All right. All right. All right. I'd like to open the meeting this evening with the pledge of allegiance.
Once
you leave them, choose a flag of the United States of America and to the Republic for which it stands, one nation, underback, and a physical, with liberty and justice for all.
All right, roll call, please. Mr. Haggadorn, Ms. McElfresh, President, Mr. Hickman.
Ms. Claude, Mr. Fung, Mr. Brown, Mr. Graves.
Thank you.
All right. I will take a motion to excuse Mr. Fung from tonight's evening or from tonight's meeting.
So moved.
I have a second.
All right. I have a motion by Mr. Graves seconded by Mrs. Claude to excuse Mr. Fung for
all for to excuse Mr. Funt. All in favor?
Aye. Aye.
Nays.
Aye's have it. Motion carried.
We'll move into approval of the minutes and I will take a motion.
Motion.
No.
All
right. I have a motion by Mr. Graves. Do I have a second?
Motion by Mr. Graves, seconded by Mr. Haggadorn, to approve the minutes for the March
23rd, 2026 special session, and March 24th, 2026 regular meeting. All those in favor say aye.
Opposed? Opposed? I have it. Motion carried. Do we have any visitor cards this evening?
No, ma'am. All right.
Are there any committee reports?
Hearing none, I will take a motion to enter into executive session.
I move to enter into executive session to consider the purchase of property for public purposes,
or the sale of property a competitive bidding since premature disclosure of information
would give an unfair competitive or bargaining advantage to a person whose personal
private interest is adverse to the public interest.
All right, do I have a second?
Second.
All right.
I have a motion by Mr. Graves seconded by Mr. Hickman to enter into executive session roll call vote please.
Ms. McElfresh?
Yes. Mr. Hickman?
Yes.
Ms. Claude?
Yes.
Mr. Brown?
Yes.
Mr. Graves?
Yes.
Mr. Haggador?
Motion carry?
I will take a motion to return from executive session.
Do I have a second?
All right, all in favor?
Aye.
Nays, I have it so moved.
There is no old business, we're going to move right into new business.
All right,
so we have a public hearing,
for ordinance number 2026-07, I'll open the public hearing for ordinance number 2026-07 with the statement of purpose and procedure.
The public hearings will be run as follows.
The request will be presented by the development department,
following the presentation.
Anyone wishing to speak in favor of the proposal will be given an opportunity to speak
after all proponents have spoken.
The opponents will be given an opportunity to present their case.
speakers are asked not to repeat the same ideas, which have been previously presented, but indicate
that they agree with the previous speaker. All persons speaking are subject to cross-examination
and must be sworn. Council can ask, can question any speaker after they have completed their
presentation? Once the public hearing is closed, individual speakers have no right to comment
during
The discussion by council members.
Anyone that wishes to speak during the public hearing please rise
and repeat after me. All right? I swear to tell the truth, the whole truth and nothing but the truth.
Thank
you. All right.
So, at this time, we will have a presentation by the development
department. Thank you.
I'll speak more clearly in here. I apologize.
So, this case are
good evening members of council. This case is to reason 3500 salesman road from
Blayan industrial to having industrial to align the property with industrial growth
patterns in the region.
This application was submitted by the Rista Addison on behalf of Insight Real Estate Investment Properties LLC.
The proposed site is approximately 47.1 acres.
Here's an aerial of this site recognizable by the previous coals distribution facility.
Here's the zoning for the site, showing that it is currently light industrial to the west
you have Kruger fulfillment center, to the east you have lemon township, and then to the
north you have empty kind of parcels at the moment.
Here's a view of the site, the southern part of the building from Salzman, looking northeast.
Here's a building at the main entrance, looking east from Salzman and the north part
of the building, looking southeast from Salzman.
With this kind of process, the reason is required to get through kind of a zoning map amendment
and the following review criteria are kind of associated and reviewed as part of this.
The first one kind of all applicable common review criteria be shown and the request meets all the review criteria.
One common review criteria asks whether it's consistent with the comprehensive plan.
The request meets the particular, this particular criteria with regards to economic development.
As it seeks to create more diverse tax-based, well-paying jobs, and also protects the community
character by reusing a recently closed industrial facility.
Changing conditions, although the conditions have not necessarily changed since the adoption
of the current code, in the spring of 2024, some 10 trends indicate growth and the regions
specifically along the i75 corridor with development patterns shifting towards heavier
intensity, logistics and manufacturing operations.
With impact mitigation, typically any development has an impact on the national environment,
Natural environment, but in this case there will be none until the user, until a user occupies the space.
If and when the site improves, whether with alterations or site kind of improvements with the user,
those improvements will be required to me and exceed all high building codes, state fire codes,
any applicable city standards, as well as relevant environmental standards from the EPA.
Common needs, zoning amendment will facilitate job growth providing more appealing opportunity
for prospective businesses to occupy recently closed location, the closer closure of
facility, had a significant impact on the city, with the loss of more than 700 jobs,
any ability to bring fresh manufacturing logistics businesses to reclaim the site would
be extremely beneficial to the city and the local workforce.
Strategic objectives, the proposal aligns with Council's objectives, designating the areas
have industrial use to allow for a large, recently closed facility to be redeveloped and
once again become impactful facility for the city and local workforce.
The proposal directly supports the city's goal and fostering job creation and expanding
local tax base and attracting long-term private investment.
And then, as just a disclaimer, no single factor listed above, may control and not all factors
may be applicable to each case, each case shall be determined on its own facts.
And that is what I have for the reason I do have a folder included in this folder of exhibits.
I included the Plain and Commission staff report, the recommendation from Plain and Commission,
and the legal notice for publication.
And I can answer any questions that
the council may have.
Mr. Kool, I have a question.
I, it's a very general question,
and perhaps from a position of nine of a time,
but generally speaking, going from a light industrial to heavy industrial,
I understand that we are looking to do impact mitigation,
but what is the potential for
what we might have to pass or endure or look out for just knowing that there are some vegetation sites nearby to this property.
How do we move forward and making certain that this decision doesn't have less than neutral impacts to those neighboring sites?
I think that it's the any future user in this building, we'll have to follow all state and federal regulations whether that be with Ohio EPA, that will be a big one with vegetation and kind of impacts if it is a heavy industrial user when it comes to our standards.
any site improvement would move it to the portion of site plan or review and would bring
the code into appliance in this case.
So before any site work can be done or anything too impactful on surrounding neighbors or
to go through the proper channels before staff allows it occur.
I thought we should do a lot of this.
We could prove early in the
past and ask some of the taxid savings.
The building cannot have any additional taxid payments
because it already was abated when coal was in.
So you can't like have another one on the same building if they were to build an expansion like the expansion could be eligible, but that would still come back to councils for approval.
I'm not sure if that site can be like if they could expand it anymore or not, I'm not sure.
So right now, there's no tax abatements involved with this, so then the only thing is what happens if some fertilizer company comes in and brings in a bunch of dead animals and sticks to place up.
No, I completely ended up with your question.
So we will review any user, any new business to our permitted use table, and it must meet
those requirements.
So things like data center or like battery reclamation things, we have a whole list of
and I do believe that kind of animal parts like that is all in that list, junk yards would be on that list.
So we do have a list of even if it's not on the prohibited use list does not mean that it's necessarily permitted in heavy industrial.
And to add to that is our permitted use table if it's not listed, it's strictly prohibited.
So we do list out uses that are permitted, and if it's not on there and is not closely related to a permitted use, then it is expressly prohibited.
Okay, thank you.
Any other questions?
That was it.
Cool.
Thank you.
And I will note that someone with insight was supposed to be here this evening, but they were
flying out of Chicago and was not able to get out of the river.
So nobody from insight will be here tonight.
Well, I'm going to ask this question.
Are there any proponents who would like to present?
Okay, hearing none.
Are there any opponents that would like to present?
Hearing none.
Are there any additional questions from Council regarding this subject?
Any additional remarks for Department of Development?
Okay.
Hearing none, I will take a motion to accept the documents for the record.
Thank you very much.
So moved.
All right.
I have a motion.
Do I have a second?
Second.
All right, all in favor say aye, aye, aye, aye, aye, aye, aye, aye, aye, aye, aye, aye,
is have it motion carried?
I'll take a motion to close the public hearing.
So moved?
Have a motion to have a second.
All those in favor say aye.
Aye.
Nays, ayes have it so carried.
Is there any discussion by Council regarding this ordinance?
Hearing none, please read the ordinance by title only.
In ordinance rezoning, real property containing approximately 47.1 acres, more or less,
located at 3,500 Salisman Road from L.I. Light Industrial to H.I. Heavy Industrial Zoning.
All right, ordinance number 2026-07 will appear on the next agenda for a second reading.
Moving on to ordinance number 2026-08, please read the ordinance by title only.
In ordinance approving a final plan for section 100B in the Stony Brook subdivision,
any discussion
on this ordinance.
Hearing none. Ordnance number 2026-0-8 will be on the next agenda for a second reading.
And moving on to emergency ordinance number 2026-09. Please read the ordinance by title only.
In ordinance to amend the lease agreement between the city of Monroe and Oakland
farms incorporated and declaring an emergency.
All right, any discussion on this subject?
Yeah, I have one.
I want to amend exhibit A number two,
where it says Oakland Farms.
I want to amend that to Oakland Farms.
I shall pay the city a rent of $1,500 for the least payable on November 15,
2026.
Okay, I have a motion by Mr. Hickman, seconded by Mr. Haggadoran. We have to suspend the rule first.
Okay, so we're ahead of ourselves.
We did it. That's back in the room.
Okay, all right. Do I have a motion to suspend the rule regarding the reading of ordinance number?
can I say something real quick? Okay. The actual, if you, that was just the exhibit. The actual.
I think the question we have to suspend, if we want it to be an emergency.
Emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency, emergency.
We're at the emergency.
All right, all right, all right, I forgot to assume that.
That's okay.
So, do I have a motion to suspend the rule requiring the reading of ordinance number 2026-09 on two separate days, and authorize it to adoption on the first reading?
I move to suspend the rule requiring the reading of ordinance number 2026-09 on two separate days and authorize its adoption on the first reading.
I have a motion. May I have a second?
All right.
I have a motion by Mr. Graves.
Seconded by Mr. Haggadorn to suspend the rule requiring the reading of ordinance number 2026-09 on two separate days and authorize it to
adoption on the first reading. All in favor say aye. Opposed? Motion carry. Now, do I have
a motion to adopt ordinance number 2026-09 as amended? Can we do that?
Yes, you came. Just because
We hadn't done the motion.
I'll say it again.
I moved to men.
The exhibit A.
Number two.
And have it read Oakland Farm shall pay the city.
A rent of $1,500 for the lease payable on November 15th, 2026.
OK.
So we have a motion and a second.
for the adopted ordinance number 2026-09.
We have a motion to amend.
All right.
So we have we have a motion by Mr. Hickman with a seconded.
And I don't even know who's seconded.
Mr. Haggadorn, Mr. Haggadorn, second in that, to amend right ordinance number 2026-09.
I move to adopt the amendment to ordinance number 2026-09.
Second.
Now, now, okay, all right, there we go, there we go.
Can we have a roll call vote, please?
All right.
Mr. Hickman?
Yes.
Miss Chloe. Yes. Mr. Brown. Yes. Mr. Graves. Yes. Mr. Haggadorne. Yes. Ms. McElfresh. Yes. Motion
carry.
Okay. Moving on to ordinance number 2026-10. Please read the ordinance by title.
I got a question.
We just proved the amendment.
Now we've got to prove.
Correct.
We have proved to amend it.
Now we've got to prove the ordinance.
We did the emergency part of it.
And then we did the amendment.
We moved to amend.
And we voted on the amendment.
Now we have to do the emergency ordinance.
Sorry.
I have a motion. I guess you want to read that. Okay. You read it. I moved to adopt
ordinance number 2026-09 as amended.
Second. I have a motion by Mr. Graves
Seconded by Mr. Hickman to adopt, right, amended ordinance number 2026-09, correct?
Yes.
Roll call vote, please.
Ms. Clyde?
Yes.
Mr. Brown?
Yes.
Mr. Graves?
Yes.
Mr. Haggadorne?
Yes.
Ms. McElfresh?
Yes.
Mr. Hickman. Yes. Motion carried. And we're done with that, right? Yes. Yes. Good. All right.
Just making sure. Moving along to ordinance number 2026-10. Please read the ordinance by title only.
In ordinance to amend the lease agreement between the city of Monroe and majors farms.
All right, is there any discussion on this matter?
Does this need to be an emergency?
Is there any discussion on this matter?
It seems we're doing an emergency on the other one.
The dates of the contractor to rent council.
So the Oakland Farms Incorporated expires very soon.
Major's farms expires at the end of May.
True.
All right, any questions on this?
Hearing none.
Ordinance number 2026-10 will be on the next agenda for a second reading.
To Ordinance number 2026-11, please read this Ordinance by title only.
In Ordinance authorizing the city manager to enter into an excess sales contract in any related documents for the acquisition of certain property owned by McDonald's Real Estate Company.
All right? Any discussion on this?
Ordnance number 2026-11 will be on the next agenda for a second rating.
Resolution number 19-2026, please read the resolution by title only.
A resolution authorizing the city manager to enter into a memorandum of understanding by
in between the city of Monroe and Metro Parks of Butler County Metro Parks, Miami Conservancy
District, and Monroe Area Community Improvement Corporation.
All right, is there any discussion on this subject?
All right.
Do I have a motion to adopt resolution number 19-2026?
I move to adopt resolution number 19-2026.
I have a motion may have a second.
Second.
All right.
I have a motion by Mr. Graves.
Seconded by Mr. Hagerdorn to adopt resolution number 19-2026.
Roll call vote please.
Mr. Brown.
Yes.
Mr. Graves.
Yes.
Mr. Hagerdorn.
Yes.
Ms. McElfresh? Yes. Mr. Hickman? Yes. Ms. Floyd? Yes. Motion carried?
All right. Resolution number 20-2026. Please read the Resolution by Title only.
A resolution authorizing the City Manager to execute a contract renewal by in between the City of Monroe
and pavement management group for pavement condition rating. Any discussion?
questions by council. Hearing none, do I have a motion to adopt resolution number 20-2026?
I move to adopt resolution number 20-2026.
Thank you. Have a motion. Do I have a second?
Second.
All right. I have a motion by Mr. Graves seconded by Mr. Brown to adopt resolution number 20-2026.
roll call vote please Mr. Graves yes Mr. Hagdorn no this is my Calfresh yes Mr.
Hickman yes Ms. Clyde yes Mr. Brown yes motion carried
all right resolution number twenty one dash twenty twenty six please read the
resolution by title only.
A resolution accepting the lowest and or best bid submitted for the 2026 pavement
resurfacing and striping program and authorize the city manager to enter into a contract
by in between the city of Monroe and John R. Jurgenson company for said project.
Thank you. Any discussion?
I do have a quick question. This is the third junior rule that we've had a budget of $1.5
and this is the third year in a row that we barely were met 50% of the amount of budget
that why is that?
So the city budgets each year in our capital program for resurfacing
and with that we do an engineers estimate before we go out for public bid this year we got
the bid out earlier so we got better pricing on each of the line items. I
mean if we're budgeting
is a amount of money. If we're not meeting that wire, we're not doing a second round of bidding
a try to utilize this money every year. It makes no sense the budget twice of what we're
going to spend. We've done this for three years. We're spending the same amount that we were
when we were budgeting 800 or 900 thousand dollars, but now we're budgeting 1.5 and we're not
seemed like it's a broken record.
So you're saying, like, getting more roads
resurfaced.
I mean, if we had more, drop the budget now, utilizing it
and doing more each year when our roads are falling further
and further behind.
Mr. Barton, do you have context?
I can speak a little bit to the utilization of the budget
at funds anyways.
We did budget 1.5 million last year in the share
and perhaps we were before too at all, but all the money
budgeted this year for resurfacing is out of tiffered funds.
So that limits the roadways that are eligible for the utilize these monies.
I can't speak to which roads throughout the city need paving and things like that,
but it would be limited to roads that are either within these tiffered districts that have funding
or roads that qualify for tiffered funding,
which would be your main throw fairs, large connectors, streets like that.
So a side street, for instance, outside of a toad,
Tiff-Rid district would not qualify to utilize these Tiff-Rid funds.
So those don't qualify when do they get their roads paved?
You know, you know, I can't speak to when, when road, you know,
what road do you pay them where they're at, but from a budget,
The budgeting standpoint, this year's budget,
the pay being was only from different funds.
No general capital monies were budgeted in 2026 for pay being.
Yeah, I mean, I'll just add to that.
I mean,
the general fund is not able to support.
And then we're running out of different streets
that have pavement and then there's certain roads
where there's curb and gutter programs
that need to be done before we go pay and be quite honest with you, even in this project
right here, as we continue to talk about the waterline project, if Council chooses a route
that will involve going down the creedy, we're going to have to have conversations as to
whether we're not going to want to pave this road this year if we're going to run a waterline
down. So, yeah, because we're talking about in the school for the school water project
those presented two weeks ago, looking at alternative and every alternative that will present
will involve running a new 12 inch water main down the creedy. So we may end up having
to pull the creedy this year from the paving project because I don't want to pave a street
and go back next year that then have to put a water line down through it.
But I think it was already talked about, you know, in this as part of the Capitol project,
it has been a plan to pave it for quite some time.
But, you know, again, as to Mr. Brown's point of work session, these are things that happen
and change that are ever evolving, and this is an ever evolving thing.
And, again, you know, to my staff's credit getting the vids out early, we put in engineers
estimates based on what we think the prices are going to be, but when we put bids
out early, we get better pricing. Now, we can always go back and see, but there's
contingencies and everything else, so we may come back and say, hey, after we've made this
project whole, we still have $700,000 left over, we can go bid some other streets if we can
and some within the Tiff-Rid districts, but it's getting very difficult to pave and do things.
Bridal Creek, for example, everyone knows every street in Bridal Creek needs paved.
There's no Tiff-Rid district in Bridal Creek, so it's general fun money, and we're setting
money aside for the next three years to pave route forward and state route 63 from Corp
Lib at Corp Lib. That's where all the general fun money will go to pave over the next three
So it's very limited on where we can do this work because of the budget and that's the challenge that
We face an engineering and trying to put together solid programs.
I got a question.
What are we going to discuss the waterline issue?
Staff is working on the second proposal that council requested.
We are trying to have that ready for the next meeting.
Our consultant is working on that estimate.
Are we going to talk about that in public works?
That will be presented to all of council that's been presented in work session
and public works committee to date.
So, do we have a public works scheduled for a couple of weeks or not?
We may need to hold that conversation, too.
This is, unless it's time to be brought it up, so I'm going to ask you a question.
They brought it up to water.
No, I'm just wondering if that's something we can get more in depth on at the end of the,
No, I just want them to go ahead and buy that.
We currently do not have a committee scheduled we will be looking at the note series of meetings.
Any other questions?
Okay.
Do I have a motion to adopt resolution number 21-2026?
I move to adopt resolution number 21-2026.
I have a motion by Mr. Graves.
Do I have a second?
Second.
All right, I have a motion by Mr. Graves, seconded by Mr. Brown, to adopt resolution number 21-2026.
Roll call vote, please. Mr. Haggadorn.
Yes.
Ms. McElfresh?
Yes. Mr. Hickman?
Yes.
Ms. Clyde?
Yes. Mr. Brown?
Yes.
Mr. Graves?
Yes.
Motion carry?
All right.
Mister Hickman, I don't want you to I don't want to feel like you were just push to the side
So did you get an answer to your question was that adequate for you?
I did get my answer. Okay. Okay. I just want to make sure you were good. That's why we're up here to ask questions
No, I understand. I just want to make sure you got your answer. I did. Okay
Resolution number 22-2026. Please read the resolution by title only
A resolution accepting the lowest and or best bid submitted for the 2026 ADA ramp replacement program and authorizing the city manager to enter into a contract.
I, in between the city of Monroe and Edita, construction for said project.
All right, any discussion?
Hearing none, do I have a motion to adopt resolution?
That's okay, I didn't speak clearly enough, I just, I wanted to take a pause and just in the spirit of good governance, ask if possible that Mr. Morton shared just a little bit about how these sites are discovered.
I learned it in my time onboarding into City Council and I think that it's something that the community deserves to know kind of what we're using in GIS information to understand where these priorities lie.
just so that they know when and how we decide to spend this money and on what locations.
Sure, thank you.
So the city has a GIS department and we've gone out and we've analyzed every ADA ramp in the city
and gave it a passing or failing grade and then built a dashboard in the GIS system
And that shows that it is a passing handicapped ramp or it is a failing handicapped ramp.
And then we can build the system and the system updates.
We update the system every year with the pricing.
And we're able to zoom in, actually zoom in on an intersection that may have four handicapped ramps.
And it will tell us in 2027 when we're building out program.
what it would have cost, what those dollars were in 2026, so that we can budget for that program and then we take the ones that are the worst, the ones that are rated critical.
We try to get done and again, as it states in the legislation, this money is all to Frid Bunny.
So again, we're getting really close to having all the handicap ramps done and to Frid neighborhoods,
And we're going to have to, you know, and I have spoke with Mr. Burton on this, that we're
trying to budget a $100,000 a year of general fund money to the ADA program so that we
can work outside the Tiff-Rid districts and make improvements.
The ADA program is something, it's perpetual.
By the time we get this done, there's going to be others that are, that are, again, failing
and going to need replaced, right?
If we were to go to replace every ADA, ramp that needed replaced in our GIS database,
we would spend somewhere around a million to a $1.2 million dollars to do that.
And so, as every year we go through, we build that program early late in the year,
so we're ready to bid that project early the next year.
again. It's one of those we got out. Bid, got the bids out early with the paving bid, got
good pricing.
So, but you know, it is, it's,
there's a lot of effort and technology that
goes into coming up with this, right. And with the addition of GIS at the city's added,
we have one of the very best GIS analyst in the state of Ohio, and we have one of the most
robust GIS systems around, and so, or paving program, or GIS program, or water system,
we have very detailed records of these systems and GIS, and are able to make all these
determinations as to what infrastructure needs to be replaced.
Thank you so much for that additional context.
Any other questions?
All right.
Do I have a motion to adopt resolution number 22-20206?
I move to adopt resolution number 22-20206.
Thank you.
I have a motion.
May I have a second?
Second.
All right.
I have a motion by Mr. Graves.
Seconded by Ms. Clyde to adopt Resolution number 22-2026.
Roke all vote, please.
Mr. Haggadorn.
Ms. McElfresh?
Yes. Mr. Hickman?
Yes.
Ms. Clyde?
Yes. Mr. Brown?
Yes.
Mr. Graves.
Yes.
Motion carrying.
Thank you.
Resolution number 24-2026.
Please read the resolution by title only.
A resolution approving event and now certificate in the amount of $10483.93 to striker sales
corporation for the purchase of a maintenance plan for the fire department equipment.
Thank you.
Any discussion on this resolution?
Hearing none.
Do I have a motion to adopt resolution number 24-2020?
226. I moved to adopt resolution number 24-2026. I have a motion may have a second.
Second. I have a motion by Mr. Graves seconded by Mr. Brown to adopt resolution number 24-2026.
roll call vote please.
Ms. McElfresh?
Yes.
Mr. Hickman?
Yes.
Ms. Clyde?
Yes.
Mr. Brown?
Yes.
Mr. Graves?
Yes.
Mr. Hagedorn.
Yes.
Motion carry.
Thank you.
Resolution number 25-2026.
Please read the resolution by title only.
A resolution authorizing the city manager to enter into a contract with Yokem Fireworks.
for the July 4th, 2026 Fireworks Display.
Thank you. Any discussion on this resolution?
I did want to ask a question if possible.
I was reviewing the services that are included
from this contractor.
And notice that part of it includes
the soundtrack that goes along with the display.
I wondered if in those conversations
the conversation could please be had on whether or not the soundtrack could be live streamed
outside of the park. There are so many community members who don't attend the past specifically
to enjoy the fireworks. They watch them from their own driveways, their communities, or may even
be in their homes, unable to view them, but may want to feel like they're still part of the
party as it were. And if you're not paying attention to the fireworks in the actual community
park itself, it could feel like you're missing part of the show. So, I'm thinking back
to the days when you could tap into WABN to listen to the fireworks music while the fireworks
are going off. It would be really interesting to me if we could add that to the services with
new contractor?
Is that something that you could bring back to public involvement? Is that possible?
Or, yeah, Council, I'd like to get public involvement committee together to review a couple
upcoming events so we can include this conversation with Yokem prior to that committee getting
together. Thank you. Yeah, I think that's a great idea though. A couple of questions. So the cost is
$25,000 is this what you guys been
a proven
in the past
it's increased
it's a little increase
there was a council discussion to increase
and have a bigger display
yeah
I'm okay with it I'm just curious
and this is a different
outfit though and this is well today
they worked there before
I don't know
this vendor has not worked for the city of Monroe however we did check references
within the region.
Right.
Any any other discussion items on this?
Um, and I just want to make sure this is going to be done at the Bicentennial Commons.
This year's event will be at Community Park given the two projects that we have in Bicentennial
with the pathways and the drainage repair.
we did have early discussions with the committee about moving it to buy
continual but with the projects that we have identified in our capital program and
some electrical needs for food trucks were likely about two years out
before we can make that adjustment. I'm trying to figure out what I was looking at.
It was in the packet.
For forgive me, this might not be the time but being near to council I'd like to make sure
But any conversations around moving the location, we may be put to some sort of a community
vote, thinking through just the feasibility of extended parking at Monroe Community Park,
versus Vice-Entennial Park, there's a traffic element to if they were to park in the community
across the street and then have to cross that street in order to get there.
And again, thinking through just traditionally, the communities that have really enjoyed
it being at community park, being able to watch it from their own driveways.
Yes, I am speaking from a position of bias.
I can watch it from my own driveway, my own call to sack.
And I don't think that I would attend or enjoy the fireworks in the same way if it were
relocated by Centeno Commons.
And I want to give the community a chance to voice their own opinion before we make a definite
move.
Understood.
Yes.
There are many discussions that would need to happen and additional item in relation to
parking.
We talked about the need for lighting and the additional cost of portable lighting until
our lighting systems would be upgraded to support this type of event and by centennial.
So the reason I asked is because in the packet it shows a proposed side plan that was
sure, a community park don't have a big rubber next to it.
I don't know how to write it.
Unless it, I'll write it.
Yeah, unless it rains.
I think the hope was always that it was going to end up there because it's
well-known.
The community park and that's a question.
Because it was on there.
Right.
It's a problem.
We're excited.
Well.
It's a possible that it was just that the creek I don't remember
seeing a body of water in that way in the image that I saw, maybe it was just the creek that
runs.
No, it's a river.
It was a river.
My bad.
I just figured that was.
Wow, I just want to make sure, you know.
Good question.
Yeah, that's why I asked questions.
Okay.
Is there any other discussion on this subject?
Hearing none, do I have a motion to adopt resolution number 25-20206?
I move to adopt resolution number 25-20206.
I have a motion, may I have a second.
All right.
I have a motion by Mr. Graves, seconded by Ms. Claude,
to adopt resolution number 25-20206.
Roll call, vote, please. Mr. Hickman.
Yes.
Ms. Clyde.
Yes. Mr. Brown.
Yes. Mr. Graves.
Yes.
Mr. Hagridorne.
Yes.
Ms. McElfresh. Yes.
Motion carried.
Resolution number 26-2026.
Please read the resolution by title only.
A resolution authorizing an increase to the professional services fee agreement with the
group incorporated for Phase 1 Engineering Services for the Gateway Boulevard Extension
in Butler Warren Road Improvements Project for an amount not to exceed $175,000.
All right, thank you any discussion on this resolution.
Hearing none, do I have a motion to adopt Resolution number 26-2026.
I move to adopt Resolution number 26-2026.
The motion may have a second.
Second.
Jeez.
Okay.
I have a motion by Mr. Graves.
A seconded by Mr. Hickman to adopt a resolution number 26-20206.
We're all called the please.
Ms. Clyde?
Yes. Mr. Brown?
Sure.
Mr. Graves?
Yes.
Mr. Hagendorn?
No.
This is McElfresh. Yes. Mr. Hickman. Yes. Motion carried.
All right, moving on to administrative reports.
Do we have any administrative reports this evening? Good evening, members of Council.
I have two items this evening. The next CIC meeting is this Friday at 11 a.m.
to 1 p.m. in the administrative conference room here at the city building.
Second item, I want to take a minute to thank our Clerk of Council for her work on special event planning.
Beth has brought our team together to develop new ideas that we will be bringing to the public involvement committee for both Memorial Day and the America 250 July Force celebration.
Thank you, Beth.
Yes, I agree.
Anything else, Mr. Lester?
That concludes my report. Thank you.
Okay. Does anyone on council have anything they'd like to discuss this evening?
I do. Yes.
You know, we don't live stream the work sessions, but we had a work session with the discussion
of the 12-inch waterline that went through major farms.
And I think it would be beneficial for us to live stream
Council work sessions, so we get, I'm going to say,
that we can go back and listen to it ourselves.
So I'd like to move to live stream
all Council work sessions from this point on.
I will second that motion.
Okay, we have a motion and a second to live stream our work sessions.
Can we have a roll call on that please?
Mr. Brown.
Yeah.
Mr. Graves.
No.
Mr. Hagagorn.
Yes.
Ms. McElfresh?
Yes.
Mr. Hickman?
Yes.
Ms. Clyde. Yes. Motion carried.
Okay. Does anyone have anything else?
I have one question to start with.
Mr. Lester, where do we stand up,
correcting the non-contract with our city engineer?
I don't have that information in front of me.
I will research that and provide an update to Council.
Can I have some context?
I got a background check on that because I was stumbled across this information that there was no contract for our city engineer.
Looking for some other stuff and found that out and I did a records request and all of that information was provided basically to me verbally that there is no contract.
And that there was never a vote by Council to approve the position, which would have been there only say so on that to bring the position forward on city payroll.
And I communicated this to Mr. Lester and a lot of director at one point.
And it was told to me that they were going to rectify it. It's never been rectified.
And with the prior council, I didn't feel that there was a point to really try to bring it up because I think it would have just been lost and not been anywhere.
And I think there's fresh faces, new voices of concern, and that's why I'm bringing it forward now.
Yeah, thank you for context. Do you mind if I ask, do you have an approximate date of when you brought this to attention?
It was that I discovered it and did the background check on that.
I want to say, or the records request back in May of last year,
there was some email communication.
I think through maybe July or August and then it just tailed off,
but with the way the direction of the old council was,
I felt there was no point to bring it forward.
Sure.
Thanks for bringing that to our attention.
Yeah, I will say, just historically speaking,
I know that we tried, and Todd, you were part of that, I believe, a while back, where we did, I think we did a search or a hunt, we tried to fill that position historically, and we just never did, but Bill Brock, who was our past city manager, was also, I believe in engineer, maybe I'm wrong about this, but this was always my understanding.
And he served in that capacity as that role because he was licensed to do so.
So we met, we kind of put that on hold, went on to try and fill some finance positions
and things like that.
So it shouldn't be easy to get hired into a position that should have been approved by one
I'm not saying it's okay.
One way to shape a former or another.
It doesn't matter how we got here, it matters that it was not done properly.
I agree.
I'm not arguing that fact.
So I just wanted to give you that background context, that we never really didn't think
because Bill was already the engineer.
And we had a contract with him, so that's kind of weird that left off.
I don't know once Bill left, and we had a new city manager, we had a lot of new positions,
and that very well could have fallen through the cracks.
And then the other question I'll ask I guess towards Council, I'm sure you hopefully all read the email.
I've been back and forth with Larry and the law director on trying to propose, we're bringing forward a motion to try to limit the amount of building permits that we can do.
And I feel everyone into a brick wall and it doesn't seem like it wants to be proposed.
talked about in work sessions or anything, so I'll just bring it forward to the public.
I don't know how everyone else feels about it.
Basically my idea behind this is our water, our sewer, our roads cannot handle the building that
could possibly happen with some of the proposed land developments in this area.
And I'm trying to study the growth instead of being a mass growth as a school of state
that they cannot handle a mass growth.
They would throw us low in steady and what we've been doing is giving them enough sometimes we're falling short sometimes we're over
And that's where I'm looking at wanting to try to do something to do the study that we need to do
That was proposed by the law director to look at what we need to do if this is even something possible to try to
steady the growth instead of a being a mass growth with
What yeah, forgive me. I know there's 900 different names for it
I don't know the name of the property that's behind
on since the day of the road behind Clubhouse, that one in particular you're looking at 600 building permits.
I think we're going that one cornerstone.
I don't know what to do.
I know there's some other things that could potentially happen that our bigger developments.
Tall Oaks is another one that's 200 plus neighborhoods.
If all of that's built it, per se one time, I don't know if it will be or it will be, it's just an awful lot.
And it's massive growth that could potentially hit us all at once, which I don't think that we need to do.
For sure. Mr. Hagridon, I would share publicly that I would support you in any sponsorship and movement forward on that.
I would similarly, and being new to Council, I wouldn't even know how to approach this, so it's a good learning opportunity for me too.
But I similarly have been interested in a potential moratorium on business types.
Not only to be a little bit better designed with what business types were allowing that may
already be saturated, but also may already be competitive with very well-established businesses.
Examples of those I would include are gas stations, car washes, dispensaries, which I know
we already previously had a more touring on, but it may be worth an extension.
Auto supply shops, repair shops, tire and oil chain shops, automotive sales and service shops,
personal storage, and anything else that we might come up with along the way.
So,
is this something that we might be able to discuss?
I feel like this is a work session topic where you could bring us some of this information.
We can sit down as a body and talk this through.
And that setting is that possible?
What we can and cannot do.
I will tell you, I have mixed emotions on it, okay?
And the only reason I say that is that when we went to the joint school board meeting,
what I walked away from that meeting with was the school saying,
keep doing what you're doing.
That's what I heard.
So if other people heard a different message, I would be curious to talk more about that.
But what I heard from the school was that what we've been doing to keep on that path
But we haven't built a neighborhood of the size and there's a little bit of a new about all those numbers. They they were presented
And it was also stated that they cannot handle the massive growth at that meeting
I think they can handle
Correct the difference is to your point is limited limiting on a per year basis
to worst case scenario, it's all built next year, for example.
We all kind of have an assumption, it's not, and it won't be, because a neighborhood's not going to come all together at one time,
it's going to pace it out.
But from what I took from the meeting at the school board as well, was they need a certain number, correct?
But we also don't need a thousand.
I think it also ties in well with tonight's topic, the Tiff-Rid money and that's really
all we have to repave older roads and if they're outside this Tiff-Rid districts we don't
have any funding right now to repave and redo any of these roads so if we're not managing
growth responsibly we're putting excess strain on roads that are going to be covered in
that we don't have the funding to pay to upgrade. And that's just going to kind of compile on
top of each other.
I think this is probably worthy of, you know, some more information from the
city, from, you know, whatever sources we need to get it from, but I would love for this to be a
work session topic. Is that possible? Well, I asked for that and I was under the assumption that
It was going to be this meeting and it didn't happen.
Can we have this in the topic of a new work of our next work session, is that possible?
Yes, this can be a work session topic.
And I just think that gives staff time to get us the information, to have a presentation,
to share, factually with us what can't happen.
If we do this, this is what it means, all of those kinds of things.
So a true presentation on this subject matter,
and I think that would be good for all of us.
Does anyone disagree with that?
OK.
I would add on.
I would like it to be sooner or later,
like I've been working on this and trying
to get somewhere since October.
And it's kind of important, and my perspective of the things
that are potential and that may happen here soon,
instead of kicking the canned on a road,
which is what I feel that it's been presented to me that it's been one thing after another
that we can't do this, we can't do this and we need to do this but no one is trying to
have any legal way in on that will be important as well. Just legally, what does that mean?
Well, I would also like to know what the survey you'd mentioned, you know, doing surveys
for the utilities and roads and those things I like to know what that entails, what the cost
will be for that so that we have an understanding so we're not coming to the work session
and then saying, yes, let's do this and now we're further down the line, right?
Which I've asked for that information.
Yeah.
Never been provided or we've never wanted to go anywhere with it.
Okay.
So, so great topic for our next work session.
Mr. Lester?
Okay.
great.
I did have one thing. I wanted to bring up the
evening because I feel it is time sensitive. And I would like
Much for council to support a letter, a communication going to Butler County commissioners and the prosecutor and anyone else that needs to receive it at that level.
Expressing Monroe's concerns over having a data center and
lemon township and that we do not support that endeavor.
Is that something we can send out readily?
If Council supports it?
Mr. Lester, is that something that can be sent out?
Yes, would Council like to see a draft?
Yes. Before I would.
I think everybody would like to read it before it goes out if it's from us as long as it doesn't delay any sense of urgency
Because I do think it is very time sensitive
Is that going to be something that we all need to sign off on or is that just going to come from the city sign off with?
Well, I think the council will support that's the question. Do you want to come from the council or do you want to come from the city or both both?
I think it comes from both, but I'm just looking at time,
essence of time trying to get the seven signatures
could be delay the whole process.
Well, I mean, it could be here.
We could stop in and just sign it, like on a lunch break
or something or have a coordinated time
to just get our signatures.
I will make the effort to sign that whenever
it becomes available.
So I can bring it to you.
I can do whatever.
I'll make a motion that we should send a letter to,
of a county authorities, the commissioners, and prosecutor, and whoever else may need it,
basically directing that we do not support any type of data center if it's even in the
works of being planned, anything in the future, or any future development, or development that
may be in process. All of the but. I don't know what wording needs to be there just so it covers everything.
second. Okay. I have a motion. Is there a second? Okay. We have a motion in the second.
All in favor? Hi. Nice. I have it so moop. Thank you very much.
Real quick. Apparently we did have a soundtrack during the bicentennial celebration, but it
should be we should be fine with that if you can get them to do it. But that was with
So, it was live streamed also on Facebook so we did that for the bicentennial, so I know it's possible.
Thank you, Mr. Hickman.
Anything else from anyone?
Hearing nothing, I will take a motion to adjourn.
so moved. Do I have a second? All in favor.
Hi. Naze. I have it so moved. Meeting adjourn thing.