Good evening, everyone. Good evening. Good evening.
September 18th. It's 5.05 PM. This is a budget hearing.
This is December. This evening, we'll be going over the budgets for the executive office,
the elected body, IT, the assessor's office, the tax collector, and finance.
And first on the docket this evening, is the executive office.
everything.
So moving right along on 1230, there's my own salary there. I budgeted
next year for a potential raise of $10,000, which was, we'll be discussed further
towards the end of the year during an evaluation, but I just wanted the potential
for it to be budgeted appropriately.
So that speaks of that increase.
The new request below that is for a deputy city manager,
and that would be a great in step 7-1.
And this is something that I think
would be very beneficial to the city for many different reasons
that would allow for the city to continue to move forward
to get a stronger grasp on some of the oversight that is needed from the executive office
with the remaining departments and prove to be cost efficient.
Okay, so can we interject or...
My own means.
Or should we go through the whole thing and then, how do you want to do it?
How are you, however you prefer?
Okay, so on the Deputy City Manager, because I understand that when Harry Ford was here,
that he had one. So I'm just curious about the job description for this person, especially
as we consider in some of the other departments how we're putting staff members in place.
Hopefully we'll have the human resources person in there soon. And what I really wanted to do
for transparency, sake, is I wanted to compare the deputy city manager with the public safety
commissioner, which I noticed wasn't listed anywhere, to see how those roles differentiate.
And, you know, so when we're thinking about our dollars, we're who best spend them.
Right, yeah, I concur with Councilman Grace's sentiments,
I don't have a position or I don't disagree with a deputy city manager, but I think a job description of roles and responsibilities, so we can compare and contrast the deputy city manager, jobs or job or role and responsibilities to the city manager.
And then I too had requested a public safety commissioner for oversight and to particularly deal with some of the concerns, budgetary concerns, and our public safety department regarding overtime,
so that definitely should be on the table as a request.
Yeah, no, you know, overall, I think now that we're getting more into the different departments
that have asked for sort of senior staffing, it would be helpful if along with, you know,
the information that's been requested so far. We had a sort of list of breakdown of the additional
cost, because these are all new positions. So the cost of the new positions that got added versus
and the cost savings from last year with the vacant ones.
So I think that that would help me.
I rent my own numbers, but I want to make sure
that they're, you know, I play with numbers,
but we have a professional.
Yeah, by all means, I'll have a contract.
The contract was offered to be certain to get
to work with civil service commission,
to get those overall figures.
I mean, generally speaking, it's 23 or 24 positions added.
Yeah, it's 2.3 million in personnel, um, new personnel request.
How much is it?
2.3 million in personnel request.
In additional.
That includes benefits and everything, salary benefits and everything.
Obviously we're not going to be able to come to you.
No, but so, but it's project to those 2.3, it's added new to our budget from last year.
if we're compared, you know, as we compare 2019 to 2020, and so where would be the additional
2.3 million that would come in, potentially fund those staff?
So for the Department request phase, we're just presenting the Department request, so that you
have a chance to see everything that the Department wants. By the time we get to the managers
propose, I will present a balanced budget. Either Department request phase is not meant to be
balance against revenues. It just gives you an opportunity to see everything that's been requested so that once you see the managers proposed and
Several items will not make it into that. You can then determine hey, where was that item?
I saw in the department request. Why wasn't an added or hey, these items are in here and I'm glad to see them. Yeah, in my in my
comments
Yeah, my comments to the council in some of our one-on-one
discussions
This is a wish list
I think that's a very accurate way of describing it, and I apologize if there was any confusion
here by all means.
I mean these are literally the requests of the departments.
By no means is this the, even a draft of the city manager's budget, so to speak to
some of the other concerns about some other positions that I know were referenced by council
and the mayor, I mean, being that this is a department request, should there be a position
for anything related to public safety, the city does not have a department of public safety.
So, so the time for that request would be later in this process, not necessarily from a specific department that we have.
Great.
Yeah, and they may be some overlay, Mr. Donut, in terms of that request for public safety commissioner versus a deputy, so they may be different in titles, but we may be able to achieve the same thing with the deputy city manager, just a different title from what we requested.
And that's exactly why I was
acting for the job description,
because I do understand that there's a wish list.
Mayor Harvey and I had a discussion last night
about how my youngest son wants a very expensive gift.
And so that means that sometimes you have to make
sacrifices in other areas.
So I do understand that this is a wish list,
but as we are deciding that wish list,
I think it's just very appropriate
that we have job descriptions so that we know how they fit where they fit, especially when
it's additional staff at 2.0 something million and when you consider the taxpayers wanting
for us to at least not go above the tax cap and the possibly lower their tax rate when you
consider other things that we're trying to do while moving this city forward. I just want to be
very, very careful about how we're hiring, who we're hiring, where when, what, who, what,
when, where, how why, you know, the W's.
Just now the, I might be a clerical thing, on that page, the HR director doesn't show a
cost for 2020.
Was that?
Yes.
So, so, in previous years, the part-time position of HR was within the executive office.
this year, we in the process of respecting the position of the full time, we moved it.
I can't tell if it's obvious.
So we'll be hearing more about the full time position with finances budget later on this evening.
Excuse me, I have a question.
I'm sorry, I just walked in.
So again, Joe, just so I understand the HR position is a full time position, correct?
That is correct, yes.
And is this correct?
This is not the cell or is it correct?
No, it's on page five.
All right.
I know, I already know the answer, but I just want to be clear.
So the HR person full time would report to the controller.
Yes.
The position will report.
Can you talk a little bit about the rationale for that?
Sure.
There are a few staff already within the control of the office at Handel personnel issues,
so we were looking to give both staff some supervision as well, too.
And the logical area for payroll and benefits and some other personnel related matters
would be to have a human resource of supervisor.
And, Joe, is that typically how it's set up in a municipality, because that's not typically
in a...
It varies.
Some municipalities do have human resources within its finance, or, or, or, control their
office, in our case, and others do not.
I know, for example, the city of Peckipsy does have a human resources sort of division,
I guess, if you will, within its finance office.
Yeah, and I've seen it in organizational structures with different municipalities and even for institutions of higher learning, as well, where the human resource person is a subdivision of the finance department.
It's it's it's it's correct. I mean ultimately the the if you look at the chain of command
Because the Comptroller reports to the city manager in the you know, so that human resource person indirectly does as well or wood
If you put it in the finance department or if that person was in the executive staff, they're still a part of that
And the human resources administrator would more or less be acting as a department head as well too.
So it's a little murky so far as as an org chart is concerned, but I mean this this more or less is a department and what we would be doing would be sort of fortifying that department with additional staff members by moving it to finance.
So, just a quick, for geographical purposes, where would this person, here she be, where would that person's office be?
There's space, there's space within the, the controllers office, there's also space within the executive office as well, too.
because the reason why I'm asking is being
familiar with other organizations and HR things.
I know that certain things require a certain amount
of privacy, with dealing with, you know,
so our entire office is confidential, the finance department.
It was there, sorry.
Just any recommendation, I'm just trying to find out, right?
Because it's a different model, and then what
normally used to seeing for a director, right, an HR director to be under the law.
So it's not an HR director, position is an HR administrator position.
So I'm looking human resource director.
What pages is that on a file that was taken to have partying?
That's that's the position that existed previously.
I'm looking at that file.
I'm looking at the file.
So, that's where my questions are coming from.
So, so that's a minor error that should read full-time HR administrator.
Okay.
All right.
Now, I'm going to digest the administrator portion, right?
Because I'm, was digesting based on what you did.
We have both titles, and we went with the administrator.
Okay.
All right.
And that makes my question about civil service mood.
Okay.
And can you share that job description just because I don't, it's not an awesome
and you'll correct this right for
All of the corrections are actually updated right here on the master for the next book, not on the screen, but here
So from every meeting we just make the updates right into the
Okay.
Yeah, and I'm just kind of wondering where the cognitive dissonance is, whether if there's an issue with HR
our administrator reporting to the Comptroller directly or in and which would mean indirectly
to the city manager because the Comptroller reports to the city manager.
So I'm just trying to figure out where the dissonance is with some of my colleagues.
No, it's just clarity about, I mean there's a difference between administrative and director.
Just an organizational language and based on duties.
Okay, that's what that issue was.
Okay.
And in the typo that we have on page five, I'm sure added to the confusion as well, so I promise for that.
No, no problem.
Well, I mean, other people have different information, and I do them.
That's different, right?
But, you know, I can only go base on what is in front of me.
You're right.
So...
Point to you.
And I notice here that you're requesting a new account.
A new account?
Well, sorry, that's all it's about.
Oh, you should...
Yeah, if you wouldn't...
If you wouldn't mind, let's just continue with the executive portion
then we could go to the elected move.
Move forward with the hearing. Before we go on, Councilwoman Monteverdi wants to revisit the rationale for the deputy, deputy of the city manager.
I just, you know, and the salary amount, I mean, I just don't understand that.
Okay.
I can't justify.
Understood.
There have been some discussions and I apologize, whether or not you were involved this
time or not about perhaps bringing this position back, it did exist a number of years ago
within the city.
It's role and the job description will gladly be shared with the council.
It would be providing additional oversight and assistance to the manager's office.
I don't
mind being supporting that.
Right, no, and then I was brought to everyone's attention
that this is just proposals.
This is pretty much a wish list if there was an in a perfect world.
And then Mr. Vinnie mentioned there are two point three million
dollars of additional requests or personnel request.
So not that that's what's going to make it to the final
city manager's proposed budget, but these are just a wish list.
Todd, did you miss the venue?
Did you mention your statement at the end of this time?
I did not.
I didn't see that I had a mic in front of me.
I was looking for the wireless mics.
What statement was the record again?
Yeah.
I always like it.
So I just want to remind everyone that the budget is a living document.
It's intended to be reviewed throughout the year.
Obviously this is a department request phase.
is the wish list phase. We'll then go back and prepare a balanced budget based on the revenue
estimates for 2020 for the managers proposed and then after that point we'll take the input
of the council and the city staff to create the council adopted budget which is a part of
the authority and responsibilities vested in the council with OSC. Ultimately, OSC is looking
at this as the council's budget and obviously the council relies on the city manager and city
staff to get there. Once the budget is done, we'll be working with the Council in fiscal
year 2020 to make any modifications or amendments.
And what are the time frames? This is my first rodeo. So what happens with when it's managed
as proposed by the committee? I can forward you the budget timeline, but the budget is adopted
in November. I think November 2020. The manager is an October and the proposed proposed in
October voted in the last week in November before the holiday break.
We have to vote.
The other thing that Mr. Vanne didn't mention, but he's mentioned it in other
Canon 101 conversations is that any municipality, no matter how wealthy they are,
their departments put in a wish list, but they don't necessarily get all of that wish list.
So, I don't want to carve out a wealthy place, but if they want the gold, the gold backpack
airblower, they might not get that, the gold plate it, they might get it.
That's why this is proposed, right?
Absolutely.
And we like to hear what people in each department want to enhance or advance the city.
So,
very good, move forward with the executive line, the executive assistant, as you can see we'll have a step increase in some longevity pay next year, which is accounted for.
And then the new administrative assistant, we'll have a step increase as well.
The benefits and contractual information and capital more or less are the same, we're not requesting additional funds.
There are some agreements that have been set in place with some of our consultants that are funded through this line.
Those will continue next year.
As is the case with some equipment that's being released as well, so we have, in order to stay up to up to date with a number of activities unfolding within D.P.W. Police and Fire, the manager's office has least radios, which is an agreement that we have with NICOM, NICOM CO.
The same as the police fire in D.P.W. Lisa radios as well too, and this year has just been taken out of the actual executive office there.
Can you talk a little bit about consulting services, the facilities master plan?
Sure.
And why it's that under the city manager?
Why, why it is under the city manager or is not?
What's greater, right, 146, is this face to you?
Yes, correct.
So this is face to which we budget for, you know, and if approved, paid for next year.
We thought that it's my belief that city manager's office would be the best, best area
to not only pay for this, but also oversee it because it involves a number of different departments
that would likely need some direction from the manager's office.
Okay.
If you can just go over quickly phase two, what's covered in phase two?
Sure. So phase two, phase one is the information gathering phase phase two would be the reporting
and going over potential options as well too after the information is gathered from the various
facilities that the plane covers.
Any further questions within the executive line?
Nope, okay.