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Good evening, everyone. Good evening. Good evening.

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September 18th. It's 5.05 PM. This is a budget hearing.

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This is December. This evening, we'll be going over the budgets for the executive office,

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the elected body, IT, the assessor's office, the tax collector, and finance.

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And first on the docket this evening, is the executive office.

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everything.

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So moving right along on 1230, there's my own salary there. I budgeted

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next year for a potential raise of $10,000, which was, we'll be discussed further

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towards the end of the year during an evaluation, but I just wanted the potential

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for it to be budgeted appropriately.

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So that speaks of that increase.

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The new request below that is for a deputy city manager,

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and that would be a great in step 7-1.

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And this is something that I think

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would be very beneficial to the city for many different reasons

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that would allow for the city to continue to move forward

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to get a stronger grasp on some of the oversight that is needed from the executive office

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with the remaining departments and prove to be cost efficient.

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Okay, so can we interject or...

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My own means.

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Or should we go through the whole thing and then, how do you want to do it?

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How are you, however you prefer?

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Okay, so on the Deputy City Manager, because I understand that when Harry Ford was here,

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that he had one. So I'm just curious about the job description for this person, especially

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as we consider in some of the other departments how we're putting staff members in place.

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Hopefully we'll have the human resources person in there soon. And what I really wanted to do

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for transparency, sake, is I wanted to compare the deputy city manager with the public safety

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commissioner, which I noticed wasn't listed anywhere, to see how those roles differentiate.

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And, you know, so when we're thinking about our dollars, we're who best spend them.

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Right, yeah, I concur with Councilman Grace's sentiments,

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I don't have a position or I don't disagree with a deputy city manager, but I think a job description of roles and responsibilities, so we can compare and contrast the deputy city manager, jobs or job or role and responsibilities to the city manager.

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And then I too had requested a public safety commissioner for oversight and to particularly deal with some of the concerns, budgetary concerns, and our public safety department regarding overtime,

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so that definitely should be on the table as a request.

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Yeah, no, you know, overall, I think now that we're getting more into the different departments

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that have asked for sort of senior staffing, it would be helpful if along with, you know,

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the information that's been requested so far. We had a sort of list of breakdown of the additional

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cost, because these are all new positions. So the cost of the new positions that got added versus

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and the cost savings from last year with the vacant ones.

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So I think that that would help me.

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I rent my own numbers, but I want to make sure

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that they're, you know, I play with numbers,

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but we have a professional.

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Yeah, by all means, I'll have a contract.

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The contract was offered to be certain to get

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to work with civil service commission,

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to get those overall figures.

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I mean, generally speaking, it's 23 or 24 positions added.

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Yeah, it's 2.3 million in personnel, um, new personnel request.

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How much is it?

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2.3 million in personnel request.

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In additional.

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That includes benefits and everything, salary benefits and everything.

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Obviously we're not going to be able to come to you.

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No, but so, but it's project to those 2.3, it's added new to our budget from last year.

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if we're compared, you know, as we compare 2019 to 2020, and so where would be the additional

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2.3 million that would come in, potentially fund those staff?

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So for the Department request phase, we're just presenting the Department request, so that you

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have a chance to see everything that the Department wants. By the time we get to the managers

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propose, I will present a balanced budget. Either Department request phase is not meant to be

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balance against revenues. It just gives you an opportunity to see everything that's been requested so that once you see the managers proposed and

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Several items will not make it into that. You can then determine hey, where was that item?

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I saw in the department request. Why wasn't an added or hey, these items are in here and I'm glad to see them. Yeah, in my in my

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comments

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Yeah, my comments to the council in some of our one-on-one

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discussions

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This is a wish list

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I think that's a very accurate way of describing it, and I apologize if there was any confusion

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here by all means.

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I mean these are literally the requests of the departments.

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By no means is this the, even a draft of the city manager's budget, so to speak to

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some of the other concerns about some other positions that I know were referenced by council

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and the mayor, I mean, being that this is a department request, should there be a position

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for anything related to public safety, the city does not have a department of public safety.

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So, so the time for that request would be later in this process, not necessarily from a specific department that we have.

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Great.

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Yeah, and they may be some overlay, Mr. Donut, in terms of that request for public safety commissioner versus a deputy, so they may be different in titles, but we may be able to achieve the same thing with the deputy city manager, just a different title from what we requested.

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And that's exactly why I was

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acting for the job description,

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because I do understand that there's a wish list.

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Mayor Harvey and I had a discussion last night

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about how my youngest son wants a very expensive gift.

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And so that means that sometimes you have to make

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sacrifices in other areas.

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So I do understand that this is a wish list,

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but as we are deciding that wish list,

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I think it's just very appropriate

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that we have job descriptions so that we know how they fit where they fit, especially when

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it's additional staff at 2.0 something million and when you consider the taxpayers wanting

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for us to at least not go above the tax cap and the possibly lower their tax rate when you

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consider other things that we're trying to do while moving this city forward. I just want to be

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very, very careful about how we're hiring, who we're hiring, where when, what, who, what,

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when, where, how why, you know, the W's.

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Just now the, I might be a clerical thing, on that page, the HR director doesn't show a

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cost for 2020.

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Was that?

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Yes.

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So, so, in previous years, the part-time position of HR was within the executive office.

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this year, we in the process of respecting the position of the full time, we moved it.

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I can't tell if it's obvious.

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So we'll be hearing more about the full time position with finances budget later on this evening.

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Excuse me, I have a question.

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I'm sorry, I just walked in.

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So again, Joe, just so I understand the HR position is a full time position, correct?

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That is correct, yes.

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And is this correct?

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This is not the cell or is it correct?

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No, it's on page five.

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All right.

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All right.

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I know, I already know the answer, but I just want to be clear.

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So the HR person full time would report to the controller.

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Yes.

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The position will report.

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Can you talk a little bit about the rationale for that?

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Sure.

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There are a few staff already within the control of the office at Handel personnel issues,

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so we were looking to give both staff some supervision as well, too.

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And the logical area for payroll and benefits and some other personnel related matters

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would be to have a human resource of supervisor.

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And, Joe, is that typically how it's set up in a municipality, because that's not typically

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in a...

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It varies.

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It varies.

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Some municipalities do have human resources within its finance, or, or, or, control their

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office, in our case, and others do not.

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I know, for example, the city of Peckipsy does have a human resources sort of division,

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I guess, if you will, within its finance office.

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Yeah, and I've seen it in organizational structures with different municipalities and even for institutions of higher learning, as well, where the human resource person is a subdivision of the finance department.

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It's it's it's it's correct. I mean ultimately the the if you look at the chain of command

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Because the Comptroller reports to the city manager in the you know, so that human resource person indirectly does as well or wood

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If you put it in the finance department or if that person was in the executive staff, they're still a part of that

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And the human resources administrator would more or less be acting as a department head as well too.

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So it's a little murky so far as as an org chart is concerned, but I mean this this more or less is a department and what we would be doing would be sort of fortifying that department with additional staff members by moving it to finance.

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So, just a quick, for geographical purposes, where would this person, here she be, where would that person's office be?

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There's space, there's space within the, the controllers office, there's also space within the executive office as well, too.

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because the reason why I'm asking is being

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familiar with other organizations and HR things.

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I know that certain things require a certain amount

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of privacy, with dealing with, you know,

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so our entire office is confidential, the finance department.

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It was there, sorry.

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Just any recommendation, I'm just trying to find out, right?

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Because it's a different model, and then what

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normally used to seeing for a director, right, an HR director to be under the law.

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So it's not an HR director, position is an HR administrator position.

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So I'm looking human resource director.

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What pages is that on a file that was taken to have partying?

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That's that's the position that existed previously.

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I'm looking at that file.

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I'm looking at the file.

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I'm looking at the file.

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I'm looking at the file.

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So, that's where my questions are coming from.

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So, so that's a minor error that should read full-time HR administrator.

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Okay.

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All right.

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Now, I'm going to digest the administrator portion, right?

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Because I'm, was digesting based on what you did.

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We have both titles, and we went with the administrator.

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Okay.

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All right.

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And that makes my question about civil service mood.

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Okay.

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And can you share that job description just because I don't, it's not an awesome

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and you'll correct this right for

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All of the corrections are actually updated right here on the master for the next book, not on the screen, but here

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So from every meeting we just make the updates right into the

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Okay.

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Okay.

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Yeah, and I'm just kind of wondering where the cognitive dissonance is, whether if there's an issue with HR

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our administrator reporting to the Comptroller directly or in and which would mean indirectly

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to the city manager because the Comptroller reports to the city manager.

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So I'm just trying to figure out where the dissonance is with some of my colleagues.

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No, it's just clarity about, I mean there's a difference between administrative and director.

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Just an organizational language and based on duties.

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Okay, that's what that issue was.

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Okay.

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And in the typo that we have on page five, I'm sure added to the confusion as well, so I promise for that.

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No, no problem.

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Well, I mean, other people have different information, and I do them.

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That's different, right?

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But, you know, I can only go base on what is in front of me.

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You're right.

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So...

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Point to you.

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And I notice here that you're requesting a new account.

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A new account?

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Well, sorry, that's all it's about.

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Oh, you should...

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Yeah, if you wouldn't...

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If you wouldn't mind, let's just continue with the executive portion

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then we could go to the elected move.

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Move forward with the hearing. Before we go on, Councilwoman Monteverdi wants to revisit the rationale for the deputy, deputy of the city manager.

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I just, you know, and the salary amount, I mean, I just don't understand that.

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Okay.

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I can't justify.

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Understood.

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There have been some discussions and I apologize, whether or not you were involved this

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time or not about perhaps bringing this position back, it did exist a number of years ago

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within the city.

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It's role and the job description will gladly be shared with the council.

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It would be providing additional oversight and assistance to the manager's office.

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I don't

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mind being supporting that.

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Right, no, and then I was brought to everyone's attention

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that this is just proposals.

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This is pretty much a wish list if there was an in a perfect world.

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And then Mr. Vinnie mentioned there are two point three million

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dollars of additional requests or personnel request.

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So not that that's what's going to make it to the final

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city manager's proposed budget, but these are just a wish list.

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Todd, did you miss the venue?

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Did you mention your statement at the end of this time?

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I did not.

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I didn't see that I had a mic in front of me.

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I was looking for the wireless mics.

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What statement was the record again?

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Yeah.

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I always like it.

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So I just want to remind everyone that the budget is a living document.

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It's intended to be reviewed throughout the year.

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Obviously this is a department request phase.

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is the wish list phase. We'll then go back and prepare a balanced budget based on the revenue

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estimates for 2020 for the managers proposed and then after that point we'll take the input

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of the council and the city staff to create the council adopted budget which is a part of

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the authority and responsibilities vested in the council with OSC. Ultimately, OSC is looking

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at this as the council's budget and obviously the council relies on the city manager and city

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staff to get there. Once the budget is done, we'll be working with the Council in fiscal

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year 2020 to make any modifications or amendments.

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And what are the time frames? This is my first rodeo. So what happens with when it's managed

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as proposed by the committee? I can forward you the budget timeline, but the budget is adopted

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in November. I think November 2020. The manager is an October and the proposed proposed in

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October voted in the last week in November before the holiday break.

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We have to vote.

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The other thing that Mr. Vanne didn't mention, but he's mentioned it in other

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Canon 101 conversations is that any municipality, no matter how wealthy they are,

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their departments put in a wish list, but they don't necessarily get all of that wish list.

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So, I don't want to carve out a wealthy place, but if they want the gold, the gold backpack

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airblower, they might not get that, the gold plate it, they might get it.

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That's why this is proposed, right?

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Absolutely.

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And we like to hear what people in each department want to enhance or advance the city.

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So,

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very good, move forward with the executive line, the executive assistant, as you can see we'll have a step increase in some longevity pay next year, which is accounted for.

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And then the new administrative assistant, we'll have a step increase as well.

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The benefits and contractual information and capital more or less are the same, we're not requesting additional funds.

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There are some agreements that have been set in place with some of our consultants that are funded through this line.

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Those will continue next year.

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As is the case with some equipment that's being released as well, so we have, in order to stay up to up to date with a number of activities unfolding within D.P.W. Police and Fire, the manager's office has least radios, which is an agreement that we have with NICOM, NICOM CO.

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The same as the police fire in D.P.W. Lisa radios as well too, and this year has just been taken out of the actual executive office there.

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Can you talk a little bit about consulting services, the facilities master plan?

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Sure.

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And why it's that under the city manager?

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Why, why it is under the city manager or is not?

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What's greater, right, 146, is this face to you?

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Yes, correct.

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So this is face to which we budget for, you know, and if approved, paid for next year.

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We thought that it's my belief that city manager's office would be the best, best area

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to not only pay for this, but also oversee it because it involves a number of different departments

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that would likely need some direction from the manager's office.

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Okay.

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If you can just go over quickly phase two, what's covered in phase two?

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Sure. So phase two, phase one is the information gathering phase phase two would be the reporting

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and going over potential options as well too after the information is gathered from the various

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facilities that the plane covers.

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Any further questions within the executive line?

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Nope, okay.