Okay. Um, could you let uh Mr. TV know that we're
ready to start? >> All we need to say is we're ready.
» We're ready. >> We are ready. Okay. He's listening.
» All right. Good evening. Uh, I'm going to convene the joint meeting of
community infrastructure, the board of public works. This being August 27th,
2026. The joint meeting of the committee of
infrastructure and board of public works is being held this on Thursday, August
27, 2026 PM uh at uh let's say 5:50
or thereabouts
uh at 848 West Hall Street and duly notice in two places including the
city's website in accordance with the requirements of RSA 91-8
semicolon 2 room number two. The roll call will be taken by uh clerk. Alderman
Greg. >> All right. Thank you. Um Alderman Paula
Johnson >> present.
» Alderwoman Benja Smith. Oh, thanks. Um Commissioner Paul Shay
» present. >> Uh Commissioner June Lemon
» here. >> Commissioner Matthew Greg
» present. Commissioner um Manny Espedia, Alderman uh Richard Dow,
» present. >> Alderman Oh, Alderman at large Alicia
Greg here. Um alderman at large Mike O'Brien
» present. >> And also in attendance we have uh Tim
Cummings, administrative services director, and we have director photo
from public works. And we have Joe Sullivan from left field and also Matt
Leblanc is here. >> Okay, welcome all. and thank you for
coming here. This is a little bit different digs. We've done it before,
but this is a what I would call in the old days a road trip. So, I'm sure we're
at the welcome of director photo for using the facilities. Thank you. Okay.
Uh I'm going to because we could quickly
delineate this. Seeing nobody in the audience, I think I'll open up to a
public comment. If you don't mind, we'll go off the agenda. Seeing nobody here
then I will close public comment. So therefore that gives us clear path for
some general introductory remarks by uh administrative service director Mr. Tim
Cummings. Mr. Cummings. >> Yes. Thank you uh Mr. Chairman. Um first
I may have missed it because I was caught doing something else but um Mayor
Don is a member of this body and he couldn't be here this evening. I just
wanted to make it on for the record in case it wasn't again uh was was focused
on something else. >> Yeah, duly notice and I apologize, you
know, we did not call it. Thank you. >> Um and then Mr. Mr. Chairman,
um there was one late uh addition to the agenda. It's in your packet now, but I
did want to make sure folks know that we needed to update the proposal to left
field. Uh we can talk about that um uh under under item number six. when the
time comes, but I did want to make sure I called everyone's attention to that uh
last minute addition. As you know, that happens from from time to time.
Otherwise, this evening, I think it's going to be a rather uh straightforward
uh and elementary uh type of conversation uh because of of where
we're at with the project. And I I don't want to steal any of Joe Sullivan's
thunder, so I won't go into the details now. Uh but I do think we will a a
relatively brief uh meeting this evening. Thank you.
» Good. Yeah, we we are all hanging on the plank for Mr. Svin's comments yesterday.
[laughter] Uh yeah. Okay. So, now we're going to
get down to some housekeeping. Uh approval of the minutes. Uh Ottoman
Greg. >> Um thank you. I'd like to make a motion
to approve the minutes of the May 28th, 2026 meeting.
» Okay. Uh any discussion? Seeing none, I'll call for the vote. All those in
favor signify by saying I. >> I.
» Oppos. Motion carries. Uh now we're getting into the uh Department of Public
Works garage project uh general progress update which is project status update,
design update, and overall project timeline and a look ahead. Uh I'll
recognize again administrative services director Mr. C Mr. Tim Cummings will
probably refer also to Mr. uh Sullivan. So
» that's correct. I'm handing it right over to uh Joe Joe Sullivan, this uh
project manager. >> Mr. Sullivan, thank you. Uh Joe
Sullivan, left field project management. Um I wanted to give you uh a few
updates. Um the design team has been working diligently to get um a complete
set of drawings so that we can actually have a final uh gross maximum price from
the CM. They've been uh they've issued the drawings for pricing. Uh there's
been several addendums just for clarification more than anything because
as the drawings get submitted not only to the CM it gets to the non like the
subcontractors and any subcontractors related directly to Harvey's there's
questions that sometimes arise from them. So the architect will iron those
out to their engineers of record and the design team and provide clarity to those
uh drawings. They do that for a couple of reasons. It's just so that they can
ensure that they're pricing it and understanding the scope of work
accurately. So right now um HKT is approximately I'm going to say 98% of
the drawings are complete. We're anticipating a gross maximum price over
the next couple of weeks so that we can solidify the budget that we've created.
right from day one. In the interim, um we've been going through all of the
peritting requirements so that we can hit the ground running once, you know,
all of the approvals are done appropriately through um the city's um
course of actions that they need to take as well as you know our our bidding
procurement aspects of it. Um the we're coordinating closely with the uh fire
training facility on on how they're going to relocate that uh locality
there. We've we've gone we've been working closely with Sandborn Head and
IMAG just to make sure that you know the coordination between the solid waste
facility and the new facility going in place goes flawlessly and it's it's been
going excellent. So that's a quick readers digest version. We uh we've been
working um also with um any of the um testing agencies and receiving proposals
for recommendation such as there'll be uh compaction concrete testing uh
structural steel inspections that'll be required as we move forward. We've been
soliciting and and um we'll be presenting to the city a recommendation
for the to award as we get closer to construction.
» Okay. So, any questions? >> Yeah. Any questions by members of the
joint committee? Alman Doubt. >> Yeah. What's the target number that
we're shooting for? >> Overall budget of construction?
» Construction. >> So construction we're right around $43
million. >> Okay. And overall 54.
» And I have a question. Have there been changes recently by HKT on the design
that's cost >> no cost? There haven't been any uh
design request costs associated with it. There have been some um modifications to
the drawing, but that's part of their contract obligations.
» Further questions? Alderman Johnson? >> Thank you very much. I'd like to go back
to the fire training facility. Um do we have the exact location at this point in
time? >> The answer is yes on the site. Yes.
» Okay. And may I ask a question to director? Thank you. Um, how are we
doing? Because I know we the pipe went through Teique Drive, that area. Are we
now into the landfill area? >> We are. Yes, we we have uh we've hit
some ledge, so we've got to get through that. Um, but other than that, it's
going well. >> May I follow up?
» Follow up. >> Thank you. Because I've been getting I
got some calls and I've been walking the site and some of the people were
concerned because it looked like it was more than the normal was more like
bigger for um a road, but I assured everybody that the zoning board said no
road, just a pipe. And there could have been because of the equipment that had
to go through that made it a little bit wider.
» Yeah, that Yes, I think that's probably it.
» Okay. >> Definitely there's not a road going.
» Yeah, I see. And I keep walking that side. It's good exercise up and down
those hills. [laughter] >> Thank you.
» Well, enjoy. Yes. >> Yes.
» Okay, further questions. Oh, I think we have a clarification. Mr. Cummings,
» thank you. Yes, a clarification. I want to hearken back to uh the question and
answer relative to Alderman Dow. I I think um Mr. Sullivan here was answering
the question very technically, but I do want to just for the record make sure
folks know that HKT has submitted some suggestions. Nothing has been accepted
that has increased the price, but certainly there's this ongoing iterative
process that's occurring right now. Um and some of some of it to be expected
may add some cost but that is not necessarily truly understood yet and
we're working through those details live time now and is one of the reasons why
we are trying to work ferociously to get to a GMP that's acceptable and we're
looking for that at the end of the month. So I just wanted to add some
additional color there so there's some some clarity as to where we are relative
to this very iterative process. So, those design changes come before this
board. >> The these aren't necessarily design
changes. These would be um I guess additional details, if you will.
They're details that were not necessarily understood, but are being,
you know, more clarif more more than anything, it's a clarification of
expectations. >> My concern would be that if we add
anything that adds cost that isn't necessary.
» So, understood. Yeah. And that that point is well taken. One of the things
that our job is to really look at, you know, we we literally did estimates
throughout this whole process of the design. The clarity or the, you know, um
detail that they're providing at times may show a increase in cost.
We're identifying that with the subcontractors and deeming it whether
it's necessary or not to bring the the price back down. the the program has not
varied and has not increased at all since the time we presented it to you.
» Further questions by members of the joint committee.
Okay, seeing none, we'll go to the DPW garage project approval of invoices.
Uh, >> can I have the introductionary motion?
Alman Greg, >> of course. Thank you. I'd like to make a
motion to approve left field services through May 31st, 2026 number 193097 in
the amount of $15,000. left field services through June 30th,
2026. Um number 1 195343 in the amount of $15,000 and HKT
Architects Incorporated Services through June 30th, 2026 number 0010-022442
in the amount of $258,31621.
» Okay. Any discussion on the motion? Seeing none, I will call for the vote.
All those in favor signify by saying I. >> Opposed. Motion carries.
» Now we'll get to the DPW garage project approval of contracts, proposals, and
amendments. And I don't think there is. Oh, there is one. And this is the
addition, I imagine. Director Cummings, can you introduce that? [clears throat]
» Absolutely. Uh, Mr. Chimman. So, uh, what you have in front of you is a a fee
proposal of not to exceed $85,000. It will bring us through, um, the end of,
uh, October and, uh, then we would need to authorize an additional amendment.
Um, this is actually something that we are uh, I'm sorry, $101,000 in 101,
not $85,000, $11,60 is the is the full dollar amount. This
will bring us through the end of October um which we're trying to align our
contracts to um all expire around the same time roughly so we can re-enter
when we enter into the construction phase of the of the project. Uh this is
uh an amendment to left field our owner's project manager. Um and it's for
the same uh level of service that we have been getting. And so we are just
looking to do a similar exercise that we have done for the architects uh and uh
whatnot for for this project as we've moved this preconstruction phase of the
project through. And so with that being said, Mr. Chairman, the the the request
is for approval of $101,60 to left field for continuing their
owners project manager services. Okay. So therefore that would take us a
motion and uh did you get that autograde? Do you
» a motion? Basically I think it should say for the OPM services of phase three
there is a request of $11 and
$11,60.
Would that be enough? Yeah. So, I just wanted to put clarity. Um, Director
Cummings was correct. The left field uh original uh coverage was 85,000, but
there were some added services that were provided. And I just want to put a
little clarity into that because there was a $16,000 difference between the
two. And one had to do with a third party cost estimate that was provided
during the feasibility. We also did, if you remember, and what we reported was
the exterior building envelope of the maintenance facility to determine the
conditions of it. That's another uh portion of that money. And the last one
was the underground uh drainage that's needed around the new perimeter of the
of the services. It's typically outside of the architect's um level of services.
So we we went and got proposals for that and that's the variation on I just
wanted to show a little clarity on that. >> You have that highlighted in your
» I appreciate that. >> That is part of the Y
» which will be submitted with this. >> Y
» okay. Is that a Did I make That's not my motion. Show motion. Alderman and Greg,
did you? >> I think I've got it.
» You think you got it? >> I think so. Okay.
Okay. >> I'd like to make a motion for approval
for the OPM service for phase three in the amount of $101,60.
» Okay. Any discussion on the motion? >> Seeing none, a call for the vote. All
those in favor signify by saying I. >> Opposed?
» Nay. Okay, motion carries.
Uh, now we're getting into other
expenditures for approval. And I don't think we have anything on the docket.
» Amen. >> Old business.
Why drink? Why dredge up old stuff? There's no [laughter] Okay, I think
we're doing good. Uh, so that leads us uh to another amendment. I'll look at my
vice chair. Oh, the next meeting. Yeah, we should have discussed that we have a
potential of October 28th. Is that going to coincide with your meeting, director?
Uh, >> I don't know.
» I don't let me check on that one. >> Let me check on No, that that would
actually coincide with infrastructure if we were to do it before infrastructure.
But if you wanted to do it before Board of Public Works, that would be the next
day, the the 22nd, the week, the week before. Mhm.
» And then I have a a couple other points that I'd like to make when when
appropriate, Miss Chairman, about dates. >> Okay. Uh well, and going with this is
I like it when we have the meetings in our house, you know what I mean? But I
like coming here. So it's not really a problem. So what do people prefer? I
mean, >> September October
» October 22nd, I think, is what we're talking about. Correct. October 22nd is
the is when the board of public works >> that's your public works and that means
it would be here. >> We can meet here.
» Great. Is that the wish everybody? >> Can I ask a question?
» Sure. >> Well, that's what I want to know. It's
going to be like a 5:30 meeting. >> We could do 5:30.
» I appreciate it. So I can get out of work and get over here.
» Sure. Thank you. >> Okay. So, we'll change to the potential
uh to October 22nd.
Okay. >> And we'll do it at 5:30 p.m. here.
[snorts] >> Yes. 8:48
West Hollis. And then, Mr. Chairman, just I got one other item I'd like to
kind of talk about relative to dates and scheduling to make sure everyone is
aware. If I may.
» Yes, you may. Thank Thank you. Um so um just talking a little bit about
trajectory of filing the resolution and the bonding. I I I am hoping to get the
bond resolution filed for the next board of alderman meeting and then um I'm
anticipating and conversations I've spoken with the legislative manager
about is a public hearing and uh happening on September
28th I believe. Um, I just want to confirm
that September 28th, that would be the night of budget review. So, I would
think it would be before the budget review committee um on on Monday,
September 28th. Um, and so I want to make sure uh everyone is aware that that
would be um the next the next meeting. And then there may be a need for um a
meeting in September as well that I wanted to kind of telegraph in the fact
that we need to have a GMP in place and I want to make sure we get that done
too. And so that is still a little bit of a question mark. So I don't
necessarily want to suggest anything at this time, but it could be in and around
the same time frame of the of the public hearing. So, we may want to do it right
before the public hearing um that night or that week. And so, I wanted to kind
of flag that for everyone. So, so you're aware there's a potential joint
committee meeting in September, but it'd be really the thrust of that meeting is
to approve the GMP. So, I want to make sure we're we're uh uh you're keeping
some of those dates and timelines in the back of your mind. So if I clarify,
you're going to have introduced the bond for the project
at the next board of all meeting. >> Correct.
» Then it will go before public hearing and the budget on the 28th of September.
» Correct. >> And you'll be looking for final approval
by the board of alderman in the first meeting in October.
» Correct. And then separate and apart from that,
I'll be looking for the GMP to be approved conditioned upon final approval
of the bond by this group in the last week of September. And I'm saying that
and that's really critical because we're trying to keep this project on track to
have a start date and I don't want the start to end up in November when we
really could try to start this project in October. Okay.
» Okay. Can we uh as the chair, can we talk more? you made the announcement
that will be the intention, you know, because we got to wait till
the meeting of the 28th and so everybody booked their calendars and that would be
a joint meeting. >> This would the joint meeting would be
for the GMP the last week of September. Yes.
» Okay. So, let's when uh our administrative assistant gets back from
her vacation, we'll pre-book the dates and try to shoot for that, but we don't
have it. So, but anyways, we got to wait for the 28th meeting. Okay, we will do
that. So, everybody keep that in the back of your calendar.
» Other than that, Mr. Chairman, that's all the business that we have.
» Okay. Now, to my good friend, all in doubt.
» Yes. Like to make a motion to adjurnn. >> Motion to adjurnn. All those in favor
signify by saying I. >> I.
» Oppose. And none. So, we're close at uh what's
that? 613. Oh, 614. Okay, we'll go with 614.