[0:00] Morning.
[0:01] I'd like to call this regular meeting
[0:02] of the Nichols Hill City Council to order.
[0:04] It's Tuesday, September 8th, five 30.
[0:07] We're here at City Hall.
[0:08] I'm Mayor Sodi Clements,
[0:10] and I note the presence of Vice Mayor Colin, Fitz Simon
[0:14] and Councilman Steve Inger.
[0:18] Will you all please join me in the Pledge of Allegiance,
[0:22] assuming I can stand up?
[0:26] There we go. I pledge
[0:28] Allegiance to the flag.
[0:29] The flag of the United States of America
[0:32] and to the to the Republic co fans.
[0:35] One nation under God in with liberty
[0:40] and justice for all.
[0:47] Okay. The first order
[0:48] of business is approval of the minutes.
[0:51] I move. We approve the minutes as published. I second.
[0:53] It's been moved and seconded.
[0:55] All those in favor please say aye. Aye. Aye. None opposed.
[0:58] The minutes are approved. Next we have departmental reports.
[1:01] And I'm gonna start out by saying
[1:04] that I really appreciate the Mickel Hills Police Department
[1:08] for looking after my house for an extended vacation.
[1:10] And I wanna call everybody's attention to the fact that
[1:13] that's one of the services they offer us.
[1:15] And it's really a nice thing.
[1:17] We feel very secure here in nickel sales,
[1:19] but it's always worth an extra look.
[1:21] So thank you all very much. I appreciate it.
[1:27] Do you have anything about departmental reports?
[1:30] One item and then want me to talk about acog?
[1:34] Well, one in the fire department report.
[1:36] I'm very curious how the Arizona Vortex works out as a,
[1:41] it's some new tool for safety, I gather.
[1:43] Sounds like a cool name.
[1:45] I hope it, I hope it does a great job on you. Yeah.
[1:48] All right. Acog, I attended the meeting, so he was out
[1:51] of town almost two weeks ago.
[1:54] Really standard set of things.
[1:57] It's a series of five different meetings over a three hour
[1:59] period, which is rather daunting,
[2:02] but the main item is, is the 9 1 1 system.
[2:06] The building, it's gonna be
[2:09] very helpful for a lot of people.
[2:12] It's gonna be the, the largest system in the
[2:14] state, which is amazing.
[2:16] So we're looking forward to that.
[2:17] Happy they're taking that on.
[2:19] That's, you know, $30 million project over a four
[2:24] or five year period so it'll be a, a robust system.
[2:27] So excited about that. So that's all I need to report there.
[2:30] Well unfortunately our 9 1 1 system is already really
[2:33] great, so they're still working on theirs,
[2:37] but it'll enhance it all once, once it's done.
[2:40] Do you have anything you'd like to add?
[2:42] Nothing. Nothing? Okay. Is there a motion?
[2:45] Yes, I move that we accept the departmental
[2:48] reports. I second the motion.
[2:50] It's been moved and seconded.
[2:52] All those in favor, please say aye. Aye. None opposed?
[2:56] The departmental reports are accepted.
[2:58] Number five, total warrants
[3:00] and claims in the amount
[3:02] of $1,113,418
[3:06] and 65 cents.
[3:09] I may move. We approve the total warrants
[3:11] and claims as described. I
[3:12] Second It's been moved and seconded.
[3:14] All those in favor, please say aye. Aye. None opposed?
[3:18] The motion is adopted.
[3:20] Number six, consent docket construction.
[3:23] We have A through D which we can take altogether
[3:26] unless you wanna pull one out.
[3:30] I move. We approve item six A through D.
[3:32] I second the motion. It's been moved and seconded.
[3:34] All those in favor please say aye. Aye. Aye. None opposed?
[3:38] The motion is adopted. Number seven, consent docket General.
[3:42] And we have A through. Aye.
[3:48] I make a motion. We accept seven A through Aye.
[3:52] As documented.
[3:54] I second. It's been moved and seconded.
[3:56] All those in favor please say aye. Aye. Aye. None opposed?
[3:59] The motion is adopted. Number eight.
[4:03] Citizens desiring to be heard.
[4:05] The purpose of this time is to allow members of the public
[4:07] to speak to the city council on any matter that's not
[4:10] otherwise set for consideration on this agenda.
[4:13] Is there anybody that would like to speak?
[4:16] Seeing none, we'll move on to
[4:18] nine items for a separate vote.
[4:21] Nine. A request from Patricia Ruffin to close the 1500 block
[4:25] of jury lane for a special event.
[4:28] The street will be closed October 4th through, let's see,
[4:31] October 4th from four 30 to seven 15.
[4:34] We have Mrs. Ruffin in the meeting today. Ms.
[4:38] Ruffin, if you wanna come up to the podium.
[4:46] Thank you for hearing me.
[4:48] A group of us, we've never had a party for all of Jury Lane
[4:53] and I've lived there for 35 years.
[4:55] So we're in the 1500 block.
[4:57] There are currently seven families living on our block.
[5:01] We have two empty houses and one that's under construction.
[5:05] So all seven families are fine with us asking you
[5:09] to just close just that block,
[5:11] which people will have access on Huntington.
[5:14] And then the next, I always forget what street that is.
[5:16] Brentwood, I guess I don't have Brentwood anyway
[5:18] to get back down Drury.
[5:20] So we only gonna close off the one block,
[5:22] but it's for the whole street.
[5:24] The whole street is invited
[5:26] and we're gonna have a food truck
[5:29] and then everyone's just gonna bring chairs
[5:31] and very casual get together.
[5:33] We have a lot of new neighbors
[5:34] and a lot of people don't really know each other. Yeah,
[5:36] So that sounds fun. Does.
[5:38] And it's just a Sunday night from five to seven.
[5:40] So I requested four 15 to seven 15 just
[5:43] so I don't know what would you do?
[5:45] Just put cones or how would that work?
[5:49] Public if approved public works will help you
[5:53] with barricades.
[5:54] And Randy Lawrence is the Public works director in the back.
[5:57] Okay.
[5:58] And that's it. Did have any questions?
[6:01] Nope. From
[6:02] Me. Have questions? Nope.
[6:03] Sounds like a nice event. My turn.
[6:05] It's your turn. Okay, I move.
[6:06] We approve item nine a I second the motion
[6:09] It.
[6:10] Motion seconded. All those in favor please say aye. Aye.
[6:12] Aye then Opposed? The motion is adopted. Thank you.
[6:15] Have thanks. Thank you.
[6:18] And number nine B Request from Andrew
[6:21] and Kelsey Jennings to close the 1700 blocks
[6:24] of Elmhurst Avenue for a special event.
[6:27] The street will be closed October 31st, 2026
[6:30] from four to eight 30.
[6:35] Madam Mayor and members of the council, I'm advised
[6:38] that the applicant couldn't be here tonight for this.
[6:42] So I will say as you know, we,
[6:47] we get these applications periodically for Halloween.
[6:51] It has been a difficult
[6:56] application to approve as it as it is now.
[7:02] If, if you were to approve this tonight or not.
[7:06] I, I think it's probably worthwhile for staff to review
[7:10] a comprehensive way to look at Halloween
[7:13] for, for Nichols Hills.
[7:18] There, there are so many cars and they move slow.
[7:24] It already creates some issues if there were like a fire or,
[7:29] or a police response needed.
[7:31] But on the other side, if you had just barricades
[7:36] for all the, an an event where all those people
[7:40] will be walking
[7:41] and someone were to go through the barricade,
[7:44] that's a much greater risk of injury then,
[7:48] then the status quo of having a lot of cars moving slowly.
[7:52] So there's a lot of concerns.
[7:54] I know the police chief has, I was
[7:55] Wondering what the chief thought about,
[7:58] I imagine he has something to say about it.
[8:06] I will Start by saying I I think it would be difficult
[8:11] to achieve that and on Halloween and keep traffic moving
[8:17] and keep the event safe.
[8:19] But if this is something that council would like to do
[8:21] or have us look into it further, happy to do that.
[8:26] I I just, we, we have an abnormal amount
[8:30] of cars on Halloween, so it would just be,
[8:32] I think it would take some, we would really have to think
[8:34] through it, make sure we have everything lined out
[8:37] and we would ask, I would ask that if we do something like
[8:40] that, we start very small so that we can see
[8:44] how it goes for future events.
[8:47] Thank you. Yeah. I wonder if if everybody on the block
[8:52] was informed of this.
[8:55] We, we don't, we don't know. Yeah. Okay.
[8:57] And, and, and as to, as to a,
[9:00] a road closure application like this, this is is
[9:03] what we're talking about here.
[9:06] We are looking, we're gonna look into what places like that,
[9:10] places that see a whole lot of traffic like us on Halloween,
[9:13] like Salem, Massachusetts.
[9:15] We're gonna look into what kind
[9:16] of police response is required for any kind of
[9:20] road closure like this.
[9:21] It's not the same as Memorial Marathon
[9:23] or Red Blood Classic. It's a whole different animal.
[9:25] Well, and I would think that closing, it seems
[9:28] to me you'd probably have to have more police presence
[9:32] from the closed part and,
[9:34] and that's a night when we need all the
[9:36] police help we can get.
[9:38] So that would be difficult. I think
[9:43] I, I do think that we have some astoundingly
[9:47] busy streets on Halloween
[9:49] and I would feel bad that if a member
[9:52] of our community was living on one of those streets
[9:55] and they made a suggestion as to how
[9:58] to possibly make their streets safer that night,
[10:01] that we should, you know, have a solution for them.
[10:04] I think if their street's the right place for it.
[10:07] Just 'cause if you're, if you're on one of those streets
[10:10] and you're not liking it and you wish you could do something
[10:12] to make it safer, I think that'd be a frustrating spot if we
[10:16] just said no across the board.
[10:17] So maybe we look into Halloween
[10:20] and is there something we can do that improves safety by
[10:25] keeping cars off those roads
[10:27] but not requiring significant
[10:29] additional effort for the police.
[10:31] Yeah. Yeah. What we don't know about this application
[10:33] staff, correct me if I'm wrong,
[10:35] we don't know if everyone on the block wants this.
[10:39] We don't know, which we did hear differently at the
[10:42] last, the other agenda item.
[10:44] We don't know what security provisions are being provided.
[10:49] We don't know if there's insurance that,
[10:53] that they're providing now.
[10:55] There's not anything in our code right now that requires
[10:57] that, but this is a greater risk than,
[10:59] than a block party on a non event full night.
[11:04] And we don't know what kind of barricades would work
[11:08] for this sort of situation.
[11:09] I mean, for the moral marathon we put up barricades
[11:13] that people can move and they do sometimes,
[11:17] which is a another scary thing.
[11:18] Yeah. But we, we would probably need to identify
[11:23] what's, what's a sweet spot for a barricade that
[11:27] cannot easily be moved
[11:29] but can also be moved by a fire truck if they need to.
[11:31] Right.
[11:34] Yeah. I, when I first saw this, I thought of, of
[11:39] how Oklahoma City and does this on occasion
[11:44] and, and actually I went to a Halloween event
[11:48] and herded chills last year.
[11:53] I kind of see this as a slippery slope
[11:55] because all of a sudden if this just took off,
[11:58] half our city might be closed.
[12:00] And so before I would ever consider voting
[12:06] for this, I would like to have a comprehensive plan just
[12:08] to look at and, and, and if the staff
[12:12] and the police chief believed that this is
[12:16] not something we should do
[12:18] and I'm kind of getting that from Chief Cox.
[12:21] I I, I wouldn't be in favor of doing this,
[12:24] but I do think we should get look into it. So
[12:27] It's been chaotic for the Yeah.
[12:30] Last 50 or so years I've lived here. Yeah.
[12:32] And so maybe it is time to come up with a new plan
[12:39] Or maybe not.
[12:40] Or maybe So is there a motion,
[12:48] I make a motion that we do not approve this at this point
[12:52] 'cause we don't have enough information
[12:54] and we do need to look into a more comprehensive solution.
[12:58] I second that It's been moved and seconded.
[13:01] All those in favor please say aye. Aye. Aye.
[13:04] None opposed The motion is adopted.
[13:08] Nine C There is a,
[13:11] This one I'm sorry to interrupt.
[13:12] Yeah, but this one needs to be continued.
[13:18] This is the discussion of the Westminster overlay
[13:21] and this was the planning commission continued this item
[13:24] to the next regularly scheduled meeting
[13:27] and it's recommended that we do the same. So is there a
[13:31] I I move that we continue this item
[13:34] to the rec next regularly scheduled meeting.
[13:37] Aye second that motion It's been moved and seconded.
[13:40] All those in favor please say aye. Aye. A Aye.
[13:43] None opposed The motion is adopted.
[13:47] Nine D public hearing amendment
[13:48] to the Nichols Hills Building Commission building,
[13:51] demolition, design and construction guidelines.
[13:55] Should we open the public hearing first
[13:57] or wait till you describe it?
[13:59] So let's let Carla describe it first.
[14:01] Okay. I'll Describe it. You'll remember
[14:03] that in the city code
[14:04] that you have adopted the Les Hills Building Commission
[14:07] guidelines by ordinance.
[14:10] And those are the guidelines
[14:12] that building commissioners can use their, their guidelines,
[14:15] not rules, but their guidelines
[14:16] that the building commissioners can use
[14:17] regarding things like privacy, architectural style, quality,
[14:21] workmanship, just all kinds of things.
[14:24] But they're not part of s like ordinances are.
[14:26] And when we adopted this, I think it was 2023
[14:29] since then you are, remember the city code changed
[14:33] significantly and it was all renumbered.
[14:35] So, and the guidelines do have references to code sections
[14:39] and so there's just some cleanup things that needed to be
[14:42] revised in the guidelines.
[14:43] So the the new vised guidelines Correct.
[14:46] The codes sections that are referred to
[14:50] and they also, there's some things that
[14:53] defined terms have changed
[14:54] and there's references to the forms
[14:56] and the names of some of the forms have been changed
[14:58] or supplemented.
[15:00] So it just brings everything into currently consistent with
[15:03] where we are now in the process.
[15:04] It doesn't change in any substantively at all.
[15:07] This corrects it makes it up today.
[15:11] Thank you. Okay. I, is there a motion to open?
[15:16] Do I have to have a motion
[15:17] to open the public hearing or just declare you?
[15:19] Declare You can just open, you can
[15:20] just declare, declare it's open.
[15:21] Would anybody like to talk about it? Seeing none.
[15:25] We'll close the public hearing and
[15:30] I make a motion to accept the changes to the building,
[15:35] demolition design and construction guidelines.
[15:38] I second It's been moved and seconded.
[15:41] All those in favor please say aye. Aye. Aye. None opposed?
[15:45] The motion is adopted.
[15:47] Number nine e, request to seek, seek bids
[15:50] for PC 26 0 1 1600 block
[15:53] of Westminster Place paving improvements and receive
[15:56] and approved plans for the same.
[16:00] We have the plans here on the desk.
[16:03] City engineer has prepared them
[16:07] and we recommend that you approve them and we go out for bid
[16:10] and hopefully we'll have an opportunity
[16:14] to award a contract next month. Right.
[16:17] I move re approve Item nine EI second the motion.
[16:21] It's been moved and seconded.
[16:22] All those in favor please say aye. Aye. Aye. None opposed?
[16:25] The motion is adopted And I just wanna be clear,
[16:28] this is the block that's east of Penn, right?
[16:30] Correct. And so it's not part of the overlay.
[16:33] Correct? We've, we've already awarded contracts for those
[16:36] Two.
[16:37] Okay. Nine FA resolution awarding contract
[16:40] to the lowest responsible bidder
[16:42] for FC 26 0 1 City Hall exterior project
[16:46] and authorizing execution of the contract bonds
[16:49] and related instruments or alternatively reject all bids.
[16:53] There were two bidders. Today was a bid opening.
[16:57] C two construction was the low bidder.
[17:02] Our architect Larry Herzl,
[17:03] recommends you accept the base bid
[17:05] for C two construction in the amount
[17:07] of $512,137.
[17:12] And really if, if you accept that recommendation,
[17:15] you just approve the resolution
[17:17] before you Resolution 1 6 4 4 You say the contractor name
[17:22] and the dollar amount
[17:25] And are we happy with that contractor?
[17:28] I'm not familiar with that name. I
[17:30] Haven't worked With them.
[17:31] Okay.
[17:33] They have been asking very good questions. Okay.
[17:36] In the process it's atypical type of project.
[17:40] I mean it's a wall and some security and and features.
[17:45] So, okay.
[17:48] Do we need to read into the minutes the name
[17:51] and the amount or what you said is sufficient? Shane?
[17:54] Actually the motion to approve the
[17:56] resolution would be appropriate.
[17:58] That is approved the resolution
[18:01] and all of that data is in the resolution.
[18:03] Okay. And the resolution is before you tonight,
[18:06] Right?
[18:07] I make a motion. We approve the resolution as for nine
[18:11] FI second It's been moved and seconded.
[18:14] All those in favor please say aye. A Aye. Aye. None opposed?
[18:17] The motion is adopted. Number 10. Adjournment. I'm member.
[18:21] Re adjourn. I second the motion. It's
[18:22] Been moved and seconded.
[18:24] All those in favor please say aye. Aye. Aye. None opposed?
[18:27] The motion is adopted.
[18:29] I'd like to call this regular meeting
[18:30] of the Nichols Hills Municipal Authority to order.
[18:34] It's Tuesday, September 8th and we're here at City Hall.
[18:38] I am Chairman Sodi Clements
[18:40] and I note the presence of Vice Chairman Colin Fitz Simonon
[18:45] and Trustee Steve Inger.
[18:48] Next is number three minutes for the August 11th meeting.
[18:52] I make a motion to approve the minutes as published.
[18:56] I second Been moved and seconded.
[18:57] All those in favor please say aye. Aye. Aye. None opposed?
[19:01] The motion is adopted.
[19:02] Number four, total warrants
[19:04] and claims in the amount of $165,468
[19:09] and 89 cents.
[19:10] I move. We approve item four.
[19:12] I second the motion. It's been moved and seconded.
[19:14] All those in favor please say aye. Aye. Aye. None opposed?
[19:17] The motion is adopted. Number five, consideration
[19:20] of adoption approval, acceptance, rejection, amendment and
[19:25] or postponement of the following.
[19:27] August, 2026. Financial statements.
[19:30] I make a motion we adopt five C, five A. Excuse me,
[19:34] I second it's Been moved and seconded.
[19:35] All those in favor please say aye. Aye. Aye. None opposed?
[19:39] The motion is adopted. Number six.
[19:41] Consent docket General. We have A through
[19:44] DI move
[19:46] that we approve items six A through
[19:49] DI second the motion It's been moved and seconded.
[19:52] All those in favor please say aye. Aye. Aye.
[19:54] Aye then Opposed? The motion is adopted.
[19:56] Number seven. Adjournment.
[19:59] I make a mo motion. We adjourn.
[20:01] I second. It's been moved. And second.
[20:03] All those in favor please say aye. Aye. Aye. Then Opposed?
[20:06] We are adjourned.