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Everybody ready?

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Call the workshop to order. Appreciate all of you being here tonight.

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Oh, there's Michelle. Would you please take the roll?

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Mayor Turner. Here.

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Councilmember String. Here.

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Martinez Beltran. Here.

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Borjele Liebers.

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Of course we know, Dino will be here in a little while. And he's got some other commitments.

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So she will be here shortly. Would you please declare the posting of the agenda?

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Tonight's meeting agenda was really noticed and posted in accordance with government code 54954.2.

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Very good. Now for public comment, this opportunity for public comment is for items that are not on the agenda.

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If you would like to make comments on an item that is not, that is on the agenda, please wait until we get to that item to offer your comments.

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Members of the public are entitled to address the City Council concerning any item within the Morgan Hill City Council's subject matter jurisdiction.

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Public comments are limited to no more than three minutes.

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Except for certain specific exceptions, the City Council has prohibited from discussing or taking action on an item not appearing on the posted agenda.

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Public comment is intended for comments. Questions posted during or posed during the public comment are now generally answered.

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If you have questions, please send them to City Clerk at ccpubliccommentatmorganhill.ca.gov.

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Now I'd like to give you the next item to adopt the agenda.

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second motion by councilmember spring second by councilmember martinez bell

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trend all in favor aye and opposed there being none passes three zero and now for

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the budget workshop again this is a and this is sort of a workshop setting so

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it's less formal than we would normally have at a council meeting what I would

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ask my colleagues to do is that during this presentation that we hold our

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questions until the end of the presentation unless you have something

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a clarifying question about what something means based on the presentation itself, and

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then we'll get into questions and discussion at the end of this presentation.

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If that's okay, then we'll go ahead and move forward, and I'll turn it over to Christina.

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Yes.

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Did you want to take public comment for items not on the agenda?

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Of course.

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I just read right through that and went right past it.

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So with that being the case, thank you.

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Thank you, Christina.

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Any public comments?

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I'm sorry, Michelle.

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I'm looking for you, and there you are.

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Any public comments?

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Anybody interested in making public comment at this point?

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I'll just clarify because this is a workshop.

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When we take public comment, you can just raise your hand and we will run the speaker timer.

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You can fill out a speaker card there on the table if you'd like,

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but otherwise you can just raise your hand and we'll go through.

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Okay. Well, we don't see any and so we'll go ahead and move on.

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I'll turn it over to Christina.

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Great. Good evening, Mayor, Council, my teammates and the community.

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Tonight we are pleased to present to you our budget and so it is a biennial budget.

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So we're bringing forward to you two years of the operating budget.

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So to begin July 1st of this year.

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And then on the capital side six years of capital improvement program.

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And so with that I'm going to start the presentation and then I'll hand it over to DAP for certain sections

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and then to Chris on the capital side.

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All right. So just a quick overview. We're going to go through the budget process.

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We're going to summarize the citywide budget. We'll talk about personnel.

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And then we'll look at the general fund.

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We'll spend some time on the city council budget, community funding,

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and then the development services fund.

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Please forgive me. I meant to let everyone know that we have a goal tonight

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of trying to end the meeting by around 8 o'clock.

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That's the goal. There's a lively spirited conversation, and we'll go beyond that. That's fine. But the goal is to shoot for about 8 o'clock.

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Forgive me for interrupting. I just thought better make sure to get that out there.

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Thank you. Thank you.

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Then we'll look at our enterprise funds. And so for us, that means water and wastewater.

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We'll look at our unfunded liabilities, and then we'll turn to capital.

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And then next steps, and then the questions and answers, public comment, as well as council discussion.

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So this is our timeline for our budget process, kicks off with the goal setting.

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And then we're in the May area where we've recommended the budget to the council.

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It was made available at the beginning of May.

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And here we are with our budget workshop.

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And then we'll be back next month for budget hearing and budget adoption.

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And because we do a two-year budget in the second year, we'll come back in February

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and we'll have our goal setting with our council.

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And then rather than going through the process that we're going through right now,

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Now we'll spend more time as a team validating the assumptions that went into preparing

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this budget.

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So looking at the revenue assumptions, looking at the expenditure assumptions, and then bringing

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forward any sort of adjustments to council for consideration in May.

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So back in February, the council looked and reviewed its sustainable Morton Hill document,

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looked at the vision, and then also the ongoing priorities and the strategic priorities.

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And so as far as the strategic priorities go, the council now has six.

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and so the economic development priority, the council decided to add tourism and to

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focus on tourism and bringing specifically more youth sports to Morgan Hill to drive

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overnight sales and spending in our city.

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In addition to that, council has a new strategic priority for the next two years

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and that's healthy community.

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Each of these strategic priorities have a pretty extensive definition.

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The council has adopted and goes into the details of these.

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These strategic priorities really set the framework for our budget,

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and so we purposely meet with council in the community in February

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as we're kicking off our budget process

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so we can make sure that our budget is really trying to address

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some of our strategic priorities.

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So just jumping in, I want to spend a little bit of time

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just talking about the concept of funds,

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and so our general ledger system, our accounting system has many funds.

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Most of the time when cities talk about funds,

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they're talking about the general fund.

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When you hear it written up in the paper,

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whether it's the cities or state,

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and it's because it's the most well-known

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because the expenses going out, money being spent,

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is what's most familiar to people like public safety.

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Similarly, the money coming into the city

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is what people most think of

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of how we get our revenue, taxes.

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Much of what comes into the general fund,

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the council has discretion.

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They can decide how to spend the funds.

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That's not the case for every area and you'll see slides later where that will go in and

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there's some examples.

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For instance, we bring in recreation revenue.

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We have to spend the money that comes in to offer the programs that we have at the CRC

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and to participate and have membership services and so forth.

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But most of the general fund is discretionary, so public safety, recreation, streets,

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park maintenance, economic development, and administration.

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Now, sort of contrary to that, many of our funds are non-discretionary.

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So the funds come in, and they come in, you consider them intermarked, and so they have

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specific purposes.

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So if we just, for example, look at the bottom, enterprise funds, water and wastewater.

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So we collect water and wastewater fees from our community, those that use our system,

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and those rates are intended to cover the cost of the service of providing those

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services to the city as well as to cover the cost of replacement over time

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and so when the funds come in they're separated from other funds because they

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have to be spent on water and wastewater and so looking at some of these

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other areas we have development services that we'll look at planning

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building land development engineering special revenue funds that's where our

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gas taxes are and then capital project funds so think about projects like

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streets and parks and storm drainage and public facilities.

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Okay, so just in kind of setting the stage for this budget,

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and if we were to look at this budget sort of high level,

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well, what does this budget take into consideration?

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So the first one is uncertainty of the economy.

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You know, as you probably read different periodicals

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and websites about where our economy is,

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and there's some level of uncertainty

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about whether or not there's going to be a recession.

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And so this budget factors that in.

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Next, slow revenue growth.

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So we are seeing our property taxes and our sales tax and our hotel tax, for instance, going up,

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but just as a slower rate than we have seen in years past.

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On the expenditure side, one of the big factors in this budget is inflation.

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And so that's felt by our residents, our business owners, and of course us as a city,

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where just the escalation in costs for supplies and for services.

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So this impacts our operations budget and of course our capital budget as well.

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Another area, a theme for the budget is just increased costs related to personnel.

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So that's salaries and benefits.

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And then a big one is the increase in the cost of electricity.

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Significant increase over the last few years.

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But one of the positive things that I want to share,

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and Chris will talk about this a little bit more is looking at additional solar projects

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for the city.

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And so those, if we go move forward with them, will save operational dollars, hundreds of

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thousands of dollars in the future, and so reduce our operating costs for an investment

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in those solar projects, and then an impact from higher interest rates.

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A couple other areas.

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So our budget does include staffing and operating costs for our third fire station that's

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under construction on Butterfield.

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you can now see that the work is now above the ground and you can see some of the framing starting.

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Our budget also includes an additional two police officers, one officer in each year,

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and that is something that we've been talking with the Council of Community about,

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and it is built into and has been built into our forecast. In addition to that,

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we continue to transfer one million in annual funding from our general fund

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to our street maintenance and rehab program and that is to have better streets.

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Our pavement condition index in Morgan Hill is at about 75 and that is quite honestly an

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envy of many cities and so in order to keep that up we have to continue to invest in

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our pavement rehab program and so not only do we need to use the gas tax dollars that

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we receive but we're also recommending that the general fund continue to contribute

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towards that.

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And then the last area I want to mention is just our cautious approach to spending.

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And this has been something that Morgan Hill has exercised over the years and it's just

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conservative spending.

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Just because something is in the budget doesn't mean we, you know, jump to spend the dollars.

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And just one example might be from staffing, staffing.

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So if we have a vacancy, it gives us an opportunity to look at our department to

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and look at the needs of the city

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before we run out and do a recruitment.

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And so we're just cautious as we are spending our dollars.

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This next slide is a recommended budget summary.

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And so the big circles represent the totals

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for each of the fiscal years,

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fiscal year 24, 25, and 25, 26.

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And then the smaller circles

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represent the breakout between operations

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as well as capital.

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And so you could see in the second year

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significantly more and that's due

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to primarily capital costs.

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This next chart, this is a little donut or bagel, whatever you prefer, so this is sources

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of funds to our city, so this is money coming in, so this is all funds, but it breaks it

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out by fund just to show that the general fund piece is large, but it's not the largest

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piece.

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Enterprise funds, you could see there's 35%, and then it breaks out the other fund types.

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And then this next slide shows the expenditure. So dollars leaving the city, the use of funds,

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and this is arranged by type of expenditure. So we have project expenditures,

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employee services, supplies, and services, and so forth. So just touching on personnel,

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this is the org chart for the city. And so at the very top, of course,

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is the citizens who we are accountable to. The council is elected by the citizens,

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and the council appoints two positions, one is the city attorney and one is the city manager

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and then underneath you'll see each of our different departments, all of which are represented

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here this evening.

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So I want to just spend a moment to go through these enhancements.

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These were introduced last week at our budget introduction.

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So these enhancements are already built into our recommended budget.

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So they're already included in the numbers, and our team recommends each of these different

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items.

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You'll see most of the costs are related to public safety, and we do have some positions

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that are funded by outside sources or non-general fund sources.

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And so the first has the two police officers I mentioned, the next is a maintenance worker

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funded by Recology's Implementation Fund, and this is in response to SB1383 work

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that has to be done. Staffing for a third fire station, adding a part of an FTE both in the

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city attorney's office. They'll be offset by other expenditures as well as an administrative

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analyst in my department. And then also the last two are reclassifications.

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On the non-general fund side, we do have

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Several positions that we're recommending in the utilities area. The first is accounting assistant,

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and then a technology specialist, a public services facility security coordinator in the second year.

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And then we have two positions in development services. We are looking at right now we are in

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the middle of a fee analysis. And so depending upon the fee analysis, we're looking at

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recommending two positions. One is a building fire inspector and the other is a management

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analyst. And then the last three items are reclassifications of positions. And this last

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chart here on personnel shows just a history of our full-time equivalents, and so you can

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see the dip there that happened during COVID and then a gradual buildup.

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And now I'm

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going to turn it over to Dat Nguyen, our finance director.

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Thank you, Christina. Good evening to the mayor and council members and for the

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My name is Dak Nguyen, Finance Director, and I will continue with the presentation today

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with the overview of the Journal of Fund.

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As Chris mentioned, Journal of Fund is the one that most of the funds sources are discretionary

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that the council have the option to how they want to allocate those resources to, even

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though how limited they are.

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And overall, the recommended budget for next year, next fiscal year, 2014-2005 of $62

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The breakdown of the sources funds include majority of that is the property tax.

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00:16:35,060 --> 00:16:41,620
The second largest segment of the tax revenue is the sale tax and followed up with the 50%

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00:16:41,620 --> 00:16:45,960
by the just recurrent services, mostly from the recreation membership.

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00:16:49,280 --> 00:16:54,280
Going to detail of the major source of funds for China Fund, the first one is mentioned,

234
00:16:54,420 --> 00:16:55,060
the property tax.

235
00:16:55,720 --> 00:16:59,520
We anticipate property tax to be next year to increase by 6%.

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00:16:59,520 --> 00:17:05,240
This is, even though it's considered high compared to what we allow under the Prop 2013,

237
00:17:05,840 --> 00:17:09,020
however, this is lower compared to a per year that we have experienced.

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00:17:09,780 --> 00:17:13,500
For the second year, we anticipate due to a low interest rate environment,

239
00:17:14,420 --> 00:17:18,340
the poverty tax probably increased by 7% to 20.8%.

240
00:17:18,340 --> 00:17:23,400
And these rate increases are consistent with historical trends that we have experienced.

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00:17:25,060 --> 00:17:29,420
And the second largest segment of the sources to know from is of course cell tax.

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00:17:30,020 --> 00:17:37,880
Opposite with the public tax, cell tax will anticipate the rates growth is much lower than we had experienced in past.

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00:17:38,620 --> 00:17:48,940
Less than 3% for the next two years for 12, 425 next years could become at $12.9 million and for $25.26 of $13.3 million.

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00:17:48,940 --> 00:17:53,740
And just want to make a note to residents that even though when we pay the sale tax on anything,

245
00:17:53,940 --> 00:18:00,180
we purchase with goods about 9.125%, the seeds will collect about 1% of that.

246
00:18:00,520 --> 00:18:07,020
So if you pay one dollar in the sale tax, the seed will collect about 10 cents.

247
00:18:10,180 --> 00:18:14,800
Another large turnover segment is, of course, the DOT.

248
00:18:17,180 --> 00:18:23,120
TOT, we expect about $2.7 million and $2 million in the second year.

249
00:18:24,440 --> 00:18:32,540
The city does not anticipate the TOT coming at the pre-pandemic level of 2019 until the

250
00:18:32,540 --> 00:18:33,920
second year of 2526.

251
00:18:34,860 --> 00:18:42,600
The COVID-19 pandemic really hit the tourism industry really hard and that's growing

252
00:18:42,600 --> 00:18:49,500
rate in this tax segment is clearly going back to the pre-level in the second year of the

253
00:18:49,500 --> 00:18:50,200
recommended budget.

254
00:18:52,760 --> 00:18:56,380
And the third largest segment of the general fund revenue is, of course, the Recreation

255
00:18:56,380 --> 00:18:56,720
Services.

256
00:18:57,620 --> 00:19:03,240
The common is about $10.6 million for next year and $8.3 million in the second year.

257
00:19:04,440 --> 00:19:10,820
Down on that previous slide, can you tell me what hotels are included in that TOT tax

258
00:19:10,820 --> 00:19:18,160
for 2526 and 20 for that 3 million. Does that include the downtown hotel? Yes in

259
00:19:18,160 --> 00:19:22,820
the second year the upper-ranked 2536 does include the opening of the

260
00:19:22,820 --> 00:19:25,840
boutique hotel downtown. Okay and how much should that be?

261
00:19:30,080 --> 00:19:34,160
We anticipate

262
00:19:35,440 --> 00:19:39,960
coming about 200,000 or that for that particular revenue for that hotel

263
00:19:39,960 --> 00:19:48,900
come in the second year. So the net of 2.7 and 2 million is 200 which is from the hotel,

264
00:19:49,080 --> 00:19:54,460
particular hotel, and the different 100,000 is from the organic growth from the existing hotel.

265
00:19:55,460 --> 00:19:57,560
And 100,000 is for?

266
00:19:57,580 --> 00:19:59,100
Organic growth from the existing hotel.

267
00:19:59,520 --> 00:20:00,120
Got it. Okay.

268
00:20:01,440 --> 00:20:01,860
Real quickly.

269
00:20:02,320 --> 00:20:04,480
So everything isn't even included in this?

270
00:20:04,540 --> 00:20:08,460
What we're wanting to do is get, if it's a clarifying question.

271
00:20:08,460 --> 00:20:13,560
for this particular slide and the dollars that are listed on here all right so can

272
00:20:13,560 --> 00:20:19,160
you tell me about the Evergreen hotel is that that's right here okay okay thank

273
00:20:19,160 --> 00:20:25,240
you as I mentioned the recreation services includes membership and rental

274
00:20:25,240 --> 00:20:28,480
fees and this is the second third largest revenue category for a channel

275
00:20:28,480 --> 00:20:33,600
fund and they come in about seven that works expected to come in 7.6 million

276
00:20:33,600 --> 00:20:37,760
dollars in the next year and 8.3 million dollars in the second year same thing

277
00:20:37,760 --> 00:20:44,860
COT or creation membership fees and had been hit hard by the COVID-19 pandemic. And we do not

278
00:20:44,860 --> 00:20:53,700
anticipate that coming to pre-primary level in the $2425,000 and $7.6 million. Even though the

279
00:20:53,700 --> 00:20:59,580
revenue coming at the about where anticipated coming at the 2019 level, but of course we

280
00:20:59,580 --> 00:21:02,020
all know that expenditures have been out close ever since.

281
00:21:04,650 --> 00:21:07,530
Mayor, I have another question. Do you want me to wait? I can wait.

282
00:21:07,530 --> 00:21:12,890
Again, if it's a clarifying question, fine, but if it goes into a deeper conversation,

283
00:21:12,990 --> 00:21:14,490
I prefer to wait until the end if you would.

284
00:21:14,830 --> 00:21:24,810
I'm wanting to know what portion of that 7.6 and 8.3 is for facility rentals versus recreation

285
00:21:24,810 --> 00:21:26,070
and facility rentals.

286
00:21:28,990 --> 00:21:29,610
That's fine.

287
00:21:30,250 --> 00:21:30,410
Yeah.

288
00:21:30,890 --> 00:21:30,910
Okay.

289
00:21:34,900 --> 00:21:40,880
And of course, this infamous chart that we're not proud of, but somehow we're also

290
00:21:40,880 --> 00:21:47,740
proud of. And a lot of you have seen this chart and we try to show this chart to our

291
00:21:47,740 --> 00:21:53,740
residents at AF2NU Get. This included at the budget development process, as well as in

292
00:21:53,740 --> 00:21:58,280
the budget development, I mean budget document, and the audit financial statement that we

293
00:21:58,280 --> 00:22:05,980
have in the website. This really tells us that, you know, Mobile Hill is the base

294
00:22:05,980 --> 00:22:10,160
on per capita revenue-wise to see the C-collect the lowest in accounting.

295
00:22:11,040 --> 00:22:17,940
And in the cost-bonding email between one of the officers that were acknowledged of

296
00:22:17,940 --> 00:22:24,540
the city's activities, he mentioned that, you know, this is something that we typically

297
00:22:24,540 --> 00:22:27,200
mentioned it, but let me fully explain why.

298
00:22:28,060 --> 00:22:32,080
Well, this is why, you know.

299
00:22:36,020 --> 00:22:41,640
All the communities, I would say, half of the cities in the county have some sort of additional

300
00:22:41,640 --> 00:22:47,840
tax measures of revenue, and majority of that is from UT or UT of tax.

301
00:22:48,580 --> 00:22:54,020
Just like the URoy example, because we left it compared to our neighbors, URoy, UUT tax

302
00:22:54,020 --> 00:23:00,760
with 5% last year to about $6.7 million dollars and imagine that if we had that

303
00:23:00,760 --> 00:23:06,500
usually right here a lot of stuff we can do here and I mean in a short time I'm

304
00:23:06,500 --> 00:23:11,820
here not a very short time but now years I'm here we have tried you know

305
00:23:11,820 --> 00:23:16,900
engaged our communities but from my personal experience I think we all know

306
00:23:16,900 --> 00:23:22,140
that our community is very tax adverse I mean I don't plan them I'm you know

307
00:23:22,140 --> 00:23:23,800
who wants to pay taxes.

308
00:23:25,760 --> 00:23:27,440
Raise your hand if you want to pay taxes.

309
00:23:28,800 --> 00:23:32,320
But despite having lowest tax revenue per captain in the county,

310
00:23:32,780 --> 00:23:36,440
Morgan Hill is one of the safest cities in the county and state.

311
00:23:37,620 --> 00:23:41,400
Right? And that's to tell you, even though we have,

312
00:23:41,540 --> 00:23:44,540
so I've seen officers in the room tonight,

313
00:23:45,220 --> 00:23:48,700
they tell you that we're probably at the lowest,

314
00:23:49,580 --> 00:23:54,220
It's not the lowest officer per 1,000 residents.

315
00:23:55,260 --> 00:24:03,520
Why? Because they probably put a 110% effort compared to other cities' officers.

316
00:24:05,140 --> 00:24:13,520
For recreation, we have the highest recovery rate, if not the highest in the country,

317
00:24:13,660 --> 00:24:15,660
at about 85%.

318
00:24:15,660 --> 00:24:19,060
And we had roast at a PCI rate of 75.

319
00:24:19,540 --> 00:24:21,020
So the roasts are well maintained.

320
00:24:21,640 --> 00:24:26,020
Not only that, the CD's got rating from S&P is AAA.

321
00:24:26,520 --> 00:24:28,780
And it's something we should be very proud about.

322
00:24:32,080 --> 00:24:35,560
This chart is the, when we talk about the railway

323
00:24:35,560 --> 00:24:37,120
from China Fund, this chart talks about

324
00:24:37,120 --> 00:24:38,640
the China Fund expenditures.

325
00:24:39,760 --> 00:24:42,080
This is only the discretionary expenditure

326
00:24:42,080 --> 00:24:45,280
for China Fund, about $47.1 million.

327
00:24:45,280 --> 00:24:53,520
We know that our appropriation of revenue sources about $62 million, but net of the non-discretionary.

328
00:24:53,840 --> 00:25:00,380
The most non-discretionary includes membership fees that we collect for recurring services, gas tax for street and maintenance,

329
00:25:00,960 --> 00:25:03,140
so the net about $47.1 million.

330
00:25:03,740 --> 00:25:11,640
This is the dollar-mile interim fund that the council actually had discretion how to allocate the resources.

331
00:25:11,640 --> 00:25:18,240
As you can see in this chart, public safety include fire and police occupies about 100%

332
00:25:18,240 --> 00:25:24,560
of the chart and parks and recreation at 2% and 4% respectively.

333
00:25:25,480 --> 00:25:29,780
Journal of government and support would pay me myself about 11%.

334
00:25:32,240 --> 00:25:37,680
To recap, the Journal of Fund, as Crystal mentioned, this is really a start-to-go

335
00:25:37,680 --> 00:25:38,260
budget.

336
00:25:38,260 --> 00:25:42,960
budget, we're not adding anything fancy or anything new to the budget, except that the

337
00:25:42,960 --> 00:25:47,600
two police officers and the funding of the third fire station that we've been building

338
00:25:47,600 --> 00:25:49,560
the budget for quite a while now.

339
00:25:50,620 --> 00:25:57,320
And the budget also includes the cost of the increased cost of personnel and the inflation

340
00:25:57,320 --> 00:25:58,200
on supply and services.

341
00:25:59,340 --> 00:26:04,820
Also, I want to reiterate that in the budget, we anticipate we build a budget with

342
00:26:04,820 --> 00:26:06,760
no current increase after 2026.

343
00:26:06,760 --> 00:26:10,340
that may not be realistic, but this is something that's built in the budget.

344
00:26:11,740 --> 00:26:15,900
And no additional revenue source or stream that will be in the budget.

345
00:26:16,680 --> 00:26:20,060
Something that we have to work on.

346
00:26:20,880 --> 00:26:26,320
And as I mentioned by Christina, we do approach our expenditures cautiously.

347
00:26:26,320 --> 00:26:35,300
And I'll try to show you that the tournament fund reserve forecast has occurred right now

348
00:26:35,300 --> 00:26:38,000
and in our years from six years from now.

349
00:26:38,980 --> 00:26:46,380
The good thing about on the cities finances is that we start out on a high level but without

350
00:26:46,380 --> 00:26:51,280
any additional real estate stream or anything controlling expenditures, we anticipate that

351
00:26:51,280 --> 00:26:57,000
Children Fund Reserve, which dropped out to the minimum level in the fiscal year 2930.

352
00:27:01,290 --> 00:27:06,890
So, as I mentioned, the budget assumed no silo adjustment after 2026.

353
00:27:07,430 --> 00:27:08,530
Is that realistic?

354
00:27:09,770 --> 00:27:16,210
So basically in order to maintain or even enhance our level service,

355
00:27:16,670 --> 00:27:23,570
we had to work on, you know, engage our community for possible bond and tax measures

356
00:27:23,570 --> 00:27:27,830
or work with the industries or companies or developers

357
00:27:27,830 --> 00:27:31,410
to try to bring in the development that produced

358
00:27:31,410 --> 00:27:33,230
high-tax revenues for the city.

359
00:27:38,190 --> 00:27:42,070
Next up is something that we will discuss later tonight

360
00:27:42,070 --> 00:27:43,190
is the city council budget.

361
00:27:44,050 --> 00:27:48,130
For the city council budget, we put in both personnel

362
00:27:48,130 --> 00:27:50,490
and non-personnel of about half a million dollars

363
00:27:50,490 --> 00:27:53,570
and $540,000 in the second year.

364
00:27:53,970 --> 00:27:56,270
Of the half a million dollars budget in the current year,

365
00:27:56,270 --> 00:27:59,530
we also put in $200,000 for community funding.

366
00:27:59,950 --> 00:28:01,310
This level of funding is consistent

367
00:28:01,310 --> 00:28:02,610
within the past few years.

368
00:28:06,510 --> 00:28:07,430
And for community funding,

369
00:28:08,310 --> 00:28:10,150
we received 28 applications

370
00:28:10,490 --> 00:28:12,730
and a total request of about $408,000.

371
00:28:13,910 --> 00:28:16,030
Something that we can discuss further

372
00:28:16,030 --> 00:28:17,010
at late tonight meeting.

373
00:28:17,590 --> 00:28:19,530
And there's several options that staff are recommending,

374
00:28:19,830 --> 00:28:22,710
but the first option is something that staff recommend

375
00:28:22,710 --> 00:28:26,430
just based on the existing level of funding

376
00:28:26,430 --> 00:28:27,330
that we had in the past.

377
00:28:27,330 --> 00:28:28,270
Moving

378
00:28:34,640 --> 00:28:40,000
on to the next major fund in the city, of course the environment services fund, better

379
00:28:40,000 --> 00:28:45,800
known as Fund 206. The interest rates, you know, the high interest rate environment really

380
00:28:45,800 --> 00:28:52,540
impacted our ability for development to keep the project going. One of the projects that

381
00:28:52,540 --> 00:28:56,220
really impacted, of course, that you, as a council member, Yvonne Martinez-Bertrand

382
00:28:56,220 --> 00:29:01,580
mentioned is the hotel in Evergreen. In the past years, we anticipate that project

383
00:29:01,580 --> 00:29:07,380
That could be put out already, but I'm very sure because of the interest rate that could

384
00:29:07,380 --> 00:29:10,600
not finance, that project is going to not be in a budget.

385
00:29:13,540 --> 00:29:20,320
The fund also anticipates a short-term internal fund loan of $1 million from the general

386
00:29:20,320 --> 00:29:33,260
fund in current fiscal year and the fund because of some of the services that the

387
00:29:33,260 --> 00:29:39,140
supplemented by the different services staff. Some of those services that we

388
00:29:39,140 --> 00:29:44,360
collect fees including counter services as well as certain fees that connect

389
00:29:44,360 --> 00:29:49,540
not collected at 100 percent on the cost. One example of those is the trade

390
00:29:49,540 --> 00:29:54,000
removal based on prior study. The cost of permit for the trade removal over

391
00:29:54,000 --> 00:29:59,240
attached to ours, but we, we, um, tragically, uh, only charge, uh, uh,

392
00:30:00,000 --> 00:30:06,000
You're about $100 because you want to communities work with us in more compliance way.

393
00:30:06,920 --> 00:30:13,120
As I was going to mention, we look forward to bringing to the just a free schedule to

394
00:30:13,120 --> 00:30:16,000
the council to consider in sometimes next few months.

395
00:30:19,670 --> 00:30:23,250
And the automation funds that we have in the budget is of course the enterprise funds.

396
00:30:24,210 --> 00:30:29,390
The last time the council approved the water rate for five years was back in 2022.

397
00:30:29,390 --> 00:30:35,190
So this five year rate plan should be good to the fiscal year 26, 27.

398
00:30:35,910 --> 00:30:38,630
And currently we are going through the waste wire rate study.

399
00:30:39,110 --> 00:30:45,830
And one option that we really council to consider is to have a flat fixed rate for the residential

400
00:30:45,830 --> 00:30:48,530
and additional monthly charged fees for 80 years.

401
00:30:49,270 --> 00:30:53,390
The flat fixed rate is very consistent with our labor cities in the north,

402
00:30:53,390 --> 00:31:00,390
that run in the south. They currently do not charge a fixed mixture of fixed charge and

403
00:31:00,390 --> 00:31:07,130
variable rates for students. As we can do right now, most of the cities in the state charge

404
00:31:07,130 --> 00:31:11,410
them flat fixed rates. That's something we can bring the council to consider.

405
00:31:14,580 --> 00:31:14,800
This

406
00:31:14,800 --> 00:31:23,760
charge really serves the good, the water conservation effort done by our communities.

407
00:31:23,760 --> 00:31:29,880
We start out, you know, pay a high consumption in fiscal, in the current year, in the economy 2013,

408
00:31:30,560 --> 00:31:34,680
even though with the population of about 40,000.

409
00:31:35,100 --> 00:31:39,860
And now, 10 years from now, we have a population over 45,

410
00:31:40,220 --> 00:31:44,560
but our wild consumption is much less than we had in 10 years ago.

411
00:31:49,170 --> 00:31:49,930
Unfair liabilities.

412
00:31:51,250 --> 00:31:55,450
The major unfair liabilities for the journal funds is, of course, the pension,

413
00:31:56,490 --> 00:32:04,110
of the $70.9 million in unfunded liabilities, CalPERS has $68.1 million, and the other one

414
00:32:04,110 --> 00:32:06,730
is post-employment benefits of $2.8 million.

415
00:32:08,350 --> 00:32:13,550
One thing to make note is that the general fund share of the unfunded liability is about

416
00:32:13,550 --> 00:32:14,030
two-thirds.

417
00:32:14,450 --> 00:32:18,150
Of two-thirds of the $70.9 million, it's about $47.5 million.

418
00:32:22,360 --> 00:32:25,740
And here it sees pension plan occur in front of status.

419
00:32:25,740 --> 00:32:32,000
we are compared to all the cities in the county. We are a little bit above average

420
00:32:32,000 --> 00:32:39,140
and compared to a capital system, why? We are right at the average. One thing was

421
00:32:39,140 --> 00:32:46,280
noted here that of the existing headcount from the cities of 193, 55% of

422
00:32:46,280 --> 00:32:52,060
that is the pet park members. Those who came in after July 1st 2013, those

423
00:32:52,060 --> 00:32:58,360
members that receive much lower, lower generous pension rates than the classic

424
00:32:58,360 --> 00:33:05,800
members those who hire before 2013. As we continue to progress and staff

425
00:33:05,800 --> 00:33:10,620
turn over and more staff will come in at the lower rate plan than the classic

426
00:33:10,620 --> 00:33:17,540
members that will help the city's cost for pension in our years.

427
00:33:17,540 --> 00:33:18,480
It's

428
00:33:21,970 --> 00:33:28,270
something that I believe not every community member is aware, and it's something that none

429
00:33:28,270 --> 00:33:35,070
of the city and county that I'm aware of that has the employee's share of the employer post

430
00:33:35,070 --> 00:33:35,330
rate.

431
00:33:36,270 --> 00:33:39,950
Everyone in this room right here, whether you're a class member or a miscellaneous

432
00:33:39,950 --> 00:33:47,130
member in the PEPRA or a classic, share 6.1 percent of the employer's post rate.

433
00:33:47,130 --> 00:33:55,290
So if anyone going to the city website at your website and want to figure out my how much I get paid make sure you deduct 6.12 percent and

434
00:34:00,380 --> 00:34:07,600
for the other unfunded needs operation operation needs, of course and not be able to budget additional police officers and

435
00:34:07,600 --> 00:34:08,380
potential

436
00:34:09,120 --> 00:34:14,120
funding opening or building of four five station as community continue to grow and

437
00:34:14,120 --> 00:34:17,380
other unfunded needs operation why is public safety?

438
00:34:18,740 --> 00:34:20,660
right now the car the

439
00:34:21,480 --> 00:34:27,300
Fire department staff operate one fire drug and two fire entrants, and those are over 10 years old,

440
00:34:27,460 --> 00:34:30,760
and they need to be replaced in a short period of time.

441
00:34:31,740 --> 00:34:33,980
And those drugs and those entrants are not cheap.

442
00:34:34,720 --> 00:34:40,280
The one we just purchased, put in order for the third fire station costs about $1 million,

443
00:34:40,780 --> 00:34:42,720
and that's before our field of handling equipment.

444
00:34:44,540 --> 00:34:50,960
And the other major unfiltered operation needs is, of course, the electrification of the SEA fleet.

445
00:34:50,960 --> 00:35:00,100
It's something required by the state that we have to move on, move to EVs, electric vehicles

446
00:35:00,100 --> 00:35:02,960
instead of the internal combustion vehicles.

447
00:35:04,100 --> 00:35:10,980
And other unfurling needs, of course, the loss of the funding from the residential development

448
00:35:10,980 --> 00:35:17,180
control system that we used to have before is RDCS that pay for parking and street maintenance.

449
00:35:17,460 --> 00:35:18,300
We don't have that anymore.

450
00:35:18,300 --> 00:35:25,100
So there's a really, there's a really neat, a new room stream needed to fund those kind of maintenance operations.

451
00:35:25,600 --> 00:35:36,300
And of course, as we Mogen Hill communities grow older, there should be more funding, should be allocated to this service as well.

452
00:35:39,050 --> 00:35:40,710
Option for future consideration.

453
00:35:41,370 --> 00:35:48,710
I think we should tackle expenditures first because based, as I mentioned, and Crystal mentioned in the budget,

454
00:35:49,410 --> 00:35:57,630
We do not foresee in the budget, we do not build in any cost-living adjustment after

455
00:35:57,630 --> 00:36:04,710
2016 and we all know that we are really unrealistic and so something has to be done and of course

456
00:36:04,710 --> 00:36:09,810
something we will continue to focus on and continue to do every time opportunity we have

457
00:36:09,810 --> 00:36:16,450
is look at the positions if it is really needed and as well as if something that

458
00:36:16,450 --> 00:36:20,390
The road is the economy turns out or worse than we had forecasted here.

459
00:36:21,170 --> 00:36:25,270
Some highs and frees or program services reduction may be an option.

460
00:36:26,270 --> 00:36:31,570
And on the rural side, of course, we always want to increase our top-line number, one

461
00:36:31,570 --> 00:36:36,490
of which is, of course, we could work with the council and communities to have – to

462
00:36:36,490 --> 00:36:41,670
institute some kind of program on the centers to encourage high-producing tax development

463
00:36:41,670 --> 00:36:45,370
to the city and put to a balance of tax measures.

464
00:36:47,190 --> 00:36:54,070
And that concludes my operation and I'll turn it over to Chris for the CIP.

465
00:36:54,510 --> 00:36:54,750
The

466
00:37:08,030 --> 00:37:13,630
plan is for Chris to go through capital and then the mayor will see if the council

467
00:37:13,630 --> 00:37:16,150
has any clarifying questions and then we'll open up for public comment.

468
00:37:17,850 --> 00:37:21,690
So I'm going to go through these slides pretty briefly as I know you're limited on time

469
00:37:21,690 --> 00:37:23,570
so I'm not gonna go through every single project.

470
00:37:23,910 --> 00:37:25,750
Just give you a summary, but we have details

471
00:37:25,750 --> 00:37:27,670
on every single project if you wanna come back.

472
00:37:28,170 --> 00:37:29,450
Before I jump to that, I'll answer,

473
00:37:29,590 --> 00:37:32,930
Council Member Martinez Beltran's question

474
00:37:32,930 --> 00:37:35,010
for the facility rentals, it's 1.2 million.

475
00:37:36,070 --> 00:37:38,010
So the Capital Improvement Program,

476
00:37:38,130 --> 00:37:39,470
we've divided into six sections,

477
00:37:39,790 --> 00:37:41,070
and that's our parks and recreation,

478
00:37:41,550 --> 00:37:42,970
public facilities, streets and roads,

479
00:37:44,030 --> 00:37:46,870
the enterprise funds, areas of wastewater and water,

480
00:37:47,130 --> 00:37:49,590
and our storm drainage system.

481
00:37:52,880 --> 00:37:57,340
So the CIP program is really a six-year program that you see in front of you.

482
00:37:57,660 --> 00:38:02,140
The appropriation that the council is making through this process will be the first two years.

483
00:38:02,560 --> 00:38:05,500
So as you get farther out into the six-year program,

484
00:38:05,540 --> 00:38:10,500
it's more speculative on the revenues that are coming in to support the projects.

485
00:38:12,160 --> 00:38:17,060
So we plan farther in advance using our master plans and the CIP,

486
00:38:17,400 --> 00:38:19,480
but we're really appropriating for the first two years.

487
00:38:20,620 --> 00:38:25,600
The, really, our guiding principles, we have to have money to pay for these projects.

488
00:38:25,920 --> 00:38:30,360
We could for sure do a lot more things that we'd want to do, but you have to have the

489
00:38:30,360 --> 00:38:31,460
funds to do it.

490
00:38:31,840 --> 00:38:35,960
We need to be consistent with our general plan, and then we have specific infrastructure

491
00:38:35,960 --> 00:38:38,920
master plans that we try to align with.

492
00:38:39,280 --> 00:38:44,600
We also want to make sure projects are aligned with the council's priorities, but

493
00:38:44,600 --> 00:38:48,600
also there may be some projects that might not be a council priority, but they're

494
00:38:48,600 --> 00:38:50,380
mandated by the state that we complete.

495
00:38:50,580 --> 00:38:51,860
So we do those things as well.

496
00:38:52,660 --> 00:38:54,880
Grant funding, we don't get to choose

497
00:38:55,350 --> 00:38:57,060
the grant funding that's available to us.

498
00:38:57,160 --> 00:38:59,120
So we need to be flexible and look for that.

499
00:38:59,300 --> 00:39:01,240
So if there's projects that we have to

500
00:39:01,630 --> 00:39:03,400
put together to meet grant funding, we do that.

501
00:39:04,000 --> 00:39:06,780
And then a big one is when we can use the CIP

502
00:39:06,780 --> 00:39:09,360
to address maintenance or deficiency issues.

503
00:39:09,520 --> 00:39:11,740
We do that and we always consider

504
00:39:11,740 --> 00:39:13,800
the long-term maintenance and operations

505
00:39:13,800 --> 00:39:20,340
of those projects that we build.

506
00:39:21,520 --> 00:39:23,600
And finally, a lot of the community input

507
00:39:23,600 --> 00:39:26,500
comes through the development of these master plans.

508
00:39:28,400 --> 00:39:30,140
So just talking about that,

509
00:39:30,790 --> 00:39:32,680
just an outline of what we're thinking

510
00:39:32,680 --> 00:39:35,040
on the CIP side for infrastructure planning

511
00:39:35,040 --> 00:39:36,360
and as outlined in the CIP,

512
00:39:36,980 --> 00:39:39,600
we are working on the transportation master plan

513
00:39:40,110 --> 00:39:41,280
as the council's aware.

514
00:39:41,280 --> 00:39:54,480
Just council just approved the sewer system master plan. And then in 2025 we'd like to commence an update to the parks and recreation trails master plan 2026 storm system master plan.

515
00:39:54,540 --> 00:40:03,200
And then 2027 we will be due again for our water system master plan update, which we try and do every five years or so for both water and wastewater.

516
00:40:04,760 --> 00:40:09,420
This is just an outline of the six-year period and what we're spending by area.

517
00:40:09,560 --> 00:40:10,460
It's also in your packet.

518
00:40:10,920 --> 00:40:18,200
So over 60 million in the first year of the CIP and over 108 million in the second year.

519
00:40:18,620 --> 00:40:23,340
You'll see wastewater as a major portion of this, and that is due to a single project

520
00:40:23,340 --> 00:40:26,020
which has been planned for many, many years.

521
00:40:26,180 --> 00:40:30,960
And that is a trunk line to take our wastewater to the treatment plant in Gilroy.

522
00:40:31,980 --> 00:40:40,880
The Parks and Recreation CIP just want to outline the funding sources and on the left and for

523
00:40:40,880 --> 00:40:45,280
all the areas that have outlined where we can spend money on new and expanded facilities

524
00:40:45,280 --> 00:40:49,680
and where we can spend money on maintenance and what those funding sources are.

525
00:40:50,020 --> 00:40:54,840
As you'll see as we go through these in the non-enterprise fund areas, we do not have

526
00:40:54,840 --> 00:40:56,680
a lot of money for maintenance and renovation.

527
00:40:56,680 --> 00:40:59,040
We have a little bit from Quimby funds

528
00:40:59,040 --> 00:41:00,880
that we can use for renovation.

529
00:41:01,120 --> 00:41:04,300
They're allowed for that purpose for parks and recreation.

530
00:41:05,300 --> 00:41:09,160
And we have nine projects in the parks and recreation area

531
00:41:11,620 --> 00:41:13,540
in our public facilities.

532
00:41:13,780 --> 00:41:15,520
So those are kind of our buildings

533
00:41:15,520 --> 00:41:19,240
that are outside of Parks and Rec or our utility system.

534
00:41:20,000 --> 00:41:23,960
We really have no CIP funding for maintenance

535
00:41:23,960 --> 00:41:24,600
and renovation.

536
00:41:24,600 --> 00:41:27,520
So we're looking at grant funding on things we want to do.

537
00:41:27,780 --> 00:41:35,920
We have money for expansion based on impact fees for the various areas there.

538
00:41:38,580 --> 00:41:44,760
We have five projects that are outlined in the CIP, which include pretty much all the

539
00:41:44,760 --> 00:41:53,260
facilities, which would be that are not recreation or utility based.

540
00:41:53,260 --> 00:42:00,350
And those include some of the solar components that Christina was talking about earlier.

541
00:42:01,770 --> 00:42:05,330
Our storm drain system, so this is not a utility system.

542
00:42:05,510 --> 00:42:09,650
This is funded operations maintenance primarily through the general fund.

543
00:42:10,250 --> 00:42:16,910
We do have some dollars for some minor capital improvements for renovation of our storm

544
00:42:16,910 --> 00:42:22,010
drain system that is tied to the implementation funds Christina talked about to meet the

545
00:42:22,010 --> 00:42:29,670
1383 or trash capture requirements in our storm drain system and we have five

546
00:42:29,670 --> 00:42:35,970
projects outlined in the storm system area including some significant grant

547
00:42:35,970 --> 00:42:43,590
funding for the Fisher-Butterfield storm system expansion. Our CIP for roads and

548
00:42:43,590 --> 00:42:51,790
streets we do actually have funds for renovations of our streets and those

549
00:42:51,790 --> 00:42:58,550
the 2016 measure B that give us a considerable amount of money to put towards street rehab.

550
00:42:59,670 --> 00:43:03,950
We do have some funds, undergrounding fund and our public facilities fund which we've

551
00:43:03,950 --> 00:43:07,870
done for repairs that do not collect a lot of money or in the case of the public facilities

552
00:43:07,870 --> 00:43:12,910
fund that those are remnant RDCS funds and we will expend those and not have anything

553
00:43:12,910 --> 00:43:15,950
to replace them as that mentioned earlier.

554
00:43:23,700 --> 00:43:28,440
Yes, we've budgeted through the six-year CIP, but likely in six to seven years we will

555
00:43:28,440 --> 00:43:31,720
not have that fund anymore unless there's a different funding source that comes into

556
00:43:31,720 --> 00:43:34,100
place that are provided dollars in there.

557
00:43:35,480 --> 00:43:39,180
So in this area, we do have several projects.

558
00:43:39,500 --> 00:43:46,080
Talk about one of them as a highlighted project in a moment, and we do have some flexibility

559
00:43:46,080 --> 00:43:49,200
because we're waiting to finish the transportation master plan

560
00:43:49,200 --> 00:43:52,940
before we outline some of the projects for the longer term.

561
00:43:53,120 --> 00:43:55,060
So that transportation master plan project area

562
00:43:55,060 --> 00:43:58,560
is more of a placeholder until we finish that plan.

563
00:43:59,600 --> 00:44:03,980
On the wastewater side, we have really two funding sources

564
00:44:03,980 --> 00:44:08,040
if we don't have grant funds, which sometimes we do.

565
00:44:08,520 --> 00:44:13,260
But those are impact fees for growth related to our sewer system,

566
00:44:13,260 --> 00:44:16,980
related to new development and funds for maintenance

567
00:44:16,980 --> 00:44:18,500
or renovation capital projects,

568
00:44:18,560 --> 00:44:19,940
which come from our rate payers.

569
00:44:20,960 --> 00:44:23,680
And we have a significant number of projects here.

570
00:44:24,300 --> 00:44:27,320
The treatment plant project is nearing completion

571
00:44:27,320 --> 00:44:29,940
in Gilroy, which we pay a portion of out of our CIP.

572
00:44:30,460 --> 00:44:32,880
And I will talk about the trunk line project in a moment.

573
00:44:33,540 --> 00:44:37,760
Our water CIP is exactly the same as the sewer CIP,

574
00:44:38,200 --> 00:44:40,820
except it's water instead of sewer,

575
00:44:40,820 --> 00:44:48,580
but same funding model, and we do have a significant number of water projects both on the expansion

576
00:44:48,580 --> 00:44:55,560
side as well as the maintenance and renovation side. So I want to just breathe through some

577
00:44:55,560 --> 00:44:59,980
highlighted projects mentioned the sewer trunk line, so the

578
00:45:00,000 --> 00:45:07,240
Project planning is underway. We're completing acquisition of easements and design. We have encroachment

579
00:45:07,240 --> 00:45:13,760
permits from Caltrans and the county and we'll have them from the city of Gilroy very shortly.

580
00:45:14,540 --> 00:45:19,700
And then we will be finishing the final design this year and then we will be looking to finance

581
00:45:19,700 --> 00:45:25,500
this project and the financing plan will come later this year and then we'll be looking

582
00:45:25,500 --> 00:45:36,920
to commence this project next in the summer of next calendar year. Butterfield Park project,

583
00:45:37,100 --> 00:45:42,340
this is a project that the council has reviewed plans on. So we are just finishing design here

584
00:45:42,340 --> 00:45:50,320
and should be out to bid on this project and hopefully likely be back to the council after

585
00:45:50,320 --> 00:45:54,560
summer to propose funding and constructing this project.

586
00:45:55,000 --> 00:45:57,820
Chris, is that, the sewer trough line, is that funded?

587
00:45:58,780 --> 00:46:04,220
It is funded, and it will be, and it will be discussed, the financing will be discussed

588
00:46:04,220 --> 00:46:09,720
and the funding will be with, is, will be discussed as we bring forward the rate study that

589
00:46:09,720 --> 00:46:11,380
that mentioned as well.

590
00:46:11,740 --> 00:46:12,140
Oh, okay.

591
00:46:12,300 --> 00:46:12,440
Yeah.

592
00:46:12,700 --> 00:46:15,560
We don't have all the money, but we've never planned to have all the money up front

593
00:46:15,560 --> 00:46:21,920
because future residents will also be paying into the future.

594
00:46:24,300 --> 00:46:25,700
And then, Payment Rehab.

595
00:46:26,060 --> 00:46:30,380
Christina already mentioned that we're at 75 PCI,

596
00:46:30,760 --> 00:46:35,340
which is our overall payment conditioning index.

597
00:46:35,580 --> 00:46:38,160
I will note that it's set from 71 in 2018.

598
00:46:39,180 --> 00:46:40,820
Talked about funding sources already.

599
00:46:41,000 --> 00:46:42,500
This is a cool graphic that shows you

600
00:46:42,500 --> 00:46:54,740
which streets are in good condition at-risk, poor, and failing condition, which shows we're doing okay,

601
00:46:54,820 --> 00:47:03,720
as Kristina mentioned, across the county. We're doing pretty well. We have a 2024 project which

602
00:47:03,720 --> 00:47:09,120
will be, we've already talked about what's in that project with the council, but the 2025

603
00:47:09,120 --> 00:47:13,700
project will be a big one because we have $4 million in grant funding that will be added

604
00:47:13,700 --> 00:47:20,660
for rehabbing Monterey Road and actually making improvements to that Monterey Road as well.

605
00:47:22,160 --> 00:47:27,440
Just a couple other quick ones I wanted to highlight that we are investing dollars on

606
00:47:27,440 --> 00:47:33,020
the maintenance and renovation of our aging infrastructure and this includes our Water

607
00:47:33,020 --> 00:47:37,920
Main Repair Program that we, through the six-year CIP, will be investing depending

608
00:47:37,920 --> 00:47:44,040
spending on the year, $1 to $3 million annually to replace aging water lines within our system.

609
00:47:44,900 --> 00:47:52,720
And then with our sewer system and repair program, we'd be investing $2.5 million annually on system repairs.

610
00:47:52,860 --> 00:47:57,060
And I'll note we now have complete video of every sewer line in the city and

611
00:47:57,060 --> 00:47:59,260
an assessment of the entire sewer system.

612
00:48:00,000 --> 00:48:04,640
And in both cases of those, we coordinate with our pavement rehab program to ensure that we aren't

613
00:48:04,640 --> 00:48:08,840
be digging up brand new payment when we're doing that work.

614
00:48:09,600 --> 00:48:12,780
And then just lastly, Christina already mentioned,

615
00:48:13,820 --> 00:48:16,440
we are kicking butt on our fire station

616
00:48:16,440 --> 00:48:19,100
and we should be having that complete

617
00:48:19,100 --> 00:48:20,160
by the end of this year.

618
00:48:21,560 --> 00:48:24,360
And I'll just mention that the commission,

619
00:48:24,780 --> 00:48:27,580
the Parks and Recreation recommended approval

620
00:48:27,580 --> 00:48:30,160
by the council of the proposed Parks and Rec CIP

621
00:48:30,640 --> 00:48:33,580
and the planning commission found the proposed CIP

622
00:48:33,580 --> 00:48:35,020
consistent with the general plan.

623
00:48:36,020 --> 00:48:39,660
And I will quickly run through what we don't have in the CIP.

624
00:48:41,040 --> 00:48:47,120
Our pavement assessment indicates we need about another million dollars annually on average

625
00:48:47,640 --> 00:48:50,580
to maintain our PCI at 75.

626
00:48:53,280 --> 00:48:59,180
We do not have significant dollars for traffic safety improvements and there's no funding

627
00:48:59,180 --> 00:49:00,420
source identified for that.

628
00:49:00,420 --> 00:49:06,560
We are looking to provide proposals on what we may be able to do with that as we complete

629
00:49:06,560 --> 00:49:07,820
the transportation master plan.

630
00:49:08,460 --> 00:49:11,080
And we are currently undergoing a sidewalk assessment.

631
00:49:11,340 --> 00:49:19,340
So we think there are going to be some additional needs for a sidewalk rehab above what we

632
00:49:19,340 --> 00:49:22,540
have in the budget, but we aren't sure that we'll come back when we have that assessment

633
00:49:22,540 --> 00:49:22,960
completed.

634
00:49:23,440 --> 00:49:29,800
And then lots of visionary things within our parks and recreation master plan and

635
00:49:29,800 --> 00:49:34,960
And other master plans that we'd like to see including sports facilities, the full build

636
00:49:34,960 --> 00:49:44,700
out of the Villa Merrimonte facility corporation yard, build out for the future hot EOC that

637
00:49:44,700 --> 00:49:50,320
we've talked about and expansion to the Centennial Recreation Center, Senior Center to meet needs

638
00:49:50,320 --> 00:49:50,960
of older adults.

639
00:49:51,100 --> 00:49:52,880
Those are not in the six-year CIP.

640
00:49:54,460 --> 00:49:57,140
And I will give it back over to Christina.

641
00:49:57,140 --> 00:49:57,980
Thank

642
00:50:03,680 --> 00:50:09,500
you, Chris. Okay, so as far as next steps goes and just looking at what we've done so May 11th

643
00:50:09,500 --> 00:50:12,780
We were out at open streets engaging with our community last week

644
00:50:12,780 --> 00:50:16,500
We introduced the budget tonight our workshop and then on the 19th

645
00:50:16,500 --> 00:50:19,140
We have our public hearing and budget adoption

646
00:50:19,940 --> 00:50:24,700
So now what I recommend we do is I'll turn it back over to the mayor for just clarifying

647
00:50:25,280 --> 00:50:31,760
Questions and answers we open it up to the public for public comment and then back to the council for questions and discussion

648
00:50:31,760 --> 00:50:39,480
And then what we'll do is we'll put up the community funding slide as well as the council budget and then engage on discussion items on those.

649
00:50:39,960 --> 00:50:44,700
Okay. So what we can do with that is, again, mostly clarifying questions here.

650
00:50:45,040 --> 00:50:50,540
We get into deeper questions about concerns or issues that the council has after public comment as well.

651
00:50:50,760 --> 00:50:53,980
So any questions to begin with?

652
00:50:55,340 --> 00:50:56,700
Since it's informal, Renee?

653
00:51:00,210 --> 00:51:00,670
Thank you.

654
00:51:00,670 --> 00:51:13,370
So I don't know if those are clarifying questions, but you know, I had a chat with the city manager a few days ago about, you know, kind of working through what if scenarios, right?

655
00:51:13,670 --> 00:51:24,130
Instead of just rubber stamping what's in front of us, right, I'd like to see some variations to kind of say, well, do we want to go left, right and middle?

656
00:51:24,430 --> 00:51:27,430
Which one of the three is it versus just saying this is it?

657
00:51:27,430 --> 00:51:35,090
But there might be different ways of looking at certain aspects of this.

658
00:51:35,410 --> 00:51:38,350
So I don't know if those are clarifying questions, or if you want to have those.

659
00:51:38,470 --> 00:51:38,890
Please go ahead.

660
00:51:39,030 --> 00:51:39,530
Yeah, you can do it.

661
00:51:39,790 --> 00:51:39,930
Go for it.

662
00:51:40,170 --> 00:51:41,070
May I?

663
00:51:41,330 --> 00:51:41,830
Yes, please.

664
00:51:42,330 --> 00:51:48,430
So Council Member Spring has asked us to look at some different scenarios.

665
00:51:48,670 --> 00:51:53,870
And so during the discussion piece of it, we can – and Monaca has the General Fund

666
00:51:53,870 --> 00:51:55,850
Reserve Chart, and so we can do different scenarios.

667
00:51:56,390 --> 00:52:02,710
Now, you know, as we sort of started the discussion of the budget, it is a status quo budget.

668
00:52:02,970 --> 00:52:08,670
And so more of the scenarios come into play, you know, if we needed to, say, reduce expenditures

669
00:52:08,670 --> 00:52:14,070
and we had to, you know, cover a gap, then, you know, we would bring, you know, recommendations to the council

670
00:52:14,070 --> 00:52:18,190
or, say, if we were going to have additional revenue from a measure otherwise, you know,

671
00:52:18,210 --> 00:52:19,410
then there would be sort of what if scenarios.

672
00:52:19,590 --> 00:52:23,810
But what we can do this evening is, for instance, if you wanted to look at what would it take,

673
00:52:23,810 --> 00:52:30,090
What would it look like to add something and so we can quantify that and then show what that does to the to the chart

674
00:52:30,090 --> 00:52:35,270
So we can definitely do that. So we would that now or discussion. Yeah, okay

675
00:52:37,450 --> 00:52:43,590
The way but you'd prefer it for that I'm fine with that to be okay, but I'll ask it

676
00:52:44,090 --> 00:52:44,730
well, I

677
00:52:44,730 --> 00:52:48,550
collect me if I'm heading down wrong but but for example the

678
00:52:48,550 --> 00:52:55,110
sales tax revenue, right? I think the increase is going to be minor, not even half a million,

679
00:52:55,370 --> 00:53:03,930
right, between the two periods that we look at. That's a very low amount, right? The increase.

680
00:53:04,390 --> 00:53:09,050
That's correct. That's correct. Why is it so low? I thought we're doing such a fantastic job

681
00:53:09,050 --> 00:53:18,010
with bringing businesses and buildings into town, and then we're barely getting half a million

682
00:53:18,010 --> 00:53:19,410
of sales tax additionally?

683
00:53:20,710 --> 00:53:30,130
We did actually, the forecast bill in here is very much based on the data and the macro

684
00:53:30,130 --> 00:53:34,090
environment as well as working with our sales tax consultant.

685
00:53:35,130 --> 00:53:39,350
They anticipate that based on the existing tax base we have here,

686
00:53:40,270 --> 00:53:45,610
it could come in at less than 3% growth in the next few years.

687
00:53:46,950 --> 00:53:53,970
Again, you correct that, you know, why we see a lot of all men, but not a lot of general

688
00:53:53,970 --> 00:53:54,250
rate.

689
00:53:54,390 --> 00:54:00,090
It just has to do with the economic environment, you know, as a consumer, like myself and you

690
00:54:00,090 --> 00:54:02,430
are, we are anxious, right?

691
00:54:03,710 --> 00:54:11,070
We all feel the pinch of the high cost of almost everything and higher interest rates.

692
00:54:11,950 --> 00:54:19,850
So based on those data and working with consultants and this is what we have and so far it has been very accurate.

693
00:54:20,770 --> 00:54:29,270
We did come out with a, we call it quote unquote pandemic high, but right now we're more like back to reality level.

694
00:54:29,270 --> 00:54:36,570
But do those numbers do they factor in or maybe or not yet any of the new

695
00:54:36,570 --> 00:54:42,510
businesses that we talked about over the past year like some of those fast food

696
00:54:42,510 --> 00:54:46,910
restaurants that we talked about and then there's at least two of them right

697
00:54:46,910 --> 00:54:52,950
in the pipeline a fairly big ones and well-known ones and and those this

698
00:54:52,950 --> 00:54:58,270
businesses that we're hoping to come in including car dealerships is any of

699
00:54:58,270 --> 00:55:04,450
Is that factored in or are you to say no because they're not up and running, we don't factor

700
00:55:04,450 --> 00:55:05,170
any of it in?

701
00:55:05,330 --> 00:55:05,490
Yes.

702
00:55:05,630 --> 00:55:11,730
For the one we know, under construction, yes, we communicate those information to our self-sac

703
00:55:11,730 --> 00:55:13,770
consultant and they build those in.

704
00:55:14,150 --> 00:55:19,470
But for the one that we wish to have, like the fourth dealership or the fifth dealership,

705
00:55:19,590 --> 00:55:20,930
no, they're not in there.

706
00:55:24,000 --> 00:55:24,360
Okay.

707
00:55:25,600 --> 00:55:28,460
So it's fairly conservatively butchered it.

708
00:55:29,040 --> 00:55:30,060
Is that fair to say?

709
00:55:30,060 --> 00:55:38,200
I would categorize as conservative, I would categorize at the current level, realistic level.

710
00:55:38,500 --> 00:55:41,040
Realistic, okay. Yeah, I take that.

711
00:55:42,420 --> 00:55:43,040
Yeah,

712
00:55:46,900 --> 00:55:53,520
I have more comments than specific questions, so I'll wait until later on. Thank you.

713
00:55:54,520 --> 00:55:54,940
Thank you, Rene.

714
00:55:55,380 --> 00:55:55,620
Yvonne?

715
00:55:55,620 --> 00:56:04,700
Yeah. I also should, the sentiments, but I'll start with unfunded liabilities. On page

716
00:56:04,700 --> 00:56:09,460
47 that you were showing here, PD officers, fourth fire station, public safety equipment,

717
00:56:09,680 --> 00:56:16,000
can you quantify those for us? Because they're listed here. There's no, there's, you know,

718
00:56:16,100 --> 00:56:17,440
nothing is attached to that.

719
00:56:17,780 --> 00:56:21,540
So I'll go ahead and go to that slide right now. And so these are sort of in response

720
00:56:22,180 --> 00:56:29,600
councilmember spring request from the budget introduction about you know bringing forward given more revenue what how would we you know

721
00:56:29,600 --> 00:56:30,420
What would we fund?

722
00:56:31,200 --> 00:56:33,580
And so that's why we've listed those here

723
00:56:33,580 --> 00:56:38,600
So as the city continues to grow looking at potentially a fourth fire station

724
00:56:38,600 --> 00:56:41,840
Looking at additional public safety officers in the future

725
00:56:41,840 --> 00:56:47,920
We're not recommending them right now but given more funding. These are needs that that are out there in addition to that

726
00:56:47,920 --> 00:56:56,100
Public Safety Equipment, so that's to cover a fourth station to cover additional officers and then to put aside more money each year

727
00:56:56,100 --> 00:56:57,540
for equipment replacement.

728
00:56:58,700 --> 00:57:03,400
So that's sort of the flavor. We don't have dollars ready to share with you this evening.

729
00:57:03,640 --> 00:57:08,880
I mean, we can come up with ballpark numbers, but these this is just to give you an idea given more revenue.

730
00:57:09,040 --> 00:57:12,740
What how would we look and how would we recommend that that additional revenue be spent?

731
00:57:12,740 --> 00:57:17,060
But I mean, I appreciate this list.

732
00:57:17,180 --> 00:57:22,340
I actually had hoped and expected that this would be part of it because we've had unfunded

733
00:57:22,340 --> 00:57:24,500
liabilities listed in prior budgets.

734
00:57:25,120 --> 00:57:29,880
So I would love to see this, you know, in this budget, when we come back in June, I

735
00:57:29,880 --> 00:57:33,000
would love to see this going forward in all budgets that we have.

736
00:57:34,180 --> 00:57:42,180
It's difficult when, especially in the position that we're in, and we're all facing, you

737
00:57:42,180 --> 00:57:50,620
It's difficult to look at a budget and look at approving it when we have to also look

738
00:57:50,620 --> 00:57:55,140
down the road and think about what it is, what are the needs that we're going to be

739
00:57:55,140 --> 00:57:55,540
facing.

740
00:57:56,140 --> 00:57:59,520
And so I think this is really informative to tell us.

741
00:57:59,740 --> 00:58:06,040
And while I understand future public safety needs help, I need to understand how many

742
00:58:06,040 --> 00:58:07,180
officers do we need.

743
00:58:07,720 --> 00:58:12,140
When I understand that we have a fourth legislation to keep pace with the population growth, I

744
00:58:12,140 --> 00:58:16,980
need to understand what is that final station, what are we looking at for the land and to

745
00:58:16,980 --> 00:58:19,020
build it and for the staffing that we're going to need.

746
00:58:19,640 --> 00:58:24,560
Public safety equipment, what is it that we're currently doing a transfer of whatever

747
00:58:24,560 --> 00:58:28,160
savings that we get, we're having an automatic transfer that are going to certain identified

748
00:58:28,160 --> 00:58:32,600
funds, and so for me, I need to know, what does that mean?

749
00:58:32,600 --> 00:58:40,100
You know, it's difficult to do and to think comprehensively about the health of the city

750
00:58:40,100 --> 00:58:45,240
and where we're going without having kind of any of these indicators increased older adult

751
00:58:45,240 --> 00:58:46,120
senior services.

752
00:58:46,380 --> 00:58:53,420
Does that mean that our senior facility is, you know, is having trouble and the programs

753
00:58:53,420 --> 00:58:53,800
there?

754
00:58:53,920 --> 00:58:58,180
Does that mean that we anticipate that we're going to have an inflexible older seniors

755
00:58:58,180 --> 00:58:59,320
coming in?

756
00:58:59,320 --> 00:59:06,980
Is that just talking about the existing residents that we have so if I think if we could quantify this it would make it

757
00:59:08,460 --> 00:59:09,380
easier to

758
00:59:09,380 --> 00:59:09,980
understand

759
00:59:11,420 --> 00:59:15,340
You know what we're looking at. I would love to see and find the

760
00:59:15,340 --> 00:59:21,340
Liabilities for every department to be outlined for us in the future. Yes, so all good, you know

761
00:59:21,340 --> 00:59:26,500
Questions and thoughts about these different items. I want to make it clear that I wouldn't call each of these liabilities

762
00:59:26,500 --> 00:59:32,740
Right, so this is in response to councilmember spring's request of given more funding in the future

763
00:59:32,740 --> 00:59:35,800
What would you look to bring forward as recommendations?

764
00:59:36,540 --> 00:59:42,120
And so we've built in the recommended budget for the next two years what we're recommending to

765
00:59:42,120 --> 00:59:47,960
In most cases maintain the level of service that we're currently providing to our community

766
00:59:47,960 --> 00:59:54,060
So for instance on police where we're recommending one additional officer each year

767
00:59:54,060 --> 00:59:59,840
to complement what we already have to meet service levels that are.

768
01:00:00,000 --> 01:00:07,320
Now, there are a lot of variables that will impact how many officers in the future will be

769
01:00:07,320 --> 01:00:15,120
recommending things like technology. So our chief has brought forward excellent recommendations

770
01:00:15,120 --> 01:00:23,300
over the past several years about using technology to complement our staffing to provide service

771
01:00:23,300 --> 01:00:25,080
to our community, flock cameras, for instance,

772
01:00:25,920 --> 01:00:29,460
tied in technology with body cams and reporting

773
01:00:29,960 --> 01:00:31,260
that help our officers.

774
01:00:32,000 --> 01:00:34,160
So how our population grows,

775
01:00:34,900 --> 01:00:36,440
how our needs change over the years

776
01:00:36,440 --> 01:00:38,840
is gonna factor into that first bullet.

777
01:00:39,080 --> 01:00:40,240
Our fourth fire station,

778
01:00:40,540 --> 01:00:42,880
we need to get our third fire station up and running,

779
01:00:43,060 --> 01:00:46,200
move that squad from El Toro to Butterfield

780
01:00:46,200 --> 01:00:48,940
and then look at, okay, how is this helping?

781
01:00:49,180 --> 01:00:51,840
What are we seeing with response times and so forth?

782
01:00:51,840 --> 01:00:57,740
And so these are things that our teams are continuing to look at, and we'll be making

783
01:00:57,740 --> 01:01:00,100
recommendations in the future for the out years.

784
01:01:01,240 --> 01:01:04,300
So that's how I would sort of address that now in the last bullet, for instance.

785
01:01:05,260 --> 01:01:08,420
This is, once again, in response to the question of, given more funding, what would

786
01:01:08,420 --> 01:01:08,740
you do?

787
01:01:08,920 --> 01:01:09,660
Yes, we do.

788
01:01:09,920 --> 01:01:14,700
We are seeing that we have an aging population, and given more funding, you know, Chris

789
01:01:14,700 --> 01:01:19,320
and his team would love to offer more programs in the future, you know, so

790
01:01:19,320 --> 01:01:21,800
So that's a flavor of some of the things that we would add.

791
01:01:22,840 --> 01:01:25,360
I would just love to get some price tags on these.

792
01:01:25,840 --> 01:01:31,560
It's difficult to shop or to break your shopping habit.

793
01:01:31,840 --> 01:01:32,020
Yeah.

794
01:01:32,460 --> 01:01:36,900
If you don't have price tags, and you think it would be very helpful whether or not

795
01:01:36,900 --> 01:01:42,300
they are needs, wants, if we could get a price tag on these, I would appreciate that

796
01:01:42,300 --> 01:01:46,160
for June, and I would appreciate that for every year going forward in the budget.

797
01:01:46,160 --> 01:01:51,560
And I think that would inform the council as much as maybe the staff is familiar in being

798
01:01:51,560 --> 01:01:55,920
in the budget and understanding, you know, where the funds are going and transfers are

799
01:01:55,920 --> 01:01:56,140
going.

800
01:01:56,460 --> 01:01:57,480
That would help me.

801
01:01:58,060 --> 01:01:58,840
I'll speak for me.

802
01:01:58,980 --> 01:02:01,840
I'm going to weigh in on that real quick, since it is conversational we're going to

803
01:02:01,840 --> 01:02:02,500
be a little less formal.

804
01:02:02,980 --> 01:02:06,540
I have concerns about that because what we don't know, again, what we're talking

805
01:02:06,540 --> 01:02:10,420
about here, this is if we have additional funds, those additional funds could range

806
01:02:10,420 --> 01:02:12,680
anywhere from $1,000 to $5 million.

807
01:02:12,680 --> 01:02:14,700
We don't know what that's going to look like.

808
01:02:15,980 --> 01:02:20,220
I don't like the idea of sending staff back to start to crunch numbers on things.

809
01:02:20,840 --> 01:02:21,960
We don't even have money for.

810
01:02:22,720 --> 01:02:27,180
Once we have the money, we can put together what the cost and price tags are

811
01:02:27,180 --> 01:02:29,600
for what staff might come forward and say,

812
01:02:29,760 --> 01:02:32,020
let's say we've got an additional $500,000.

813
01:02:32,320 --> 01:02:34,260
They might come back and say, this is what we recommend.

814
01:02:34,480 --> 01:02:35,680
Here's the price tag for these things.

815
01:02:36,380 --> 01:02:37,840
I don't think it's worth their time.

816
01:02:38,340 --> 01:02:40,660
I'm not saying what you're asking for is not necessary,

817
01:02:40,660 --> 01:02:44,960
But I don't think it's worth the time to try to put price tags on things that we don't

818
01:02:44,960 --> 01:02:46,660
even have money for.

819
01:02:47,200 --> 01:02:50,960
And my concern is for the amount of time they've already spent on this, the amount of time

820
01:02:50,960 --> 01:02:55,460
they're going to continue to work on bringing this forward for final approval.

821
01:02:57,260 --> 01:03:00,380
I just don't think it's, I don't know, I don't know that it's worth going through

822
01:03:00,380 --> 01:03:01,040
that exercise.

823
01:03:01,380 --> 01:03:05,140
It could be something maybe after the approval because we don't need those numbers

824
01:03:05,140 --> 01:03:09,540
for the approval, but these are numbers that could be helpful if down the road

825
01:03:09,540 --> 01:03:11,680
would we find we've got extra money.

826
01:03:12,520 --> 01:03:15,420
So I would say if we're gonna ask the staff to do that,

827
01:03:15,800 --> 01:03:18,980
let's not put it on their plate to do it

828
01:03:18,980 --> 01:03:20,100
before the June approval,

829
01:03:20,100 --> 01:03:21,840
because we can approve it without those numbers.

830
01:03:22,800 --> 01:03:26,360
Sure, again, I would prefer to have that.

831
01:03:26,940 --> 01:03:29,360
For example, public safety and police officers,

832
01:03:29,620 --> 01:03:31,560
we have one because we are limited,

833
01:03:31,980 --> 01:03:34,040
but I can tell you right now we need more than one.

834
01:03:34,520 --> 01:03:36,800
Absolutely right now we need that more.

835
01:03:37,060 --> 01:03:38,400
But we don't have the money for it right now.

836
01:03:38,400 --> 01:03:42,020
Well, maybe we need to go and look and figure out where that money is.

837
01:03:42,140 --> 01:03:48,940
But we would do that in the budget, the proposed budget, not with what we hope is future additional revenue.

838
01:03:49,260 --> 01:03:53,400
Mayor, we're looking at the proposed budget now, and that's why I'm asking for that information now.

839
01:03:53,620 --> 01:03:58,100
That's what I'm saying. This is our unfunded needs for the future if we have additional funding, is all I'm saying.

840
01:03:58,420 --> 01:04:02,960
We have a budget we can work with and move money around, but it doesn't affect any of that.

841
01:04:03,480 --> 01:04:09,840
No, but it would be great to know what those, how many do we need future public safety needs,

842
01:04:10,300 --> 01:04:13,660
how many do we need right now at the present stance that we're at.

843
01:04:14,100 --> 01:04:17,560
Yes, we can afford one and we're asking for one, how many do we need.

844
01:04:18,000 --> 01:04:21,360
I agree, but we don't need to do that to approve the budget.

845
01:04:22,400 --> 01:04:23,480
That isn't necessary.

846
01:04:23,680 --> 01:04:25,480
Okay, we'll just have to disagree.

847
01:04:25,860 --> 01:04:31,500
I would like to have this to approve the budget so that I could understand what the unfunded liabilities are

848
01:04:31,500 --> 01:04:34,960
as we've had the past five years that I've been on the council.

849
01:04:35,380 --> 01:04:39,000
This is the year we don't have it, but that's something information I have.

850
01:04:39,240 --> 01:04:41,020
Well, you can request it. We'll talk about it.

851
01:04:41,120 --> 01:04:44,160
And we'll give staff direction based on council input.

852
01:04:45,340 --> 01:04:45,780
Correct.

853
01:04:46,100 --> 01:04:47,860
Yeah. Okay. Very good. Next.

854
01:04:48,840 --> 01:04:50,500
Any other clarifying questions?

855
01:04:52,620 --> 01:04:54,560
Okay, Mr. Mayor, do you want to open it up to public?

856
01:04:54,640 --> 01:04:55,680
Yes, I do have a question.

857
01:04:55,680 --> 01:05:00,320
And on the, going back to the TOT on the, you've indicated it's two new hotels you're

858
01:05:00,320 --> 01:05:00,740
talking about?

859
01:05:01,040 --> 01:05:02,080
Or one in particular?

860
01:05:02,420 --> 01:05:02,600
One.

861
01:05:03,260 --> 01:05:03,640
One.

862
01:05:03,700 --> 01:05:04,500
And now 300,000.

863
01:05:04,580 --> 01:05:06,860
I was just wondering, how did you come up with that $300,000?

864
01:05:07,600 --> 01:05:12,720
It's just based on the average TOT to generate from each hotel we have in the existing

865
01:05:12,720 --> 01:05:13,280
and in stocks.

866
01:05:13,480 --> 01:05:13,700
Got it.

867
01:05:13,920 --> 01:05:13,940
Okay.

868
01:05:14,040 --> 01:05:14,480
It's just come up.

869
01:05:14,740 --> 01:05:14,920
Okay.

870
01:05:15,560 --> 01:05:16,360
200,000.

871
01:05:16,540 --> 01:05:19,900
And then the other 100,000 is just assuming growth in the existing hotels.

872
01:05:20,320 --> 01:05:20,600
Got it.

873
01:05:20,860 --> 01:05:21,240
Oh, got it.

874
01:05:21,300 --> 01:05:21,820
Okay, very good.

875
01:05:21,820 --> 01:05:26,820
Okay. If there are no other clarifying questions, we will open it to the public for comments.

876
01:05:27,140 --> 01:05:29,460
Michelle, let you manage that there.

877
01:05:31,020 --> 01:05:31,940
Who wants to go first?

878
01:05:32,980 --> 01:05:33,280
Roger?

879
01:05:33,640 --> 01:05:33,940
I'm

880
01:05:36,820 --> 01:05:40,000
going to start with a 10-second lead-up, but it totals three minutes, so it'll count down.

881
01:05:43,310 --> 01:05:44,530
Roger, three minutes.

882
01:05:46,490 --> 01:05:48,230
Is this on? It's on.

883
01:05:49,690 --> 01:05:51,290
Well, I do not envy you.

884
01:05:51,870 --> 01:05:55,350
This is a great exercise, and it's very informative for me.

885
01:05:55,350 --> 01:05:59,030
I apologize for even taking three minutes of your time.

886
01:06:00,370 --> 01:06:06,290
However, good evening, Honorable Mayor, members of the Council, and supporting staff.

887
01:06:06,910 --> 01:06:12,870
I'm Roger Knopf, President of Morgan Hill Historical Society, speaking on behalf of our board,

888
01:06:13,370 --> 01:06:18,790
our members, our faithful contributors, and especially our great volunteers.

889
01:06:18,790 --> 01:06:27,790
years. We support two requests for funding a Velomiramonte facility maintenance, Velomiramonte

890
01:06:27,790 --> 01:06:35,470
being our community history park. The first request is for the $20,000 grant that has

891
01:06:35,470 --> 01:06:43,230
been recurring for the past six plus years. The second is for $15,000 to be funded from

892
01:06:43,230 --> 01:06:52,130
the 2024-25 community fund, which was applied for last week by us.

893
01:06:52,810 --> 01:06:58,550
The rationale for both requests is reflected in the letter of request and statement of

894
01:06:58,550 --> 01:07:00,730
operations submitted last week.

895
01:07:01,770 --> 01:07:07,490
None of the requested funds from the two grants will be used to fund the society's

896
01:07:07,490 --> 01:07:11,350
operation or any of its events or activities.

897
01:07:11,350 --> 01:07:18,450
The funds will be used exclusively for the maintenance of Villa Maramonte, our community's history park,

898
01:07:19,130 --> 01:07:25,270
which consists of two and a half acres, the 1884 Hiram Morgan Hill House,

899
01:07:26,110 --> 01:07:31,150
the 1911 Acton Farmhouse serving as the community museum,

900
01:07:31,990 --> 01:07:37,490
the 2006 Centennial Trail, the Poppy Jasper patio,

901
01:07:37,490 --> 01:07:43,650
native garden, and the beautiful rose gardens. Management and supervision of

902
01:07:43,650 --> 01:07:49,930
Velomir Monty maintenance is provided by society volunteers at no cost to the

903
01:07:49,930 --> 01:07:50,190
city.

904
01:07:52,600 --> 01:07:58,400
A biased comment now, if we were the official scorekeeper at this game

905
01:07:58,400 --> 01:08:03,800
regarding the nine council goals, and that was interesting to see your goals

906
01:08:03,800 --> 01:08:10,540
and priorities projected up here earlier. We would say we had a homeroom on number seven,

907
01:08:10,900 --> 01:08:20,000
goal number seven, a solid hits on one, two, three, four, and five, with fielders' choices on six,

908
01:08:20,180 --> 01:08:30,360
eight, and nine. Further on the strategic priorities for 24-25, we score well on priority one,

909
01:08:30,360 --> 01:08:37,360
1, 3, 4 and 6. We therefore believe the citizens receive great benefit through positive council

910
01:08:37,360 --> 01:08:41,040
actions on these requests. Thank you for your consideration.

911
01:08:41,780 --> 01:08:42,500
Thank you, Reiner.

912
01:08:52,300 --> 01:08:58,200
Thank you, Michelle. I'm assuming we get another comment on community funding because

913
01:08:58,200 --> 01:09:03,220
that was a community funding thing. I'm Doug Muirhead. I live in Borgen Hill. Good evening,

914
01:09:03,220 --> 01:09:06,480
mayor, council members, city staff, guests.

915
01:09:09,160 --> 01:09:15,420
On the end for the needs, I don't know how you're going to work out how you want to go

916
01:09:15,420 --> 01:09:21,260
forward but I was very pleased to see that we are officially thinking about what might

917
01:09:21,260 --> 01:09:26,440
be increased older adult services needs as our population advances.

918
01:09:27,080 --> 01:09:31,100
I've tried to bring this up in the past so I'm really pleased to see that making

919
01:09:31,100 --> 01:09:40,440
any kind of list. I also, under healthy communities, I did not hear anything as you discussed different

920
01:09:40,440 --> 01:09:45,840
staffing options about our unhoused specialist, but I did get a response to a question that

921
01:09:45,840 --> 01:09:50,960
I raised from the city manager when I said, you have grant funding through the end of

922
01:09:50,960 --> 01:09:57,960
the year for Brian. Does it end then or do we get to keep him? And she said, we will

923
01:09:57,960 --> 01:10:03,580
funding him longer. So I think that's just really great news. He's an outstanding person,

924
01:10:03,860 --> 01:10:09,900
very unique background, very specialized clientele. So that's a good thing. I'd like to say

925
01:10:10,260 --> 01:10:16,740
a couple of words about how we might think about doing public outreach on events like

926
01:10:16,740 --> 01:10:23,840
our public works days. I enjoyed going to ours this morning. I then spent an hour

927
01:10:23,840 --> 01:10:28,920
down in Gilroy with theirs. They're similar a little bigger. They put their people under

928
01:10:28,920 --> 01:10:34,660
tents and they have little passports for the kids to get stamps. And one of the things we

929
01:10:34,660 --> 01:10:41,180
don't weren't able to do, I saw one child this morning, is it's not good timing for

930
01:10:41,180 --> 01:10:47,520
the school kids. So maybe afternoons, but there was some concern that, you know, with

931
01:10:47,520 --> 01:10:52,700
the work hours of the staff, we might have to pay overtime. I also think maybe a

932
01:10:52,700 --> 01:11:00,000
location other than the Corp Yard, ABCCC is something a little more accessible would be

933
01:11:00,000 --> 01:11:00,300
nice.

934
01:11:00,840 --> 01:11:04,800
And one of the staff people I talked to this morning said, well, he thought Saturdays would

935
01:11:04,800 --> 01:11:05,380
be really good.

936
01:11:05,540 --> 01:11:11,020
But I don't know how you pay for that because it does seem to be partly an issue of money.

937
01:11:11,860 --> 01:11:13,420
So please think about that.

938
01:11:14,680 --> 01:11:19,240
But I really enjoy being able to talk to the people that do the work because normally

939
01:11:19,240 --> 01:11:23,400
Finally, I talked to the people that manage the people that do the work by coming to council

940
01:11:23,400 --> 01:11:23,720
meetings.

941
01:11:25,720 --> 01:11:31,060
Just briefly, because I agree with Council Member Spring that I'd like to kind of see

942
01:11:31,060 --> 01:11:37,500
some things that are below the cut line as well, there's a statement in the budget

943
01:11:37,500 --> 01:11:42,960
about community priorities saying two years of town hall meetings to educate and engage.

944
01:11:43,540 --> 01:11:46,380
Of course, my question is, what did you hear us telling you?

945
01:11:47,360 --> 01:11:47,900
Thank you.

946
01:11:47,900 --> 01:11:49,620
Thank you. Thank

947
01:11:54,830 --> 01:11:58,830
you. Thank you. Good evening, City Councilmembers.

948
01:11:58,970 --> 01:12:02,590
So I want to make a couple of statements.

949
01:12:03,010 --> 01:12:10,350
The county budget has a $251 million budget deficit, structural deficit, they call it.

950
01:12:11,030 --> 01:12:16,410
They're going to solve it by $132 revenue solutions and $118 cost reduction.

951
01:12:16,410 --> 01:12:22,890
So our county is definitely in the red, and one of the things that I heard is that one

952
01:12:22,890 --> 01:12:30,010
of the ways they're going to reduce that debt is to reduce the money available to our non-profits

953
01:12:30,510 --> 01:12:31,630
that provide services.

954
01:12:32,050 --> 01:12:36,510
So one of the things might be that we may have, the city may have to absorb some of

955
01:12:36,510 --> 01:12:37,730
the services being provided.

956
01:12:38,570 --> 01:12:44,710
The state has to deficit us $17 billion, I mean this is coming down, and they're

957
01:12:44,710 --> 01:12:47,270
trying to figure out how to resolve it.

958
01:12:47,890 --> 01:12:50,370
So my comment is that I'm very glad

959
01:12:50,370 --> 01:12:54,450
that the city manager has produced a budget

960
01:12:54,450 --> 01:12:57,550
that appears to kind of balance the fact

961
01:12:57,550 --> 01:13:01,110
that we may have some deficits coming up

962
01:13:01,110 --> 01:13:03,270
and it all has to do with revenue reduction.

963
01:13:03,510 --> 01:13:04,890
I mean, the fact of the matter is that

964
01:13:04,890 --> 01:13:08,190
even though we ought to say that the economy is good

965
01:13:08,190 --> 01:13:09,370
and it looks very positive

966
01:13:09,370 --> 01:13:11,690
because of consumer spending continues good.

967
01:13:11,730 --> 01:13:13,210
The fact is that we have inflation

968
01:13:13,210 --> 01:13:14,950
and it seems unabated.

969
01:13:15,230 --> 01:13:18,670
So our electricity cost went up $1.5 million

970
01:13:19,170 --> 01:13:20,790
and that's not just for the city,

971
01:13:20,910 --> 01:13:22,910
but all the citizens, everybody here

972
01:13:23,450 --> 01:13:26,350
is having to pay much more for the electrical bill.

973
01:13:26,670 --> 01:13:29,450
I am too, and so are you, and so is our city,

974
01:13:29,570 --> 01:13:30,970
so is our county, and so is our state.

975
01:13:31,850 --> 01:13:34,670
And so we really cannot predict in this kind of environment

976
01:13:34,670 --> 01:13:36,370
what our future is gonna be looking at.

977
01:13:36,430 --> 01:13:38,470
So I'm glad that our city manager is kind of looking,

978
01:13:38,990 --> 01:13:41,590
okay, we have to maintain the revenue,

979
01:13:41,590 --> 01:13:48,010
balance it so that it doesn't give we're out of control. Now we do have

980
01:13:48,010 --> 01:13:52,050
reserves and I understand that but there's only going to depend on how we

981
01:13:52,050 --> 01:13:58,270
manage those reserves. I mean so if you think that the that the recession or

982
01:13:58,270 --> 01:14:01,210
whatever it is the economic downturn is something going to last over three years.

983
01:14:01,690 --> 01:14:07,330
Well I was 2007 and all of us can go back to 2007 and it wasn't very pretty

984
01:14:07,330 --> 01:14:10,390
and it did not last one or two years.

985
01:14:10,530 --> 01:14:13,370
Actually, it actually lasted about seven years

986
01:14:13,370 --> 01:14:16,390
before we started seeing a gradual uptake of the economy.

987
01:14:16,750 --> 01:14:21,810
It was going gradual, but we were able to get the recovery going.

988
01:14:22,110 --> 01:14:26,170
So my only comment, of course, is that please consider that

989
01:14:26,170 --> 01:14:30,810
that we do have some downturn, some wins against a good economy.

990
01:14:31,330 --> 01:14:33,350
In terms of the community funding, I think that's great.

991
01:14:33,550 --> 01:14:35,970
I'm glad that the city is investing the money

992
01:14:35,970 --> 01:14:41,950
that can benefit our community to grow, to come together with different and diverse activities

993
01:14:41,950 --> 01:14:44,390
for each of the groups that you're going to support. Thank you.

994
01:14:45,930 --> 01:14:46,890
Thank you, Armando.

995
01:14:48,050 --> 01:14:48,970
Anybody else?

996
01:15:02,480 --> 01:15:06,220
Okay. Good evening, Joe Baranowski.

997
01:15:08,420 --> 01:15:12,240
So the only analogy I can think of, which kind of coincides

998
01:15:12,240 --> 01:15:18,840
with what Renee and Yvonne are asking for, is if you work in an early-stage startup, you

999
01:15:18,840 --> 01:15:22,860
are used to presenting budgets. At the end of the budget cycle, you're running out of

1000
01:15:22,860 --> 01:15:28,400
money because a startup doesn't want to have to raise more money than they need, because

1001
01:15:28,400 --> 01:15:32,580
during the budget cycle, you're expected to increase the value of the company, so when

1002
01:15:32,580 --> 01:15:37,200
you go ask for more money, you have to give away less equity, right?

1003
01:15:37,840 --> 01:15:44,400
Now, and so presenting that to investors or the board member, they understand that.

1004
01:15:45,060 --> 01:15:51,440
But they would also, in return, ask, okay, so what specifically do you have to do to

1005
01:15:51,440 --> 01:15:54,840
ensure that when you're about to run out of money, where's the money going to come

1006
01:15:54,840 --> 01:15:55,020
from?

1007
01:15:55,020 --> 01:16:03,500
And what specific actions do you have to do so that those people, wherever it might come from, are likely, what's the probability that you're going to succeed?

1008
01:16:04,180 --> 01:16:09,880
The last thing they want to do is have to lay off people because they've invested in the company so it will grow.

1009
01:16:09,880 --> 01:16:19,960
So this budget cycle, at the end of the two years, has a almost $5.4 million, what Safry

1010
01:16:19,960 --> 01:16:21,180
first has operated margin.

1011
01:16:21,640 --> 01:16:27,020
What's driving the problem is that the general fund expenditures are exceeding the general

1012
01:16:27,020 --> 01:16:29,620
fund revenues by huge amounts.

1013
01:16:30,780 --> 01:16:35,860
At that point in the two years, that's 30% of the general fund balance.

1014
01:16:35,860 --> 01:16:43,800
And yet, the response is that, well, we're going to look at getting some more tax revenue

1015
01:16:43,800 --> 01:16:46,240
or maybe we can go to a tax measure.

1016
01:16:46,820 --> 01:16:50,880
And you suggest that, oh, we don't need to know that information now to approve the budget.

1017
01:16:51,500 --> 01:16:52,180
It's unbelievable.

1018
01:16:52,780 --> 01:16:57,600
I mean, if you were to do that in the private world, you'd be out of the job really, really quickly.

1019
01:16:58,460 --> 01:17:04,720
And this budget forecast uses, think of all the parameters are in this, many, many.

1020
01:17:04,720 --> 01:17:09,820
but the city still does it. It's their best guess. And yet, repeatedly, they say, well,

1021
01:17:09,980 --> 01:17:16,000
on the flip side, because until somebody moves in to an empty building, we can't estimate

1022
01:17:16,520 --> 01:17:21,320
what revenue increase that might help, how that might close this gap. I mean, I don't

1023
01:17:21,320 --> 01:17:25,200
know how you can make a decision. You don't have the information to approve this budget,

1024
01:17:25,380 --> 01:17:30,500
unless because it's headed to a point where you are being asked to assume something

1025
01:17:30,500 --> 01:17:32,900
And you have no idea what those assumptions are.

1026
01:17:34,240 --> 01:17:38,260
If, in fact, these numbers stay this way

1027
01:17:38,260 --> 01:17:39,880
and the city can't give you confidence,

1028
01:17:40,440 --> 01:17:42,740
cannot give you confidence that one of those things,

1029
01:17:42,840 --> 01:17:44,140
what's the probability of those things?

1030
01:17:44,220 --> 01:17:45,020
How will they be achieved?

1031
01:17:45,500 --> 01:17:47,480
Then I would ask the following question, which would be,

1032
01:17:47,920 --> 01:17:49,440
then it's a completely different situation.

1033
01:17:49,720 --> 01:17:54,240
And why wouldn't staff reductions be considered immediately

1034
01:17:54,660 --> 01:17:55,960
if you don't have any insurances

1035
01:17:55,960 --> 01:17:57,140
that when you get to this point,

1036
01:17:57,520 --> 01:17:59,380
you're gonna succeed in one of these proposals.

1037
01:17:59,380 --> 01:18:08,600
I mean, so understanding what these scenarios and what the city certainly knows more than

1038
01:18:08,600 --> 01:18:14,100
what the public and the council has and what's presented in the estimations, it's time for

1039
01:18:14,100 --> 01:18:14,740
that to come out.

1040
01:18:14,940 --> 01:18:16,740
We've been asking this for years and years and years.

1041
01:18:17,460 --> 01:18:18,260
It's not that difficult.

1042
01:18:29,550 --> 01:18:30,230
So you go now.

1043
01:18:30,730 --> 01:18:30,790
Okay.

1044
01:18:31,470 --> 01:18:32,750
Hi, I'm Maddie Scarate.

1045
01:18:32,830 --> 01:18:36,930
I'm the director of the Poppy Jasper National Film Festival and first of all, I want

1046
01:18:36,930 --> 01:18:44,150
to thank you for in the past recovering venue costs for the Morgan Hill Playhouse. That's

1047
01:18:44,150 --> 01:18:50,310
really wonderful to us. We are an all-volunteer organization. This year we had an eight-day

1048
01:18:50,310 --> 01:19:01,050
festival and we had 75 events in 18 venues in four cities. And we had our highest amount

1049
01:19:01,050 --> 01:19:08,630
of filmmakers and attendees that we've ever had in the past 18 years. We're really also excited

1050
01:19:08,630 --> 01:19:15,470
that most filmmakers stayed. The average filmmaker stayed five days. Some stayed the whole week.

1051
01:19:15,830 --> 01:19:22,950
We really stack our events to make it enticing for them to stay. And we had a lot of families come

1052
01:19:22,950 --> 01:19:29,050
this year, which was really great. I think the Gila Gardens free passes to Gila Gardens helped,

1053
01:19:29,050 --> 01:19:31,430
But I had also kept people here.

1054
01:19:32,090 --> 01:19:35,830
And one of the things with Morgan Hill is we were here four days

1055
01:19:35,830 --> 01:19:41,630
and we had 90 films play throughout the four days.

1056
01:19:42,130 --> 01:19:46,790
And it keeps filmmakers and attendees in the downtown,

1057
01:19:47,170 --> 01:19:49,530
which means they go to the restaurants and stuff,

1058
01:19:49,710 --> 01:19:52,310
and it builds economic vitality.

1059
01:19:53,790 --> 01:19:56,010
One of the things that my mom,

1060
01:19:56,010 --> 01:20:02,630
who loves to go up and down Monterey and pass out posters and things, is that the businesses

1061
01:20:02,630 --> 01:20:06,430
are saying they have their best week when Poppy Jasper's in town.

1062
01:20:07,170 --> 01:20:12,450
And so we really appreciate getting the venue paid for, but what we really want to do is

1063
01:20:12,450 --> 01:20:17,770
build on our success and really create, connect ourselves to the community.

1064
01:20:18,550 --> 01:20:19,990
We are all volunteer.

1065
01:20:20,310 --> 01:20:25,050
We do do a really good job raising money, but it would be great if the city helped

1066
01:20:25,050 --> 01:20:30,630
us with the banners. I think that would really connect us more to the community, make the

1067
01:20:30,630 --> 01:20:36,410
community feel like we're here for them too. They see the banner in Gilroy, but they don't

1068
01:20:36,410 --> 01:20:41,610
see one here. And we get asked a lot, why don't we have a banner here? So that's why

1069
01:20:41,610 --> 01:20:47,150
we're asking for that. And it would make a big difference to us. And I think we've

1070
01:20:47,150 --> 01:20:53,890
earned it. And we love being here. We used to only be in Morgan Hill, but even

1071
01:20:53,890 --> 01:20:59,810
Even though we're in four cities, we're still bigger than we ever have been in Morgan Hill

1072
01:20:59,810 --> 01:21:03,030
when we were just only in Morgan Hill, if that makes sense.

1073
01:21:03,750 --> 01:21:06,890
So thank you so much for even considering us.

1074
01:21:07,030 --> 01:21:08,970
Thank you for doing this for the community.

1075
01:21:09,690 --> 01:21:15,970
I think what it does is it makes the community feel like they're seen, and when you're

1076
01:21:15,970 --> 01:21:22,710
talking about volunteers who are constantly creating these events, it encourages us and

1077
01:21:22,710 --> 01:21:23,610
inspires us.

1078
01:21:23,610 --> 01:21:24,390
So thank you.

1079
01:21:25,430 --> 01:21:25,910
Thank you.

1080
01:21:27,430 --> 01:21:29,550
Anybody else wanting to offer a public comment?

1081
01:21:30,730 --> 01:21:32,330
Going once, twice.

1082
01:21:33,110 --> 01:21:35,070
OK, back to council discussion.

1083
01:21:35,630 --> 01:21:37,330
So Renee, do you want to go ahead and jump in?

1084
01:21:38,230 --> 01:21:41,110
Can I just ask what is, what are we done after this?

1085
01:21:42,170 --> 01:21:44,070
We're going to do community promotions and the.

1086
01:21:47,030 --> 01:21:48,230
The recommended budget.

1087
01:21:50,090 --> 01:21:51,210
Thank you.

1088
01:21:52,090 --> 01:21:53,870
Discussion on council recommended budget,

1089
01:21:54,090 --> 01:21:55,690
as well as the community promotions

1090
01:21:55,690 --> 01:22:01,070
And then any other topics that the council has related to the budget. Okay. Yeah. Thank you

1091
01:22:04,600 --> 01:22:06,420
So mr. Mayor, we will

1092
01:22:07,180 --> 01:22:12,140
What I have up here is the recommended budget for council. Do you want to go to this next?

1093
01:22:12,540 --> 01:22:17,000
Well, why don't we have some questions? I think we want to get to first and we'll come to this

1094
01:22:17,000 --> 01:22:20,700
Yeah, so well, it'll be a couple rounds. I think yep. Yeah

1095
01:22:20,700 --> 01:22:24,860
Go ahead Ray. Oh wait. We're waiting. We'll wait one second. No, I'm just

1096
01:22:28,620 --> 01:22:36,380
It's a couple of things, and correct me if I'm wrong, but did I dream about that?

1097
01:22:36,560 --> 01:22:42,460
Or did you do that years ago when you worked out a couple scenarios?

1098
01:22:42,720 --> 01:22:45,940
One was like the more pessimistic budget.

1099
01:22:46,480 --> 01:22:52,440
One was using your term now, the realistic, and one was the optimistic one.

1100
01:22:53,900 --> 01:22:58,620
Yeah, so did I dream about it or they would do that?

1101
01:22:58,620 --> 01:22:58,780
I don't think you did.

1102
01:22:58,960 --> 01:23:01,180
A couple things that you might be thinking of.

1103
01:23:01,420 --> 01:23:02,980
So one is on the sales tax.

1104
01:23:04,560 --> 01:23:10,200
Many sales tax consultants will look at three different scenarios,

1105
01:23:11,040 --> 01:23:13,100
the pessimistic, the realistic, and the optimistic,

1106
01:23:13,400 --> 01:23:17,220
and then we typically fall under and use the realistic number.

1107
01:23:17,420 --> 01:23:19,720
So it might be that that we've referenced in the past.

1108
01:23:19,720 --> 01:23:25,780
In addition to that, you may also be thinking back to during COVID when we had different

1109
01:23:25,780 --> 01:23:26,420
scenarios.

1110
01:23:26,900 --> 01:23:30,940
And so we had different tiers and things of, you know, here's what we would do if things

1111
01:23:30,940 --> 01:23:31,700
look really bad.

1112
01:23:31,820 --> 01:23:37,740
Now, thankfully with COVID, we were able to reduce expenditures right away, not make

1113
01:23:37,740 --> 01:23:42,120
any significant reductions that would have, and cities are still recovering from laying

1114
01:23:42,120 --> 01:23:45,960
off individuals, but thankfully ARPA funds came and we were able to move forward.

1115
01:23:45,960 --> 01:23:50,080
So, those are the two things that I think are responsive to that topic.

1116
01:23:50,440 --> 01:23:52,280
Okay, I feel better now. I'm not that crazy yet.

1117
01:23:53,500 --> 01:23:55,280
But that was extremely helpful.

1118
01:23:56,420 --> 01:24:05,960
And I think on a high level, you know, I trust you that you do a great job with your staff drilling through the numbers and the lower level.

1119
01:24:06,120 --> 01:24:11,740
But we're here to help with policy and the gift directions, and that happens on the high level, right?

1120
01:24:11,740 --> 01:24:18,260
And I'd like to have a summary, especially for the general fund, of exactly these kinds

1121
01:24:18,260 --> 01:24:18,960
of scenario.

1122
01:24:21,820 --> 01:24:27,500
If we did it during COVID, which sounds about right, I think we can do it now as well.

1123
01:24:27,680 --> 01:24:28,860
That should be doable.

1124
01:24:29,700 --> 01:24:34,860
And I'd like to understand if you come back, let's say, with the pessimistic scenario,

1125
01:24:35,240 --> 01:24:39,600
this is what we would have to give up, or what we couldn't do.

1126
01:24:39,600 --> 01:24:46,440
this is, I don't know what that means, I don't want to mandate it for you, but I'd like to see a scenario.

1127
01:24:46,900 --> 01:24:51,960
The realistic one is probably what's before us, right, and that it could be an optimistic one.

1128
01:24:52,320 --> 01:25:00,920
What if the car dealership weren't, what if five big businesses would come in, just don't put it in the specific budget,

1129
01:25:00,940 --> 01:25:08,300
just a high level scenario, right, that we have a little bit an idea of what numbers do we talk about

1130
01:25:08,300 --> 01:25:10,240
in between those scenarios.

1131
01:25:10,300 --> 01:25:15,600
May I recommend that we now ask Dat and Monica to put up on the screen what the

1132
01:25:15,600 --> 01:25:19,520
General Fund Reserve chart looks like, and then just to kind of show a few examples.

1133
01:25:21,720 --> 01:25:26,540
But what we have in these scenarios are basically additional expenditures, but not

1134
01:25:26,540 --> 01:25:31,300
revenues. We do not build in additional revenues, nor do we build in reduction

1135
01:25:31,300 --> 01:25:35,860
and revenue pessimistic scenarios that the Council Member just mentioned.

1136
01:25:35,860 --> 01:25:36,880
So

1137
01:25:39,120 --> 01:25:44,940
give us an example, because I mean go ahead and put up what you have.

1138
01:25:49,440 --> 01:25:57,060
So basically this chart you have seen, the thick green line is what we recommended in the budget

1139
01:25:58,400 --> 01:26:02,280
and the other lines are different scenarios.

1140
01:26:03,600 --> 01:26:12,900
And of course the one line, the thin purple line right here is more likely than not

1141
01:26:12,900 --> 01:26:18,120
if we build in the three percent collar so

1142
01:26:20,840 --> 01:26:22,460
that will bring us down below the

1143
01:26:22,460 --> 01:26:24,640
minimum reserve level and

1144
01:26:27,490 --> 01:26:30,330
then can you show the line below that where we have

1145
01:26:30,330 --> 01:26:35,550
three percent collar two more officers and then the quarter sent yes the this

1146
01:26:35,550 --> 01:26:43,590
line right here the both remain the council long-term goal reserve at 25% is

1147
01:26:43,590 --> 01:26:47,410
is what we recommend in budget, plus 3% COLA in our years,

1148
01:26:47,990 --> 01:26:49,670
plus two additional officers,

1149
01:26:50,150 --> 01:26:53,110
but that will require additional tax measure

1150
01:26:53,110 --> 01:26:55,170
of one quarter cents self-tax.

1151
01:26:55,730 --> 01:27:00,290
So that would allow us to build in the COLA for the one

1152
01:27:00,290 --> 01:27:07,310
after 2026 and increase the public safety

1153
01:27:07,310 --> 01:27:09,010
of additional two police officers,

1154
01:27:10,730 --> 01:27:17,270
But that would maintain the CD's reserve at the 25% cost well-adopted goal.

1155
01:27:17,610 --> 01:27:17,850
Do

1156
01:27:20,600 --> 01:27:21,220
we have this slide?

1157
01:27:22,340 --> 01:27:22,760
No.

1158
01:27:23,140 --> 01:27:24,440
I was going to say I didn't see that.

1159
01:27:24,760 --> 01:27:29,760
Yeah, so this is heading into where I'd like to be.

1160
01:27:30,840 --> 01:27:38,380
Again, for the sales tax, if that were an option to discuss at some point,

1161
01:27:38,660 --> 01:27:41,380
I'd like to understand how much we would expect, right?

1162
01:27:41,380 --> 01:27:45,540
You probably have those numbers. I just don't have your insight, right?

1163
01:27:46,580 --> 01:27:51,320
So that this quarter salescent, that assumes that we would bring in approximately how much?

1164
01:27:51,460 --> 01:27:57,840
That's $2 million. So basically we currently see each other bring in about $12.9 million for the next years.

1165
01:27:58,360 --> 01:28:06,640
With the quarter sales tax, assume that the global spoof color sales tax, that would bring in additional $3.1 to $3.2 million annually.

1166
01:28:06,640 --> 01:28:11,800
And if we were to do a utility users tax in order to what Gary has, what would we anticipate

1167
01:28:11,800 --> 01:28:12,520
bringing in?

1168
01:28:13,000 --> 01:28:14,020
That would be my wish.

1169
01:28:14,260 --> 01:28:15,700
That would be $500 annually.

1170
01:28:16,480 --> 01:28:16,700
Okay.

1171
01:28:17,180 --> 01:28:20,720
And it's a way maybe for two that we can get them on the slide.

1172
01:28:21,320 --> 01:28:24,160
I'm not going to remember all that until then.

1173
01:28:24,320 --> 01:28:26,780
And I think this is good data information to have.

1174
01:28:27,360 --> 01:28:35,600
You know, another kind of thinking, what if we would not give that loan of one million

1175
01:28:35,600 --> 01:28:38,160
and out for the street maintenance, A,

1176
01:28:38,340 --> 01:28:40,280
what would be the impact, B, of that?

1177
01:28:40,700 --> 01:28:45,220
And B, what if we would hire one or two additional offices

1178
01:28:45,220 --> 01:28:47,160
if our chief says that that would help

1179
01:28:47,160 --> 01:28:49,160
to maintain our safety level?

1180
01:28:50,720 --> 01:28:52,480
What if we were to do that?

1181
01:28:52,560 --> 01:28:53,660
What would that mean, right?

1182
01:28:54,400 --> 01:28:55,680
They have a lot of these questions,

1183
01:28:55,840 --> 01:28:59,280
but it's very hard with our numbers to juggle around

1184
01:28:59,280 --> 01:29:01,200
and to understand the impact.

1185
01:29:01,200 --> 01:29:09,100
And I don't know to what extent and then how quickly you can answer these kind of questions.

1186
01:29:09,220 --> 01:29:12,600
Or do we have to submit that to you and then you calculate it?

1187
01:29:12,660 --> 01:29:15,040
No, we have numbers already like you mentioned.

1188
01:29:15,280 --> 01:29:21,840
It's right now the recommended budget is what we have and what's building the enhancements.

1189
01:29:22,140 --> 01:29:28,520
And we know that what's building the budget is million dollars transferred for the street, for the street maintenance we have.

1190
01:29:28,780 --> 01:29:30,040
And again, that's the council direction.

1191
01:29:30,640 --> 01:29:37,120
If the council directs us instead of filling the street and instead from that to something else and

1192
01:29:37,120 --> 01:29:41,440
Each of these officers cost about two hundred thirty thousand dollars

1193
01:29:41,440 --> 01:29:45,860
So in theory that's one million dollars group from police for police officers

1194
01:29:45,860 --> 01:29:49,720
But it's a something that's community one does council wants that so yeah

1195
01:29:49,720 --> 01:29:54,820
We do have to remember how much the cost for officers and what we're in a budget is how much we need to fund

1196
01:29:55,600 --> 01:29:58,620
For the two nine ten the street level at what we have right now

1197
01:29:58,620 --> 01:29:58,680
No.

1198
01:29:59,400 --> 01:29:59,840
Okay.

1199
01:30:00,000 --> 01:30:04,480
Okay, about a quarter million per police officer per year. That's correct. That's a correct understanding.

1200
01:30:05,040 --> 01:30:16,120
So I don't know if that's a question for you city manager or for the chief, but where are we with regards to staffing the police department to make sure?

1201
01:30:16,760 --> 01:30:21,880
And I think we all agree probably that this is our number one priority, safety, right?

1202
01:30:22,640 --> 01:30:27,180
If we're not, like somewhere in the slides was mentioned, we're one of the safest cities still.

1203
01:30:27,780 --> 01:30:30,900
And I think we all agree we need to maintain that, right?

1204
01:30:31,020 --> 01:30:38,160
And as we grow, more pain shows up as well for the good and the bad, but we need to make

1205
01:30:38,160 --> 01:30:40,260
sure we're staffed correctly, right?

1206
01:30:40,740 --> 01:30:45,640
If the chief comes here and says, what is proposed and perfectly okay, I'm not going to ask

1207
01:30:45,640 --> 01:30:46,060
for more.

1208
01:30:46,360 --> 01:30:52,400
But if he says if I only had one or two and has a strong justification, and for me

1209
01:30:52,400 --> 01:30:53,920
that is something I'd like to discuss.

1210
01:30:53,920 --> 01:30:54,780
Yeah.

1211
01:30:54,900 --> 01:31:04,020
And so what we do is we bring forward to you our recommendation on how to balance each

1212
01:31:04,020 --> 01:31:07,500
of the competing interests and needs of our community.

1213
01:31:07,920 --> 01:31:13,800
And so public safety is absolutely the number one priority, but at the same time part of

1214
01:31:13,800 --> 01:31:20,140
public safety is making sure that we have streets that are in good repair, in good

1215
01:31:20,140 --> 01:31:20,480
order.

1216
01:31:20,480 --> 01:31:29,560
And so what this budget does is provides in our mind a balanced approach and making sure

1217
01:31:29,560 --> 01:31:36,220
that we are increasing our service level in police by adding one more officer each year

1218
01:31:36,220 --> 01:31:40,680
at the same time still taking care of our streets and then maintaining the other programs

1219
01:31:40,680 --> 01:31:41,520
that we have.

1220
01:31:42,500 --> 01:31:48,520
Now as far as officers go, you know, so it's one in each of the next two years.

1221
01:31:49,240 --> 01:32:00,820
And in addition to that, you know, I mentioned, you know, through technology, our chief and department have been able to maximize the efficiency of our officers.

1222
01:32:01,760 --> 01:32:11,750
Now, you know, the chief is very comfortable with one in the next two years, and what's important to him is making sure that we're as fully staffed as possible.

1223
01:32:12,630 --> 01:32:18,270
You know, because an agency can decide to add five, ten more officers.

1224
01:32:19,650 --> 01:32:25,410
However, it's a whole other thing to make sure that those are all fully staffed roles.

1225
01:32:26,490 --> 01:32:30,790
And so part of that is our police department has an excellent reputation for the culture

1226
01:32:30,790 --> 01:32:32,890
and part of that is the city's culture, right?

1227
01:32:33,290 --> 01:32:37,130
And so people want to come to the city of Morgan Hill and so, you know,

1228
01:32:37,190 --> 01:32:39,850
he's working to make sure we're as fully staffed as possible.

1229
01:32:40,450 --> 01:32:46,730
You would hear from the chief, and he's happy to come up and talk, but in the future, as

1230
01:32:46,730 --> 01:32:53,050
we grow, as needs increase, absolutely we'll need additional officers, but for right now

1231
01:32:53,050 --> 01:32:55,130
we're just proposing one in the next two years.

1232
01:32:55,270 --> 01:33:00,430
Now if you were to say, you know, we want more officers than what's being proposed,

1233
01:33:00,930 --> 01:33:06,250
then, you know, I would say, I wouldn't go to just say Streets is the answer.

1234
01:33:06,250 --> 01:33:12,770
We would bring back to you where we would make changes, but right now, our best recommendation

1235
01:33:12,770 --> 01:33:14,350
to you is what's being presented.

1236
01:33:15,850 --> 01:33:21,670
I understand that's what you worked out, but it's my job to ask questions and give directions

1237
01:33:21,670 --> 01:33:28,590
as well and maybe tweak what you're proposing if I think that would be okay to do to ask

1238
01:33:28,590 --> 01:33:28,910
for that.

1239
01:33:29,150 --> 01:33:33,830
And I am going to ask for that, that I'd like to have a scenario to add one or

1240
01:33:33,830 --> 01:33:41,150
two officers, additionally on top of what is proposed, and I would like to understand

1241
01:33:41,150 --> 01:33:47,070
the impact of that request. I'm not saying that it's a decision, but I'd like to understand

1242
01:33:47,070 --> 01:33:55,010
it's what ifs that I have. The other thing is really, if we only were to give half a

1243
01:33:55,010 --> 01:34:02,430
million of that loan to the streets, what could happen with the other half, what would

1244
01:34:02,430 --> 01:34:03,910
what you do with the other half, right?

1245
01:34:04,470 --> 01:34:07,910
Yeah, and part of that has to be...

1246
01:34:07,910 --> 01:34:10,410
Yeah, I'm asking a question that I don't expect you to answer now, right?

1247
01:34:10,590 --> 01:34:14,590
Because I know you're proposing something, but I'd like to understand that, right?

1248
01:34:15,390 --> 01:34:19,910
There are certain amounts we can go here or here, right?

1249
01:34:20,590 --> 01:34:22,950
And that one million is pretty significant, right?

1250
01:34:23,210 --> 01:34:24,090
And I want to make sure that...

1251
01:34:24,090 --> 01:34:25,890
I think we've got also...

1252
01:34:25,890 --> 01:34:27,410
It isn't as though...

1253
01:34:27,410 --> 01:34:30,230
And again, I'd say, hey, if we could add 10 more police officers, I'd go for it.

1254
01:34:30,230 --> 01:34:36,850
But it isn't as though the Chief has not weighed in on this and given his recommendation as to what he thinks is best going forward.

1255
01:34:37,750 --> 01:34:40,830
So we get it. Yeah, we can say to you, Chief, you don't know what you're talking about.

1256
01:34:40,930 --> 01:34:42,490
We're going to give you three more police officers.

1257
01:34:42,950 --> 01:34:45,450
But that money has to come from somewhere within the budget.

1258
01:34:47,010 --> 01:34:51,410
And I want to say I think the staff has done a pretty decent job in trying to figure out where all that goes.

1259
01:34:51,570 --> 01:34:54,650
I get it. We can come up with scenarios and there's not a problem to do that.

1260
01:34:55,290 --> 01:35:00,250
But I would find it a little bit out of sorts to say to the chief or others

1261
01:35:00,250 --> 01:35:03,670
You don't know what you're talking about. We're going to tell you how many more officers you're gonna have

1262
01:35:04,410 --> 01:35:09,250
It's a scenario plan. I'm sorry, I think it's my right to ask that question

1263
01:35:09,250 --> 01:35:11,810
I didn't say it was. We're not making a decision tonight, right?

1264
01:35:12,310 --> 01:35:16,670
But I'd like to understand that we've done that in the past not the first time we asked for that

1265
01:35:16,670 --> 01:35:21,690
Can I jump in real quick? So with you know looking at scenarios for two officers

1266
01:35:21,690 --> 01:35:27,110
So if we use the 250,000 on average, so half a million, we have to understand that that's

1267
01:35:27,110 --> 01:35:28,270
an ongoing cost, right?

1268
01:35:28,430 --> 01:35:31,090
And so that's each year, you know, and then it gets compounded out.

1269
01:35:31,430 --> 01:35:36,970
And so we would look to need to reduce ongoing costs of the same amount, right?

1270
01:35:37,090 --> 01:35:41,790
And so if it was just, say, 500,000 for a transfer for one year, that wouldn't cover

1271
01:35:41,790 --> 01:35:42,810
the costs into the future.

1272
01:35:42,870 --> 01:35:46,870
So we would have to look at replacing, you know, swapping out an ongoing sort

1273
01:35:46,870 --> 01:35:47,350
of cost.

1274
01:35:47,350 --> 01:35:54,710
Okay. You know, for me, I had to talk with you before and in years past. For me, it's

1275
01:35:54,710 --> 01:35:59,570
very frustrating, my role, if we're just roper stamping what's in front of us, right?

1276
01:35:59,670 --> 01:36:05,150
Then what's the point of us meeting and having a discussion? If this is it, then we can't

1277
01:36:05,150 --> 01:36:10,870
have a discussion, right? Very frustrating for me, to be very honest with you. And

1278
01:36:10,870 --> 01:36:14,990
I want to be able to explain why we're doing certain things, and it's my right

1279
01:36:14,990 --> 01:36:20,170
to ask questions. We're not making decisions tonight. It's my right to ask questions. Another

1280
01:36:20,170 --> 01:36:27,410
question I have is, what if we were to impose a hiring freeze now, money-wise, what would

1281
01:36:27,410 --> 01:36:31,630
that mean? What could you do if that money would not be spent?

1282
01:36:34,670 --> 01:36:35,290
I don't think you have

1283
01:36:35,290 --> 01:36:40,650
an answer now, but I'd like to understand that. If it goes downhill, we need to quickly

1284
01:36:40,650 --> 01:36:41,590
know what that means.

1285
01:36:44,190 --> 01:36:48,170
I don't want to come and ask two years from now. It won't

1286
01:36:48,170 --> 01:36:52,750
be me, but someone will ask three years from now if that scenario were to happen, right?

1287
01:36:52,990 --> 01:36:58,050
I like that approach. That is a little bit more scenario planning in that if things start

1288
01:36:58,050 --> 01:37:04,750
to turn south, what is plan B? What is our, what would be the scenario planning at that

1289
01:37:04,750 --> 01:37:09,070
point in time? To me, that's something we should be looking at so that we could

1290
01:37:09,070 --> 01:37:13,330
act more quickly. I don't think it's likely we're going to see additional revenue,

1291
01:37:13,330 --> 01:37:15,610
And therefore, hey, we can add more officers.

1292
01:37:17,330 --> 01:37:20,430
But yeah, so those are the kinds of scenarios

1293
01:37:20,430 --> 01:37:23,310
I'd like to see a little bit more of and ask to.

1294
01:37:24,210 --> 01:37:25,950
It can go both ways, right?

1295
01:37:26,070 --> 01:37:27,290
I'm an optimist by trade.

1296
01:37:27,910 --> 01:37:30,430
And yes, there will not be a recession.

1297
01:37:30,850 --> 01:37:32,770
I told you that two years ago, and I'm still right.

1298
01:37:33,450 --> 01:37:34,450
They will see.

1299
01:37:35,130 --> 01:37:39,970
But the optimistic side of that is, yes, we

1300
01:37:39,970 --> 01:37:42,010
might get more sales tax revenue

1301
01:37:42,010 --> 01:37:46,630
and currently budgeted for in your realistic budget, right?

1302
01:37:47,010 --> 01:37:48,810
Very likely that will happen, right?

1303
01:37:49,470 --> 01:37:54,690
But I sense our staff is a bit reluctant to play with those scenarios

1304
01:37:54,690 --> 01:37:57,710
because they're hypothetical ones, right?

1305
01:37:58,530 --> 01:38:01,270
But from my perspective, we should think, right?

1306
01:38:01,890 --> 01:38:04,770
The mayor also, we had discussions not too long ago

1307
01:38:04,770 --> 01:38:07,630
when you had your big dream about other areas, right?

1308
01:38:08,230 --> 01:38:10,210
And I still have them, and I have a right to have them.

1309
01:38:11,750 --> 01:38:17,210
Exactly, right? And you got tough on me that evening, say, well, if you can't dream, it

1310
01:38:17,210 --> 01:38:21,550
will never happen. Well, why can't we talk about that now? It's the same, the same thing.

1311
01:38:21,550 --> 01:38:27,790
No, no, you're absolutely right. So, what if we had those additional revenue funds?

1312
01:38:28,050 --> 01:38:34,490
How much could that be? My point is this, right? And one car dealership more, a hotel

1313
01:38:34,490 --> 01:38:37,690
tell more, one of those businesses failed

1314
01:38:37,690 --> 01:38:38,950
where we have empty buildings.

1315
01:38:40,250 --> 01:38:44,610
And then where would that go if that were to happen, right?

1316
01:38:44,730 --> 01:38:46,910
I think these are answers we have to give.

1317
01:38:47,470 --> 01:38:50,430
And the last question I have before I'll then hand off

1318
01:38:50,430 --> 01:38:54,170
to someone else is, and I think I was wrong

1319
01:38:54,170 --> 01:38:56,870
and until I kind of started preparing again for tonight,

1320
01:38:57,310 --> 01:38:59,730
I always thought if we go to the voter

1321
01:38:59,730 --> 01:39:02,870
with a very specific tax that the bar is lower,

1322
01:39:02,870 --> 01:39:04,830
but it's actually the other way around, right?

1323
01:39:05,290 --> 01:39:05,430
Yeah.

1324
01:39:05,870 --> 01:39:10,950
So the less specific we are for what the money will be used for,

1325
01:39:11,090 --> 01:39:13,250
the lower the hurdle is to get voter approvals.

1326
01:39:13,530 --> 01:39:16,190
It doesn't make sense to me, but that's how it is, right?

1327
01:39:16,430 --> 01:39:16,650
Yeah.

1328
01:39:16,790 --> 01:39:20,010
Because it basically commits future councils for how those dollars will be spent.

1329
01:39:21,270 --> 01:39:21,490
Okay.

1330
01:39:21,610 --> 01:39:25,190
Because it was kind of, before I had to correct myself,

1331
01:39:25,330 --> 01:39:30,690
it might think I was thinking, well, if we came up with some specific tax,

1332
01:39:30,690 --> 01:39:35,030
I don't know what the right term is, let's say a safety tax, right, for police and fire.

1333
01:39:35,770 --> 01:39:39,410
But that would require two-thirds now, right, which is a very high hurdle.

1334
01:39:40,350 --> 01:39:45,870
And in the original, I thought, well, we should be able to get 50% plus one, right, for something

1335
01:39:45,870 --> 01:39:46,430
like that.

1336
01:39:47,030 --> 01:39:52,310
So I guess we're back to not being specific when we talk about the sales tax.

1337
01:39:52,850 --> 01:39:54,590
So if I can just jump in.

1338
01:39:55,190 --> 01:39:58,410
Just real quickly, one thing, and that is, again, with all the scenario planning,

1339
01:39:59,410 --> 01:39:59,930
I get it.

1340
01:39:59,930 --> 01:40:04,890
We can do all of that, but none of that is necessary to approve the budget.

1341
01:40:04,990 --> 01:40:08,910
Now, if we want to move money within the budget, we have to continue that conversation.

1342
01:40:09,550 --> 01:40:13,090
But to determine whether or not, if we have extra money or less money,

1343
01:40:13,470 --> 01:40:17,310
that's not necessary to know those answers to approve the budget before us.

1344
01:40:17,550 --> 01:40:19,990
Again, if we want to move money around within the proposed budget,

1345
01:40:20,170 --> 01:40:21,510
that's a conversation we have to have.

1346
01:40:22,050 --> 01:40:27,130
That is correct, but those scenarios help you to make exactly those calls.

1347
01:40:27,130 --> 01:40:34,790
right? And then maybe I disagree with adding this position, right? And then it has an impact

1348
01:40:34,790 --> 01:40:40,490
of what's in front of us. But if you don't understand the various scenarios, it's very

1349
01:40:40,490 --> 01:40:45,070
hard to just... Because then you get the city manager and say, well, we had all those

1350
01:40:45,070 --> 01:40:50,990
discussions with staff and all those discussions. It's all balanced. And there you go, right?

1351
01:40:52,070 --> 01:40:59,890
So how do you get the preparation to be able to make certain tweaks to what's in front of us, right,

1352
01:41:00,010 --> 01:41:01,610
if you don't understand the impacts?

1353
01:41:02,750 --> 01:41:06,290
We have to understand the impacts to the existing proposed budget.

1354
01:41:06,850 --> 01:41:10,230
Not to, if we have $5 million down the road, what does that mean?

1355
01:41:10,610 --> 01:41:12,930
That's stuff we can figure out, that is stuff we can't figure out later.

1356
01:41:13,250 --> 01:41:16,150
It seems to me that we've got staff who have some comments they wanted to make.

1357
01:41:16,610 --> 01:41:17,710
You guys look pretty antsy over there.

1358
01:41:17,710 --> 01:41:22,450
So, Christina, why don't you go first, you have some comments, you want to make them go to Chris and then to Edith.

1359
01:41:22,830 --> 01:41:36,650
Sure. So definitely we can look at different scenarios and our plan is starting in the new calendar year to start the discussion of what a potential revenue measure would look like.

1360
01:41:36,970 --> 01:41:44,690
And then, so I wanted to mention that. And then the other item I wanted to mention is, you know, part of, and I know the presentation went into this,

1361
01:41:44,690 --> 01:41:48,170
but I just kind of want to summarize that putting together the budget, right?

1362
01:41:48,310 --> 01:41:52,030
We have a framework of sort of the existing budget and the status quo budget,

1363
01:41:52,310 --> 01:41:55,750
but we have tools that help us put together the budget

1364
01:41:55,750 --> 01:41:58,830
that are foundational documents that council has adopted, right?

1365
01:41:58,950 --> 01:42:00,410
So I think about the master plans.

1366
01:42:00,970 --> 01:42:02,430
I think about council's priorities.

1367
01:42:02,790 --> 01:42:04,550
I think about council's guiding principles.

1368
01:42:05,210 --> 01:42:08,150
And I think even when we think about the two officers, that's something

1369
01:42:08,150 --> 01:42:10,430
that we've been talking about over the last couple of years

1370
01:42:10,430 --> 01:42:12,890
that we were going to be putting those into the forecast.

1371
01:42:12,890 --> 01:42:19,430
And so those are sort of the building blocks that we have in order to bring this recommended budget to you

1372
01:42:19,430 --> 01:42:21,850
So I know Chris has something and then Edith does as well

1373
01:42:22,950 --> 01:42:27,290
I just want to make a note on the streets transfer for the general fund that

1374
01:42:27,810 --> 01:42:34,030
Reducing that transfer could have an impact on revenues because we have required matches that the city has to pay and

1375
01:42:34,570 --> 01:42:37,210
Funding sources that fund that to some extent too

1376
01:42:37,210 --> 01:42:41,430
So it might not be a dollar for dollar savings if you reduce that one million dollar transfer

1377
01:42:41,430 --> 01:42:45,410
obviously it can be looked at, but it might not be that full dollar for dollar.

1378
01:42:46,670 --> 01:42:47,110
Okay.

1379
01:42:48,900 --> 01:42:49,260
Okay.

1380
01:42:49,360 --> 01:42:52,920
And I would like to address something based on one of the comments made by public comment,

1381
01:42:53,020 --> 01:42:56,840
and the fact that there is somehow money being hidden by the staff.

1382
01:42:57,100 --> 01:42:57,560
That's ridiculous.

1383
01:42:57,820 --> 01:42:58,960
That's an outrageous statement.

1384
01:42:59,400 --> 01:43:02,940
It doesn't exist, and you can get as angry as you want, trying to find something

1385
01:43:02,940 --> 01:43:05,780
that doesn't exist and have at it.

1386
01:43:06,180 --> 01:43:10,600
But to question the integrity of our staff who puts this budget together,

1387
01:43:10,600 --> 01:43:15,280
works hard, has done it for years that is an outrageous comment to make and I

1388
01:43:15,280 --> 01:43:20,440
don't appreciate it. I want to protect the staff's integrity here. Yvonne have

1389
01:43:20,440 --> 01:43:21,080
you got some questions?

1390
01:43:24,990 --> 01:43:28,050
Can you hear me? Yes I do. I'd appreciate if I could get

1391
01:43:28,050 --> 01:43:31,970
through my questions and then after if you have questions of mine we can go

1392
01:43:31,970 --> 01:43:35,670
through those but I'd like to be able to get through my stuff. If you would

1393
01:43:35,670 --> 01:43:40,550
please yes. Great. So first I wanted to know how do we fund the

1394
01:43:40,550 --> 01:43:44,170
enterprise master plans, are we able to use enterprise funds for that?

1395
01:43:47,010 --> 01:43:53,130
Yes, we use both, I think you mean impact funds as well as the enterprise funds.

1396
01:43:53,510 --> 01:43:57,750
So they can be funded from both because the impact funds are used on future

1397
01:43:57,750 --> 01:43:59,830
planning and that part.

1398
01:43:59,930 --> 01:44:01,290
So we use both to fund.

1399
01:44:01,430 --> 01:44:03,270
It's a combination for all of our master plans.

1400
01:44:03,490 --> 01:44:04,690
We use a combination.

1401
01:44:05,370 --> 01:44:06,070
Okay, awesome.

1402
01:44:06,450 --> 01:44:07,130
That's good to know.

1403
01:44:08,190 --> 01:44:17,930
I also wanted to know for the automated transfers, that policy is still, that's still happening now.

1404
01:44:18,370 --> 01:44:26,450
Whether we're in a deficit of operating or not, we're having those automatic transfers automatically.

1405
01:44:27,030 --> 01:44:28,790
I'm going to ask Dat to respond to that question.

1406
01:44:30,330 --> 01:44:38,590
Yes, I know. Yes, in a way that even though we deficit offering margin, but at the end

1407
01:44:38,590 --> 01:44:45,910
of the year, we operate, we come in, we actually come in better than we budgeted, than just

1408
01:44:45,910 --> 01:44:50,490
those who will be automatically transferred a portion of that to the respective funds

1409
01:44:50,490 --> 01:44:57,950
as the council adopted a couple years ago. Now, is that if the budget come in as

1410
01:44:57,950 --> 01:44:59,970
That's exactly what we're sending, or we're sending that.

1411
01:45:00,000 --> 01:45:04,460
No, we will not chance for those out. We will chance them out if they are coming actually better.

1412
01:45:05,360 --> 01:45:13,020
Okay. The reason I'm asking is, this year, which is closing in June, we're 5.7 deficit for operating margin.

1413
01:45:13,740 --> 01:45:23,420
We've got next year, $24.25, a $6.3 million deficit. And in 2526, which this funding goes through, a $5.4 million deficit.

1414
01:45:24,220 --> 01:45:33,080
When we have savings, it's savings maybe on a program, I'm guessing, or a project or whatever it is.

1415
01:45:34,020 --> 01:45:46,000
But that savings could be applied to this $5.7 million deficit or the $6.3 million deficit or the $5.4 million deficit that we're looking ahead.

1416
01:45:46,000 --> 01:45:54,380
So, I think that we should look at the automatic transfer of any savings because really we

1417
01:45:54,380 --> 01:45:57,100
don't have an end result, a net saving.

1418
01:45:57,700 --> 01:45:58,500
We have a deficit.

1419
01:45:59,000 --> 01:46:01,700
We have a $5.7 million deficit.

1420
01:46:02,120 --> 01:46:08,120
And so we should consider looking at which of those still makes sense.

1421
01:46:08,460 --> 01:46:12,980
And I think probably some of them do, right, if not all of them, but I think we should

1422
01:46:12,980 --> 01:46:18,040
look at them it shouldn't just be an automatic transfer. So that's one thing

1423
01:46:18,040 --> 01:46:21,720
that I'm going to look at us to address and I think that that's something we

1424
01:46:21,720 --> 01:46:26,820
should do with this budget is have staff and go and look at that and review. Is

1425
01:46:26,820 --> 01:46:31,040
this some savings that should be taking place? So and to that I'll say

1426
01:46:31,040 --> 01:46:35,840
complete trust in the staff. I don't think anybody is questioning the staff

1427
01:46:35,840 --> 01:46:39,020
or their integrity or what they're trying to do or you know that it's

1428
01:46:39,020 --> 01:46:46,320
not shown or not. I think it's difficult to understand if you're not a finance guru,

1429
01:46:46,680 --> 01:46:52,840
if you're not have that background to understand for the lay person to dig in. I mean, I've

1430
01:46:52,840 --> 01:46:58,680
spent hours going through this. I doubt that the average citizen has spent hours going

1431
01:46:58,680 --> 01:47:04,080
through this meeting with, you know, with staff and things like that. So I will tell

1432
01:47:04,080 --> 01:47:07,760
I mean, some of us, you guys have made it very friendly. Some of the cities have

1433
01:47:07,760 --> 01:47:15,940
a PDF where I feel for my colleagues who are digging through that. But I think that's

1434
01:47:15,940 --> 01:47:22,000
kind of the crux there that I think people are trying to understand. We've all seen it

1435
01:47:22,000 --> 01:47:24,940
in the news. We've seen what's happening in Campbell. We've seen what everybody is

1436
01:47:24,940 --> 01:47:30,080
facing. There's no unknown elephant in the room. Everybody understands what's going

1437
01:47:30,080 --> 01:47:33,900
on here. They're trying to look at the numbers and understand it as my colleague

1438
01:47:33,900 --> 01:47:40,000
as I am, which is why I'm asking these questions, and I want to, again, reiterate, has nothing

1439
01:47:40,000 --> 01:47:43,940
to do with your ability or, you know, what you are or aren't showing.

1440
01:47:44,120 --> 01:47:48,640
It's just trying to make decisions and making sure that we have all of the right information.

1441
01:47:50,320 --> 01:47:56,300
So having said that, I would ask that, again, we have you guys review and look at those

1442
01:47:56,300 --> 01:48:01,220
transfers, and I know that they're automatically the policy, but I guess I'm asking that

1443
01:48:01,220 --> 01:48:04,500
we review that policy and make sure that may not pertain.

1444
01:48:04,720 --> 01:48:06,660
You know, maybe we need to look and have a review,

1445
01:48:07,080 --> 01:48:09,440
especially when we are facing deficit.

1446
01:48:09,880 --> 01:48:12,340
Maybe we review those automatic transfers

1447
01:48:12,340 --> 01:48:13,240
before they happen.

1448
01:48:13,600 --> 01:48:15,700
So that's something I'll bring up as a future gen item.

1449
01:48:19,140 --> 01:48:23,260
Then I wanted to ask the recreation facility

1450
01:48:23,260 --> 01:48:24,860
expansion and enhancement.

1451
01:48:25,480 --> 01:48:27,940
So you have at the Outdoor Sports Center

1452
01:48:27,940 --> 01:48:34,440
are 7.5 million dollars in the CIP. You know what? Let me go back. I'm going to go back

1453
01:48:34,440 --> 01:48:41,660
to the operating budget. Sorry, you can hang on that one for a second. So for the operating

1454
01:48:41,660 --> 01:48:47,180
budget, I'm looking at, we have, you know, some of these we'll be talking about in

1455
01:48:47,180 --> 01:48:51,640
the community promotions. And the reason I'm highlighting that now is I have a question

1456
01:48:51,640 --> 01:48:58,540
on one of them that is coming up for the community promotions and also in the CIP.

1457
01:49:01,120 --> 01:49:08,440
For the operating budget, economic development contribution that I'm trying to figure out is what are the revenue,

1458
01:49:09,500 --> 01:49:14,260
what is it that we're similar to what Councilmember Spring was saying,

1459
01:49:15,160 --> 01:49:19,160
what are the revenues that we are anticipating to see?

1460
01:49:19,160 --> 01:49:22,940
I'm looking at the figure, well, this is a different one.

1461
01:49:22,960 --> 01:49:24,420
I can't wait to get that.

1462
01:49:24,600 --> 01:49:27,240
But the figure that we have in operating budget,

1463
01:49:28,200 --> 01:49:31,120
you see the curve and it's kind of rapidly,

1464
01:49:31,900 --> 01:49:33,780
for the next two years, it's declining.

1465
01:49:34,540 --> 01:49:37,420
And then it kind of curbs and it slows.

1466
01:49:37,800 --> 01:49:42,800
So it goes from one million to a $1.5 million change

1467
01:49:44,300 --> 01:49:47,300
and I'm wondering why do we have that

1468
01:49:47,300 --> 01:49:48,720
and what is that attributed to?

1469
01:49:48,720 --> 01:49:53,580
What are the revenue assumptions that we're using when we're looking at that change?

1470
01:49:54,640 --> 01:49:57,060
What is the one point two and one point five?

1471
01:49:57,460 --> 01:49:58,860
I can respond to that one.

1472
01:49:58,960 --> 01:50:00,060
Yes, yes.

1473
01:50:01,120 --> 01:50:03,880
Those are projected budget savings.

1474
01:50:04,740 --> 01:50:10,560
They include vacancies that we potentially may or may not have,

1475
01:50:10,860 --> 01:50:14,520
as well as non-personnels like supply and services.

1476
01:50:14,520 --> 01:50:19,580
And these amounts are consistent with what we have experienced in the past.

1477
01:50:21,860 --> 01:50:24,480
Okay, so it changes.

1478
01:50:24,940 --> 01:50:30,040
It goes through the $1 million savings is through 2026.

1479
01:50:30,780 --> 01:50:32,380
Then it goes to 1.5.

1480
01:50:32,620 --> 01:50:36,740
Why are we having a $500,000 difference for the next three years?

1481
01:50:36,740 --> 01:50:40,960
Yeah, that's because the cost in our years continue to increase.

1482
01:50:41,360 --> 01:50:42,740
You see the overall cost increases.

1483
01:50:42,740 --> 01:50:49,900
So that's why we anticipate that it will keep percentage of the servings at the current level

1484
01:50:49,900 --> 01:50:55,540
with increasing costs and those dollar miles will come out to be about $1.5 million.

1485
01:50:55,920 --> 01:50:59,860
And again, I want to reiterate that these amounts are not poor from the sky,

1486
01:51:00,140 --> 01:51:05,500
but they are from past historical servings, including personnel vacancies,

1487
01:51:05,820 --> 01:51:08,720
as well as from the personnel that we actually had in the past.

1488
01:51:10,380 --> 01:51:16,020
Okay, so you can understand my challenge so this is you're saying that this is

1489
01:51:16,020 --> 01:51:20,080
personnel vacancies because when you're saying vacancies I'm thinking in my

1490
01:51:20,080 --> 01:51:24,380
mind Butterfield 5, Trammell Crow, I'm thinking those vacancies so you're

1491
01:51:24,380 --> 01:51:30,260
talking about personnel vacancies? Yes. Okay. Now we are doing a sales budget,

1492
01:51:33,940 --> 01:51:39,400
we're not doing a

1493
01:51:39,400 --> 01:51:44,860
ED, I'm trying to understand what is the anticipated contribution.

1494
01:51:45,680 --> 01:51:48,100
Sales tax is a huge portion of our general fund.

1495
01:51:48,900 --> 01:51:53,560
We've got Butterfield Vive, we've got Trammell Quill, just one building.

1496
01:51:53,760 --> 01:51:55,260
I'm just asking for one building.

1497
01:51:55,700 --> 01:51:59,540
What is that contribution and sales tax that we could anticipate?

1498
01:51:59,720 --> 01:52:00,740
And I mean net revenue.

1499
01:52:01,040 --> 01:52:01,720
Thank you, Council Member.

1500
01:52:02,200 --> 01:52:04,500
I think we're finally tracking where you were going.

1501
01:52:04,500 --> 01:52:11,520
So you're looking at, do we know how much revenue would those projects bring to the city

1502
01:52:11,520 --> 01:52:16,240
from sales tax perspective, like the Cochrane Tech or B5?

1503
01:52:17,100 --> 01:52:24,700
Those particular projects, they're intended to be manufacturing type of uses.

1504
01:52:25,380 --> 01:52:31,460
And at best, we might get business-to-business revenue, which is somewhat, you know, limited.

1505
01:52:31,600 --> 01:52:32,680
It's not like sales tax.

1506
01:52:32,680 --> 01:52:42,820
So these are not like the commercial shopping centers like where we have a target that will be a significant revenue generator for us.

1507
01:52:43,240 --> 01:52:48,280
Those projects generate property tax, which is good. It will be a lift for the city.

1508
01:52:48,760 --> 01:52:55,400
Even if the projects are still empty, the city will get an immediate lift on property tax revenue.

1509
01:52:55,400 --> 01:53:01,260
Eventually, we will have companies that will bring jobs or will provide jobs to our residents

1510
01:53:01,780 --> 01:53:07,000
and maybe depending on the company, and we don't know that yet, there might be business

1511
01:53:07,000 --> 01:53:08,720
to business revenue.

1512
01:53:10,630 --> 01:53:11,230
Okay.

1513
01:53:11,750 --> 01:53:18,770
Do we, when are we assuming the buildings are built, when are we assuming that that

1514
01:53:18,770 --> 01:53:20,190
is going to impact our budget?

1515
01:53:20,190 --> 01:53:29,110
Are any of those assumptions of sales tax business-to-business or the on-site taxes?

1516
01:53:30,490 --> 01:53:34,530
Is that in this budget in any year?

1517
01:53:35,370 --> 01:53:36,290
For the self-tax notice.

1518
01:53:36,570 --> 01:53:37,630
For property tax, yes.

1519
01:53:38,890 --> 01:53:41,550
Because for self-tax, that's a...

1520
01:53:41,550 --> 01:53:42,750
Improvements to land.

1521
01:53:43,090 --> 01:53:43,170
Sure.

1522
01:53:43,890 --> 01:53:48,310
First, we don't have to be occupied yet, we don't know what business can come in,

1523
01:53:48,310 --> 01:53:53,550
but it is mentioned that they are more like the manufacturing, and if they are a sale tax,

1524
01:53:53,670 --> 01:54:02,030
they are more like business-to-business transaction instead of part of sales tax,

1525
01:54:02,190 --> 01:54:04,330
like top-to-center or shopping center.

1526
01:54:06,120 --> 01:54:11,640
So there's no sales tax from any of the Butterfield 5 or any of the

1527
01:54:14,760 --> 01:54:15,720
No.

1528
01:54:16,580 --> 01:54:17,060
Correct.

1529
01:54:18,320 --> 01:54:18,980
Okay.

1530
01:54:21,620 --> 01:54:24,020
Only property tax revenue expectations.

1531
01:54:24,820 --> 01:54:25,980
That mentioned.

1532
01:54:26,680 --> 01:54:27,020
When.

1533
01:54:27,880 --> 01:54:28,460
When.

1534
01:54:29,280 --> 01:54:29,820
This.

1535
01:54:30,440 --> 01:54:30,940
Okay.

1536
01:54:31,520 --> 01:54:32,800
This budget goes out.

1537
01:54:33,220 --> 01:54:34,740
To 2029.

1538
01:54:35,580 --> 01:54:36,980
When is that.

1539
01:54:37,720 --> 01:54:38,100
I'm not.

1540
01:54:38,240 --> 01:54:38,520
I'm lying.

1541
01:54:38,700 --> 01:54:39,460
2930.

1542
01:54:39,940 --> 01:54:40,880
When does that.

1543
01:54:41,880 --> 01:54:43,180
When are those projections?

1544
01:54:44,100 --> 01:54:50,480
When someone occupies a building, the property tax will be built in, because especially the

1545
01:54:50,480 --> 01:54:57,160
Bolivier FI, they completed it two years ago, so they will be assessed at a new assessed

1546
01:54:57,160 --> 01:54:57,540
value.

1547
01:54:58,440 --> 01:55:07,880
And for the travel grow, they will be in the upcoming assessment role, but in the meantime,

1548
01:55:08,100 --> 01:55:10,880
they can build as a supplemental tax bill as well.

1549
01:55:10,880 --> 01:55:18,940
So that's why I mentioned that normally, if everything stands still and starts going,

1550
01:55:19,040 --> 01:55:23,680
nothing turns, nothing gets built, our property tax increase is going to be capital 2% based

1551
01:55:23,680 --> 01:55:25,100
on Prop 13.

1552
01:55:25,820 --> 01:55:31,040
And this is what we build a budget of 6% for in the next year and 7% on the second year

1553
01:55:31,040 --> 01:55:35,920
because of both development that we build add into the assessment role as well as

1554
01:55:35,920 --> 01:55:40,940
the new development that we expect to come in online.

1555
01:55:41,700 --> 01:55:43,500
No, I appreciate that, thank you.

1556
01:55:43,680 --> 01:55:46,340
I get that, the assessment and the property tax.

1557
01:55:46,900 --> 01:55:48,600
But for the next six years,

1558
01:55:48,800 --> 01:55:53,340
we have projected zero sales tax for any of those buildings.

1559
01:55:53,620 --> 01:55:54,980
That's right, because we don't know

1560
01:55:54,980 --> 01:55:56,880
what type of building is gonna go in there.

1561
01:55:57,000 --> 01:55:58,540
And so as Edith mentioned, at best,

1562
01:55:58,640 --> 01:55:59,760
it's business to business,

1563
01:55:59,760 --> 01:56:02,300
which would give us some level of sales tax,

1564
01:56:02,420 --> 01:56:03,580
but we're not guaranteed that.

1565
01:56:03,900 --> 01:56:05,640
And so we don't build it into the budget

1566
01:56:05,640 --> 01:56:08,180
it until we know what's going to be there.

1567
01:56:08,320 --> 01:56:09,620
Until someone occupies the building.

1568
01:56:10,060 --> 01:56:12,520
So when, okay.

1569
01:56:12,900 --> 01:56:17,660
So we had projections when we talked about this building

1570
01:56:17,660 --> 01:56:19,940
and we were told about how much this could generate

1571
01:56:19,940 --> 01:56:20,680
for the city.

1572
01:56:21,200 --> 01:56:25,300
And so there's got to be some projections

1573
01:56:25,300 --> 01:56:28,420
of how much we anticipate that they would generate.

1574
01:56:29,060 --> 01:56:30,380
But you don't include that in the budget.

1575
01:56:30,520 --> 01:56:32,460
Mayor, could you please let the staff answer

1576
01:56:32,460 --> 01:56:36,460
No questions unless you're a finance minister called an answer to the finance.

1577
01:56:37,160 --> 01:56:41,220
If they're maybe not understanding the question, the fact is when someone occupies the building.

1578
01:56:42,260 --> 01:56:43,660
The mayor will ask my questions.

1579
01:56:44,680 --> 01:56:48,900
No, I'm just trying to help you understand it. Let me ask you a question, Yvonne, and maybe this will help you out.

1580
01:56:49,060 --> 01:56:51,320
I don't need you to help me understand the question.

1581
01:56:51,840 --> 01:56:58,660
I would like for the leadership to an economic development to answer my question.

1582
01:56:58,660 --> 01:57:02,400
Do you take a check to the bank and make a deposit on an item you haven't...

1583
01:57:02,400 --> 01:57:03,260
Thank you for that.

1584
01:57:03,480 --> 01:57:08,340
Have you done that? Do you take a check to the bank that you haven't sold an item?

1585
01:57:09,020 --> 01:57:12,080
We're not collecting sales tax until someone occupies the building.

1586
01:57:13,180 --> 01:57:17,860
That's when, if sales tax is generated, that's when sales tax is collected.

1587
01:57:18,660 --> 01:57:19,160
Am I right?

1588
01:57:21,670 --> 01:57:24,530
Yes, if I may. Thank you, Mr. Mayor.

1589
01:57:26,470 --> 01:57:32,030
I understand that there were some assumptions, perhaps, or some conversations that we had

1590
01:57:32,030 --> 01:57:37,330
when the projects were being reviewed and being considered.

1591
01:57:39,410 --> 01:57:46,810
I think that a big picture for us, the business-to-business potential revenue that we might get is not

1592
01:57:46,810 --> 01:57:54,570
a significant amount of revenue that would necessarily tremendously impact the budget.

1593
01:57:54,750 --> 01:58:02,370
I think that from a high-level perspective, it is good for the city to have a diversified

1594
01:58:02,930 --> 01:58:08,430
tax space, and it is good for the city to grow our business-to-business tax.

1595
01:58:09,130 --> 01:58:13,830
And other communities have a little bit more of a business-to-business fabric than

1596
01:58:13,830 --> 01:58:24,690
we do. But we have taken the approach of being realistic, knowing what we know of how long

1597
01:58:24,690 --> 01:58:32,990
this project's take to come in, and knowing that the alternative of us building in projections

1598
01:58:33,440 --> 01:58:39,430
probably would be more detrimental to us in making assumptions, laying assumptions

1599
01:58:39,430 --> 01:58:42,050
that might help you make decisions on hiring

1600
01:58:42,570 --> 01:58:45,190
when those assumptions don't come to fruition?

1601
01:58:45,470 --> 01:58:47,250
Yeah, if I can just add, thank you, Edith.

1602
01:58:47,690 --> 01:58:48,570
So a couple things.

1603
01:58:49,450 --> 01:58:52,750
So this is sort of consistent how we've budgeted in the past.

1604
01:58:52,950 --> 01:58:55,870
We don't start building something into the budget

1605
01:58:55,870 --> 01:58:57,950
until we have somebody that's moved in

1606
01:58:57,950 --> 01:59:01,850
and we know that they've started collecting, in this case, sales tax.

1607
01:59:02,310 --> 01:59:04,870
An exception to that might be if they are there,

1608
01:59:04,990 --> 01:59:06,950
they have their permits and it's a known business

1609
01:59:06,950 --> 01:59:12,050
that has a record other places of producing sales tax then we might be

1610
01:59:12,050 --> 01:59:15,530
prone to put it into the budget but we do have to be cautious for the reasons

1611
01:59:15,530 --> 01:59:19,810
that Edith mentioned but similarly like on the retail side you know you mentioned

1612
01:59:19,810 --> 01:59:24,270
one of you mentioned fast food and Chick-fil-A and raising canes until that

1613
01:59:24,270 --> 01:59:28,810
starts going up and we know that it's a done deal that I mean we wait until we

1614
01:59:28,810 --> 01:59:32,650
put into the budget and so in that sense you know we're trying to build

1615
01:59:32,650 --> 01:59:36,030
the realistic model for our budget now.

1616
01:59:36,250 --> 01:59:38,850
With that said, we come to the council monthly, right?

1617
01:59:39,010 --> 01:59:41,870
And so you hear from Dat quarterly

1618
01:59:42,290 --> 01:59:44,330
when he makes a report on changes.

1619
01:59:44,630 --> 01:59:47,530
And so if we find out that those buildings

1620
01:59:47,530 --> 01:59:52,630
are going to be leased by businesses

1621
01:59:52,630 --> 01:59:55,150
that are going to bear sales tax,

1622
01:59:55,430 --> 01:59:57,750
then Dat updates the forecasting models.

1623
01:59:58,050 --> 01:59:59,790
And then we bring those forward

1624
01:59:59,790 --> 01:59:59,810
Bye.

1625
01:59:59,930 --> 01:59:59,970
Bye

1626
02:00:00,000 --> 02:00:00,880
Council at that point.

1627
02:00:04,220 --> 02:00:12,520
Can I speak? Yes, go ahead. You have the floor. Just get to the point. If you could, again, refrain from interrupting me. I would greatly appreciate it.

1628
02:00:12,820 --> 02:00:23,740
This is a open forum, and we can get to your questions. If you've done it to my council member, you've done it to me. If you would let me ask my questions, I would appreciate it.

1629
02:00:23,740 --> 02:00:32,320
The reason that this is important is because as we're talking about with PDE that we need

1630
02:00:32,320 --> 02:00:39,780
additional officers for example, if we know that we have projects, we now have Butterfield

1631
02:00:39,780 --> 02:00:48,490
5 built out, looking at what we could possibly having an idea of what that generated sales

1632
02:00:48,490 --> 02:00:50,870
tax could be is very important.

1633
02:00:51,570 --> 02:01:00,690
So, I'm given a number, a general estimate, of $55,000 per 100,000 square feet.

1634
02:01:01,090 --> 02:01:04,970
Would you say that that is roughly a,

1635
02:01:07,320 --> 02:01:08,460
that that would be-

1636
02:01:08,460 --> 02:01:09,620
It didn't catch that, I'm sorry.

1637
02:01:09,820 --> 02:01:11,820
55, so let's go back.

1638
02:01:11,820 --> 02:01:23,220
So $55 per square foot as a generalization of what you might get in business to business taxes,

1639
02:01:23,440 --> 02:01:28,440
meaning for 100,000 square foot you would get $55,000.

1640
02:01:29,040 --> 02:01:33,260
No. I'm not... I wouldn't be...

1641
02:01:33,260 --> 02:01:36,820
You can just tell me what you think that one of those buildings...

1642
02:01:36,820 --> 02:01:44,660
I can tell you that we have wonderful companies in town today that provide great jobs and their

1643
02:01:44,660 --> 02:01:50,360
name companies that you will recognize, but I won't name them because we're not supposed

1644
02:01:50,360 --> 02:01:53,800
to be sharing that information, but they generate no revenue.

1645
02:01:54,380 --> 02:01:57,040
They just provide wonderful jobs for our community.

1646
02:01:57,940 --> 02:01:58,240
Okay.

1647
02:01:58,660 --> 02:02:05,260
So when we talked about the economic blueprint and we talked about generating income for

1648
02:02:05,260 --> 02:02:12,840
the city. Are you telling me that we built Butterfield 5 and the Trammel Crow buildings

1649
02:02:12,840 --> 02:02:18,680
so that we could have only good jobs or was that not also done to generate tax dollars?

1650
02:02:19,580 --> 02:02:25,060
It is also to generate property tax revenue, revenue that we get from the employees that

1651
02:02:25,060 --> 02:02:29,760
come and work and have lunch here. And yes, you are right. There are some assumptions

1652
02:02:29,760 --> 02:02:33,060
that were made through those entitlement processes

1653
02:02:33,560 --> 02:02:35,840
as to potential revenue that could be generated.

1654
02:02:36,300 --> 02:02:38,160
I don't have that at hand right now,

1655
02:02:38,200 --> 02:02:40,620
so I cannot quite immediately confer

1656
02:02:40,620 --> 02:02:42,460
the number that you just shared.

1657
02:02:42,720 --> 02:02:43,220
That's fine.

1658
02:02:43,440 --> 02:02:47,140
What I'm asking you is that there are sales tax dollars

1659
02:02:47,140 --> 02:02:48,980
that we are anticipating to have

1660
02:02:48,980 --> 02:02:50,780
from advanced manufacturing.

1661
02:02:51,360 --> 02:02:54,020
There was a whole discussion in this community,

1662
02:02:54,560 --> 02:02:55,500
would they be distribution?

1663
02:02:55,760 --> 02:02:56,860
No, they wouldn't be distribution.

1664
02:02:57,140 --> 02:02:58,500
They would be advanced manufacturing.

1665
02:02:58,500 --> 02:03:06,080
There is the potential of business to business tax as well as we will have property tax plus

1666
02:03:06,080 --> 02:03:10,080
some other economic spending revenue from the employees.

1667
02:03:11,280 --> 02:03:19,060
So knowing that, one could assume if we were to get some tenants in these buildings, we

1668
02:03:19,060 --> 02:03:25,200
would then have, if we had decided, yes, we need some additional PD officers, we're

1669
02:03:25,200 --> 02:03:27,500
going to look in a budget to see where that is.

1670
02:03:27,940 --> 02:03:30,220
Maybe it's a small bit from the street.

1671
02:03:30,440 --> 02:03:31,180
I have no idea.

1672
02:03:31,440 --> 02:03:32,860
Staff can look at that and come back.

1673
02:03:33,360 --> 02:03:35,260
Maybe it's from somewhere in our CIP.

1674
02:03:35,960 --> 02:03:38,700
Maybe it's from when we get some buildings filled,

1675
02:03:39,080 --> 02:03:41,020
then the first thing we're doing

1676
02:03:41,020 --> 02:03:42,360
is we're bringing in some pity.

1677
02:03:42,580 --> 02:03:45,440
But I think that is a very pertinent discussion

1678
02:03:45,440 --> 02:03:48,340
that we need to tie to this budget.

1679
02:03:48,840 --> 02:03:50,340
And that is why I'm asking

1680
02:03:50,340 --> 02:03:53,780
because we need to know what those assumptions are.

1681
02:03:54,540 --> 02:03:58,860
this council whether everyone agrees or not they don't need the information that's

1682
02:03:58,860 --> 02:04:04,360
fine but I've heard now from myself and someone else that it would be helpful to

1683
02:04:04,360 --> 02:04:10,120
have that information as well as for the residents to understand what the

1684
02:04:10,120 --> 02:04:18,670
assumptions are that are built into our budget. Okay I will now continue if I

1685
02:04:21,590 --> 02:04:29,090
I also wanted to ask about the development service fund for the $1 million loan for the

1686
02:04:29,090 --> 02:04:29,810
general fund.

1687
02:04:29,970 --> 02:04:30,950
Will that be repaid?

1688
02:04:33,690 --> 02:04:34,030
Go ahead, Deb.

1689
02:04:34,410 --> 02:04:34,790
Go ahead.

1690
02:04:34,950 --> 02:04:40,330
The budget has been billed as we pay in the 26th, 27th to begin in the 26th, 27th.

1691
02:04:40,570 --> 02:04:40,770
Okay.

1692
02:04:40,870 --> 02:04:44,570
So it will be repaid in the 26th, 27th.

1693
02:04:45,290 --> 02:04:45,810
Great.

1694
02:04:48,170 --> 02:04:48,530
All right.

1695
02:04:48,530 --> 02:04:52,950
But now, I'll talk about the CIP.

1696
02:04:53,850 --> 02:05:04,910
So the CIP, for $24.25, we've got $60.7 million that are assigned to our CIP from our general

1697
02:05:04,910 --> 02:05:05,250
fund.

1698
02:05:06,830 --> 02:05:07,910
And I-

1699
02:05:07,910 --> 02:05:08,310
No, no, no.

1700
02:05:08,410 --> 02:05:10,750
Council Member, that's not correct.

1701
02:05:10,790 --> 02:05:11,810
Okay, can you please tell-

1702
02:05:11,810 --> 02:05:15,710
There's almost no money assigned to the general fund except for the streets transfer.

1703
02:05:15,950 --> 02:05:17,290
The rest is not general fund.

1704
02:05:17,290 --> 02:05:20,890
There is zero general fund dollars except for that transfer in the CIP

1705
02:05:21,970 --> 02:05:27,670
So the only the only dollars for street except at the mouth. So on page for this five

1706
02:05:27,670 --> 02:05:30,210
Even on page five of the CIP

1707
02:05:30,210 --> 02:05:36,770
We have a budget summary at the top by bike project category in the bottom is shows all the funding sources

1708
02:05:36,770 --> 02:05:40,870
And so everything from park impact to Quimby and so forth

1709
02:05:40,870 --> 02:05:46,110
shows how these projects get funded and then you go to the individual sheets by

1710
02:05:46,110 --> 02:05:50,870
project to see where the funds are coming from. Yeah, there's no, the only

1711
02:05:50,870 --> 02:05:55,490
funds that we can look at for the general fund from the CIP would be that transfer

1712
02:05:55,490 --> 02:06:01,470
which may reduce other revenues. I just want to be clear on that. Okay, got it.

1713
02:06:01,610 --> 02:06:05,930
So it's only the one million for the street funds, that's it. Correct. Okay,

1714
02:06:05,930 --> 02:06:11,050
Okay, now, the monies that are set aside in the CIP, the $60.7 million.

1715
02:06:11,850 --> 02:06:13,370
Where are you getting the $60.7 million?

1716
02:06:13,450 --> 02:06:14,010
That would help us.

1717
02:06:14,190 --> 02:06:14,830
You have the CIP.

1718
02:06:15,050 --> 02:06:15,390
You're one.

1719
02:06:15,630 --> 02:06:16,450
Okay, yes.

1720
02:06:16,850 --> 02:06:20,850
That is, that's all allocated to all these individual projects.

1721
02:06:21,390 --> 02:06:21,690
Correct.

1722
02:06:22,150 --> 02:06:22,490
Okay.

1723
02:06:23,230 --> 02:06:28,330
And so, we could reallocate from those projects to elsewhere.

1724
02:06:29,190 --> 02:06:29,550
No.

1725
02:06:29,770 --> 02:06:29,910
No.

1726
02:06:30,370 --> 02:06:33,690
Those are, those are all restricted funds except for that $1 million.

1727
02:06:34,350 --> 02:06:34,650
Okay.

1728
02:06:34,650 --> 02:06:39,670
to be allocated within a specific use for that fund.

1729
02:06:40,230 --> 02:06:40,570
That's right.

1730
02:06:41,110 --> 02:06:44,210
So they can be reallocated. They just have to be within the fund.

1731
02:06:44,450 --> 02:06:46,750
No, they have to be reallocated. They can't be reallocated.

1732
02:06:46,850 --> 02:06:50,450
If we reallocate them away from the projects they're dedicated to,

1733
02:06:50,530 --> 02:06:52,870
because they're impact fees paid by developers,

1734
02:06:52,950 --> 02:06:54,310
we have to give them back to the developer.

1735
02:06:54,630 --> 02:07:00,590
So there are restricted funds that are tied to specific projects

1736
02:07:00,590 --> 02:07:07,030
projects based on infrastructure master plans and then there are some funds where we have

1737
02:07:07,690 --> 02:07:11,530
multiple projects identified in a master plan like our parks and rec master plan which

1738
02:07:11,530 --> 02:07:12,830
we aren't able to fund all of it.

1739
02:07:13,270 --> 02:07:17,930
So you could choose to say we want to use funds differently in projects that are tied

1740
02:07:17,930 --> 02:07:20,530
in the master plan that are tied to the impact fee.

1741
02:07:20,610 --> 02:07:24,150
So there's some flexibility within some specific areas.

1742
02:07:24,150 --> 02:07:34,890
areas. Our utility areas are much more restricted. Those areas are much more restricted than some

1743
02:07:34,890 --> 02:07:39,910
other areas, but they have to be for an allowable use that is identified. If it's an impact

1744
02:07:39,910 --> 02:07:46,410
fee, identify an impact fund, and then we do have some remnant RDCS funds. Pavement,

1745
02:07:46,470 --> 02:07:51,930
as we talked about, comes from different funds. So there's some flexibility within

1746
02:07:51,930 --> 02:07:54,310
in different areas, but there's not a lot of flexibility.

1747
02:07:55,030 --> 02:07:58,070
Okay, can you go back to that slide and the CIP

1748
02:07:58,070 --> 02:08:02,670
that I had asked to have some projects identified?

1749
02:08:04,490 --> 02:08:05,390
Projects that aren't funded.

1750
02:08:05,590 --> 02:08:05,770
Which area?

1751
02:08:06,130 --> 02:08:09,830
It was in, I don't know if it was your,

1752
02:08:10,350 --> 02:08:11,630
yes, it was in the recreation

1753
02:08:11,630 --> 02:08:13,550
and it was one of the last slides.

1754
02:08:13,970 --> 02:08:15,950
Similar to what you just showed on

1755
02:08:15,950 --> 02:08:16,650
that one right there.

1756
02:08:16,650 --> 02:08:17,510
The fire station.

1757
02:08:18,270 --> 02:08:18,710
Yes.

1758
02:08:19,030 --> 02:08:19,210
Yeah.

1759
02:08:19,210 --> 02:08:24,090
Okay. So are all of these restricted?

1760
02:08:24,910 --> 02:08:29,430
They're all restricted to a certain extent.

1761
02:08:30,570 --> 02:08:32,450
And it depends on the funding source.

1762
02:08:32,790 --> 02:08:42,470
But there is a possibility of moving them to other identified projects within the master plans that we have.

1763
02:08:43,090 --> 02:08:45,890
Okay. So are these tied to the master plan?

1764
02:08:47,570 --> 02:08:57,570
The master plans tied to a lot of them and then some of them are tied to basically renovation

1765
02:08:57,570 --> 02:09:02,610
projects that we've identified and needs for on the funds that are allowed to be used for

1766
02:09:02,610 --> 02:09:04,030
renovation for parks and rec.

1767
02:09:04,430 --> 02:09:09,430
Okay, so when you say park facility expansion and renovation, what is that for?

1768
02:09:09,930 --> 02:09:14,470
Yeah, so if you go to the project that's listed in park facility, let me pull it

1769
02:09:14,470 --> 02:09:19,150
so I'm not totally misspeaking, but there is some...

1770
02:09:19,150 --> 02:09:23,010
I'm sorry, I think I'm thinking the Recreation Facility Expansion and Renovation.

1771
02:09:23,170 --> 02:09:24,450
Is that the Outdoor Center?

1772
02:09:24,750 --> 02:09:28,190
No, that would be the Sports Facility Development Project.

1773
02:09:28,190 --> 02:09:28,470
Okay.

1774
02:09:28,790 --> 02:09:29,830
Is that the one you're talking about?

1775
02:09:29,930 --> 02:09:30,050
Yes.

1776
02:09:30,410 --> 02:09:35,750
Okay, so that project has a specific project, so identified in that project,

1777
02:09:36,030 --> 02:09:39,230
it's related to the Condit Road Facility Master Plan project,

1778
02:09:39,230 --> 02:09:41,550
which we brought forward in the Council reviewed and approved.

1779
02:09:41,550 --> 02:09:46,790
So within that project, it's kind of a, and I think you did mention it's about 7.5 million

1780
02:09:46,790 --> 02:09:50,610
dollars over the, over the life of the CIP.

1781
02:09:51,190 --> 02:09:56,910
So initially what that plan is, is we have purchased through past CIP's additional properties

1782
02:09:56,910 --> 02:09:59,530
that are adjacent to the Outdoor Sports Center and Aquatic Center.

1783
02:09:59,910 --> 02:10:03,790
And we plan to move forward and figure out how to develop them.

1784
02:10:03,930 --> 02:10:09,410
So in the early years, it's moving forward and identifying the environmental work to

1785
02:10:09,410 --> 02:10:14,150
complete that plan and then we would be doing concept design on the first phases

1786
02:10:14,150 --> 02:10:19,750
of making that plan a reality and then in farther out there would be funds to

1787
02:10:19,750 --> 02:10:25,090
start constructing it. Is that the five million dollars? Yes the bigger the

1788
02:10:25,090 --> 02:10:30,070
millions are in the out years and that would be after the environmental going

1789
02:10:30,070 --> 02:10:34,690
through design process and prioritizing within that master plan that we

1790
02:10:34,690 --> 02:10:38,490
developed what we want to do first and then using that fun those funds

1791
02:10:38,490 --> 02:10:45,130
implement the master plan. Okay and so the construction is I think what in year

1792
02:10:45,130 --> 02:10:55,110
five? There's like it's in year three and four. Okay and that is quick a second. So

1793
02:10:55,110 --> 02:10:58,550
that's going to pull it up but for those that are looking at the CIP

1794
02:10:58,550 --> 02:11:04,150
document it's page 24 and 25 and so what that's going to show is each of

1795
02:11:04,150 --> 02:11:07,690
these questions so there's a project description and then how it gets

1796
02:11:07,690 --> 02:11:10,610
funded and so we're going to pull it up on the screen just for the benefit of

1797
02:11:10,610 --> 02:11:15,210
those that are here. What would be constructed for that five million dollars?

1798
02:11:15,530 --> 02:11:19,450
So that has, there's a hundred million dollars of improvements outlined in the

1799
02:11:19,450 --> 02:11:24,030
plan so we have not finalized on what the first phase would be that would be

1800
02:11:24,030 --> 02:11:28,550
developed through the design process in year two and it would come to the

1801
02:11:28,550 --> 02:11:32,290
Council on the Parks and Recreation. So this is a hundred million dollar

1802
02:11:32,290 --> 02:11:36,110
project that we're talking about. There's a hundred million dollar master plan

1803
02:11:36,110 --> 02:11:39,390
for the site, we have the 7 million allocated.

1804
02:11:39,990 --> 02:11:41,350
Right. Okay.

1805
02:11:43,150 --> 02:11:51,350
And we will know more about where you plan to get another $93 million.

1806
02:11:52,030 --> 02:11:54,250
We don't have to build the whole project, its phase.

1807
02:11:54,390 --> 02:11:57,850
So there's multiple buildings there that enhance the aquatic center,

1808
02:11:58,010 --> 02:12:00,230
as well as enhance the sports center.

1809
02:12:00,510 --> 02:12:03,390
And there's multiple new fields to be constructed,

1810
02:12:07,030 --> 02:12:15,690
So that would be, they're still a process for the council to prioritize and decide what in that master plan is the first phase.

1811
02:12:15,890 --> 02:12:17,750
All we're saying is we're working towards building that.

1812
02:12:17,850 --> 02:12:29,510
Okay, so I just want to make sure, because we came and we talked about this at council, and council decided that this was not something we wanted to put a revenue measure for, that this was not something we don't know.

1813
02:12:29,590 --> 02:12:32,530
I'll no longer have the redevelopment money flowing in.

1814
02:12:32,530 --> 02:12:37,970
So this wasn't something that we could do but we've been doing this long-term for the past 20 years

1815
02:12:38,510 --> 02:12:43,210
Incrementally, and that was what we wanted to move forward with that's what we're moving forward on great

1816
02:12:43,210 --> 02:12:49,210
So this master plan that we're spending the first portion of this the 2.5 million in

1817
02:12:50,150 --> 02:12:55,590
site looking at the site and planning it out 2.5 million the first year will be

1818
02:12:56,330 --> 02:13:00,790
Completing the environmental review for this site. We're actually looking at the additional property

1819
02:13:00,790 --> 02:13:06,890
we did on Butterfield and that's mentioned too, and looking on the first phases of making

1820
02:13:06,890 --> 02:13:10,850
sure we have the overall concepts and getting that master plan through the environmental

1821
02:13:10,850 --> 02:13:16,950
so that we can start phasing our work going forward. Then the second year would be money

1822
02:13:16,950 --> 02:13:22,790
to say, hey, let's design the first improvements, and that's where we would come to the Commission

1823
02:13:22,790 --> 02:13:27,470
and the Council and say, out of these $100 improvements, what do we think are the

1824
02:13:27,470 --> 02:13:30,650
most important and start that little piece. So we're not spending millions of

1825
02:13:30,650 --> 02:13:35,710
dollars on this project for the first two years. It will be going through a

1826
02:13:35,710 --> 02:13:41,470
process that we're going to help make it a reality that we can move forward and

1827
02:13:41,470 --> 02:13:45,890
then we bring it to council, the community, our partners, the commissions

1828
02:13:45,890 --> 02:13:49,670
and then choose what is going to be the priority in the project and move it

1829
02:13:49,670 --> 02:13:53,350
forward. As well as look at are there partners out there that can help us

1830
02:13:53,350 --> 02:13:58,790
Let's build more than the $5 million, $7 million we have, and then when they come on, it maybe

1831
02:13:58,790 --> 02:14:00,930
comes $14 million or something.

1832
02:14:01,310 --> 02:14:02,190
Probably not $100 million.

1833
02:14:02,730 --> 02:14:03,010
Great.

1834
02:14:03,310 --> 02:14:04,070
Probably not.

1835
02:14:04,230 --> 02:14:07,870
I just want to make sure that we are, you know, we've got the master plan.

1836
02:14:08,090 --> 02:14:12,930
I saw the $5 million at the very end, there's $2.5 million leading up to that.

1837
02:14:13,090 --> 02:14:15,270
I'm not sure what that's based on in the years.

1838
02:14:15,490 --> 02:14:15,970
That's fine.

1839
02:14:16,430 --> 02:14:16,990
That's fine.

1840
02:14:17,150 --> 02:14:19,730
And it's in the chart on the second page right there in the middle.

1841
02:14:19,870 --> 02:14:22,690
It shows how the dollars are spread out over the six years.

1842
02:14:23,450 --> 02:14:30,530
So I just want to we're doing the master plan and in that we will be talking these will be elected this will not be

1843
02:14:31,170 --> 02:14:33,450
this has to be funded and

1844
02:14:33,450 --> 02:14:34,830
We have to do this

1845
02:14:35,670 --> 02:14:36,630
correct and

1846
02:14:37,130 --> 02:14:44,710
There'll be things within that this that we will be able to choose from that are within our master plan and what we've done

1847
02:14:44,710 --> 02:14:48,550
To develop the planning for this document. We don't have enough money to build the whole thing

1848
02:14:48,550 --> 02:14:52,290
We're being visionary and we're going to spend funds on expanding the system

1849
02:14:52,690 --> 02:14:59,590
but exactly what improvements are still going to be done at, you know, we're at the

1850
02:15:00,000 --> 02:15:04,740
30,000-foot level now when we need to get down to a level that says what we're actually going to do.

1851
02:15:04,840 --> 02:15:10,180
Okay, so we could take those $7 million a month, saying that I'm advocating for that,

1852
02:15:10,260 --> 02:15:17,100
but we could take those $7 million and we could allocate them to another Parks and Recreation

1853
02:15:17,100 --> 02:15:28,140
project with MSCIP. Yes. Okay. To a certain extent, yes. Okay, great. Okay, so then

1854
02:15:28,140 --> 02:15:40,000
Then you also have under recreation the 1.5, well lots of renovation happening to our facilities.

1855
02:15:40,680 --> 02:15:46,060
And I would say that that is a priority for us to do and I want to confirm since we have

1856
02:15:46,060 --> 02:15:52,480
a 1.5 million dollar expense in our electricity cost going up that our facilities and energy

1857
02:15:52,480 --> 02:15:59,360
energy efficient, solar gas to electricity, that's all going to be our priority projects.

1858
02:16:00,000 --> 02:16:05,960
The renovation of our parks funds we have available for renovation will be used for

1859
02:16:05,960 --> 02:16:11,260
renovation, not for new things that help us with our operational costs to your point.

1860
02:16:11,780 --> 02:16:18,500
But any renovation of facilities, I would like to see them be focused on addressing

1861
02:16:18,500 --> 02:16:21,980
seeing this $1.5 million increase in electricity.

1862
02:16:22,480 --> 02:16:25,420
Yeah, to the extent we can, we are absolutely doing that.

1863
02:16:25,660 --> 02:16:25,840
Great.

1864
02:16:26,200 --> 02:16:26,940
OK, perfect.

1865
02:16:27,680 --> 02:16:31,580
And then I want to look at the Capital Improvement Fund

1866
02:16:31,580 --> 02:16:33,920
for the Morgan Hill Historical Society.

1867
02:16:34,560 --> 02:16:37,920
And this is $3.75 million that you

1868
02:16:37,920 --> 02:16:40,300
have as an expenditure in the CIP budget,

1869
02:16:42,700 --> 02:16:43,180
page 20.

1870
02:16:43,760 --> 02:16:44,820
We can get to page?

1871
02:16:45,500 --> 02:16:48,200
Page 20 of the CIP, and it's up on the screen now.

1872
02:16:48,200 --> 02:16:53,360
Yeah, so this is a project that the council approved

1873
02:16:53,360 --> 02:16:56,160
a conceptual master plan for,

1874
02:16:56,620 --> 02:16:57,920
the expansion of Villa Veramonte.

1875
02:16:58,480 --> 02:17:01,560
As we mentioned, this could be a $15 million project

1876
02:17:01,560 --> 02:17:04,200
to build another building and improve the site.

1877
02:17:05,140 --> 02:17:11,020
So what is proposed is the initial phase one

1878
02:17:11,020 --> 02:17:13,380
of the site improvements,

1879
02:17:13,380 --> 02:17:20,140
which would be storage, restrooms, driveways,

1880
02:17:20,520 --> 02:17:22,640
all the utilities that are not there

1881
02:17:22,640 --> 02:17:25,200
and improving our first phase of that site

1882
02:17:25,200 --> 02:17:28,640
and consistent with the approved concept.

1883
02:17:29,220 --> 02:17:31,980
Now, what will have to happen first is remember

1884
02:17:31,980 --> 02:17:34,120
we took this concept to a 30% level.

1885
02:17:34,500 --> 02:17:35,720
It will come back to the council

1886
02:17:35,720 --> 02:17:37,940
because we council will need to choose

1887
02:17:37,940 --> 02:17:41,780
to award the design to take it to 100% designs

1888
02:17:41,780 --> 02:17:50,560
and then the council would have to choose to award this project for a future to fund

1889
02:17:50,560 --> 02:17:55,520
it and do that. So it will come back to council for future review because there's more work

1890
02:17:55,520 --> 02:18:02,040
to be done, but this is consistent with our master plan and our Recreation Facility

1891
02:18:02,040 --> 02:18:02,560
Impact fee.

1892
02:18:03,040 --> 02:18:06,700
Okay, so this is also something that could be reallocated to other areas?

1893
02:18:06,700 --> 02:18:07,140
Yes.

1894
02:18:07,140 --> 02:18:08,420
To specific areas.

1895
02:18:08,420 --> 02:18:08,700
Yes.

1896
02:18:08,880 --> 02:18:15,520
To recreation facility, not to renovation, only to new, and things that have been identified.

1897
02:18:16,420 --> 02:18:16,900
Okay.

1898
02:18:17,080 --> 02:18:23,020
And it would have to be to a community serving facility, so it couldn't be a small park.

1899
02:18:23,160 --> 02:18:25,400
It would have to be a park that serves the entire city.

1900
02:18:25,600 --> 02:18:26,200
Recreation facilities.

1901
02:18:26,660 --> 02:18:27,160
Okay, great.

1902
02:18:29,240 --> 02:18:34,720
So that's something that I would look at if we're having anything that that would

1903
02:18:34,720 --> 02:18:35,440
apply to.

1904
02:18:35,440 --> 02:18:40,200
I don't you know, I'm concerned one because we've got 3.7 million in there

1905
02:18:40,200 --> 02:18:44,980
Which obviously at a deficit of 5.7 million dollars this year and going forward

1906
02:18:44,980 --> 02:18:47,940
That isn't something that we have right now

1907
02:18:47,940 --> 02:18:53,140
Then I've looked at the operating costs, and I see that we've got a rental

1908
02:18:55,150 --> 02:19:00,850
Don't I think this is an absolute gem. I think that we could do much more with this building

1909
02:19:00,850 --> 02:19:06,070
I mean when I look at this and I went and walked around the historical society

1910
02:19:06,070 --> 02:19:15,270
reached out to the board. I see that we've got rental for $4,500 for the year. And I know

1911
02:19:15,270 --> 02:19:17,230
that the President was here. I don't see him.

1912
02:19:18,610 --> 02:19:24,970
So I want to make one thing clear. The deficit you're referring to is a general fund deficit.

1913
02:19:25,370 --> 02:19:30,830
These are restricted impact funds. They can have no impact to replace that. They can't

1914
02:19:30,830 --> 02:19:36,790
used to do that. They have to be used to build a new recreation facility. So, I

1915
02:19:36,790 --> 02:19:41,230
understand that, but you're looking at building 7.5 million dollar new

1916
02:19:41,230 --> 02:19:46,470
recreation facilities. We just discussed that. Sure, but it doesn't have an impact

1917
02:19:46,470 --> 02:19:52,350
on the 5.7 or the 5 million dollar plus deficit that you're referring to.

1918
02:19:52,490 --> 02:19:56,030
There's not a direct impact. Right. I'm just simply stating that there are

1919
02:19:56,030 --> 02:20:02,150
competing dollars here, heavily competing dollars, and if we've got 7.5 that we're looking

1920
02:20:02,150 --> 02:20:09,530
for at the outdoor sports complex, we've identified tourism, I'm looking at this for 3.75.

1921
02:20:09,970 --> 02:20:15,310
I see rental income for an annual year of $4,500.

1922
02:20:17,590 --> 02:20:23,750
I think that we could be doing a lot more with that building, and I would like for

1923
02:20:23,750 --> 02:20:30,870
us to be doing a lot more and I think maybe our dollars would be better used to try and

1924
02:20:30,870 --> 02:20:37,310
build out, you know, somewhere where we know we're going to be getting some return on income

1925
02:20:37,310 --> 02:20:38,610
and taxes and all of that.

1926
02:20:39,210 --> 02:20:47,850
And then I'll just say to cross back into the operating budget that there is, there

1927
02:20:47,850 --> 02:20:50,670
There was a request for $35,000.

1928
02:20:51,290 --> 02:20:54,990
It was first $20,000, and then it was another $15,000.

1929
02:20:55,090 --> 02:20:57,370
There's some others in here which I think are perfectly fine.

1930
02:20:58,370 --> 02:21:01,110
And I think that that, and I brought this up before,

1931
02:21:01,970 --> 02:21:08,990
having a $20,000 or $35,000 request for operating expenses

1932
02:21:09,480 --> 02:21:12,950
is probably not where we want to have it in community promotions.

1933
02:21:12,950 --> 02:21:19,670
Now, that might be something that we want to include in CIP, because that seems much

1934
02:21:19,670 --> 02:21:25,190
more fitting, but putting it into community promotions does not seem like that is the

1935
02:21:25,190 --> 02:21:29,050
appropriate place where we would have where we're doing that.

1936
02:21:29,490 --> 02:21:29,790
Okay.

1937
02:21:29,970 --> 02:21:35,450
To be really clear, these are expenses for water, fixing long landscaping.

1938
02:21:35,590 --> 02:21:37,530
We do not have an eligible CIP to fund that.

1939
02:21:37,610 --> 02:21:39,210
That cannot be funded from the CIP.

1940
02:21:39,850 --> 02:21:40,870
That's not an option.

1941
02:21:40,870 --> 02:21:47,110
It could be put into taking out a community promotions and you could ask to request the

1942
02:21:47,110 --> 02:21:52,530
city manager put it into the park maintenance budget, but it's going to be a general fund

1943
02:21:52,530 --> 02:21:56,210
expense, whether it's in community promotions or in park maintenance.

1944
02:21:56,610 --> 02:21:59,390
So the dollars you allocate will still be a general fund expense.

1945
02:22:00,090 --> 02:22:05,270
If the council, the will of the council is to change how you provide that, that

1946
02:22:05,270 --> 02:22:07,570
can be the will of the council.

1947
02:22:08,610 --> 02:22:13,350
The use of the facility, we worked with the consultant and we worked with Villa Miramonte,

1948
02:22:13,610 --> 02:22:20,170
and I have spent many hours visiting other sites that manage historical resources and

1949
02:22:20,170 --> 02:22:25,530
where cities pay hundreds and hundreds of thousands of dollars to do less than we do at Villa

1950
02:22:25,530 --> 02:22:28,350
Miramonte and operate them themselves.

1951
02:22:28,690 --> 02:22:31,510
What is their rental revenue for the year?

1952
02:22:31,510 --> 02:22:32,790
I don't know the rental revenue.

1953
02:22:33,090 --> 02:22:34,530
I think that would be a great thing for us to look at.

1954
02:22:34,530 --> 02:22:39,650
I can get that for you, but I can tell you the net impact on the general fund of operating

1955
02:22:39,650 --> 02:22:45,310
the facility versus the rental revenue is a much larger negative impact on the general

1956
02:22:45,310 --> 02:22:45,690
fund.

1957
02:22:46,410 --> 02:22:47,330
So by...

1958
02:22:47,330 --> 02:22:50,210
Let's make sure we're comparing apples to apples is what I'm saying.

1959
02:22:50,770 --> 02:22:53,290
I'd be happy to talk about it.

1960
02:22:53,550 --> 02:22:59,090
I think our recommendation on the community funding has been provided.

1961
02:22:59,090 --> 02:23:06,170
The council can definitely discuss that and the council can request that we do more research on this as a whole.

1962
02:23:06,370 --> 02:23:14,850
I think that community funding is for events and programs. There's not one in here other than the Freedom Fest,

1963
02:23:15,290 --> 02:23:24,690
which I think we would all agree provides entertainment and, you know, community involvement for thousands of people,

1964
02:23:25,550 --> 02:23:28,110
as well as the Friday night music series.

1965
02:23:29,090 --> 02:23:31,710
So I think that that is something that, you know,

1966
02:23:31,790 --> 02:23:34,410
this I'm looking at the city annual grant,

1967
02:23:35,610 --> 02:23:39,470
which some of these are maintenance costs.

1968
02:23:40,030 --> 02:23:41,750
They're not operating costs.

1969
02:23:43,810 --> 02:23:44,670
And I think-

1970
02:23:44,670 --> 02:23:46,910
Councilor, you don't have to get you to move along here

1971
02:23:47,690 --> 02:23:48,610
with your questioning.

1972
02:23:48,830 --> 02:23:52,690
That's a budget that the Historical Society

1973
02:23:53,090 --> 02:23:53,610
puts together.

1974
02:23:53,610 --> 02:24:01,630
You can have a conversation with them about how they can generate more revenue in that particular budget, but we're wasting time here on that discussion.

1975
02:24:01,930 --> 02:24:14,690
Well, I think it's important if we're assigning $3.7 million and we have $4,500 revenue every year, 20, that's definitely a...

1976
02:24:14,690 --> 02:24:21,710
This is a community asset. This is property owned by the city. This is not... You're talking about the...

1977
02:24:21,710 --> 02:24:27,570
I'm well aware of what it is. It's $4,500. We also have community assets.

1978
02:24:27,850 --> 02:24:33,230
We don't make revenue on our other parks. I mean, there's some revenue that comes in, but it's not...

1979
02:24:33,230 --> 02:24:40,470
We just heard from our recreation director that we are generating $1.2 million for rentals of city facilities.

1980
02:24:41,030 --> 02:24:46,170
This is a city facility, and we should be getting much more than $4,500 a year.

1981
02:24:46,350 --> 02:24:49,030
I could probably generate that running the room.

1982
02:24:49,590 --> 02:24:50,570
I'd like to see it.

1983
02:24:50,830 --> 02:24:51,090
Chris.

1984
02:24:51,730 --> 02:24:56,470
That is from operating a facility, primarily the Community Cultural Center, which was

1985
02:24:56,470 --> 02:25:02,690
designed to run as a rental facility that the historical society, the house, is designed

1986
02:25:02,690 --> 02:25:04,350
as a historical resource.

1987
02:25:04,510 --> 02:25:05,330
I just want to be clear.

1988
02:25:05,590 --> 02:25:14,250
It is used for rentals, but it has significant, significant restrictions on it.

1989
02:25:14,250 --> 02:25:19,410
So, some of the improvements to the site may provide a better opportunity for increased

1990
02:25:19,410 --> 02:25:19,970
revenue.

1991
02:25:20,310 --> 02:25:25,470
Chris, the way that that site is now, I think anybody would want to have a baby shower there,

1992
02:25:26,050 --> 02:25:29,810
a tidal shower there, a wedding there, an anniversary party there.

1993
02:25:29,850 --> 02:25:32,230
We're going to get, we need to move on to the conversation.

1994
02:25:33,210 --> 02:25:33,370
Yeah.

1995
02:25:33,430 --> 02:25:36,010
We'll let these historical society deal with their revenue.

1996
02:25:36,010 --> 02:25:39,410
I also, I'd like to understand, you know, it sounds like there's a difference here

1997
02:25:39,410 --> 02:25:43,610
between, I was given a one budget and I have another budget and they just don't

1998
02:25:44,570 --> 02:25:48,030
So they're cat difference here drop that off before she had to leave and

1999
02:25:48,030 --> 02:25:52,210
those are the programs that she runs and she just wanted to get everybody to see

2000
02:25:52,210 --> 02:25:55,530
what are the programs that are run over there and how much money that they're

2001
02:25:55,530 --> 02:26:00,630
anticipating from a cat county grant I see that but some of these are on here

2002
02:26:00,630 --> 02:26:05,570
and they're very different and so that's what I'm yeah that again that's

2003
02:26:05,570 --> 02:26:08,770
like that I think because she dropped it off I don't I don't even get it

2004
02:26:08,770 --> 02:26:16,130
It shows they have a $15,000 for the mariachi, you know, a grant for that, and then here I

2005
02:26:16,130 --> 02:26:22,770
see only income of $5,800, so we haven't reviewed it.

2006
02:26:22,770 --> 02:26:23,430
We haven't reviewed it.

2007
02:26:24,050 --> 02:26:24,290
Okay.

2008
02:26:24,530 --> 02:26:24,730
Thank you.

2009
02:26:26,270 --> 02:26:26,750
Okay.

2010
02:26:28,430 --> 02:26:29,570
Do you know?

2011
02:26:30,250 --> 02:26:31,090
Would you like to jump in?

2012
02:26:31,730 --> 02:26:32,110
Sure.

2013
02:26:32,270 --> 02:26:32,770
Thank you, Mayor.

2014
02:26:32,770 --> 02:26:38,970
First, I'd like to just make a little statement, I was going to jump in before I would appoint

2015
02:26:38,970 --> 02:26:45,770
the voter, but I'd like to ask you to remind the council about the city council norms, you

2016
02:26:45,770 --> 02:26:51,810
know, be respectful and patient with one another, be professional, keep the decorum and clear

2017
02:26:51,810 --> 02:26:52,150
to ear.

2018
02:26:52,510 --> 02:26:58,550
I, you know, if you have a problem with somebody on the council, you know, go offline

2019
02:26:58,550 --> 02:27:02,510
and clear-to-ear shouldn't be done in the public.

2020
02:27:02,910 --> 02:27:08,470
So I wanted to make that statement because I think it was pretty poor what I witnessed today.

2021
02:27:09,430 --> 02:27:13,130
First, thank you, Christina, for answering all my questions prior to the meeting.

2022
02:27:15,110 --> 02:27:21,810
And as far as revenue, let's just take an example with Butterfield or any business.

2023
02:27:23,230 --> 02:27:28,970
When you employ people, those people go out to the local businesses and spend money.

2024
02:27:29,450 --> 02:27:30,730
There's revenue there.

2025
02:27:31,370 --> 02:27:36,650
Okay, it may be unknown at this time, but if a business employs 100 employees,

2026
02:27:37,130 --> 02:27:38,730
those employees have to eat somewhere.

2027
02:27:39,050 --> 02:27:40,410
That relates to revenue.

2028
02:27:41,810 --> 02:27:45,650
That's my expert opinion on that.

2029
02:27:47,230 --> 02:27:51,390
Scenarios and examples of potential revenue, I think, are really good.

2030
02:27:51,390 --> 02:27:58,610
So I agree with many of my colleagues when we're asking if you could just look at some

2031
02:27:58,610 --> 02:28:03,390
of those scenarios because they can help us.

2032
02:28:05,270 --> 02:28:08,290
You know, none of us has a crystal ball.

2033
02:28:08,650 --> 02:28:12,830
I don't know what's happening six months from now or a year from now.

2034
02:28:13,110 --> 02:28:18,910
There could be another war overseas, and that could cause havoc in the United States.

2035
02:28:18,910 --> 02:28:28,270
And, you know, so we don't know, but what we do know is XYZ, and I'll give you an example.

2036
02:28:31,150 --> 02:28:39,130
We know that a hospital is coming in with medical offices on Juan Hernandez, and it's going

2037
02:28:39,130 --> 02:28:45,070
to be sometime in the near future, you know, within the next two years, you know, given

2038
02:28:45,070 --> 02:28:52,250
I mean, don't quote me, but I think it's a 155-bed hospital, and it's Palo Alto Medical

2039
02:28:52,250 --> 02:28:56,630
or Sutter, I believe, with a medical complex.

2040
02:28:57,030 --> 02:29:03,210
Those are high-paying jobs, and that relates directly to revenue for the city.

2041
02:29:03,730 --> 02:29:12,110
So I'm not asking you to try and do a crystal ball, but if those were to come in and

2042
02:29:12,110 --> 02:29:20,570
And if those employed X amount of people, you know, what that possibly could relate to in

2043
02:29:20,570 --> 02:29:23,130
dollars and cents relative to revenue.

2044
02:29:23,830 --> 02:29:26,970
I think all those factors could really help out.

2045
02:29:27,270 --> 02:29:33,150
So Edith in the Economic Development Department, I think you're critical in helping out

2046
02:29:33,150 --> 02:29:33,870
in this area.

2047
02:29:35,070 --> 02:29:40,690
And so I'm asking and relying on you to maybe generate some of the things that

2048
02:29:40,690 --> 02:29:45,150
discussed here today. Thank you, Councilmember. I already had that with

2049
02:29:45,150 --> 02:29:50,210
Councilmember Martinez Beltran, but echoed by you. Thank you. Thank you. That's

2050
02:29:50,210 --> 02:29:56,010
all my questions, Mayor. Thank you. Very good. Okay. Back to you, Christina. Okay.

2051
02:29:56,010 --> 02:29:59,970
DAT, can I ask you to put back on the slides towards-

2052
02:30:00,000 --> 02:30:01,940
It's the end for community funding.

2053
02:30:11,600 --> 02:30:17,220
So included in your packet, there is the listing of the

2054
02:30:17,220 --> 02:30:23,240
28 applications that we have received. And so we, a few years ago, started an application

2055
02:30:23,240 --> 02:30:29,220
process for the community funding. And so what the attachment does is it shows, you know,

2056
02:30:29,280 --> 02:30:38,080
what were the council adopted principles for applying and how to make sure it's a nonprofit

2057
02:30:39,880 --> 02:30:45,080
And so what our team has done is come up with several different options for you to consider.

2058
02:30:45,280 --> 02:30:52,640
We received a total of 408,712 total funding requests and so various options.

2059
02:30:52,880 --> 02:31:00,480
And so the first option is to fund only long-term events and basically no overall increase from previous years.

2060
02:31:00,680 --> 02:31:02,620
And so we've budgeted 200,000.

2061
02:31:02,680 --> 02:31:04,120
And so this is just shy of that.

2062
02:31:04,200 --> 02:31:05,200
And that's our recommendation.

2063
02:31:05,200 --> 02:31:08,500
Now, however, there are other options available to the city.

2064
02:31:09,000 --> 02:31:15,040
Option two would be to fund recently funded events at past levels, but increasing for

2065
02:31:15,040 --> 02:31:18,200
city rental costs and increased public safety costs.

2066
02:31:18,540 --> 02:31:23,100
If this council decided to go forward with that, that would be 38,000 more than we've

2067
02:31:23,100 --> 02:31:23,480
budgeted.

2068
02:31:23,860 --> 02:31:28,480
Option three would be to say yes to all of the applications in full, so that would

2069
02:31:28,480 --> 02:31:33,060
be basically a doubling of what's budgeted for a total of 408,712.

2070
02:31:33,060 --> 02:31:38,900
Option number four would give the council the option to approve specific events and programs.

2071
02:31:39,460 --> 02:31:45,180
And then option number five is to provide some sort of alternative direction on prioritizing applications.

2072
02:31:45,400 --> 02:31:49,560
So basically asking us to come back with new priorities in mind.

2073
02:31:50,240 --> 02:31:57,560
And so now what I would recommend is that the council would have a discussion regarding how to allocate the funds.

2074
02:31:57,680 --> 02:32:01,300
And you'll see in the attachment, it's attachment number four.

2075
02:32:01,780 --> 02:32:06,460
It's five different pages, and so page number two is a summary of all the events showing

2076
02:32:06,460 --> 02:32:10,920
what was allocated last year, what was requested, and then columns for each of the different

2077
02:32:10,920 --> 02:32:11,440
options.

2078
02:32:11,920 --> 02:32:15,200
And then the pages that follow are option one, two, and three.

2079
02:32:15,620 --> 02:32:19,440
And then the last column shows the type of funding that's requested to give you a little

2080
02:32:19,440 --> 02:32:20,220
bit more information.

2081
02:32:20,760 --> 02:32:22,740
And so with that, I turn it back over to you, Mr. Mayor.

2082
02:32:23,100 --> 02:32:23,520
Thank you.

2083
02:32:23,720 --> 02:32:25,280
Any questions or comments?

2084
02:32:26,600 --> 02:32:26,960
Tino.

2085
02:32:27,860 --> 02:32:28,600
Thank you, Mayor.

2086
02:32:29,580 --> 02:32:40,120
Christina, could you just explain, though I went over it with you, the, I

2087
02:32:42,360 --> 02:32:43,240
guess number

2088
02:32:43,240 --> 02:32:43,560
two.

2089
02:32:43,880 --> 02:32:44,100
Sure.

2090
02:32:44,160 --> 02:32:47,480
Could you explain a little bit more in detail what number two is?

2091
02:32:47,520 --> 02:32:47,680
Yeah.

2092
02:32:47,940 --> 02:32:53,960
So basically this option lists out the funding recommendations and events that have received

2093
02:32:53,960 --> 02:32:54,960
funding in the past.

2094
02:32:54,960 --> 02:33:00,740
Now, due to budget limitations, this option doesn't include any new events that are being

2095
02:33:00,740 --> 02:33:01,340
brought forward.

2096
02:33:01,940 --> 02:33:06,620
For the twinkle lights request, funding wasn't included, as it's recommended that the Downtown

2097
02:33:06,620 --> 02:33:10,740
Association work with the PBID to fund for this year and into the future.

2098
02:33:11,520 --> 02:33:16,880
And then here's the other thing is that the events are being recommended for increases

2099
02:33:16,880 --> 02:33:21,880
to costs above and beyond what they've received in the past if it's due to the

2100
02:33:21,880 --> 02:33:24,400
facility costs going up or public safety.

2101
02:33:24,400 --> 02:33:30,660
And so events that are recommended for CCC facility costs are noted with an asterisk.

2102
02:33:31,240 --> 02:33:36,660
And so, Dad, if it's possible, maybe you can bring up attachment number four and page

2103
02:33:36,660 --> 02:33:37,840
four.

2104
02:33:38,800 --> 02:33:40,080
Does that answer your question?

2105
02:33:42,460 --> 02:33:53,560
Yes, but you also indicated that you would increase the cost for, like, rentals.

2106
02:33:53,560 --> 02:33:59,540
Yeah, and so what what does that mean that I'm trying to figure out so that there are

2107
02:33:59,540 --> 02:34:03,680
X cost for rentals, and I'm just going to take an example

2108
02:34:05,020 --> 02:34:06,480
The 4th of July

2109
02:34:07,200 --> 02:34:15,260
So there's a cost for various types of rentals with with the city. So are you saying those costs would increase?

2110
02:34:16,040 --> 02:34:18,620
Yeah, so dad's pulling it up right now

2111
02:34:18,620 --> 02:34:23,940
And so let's first look at an example, for instance, on the founder's dinner.

2112
02:34:24,740 --> 02:34:26,940
So, Dad, if you can kind of make it a little bit bigger.

2113
02:34:28,080 --> 02:34:28,380
So...

2114
02:34:28,380 --> 02:34:29,180
It would be appreciative.

2115
02:34:29,560 --> 02:34:29,800
Yeah.

2116
02:34:30,160 --> 02:34:35,680
So the first column shows what they received in 23-24, so 1,600, right?

2117
02:34:36,340 --> 02:34:38,840
And then what are they asking for this year, 8,000?

2118
02:34:39,000 --> 02:34:46,240
Well, in option number two, what we're recommending is 2,624, and so that just represents

2119
02:34:46,240 --> 02:34:51,940
the city's facility fee so it's basically a fee waiver and not above and

2120
02:34:51,940 --> 02:34:58,680
beyond to cover the event itself. Now to go to another example within the same

2121
02:34:58,680 --> 02:35:04,440
sheet you asked about the Freedom Fest. Now Independence Day celebration, last

2122
02:35:04,440 --> 02:35:10,080
year the allocation was 45,000, they've asked for 70,000 and we're

2123
02:35:10,080 --> 02:35:15,900
recommending 70,000 for the event support to cover the additional costs for

2124
02:35:15,900 --> 02:35:20,640
facilities as well as for public safety. Chris, would you add anything to that?

2125
02:35:20,900 --> 02:35:26,900
Maybe just one more example to be helpful. So I know we've had someone speak on it.

2126
02:35:27,200 --> 02:35:33,560
So the Poppy Jester Jasper Film Festival in option one, there's no recommendation

2127
02:35:33,560 --> 02:35:37,740
for funding at all because they have received funding but not long-term.

2128
02:35:37,900 --> 02:35:42,780
So they're not recommended in option one. In option two, they are recommended for

2129
02:35:42,780 --> 02:35:48,660
their facility use fee only, which is covers the playhouse, and that was $3,700.

2130
02:35:50,740 --> 02:35:57,760
What the speaker asked for was in addition to that $3,700, they were hoping to get $1,300

2131
02:35:57,760 --> 02:36:04,040
more above the facility cost to pay for, in their case, program supplies for banners

2132
02:36:04,040 --> 02:36:04,860
in the downtown.

2133
02:36:07,080 --> 02:36:12,400
So in order to fund them at a higher level, the council would have to say they want

2134
02:36:12,400 --> 02:36:15,720
to fund that specific project to a higher level.

2135
02:36:15,820 --> 02:36:17,920
To fund them at all, you'd have to use option two.

2136
02:36:18,280 --> 02:36:19,580
Not fund them would be option one.

2137
02:36:24,070 --> 02:36:26,710
And if option one was selected to keep us

2138
02:36:26,710 --> 02:36:29,710
at the $200,000 recommended, they wouldn't receive funding

2139
02:36:29,710 --> 02:36:31,730
even though they have recently in the past

2140
02:36:31,730 --> 02:36:34,410
because only long-term events are funded under option one.

2141
02:36:36,400 --> 02:36:41,640
So when are we going to make a decision to look

2142
02:36:41,640 --> 02:36:42,520
at these options?

2143
02:36:42,720 --> 02:36:43,660
Is it going to be in June?

2144
02:36:44,060 --> 02:36:46,440
No. So the intention is for you

2145
02:36:46,440 --> 02:36:50,820
to make a decision tonight regarding how to allocate these funds.

2146
02:36:51,340 --> 02:36:56,320
Now there are the five options that we gave you and one option is to come back with, you

2147
02:36:56,320 --> 02:36:59,580
know, if you want to, the council wants to change the priorities and wants us to look

2148
02:36:59,580 --> 02:37:00,880
at a different way to allocate them.

2149
02:37:01,800 --> 02:37:07,060
So we're looking for the specific allocations, you know, as well as of course the total

2150
02:37:07,060 --> 02:37:07,640
dollar amount.

2151
02:37:08,520 --> 02:37:12,420
So we're looking for directions so we know what to incorporate into our budget that

2152
02:37:12,420 --> 02:37:13,840
that we bring forward on June 19th,

2153
02:37:13,840 --> 02:37:17,020
in addition to that, to notify the community groups.

2154
02:37:18,540 --> 02:37:22,060
Would you bring up that slide again with the options?

2155
02:37:22,640 --> 02:37:26,380
Yeah, so if we could go to the page

2156
02:37:26,380 --> 02:37:27,900
that just shows each of them.

2157
02:37:30,000 --> 02:37:31,460
Yeah, so those are the different options.

2158
02:37:31,820 --> 02:37:33,420
So can you make that bigger?

2159
02:37:37,480 --> 02:37:43,840
So the option that makes the slight increase over time

2160
02:37:43,860 --> 02:37:54,720
200,000 to 238. How would that affect our budget? Do we have to take away X amount of

2161
02:37:54,720 --> 02:38:00,600
money from our budget in other areas to do the extra 30 years?

2162
02:38:00,620 --> 02:38:05,340
Yes, so that's a good question. So it's an additional 38,000 that's being requested,

2163
02:38:05,340 --> 02:38:24,280
And it is a one time increase and so, you know, I think we could probably absorb that into the recommended budget, you know, without having to reduce others but at the same time council could say go forward with option two but find savings elsewhere.

2164
02:38:24,840 --> 02:38:25,380
Okay.

2165
02:38:26,000 --> 02:38:26,340
Okay.

2166
02:38:26,420 --> 02:38:26,760
Thank you.

2167
02:38:28,540 --> 02:38:29,480
Anyone else?

2168
02:38:33,220 --> 02:38:37,300
You know, we've done it about two, three years now.

2169
02:38:39,500 --> 02:38:46,680
The only unknown always is we don't know which new organizations comes with an ask, right?

2170
02:38:47,580 --> 02:38:54,000
And then I find it extremely unfair that they might have a great event, a great idea,

2171
02:38:54,080 --> 02:38:57,720
might be new, they might not have known about our city processes.

2172
02:38:57,720 --> 02:39:01,020
And just because we put a policy in place,

2173
02:39:01,240 --> 02:39:04,080
I won't, and long-term funding that was already in place

2174
02:39:04,580 --> 02:39:08,120
will be funded, and all the future ones will not.

2175
02:39:09,040 --> 02:39:12,080
And I'd like to see some modification

2176
02:39:12,080 --> 02:39:17,100
that is open to, if there is a good idea,

2177
02:39:17,380 --> 02:39:19,000
a great research coming in for an idea,

2178
02:39:19,160 --> 02:39:21,080
and the majority of the council says,

2179
02:39:21,120 --> 02:39:26,020
yeah, let's go for it, that we can use

2180
02:39:26,020 --> 02:39:29,900
that the fund allocated for that, maybe then with some trade-offs, right?

2181
02:39:30,520 --> 02:39:34,320
But instead of just saying, oh no, we're not going to look at anything else anymore.

2182
02:39:36,620 --> 02:39:39,640
That's where, over the past few years, we always had the most discussions

2183
02:39:39,640 --> 02:39:42,340
on those additional requests, right?

2184
02:39:42,960 --> 02:39:47,820
With that, Renee, if I may, the, the, I'm with you,

2185
02:39:47,880 --> 02:39:52,060
and I think the, I mean, we get a lot of requests,

2186
02:39:52,280 --> 02:39:54,700
we try to fulfill them all, we take up that $200,000.

2187
02:39:54,700 --> 02:40:02,240
I would like to find some way of however we can do it, sort of peeling some of that back.

2188
02:40:02,460 --> 02:40:11,840
I'd like to find a way of maybe allocating 170,000 and then setting aside 30,000 for council discretion for those kinds of things.

2189
02:40:12,260 --> 02:40:19,360
There could be a new idea that comes forward that we would have some money to play with throughout the year

2190
02:40:19,360 --> 02:40:21,980
that might enable us to help fund something and get it started.

2191
02:40:22,880 --> 02:40:24,420
That's exactly where I'm heading to.

2192
02:40:24,620 --> 02:40:26,080
We'd have to cut some money back elsewhere.

2193
02:40:26,740 --> 02:40:28,140
I might be a little bit more generous.

2194
02:40:28,400 --> 02:40:30,000
I think it would leave it at current level

2195
02:40:30,000 --> 02:40:32,460
and then just add another 30,000 or so

2196
02:40:32,460 --> 02:40:34,960
for unforeseen or something,

2197
02:40:35,380 --> 02:40:37,440
or 50, I don't know what's reasonable.

2198
02:40:38,060 --> 02:40:39,960
I think 30,000 is pretty reasonable.

2199
02:40:40,860 --> 02:40:42,480
Just that we have a little leeway

2200
02:40:42,480 --> 02:40:45,120
for something that comes late that we don't know of

2201
02:40:45,120 --> 02:40:49,480
instead of just turning a great idea just down

2202
02:40:49,480 --> 02:40:52,980
just because you don't know if it comes after there's no coming.

2203
02:40:53,420 --> 02:40:54,140
Yeah, yeah.

2204
02:40:54,200 --> 02:41:01,620
So that's a tweak you might be asking for. So it's kind of a one or two with modification.

2205
02:41:01,900 --> 02:41:04,820
Right, right. That would be like option. Is that option five you're talking about?

2206
02:41:05,260 --> 02:41:05,460
Four.

2207
02:41:07,560 --> 02:41:15,560
No, it's one or two with this modification of adding, let's say 30,000.

2208
02:41:15,840 --> 02:41:17,560
Yeah, it's a modification to one of these.

2209
02:41:17,560 --> 02:41:40,820
Yeah. Yeah. That's a one B or a two B. It depends. Okay. Which one of the two we go for, like, if I can make just a comment. And I think the premises totally fine. I just speaking on our team that manages special events. We need a six months advance notice to plan an event outside to just fund an event.

2210
02:41:40,820 --> 02:41:52,840
So, in order for an organization to come forward and know they're funded and then plan the event to meet the criteria that the city has to plan and implement it safely,

2211
02:41:53,780 --> 02:42:03,680
that's why we do the process once a year planning for the next fiscal year because that allows people who have received funding to plan their event which sometimes costs them money.

2212
02:42:03,680 --> 02:42:10,800
So it doesn't mean that we couldn't allocate money as we go along like the council member saying,

2213
02:42:10,840 --> 02:42:16,680
but it would almost be for the following year because we can't just allocate money and do an event the next month.

2214
02:42:16,920 --> 02:42:20,300
And Chris, so what we've got here, what we're approving though is for two years.

2215
02:42:21,580 --> 02:42:26,860
It actually is a funding level for one year and then we bring this back at mid-cycle

2216
02:42:26,860 --> 02:42:31,960
and you make the specific funding at mid-cycle for this on an annual basis.

2217
02:42:31,960 --> 02:42:37,520
And see, that's where we could have some wiggle room to fund something that comes up.

2218
02:42:37,860 --> 02:42:38,180
Right.

2219
02:42:38,600 --> 02:42:43,520
And I think so they would still follow the annual funding process of applying in the

2220
02:42:43,520 --> 02:42:44,640
early part of the calendar year.

2221
02:42:44,640 --> 02:42:46,760
I know, but there are those things.

2222
02:42:46,900 --> 02:42:49,100
And I think, again, I think we're all experiencing it.

2223
02:42:49,960 --> 02:42:51,280
There could be one of those ideas.

2224
02:42:51,600 --> 02:42:53,860
Now, again, we would have to explain to them just because you come to us today

2225
02:42:53,860 --> 02:42:55,600
doesn't mean you get to do it tomorrow.

2226
02:42:56,600 --> 02:43:00,360
But I think what we're, at least a few of us are looking for a little more flexibility,

2227
02:43:00,360 --> 02:43:05,300
at least some options that were not so dedicated to this money.

2228
02:43:07,960 --> 02:43:10,200
And part of this means that at some point in the future, as we go forward,

2229
02:43:10,220 --> 02:43:12,340
we're going to have to say no to some of these nonprofits who are coming forward

2230
02:43:12,340 --> 02:43:13,180
saying, I want to do this.

2231
02:43:13,520 --> 02:43:17,740
You know, we're going, hey, we're setting aside money to do something different.

2232
02:43:17,840 --> 02:43:18,260
I don't know.

2233
02:43:18,460 --> 02:43:22,280
I mean, I think we're looking for some flexibility.

2234
02:43:23,100 --> 02:43:23,900
Yeah, that's my point.

2235
02:43:24,000 --> 02:43:28,300
I think for the standard option one or two, again, we have to decide which one of the two.

2236
02:43:29,840 --> 02:43:34,900
But there should be that additional amount where we can be flexible, and if the council

2237
02:43:34,900 --> 02:43:39,000
majority thinks that we're okay, then the rest of the policy wouldn't apply.

2238
02:43:39,460 --> 02:43:40,300
That's what I'm trying to say.

2239
02:43:40,540 --> 02:43:46,340
And again, what we're good to call it is council's discretionary fund, if you will.

2240
02:43:46,500 --> 02:43:50,020
It can only be used for what we're dedicating here with these community events.

2241
02:43:50,260 --> 02:43:53,260
But maybe it's something we feel like, hey, maybe that event does need an extra.

2242
02:43:53,260 --> 02:43:58,840
Or I don't know. I just feel like I just I felt like this one was it was you know, we

2243
02:43:59,980 --> 02:44:06,580
Limited options. I say there's plenty here, but I feel strongly about making sure there's some flexibility for us to have some discretion

2244
02:44:07,320 --> 02:44:11,920
May not work out, but but we're I think we're looking for some some answers

2245
02:44:12,720 --> 02:44:20,900
I would just suggest I think to get to that point because I just want to be kind of frank to get to the council policy

2246
02:44:20,900 --> 02:44:22,840
on funding was not easy for

2247
02:44:23,840 --> 02:44:30,380
So if we come back and change it and people can apply later, we've had difficulty with

2248
02:44:30,380 --> 02:44:30,580
that.

2249
02:44:30,720 --> 02:44:35,320
So it will be difficult for the council and it will put more burden on staff.

2250
02:44:35,320 --> 02:44:35,680
I get it.

2251
02:44:35,780 --> 02:44:37,800
And then we'd be jockeying for, yeah.

2252
02:44:38,040 --> 02:44:41,260
Attachment three, just by the way, is the policy that council put together.

2253
02:44:41,380 --> 02:44:42,760
So it's policy 2102.

2254
02:44:43,340 --> 02:44:43,780
Okay.

2255
02:44:44,340 --> 02:44:50,340
I think the discussion on, I mean, as we look at prioritizing this, we have looked

2256
02:44:50,340 --> 02:44:54,060
because we haven't had enough dollars to fund the 400,000 we've looked at what

2257
02:44:54,060 --> 02:44:57,820
past events have had so there are increasing costs to run the 4th of

2258
02:44:57,820 --> 02:44:59,920
July event the holiday light

2259
02:45:00,000 --> 02:45:05,940
Parade event. So we're recommending increases to those, and option two, if you

2260
02:45:05,940 --> 02:45:10,160
want with it, would provide no funding for new events. And there are new events on

2261
02:45:10,160 --> 02:45:18,000
this list requesting funding. Yeah. So I think that discussion on do you want to

2262
02:45:18,000 --> 02:45:23,680
stop doing some of these long-term events to fund new events might be

2263
02:45:23,680 --> 02:45:27,220
something you want a discussion you have outside the budget process to. Exactly.

2264
02:45:27,220 --> 02:45:31,820
I'm just going to say that might be the thing to do is that we go for one of these options

2265
02:45:31,820 --> 02:45:37,460
here and then we continue the conversation leading into the next budget review or something

2266
02:45:37,460 --> 02:45:38,040
of that effect.

2267
02:45:38,720 --> 02:45:39,800
That's option option two.

2268
02:45:41,040 --> 02:45:48,560
So I like the idea of having, you know, looking at how many people applied, the 408 is

2269
02:45:48,560 --> 02:45:52,920
the total applications, and then looking at the options we're considering, which

2270
02:45:52,920 --> 02:45:57,420
which is under the 200,000, and then option two, 238.

2271
02:45:58,680 --> 02:46:01,940
The others talk about if you wanna give some room for some,

2272
02:46:02,060 --> 02:46:03,420
but giving some room for new ones.

2273
02:46:03,840 --> 02:46:05,580
Going back to what I said earlier,

2274
02:46:06,340 --> 02:46:10,140
I think I would like to have us move

2275
02:46:10,140 --> 02:46:12,920
the historical society maintenance

2276
02:46:13,700 --> 02:46:16,620
to a park maintenance fund,

2277
02:46:16,760 --> 02:46:19,280
which would free up another 20,000.

2278
02:46:19,280 --> 02:46:30,300
And then we would be able to do option two because that would now be two to 18.

2279
02:46:31,380 --> 02:46:34,480
And we would have a little bit of room for some of these.

2280
02:46:34,640 --> 02:46:39,600
I see a few of them that have zeros that are new that didn't get any kind of a consideration.

2281
02:46:39,880 --> 02:46:47,560
I think it sounds like from what you're saying, you know, there really would only be six months left if it's six months out from here.

2282
02:46:48,900 --> 02:46:57,580
You're saying it's six months to plan or you need six months or I heard you say that the application is due the full application is due six months in advance.

2283
02:46:57,800 --> 02:47:07,460
So organization would depending on the type of event, but it could be four months or six months, but the event organizer will need time to actually put that application together.

2284
02:47:07,460 --> 02:47:08,620
So it's longer than that.

2285
02:47:08,620 --> 02:47:12,820
Okay, so if we were to move that 20,000

2286
02:47:13,620 --> 02:47:19,040
Which is not for an event or you know that could go into our park maintenance fund

2287
02:47:19,040 --> 02:47:23,240
And then we could have it would be

2288
02:47:24,100 --> 02:47:29,400
218 there was talk about increasing it to 230 so we would still have another

2289
02:47:29,400 --> 02:47:35,940
12,000 that we could allocate or staff could allocate look at giving to some of these boys and girls

2290
02:47:35,940 --> 02:47:37,180
Cal North

2291
02:47:38,620 --> 02:47:45,060
There's a couple of these blues festival that didn't get anything I just be clear. We if it was allocated out

2292
02:47:45,060 --> 02:47:51,860
I believe it would be allocated to the general fund because the park maintenance fund. There's a spend-down plan and it will be depleted in

2293
02:47:52,840 --> 02:47:54,960
Approximately six years so we wouldn't be able to

2294
02:47:55,680 --> 02:48:00,900
It would be the general fund expense. Okay, where will all the maintenance of our parks go?

2295
02:48:02,040 --> 02:48:03,660
So I think we answer this question

2296
02:48:03,660 --> 02:48:05,940
And so right now the park maintenance is funded

2297
02:48:05,940 --> 02:48:07,520
from the general fund with a transfer

2298
02:48:08,160 --> 02:48:09,800
from the park maintenance fund annually

2299
02:48:09,800 --> 02:48:11,400
to offset some of the costs.

2300
02:48:12,140 --> 02:48:15,740
When that park maintenance fund is depleted,

2301
02:48:16,400 --> 02:48:17,680
if it gets depleted,

2302
02:48:17,900 --> 02:48:20,600
remember the reserve policy could put money into it.

2303
02:48:20,880 --> 02:48:22,520
That's part of the policy you were discussing.

2304
02:48:23,120 --> 02:48:24,920
But it will likely be depleted at some time

2305
02:48:24,920 --> 02:48:26,840
and the general fund will then take on

2306
02:48:26,840 --> 02:48:28,360
the maintenance, the park maintenance fund,

2307
02:48:28,360 --> 02:48:29,700
which I believe our finance director

2308
02:48:29,700 --> 02:48:32,340
has shown being transferred to the general fund

2309
02:48:32,340 --> 02:48:37,140
after the depletion of the park maintenance fund. Okay, so for purposes of where it would

2310
02:48:37,140 --> 02:48:41,160
go, it would go to the park maintenance fund. It would go to the general fund. Okay, it

2311
02:48:41,160 --> 02:48:46,660
would go to the general fund. So I say we move that out where all of our other park

2312
02:48:46,660 --> 02:48:53,000
maintenance sits. It just be noting where it sits, what division it sits in. Instead

2313
02:48:53,000 --> 02:48:56,660
of sitting in the council division, it would be sitting in the park maintenance division,

2314
02:48:56,680 --> 02:49:01,000
but it's still the same as that cost to the general fund. Okay. But it wouldn't

2315
02:49:01,000 --> 02:49:05,300
be in our community promotions and so I think it should move to the park

2316
02:49:06,260 --> 02:49:12,480
maintenance or park delegation in the general fund and then we would have this

2317
02:49:12,480 --> 02:49:19,640
12,000 that we could still use for new programming. You would be if you did that

2318
02:49:19,640 --> 02:49:25,580
the impact on the general fund would not be the increase of the the dollars

2319
02:49:25,580 --> 02:49:32,960
to the 38,000 it would be the 38,000 plus 40,000 so you would be impacting the

2320
02:49:32,960 --> 02:49:38,320
general fund by 70,000 because you're just shifting it from one

2321
02:49:38,320 --> 02:49:43,080
to the general fund to the if I understand what the option you're

2322
02:49:43,080 --> 02:49:49,080
saying correctly you say you want to go with option two which is 238 take so

2323
02:49:49,080 --> 02:49:53,840
that would be adding 38,000 above or close to 40,000 above the staff

2324
02:49:53,840 --> 02:49:58,040
recommendation so that's $40,000 increase in the net impact to the general fund

2325
02:49:58,040 --> 02:50:16,520
then if you take that $20,000 out... $18,000. Right? Yes. Yes. But we're talking about adding $30,000 for new programming so we would be looking at $2.30 already for community

2326
02:50:17,620 --> 02:50:19,640
That's what I heard from my colleagues.

2327
02:50:21,640 --> 02:50:24,980
I'm not sure I heard that, so if that was the plan.

2328
02:50:25,580 --> 02:50:32,040
So if you put the community promotions at $230,000 and you put $20,000 more into the park fund,

2329
02:50:32,100 --> 02:50:34,920
that would be a net impact of $50,000 through the general fund.

2330
02:50:35,480 --> 02:50:35,660
Right.

2331
02:50:35,820 --> 02:50:37,660
Above what has been shown.

2332
02:50:38,520 --> 02:50:42,320
Yvonne, we're talking about the $33,000, or the $30,000 I was suggesting?

2333
02:50:43,180 --> 02:50:43,440
Yes.

2334
02:50:43,440 --> 02:50:47,980
Yes, and Renee's also talking about for new programming.

2335
02:50:47,980 --> 02:50:53,460
Yeah, my work's reducing his was adding, so it's maybe a combination of the two, but

2336
02:50:56,790 --> 02:50:57,750
whatever

2337
02:50:57,750 --> 02:50:58,210
it might be.

2338
02:50:58,430 --> 02:50:58,650
Right.

2339
02:50:59,050 --> 02:51:00,070
Either way, it's still in expense.

2340
02:51:03,110 --> 02:51:08,190
So that's, I mean, that's what I'm looking at.

2341
02:51:08,410 --> 02:51:10,130
Okay, and I've got some thoughts on that as well.

2342
02:51:10,330 --> 02:51:12,790
One of the questions, I'm sorry, if you're done, I'll go.

2343
02:51:12,850 --> 02:51:12,990
I'm done.

2344
02:51:13,230 --> 02:51:13,530
Thank you.

2345
02:51:15,230 --> 02:51:21,490
One of the questions I have is, have these organizations, who are coming back second,

2346
02:51:21,610 --> 02:51:26,870
third, fourth time, whatever, have them at the reporting criteria, which is on page 12

2347
02:51:26,870 --> 02:51:27,630
of this packet,

2348
02:51:29,680 --> 02:51:33,320
which indicates that within 30 days following the conclusion of the funded

2349
02:51:33,320 --> 02:51:37,420
activity, the organization must submit a report to the city reporting out pertinent

2350
02:51:37,420 --> 02:51:40,420
information related to the activity, for ongoing activities.

2351
02:51:40,920 --> 02:51:41,480
I mean, do you have that?

2352
02:51:41,920 --> 02:51:42,640
Are they doing that?

2353
02:51:42,640 --> 02:51:50,380
I don't believe everyone meets the 30 days on it, but everyone meets the criteria before

2354
02:51:50,380 --> 02:51:52,160
they would get funding for the next year.

2355
02:51:52,360 --> 02:51:54,300
And so we do collect those reports.

2356
02:51:54,480 --> 02:52:00,520
Sometimes it takes more than 30 days as it's volunteers working on it, but before they're

2357
02:52:00,520 --> 02:52:07,060
funded for the next cycle they meet that criteria, they do, or else we would be

2358
02:52:07,060 --> 02:52:07,480
noting it.

2359
02:52:07,760 --> 02:52:11,400
Okay, and that including the funds and the statistics and information that provides

2360
02:52:11,400 --> 02:52:13,200
details on the activity's impact to the community?

2361
02:52:14,240 --> 02:52:19,280
Yes, and within their applications, a lot of them have used the same thing they've done

2362
02:52:19,280 --> 02:52:21,980
in their report to put in their application for the next year.

2363
02:52:22,140 --> 02:52:25,280
So you see a lot of what they – it's in their report in what you – if you look

2364
02:52:25,280 --> 02:52:25,760
on the links.

2365
02:52:26,120 --> 02:52:26,400
Okay.

2366
02:52:26,620 --> 02:52:28,680
But at least they've met that.

2367
02:52:29,540 --> 02:52:29,860
Okay.

2368
02:52:30,400 --> 02:52:35,840
For me, I would like to go with option one and include the additional 15,000 that

2369
02:52:35,840 --> 02:52:40,440
is being asked for for Villa Mera Monti on top of the 198.

2370
02:52:40,920 --> 02:52:41,360
What

2371
02:52:44,940 --> 02:52:48,120
we're going to settle on here tonight, I think we have different options that I don't

2372
02:52:48,120 --> 02:52:51,880
even know where we go from here on Gino, any thoughts on where you want to go with this?

2373
02:52:52,520 --> 02:52:57,400
If you could just explain what you just said, so you're saying you would like to go with

2374
02:52:57,400 --> 02:53:05,240
number one, but add 15,000 to it, so you can comply with the Miramonte request.

2375
02:53:06,120 --> 02:53:13,220
As opposed to option number two, which will fund what then?

2376
02:53:13,720 --> 02:53:15,320
Well, option two is what's listed there.

2377
02:53:15,440 --> 02:53:17,280
It's 238,000.

2378
02:53:17,580 --> 02:53:23,100
But what are the other programs that that 38,000 basically is going to fund?

2379
02:53:23,920 --> 02:53:24,780
Well, Christine.

2380
02:53:24,880 --> 02:53:28,240
So, yeah, so to add and look if you could pull up the summary page.

2381
02:53:28,340 --> 02:53:32,080
And so what you can do is compare the option one and the option two columns.

2382
02:53:32,080 --> 02:53:35,940
And so, just going down, you could see, for cars.

2383
02:53:36,460 --> 02:53:40,200
Could you tell me what page, I'm sorry to interrupt, could you tell me what page that is?

2384
02:53:40,200 --> 02:53:41,840
Yeah, so this is...

2385
02:53:46,800 --> 02:53:48,360
Do you have the agenda packet?

2386
02:53:48,840 --> 02:53:49,220
Yeah, I do.

2387
02:53:49,240 --> 02:53:51,460
If you do, that's, yeah, it's page 16.

2388
02:53:51,760 --> 02:53:54,880
Item two is, right, option two is page 16 of the agenda packet.

2389
02:53:54,980 --> 02:53:59,700
Yeah, so we would just go side by side, and you can kind of see the difference between option one and two.

2390
02:54:00,040 --> 02:54:02,160
Oh. Yeah, what page of number is that?

2391
02:54:04,460 --> 02:54:05,320
205, you said, Monica?

2392
02:54:08,640 --> 02:54:12,320
Yeah, but of the packet, 205.

2393
02:54:14,520 --> 02:54:16,460
Two of five. Two of five.

2394
02:54:16,460 --> 02:54:17,780
Oh, but in agenda packet.

2395
02:54:18,200 --> 02:54:23,420
Okay, so basically if we're looking at option one versus option two,

2396
02:54:23,500 --> 02:54:26,820
you can kind of scan through and see what the differences are.

2397
02:54:27,100 --> 02:54:30,260
So, Karas, there's two events that would be funded under option two.

2398
02:54:30,620 --> 02:54:31,760
Same thing with the shabbat.

2399
02:54:32,500 --> 02:54:35,680
you know healthier kids stays the same and you would just kind of go down and

2400
02:54:35,680 --> 02:54:38,880
see what additional events are being funded or sponsorship.

2401
02:54:41,290 --> 02:54:42,670
Okay I better

2402
02:54:42,670 --> 02:54:50,110
understand it now and I you know I again I truly wish that we can fund

2403
02:54:50,110 --> 02:54:54,390
every single request but you know we have a finite budget that we have to

2404
02:54:54,390 --> 02:54:59,350
comply with and and it's very difficult because we have to be careful not to

2405
02:54:59,350 --> 02:55:05,330
take it out of the general fund and trying to be considerate about what's going to happen

2406
02:55:05,330 --> 02:55:15,450
in the future, which we don't know. So I really like the Mayor's recommendation of doing it

2407
02:55:15,450 --> 02:55:15,890
that way.

2408
02:55:18,120 --> 02:55:22,620
And really, there's no action here. Or is there? I mean, what are we doing?

2409
02:55:22,760 --> 02:55:27,560
There's no action, but what we would like to get from Council's direction, one, we

2410
02:55:27,560 --> 02:55:31,740
We need the total tech to incorporate into our recommended budget if it's something other

2411
02:55:31,740 --> 02:55:34,780
than the $200,000 or basically option one.

2412
02:55:35,140 --> 02:55:35,180
Right.

2413
02:55:35,260 --> 02:55:40,920
And then second, if there's consensus, then we can move forward with letting the organizations

2414
02:55:40,920 --> 02:55:41,480
know.

2415
02:55:41,960 --> 02:55:42,300
Got it.

2416
02:55:42,600 --> 02:55:43,560
I don't know if we have consensus.

2417
02:55:43,880 --> 02:55:44,220
Any thoughts?

2418
02:55:44,460 --> 02:55:50,020
Well, I certainly would not have any consensus with doing option one considering that it

2419
02:55:50,020 --> 02:56:00,200
That does not include any of the Nueva Esperanza holiday posada or the Dia de los Muertos event,

2420
02:56:01,200 --> 02:56:07,220
especially on the hills of the economic mobility that we're kicking off in a few weeks.

2421
02:56:08,700 --> 02:56:16,220
So again, could we we could make modifications so we could say item one or option one with

2422
02:56:17,200 --> 02:56:25,560
But again, my deal for the $15,000 plus funding for those two items there, that we can even

2423
02:56:25,560 --> 02:56:26,020
do that, right?

2424
02:56:26,860 --> 02:56:27,320
Okay, so.

2425
02:56:28,080 --> 02:56:29,540
There's also Poppy Jasper.

2426
02:56:29,600 --> 02:56:31,600
There's a number that aren't included in that.

2427
02:56:31,600 --> 02:56:31,900
I know, I know.

2428
02:56:32,500 --> 02:56:32,880
I don't know where we're going.

2429
02:56:32,880 --> 02:56:33,960
Poppy Jasper is one.

2430
02:56:34,320 --> 02:56:36,300
It's, I mean, look how much they've grown.

2431
02:56:36,800 --> 02:56:38,500
They've got to our community.

2432
02:56:39,020 --> 02:56:42,040
We talk about art and tourism, I think.

2433
02:56:43,160 --> 02:56:49,240
Like my, my notice to go with option two, if we're not looking, you know, and if we're

2434
02:56:49,240 --> 02:56:56,660
not looking to do, I was trying to also make room for the new opportunity for new groups

2435
02:56:56,660 --> 02:57:00,700
because I think they're very important in looking at some of these that have put in

2436
02:57:00,700 --> 02:57:03,240
and unfortunately, you know, they don't make option two.

2437
02:57:03,320 --> 02:57:09,180
And so I thought by giving, you know, by moving what truly is an operating maintenance

2438
02:57:09,180 --> 02:57:15,140
into the general fund and we keeping this promotions it won't not be funded the

2439
02:57:15,140 --> 02:57:19,460
historical society it would be funded but it would be in a more appropriate place

2440
02:57:19,460 --> 02:57:25,000
and then we could have a little bit of room if people aren't looking to do

2441
02:57:25,000 --> 02:57:31,400
that you know then we won't have room for new for new ideas then I

2442
02:57:32,100 --> 02:57:36,860
absolutely think it has to be option two yeah I mean again I would still

2443
02:57:36,860 --> 02:57:41,160
Again, if it's option two, I'm going to lobby for the additional money for the historical society.

2444
02:57:41,280 --> 02:57:47,480
Again, whether we move it from here or put it over here, it's still an impact, it's still an expense.

2445
02:57:48,460 --> 02:57:54,040
If we did move it to the operating fund, that would be something we would continue to fund every year.

2446
02:57:54,580 --> 02:57:56,800
I would assume there's no...

2447
02:57:56,800 --> 02:58:04,120
I think on that end, I think that's something staff, this policy manager, we could discuss

2448
02:58:04,120 --> 02:58:08,800
If it makes more sense if that's the if the council would like us to look at that before yeah

2449
02:58:08,800 --> 02:58:14,400
I mean it again whether it's out of one fund or another my goal is not to not fund the historical society

2450
02:58:14,400 --> 02:58:20,720
My goal is for us to fund it appropriately and to gain the revenue that we think I don't know that it's inappropriate

2451
02:58:20,720 --> 02:58:26,120
But I get what you're saying is there is there another option available and it certainly seems like there is it's whether it

2452
02:58:26,120 --> 02:58:30,000
Again as long as they got the money. That's what's necessary for our

2453
02:58:30,980 --> 02:58:32,320
our asset so

2454
02:58:32,320 --> 02:58:37,640
Well, I can be okay with that, but again, I want to make sure that we're including the

2455
02:58:37,640 --> 02:58:39,320
additional 15,000 that they're requesting.

2456
02:58:39,600 --> 02:58:39,680
Renee?

2457
02:58:40,380 --> 02:58:46,460
Yes, so I understand where my colleague is coming from and it kind of sticks out like

2458
02:58:46,460 --> 02:58:52,180
a sore thumb that ongoing maintenance when you look at what everything else is for, right?

2459
02:58:52,500 --> 02:59:00,380
This is really the goal of that fund, community fund or whatever we call it, was to help

2460
02:59:00,380 --> 02:59:05,860
book is saying we're specific events right not for ongoing maintenance of

2461
02:59:05,860 --> 02:59:10,600
anything and I think we should give it back to the city to look into where

2462
02:59:11,260 --> 02:59:16,840
where could that get moved to including it if we we think it that it should be

2463
02:59:16,840 --> 02:59:21,820
up by another 15,000 I'm okay with that and I think that's doable it's not a

2464
02:59:21,820 --> 02:59:26,540
huge amount but I'm sure there's some some buffer any budget has buffer

2465
02:59:26,540 --> 02:59:36,980
have a background in finance, I know that. So, see, she's smiling, so, gotcha. I think

2466
02:59:36,980 --> 02:59:42,800
option two is for me they're the better one. You know, when did we create that budget three

2467
02:59:42,800 --> 02:59:47,320
years ago, four or five years ago? Yeah, the policy was in 2021, so probably right.

2468
02:59:47,700 --> 02:59:53,120
Yeah, and, you know, things got more expensive for anyone, right, since then, including

2469
02:59:53,120 --> 02:59:59,260
We're raising the fees too, and I think it's only fair to kind of balance that out.

2470
03:00:00,000 --> 03:00:05,800
The additional cost that some events just occur. And if we can help a couple more groups

2471
03:00:05,800 --> 03:00:13,660
as well by doing so, that's perfectly okay with me. So I will go with option two, but remove

2472
03:00:14,150 --> 03:00:19,140
the ongoing maintenance part. So that might lower that amount unless we want to use those

2473
03:00:19,140 --> 03:00:25,480
20,000 then for discretionary spending by the council, whatever you call it.

2474
03:00:25,480 --> 03:00:30,620
Yeah, yeah, we call it whatever but no, but if that requires a policy change first

2475
03:00:30,620 --> 03:00:36,280
And we I guess we'll have to schedule the policy change first and then right that will trigger that change

2476
03:00:36,280 --> 03:00:42,980
And maybe that's something you look at for next year when we bring it back at mid-cycle for the second year. Do you know?

2477
03:00:43,740 --> 03:00:44,200
Thank you mayor

2478
03:00:44,900 --> 03:00:45,420
so

2479
03:00:47,140 --> 03:00:51,120
Chris or Christina or whoever what would be the

2480
03:00:51,640 --> 03:00:53,100
pros and cons of moving

2481
03:00:53,100 --> 03:01:00,700
that maintenance fund somewhere else? I mean is this actually doable or would it

2482
03:01:00,700 --> 03:01:06,060
cause some other issues going forward relative to ongoing? From an accounting

2483
03:01:06,060 --> 03:01:12,960
and budgetary perspective it is a use of general funds so right it's a general

2484
03:01:12,960 --> 03:01:17,980
fund expenditure whether it's in here or whether we put it in the general

2485
03:01:17,980 --> 03:01:27,340
fund maintenance budget, right? So, I think the intention was to bring together all funding

2486
03:01:27,340 --> 03:01:31,840
to outside organizations, even though Villamere Month is a little bit different because it's

2487
03:01:31,840 --> 03:01:37,040
our asset, all through one process in one area, so it's all combined, you know, and

2488
03:01:37,040 --> 03:01:40,080
we do it annually. Chris, anything you would add?

2489
03:01:40,880 --> 03:01:46,200
Yeah, I think, yeah, as you mentioned, that's the pro of keeping it in community

2490
03:01:46,200 --> 03:01:54,840
funding, the pro of moving it would be an ongoing park maintenance expense, and there

2491
03:01:54,840 --> 03:02:01,460
could still be a longer term agreement with Villa Maremonte, so I mean the historical society

2492
03:02:01,460 --> 03:02:08,180
for Villa Maremonte. So I think that could be the pro of the other piece, to provide

2493
03:02:08,180 --> 03:02:10,920
them more stability in the funding.

2494
03:02:11,620 --> 03:02:20,960
Yeah, so they're not every year coming back saying, hey, can we get this? Yeah. Yeah. Yeah. I mean, I just exactly why I asked to move it because it's more appropriate.

2495
03:02:21,220 --> 03:02:30,960
I would think that the historical society would appreciate that if they're part of the city. But having it in our community promotions does not seem where we're going.

2496
03:02:32,780 --> 03:02:40,620
being funded as part of parks is ongoing and I think that we want to have that

2497
03:02:40,620 --> 03:02:47,980
ongoing again I'm not trying to defend it I want it to work as an asset of the

2498
03:02:47,980 --> 03:02:54,380
city and if we're going to be investing in that then we need to see that be an

2499
03:02:54,380 --> 03:02:59,480
asset of the city make sense yeah I think we get it do you know you would

2500
03:02:59,480 --> 03:03:05,300
I mean you had indicated option one was something you would be open to doing this option two.

2501
03:03:07,570 --> 03:03:09,310
So what's the question you're asking me?

2502
03:03:09,550 --> 03:03:16,450
So the option two would be, as you see it on the page, we would move, and I don't know

2503
03:03:16,450 --> 03:03:17,010
how we're going to do it.

2504
03:03:17,030 --> 03:03:20,650
I'll leave that to you guys as experts to move the 20,000 for Villa Maramanti out

2505
03:03:20,650 --> 03:03:21,870
of option two.

2506
03:03:22,670 --> 03:03:26,410
That would go somewhere in the general fund along with the additional 15,000 they're

2507
03:03:26,410 --> 03:03:26,890
asking for.

2508
03:03:27,010 --> 03:03:29,270
Yeah, and I'm perfectly fine with that.

2509
03:03:29,270 --> 03:03:32,370
Okay. We'll let all of you work out.

2510
03:03:32,390 --> 03:03:33,050
Sounds like we have consensus.

2511
03:03:33,770 --> 03:03:33,910
Yeah.

2512
03:03:34,570 --> 03:03:34,930
Yeah.

2513
03:03:35,310 --> 03:03:38,350
Probably option two, but with a lower amount.

2514
03:03:38,570 --> 03:03:39,670
So it would be two, 18.

2515
03:03:40,210 --> 03:03:41,770
18, 331.

2516
03:03:42,410 --> 03:03:49,130
So does that mean there's any room for these programs that are new that have not received any funding?

2517
03:03:49,910 --> 03:03:52,470
It would just require an additional general fund contribution.

2518
03:03:55,700 --> 03:03:58,820
Of about, what, 10,000? 20,000.

2519
03:04:00,180 --> 03:04:06,940
It would be per event that you would add funding if you choose to, if you look at option 2 and

2520
03:04:06,940 --> 03:04:10,140
you look at other events that are new that aren't in option 2, you would look at their

2521
03:04:10,140 --> 03:04:19,000
funding level and add that to the increased dollar amount, which we're funding with

2522
03:04:25,370 --> 03:04:25,530
the

2523
03:04:25,530 --> 03:04:26,290
15,000.

2524
03:04:26,490 --> 03:04:29,450
So it's basically above the recommended budget.

2525
03:04:29,450 --> 03:04:39,390
It's the about 40,000 above the recommendation, plus the 15 you added, so you're at 55 above

2526
03:04:39,390 --> 03:04:41,250
the recommendation right now annually.

2527
03:04:42,390 --> 03:04:47,930
So what if we moved out the 20,000, that takes us to 218,331, right?

2528
03:04:47,930 --> 03:05:05,290
and if we added $12,000 for new programming, then that would take us to $230 here and the $20,000 move to the general fund.

2529
03:05:05,530 --> 03:05:07,050
$20,000 plus $15.

2530
03:05:07,110 --> 03:05:09,010
That's $35 plus the $12 you mentioned.

2531
03:05:09,230 --> 03:05:10,710
$20,000 plus $15.

2532
03:05:10,710 --> 03:05:12,590
So there I think

2533
03:05:13,850 --> 03:05:17,730
What the mayor just mentioned was we'd move the 20,000

2534
03:05:18,330 --> 03:05:24,050
He is and other councilors are interested in funding the additional 15,000 that they requested

2535
03:05:24,050 --> 03:05:27,190
So it would be a thirty five thousand dollar

2536
03:05:27,850 --> 03:05:31,590
35 plus. I think Renee you mentioned 12. So I'm sorry if on

2537
03:05:32,310 --> 03:05:36,990
35 that's 47 nearly. Yeah, that's 47,000 additional

2538
03:05:37,990 --> 03:05:40,350
I'm sorry. It's actually no not 20. So it's

2539
03:05:40,710 --> 03:05:43,350
to be 27,000 additional, right?

2540
03:05:43,730 --> 03:05:49,170
It's 27,000 additional plus the,

2541
03:05:51,490 --> 03:05:52,990
if you choose option two,

2542
03:05:53,130 --> 03:05:55,910
it's above what's in the budget right now.

2543
03:05:56,490 --> 03:06:01,310
So it basically is, I think if you add the 12, it's 67.

2544
03:06:03,050 --> 03:06:08,270
I'm just saying our total would be 230.

2545
03:06:09,230 --> 03:06:15,170
We would take out that 20,000 for the Morning Hill Historical Society and put that under

2546
03:06:15,170 --> 03:06:16,830
parks in the general fund.

2547
03:06:17,170 --> 03:06:17,210
No.

2548
03:06:17,790 --> 03:06:27,070
So if the total is 230, that is about 30,000 more than the recommended budget.

2549
03:06:27,430 --> 03:06:34,270
So there's 30,000 and then there's 45,000 being put, sorry, 35,000.

2550
03:06:34,490 --> 03:06:35,990
There's either 20 or 35.

2551
03:06:35,990 --> 03:06:38,550
So there's a difference in discussion.

2552
03:06:38,770 --> 03:06:43,010
The mayor is saying funding the historical site at 35,000.

2553
03:06:43,090 --> 03:06:45,570
You're saying just the 20,000 they're currently getting.

2554
03:06:45,810 --> 03:06:46,670
They asked for an additional 20,000.

2555
03:06:46,670 --> 03:06:48,650
The 20,000 is in option two, right?

2556
03:06:49,530 --> 03:06:49,830
Yes.

2557
03:06:50,250 --> 03:06:52,570
So that's there or here.

2558
03:06:52,730 --> 03:06:53,150
It doesn't matter.

2559
03:06:53,230 --> 03:06:54,370
That's not an additional 20.

2560
03:06:54,910 --> 03:06:55,230
Correct.

2561
03:06:55,570 --> 03:06:59,530
However, if we keep, if Yvonne's saying let's keep that at,

2562
03:06:59,910 --> 03:07:01,670
if she says let's keep it at 230,

2563
03:07:02,070 --> 03:07:03,870
then there is additional, yeah there is additional money.

2564
03:07:04,450 --> 03:07:04,690
Right.

2565
03:07:04,690 --> 03:07:13,690
I'm saying keep it at 230. You move the 20,000 out, which means you're at 218,000. You have

2566
03:07:13,690 --> 03:07:18,790
about $12,000 to provide to the other no ideas, which is.

2567
03:07:19,830 --> 03:07:22,690
And what Chris is trying to capture is what is the total impact on the general fund.

2568
03:07:23,490 --> 03:07:28,770
Yep. Right. But in the option two before us, those 15,000 were not in, so that's why

2569
03:07:28,770 --> 03:07:33,290
I'm talking about the 20,000. I'm okay to add the other 15,000.

2570
03:07:33,290 --> 03:07:35,710
But then the $35,000 goes somewhere else.

2571
03:07:36,150 --> 03:07:37,450
City manager will figure it out.

2572
03:07:37,550 --> 03:07:39,230
There's that for how to handle it.

2573
03:07:39,450 --> 03:07:40,330
Yeah, that's one request.

2574
03:07:40,630 --> 03:07:42,390
And I think what you guys will do is come back.

2575
03:07:42,930 --> 03:07:44,430
I mean, because we're trying to figure this in our head,

2576
03:07:44,570 --> 03:07:45,770
you guys will come back with, OK, here's

2577
03:07:45,770 --> 03:07:47,230
what the actual impact of the budget is.

2578
03:07:48,730 --> 03:07:51,590
Yeah, well, I mean, I'm saying $20,000.

2579
03:07:51,650 --> 03:07:54,010
I'm not saying $35,000 to move that out.

2580
03:07:54,150 --> 03:07:56,390
I'm just saying the $20,000 that is here,

2581
03:07:56,930 --> 03:07:58,170
that we move that out.

2582
03:07:59,190 --> 03:08:01,810
So that takes it to $218,000.

2583
03:08:01,810 --> 03:08:09,150
What I just said, yeah, the 15,000 is an additional that's not part of this. That's not part of it. That's not part of it. Right, right

2584
03:08:09,150 --> 03:08:14,030
We can't take it out. If it's not in here, right, right. Oh, I thought you were saying to add it in. I'm sorry

2585
03:08:16,410 --> 03:08:21,650
Whether it's added in here or added somewhere else, I think we need direction on the 15,000. That's right

2586
03:08:22,050 --> 03:08:26,150
I think you have the director. I think I want you to come back for the additional 15, right?

2587
03:08:26,690 --> 03:08:40,950
I'm not. I heard council member spring is okay with it and these two are okay with it. So we have three that want the additional 15 so we'll have 35,000. We'll find a home for it. Okay. And then from a community promotions perspective, we have 238.

2588
03:08:41,450 --> 03:08:52,250
Okay, back out the Villa Mayor Monte and then the decision is okay. Do we want to backfill that like do are we picking up other events. So Christina just want to back up because that 15,000 just came in.

2589
03:08:52,250 --> 03:09:00,090
two days ago so I don't I'm not sure why we're including that in this that might

2590
03:09:00,090 --> 03:09:07,010
be something to look at at another time but we're looking at what was here and

2591
03:09:07,570 --> 03:09:12,770
the 15,000 just came in again two days ago so why are we just including that

2592
03:09:12,770 --> 03:09:17,170
and all of these others are getting bypassed no they're not getting by

2593
03:09:17,170 --> 03:09:18,650
Well, they're not going to all be funded.

2594
03:09:18,930 --> 03:09:19,730
I can tell you that.

2595
03:09:20,010 --> 03:09:20,870
Not to see they are.

2596
03:09:22,710 --> 03:09:25,730
So no, but I'm talking about all of the others.

2597
03:09:26,770 --> 03:09:30,010
That 15,000 is not competing with the 6,000

2598
03:09:30,010 --> 03:09:33,130
from the Boys and Girls, from the Cal North $9,000,

2599
03:09:33,870 --> 03:09:36,130
from the, I hope you're seeing my point,

2600
03:09:36,310 --> 03:09:39,790
from the $3,000 requested from the Morninghill Boys

2601
03:09:39,790 --> 03:09:40,910
and Music Festival.

2602
03:09:41,630 --> 03:09:44,050
So that just came in two days ago.

2603
03:09:44,050 --> 03:09:51,710
And I don't think that's not considering any of these have been told. No, I understand that I am saying I'd like to fulfill the

2604
03:09:51,710 --> 03:09:58,050
Request made by the little mirror Monty to other council members are okay with that. And so that's why it's moving forward

2605
03:10:01,240 --> 03:10:04,280
And you're both okay with passing up everybody else

2606
03:10:04,280 --> 03:10:05,180
Okay

2607
03:10:05,900 --> 03:10:06,840
Okay, very good

2608
03:10:07,440 --> 03:10:09,920
Then we will now there are no other comments

2609
03:10:09,920 --> 03:10:14,120
Don't open this up for some public comments here with regards to this topic here

2610
03:10:15,460 --> 03:10:17,460
any public comment well

2611
03:10:26,060 --> 03:10:33,390
first off I want to say that oh five seconds so first

2612
03:10:33,390 --> 03:10:38,830
off I want to thank the City Council for providing the funding it's very

2613
03:10:38,830 --> 03:10:43,970
important for the community not only does it allow some events to take place

2614
03:10:43,970 --> 03:10:48,670
that would not otherwise but but it also teaches the citizens that are

2615
03:10:48,670 --> 03:10:52,410
interested in funding some of these events or putting together the events

2616
03:10:52,410 --> 03:10:56,950
to have the ability, and it really fosters our leadership.

2617
03:10:57,830 --> 03:11:03,270
It really fosters coming together as a community to plan the event,

2618
03:11:03,490 --> 03:11:08,350
to go out and hire the people that are going to be participating and providing services.

2619
03:11:09,030 --> 03:11:11,870
And so it's really very, very helpful to the community,

2620
03:11:12,290 --> 03:11:15,790
and especially for people that maybe don't have the resources.

2621
03:11:15,950 --> 03:11:18,170
It would not be able to put those resources.

2622
03:11:18,170 --> 03:11:22,110
is that historically the whole reason why this came into being

2623
03:11:22,110 --> 03:11:26,450
is because we wanted to give the community an opportunity

2624
03:11:26,450 --> 03:11:29,550
to put together events and get the funding necessary.

2625
03:11:30,570 --> 03:11:33,550
So whatever you decide, I mean, I always look at,

2626
03:11:34,210 --> 03:11:35,590
we have a limited budget.

2627
03:11:36,370 --> 03:11:39,430
I know we're not in the best of times,

2628
03:11:39,830 --> 03:11:42,970
but whatever you do, I do wanna thank you

2629
03:11:42,970 --> 03:11:46,650
for allowing the community to participate

2630
03:11:46,650 --> 03:11:51,490
in this process of events that are so good for our community.

2631
03:11:52,150 --> 03:11:52,990
Thank you, Armando.

2632
03:12:01,210 --> 03:12:01,630
Thank you.

2633
03:12:02,410 --> 03:12:03,270
Good evening again.

2634
03:12:03,810 --> 03:12:07,470
I'm not going to try and help you choose anything.

2635
03:12:07,850 --> 03:12:13,250
I'm going to try and complicate your life a little bit with two policy proposals.

2636
03:12:14,230 --> 03:12:19,910
The first is I'm somewhat in agreement with people who would not give priority to existing programs and events.

2637
03:12:19,910 --> 03:12:25,290
My model is that we rotate those grants each year through a different set of applicants

2638
03:12:25,720 --> 03:12:31,110
which allow them to demonstrate to the community their value and perhaps therefore encourage

2639
03:12:31,110 --> 03:12:37,510
more external support for them taking, you know, the city out of the, someone out of that process.

2640
03:12:37,930 --> 03:12:44,370
The other thing which intrigues me and might be a little difficult to do, but both the county

2641
03:12:44,370 --> 03:12:52,730
and the city of San Jose allocate some funds to each of their districts and I like that

2642
03:12:52,730 --> 03:13:01,310
idea. You could keep some for your more popular events, you know, and allocate other funds

2643
03:13:01,310 --> 03:13:08,750
out. I mean, it can work. Rumor has it that's Supervisual Arrhenous. Some of her budget

2644
03:13:08,750 --> 03:13:14,230
inventory items are actually going to come for Morgan Hill this year just kind of putting

2645
03:13:14,230 --> 03:13:20,670
my thumb on the scale on this idea. And that's really all I wanted to say. There are other

2646
03:13:20,670 --> 03:13:24,730
ways to do this. There are some pretty strong feelings about who should and shouldn't get

2647
03:13:24,730 --> 03:13:30,190
funding and that would allow you to have a little flexibility and not have to always

2648
03:13:30,190 --> 03:13:31,590
have consensus. Thank you, Doug.

2649
03:13:33,910 --> 03:13:34,870
Thank you.

2650
03:13:40,400 --> 03:13:48,640
Good evening. Thank you for the great discussion. I agree with your decision in leaving the

2651
03:13:48,640 --> 03:13:55,740
funds for a very, very long time to another budget, the general budget, it seems to make

2652
03:13:55,740 --> 03:14:02,940
sense for me. Since the president isn't here, I'm the past president, so I am not speaking

2653
03:14:02,940 --> 03:14:10,500
for the historical society. But to address a few of the comments that were made, the

2654
03:14:10,500 --> 03:14:17,700
society is run by many dedicated volunteers. Speaking of rentals, right now I've taken

2655
03:14:17,700 --> 03:14:24,000
those over for someone who no longer can handle those, I spend four to six hours of my time

2656
03:14:24,000 --> 03:14:32,680
for each one until it takes place at that building. And it involves a lot of knowledge

2657
03:14:32,680 --> 03:14:39,900
and awareness to be able to make those things happen. So without the funding and the people

2658
03:14:39,900 --> 03:14:45,500
to manage these kinds of things, a lot of things that could happen do not happen.

2659
03:14:45,500 --> 03:14:51,960
So we're funding good management of general management.

2660
03:14:52,700 --> 03:14:54,720
There's a lot more that could be done there.

2661
03:14:55,340 --> 03:14:59,980
But it takes people passion and dedication and funding.

2662
03:15:00,020 --> 03:15:09,880
I'm going to do that, so I thank you on behalf of the historical society for all of your support and what you've done. Thank you.

2663
03:15:10,040 --> 03:15:11,120
Thank you, Kathy. For

2664
03:15:15,690 --> 03:15:18,350
comments, Christina, I'll turn it back over to you.

2665
03:15:18,550 --> 03:15:25,070
Okay, so our next and last item is the council funding, and so I'm going to ask that and I'm going to flip it back.

2666
03:15:25,370 --> 03:15:28,530
And so included in your packet, let's see.

2667
03:15:30,030 --> 03:15:32,050
Yes, I'm just not speaking into it.

2668
03:15:32,050 --> 03:15:36,690
Attachment number two is city council supplies and services and so this is a

2669
03:15:36,690 --> 03:15:42,690
breakdown of council's budget and so this is everything other than personnel

2670
03:15:42,690 --> 03:15:46,430
and what they're going to show up right now show right now includes personnel

2671
03:15:46,430 --> 03:15:51,190
and then all of the non personnel items they start with community funding and

2672
03:15:51,190 --> 03:15:55,690
goes down to internal services and transfers so the total recommended council

2673
03:15:55,690 --> 03:16:00,890
also budgeted $502,000 in the first year and $540,000 in the second year.

2674
03:16:01,230 --> 03:16:06,270
And so one of the areas I wanted to bring to your attention is in conferences and meetings.

2675
03:16:06,890 --> 03:16:12,350
In past years, this was broken out between training, conferences and meetings and auto

2676
03:16:12,350 --> 03:16:12,970
mileage.

2677
03:16:13,150 --> 03:16:17,570
We've combined them all and we've added approximately $7,000, I believe, to that.

2678
03:16:18,170 --> 03:16:21,750
And so the number now is $25,000 in each of the given years.

2679
03:16:21,750 --> 03:16:28,350
And so what we're proposing is that 10,000 of the 25,000 is for the annual

2680
03:16:28,350 --> 03:16:33,490
lead conference and so that assumes all council members go and then in addition

2681
03:16:33,490 --> 03:16:39,990
to that the remaining 15,000 is basically 3,000 per council member to

2682
03:16:39,990 --> 03:16:44,250
include conferences and meetings consistent with your roles as council

2683
03:16:44,250 --> 03:16:50,370
members any associated training and auto mileage so basically 3,000 per

2684
03:16:50,370 --> 03:16:55,450
council member which to date none of the council members have exceeded that

2685
03:16:55,450 --> 03:17:01,130
amount so that's what makes up the 25,000 and with that I turn it over to you Mr.

2686
03:17:01,230 --> 03:17:05,410
Mayor. Thank you. Any questions or comments regarding this item?

2687
03:17:08,430 --> 03:17:15,810
I did not know that we have expenses for council member cell phones. So yeah so

2688
03:17:15,810 --> 03:17:20,230
So attachment number two is a thousand dollars in each year and that's just for one council

2689
03:17:20,230 --> 03:17:21,410
member has a cell phone.

2690
03:17:23,370 --> 03:17:26,910
Okay, and that's approved by the city council?

2691
03:17:28,270 --> 03:17:35,610
So it has been historically part of the telephone budget or just it's come out of the total

2692
03:17:35,610 --> 03:17:41,330
council budget but it was requested to have a separate phone and so we've done that

2693
03:17:41,330 --> 03:17:48,510
and so it's included it's you know it's a thousand each year yeah my point is

2694
03:17:48,510 --> 03:17:54,910
these kinds of special decisions should minimally be decided by all of us not

2695
03:17:54,910 --> 03:18:04,430
I I don't know who got that it wasn't me I don't need it I would not have

2696
03:18:04,430 --> 03:18:09,650
approved that if it would have come to the council as a decision same for

2697
03:18:09,650 --> 03:18:12,690
iPads or so, most of us have an iPad anyways, right?

2698
03:18:12,890 --> 03:18:15,290
I don't think we need to charge the city for that.

2699
03:18:16,250 --> 03:18:21,290
So I just wonder if there's a couple thousand here and there

2700
03:18:21,290 --> 03:18:23,050
that we could cut out.

2701
03:18:23,270 --> 03:18:23,290
Yeah.

2702
03:18:23,450 --> 03:18:26,850
Could you switch this slide to Attachment 2

2703
03:18:27,450 --> 03:18:30,550
to see it at that detailed level?

2704
03:18:30,590 --> 03:18:33,430
I am looking at page 9 of the package, by the way.

2705
03:18:33,590 --> 03:18:35,270
It would just, I think, be helpful to have it up

2706
03:18:35,270 --> 03:18:37,090
on the screen to what you're looking at.

2707
03:18:37,090 --> 03:18:42,110
So this is just a breakout of the non-personnel for council.

2708
03:18:45,060 --> 03:18:46,760
And so, you know, line by line.

2709
03:18:46,920 --> 03:18:50,920
So historically, telephone council members just typically use their own.

2710
03:18:51,280 --> 03:18:56,100
It was requested to have a separate one, and so, you know, we've done that.

2711
03:18:56,820 --> 03:19:04,840
And with iPads, and we, similar to staff for iPads, we, for council members, will buy them,

2712
03:19:04,940 --> 03:19:08,340
or you have other options if you want to use them for your own personal use too,

2713
03:19:08,340 --> 03:19:13,180
then I think we do a stipend so it's less than this. So there's different

2714
03:19:13,180 --> 03:19:14,280
options that are available.

2715
03:19:21,950 --> 03:19:25,290
I personally would remove cell phone iPads for

2716
03:19:25,290 --> 03:19:30,890
council members. That might have been a good idea ten years ago but now all of

2717
03:19:30,890 --> 03:19:33,550
us have those kinds of tools anyways.

2718
03:19:38,340 --> 03:19:38,780
Any thoughts?

2719
03:19:41,240 --> 03:19:45,540
Well I I just don't, the

2720
03:19:45,540 --> 03:19:49,480
The iPad is a critical function of what I do on the Council.

2721
03:19:49,780 --> 03:19:56,440
So are you saying to remove that option for Council members?

2722
03:19:57,340 --> 03:19:57,680
The iPad?

2723
03:19:58,700 --> 03:19:59,980
Yeah, you still can use your iPad.

2724
03:20:00,500 --> 03:20:01,620
I just use my own, yeah.

2725
03:20:03,540 --> 03:20:05,120
Well, this is my own now.

2726
03:20:06,300 --> 03:20:10,100
Well, I mean, it would be once you, you know, when someone leaves the Council, do they

2727
03:20:10,100 --> 03:20:11,380
get the iPad is turned back in?

2728
03:20:11,720 --> 03:20:11,960
Yeah.

2729
03:20:12,400 --> 03:20:12,580
Right.

2730
03:20:13,020 --> 03:20:14,680
So the cities, yeah.

2731
03:20:14,680 --> 03:20:20,320
Yeah. Yeah. Yeah. So, yeah, I don't have an iPad either. I'd have to go out and buy one.

2732
03:20:21,060 --> 03:20:25,040
I wouldn't be opposed to it. I've got my own cell phone. I pay for that.

2733
03:20:25,460 --> 03:20:33,060
Yeah. Yeah, me too. I'm with you on the cell phone. I just don't think that that should be an

2734
03:20:35,110 --> 03:20:35,430
option.

2735
03:20:38,910 --> 03:20:40,930
What should there should not be an option? Sorry.

2736
03:20:41,030 --> 03:20:47,250
The cell phone. I mean, if it's not offered to everybody, then it shouldn't be offered to one.

2737
03:20:47,610 --> 03:20:48,530
But is it offered to everybody?

2738
03:20:49,350 --> 03:20:53,530
We have not had the request in the past other than the one that's here.

2739
03:20:54,010 --> 03:20:58,270
The one council member asked to have their own, a second, a phone.

2740
03:20:59,350 --> 03:21:01,250
Just deal with just city business.

2741
03:21:01,810 --> 03:21:07,110
But as council member spring indicated, nobody knew about it.

2742
03:21:07,330 --> 03:21:10,310
So how do you ask for something if you don't know about it?

2743
03:21:10,730 --> 03:21:11,850
Good point, good point.

2744
03:21:16,390 --> 03:21:17,210
Who has the cell phone?

2745
03:21:17,210 --> 03:21:24,150
Yvonne please go ahead. Thank you. So I think that both of them should be

2746
03:21:24,150 --> 03:21:31,130
allowed for iPad or for the cell phone. I did know there's an allocation for this

2747
03:21:31,130 --> 03:21:35,850
and I did ask for the cell phone. I have when I first started on this I was

2748
03:21:35,850 --> 03:21:43,010
asked and am asked many times for my contact information and there's often

2749
03:21:43,010 --> 03:21:49,330
in times where I feel very uncomfortable giving people my private cell phone, especially for

2750
03:21:49,330 --> 03:21:52,910
a man, I just, I feel uncomfortable with it and that's why I've asked for it.

2751
03:21:53,090 --> 03:21:59,730
By far it's not anything sexy, it's actually a very, you know, simple and with a terrible

2752
03:21:59,730 --> 03:22:04,890
battery but it does make me feel comfortable because people that I don't know, I can give

2753
03:22:04,890 --> 03:22:06,850
them that number and they can reach me there.

2754
03:22:06,850 --> 03:22:13,630
If they you know this person wasn't satisfied calling in and they oh you just send me to voicemail or what have you

2755
03:22:13,630 --> 03:22:14,510
so

2756
03:22:15,490 --> 03:22:16,210
That's why

2757
03:22:16,210 --> 03:22:22,090
And I do think I mean I use my own iPad, but it you know my case

2758
03:22:22,090 --> 03:22:24,510
I've replaced quite a few times in the past six years

2759
03:22:24,510 --> 03:22:29,130
I drop it and use it often and I think that we should as council members. We should have those things

2760
03:22:30,130 --> 03:22:33,530
We dedicate a lot of time we do a lot of business. We're in a lot of meetings

2761
03:22:34,390 --> 03:22:38,130
Like I said, I don't personally have it, but I wouldn't be opposed if somebody did.

2762
03:22:38,490 --> 03:22:44,550
Yeah, and I, to kind of back you up on that, Yvonne, I really don't have a problem with you having a cell phone.

2763
03:22:44,810 --> 03:22:48,330
And for that very reason, you just expressed safety concern.

2764
03:22:48,470 --> 03:22:52,390
I'm not concerned about that, but I can understand where you might be. Totally understandable.

2765
03:22:53,190 --> 03:22:57,590
I do think these are tools that council members need to do their jobs.

2766
03:22:57,970 --> 03:22:58,290
Absolutely.

2767
03:22:58,290 --> 03:23:01,930
So I do think though, if we're going to offer it up to somebody, then maybe there's some

2768
03:23:01,930 --> 03:23:07,410
sort of an offset for, you know, again, I don't have a problem paying for my own phone.

2769
03:23:07,610 --> 03:23:08,110
I just don't.

2770
03:23:08,370 --> 03:23:13,110
But maybe then that the option is there's some sort of offset for those who do use their

2771
03:23:13,110 --> 03:23:13,370
phone.

2772
03:23:13,790 --> 03:23:15,170
Again, we're just adding more and more to the budget.

2773
03:23:15,290 --> 03:23:15,710
I get it.

2774
03:23:16,370 --> 03:23:21,590
But I think these are tools that we need to have to operate and so, and I look

2775
03:23:21,590 --> 03:23:25,250
at that, I mean, a thousand for the cell phone is a very small amount compared

2776
03:23:25,250 --> 03:23:28,910
or do a $200 million budget, so.

2777
03:23:28,990 --> 03:23:31,570
And there's often, I mean, this is my Mac,

2778
03:23:31,750 --> 03:23:33,910
this is, you know, I have my iPad when I take meetings.

2779
03:23:34,510 --> 03:23:38,990
I often have, I have my laptop where I'm taking the Zoom.

2780
03:23:39,190 --> 03:23:41,110
I have my iPad where I'm reading my agenda.

2781
03:23:41,450 --> 03:23:43,610
I have my phone, you know.

2782
03:23:43,950 --> 03:23:45,150
I mean, these are things that you have to use.

2783
03:23:45,150 --> 03:23:46,530
The ultimate multitasker, yeah.

2784
03:23:46,670 --> 03:23:47,110
No, I get it.

2785
03:23:48,170 --> 03:23:52,130
I would be very comfortable leaving these in place.

2786
03:23:55,860 --> 03:24:01,760
So my point is that we should have a policy agreed to that applies to everyone.

2787
03:24:02,420 --> 03:24:03,420
Sure, absolutely.

2788
03:24:03,420 --> 03:24:07,160
It should not be a case-by-case decision. That's what bothers me here.

2789
03:24:07,200 --> 03:24:08,220
Yep, totally agree.

2790
03:24:08,360 --> 03:24:14,520
I don't care, it could be my own. If I had received a phone and no one else, I wouldn't like that either.

2791
03:24:15,040 --> 03:24:16,720
That doesn't sound right to me.

2792
03:24:17,960 --> 03:24:23,020
And I think if there is a policy that the majority agrees to, I have no issue either.

2793
03:24:23,020 --> 03:24:30,640
they're right. But it should not be made with a staff decision, singling out, and then the

2794
03:24:30,640 --> 03:24:33,360
other consulings don't even know that that was an option.

2795
03:24:34,140 --> 03:24:34,960
Right, right.

2796
03:24:36,200 --> 03:24:40,180
And that is something we can move forward to develop the policy. I mean, I think that's

2797
03:24:40,180 --> 03:24:40,940
what's being asked for here.

2798
03:24:41,480 --> 03:24:46,280
The problem I have a little bit with that is if the city pays for it, then you

2799
03:24:46,280 --> 03:24:51,560
only can use it for city purposes, right, and really should not use it for anything

2800
03:24:51,560 --> 03:24:52,040
else.

2801
03:24:52,040 --> 03:24:54,480
Yeah, I don't know how you control that so I

2802
03:24:55,600 --> 03:24:58,160
Will just say I asked for that. It wasn't offered

2803
03:24:58,160 --> 03:25:02,120
I asked for it because of safety was the whole reason why I had first asked for it

2804
03:25:02,120 --> 03:25:06,600
So I understand your point. I'm just saying that's I know we're getting your second phone

2805
03:25:06,600 --> 03:25:10,540
I have an easy one anyone can do that for probably for free

2806
03:25:12,860 --> 03:25:16,460
Okay, so I think what we need to do on that is we will develop a policy and that again

2807
03:25:16,460 --> 03:25:20,540
Maybe that is the direction. We're gonna send staff back with to come to come forward with something

2808
03:25:20,540 --> 03:25:21,800
that would be equitable.

2809
03:25:24,750 --> 03:25:25,370
Okay, very good.

2810
03:25:26,210 --> 03:25:27,590
I think that we'll make it clear, and also,

2811
03:25:28,010 --> 03:25:30,290
if there's a good chance there will be new council members coming,

2812
03:25:30,410 --> 03:25:31,530
then they know, right? Yeah.

2813
03:25:32,270 --> 03:25:34,670
Let's be transparent about our policy.

2814
03:25:34,750 --> 03:25:35,810
We'll bring that forward at goal setting.

2815
03:25:37,150 --> 03:25:39,870
Okay, so anything else on the...

2816
03:25:39,870 --> 03:25:42,730
The only other thing I wanted to just clarify was

2817
03:25:42,730 --> 03:25:45,610
you said that there was 5,000 per council member.

2818
03:25:46,170 --> 03:25:46,610
3,000.

2819
03:25:47,270 --> 03:25:49,110
Well, that's without the annual...

2820
03:25:49,110 --> 03:25:50,790
we all go to the annual conference.

2821
03:25:50,790 --> 03:25:57,850
So altogether it's 5,000 and I know for my you know for me

2822
03:25:57,850 --> 03:26:02,210
I do go over some of that now that I've taken on some of like a go up to a bag for San Francisco

2823
03:26:03,710 --> 03:26:06,710
So and I know that some of that mileage does go over

2824
03:26:06,710 --> 03:26:12,930
So I just wanted to make sure that cannot cross over to different council members if there's a little that's over

2825
03:26:14,530 --> 03:26:19,430
Well, so what we're proposing is that it would be three thousand per council member our clerk's office

2826
03:26:19,430 --> 03:26:23,310
would maintain an online sheet that you can all access to see where you're at.

2827
03:26:23,510 --> 03:26:29,390
So it would just be 3,000 per council unless the will of the council is to say that it can roll over,

2828
03:26:30,070 --> 03:26:33,870
you know, if one's less than the other can have more. I mean, it's up to the council.

2829
03:26:34,810 --> 03:26:45,030
Well, okay. So, like I'm saying, the mileage just on driving on that is already, you know,

2830
03:26:45,030 --> 03:26:52,390
That's already a significant chunk of that, plus for the league, whatever that might be,

2831
03:26:52,490 --> 03:26:58,090
registration, we have a end of the year dinner, we have registered, we do like four a year

2832
03:26:58,090 --> 03:27:01,670
for the league where we go and we heard about ballot measures today.

2833
03:27:02,490 --> 03:27:04,510
So how does that work then?

2834
03:27:06,630 --> 03:27:13,370
So we budgeted 7,000 in total more than we've had in years past, right?

2835
03:27:13,370 --> 03:27:19,490
So we've already budgeted more and the three thousand was a number that we came up with based on looking at

2836
03:27:19,490 --> 03:27:23,030
Expenditures in the past for council members as well as year-to-date

2837
03:27:23,030 --> 03:27:28,650
No one has exceeded or come close to exceeding the three thousand and that's why we're recommending that amount

2838
03:27:30,330 --> 03:27:31,290
okay, so

2839
03:27:32,010 --> 03:27:38,390
If we have that twenty five thousand, I guess what I'm asking is is there room for us

2840
03:27:38,810 --> 03:27:45,470
to if somebody's not using that for it to go over. That's what I'm asking. Can that be something that is fluid?

2841
03:27:45,870 --> 03:27:51,590
If I can just jump in. I think what we've got to focus on is the 15,000. The 10,000 is really just for the annual

2842
03:27:52,230 --> 03:27:55,910
conference. Yeah. So it's really only 15,000 that we're talking about here. Okay.

2843
03:27:57,750 --> 03:28:03,230
Yep, so. So I'm looking for council direction here. No, for what I come from is I think we it's 3,000.

2844
03:28:03,310 --> 03:28:07,270
I think that's, I think that's sufficient for each of us to work with.

2845
03:28:08,390 --> 03:28:10,770
And I think you've got to work within the means.

2846
03:28:11,390 --> 03:28:12,570
And that's what I'm saying.

2847
03:28:12,870 --> 03:28:24,070
If we have council members that have not used that, then are we able to use those funds as 15,000 for all council?

2848
03:28:24,590 --> 03:28:25,810
I would recommend no.

2849
03:28:27,210 --> 03:28:28,510
I can cover that.

2850
03:28:29,430 --> 03:28:31,470
Everybody has to keep within their means.

2851
03:28:31,470 --> 03:28:42,110
is some things that I don't do because I don't feel it's a high priority, and so I have to

2852
03:28:42,110 --> 03:28:44,090
prioritize a lot of the things I go to.

2853
03:28:44,650 --> 03:28:46,530
And so I have to manage everything.

2854
03:28:46,870 --> 03:28:52,910
So if it's per council, 3,000, you have to manage that within your 3,000.

2855
03:28:53,430 --> 03:28:59,790
And it's not, you can't cross over to another council member's money, because that means

2856
03:28:59,790 --> 03:29:07,470
You can cross over to two council members money and it's just not it's just not not not up. It's not even a fair thing to do

2857
03:29:08,720 --> 03:29:11,020
Yeah, ready any thoughts

2858
03:29:11,880 --> 03:29:12,620
Okay, I

2859
03:29:13,160 --> 03:29:16,300
We're looking at we spend ten thousand dollars

2860
03:29:16,300 --> 03:29:23,520
for everyone to go to one event and then we're saying we're spending for one event for

2861
03:29:23,520 --> 03:29:27,220
two and a half days and then we're saying that we're gonna spend

2862
03:29:27,220 --> 03:29:33,280
$15,000 for everyone to do their business for the rest of the year.

2863
03:29:34,100 --> 03:29:35,300
$3,000 each, correct.

2864
03:29:35,540 --> 03:29:37,940
That doesn't seem to add up.

2865
03:29:38,580 --> 03:29:39,220
That's up for me.

2866
03:29:39,560 --> 03:29:44,000
I won't even come close to that, probably, but knowing that that money is there, I might

2867
03:29:44,000 --> 03:29:48,680
actually do some other conferences that I have thought about not doing in the past.

2868
03:29:49,480 --> 03:29:49,720
Yeah.

2869
03:29:50,020 --> 03:29:56,040
So what I've used it for, I can tell you, is for the League Peninsula Division event.

2870
03:29:56,040 --> 03:29:59,380
So the end of the year dinner which most of us go to

2871
03:30:00,000 --> 03:30:05,500
The League annual conference in Long Beach. We all go to the, um, policy,

2872
03:30:05,740 --> 03:30:11,800
League policy committees in Carlsbad. I think three of us went to, uh, they have League leaders,

2873
03:30:12,000 --> 03:30:18,640
which was in Barbank. Um, I was probably the only one that went to, well, this is, this includes.

2874
03:30:19,240 --> 03:30:22,380
Even with that, we have not exceeded the amount that you had talked about. So,

2875
03:30:23,360 --> 03:30:29,280
if you let me finish, I'll get through all of it. I have the Latino Caucus board retreat.

2876
03:30:30,000 --> 03:30:35,660
I have conference and meeting registrations for those that I just talked about.

2877
03:30:36,180 --> 03:30:37,660
Flights, hotels,

2878
03:30:39,780 --> 03:30:47,740
and the mileage alone driving from here to San Francisco and to Silicon Valley Clean Energy

2879
03:30:47,740 --> 03:30:51,060
and to VTA, chairing the PAC Board.

2880
03:30:53,000 --> 03:30:56,380
You know, that alone is $2,200 just right there.

2881
03:30:56,380 --> 03:30:59,620
House member, don't you, you do zoom meetings on the Silicon Valley clean energy?

2882
03:30:59,860 --> 03:31:02,620
No, I go in person to Silicon Valley clean energy.

2883
03:31:02,640 --> 03:31:07,180
$1,200 equates to nearly 4,040, 4,500.

2884
03:31:07,280 --> 03:31:09,580
I go in person to Silicon Valley clean energy.

2885
03:31:10,900 --> 03:31:12,680
I thought we set it up here for zoom.

2886
03:31:13,540 --> 03:31:14,440
Silicon Valley clean energy.

2887
03:31:14,480 --> 03:31:18,800
That's for executive board and once you're out, yeah, once in a while I do do executive

2888
03:31:18,800 --> 03:31:19,640
board here.

2889
03:31:19,740 --> 03:31:26,200
What you're describing has still not exceeded the number that Christina has described.

2890
03:31:26,200 --> 03:31:33,180
I think the three thousand is sufficient the extra ten thousand dollars for the league conference three thousand eighty

2891
03:31:33,180 --> 03:31:40,940
I've submitted a detailed report to Michelle and Christina and it does exceed the three thousand dollars

2892
03:31:40,940 --> 03:31:44,040
Well, then you'll need to manage that differently if we if we approve this

2893
03:31:45,140 --> 03:31:52,240
You mean I wouldn't go to I wouldn't be able to do any of my outside committees that I'm assigned to

2894
03:31:52,240 --> 03:31:53,300
for the city.

2895
03:31:53,740 --> 03:31:54,460
No, you will.

2896
03:31:54,740 --> 03:31:55,220
No, I won't.

2897
03:31:55,220 --> 03:31:56,720
It's the other ones that you'll have to consider.

2898
03:31:56,720 --> 03:31:58,780
No, that's what's included in here, Mayor.

2899
03:31:59,060 --> 03:31:59,780
That's what I'm explaining.

2900
03:31:59,780 --> 03:32:00,320
Yeah, exactly.

2901
03:32:00,500 --> 03:32:04,420
And none of that has gone over the amount of money that Christina has just described.

2902
03:32:04,640 --> 03:32:05,720
Many of those are new.

2903
03:32:06,180 --> 03:32:12,060
And so that's, you know, what I have very small children, so what I would do so that

2904
03:32:12,060 --> 03:32:18,240
everyone is aware is I would wake up at 4.30 in the morning, make lunch for my

2905
03:32:18,240 --> 03:32:24,080
kids, drive to Sacramento, go to the conferences all day, go to the dinners,

2906
03:32:24,220 --> 03:32:30,660
finish at 9.30 at night, drive home so that I could be home, get everybody's

2907
03:32:30,660 --> 03:32:34,560
stuff ready for the next day, get up in the morning again at 4.30 the next

2908
03:32:34,560 --> 03:32:39,260
morning, drive up to Sacramento and come back while my colleagues were staying

2909
03:32:39,260 --> 03:32:43,200
in hotels. I did that for a year so I didn't have any hotel stays. I actually

2910
03:32:43,200 --> 03:32:46,920
saw you with your family in Sacramento. That's right. That's right. That was

2911
03:32:46,920 --> 03:32:51,160
one of the times and I think you spoke to my mom and she told me, yeah, I came so that

2912
03:32:51,160 --> 03:32:56,940
she could do. So I took my mom with me to watch the children there. Thank you for that.

2913
03:32:57,320 --> 03:33:04,940
And so what I'm saying is for a long time I haven't been going and staying in hotels.

2914
03:33:05,640 --> 03:33:11,380
I would be making that trip back and forth, which is why now she's saying we're basing

2915
03:33:11,380 --> 03:33:16,840
this on the past and that is why now currently it has changed the girls are

2916
03:33:16,840 --> 03:33:24,280
now older I have taken my first night away from them just this year so that's

2917
03:33:24,280 --> 03:33:28,740
why you're seeing the change which includes flights because I wouldn't take

2918
03:33:28,740 --> 03:33:34,380
those before I recommend we go with the staff recommendation again we're

2919
03:33:34,380 --> 03:33:37,720
not taking action it's a consensus but I recommend that's what we do yeah I

2920
03:33:37,720 --> 03:33:42,540
I agree with that, and you know, when you take this job you know what it's entailed.

2921
03:33:42,840 --> 03:33:49,680
So I understand you're a family person and you're a mom, but you know what, you took

2922
03:33:49,680 --> 03:33:52,120
this job and you know what it was about.

2923
03:33:52,620 --> 03:33:54,760
So you're going to have to manage that.

2924
03:33:56,080 --> 03:33:56,880
Thank you.

2925
03:33:59,700 --> 03:34:06,160
Yeah, I'm somewhere in between, other than the league I don't think I ever went anywhere

2926
03:34:06,160 --> 03:34:11,260
or definitely always pay it out of pocket, I don't charge for miles or my train

2927
03:34:11,260 --> 03:34:17,440
tickets or flights when I go somewhere, even when it's for city business, the

2928
03:34:17,440 --> 03:34:21,860
annual conference is the only one, but this year I won't even go so that this

2929
03:34:21,860 --> 03:34:25,900
frees up a couple thousand dollars I guess right there. I have no problem if

2930
03:34:25,900 --> 03:34:31,200
you want to use my $3,000 to help my colleague here. I should be able to

2931
03:34:31,200 --> 03:34:38,240
make the call since it's allocated to me right actually no that's it's a it's a

2932
03:34:38,240 --> 03:34:41,980
we don't we don't have a policy but that's what we're settling on it's a

2933
03:34:41,980 --> 03:34:47,200
council decision and the council will decide how that how that's allocated yeah

2934
03:34:47,200 --> 03:34:55,400
but if I have $3,000 I can use then I can tell the city manager finance not

2935
03:34:55,400 --> 03:34:58,880
if the council help offset another colleague if Geno needs more money

2936
03:34:58,880 --> 03:35:00,200
I'll be happy to help him, too.

2937
03:35:01,040 --> 03:35:04,160
Well, if the council approves of that policy,

2938
03:35:04,960 --> 03:35:06,080
it doesn't exceed the budget.

2939
03:35:06,600 --> 03:35:10,380
I would like to ask the staff to go back with what I've submitted to you

2940
03:35:11,440 --> 03:35:13,040
on the cost that I have,

2941
03:35:13,960 --> 03:35:16,440
and see if you would stay with the same recommendation.

2942
03:35:18,340 --> 03:35:20,140
Yeah, and we're happy to do that.

2943
03:35:20,240 --> 03:35:23,240
I think the best thing would be just to submit actual,

2944
03:35:23,700 --> 03:35:27,140
instead of estimates, submit actuals for what you have so far this year,

2945
03:35:27,140 --> 03:35:29,100
and then I can work with the clerk's team

2946
03:35:29,100 --> 03:35:29,560
and figure that out.

2947
03:35:29,560 --> 03:35:32,580
And it should be tied to official assignments,

2948
03:35:32,800 --> 03:35:34,920
not everything else someone does, right?

2949
03:35:34,940 --> 03:35:35,620
And so when you say official,

2950
03:35:35,620 --> 03:35:36,860
not everything else.

2951
03:35:37,660 --> 03:35:38,980
You mean the outside assignments that get,

2952
03:35:39,840 --> 03:35:42,520
each year get assigned, yeah.

2953
03:35:43,780 --> 03:35:45,360
So in this particular case,

2954
03:35:45,580 --> 03:35:46,720
Yvonne started to use you for the example,

2955
03:35:46,780 --> 03:35:48,420
but you mentioned the Latina caucus.

2956
03:35:49,940 --> 03:35:51,620
That's not an assignment by the city.

2957
03:35:52,220 --> 03:35:53,540
You're saying that would not be covered.

2958
03:35:55,400 --> 03:35:56,560
We're saying, okay, yeah.

2959
03:35:56,560 --> 03:36:01,960
But that's a, that is not the, the just, that's not the majority of this.

2960
03:36:02,000 --> 03:36:09,160
The majority of this is league, like I said, league leaders, league policy committees.

2961
03:36:09,900 --> 03:36:17,080
I have SCRA, I have ABAC, I mean these are not the SBCE, I go up to Sunnyvale, that's

2962
03:36:17,080 --> 03:36:19,340
But none of those, none of those have exceeded the number, right?

2963
03:36:19,900 --> 03:36:20,960
To date they have not.

2964
03:36:21,080 --> 03:36:21,280
To date.

2965
03:36:21,440 --> 03:36:21,580
Okay.

2966
03:36:21,580 --> 03:36:28,540
Okay, well I think, I think, well, we'll leave it to you to come back with.

2967
03:36:29,360 --> 03:36:44,860
Yeah, I mean for budgetary purposes what I'm going to recommend is we're going to keep the 25,000 in the budget and then at the goal setting we can come back with policies on travel and then on iPads, telephones and conferences would be included in the travel.

2968
03:36:45,040 --> 03:36:45,360
Very good.

2969
03:36:46,460 --> 03:36:47,060
Thank you.

2970
03:36:47,940 --> 03:36:48,560
All right.

2971
03:36:49,960 --> 03:36:53,300
And nothing else being said. Well, again, I think maybe open for public comment on this

2972
03:36:53,300 --> 03:36:56,240
particular item and then we're going to wrap it up. Any thoughts?

2973
03:37:00,160 --> 03:37:01,000
Looks like there being

2974
03:37:01,000 --> 03:37:05,800
none. I think we've come to the end of the meeting. Is that correct? Okay. Everyone, thank

2975
03:37:05,800 --> 03:37:08,080
you all for being here. Meeting is adjourned. Thank you.

2976
03:37:08,320 --> 03:37:08,960
All right. Thank you.