[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] We're meeting to order at 709 in state that the notice for the regular city council meeting was duly posted.
[0:07] We'll have the pledge by chief Campbell of the fire department.
[0:17] The United States of America and into the Republic for which it stands, one nation under God, indivisible with liberty and justice for all.
[0:56] We'll now have presentations and recognitions. Our first presentation is for Mr. Richard Brown, the third, and
[1:06] Rick. On that side of the question section, the communications gate. We can't hear me now. Okay.
[1:17] We're going to honor Mr. Richard Brown, the third for his golf achievements in earning the title of 2019 PDA Master Professional.
[1:27] Congratulations.
[1:34] Mr. Brown is our golf professional and how long have you been with it?
[1:39] It's a great work.
[1:40] It's 2012. So we have the best of the best over at the golf course. Would you like to say something?
[1:47] Okay.
[1:48] Please, speaking to me.
[1:50] Good evening.
[1:52] Good evening.
[1:53] I find this award here. I am very humbled by.
[1:57] I do what I do primarily not to seek awards, not to be the first of anything, but to provide
[2:05] real good quality service for children and hopefully give them an opportunity to go to college.
[2:09] That's primarily what I do what I do.
[2:11] Thank you very much.
[2:12] I'm really deeply touched by this.
[2:44] Mayor, and Richard, kind of touched on it, but he is great with our kids over at Quill Valley.
[2:52] I mean, that's his passion, not only golf, so we really appreciate his
[2:56] involvement with our kids that come over in the first year or even, you know, some of the
[3:03] lessons and things that you provide to them. So thanks again for your service to Missouri City.
[3:22] Now we will be playing the week of May 5th through the 11th, 2019 as Public Service Recognition Week.
[3:31] Americans are served every day by the public service of the federal state county and city levels.
[3:38] these unsung heroes do the work that keeps our city state and nation working effectively.
[3:46] Therefore, I along the forward mayor and on behalf of City Council do by hereby, do hereby announce and proclaim to all citizens and set seal here to that may fit through the 11th of 2019 as public service recognition we.
[4:01] Therefore, I encourage all citizens to recognize the accomplishments and contributions of government employees at all levels federal, state and county.
[4:10] Can I get my public service department to come up?
[4:14] Good night.
[4:19] What ask all of our employees if they would please come up please?
[4:25] Mayor, thank you very much.
[4:27] I just want to take this time.
[4:29] A lot of folks, sometimes people say that the most stakeless profession of public servants.
[4:36] But I'm very proud to have these folks here that are coming up to serve this community
[4:41] to make it a great place to live, work, and play.
[4:44] This week, we're celebrating this national holiday, or whatever you don't call it.
[4:49] Our employee recognition committee is playing several days of activities, expression
[4:55] of appreciation, to let them know that we truly appreciate what they do on the day-to-day
[4:59] basis.
[5:00] Our credo is together, we excel, and it's not only us collectively, but the community
[5:05] as well that we want to take this time to thank them for all that they do to make a difference
[5:10] in Missouri City.
[5:11] Darryl General.
[5:54] So
[6:15] this week is also Hurricane Preparedness Week in the city.
[6:22] Can I get to Campbell to come up?
[6:27] Texas hurricane season officially begins June 1st and ends on November 30th.
[6:34] I along the 4th on behalf of the council and the citizens of Missouri City do
[6:39] here by proclaim May 5th to 11th hurricane awareness week in the city of
[6:44] Missouri City Texas and urge all citizens for being County Harris County
[6:49] and this community to participate in hurricane preparedness activities and to
[6:54] take close attention to any warning instructions.
[7:15] And one more,
[7:19] if we say the best for last.
[7:23] This, well, week of May 12th through the 18th
[7:27] is National Police Week.
[7:28] Can I get my officers and chief and captives and everyone
[7:32] to come up, please?
[7:38] There are approximately 900,000 law enforcement officers
[7:42] serving in communities across the United States, including 105 sworn members of the Missouri
[7:48] City Police Department. They served with valor distinction and success. Federal citizens
[7:53] show that violent and property crime rates in the United States are historic at historic
[7:58] lows. Thanks in large measure to the dedicated service of the men and women of law enforcement.
[8:05] I along the fort on behalf of the City Council and the citizens of the City of Missouri City,
[8:10] Do hereby call patriotic civic and educational organizations to observe the week of May 12th through the 18th as National Police Week.
[8:47] To tomorrow evening we're going to participate with the Fort Bend County Sheriff's Office and all the other Fort Bend
[8:52] County agencies in front of the Sheriff's Office at 6 p.m. and a memorial service. So our theme this year is to remember our fallen
[9:00] brother and honor our living officers who sacrificed everything the minute they strap all the stuff on
[9:07] and step out to make sure that no social harm comes to our community, so thank you for this
[9:12] recognition and mayor and council. Thank you for your continued support. Thank you.
[9:33] Now we will move to public comments.
[9:39] I will remind you that you have three minutes. Please state your name and address when you come to the podium.
[9:45] Charles Potter.
[10:01] Good evening. My name is Charles Potter. I stay at 3306 Peninsula's Drive.
[10:08] was their city takes a 7, 7, 4, 5, 9.
[10:12] I've been a member of this community since 1981.
[10:18] I formed a nonprofit organization and I retired,
[10:23] but I had to come out because I kids are suffering.
[10:29] They're going to college.
[10:31] Some graduate, but when they graduate,
[10:34] They have $100,000 worth of debt,
[10:41] and this is not just the lower East End problem.
[10:46] I met a couple on the corner, Crow Valley, and Lake Olympia Parkway, and I went up to their
[10:56] little stand because they had them, what you call it off when they sell the fruit and stuff
[11:06] you know what I'm talking about. Yeah, a farmer's market. And I asked them, what are you doing?
[11:12] Because they didn't have fruits. They said, we are paying management specialists. Doctors.
[11:22] Oh, really? I'm trying to think, why are you out here in the sun? Well, my wife has a problem.
[11:30] with pain for five years, so I called her. She became one of their patients.
[11:38] Long story short, they asked me what did I do. I said, I show parents how not to get
[11:45] called in the student-long trap. They looked at each other, then they looked at me.
[11:53] You know how much student-long did they have? $700,000. How do you start a marriage
[12:00] off with $700,000 worth of debt and you a doctor.
[12:07] So financial aid is not something that's just for the low-foken, non-performed, no, it doesn't
[12:17] discriminate.
[12:18] And now with Chris and I bring in a school called Kip Academy, you need to ask you some questions.
[12:24] First question, what's your retention rate for the kids who graduate and go to college?
[12:33] How many graduate from college?
[12:36] How many went to college on four rats or how many went to college and got a bunch of students
[12:42] on debt?
[12:45] We don't need to keep doing that.
[12:47] I came out of retirement, Regina Gordon, made me come out of retirement because we need to stop this.
[12:58] So before you bring in another school that tells itself on, we're going to get all Ikea's 90% of Ikea's are going to college, how they go.
[13:10] And then, after they graduate, did they have more than $20,000 worth to support it?
[13:17] Mr. Porter. Mr. Porter.
[13:18] Okay, my time is up. Again, my name is Charles Potter. Thank you.
[13:24] Regina Gardner,
[13:33] please state your name and address.
[13:37] Regina Gardner, 1834 Eastfield Drive,
[13:41] was a recitty Texas 777-449.
[13:46] My name is Regina Garner, Executive Director
[13:49] of the Community Gate Keepers, which is responsible for organizing
[13:53] the Reclaim the Village Project.
[13:57] Today we have a few members of the Reclaim the Village Project
[14:00] present.
[14:04] The Fort Bend Super Neighborhoods, Vice President
[14:06] is here in a group of other community leaders.
[14:09] The reclaim of Village Project has organized a cross-section of community members involved in a stakeholders collaborative that meets to assess and address gaps in the social dynamics social infrastructure and social welfare of the community.
[14:25] So we have many entities that focus on public works, other groups that focus on economic development.
[14:34] Now, we have a group who is focused on social relationships in our community.
[14:39] Example, the relationship of the community with the school board.
[14:48] And other differing factions within the community, the relationships between, for instance,
[14:54] other grassroots entities, specifically those relationships that affect education.
[15:06] It is a service that we want to provide to this community because it's so critically needed.
[15:12] When you examine the data for black and brown, low income and working class people, the
[15:17] and the data doesn't paint a positive picture for our future.
[15:20] So a group like this is sorely needed.
[15:23] I've heard that you may be holding a vote
[15:26] to allow KIP Academy to build a new school in the area.
[15:30] Our coalition came together to give notification
[15:32] that we do not support the idea.
[15:35] We have many reasons for not supporting the idea,
[15:38] but recently found out that the application was pulled
[15:40] and that the city and that the council
[15:42] was also not in favor of the measure.
[15:45] We were happy about that,
[15:46] but we definitely want to stay engaged on the topic.
[15:49] I was raised in this area,
[15:51] attended Missouri City Middle School,
[15:53] Willeridge High School.
[15:55] My kids attended Lantern Lane,
[15:57] Quill Valley Middle School,
[15:59] and then third-good Marshall.
[16:01] I love this city and I established this nonprofit
[16:05] to serve this city,
[16:06] and hopes of making it one of the best places
[16:09] in the Greater Houston area to live,
[16:11] working play.
[16:12] Thank you.
[16:13] Thank you.
[16:15] Chairman Chapman?
[16:26] Good evening.
[16:27] I'm Chairman Chapman.
[16:29] My address is 1616 Town Home Lane,
[16:32] Missouri City, Texas 7759.
[16:36] I come as a concerned resident.
[16:39] I'm a realtor.
[16:41] And also, I'm affiliated with a lot of different groups
[16:43] and community leadership that's fighting to get
[16:47] more programs on the east side of Fort Bend ISD.
[16:51] When we received words that there was a charter school coming in, we were panicked because we
[16:58] have spent years and time trying to get programs into those.
[17:02] Just recently, for Ben ISD put in programs in Willow Ridge, High Tower, and they put them in Westbury.
[17:13] I'm sorry, Willow Ridge. And those programs will be lost if you guys allow a charter school to come in.
[17:22] charter schools, not only do they pay their teachers less, but that's more money coming from the state.
[17:29] Most of their funding comes from the state.
[17:32] It's not property taxes, but we are a resident of Texas.
[17:36] That's still our money.
[17:38] We have schools that have been remodeled for property tax money.
[17:42] If you guys allow a charter school of not kip or any other charter school come in, it's for nothing.
[17:49] and those schools that are struggling will lose a lot of students.
[17:53] My kid goes to doughnuts, we're fortunate.
[17:56] But if my kid lived on the east side,
[17:58] I probably would want to take my kid to a charter school.
[18:01] But we're trying to do a lot of different programs
[18:04] and work with the district to improve those schools.
[18:08] And let's face it if a charter school comes in,
[18:11] we're going to lose a lot of students to the charter schools.
[18:14] It costs a little over $10,000 a year for a kid.
[18:18] That's a lot of money going towards a charter school, and most charter schools are
[18:23] profit or for profit, including kip academy.
[18:27] So we're giving a company, a corporation, our money, our tax dollars, maybe not a property
[18:34] tax dollars, but state tax dollars.
[18:37] So I'm opposed and I hope and pray that you guys do not allow a charter school.
[18:42] It's just really going to screw up our district.
[18:44] Thank you.
[18:45] Thank you.
[18:45] Thank you.
[18:47] Now, we'll have staff reports. City manager tonight? Mayor Council, I hope you had a wonderful weekend. It's great to hear the dialogue and discussion about transparency. As you recall, this past Friday, we, in the city manager update, we provided the community with an update on what we've done over the course of the last, not just since I've been here, but before my arrival about emphasizing transparency and what we've tried to do is enhanced that.
[19:17] and so many different ways where this our budget process, our police department through their open data initiative as well as our finance department.
[19:25] We've been recognized by the state with transparency stars for traditional finance.
[19:30] And so we asked that if folks didn't get a chance to review that document, it just gives you an overview of our efforts, continuing efforts in the vein of transparency.
[19:40] I'd like to take this time to thank our parked team for coordinating the MCTX Fest, had an opportunity to see a number of council members there this weekend.
[19:49] Nice turnout in spite of the rain beforehand. I'm quite sure that scared some folks away, but they turned out to be beautiful and it was truly a great turnout.
[19:58] So I want to take this time to thank Jason Manga and his team for a job well done.
[20:03] A quick reminder that all of our non-emergency City Hall offices will be closed from 1130 to 1 PM on Wednesday and on May 8th and from noon to 5 on Friday may 10th in observance for our public service
[20:20] recognition. This includes our city hall, inspections and permitting, visitor center, and
[20:26] animal services as well as our municipal court. Our recreation and tennis center will be open
[20:31] during regular hours on Wednesday, May 8th, and will be closed from 11.30 a.m. on Friday, May 10th.
[20:38] As I stated earlier, we truly value our employees and appreciate everything that they do on
[20:43] the day-to-day basis to make our community a great place to live, work, and play. And as part of this
[20:49] recognition celebration, our employee recognition committee is bringing a number of activities
[20:55] to express appreciation.
[20:57] Sometimes it's a simple thank you and we want them to know that we truly appreciate all
[21:01] that they do.
[21:03] As mentioned earlier, this is also Hurricane Preparedness Week.
[21:07] Staff has been sharing a special MCTX, I'm sorry, MCTV, video series, highlighting preparedness
[21:14] on all of our citizen communication tools.
[21:17] we're trying to make sure that citizens are informed, they know where to get information so that
[21:22] they can be prepared for the upcoming hurricane season that begins on June 1st, 2019.
[21:29] I would also like to share some good news, and I share this in my city manager update on Friday.
[21:34] Missouri City has been named in the list of greenest cities in Texas by just energy
[21:40] of multinational energy and gas company with this U.S. headquarters based here in Houston.
[21:46] And we came in at 17 out of 50 and we had a number, which is fourth in the region, but we had
[21:54] a number of other municipalities that were highlighted in that report, Houston, Galveston,
[21:58] and Sugarland.
[21:59] So we're very happy about being one of the greenest cities, and we're going to continue to
[22:04] be green, part in Missouri City Green, and also doing a lot to enhance our park experiences
[22:11] and other green activities as we move forward.
[22:13] Lastly, please mark your calendar for a few upcoming events.
[22:19] Our senior casino trip is tomorrow, May 7th.
[22:23] Check in begins at 7am at our Recreation and Tennis Center.
[22:27] Third annual Mother's Day Cake Decorating Event.
[22:30] An opportunity to say thank you to Mom on Saturday, May 11th from 10am to 1pm.
[22:37] I encourage you to please stop over at our Community Center.
[22:41] Registration for that event is still open.
[22:43] It's an opportunity for you to sit down, make a special tribute cake to your mom.
[22:50] Surface water treatment plant phase 2, our ground breaking will be on Monday, May 13 at 10 a.m.
[22:58] And then lastly, two other events.
[23:01] Our top sports is also on Monday, May 13 at 2 p.m. at our Recreation Attendant Center.
[23:07] And our family and fund night, it will be our summer kickoff party, which will be Friday, May 17th at 6pm sponsored by our Parks and Recreation Department, and it will be held at our Recreation and Tennis Center.
[23:20] Mayor, additional details are on our website. Thank you for this time, and we look forward to a great week.
[23:26] Okay, we'll now have an update on our city's check drafting process by our director of financial services, Ms. Portis.
[23:32] Mayor, number of council members that asked for an update when we provided an initial update,
[23:39] it was in our special council meeting and again in the vein of transparency and to make sure
[23:44] that our entire community understand where we are more importantly than an update on what
[23:52] has transpired, we want to provide this update and ask Ms. Porter's our CFO to provide that update.
[23:59] Good evening, Mayor and Council.
[24:02] On March 18, 2019, during the special council meeting,
[24:06] the check drafting process and a potential audit was discussed and voted upon.
[24:12] Tonight, I will review the information provided at the special council meeting.
[24:16] I'll provide an update on the checks that were issued,
[24:19] and I'll also provide additional information regarding types of products.
[24:23] The City Charter states the requirements when it comes to signatures for checks.
[24:29] States that all checks will be signed by the mayor or in his or her absence the mayor
[24:34] pro-temp will be counted side by the city manager or in his absence the acting city manager.
[24:40] And the event that there is no city manager appointed all checks will be signed by the mayor
[24:45] and countersigned by the mayor pro-temp.
[24:49] The item of concern was a delay in changing the digital signatures on the checks that are produced from our accounting system.
[24:58] During the transition period, there were checks that were written with Mayor Alan Owen Signature.
[25:04] This was after Mayor Ford swearing in.
[25:06] We review the detail of the timeline during the special council meeting with the significant contributors being the timing of the receipt of signature cards and the programming time.
[25:18] with Tyler Munis, our Accounting Software.
[25:23] I'm happy to report that there were no negative impacts encountered.
[25:27] There was no financial loss as a result of the signatures.
[25:31] The update on the checks.
[25:32] Total of 150 checks were written.
[25:35] There are six remaining outstanding.
[25:37] The value of these six checks is $853.
[25:40] And 53 cents.
[25:42] For the checks were reissued due to the checks being still dated.
[25:46] Once the check has been out for over 90 days, the check is still dated, and we send additional checks on the check out, and so there are four checks that now have the mayor signature on them.
[25:58] Their total value is $558.33, there's one outstanding check that may become still dated on May 16th, value of $60, and another check will become still dated if not cached on May 23rd, and that value of $70.
[26:13] and 20 cents. All of the checks that were presented to the bank.
[26:17] We're paid without any complications. When speaking with our bank, the only complication that may have that could have potentially occurred is if someone came in person to cash the check and they the teller looked at the signature card and it didn't have the appropriate signatures there could have been an issue that could have been solved by calling our banker. We did not have any of those issues.
[26:40] A new procedure has been put in place to ensure that this does not occur in the future. The signature cards and teleforms will be signed, the date of swearing in.
[26:49] or the first-dev employment with the cards being forwarded to the bank and to Tyler Technologies
[26:55] are accounting system immediately.
[26:58] The resolutions of dating and authorized signals will be presented to council the day of swearing in
[27:03] and or the first council meeting after appointment.
[27:07] The request to Tyler Technologies will be sent with payment for rushed service
[27:11] and staff will remain in contact with Tyler until the change has been made.
[27:16] We also have the option of buying a form.
[27:18] This is what Tyler calls the check a form that will not have signatures on them.
[27:23] So if we have an issue with another election or appointment of city manager,
[27:27] we'll be able to manually sign checks until we are able to get through the transition and programming.
[27:35] There are various types of audits.
[27:37] I know there was a discussion about audits due to the checks.
[27:42] Our view three of them briefly.
[27:43] We have the annual external audit.
[27:45] We have a great upon procedures and forensic audits.
[27:49] The annual external audit is an examination of our financial statements and the truth and fairness of our financial statements.
[27:57] The auditor, when performing their procedures, they're required to make an immediate report to the city council of any material irregularities,
[28:05] or illegal acts or indications of illegal acts, which they become aware of during the audit.
[28:11] In March of this year, we did have a presentation of our audit for the period ending September 3, 2018, was a clean audit and there were no findings.
[28:21] And a great-aparm procedures report is an audit on a specific test or business process.
[28:27] The auditor provides only factual findings and does not offer opinions, conclusions or assurances in the final report.
[28:34] We have used agreed upon procedures for various developer reimbursements.
[28:41] If there's a reimbursement, let's say for a tours or a 380 agreement, we will consult with an accounting firm to come in and to review the details behind the developers reimbursement request and ensure that we are paying them an accurate amount.
[28:58] The last audit is a forensic audit, and this is an examination due to suspected asset
[29:03] theft fraud of a company's financials records.
[29:08] It's the outcome of a forensic audit, basically to find evidence which can be used in
[29:13] a court of law or legal proceedings.
[29:16] And all of these audits sampling techniques are used.
[29:20] It could be cost prohibitive and time consuming for an accounting firm to come in and review every single transaction.
[29:29] So they employed techniques where they evaluate risk within the city and then they select the sample of transactions.
[29:37] So that's done with the annual external audit and that would be done with the forensic audit.
[29:42] And the great upon procedures audit, they would review everything that we asked them to review.
[29:46] The
[29:51] cost of an audit was presented during the special council meeting.
[29:55] We received quotes from various firms for agreed upon procedures, and then agreed upon
[30:01] procedures audit, where they would test our controls and the details for the 150 checks
[30:06] that were issued, the quotes that we received.
[30:09] We had quotes for sampling only, which range from $4,500 to $7,500.
[30:15] We request it quotes for review of all of the documentation for 150 checks and the quotes range from 10,000 to 15,000.
[30:25] I believe it is also a request for a full audit.
[30:29] The cost of our annual external audit that includes sampling, cost approximately 90,000.
[30:34] We are currently in the RFP process for our annual audit, and this RFP process will result in a new auditor for the period ending September 30, 2019, which will include the period of the checks that were written.
[30:49] Again, on March 18, the above cost were presented to City Council, and Council voted not to move forward with the presented audit and to implement the new procedures that were just reviewed.
[31:03] That's so, and it's my update.
[31:07] Well, Lena, could you give a little bit, layman's terms as to why the checks and
[31:13] questions were being looked at as far as what was the main concern as far as, you know,
[31:19] how do we get here?
[31:21] I believe the concern was that former Mayor Alan Owen's signature was still on the check.
[31:27] And when we need to change signatures, there's a process that needs to take place.
[31:35] Of course, we come to Council with a resolution that includes all the authorized
[31:39] signers for the account.
[31:40] So if there's a turnover in staff, including the finance director, of course, I came
[31:44] January 7th, so I was included in that resolution.
[31:47] We went to Council with authorized signers.
[31:50] And once we had that information, we needed to send the signature cards to Tyler
[31:55] units so that they can program our system. We do not manually sign checks. Once the
[32:01] invoices or anything that's submitted for payment goes through the process of review
[32:05] and approval, the checks are processed and the digital signatures are printed on the face of
[32:15] the check. So Mayor Allen Owen's signature was still on the check until we had Mayor
[32:20] You're on the Ford Signature in-place, in-programmed.
[32:25] I think what you're asking is what brought forth, and I think it's
[32:27] my understanding that the mayor stated that previously that a check was sent to her,
[32:34] and at that point that started the process, and you know, what Elaine had talked about
[32:40] earlier, the municest issue is one aspect of it.
[32:44] It still requires the signature cars, the mayor's signature to be on file.
[32:50] as well as the other key individuals in order for that to occur.
[32:54] So all those different things had to occur in order for it to come to fruition.
[32:59] Well, and I think it's important to also acknowledge the fact that, you know,
[33:03] Mayor Owen had been the mayor here for 24 years and so his signature had been on file,
[33:09] but the bank was notified prior to the swearing in that the change was going to occur.
[33:17] So the bank was aware that any checks that would come through, you know, that there was
[33:22] going to be this transitional change.
[33:24] So no impropriities took place, nothing illegal or nothing inappropriate.
[33:31] I just want to make sure that the citizens know that, you know, there was no, the city's,
[33:37] your tax period dollars were not in harm's way as a result of it.
[33:43] It was interesting as well.
[33:44] We didn't have a mayor or a mayor-protein at the time.
[33:46] too, there's a lot of different...
[33:50] I think staff stated that in our presentations to the council initially. There is never any ill intent. This was a historic moment in our city's history.
[34:01] And as it stated earlier, it required that you had to have a mayor sign and counter sign by the city manager. In this case, doing the transition, we didn't have either one of those individuals nor the mayor,
[34:14] who wasn't sworn in at that time.
[34:18] So there's a unique set of circumstances.
[34:20] However, the end of the day we came together,
[34:22] we made it happen, and there was no harm done
[34:26] as it relates to individuals being paid and processed
[34:28] accordingly.
[34:29] I think what it did do was allow us to be able to say,
[34:33] when unique circumstances occur in the future,
[34:36] and when things aren't done as timely as they need to be done,
[34:39] we have specific actions in place to ensure
[34:44] that this doesn't happen in the future again.
[34:50] Any other questions?
[34:53] Okay, we'll move on to the consent agenda. Is there a motion to approve the consent agenda?
[34:59] All right. All right. Do you need to vote on that? No. Okay. All right. We'll go ahead and make a motion to approve the consent agenda.
[35:13] would just item 6A only?
[35:16] I'd love to approve a certain gender A.
[35:20] Is there a second?
[35:21] A second.
[35:22] All in favor?
[35:24] All opposed?
[35:25] Motion passes?
[35:26] Item 6B?
[35:29] Mayor, we're going to ask Valley View representative to come up. We had an opportunity to present this update
[35:34] to the Financial Services Committee. We're very happy to have Valley View on staff.
[35:40] They provide quarterly reports to be presented for your review and acceptance.
[35:44] I'm going to turn it over to them at this time to give you an update.
[35:48] Thank you. I am Susan Anderson with Valley View Consulting your investment advisor under contract.
[35:53] We do meet with your Council Finance Committee once a quarter.
[35:57] We did so today earlier and went through the Quarterly Report in my new detail.
[36:03] And I'm prepared to go through as much detail in this presentation as you would like.
[36:09] We do have all of your funds invested in accordance with state law.
[36:15] The reports that you receive in your pocket once a quarter does comply with state law and
[36:21] gives all of the information that would be necessary to understand your investment portfolio.
[36:27] If you have a copy of the report in front of you, page one is your summary page.
[36:33] This gives an overview of the entire portfolio.
[36:38] One of the things that you will note is it shows the change in assets, the change in the
[36:44] portfolio from one quarter, the last quarter, to the current quarter end.
[36:49] In this case, the last quarter ended December 31st of 18, you ended up with 119.4 million in the portfolio at that point in time.
[37:01] On March 31st, you were up to 137.7 million.
[37:05] That's a difference of 18.3 million.
[37:08] As I pointed out to the committee today, each March report will be the highest value in the portfolio of the year.
[37:19] The driver of that is that you receive your tax proceeds during the period from December
[37:27] through February and so all of those dollars then go into the portfolio and causes it
[37:35] to increase during the rest of the year you will spend down those proceeds over time so
[37:41] you get a zigzag pattern, lots of money come in during the March and then you spend down
[37:47] the next March. The only anomaly that could occur is if you issued debt and you bought in
[37:54] bond proceeds. That would be just about the only thing that would cause any kind of significant
[37:59] change in the portfolio balances higher. Also on this page you'll see that the total portfolio
[38:07] returned was 253, just to give your perspective. Last quarter it was 209, so you had a 39 basis point
[38:16] increase this quarter. I would tell you not to count on that for upcoming quarters. What we
[38:23] have seen since December 15 is interest rates falling. Most of your portfolio right now
[38:31] is invested in certificates of deposit. They are giving a much better rate of return, very
[38:37] safe investment, better than a treasury or an agency at this moment. And so we have been able
[38:44] to really get you some good investments in the portfolio.
[38:48] However, interest rates have dropped fairly significantly
[38:52] since we have seen a two-year treasury rate at the end,
[38:59] or I would say the end of November, the two-year treasury
[39:03] was about a 309.
[39:05] It is currently about a 229 to a 235.
[39:09] So that's a significant drop in interest rates.
[39:12] And everything also has adjusted down even the CD rates.
[39:17] So we may have seen the highest yield that we're going to see in the portfolio until all
[39:24] of that either changes direction and we see an increase in interest rates or something else
[39:31] dramatic happens, but I don't anticipate that the interest rates are going to go up from here
[39:37] anytime soon.
[39:38] The interest earnings in during this quarter were 852,000 just a perspective, last quarter they were
[39:47] 522,000, so a little over 300,000 increase just in the one quarterly timeframe.
[39:55] Page two, this page is kind of a graphic overview of the economy.
[40:00] What I point the committee to is the upper left hand quadrant graph.
[40:04] That kind of gives you a good perspective and what's going on in the interest rate environment.
[40:09] What we do is we show a yield curve as it existed a year ago, as it existed three months ago, and as existed at the end of this quarter.
[40:18] And what you can see is, at the end of last year, we did have that red line was gently sloping upward.
[40:28] When you see yields, the short-term yields to the long-term yields, with a gently upward slope that means the economy is healthy, the economy is growing.
[40:38] What we have been seeing over the last few months is what we call an inversion in the yield curve where a higher, you see a shorter-term maturity with a higher yield than what you see along your term maturity.
[40:52] That's a classic sign that interest rates may be dropping across the whole curve.
[40:59] So you see that blue line gives me a little bit of thanks when I see that kind of slope
[41:04] in the curve.
[41:06] The message then to staff and to the city is let's make sure that it's much of the funds invested
[41:13] as soon as possible, don't let grass grow, because you want to get those funds invested
[41:18] to lock in those rates where you can.
[41:21] not stretching out too far and not putting more funds than you have available, you need to obviously keep cash available to pay your day-to-day needs.
[41:30] We go through a significant process of looking at and analyzing your cash flows to make sure that we're comfortable that you've got enough cash to pay your bills and allocating as much as you can.
[41:45] Page three, as council members, these are the probably the next two pages are the most important for you to pay attention to.
[41:52] This is the entire list of your portfolio holdings.
[41:56] So if you don't look at anything else when you get the report, I would say, look at these two pages.
[42:01] Pay attention that everything in the top five rows, you'll see a blank row on this listing.
[42:08] Everything above that is the cash equivalence position.
[42:12] That's the money that you're keeping aside to pay your day-to-day bills.
[42:16] Everything below that is the latter that we have built.
[42:18] Again, looking at your cash flows to figure out when you need to have
[42:22] materialities happen.
[42:24] So paying attention to that, looking under the first column to see who
[42:29] are actually holding those investments.
[42:32] As you can see, a lot of those are CDs.
[42:35] If you see something strange, like if you saw a bank of China, maybe you would ask a question
[42:40] why do we have a bank of China on there, and it doesn't make any sense.
[42:45] The other thing to pay attention to is the last column of the yield.
[42:48] If anything looks out of whack, if there's one yield that is way too high or way too low,
[42:54] ask a question.
[42:56] I pointed.
[42:56] And now to the committee, you see a 175 yield there. It's in the middle of some two 60s and two 70s. The explanation is that was bought two and a half years ago when rates were dramatically different than they were with those 260 and 270 yields. You see another one that's a 301 looks out of range. But I mentioned again that rates were about that range during early December. So that's why it's higher than what you've seen on the rest of the graph.
[43:26] So again, I think that's one of the most important pages to pay attention to.
[43:32] And page five, this is the pictorial overview of the portfolio.
[43:40] The pie chart shows the allocation in an ideal world what I would say is that the cash and
[43:47] equivalence to the demand account and the pool account, which are cash equivalence, should
[43:51] probably be about 15% however.
[43:55] In this case we've been able to find some very high yielding
[43:59] money market accounts.
[44:01] And so you do have some of your cash equivalent
[44:04] in an account that's very safe, it's collateralized,
[44:07] but it's yielding higher than what we could get CDs for.
[44:11] So to me it makes sense to have a little bit more cash
[44:13] carved aside in those accounts.
[44:16] We did talk today in the committee, in the staff meeting,
[44:20] about looking at some of these cash positions now and going ahead and taking a little bit
[44:26] of it, pulling them out of that 268 yield and maybe putting it into the CD to lock in just
[44:32] in case everything starts to collapse.
[44:35] And then finally, on page 5 at the bottom, that's the performance graph.
[44:40] Yours is the black line.
[44:42] Rates have been rising pretty dramatically over the last year and a half.
[44:47] We've seen a change in direction recently.
[44:52] The way I describe it to the committee is yours.
[44:55] It's like a big ocean liner, the portfolio.
[44:58] You're buying for the long term.
[45:00] You're locking in when you need to lock in on the interest rates.
[45:04] The other lines on this graph are very volatile rates.
[45:08] They react immediately to fund a Fed funds rate changes.
[45:12] So every time the Fed funds rate,
[45:14] When up 25 basis points over the last year and a half, those lines jumped up quickly, but the dynamic there is when rate start to fall, those will fall quickly too.
[45:25] So your black line of performance will hold steady when everything else starts to drop as long as you've got allocated income.
[45:35] And then I think the last most important page is six.
[45:40] This is actually a transaction type listing.
[45:44] You'll see and pay attention to the purchases column,
[45:47] and the sales, maturity column.
[45:49] The most important thing to focus on are the purchases.
[45:53] You'll see as you go down that column.
[45:56] There are about seven to nine different large numbers over a million.
[46:01] Those are the new purchases that we have made during this quarter.
[46:05] the smaller numbers are interest that has come in for CDs that then
[46:11] reversed a principle so they're capitalized at that point. So we did have some
[46:16] very good purchases. Made it I think a good time taking in your tax revenues
[46:25] and getting those invested as quickly as possible. So I went through that
[46:31] quickly, if you have any questions, I'd be glad to entertain them. Any questions?
[46:37] No, one thing I think we might have been in the meeting this morning, the interest that
[46:47] we gain goes into our general fund, so those dollars are not put back into investments
[46:56] They're going into our general fund to help fund our services.
[47:02] Okay.
[47:03] We're in May right now and we have the 30 dates, you know, June.
[47:07] How far are you guys start looking and start planning?
[47:11] Well, again, we look at your cash flows.
[47:13] I think you were on the finance committee before.
[47:16] Right.
[47:16] We analyze.
[47:18] We've taken, we started at five years worth of historic.
[47:21] And we look at those months when you spend money in those months that you don't spend money.
[47:25] And we build what we call a maturity ladder.
[47:29] So we're looking at the next month in the line
[47:31] of coming known needs.
[47:34] And that's how we target what the next maturity is
[47:37] and how much it should be.
[47:38] But we do have a maximum maturity of two years.
[47:43] So that's the wall that's built there
[47:45] as it two years.
[47:46] And we just try to keep the ladder moving
[47:50] up until you hit two years.
[47:52] Thank you.
[47:54] Any other questions?
[47:56] Is there a motion to approve
[47:58] Concentration Item 6B?
[48:01] Is there a second?
[48:03] Second.
[48:04] All those in favor?
[48:07] All of those.
[48:08] Motion passes.
[48:11] 7, A1, zoning, public hearings, and ordinances. In ordinance of the City of Missouri City Texas, demanding specific use permits, number 65, authorizing the use of a 5.8, 80 acre track of land in the City of Missouri City, as specific use permit, number 65, sewer facility, adding an 8.51 acre track of land, authorizing a total of 14.31 acre track of land, as specific use number 65,
[48:41] or 65 sewer facility, describing sad 14.31 acre track of land, providing limitations, restrictions
[48:49] and conditions on such specific use, amending the zoning district map for the city of
[48:54] Missouri City, providing for repeal, providing a penalty, providing for a severability,
[48:59] and containing other provisions relating to the subject.
[49:04] So you all will see that we added an alternate ordinance because we added information that was intended to be included.
[49:14] We believe that the Commission intended to be in that specific condition.
[49:22] you'll see that. So, you know, you heard all of this information, you have in your packet,
[49:32] the headwork, older mitigation plan at the district submit it. And again, we just added it
[49:37] to the condition because we believe that's what the commission intended. And so, it reads prior
[49:44] to the issuance of a building permit and outer control plan reduction plan must be submitted to
[49:50] building official, and we added control and took out reduction, and then we're adding which
[49:57] includes the property owners' headwork, auto mitigation plan dated April 11, 2019.
[50:04] Okay, thank you.
[50:06] Is there any other staff presentation or is that it?
[50:09] Not the staff.
[50:09] Okay.
[50:11] There's no public hearing.
[50:14] Is there a motion to approve the ordinance?
[50:17] I'll make a motion to approve the ordinance.
[50:21] I mean, we adopt the ordinance with the correction for Section 5 to F performance standards
[50:27] which reads as follows. Prior to the issuance of a building permit and order control,
[50:31] reduction plan must be submitted to the building officials, which includes the property owners,
[50:36] headworks, older mitigation plan dated April 11, 2019. Is there a second?
[50:43] I'll second it.
[50:44] Or, will you record it?
[50:44] Or, I'll.
[50:46] Would you record it correctly?
[50:48] Oh, I'll.
[50:49] A judge.
[50:50] I'll second it.
[50:51] I'll second it.
[50:52] Okay.
[50:53] All those in favor?
[50:55] All opposed?
[50:56] Motion passes?
[50:57] May you home late the motion.
[50:59] And home late the second.
[50:59] Canned remember phone late the motion.
[51:01] And here's the maids.
[51:02] I'll second.
[51:04] Seven D1?
[51:08] Oh, I'm sorry.
[51:10] Sleeping.
[51:11] In order to the city of Missouri City Texas,
[51:13] the mending chapter 86 utilities of the Missouri City Code,
[51:17] a mending regulations regarding certain drought
[51:20] contingency plans, providing for appeal,
[51:22] providing a penalty, and providing for severability.
[51:26] All right, this is McGraw, Europe.
[51:27] Hi, I'm here.
[51:29] Does anybody have any questions on the DCP?
[51:33] Okay.
[51:34] If not, go ahead.
[51:36] No.
[51:37] Tell us about, I mean, the amendment to the contingency plans.
[51:44] So back in March 18th, we were here with the GCWA's DCP, so we had two of them.
[51:49] So since we buy water from off the Bradford River from GCWA, we have that drought
[51:53] contingency plant.
[51:54] What that is is, you know, going back to 2011, when there was barely any water not river,
[51:59] we had to drought.
[52:00] So since then, they've stepped up the curtailment and developed a new plant and curtailment
[52:05] for the cities.
[52:06] So we adopted that back on the 18th.
[52:08] So what this is is an amendment to our current DCP,
[52:13] which brings our local measures into the plan.
[52:19] So it describes more of a stage one through stage five,
[52:24] what we would do in a stage one,
[52:25] which is voluntary reductions, stage two,
[52:28] is another voluntary, but stage three gets mandatory reductions
[52:31] where we water, water, even days, things like that.
[52:35] And it's just other measures you could take to reduce your water usage, limiting showers,
[52:45] when you're washing dishes, and gives you some tips like that.
[52:49] Who determines what state is that?
[52:52] I mean, is there a motion to open the public hearing?
[52:55] I'm fine.
[52:57] I'm fine.
[52:57] I'm fine.
[52:58] Okay.
[52:59] Go ahead.
[53:00] No, my question is who determines the stages.
[53:04] Okay, so that can be done two ways.
[53:07] Quick.
[53:08] I thought they could ask questions before the vote.
[53:11] There was a motion in a second, so now there is to be a vote to open the public hearing.
[53:15] Okay, all those in favor?
[53:17] All opposed?
[53:18] Motion passed.
[53:19] Thank you.
[53:20] Go ahead.
[53:22] Keep talking about that.
[53:24] So now, so did you see W.A. could if there was a drought?
[53:27] And they declared a drought, they could limit the amount of surface water they allow us to take into our surface plant.
[53:33] Now, on the other side of that, on the groundwater side, we could be using,
[53:37] we have, you know, once you get used up to 80% of our, our, our demand,
[53:41] or 85 to 90, we have different triggers that enact then, whenever that happens on the groundwater side.
[53:46] So what we did was we took them both and merged them into one.
[53:50] And so now, because what was happening was the surface water system,
[53:53] had its own set of rules in the ground water had its own set so we
[53:56] we need to bring everybody in the fall under the same rules and so we merge those
[54:01] gallons together and so we measure and it's not so when the systems at 80%
[54:06] that's boat systems or 85% or 90% and we all suffer like it's pretty much
[54:12] hours and that's DCWA's kind of thing that they do and we should fall soon
[54:20] anyone else? Is there a motion to close the public hearing? Is there a motion to close the public hearing?
[54:37] I'm order we close the club here. Is there second all in favor? All opposed motion passes is their motion to approve the ordinance
[54:50] Second all in favor all opposed motion passes
[54:57] eight
[54:58] appointments there are no appointments
[55:01] 9A authorizations consider authorizing a professional services contract for fire station number 6 design phase services.
[55:13] Good evening. Mayer and Council, this is the design contract for the new fire station number 6 that will be presented to the council in the past.
[55:21] I'm joined by Farchee, Eugene Campbell here.
[55:25] This station was necessitated by two reasons.
[55:28] One is the response time based on a study
[55:30] that was recently done, and to meet the projected growth
[55:33] in the area for the past three months.
[55:36] Staff issued a request for qualifications.
[55:39] There were 22 applicants that submitted the request
[55:41] for qualifications.
[55:43] We had a staff consultant selection team
[55:46] where we narrowed down to five top qualified candidates.
[55:50] We did present to the PDI committee and got the recommendation subsequently we did interviews
[55:57] and narrowed to one firm which is Martin's architecture and Martin is here with us today.
[56:03] We have negotiated a scope of services for the design of the fire station as well as space
[56:10] evaluation for potential relocation of fire admin to the new fire station and repurposing
[56:15] that's based for the public safety headquarters.
[56:18] What you have today is the proposal to begin the design phase
[56:22] services, what has been funded this year
[56:25] is the design, as well as any additional land acquisition
[56:30] that may be needed.
[56:32] If you have any other questions, sheet Campbell
[56:34] or me will be happy to answer them.
[56:36] Was the land gifted next to the Far States?
[56:40] The developer has donated one and a half acres of land
[56:44] As part of the scope, they will be looking at to see if one-on-a-half acres is sufficient.
[56:49] If not, we will have to purchase additional land at market price for the agreement.
[56:56] Does the designing include the facility for EMT?
[57:02] Sir, for the design is three phases. Number one, it's an assessment of the public safety headquarters.
[57:08] That includes fire admin, as well as the station in the possibility of a training room there.
[57:14] And so they will have a fire station for the fire crews.
[57:17] She's Sarah Rassula is going to be chair in that chief, would you stand up?
[57:21] He worked on the fire station five, who would be chair in that committee on our team and
[57:25] working with chief, participated next to him and assistant chief of operations.
[57:29] We'll be working with Sasha and his team along with PD to make sure we have the assessments
[57:33] for your considerations.
[57:37] Thank you.
[57:39] Is there a motion to authorize a professional services contract for a fire station number
[57:43] to design phase services?
[57:45] Move to the document.
[57:46] Second.
[57:47] All in favour?
[57:49] All opposed?
[57:50] Motion passes.
[57:53] Thank you.
[57:55] Nine B. Consider awarding and authorizing the negotiation
[57:58] and execution of a municipal court collection
[58:01] services contract.
[58:05] And Brittany, are you coming up?
[58:10] So this is for the collections and firearms contract.
[58:16] Staff recommendation is to award it to the highest evaluated firm.
[58:22] We did have some discussion in the special meeting.
[58:25] Are there any additional questions that you guys have to have along with the contract for?
[58:32] Generally, it's five years.
[58:38] But with an opportunity to terminate there for?
[58:41] Right.
[58:42] There's typically, there's a clause in the contract that says,
[58:47] upon annual review, or if they fall in satisfactory, that you can terminate, there's
[58:54] in the general contract that I've seen, there is that language.
[58:58] That's certainly something that could be worked out exactly what is wanted between
[59:02] those both sides with legal.
[59:05] There is an annual review.
[59:08] There certainly is with us, but it could be with you guys as well.
[59:12] Mayor Council, in this case, based on the previous agreements that have been in place, there's a performance cost in there, so if indeed the vendors not performing based on the agreement that's in place, at any time there can be a termination based on non-attainment of those performance standards.
[59:34] Okay, and we can set what those standards should be?
[59:40] In this case council member the standards typically are the ones if you want to look at the ones that we currently have
[59:47] They're in place, but this point. I don't know whether or not in the past council
[59:52] has
[59:54] Formulated the
[59:55] Performance, but we typically show best case related to that bill. You may want to find the performance measure
[1:00:01] Yes, the past what we have done is
[1:00:04] We when we weren't doing this and other cities did not do this in the past we were kind of the
[1:00:09] The in the forefront of this whole thing of doing performance valuations as far as collection rates and so at the time that this came up
[1:00:18] Our city attorney at that time
[1:00:20] Carolina Kelly worked with the
[1:00:23] Managing partner of the firm that we went with and they developed a calculation based on the full
[1:00:30] period of the
[1:00:32] Book that they have for the city at that time now they there are different ways of wish to calculate that and it's that's not necessarily
[1:00:39] the only way you can do it. We can definitely take a look at that and see if there's a way in which
[1:00:43] there's more standard or best practice within the industry to utilize within the contract.
[1:00:49] Another item to answer a question you have previously is that generally we have our contracts
[1:00:54] with five-year term that will have terms that are usually one-two and then one-two-two or sometimes
[1:01:03] one, three, one, like that, and so we will take a look at that and we can do so so that
[1:01:09] that can come back as well. And we can always, the final thing is that we can terminate
[1:01:16] a contract with or without a cause of, to answer that question.
[1:01:19] And we make sure that Council gets that annual review.
[1:01:23] Yes, and we will. And I think you're a provider earlier, a question came up about past five
[1:01:28] years, and hopefully you got that.
[1:01:29] Okay.
[1:01:33] Is there a motion?
[1:01:40] I move that we take sass recommendation toward MBBA as a firm.
[1:01:48] Is there a second?
[1:01:56] If there's no second motion dies?
[1:02:01] I make a motion that we continue with line-barker.
[1:02:05] As our vendor, again as we talked earlier,
[1:02:08] And the major concern I have is we know what the performance of LineBugger is and has been
[1:02:17] and we are really using estimates for the other vendors.
[1:02:25] So based on that, I would make the recommendation that we go with.
[1:02:32] There are second to council member Emorye's motion.
[1:02:37] Can I make a comment on that?
[1:02:40] No, no, no, no, no.
[1:02:43] I second it.
[1:02:46] Can you make a comment on it?
[1:02:49] If we decide on this firm and with the value of ads that were outlined in MVBA,
[1:02:56] would line market, work with us, to match some of those value ads that we brought up.
[1:03:04] They didn't propose any of those, so I'm not sure whether they would or wouldn't.
[1:03:10] And what the service of that would be in light of some of their other added services.
[1:03:17] Do we have to tell her she to pit up on the screen?
[1:03:35] Could we at least have that discussion with them?
[1:03:44] So we have a motion in a second.
[1:03:47] We're going to go ahead and vote and this is for council member Emery's motion to move forward line bar.
[1:03:53] No, I just want you asked that.
[1:03:55] Yeah, I just want to do that.
[1:03:57] Oh, okay.
[1:03:57] I thought you wanted to do that.
[1:03:58] I don't want to do that.
[1:03:59] For people to see and I was cross referencing it again myself.
[1:04:03] Okay.
[1:04:03] I thought you wanted to.
[1:04:04] I'm sorry.
[1:04:05] I thought you wanted to talk about it.
[1:04:06] Okay.
[1:04:08] Once again, this is for Councilmember Emery's motion to move forward with line barred.
[1:04:14] All those in favor?
[1:04:18] All the posts?
[1:04:20] Motion passes.
[1:04:29] Ninety consider authorizing the City Manager to negotiate an executed interlocal agreement
[1:04:34] with the City of Paralymphe of the Purchase of the Paralympaged Plant for an amount not to
[1:04:40] exceed 2.3 million.
[1:04:43] May the motion of the crew?
[1:04:45] Second.
[1:04:47] But I would like for you to talk about something because this got delayed because it was
[1:04:54] tagged the last council meeting.
[1:04:56] Can you talk about, I know that, I guess, we're moving forward with this, but what's
[1:05:01] the significance of this deal and how much money are we going to be saving as a city?
[1:05:06] More importantly, what could this have cost us if, if Perland wouldn't have agreed to
[1:05:11] you to do this deal with us, because it was delayed.
[1:05:16] Well, if a Parallel Land would have walked away on his deal on us, we would have probably
[1:05:21] spent it on the upwards of about $15 million building a new plant from scratch.
[1:05:27] This was a perfect deal.
[1:05:28] I mean, it's just really unheard of deal.
[1:05:31] We can pick up this plant, purchase it at a great price, purchase it, set it down right
[1:05:36] on our grounds and start using it almost that easy.
[1:05:40] Another thing is that our current plan is rated at 0.950 a million gallons a day.
[1:05:48] Whenever you reach 75% of your flow, you have to be in design phase.
[1:05:52] We are at 80% of leave right now.
[1:05:55] So we're both a 75% we should be in design phase.
[1:05:59] And so what we've been doing lately is negotiating with Paralyen and talking with Paralyen
[1:06:04] and doing a study to see how well this might have worked for us.
[1:06:07] It works, it works.
[1:06:10] But Periland has been kind of hanging there for the past few months.
[1:06:15] And they're looking for an answer on whether we're going to buy it,
[1:06:18] because they need to get rid of it.
[1:06:19] Well, I want to publicly thank the city of Periland for working with us
[1:06:23] and not pulling the trigger on, walking away from them.
[1:06:27] Hey, I think we have a member.
[1:06:28] Robert Upton is here.
[1:06:30] Robert Upton is here.
[1:06:31] Robert is a city engineer for the city of Periland,
[1:06:34] and worked here for a period of time.
[1:06:35] as you can tell he's manager and public works director.
[1:06:39] Good evening, Mayor.
[1:06:40] Council, it's been several years since I've had
[1:06:42] a stand at the podium up here.
[1:06:43] You left us a came back.
[1:06:44] He's a change since I've been here last so.
[1:06:46] Yes, as Dan mentioned, we've been working with you all
[1:06:51] over the past course of several months to take a look
[1:06:54] and see the options available for you if the plant would work.
[1:06:57] Familiar with Mustang buy-use plant and that area there.
[1:07:00] It is a difficult plant with three plants there.
[1:07:02] But this would fit hand in hand with you and so we've been kind of waiting a little bit just to give some background on the plant for us
[1:07:10] It was part of an order that we had and we invested over ten million dollars into the plant to get it up and running on a quick basis
[1:07:17] So relinquishing it for us. Yes. It's we think it's a value and far better suited to go to
[1:07:23] our sister city and be able to partner with them to be able to help you out as well
[1:07:28] So thank you
[1:07:31] What's your amount of time to bring it up to operation 12 months to 12 months and if you
[1:07:39] had to do it without that, how long would it take you?
[1:07:42] It took us about two years and we would be over 100% of our plans capacity.
[1:07:48] In addition to coming up with 60 million dollars.
[1:07:50] Yes, and then I find DCQ.
[1:07:52] I'll tell you that, yeah.
[1:07:53] Yes, sir.
[1:07:58] Any other questions, concerns?
[1:08:02] Okay, we have a motion from Council Member Emory and the second Council Member
[1:08:07] Boni.
[1:08:09] All those in favour?
[1:08:11] All opposed?
[1:08:13] Motion passes.
[1:08:14] Thank you.
[1:08:15] Thank you.
[1:08:20] I'd indeed consider authorizing the city manager to execute a contract for
[1:08:24] cleaning and excavation services?
[1:08:27] Yes, good evening, Mayor and Council.
[1:08:29] Back to February 18th, we came before y'all asking for y'all to give us
[1:08:34] authorization to enter into a contract with Milis construction for our
[1:08:37] ditch cleaning services.
[1:08:39] After y'all approved that, Milis requested to not sign the contract.
[1:08:45] So we have gone back to our second bitter, who was Texas drainage,
[1:08:50] And we are asking tonight for y'all to give us authorization to enter and turn agreement with them.
[1:08:55] They are in combat, so we are very familiar with them.
[1:08:58] They have worked with us for the last three years, I believe.
[1:09:02] Okay.
[1:09:02] So I have a question in when I was reading the cup of memo, is that something about we have $40,000 a year set aside?
[1:09:12] Yes, ma'am.
[1:09:14] But then there became in a lot higher.
[1:09:17] How are we going to?
[1:09:20] So the way the bid was set up, this has been the way the bid has been set up over the course of the last two cycles of this this bid
[1:09:30] It's it's really not
[1:09:33] Written in a way that is very clear. We're going to we're going to massage that make it a little bit better
[1:09:38] We asked them to give us really basically line items and we have some quantities included in the
[1:09:45] In the bid document, but we really shouldn't have those those quantities in there
[1:09:49] We should be basically asking for a bid unit price bid.
[1:09:54] That's just a unit price, price bid without any quantities attached to that.
[1:09:59] So what happened was there are some quantities in there.
[1:10:00] They put in their unit price. They did some extensions. And they came up with a large sum of money. But that was probably part of the reason why they backed out of the contract is because they believed that they were getting a half million dollar contract. But they later found out that we only had $40,000.
[1:10:19] Yeah, I saw that. I think and then the next bidder was at 800,000. I was like, well, how are we going to adjust?
[1:10:27] I'm trying to do it for three years.
[1:10:29] Texas drainage is aware that we have a $40,000 a year maximum because they have worked with us.
[1:10:35] Okay.
[1:10:37] That's not going to happen again.
[1:10:39] That's not going to happen again.
[1:10:42] If I may modify that dollar amount is based on the quantity.
[1:10:47] But you are awarding the contract based on the unit price and the first contract was the lowest bidder
[1:10:52] And this is the next lowest bidder and the current contract amount is 40,000 and how the number came across was the quantity that we put in
[1:11:00] But we're basing our contract based on the unit price or the award of the contract is based on the unit price
[1:11:05] Okay, so this is he's or the current contract that you're looking at today is the next lowest bidder
[1:11:12] Recommending a word of contract to the next lowest bit so just so just so I'm clear
[1:11:16] They're gonna do $40,000 worth of work approximately 40,000 of work a year
[1:11:21] And this is a multi-year contract and since it is gonna multi-year
[1:11:25] It's could potentially exceed 40,000 that's why we're coming to council for authorization
[1:11:30] Okay
[1:11:32] I'm over that we are authorized city manager to execute a contract with ditch cleaning and excavation services. Is there a second second
[1:11:40] All those in favour?
[1:11:44] All opposed motion passes.
[1:11:47] Thank you.
[1:11:48] Today, in ordinance of the City of Missouri City Texas amending the general budget for the physical year, beginning October 1, 2018, and ending September 30, 2019, transferring various appropriations amongst council, appropriating supplemental revenue to various funds, account fund accounts, authorizing the appropriate City officials to take steps necessary to accomplish such transfers, making certain findings and containing certain provisions relating to the subject.
[1:12:21] Good evening again.
[1:12:24] Budget amendments are brought to Council on a quarterly basis.
[1:12:27] This is the second quarter budget amendment.
[1:12:30] Bringing budget amendments ensures that spending is in compliance with authorized appropriations.
[1:12:36] This amendment was reviewed in detail with the Finance and Services Committee in April 2019.
[1:12:42] The committee approved the amendment with recommendation for Council's approval.
[1:12:46] Detail for the budget amendment was included in your agenda packet.
[1:12:51] Highlights include adjustments due to the receipt of grants, including Houston Hyda
[1:12:55] and Blue Cross Blue Shield.
[1:12:58] There are also adjustments to revenue and expenditures to account for third party plan reviews
[1:13:03] and development services.
[1:13:05] There are also adjustments due to the reschedule of the debt issuance and there are appropriations
[1:13:10] for IT.
[1:13:11] The appropriations for IT are funded by a transfer from the general fund, which was previously approved by Council.
[1:13:18] This is just establishing the appropriation within the fund that it was transferred to pay for one time equipment available for any questions.
[1:13:26] Does this increase our budget by?
[1:13:30] There are changes in multiple funds for the general fund.
[1:13:37] There, the net impact is $170,776 in court building security.
[1:13:48] There's an increase in funds available of a little over $8,000.
[1:13:53] In the hotel tax fund, we will be using $35,000 a fund balance to pay for expenditures related to the annual snow fest event.
[1:14:04] So is this going to, but I guess is this funding that Council has approved or is this going to be additional?
[1:14:12] These are additional funding.
[1:14:14] These, it depends on the exact change.
[1:14:17] But for, let's say, for Houston, Hita, for the grants.
[1:14:20] That's new funding for the third party plan reviews that's new funding.
[1:14:25] In some cases, we are using fund balance, but it was money that was in fund balance to be used this fiscal year.
[1:14:33] OK, then my other question is, I know I had mentioned, I think it was during our one-hour
[1:14:41] budget workshops, Anthony, and reference to using hot text funds for like way-finding,
[1:14:49] signage, sidewalks, and that type of thing, have we looked into that because I see there's
[1:14:53] an amendment for utilizing the hot text, but I know there's other things we can use that for.
[1:14:59] Yes, ma'am. We're in the process of doing that as part of the budget process for the upcoming budget mirror have a number of meet a meeting coming up in the next week and a half
[1:15:09] State to hotel motel executive director share with him some of the things that that have been
[1:15:16] proposed not only some of the projects, but also the way finding that you're fucked about the staff that's already just a preliminary work. We know that signage is available
[1:15:24] We're just sharing with them to make sure we can get that extra check off so when we come to you in a budgetary process
[1:15:29] That'll be part of what we will be bringing for you and just this is more so a comment
[1:15:35] I think that you know using those funds more so for those type of things that are more permanent are a better use for that type of fund
[1:15:45] I mean, I know we need activities for the community
[1:15:47] But I think we need to focus more those funds on things such as the signage to sidewalks and stuff
[1:15:54] like that. Yeah, I don't know whether or not
[1:15:56] sidewalks is a permissible use mayor. I talk to one of the
[1:15:59] mayors in another city and they've used their hot
[1:16:02] texts for. I just want, I hope they don't go to jail.
[1:16:06] But I can't probably have to be like, maybe on a main
[1:16:10] boulevard or something. I'm not sure what the stipulations are,
[1:16:13] but I think it might have been, I don't know if it was the
[1:16:17] candy mayor or something, but one of the mayors that they were able to
[1:16:21] use hot text funds for sidewalks.
[1:16:24] But let's look at what other uses that are more of a permanent and set of spending, you know,
[1:16:29] 20, 30, whatever, $1,000 on the festival and it's over in four hours and there's nothing
[1:16:35] left in, you know, the stipulation is it has to relate to something that will promote tourism
[1:16:41] to the Missouri City and it can't be on anything that the general fund will cover.
[1:16:47] That makes sense.
[1:16:48] So, you know, one of the things that we are looking at doing, we've created an internal policy.
[1:16:55] We also, the funds stipulates a certain percentage of funds.
[1:16:59] So, even if you have $500,000, if it's 10%, it says here's the maximum amount that you can utilize in a given year for a particular category.
[1:17:08] So, what we'll be doing in the course of the next year, going into the budgetary process,
[1:17:13] and look at a permitted uses to make sure because there have been a number of cities that have
[1:17:19] gotten in trouble for utilizing. And there's a high level of scrutiny now. There's now an audit
[1:17:24] of hot funds that's released to making sure that it's an appropriate use. So one of the reasons
[1:17:29] in having that meeting with Mr. Jocelyn is to let him know what are some of the things that have
[1:17:34] been thrown out and make sure that they are allowable uses. And we have that discussion during
[1:17:38] the budgetary process. We'll make sure we share that with you.
[1:17:41] Okay, we've met with some hotels and talked about signage, so I know that's been a discussion.
[1:17:46] And thank you for your support for more sidewalks in District C because that's what hotels are.
[1:17:53] I just wanted to point out also that the majority of the money that we're making a amendment to the budget for is for police over time.
[1:18:01] 170,000, I mean, I've found 170 to 172,000 have for computer equipment, correct?
[1:18:13] Why upgrade of IT?
[1:18:14] I know that we have an adjustment in here for $500,000 for IT, and the money that is for over
[1:18:22] time is of 2000.
[1:18:24] That's awesome.
[1:18:25] Yes.
[1:18:26] And there, I just want to remind everyone, we have an IT replacement fund.
[1:18:30] And years ago, as you recall, our IT infrastructure
[1:18:33] was, it doesn't want to say the least.
[1:18:37] So we've been playing catch up in a number of those things.
[1:18:39] So right now, when the funding comes in,
[1:18:42] the funding is transferred to allow for us
[1:18:44] to be able to move forward to make those purchases,
[1:18:47] particularly related to our infrastructure.
[1:18:51] Whether that's the camera file, police officers,
[1:18:53] except we have a leasing program to make
[1:18:55] sure that those purchases occur.
[1:18:58] Yeah, I'm just a part of this thank you for this format. It's nice to see everything by line with comments. Very helpful.
[1:19:05] Is there a motion?
[1:19:08] Motion for?
[1:19:10] Second.
[1:19:11] All those in favor?
[1:19:14] All opposed?
[1:19:15] Motion passes?
[1:19:20] We have a resolution, consider a resolution authorizing the mayor to execute and the city secretary to, I'm sorry.
[1:19:32] A resolution of the City Council of the City of Missouri City Texas, authorizing the mayor to execute and the city secretary to attest to an assignment, notice and consent by.
[1:19:41] between the City of Missouri City Texas star guest and properties LTD and the water world USA incorporated
[1:19:48] pertaining to the assignment of the tax abatement agreement from star guest and their properties
[1:19:53] LTD to water world USA incorporated. Okay. It's just a transfer
[1:20:01] of tax abatement to the new one. Correct. There's no change in the agreement. The owner sold to the
[1:20:07] Tenant and the tenant is asking since they tax abatement to get credit must be in the name of the owner
[1:20:14] That's just a simple assignment no change to the terms. Okay. Is there a motion?
[1:20:20] I'll make the motion
[1:20:22] Does any questions
[1:20:30] All in favor
[1:20:32] All opposed motion passes. Thank you so much
[1:20:38] We have city council announcement, mayor pro-tim.
[1:20:43] House in the river.
[1:20:45] House in the river.
[1:20:46] House in the river in the lake.
[1:20:47] I have a community meeting coming up May 23rd.
[1:20:52] We've been able to secure a community charge also to speak with us and I've asked him to
[1:21:00] make his remarks in regards to the drainage around Oyster Creek.
[1:21:06] and also long point-crease.
[1:21:09] He's also going to bring a drainage engineer to complement his comments and because he won't
[1:21:18] be able to stay very long and ask questions, but I think there's a lot of interest in drainage
[1:21:24] obviously, so I hope people will show up and be able to get some of their questions
[1:21:34] answer around drainage.
[1:21:38] Okay.
[1:21:39] Can you do a piercing?
[1:21:41] Just one thing.
[1:21:42] Just not call them a business out or anything, but there was one of the businesses on Texas Parkway.
[1:21:49] I've been having conversations with the businesses.
[1:21:50] Just encouraging them to clean up their properties as needed.
[1:21:55] Just to have a better appearance.
[1:21:56] Not men negative with them, but just to establish and report.
[1:22:00] So there was one business that went out.
[1:22:02] And they actually replaced the roof and replaced all of the trim on the building and it looks outstanding.
[1:22:08] I don't think they want me to highlight who they are, but I just want to public and say thank you and they know who they are.
[1:22:15] Awesome.
[1:22:15] Thank you.
[1:22:16] A great couple of weeks.
[1:22:18] We started off with prayer.
[1:22:19] I remember every night.
[1:22:21] I went to the prayer day here at City Hall.
[1:22:23] I also doubled in the district that Floyd represents.
[1:22:27] We went to the grand opening of bamboo spice.
[1:22:29] a wonderful family owned business we invite all the public to go there. Anthony Snifes
[1:22:34] and I attended the first colony meeting. It was a very good meeting. Mostly Sugarland
[1:22:38] folks, but we had some representation of Missouri City. And I'm happy to say that we actually
[1:22:42] got applauded for all the things we're doing in Missouri City.
[1:22:47] And this morning I participated
[1:22:49] in the public service recognition. I went to police station to eat breakfast and
[1:22:53] with the officers, and then finally an awesome job this Saturday with the MCTX family fast
[1:22:59] Jason and team awesome job, and it was fun, great idea, and well attended. Thank you.
[1:23:07] I just want to thank Jay Goodwill Peer for bringing the forward being success in business.
[1:23:14] You've that here to Missouri City, I want to thank State Representative Ron Reynolds for
[1:23:18] serving as the host of that and for staff for helping to pull it all together here at the Missouri City
[1:23:25] Community Center.
[1:23:27] It was a well-attended event.
[1:23:28] A lot of representation from different agencies and entities from across the state county.
[1:23:34] And even a federal.
[1:23:36] We were very, very excited to see a lot of small businesses actually met a small business, who actually now
[1:23:41] does business with Missouri City.
[1:23:44] For those who know me, they know I'm a huge advocate for small businesses.
[1:23:47] And so I was very excited to be present along with Councilmember Emory to welcome those
[1:23:52] businesses and to promote Missouri City and promote small business.
[1:23:56] That's very, very important.
[1:23:57] I also want to take an opportunity to thank staff all they do.
[1:24:00] And also I want to thank those individuals who have committed their life to public service
[1:24:05] here in Missouri City through our various boards and commissions.
[1:24:08] I know there's been a lot of angst in the community about the various boards and commissions
[1:24:14] here of late, but I just want you to know we appreciate you for your
[1:24:17] your service and knowing that public service is not easy job and we think all of you for the work that you have and continue to do for us.
[1:24:27] I just want to take the opportunity to go ahead and thank Chase.
[1:24:30] They are underwriting a luncheon for tomorrow to basically provide education to small business owners and entrepreneurs on how to get funding.
[1:24:41] So, and I know that's a big ticket item for small businesses, so I want to go ahead and thank them and we'll be at the city center tomorrow.
[1:24:50] There are few openings they wanted to keep it small so that they could give one-on-one meetings with everyone.
[1:24:59] So, I want to go ahead and thank them. Other than that, we will go ahead and adjourn the regular meeting and reconvene the special meeting.