[0:01] We will call to order the regular work
session agenda for September 21st, 2026,
[0:06] at 5:12 PM, with all 5 commissioners
present. We do have a quorum.
[0:10] Please join me in the Pledge of Allegiance
to start the meeting.
[0:14] I pledge allegiance to the flag of the
United States of America,
[0:18] and to the republic for which it stands,
one nation under God, indivisible,
[0:23] with liberty and justice for all.
[0:32] Next item on the agenda is approval of the
agenda. Is there a motion?
[0:35] Motion to approve.
[0:36] Second.
[0:37] Any discussion on the agenda?
[0:39] We do have a consultant in the audience
for Resolution 26-103,
[0:44] so I would make a motion to move that item
up, um,
[0:48] in front of unfinished business. Is there
a second?
[0:53] Second.
[0:54] Motion and a second to move item I under
new business.
[0:58] Any discussion? All in favor of the
amendment signify by
[1:02] saying aye.
[1:03] Aye.
[1:04] All opposed? Takes us back to the main
motion as amended.
[1:08] Any other changes to the agenda?
[1:11] All in favor of the agenda as amended
signify by saying aye.
[1:15] Aye.
[1:16] All opposed? Motion passes unanimously.
[1:18] The next item on the agenda is approval of
the minutes for the work session for
[1:20] August 24th, 2026. Is there a motion?
[1:26] Motion to approve.
[1:26] Second.
[1:27] We have a motion and a second. Any
amendments to the minutes?
[1:31] All in favor signify by saying aye.
[1:34] Aye.
[1:35] All opposed? Motion passes unanimously.
That takes us to citizen comments.
[1:40] Thank you, Chuck. Which no one has signed
up for citizen comments,
[1:44] but if you would like to speak, now is
your opportunity.
[1:47] Seeing none, we will move into our
discussion items.
[1:50] The first discussion item is police fleet
program with Lieutenant Hoffer,
[1:55] also known as Chief Armour.
[1:56] Thank you. Uh, this is something we've
been discussing for a while in-house.
[2:01] Um, there's a lot of mixed emotion. That's
one reason we're bringing it to you.
[2:06] Over the last 8, 9 years,
[2:08] the police department has been trying to
Band-Aid some police vehicles,
[2:12] and we are at a critical stage right now
where we have 8 that need to go.
[2:17] They're not suitable for work.
[2:19] I've got one outside right now without a
transmission, getting ready to—
[2:24] transmission's about to go out on it.
[2:26] We've been able to identify these vehicles
and we're trying to take them out of
[2:31] fleet. Y'all approved for me to have 2
vehicles this year for replacements,
[2:36] but I am in need of more.
[2:38] So I started looking at alternative Uh,
[2:40] ways to make it as easy as possible on all
of us to obtain the vehicles and why we
[2:46] need to do it this year instead of pushing
this off.
[2:49] The state contract runs out this year.
It'll be rebid next year.
[2:53] So the price of the cars are going to go
up.
[2:56] Uh, that's another reason I'm trying to
push this one.
[2:59] I originally was going to ask for 5
vehicles tonight.
[3:03] Uh, we totaled one the other night during
an incident, so I'm needing 6.
[3:07] Okay.
[3:09] I will make do, even though I said I got 8
of these to roll out.
[3:13] Trying to set up something that you all
will know will happen— excuse me—
[3:19] that y'all will have every year a process
for fleet management.
[3:24] So I've looked at several ways of how we
can finance this.
[3:28] I'm going to rely on Christina over here,
because I think things very KISS simple.
[3:34] Yes.
[3:34] So we can— I looked at 3 places:
Enterprise, I looked at Ford Motor Credit,
[3:40] and I looked at Bancor.
[3:41] Enterprise is strictly a lease-type
program, and at the end of the lease,
[3:46] you have to buy the vehicle or you have to
roll it back in at fair market price.
[3:52] There's also some fees in there. Now, I
didn't think that would be applicable to
[3:58] didn't think that would be applicable to
us.
[3:58] I thought it was a bad decision. So I
looked at Ford Motor Credit.
[4:02] Ford Motor Credit has a 7% interest rate.
[4:05] It's strictly a loan, and that would throw
off our balance.
[4:09] What's that terminology, Christina?
[4:12] Our debt ratio.
[4:16] Our debt ratio balance.
[4:18] It would impact that, uh, which is With
the debt, uh,
[4:24] the general fund, if we did as far as like
a loan,
[4:30] it would have an impact on the debt ratio
fund.
[4:36] We just need to be mindful of that.
[4:40] Thank you.
[4:41] The third, and what I'm recommending we go
with, is a company called Bancor.
[4:46] It is strictly a lease program.
[4:48] At the end of the lease, they will give
us—
[4:50] we have the option of buying the vehicle
for a dollar.
[4:54] So it is a true lease program so that it
will not impact our debt ratio.
[4:58] Uh, what I'd like to do, uh, we budget
$58,000 a year for a marked patrol unit.
[5:03] That's upfitting all— that's buying a
vehicle at state contract price,
[5:07] usually around $45,000, $46,000.
[5:09] And then by the time we put blue lights,
sirens, radios, and all that stuff,
[5:14] it kicks it up to about $58,000.
[5:16] What I'd like to do,
[5:17] if with y'all willing to discuss this is
go on and order the 6 vehicles,
[5:22] buy one outright this year so we'll have
5.
[5:24] That 5th vehicle, then we will take the
second payment this year,
[5:28] or the second vehicle that y'all have
already authorized,
[5:32] and we'll make that first payment for this
year.
[5:35] So that will leave us with 5 payments.
[5:37] Um, every year I will budget specifically
a recurring cost.
[5:41] There's some savings here that we're going
to have.
[5:44] Bancorp is 5 and some change for
percentage right now.
[5:47] Things will change, I'm sure, when we get
ready to do a contract.
[5:52] Everything that we have out here that
needs to be gone,
[5:55] I would like to go on and surplus that.
[5:57] And even though it doesn't actually go
towards the purchase price of the vehicle,
[6:02] it'll go back to the general fund to help
offset the 5%, 5 whatever percent we have.
[6:08] So I'm trying to find a way to get as many
decent vehicles on the road.
[6:12] Something else, a marked car doesn't last
as long as an admin car.
[6:16] And when I say admin, something like I
would drive, detectives might drive, um,
[6:21] one of our training sergeants might drive.
[6:24] They're not on the road doing police work
all the time.
[6:27] They're on the road for other reasons.
[6:29] So those vehicles will last longer, and
they also come in at a cheaper price.
[6:34] Um, our insurance carrier, uh,
[6:36] likes or pretty much requires us to have
police pursuit vehicles for patrol.
[6:41] And I agree with that,
[6:42] but there's no reason to pay that extra
money if I can get by with it on admin
[6:47] money if I can get by with it on admin
cars.
[6:47] So this is kind of what I'm wanting to do.
[6:50] I've tried to find the best route we
could.
[6:52] Again, everything has got a positive and a
negative,
[6:56] but I think this is the best thing to move
us forward and catch us up in our fleet
[7:01] and then maintain a fleet process from now
on.
[7:03] Questions for Chief?
[7:11] So when we were working through the budget
this year,
[7:16] this is one of the things that I had, I
had recommended.
[7:21] Others may have as well, but to, to bring
down the 3 to 2 replacement.
[7:27] And we had a conversation about We looked
through the great Excel document that
[7:34] Christina had put together to kind of
justify why that's needed,
[7:39] and I was very satisfied when I saw that
and felt comfortable with the 2 per year.
[7:47] And so I'm encouraged to see that over
time, this— ideally,
[7:52] your goal here is that There wouldn't be
an increase in the plan,
[7:57] the 2 replacements per year plan, as far
as the finances go.
[8:03] That's correct.
[8:03] Has this been— Christina, have you looked
at this and do you feel the same?
[8:10] Yes. Victor, myself,
[8:11] and Dale have had some internal
conversations on this and the
[8:16] different options that Dale has presented
tonight.
[8:20] Okay. And for the car that was totaled, is
there any kind of insurance?
[8:26] There is.
[8:29] $23,000 and some change coming back for
that one.
[8:31] And how does that— how does that work with
leased vehicles?
[8:34] Um, it would be the same thing.
[8:36] They'll still be recovered under our
insurance, and it would go that direction.
[8:40] Okay.
[8:40] At the end of the lease, um, like I said,
it's a dollar.
[8:44] They turn the title over for a dollar.
[8:46] So that's why it's considered a true
lease, not a finance plan.
[8:51] Are there other jurisdictions,
municipalities that use Bancorp.
[8:56] I'm sure there are, but—
[8:58] I've reached out to several.
[8:59] Some of the really small agencies, 2 or 3
officers,
[9:02] have gone with the forward lease— or I'm
sorry, the forward purchase plan.
[9:06] They've been happy with that.
[9:07] But again, that's going to throw off a
debt ratio issue.
[9:10] A lady who lives here in town works for
Enterprise.
[9:13] She and I have had several conversations
about what they can do.
[9:16] I'm a little concerned about the overall
because you're never actually going to own
[9:21] the vehicle. So this one is something that
we would—
[9:24] I'd like to rotate the worst out.
[9:25] And I don't think if we do it by mileage,
it's the right thing to do.
[9:29] I've got vehicles out there that's got a
higher mileage. They're great.
[9:33] They must've been made on Wednesday.
[9:35] And I've got some out there that are lower
mileage that probably were made on
[9:39] Friday. So, um, we need to get rid of
them.
[9:41] What I would like to do is come back to
y'all every year and say, you know,
[9:45] we're going to rotate 2 out.
[9:46] We'll sell those at auction or however,
how we needed to.
[9:49] Okay.
[9:50] Dispose of them. Some of the dealers will
actually take trade-ins.
[9:54] Monty Cobb Ford will take trade-ins and
offset the price.
[9:57] Bancor will take all these vehicles and
take them to the auction and cut us a
[10:02] take them to the auction and cut us a
check
[10:02] or cut us a— they'll give us a discount.
Apply it to the price, I'm sorry.
[10:07] So this is not something I would want to
recommend for a long-term program.
[10:11] It's just something I need to catch up
with what we have mandated over the last
[10:16] several years. A lot of the cars I need to
get rid of came from Missouri Highway
[10:21] Patrol. They were already past their prime
when we got them. Um, we made them work.
[10:26] I literally have one on life support
outside. It's plugged up.
[10:30] If you, if you take it home with you,
[10:32] you're probably going to jumpstart it in
the morning.
[10:36] And we've tried to have it fixed and it's
not.
[10:38] Uh, 2 of the vehicles I need to get rid of
are, were donated used from Nissan.
[10:43] Okay.
[10:44] Over the years. Uh, one of those is the
one that's got a transmission going out on
[10:49] it. Um, so I'm just, I'm trying to catch
up with what you all faced.
[10:53] Something when I walked in the door that
we all faced together.
[10:57] Everything we had purchased over the years
came due last year at 5 years.
[11:01] This car thing is coming up now and I'm
trying to get ahead of it.
[11:05] Um, we're trying to set up everything we
can on a rotation basis so we know when it
[11:10] needs to be replaced.
[11:12] Okay.
[11:12] Cars is the thing this year.
[11:14] When we talk about 2 cars, if we were to
add an officer, I would add a car.
[11:19] It would be outside that fleet plan.
[11:21] But if not, we would just start rotating
the oldest or the worst cars off
[11:25] immediately.
[11:26] I don't have any questions.
[11:27] What I will say is I thank you for not
only doing the homework on this,
[11:31] but we know that we have a lot of
equipment Throughout town that there's
[11:35] equipment Throughout town that there's
going to be
[11:36] turnover and it's coming sooner rather
than later.
[11:38] And so I appreciate that you have taken an
approach with Christina and Victor to
[11:43] come up with a plan that might actually be
beneficial not only for the department
[11:47] but for our residents as well. So I thank
you.
[11:50] I see this as the, the first big step in
trying to figure out how we go through and
[11:54] really get what is needed every day by the
officers,
[11:57] and that is their vehicle to maintain the
service that we have.
[12:00] And so So I appreciate what you've put
together,
[12:03] and I think it's incredibly thoughtful.
[12:05] I feel like if Christina and Victor have
reviewed it and feel that this is the best
[12:10] way, then I would be in support of that.
So thank you for this.
[12:13] I appreciate it.
[12:14] Thank you.
[12:14] Ditto.
[12:17] Ditto.
[12:17] I might ask a supplemental question again
for everybody.
[12:21] That's our shorthand whenever she—
[12:24] I couldn't say any better than what the
vice mayor just did.
[12:28] So is there any particular make and model
of a car, however, No,
[12:33] I want to find what works the best.
[12:35] And honestly, the Durangos have been— have
held up very well until last 2 weeks.
[12:41] I literally got down to we were sending
people home in a donated vehicle.
[12:45] The Durango, it's just what I want to stay
with, police packages.
[12:50] To answer your question, Durango or Ford
Explorers.
[12:53] The admin vehicles, I can set— I can step
down and go with Um, a grocery getter,
[12:58] if you want to call it that.
[13:00] I ask, obviously we,
[13:01] and we appreciate the contributions Nissan
has given to us in the past,
[13:05] and we have a number of people in our
community who work for Nissan,
[13:09] but my question was actually rooted in
another reason.
[13:13] I'm reading a story about Southwest
Airlines and how they got started,
[13:17] and they only used Boeing 737s.
[13:19] That way they kept the exact same parts in
their fleet,
[13:22] and I just wondered if we could get Toward
a uniformity of fleet as well.
[13:26] I would really like to see that.
[13:28] Honestly, I think when we start looking at
budgets every year and seeing what is
[13:32] going to be on the state contract to
purchase, it's going—
[13:35] we're going to have to take the best price
that we can get.
[13:38] And it may not necessarily be that Ford
Explorer. It may not necessarily be that.
[13:42] Victor and I have talked about Chevrolets.
[13:44] I honestly don't think that Tahoes would
fit here,
[13:46] even though when you look at the state
contract prices,
[13:49] there are only several thousand dollars
difference. It's not a big deal.
[13:53] When you're buying them off state
contract.
[13:55] I just don't think that vehicle is right
for us.
[13:58] So I'm going to try to find the best
vehicle I can for what money y'all allow
[14:01] vehicle I can for what money y'all allow
me to
[14:02] have and spend.
[14:02] Thank you, sir.
[14:04] So the proposal through Bancorp does not
have to go through RFQ
[14:09] or any other process. It's through, I
guess, the state contract.
[14:19] As I understand it, I think I'm
understanding your question,
[14:22] we pick out the vehicles we want through
the state contract, we get the price,
[14:26] they turn around and pay them for the, for
the cars, and then we take—
[14:30] we reimburse Bancorp.
[14:31] There will be a separate set of rules and
reporting requirements
[14:37] through GASB that we'll have to follow in
terms of a true leasing
[14:42] program that the town does not currently
And what's the term of the
[14:48] lease?
[14:48] Um, whatever we set up. 5 years, we can do
a 5-year.
[14:52] And that would give us— we're just
basically paying— I'm simple.
[14:56] I'm basically paying for a car this year
on lease,
[15:00] paying for one car next year on lease,
next year a car on lease at that same
[15:05] next year a car on lease at that same
price,
[15:05] and we're locking that price in.
[15:07] I don't know what Uh, state contract's
going to go up next year.
[15:12] I'm guessing 3 to 5%. That seems to be
about right.
[15:15] Um, and again, I think we can offset the
interest payments on this by getting rid
[15:21] interest payments on this by getting rid
of
[15:21] the stuff we have outside.
[15:23] If we— $2,000 or $3,000 here, you know, I
don't want to say we have bad cars.
[15:28] We want to auction them off.
[15:30] So.
[15:30] So I guess my only concern,
[15:32] I have seen other communities use
different lease programs.
[15:36] And the, the challenge I,
[15:38] I see with it is that you do have that
payment each year versus paying in full
[15:43] payment each year versus paying in full
for
[15:43] the car. So what we will see next year if
we do this is that while we've been
[15:49] budgeting for 2 cars annually, which is
according to Chief not adequate,
[15:54] part of that amount that we've been
budgeting won't be available for 2 cars
[15:59] budgeting won't be available for 2 cars
next
[15:59] year. So it is, it is You're correct.
There's an issue there.
[16:03] And so I guess what I would also like to
explore is with the sales tax increases
[16:09] that we've seen for the first 2 months for
the current fiscal year,
[16:13] is if we should go ahead and bite the
bullet and amend the budget to purchase a
[16:19] different or an additional police vehicle,
um,
[16:22] because I am concerned about a lease
payment that next year when we're trying
[16:27] payment that next year when we're trying
to
[16:28] budget for 2 police vehicles, I mean,
you're almost robbing Peter to pay Paul.
[16:33] Like, it, it's not really free money.
[16:36] You're, you're going to have to pay that
payment each year.
[16:40] And so I just want to make sure that it's
not free money.
[16:44] You're exactly right.
[16:44] And, and so, Victor,
[16:45] I know I've talked with you previously
about the Enterprise program, and I've,
[16:49] I've actually never heard you supportive
of a—
[16:51] I don't believe I've heard you supportive
of a lease program before,
[16:54] so I'm curious about what's different
about this and how the payments are
[16:57] about this and how the payments are
different
[16:58] now.
[16:58] Well, um, I don't like lease programs,
[17:00] and I've been very blunt with the chief
and Christina on that.
[17:05] And, and because that you have that
recurring payment,
[17:08] and then the second year you always— I
mean,
[17:11] you still got the recurring payment and
you still have to buy additional vehicles
[17:17] for that year. The difference is That now
it's not that we're one vehicle behind and
[17:23] we need an extra vehicle. We are—
[17:25] 6.
[17:25] 6 vehicles behind. We were 5 due to just
the continual
[17:31] failures in their mechanical systems.
[17:35] And so unless we have the ability to go
out and purchase
[17:41] multiple vehicles, which sales tax has
been great,
[17:47] but it's not been that great.
[17:50] Mm-hmm.
[17:51] It's not— that's not a direction that we
can go.
[17:55] And so in looking at this, when I—
[17:57] when you sit down and you evaluate the
different models for taking money and
[18:03] different models for taking money and
paying
[18:03] it over time, I do believe that this
particular model is better than The
[18:08] particular model is better than The
Enterprise
[18:09] model that we looked at,
[18:11] and it's better than the Ford leasing plan
or the Ford plan because it's not
[18:16] considered a loan, and that one definitely
is a loan.
[18:20] In general, no, I don't like lease
programs.
[18:23] I'd rather pay them, you know, budget and
pay for it.
[18:27] But how we got here is because the town in
years past purchased used vehicles in
[18:33] order to save money because Because they
didn't,
[18:37] they didn't have the monies in the budgets
to be able to do it.
[18:41] So it's not, it's not— these are—
[18:44] we're reaping the results of decisions
made years ago, even,
[18:48] even prior to me getting here.
[18:50] Some of these, some of these vehicles are
7, 8, 9 years old since we've had them,
[18:56] and they're older, they're physically
older than that.
[19:00] So This is the only way that I see that we
can get the vehicles that we need in the
[19:06] fleet now when we need them, and
unfortunately still have to pay them off
[19:11] unfortunately still have to pay them off
over time.
[19:12] And so what happens is that over the
course of the next 4 budgets,
[19:17] you're going to have an extra payment for
a vehicle in there because you're going
[19:23] to— you're still going to need to transfer
out a couple vehicles a year.
[19:28] Okay.
[19:29] But you're still going to make this
payment too.
[19:32] And so over the course of the next 4
years, you'll have a repayment in that.
[19:37] Does everybody have a copy of the fleet
list?
[19:40] That— I don't know if you all asked for a
copy of it when we were going through the
[19:47] budget, but, um, Chief had sent me a copy
at like an Excel file of the, the listing.
[19:53] Like, our oldest vehicle that I see is
from 2018.
[19:57] There were 5 police vehicles that came
online during the 2025 calendar year.
[20:03] The year before that, there was only 1. In
'23, there was 1, 2, 3, 4— there were 4.
[20:10] Some of it's been because of like the
shortages of those, um,
[20:14] was it silicon chips or something?
[20:17] I don't, I don't know what those were,
like the chips in the cars.
[20:22] Um, So are we— I know that there's 29
vehicles on this list. We have 24
[20:28] vehicles on this list. We have 24
officers.
[20:29] So are we trying to maintain 24 vehicles,
or like, what do we need?
[20:34] We need several. And let me take out
specialized vehicles.
[20:37] There's like a 4x4 on there that's, uh,
side-by-side rather.
[20:40] I think it's listed in there. Then I
forgot how it's listed.
[20:44] It's got a Car number behind it. I need a
couple spare cars.
[20:47] One, we, uh, in case, like I said,
[20:49] 2 weeks ago we wound up with 3 cars in the
shop and just bang,
[20:52] just right off the bat. So I do have to
have some pool cars.
[20:56] Plus when we are having special events
like parades,
[20:59] and that's something we've been working on
today as far as the veterans and
[21:03] Christmas parade coming up, I need to put
reserve officers, um, in a vehicle.
[21:07] And I usually just give them one of the
pool cars where they can go Set at the red
[21:12] light or traffic signal, wherever. So we
do need some extra marked cars out of
[21:16] do need some extra marked cars out of
this.
[21:16] I will say that I try to find the best
deal I can on cars.
[21:19] We were able to pick up a pickup truck,
[21:22] 2 pickup trucks last year with what we
were having and still came in under budget
[21:26] under vehicles. Um, so I think I can come
in under this every year, at least.
[21:30] Um, but I would not want to come in here
every year and say, okay,
[21:34] we We lease 5 this year. Let's lease 5
more next year. I wouldn't do that to you.
[21:39] I think this is just a way for us to catch
up and then continue on with a
[21:43] standardized plan. So, you know, every
year when we sit down and talk,
[21:47] and if we don't need 2 cars one year, I
don't have a problem backing off of that.
[21:51] Um, sometimes cars, like I said,
[21:53] they last a while and then all of a sudden
you've got one that just,
[21:57] it's just a nightmare. When we upfit a
car, that's one of the biggest expenses.
[22:01] It's hard to believe when I started, you
know, blue light, siren boxes and a radio.
[22:06] That was pretty much in it. Now we've got
in-car cameras.
[22:09] We've got in-car computers in there. We've
got cameras in the back seat.
[22:13] We've got all this other stuff that we've
got radar equipment.
[22:16] Stuff is going in these cars. It costs
money to put these things in there.
[22:20] So we need to keep the cars on the road as
long as we can,
[22:24] but when they start to go down, I need to
replace them.
[22:27] And if it gets wrecked in the lease term,
[22:29] it would fall just like if it was our
vehicle insurance,
[22:32] it'd be covered under our insurance.
[22:34] And then Bancorp South or Bancorp would
replace with a comparable vehicle because
[22:39] replace with a comparable vehicle because
we
[22:39] would only get paid out fair market value,
right?
[22:42] And I want to make sure I'm telling you
this correctly. This way I understand it.
[22:47] If we wreck a vehicle, they'll work that
out as the—
[22:49] and close that one out at that next
payment and whatever comes up.
[22:53] So let's say year 3, we total one, we
picked that year,
[22:56] that would Vehicle we'd buy for a dollar
and go on and sell it back on insurance,
[23:01] and we would be up— we'd still have to
find another vehicle.
[23:04] I believe I'm telling you that correct.
[23:07] I think we may— we would owe whatever
difference there is.
[23:11] If there was a difference in what we were
going to pay for that car over time, um,
[23:17] we probably would have to, to make up that
difference.
[23:22] So if it's— let's say it happens to be the
3rd year in, 3rd of 5 years,
[23:27] And you're still, you still owe, I'm gonna
make it really easy.
[23:32] We're paying a $50,000 car and we're
paying $10,000 a year.
[23:36] All right.
[23:37] So your third year in, so you owe $20,000.
[23:39] Um, if the value of the vehicle that you
get back from being wrecked is greater
[23:45] get back from being wrecked is greater
than
[23:45] that, then that's what you would, you
would pay them the, what you owed.
[23:50] So you'd pay them $20,000. We got to write
that one off.
[23:54] Okay.
[23:54] So we send you a check for $20,000.
[23:57] If the value of the vehicle from the
insurance company was a little higher,
[24:02] then we might be able to clear on that.
[24:05] However, if it was like year 2 and the
depreciation of the vehicle was such that
[24:10] essentially you're underwater and you owed
$40,000 back,
[24:14] but the insurance company paid only
$38,000 or $35,000,
[24:18] Then we would still owe $40,000.
[24:20] So it would— we would have to pay the
$3,000, pay the, pay the difference back.
[24:26] So it's, it, it's essentially, we're—
since we're using someone else's money,
[24:31] we've got to make them whole as well. At
least that's my understanding.
[24:36] Is that your understanding, Christina?
[24:39] I think you just— I think you described it
better than I can.
[24:42] Usually when it's a fleet lease, if there
is an accident,
[24:45] you are still still paid out from your
insurance based on the damage that's done.
[24:50] But you are correct,
[24:51] you owe the difference from what you're
currently owed to what you purchased in
[24:55] that.
[24:57] Yeah.
[24:57] I don't know how many— I don't know how
often we wreck police cars.
[25:01] I didn't know that we had wrecked one the
other night.
[25:04] Well, can you help me understand how many
we wreck?
[25:07] Most— I don't— everything we have Had
damage since I've been here has been
[25:13] damage since I've been here has been
minor,
[25:14] $2,000 or $3,000 until the other night.
[25:17] And Unit 215 on there is—
[25:20] was totaled the other night when the 2
guys came into town in a stolen vehicle
[25:26] guys came into town in a stolen vehicle
and
[25:27] THP wound up getting involved with it.
[25:30] There was a little personnel issue that
had to be handled after that,
[25:36] and that's been handled.
[25:38] Um, I, I probably do have some additional
questions and can definitely follow up
[25:44] offline. I would like to see the actual
contract just to make sure that I'm
[25:49] understanding. Um, I, I am concerned.
[25:51] So the $58,000 that we would be allocating
for a police car,
[25:56] one of the police cars this year,
[25:58] would turn into an annual payment for the
next 5 years is what I think I gather,
[26:04] and that would be for 3 vehicles.
[26:07] No.
[26:08] Um, we're going to buy one outright with
the 2.
[26:11] We buy one outright and then we paid the
first year payment with the second vehicle
[26:15] that has already been allocated in the
current budget year for 3 extra.
[26:19] And then after that, we would go for 6
vehicles. We would go 4 more years.
[26:24] Yeah.
[26:24] That's not what the agenda says.
[26:26] So the layout of the agenda makes it sound
like there's—
[26:29] There may have been a change from the time
we started all this process until that
[26:34] Car was totaled the other night.
[26:36] 'Cause I originally was saying 5 cars and
then, uh,
[26:39] but we've just gotten 23 or we'll be
getting 23 back on that one.
[26:42] So if we, I mean, I'm just doing some
quick math here.
[26:47] So if we pay cash for 6 cars tomorrow,
$350 grand, give or take,
[26:52] we budgeted for 2 cars, which is $120
grand.
[26:56] Plus we're getting 23 from a So it's—
[26:58] it leaves our residual if we were to buy
these out cash right is $220 grand.
[27:05] I'm not opposed to the lease program,
[27:08] and I understand the need for it to get us
over the hump,
[27:12] but clawing and scratching $220 grand to
own these outright doesn't seem like a bad
[27:19] idea.
[27:19] And I agree with you.
[27:21] I'm just trying to give something here to
get cars on the road.
[27:24] I'm trying to give you an option.
[27:26] I think what I would— I think what I would
need— I mean,
[27:30] the mayor raises a good point,
[27:32] but what I think what I would need is to
see numbers that represent what that—
[27:38] what that difference will be in that
$58,000.
[27:41] So that we buy the one car,
[27:43] but the $58,000 is what we use to pay the
lease on the rest of them.
[27:48] And so I'd like to know what that number
is.
[27:51] I will contact John with Bancor tomorrow.
Morning, and he will send me a printout.
[27:56] And we're— I'm basing this on $58,000.
Some of them are going to come in cheaper.
[28:01] So, um, last year we budgeted $58,000.
[28:03] Uh, the pickup truck, the pursuit pickup
truck we bought was $59,000,
[28:07] but the other pickup truck was $54,000, I
believe. I'm telling you correct.
[28:12] So we were able to save some money that
way, and I will do that here, but I will—
[28:16] I would just figure it up at $58,000.
[28:19] Okay.
[28:20] And I'll just have John do it and I'll
email it to you.
[28:22] Okay, thank you. Yeah, I think that's,
[28:25] that's going to weigh heavily on how I
would want to proceed.
[28:29] I don't like the idea of dipping into
savings that we're seeing from sales tax.
[28:35] Um, my understanding right now, I'm
comparing year over year, we're looking—
[28:41] or year to date, we're looking at about
$143,000 right now, which is Good.
[28:47] But, um, we also have a lot of other
needs.
[28:50] So absolutely, um, it just depends on how
the math plays out.
[28:55] I was always told never bring the boss a
problem if you don't at least have some
[28:59] type of solution. And this is one reason
I'm trying to bring a solution.
[29:02] It may not be the best, but, uh, you all
know what my issue is with vehicles.
[29:06] So, and I'm telling you, when you drive—
I'm literally— when you drive out tonight,
[29:10] if you look, the car sitting next to the
building is literally on life support.
[29:14] It's wired up every night.
[29:15] Moving forward as we get into this
potentially and other things,
[29:20] what is the strategy internally— and this
may go to Christina or somebody else—
[29:25] for fleet management as we move forward?
This is not only a police department
[29:30] This is not only a police department
issue.
[29:31] It's fire. It's public works, you know,
anything like that.
[29:35] What is the strategy moving forward?
[29:37] Yeah, I'm glad you asked.
[29:39] So actually, in having these
conversations,
[29:41] a couple months ago with the police
department.
[29:44] That's one of the things we've been
working on looking at.
[29:47] Actually, Matt might even help out too
with some dashboards just to make it a
[29:52] with some dashboards just to make it a
little
[29:52] bit more streamlined rather than me kind
of building it all in Excel.
[29:56] But having more of a wholesome fleet
management type of analysis similar to
[30:01] management type of analysis similar to
what we
[30:01] had designed for police for all of our
fleets so that going forward we just have
[30:06] fleets so that going forward we just have
a
[30:06] standard rollover every year where it kind
of—
[30:09] it will identify based on a specific
criteria that we can build,
[30:12] and it will identify which vehicles are up
for replacement based on like a scoring
[30:17] mechanism. And then we'll have that
staggered out over the course of a couple
[30:22] staggered out over the course of a couple
of
[30:22] years into the future so that when it
comes to strategic planning and stuff,
[30:26] it'll be easier for departments to
identify those needs.
[30:30] Great, thank you.
[30:33] Any additional discussion related to the
police fleet program?
[30:36] For my colleague at the fire department,
um,
[30:39] Bancorp said they would go up to $1
million on fire truck.
[30:42] Oh wow, that's—
[30:47] all right, the next item on the agenda is
THSO grant update,
[30:50] which is also Lieutenant Hoffer, who I
think must also be Chief Armour tonight.
[30:55] Yes, Adam said okay.
[30:58] And I am honestly not prepared for this,
[31:00] for I don't know what he was going to
discuss with you on the THSO grant.
[31:04] Do you— you can give me an idea, I can
probably wing it.
[31:06] I don't, but we could postpone.
[31:07] I know they cut our— oh, I'm with you now.
[31:10] October is the fiscal year for the federal
government.
[31:13] That's when the new grant will come out
for THSO.
[31:17] They are reducing it statewide, not just
for us, but They're reducing it down to,
[31:22] um, I believe it's $38,000 this year.
[31:24] That'll be used for overtime and purchases
of equipment.
[31:28] Part of that money is what we buy car
stuff with.
[31:31] If I can get it through there, like the
MDTs in the car and that type stuff,
[31:35] we try to buy it out of that THSO money.
[31:38] But it will be reduced this year
statewide,
[31:41] apparently because of the federal funding.
[31:43] It's not as much as it has been in the
past when COVID was here.
[31:47] Nobody was spending it and they had plenty
of money. Now they don't.
[31:52] So that's what he was going to tell you
about. It took me a minute to catch up.
[31:57] All right, any questions for Chief about
the THSO grant update?
[32:03] Just since you've got me here, I'm just
going to give you some good news.
[32:07] Officer Cheers, who's one of our new
officers,
[32:09] graduates the police academy on Friday,
and that will give us full staff.
[32:13] Now, he'll still be be in a training
program for a little while locally, but,
[32:17] program for a little while locally, but,
um,
[32:17] that will give us— we will be completely—
I can say I'm kind of the envy.
[32:21] I've got the envy of some of the chiefs
around here because we are staying
[32:25] around here because we are staying
staffed,
[32:25] fully staffed. And, uh, when he comes out
Friday, that'd be good for us.
[32:29] He'll be going to night shifts, being
reassigned back to an FTO,
[32:32] looking forward to having him back.
[32:34] So congratulations.
[32:36] Congratulations.
[32:36] Thank you.
[32:38] All right. The next item on the agenda is
the proposed agenda for October 1st, 2026.
[32:44] We've had a proclamation request from a
local group at the 100 Years of Friendly
[32:50] Neighbors FCE in the town of Nolensville.
[32:53] The woman who reached out about this
particular proclamation lives in
[32:58] particular proclamation lives in
Ballinger.
[32:58] I've not met her before, but reading the
information that was shared, it does seem—
[33:04] it almost seems fitting with celebrating
the town's 30th birthday,
[33:09] although this particular club was founded
in 1914.
[33:13] So definitely predates everything related
to our— I'm sorry, it's 100 years,
[33:18] 100 years ago. So not quite 1914.
[33:21] Anyways, this was submitted by a citizen
within, I think, Ballinger Farms.
[33:26] So I don't know if there's any questions.
[33:29] They have requested for us to come and
present this the same day as the voting
[33:35] meeting and the groundbreaking,
[33:37] which is next Thursday at Nolensville
First United Methodist Church.
[33:42] Any questions about this?
[33:43] I enjoyed learning about it.
[33:45] When it was first mentioned, I was
uninformed,
[33:48] but these good folks have given us a lot
of great information.
[33:51] I read the draft resolution.
[33:53] It seems completely in order and worthy of
being recognized.
[33:56] That's 2 to 4, is that correct?
[34:00] It is.
[34:01] Their reception is from 2 to 4 on
Thursday, October 1st,
[34:06] which is quite possibly the most packed
day that the board will have
[34:12] for a while.
[34:14] It begs a question though, if they want us
to present this resolution— well,
[34:18] is it a proclamation or a resolution? It's
proclamation.
[34:21] It's proclamation.
[34:22] There you go.
[34:23] Got it.
[34:25] So I would honestly, I mean, I'll take it
as is,
[34:29] but I was a little confused as I read
through the resolution or the proclamation
[34:35] because it kind of jumped between
Williamson County establishing this and
[34:41] Williamson County establishing this and
there
[34:42] being a Nolensville chapter. And I tried
to do some research on it.
[34:47] It was kind of hard to find information on
Nolensville specifically.
[34:53] And so I'm just It doesn't have to be on
this, but I'm just curious if—
[34:59] I just felt like more information could be
included to help tell the story because
[35:05] it's going to be a proclamation. But yeah,
it's— I guess it's not really an ask.
[35:12] I'm okay with the proclamation.
[35:15] I just feel like maybe— are they going to
be here for—
[35:19] Yes.
[35:20] No, they want us to come there.
[35:22] Oh, they want us to come to them.
[35:23] Or at least some combination. Yeah.
[35:28] Okay.
[35:28] They would like it presented at their
event. Yeah, at the church.
[35:30] I support this. I do think we should
probably—
[35:34] I should probably return to working on the
proclamation
[35:39] process.
[35:40] Everything that was submitted, to my
knowledge,
[35:42] I don't think Montique changed anything.
It's all submitted.
[35:47] Sure, and I think it's great. Um, there's
just some comments on it, that's all.
[35:51] Okay, the next item on the agenda is also
a proclamation for Founders Day,
[35:57] which I don't have. Hold on one second.
[36:00] Oh, I'm lost in my agenda links and I
can't find it. Here we go.
[36:06] Um, I, I do think for the Founders Day
process we should do a proclamation.
[36:12] I think that Montique put this— Montique
and Katie put this together, um,
[36:19] based on different historical information
that was submitted from Beth Lathers,
[36:25] probably with other documentation from
Town Hall and the Historical Society.
[36:32] Um, I think the proclamation is nice for
the time capsule.
[36:37] So I would— I think if there is additional
context, Commissioner Carpenter,
[36:43] that should be added, I think any of— all
of that is up for game.
[36:49] But any comments or additions to a
proclamation for Founders' Day?
[36:55] I think that can be submitted up to
basically when the agenda goes out for
[37:01] basically when the agenda goes out for
October
[37:02] 1st. Okay, the next item on the agenda
will be for a public hearing for Ordinance
[37:09] 26-18, an ordinance to amend Title 3,
Chapter 2, Section 3-205,
[37:14] Nolensville Municipal Code, to establish
collection of unpaid fines and costs.
[37:21] We voted on this last meeting. Any, any
updates from staff for the public hearing?
[37:28] Be able to answer any questions you might
have.
[37:31] This provision is necessary in order for
us to move forward with retaining a
[37:36] collection agent to assist with delinquent
court fine collection.
[37:40] All right, then that takes us to what will
be the consent agenda.
[37:46] There's the budget report from the finance
director,
[37:50] also town reports from departments and
reports from town committees.
[37:56] Any discussion for any of these 3 3 items.
[38:00] Then the next item is the item that was
moved from Item I, New Business,
[38:07] Resolution 26-103, a resolution to approve
intent to award for Construction Manager
[38:14] at Risk, CMAR, for Nolensville Police
Headquarters project.
[38:20] So I know staff probably has quite a bit
to share,
[38:24] and we also have the consultant So, I sent
you all an email last week trying to get—
[38:32] last week before last,
[38:34] giving you an update on our CMAR process
and how we had gone through it.
[38:41] We had— I've forgotten how many total
number of submittals we had.
[38:48] 2,000.
[38:48] that we had for that.
[38:49] 11.
[38:50] I had 11, 11 total submittals.
[38:52] We evaluated those, narrowed it to 3 that
we did interviews.
[38:57] I talked a little bit about how those
scoring— how that scoring was done.
[39:03] We narrowed it to 3 and we did the 3
interviews.
[39:07] In that part of the 3 interviews, we also
Ask them to give us,
[39:12] based on the information that they had at
hand,
[39:16] give us their estimate on what our
building would cost for the police
[39:22] building would cost for the police
department.
[39:23] And it's not a number that we can hold
them to, but because it's early,
[39:28] early on in the design process, but it
would give us a frame of reference.
[39:34] I'll step back just a second and say that
when we were going through the initial
[39:41] submittal We had a value that we proposed
to them and we said, okay,
[39:47] what would your fees look like based on a
common value?
[39:51] Um, and we did, and we did the first cut
based on that.
[39:56] With regard to this one, we said, okay,
[39:59] tell us what you think this building would
cost.
[40:03] And we had, uh, there was, uh,
[40:05] probably a couple million dollars in
between the low versus the high.
[40:11] During the interview process, we had some
very pointed questions about how they,
[40:18] you know, what services that they would be
providing to us,
[40:22] what would be some of the gain in us
utilizing them.
[40:27] And part of that determined that some of
the companies were very hands-on in trying
[40:33] to evaluate The entire building to where
we would have—
[40:38] really looking for our best interest,
[40:41] but being very proactive and giving us
suggestions on what we could look at,
[40:47] what we could change.
[40:49] That's contrasted to others that we
interviewed that were more—
[40:54] a little more hands-off approach in that
if there was something that we felt like
[41:01] if there was something that we felt like
we
[41:01] wanted to change in the building, then
they would help us through that change,
[41:07] but they weren't necessarily being
proactive to suggest, oh, well, we think
[41:14] proactive to suggest, oh, well, we think
you—
[41:14] if you change this type of wall, you could
reduce your cost.
[41:19] And so as we looked across those things
and we looked at each of the values that
[41:25] each one provided and then tacked on their
fees,
[41:29] we still came out with a pretty good
comparison between the 3 companies.
[41:35] And then in our discussion, ultimately
felt like that the group that did—
[41:41] that seemed like they would be doing the
best for us in giving us the best building
[41:48] for our money, uh, at the best— not, not
necessarily the,
[41:53] their least costly or least estimate, but
the best value for us was Bell.
[41:59] And so when we were looking through that
discussion with them,
[42:04] one of the questions that we asked was,
[42:07] what is your confidence in the estimate
that you provided?
[42:12] And the lowest one had marginal
confidence.
[42:15] When we got to Bell, Bell's answer to me
solidified it.
[42:20] Because they said we would not give you a
number ever that we didn't think was a,
[42:27] a true number. And so when we looked at
ranking their confidence level of their
[42:33] ranking their confidence level of their
own
[42:33] estimates, and in my mind, Bell was
definitely the leading figure.
[42:39] And so as we sat down and we discussed all
of it through that interview process, um,
[42:46] that's who we agreed that we wanted to
recommend to you all to do CMAR for the
[42:52] recommend to you all to do CMAR for the
town.
[42:53] And just to say, CMAR is optional. It's an
option.
[42:57] We can still bid— just bid this out if
that's the direction you want to go.
[43:03] We think it will be a better process for
us and ultimately a less costly process
[43:09] us and ultimately a less costly process
for
[43:10] us by going CMAR.
[43:11] Thank you.
[43:12] Thank you.
[43:15] I think just to recap,
[43:16] we've given you all of our analytics so
you can see how each of the different
[43:20] companies ranked in the initial review,
[43:23] as well as all of the pertinent
information that they provided basically
[43:27] information that they provided basically
on their
[43:27] general conditions costs and everything
else.
[43:30] And then ultimately the cost estimate,
[43:32] you can see the comparison that we did
between the estimates.
[43:35] So a lot of very thoughtful consideration
went into this with the selection
[43:40] committee to reach this I would like to
make a recommendation to you all.
[43:44] We do have a representative from Bell here
tonight in case you want to address any
[43:48] questions specifically to them.
[43:50] The staff's recommendation moving forward
is to approve the resolution and direct
[43:55] the Town Manager and staff to move forward
with negotiating a contract for your
[43:59] consideration. That contract will have an
understanding basically that at the end of
[44:04] the design development phase,
[44:06] which is the next piece in the design
process that We'll go through an
[44:10] process that We'll go through an
estimating
[44:10] effort at that point.
[44:12] But more critically,
[44:13] hopefully we'll have had a very productive
conversation at that point with Metro
[44:17] Water to determine whether we'll be able
to make the connection on the sewer
[44:22] to make the connection on the sewer
system.
[44:22] Obviously, the design development and then
the construction design process will wrap
[44:27] up toward the end of this fiscal year,
[44:29] which would allow a construction start
sometime in the early part of the next
[44:33] sometime in the early part of the next
fiscal
[44:34] year. Obviously, if you paid attention to
any of the calendars in some of the
[44:38] submittals that we received, you are
looking at 12 to 14 months to build.
[44:42] So that would be the end of the next
fiscal year.
[44:45] Hopefully that will give Metro Water
sufficient time to construct the system
[44:49] sufficient time to construct the system
that
[44:50] they need and give us the capacity we
need.
[44:52] But again, that is a conversation yet to
be had.
[44:55] But we would do it basically with a
go/no-go or go/hold.
[44:58] type scenario that if we need to slow the
process down in order to let the sewer
[45:03] system catch up, that we'll give that
consideration as well.
[45:06] And in having those conversations with
Bell, have— and maybe you can answer this,
[45:12] I'm not really sure— but have,
[45:15] have they been willing to say that we
would be a go-hold versus a go-no-go?
[45:21] We haven't gotten into that part of the
discussion yet.
[45:24] Okay.
[45:24] Obviously, that would be to some extent
some of the contract terms that we would
[45:29] have to make sure we've got a solid
understanding on.
[45:32] We have had similar conversations with the
design architect, you know,
[45:36] that we basically would suspend, which is
the proper term in the agreement,
[45:41] design services if we reach a point where
we just can't go any further with it.
[45:46] So, I'm confident we can reach acceptable
terms with the architect.
[45:59] Yeah, just to share who you are.
[46:00] I'm John Thayer, Executive Vice President
with Bell.
[46:04] Just to kind of add on to what Chuck said,
[46:07] I'm sure that we could reach an agreement
once we understood better what the hold
[46:12] process would be and what that timeline
would be. I'm sure we could.
[46:17] Come to an agreement on that.
[46:19] Okay, thank you.
[46:20] But is it fair to assume that the addendum
to the contract that gives them the
[46:24] not-to-exceed amount, or the— and I don't
remember,
[46:28] I haven't memorized what it was called,
but there were 2 addendums.
[46:32] One was about insurance and then the other
one was about the cost.
[46:35] That part does not get— yes, guaranteed
maximum price.
[46:39] That doesn't get negotiated until the
sewer portion is completed?
[46:43] The guaranteed maximum A Guaranteed
Maximum Price would come at the conclusion
[46:47] Maximum Price would come at the conclusion
of
[46:47] final design, or basically the
construction design process.
[46:51] That's kind of the last step where you're
at 100%.
[46:54] If we were to take a Guaranteed Maximum
Price before that,
[46:58] you often are dealing with contingencies
and allowances and a lot of other things.
[47:03] It's a much looser number.
[47:05] At the conclusion of construction design,
you have very little, if anything,
[47:09] left to to work out. It's all been
resolved in terms of final construction
[47:14] resolved in terms of final construction
plans.
[47:14] So that guaranteed maximum price would
come after the construction plans have
[47:19] come after the construction plans have
been—
[47:19] It's fair to say it's at your go point.
[47:21] Excuse me?
[47:23] It's fair to say that it's at your go
point,
[47:25] which is actually beneficial to us because
at that point everything has been
[47:29] examined to the point where the numbers
are more exact.
[47:32] There's less change orders at that point.
[47:35] There is less Maneuver with the material
and,
[47:37] and prices that we would be looking at.
[47:39] So at the go point, you would have your
not-to-exceed or your max costs?
[47:43] Yeah, that's exactly right.
[47:45] Can you talk a little bit about projects
that you may have participated in,
[47:50] or can staff talk a little bit about
projects they may have participated in
[47:55] projects they may have participated in
where we
[47:56] were at this point in a project without
sewer capacity?
[47:59] I did notice in the staff report there was
quite a bit of commentary, and you also,
[48:05] Chuck, brought up the issues with Metro
and sewer.
[48:08] Is this normal to be signing a contract
for a construction manager at risk when
[48:14] for a construction manager at risk when
that
[48:14] piece is not settled?
[48:15] Yeah, I can respond. Yeah, absolutely.
[48:19] You know, very often there are any number
of issues Um,
[48:23] that may not be resolved when a
construction manager is engaged.
[48:29] And that's actually part of the benefit of
engaging a construction manager early in
[48:36] the process is so we can help manage that
process,
[48:41] help make sure that as design progresses,
[48:44] it is progressing in a manner that the
town's budget is maintained and met.
[48:51] You know, very often there are issues
with, as I said,
[48:55] with codes or permits or utilities that
aren't resolved when we are engaged.
[49:02] Absolutely.
[49:03] So is that part of the preconstruction
services that were identified in the
[49:09] information that staff put together that I
guess Vell and Associates does not charge
[49:15] for, but others did charge for?
[49:20] In the proposals on the finalists that we
had, the 3 finalists,
[49:24] you had 2 of the 3 that were charging a
fee as part of the preconstruction
[49:29] fee as part of the preconstruction
services.
[49:30] Bell, as I understand, did not include a
fee for those preconstruction services.
[49:35] Obviously, it's in all of our interests to
move the project forward expeditiously in
[49:40] terms of not only design, but also
construction.
[49:44] Yes.
[49:44] We are trying to hold construction costs
over the long term.
[49:47] Every month you always run the risk that
you are going to see an escalation in cost
[49:53] over time. And so we are going to have
what we hope to be very productive
[49:57] conversations with Metro to hopefully
solidify that sooner than later.
[50:02] We are not aware of any other hold points
from a permitting standpoint or anything
[50:07] else. It is strictly just the
right-to-connect. to the system.
[50:11] We'll have a sewer main all the way to
the,
[50:13] to the police headquarters property along
with a manhole to tie.
[50:18] So it's just a matter of getting
permission to make the tap and connection
[50:22] permission to make the tap and connection
to allow
[50:23] sewer to flow.
[50:24] And so will you all— will staff and Bell
jointly push those discussions,
[50:29] or how does that part work?
[50:31] That'll be on us. It won't be— I can't see
Bell being involved.
[50:35] Yeah, typically we're providing assistance
through that process,
[50:38] but typically the municipality or the town
or the owner is taking the lead on
[50:43] that process.
[50:44] If I may follow up on a point the mayor
just made,
[50:49] um, other projects you're working on— I'm
sorry,
[50:53] John?
[50:53] John Thayer.
[50:54] Yes, sir. Thank you. And feel free to
stand near that microphone.
[50:57] We've got these excellent cameras where
people across the nation are watching you
[51:00] right now. They're going to want to hear
you as well.
[51:03] Great.
[51:03] Okay.
[51:04] Um, do I— did I read correctly at one
point that you're involved presently in
[51:09] the construction of the new sheriff's
office in Humphreys County, Tennessee?
[51:13] Correct.
[51:15] Yeah. And what is your role there?
[51:16] Personally, I'm the executive vice
president over the building division at
[51:23] president over the building division at
Bell,
[51:23] so I'm not touching that project on a
day-to-day basis, but it falls under my
[51:30] day-to-day basis, but it falls under my
Uh,
[51:30] my division.
[51:31] That's exactly where I was going. I just
want to say what role Bell is playing.
[51:34] Oh, we're the construction manager.
[51:35] That's what I was thinking.
[51:36] I was wanting you to tell me you're going
to do—
[51:38] you're doing for the good folks in
Humphreys County what you're offering to
[51:41] Humphreys County what you're offering to
do for
[51:41] the good folks here in Nolensville. That's
where I was going with this.
[51:44] Yeah.
[51:44] So you're already engaged there. That's
great news for us.
[51:47] Um, my feedback to my colleagues remains,
and I think we're all—
[51:51] we've all been laboring to that. Certainly
the staff has.
[51:54] We do not want to lose any momentum From a
timeline perspective,
[51:58] we want to continue to work toward the end
goal.
[52:01] We know that the sewer issue is going to
be there,
[52:04] but we're going to continue to work in
parallel to the problem with the sewer
[52:09] parallel to the problem with the sewer
issue
[52:09] so that when we actually can get to the
shovel ready on this, we are.
[52:13] But we're at the interim— at the early
stages right now, obviously,
[52:17] but I'm in favor of continuing on, and I
appreciate the hard work the staff put.
[52:22] Victor, thank you to you and your team for
doing the legwork to bring this
[52:26] recommendation to us.
[52:27] Ditto.
[52:32] I do want to thank the staff for doing
this. Mr. Thayer, thanks for showing up
[52:36] this. Mr. Thayer, thanks for showing up
here.
[52:38] What—
[52:38] well, I'll echo the sentiment of I want to
keep moving this forward.
[52:42] What I don't want to have happen is in 2
years have a building sitting empty
[52:46] years have a building sitting empty
because
[52:47] Metro is not communicating with us and
we're not forcing communication with them
[52:51] we're not forcing communication with them
to
[52:51] move this forward. So I would encourage
staff to start that loud and strong.
[52:56] And if, if we need the Bell team there to
sit with us, let's do that, um,
[53:00] because no one wants an empty police
station because we can't get sewer
[53:04] station because we can't get sewer
service.
[53:05] So—
[53:05] So that's the one thing I was going to
echo.
[53:08] I, um, I'm familiar with several of Bell's
projects in and around Nashville,
[53:12] and so I appreciate the hard work that
that's gone,
[53:16] and I am encouraged that you all would be
a part of this project.
[53:20] So I'm very happy about that.
[53:22] But I am, like Commissioner Strufort said,
Metro is my Achilles heel.
[53:26] And so, right, we know what was supposed
to be maybe 2 years or 3 years,
[53:30] and then you hear 4 and 5. And so that's
my biggest concern with the entire
[53:35] my biggest concern with the entire
project.
[53:36] I appreciate that we're moving forward,
[53:38] and I agree with what's staff has brought
to us today, and I support that.
[53:43] But I would want to make sure that we are
having serious communication with Metro,
[53:48] which I, I know we are all pushing towards
that,
[53:51] but how much harder can we really push and
what answers can we get?
[53:55] So, but thank you. I appreciate it.
[53:57] Any additional questions? All right. Thank
you for coming tonight.
[54:03] Sure. Thank you.
[54:04] All right. The next item on the agenda
takes us Back up to item 7,
[54:09] unfinished business.
[54:10] We have second reading of Ordinance 26-15,
an ordinance of the Town of Nolensville,
[54:16] Tennessee, amending plan review,
permitting,
[54:19] and inspection fees contained in Appendix
B of Town of Nolensville Municipal Code.
[54:24] Any discussion on second reading of this
item? Chuck?
[54:27] Just a quick reminder that you have in
your agenda package a markup version that
[54:32] contains the change in the The plumbing
permit fees,
[54:36] we are going to a value approach rather
than a per unit or fixture approach that
[54:41] than a per unit or fixture approach that
we
[54:41] are currently under.
[54:42] It will make it a lot easier to calculate
as part of our new software system.
[54:47] What you will need to do at the upcoming
meeting is to make a motion to amend the
[54:52] ordinance as originally approved on first
reading to include that item.
[54:56] I'll be happy to walk you all through that
when you consider it.
[55:00] So my suggestion would be not to have this
on consent,
[55:04] but rather on the regular agenda. Happy to
address any other questions you have.
[55:09] Any questions for Chuck? All right.
[55:11] The next item on the agenda is Resolution
26-098,
[55:14] a resolution selecting an official flag
from the submissions received through the
[55:20] Town of Nolensville Flag Design Campaign.
And I'll turn it over to Katie.
[55:25] and Montique for this.
[55:27] Hello.
[55:40] I sent all of you the final submissions
from the extended deadline.
[55:44] We've received one more design from an
individual who had already submitted a
[55:49] design. She just wanted to do a different
variation.
[55:52] So altogether we have 10 individuals that
have submitted a design,
[55:57] and I sent that again over to all of you
on Friday.
[56:00] And I've, at your request,
[56:02] also shared it with the committees and
committee members and asked them to give
[56:07] committee members and asked them to give
me
[56:07] their feedback and voting for their
favorite flag and give me a description as
[56:12] favorite flag and give me a description as
to
[56:12] why they selected that flag.
[56:13] And we've already received some, some
feedback back,
[56:17] and I will send that to you on Friday the
25th.
[56:26] Any questions or discussion related to
this?
[56:28] So I'm just going to throw it out. I don't
know.
[56:31] And I've sent this to Katie as well. And
Victor was on the email.
[56:36] But is there any potential interest in
voting for a flag for the 30th celebration
[56:41] and then continuing to open this up to a
longer search for a more permanent flag
[56:47] longer search for a more permanent flag
for
[56:47] Nolensville. But if we picked from the
submissions that we have,
[56:51] it would represent the day and the year
and it would go into the time capsule.
[56:57] We could then potentially have one printed
for whoever is selected and one that
[57:02] actually goes up in Town Hall. But it
would be the 30th year flag.
[57:07] And from there, we could then potentially
have a little bit more time for design and
[57:12] thought process, not only with the
committees but through the board and the
[57:17] committees but through the board and the
new
[57:18] board, just to give it a little bit more
time and consideration for the overall
[57:23] time and consideration for the overall
flag
[57:23] for Nolensville. So just something that I
have been thinking a lot about, and,
[57:29] and the submissions are fantastic, but
they're also very brief.
[57:33] And so if we could pick something for the
celebration specifically and then
[57:38] potentially extend the search. Just my
thought, so I thought I'd throw it out.
[57:43] You know, Madam Vice Mayor, I heard one
time that, uh,
[57:47] the coin of the realm in politics is
compromise,
[57:49] and I think you just offered a very highly
valued coin.
[57:53] I had been thinking how to give voice to
what you just said all weekend long,
[57:57] and I couldn't come up with anything.
[57:59] All I was trying to say tonight was that
perhaps we ought to—
[58:03] I don't want to choose from any of these
good folks. They've worked so hard on it.
[58:08] And I thought, can we put every one of
them in the, in the time capsule?
[58:12] I want to honor every one of these people
and their hard work, their thoughtfulness,
[58:17] their, their creativity.
[58:18] And then I was thinking along the same
lines, is there a,
[58:22] is there a bigger responsibility we have
here to choose a flag for,
[58:26] for a longer term for the town?
[58:27] But we certainly need to honor the 30th
birthday of the town,
[58:31] this event that was coming up, and maybe
choose from this.
[58:34] So you, you gave voice to what I was
thinking,
[58:37] and I like to think I'm a person of words,
[58:40] but I've been totally lost until what you
just said.
[58:43] So I— you asked the question, is there any
appetite for that?
[58:46] Yes, ma'am, there's a huge appetite from
at least this end of the desk, I guess.
[58:51] So now we need to see how the other side
of the desk is.
[58:54] Thank you.
[58:58] Surfacing. So, oh, go ahead.
[59:00] You can go ahead.
[59:01] My major concern has been use of AI and
creation of the original artwork.
[59:07] I think that as a town,
[59:08] I think the Brushstrokes Across
Nolensville project is a good example of
[59:14] Nolensville project is a good example of
ways that
[59:14] we have been very intentional in original
artwork and branding.
[59:19] And I know at least one of the designs,
um,
[59:22] that were created specifically through the
use of AI.
[59:26] I did reach out to Charles about,
[59:29] about that and asked him to have a
conversation with staff about that as
[59:34] conversation with staff about that as
well.
[59:35] I know that there's copyright issues if
things were created with the use of AI.
[59:41] I'm sure other people can talk about that
better than I can.
[59:45] I think that's a good question.
[59:48] Um, I, I like the idea of some type of
artwork established for the 30th,
[59:53] but I still have— although maybe it is
appropriate since everything is about AI
[59:59] right now. Um, if I were picking one of
these for the 30th,
[1:00:03] I would still pick number 9, which is the
one that was, um, I guess,
[1:00:09] a Nolensville resident that staff reached
out to, to partner with,
[1:00:13] they created that through AI.
[1:00:16] Okay, we have a difference. Do you also
want to know our number, or—
[1:00:20] Well, I, I'm just kind of describing it.
[1:00:23] So whether or not other people— I don't—
[1:00:26] I know that one was created through AI
because Katie specifically told me that
[1:00:31] because Katie specifically told me that
staff
[1:00:31] worked with Ms. Loudermilk and created it
through AI.
[1:00:35] What we don't know is if any of the others
were.
[1:00:41] If I may interject, a solution that
Montique and I talked about this morning,
[1:00:45] Montique and I talked about this morning,
um,
[1:00:45] with your all's concerns in mind with the
AI is we could move forward and have you
[1:00:50] all select the flag that you like,
[1:00:52] and then we could reach out to a local
graphic designer and have them recreate
[1:00:56] graphic designer and have them recreate
it.
[1:00:57] That way it kind of takes the AI out of
it, but it's just—
[1:01:00] it's not strictly an AI flag,
[1:01:02] it's in collaboration having a graphic
designer recreate it.
[1:01:05] So if you did want to proceed with any of
them,
[1:01:08] we could of course reach out to the person
who submitted it and asked if it was AI
[1:01:12] or not. And if it was,
[1:01:14] we could always have it recreated in
conjunction with the person who submitted
[1:01:18] conjunction with the person who submitted
it.
[1:01:18] It's just an option which was allowable.
[1:01:20] That was specifically in the submittal
information that that was something that
[1:01:25] information that that was something that
was—
[1:01:25] that the town reserved the right to
redesign.
[1:01:28] We, we did. Yes, that was included.
[1:01:31] I like that as a solution.
[1:01:32] So that kind of flows naturally into what
I was going to say.
[1:01:37] I didn't— I was concerned about making
this comment,
[1:01:41] but even before the submittals came in, I
felt this like— I felt this need to say,
[1:01:48] I kind of think we need to hire somebody
to produce something like this.
[1:01:53] But that's a great compromise that we use
something that has been submitted,
[1:02:00] and then just kind of make it
professional, essentially. So I like that
[1:02:05] professional, essentially. So I like that
idea.
[1:02:10] The—
[1:02:10] I'm still weighing the concern for AI.
[1:02:13] I don't— AI is a tool, and so I think—
[1:02:16] I don't know what the copyright concerns
are exactly.
[1:02:21] I'd like to know what those are, but—
[1:02:24] Yeah.
[1:02:25] Ultimately, AI is a tool.
[1:02:27] And so if you know what prompts to put in,
[1:02:30] if you know how to guide it and manipulate
it, in the end, it's a tool.
[1:02:36] And so it is still your artwork. It just
depends on what inputs you put into AI.
[1:02:42] That being said, I'd much prefer not to
use that route.
[1:02:47] My thoughts on the flags themselves, Ms.
[1:02:50] Loudermilk's, honestly, I thought that
would make—
[1:02:54] maybe not that in its current form, but
that would make more of a great, like,
[1:03:00] logo or rebrand or something like that.
[1:03:03] It's a little busy for a flag, in my
opinion.
[1:03:07] But I love the idea of connecting with a
graphic designer to just to make it it
[1:03:13] graphic designer to just to make it it
more
[1:03:13] professional and make sure that we're,
we're checking all the boxes.
[1:03:19] I am more of the prudence of maybe we
select something for the 30th and then
[1:03:26] work towards something, uh,
[1:03:28] more long-term and permanent for the town
that represents, you know,
[1:03:34] all the things we want to convey.
[1:03:37] Um, certainly I think if we— whatever we
do,
[1:03:41] let's put our hand in it and on it from a
design standpoint.
[1:03:46] So that is where I stand.
[1:03:49] I would rather wait and decide on
something for the 30th and then move
[1:03:55] something for the 30th and then move
forward
[1:03:55] with something long-term, maybe under a
project.
[1:04:00] So if that is the case, then for the 30th,
[1:04:03] I still think that Katie and Montique
would need direction tonight so that
[1:04:08] would need direction tonight so that
whatever
[1:04:09] would be prepared for next Thursday to
vote so that it could be printed for
[1:04:14] Saturday. So I was just going to say,
[1:04:16] can there be other feedback about which of
the designs,
[1:04:20] even if it's simply for the 30th, that—
[1:04:23] So the whole, the whole reason that— bless
you—
[1:04:26] the whole reason that this even started to
come about is as I was reading the
[1:04:30] descriptions of each flag that was
submitted,
[1:04:33] And their reasoning kind of behind the
flag and looked at number 1 and the way
[1:04:38] flag and looked at number 1 and the way
that
[1:04:38] it was described in terms of the
progression that the town has made and the
[1:04:43] direction in which it's going.
[1:04:44] That's where I kind of got to,
[1:04:46] do we have something that represents the
here and now and the 30 years that we've
[1:04:51] experienced? And then we start to look at
more of logo process and what the town is
[1:04:56] about and an official flag.
[1:04:57] So, um, as I went through all of these and
kind of looking at designs and what they
[1:05:02] represent. For me, number 1 was in the
description,
[1:05:05] not only representative of the state of
Tennessee in which we are located,
[1:05:10] but also the representation of us.
[1:05:12] And so rather than stars, you have the
wagon wheels,
[1:05:15] and then again the arrow of the
progression that we've made with the
[1:05:19] progression that we've made with the
years.
[1:05:19] So for me, it's number 1.
[1:05:21] I think 2, just in the design of looking
at it, it is— I'm going to use humanized.
[1:05:26] for me at least. So that's— I mean,
[1:05:28] although I'm going to tell you number 5 is
pretty darn cute too,
[1:05:32] but maybe not quite there for me. So
that's where I'm at.
[1:05:35] Can I make a recommendation as well?
[1:05:39] When we do the capsule, I think it would
be—
[1:05:43] it would be great to have a little
write-up, proclamation style,
[1:05:49] To recognize the young man that brought
the idea to us.
[1:05:55] Make sure that regardless of which
direction we go,
[1:06:00] that there is a record and a way to honor
the idea itself.
[1:06:05] That's a stellar idea, Commissioner.
[1:06:11] All right. Any additional feedback,
[1:06:14] if there needs to be some additional
feedback of Which of
[1:06:19] the designs for the 30th?
[1:06:22] So, Katie, Montique,
[1:06:23] the expectation is we will get feedback
from committees by
[1:06:27] Friday, and then we'll be able to review
that and—
[1:06:31] Correct.
[1:06:32] Inject our own.
[1:06:33] Yes, I gave the committee members until 3
o'clock this Friday,
[1:06:36] which I will send you another report, um,
just shortly after 3.
[1:06:40] Great, thank you.
[1:06:41] Are you wanting to wait till after Friday
to provide feedback to Katie, or—
[1:06:48] I mean, I certainly don't—
[1:06:50] I would love to hear what the other
committees have to say and where their
[1:06:53] committees have to say and where their
thoughts
[1:06:54] and opinions lie on it. So I will probably
wait until Friday afternoon.
[1:06:58] Okay.
[1:07:00] All right.
[1:07:00] Any other feedback for Katie and Montique?
All right.
[1:07:03] The next item on the agenda is new
business, first reading of Ordinance
[1:07:08] business, first reading of Ordinance
26-13,
[1:07:08] an ordinance of the Town of Nolensville,
Tennessee,
[1:07:12] regarding the operation of electric
bicycles, electric scooters,
[1:07:16] and similar devices within town parks,
greenways, trails,
[1:07:20] and other public recreational facilities,
establishing safety requirements,
[1:07:25] providing for enforcement, authorizing
intergovernmental agreements,
[1:07:29] and for other purposes. Any discussion on
this item?
[1:07:32] So this was actually something that the
police department had presented to us
[1:07:37] several meetings ago Several weeks ago,
[1:07:40] I reached back out to Officer Josh and
Chief and Charles and,
[1:07:44] and staff as well to make sure that the
requests that had come in from the police
[1:07:49] department, that we were continuing to
review it.
[1:07:52] I don't know, Josh, do you want to present
anything with this?
[1:07:57] Or if Chief wants to share anything.
[1:07:59] I think that there needs to be additional
discussion,
[1:08:02] and I didn't want something that the
Police Department had brought us to just
[1:08:07] Police Department had brought us to just
drop
[1:08:08] without us making sure that we had fully
evaluated it.
[1:08:11] In the beginning, I said we— I was on in
the wrong lane.
[1:08:14] This is not something I should normally
do, present a law. I should more enforce
[1:08:19] do, present a law. I should more enforce
it.
[1:08:19] But we have— the town of Nolensville has
become on the forefront of this e-bike
[1:08:23] phenomenon. Uh, Josh, come on up here.
Josh has been at the forefront.
[1:08:27] I took The initiative on his own to make
sure that we were doing the right thing.
[1:08:32] Uh, technology, as we've always said, has
gotten far—
[1:08:35] has exceeded what we were used to.
[1:08:37] And Josh took it upon himself to make sure
that we were doing the legal,
[1:08:41] the educational, and all that stuff.
[1:08:43] We brought this as a suggestion because
it's something that we felt like we needed
[1:08:47] it's something that we felt like we needed
a
[1:08:47] little bit more teeth when we're dealing
with the enforcement part,
[1:08:51] even though we try to do the education
more And I'm going to turn this over to
[1:08:55] more And I'm going to turn this over to
Josh
[1:08:56] because I'm going to tell you, he's my
expert.
[1:08:58] When I have an issue about e-bikes, I call
Josh even if he's off.
[1:09:02] So I'm going to turn this over to him. If
you've got any questions, please ask him.
[1:09:06] And also, uh, while I've got him here,
[1:09:09] I want to recognize the fact that the
Tennessee Highway Safety Office utilized
[1:09:13] Tennessee Highway Safety Office utilized
him
[1:09:13] as a subject matter expert on e-bikes at
their last Lifesavers Conference last
[1:09:17] their last Lifesavers Conference last
week.
[1:09:18] And I understand he did a great job. Of
course, he always does. Thank you, Josh.
[1:09:22] Congratulations.
[1:09:25] Thank you.
[1:09:25] Congratulations.
[1:09:26] Do you guys have any questions on the
ordinance?
[1:09:28] I do, but I'll go ahead and jump in.
[1:09:32] Sure.
[1:09:32] Um, so at the end of the ordinance— let me
just pull it up, I have the other one.
[1:09:38] Okay, so at the end of the ordinance,
there's the violations and penalty
[1:09:44] there's the violations and penalty
section.
[1:09:44] It says— I'm just going to read it.
[1:09:47] It says, in addition to any other
appropriate remedial measures,
[1:09:52] any violation of these provisions shall be
punishable as set forth in state law or
[1:09:58] under the general penalty provision of
this code.
[1:10:02] Each violation constitutes a separate
offense.
[1:10:05] In looking through this, the only thing
that I see that is,
[1:10:10] that is clear in terms of a violation that
you could enforce would be reckless
[1:10:16] operation. Is that the only thing in the
ordinance, or am I missing—
[1:10:21] am I missing something in that is in state
laws it refers to that you would use to,
[1:10:27] to enforce this ordinance?
[1:10:29] There are a couple of other things.
[1:10:32] One is the helmet law, so that will be
state law as well,
[1:10:36] and Class 3 bikes Class 3 e-bikes,
[1:10:38] that's also state law that they are not
allowed on the sidewalk.
[1:10:43] Okay, so, so that's good.
[1:10:45] Um, I guess in looking at— I think it's
Thompson Station— there's—
[1:10:50] it's more laid out what, um, what the
penalty will be for, for violating.
[1:10:55] Uh, and so I'm curious if we are adding
anything Essentially,
[1:11:00] what's the necessity of this ordinance if
we're saying state law applies?
[1:11:05] Because it applies anyway, correct?
[1:11:08] I mean, the, the helmet law is the helmet
law regardless of whether or not this
[1:11:14] ordinance is here. So I just want to make
sure that the enforcement side of this,
[1:11:20] that we are giving you the tools to
enforce it and that it's,
[1:11:25] it's not going to fall flat because it,
that it lacks that.
[1:11:29] Sure. This is— and Chief, you can correct
me on this— but this is a—
[1:11:34] this is an ordinance that we're actively,
I believe, still working on.
[1:11:38] Um, as far as those matters go, I think
the, the bigger thing with,
[1:11:42] with having our own ordinance is that
we're setting a standard as a town.
[1:11:47] There are state laws, and it would reflect
those laws,
[1:11:50] but with the problems that we've had and
the safety issues that we've had across
[1:11:55] the safety issues that we've had across
our
[1:11:56] town. I think it's important that we set
standards and we have expectations,
[1:12:01] especially of our juveniles that, that
have caused some of these issues in the
[1:12:05] have caused some of these issues in the
past.
[1:12:06] So I think that's a bigger issue here.
[1:12:08] I think that's great.
[1:12:10] And, um, yeah, as you work through this,
uh, I think if,
[1:12:14] if you were to make changes,
[1:12:16] that's what I would like to see is a
little more clear Yeah,
[1:12:21] clear explanation of what that enforcement
is. I agree.
[1:12:26] I think setting the standard is important
and you've done great work.
[1:12:31] Thank you.
[1:12:32] Thank you.
[1:12:33] Appreciate it.
[1:12:34] I do appreciate the— even for us,
[1:12:36] the additional knowledge working at the
high school and closely with the middle
[1:12:41] schoolers when they like to tell you
they're not doing anything wrong,
[1:12:45] but being able to go back to the
information that you all have provided us
[1:12:49] information that you all have provided us
and say
[1:12:50] that we know what class the bike is or if
it should or should not be.
[1:12:54] But I am also very surprised,
[1:12:55] not only with the information that you all
have provided and the additional training
[1:13:00] that you have done, with Williamson County
Schools implementing their new safety
[1:13:05] regulations and them having to be tagged.
[1:13:07] The kids really are talking about it more,
and some have even gotten rid of them.
[1:13:12] So I appreciate that you all are really
setting the standard for this.
[1:13:16] Thank you.
[1:13:17] Not only for our community but for the
state of Tennessee.
[1:13:19] And so I appreciate all the hard work that
you've done.
[1:13:21] Thank you. I appreciate that.
[1:13:23] You know, at the end of the day, our
biggest concern is the safety of our kids.
[1:13:27] And, you know, the, the things that we
were seeing on the street— of course,
[1:13:32] you know, many of you live here. I live
here.
[1:13:34] I'm on a major sidewalk from the east side
to the west side of the town, and,
[1:13:39] and I saw it all for, for a long period of
time.
[1:13:41] So it's boots on the ground observation
Of, of what's been going on with,
[1:13:46] with the kids and seeing the dangerous
behavior. Of course, they're kids.
[1:13:50] They're going to do things that maybe
aren't the safest.
[1:13:53] They don't think through that process. Uh,
they don't think about the outcome.
[1:13:58] And so we have to have those rules.
[1:14:00] We have to back those rules, give them,
um, give them education,
[1:14:03] give their parents education as well. And
we've done all of that.
[1:14:07] And I think at this point, if we, if we
have those rules stated,
[1:14:11] that's something that everybody in the
town is dealing with e-bikes,
[1:14:15] or maybe that's going to purchase an
e-bike, can go back and look at,
[1:14:19] and they can say, okay, this is what we
need to be doing with our kids.
[1:14:23] And that's going to continue to keep a
safe environment, not only for our
[1:14:27] safe environment, not only for our
children,
[1:14:28] but for the other pedestrians on the, on
the trails, on the greenways,
[1:14:32] for our motorists as well.
[1:14:33] So, is the police department comfortable
with the revisions that have
[1:14:41] gone through staff and legal? Okay.
[1:14:45] Any additional questions or concerns?
[1:14:49] I know—
[1:14:50] well, I do know one that I don't know that
got resolved is that trail from
[1:14:56] the bike— from Nolensville Park to
Nolensville Elementary is a sidewalk.
[1:15:02] walk.
[1:15:02] So with this in place, are we saying
e-bikes,
[1:15:05] you have to dismount there and walk down
that trail?
[1:15:08] Chief, I think you can speak into that
better than I can.
[1:15:12] That was a good job. That was, that was
impressive. You're going places.
[1:15:18] Actually, I was going to go ditto with
everything you were saying.
[1:15:23] I do not want to have—
[1:15:25] Maybe you're going to have to speak into
the mic because we probably—
[1:15:27] I have I've said many times,
[1:15:29] I do not want to tell a 10-year-old to go
play in traffic.
[1:15:32] Uh, there are going to be some times when
safety issues—
[1:15:35] and it's going to be an officer discretion
issue—
[1:15:38] if there is something so blatant on that
sidewalk that we have to take enforcement
[1:15:42] action, we have the ability to do it.
[1:15:44] We also have the ability to have
discretion and go, come here,
[1:15:48] this is not the way this is supposed to
work, let me explain this to you,
[1:15:52] and we'll have your parents come by and
We'll explain it to them also.
[1:15:55] And that's something else we have been
really pushing is we're not just dealing
[1:16:00] really pushing is we're not just dealing
with
[1:16:00] that child or that young adult or
whatever. We're dealing with the parents.
[1:16:04] We're making them come to the scene, talk
to us so they understand what's going on.
[1:16:09] Uh, I don't want— I want the story to be
the same when everybody gets the story,
[1:16:13] whether it's the child or the parents.
[1:16:15] So let's just bring it all together and
we'll hold it right there.
[1:16:19] Okay.
[1:16:19] I do not care if we ever write a citation
as long as we're keeping people safe,
[1:16:24] but we do need to have something when that
person is doing something we can't
[1:16:28] control any other way.
[1:16:29] Okay, and thank you, Kyle, for trimming
back those trees.
[1:16:33] All right, any other questions or
discussions related to first reading of
[1:16:38] discussions related to first reading of
Ordinance
[1:16:39] 26-13? I would say this probably shouldn't
be on consent agenda just so that we can
[1:16:45] talk about it in public again at first
reading. Thank you guys. Thank you both.
[1:16:51] Thank you.
[1:16:51] All right, the next item on the agenda is
first reading of Ordinance 26-22,
[1:16:55] an ordinance of the Town of Nolensville,
Tennessee, to amend Title 16, Chapter 2,
[1:17:00] Excavations and Cuts, Nolensville
Municipal Code. Chuck.
[1:17:03] I'm here for Enoch this evening, so I'll
keep my comments very brief.
[1:17:08] This is a housekeeping measure.
[1:17:10] But it's also an important amendment to
create clarity for us when we are charging
[1:17:16] for sureties for various excavation and
cut work that's being done within our
[1:17:22] right-of-ways. This is to ensure that if a
contractor walks away from a major cut,
[1:17:28] that we have some financial resource
available that we can go in and make the
[1:17:33] appropriate repair.
[1:17:35] Thank you.
[1:17:37] Staff would recommend favorable
consideration on the resolution— or excuse
[1:17:40] consideration on the resolution— or excuse
me,
[1:17:40] on the ordinance. Happy to address any
other questions you have.
[1:17:43] Any questions for Chuck tonight?
[1:17:47] Does this also cover utility cuts through
[1:17:53] driveways?
[1:17:54] No, this would be just within the street
right-of-ways.
[1:17:59] But not utility right-of-ways? No.
[1:18:04] Okay.
[1:18:06] All right. Any questions for Chuck or
objections to consent agenda? All right.
[1:18:11] Thank you. The next is first reading of
Ordinance 26-23,
[1:18:15] an ordinance establishing a regulatory fee
for the—
[1:18:18] a regulatory fee for the review of wine
and retail store certificate of compliance
[1:18:24] applications. I think this is also Chuck.
No, is it not?
[1:18:30] Happy to address any questions you might
have. Should be pretty straightforward.
[1:18:34] We're recommending a $100 application fee
for applications moving forward.
[1:18:37] Totally stole her thunder. Just kidding.
[1:18:40] Any questions for Monty or Chuck for Item
C?
[1:18:44] May I just say, I appreciate your
recommendation that it covers our costs,
[1:18:48] but we didn't go looking for more than
that.
[1:18:50] I saw that there were other communities
that y'all put in place that charge more
[1:18:55] than we do, so be it if that's what they
need to recover their cost.
[1:18:59] And that's what government should be
doing, simply recovering our costs,
[1:19:03] not trying to look at it as a, as a
windfall source.
[1:19:06] So I appreciate staff doing that.
[1:19:08] I'm in favor of consent agenda if our
colleagues are.
[1:19:11] Any other questions or discussion? All
right, we'll put that on consent.
[1:19:15] The next item is Resolution 26-093,
[1:19:17] a resolution to approve agreement between
Town of Nolensville and Architect Workshop
[1:19:22] PLLC for design services for the new
Police Headquarters project.
[1:19:26] Last time, I promise.
[1:19:27] You have before you a professional service
agreement with Architect Workshop for the
[1:19:32] remaining balance of design work.
[1:19:34] We're also leaving open at this point the
construction administration services that
[1:19:39] will be defined and a contract amendment
basically introduced at a later date once
[1:19:43] we've got a firm understanding Yes.
[1:19:45] And then we will be getting a better
understanding of what the Construction
[1:19:50] Administration scope and related service
fees will be for that.
[1:19:53] This particular contract covers design
development,
[1:19:56] which takes the project basically through
70%, and then construction design,
[1:20:01] which would bring it to 100%.
[1:20:02] It's being done with the understanding
that they will be working collaboratively
[1:20:07] with a Construction Manager at Risk.
[1:20:09] This particular contract template models
after that so that the two dovetail very
[1:20:14] well together with that.
[1:20:15] We've outlined in the resolution as well
as in the staff report the associated fees
[1:20:20] with this. It's all within budget.
[1:20:22] We would recommend favorable consideration
of this resolution to move the design
[1:20:26] process for the Police Headquarters
forward.
[1:20:29] Happy to address any questions you might
have.
[1:20:32] Any questions for Chuck?
[1:20:34] Mayor, I'd just say that I gave close
attention to the document itself,
[1:20:38] Specifically under Article 9, termination
or suspension,
[1:20:41] because going into these things, it's—
everybody's always happy.
[1:20:44] It's like making pictures when you go to
prom.
[1:20:47] Everybody's smiling and we're celebrating,
right?
[1:20:49] But there could come a time when things
don't work out.
[1:20:52] And so if that's the case, what do you
have to do if you want to get out of this?
[1:20:57] And we've got some powerful language in
there that allows either party,
[1:21:01] if the other party's not performing, to do
that. So I applaud that. And Mr.
[1:21:05] Dunham and I spoke before beforehand, just
a couple of clerical errors,
[1:21:08] matters we might want to correct on.
Otherwise, yes, sir, I'm in favor of it,
[1:21:13] Otherwise, yes, sir, I'm in favor of it,
sir.
[1:21:13] We'll have a corrected version available
for you at the next meeting.
[1:21:16] I have no idea what you just said.
[1:21:18] What?
[1:21:18] He's going to fix it.
[1:21:21] Oh, okay, we'll fix it.
[1:21:22] All right, Chuck shared that he has—
[1:21:24] we'll have a corrected version available
at the voting meeting.
[1:21:28] Any other comments or discussion on
Resolution 26-093?
[1:21:32] Just one question, Chuck.
[1:21:34] Do we understand the nature of Architect
Workshop's relationship with Bell?
[1:21:37] If Bell is going to move forward as our
CMAR, do they—
[1:21:39] have they worked with them before?
[1:21:41] Have they worked with each other before?
I'd have to defer to James.
[1:21:46] I believe they have. James Kennon,
Architect Workshop.
[1:21:51] Which answer do you want?
[1:21:53] No.
[1:21:54] Yes, we have worked actually extensively
with them. They did the commercial
[1:21:58] with them. They did the commercial
project.
[1:21:58] Central Police Headquarters with us,
[1:22:00] and we did the Murray County Courthouse
with them.
[1:22:03] And I know there's several others in our
past,
[1:22:05] but those are the 2 that come to mind
immediately.
[1:22:08] Okay, thank you, James.
[1:22:11] All right, we will not put that on consent
agenda since there's some corrections or
[1:22:17] clerical typos that—
[1:22:18] Commissioner Gill, I need a new type.
[1:22:22] I need a new QC. There's a few spelling
[1:22:26] errors.
[1:22:27] Oh yeah, as I told you good folks, if you
were to read—
[1:22:30] and you don't have to tell my clients
this, of course—
[1:22:32] but if you were to read just a few of the
documents I draft today,
[1:22:35] you'll find at least 20 or more errors.
[1:22:37] But I get to charge the same for it, I
guess.
[1:22:39] Sounds like you need a QC person.
[1:22:42] Absolutely. You know what I need? I need
an AIQC ASAP. Okey-dokey.
[1:22:47] All right, Resolution 20—
[1:22:48] we'll leave that off consent agenda and we
will go to Resolution 26-02.
[1:22:52] Next is item 6.099, a resolution to
authorize the purchase of a side-by-side
[1:22:56] authorize the purchase of a side-by-side
for the
[1:22:56] Public Works Department.
[1:22:58] Any discussion on this item or objection
to consent agenda for this budgeted item?
[1:23:02] No objections to consent.
[1:23:04] I did, I did, for my own, I guess,
entertainment, I went back into the
[1:23:08] entertainment, I went back into the
budget.
[1:23:09] This is a budgeted item.
[1:23:10] We had $13,000 in the budget for this, so
I appreciate it coming in under budget.
[1:23:15] And, uh, no, no opposition to consent
agenda.
[1:23:19] That side-by-side came in at just under
$12,000.
[1:23:22] Uh, we will likely, uh,
[1:23:24] use some of the remaining funds to outfit
it with some emergency lights,
[1:23:28] and we'll be well under budget on that
item.
[1:23:31] Great, thank you, Kyle.
[1:23:35] All right, the next item is Resolution
26-100,
[1:23:38] a resolution declaring a vehicle surplus
to needs of Town of Nolensville and
[1:23:42] authorizing town manager to, to dispose of
surplus property.
[1:23:46] Any discussion or comments about this, or
comments from staff?
[1:23:50] We've had the Escape for about 12 years
now. It was purchased in 2014 for $15,500.
[1:23:55] Uh, in finding an estimate for the
vehicle, I use Edmunds.
[1:23:59] They allow you to type in your VIN and
answer a few questions.
[1:24:03] Their estimate came in at $1,149. I felt
like that was a little low.
[1:24:08] So I researched Facebook Marketplace.
[1:24:10] The only comparable price on that was
$1,500 for an Escape with a blown
[1:24:15] transmission. Our, our Escape is in great
working condition.
[1:24:19] The only real issue is a nickel-sized chip
in the windshield,
[1:24:23] so I felt comfortable giving it a little
bit higher evaluation at $1,500 to $2,500.
[1:24:28] Any, any questions or objection to
consent?
[1:24:35] No, ma'am.
[1:24:36] Thank you, Kyle. The next item on the
agenda is Resolution 26-101,
[1:24:40] a resolution authorizing the purchase of
equipment for Nolensville Fire and Rescue.
[1:24:45] Any discussions, questions, or objection
to consent?
[1:24:48] But also would love to hear from you.
[1:24:51] Sure.
[1:24:52] So, uh, earlier in the year you guys
approved a new truck for us for a brush
[1:24:57] approved a new truck for us for a brush
truck.
[1:24:58] Um, so this first one, um, is for the
actual, uh, Skid unit,
[1:25:02] which is the pump and the hose and the
reel, to go into the bed of that truck.
[1:25:07] We chose to go this route so if there ends
up being a problem or an accident with
[1:25:12] that truck, we can actually take that skid
out and just place it into a new truck.
[1:25:18] The one we have now currently is all built
in and is also causing us some issues.
[1:25:23] So we got a quote from Siddons Martin,
which is—
[1:25:27] Sittins Martin.
[1:25:28] The manufacturer that they use or that
they contract with really was a low
[1:25:33] they contract with really was a low
profile,
[1:25:33] worked really well for us, and then it's
on the SourceWell contract,
[1:25:38] so everything was on the up and up.
[1:25:40] All right, any questions or objection to
consent agenda for 26-101?
[1:25:45] All right, the next one is Resolution
26-102,
[1:25:49] a resolution authorizing the purchase of
Trucker's Lighthouse equipment
[1:25:55] for Nolensville Fire and Rescue.
[1:25:57] So this is just the light package.
[1:26:00] Like Chief Armour said, this stuff is
getting crazy expensive.
[1:26:04] This is a very basic package.
[1:26:06] It's just— it's Whelen lights, and they
have a great warranty,
[1:26:10] and the install is a professional install.
[1:26:13] They're on the state contract, and this is
really just a bare minimum.
[1:26:18] It's a light bar. Some lights in the
grill, the tailgate,
[1:26:22] just the bare minimum for us to be safe if
we're using it on the roadway or
[1:26:27] off-road. So that's just through Trucker's
Lighthouse to outfit the pickup once it's
[1:26:33] here sometime in November.
[1:26:35] All right, any questions or objection to
consent? Thank you, Gene.
[1:26:40] We've already been through item— item I,
Resolution 26-10.
[1:26:45] And so that takes us to any other business
for the workshop agenda.
[1:26:51] Seeing— well, we do have a groundbreaking
ceremony next Thursday,
[1:26:56] October 1st at 5:00 PM for Chris Bond
Brown Park,
[1:27:00] which I believe invitations have been
extended to the community to participate
[1:27:06] extended to the community to participate
in
[1:27:06] that. So I know that we would all love to
see you there.
[1:27:11] And then also the Founders Day celebration
is Saturday, October 3rd at 11— 11. Okay.
[1:27:18] Yeah. October 3rd at 11 AM here at Town
Hall.
[1:27:21] We should have several people speaking
during the event and a ceremonial time
[1:27:28] capsule and would also love to have the
community participate in that event as
[1:27:34] community participate in that event as
well.
[1:27:34] Any other announcements?
[1:27:36] There is a 5K
[1:27:40] Saturday or
[1:27:43] Sunday?
[1:27:45] Sunday, Kendall's K.
[1:27:46] Um, it is a— an event that has been put on
for several years now.
[1:27:50] Kendall was one of our sweet residents in
Nolensville who passed away too soon,
[1:27:55] and this honors her and the transition
program at the high school.
[1:28:00] And so if you have not, you can sign up
for the 1K and come out and participate.
[1:28:05] There is a student or children's fun area.
[1:28:08] The town will be represented there along
with police and fire,
[1:28:12] and there will be several other things for
the children to do.
[1:28:16] And if you are so inclined, you only have
to run a lap, so it's not bad.
[1:28:21] But it's a great day to get out and be
included in our special needs students.
[1:28:26] So come on out on Sunday, and it's
supposed to be a lot cooler, so it'll be
[1:28:31] supposed to be a lot cooler, so it'll be
great.
[1:28:31] All right, any other announcements or a
motion to adjourn?
[1:28:37] Motion to adjourn.
[1:28:38] Second.
[1:28:40] All in favor of adjourning signify by
saying aye.
[1:28:42] Aye.
[1:28:43] All opposed? Motion passes unanimously. We
are adjourned.