1 00:00:00,654 --> 00:00:02,674 [music] 2 00:00:05,239 --> 00:00:07,259 [music] 3 00:00:07,360 --> 00:00:14,600 » Good evening. Call the Arthur of those board meeting 4 00:00:11,200 --> 00:00:18,560 for Monday, August 17th, 2026 to order. Please join me in silent prayer and 5 00:00:15,840 --> 00:00:18,560 meditation. 6 00:00:26,560 --> 00:00:30,800 All right, thank you. Please join me in pledge of allegiance. 7 00:00:50,800 --> 00:00:54,160 Roll call, please. >> Mayor Gavino. 8 00:00:53,160 --> 00:00:56,200 » Here. >> Trustee Christensen. 9 00:00:55,440 --> 00:00:57,960 » Here. >> Trustee Curtis. 10 00:00:57,240 --> 00:00:59,600 » Here. >> Trustee Gately. 11 00:00:58,840 --> 00:01:01,280 » Here. >> Trustee Lowry. 12 00:01:00,680 --> 00:01:02,800 » Here. >> Trustee Netzband. 13 00:01:02,320 --> 00:01:04,760 » Here. >> Trustee Salazar. 14 00:01:03,880 --> 00:01:08,920 » Here. >> All right, thank you. Um, are there any 15 00:01:06,520 --> 00:01:13,720 comments? Seeing none. Uh, consent agenda, Steve. 16 00:01:11,600 --> 00:01:16,680 » Thank you, Mayor. Uh, the consent agenda tonight includes our minutes from our 17 00:01:15,320 --> 00:01:21,520 last Village Board and Committee of the Whole meetings, our bills list, and also 18 00:01:19,760 --> 00:01:25,800 the annual agreement that we've done with School District 129 for our 19 00:01:23,760 --> 00:01:29,440 officer, our school resource officer at Jewel Middle School. 20 00:01:28,480 --> 00:01:32,080 » Motion to approve. >> Second. 21 00:01:30,080 --> 00:01:35,920 » Discussion. Roll please. 22 00:01:34,360 --> 00:01:38,480 » Trustee Lowry. >> Yes. 23 00:01:37,240 --> 00:01:41,040 » Trustee Netzband. >> Yes. 24 00:01:39,760 --> 00:01:44,480 » Trustee Salazar. >> Yes. 25 00:01:43,000 --> 00:01:46,640 » Trustee Christensen. >> Yes. 26 00:01:45,480 --> 00:01:48,080 » Trustee Curtis. >> Yes. 27 00:01:47,200 --> 00:01:49,760 » Trustee Gately. >> Yes. 28 00:01:48,760 --> 00:01:53,320 » Mayor Gavino. >> Yes. 29 00:01:51,000 --> 00:01:55,800 » All right, under new business, item one. Steve. 30 00:01:55,880 --> 00:02:01,480 » Thank you, Mayor. Item number one tonight is a budget amendment. Um, is 31 00:01:59,840 --> 00:02:05,120 going to go through the budget amendments items one and two. 32 00:02:05,520 --> 00:02:11,520 » All right, this is an ordinance approving budget amendment number two 33 00:02:08,520 --> 00:02:16,320 for fiscal year 25-26 or year ending May 31st, 2026. This is similar to what 34 00:02:14,560 --> 00:02:19,760 we've done every year is have our final cleanup before the audit starts. I'm 35 00:02:18,480 --> 00:02:23,480 just a few different parts of this amendment. The first part is just budget 36 00:02:21,560 --> 00:02:27,120 transfers to between departments. Certain accounts are either under or 37 00:02:25,000 --> 00:02:31,720 over budget within the general fund. We kind of move budget funds around. The 38 00:02:29,840 --> 00:02:34,720 result of this is it does not increase the total general fund budget, so it's 39 00:02:33,280 --> 00:02:39,160 kind of a net zero just between the various accounts. The second part of it 40 00:02:37,080 --> 00:02:43,760 is our annual transfer from the general fund to the capital projects fund. 41 00:02:41,400 --> 00:02:46,440 We had budgeted $400,000 from the general fund to the capital fund for 42 00:02:45,160 --> 00:02:50,200 this year. On top of that, we have about a million 43 00:02:48,160 --> 00:02:54,440 dollar surplus within the general fund. So, what we're recommending to do is 44 00:02:51,959 --> 00:02:58,560 take $500,000 of that and add that to our capital transfer, leaving the other 45 00:02:56,040 --> 00:03:03,360 $500,000 within the general fund. So, that make our total capital transfer 46 00:03:00,239 --> 00:03:06,800 $900,000 and the money left in the general fund would allow us to keep our 47 00:03:05,640 --> 00:03:10,920 reserve in that 60% range as it's been in most 48 00:03:09,120 --> 00:03:17,640 years. The third part of it is increasing the 49 00:03:13,680 --> 00:03:20,959 United TIF fund budget $131,510 between the various accounts. Mainly, 50 00:03:19,560 --> 00:03:24,600 this is due to the just some properties that were purchased through the years 51 00:03:22,160 --> 00:03:29,800 and TIF side grants that were more than expected and then the silo lighting 52 00:03:27,400 --> 00:03:33,160 design work from the storm damage. And finally, the last part of it is 53 00:03:31,000 --> 00:03:39,239 increasing the public works facility capital projects fund $36,080. 54 00:03:36,560 --> 00:03:43,400 And this is just to more work being done during this fiscal year than we 55 00:03:40,480 --> 00:03:46,440 originally planned on being done. >> Motion approved. 56 00:03:44,519 --> 00:03:50,519 » Second. >> Discussion. 57 00:03:47,959 --> 00:03:53,440 » Roll call, please. >> Trustee Salazar. 58 00:03:51,959 --> 00:03:55,680 » Yes. >> Trustee Christiansen? 59 00:03:54,560 --> 00:03:57,520 » Yes. >> Trustee Curtis? 60 00:03:56,720 --> 00:03:59,440 » Yes. >> Trustee Gately? 61 00:03:58,400 --> 00:04:01,040 » Yes. >> Trustee Lowry? 62 00:04:00,320 --> 00:04:02,720 » Yes. >> Trustee Nejabat? 63 00:04:02,000 --> 00:04:05,640 » Yes. >> All right, thank you. Item two, Jason. 64 00:04:04,720 --> 00:04:09,320 » All right, thank you, Mayor. Uh this item is 65 00:04:06,800 --> 00:04:13,440 um an ordinance for approving your budget amendment number 66 00:04:10,720 --> 00:04:18,600 one for fiscal year 2026-2027, so our current fiscal year we're in, ending May 67 00:04:15,320 --> 00:04:22,080 31st, 2027. Um this actually relates to item number four later on down the 68 00:04:20,079 --> 00:04:26,080 agenda. Um but originally when we put the budget together, the salt purchase 69 00:04:23,840 --> 00:04:29,120 was uh budgeted with the motor fuel tax fund, but since we're not going to be 70 00:04:27,200 --> 00:04:32,960 following uh either the state bid or our own bid, and we're going to waive bids, 71 00:04:31,200 --> 00:04:36,240 we can't use the motor fuel tax fund, so what we're doing is we're reducing the 72 00:04:34,280 --> 00:04:39,760 motor fuel tax salt budget purchase, but then rebudgeting, increasing the budget 73 00:04:38,360 --> 00:04:41,800 in the capital projects fund to pay for the salt. 74 00:04:41,000 --> 00:04:43,520 » Motion to approve. >> Second. 75 00:04:42,320 --> 00:04:47,320 » Discussion? Call the roll, please. 76 00:04:46,080 --> 00:04:49,640 » Trustee Salazar? >> Yes. 77 00:04:48,600 --> 00:04:51,600 » Trustee Christiansen? >> Yes. 78 00:04:50,520 --> 00:04:53,919 » Trustee Curtis? >> Yes. 79 00:04:52,200 --> 00:04:55,520 » Trustee Gately? Trustee Lowry? 80 00:04:54,880 --> 00:04:57,720 » Yes. >> Trustee Nejabat? 81 00:04:56,400 --> 00:05:01,640 » Yes. >> All right, thank you. Item three, Steve. 82 00:05:00,320 --> 00:05:06,120 » Thank you, Mayor. Item number three is an ordinance to dissolve Route 31 TIF. 83 00:05:04,560 --> 00:05:09,760 The board might remember at the last meeting at our Committee of the Whole, 84 00:05:07,680 --> 00:05:15,760 we're in the 23rd and final year of the Route 31 TIF, which includes um 85 00:05:12,880 --> 00:05:20,600 a a large amount of property south of 88 along Route 31. 86 00:05:17,520 --> 00:05:24,520 Uh this is a process that we have to do uh as part of closing out the TIF. We 87 00:05:22,400 --> 00:05:28,680 just recently had a joint review board meeting with the taxing districts to let 88 00:05:26,320 --> 00:05:34,520 them know of our plans to dissolve the TIF, and tonight is the actual ordinance 89 00:05:31,760 --> 00:05:36,320 uh dissolving it by the end of the year. >> Motion to approve. 90 00:05:35,640 --> 00:05:40,560 » Second. >> Discussion? 91 00:05:38,280 --> 00:05:42,600 Call the roll, please. >> Trustee Gately? 92 00:05:41,600 --> 00:05:44,400 » Yes. >> Trustee Lowry? 93 00:05:43,520 --> 00:05:46,160 » Yes. >> Trustee Nejabat? 94 00:05:45,440 --> 00:05:48,480 » Yes. >> Trustee Salazar? 95 00:05:47,400 --> 00:05:50,720 » Yes. >> Trustee Christiansen? 96 00:05:49,720 --> 00:05:52,600 » Yes. >> Trustee Curtis? 97 00:05:51,600 --> 00:05:57,400 » Yes. >> Great. Thank you. Item four, Brian. 98 00:05:56,040 --> 00:06:02,240 » Thank you, Mayor. This item is the purchase of rock salt for the 2026-2027 99 00:06:00,280 --> 00:06:05,440 winter season. The village submitted a request to the state to be part of their 100 00:06:03,640 --> 00:06:09,240 bidding process in April of this year. Last month, the 101 00:06:07,240 --> 00:06:13,880 village received an email stating that we did not receive a bid for salt. Two 102 00:06:11,360 --> 00:06:18,520 options were given to us by the state. Find and purchase the salt on our own or 103 00:06:16,400 --> 00:06:21,600 elect to stay with a state emergency bid. 104 00:06:19,520 --> 00:06:25,800 Staff made the decision to purchase salt on our own and we received five 105 00:06:23,680 --> 00:06:30,040 proposals out of the six companies we contacted. Midwest Salt provided the 106 00:06:28,240 --> 00:06:34,280 village with the lowest proposal to purchase 2,500 tons of salt. As Jason 107 00:06:32,840 --> 00:06:37,760 explained earlier, the [clears throat] money originally was 108 00:06:35,400 --> 00:06:41,440 budgeted for out of motor fuel tax fund. However, it will come out of capital 109 00:06:39,000 --> 00:06:45,040 funds now as the budget adjustment was just conducted. The staff is seeking 110 00:06:43,480 --> 00:06:49,040 approval to waive the bidding process due to the lack of bids that received by 111 00:06:47,160 --> 00:06:53,080 the state process and the potential emergency nature of the salt shortage 112 00:06:51,400 --> 00:06:56,720 and award the contract to Midwest Salt in the amount of $289,825. 113 00:06:57,000 --> 00:07:02,480 » Motion to approve. Discussion. 114 00:07:00,240 --> 00:07:05,280 Roll please. >> Trustee Lowry? 115 00:07:04,080 --> 00:07:07,520 » Yes. >> Trustee Nedved? 116 00:07:06,400 --> 00:07:10,200 » Yes. >> Trustee Salazar? 117 00:07:08,680 --> 00:07:12,320 » Yes. >> Trustee Christiansen? 118 00:07:11,320 --> 00:07:14,040 » Yes. >> Trustee Curtis? 119 00:07:13,320 --> 00:07:15,400 » Yes. >> Trustee Gately? 120 00:07:14,919 --> 00:07:19,000 » Yes. >> Mayor Gavena? 121 00:07:16,720 --> 00:07:23,400 » Yes. All right. Last item under new business, item five, Steve. 122 00:07:21,760 --> 00:07:26,960 » Thank you, Mayor. Item number five is approval to waive bidding purchase, 123 00:07:25,240 --> 00:07:33,120 installation, and programming for the Bremen Tower lighting project. Um as you 124 00:07:29,600 --> 00:07:37,560 know, the tower got affected by a storm about a year ago or so. Uh we've been 125 00:07:35,080 --> 00:07:42,720 going through a process with a engineer and a lighting expert to basically 126 00:07:40,400 --> 00:07:46,760 upgrade the lighting to to today's standards for modern LED lighting is. 127 00:07:44,800 --> 00:07:50,200 When we built them about 8 years ago or so, uh at the time they were state of 128 00:07:48,760 --> 00:07:52,840 the art, but now the LEDs are much better. So, 129 00:07:51,440 --> 00:07:56,560 going through that process, making sure we get it right, putting the grounding 130 00:07:54,520 --> 00:08:00,000 of the for lightning in the future and things in the tower is all going into 131 00:07:58,320 --> 00:08:04,200 this process. The company Protolight, they're the ones 132 00:08:02,360 --> 00:08:07,920 who actually program the lighting that's currently on the tower. Uh we're going 133 00:08:06,680 --> 00:08:11,640 to them uh directly by waving bids because not 134 00:08:10,200 --> 00:08:15,280 only do they have an a knowledge of the program, but they are also one of the 135 00:08:13,560 --> 00:08:21,000 few companies that can program this type of lighting. Uh by doing it this way, 136 00:08:18,840 --> 00:08:24,440 we just found out from uh the meeting that we had with the development team 137 00:08:22,680 --> 00:08:27,840 for this project that this this was going to get delayed again till spring 138 00:08:26,200 --> 00:08:32,280 because it's taking that long for them to mock up the lighting. 139 00:08:29,680 --> 00:08:35,840 By going away from having to go specs and go right to a company we know can 140 00:08:33,840 --> 00:08:39,080 install them and design them and do all the programming, we can knock a few 141 00:08:37,719 --> 00:08:43,120 months off that timeline. That's our goal. Um Protolight is one of the few 142 00:08:41,479 --> 00:08:46,280 companies that we know is qualified and they were the qualified company last 143 00:08:44,880 --> 00:08:48,880 time, so we want to go directly through them. 144 00:08:47,600 --> 00:08:53,440 » Motion to approve. Discussion. 145 00:08:50,720 --> 00:08:53,440 Roll call, please. 146 00:08:54,360 --> 00:08:57,120 » Trustee Lowry. >> Yes. 147 00:08:56,240 --> 00:08:59,120 » Trustee Nedved. >> Yes. 148 00:08:58,000 --> 00:09:01,440 » Trustee Salazar. >> Yes. 149 00:09:00,280 --> 00:09:03,440 » Trustee Christiansen. >> Yes. 150 00:09:02,000 --> 00:09:05,040 » Trustee Curtis. Trustee Gately. 151 00:09:04,440 --> 00:09:07,560 » Yes. >> Mayor Guffey. 152 00:09:06,160 --> 00:09:10,040 » Yes. We'll close our new business on the air 153 00:09:09,680 --> 00:09:13,920 village. >> Credit department, you have nothing. 154 00:09:11,120 --> 00:09:13,920 Trustee comments. 155 00:09:14,080 --> 00:09:21,000 See none. Administrator report. >> Thank you, Mayor. Just a few notes. 156 00:09:19,200 --> 00:09:25,680 Uh first, just want to remind everybody that we're having August 29th is our 157 00:09:23,400 --> 00:09:29,080 redo of Independence Day fireworks show, so it's here at the park. Uh we have a 158 00:09:27,640 --> 00:09:32,960 band playing from 6:00 to 9:00, fireworks at 9:30. 159 00:09:30,920 --> 00:09:36,640 Um so, hopefully the weather is better and we don't have uh all the rain that 160 00:09:34,800 --> 00:09:41,960 we've had the last few weeks. Um second of all, I wanted to uh address 161 00:09:39,360 --> 00:09:45,480 the salt purchase tonight. Uh just really good work by everybody 162 00:09:43,560 --> 00:09:48,880 involved. When we found out that the state doesn't really give you a lot of 163 00:09:46,960 --> 00:09:52,360 notice. When we got the notice that they had no bidders, it was only a couple 164 00:09:50,720 --> 00:09:56,920 days before the agenda that we normally put the uh salt purchase on. 165 00:09:55,120 --> 00:10:02,280 Um, Todd Murphy, our street superintendent, and Brian uh both worked 166 00:09:59,280 --> 00:10:05,720 diligently to try to locate salt. Typically, the way it works since 167 00:10:03,360 --> 00:10:09,840 there's three main salt providers uh through the state contract. One of them, 168 00:10:08,280 --> 00:10:14,680 rumors are that they may not provide salt in the future. Another one uh chose 169 00:10:12,800 --> 00:10:17,760 not to bid most or if not all the contracts, and the other one didn't bid 170 00:10:16,040 --> 00:10:22,120 any contract. So, there was only a handful of towns that 171 00:10:19,520 --> 00:10:26,560 got uh salt through this. I think 260 municipalities were left without a bid. 172 00:10:24,680 --> 00:10:30,680 And some of the ones that did have salt also got it um only half their bid or a 173 00:10:29,240 --> 00:10:33,920 portion of their bid filled by a company. So, 174 00:10:32,240 --> 00:10:37,160 um it's really kind of looked at how we're going to do salt in the future. 175 00:10:35,720 --> 00:10:41,440 Um, these types of variations are unusual, uh but the flexibility we have 176 00:10:39,520 --> 00:10:45,200 financially and and what we've been able to do with our capital funding made it 177 00:10:43,440 --> 00:10:49,440 real easy. And And the way that we'll do this in the future is Jason and I and 178 00:10:47,640 --> 00:10:53,200 Brian will look at our road program next year, for instance, and we'll look to 179 00:10:51,160 --> 00:10:57,800 maybe then balance what we used out of capital for salt. We might use more MFT 180 00:10:55,800 --> 00:11:02,480 funding for road program next year. So, this way it ends up being a wash after 181 00:11:00,160 --> 00:11:04,800 uh the funds in those two accounts. So, I just want to give an update. They did 182 00:11:03,800 --> 00:11:08,880 a really nice job. They were on the phone for days trying to hound people on 183 00:11:07,000 --> 00:11:11,480 where they can find salt. And we had to have it on this board meeting because 184 00:11:10,240 --> 00:11:14,760 the people that had it weren't going to hold it very long. 185 00:11:13,200 --> 00:11:19,680 Uh that and then village hall just a quick update. We actually did get the uh 186 00:11:17,040 --> 00:11:23,520 appraiser finally out here today. So, uh they walked with Brandon, our public 187 00:11:21,600 --> 00:11:28,480 works assistant director, uh through the building today, looked at the damage, 188 00:11:25,680 --> 00:11:31,760 and they are um ready to make the report to the insurance company on what they'll 189 00:11:29,640 --> 00:11:36,800 cover, uh which we're waiting for that the report. But as of right now we've 190 00:11:33,520 --> 00:11:40,320 been getting everything lined up, so I think we're we're moving in the right 191 00:11:38,120 --> 00:11:45,840 direction. Our goal is to have some staff We're trying to have staff in as 192 00:11:43,080 --> 00:11:49,240 early as August 24th and reopen a portion of the building. 193 00:11:47,560 --> 00:11:52,720 We're doing some things inside the building beforehand, so we we're not 194 00:11:50,800 --> 00:11:57,200 sure it's going to wrap up in time, but what we'd like to do is if not the 195 00:11:54,880 --> 00:12:00,840 24th, soon after, but our goal is to at least get this building up and running 196 00:11:58,600 --> 00:12:04,280 on on the side that's not damaged so that people can pay water bills and 197 00:12:02,160 --> 00:12:07,080 stuff here. >> All right, thanks. 198 00:12:05,400 --> 00:12:10,800 » For reports. Anybody? 199 00:12:08,560 --> 00:12:12,800 Seeing none. Adjourn for the evening. 200 00:12:12,200 --> 00:12:14,680 » So moved. >> Second. 201 00:12:13,640 --> 00:12:15,560 » All in favor say aye. >> Aye. 202 00:12:15,160 --> 00:12:18,920 » Aye. >> Same. All right, have a good night 203 00:12:16,520 --> 00:12:18,920 everyone.