Okay, we are on and we are recording.
>> All right, welcome to the planning
commission meeting January 5th, 2026.
And let's begin with the pledge of
allegiance.
Pledge allegiance to the flag of the
United States of America and to the
republic for which it stands. One nation
under God, indivisible, with liberty and
justice for all. Thank you everyone.
» Roll call of the commissioners starting
my left. If you'll just pick your name
so that it's on the record
here, Jefferson here.
your chair.
Well, thank you very much. And we did
get a resignation notice from
than a change require a conditional use
permit. However, I staff does
acknowledge that the mineral development
code does not exclusively address this
scenario. As a result, the planning
commission retains full discretion to
determine whether a conditional use
permit is required. If the planning
commission determines that the proposal
constitutes a change in use under the
section 2501,
the applicant may be required to return
for a formal conditional use permit
here.
um the recommended conditions of
approval and these will uh end my staff
review and then we will give the
applicants an opportunity to come on up
after this um and then planning
commissioners can ask questions
following those steps. So we'll wait
until the applicant speaks before your
questions.
So recommended conditions of approval
are one it needs to be um consistent
with approved plans. The development
should be constructed in substantial
conformance with the approved site
design review application narrative and
plans on file with the city um except as
modified by these conditions of approval
compliance with other regulations. The
applicant must ensure that they comply
with all applicable federal, state,
county fire district and city
regulations including Benton County
building permits and inspections from
the time that it begins construction
until the time they get their
certificate of occupancy. Fire access
and turnaround. Prior to issuance of a
building permit, the applicant shall
submit a fire access and circulation
plan for review and approval by the fire
chief which demonstrates compliance with
fire district requirements, including
any apparatus, access, turnaround,
ingress or egress requirements that we
may imposed.
Fire sprinkler and life safety review.
The applicant shall coordinate with the
fire chief to determine fire sprinkler
alarm and life safety requirements.
Written confirmation of fire district
approval shall be provided prior to
issuance of of a building permit and I
will assist and coordinate in that
process. Water service verification.
Prior to issuance of a building permit,
the applicant shall verify the location,
condition, and capacity of existing
water service lines serving the site.
If existing facilities are inadequate to
search a proposed commercial building,
upgrades or extensions shall be required
at the applicant's expense from the
point of the city's um make city
engineer of record review of the water.
All proposed water system connections,
upgrades or modifications will need to
be reviewed and approved by the city
engineer of record prior to building
permit issuance. And for the record, I
think you all know this likely, but the
building department at the county looks
at these one by one and they have a
checklist. So, they follow all of our
conditions before they allow steps to
move forward with the applicant. Um,
metering and backflow, water meters and
back flow prevention devices um as
required by the city of standard uh city
standards and the engineered record.
Sewer service verification. Prior to the
issuance of a building permit, the
applicant shall verify the location,
capacity, and condition of existing
sanitary sewer laterals serving the
site. The city engineer review uh
engineer record review of the sewer. Any
new or modified sewer connections shall
be reviewed and approved by the city's
engineer record prior to building permit
issuance.
Sewer capacity and compliance. If
deficiency are deficiencies are
identified in the existing sewer system,
the applicant shall construct necessary
improvements at their expense to object
to the engineered directly approvement.
The required storm water management plan
is that the applicant shall submit a
detailed storm water management plan
that is prepared by a qualified
professional demonstrating compliance
with the city standards and applicable
state requirements. The engineer of
record will review that storm water plan
and ensure that it is uh approved of
course um prior to issuance of a
building permit.
The timing of the storm water approval, shall be
obtained prior to issuance of a buon
county building permit. Notwithstanding
that building permits are administered
of course by the county. Um
final parking layout.
Yes. Final parking ban. Prior to
issuance of a building permit, the
applicant shall submit a final parking
and circulation plan that demonstrates
compliance with Monroe's applicable
code. Striping and signage, all parking
spaces, accessible parking and internal
circulation uh shall be striped and
signed prior to issuance of a
certificate of occupancy before they get
their CO. Um survey verification must be
completed
prior to the building issuance. The
applicant shall provide a survey or
equivalent documentation acceptable to
the city that verifies the property
boundaries, the structure location
including the existing residential
structure setbacks and build building
footprints. Coordination with public
works, uh any work within the public
rightway shall require separate Benton
County public works approval and
applicable permits prior to
construction.
Any damage to the city utilities or
facilities caused by construction shall
be repaired at the applicant expense.
And finally, preoccupancy verification.
Prior to that CFO, the applicant shall
demonstrate compliance with all
applicable conditions of approval,
including fire, water, sewer, storm
water, and parking requirements. Now,
we'll go ahead and talk about the
motions before you uh after we give the
applicant an opportunity to come on up
and speak and then you have the
opportunity to ask some questions
following that of both the applicant but
myself a staff. So, and you all are
ready feel free to come on up.
Whoever
» you're the
>> I'm the applicant. Okay.
>> I'm Janice Cook with South Baton Food
Pantry
and I'm not sure where to begin on all
of that. So, um it as far as what you
need to know, you've seen on the paper.
Um, and I did have some questions
though, uh, if that's if that's
appropriate on the last two or um, the
ones before on 20
or maybe it was number 16. Um, the is
there um, so I don't know what the code
is for the Monroe area or the county
area for striping and things like that.
Will that parking lot need to be um
paved or because it would be hard to put
stripes on rocks right now. So that's
one of the questions I had.
>> Yes. So it's a gravel.
>> Yeah.
>> We will be able to work with you on
that. That will be a city engineer of
record decision and I absolutely support
I think what you're looking to do which
is try to keep it um inexpensive uh and
reasonable and feasible. we can meet
code and keep you not paid that would be
really great. Um I can't speak to that
at this moment but I I do think that we
have a path there.
>> Okay.
And so I guess I can introduce MC Square
the model the construction company and
um have them um also fill in the blanks
for me.
>> Well, my name is Jerry Hileman. I'm
owner of uh The Fix It Man. And I'm Mike
McCusker, owner of MC Squared
Remodeling. And
>> so we're both general contractors
licensed and bonded with the state for
residential and small commercial. And
we're both going to be working together
and with Janice over this. We started
talking with Janice a year and a half
ago.
>> Um and so it's kind of cool to be here
just be speaking with you at this point.
Um, so I mean I don't know did should we
give any other information other than
what you've presented so far?
>> If there's information that you feel is
valuable and important for the planning
commission to know as a component this
hearing, feel free to provide it. If you
think that we've buttoned most of that
up at this time and you want to wait for
questions, that's up to you. I would say
the only thing I'd throw in is uh we do
have to have it redone because we
already met with Benton County permit
folks three or four months ago, but
maybe a year ago we did have your local
fire chief give us the okay on the
project as is and including the existing
turnarounds. Um he did want sprinklers
installed which we do have you know in
the budget and in the plans for the new
building. Um, but because it's older
than 6 months, county wants wants him to
fill that paperwork out again. But we
did already receive his preliminary
approval about a year ago when we first
started trying to move forward with
things.
And just one thing to add, um, you know,
there's a lot of discussion in there
about storm water and potable water and
things of that nature, and they're all
going to be well, except with the
potential of the electrical, they're all
going to be new, um, you know, uh,
services hopefully, you know, just
attaching to existing services
underneath Orchard Street is what we're
hoping happens. What might happen with
the electrical is there might be an
existing service that was added as part
of a work done a year or two ago for the
church that is just waiting there for
the new food pantry to tap into
basically.
>> Right.
» You're ready. You can let it.
>> All right. I we can answer any
questions. Hopefully you have any. Your
questions can be directed at either the
applicant or myself.
>> So, as far as access, handicap access
and stuff to the facility, um, is that
going to be I mean, I'm is there going
to be a concrete or is it paved in some
way so that people get in and out of
there? It it's my hope that uh once we
get things going that this will probably
be a separate issue, but I really want
to have sidewalk from the main sidewalk
all the way to the new food pantry so
that people that have challenges and
have wheelchair or mobile uh mobility
issues will be able to have access.
That is in in in my plans in my head,
but it'll be on paper at some point.
>> One one other question too. So with are
you planning on expanding the the number
of people that you provide services to
or going outside the Monroe area or or
is that is there a a goal with this?
>> So we already serve people from all over
from Lane Lynn and Benton counties and
so we because the food pantry is not
obligated to be within a certain uh uh delineated area we are um required to
be open for anybody. So, we already
serve a great deal of people that um you
know, we would love to see see more
Monrovians be able to come and and be
part of that. And hopefully with this
new construction, they'll see that
that's happening. But we we already this
year alone, if you look at the numbers
that we served, um and that would be
just people in all together and families
um we've already served over 10,000
people this year.
>> Thank you. So just also to clarify the
you you're kind of busting at the seams
depending on
>> and so this is helping to right side
your capacity for what you're doing.
>> That's correct. And we also have um two
programs three three programs running in
that food pantry. So we um have our
South Benton County Gleaners program in
there which is a different nonprofit
that's using our site and renting that.
And then we also serve seniors and we
have a snack pack program with the grade
school. And so we're trying we're
running all of those uh programs within
that building and it's way way too
small.
>> Yeah. My my only the only purpose of my
question just is it going to increase
vehicle traffic and so on so forth in
the in that neighborhood and in that
area. That was my only question.
>> I think that the what you see now is is
definitely what you get and if it
increases that's because the need
increased.
>> Okay.
Janice, the facilities that are there
now that you're using, where do those
date where do those date
>> the facilities?
>> So the the garage that we're currently
in was the parking garage for the the
people that the parsonage um and the
lady that um was the pastor of that
church at that time in the in late 1980s
just started that food pantry out of her
house and then moved it to the garage
and that's where it's been ever since.
Um and the food pantry became a
nonprofit and um and rented from the uh
from the Monroe United Methodist Church
in 2013 when we became our own nonprofit
and then we bought um the property in in
2022 and so now it belongs to the South
Mountain Food Pantry.
» The uh
the parcel right behind your area is the
community garden.
Is that correct?
>> The parcel next to us.
>> Let's send it back there.
>> The sharing gardens.
is next to us. Yes.
Yeah.
>> Do they used the parking lot to get to
their facility?
>> Yes.
>> Do they have an easement?
>> They do not have an easement on paper.
Um my biggest concern is um doing a
permanent easement like that if that um
with them in their the age bracket that
they're at and and you know life happens
um if that property was bought by a
developer I would not really like to
have that happen but that's my opinion
and so I have I'm looking out for the
future as well and so I would like to
just remain as it is
>> but there is a way for them to get they
can get there. Um, and if you look at
the old um maps and things like that, it
was my understanding that the greenway
that is um by the um parking lot could
be a road if it if it turns out we have
to do something different in the future,
but I don't envision that happening.
>> Um, what about curb or sidewalk?
>> This is not a subdivision or a partition
of land. The applicant has no
requirement to make any improvements to
the right of way.
>> Okay.
>> So, they don't have the requirement to
build curves for their sidewalk. They're
absolutely welcome to do that. And if
your sidewalk ties in to our existing
sidewalk, which I think I hear that it
will, um, that would be very much
appreciated.
>> Yeah.
>> Is the county going to require a patron?
>> They may. The county may give you their
own requirements and I'm sure that
you're well aware of that because it's
Portric Street is a county facility.
They may throw other things at you that
extend these conditions beyond our
patri.
>> So the sprinkler system you guys are
putting in.
>> Not We have a subcontractor. Yes,
>> you have a subcontractor.
>> Yeah.
>> Uh what kind of water uh flow are you
doing? The the pipes that go there now,
is that going to be enough to to buy in
case of the buyer?
>> I'm I honestly I can't speak to that.
I'd have to have them consult. It's
rainbow sprinklers. I think they're at
11. And um the way that will work is
that their contractor will provide uh
flow calculations. Those flow
calculations will be provided to the
city engineer of record who will look at
the capacity available at your sign off
or state that they need to be upsizing.
>> Right. I'm just kind of learning from
this. Yes. And if upsizment is required,
there's possibility of discussing
additional uh system development
charges. And I'm sure you're aware of
that. You deal with that in other places
as well. But we hope and we think at
this time that you'll be able to stay
with what you currently have. Um that is
why we have the engineers though
speaking engineers one another so that
they can confirm those things.
>> The backflow valves that is required.
>> How long have those been required?
>> I don't know.
>> Really long time.
like many decades.
>> Not for the city there.
>> Well, I would know about
>> fire code, you know. So, that's national
international and those things are are
stated in their code and of course given
down to local governments to comply
with. So, even though it may not be
expressly stated in our code, they are
required.
>> I'm just learning.
>> I'm glad you're asking.
>> Which side of the meter is is that on
>> for the backlo requirement? Mhm.
>> Uh typically my understanding is that
would be on the applicant side but again
that would be the engineer of record who
gives that determination
>> and this is required for Alvin too
>> typically especially if it's multif
family but those requirements are stated
within our design standards. We have a
very thick packet of design standards
that are actually quite old. Um but our
engineer of record is it's his
responsibility to interpret those and
ensure that the applicant is meeting
them.
>> Well yeah. Okay. Number 16 on the
requirements was uh striping and signage
and I I heard you comment on that and I
know it's a gravel parking lot.
How are you going to work with that?
>> This commission and I'll be fully
compared with you. This commission has
the authority to require that. My my
goal would be to try to work with them
and determine if there is some way that
we can find uh path forward. Again,
being fully transparent here, it's
highly likely that we'll require
baiting, but I don't want to state that
at this time. We'll go through that.
We'll go through those steps with our
record.
>> Our parking blocks uh
that would kind of make it so that's a
space, but then to put stripes on there
is ridiculous.
>> Well, you do see stripes in gravel
parking lots. You're absolutely right,
though, that they typically migrate and
go away and you have to continuously
stripe over time. Um, it can also be
very challenging with cars coming in and
out. Uh, there could be damage to the
site. You'd have to continuously bring
in rock over time. My personal view and
my preference would be for the site to
be paved. I recognize that this is a
nonprofit organization, so I want to
work with you to the best we can that we
can, but two things, it may ultimately
be required and I strongly recommend it
anyway, but this commission also has the
ability to require.
>> So, I have a question along those lines
then. I know that the neighbors um will not likely like to have that
paid. We've already had that discussion
and so um that might be something we
might have to work with
for future reference.
>> Absolutely. So, so that everybody is
aware there there's a 14-day appeal
period during which anybody could write
a written appeal um the following a
notice of decision providing that it
were favorable. That would be the
opportunity and the time in which
somebody could raise that consent.
>> Okay.
>> I think the only reason anybody's even
looking at paving is a is an issue is
because of safety hazards for
patrons and people coming in out of
there. I think that's the that is the
real reason. I I think that that's you
know I I as long as it's maintained well
and everything I don't have a problem
especially in our climate
but um
>> you're absolutely right sir the applic
the reasons for it would be for public
safety um and also aesthetics the
reasons potentially to support not
paving it would be storm water
infiltration
>> yeah
I get the sense that there are perhaps a
range of options to pursue while it's
not necessarily asis or paid like there I've seen a lot of different
solutions out there in terms of
parking areas that can be permeable and
also still have stuff embedded in it so
that it can provide some guidance of the striping and the like. So, as long
as we're meeting the letter of the code,
and I think that there's plenty of room
here to work out there.
>> I have a quick question for you, TJ. Uh,
number 18 here, the survey of with the
property boundaries and the structure
locations. Is that not already included
in the packet here?
>> It's not a full survey. They did do this
basically, it's a back of the envelope,
pretty darn close to accurate where the
building location, the footprint is
going to be. What we would like to see,
and I'm not requiring that you have a
survey or go and do this, although it is
recommended, um it could be a um an
equivalent professional who can provide
the documentation that is acceptable to
the city that verifies those property
boundaries. And we'll absolutely have a
team meeting or meeting with you and the
city engineer record so you can
understand exactly what they're looking
for. We just want to make sure that what
you're telling us you're putting is what
you're ultimately going to put on the
record.
And just um for your knowledge, we did
have a survey done before we bought the
place. So um there should be a survey
some place that is documented in Benton
County.
>> Well, the the survey would specifically
include the building footprints
>> that are dulling on the ground. Okay.
>> After removing the the existing stuff,
>> I have a question for you. So, so under
the uh staff analysis and conditional
dues under under section 2.500
um does this um does is this a change in
lot area by increasing the size of
building?
>> No. Uh
>> so the so the structure itself doesn't
decrease the lot area.
>> So that the lot is still exactly what it
is currently.
>> I didn't know if that was open land or
>> That's a good point. Yeah.
>> Yeah. kind we're kind of jumping to
questions to you. Um I have a couple
there, but I just want you people
already asked some great questions about
conditional for approval. Um is there
anything else in there? I mean there's a
lot of flexibility in there to work on,
but for you and the contractor, anything
else jump out that that might raise now
or other people understood
fall in line you're already thinking?
I I mean for me and Jerry can talk from
his side for me parking lot signage
striping that was all kind of a new you
know we weren't looking at that at all.
Um, and then sort of the storm water
plan would be, I mean, obviously we're
going to put, you know, gutters on the
new roof and all that, but as far as a a
detailed plan, yeah, we'll have to uh
get something that'll meet your
requirements there,
>> which is understood, not even surprising
in
concern at this point.
>> No, not at this point, but who knows
when what the current infrastructure
will look like under Orchard. I mean,
and kind of thinking what Janice is
probably thinking, she now we have a
parking lot that we're paving and now
we're adding, you know, more and more
costs. And it to be honest, I mean, I
don't know.
My view is this is becoming pretty
expensive from what we've been, you
know, getting for feedback on costs from
all the various subcontractors. And so
I'm I guess I'm a little concerned for
the project even just adding the cost of
paving that gravel area in there. Who
knows how much that is another 20 30
40,000. I mean yeah. So
>> yeah, that was that was kind of my
original push about the handicap space.
I mean I maybe one designated handicap
space had a concrete pad and a concrete
walkway. just I don't know what the
county is going to require as far as uh
handicap access. You know, I don't know
what they're and a lot of it's going to
end up in the county. They're just going
to be out of our hand.
>> Well, this this as far this as far as
that goes is all us and we get to
determine parking spaces, quantity of
parking spaces and type of parking
spaces. I'm very happy with having one
um handicap parking space. I would like
to consult with the engineer record.
Again, we'll have a meeting with the
applicant and the engineer director as
well as the fire chief and the um uh
sheriff all together in one meeting. We
have a monthly development review
committee meeting that I've stood up and
established. Our first one is coming up
on the 12th. I'll probably schedule you
guys the following month so you have
some time to digest all of this. But
that'll be your opportunity to ask all
these questions. It will be the engineer
of records opportunity to review the
applicable code with respect to this
application and come to that meeting
prepared to provide the applicant with
any news that they unfortunately have to
deliver or green lights to go ahead with
certain conditions. Um I'm simply
providing the land use requirements from
here and then I'll rely on those experts
moving forward.
>> And there is handicap designation where
>> so originally yeah it's hard to see it
now in the very front of the building.
Um uh on on the Orchard Street there was
a a this whole section that was painted
blue. Um I don't believe it had a sign,
but you know if that's what I need to
do, I'll do that. Um there and there was
a um there is a little pad apron that
comes out um from the sidewalk to the
gravel that could easily be designated
as real accessible.
>> A couple questions. Um, when we talk
about water and sewer capacity, that's
onsite, not the city of water and sewer
capacity. There's not a review of what
the city has in the street. It's more of
onsite
size of the the size of the
>> Yes. And and let me follow that. So,
yes, that's absolutely true. if the
recurrent
um sizing of the line coming from our
main to the site is sufficient to
satisfy this development project. If it
is not big enough, let's say that they
have a 1 in and that they need a one and
a half inch that case they would simply
have to tap into our line. We would give
approval for them to do that and as a
result we would charge them an increment
of the system development charge in
order to account for the additional flow
that they will be using on that site. So
you're absolutely right unless it
requires more than what they currently
are using charge support
>> and then the county can't depending what
this group decides about the conditional
use question the county is not able to
question that or modify that
>> absolutely correct uh land use 100% uh
the city's perview you get to determine
as the planning commission what
conditions are required my job as staff
is to provide to with my expert
interpretation of this that you all are
the decision makers.
>> I think my only thing would just be at
least one antic designated antic parking
space and a safe address to facility.
That would be my only I don't I don't I
don't think having a gravel parking lot
should be an issue.
personal opinion. I think that
with given our weather and things like
that, it would better to have some
absorption in the parking lot instead of
runoff increasing our store capacity.
>> So, Chair Cerson, what I'm hearing is
that we would like to see a handicap
parking space, but you will leave it to
the engine record to determine what the
minimum requirements are.
>> Right. Right. Yeah. I don't think we're
not qualified to make that decision, but
we want you to be successful. We want
this this is not a we got you. We want to make sure you're
>> there aren't any hurdles in your way
that that we're going to also we
represent the the citizens too and then
>> we want to make sure they're safe and
that what's happening on this property
continues to be a benefit to them and to
their and all of a sudden become a
you know a news to them basically. No,
>> I'd like to second what what he says too
actually. That was an excellent point
which is the city right now is uh
already facing some challenges regarding
storm water. And so um I think it makes
total sense to leave it as a as a
permeable surface for now and then maybe
down the road when we have resolved that
we could then discuss that as a
potential additional project down road.
But I think it's as long as there's some
access there, it's I think there's a
good reason not to do it.
>> So you all understand what that means.
You look at permeable and impermeable
surface area and as you get rid of
permeable surface area. This requires
expensive engineers to come in and find
places for those things to be contained
as you all learned in our last hearing,
right? So the more we restrict permeable
surface, the more they have to figure
out where that additional storm water is
going to go. Um this building footprint
is slightly larger than is this existing
footprint and so there is going to be
more impermanmeable surface just as a
result of the development. So I think
what you're saying makes a lot of sense
and as long as we can find room within
the design standards to make it work,
we're in a good shape.
I want to echo Fred's comments that um
South Bas serves
a demonstrated need in this community
and I want to do everything we can to
make it as successful with as few
roadblocks as possible. So to that end I
concur with you.
>> There is a what three foot uh chrome
drain pipe in front of that building.
>> I don't know.
>> I believe so. um
>> goes all the way from the very top of
10th Street
all the way down to somewhere.
>> You're very likely right. My
inexperience with the community is just
why I don't know, but that's something
that we last a little concerned about.
>> That's fine. But, you know, it's
something to be kept in later.
>> Yeah, absolutely. We do. So, we do have
a place for storm water conveyance
across all of our main roads. Where it's
located or how big it is, that I can't
speak to, but we absolutely do have
storm water facility available. The
other thing I have is u delivery of you
get deliveries constantly or twice a
week or
>> once a week.
>> and I I know I notice on your drawing
here you're putting in a roller filter
which is great.
>> We changed that
>> actually.
>> Yeah, that's been changed to
>> Well, because Janice had said there
really wasn't a need for them to
actually, you know, drive into the new
building. I currently have a rollup door
and it doesn't get used for that purpose
because of the grade of the con of the
rocks and to the to the concrete. It's
too steep and when they put the the
trailer down, they have to really back
it up. And it doesn't make any sense to
go any further than that. And currently
with the way the building is designed
and being used, there's just no way for
them to use it the way it was intended.
So it it didn't seem
as as a good idea to do that at this
point in time.
>> So your delivery door will be your main
>> it'll be two no
>> there'll be two entry door an entry and
an exit door for for customers people.
Um and then there'll be two double
commercial doors in place of the rollup
garage door.
>> Gotcha. And you're going to put a pad
out in front of that.
>> Yeah.
>> Okay. So they're pallet jacking and
stuff down in there.
>> Yes.
>> A new adventure.
>> Yeah.
>> Can I ask clarifying question? Will
there be any increase in the volume of?
>> Um not to my knowledge. It'll just be
once a week.
» Does anybody have any questions,
comments, concerns?
>> Do we have any motions? Well, I will go
ahead and provide the motion options for
you. Is there anything further that
either the applicant or any of the
planning commissioners would like to
raise before moving forward?
» They're already doing business out of
the one building they got. It's just uh
make it more efficient.
>> And a bathroom,
>> bathroom, a waiting area. People have to
stand outside right now. So, you know,
this is going to be a big change for
everybody.
>> Goldplated toilets. Yes.
» Cut down a water.
» So here you have in front of you two
motions which stand as a script for
whoever gets to the couch first and
wants to make the motion. There are two
options. One is approval to approve the
site design review with no conditional
use requirement.
>> Option two is denial to deny the site
design review for specific reasons on
the record.
Do we have that handicap provision on on
the screen?
>> And you can include that I add to the
conditions of approval. We don't have to
make a new one. We can add the parking
conditions of approval that you are
requiring a handicap parking space. And
if you check that on the end of your um
sentence there what you read, I will
include that in the notice of position.
>> Just make sure it's included with the
engineer review.
typically so
>> but because I do not have direct
knowledge of the design standards and
you feel you want to rather make certain
you can do
» okay
» I move the planning commission approve
the site design review application for
the southbase food pantry development
based on the findings of fact and
conclusions contained in the staff
report and subject to the conditions of
approval
And in making this decision, the
commission finds that the proposal
constitutes a continuation and
modernization of an existing
institutional nonprofit and does not
require conditional use permit under its
legal development code.
>> Finally, Parkinson
>> um I thought we agreed
>> but I thought we said we're going to
leave that to the you want to add that
>> handicap. One handicapped hand
>> and add one handicapped
designated handicapped cartoon
>> space in the cartoon.
>> Everybody got that?
>> I would like to walk 15.
» You read that so well.
>> Did a great job.
The motion. We have a first and a
second. All in favor? I. Any opposition?
» Congratulations.
I have no idea.
>> Start tomorrow.
» Hopefully they'll be
>> Well, they felt that once we had all
their forms and teeth do all that that
they
be as quick as two weeks.
>> That'd be great
>> at this time of year,
>> right?
>> So,
no,
we're not even
I mean, at least from the far end, we're
hoping
to
>> spring. Well, midFebruary would be to
start demo and end up in the first
meeting. So,
>> we're hoping,
» right? Sure. So, I had a question here
from um Commissioner Gdanis and I wanted
to go ahead and comment on this. This
brings us back to what I mentioned
briefly earlier while going with the
staff report. So, what I have
implemented is a monthly development
review committee. This is intended to
bring all of the subject matter experts
and the individuals who must sign off on
major projects. So, I'm not going to be
bringing residential units, even
duplexes before the DRC as I call it.
It'll be three units or above and all
commercial projects. And the goal is
following approval by the planning
commission and maybe sometimes
beforehand if it's a complex product. Um
what will happen is the fire chief,
myself, our engineer of record as well
as uh the sheriff for the county will
discuss any concerns that come to mind
for them. This way there are no curve
balls to the applicant. there's
something that's going to be required,
like for example, a paid parking lot.
Um, if the applicant is well aware of
that long before they break ground and
they have a performer in front of them
with a certain budget they're working on
and then they get hit with it before the
certificate of occupancy and they really
have no choice but to pay for those
things. It's best to be able to tell
everybody ahead of uh ahead of time what
the rules of the game are are going to
be. Um, so this month we'll be talking
about a couple of projects with the BRC
and I hope that next month and I'll be
in touch with y'all um to schedule that
time that we could put this project in
front of the BRC for any final
requirements that be required at the
brand new.
>> Yeah, thank you for doing that.
>> Yeah, absolutely. It's common in larger
jurisdictions and it's something that I
think is really valuable.
>> So Tom, uh, next meeting we have any uh,
we're going to do a work session or what
are we going to do next? Uh at our next
meeting we have a partition request um
for the Wilbur Ellis site. We're also
going to be fitting in a little bit of
time for our uh for a little more work
session related items.
>> Okay. So that partition that dividing
what the truck parking and stuff is
because that this is pursuant to
selling.
I don't know what the applicants in
this.
>> We will find out.
>> Are we on the other yet?
>> What's that?
>> Are we on the other yet?
>> Go ahead. Go ahead.
>> I got about four things.
» What Whatever happened to zoning on
Commercial Street?
I think you're probably talking about
GRA GR3s. No, that was commercial.
>> Commercial. We're gonna rezone
commercial street commercial. Is that
>> Yeah, because it fits.
>> Was that the reason?
>> No, it was that we have so much
commercial along that stretch.
>> Okay. This is news to me. So, thank you
for letting me know about it. Like many
of other our other reasons,
>> but give me time.
>> Just letting me know that that was
something that you all did. It clearly
was one of those things that didn't make
it to the to the state because I don't
see in the list of things that you
started.
>> Sure.
>> And it certainly wasn't finalized
because none of our
>> I don't think pardon me. Apologies. I
don't think it got finalized. I don't
think council approved it.
>> Oh, the city council didn't.
>> As far as I know,
>> I think it did get out of get through
this commission.
>> I think it was just
>> it was basically from 6 to 7 is where
they were going to
there. We have the fire department
there. We have a property across the
street. There was just
>> What I can do is I will look through our
record digital and I can search easily
enough through that folder and just pull
out when and what was discussed.
>> Well, it's 5th to 7th.
>> 5th
>> because you got Monroe telephone, you
got Mart, you got Christmas Junction.
Just it just fits.
>> I assume somebody put together mapping
for you.
Yeah, we had we had quite a bunch of
conversations about it. So,
>> okay, I will look into it, find out
where we left off in fairly,
>> but I think the point is a lot of those
resoning tech things we voted on never
were finalized, never move forward. So,
the chance we need to do that,
>> right?
>> We've got a lot to bring back and forth.
>> He's been here for quite a while now.
So,
>> like the parallel parking on dragon that
never got addressed.
>> What is that? Oh yeah,
>> the parallel parking on Dragon Drive has
never been fixed.
>> Hey, that's on my list. That's a safety
issue.
>> Safety issue we identified two years ago
and and it never got and we promised the
Catholic Church that we would do it so
that our sidewalk wouldn't get room that
they did and then we never followed
through.
>> No, we're that's adjacent to the school
district. Is that right?
>> Right.
>> Yeah. No, we're good on that. We're
actually working directly with middle
school on that project. Those blocks
have been are ready to be purchased. is
not going to purchase them without them
giving us their go-ahhead and what they
want. Getting in front of them has
proved a little more challenging, but I
think now that we're past the holidays,
Mark's already ready to get us
>> Well, we we want parallel parking there
because right now they back out into
>> I know. And so we'll put the the border
the the blocks there which prevent them
from parking that way. actually doesn't
leave enough room.
Yeah,
>> that one
>> already.
>> Uh, city hall remodel.
>> How how's that coming along? And I don't
know if the everybody knows about what
you guys are planning or
>> so city hall, you say remodeling, but
I'll I'll correct that slightly. It's
really going to be um a redevelopment of
city hall. Um, as you all know, uh, our
engineer of record did a full analysis
of the structural integrity of that
building. It's built with a terracotta
blocks which, uh, have no seismicist.
>> No, they can't withhold any seismic
force at all. And it's likely we don't
have fill cells down those or rebar. Um
there's the option of throwing a bunch
of money and never really getting the
current building code or um moving
forward with a new city hall. There's a
time frame of three to five years to
complete that. City council is working
through that now. So that's something
that is in chair um on their laps. You
all will hear about that when an
application comes forward, but we will
be looking to fund that project over the
next couple of weeks. I brought this up
at the fireboard meeting and they are
willing to work with the city on an
emergency
preparedness
part of the building.
>> Yeah. So I reached out to Chris Barnes.
Um so one of the things I proposed to
the council is that we build an
emergency operation center. What that
does, it allows us to tap into many more
streams of revenues from the federal and
state government. It also allows us to
operationalize the facilities. It's not
just for city services, but also for
emergency services, for volunteer
emergency operation, emergency volunteer
core operations. Uh, and it's also a
place for the state and the federal
government to come where they need to
dispatch and have a central command
location. Um, there's a lot of uh
potential to build something that has a
lot less impact on the city and provides
a huge benefit for South County. We
don't have DOC right now.
Well done.
>> The as you know the the fire department
received some grant funding to do some
seismic improvements to their structure.
Uh that's going to go ahead and they're
going to continue doing that but there
may be a possibility that we can slide
into their process and and work
alongside them.
» Excellent. um 7th Street
um from Main Street all the way back to
where um
Seventh turns to 8th.
Okay.
>> Pass Kelly and all that. Well, the city
paved
a portion of the road, but then they
left six or seven feet not paved. You
got curbs or sidewalk on some of it, but
then you've got a planter box in the s
in the road,
>> right? I noticed some of the houses sort
of like took over, right?
>> Well, they're right almost in the street
>> just went ahead just took over that
area.
>> Happens a lot. kind of like a hostile
takeover.
>> But when uh when we get uh asphalt and
stuff down here, it' be behooved the
city to go ahead and finish that out
>> connecting up with the when the
development uh handshake with the
developments and sort of
>> I completely agree with you. Um so as we
come into budget season this coming
year, that is one of the projects that
we're going to be working closely with
the budget committee on. There are
several things that I'd like to
accomplish in this next year that are
reasonable and feasible given some of
the other development that we see going
on. It makes a lot of sense. There are
other things that we're going to
structure into a capital improvement
plan and put on a five or 10 year
schedule. Um the low hanging fruit and
the things that make sense now are the
ones that I want to bring off the shelf
dust off. That is absolutely
>> good.
Comprehensive plan
>> comprehensive. So
>> I did. Okay.
>> Yes. One was one was taken by the
comprehensive plan. Are we going to
update that soon or
>> as you need to
>> as you know there was a comprehensive
planning process that was completed in
2019 that was largely led by um a rare
participant and some folks from the
state that participated intermittently.
There wasn't
an individual from beginning to end that
sewed all of the pieces together and
included things like our parks master
plan, our overlays, thinking about
economic development. Those things
didn't necessarily happen and it's okay.
But the real challenge here is that they
never finalized the plan and submitted
it to the state for acknowledgement.
there's a post acknowledgement plan
amendment requiring and so they
initiated it and it was finalized it
which means that our current
comprehensive plan uh it isn't valid if
somebody if we were to pass anything
based on our current comprehensive plan
it could be appealed which is the reason
I had to come before you during our last
session uh with the GR zone that should
have been a GRB for that development
it's all coming back to those same
things my view is rather than just
formalizing the existing 2019
comprehensive I'd very much prefer to
include this as a component of the
envisional process that I've started
with council and you all I'd like to see
moving forward throughout the rest of
this year. We'll have town halls this
year. We also have a lot of other things
going on like the 1135 project which
ties into some multimodal access
projects that we have things like
getting a bridge going across there that
could absolutely change the nature and
intent of our comprehensive plan. My
view is that we stick with what we have
at the moment. We are not in such a
situation where the prior comprehensive
plan encumbers us in any way. Um if we
change the comprehensive plan from the
2019 version probably wouldn't change
significantly. Probably half or less,
right? It might just be 20% of that. But
I do think that rather than just
formalizing it now and saying we're
done, we should probably revisit.
>> Well, I'd like to see a date to complete
it so we can turn it into the city or
the state.
>> That's fair. Yeah, we we need to drop
the completion date. We we're we've
kicked the cans down the road way too
long. So this time
>> June, July, August, whatever, that's
what we're going to have done.
>> I want to temper your expectations just
like um so we're talking about a pretty
significant process. We are uh there's
some news that I I I encourage you all
to attend attend the work session coming
up because there are some big things
coming up in the next several weeks that
we'll discuss at that meeting which
dovetail right into this but I think
that if you had the comprehensive plan
completed at the end of the year the
final quarter of this year that is a
reasonable timeline and if we beat that
then it's possible
but I I would I would encourage you to
target that date. I'm very open to your
recommendations um and enforce this a
little before.
>> Maybe in our next work session we could
take a look at what it's going to
require to get that done.
>> Absolutely. I think it might be good to
scope out what the work entails because
we did that a little bit but there the
last comprehension plans took 12 months.
>> Yeah. more than that. It took as long as
the the rare students here they worked
on that nontop
break it all down and assign it's not
just the bang doing it so it's a fairly
comprehensive process. There are pieces
in that comp plan that if you just read
through it's like this read it's great
this makes a lot of sense but if you
look at it from a practitioner or
subject matter expert you start to
realize that there's some pieces that
were more theoretical and academic maybe
than they were practical and I'd like to
present those to the commission for an
opportunity to fix them.
>> Were the overlays finalized?
>> No. None of none of anything in the
comprehensive plan was finalized. This
is separate plan.
» What you mean the repres? Yeah. There
were two of them,
>> right?
>> No. So, I can see on the state's
website, and I could actually pull that
up for you guys if you wanted to. It was
not tonight at the word session. Um,
there is a list of all the things that
we initiated and never finalized.
There's like 10 items going back to
2017.
And those are all things that the
comprehensive plan is one of them that
needs to be submitted so that the state
finalizes
like a weekly.
>> So we dropped the ball or did the state
dropped the ball?
>> The city dropped the ball. And I think
there's just a lot of folks that didn't
know what to do.
>> None of these are really at final
status. So internally, we just never got
to a point we're ready to submit to the
state. It's not like we have a full
package that is proofed and ready to go
and that just needed to get put on the
finish line. We're a good distance.
>> We didn't drop the ball. We didn't even
make the ball. We didn't even grab the
ball.
>> We did.
>> We we we made it. We were under
that line. I know enough about football
to know the long skinny one, but I know
there's like two lines before the goal
and that's kind of where we are.
>> We we did a lot of the work. just a
final step violating those with the
state what's lacking. What What do you
think about even just making like
assigning like a like a strike force
test or something to this particular
thing and just they meet every week with
the status and just keep
>> you know what I mean like just keep
hammering it.
>> So I really want to encourage you to
come to the next work session.
>> Okay. Um, and there is also going to
I've been working a lot in the
background over the last several months
getting all these pieces put together,
working with our state partners,
coordinating people that typically don't
coordinate. Um, getting them all into
the same room and into the same head
space. Uh, at the work session, we'll be
discussing some of the events coming
forward which are going to really take
this stuff into
>> both.
>> Uh, yes, that's right. One meeting from
today. The agenda actually is up. So um
if not I I can absolutely tell you now
what's on the agenda is a discussion um
with the regional solution team that's a
kickoff that includes all of the uh lead
representatives for our region from
department of land conservation and
development um from economic development
so business of Oregon it includes DEEQ
it's going to include folks that work
with OA uh really all of the key
agencies the goal is to talk to them
about what our challenges are which ones
are going to require money and which
ones we're going to ask for letters of
support when we go to the legislature.
We're going to be presenting to them the
funding tools that we want to go after
so that they know what our strategy is.
We'll be listening very intently about
ways that they believe they can plug
into that process and support us,
whether it's through technical
assistance or through funding. Following
that, I will be working with city
council to have uh work session, not
work sessions, but town halls every
quarter, which is what we've talked
about quite a bit up until this point in
time. And those will help lead us
towards completing a lot of these uh
things that need to get finalized with
date certain attached to
you mentioned February 12th. Is it the
12th or 17th that week?
>> January.
>> Oh, January of next week.
>> Sorry. So, thanks.
>> Oh, John, you're your we'll talk about
this next morning. No, I mean there's
Well, I mean the dates, but there is
something on the 12th. That's another
work session.
>> We're doing
>> Yeah, work session on the 12th, city
council meeting on the 19th.
>> Okay, got
>> session for planning commission.
>> No, uh planning commission work session.
I bring this up because what I don't
want to do is steal the funders from
city council when they get to hear about
all the cool stuff that you guys are
digging into right now. Um you'll you'll
hear about all this when I have the
opportunity to talk to city council and
get their guidance.
>> So there's a work session for city
council next Monday to which we are
invited.
>> Yeah, everybody's always invited. Yes,
absolutely.
>> It's not on my
>> You just can't sit over here.
>> Yeah. Used to come.
» Are you have a cushion chair?
>> There you go.
>> That was your question.
>> I have fourth one now. Oh, the the road
up to the water tank,
our million gallon water tank is
starting to dilapidate, fall apart, get
washed out. And I would suggest the city
be uh talking to the county and
maintenance and see what can be done
about it because it's starting to fall
apart pretty good.
>> Thanks for letting me know about this,
Tim. Mhm.
>> What if they want to pave it and take
out that little gate and go all shaded
out
>> by the fire department?
>> It's a fire road.
>> So, I'll be with the county. The county
is also involved in that development
review committee. So, I have direct
communication with those folks at least
once a month, if not intermittently.
I'll take care of that.
>> Well, that's a life's blood in this
city, right?
>> You're not getting that issu. Thank you.
>> All right. I'm done. If Tim's done, then
I think we're done.
>> All right. Thank you everybody for
attending. Appreciate you.
>> Thanks.