minimum is potentially in 10 blocks.
[1:21:33] We have a 10.
[1:21:34] We have a 20.
[1:21:34] We have a good better best.
[1:21:37] And that feels like something as a launch program that we could
[1:21:40] ratify and say, does this work or not?
[1:21:43] I like the equitable things to say,
[1:21:46] if this doesn't work for you and you need to go figure out
[1:21:49] If one constituent that needs to come, it's what happens today, we, you know, people
[1:21:55] saw that in different ways, you know, drop off and then tell them, you know, it's like,
[1:22:00] how do you navigate that?
[1:22:02] It just doesn't feel like we should be right in a policy to handle a one-off visit or that
[1:22:06] needs one in case.
[1:22:07] That doesn't feel like a community operational system we should put in place.
[1:22:17] I would like to offer to you that the rates that we're suggesting are just staff recommendations
[1:22:22] the rates can also be adjusted if the concern is operational cost.
[1:22:28] So it can be, it can be of both, you know, we could do five minimum of five and then raise
[1:22:33] the rate to 15 and 20 to try and meet that concern because we are sort of on the low ends
[1:22:41] of the comparable spaces in areas that were researched and significantly lower than the
[1:22:47] management permit, which is currently what some renters are doing for their wedding buses.
[1:22:53] I just wanted to also point out that we do have a pending request from the school district
[1:22:56] to reserve additional parking spaces, so we do need a fee in place in order to charge that amount.
[1:23:03] How many spaces do they want?
[1:23:05] Nine.
[1:23:06] For hello.
[1:23:11] So currently it's a year.
[1:23:12] The school district is currently going, we're not looped into their negotiation, but they have
[1:23:16] their teachers union is discussing the, I know two, he's got the right language for this,
[1:23:23] a change in working conditions, I think it is, with their transportation due to the construction
[1:23:29] that is at the middle school right now, which in different phases, it can be right now they're
[1:23:34] just asking for a year. The construction project in total is going to be estimated at least
[1:23:39] years. So there would be nine spaces every day or every school day. So what are we going to
[1:23:46] revenue? This is a baseline. This would set the baseline of that rate per day. So.
[1:23:53] Correct. Which we would want to be reasonable. Yeah. I think that I think we're cheaper
[1:23:58] than what you would go look at. You're running a parking garage. It's very, I don't know,
[1:24:03] what the $2 per day comparison was, but I'm open to either one.
[1:24:14] So that this is a new part of the equation that I don't know.
[1:24:18] Yeah, let me make a suggestion. Why don't we make it blocks the five, right?
[1:24:24] So like the school district would have to rent two blocks. They'd have an extra spot.
[1:24:27] Okay, that's just you know, we make it blocks the five.
[1:24:29] We raised the rate from what's been proposed to 15 for a mill valley resident 20 for greater mill valley and beyond and we make the policy for six months and then we revisit
[1:24:40] Which would mean you could only enter into an agreement with the school district for six months and so they would have to accept those terms
[1:24:46] but how does that
[1:24:49] sounds to everyone does that meet the community centers
[1:24:53] desired
[1:24:55] goals. We can always come back with a progress report prior to that. Should be the win.
[1:25:00] We're entering into an agreement with, for a year, we would want to have measurable information to the commission prior to that six month mark. Yeah, sure.
[1:25:08] And I also think that if there's a, if they want it for a year, and because it is meaningful revenue, and yes, you can always come back to the commission for a waiver of that six month period.
[1:25:25] We can always come back with just a specific term like we did for establishing fees,
[1:25:29] to rent the tennis course that we did for a Tam Unified High School District.
[1:25:33] We could come with a separate one.
[1:25:34] We were just trying to look and answer the request for a multiple organizations at the same time rather than just don't want off.
[1:25:41] Yeah, if we set a six-month timeframe, we could bring it back at five months.
[1:25:46] That way, there's the option to continue and existing contracts.
[1:25:53] Okay.
[1:25:55] Go ahead.
[1:25:56] That was exactly like the idea of a trial, right?
[1:25:58] So that we have some data.
[1:25:59] It's a making better decision and that we were planning to come back.
[1:26:01] that way we can, because this feels like we've got a lot of questions still and we're, there's no real easy way to solve them.
[1:26:10] I mean, but I would encourage, I would be sort of figuring out a way to sign up, sign a deal with the school district for as long as possible.
[1:26:22] Because it's not really utilized, those parkest parks are not really utilized from the day and it's about 27,000 dollars a year in revenue.
[1:26:30] which that's real money and yeah I mean if they want for three years I thought I'd
[1:26:35] be supportive of that too you know 70 some a thousand dollars we do have an
[1:26:42] existing contract with the school district so if we also want to
[1:26:45] implement that has to be at on and of an existing contract that would work within
[1:26:50] that parameter as well and we do have existing contracts with the blood drive and
[1:26:54] with Kitto skiddle utilizes the long triangle triangle and runs the
[1:26:59] So it would be an add-on to all the groups I can think of who have requested it, have all had existing contracts.
[1:27:06] So we could utilize it same as we do for Applites and Facility Attendants as something that's an add-on to a contract rather than an individual rentable piece.
[1:27:17] Okay. Any hangouts? Okay. I'm going to ask if anybody would like to move to adopt the policy
[1:27:31] as amended as follows. Number one with the ADA language we already discussed. Number two to limit the term to six months.
[1:27:38] Number three to require a minimum reservation of five spaces at a time.
[1:27:42] number four to raise the rental fees to 15 dollars for a mill valley resident and 20 for greater
[1:27:49] mill valley and beyond. Do I have a motion for that?
[1:27:54] Motion to hurt. Second.
[1:28:02] Second. All in favor.
[1:28:05] The motion passes.
[1:28:08] Okay. One more item on the agenda. Item number eight.
[1:28:14] Bachi-Ball Court options.
[1:28:21] Okay, last but not least, the Commission has expressed interest in learning about just
[1:28:27] the basics of Bachi, what it would cost to build courts, what kind of opportunities
[1:28:32] that might mean for recreational programming.
[1:28:36] So this is really to serve as the practicality of construction courts, so not looking at
[1:28:43] location specific because that would have its own additional site preparation and accessibility
[1:28:49] cost it would go to it. But just to start that court sizes and materials vary depending
[1:28:54] on the type and play that they're designed for. Most commonly used court services materials
[1:29:00] are oyster shell decomposed granite, crushed stone or synthetic turf which range in price and
[1:29:04] maintenance needs. Within Marin County facilities with more than two watchy courts are limited,
[1:29:09] Let's notably going from North to South we have Nevada, which is the Hill Recreation Area that has six synthetic courts.
[1:29:17] We're in Bashi Federation, which I refer to as kind of the standard, the gold standard for competitive courts.
[1:29:26] They are in Santa Fe, they have 10 courts, two of those are indoors.
[1:29:30] And then most close to us is Dumpy Park, Bashi courts in San Salito.
[1:29:34] They have three courts, staff notes that based on the utilization, they are different, both
[1:29:41] Marin Bachi and Dumpy have very active league place.
[1:29:46] They range in all of the facilities range with whether people need to bring their own
[1:29:51] equipment, meaning balls, and ones that rented, ones that make it available.
[1:29:58] They have different relationships.
[1:30:00] As far as independent boards, so the City of Santa Fele actually has the agreement with the Marine
[1:30:06] Batchy Federation. They have their own board. That's a city facility, but Batchy runs an
[1:30:10] operate it and pays for all of the construction and improvements on it. So there's different
[1:30:15] relationships, different locations, not in this staff report, but also the City of Venetia was
[1:30:20] courts were constructed based on an agreement with their Batchy organization. So it's not uncommon
[1:30:26] to have basically group activated groups within your community, whether it be a chamber or
[1:30:33] a botched federation come in and run and organize the programming but also the construction
[1:30:39] costs.
[1:30:40] So there's a lot of different relationship opportunities to this commission in the city,
[1:30:44] we'll want to pursue a botched in the future, at any of our look at current parks within
[1:30:49] system. So really this discussion for this evening is exploring the
[1:30:55] practicality within Mill Valley's Park System. Staff have asked the
[1:30:59] commission to consider current priority projects for this commission,
[1:31:02] arts and recreation department, and the city before creating a timeline
[1:31:05] to review any additional information related to Bachi, should the
[1:31:10] commission wish to explore opportunities for inclusion of Bachi course
[1:31:13] within the Mill Valley system, a more formal, practical study is
[1:31:16] adjusted along with more direction from the commission regarding number of courts, court
[1:31:20] surface preferences, programming, rentals, and potential locations. Staff could then,
[1:31:26] as a future meeting, present more detailed cost estimates for sample vendors, program revenue
[1:31:31] opportunities and more detailed maintenance impacts and opportunities and constraints related
[1:31:35] to potential locations. I have included a just a very loose estimate in the attachments
[1:31:42] from calendar and associates for two courts just to give the commission a basis.
[1:31:49] Those are constructed with cement borders.
[1:31:52] For example, our neighbors should a south in Sicilito, they do have more of a wooden frame,
[1:31:58] so that could be something that the commission goes forward with pursuing costs around
[1:32:02] also.
[1:32:03] We unfortunately don't have the costs of the three dumpy court construction, but we're
[1:32:07] trying to pursue that.
[1:32:09] They have a very active programming down there.
[1:32:12] It would be great to someday in the future
[1:32:15] consider how we can keep our residents here,
[1:32:17] rather than going to other locations
[1:32:18] to participate in league sports.
[1:32:20] I also really like the idea of having more
[1:32:24] intergenerational opportunities and more informal use
[1:32:27] within our system.
[1:32:29] Batches a great way.
[1:32:30] It's pretty low impact and also impact
[1:32:32] to residents around it, assuming
[1:32:35] that we don't have lights, don't feed us have lights.
[1:32:37] It's right on the waterfront.
[1:32:38] It does have restrooms available, it has parking available, kind of looking at key components
[1:32:43] that make these facilities successful for other jurisdictions.
[1:32:49] And then there's a lot of different opportunities programmatic considerations as well as
[1:32:54] relationships with organizations with an our community before consideration.
[1:32:58] Also, in the attachments, just for a visual, we have images of Marin Bachi from Ariel, and
[1:33:03] just what their courts are, their courts are, and again, in my opinion, kind of the premier
[1:33:07] courts. They have someone flown in from Italy to do the courts. It's a, you know, a port
[1:33:12] and essentially a port in place. There's, that makes it low maintenance. It's high construction
[1:33:16] cost, but it's low maintenance. They can just been blown off.
[1:33:21] Trees overhang landscaping around it also plays into the maintenance impact.
[1:33:25] I'm very cautious of adding or suggesting we consider anything that would cause additional
[1:33:30] maintenance for our maintenance team. So everything I would really want the commission to
[1:33:34] consider very thoughtfully as we move forward. Also, in the images, as we've got
[1:33:39] Hill Recreation in Nevada, Dumphi Courts, in San Salito, and then also the Centennial
[1:33:44] Park in City of Pleasanton, which was designed by Calendar and Associates, which is why
[1:33:49] we reached out to them. Calendar and Associates has been a good reference point for a number
[1:33:54] of different projects that both Jay and I have been considering. And again, that cost was
[1:34:00] $279,000,000, and some changes.
[1:34:04] Are there any questions?
[1:34:11] Not for me, but I'm terribly sorry to do this,
[1:34:14] but I don't think I called for public comment
[1:34:16] on the last agenda item before we moved on.
[1:34:20] Is there anyone in the room who wants to give public comment
[1:34:23] on that?
[1:34:24] No, was there anyone online who wanted to give public comment
[1:34:27] on that?
[1:34:27] No, thank you, now I can sleep tonight.
[1:34:29] Sorry, back to the agenda item.
[1:34:31] No,
[1:34:33] no.
[1:34:33] All right.
[1:34:34] Bachi, comments for the commission?
[1:34:38] It's amazing we heard from the public that we wanted to explore this for more activities for not just youth, but also seniors.
[1:34:46] So thank you for the staff to go pull all of this.
[1:34:50] And if it's anywhere in the indication of the utilization that we've gotten out of the volleyball courts.
[1:34:55] Wow, yeah.
[1:34:56] I think this is a great initiative that we should continue to research.
[1:35:20] We hope things don't take as long as volleyball, but we had COVID in between.
[1:35:29] But if we can have those groups really mobilize, I think the bike advocacy group is a great example.
[1:35:38] So if we have groups that come together and they mobilize to request more information and
[1:35:43] feasibility studies with locations in mind, that they also come with a formula of
[1:35:49] community networking potential funding. That's really helpful when we move forward with
[1:35:56] considering where we could potentially accommodate new facilities.
[1:36:00] I'm all for adding new facilities, it just has to be the right fit for our community.
[1:36:04] I think what we heard from the Royal Park Master plan is that
[1:36:07] Bachi would be nice, but that wouldn't be the location because there was a push to not add
[1:36:11] any additional amenities into that facility because it already attracts the number of people it is
[1:36:16] and really maintaining that charm. So for example, as we continue to look at feasibility of
[1:36:22] opportunities, just around volleyball.
[1:36:25] I think that's a great area, too.
[1:36:28] I'll just keep the consideration.
[1:36:30] Do you think you mentioned the vegetation?
[1:36:31] I think having seen some that's made
[1:36:36] and taking that surface of what you would do,
[1:36:38] and boil even wouldn't be feasible,
[1:36:41] because you put it under where the hypothetical basketball
[1:36:43] court was, and it would be unplundable,
[1:36:46] unkindable, horrible, so yeah, let us know.
[1:36:50] I mean, I think that's the great element of this community is how does that third party and non-profits come and help us give direction and fund raising to accelerate.
[1:37:01] And leadership, I think that's really important. Again, going back to Patrick Linnahen, he is a great leader and advocate for the
[1:37:20] the thought process before the actual construction process is really important. One thing that I
[1:37:26] think that the city in Nevada would agree is that they've put down a synthetic material and
[1:37:32] no Batchi League wants to play there. Because there's a number of things that I would that
[1:37:38] was shared with me is that maybe one the pile of the synthetic turf is too high so it's not
[1:37:46] the Balls don't move as sasses they would on our normal courts, it could have been extra layers
[1:37:51] underneath the servicing, there could have been a rush, it could have been miscommunication
[1:37:57] between the construction and the person organizing that project management. So I think having
[1:38:03] a mobilized group with us during the conceptual phase is really important. So if you know any
[1:38:09] botched members, if they could just come to me and just like let's start talking about this,
[1:38:16] We want to do things right at the first time.
[1:38:18] Yeah, absolutely.
[1:38:19] I mean, I concur 100%.
[1:38:21] And I think I've been on record before saying that I think this is a fantastic idea.
[1:38:25] Speaking of Patrick, he has brought this up with other folks who are interesting about you.
[1:38:29] So I think maybe we'll find some other like minds to help push that forward.
[1:38:33] Particularly if we all agree that this is something that is worth pursuing further.
[1:38:39] I mean, I love the idea of having multi-generational sports.
[1:38:42] I think about where young and old can actually engage together, and there aren't that many options.
[1:38:50] I happen to live in Europe for ten years, and this is something people come together around.
[1:38:55] You've got to get it right, so it's kind of the right courts.
[1:38:57] You need some shade, you need some benches, seating, whatnot, but every time I'm in Sol Sledo, dumpy's packed.
[1:39:05] I noticed some leagues there, but I imagine there are some people from here and north of here that are driving through our town to go to Sol Sledo.
[1:39:12] So to your point out, I think it's a matter of finding some of these people are going to be advocates for us.
[1:39:17] If this is something we want to do, I think it's something that could really be something that we start small and grows too, right?
[1:39:24] So we can think about where we look for spots that that would work.
[1:39:28] I think it's something that with our limited land space here too, that's something that we can actually make happen as a new entity.
[1:39:35] And you mentioned the volleyball court there at the many trees there, that can be a new kind of hub for people who are social, right?
[1:39:42] We've already got people there for sports on the meadow, biking, walking.
[1:39:47] You're going to skate park there as a middle school gets redone.
[1:39:50] It becomes a real hub and the community centers right there.
[1:39:52] You've got, I don't want to pick a spot.
[1:39:55] Obviously, we'll have to go through that process.
[1:39:57] But I like the vision.
[1:39:58] I guess it's where I'm going with that.
[1:40:00] I'll pause there. I'll second, third, fourth, whatever the number is that everything has been said. I'm so fired up and excited about this. I think this is just such a great idea for so many reasons. And for so many, you know, all ages and everything and, you know, it's going to be exciting to see what you guys come up with. And, you know, I, I also think that there's, you know, it's bachi, but there's also, you live in your pitonk, right? You know, so,
[1:40:30] I think, but Tom can also be played on a botchie court.
[1:40:34] It's a little smaller that I recall from many, many years ago, but there's a lot, you know,
[1:40:39] you know, best deal day celebration playing, but I think would be a hit, but I'm very, very excited
[1:40:46] about this direction.
[1:40:48] So, we could go Southern European Mediterranean all inclusive, we have to be Italian versus
[1:40:53] five, all in.
[1:40:54] I'm all in for that.
[1:40:58] All right.
[1:40:58] Well, I guess we need to get the word out in the community then.
[1:41:02] We can all just kind of spread the word and try and get the community to have some people
[1:41:08] come out of the woodwork and help sort of take over organizing the community to help move
[1:41:14] this forward.
[1:41:16] Is there a couple of questions right, you know?
[1:41:20] I know that the pump track has people have organized pretty well and they've gotten the
[1:41:27] out there, is there, are there a few members of the community that we could task with helping
[1:41:37] spearhead, getting the word out there, and maybe helping fundraise, and maybe with friends
[1:41:44] of Parks and Rec, getting them involved. I don't know how soon we want to start all that,
[1:41:50] but I'm just trying to think of ways to expedite this.
[1:41:54] I think the call right now is if anybody knows anybody that is
[1:41:58] Bachi connected, if they could just reach out to me, that would be great to start the process.
[1:42:04] Sounds good.
[1:42:06] All right.
[1:42:06] Any further comments on Bachi any public comment on Bachi?
[1:42:10] Anybody online?
[1:42:13] Okay.
[1:42:15] Then as we move into commission requests and ideas for discussion,
[1:42:18] And I think following the introduction of the, you know, the Bachi Quartz and the plan to
[1:42:26] keep the base costs and programming potential in mind as we review opportunities to enhance
[1:42:31] recreation amenities within our park system, I wanted to see if staff could also reach
[1:42:37] back out to the dog park community at Bayfront to see if they have a current wish list.
[1:42:42] We did a lot of engagement with them a year or so ago and I feel like it would be a good time to check back in to see what we might be able to accomplish for them
[1:42:56] Thank you
[1:42:56] Anything else from any other commission members?
[1:43:00] Can I get a motion to adjourn?
[1:43:05] Motion to adjourn. Second. All in favor. All in favor. All in favor. We're adjourned.