[5:26] Okay. Um,
could you let uh Mr. TV know that we're
[5:32] ready to start?
>> All we need to say is we're ready.
[5:34] » We're ready.
>> We are ready. Okay. He's listening.
[5:37] » All right. Good evening. Uh, I'm going
to convene the joint meeting of
[5:43] community infrastructure, the board of
public works. This being August 27th,
[5:47] 2026.
The joint meeting of the committee of
[5:51] infrastructure and board of public works
is being held this on Thursday, August
[5:56] 27, 2026
PM uh at uh let's say 5:50
[6:07] or thereabouts
[6:10] uh at 848 West Hall Street and duly
notice in two places including the
[6:15] city's website in accordance with the
requirements of RSA 91-8
[6:21] semicolon 2 room number two. The roll
call will be taken by uh clerk. Alderman
[6:29] Greg.
>> All right. Thank you. Um Alderman Paula
[6:32] Johnson
>> present.
[6:34] » Alderwoman Benja Smith. Oh, thanks. Um
Commissioner Paul Shay
[6:41] » present.
>> Uh Commissioner June Lemon
[6:43] » here.
>> Commissioner Matthew Greg
[6:46] » present. Commissioner um Manny Espedia,
Alderman uh Richard Dow,
[6:52] » present.
>> Alderman Oh, Alderman at large Alicia
[6:55] Greg here. Um alderman at large Mike
O'Brien
[6:59] » present.
>> And also in attendance we have uh Tim
[7:03] Cummings, administrative services
director, and we have director photo
[7:06] from public works. And we have Joe
Sullivan from left field and also Matt
[7:11] Leblanc is here.
>> Okay, welcome all. and thank you for
[7:16] coming here. This is a little bit
different digs. We've done it before,
[7:19] but this is a what I would call in the
old days a road trip. So, I'm sure we're
[7:25] at the welcome of director photo for
using the facilities. Thank you. Okay.
[7:31] Uh
I'm going to because we could quickly
[7:36] delineate this. Seeing nobody in the
audience, I think I'll open up to a
[7:41] public comment. If you don't mind, we'll
go off the agenda. Seeing nobody here
[7:45] then I will close public comment. So
therefore that gives us clear path for
[7:50] some general introductory remarks by uh
administrative service director Mr. Tim
[7:56] Cummings. Mr. Cummings.
>> Yes. Thank you uh Mr. Chairman. Um first
[8:00] I may have missed it because I was
caught doing something else but um Mayor
[8:03] Don is a member of this body and he
couldn't be here this evening. I just
[8:07] wanted to make it on for the record in
case it wasn't again uh was was focused
[8:12] on something else.
>> Yeah, duly notice and I apologize, you
[8:16] know, we did not call it. Thank you.
>> Um and then Mr. Mr. Chairman,
[8:21] um there was one late uh addition to the
agenda. It's in your packet now, but I
[8:26] did want to make sure folks know that we
needed to update the proposal to left
[8:30] field. Uh we can talk about that um uh
under under item number six. when the
[8:37] time comes, but I did want to make sure
I called everyone's attention to that uh
[8:42] last minute addition. As you know, that
happens from from time to time.
[8:47] Otherwise, this evening, I think it's
going to be a rather uh straightforward
[8:52] uh and elementary uh type of
conversation uh because of of where
[8:57] we're at with the project. And I I don't
want to steal any of Joe Sullivan's
[9:01] thunder, so I won't go into the details
now. Uh but I do think we will a a
[9:07] relatively brief uh meeting this
evening. Thank you.
[9:10] » Good. Yeah, we we are all hanging on the
plank for Mr. Svin's comments yesterday.
[9:16] [laughter]
Uh yeah. Okay. So, now we're going to
[9:20] get down to some housekeeping. Uh
approval of the minutes. Uh Ottoman
[9:25] Greg.
>> Um thank you. I'd like to make a motion
[9:27] to approve the minutes of the May 28th,
2026 meeting.
[9:32] » Okay. Uh any discussion? Seeing none,
I'll call for the vote. All those in
[9:37] favor signify by saying I.
>> I.
[9:39] » Oppos. Motion carries. Uh now we're
getting into the uh Department of Public
[9:45] Works garage project uh general progress
update which is project status update,
[9:51] design update, and overall project
timeline and a look ahead. Uh I'll
[9:57] recognize again administrative services
director Mr. C Mr. Tim Cummings will
[10:02] probably refer also to Mr. uh Sullivan.
So
[10:06] » that's correct. I'm handing it right
over to uh Joe Joe Sullivan, this uh
[10:11] project manager.
>> Mr. Sullivan, thank you. Uh Joe
[10:15] Sullivan, left field project management.
Um I wanted to give you uh a few
[10:20] updates. Um the design team has been
working diligently to get um a complete
[10:25] set of drawings so that we can actually
have a final uh gross maximum price from
[10:30] the CM. They've been uh they've issued
the drawings for pricing. Uh there's
[10:35] been several addendums just for
clarification more than anything because
[10:39] as the drawings get submitted not only
to the CM it gets to the non like the
[10:44] subcontractors and any subcontractors
related directly to Harvey's there's
[10:48] questions that sometimes arise from
them. So the architect will iron those
[10:51] out to their engineers of record and the
design team and provide clarity to those
[10:57] uh drawings. They do that for a couple
of reasons. It's just so that they can
[11:01] ensure that they're pricing it and
understanding the scope of work
[11:04] accurately. So right now um HKT is
approximately I'm going to say 98% of
[11:11] the drawings are complete. We're
anticipating a gross maximum price over
[11:15] the next couple of weeks so that we can
solidify the budget that we've created.
[11:19] right from day one. In the interim, um
we've been going through all of the
[11:24] peritting requirements so that we can
hit the ground running once, you know,
[11:27] all of the approvals are done
appropriately through um the city's um
[11:33] course of actions that they need to take
as well as you know our our bidding
[11:37] procurement aspects of it. Um the we're
coordinating closely with the uh fire
[11:43] training facility on on how they're
going to relocate that uh locality
[11:47] there. We've we've gone we've been
working closely with Sandborn Head and
[11:51] IMAG just to make sure that you know the
coordination between the solid waste
[11:56] facility and the new facility going in
place goes flawlessly and it's it's been
[12:01] going excellent. So that's a quick
readers digest version. We uh we've been
[12:06] working um also with um any of the um
testing agencies and receiving proposals
[12:13] for recommendation such as there'll be
uh compaction concrete testing uh
[12:18] structural steel inspections that'll be
required as we move forward. We've been
[12:21] soliciting and and um we'll be
presenting to the city a recommendation
[12:26] for the to award as we get closer to
construction.
[12:30] » Okay. So, any questions?
>> Yeah. Any questions by members of the
[12:35] joint committee? Alman Doubt.
>> Yeah. What's the target number that
[12:40] we're shooting for?
>> Overall budget of construction?
[12:45] » Construction.
>> So construction we're right around $43
[12:49] million.
>> Okay. And overall 54.
[12:52] » And I have a question. Have there been
changes recently by HKT on the design
[12:58] that's cost
>> no cost? There haven't been any uh
[13:02] design request costs associated with it.
There have been some um modifications to
[13:07] the drawing, but that's part of their
contract obligations.
[13:13] » Further questions? Alderman Johnson?
>> Thank you very much. I'd like to go back
[13:16] to the fire training facility. Um do we
have the exact location at this point in
[13:22] time?
>> The answer is yes on the site. Yes.
[13:25] » Okay. And may I ask a question to
director? Thank you. Um, how are we
[13:30] doing? Because I know we the pipe went
through Teique Drive, that area. Are we
[13:34] now into the landfill area?
>> We are. Yes, we we have uh we've hit
[13:41] some ledge, so we've got to get through
that. Um, but other than that, it's
[13:44] going well.
>> May I follow up?
[13:46] » Follow up.
>> Thank you. Because I've been getting I
[13:49] got some calls and I've been walking the
site and some of the people were
[13:52] concerned because it looked like it was
more than the normal was more like
[13:56] bigger for um a road, but I assured
everybody that the zoning board said no
[14:02] road, just a pipe. And there could have
been because of the equipment that had
[14:06] to go through that made it a little bit
wider.
[14:08] » Yeah, that Yes, I think that's probably
it.
[14:11] » Okay.
>> Definitely there's not a road going.
[14:14] » Yeah, I see. And I keep walking that
side. It's good exercise up and down
[14:17] those hills. [laughter]
>> Thank you.
[14:20] » Well, enjoy. Yes.
>> Yes.
[14:22] » Okay, further questions. Oh, I think we
have a clarification. Mr. Cummings,
[14:26] » thank you. Yes, a clarification. I want
to hearken back to uh the question and
[14:31] answer relative to Alderman Dow. I I
think um Mr. Sullivan here was answering
[14:37] the question very technically, but I do
want to just for the record make sure
[14:40] folks know that HKT has submitted some
suggestions. Nothing has been accepted
[14:46] that has increased the price, but
certainly there's this ongoing iterative
[14:50] process that's occurring right now. Um
and some of some of it to be expected
[14:55] may add some cost but that is not
necessarily truly understood yet and
[15:00] we're working through those details live
time now and is one of the reasons why
[15:04] we are trying to work ferociously to get
to a GMP that's acceptable and we're
[15:09] looking for that at the end of the
month. So I just wanted to add some
[15:12] additional color there so there's some
some clarity as to where we are relative
[15:16] to this very iterative process. So,
those design changes come before this
[15:20] board.
>> The these aren't necessarily design
[15:23] changes. These would be um
I guess additional details, if you will.
[15:29] They're details that were not
necessarily understood, but are being,
[15:34] you know, more clarif more more than
anything, it's a clarification of
[15:37] expectations.
>> My concern would be that if we add
[15:41] anything that adds cost that isn't
necessary.
[15:45] » So, understood. Yeah. And that that
point is well taken. One of the things
[15:49] that our job is to really look at, you
know, we we literally did estimates
[15:55] throughout this whole process of the
design. The clarity or the, you know, um
[16:00] detail that they're providing
at times may show a increase in cost.
[16:08] We're identifying that with the
subcontractors and deeming it whether
[16:11] it's necessary or not to bring the the
price back down. the the program has not
[16:17] varied and has not increased at all
since the time we presented it to you.
[16:24] » Further questions by members of the
joint committee.
[16:28] Okay, seeing none, we'll go to the DPW
garage project approval of invoices.
[16:38] Uh,
>> can I have the introductionary motion?
[16:42] Alman Greg,
>> of course. Thank you. I'd like to make a
[16:44] motion to approve left field services
through May 31st, 2026 number 193097 in
[16:51] the amount of $15,000.
left field services through June 30th,
[16:56] 2026. Um number 1 195343
in the amount of $15,000 and HKT
[17:04] Architects Incorporated Services through
June 30th, 2026 number 0010-022442
[17:12] in the amount of $258,31621.
[17:18] » Okay. Any discussion on the motion?
Seeing none, I will call for the vote.
[17:25] All those in favor signify by saying I.
>> Opposed. Motion carries.
[17:31] » Now we'll get to the DPW garage project
approval of contracts, proposals, and
[17:37] amendments. And I don't think there is.
Oh, there is one. And this is the
[17:42] addition, I imagine. Director Cummings,
can you introduce that? [clears throat]
[17:46] » Absolutely. Uh, Mr. Chimman. So, uh,
what you have in front of you is a a fee
[17:51] proposal of not to exceed $85,000. It
will bring us through, um, the end of,
[17:57] uh, October and, uh, then we would need
to authorize an additional amendment.
[18:03] Um, this is actually something that we
are uh, I'm sorry, $101,000 in 101,
[18:11] not $85,000, $11,60
is the is the full dollar amount. This
[18:16] will bring us through the end of October
um which we're trying to align our
[18:21] contracts to um all expire around the
same time roughly so we can re-enter
[18:28] when we enter into the construction
phase of the of the project. Uh this is
[18:33] uh an amendment to left field our
owner's project manager. Um and it's for
[18:38] the same uh level of service that we
have been getting. And so we are just
[18:42] looking to do a similar exercise that we
have done for the architects uh and uh
[18:48] whatnot for for this project as we've
moved this preconstruction phase of the
[18:53] project through. And so with that being
said, Mr. Chairman, the the the request
[18:57] is for approval of $101,60
to left field for continuing their
[19:02] owners project manager services.
Okay. So therefore that would take us a
[19:09] motion and uh did you get that
autograde? Do you
[19:14] » a motion? Basically I think it should
say for the OPM services of phase three
[19:21] there is a request of $11
and
[19:28] $11,60.
[19:31] Would that be enough? Yeah. So, I just
wanted to put clarity. Um, Director
[19:36] Cummings was correct. The left field uh
original uh coverage was 85,000, but
[19:42] there were some added services that were
provided. And I just want to put a
[19:46] little clarity into that because there
was a $16,000 difference between the
[19:49] two. And one had to do with a third
party cost estimate that was provided
[19:54] during the feasibility. We also did, if
you remember, and what we reported was
[19:58] the exterior building envelope of the
maintenance facility to determine the
[20:02] conditions of it. That's another uh
portion of that money. And the last one
[20:06] was the underground uh drainage that's
needed around the new perimeter of the
[20:11] of the services. It's typically outside
of the architect's um level of services.
[20:16] So we we went and got proposals for that
and that's the variation on I just
[20:20] wanted to show a little clarity on that.
>> You have that highlighted in your
[20:24] » I appreciate that.
>> That is part of the Y
[20:27] » which will be submitted with this.
>> Y
[20:30] » okay. Is that a Did I make That's not my
motion. Show motion. Alderman and Greg,
[20:35] did you?
>> I think I've got it.
[20:37] » You think you got it?
>> I think so. Okay.
[20:40] Okay.
>> I'd like to make a motion for approval
[20:42] for the OPM service for phase three in
the amount of $101,60.
[20:49] » Okay. Any discussion on the motion?
>> Seeing none, a call for the vote. All
[20:54] those in favor signify by saying I.
>> Opposed?
[20:58] » Nay.
Okay, motion carries.
[21:02] Uh,
now we're getting into other
[21:05] expenditures for approval. And I don't
think we have anything on the docket.
[21:10] » Amen.
>> Old business.
[21:13] Why drink? Why dredge up old stuff?
There's no [laughter] Okay, I think
[21:18] we're doing good. Uh, so that leads us
uh to another amendment. I'll look at my
[21:26] vice chair. Oh, the next meeting. Yeah,
we should have discussed that we have a
[21:30] potential of October 28th. Is that going
to coincide with your meeting, director?
[21:36] Uh,
>> I don't know.
[21:38] » I don't let me check on that one.
>> Let me check on No, that that would
[21:41] actually coincide with infrastructure if
we were to do it before infrastructure.
[21:46] But if you wanted to do it before Board
of Public Works, that would be the next
[21:49] day, the the 22nd, the week, the week
before. Mhm.
[21:53] » And then I have a a couple other points
that I'd like to make when when
[21:57] appropriate, Miss Chairman, about dates.
>> Okay. Uh well, and going with this is
[22:04] I like it when we have the meetings in
our house, you know what I mean? But I
[22:07] like coming here. So it's not really a
problem. So what do people prefer? I
[22:15] mean,
>> September October
[22:18] » October 22nd, I think, is what we're
talking about. Correct. October 22nd is
[22:21] the is when the board of public works
>> that's your public works and that means
[22:25] it would be here.
>> We can meet here.
[22:28] » Great. Is that the wish everybody?
>> Can I ask a question?
[22:31] » Sure.
>> Well, that's what I want to know. It's
[22:33] going to be like a 5:30 meeting.
>> We could do 5:30.
[22:36] » I appreciate it. So I can get out of
work and get over here.
[22:40] » Sure. Thank you.
>> Okay. So, we'll change to the potential
[22:44] uh to October
22nd.
[22:51] Okay.
>> And we'll do it at 5:30 p.m. here.
[22:54] [snorts]
>> Yes. 8:48
[22:58] West Hollis. And then, Mr. Chairman,
just I got one other item I'd like to
[23:02] kind of talk about relative to dates and
scheduling to make sure everyone is
[23:06] aware. If I may.
[23:09] » Yes, you may. Thank Thank you. Um so um
just talking a little bit about
[23:15] trajectory of filing the resolution and
the bonding. I I I am hoping to get the
[23:20] bond resolution filed for the next board
of alderman meeting and then um I'm
[23:25] anticipating and conversations I've
spoken with the legislative manager
[23:28] about is a public hearing and uh
happening on September
[23:35] 28th
I believe. Um, I just want to confirm
[23:41] that September 28th, that would be the
night of budget review. So, I would
[23:44] think it would be before the budget
review committee um on on Monday,
[23:50] September 28th. Um, and so I want to
make sure uh everyone is aware that that
[23:55] would be um the next the next meeting.
And then there may be a need for um a
[24:04] meeting in September as well that I
wanted to kind of telegraph in the fact
[24:10] that we need to have a GMP in place and
I want to make sure we get that done
[24:15] too. And so that is still a little bit
of a question mark. So I don't
[24:19] necessarily want to suggest anything at
this time, but it could be in and around
[24:24] the same time frame of the of the public
hearing. So, we may want to do it right
[24:30] before the public hearing um that night
or that week. And so, I wanted to kind
[24:36] of flag that for everyone. So, so you're
aware there's a potential joint
[24:39] committee meeting in September, but it'd
be really the thrust of that meeting is
[24:43] to approve the GMP. So, I want to make
sure we're we're uh uh you're keeping
[24:49] some of those dates and timelines in the
back of your mind. So if I clarify,
[24:53] you're going to have introduced the bond
for the project
[24:57] at the next board of all meeting.
>> Correct.
[25:00] » Then it will go before public hearing
and the budget on the 28th of September.
[25:06] » Correct.
>> And you'll be looking for final approval
[25:09] by the board of alderman in the first
meeting in October.
[25:13] » Correct.
And then separate and apart from that,
[25:17] I'll be looking for the GMP to be
approved conditioned upon final approval
[25:22] of the bond by this group in the last
week of September. And I'm saying that
[25:27] and that's really critical because we're
trying to keep this project on track to
[25:31] have a start date and I don't want the
start to end up in November when we
[25:36] really could try to start this project
in October. Okay.
[25:40] » Okay. Can we uh as the chair, can we
talk more? you made the announcement
[25:45] that will be the intention,
you know, because we got to wait till
[25:50] the meeting of the 28th and so everybody
booked their calendars and that would be
[25:55] a joint meeting.
>> This would the joint meeting would be
[25:58] for the GMP the last week of September.
Yes.
[26:00] » Okay. So, let's when uh our
administrative assistant gets back from
[26:05] her vacation, we'll pre-book the dates
and try to shoot for that, but we don't
[26:10] have it. So, but anyways, we got to wait
for the 28th meeting. Okay, we will do
[26:16] that. So, everybody keep that in the
back of your calendar.
[26:19] » Other than that, Mr. Chairman, that's
all the business that we have.
[26:23] » Okay. Now, to my good friend, all in
doubt.
[26:28] » Yes. Like to make a motion to adjurnn.
>> Motion to adjurnn. All those in favor
[26:33] signify by saying I.
>> I.
[26:36] » Oppose.
And none. So, we're close at uh what's
[26:43] that? 613. Oh, 614. Okay, we'll go with
614.