[0:10] All right, now the mics are hot.
[laughter]
[0:14] » All right, so the history of of the
collaboration before we dive in on the
[0:18] work, Rebecca, do you want to share what
made you sort of approach CCPM and what
[0:22] you were hoping to gain out of the
initial last year or so of the
[0:25] engagement? Yeah. So, when I uh began um
in this position, it was October of
[0:32] 2024, there were some concerns that came
up almost immediately. Um and through
[0:40] those concerns, trying to find the best
route for it. Well, one of the things
[0:45] that I learned through talking with
Lraine and talking with Gretchen and
[0:48] Jill um was that there really are no
policies or procedures, no SOPs that are
[0:54] in place for the clinic.
Those are key. So when you have in 10
[0:59] years you have different employees, 15
years you have different employees, they
[1:04] can come in, see those policies, those
procedures, those SOPs and know exactly
[1:09] what needs to be followed. um and we
didn't have it and I to be honest with
[1:15] you I don't know how to even begin that
process with a medical clinic. I don't
[1:20] have a medical background. So I was
talking to my prior town manager who um
[1:28] the medical clinic in Rangely it's a
small small community uh small medical
[1:32] clinic um had actually used Dr. Busco
services ACPM to help with strategic
[1:39] planning there. So I reached out to Dr.
Busco, got some information. Um, he
[1:44] actually came into a meeting with the
select board. Um, and you guys can go
[1:49] into like the history of you guys and
other communities, but we learned that
[1:52] they have worked with other like island
communities, other small communities
[1:55] besides strangely. So we entered into
kind of like a phased contract, you
[2:01] know. So, we I think the first one we
had received a grant for $5,000
[2:07] and that was kind of um like
interprofessional relationships looking
[2:13] at what policies procedures we need um
and um so we kind that's where we kind
[2:20] of started
[2:24] » and then Rebecca do you want me to speak
to the meeting the next meeting that we
[2:27] had so that first time not the first one
that you were just referencing but some
[2:31] things you want me to highlight some of
the things that came out from that
[2:34] meeting that drove us to the why. Okay.
>> So, [clears throat] as we mentioned
[2:38] before, doc so after that right um Dr.
Busco, myself, uh, and Kendra Parody,
[2:44] who's also a family physician, medical
director in the Bangor area, came on
[2:47] site, met with many of you, um,
individually, separately, and in small
[2:52] groups, um, [clears throat] based on
what Rebecca just said, identified some
[2:57] key areas of questions that folks had
that we thought that maybe we could be
[3:02] helpful in. And some of those were
around just formal reporting structure.
[3:06] So helping figure out um you know what
is the
[3:11] you know how does it go up the chain
across the chain down the chain and and
[3:15] the decision makers there were some
things about um wanting um you know to
[3:20] look at the organizational chart which I
know you guys have had a little bit of
[3:23] conversation about that since then um
and who should be involved in those
[3:28] decisions um standardizing communication
pathways um you know from staff to
[3:33] leadership to the select board medical
services providers. Um and um wanting to
[3:39] talk through you know what is the role
of each of those players at the table
[3:44] development of um of uh you know sort of
the boundaries the guard rails of
[3:50] decision- making. So everything under
decision-m that was one piece. The other
[3:54] ones and Rebecca you already mentioned
them were just the development of some
[3:58] clinical operational outcomes right like
how do we know we're providing the best
[4:03] care to our patients? How you know and
to our community right what does that
[4:06] look like? How do we measure that? A lot
of that is based on data do you have
[4:10] access to the data? Um and working
through and finding that those things
[4:15] would be of value. Community needs
assessment was another piece like you
[4:19] know you guys are all doing great work
but is it meeting the need and wanting
[4:22] to know more from your community members
on is it um you know in the more
[4:28] operational weed side of the house it
was about you know developing processes
[4:32] for managing supply and medication
utilization like how are we tracking
[4:35] that to ensure patient safety clinic
safety billing structure are you guys um
[4:42] um you know do you have systems in place
to ensure right from from a revenue
[4:46] perspective that you can can can
sustain. Um is there missed opportunity
[4:51] for billing? Maybe there is, maybe there
isn't, but taking an opportunity to look
[4:55] under the hood and see if there is. Um
looking at, you know, how we're
[4:59] panalyzing patients. And I know, you
know, we're very familiar with the
[5:03] unique structure you have with your
providers on and off and and such. Um
[5:08] identified opportunities for um things
around do we have some HIPPO
[5:13] vulnerabilities?
um how can we best support our our
[5:18] patients, our community as well as our
providers by having some structure,
[5:22] right? Like not so over structured that
you're paralyzed, but like just having
[5:26] some consistency to Rebecca's point
around you know with the staffing
[5:30] changing um you know bi-weekly or you
know changing overall with new new
[5:36] providers or new um support staff. What
does that look like? And it didn't feel
[5:41] my global sense walking away from that
was that people didn't feel like if
[5:45] there was somebody, god forbid,
something happened um in the clinic that
[5:50] somebody could come in and fill in and
things would still be operating the same
[5:54] way. So having some structure um around
how referrals are sent, medications are
[5:59] refilled, you know, those sort of um
really boots on the ground patient
[6:03] facing things. Rebecca, did I capture
that appropriately?
[6:08] » Yes. No, absolutely. Can I just pause
for one second? Gabby was trying to get
[6:12] in and can you I hit let her join and
then she disappeared. So I don't know if
[6:17] she needs to try again.
>> She's just getting off very well. So who
[6:21] knows?
>> I might not be having Okay. Signal.
[6:24] » Sorry to interrupt you on that.
>> No, that's okay. So, so from there, so
[6:28] I'll just So, we we had that meeting and
got to know u many of you and and talked
[6:33] through some of the challenges um you
know that you all are having and then
[6:37] from there um sort of outlined a a
process, right? a process for saying and
[6:43] the first thing that we did is myself
and Rebecca and and uh Mary met with
[6:47] Jill and said, "Okay, here's sort of we
sent over a list of like just, you know,
[6:54] not not taking into account just if
you're running a health center, right?
[6:59] No matter where you're running it, what
are like the key things you have to have
[7:02] in place, right? To make sure that
you're doing it safely, you know,
[7:05] meeting regulations, all those types of
things." And that list was sent to Jill
[7:09] and Rebecca to say, where are there
gaps? Right? Like, do you have a policy
[7:14] like this? Do you like it? Do you not
like it? Do you think it needs to be
[7:17] updated? Do you not have anything um
related to this sort of like
[7:22] foundational basic level operating from
a policy and procedure perspective? So
[7:27] then we started and we created that list
that you all you know the team went
[7:31] through it on the North Haven side and
said here are like we really feel like
[7:36] we need these right so we established
those sent them off to the team at North
[7:41] Haven to take a look at what do you
think um too much not enough um and
[7:46] we're kind of paused at that point right
now we're still in the midst of that
[7:51] work then um as a result of all that
work uh sort of this formal al
[7:57] conversation came about around strategic
planning like okay this is all great but
[8:02] it's one piece of a bigger pie um and
the strategic plan should really drive
[8:08] all of this work and and if I'm speaking
out of turn Rebecca please stop me keep
[8:12] me honest uh there was agreement that
yeah we kind of needed to really
[8:16] formalize that and engage the the
critical members of the team at North
[8:21] Haven the board individual staff and
using a strategic plan to sort of drive
[8:26] that um seemed like the next approach.
So,
[8:30] » no, that's correct. Yeah, absolutely.
And as far as like the policies and
[8:33] procedures, so they had a spreadsheet
that they I'm assuming used in other
[8:38] communities just like, okay, these are
the policies and procedures that other
[8:42] communities or other claims have. Which
ones do you have? Which ones don't you
[8:46] have? Um on some of them, they had
already sent us like draft ones, but
[8:49] obviously we haven't had a meeting yet
to we need to like do this process. um
[8:57] you know and then move forward at some
of the the next few meetings through the
[9:01] strategic planning would be going over
those policies and procedures as a group
[9:05] as a team and and identifying what works
best for the community. So I just want I
[9:11] want to elaborate on that.
>> Sure. Yeah. Sorry. Yeah. I'll should
[9:15] have called that out more specifically.
Rebecca, thank you for that. But yeah,
[9:18] so that's sort of where we landed. Um,
and if it's okay, I can speak to one of
[9:23] the questions that you had about, you
know, why CCPM and our experience. And
[9:27] Rebecca talked a little bit about the
work in Rangely, but we work with 22
[9:31] organizations all over the state of
Maine. Um, and some of them are small
[9:36] community hospitals, so in rural areas,
and then we work with health centers
[9:40] that are of your size or um, maybe just
a smidge bigger from a provider number
[9:46] perspective. Um, probably a good example
of literally on an island, right, is our
[9:51] work with Vinyl Haven. Vinyl Haven is a
member as an actual member of CCPM. So,
[9:56] we're familiar and I know you're
separate communities, right? And the
[10:00] culture is a little bit different
likely, but as far as working on an
[10:04] island, right, and the challenges um
that you face and the the things that
[10:09] make you exceptional in the way that you
provide the care, we're very familiar
[10:13] with that legitimately with another
island working with them. And then in
[10:17] mainland some other small um FQC's that
by nature of who they are and the work
[10:24] that they do, you know, work in rural
areas, work with vulnerable populations
[10:28] and and deal with just about a little
bit of everything, right? Um that's
[10:32] that's makes them very special, unique,
and different from um sort of your
[10:37] standard primary care practice that that
it you would you would think about,
[10:42] right, when you think about a mainland
primary care practice. So experience
[10:47] from that perspective and one of the
things that I would think that if you
[10:50] talk to any one of our members um about
is that because of that you know we work
[10:56] with organizations in greater Portland
area and what their needs are and their
[11:01] culture and their community is very
different um and we pivot and we um are
[11:07] are acutely aware and modify engagement
and and support based on their needs and
[11:13] then we move up to Fish River, right? um
a very small rural community and their
[11:18] needs and their culture and their areas
of priority and focus and most
[11:23] importantly patients. We're all humans,
right? But we're different needs living
[11:27] in different communities. So, we have a
lot of experience in supporting
[11:31] organizations in this way um and are
very very in tune to culture um and the
[11:37] needs of those communities.
>> I hope that answers some of what you
[11:41] were hoping to hear.
>> Yeah. Just quick question. When you say
[11:44] Vinyl Haven's a member or you have other
clinics that are members,
[11:49] » what is what does that mean? Is that the
same thing as engaging you to do a a
[11:53] plan or
>> No, I'm going to Mary, how about you can
[11:58] describe She does a much better job
describing it. So, I'm going to tee it
[12:01] off to her and in describing sort of
what the member of an acco looks like.
[12:06] » Yeah. Um, that's a really good question.
Uh so we have 22 organizations across
[12:12] Maine, 17 that are federally qualified
health centers and five that are
[12:17] community or critical access hospitals
that participate with us in something
[12:21] called valuebased payment arrangements.
So they're different and on top of the
[12:26] fee for service agreements that um
providers get with with insurance
[12:32] companies, they are basically if you
maintain high quality and you save money
[12:37] against a cost benchmark, you can be
incentivized for doing that and
[12:41] delivering high value care. So we do
that as a network of 22 organizations.
[12:47] And to be successful in delivering that
highquality, cost-effective care, there
[12:52] are ways that we partner with each of
the organizations that are members of
[12:56] CCPM to make sure that they're
successful as an organization and that
[13:00] we're successful as a whole in um
generating um performance.
[13:05] » Okay. Sorry, I didn't really get that.
>> So the difference So there's a
[13:07] difference between a membership and what
we're what what the potential that we
[13:12] would be doing as a contracted strategic
lending service. Is that true?
[13:17] » And a membership,
you know, is that a yearly cost to the
[13:23] organization or how what what is the
membership?
[13:27] » But what's the thing about value and I
mean what was that part of it?
[13:33] » Sure. Um so you know like the fee for
service contracts that the clinic has,
[13:37] you know, you do an office visit, you
get paid x amount of dollars. Um we have
[13:43] a different type of contract structure.
it doesn't affect that but it's um if a
[13:48] member organization of CCPM
wants to participate in a contract that
[13:53] incentivizes you know a certain
percentage of breast cancer screenings
[13:56] or etc. We have these quality value
based programs that are separate from
[14:01] the fee for service that we manage for
the 22 organizations. And to Amelia's
[14:07] point, she's spot on. We do a lot of the
strategic planning work for our members.
[14:12] Um, but we also do it for organizations
that are not members of CCPM.
[14:18] is being a member um does that include
would that include strategic planning
[14:24] workshops and things of that nature or
does it just focus specifically on
[14:29] platforms when it comes to billing and
things of that nature?
[14:34] » So to be a member of CCPM there are
certain requirements that have to be met
[14:40] that we could talk through and then um
in terms of the benefits what you get
[14:44] out of it. So you would um pay into
participate in each contract. You know,
[14:49] it's you know $7 per patient that's in
the contract per year and then you get
[14:54] revenue from participating in the
contracts that well exceeds what you pay
[14:58] in. And then there are some benefits
like you know light strategic planning
[15:03] engagements, policy and procedure review
etc. But to do a really robust
[15:08] consultative engagement a member would
still pay CCPM.
[15:12] But one of the things that was
identified for the strategic planning
[15:15] process is does North Haven need an acco
and then what is the best acco if we do
[15:22] need one or if it would benefit North
Haven medical clinic then what would who
[15:28] organization would be the best acco
would that is actually going to be part
[15:34] of the strategic planning and what does
AC stand
[15:37] » it's accountable care organization
and it's it is
[15:43] a way of collecting group data.
Um, and
[15:50] in an acco
might be mechanisms to help you make
[15:55] sure that everybody has gotten their
mamogram and all that. It's it's
[16:00] triggers kind of thing. Some of those
already exist within
[16:06] um
our electronic charting systems.
[16:09] » Yeah. You know the struggle here is
we see a lot of patients really on more
[16:17] on an urgent care basis
>> than as primary care and that's
[16:22] especially true in the summit,
>> you know, and that's also especially
[16:26] true with pediatrics. and it, you know,
so that we see them when they're sick
[16:32] and when they need immediate health
care, but we're not necessarily the ones
[16:38] tracking the mammograms, colonoscopies,
etc. because they may have a PCP
[16:43] someplace else. So an acco is
incentivizing
[16:48] scheduling those routine
>> and I think a lot yeah a lot of people
[16:54] our electronic health system does that
to some extent because I think a lot of
[16:59] people who are not we're not primary
care for get these visit reminders that
[17:05] they're due for their annual physical
they're due for [laughter] and and
[17:08] that's going out currently within our
system
[17:11] » reminders too
>> they do and I said one two weeks after I
[17:14] Adam and they send me one every month.
[laughter]
[17:17] » So
>> yeah,
[17:18] » you know that's
>> which makes this difficult to size into
[17:24] those kinds of programs. I'm not saying
it can't be done. I'm just saying it's
[17:29] » well who who might I mean you just sort
of talking all this out to understand
[17:34] some of this language but
>> if if the North Medical Clinic were to
[17:38] pursue um becoming an acco or a member
of acco phrase that
[17:44] » um who at the clinic would be the one
receiving these um notifications about
[17:51] patients within the system to then
forward that on to
[17:55] » I think that that's something still to
be detered determined. I would say that
[18:00] would have been something that could
have fallen nicely into the clinic
[18:04] manager's thing, but it could also fall
into medical director. It depends how
[18:08] you structure that. So
>> and that yeah that would have to be
[18:11] discussed in during the the the process
and one of the things I mean we're we're
[18:16] pushing towards more you know we created
a vision and a mission statement and
[18:21] pretty much it's from birth to death is
how we want to provide primary care to
[18:26] people on the island. So trying to meet
that mission and vision, you know, maybe
[18:32] may again this would need to be talked
about. I'm not an expert. I mean, but
[18:37] that's where you would determine, okay,
to meet that that mission and that
[18:41] vision. Would an acco
>> Yeah, we offer as as a member, there's a
[18:48] variety of benefits of membership,
right? and and you know to Rebecca's
[18:52] point certainly us engaging with you in
this way on strategic planning is no way
[18:57] um you know forcing your hand to explore
CCPM as an acco's
[19:04] point that you know you have your you
have other options and so I would never
[19:08] want you any of you to walk away feeling
like this this in level of engagement or
[19:12] or our offer and assistance in this way
is is sort of solidifying
[19:18] you'd be tied to decide to be one part
of an acco or be part of CCPM. This
[19:23] relationship is really just about our
mission and vision at CCPM outside of
[19:28] our membership as well as inside of our
membership is to assist you know our our
[19:34] communities no matter where you are in
the state of Maine um in in having what
[19:39] you need and be it being sustainable
meeting the needs of the community and
[19:43] in any way that we can support that is
what we like to do and that's sort of
[19:47] where why we're here today. So, I just
want to be clear and we could certainly
[19:52] um we'd be happy at at your leisure and
at your invite to talk to you about what
[19:58] it looks like, feels like to be an acco
and we would encourage you to do that
[20:02] with other ACOs, right? To make sure you
had the made the right decision. But um
[20:08] I think Rebecca you would agree that
we've talked about this before with both
[20:11] the providers to say there's some
foundational things right that you would
[20:15] need to have to your question earlier
about who would even manage that on our
[20:19] side like those are things that you
would have to think about have in place
[20:24] um or you know with the support of
whichever acco to determine whether or
[20:29] not you would be um if it would be
timely um and and meet the needs of
[20:34] whatever acco O as well as as North
Haven. So this work is seen as a little
[20:39] bit separate. Although I can see how
it's confusing because we're an acco.
[20:44] Um but just want to be clear that you're
not, you know, you're not making any
[20:47] promises to CCPM and and being part of a
membership with us by engaging in this
[20:52] way. I just want to make sure that was
clear.
[20:54] » Okay. I just the reason I asked was just
because you said Vinyl Haven was a
[20:58] member and I just was trying to
understand.
[21:00] » No, it was a great question.
>> I think I got it. So
[21:03] » I do have a question for you. You had
said that
[21:07] a certain number of your members were
rural health clinics and another group
[21:12] were rural access hospitals. How many
people do you work with that are neither
[21:19] nor a federally qualified health clinic?
I mean, how many independent
[21:26] small clinics do you work with?
>> Well, they're they're independent in
[21:31] that they're not part of a bigger health
system. So they're independent even
[21:34] though they're FDA. I get that. So yeah,
they're Yeah.
[21:37] » As part of federally qualified health
clinics or rural access hospitals,
[21:41] they're tied into the federal health
system, which is not something we are
[21:46] because we're part of the catchment area
for vinyl haven. And so that that puts
[21:51] us in a different place.
>> Yep. Yep. And I would say the answer to
[21:56] that is none. We work with community
rural access hospitals or FQC's.
[22:01] Um and from the the lens of um uh
structure and things to to have a health
[22:08] center and whatever way wherever that is
those those elements are similar. The
[22:13] funding sources and things of that
nature of course are different if you're
[22:17] a critical access hospital independent
or whatever. But I just wanted to make
[22:20] sure that you knew that none of our all
of them have they're they're not part of
[22:24] a bigger health system.
>> Right. I get that. I get
[22:28] » I have a question just because before I
found out about Dr. busco. I tried
[22:33] myself being have no medical background
looking at other municipally owned
[22:40] medical clinics or clinics like like
ours. I couldn't find any.
[22:44] » They don't [clears throat] exist.
>> Very few. Yeah. If any
[22:48] » are other ones in May.
[22:52] I think the closest one I found was
Minnesota.
[22:56] » Yeah. This is very very unique.
>> So it's not Okay.
[23:00] » Yeah. Yep.
That's not I mean yes I would say that
[23:06] that's the case Rebecca. Yep. They're
part of bigger health systems. They're
[23:10] FQC's RHC's which are usually attached
to critical access hospitals right um or
[23:15] their primary care practices affiliated
with a hospital for profit hospital.
[23:19] » Yeah.
[23:27] » All right. And I'll just speak very
briefly to um Kim and I are sort of the
[23:30] yin and the yang. She's a nurse as she
said. She's really um experienced in
[23:36] advising on clinical operations. And
then my role is more traditional
[23:39] operations. So HR, finance, um reporting
structure and board governance,
[23:46] strategic planning. That's really where
I tend to focus when I work with um
[23:50] health centers. So, um, my work to date
with, uh, with Rebecca and other members
[23:55] of the team has been really
understanding,
[23:59] um, how the, uh, select board interacts
with the medical services board, how the
[24:04] clinic staff interact with each other in
terms of the organizational chart and
[24:08] really documenting that in a governance
policy. That was one of the first things
[24:11] that we did together just to really get
the lay of the land and to document how
[24:15] things were working on paper. um as well
as taking a look at and and doing some
[24:21] modifications and tweaking on some of
the job descriptions
[24:25] uh as well as doing some initial policy
and procedure review as Kim said based
[24:30] on uh where the biggest opportunities or
gaps were um to Rebecca's point. So
[24:36] that's been my engagement to date. I do
a lot of work with organizations um
[24:42] including with CCPM on setting you know
what's the strategic vision for an
[24:47] organization and more importantly what
are the systems to track against those
[24:52] things right because it's easy to set a
mission and a vision but how do you
[24:56] execute against that how do you monitor
against it how do you keep your board
[25:00] apprised on progress or things that are
coming up as barriers and so I've done a
[25:05] lot of work with organizations and I
would be happy to you know give you a
[25:08] couple of names names to to to um
discuss their experience. But that is
[25:12] sort of my lane in the engagement and
Kim is really skilled on the clinical
[25:16] side. Any questions or additional
questions on the history of the
[25:21] collaboration so far?
[25:25] Um I guess the the one question I was
would ask about the first um step in the
[25:31] process um with you guys and the North A
medical clinic is do you feel like the
[25:39] work that took place in the first phase
um was embraced by all the people who
[25:46] were involved in that process and it's
um sort of solidified to allow for the
[25:53] North Haven um strategic planning
members between the clinic board and
[25:59] community and medical services board and
you folks to move on to phase two or or
[26:04] do you envision um having to sort of
readress or finalize some of the the
[26:10] initial work that took that took place.
[26:15] Um, I feel like, and Rebecca, keep me
honest, and I don't I don't know if I
[26:19] don't think Jill is in the room, but to
date, I feel like there's been
[26:23] engagement. Um, I don't feel like
there's been um there's been full
[26:28] deployment, right, of of, you know, we
we've we've kind of gotten um we're more
[26:33] in the let's figure out the direction
we're going. Um, I mean, not not to say
[26:39] that we haven't done anything
meaningful, but um, as far as like final
[26:42] policies and procedures getting approved
or the implementation of those and
[26:47] things of that nature, I I would say no.
Um, but I feel like there for the people
[26:53] that I've interfaced with that there has
been engagement. Um, and there's an
[26:58] openness and acceptance to to moving on
to the next phase. So, and I but I
[27:02] that's my own interpretation. uh open to
hear what Rebecca and Mary and and
[27:07] others that have been involved in that
work feel
[27:12] » for Sorry. Go ahead.
>> Go ahead, Mary.
[27:14] » No, you got it. I'll follow you.
>> Oh, okay. Um and and Ameilia because
[27:19] Amelia was a part of of some and
Lorraine, but um
[27:25] I felt like at first there, you know,
there was just that trust. um what are
[27:33] we who are these people? What are they
doing? Are they going to come in here
[27:37] and try to change everything? And um I
know the first couple meetings that you
[27:42] were involved in, I mean, you were very
engaged. Um and uh I I saw a lot of
[27:47] positive feedback and a lot of positive
come from it. And you know, the way that
[27:51] the meeting was directed um
just there there was some conflict
[27:57] resolution going on. There was some
fantastic ideas. they was thinking
[28:01] outside of the box. Um, so I definitely
saw the benefits of having having the
[28:08] outside agency help lead a an amazing
team of people that were are from North
[28:14] David um to where there those things
aren't in place currently. Um I don't
[28:18] know if Familia has the same thing or
Lorraine or
[28:24] » I mean I yeah I was a part of um two
meetings which I felt like I was mostly
[28:32] just there to observe
discussion between the clinic and EMS.
[28:38] that felt like really the focus of
um the meeting or to just hear from both
[28:46] of those entities. I think you know it
it did seem to me like it was
[28:54] we are going we are we are gathering
information from sort of these key
[28:58] people and going to come up with you
know the organizational chart or sort of
[29:04] the flow system. Um,
and I I mean, and this is just my own
[29:13] personal feelings about that,
I think with that
[29:20] organizational chart being presented
then to everyone,
[29:25] there were some
people, you know, that seemed like, huh,
[29:30] that's maybe not what I would have
thought that organization looked like.
[29:34] And I think it is really hard to have
meetings where you're having people that
[29:42] are the leaders or the you know whatever
that are sort of speaking on behalf and
[29:48] I think in a really you know they are
they're trying their best to to provide
[29:54] information based on a group of people
but I I think then it is hard with the
[30:01] outcomes of those things like the
organizational chart to have it feel
[30:06] representative of everyone. And so that
is always a struggle. Um, and I think
[30:13] why in something like strategic
planning,
[30:18] presenting things as sort of drafts for
people to look at and provide feedback
[30:24] for, I think, will go a long way. And
not to say that wasn't, but I think to
[30:30] your point, Kenny,
I think that there it is hard
[30:35] representing everyone in every meeting.
Um, I do think that there is there
[30:42] seemed like there was great
conversation.
[30:45] People seemed open and honest. I think
it was productive and I think
[30:53] working
and revising and really trying to have
[30:59] everybody feel good about it is going to
take a long time. I think yeah with with
[31:04] anything I think that's going to take
time and I know like in conversations
[31:07] that I've had with Jacqueline I I think
you were when we have our bi-weekly
[31:12] meetings is you know expanding the group
I mean keeping it within reason but
[31:18] expanding it um to include more people
like uh Sue um Barrett like having her
[31:25] be a part of it and then there is um
LCSW that comes out to the island and
[31:32] she's said we spoke to her and she would
love to be a part of it and you know
[31:35] we've spoke to there's Gabby trying to
get back in um we spoke to Gabby she
[31:41] would love to be a part of it I know she
has some background so just expanding
[31:45] the group to have more well-rounded
input
[31:50] » well and having
a continuous flow of updates instead of
[31:56] having a meeting here and several months
later all of a sudden there's this
[32:00] product and it's like
>> how do we get here right and I think
[32:04] » I think that's the key point like yeah
consistent
[32:08] » for this board making ultimate decisions
on behalf of a larger board of
[32:14] stakeholders and being able to like sort
of keep up and understand everything
[32:20] that's taking place as the process is
going rather than trying to weed through
[32:25] all of the documents like months later
is going to be key for any you know
[32:33] strategic planning process moving
forward. For sure
[32:36] » we definitely I mean I would love to
have at least two representatives from
[32:39] the select board there.
>> I know Jacqueline is too.
[32:42] » Yeah, I think actually Jacqueline said
that she would be a part of it.
[32:45] [clears throat]
>> The medical services board. How is that
[32:48] involved?
>> So there was two members from the
[32:51] medical services board that were a part
of it. One person is no longer on the
[32:54] committee. um I had reached out because
of um Gary's background to see if she
[32:59] would take that place and she has agreed
to. So,
[33:03] » but we don't want to get into having
because then they have to post it as
[33:09] meetings. So, having like two
representatives from each one of the
[33:12] committees so we're not posting medical
services board meeting and select board
[33:16] meetings and so having the two
>> fine but I think having a continuous
[33:20] trail of what's going on would be a
helpful thing. I think what we could do
[33:24] is
the followup of a meeting to just have
[33:28] that be part of a presentation, you
know, like an update under update,
[33:33] whatever old business. Yeah.
>> Just a out of the meeting and go, what
[33:37] did you talk about? Was there anything?
Hey,
[33:40] » great. just to keep and if the medical
services board can do that and if
[33:44] there's if if it's everybody in the
clinic or representative you know just
[33:48] making sure that that information gets
disseminated as it is going rather than
[33:54] right
>> how many people are on the medical
[33:57] service
>> can we um just because of time it's uh
[34:02] 3:44 and we have start a regular meeting
is go over schedule a
[34:09] » yes of course um do would you rather
look at it um and I'm glad that
[34:14] organically in conversation we talked
about participation in governance I
[34:18] think we got our answers which are a
couple other people um that whose voices
[34:22] need to be included so that was helpful
and then I heard for governance that you
[34:26] want at least some sort of monthly
update written on any substantive work
[34:33] that's occurring as part of the
strategic planning did I hear that
[34:36] correctly
>> yeah I Yes. Yeah, for sure. I think it
[34:41] is going to be key for the board's
general understanding. I mean, you got a
[34:46] board of farmers and, you know, little
builder, you know, so takes us a little
[34:52] time to really we
>> totally
[35:00] » Charlie, you want to use mine?
>> Almost there.
[35:03] » I think we're getting there.
>> All right.
[35:04] » Is that it?
>> Great. So in terms of the actual work I
[35:09] think it's best described into really
four phases. So the first phase of the
[35:15] work is development of the strategic
pillars and the framework for the
[35:20] organization. So through engaging
various stakeholders facilitating
[35:26] meetings we'll come away with some key
learnings. We'll synthesize them and
[35:31] we'll document what we heard as the
priorities for the clinic. um some of
[35:37] the opportunities and some of the
constraints. Um and so some of the
[35:43] deliverables that we envision coming out
of that first phase would be um we do a
[35:49] substantive review of any existing work
product or materials that you feel may
[35:54] be relevant to the strategic planning.
We'll engage in that series of
[35:59] stakeholder meetings. um facilitate
those discussions and you will get a
[36:04] written um set of strategic pillars. Um
and then under each of those pillars an
[36:11] identification of what are the nearer
term and longer term priorities under
[36:16] each pillar for the um for the clinic.
>> Yeah.
[36:21] » Any questions on that work?
>> Yeah, I'm I'm just curious. So um if it
[36:26] sounds like we're going to go through
this um each step. So there's steps one
[36:30] through four I believe. Yes. So um just
to just to make it easy for an
[36:37] understanding of a rough timeline for
this sort of word, say this process were
[36:44] to begin January 1st. Um what what kind
of timeline does CCPM anticipate or
[36:52] would be um expected for part one of
this uh strategic planning phase um
[37:03] like
>> yeah that's
[37:05] » it could get I mean I'm assuming that
that through a process like this um with
[37:10] trying to get everybody together and an
outside entity such as yourself and then
[37:14] getting everyone on island together for
these meetings that a that a process
[37:19] like this could take years. Strategic
planning processes can take years. Um
[37:24] and so I just was curious not to hold
you to a specific timeline, but what is
[37:30] your anticipated timeline for for number
step one in this particular phase?
[37:36] » Yeah, that's a totally fair question. I
think depending on how many people you
[37:41] want to engage in the strategic planning
meetings, we would probably try to have
[37:47] the the meetings themselves occur over a
period of no more than six to eight
[37:51] weeks just so we can gather all the
information, have it fresh and do that
[37:55] initial engagement of the key
stakeholders and it would take us
[38:00] probably a couple of weeks to digest it.
Right? So that gets us out to you know 8
[38:04] to 10 weeks concurrently. we would do
that substantive review of anything that
[38:10] you provided to us for existing material
to review. So that takes us to you know
[38:15] 8 to 12 weeks for that first um portion.
Um I would say like just give it a
[38:22] little bit of a buffer. I would say 12
weeks for phase one.
[38:25] » Okay.
>> Does that sound reasonable to you all?
[38:30] » Yeah. I mean to me that Yeah. Three
months.
[38:34] » Three. I mean two months like up to two
months about a month of consolidating
[38:39] the information.
>> My question was going to be how you know
[38:43] is there a set number of meetings that
you usually shoot for or
[38:50] is is that dependent upon
each individual contract.
[38:57] » It's dependent on the composition of who
you want like who you consider to be
[39:01] representative of your stakeholders. um
their schedules and how the meetings go.
[39:08] I would say we would only need to speak
to each group one to three times
[39:14] depending on how much time they have per
session. Kim was you looked like you
[39:17] wanted to add something.
>> Oh, no. I'm just No, just listening. No,
[39:21] nothing.
>> Okay.
[39:21] » No, you're good.
[39:26] » Minor point. Um on the paper that I have
it, it has two different numbers.
[39:31] » Yes. One says that that space phase one
costs $8,500 and at the bottom it's
[39:38] » sorry about that. It should say 85 on
both spots. I apologize for that.
[39:45] » Okay. So
potentially I mean I'm just one I'm just
[39:51] wondering
if
[39:55] we you know gather if if we say this is
the group of people that we would like
[40:00] we feel are representative um you know
and we and everybody schedules a line
[40:06] everybody's able to meet one time
>> in
[40:12] » a longer meeting. Yeah. And just I mean
>> that's my personal preference. I think
[40:18] once you get into this stuff
>> I I my personal preference in doing
[40:23] strategic planning facilitation is you
need
[40:26] » at least a couple of hours rather than
like a bunch of chopped up meetings. So
[40:30] that would be my ideal but we are
willing to work with the availability of
[40:35] the representatives you have. But I
think
[40:38] » it's more it's it's more helpful for us
and I think it's um ideal for the people
[40:43] participating to have it be one longer
session.
[40:49] » Okay.
[40:52] » Any other questions on that first phase?
>> I don't think so.
[40:58] » Okay.
>> All right. So once the first phase is
[41:03] completed then it's really a matter of
moving from you know like what are the
[41:08] top priorities and strategic pillars of
the organization to what are the
[41:13] specific projects and initiatives that
act in service to each of those pillars.
[41:19] So there's been some initial discussion
Rebecca about you know wanting to do
[41:24] some some more collaboration with an AMS
agency. So maybe maybe the pillar is
[41:30] collaborating with organizations to
expand access to services for the
[41:34] community, right? And then one of the
projects under that is collaboration
[41:38] with an EMS agency. So that's just an
example of like how it could flow from a
[41:44] pillar to a project or an initiative. So
we would spend the next two to three
[41:50] months. I would say if you if you want
to give it a year, I would say each of
[41:53] these phases represents about a quarter
worth of work to say what do we want to
[41:58] pick for um projects or initiatives
under each pillar. Um and I would do
[42:03] some lowhanging fruit ones to get
momentum and then what is the longer
[42:08] term strategic vision for the island and
for the organization that we can't do
[42:12] right off the bat, but we want to
strategically incrementally build
[42:15] capacity to be able to achieve these
longer term goals. So you'd get by the
[42:20] end of phase 2 a structured set of what
what are our projects under each of
[42:24] these pillars. What's the lowhanging
fruit that we can do right now with the
[42:28] people we have with the resources we
have and then what is our longer term
[42:31] vision and what do we need to build
towards that um how we're going to
[42:36] sequence and prioritize them right
intuitively and then what does success
[42:40] look like for each of those projects in
an initiative. So not just saying that
[42:44] we're going to collaborate with EMS but
what does that look like? How are we
[42:47] going to define it? How are we going to
measure it? Who's going to be
[42:50] responsible and accountable for that? Um
that is really what phase two look like
[42:56] looks like. And then I think that last
bullet in the contract under that
[43:00] section is really important. So it's
guiding what is reasonable and feasible
[43:05] based on the organizational capacity
um and setting the goals accordingly.
[43:20] Which one was that? That last bullet you
were talking about.
[43:24] » The last bullet under in the schedule A
that says the consultative support and
[43:28] aligning initiatives with organizational
capacity and governance needs.
[43:32] » So making sure whatever you pick is sort
of right sized to the clinic and the
[43:36] staff and and what you have. Right.
>> Any questions on that second phase?
[43:45] I don't think so.
>> Okay.
[43:48] Um, phase three is is probably my
personal favorite. [laughter]
[43:53] Um, this is where you um really
formalize and and frame out what does
[43:58] reporting to the select board look like
um for this type of work. So, how what's
[44:06] the format? How are we going to do it?
Do you want to see it, you know,
[44:10] dashboard every time? Do you want a more
narrative update? Like what does that
[44:14] look like? Um, and how are you going to
surface, progress, barriers, decisions
[44:20] that need to be made? Basically, how
does the governance of the clinic um
[44:25] interact with the select board? That'll
be phase three.
[44:31] So with each
or are there any of these phases where
[44:36] there is where it is just on your end
and there's sort of not meetings or not
[44:44] back and forth
with stakeholders.
[44:48] Um, phases one and two will be very
involved between us and you, right? That
[44:55] that is um, but phase three, it'll be
probably mostly me and Rebecca
[45:00] » to be honest to surface a draft and then
>> to your point, it's not final. It's just
[45:06] like, hey, what do you think of this? Do
you hate it? Like, is it on target? But
[45:10] I think a lot of the offline work will
be me putting something together, having
[45:15] um Rebecca be my sounding board for like
is this way off base or is it close to
[45:18] what you think they might want and then
bringing it to you all. So that will be
[45:23] mostly us but some of you guys. And then
phase four it really phase four is
[45:27] really ongoing but it'll be the heaviest
towards the end because once you have
[45:31] your projects once you know how you're
going to define whether or not they're
[45:34] successful it's doing that operational
work to um do the policy and procedure
[45:40] review set the workflows test how it's
working. So it'll be that'll kind of be
[45:46] interspersed throughout, but it'll be
most concentrated at the end once you've
[45:50] established, you know, what the
initiatives are.
[45:53] » So that will be check in. Everything's
established. Everything's supposed to be
[45:58] sort of, you know, in working order. And
number four will be continued support
[46:05] check-ins, making sure things are
working the way that they're intended.
[46:10] » Exactly.
>> So [clears throat] that would be
[46:14] And so then time for time for revision.
You know if things are not working the
[46:21] way that you know maybe they could or
want to be or should be
[46:27] in this in this you know fee. Does that
include revising?
[46:35] » Yes.
>> Okay.
[46:39] So, [clears throat] so to uh Amelia's
point um about the way this is laid out,
[46:45] so community uh input through the
stakeholders and and the select board
[46:52] and you guys on steps one and two, a lot
of the work taking place on step three
[46:57] from your end in cooperation with um the
town administrator um representing the
[47:03] board. And then number four is sort of
an overview and monitoring if you will
[47:09] of the work done in steps one through
three to see how it's going. Um, and
[47:15] then to Amelia's point, is that would
there be enough time in that if this is
[47:22] broke up over the course of a year, the
last three months of of the year, um,
[47:27] laid out, do you envision three months
enough time to sort of monitor how
[47:31] things are going with the three phases
to be able to make some adequate changes
[47:36] or does does the contract with you and
that step number four and and what's
[47:43] required there or what you're asking for
the town in terms of financial input.
[47:48] Does it does it have an end date like a
a hard end date to to the agreement?
[47:54] » No. No. And that's the thing that I want
everyone to to understand um and come to
[47:59] expect when working with us is we're not
operating on a like December 31st. CIA,
[48:04] you know, we want to see this through.
We want to do the work well. And so if
[48:08] it takes a little bit longer to schedule
the meetings in phase one and we're a
[48:12] little bit shifted, that's okay. we will
still be there for you when you're
[48:16] getting the work off the ground and
you're saying, "Hey, this workflow
[48:19] looked good on paper, but this
collaboration with how we engage EMS
[48:23] isn't really working on the ground. So,
can we revisit it? We will hop on hop on
[48:28] and and work through that."
>> Okay. So with with that being said, so
[48:32] say everything takes place over the
course of a year and then 18 months
[48:37] after the start of the work, a glaring
issue within the framework arises that
[48:44] the clinic and or the board thinks needs
to be addressed. We could reach out to
[48:48] you after not hearing from us for say
six months and you guys would be willing
[48:56] to help rectify any potential issues
with the process and the operation down
[49:02] the road as a part of this $30,000
contract.
[49:07] » Yeah. Being Yeah. Being consultatively
available. You know, could we say, you
[49:11] know, next day we're going to be, you
know, on site to work through it all
[49:14] day? Probably not. But to say, "Hey, if
want to jump on a call and troubleshoot
[49:18] that," Yeah, that's totally that's a
reasonable expectation for you to have.
[49:22] Yeah.
>> And one thing I wanted to bring up is so
[49:26] » on um appendix A on the last page, it
does say the parties may refine the
[49:32] sequencing of the foregoing phases by
mutual agreement during the term of the
[49:36] agreement. So, schedule A is a guide.
And if say we get into the first meeting
[49:42] and then we're all under discussion like
okay maybe this needs to change we do
[49:46] have the ability to change um the change
schedule a
[49:52] » as a group.
I yeah I I that is nice to hear because
[49:56] I think you know bird number four the
sort of um you know seeing how things
[50:04] are working time for reviewing and
changing things. I think it will be
[50:10] really great to be able to do that
through the di, you know, through the
[50:16] summer and and through different periods
of time in the clinic because it is so
[50:21] different,
>> right?
[50:23] » There's a lot of extra need. There's,
you know, and so being able to make sure
[50:29] everything is working and streamlined
through the very busy times and through
[50:34] the not so busy times I think will be
really helpful.
[50:38] » Yeah, you nailed it, Amelia. Like for
me, there's stuff that there's policies
[50:41] and workflows you're going to use every
day, right? Cuz they're just part of the
[50:44] clinic operations. And then there's
things that come up once every couple of
[50:48] months. And the first time it comes up
for you guys might be after, you know,
[50:51] we have done this initial engagement, we
haven't talked for a couple months.
[50:54] Still call us and be like, hey, it works
through step eight and then it gets a
[50:59] little hairy. Like, can we talk through
that? And that's that's something that
[51:03] we would be happy to support you with.
So, Mary, can I just ask before we um
[51:08] close out the meeting is on the contract
under terms, maybe we can clarify that
[51:14] under that section of the contract.
>> Yeah, absolutely. And if you guys are
[51:19] feeling like that's a lot to do in one
year and you're nervous about like it
[51:23] being a term, we can think through the
term. We can add details on, you know,
[51:27] the time the anticipated timeline. You
know, we can we can work that up for
[51:31] sure. If you want to have that
discussion after Kim and I hop off about
[51:35] language that would make you most
comfortable, totally happy to look at
[51:39] that and mark it up.
>> Can I just before we end um I just have
[51:45] two questions. Um one of them is um well
kind of a statement but then followed up
[51:51] with a question. the the statement here
is that we are in the process of uh
[51:57] solidifying a medical practitioner for
the clinic um to replace Lorraine's
[52:02] retirement. Um and we also are looking
to fill the seat at the clinic that um
[52:10] Jill held um in her role there. So we
have two positions that are sort of in
[52:16] flux right now. I think there's a little
concern on behalf of um some members
[52:22] here and and people involved in this
process with jumping into this um work
[52:29] without these people sort of being able
to be involved in it. Um
[52:34] » do you um as an organization believe
that um it would be important for new
[52:40] incoming um employees of the North
Medical Clinic to be a part of this? And
[52:45] if so, does this contract have to have a
specific start date for the appendix A
[52:53] in consideration of the board?
>> Kim, I will take this because I feel
[52:58] like we're probably very aligned. I
would say
[53:01] uh yes, we feel it is very important,
especially with a staff that that small
[53:06] that they would be engaged in the
process and yes, we are flexible on the
[53:10] start date. So, if it would actually be
my recommendation that if you want to
[53:15] try to fill those positions and then
start the engagement once they're up and
[53:20] running, that that would be fine with
us. Kim, is that what you were going to
[53:23] say or did you want to say something?
>> Yeah, I was going to I was all Yeah, I I
[53:26] agree, Mary. But I think there but there
may be opportunity, I think, right, to
[53:31] consider some of the work, right? Like
cuz when you're talking about gathering
[53:35] input um in those first two phases um
and then it goes it's in a draft format,
[53:40] you know what I mean? Like I just there
may be opportunity and and maybe I'm
[53:44] thinking and I I respect the fact that
it's a small group. Um but you know
[53:49] there are providers that would like it
to come in and be a little bit road
[53:52] ready and don't want to be involved in
those types of things, right? And then
[53:56] there's others that would, you know,
they want it to be road ready when I
[53:59] jump in and want to have some of the
foundational work done. I, you know, I'm
[54:04] not familiar with any of the candidates
that you've um interviewed, but as you
[54:08] go through the interview process, you
might want to ask them that, right, or
[54:12] something. Uh just to see if if if they
have interest or or have faith because I
[54:17] mean, in most circumstances, they would
come in and it wouldn't be that way,
[54:21] right? There'd be this foundation
already created. But, you know, I I
[54:25] appreciate the sensitivity and I think
there might be a balance.
[54:30] » Yeah. And that's something. So, I did
hear back from the chair um and she did
[54:34] have that conversation with the person
who was provided a verbal offer and the
[54:37] response was he would love to be a part
of it even prior to a start date.
[54:42] » Great.
>> Perfect. Wonderful.
[54:44] » That's good. Good to know.
>> Great. Thank you very much for answering
[54:49] all our questions. Really helpful. And
if anything comes up after, you know,
[54:54] after we're off the call, just please,
any one of you, don't hesitate to reach
[54:57] out to us. We'd be happy to answer
questions or if other other things come
[55:01] up, more than willing to do it.
>> Thanks everybody. Bye
[55:06] » bye.
[55:13] » I'm gonna go to the bathroom before we
start. I'm gonna say that.
[55:19] » Okay. [clears throat]
[55:25] I'm fixing Charlie and my name tag on
it.
[55:31] » Oh, thanks. I'm tired of being Jeremiah.
Yeah. Okay.
[55:39] » I guess I get sort of um bummed up
thinking about lay people trying to
[55:47] figure out a plan for a medical clinic.
And you know,
[55:54] I don't know anything about it. Um, and
I, you know, I guess I could use common
[55:59] sense, but I think the providers and the
people with experience, um, are the ones
[56:05] to really be, um, working through this
plan with I guess the team like that um,
[56:11] who have lots of experience too. Um,
I I know it's our responsibility to be
[56:18] uh, you know, oversee it and
accept it or deny it. um the plan. Um
[56:28] » but I I don't feel equipped to even do
that at this point.
[56:34] » And that's kind of why I I found Dr.
Busco because I knew I wasn't equipped
[56:39] to when I started researching like other
other townrun medical clinics and I and
[56:45] again I think
>> they don't exist.
[56:46] » They don't exist. So I was like okay so
I can't even go off somebody else's
[56:50] because you mean there's no reason to
recreate create the
[56:54] Yeah,
>> this is kind of a one of the best
[56:57] descriptors that I've heard was one of
the locoms a couple of years ago said
[57:01] this is like urgent care with a twist.
>> It's not like a typical primary care
[57:09] which is why you run into some of the
problems with the ACL issues etc.
[57:14] It is not
part of a large system,
[57:21] but it does do a pretty good job of
providing urgent care and primary care
[57:27] to those who choose to do it.
>> That's a very good job.
[57:31] » Yeah.
>> Yeah. And and
[57:35] trying to switch it into a
basic primary care for everyone is is a
[57:41] little off. I mean, It is almost
like a twisted concierge care. And the
[57:49] reason I say that is because the town is
paying a fee from the taxes to ensure
[57:56] that that care is present. And so in a
loose form of the word, what it is is
[58:02] concierge care,
but it does provide,
[58:08] you know, the primary care. does provide
the community health
[58:13] things like you know the flu shot
clinics and all of that other kind of
[58:16] stuff
but it is not like any other practice
[58:21] that I'm aware of.
>> Yeah. Yeah.
[58:23] » And so that's that's the challenge.
>> So we have board meetings we'll start at
[58:30] full work.
>> Okay. I think it's kind of
[58:33] » I mean I think it's kind of important
building in some time after meetings
[58:38] like these for moments like this where
we can just sort of take five minutes to
[58:42] digest openly amongst each other because
I think that
[58:45] » some of these things it's they're such
big items that it's important to sort of
[58:51] have a transition. So if Rebecca's okay
I'm fine with taking four minutes if
[58:55] people have thoughts they want to put
out there about this before we get into
[58:58] the board meeting. Um, I know we're
gonna start with the confusion slate,
[59:02] but if there's anything else that people
will feel like we need to address, like
[59:05] to Charlie's point, the one thing I
would say to Charlie's point is I don't
[59:09] disagree with you. I think this is where
it's important and this is where I do
[59:14] support the idea of having um an entity
like CCPM assist in this because this is
[59:23] where the select board is supposed to
weigh it is supposed to lean on other
[59:28] committees and boards to help do the
work because if the town is relying on
[59:36] the five of us to make decisions about a
clinic
[59:39] » or engineering transfer station or you
name it. Like we're going to make
[59:43] massive mistakes. We already make enough
mistakes. We don't need to make more.
[59:47] » And I think that relying upon
>> professionals and the people the
[59:53] stakeholders involved. And I I do agree
with Jacqueline. I think that we should
[59:57] have EMS representatives. We should have
board select board. We should have
[1:00:01] medical services board and the clinic in
this town office as a part of that
[1:00:06] process and solidify that and develop a
schedule moving through the strategic
[1:00:12] pro planning process that everybody's
comfortable with that can be there and
[1:00:17] know that when you sign up like this is
an important position you're signing up
[1:00:21] for and to try and make sure that people
are really there and engaged. Um, but I
[1:00:26] think that we at times individually and
as a board tend to want to take
[1:00:32] ownership of some of these things
because they're so important to us as
[1:00:35] community members and we don't rely as
heavily on outside boards in the agency.
[1:00:41] This is where I think the medical
services board there has been a shift
[1:00:45] through the phase one that some on the
medical services board, some in the
[1:00:49] community are a little confused and
concerned about. think it would be worth
[1:00:52] like seeing is that the right direction
for medical services. Can can we utilize
[1:00:57] them more? In the past, they seem to
have more input
[1:01:03] and you know those things can pose
problems too. But as a select board,
[1:01:10] relying on these committees to do the
bulk of the work, trusting the road
[1:01:15] commissioner, trusting the the fire
chief to say this is what's happening is
[1:01:20] going to be better for us to be able to
function efficiently in this.
[1:01:28] » Do you need me to stay? I'm happy to if
you need.
[1:01:31] » No, I don't I don't think so. Um,
>> the only thing I was going to say is I I
[1:01:35] agree with Charlie. I mean, I'm not a
medical provider by any stretch of the
[1:01:38] minute, but I think I I can help figure
out like uh you know, orders of
[1:01:45] responsibility and and those kind of
things. And I think that's that's where
[1:01:50] we play a role in that that thing. It it
could be a medical
[1:01:55] clinic. It could be a recreational
facility. It doesn't really matter. you
[1:01:59] can still help say who who answers to
who and what responsibilities are from
[1:02:04] this person and that person and
>> well one thing I can share having been
[1:02:09] on several boards
that in general the boards I have served
[1:02:14] on I've learned that it is the board's
responsibility for governance and
[1:02:19] oversight
but it's important that they set up the
[1:02:22] systems for operations and not get too
involved in that and let the operations
[1:02:28] filter up and let the board make
decisions on that information. So, you
[1:02:34] know, call on the people that you know
have the information or have the time or
[1:02:40] the interest in putting it in and step
back and look at their reports cons you
[1:02:46] know get that good communications and
input and that makes life a lot easier.
[1:02:54] » Thank you.
>> Thanks for being here very much. Is it
[1:02:57] okay if I do two things? Um, I won't say
I agree with you to a certain extent
[1:03:04] about, you know, potential people coming
in, whether we should wait, whether we
[1:03:09] should not. I do feel like it was nice
to hear Kim's perspective of there could
[1:03:16] be some initial
information gathering that happens pre
[1:03:22] you know maybe some people are involved
but not anyway I think it will be
[1:03:28] helpful to honestly to have Lorraine's
input to have you know the the current
[1:03:37] people that are here gathering
information um and whether that is we
[1:03:43] start the process and it continues a
little bit longer once we do fill all of
[1:03:48] the positions. Great. But I was
yeah it it made me feel a little bit
[1:03:54] better about them being flexible in
terms of the duration like maybe we
[1:03:58] start now and it does take a little bit
longer to sort of do all that
[1:04:02] information gathering. The other thing
is if it is,
[1:04:06] you know, a one meeting kind of time
commitment, I'm like get everybody
[1:04:14] rather than that. And that's my
perspective. Rather than having one or
[1:04:19] two representatives,
there are very there's only five medical
[1:04:24] services for people. There's what four
EMS or there's like the four EMS
[1:04:31] providers or five and it's it's such a
small group of people. If it is a we're
[1:04:38] going to try to schedule it, everybody's
invited. We really would appreciate as
[1:04:44] many people from your department or your
crew or your whatever to come rather
[1:04:49] than just picking and choosing one or
two representatives because anytime you
[1:04:53] disseminate information, it's going to
get convoluted and confusing. That is my
[1:04:59] perspective.
>> Well, maybe they can be Yeah, I mean we
[1:05:03] can we can hash that out as a store in
the development
[1:05:08] later. But I mean if these are like
video and people available to watch I
[1:05:15] think that hosting such a large meeting
if everybody working from select board
[1:05:21] medical services board the clinic the
town office the EMS I mean you're
[1:05:26] talking about you're talking I've been
involved in those meetings I've been
[1:05:29] involved in those meetings at the school
and you you get nothing back when you've
[1:05:33] got that many people if it's not like a
town meeting where there's just like
[1:05:37] voting
>> but when you got ideas in a group of 25
[1:05:40] people.
>> I mean, I will just say rather than us
[1:05:44] sort of saying we're picking and
choosing the committee, I think
[1:05:48] » I don't think we should pick I think
that medical services should pick their
[1:05:51] candidates, we should pick our
candidates. I think the clinic should
[1:05:55] discuss who they would like to have
represent.
[1:05:57] » I just don't want to exclude people.
>> I think if people have an opportunity to
[1:06:02] sit in on phase one, someone could sit
in on phase two. I think that there's
[1:06:05] plenty of avenues for people to be
involved that are representing the
[1:06:09] various boards
>> kind of although if it's just one
[1:06:12] meeting it's going to be charged.
>> Yeah.
[1:06:15] » That was optimistic.
>> Unless that's the best way.
[1:06:20] » No, I don't think either and we can
>> well then maybe I don't think it's a
[1:06:23] good idea either, but we need to start
regular.
[1:06:26] » Yeah. Um, so if you need anything,
>> thank you.
[1:06:32] » Uh, we call the, uh, North Haven meeting
to order, uh, September 2nd at, uh, 419.
[1:06:40] Um,
um, so we just went through the
[1:06:46] strategic planning workshop. Um, any
adjustments to the agenda from you,
[1:06:52] Rebecca, or any concerns on behalf of
the board?
[1:06:55] » I have no adjustments.
No, only thing is the calendar has the
[1:06:59] wrong time for
>> Well, let's we'll get to the calendar at
[1:07:02] the end.
>> That's not
[1:07:05] saying it's not.
[1:07:09] » We can Well, we'll discuss calendar.
>> Okay.
[1:07:12] » Um Okay. Um so then we have minutes for
August 12th and August 19th. People had
[1:07:21] an opportunity to review those.
>> Yep. And so we accept both minutes.
[1:07:29] » Uh the motion is to accept uh the
minutes from August 12th and the minutes
[1:07:33] from August 19th. Do we hear a second?
>> Second.
[1:07:38] » Second. Any discussion regarding the
minutes?
[1:07:43] All those in favor?
[1:07:50] » Okay. Um anyone on Zoom or Tammy? I'm
assuming you're here for CEO.
[1:07:55] » CEO and then I assessor
>> the assessor. Yeah. To go through the
[1:08:00] calculation form
if I could ask at
[1:08:05] » at 6 o'clock I have to meet with um
other people that I work for. So I
[1:08:10] before that anytime before that is fine.
>> Okay.
[1:08:13] » I just need to be back on the north
shore for 6.
[1:08:18] » Um hold on one second. Let me take a
look.
[1:08:22] or do we want to move up?
>> Okay. Um, yeah. Can
[1:08:25] » Yeah.
>> Any objection to moving the CEO to the
[1:08:31] start of old business ahead of EMS and
then we could follow up CEO with an
[1:08:36] update uh regarding
>> tax commitment.
[1:08:40] » Sounds good.
>> All right. Do we need an actual motion
[1:08:43] there?
Um,
[1:08:47] no one on Zoom.
[1:08:52] Anyone on Zoom for a public comment?
[1:08:57] Okay. All right. So, we'll move on from
public comment um consent item. So, we
[1:09:04] have the hiring transfer station
attendant. So, we have an applicant for
[1:09:09] the station attendant. Um if everybody
looked back at before, you saw that
[1:09:15] Janelle has applied. Uh the
recommendation is to fire Janelle uh for
[1:09:23] $20 an hour as the transfer station
attendant. Um
[1:09:28] and her schedule would be available in
the winter months and we'd have somebody
[1:09:33] committed to come back for the summer.
Um
[1:09:37] » is Nathan is that
>> as far as Yes. Yeah.
[1:09:41] » Yes. They the um he's very interested in
coming back in the summer.
[1:09:46] » He was so great.
>> Yeah.
[1:09:47] say so friendly, so on top of it. It was
really a pleasure
[1:09:53] » to see Molly and Nathan
>> at the transfer station.
[1:09:59] » Okay, so the um the request from the
administrator is to consider hiring
[1:10:04] Janelle for this position at $20 an hour
for the six months probationary with an
[1:10:09] increase to 22
um after six month evaluation.
[1:10:16] um groups to start immediately.
>> I'm sorry. Would you start immediately?
[1:10:20] » September. It's September 4. That's
pretty.
[1:10:25] » Well, I think the last time it was the
next day.
[1:10:27] » Yes. [laughter] Yes.
>> Um can I hear a motion?
[1:10:32] » I make a motion that we accept Janelle's
>> application. Yes, I second it.
[1:10:39] » Okay. Uh second. Uh any discussion
regarding the hired
[1:10:44] hearing? None. All those in favor?
>> I
[1:10:48] » um Okay, moving on to transfer station
manager change. I'll let Rebecca speak
[1:10:54] to this.
>> Um so at the
[1:10:58] before summer started, um the select
board met with the property manager and
[1:11:03] both agreed to put her in the uh
transfer station manager position until
[1:11:09] the beginning of September. Um, and um,
so I'm just bringing it to you guys to
[1:11:14] vote to go ahead and remove her as the
transfer station manager and go ahead
[1:11:20] and put Molly in that position. I Molly
is doing a remarkable job up there. Um,
[1:11:26] she's fast learner. She's getting the
the um, containers down. She is doing I
[1:11:32] mean, you know, sometimes people miss
stuff. it it is what it is. But she's
[1:11:36] trying to do the best she can with
getting signage out the post on
[1:11:40] Facebook. She created a Facebook page
just for the transfer station. I really
[1:11:44] do think that um through the summer
she's proven herself to go ahead and
[1:11:48] take over the the managerial role.
>> I I agree. I
[1:11:53] » Yeah. What does it mean um financially?
>> There was I don't think any changes
[1:11:58] until the six months. So there is no
changes financially for
[1:12:03] » Are you asking for a motion here?
>> Yes. To go ahead and um have Molly be
[1:12:08] the official.
>> So it'll basically just remove any
[1:12:14] extra work urging and Molly will just
sort of assume all of the
[1:12:20] responsibilities
and then is Jamian still available to
[1:12:25] fill in as needed with Okay.
Can I hear a motion?
[1:12:31] » I'll make a motion that we uh hire
facility
[1:12:37] transfer station managers.
[1:12:41] » Any more discussion?
>> I would like to say thank you to Amelia
[1:12:47] for finding Molly and persevering on
getting her here. And also I think we I
[1:12:54] would like to have us all sign a thank
you note or I would like to say sign a
[1:12:58] thank you note to um Jamie.
>> Yeah.
[1:13:01] » For stepping and doing it so long.
>> Agree.
[1:13:04] » I agree.
>> Yeah.
[1:13:05] » Um
oh
[1:13:09] um is there I know we've been doing sort
of the employee updates. I feel like it
[1:13:14] might be good to have Molly, you know,
>> scheduled for uh a meeting not too far
[1:13:22] out just to make sure we are touching
base with her to see if she needs
[1:13:26] anything, how things are going.
>> Um, you know, I talk with her when I'm
[1:13:30] up there, but I think just the whole
board.
[1:13:32] » Yeah, that'd be good.
>> Yeah. And also uh you know in terms of
[1:13:38] switching
scheduling to the sort of winter
[1:13:43] times
>> yeah after indigenous people
[1:13:45] » after indigenous people I don't know if
that if we're if that is set in stone if
[1:13:51] that works for her the Monday I mean
Wednesday Saturdays
[1:13:55] » why don't we
why don't we just
[1:13:59] schedule preemptively Molly for the 16th
for a quick update and see how the first
[1:14:05] two weeks as in that managerial role
goes and we can ask her
[1:14:10] » about that.
>> Yeah.
[1:14:11] » Yeah.
>> She knew what she could work on
[1:14:14] Saturdays.
>> I think that was that was the
[1:14:17] » Yeah. why the schedule changed but we
can hear we can
[1:14:20] » she could or could not.
>> This the the original change was because
[1:14:24] of Jamie's schedule the Friday. It was
not a Molly.
[1:14:28] » Oh, I thought it was Molly. Okay. Well,
we'll talk. I have not talked with her
[1:14:31] specifically about Saturday, so I don't
know.
[1:14:33] » We'll follow that.
>> Yeah. Okay.
[1:14:36] » Um I'll just say uh let Molly rain.
That's my two. [laughter]
[1:14:42] » Agreed. We will make work whatever.
>> Yeah.
[1:14:45] » Okay. I mean, I will I will just say
that I know her child care is Waterman's
[1:14:50] child care and so a Fridays are you know
I mean it was very great but I watched
[1:14:57] Iris every Friday afternoon so the stay
open but Fridays are hard because there
[1:15:02] is no afterare and so the you know I
don't know if Saturdays are better if it
[1:15:06] opens up other you know child care
possibilities um but just thinking about
[1:15:13] is it to weekdays about whatever just
Saturday morning.
[1:15:18] » I don't I haven't heard any complaints
about not I mean at first people are
[1:15:21] like but then staying later open later
on Wednesdays really has worked out. I
[1:15:26] have help but
>> it's I have heard that I have heard that
[1:15:30] it was hard not having a week end. I
think people were just happy that
[1:15:36] [laughter] it was open and nobody was
going to complain. But I would say
[1:15:40] » I think the the later time like when we
discussed with her the the issues with
[1:15:46] time change going into winter being open
later and
[1:15:50] » you know we'll get into those things.
[clears throat]
[1:15:55] » Okay.
>> Okay. So
[1:15:58] » all those in favor
>> I
[1:16:04] » Okay. Um, so we Oh, correspondence. Do
we have anything for the board?
[1:16:10] » I don't have anything. I know Jacqueline
had requested the one letter, but I
[1:16:15] asked if it should be put on the next
agenda, but where she's not here, I feel
[1:16:19] like it should be put on the next agenda
from Miss Bush.
[1:16:22] » Okay. Um, so we'll wait until the next
agenda.
[1:16:29] Okay.
>> Is that something that
[1:16:32] » it's nothing? It could wait till the
next. It just came up.
[1:16:36] » So you'll just put it in our packet for
next time.
[1:16:39] » Yeah.
>> Uh okay. So old business shift in the
[1:16:44] agenda. We now have the discussion
regarding CEO.
[1:16:51] So there's notes on that in our
papers here and Rebecca and or Tammy
[1:17:01] want to speak to them. statement.
>> Okay. If you want to sit over there,
[1:17:08] » don't don't mind all of my papers there.
>> I'm that kind of person, too.
[1:17:25] » Okay. So everyone knows the situation
for the CEO or well I think people are
[1:17:30] understanding don't have CEO. I think
that the wait is left though but they
[1:17:36] would sign off on permit.
>> She is she's still other than physically
[1:17:41] being here.
>> Yeah.
[1:17:42] » She is still reviewing. I scan
everything um and I email it to her and
[1:17:47] we have a discussion. If there's
question and she can't get up here, then
[1:17:52] I go take a look and then I again go
back to her with what I found.
[1:17:58] » Um, sometimes I don't always think she
does a whole lot of research, so I do
[1:18:03] that extra step too.
>> Um,
[1:18:05] » sounds like you could be CEO.
>> Um, we've we've
[1:18:09] » I could Thank you.
>> Yes, I could, but right now um I have
[1:18:14] too many family things that I have on my
plate right now. Um, I do love being the
[1:18:20] assistant and helping in that role and I
look forward to continuing in that. Um,
[1:18:26] so for now I don't know that she would
say she wouldn't do it. Um, did she get
[1:18:31] back to you today?
>> She well during just a little while ago.
[1:18:35] » Okay.
>> Um, so looking at the current budget?
[1:18:39] » Yes.
>> And what the the select board's
[1:18:41] recommendation was which was one day a
week. um whether it was on island or
[1:18:46] remote depending the money is not in the
budget to currently hire. So we would
[1:18:51] need to go to a special town meeting to
appropriate funds to
[1:18:58] find a CEO to provide the level of work
um that
[1:19:02] is truly needed for the
>> um is is there one day a week worth of
[1:19:07] work though in that job? Um,
maybe not every week, but sure. Because
[1:19:12] there's a lot of follow-up that doesn't
always get done and there's a lot of
[1:19:17] » um complaints that not a lot, but enough
that need followup and letters and
[1:19:22] making sure timelines are met and things
like that.
[1:19:26] » Complaints by the people requesting a
permit or neighbors or
[1:19:32] » like neighbors, concerned citizens. Um,
>> compliance issues.
[1:19:36] » Compliance issues. Yeah. Yeah.
>> I mean, I don't know if this is a a
[1:19:43] a fair thing to think about, but could
it be a, you know,
[1:19:50] something where we are saying as needed,
a number of hours as needed, or do you
[1:19:57] think that nobody would really take a
job? Like it would have to be we are
[1:20:05] guaranteeing
one day. a week of pay
[1:20:10] » kind of
>> like how what what how much are we
[1:20:13] talking about or
>> there's in the budget there's only
[1:20:16] $4,000 for a CEO for the year
>> for the year
[1:20:20] » um there's another 4,800 for um what I
my my half of things.
[1:20:26] » Okay. So under planning and code
enforcement then the code enforcement
[1:20:30] officer salary encompasses the CEO and
his CEO
[1:20:34] » Yep. if it's 8,400
>> 8400.
[1:20:36] » Yeah.
>> So my so my recommendation um is that we
[1:20:43] ask the prior CEO if she's willing to
sign off on permits. We go through the
[1:20:48] budget process. We appropriately budget
for the needs of the community when it
[1:20:52] comes to the CEO position and then go
out again at that time.
[1:20:57] You said in in your notes that there was
one two potential applicants. One you
[1:21:04] could talk to.
>> Yeah. So one So I mean and they're off
[1:21:09] Ireland so it makes sense for it to be
contractual as it was 50,000.
[1:21:14] » Um and
>> 50,000 for what we were asking which was
[1:21:18] one
>> exactly.
[1:21:18] » So 50,000 would be one day a week. It
would be planning board meetings. It
[1:21:23] would be um select board meetings that
included all travel.
[1:21:27] » Yes. So all travel included travel.
>> It included travel. Yes.
[1:21:31] » That's what [clears throat]
keep
[1:21:34] » I mean that's doesn't even sound like a
fiscally responsible thing to
[1:21:37] » No. But I'm just letting you know that
no matter what the 4,000 is not going to
[1:21:43] » Yeah.
>> 4,000 is clearly not enough then 50 is
[1:21:47] » Well, here's my question. [laughter]
Have we
[1:21:50] » we find some?
>> So are we currently advertising?
[1:21:53] » So we were Yeah.
>> So we had spoke to um a gentleman that
[1:21:59] Vinyl Haven had met with um and
he had talked about splitting the day
[1:22:05] with Vinyl Haven in North Haven, but
then he never reached back out.
[1:22:09] » And then we had a gentleman who is a
contractor. He does not have his
[1:22:14] certification to be a CEO but was told
that you know he has within one year to
[1:22:19] get that certification.
>> This is someone off island.
[1:22:21] » Yep.
>> And then we have a gentleman who um is a
[1:22:27] CEO for a couple communities already. He
lives in
[1:22:33] » I was thinking Karina or that area.
>> That was Canada.
[1:22:37] I don't really
>> but I mean I already knew at that point
[1:22:40] that we we needed to probably put up
with um
[1:22:44] » well Tammy you would know um having
taken some classes in this area but uh
[1:22:49] if somebody is actively pursuing
becoming a code enforcement officer is
[1:22:53] there um a little bit of uh lead time
for them to become officially licensed
[1:22:58] where they would be
>> generally 12 months. Generally 12 months
[1:23:02] I'm not sure if within that 12 months
they can actively sign. Sure.
[1:23:06] » Um that I would have to clarify.
>> What what's entailed in becoming
[1:23:10] certified?
>> Um it is classes um exams.
[1:23:16] » No. Yeah. And not just in not just in
land use but in the law
[1:23:24] » and uh
in um Shorland's own.
[1:23:29] » Yeah.
>> So there's several different courses
[1:23:32] that need to be taken, exams that need
to be passed.
[1:23:36] Okay.
So, but it sounds like it kind of sounds
[1:23:41] like what was taking place to be frank
what was taking place in the past is
[1:23:45] what's
>> currently taking place which is that it
[1:23:48] » you as the associator
>> bearing
[1:23:51] » aside from signing the official document
acting as the town's CEO
[1:23:56] » the current CEO who has resigned from
position um
[1:24:02] » but agreed to stay on to look over to
look over
[1:24:05] » I don't want to make that not make that
sound important because it is.
[1:24:09] » Yeah, it is. Right. Um, but FA is
signing off at your guidance and all
[1:24:15] you're doing the work
>> assumption.
[1:24:18] » Do you anticipate being able to make it
if if we were stuck as a community with
[1:24:25] um having to get through until next July
1 with this current structure? Do you
[1:24:32] think you would be able to a attend to
the work that that's ahead and do you
[1:24:39] think the budget would cover what you
would have to do if this were to
[1:24:43] continue through to
>> I think um for the last however many
[1:24:47] years now, five, six years, whatever
it's been, um I've been running at just
[1:24:52] a few hours every two weeks every week.
So two hours per week I can a lot within
[1:24:59] that budget. I don't think that budget
has changed too much from the previous
[1:25:04] year.
>> Um,
[1:25:06] » it's been right around there.
>> And if you go back and look, it's all
[1:25:10] » it's been my salary that's been bigger
than her salary.
[1:25:14] » Um, and that's why
>> the appropriation was set up that way.
[1:25:17] » Yeah.
>> Um,
[1:25:19] » I mean, if you know,
>> I would like with an elderly parent
[1:25:22] change, I would, you know, consider
that. I just don't have the time right
[1:25:27] now. What is the contracted planner
within that line in the budget?
[1:25:31] » That's our planner.
>> That's Matt.
[1:25:33] » Yeah, that's Matt
>> who does a great job for us.
[1:25:36] » Um, okay.
[1:25:40] So,
>> so I just, you know, it okay to reach
[1:25:43] out to her to see if we can continue
what we're doing until then.
[1:25:46] » Yeah. Yeah. Yeah.
>> I would hate to, you know, think that we
[1:25:49] have to go out to a special meeting. I'm
taking so many phone calls right now
[1:25:54] about taxes and people still don't
understand why they got a tax bill in
[1:25:59] February and they're paying it again.
>> So, I'm doing a lot of re re-education.
[1:26:04] Joet's doing a lot. Um,
>> and it we are all taxpayers here. We
[1:26:10] know what that feels like.
>> Um,
[1:26:13] » I was happy to get mine that I normally
pay half of it. [laughter]
[1:26:17] » That is a great option.
>> I I didn't actually Oh, well, we'll
[1:26:22] we're about ready or close to shifting,
I guess. reaching out to faith to ensure
[1:26:27] that this can move forward and we can
try and plan with the budget committee
[1:26:31] moving into this coming year to
>> come up with some realistic
[1:26:36] » we're looking at yeah some realistic fun
I mean we have
[1:26:39] » you know we've talked to two people who
have come in very close to each other um
[1:26:44] financially wise
>> um do I think that you know it's
[1:26:50] feasible
I don't but we have to have somebody
[1:26:53] right
>> yeah well Actually, on that front, what
[1:26:56] are the legal ramifications for the town
to not have on like an official CEO? I
[1:27:02] » I don't know that, but without an
official CEO, you have no new
[1:27:07] construction going on in town, no new
growth means no place else to share the
[1:27:13] tax burden,
>> right?
[1:27:14] » Um, so I would caution going down that
road.
[1:27:18] » I mean,
>> no, I'm not I'm not to go down that
[1:27:21] road. I'm just curious if
where we have an associate that's not
[1:27:26] legally allowed to sign off on permits.
Is there any we would we potentially be
[1:27:32] looking at some sort of legal liability
for not having a CEO on the books?
[1:27:37] » I don't think there's a legal that you
just could not issue any permits.
[1:27:40] » Okay. Right.
>> All right.
[1:27:42] » So,
>> and if she agrees to stay on it, you
[1:27:44] could title it as in or something like
that. Um, she's still
[1:27:48] » an employee through the town. I could
reach out to Knox County.
[1:27:54] I mean, there are many small communities
that has the county take care of, but I
[1:27:59] don't know if
>> county take care of what their code
[1:28:01] enforcement.
>> Yeah, they
[1:28:04] » I'm just curious.
>> Well, a lot of the unorganized
[1:28:07] territories don't have code enforcement
officers. They have
[1:28:09] » But is that handled through the state?
>> Through the county.
[1:28:13] » I would be interested to pursue any
information. Well, that that would be
[1:28:18] good to know for unorganized townships
um if it's in fact the county or the
[1:28:23] state what that looks like and where
we're organized maybe they're like we
[1:28:28] have to
>> Yeah. Yeah. Yeah.
[1:28:30] » I also think
>> it might be just a straight up answer
[1:28:32] that nobody sounds. I mean, with with
people, you know, putting in pitches for
[1:28:39] around $50,000, I think creatively like
sharing with Vinyl Haven or really sort
[1:28:48] of looking into the community and
pushing people in a kind way, you know,
[1:28:54] to get their CEO certification. I I know
that there definitely are benefits would
[1:29:01] be benefits to having an outside entity
handle some of those sometimes difficult
[1:29:07] CEO
situations.
[1:29:10] Um, but I think with a cost of that
amount, having someone within our
[1:29:18] community that wouldn't have to travel,
that wouldn't have to, you know,
[1:29:24] » I think
>> as of the date that I put the notes
[1:29:28] together, violin still had not
validated. So,
[1:29:31] » so they're sure
what they're doing.
[1:29:36] » I mean,
>> you can reach out to us, but maybe could
[1:29:39] fill us in on it.
>> Yeah. I think Marjorie is actually the
[1:29:42] fill in code enforcement officer.
>> She has a license then.
[1:29:47] » I have no idea.
>> Yeah. Yeah.
[1:29:48] » I'm just curious.
[1:29:54] » No.
>> We haven't done the same.
[1:29:57] » You don't need to.
>> No. Okay. So,
[1:30:02] Tammy,
>> before you leave that real quick, um
[1:30:04] it's the land use planning commission
that does uh CEO enforcement in the
[1:30:08] unorganized territories. So, it's not
the county, but the state.
[1:30:12] » Okay. So, it is state level. That's why
I was having a hard time thinking it was
[1:30:15] county.
>> So, Matt, while you're waiting, could
[1:30:18] you look up to see if they would do like
organized committees? [laughter]
[1:30:22] » So, LUPC does do islands. I know that
for a fact. Um, I'm not sure if you guys
[1:30:28] would qualify though because you're a
little more organized than most islands.
[1:30:31] But, um, I'll take a look.
>> Thank you.
[1:30:34] » What is it? The land use. It used to be
land use regulation commission that got
[1:30:39] changed. It's now the land use planning
commission there at the department of
[1:30:42] agriculture conservation and forestry.
[1:30:49] » Sorry to interrupt.
>> Thank you for jumping in there.
[1:30:54] » Um okay. Um an update on the
>> Sure. So I brought um a copy of the
[1:31:02] municipal tax rate calculation form.
It's what I've brought to you guys in
[1:31:05] the past. Oh, sure. There's one for you,
Ameilia. Um, this form is the form that
[1:31:11] I uh work through to set the mill rate
for the taxes. Um, and once I
[1:31:21] get it figured, I generally run through
uh three or four different mill rates to
[1:31:28] see what that's going to do um as far as
reimbursements and overlay. um trying to
[1:31:35] be very cautious of you know not raising
extra money that we don't need to. Um,
[1:31:42] so this sheet that I've gotten given to
you today, uh, when I had those other
[1:31:49] the packet of four of them done, Rebecca
and Joet, treasurer and myself sat down
[1:31:54] and went through both of or all of them
uh, to consider um, the mill rate and
[1:32:01] what we would need um, for overlay. Um,
so if we just start at the top, I'll
[1:32:07] just walk you down through what goes,
you know, into coming up with that
[1:32:11] formula. Um, so as line item number one
is the total taxable valuation of real
[1:32:18] estate. Um, and that combined with the
taxable valuation of personal property
[1:32:26] gives us our total uh taxable valuation
of real estate and personal property
[1:32:31] that is shown in line three. Um, Real
estate. Real estate is landing.
[1:32:37] Personal property is like vehicles.
>> It's like tractors, uh, business supply,
[1:32:46] um, like
in the stores and and things like that.
[1:32:50] » Got it. Things that are not taxed other.
>> Yes.
[1:32:53] » Got it.
>> Buy them.
[1:32:56] » What?
>> Except buy them.
[1:32:58] » They're always
Okay. Thank you. Um line 4A um asks for
[1:33:06] a total uh value of homestead exemption
granted. Uh the homestead exemption is
[1:33:12] uh a relief program offered by the
state. Um anybody that's owned a home
[1:33:17] and is a resident um is eligible for the
$25,000 exemption. Although that $25,000
[1:33:27] has to uh be adjusted by the town
certified ratio. This year we weren't
[1:33:32] able to offer the full um 25,000. We had
to certify at 80%. So that number is a
[1:33:40] little bit lower um because of that.
>> And do th though that gets reimbured?
[1:33:46] » A portion of that gets reimbured back to
us. And as we get further into this
[1:33:50] form, you'll be able to see we'll pull
that number. Um the home uh 4B is the
[1:33:56] homestead reim exemption reimbursement
value. So that value that 1,717,600
[1:34:05] that value is going to be used um with
our mill rate when we work down this
[1:34:09] form further and it will tell us what
we're going to get for reimbursement
[1:34:13] from the state.
>> Okay. So just to clarify 2.26 26.
[1:34:18] » That's the total
>> total value% but then the 1.7 is the
[1:34:23] 80%.
>> It's going to be what's reimbursed back
[1:34:26] through the state um through their
formula that they have.
[1:34:30] » Okay. Yeah.
>> Yeah. Gotcha.
[1:34:33] » Um and 5A is the exempt value of um the
business exemption tax. Um and we only
[1:34:42] have two of those accounts. um that is
reimburseable in the same way the
[1:34:47] homestead is. It will see that further
down in the form. Um so then line six is
[1:34:54] the total valuation base. Um it does you
know step by step it tells you that line
[1:35:00] three plus line 4B plus line 5B equals
that total valuation base.
[1:35:07] We move down into the assessment portion
of the form. Um number seven is the
[1:35:11] county tax. um by moving to our fiscal
year. I know it's a lot. It's a lot.
[1:35:18] » And that is
>> we pay Knox County for police protection
[1:35:25] for everything courthouse, you know.
>> Yeah. Yeah.
[1:35:29] » Protection.
>> Airport. Yeah. The the whole package
[1:35:33] » based on the island's valuation,
>> right?
[1:35:36] » Every town. It's all
>> based on everybody's every town's
[1:35:39] valuation, not just the island.
>> At a percentage. Yeah.
[1:35:42] » Yeah. Yeah.
>> It's just Yeah. Um and so line number
[1:35:47] eight is the municipal appropriation. Um
you'll recall um when we were on the
[1:35:52] calendar year, I told you that we had to
take half of one year and half of
[1:35:56] another year to make up that. Now that
we're on the same fiscal year as um the
[1:36:01] county and the and the school, we no
longer have to do that. So that is your
[1:36:06] municipal appropriation from this year.
Uh number nine is tax increment
[1:36:10] financing. Um and we don't have any uh
of that in town currently.
[1:36:16] » What what is that?
>> It's it would be you could give special
[1:36:20] taxation
uh to
[1:36:27] » I'm going to just Google it quickly. I
don't want to give you the wrong
[1:36:30] information. But um
>> what does it say Brian? Tax
[1:36:32] » tax increment.
>> Tax
[1:36:34] » financing. Here we go.
>> Increment.
[1:36:37] » Yep. Um, it's a public financing method
that captures the future increase in
[1:36:42] property tax revenues from a designated
district to fund current redevelopment
[1:36:47] or infrastructure
or community improvement. So, it's like
[1:36:53] say, you know, you had one ward in town
that uh there was a big project going on
[1:36:59] and you got into an agreement with them
that you say you wouldn't raise their
[1:37:06] taxes
um for a 10 year or 20 year period. Um
[1:37:11] and then the tax different
they would have to pay back at some
[1:37:18] point and that would be used right for
the the other development in town.
[1:37:23] » So you could create a tip district. So
the district would be like a downtown
[1:37:27] district. So
>> so you have your current evaluation your
[1:37:31] valuation and then say um Waterman's did
a $500,000 upgrade. So we can the select
[1:37:39] board could say all right we are that
increase in valuation is going to go to
[1:37:48] a separate account
>> for like capital
[1:37:52] » capital planning capital projects.
>> It's not worth it.
[1:37:56] » It's it's a lot of paperwork and it's
not always a great benefit.
[1:38:00] » Um so thankfully we don't have any. Line
number 10 is um the school's budget. Uh
[1:38:08] line 11 it is lines 7 through 10 total.
Um then we move into allowable
[1:38:16] deductions. Uh so uh tw line 12 is our
anticipated state municipal revenue
[1:38:22] sharing that we get. Um
line 13 I know it's pretty small I know
[1:38:29] but again we're looked at as a very
wealthy community. So, I feel like we're
[1:38:34] thankful we're we're getting that. Um,
line 13 is other revenues. Um,
[1:38:43] that is a number that Joet um uses as
her final commitment number that she is
[1:38:51] able to move. Um, what's the fund
balance called that sheated
[1:38:57] » un There we go. undesated fund balance.
So that's the amount that she is um
[1:39:02] offset taxes by. Uh so line 14 is our
total deduction line.
[1:39:09] And then going on to the next page.
Uh line 15
[1:39:15] is the net to be raised by local taxes.
So that's line 11, which was the total
[1:39:21] assessment
minus line 14, which is your total
[1:39:25] deductions.
And that gives you that net to be
[1:39:29] raised.
And then
[1:39:34] you're allowed to raise 1.05%
over what you need. Um, so line 16 sets
[1:39:44] that value for us.
And then line 17A
[1:39:52] is what a minimum tax rate could be. So
to achieve
[1:39:57] those two numbers up above, we would
have to at least start in this case at
[1:40:02] $13.58.
[1:40:05] Um, and
>> that that hits the 6 million
[1:40:09] » 393.
>> Yes. Yeah.
[1:40:11] » And then we could not go higher than
>> 1426.
[1:40:17] That's right. So in this case, after
consultation with Joet and Rebecca, we
[1:40:24] decided that 1363 was the the number
that we were comfortable moving forward
[1:40:29] with. Um, if you you couldn't really do
a direct comparison to the last tax bill
[1:40:34] because that was a half year and that
was a $6 and something mil rate. But if
[1:40:39] you go back one year, um, that was
$12.96
[1:40:45] uh per $1,000 of value. And so it was
quite a shift to have to go up to 1363.
[1:40:53] » Um line 19 is the tax for commitment. So
that takes in line line number three
[1:40:59] from the front page and that's
multiplied by the millway that was
[1:41:05] chosen in line 18.
[1:41:10] And then line 20 says we've looked at,
you know, line 15 and we've multiplied
[1:41:16] it by the 5% and so you could raise you
could have an overlay of $319,65966.
[1:41:27] I can say in all my years here, we've
never ever come close to having a reason
[1:41:34] to raise an overlay of that size. Are
there is is is there a reason are there
[1:41:40] places that do overlays that
>> there are people there are
[1:41:45] municipalities yes that use that line to
raise some extra funds for things that
[1:41:51] may be needed.
>> Yeah.
[1:41:53] » Um we haven't had to do that. We've been
you know line item budgets and and and
[1:41:58] moving forward that way which I think is
you know a good good way to do business.
[1:42:03] Um, so
line 21, uh, gets us down to the
[1:42:08] reimbursement that we're going to get
back from the state. So you take line 4B
[1:42:11] for the homestead, um, reimbursement and
that got multiplied, um, by our $1363.
[1:42:19] So from Main Revenue Service, we will
receive $23,410.89
[1:42:25] back for um, their share of the
homestead exemption.
[1:42:31] Uh line 22 is the better uh
reimbursement. It's figured in the same
[1:42:36] manner. Um and we'll receive $397.31.
>> Every little bit helps.
[1:42:43] » Every little bit helps.
>> Um and so we got to an overlay of
[1:42:48] $19,531.96.
[1:42:52] So you can see it's quite considerably
less than what the maximum is that we
[1:42:57] could have raised.
Yeah.
[1:43:05] Incredible.
>> Thank you for going through it. I feel
[1:43:09] like, you know,
>> gone, you've gone through it, you know,
[1:43:12] each year I've been on the board and
still I feel like I
[1:43:16] » want you to do it every single time.
>> It's a very complicated um formula to to
[1:43:22] work within. And so I like to be able to
come here and and make sure that you
[1:43:26] guys, you know, understand where we are
with property taxes and and um yeah,
[1:43:33] » examples of the big qualifying property.
>> Um so the it's called Betty
[1:43:38] » Betty.
>> Um and so I think
[1:43:42] do is it I can go get my book, but
either Watermans of the Church has a
[1:43:47] copier that's leased.
So that lease company is exempt. Um, and
[1:43:56] possibly the other one is
>> maybe that's
[1:44:02] » that's leased. Yep. And so that lease
company has applied for their Betty
[1:44:06] exemption.
>> Yeah. And so it's that type of things.
[1:44:09] So I think the school might be the other
one.
[1:44:11] » Yeah.
>> Yeah. Just wondering.
[1:44:16] » Yep.
Um, I guess the only thing I would
[1:44:20] follow up on is I didn't I didn't open
the tax bill. I just put money in the
[1:44:26] account where the misses pay it. I
didn't see what was in contained within
[1:44:31] it, but
>> you said you were getting a bunch of
[1:44:33] calls regarding the change. Yes. To the
fiscal year. Um, so,
[1:44:39] » so when you look at your tax bill,
>> it's a hard
[1:44:42] » when you look at your tax bill, it now
shows at, as it always did, it shows
[1:44:47] your valuation, it shows the mill rate,
it shows what your tax is.
[1:44:51] » It also breaks it, it shows the whole
tax as a number. And then right below
[1:44:55] it, it shows um, payment one and payment
two.
[1:45:00] » And then at the bottom of the sheet, the
there are two tear offs at the bottom of
[1:45:04] the sheet. um with tear off the first
one if you're going to pay just the half
[1:45:08] of year payment. And then we're
reminding people that there will not be
[1:45:13] a secondary bill go out.
>> Um that it is their responsibility if
[1:45:18] they choose to do it in two payments to
know that.
[1:45:21] » Um
>> but what was the what was the
[1:45:23] communication at the beginning for
taxpayers to know that they could pay it
[1:45:28] all at once if so? And the reason for
I'm assuming that there was a
[1:45:32] communication
>> there was last last year in July when
[1:45:36] tax bills went out. I um created a flyer
saying that we would be working through
[1:45:41] this sixyear sixmonth um uh municipal
budget would create a six-month budget
[1:45:49] uh tax bill and um and we explained what
that meant. I have a copy of if you want
[1:45:56] to see it. Um, and then we've tried to
do reminders in the North Haven News um,
[1:46:04] as well.
>> Um, I didn't put anything as far as an
[1:46:08] assessor letter in with this year's tax
bills.
[1:46:12] » I honestly thought that communication
had been kind of ongoing and we would be
[1:46:16] okay. Um,
>> but you're getting a lot of calls.
[1:46:18] » Getting a lot of calls some days at the
whole time I'm here.
[1:46:21] » What are they saying? I just paid my
bill.
[1:46:24] » Um, no. They're they're just
>> February.
[1:46:27] » Yes. Oh, yeah. I had one person
yesterday who thankfully respects me as,
[1:46:33] you know, a community member and an
individual. So, they specifically called
[1:46:37] to ask to talk to me about it,
>> which is, you know, my job. So, thank
[1:46:41] you. Um, but they thought the town was
trying to
[1:46:46] » double bill and they were going to take
their tax bill to their attorney um to
[1:46:51] have the attorney make sure that we
weren't doing something that wasn't
[1:46:56] above board. And I, you know, was on the
phone for a good 25 minutes with this
[1:47:00] person.
>> Yeah.
[1:47:01] » Um,
>> reiterating that this is a process to
[1:47:05] shift.
>> Yeah. um not that we are, you know,
[1:47:10] trying to, you know, continually tax
people. And then the person wanted to
[1:47:14] say, "So, you're telling me I won't get
another tax bill until next July or
[1:47:19] August?" And I said, "Well, you know, I
don't have the power to say that because
[1:47:24] you know what? I don't have the power to
say yes or no. There will be a town
[1:47:27] meeting that may or may not need to
raise money. Will we have to do a
[1:47:31] supplemental tax bill at any point?" I
don't have the right to say that. I
[1:47:35] would hope not. I would hope that we
would h, you know, not have to do that,
[1:47:40] but I can't say I couldn't with a
straight face say, "Oh, you're right."
[1:47:44] No, no, there will be no other
>> tax bill.
[1:47:47] » The plan is is to
>> That other bill that you hated was
[1:47:51] January to June. It was this bill is
July to June.
[1:47:56] » That's right. So, the February bill was
January to June as Christie said. Yeah.
[1:48:00] And then this is July 1 to June 30. So,
that we're back on a 12-month period,
[1:48:05] right? Um, and with hopes that that's
all anybody will have to see is one
[1:48:10] bill.
>> And we chose the six-month. I mean, many
[1:48:13] of you know you were in on those
discussions
[1:48:15] » instead of an 18-month bill, which we
could have issued last July.
[1:48:20] » Um, I know myself as a taxpayer of three
properties, I wasn't looking forward to
[1:48:24] an 18-month bill.
>> That would have been
[1:48:26] » um it would have made a lot of hardships
for a lot of people in town doing the
[1:48:30] budget.
>> Um,
[1:48:32] » yeah. So
>> anyways, we'll continue to feel the
[1:48:36] calls. Um people are pleased with the
the response we're giving them.
[1:48:43] Do you think like just a posting on the
town site or even the town Facebook page
[1:48:48] as just a reminder like that went out
before maybe they'll help you know sort
[1:48:54] of follow some of the comments or
something
[1:48:56] » and I yeah I think just reiterating your
past bill was January
[1:49:01] » and there's still time again even to
include a little bit in the North Haven
[1:49:05] news again for this next month coming up
too. So
[1:49:08] » and I think
>> it might not be a bad idea. I mean, I
[1:49:10] had to talk Catherine through it. She's
the one that pays the taxes and she was
[1:49:15] like, "We want to spend more."
>> Yeah. And I think it's a good reminder
[1:49:19] to people if you paid half,
the town will not be reissuing you
[1:49:28] » because I think that I think that that's
a great thing to remind
[1:49:32] » and I just, you know, I also say that,
you know, I choose to pay mine still
[1:49:35] annually because I don't want to forget
paying it in February.
[1:49:38] » Right. Right.
>> No. And you know, a lot of people a lot
[1:49:41] of people in town have their cash flow
at this time of the year as well. So the
[1:49:45] opt I like to say the option is still
there
[1:49:48] » for you to pay it annually.
>> But I think it would be a good reminder
[1:49:51] to people.
>> I'll get something out in um tomorrow.
[1:49:56] » Uh the other thing I feel like you know
I I just want to bring it up and and
[1:50:00] there's some of this that feels like it
is within you know your control, our
[1:50:06] control. A lot of it doesn't. I think
the two things that could be good just
[1:50:12] forward looking are what our goals are
in terms of budgeting. You know, if
[1:50:20] there is a set we would only we would
like to keep our budget, you know,
[1:50:26] without an increase to a certain
percentage of an increase. Also having
[1:50:30] those conversations with the school I
think could be helpful um just as sort
[1:50:35] of a target for our what we are needing
to raise and also you know this is a
[1:50:44] very high valuation of the real estate
on Haven that is a as far as I
[1:50:52] understand a lot of that has to do with
what properties are being sold for
[1:51:02] current properties and also
>> and we have no control over that.
[1:51:06] » What myself and the board of assessors
have control over is making sure that we
[1:51:11] are accounting for um building
structures in town
[1:51:14] » and that the tax base is um spread
>> equally and and that's what we're taxed
[1:51:21] with. We don't have any
>> authority to raise money or anything
[1:51:25] like that. We're just here to distribute
the burden.
[1:51:29] » And I don't know if it is worth
us
[1:51:34] trying to educate
[laughter]
[1:51:38] people about if you are if many
properties are being sold for way over
[1:51:47] their tax evaluated price. It raises
taxes for everyone.
[1:51:55] » You'd be raising your breath.
>> I mean, anybody in town that's going to
[1:52:01] make the decision to sell their property
is going to maximize on their
[1:52:04] investments. Yeah.
>> Um,
[1:52:06] » but for the most part, and I will say
that that the overwhelming majority of
[1:52:10] municipalities throughout the state,
speaking for Maine, is that the the
[1:52:15] property tax valuation on a home owner's
property is less than the real estate
[1:52:20] value of the the property, too.
>> Yeah.
[1:52:23] » The towns, the municipalities, the
cities are always slightly less than
[1:52:28] what the market calls for. That's just
like
[1:52:32] » Yeah.
>> Like my home in Portland was worth
[1:52:35] $120,000 for the tax. It's sold for 200.
[1:52:43] » Okay. Just wanted to say it out loud.
>> I appreciate it.
[1:52:49] » All right. Well, thank you, Tammy.
>> You're welcome.
[1:52:52] » You're very welcome. And thank you for
taking me out of order. Sorry if it
[1:52:56] pushed D and other people further
>> back and but I now I can get on to my
[1:53:02] next meeting. [laughter]
>> You guys have a great night.
[1:53:06] » Um okay, so uh back to old business uh
EMS uh pium and the rental car moving
[1:53:15] forward through the fall. So John,
welcome. Thank you for joining. Um
[1:53:21] » thanks for having me and thanks for
doing the work you guys are doing. It's
[1:53:24] good to hear it all.
Um, so we got your print out and I guess
[1:53:28] we'll just give you the floor to go
through that with us.
[1:53:33] » All right. So, uh, it seemed like it was
a really busy summer. And in fact, it
[1:53:39] was. Um, we have done 39 calls to date
in 2026. And for context, we responded
[1:53:46] to 41 calls in all of 2025. So we're on
t you we're on track to far exceed um
[1:53:54] the numbers that we've seen in the past.
Um we continue to have uh you know a
[1:54:01] staffing ch very serious staffing
challenge that in
[1:54:06] the current phase is actually worse than
it was over the co course of the summer.
[1:54:11] Um Sophie Hansen and I have both gone
back to work on the mainland and the
[1:54:16] other crew uh one of the members is more
limited medically than they've been in
[1:54:21] the past or they will be. Uh and based
on that I'm proposing that at a minimum
[1:54:26] that we continue this program through
Indigenous People's Day. As we talked
[1:54:30] about at your last meeting
I ran the numbers so we knew what that
[1:54:34] would the financial impact of that would
be. Um the top section there, if you're
[1:54:40] looking at the same document I am, are
the numbers we budgeted for for this
[1:54:45] time period. We budgeted for uh $6,465.
[1:54:51] Um and the cost to run to continue to
run um this program with bringing in
[1:54:57] PDMS for that same period of time will
be $15,235.
[1:55:04] um to work to offset those increased
costs. We sent out a fundraising appeal.
[1:55:09] Unfortunately, I don't have updated
numbers. I've been crazy busy in these
[1:55:13] last couple of days with my day job. Um
and I didn't reach out to Joette to get
[1:55:17] updated numbers, but when I did reach
out to her on the 27th, the appeal had
[1:55:22] already brought in $7,450.
Um and we anticipate that number is
[1:55:27] going to go up.
Um, one of the
[1:55:33] things we're working on to bolster our
ranks is we've planned a wilderness
[1:55:37] first aid training later in this fall
that Mina Bavix is going to teach. Um,
[1:55:42] several of our ambulance operators and
also firefighters are going to take that
[1:55:47] class. It is not an EMS certification
class, but it's an initial medical
[1:55:52] training class that hopefully gets some
more folks interested in in doing this
[1:55:57] work.
Um, and secondary to that, we are also
[1:56:02] running an emergency vehicle operators
course. Both of those are kind of entry-
[1:56:06] level things to just get more people
into our into our systems. And the f
[1:56:10] some of the folks that are already in
our systems, who've begun to volunteer,
[1:56:14] don't yet have uh emergency vehicle
operator certification, which is
[1:56:18] required of them in the first six months
of their um their service. Um, and or
[1:56:24] they don't have first aid training. So,
it's good news that folks have stepped
[1:56:28] up to do both of those things. Um, but
this is a slow process. Um, and we
[1:56:34] continue to be, you know, operating in
crisis mode.
[1:56:39] » Question about the um the first aid
training. Do you have a max number of
[1:56:45] people that can take that class?
>> You know, I I'm sorry. I don't know the
[1:56:49] answer to that. I don't. Um it's
something that's going to be put on by
[1:56:53] through solo stone open learning
opportunities in New Hampshire. Um I
[1:56:59] unfortunately I don't know the max
number for it
[1:57:02] » but but you know you currently have 12
but that doesn't mean it can only be 12.
[1:57:07] There might be opportunity for more
people to do it
[1:57:09] » if they absolutely
>> and um how are you advertising?
[1:57:15] » So so far we've just reached out to
these two crews. Um, so that's that's
[1:57:20] where the advertising has been. We
haven't we haven't gone out more broadly
[1:57:23] yet. We first wanted to make sure we
could accommodate the folks from the
[1:57:27] crews that are um interested in doing
this additional training.
[1:57:32] » Sure.
>> Yeah.
[1:57:34] » Um, so hypothetically speaking, John, it
say um last time you talked to Joe 7400
[1:57:43] in the appeal. Um we have a difference
of 15,000
[1:57:48] um for the next anticipated four weeks
starting 15.
[1:57:54] » Um not knowing what beyond October 15th
looks like, we could be faced with
[1:57:59] having to solidify more funds for PDM
through the rest of the year.
[1:58:06] Um, have you looked at the current rate
of stipen expenditures
[1:58:13] um that were allocated or any other um
line items within the EMS budget that if
[1:58:21] we're down the road as a board forced
into a position where we have to go to
[1:58:26] the town for uh reallocation of funds
within the the the budget uh for EMS?
[1:58:34] Um, are there other areas such as I'm
looking at the budget book, for example,
[1:58:40] training and travel in 2005 was an
$8,000
[1:58:45] line item with 2,200 expended that year
and the same amount was budgeted for
[1:58:50] this year,
>> right? So, um, you know, thinking about
[1:58:56] some of these line items that
might more than likely are going to end
[1:59:02] up, you know, having extra money. So,
that rather than asking for the pulling
[1:59:09] of we would if we have to go to a
special company, we would have this
[1:59:14] would come from undesated
reserves. So it if there's money in the
[1:59:20] undesated funds to use then yes or it
would be a supplemental tax bill
[1:59:27] » which we just talked about.
>> Right.
[1:59:30] » Yeah. So trying to avoid a supplemental
tax bill. We have undesated
[1:59:36] reserve
that we could pull from with a special
[1:59:40] account meeting but then also other we
could also request the moving of money
[1:59:44] and other line items. Right.
>> Yeah. Yes.
[1:59:47] » Yes. So, I mean, so if he's like, you
know what, we're not doing any training
[1:59:52] this year. I'm not saying that's what's
happening. What I'm saying is we're not
[1:59:55] doing any training this year. That's
$8,000. That actually will make up that
[1:59:59] 15,
>> right? Yeah.
[2:00:00] » So, so we can look at that. Um or yes,
it would be undesated fund. No matter
[2:00:05] what like a Disney fund or supplemental
tax bill would have to go to a special
[2:00:10] » and within the
within the uh budget book the let's see
[2:00:19] I'm just looking at
so the reserve accounts for EMS that's
[2:00:24] different than undesated
>> correct the reserve accounts are set up
[2:00:29] for capital improvement projects
>> capital improvement could the could
[2:00:33] money be pulled from uh with taxpayer
approval for
[2:00:37] » I would have to find out
>> right
[2:00:40] » because if they're what they're set up
for and that's what but yeah with the
[2:00:43] taxpayer approval then maybe right
>> but it couldn't just be used for that. I
[2:00:47] guess we've got basically six weeks to
think about creatively
[2:00:53] um how and where we're going to
potentially propose to the public to
[2:00:57] full full and or move funds to ensure
that there's proper crew coverage until
[2:01:04] um July 1. Um I mean we're looking at
you know
[2:01:10] well no the end of the end of the year
right let me get this we just have this
[2:01:16] discussion
>> I mean ideally ideal would be that with
[2:01:26] training
there would be on island people that
[2:01:33] would be able to
take call.
[2:01:38] » Yes.
>> With this I mean with this I guess it's
[2:01:43] just wilderness first aid training,
>> right? Um, but do you think any of the
[2:01:51] EMTs currently on island would feel
comfortable
[2:01:57] if there was one EMT and one wilderness
first aid responder?
[2:02:05] Does that feel like enough coverage?
>> I don't know. Can they even Can somebody
[2:02:13] with wilderness first aid?
>> So, it's a good question. Um, someone
[2:02:18] with wilderness first aid is not, and I
I think I said it earlier, is not going
[2:02:22] to have a EMS license. They could serve
with us as a driver. Um, but they can't
[2:02:28] administer first aid, you know, direct
first aid care. They can't administer
[2:02:33] medical care. They could do the same
things that the driver on the ambulance
[2:02:36] could do. Running and getting equipment,
setting up equipment, assisting someone
[2:02:40] else doing something. Um, some folks on
the crew are comfortable with, you know,
[2:02:46] being on scene with a nurse
practitioner, a single EMT and a driver.
[2:02:50] Um, I wouldn't say that that's an
expectation we want to create for people
[2:02:54] that that's the kind of scene that
they're going to be on.
[2:02:58] Um, I just want to acknowledge it is a
tough situation and I think we're we're
[2:03:02] you know slowly
going to be working slowly are you know
[2:03:08] working towards solutions. Um,
and a first aid class is is part of that
[2:03:14] and hopefully we can inspire some folks
as you I don't know if you were one of
[2:03:18] those folks Amelia back in the day who
went to solo for three weeks and took a
[2:03:23] wilderness EMT class. Don't call me out
about my letting my license lapse.
[2:03:27] » I'm I'm not. But I'm saying like it's a
it's a quick way to get folks up to
[2:03:31] speed if they're a young person who has
some bandwidth in their life to do
[2:03:36] something cool for a month um to get
that training to get up to speed.
[2:03:42] » Um John, have you
tried looking for any grants?
[2:03:49] » I haven't.
>> Okay. I just a little bit of a search
[2:03:54] and I'll do a little bit more of a
search
[2:03:58] » um because it looks like there there
might be grant [clears throat] search
[2:04:02] for the first responder organizations
and there are a bunch listed and
[2:04:09] I mean it's it's it's a compelling in
other words it's a compelling argument.
[2:04:12] » Yeah.
>> Yeah. I wonder
[2:04:15] » there are a couple of organizations like
maybe the that you probably know of
[2:04:18] better than I do Christie who are you
know supportive of that that sort of
[2:04:23] thing.
>> Um it's a good it's a good point. We did
[2:04:26] we did have two rounds of funding from
mains um not this year but the previous
[2:04:32] two years that helped us to build out
the program that we have right now. Um
[2:04:36] and those were focused on sustainability
and specifically supporting stipens
[2:04:41] specifically supporting um salary for
folks.
[2:04:45] » Was do you know was that EMS
stabilization grant program?
[2:04:49] » Yes. Yeah, that's what it was.
>> Okay. Okay. I'll just I'll I'll meander
[2:04:54] through some of that stuff. I mean it's
a very
[2:04:57] » you have two people who have cancer.
It's a small island.
[2:05:02] » Yes. Um, it's hopefully a not a forever
kind of thing.
[2:05:07] » It's what a foundation might like to do.
>> Yes, agreed.
[2:05:13] » And now we'll pass it on to our grant
writer if you were find some stuff for
[2:05:16] us.
>> Okay.
[2:05:19] » I think it's me. I don't know.
>> [laughter]
[2:05:28] » So today I'm just asking for this
interim support for this next phase. Um
[2:05:33] and realizing that we're, you know, in a
situation where we're going to be
[2:05:37] needing to be doing things like what
you're suggesting, looking at the
[2:05:40] training line and saying, "Okay, folks,
this is not the year for all of us to go
[2:05:43] off to a conference and, you know, ask
to have spend a night in a hotel in
[2:05:48] Portland and have our meals taken for.
Maybe this is the year that we do a
[2:05:52] pause on that so that we can free up
funds from other parts of our our
[2:05:55] budget. Um while at the same time making
sure that we're supporting folks to who
[2:06:00] are in the trenches to to do that work.
>> Yeah.
[2:06:04] » John, could you work with uh Matt on on
looking for grants?
[2:06:09] » Sure.
>> Okay.
[2:06:10] » Matt, are you okay with that?
>> Happy to help.
[2:06:13] » All right. Awesome. Awesome.
[2:06:19] of public.
>> So,
[2:06:21] » Rebecca, would you be able to connect us
via email after this meeting or
[2:06:24] tomorrow?
>> Uh, sure can. Absolutely.
[2:06:26] » Perfect. Thank you.
>> Um, so do we need some sort of a motion
[2:06:33] for this um
week perium um
[2:06:41] expenditure or is this
or everything is already in the budget
[2:06:46] that can cover this for the time being?
and I will be faced with
[2:06:50] » so potentially
>> and I don't know the conversations
[2:06:53] you've had with uh Joet John so forgive
me with that but I mean
[2:06:58] » there is a deficit and it is not in the
budget so I mean you guys could approve
[2:07:04] to move forward um with um the pdium
shifts through um what I October what
[2:07:12] was the date
>> October 15th
[2:07:14] » October 15th
>> and Um,
[2:07:20] and you can say continuing to use the um
the special funds for now,
[2:07:27] » right?
>> Yes.
[2:07:29] » Yeah. So, so there there are there is
that additional $8,000 in special funds
[2:07:35] if had if that had to be used over this
time period.
[2:07:39] That's one thing that I don't have or
that we don't have before us with the
[2:07:43] numbers. I don't.
>> So, right now he's got the $7,450,
[2:07:48] » right? But we have the $15,000.
>> Yeah. So, he would need the Yeah. the
[2:07:53] $7,785,
>> right?
[2:07:55] » Yeah.
>> But this doesn't solve the problem, does
[2:07:59] it? We just keep this. No, we're just
taking
[2:08:03] we have six weeks to like before the
next phase where we have to like think
[2:08:08] creatively about how we're going to pull
from here, pull from there in order to
[2:08:13] to make this work. until because even in
this in the six weeks or getting even
[2:08:19] through the first aid class in November,
if that does enlist somebody that's
[2:08:24] interested in becoming an EMT, that to
go from the November training and then
[2:08:30] to become an EMT is still months down
the road. So,
[2:08:33] » I mean, we're going to be looking at DM
coverage here. I guess the one thing,
[2:08:39] you know, thinking creatively like
working with Matt on the grants um and
[2:08:43] thinking about what areas of the budget
could sort of take a pause for the rest
[2:08:48] of the year in case we have to ask the
town to approval to move line items.
[2:08:52] » Yeah. And then um you know being really
proactive with some sort of campaign on
[2:08:59] behalf of EMS within the public about
soliciting new members to try and get
[2:09:04] some people there. I'm not on any social
media so forgive me if you already have
[2:09:09] done that. I don't really pay attention
to those platforms but that avenue. Um
[2:09:15] and then also the pdium the the wide
range of pdiums that have worked on
[2:09:20] North Haven over the past two months if
there's anybody um within that groups
[2:09:27] that would be interested in taking on in
the off season like longer um stays on
[2:09:33] North Haven.
Then we can try and think creatively
[2:09:37] about a potential like place for them to
stay, you know, so they're not stuck up
[2:09:42] in the, you know, at the public safety
building might be more enticing. Like
[2:09:47] » I might have something in the off season
that
[2:09:51] » could possibly work out. Um, things of
that nature to sort of try to elicit
[2:09:56] like more consistent, you know, couple
of people rather than a mix of people
[2:10:02] like you had in the summer. I don't know
if that would be a possibility as well,
[2:10:06] but
>> that doesn't take away the overall cost
[2:10:09] of having the perm, but it at least
creates a little bit more stability for
[2:10:13] the crew having,
>> you know,
[2:10:15] » a smaller number of perms that are
working with the island.
[2:10:21] » You know, the number it's a it's a good
thought and um
[2:10:25] that number of folks is is less this
September round. We've only scheduled
[2:10:31] out through September 15th, but um
because several of the folks are kids
[2:10:36] who are, you know, they're kids, they're
young adults who are in college and so
[2:10:39] they have much more limited bandwidth um
over the course of the over the course
[2:10:43] of the school year.
>> So, I think like first steps would be
[2:10:49] looking for I mean you're you're
continuing, you know, the fundraising,
[2:10:52] but look working with Matt to try to
find grant money to hopefully get us
[2:10:56] through this year. If not, then like you
said, there's still a problem and it
[2:11:01] would probably be a special town meeting
to make sure that the island's covered,
[2:11:07] » right? But I think with also, you know,
looking at those different line items,
[2:11:11] can we pull from some different ones,
looking for grants, but ultimately how
[2:11:17] do we get people trained and on the
further
[2:11:22] » which I know you're doing your due
diligence, but I think for us, you know,
[2:11:25] encouraging people to
>> Yeah.
[2:11:28] » And Kenny's idea of seeing if any of the
want to do a longer term
[2:11:33] » Yeah.
[2:11:37] All good thoughts.
>> Yeah. And if they want to work in a
[2:11:42] preschool and [laughter]
I I I have a position for them
[2:11:47] » and a transfer station.
>> Yeah. [laughter] Transfer station. We're
[2:11:51] all set.
>> Oh, you are. All right.
[2:11:55] John, while you're here, can um what can
you speak to um with the money that's in
[2:12:01] the reserve account for um
infrastructure and um you know projects
[2:12:08] down the road that EMS is sort of
preparing for. There's a fairly large
[2:12:13] amount of money there and we don't know
yet. Beck would have to look into it to
[2:12:17] see if that's even possible to use it
with count approval for dipens. But um
[2:12:24] what what is that money being set aside
for and thinking about is that something
[2:12:30] that can be pushed a little further down
the road than anticipated and utilize
[2:12:35] some of that funds to get us through
into the next budget cycle. Um
[2:12:39] » it's $85,000.
>> That's an interesting idea. The the that
[2:12:44] account is typically used um I think we
used to call it a syncing fund. It used
[2:12:51] to be a scing fund for the purchase of a
replacement ambulance when we do that.
[2:12:57] Um I think the ambulance that we
purchased just a couple years ago we
[2:13:00] moved when we were able to because we
moved into a larger building. Um came in
[2:13:05] at much less than the cost of purchasing
a new vehicle. So this one I think is
[2:13:10] about 10 years old. Um, and so we were
left with still a fairly significant
[2:13:16] amount in the reserve fund after even
after making that purchase. So that's
[2:13:23] one thing that we think about down the
road. And then the real major purchases
[2:13:28] for the EMS crew or the
beyond the ongoing per, you know,
[2:13:33] purchasing of supplies that expire
whether we use them or not. um is we
[2:13:38] have two life packs which are the
defibrillator monitors which are highly
[2:13:43] sophisticated medical equipment um that
can range in price from $40 to $60,000
[2:13:49] depending on the features that we have
with those. So those are major items,
[2:13:53] one of which is relatively new, one of
which is older, but they're all updated
[2:13:57] that we use, you know, we use them
interchangeable. We don't consider one
[2:14:00] as a backup because they're they're both
programmed the same way. Um, but one is
[2:14:04] getting towards the end of its service
life. And the other thing is our powered
[2:14:09] cot is a, you know, $50,000 piece of
equipment that, um, again, it's
[2:14:14] relatively new. Um, we have a a
maintenance contract with it. No
[2:14:18] anticipated need uh for quite a while
with that as well. So that might be that
[2:14:23] tabbing to that fund might be something
to think about. Well, so and that that's
[2:14:27] also where you and and Matt thinking
creatively about grant um looking into
[2:14:33] potential grants where if if we are
legally allowed to pull from this to
[2:14:38] move it towards stipens and there were
grants available for equipment such as
[2:14:43] that then that kind of puts the EMS at
ease that okay if we're going to shift
[2:14:48] from the reserve account that's you know
thinking about those items
[2:14:53] » if we can get those items purchased this
preemptively with a grant, then we would
[2:14:58] feel a little more comfortable to be
able to shift that money full legally.
[2:15:03] » I like But yeah, I just think that
there, you know, like to Charlie's point
[2:15:06] that we're currently sort of kicking the
can down the road and it's going to
[2:15:10] eventually it's going to, you know,
we're going to catch up to it or we try
[2:15:14] and really make the moves now over the
next six weeks until October 15th to
[2:15:19] come up with some ideas about how we're
going to continue to fund this until we
[2:15:24] get more of a crew. Um,
>> that's, you know, we have to do.
[2:15:30] » Spot on.
Thanks Dave for all your work, creative
[2:15:36] thinking, problem solving, and to
everybody on the crew.
[2:15:41] » Kind of a crazy summer to be covering,
but
[2:15:44] » so we'd need a motion to approve PDM
shifts through October 15th and then the
[2:15:50] approval of the EMS rental car and the
cost did go down to $1,000. Now on so
[2:15:56] two separate motions here and then just
to follow up with a rental car would
[2:16:02] that
>> fall within the training and travel
[2:16:05] line. How is that?
>> We could do under travel. Yes.
[2:16:09] » Okay. Yeah. Let's do the one month and
I'll speak with the people I work for to
[2:16:14] see if we might utilize vehicle there.
It's an awesome.
[2:16:18] » Nice. Thanks for that. Thanks for that
earlier comment as well, Amelia.
[2:16:24] Um, okay. Can can I hear a motion in
regards to what?
[2:16:29] » I'll make a motion that we uh allocate
15,235
[2:16:38] to pay for
October 15.
[2:16:43] » Second.
>> Any more discussion regarding?
[2:16:48] All those in favor?
Okay.
[2:16:52] Um, I'll make a motion to uh expend
$1,000 for um EMS uh car rental for the
[2:17:01] period September.
Is that the same time frame?
[2:17:07] » Yes.
>> September 15th to October 15th in the
[2:17:11] amount of $1,000 to PM Automotive.
>> It would probably be $1,500. So, it'll
[2:17:17] be a month and a half.
>> Okay. Um motion for a six week period
[2:17:23] totaling $1,500
to PM automotive for car rentals per
[2:17:31] second.
Any discussion?
[2:17:36] All those in favor.
I
[2:17:40] » thank you very much, John. Um a lot to
think about. Um I think um if if you
[2:17:46] need any help with um this beside Matt,
the board and Rebecca, please reach out
[2:17:52] um with any ideas and utilize Joette as
a resource and trying to figure out
[2:17:58] where you guys could take a pause and
speaking with the crew about, you know,
[2:18:02] what you guys are all facing and and
what it puts on the taxpayer for the you
[2:18:07] know, the budget.
>> Excellent.
[2:18:10] » Thanks so much you all. Thanks for that.
>> Thank you. Bye. Go ahead.
[2:18:14] » Um, can I ask that we um because we
still have three people. We have text
[2:18:20] mega, we have Alex Curtis as the harbor
master, and Matt for an update.
[2:18:26] » Yes. Okay. Um, all right.
[2:18:32] Oh,
why don't we just why don't we move down
[2:18:37] to if nobody objects to employee updates
and we'll start with Matt as the planner
[2:18:43] and then we will move into Al as the new
Harvard master for update.
[2:18:49] » Any objections?
>> No.
[2:18:51] » Okay. Um Okay, we'll start with Matt.
Matt, you have the floor.
[2:18:58] » Excellent.
I was just texting Rebecca that uh I can
[2:19:02] see my wife coming home with my children
right now in my Find My app. And as soon
[2:19:06] as they get back, there's a 50-50 chance
the TV gets turned on and completely
[2:19:10] destroys my bandwidth. So, we're going
to see how long I can go with uh the
[2:19:14] video. And if it gets real bad, I'll
have to shut the video off. But seems to
[2:19:18] be functioning okay right now.
>> Um so, uh just realizing this is
[2:19:24] actually the first time I think I've
updated you folks uh since I started.
[2:19:27] So, this is probably a pretty good idea.
Um,
[2:19:30] just wanted to sort of go over the
projects I was hired to work on and then
[2:19:36] talk a little bit about what uh I've
been doing in addition to u those
[2:19:41] projects uh and talk a little bit about
the funding um that I've been uh
[2:19:47] bringing in will be bringing in hope to
bring in as well. Uh so I guess backing
[2:19:53] up the the four primary tasks and I
think this is more for some of the newer
[2:19:56] board members atification who weren't
around when I was brought on um were for
[2:20:01] coordinating the island sewage treatment
plant project um coordination of the
[2:20:06] saltwater intrusion project uh helping
with the coordination of the
[2:20:10] thoroughfare project and assisting uh in
spearheading the island's comprehensive
[2:20:16] plan update.
Um, so for Christy and, uh, Mr. Pingry,
[2:20:22] um, I don't believe I've actually met
you, Mr. Pingry, in person, but, uh,
[2:20:25] it's a pleasure. Um, just for your
edification, uh, I've got a couple of
[2:20:30] planning degrees, master's degrees from
URI, USM. I've got a doctorate in marine
[2:20:35] science from UMain. Um, I started
working at the state planning office in
[2:20:39] 2008, I think it was. um where I started
reviewing comprehensive plans, uh
[2:20:45] oversaw a number of technical assistance
programs,
[2:20:49] um was appointed deputy director there,
left in 2019. Uh you can only be in
[2:20:54] state government for so long before it
kills you. Uh and then I opened up a
[2:20:58] consulting business, which is the
vehicle for which I'm helping you folks.
[2:21:02] Um I also designed a 3D printed
shellfish tank um with Oakidge National
[2:21:06] Labs in UI that I use in my shellfish
hatchery down in Harksville. I ran for
[2:21:11] and was elected to the Topsson select
board for six years. Served as vice
[2:21:15] chair for three of those years. I was
also the co-chair of the Topsson comp
[2:21:17] plan update committee, a member of the
conservation commission, the historic
[2:21:21] preservation committee, and the solar
committee. This is before I had my third
[2:21:25] child. So, uh, I was able to do a few
more things than I am now. Um, I spent
[2:21:29] two weeks every summer from when I was
born to graduating high school at Kent
[2:21:32] Cove. Uh, Bill Moore was a neighbor of
mine. Uh, my parents, excuse me, and
[2:21:36] graciously allowed us to experience your
island, albeit for short periods of
[2:21:40] time, for an absolute song. Um, my
father's remains are on the island, as
[2:21:45] are my sons. I have a very deep
commitment to the success of this
[2:21:49] incredibly special place, and given my
lengthy work with the state, a pretty
[2:21:52] deep understanding of the issues that
confront small, rural, isolated coastal
[2:21:57] communities. Um, coincidentally, I
brought my daughters out there for
[2:22:01] community days this summer and they are
also enamored uh once they got past the
[2:22:04] no internet thing. So, with that said,
uh, happy to answer questions about my
[2:22:09] credentials later on, but let's get into
project updates. So, sewage treatment
[2:22:14] plants. Uh, this has been an ongoing
project since I first started. Um, been
[2:22:20] working with Rebecca to both obtain
funding for the project and to work with
[2:22:24] the existing consultants, all of her
associates to keep the ball rolling. Uh
[2:22:28] so bulleted points, coordination with
all of our associates on project design,
[2:22:32] including calls, email, zoom, material
review that they generate. Uh developed,
[2:22:38] submitted, and successfully received a
state community action grant to help
[2:22:42] supplement the
project. I think um I assisted Rebecca
[2:22:48] with of congressional earmark material.
Um I know that's a bad word um but
[2:22:53] that's what it is. uh that were chosen
for funding for the project. Um and
[2:22:58] continuing to stand by and work with
Oliver as they progress through the
[2:23:01] application process with the US EPA,
which is the funding agency that will be
[2:23:05] distributing the earmark money. So, all
said,
[2:23:09] um I think since I came on, I've been
helping Rebecca with about $4,75,000
[2:23:16] worth of uh income um that's not town
tax revenue uh to assist with the
[2:23:26] plan
intrusion project been fun because it's
[2:23:30] morphed. Um, this originally started out
as
[2:23:33] » you're breaking up. You're breaking up.
You're breaking up.
[2:23:38] » You can turn off your camera. But one
thing to add, he did help with the main
[2:23:42] infrastructure adaption grant, which is
another $2 million. We haven't found out
[2:23:47] yet. If we have received it, we should
find out sometime this month or next
[2:23:50] month.
>> What was that? It's main infrastructure
[2:23:52] adaption grant. Um we requested two
million to help offset some of the
[2:23:57] funding uh needs for that project.
Okay.
[2:24:02] » Um sorry forgot about that. You
>> hear me?
[2:24:05] » Yeah.
>> Yeah. Thanks.
[2:24:08] » All right. So saltwater intrusion. Um
this has morphed. Uh originally it was a
[2:24:14] fairly straightforward project as uhme
which is the consultant that was hired
[2:24:18] before I was brought on to develop a
solution to prevent salt water from
[2:24:24] going up in a fresh pond uh during uh
king tides or severe storm events. Um
[2:24:30] that was already moving forward pretty
quickly. Uh we had a meeting I guess it
[2:24:34] was maybe in the spring withme and a
number of um butters uh and adjacent
[2:24:40] homeowners who were interested in trying
to figure out a way to incorporate fish
[2:24:44] passage um in particular awife passage
into the solution that was developed
[2:24:49] byme. Uh clearly this is going to cost a
little bit more money. Um the group was
[2:24:54] quite adamant about doing it and I it's
a admirable goal. Uh so uh this past
[2:25:03] August, yeah, I guess it was last month,
um I put together a well actually no, I
[2:25:07] put together a pre-application in June
uh that the state of Maine Department of
[2:25:12] Marine Resources endorsed uh and decided
to sponsor for the Maine Outdoor
[2:25:17] Heritage Fund. Uh so we just submitted a
final application to the fund um in the
[2:25:22] middle of August August 20th uh last
month and this will supplement the
[2:25:29] existing work going on out there um in
terms of covert replacement installing
[2:25:34] clappers to to prevent saltwater
intrusion um with a fish passage
[2:25:39] solution uh that
we'll get design plans for. Um,
[2:25:45] construction funding is going to be a
another thing, but um, we'll at least be
[2:25:50] able to incorporate and sort of tag on
to the existing project. So, it won't be
[2:25:54] as expensive as going out and hiring a
brand new consultant just to do this.
[2:25:57] Uh, it'll be uh, supplemental funding.
Uh, so that I think all said was around
[2:26:02] $94,500
worth of uh, non- tax revenue coming in.
[2:26:08] » And that was for the that was for the
design.
[2:26:12] » Yes. For some letter. That's for the
design of the saltwater intrusion. But
[2:26:15] then now we have to try and find the
money for the construction.
[2:26:18] » Construction
>> construction is a separate angle. Yeah.
[2:26:21] The the final plans haven't even been
completed yet. Um the the impetus for
[2:26:26] this this fist passage I always
pronounce this correctly. fish passage
[2:26:31] uh application was uh essentially the
theme Jeff Reed uh the engineer was um
[2:26:38] presenting final plans for
um the saltwater intrusion prevention uh
[2:26:44] and um some of the stakeholders involved
uh flagged the potential for trying to
[2:26:50] add fish passage to the final plans
because now is is the time to do it.
[2:26:56] Strike while the iron's hot. So,
>> yes. Yes. And no, I'm aware. I'm aware
[2:26:59] of that. I just was trying to understand
what that money was for and then then we
[2:27:04] have to find money for um the actual
work.
[2:27:08] » Yes.
>> Yep. Correct.
[2:27:09] » To apply for grants for construction,
you have to have like uh you have to
[2:27:13] have the design. Sure. So,
>> Matt, can I follow up on the saltwater
[2:27:17] intrusion project? Um so, I
>> uh spoke with Rebecca um and Aaron Kat
[2:27:24] as the road commissioner. he and I spoke
and I think he may have mentioned some
[2:27:29] things to Rebecca as well about this
design. Um, so just just to put a like
[2:27:36] two bugs in your ear about this project.
One, the first the first thing that sort
[2:27:41] of or something that recently came to my
mind when I was thinking about this
[2:27:44] project is um if you and I'm assuming
probably not the engineers, it's not
[2:27:49] really their job. They're designing the
culbert, the passage and the saltwater
[2:27:53] intrusion components. But it seems
though it would be a good idea to
[2:27:58] communicate with um any relevant
agencies within the state whether that's
[2:28:03] inland fisheries department you know
department of environmental protection
[2:28:07] about
if it's even something that the
[2:28:12] community should consider having a clear
path for ale wives and other species to
[2:28:18] enter into the fresh pond considering
that it's our water source. Um, I think
[2:28:24] having an answer to that if if any
agencies within the state have concern
[2:28:30] about that, um, because I know a lot of
other fish passages, they go up into
[2:28:36] rivers and streams that aren't
necessarily um, uh, water reservoirs for
[2:28:40] the municipalities in the area.
um that kind of came to my mind like do
[2:28:46] do we really know that this would be of
benefit or would it be a detriment to
[2:28:52] our freshwater supply and the other
component and and it might be a day late
[2:28:57] and a dollar short here on the idea but
in terms of the engineering idea um
[2:29:03] Aaron cabin as the room commissioner and
I talked about a simple concrete um
[2:29:09] um sort of catchment on both the fresh
pond and um or mainly on the on the
[2:29:16] fresh pond side of the culbert where the
culbert went into a concrete catchment
[2:29:20] and that had a manual um operating gate
that could be lowered and raised during
[2:29:26] these potential storms. So that
basically you'd have a culvert that's
[2:29:30] open to the stream and the pond. So, it
would allow free passage and that the
[2:29:36] gate would simply only be closed when
um there was a potential storm coming
[2:29:41] and that that gate would be locked and
only available to be controlled by at
[2:29:46] select board order through the um you
know the water superintendent or
[2:29:52] something of that nature or the road
commissioner himself. Um those are just
[2:29:55] my uh two thoughts on that particular
project.
[2:30:00] That'd be too simple.
Kenny, to your second point, um that the
[2:30:07] uh manual opening closing is actually
part of the scope of work for the MOHF
[2:30:12] funded um portion of this. So, the
supplemental funding we put into the
[2:30:17] outdoor heritage fund that's in uh
scope. Um
[2:30:21] » okay,
>> I think uh Mr. Kat had made that pretty
[2:30:24] clear during that meeting actually that
um that that manual operation uh option
[2:30:30] would be something he'd be interested
in. So um that is included in the scope.
[2:30:34] I think to your first point about
agencies that's very valid. Um I will
[2:30:38] say that DMR
has read this and is the sponsoring
[2:30:42] agency like um towns can't directly
apply to this funding. You have to go
[2:30:46] through a state agency to apply for
outdoor heritage fund and they have to
[2:30:50] read your application. The commissioner
has to endorse it and sign it. So I
[2:30:53] would like to think that if they had an
issue they would have brought it up but
[2:30:57] it doesn't hurt to ask. So, I will
definitely bring that up. Um, with your
[2:31:01] permission, of course.
>> I think it would be good to know if
[2:31:05] there's any concern about introducing or
reintroducing, if you will, um,
[2:31:10] navigable species of fish into the fresh
pond um, since it's a water source.
[2:31:16] But yeah, okay, thank you for the update
on saltwater
[2:31:23] intrusion.
>> Moving on to thoroughfare.
[2:31:27] Uh so this has been a fairly large and
amorphous project as well. Um most of my
[2:31:35] work here has been involved with
searching for funding uh coordinating
[2:31:41] calls, participating in calls, number of
site visits, um uh talking to impacted
[2:31:46] stakeholders from Browns, Hopkins, the
casino, uh coordination with the ferry
[2:31:50] service, uh and coordination, um both in
public and in internal calls with the
[2:31:56] Musen Group, uh and their partners who
are the primary consultants on this
[2:32:00] project who are doing the design work.
um and all the the draft changes. Um I
[2:32:06] will also add I attended and cooked for
the public meeting at the public safety
[2:32:09] building. Uh that was I think my first
official duty um as planner. Uh and this
[2:32:15] project um which is moving forward uh is
uh also the impetus for the pulpit
[2:32:22] harbor project that I will be talking
about later on in my report. Um, but
[2:32:27] this was sort of a the Pop Harbor thing
was sort of an offshoot um after a
[2:32:31] walkthrough of the the terminal with uh
some other uh previous select board
[2:32:36] members.
Rebecca, you have anything to add to
[2:32:39] that? I think that's I mean it's I don't
want to say it's on autopilot, but Musen
[2:32:43] and company have uh I think been a
little more responsive as of late SSGI.
[2:32:49] Um and uh yeah, it's moving forward and
>> yeah, we're in the finals. So, they will
[2:32:55] be doing a uh presentation of a um like
a final comprehensive uh plan draft um
[2:33:04] at the 16th meeting. Our grant ends the
end of September. We requested an
[2:33:08] extension. We have not been advised that
we got an extension. I reached out and
[2:33:12] they said they haven't heard anything.
So, we need to complete the project. So,
[2:33:16] they'll present at the 16th meeting. Um
again, it's a comprehensive plan um or
[2:33:22] conceptual design. um which means that
in the next phase it can change. This is
[2:33:28] just the information that we've gathered
so far and the ideas that have come up.
[2:33:33] They've met with D. They will update the
select board at the 16th on everything
[2:33:39] and provide that conceptual design. Um,
so that is where we're at and then they
[2:33:44] will take the notes or feedback from the
select board and any public that attends
[2:33:48] and
if they can update and then give us that
[2:33:54] by the end of September since that's not
the grand.
[2:33:58] » Okay. Um well there was a meeting a few
days ago with Hopkins Waterman's and the
[2:34:05] casino and
they're all feeling a little bit like
[2:34:11] what what wondering what's going on and
um I actually just wrote an email today
[2:34:18] to that there was going to be
representatives from each of them that
[2:34:22] we wanted to meet with you and sick to
Rebecca and say you know where where do
[2:34:27] they and and um you know just improving
communication about what's
[2:34:34] » so we just had meetings um I mean with I
mean we just had meetings in July um and
[2:34:40] it takes time so we met with Browns
after that we met with the casino after
[2:34:43] that and [clears throat] um met with D
so we need time to get it all together
[2:34:48] and then um once I have it I will get it
out to all the stakeholders to the
[2:34:52] public so they can attend the meeting on
the 16th. Okay.
[2:34:55] » So the 16th of September will be the the
final sort of
[2:34:59] » conceptual design.
>> Conceptual design here because the
[2:35:03] funding window runs out at the end of
September. So
[2:35:06] » if
major changes aren't requested then it
[2:35:11] would be sort of tweaking that design
and then
[2:35:14] » yeah so I mean again it's just
conceptual. So it's just an idea of so
[2:35:18] going into the next phase for funding.
So we have this conceptual design. these
[2:35:23] are things we're looking at. But any of
it can be be changed. I mean, right,
[2:35:27] » you know, meeting with the state, you
met the state a couple times, you know,
[2:35:31] they don't even have it on their radar
yet. So things would end up I mean,
[2:35:36] there will be changes to it. Yeah. I
guess that's the thing that that we as a
[2:35:41] group are a little frustrated about
because it all depends on the state.
[2:35:46] » I mean, so what are we you know, we have
to get someone from the state to be
[2:35:50] paying attention to this. So we have had
meetings with the state. Um but again
[2:35:55] it's not a part of their capital plans
here within the next few years. So if we
[2:36:00] can come up with the conceptual design
and take it to the state. I mean they
[2:36:04] did meet with D. D liked the design.
There were some a little bit of feedback
[2:36:09] um in regards to a few changes but I
mean it but there also needs to be not
[2:36:16] just the states. there needs to be
individual agreements with each one of
[2:36:20] those private property owners and the
town. So there's a lot of work to do and
[2:36:23] a lot a lot you know the next phase I
think would be more narrowing down those
[2:36:28] agreements and like a final design right
but the first thing is if the state is
[2:36:33] going to raise the parking lot four feet
that is going to influence anything else
[2:36:38] that's going to happen.
>> So the three feet you mean?
[2:36:42] » I thought it was four feet but
>> no it's it's three feet. So that a part
[2:36:45] of conceptual design is that what they
need to raise, what Hawkins need to
[2:36:50] raise, what you need to raise. So one of
the designs that they showed at the
[2:36:54] presentation in July actually gave each
one of the buildings what they need to
[2:36:58] be raised up. And so it did include all
of them. No, I know, but if Okay. Well,
[2:37:03] what if
>> Well,
[2:37:05] the state but we don't know what the
state's going to do. We don't know what
[2:37:09] the state's going to do. I think we have
to make some noise and and say to the
[2:37:13] state, "No, we're not going to wait for
you to get around to us. We need to know
[2:37:17] this."
>> Well, the state isn't going to fund
[2:37:19] this.
>> No, I know
[2:37:21] » the federal government isn't either. So,
I don't know why we spent all this time
[2:37:24] on it, but I truth. Well, the way the
way that I the way that I see this
[2:37:28] project is I see both perspectives here,
but the the conceptual design much to
[2:37:34] like Rebecca said, like having the
conceptual design is the the most
[2:37:39] important first step in the process to
be able to show the state or relevant
[2:37:43] agencies that potentially provide a
grant to the community to pursue such a
[2:37:47] large project. like we're not going to
be able to get any grant funding or any
[2:37:51] support from any outside agencies to do
this project if we have nothing,
[2:37:56] » right?
>> So like we have a conceptual design that
[2:37:59] can be changed down the road like our
window is closing with the money that we
[2:38:02] got to per to build this design
>> instead of instead of the community sort
[2:38:09] of being at odds and like arguing about
the the design which can be changed when
[2:38:15] the process actually happens down the
[clears throat] road. embrace the design
[2:38:19] so we have a document that's at the
ready so that when we find relative
[2:38:24] grants that actually pertain to
something of this nature we say hey look
[2:38:28] we've got this we're going to be at the
top of the list and like yes I don't
[2:38:31] disagree that we need to keep this on
state agency radars but to Rebecca's
[2:38:36] point and this is where I've always fell
in line with Charlie is that there's so
[2:38:40] many private land owners in this project
that like to actually like to make this
[2:38:45] all happen it's going to be the Next
phase after a conceptual design is going
[2:38:50] to be able to solidify all the legal
components of people saying yes, we will
[2:38:55] allow the town through this agency or
that agency to make these changes to my
[2:39:01] property or to changes to water. What's
waterman's board going to say about
[2:39:05] traffic driving behind water? You know,
it's like a huge
[2:39:09] » no
>> idea shift for the community. And I
[2:39:12] think that just simply getting through
the process, finalizing a conceptual
[2:39:16] design is like we're we're so close.
>> Okay. But I'm just I'm just telling you
[2:39:23] all that the the people the casino
Hopkins Waterman's Browns I know
[2:39:32] Rebecca's saying that there have been
meetings, but they don't feel that the
[2:39:35] communication has been enough. And I'm
just wondering does it make sense to
[2:39:41] have this GEI meeting as part of the
select board meeting or should there be
[2:39:45] a special meeting for it?
>> I don't just let me know why you don't
[2:39:51] think it could be a select board
meeting.
[2:39:52] » Oh, I just think it could be a big
conversation that goes on for a long
[2:39:56] time and that it might be better to have
a dedicated meeting for it. I mean,
[2:40:00] » yeah, there'll be lots of people. I
mean, look at the group that was here
[2:40:04] the last time we talked about this. the
you know the I would say the
[2:40:09] conservationness
in town or the environmental is in town
[2:40:13] where
you know
[2:40:16] » oh about the green the green in green
space really I mean there's more green
[2:40:19] space in the plan right now but green
space is just such a minor thing with
[2:40:24] the conceptual design we could add green
space in final design so that's like
[2:40:28] yeah
>> they were they were upset about the the
[2:40:32] kind of peer solid peers that we're
going to put And then the wies that were
[2:40:37] going to pin that and then that was
going to impact the other things
[2:40:41] » and adding parking changing the whole
>> Yeah. So then they'll go over that in
[2:40:47] the meeting with their discussions with
D because D did have some feedback on
[2:40:51] that.
>> So so the the 16th. So should we
[2:40:57] maybe when we get to the calendar at the
end of the meeting we can discuss it. We
[2:41:01] should I I agree with you that there is
going to be and like Travis said,
[2:41:05] there's going to be people here and it's
going to consume a lot of the regular
[2:41:09] board meeting. Maybe we dedicate an hour
and a half before the regular board
[2:41:13] meeting to try to keep the agenda at a
reasonable length um to start off board
[2:41:20] meeting to the workshop regarding the
final um design or I don't want to call
[2:41:26] it final design.
conceptually. I mean, I'm not trying to
[2:41:31] call. I'm just passing along what people
are saying to me.
[2:41:35] » Yeah. No, I I understand where you're
coming from and where they're coming
[2:41:38] from. But, you know, to Rebecca's point,
like when you have when you have the
[2:41:43] state agencies involved and you have all
of these working parties involved. Yeah.
[2:41:47] » And they're trying to take all the
information that it was just gathered
[2:41:51] like five weeks ago to like put it out
there to the public. like
[2:41:56] they're not going to reach out. They're
not going to reach out like
[2:42:00] » consistently and regularly and
communicate like this is what's going
[2:42:03] on. Like that's it's like
>> it's a lot of time,
[2:42:07] » but but if the plan is to have it on
September 16th, I didn't know that to
[2:42:13] have that. Well, I don't have the final
thing yet, so I was waiting to I got
[2:42:16] that to send it out to everybody.
>> Okay. I mean, but again, I'm just
[2:42:19] saying.
[2:42:24] » Yeah. I mean, in this meeting that we
had, some one of them had seen some plan
[2:42:29] about turning the red barn
90°.
[2:42:34] » I mean,
>> I have I have not seen I have not seen a
[2:42:37] plan that
>> No, I know it wasn't any of the plans
[2:42:39] that we saw, right? But one of them had
said something about it, so I don't
[2:42:43] know.
>> Yeah. No, I don't recall that at all.
[2:42:46] » No, I I didn't see it.
>> Okay. Well, the point taken,
[2:42:51] » as soon as Rebecca, as soon as you hear
about the anticipated arrival of this
[2:42:58] plan to reach out and then let all the
stakeholders know. And at the end of
[2:43:04] this meeting, we'll hash out um the time
frame so that can be a part of the
[2:43:08] communication.
Okay, Matt, back to you.
[2:43:16] » All right. Uh, so the fourth contracted
task is the comp plan. Uh, so this task
[2:43:22] has occupied a really good chunk of my
time. Um, especially this year given the
[2:43:27] narrative development process we've been
going through. Uh, there are three
[2:43:31] concurrent activities happening to
advance the project. uh one is the
[2:43:35] public input and stakeholder engagement
activities which are really the visible
[2:43:39] portion of the project. There's the
narrative development. Um and then
[2:43:43] there's the government andor, you know,
quoteunquote hard data collection. So
[2:43:47] this is not a new comp plan. North Haven
already has one. Uh this is an update to
[2:43:51] the existing comp plan. That's an
important distinction. Comp plans are
[2:43:55] not statuto statutoily required. Um
however, having one, and I say this in
[2:44:00] all my meetings, provides a town with
certain benefits like financial legal.
[2:44:03] It gives the town a leg to stand on when
it pursues certain initiatives like
[2:44:07] housing or zoning updates. Uh there are
however statutoily mandated sections if
[2:44:12] you're going to pursue an update
processes and data for a comp plan that
[2:44:16] must be included in order for the
state's municipal planning and
[2:44:19] assistance program to find a town's plan
consistent with the growth management
[2:44:23] act. So to date, activities include um a
standing weekly comp plan steering
[2:44:30] committee call uh typically on Thursday
mornings. Um all select board members
[2:44:34] are welcome to attend. Anyone really is
uh for that matter. Um and I think
[2:44:38] Rebecca could probably kick around that
information if you'd uh like to attend.
[2:44:42] Um in terms of public facing, there have
been five overnight in-person meetings
[2:44:46] including the project kickoff uh
meetings on recreation, land use, marine
[2:44:50] resources, historical resources, and
natural resources. Some were better
[2:44:54] attended than others. Uh MRF has also uh
attended community days and I handed out
[2:45:01] all of our printed QR codes that when
scanned lead to the survey. This was in
[2:45:06] place of camping out um and uh at a
table. Um the steering committee thought
[2:45:11] my time would be better spent if I
walked around and talked to people. Uh
[2:45:14] so I spent a lot of time in the market
and in the gift shop. Um and I had a
[2:45:18] number of good conversations. My biggest
takeaways
[2:45:21] uh were how engaged some of the younger
year-round residents were when the comp
[2:45:25] plan was defined and described as a
guide to the island's future. Uh there
[2:45:30] were a lot of visitors, not year round,
to the island that weekend. Um biggest
[2:45:34] concern that I found in speaking with
folks was housing availability, which I
[2:45:39] don't think is anything new to you guys.
Uh, and a note for myself that when I do
[2:45:42] this next year to show up before the
parade starts as opposed to after it's
[2:45:46] over, if anything, for ease of traffic
because it is a bear, uh, getting into
[2:45:50] town, um, after the parade lets out.
Um, so I've been doing a lot of research
[2:45:56] using North Haven's existing comp plan,
which is back in 2008, uh, the island's
[2:46:00] recent visioning process. Uh, and I've
had pretty substantial communications
[2:46:05] with appropriate state agencies.
um MRF developed and mailed a postcard
[2:46:11] to uh all residents making them aware of
the survey. Uh we also developed the
[2:46:16] survey um with a lot of input from town
staff and the steering committee.
[2:46:21] Uh so critical data is one of the
biggest things I'm waiting for on what I
[2:46:25] currently have with narrative
development. Um the t the state releases
[2:46:29] comp plan data twice a year. Uh I got us
on list for the October release. Um and
[2:46:35] we're scheduled to receive that from the
main office of community affairs main
[2:46:39] municipal planning and assistance
program uh hopefully by the end of
[2:46:42] October. Um that data includes housing
data. Uh we'll get our own comprehensive
[2:46:49] planning housing data set uh that's
prepare prepared and provided by the
[2:46:53] main state housing authority. This is
all coordinated through MPAP the main
[2:46:58] planning municipal planning and
assistance program. uh recreation data
[2:47:01] from the department of agriculture,
conservation, forestry, transportation
[2:47:05] data from DOT,
um limited historic preservation
[2:47:09] commission, main historic preservation
commission data. Uh they hate sharing
[2:47:13] information, but they will review data
in sections once they are developed. Uh
[2:47:19] that's because they like to keep things
like shipwrecks or native historical
[2:47:22] sites, you know, not in the public eye.
That's really the reason for these data
[2:47:26] releases is a lot of the data from the
state um might qualify as like E911
[2:47:31] information or information that's
considered public on the surface but uh
[2:47:36] isn't necessarily publicly available um
just because it could pose a risk to
[2:47:41] either the resource it's protecting or
infrastructure that it's mapping or
[2:47:45] something like that.
Um, we've already reached out to
[2:47:49] conservation partners leadership uh with
the intent to have them review and
[2:47:53] supplement our narrative on water
resources and natural resources waiting
[2:47:57] data on inland fisheries and wildlife uh
and D um that'll come in that data
[2:48:02] release uh and also agriculture and
forest resources from the department of
[2:48:06] agriculture conservation um and
forestry. Finally, DMR uh most of their
[2:48:13] information is online um and publicly
available, but there are a couple data
[2:48:16] sets that we'll be receiving um from
them as part of this data dump as well.
[2:48:20] Uh that'll be going into the narrative
to the narrative. Uh currently the draft
[2:48:26] sits at 43 pages. Um the old report was
around 194 pages total, 110 pages of
[2:48:36] actual writing. The rest were
appendices, um graphics, etc. So, we're
[2:48:40] about quarter of the way there. It
doesn't necessarily have to be that
[2:48:43] long, but just to give you guys a sense
of size. Um, that 43 pages is certainly
[2:48:48] going to be doubled once the data and
figures from the state are incorporated.
[2:48:52] Uh, the plan for right now, and this
this could change. Um, but this is what
[2:48:57] we've been discussing in steering
committee is that once a section or
[2:49:00] chapter has been finalized, it's going
to be sent to the steering committee for
[2:49:03] their review and their comments. Uh
relevant sections are also going to be
[2:49:07] sent to primary informants like the
historical society. They reviewed the
[2:49:11] previous um reviewed and actually helped
develop the previous section uh on
[2:49:16] island history. Um so we'll get some
comments from them as well. And then
[2:49:21] these drafts will be posted for comment
by residents. I think the idea after
[2:49:26] that, after we receive comments from
folks, is to have another series of
[2:49:30] meetings where we actually show what
some of the big ideas were that were
[2:49:34] developed during the public input
sessions.
[2:49:38] Um, and then get comments on uh each of
the individual resource sections that
[2:49:43] we're going to have in the plan. So
right now um if you look at the existing
[2:49:47] comprehensive plan for North Haven,
you've got a pretty substantial
[2:49:50] introduction with history of the island,
demographics, uh vision statement, etc.
[2:49:56] Um we've been working on changing what
we can with what we have. And a lot of
[2:50:02] this is going to be contingent on uh the
data we received from the state and
[2:50:07] incorporating comments which we've sort
of been doing all along here that we
[2:50:11] receive from uh the public meetings
we've held. Uh I think as a couple of
[2:50:15] you can attest to um the last public
meeting we had was uh not well attended
[2:50:19] at all. Um so this sort of led to a
discussion at our last steering
[2:50:24] committee meeting about how to get more
involvement. Um, we've done postcards,
[2:50:30] we've done QR codes, we've done the
islandwide survey. The survey is still
[2:50:33] available online. I think uh Tammy and
Rebecca have done the best they can in
[2:50:38] terms of advertising um for th those
meetings uh whether it's a sandwich
[2:50:42] board outside town hall, social media,
etc. U town website. Uh, and the thought
[2:50:48] that we sort of settled on was looking
at key informant interviews using a sort
[2:50:55] of wide swath of of residents. Um, so
there'd be dedicated time between
[2:51:03] myself, uh, any town staff or select
world members who want to participate
[2:51:07] and, um, a member of a certain
demographic or commercial or residential
[2:51:14] segment on the island um, representing
one or two, three, four, five people
[2:51:18] that we could then use to bring in
additional information for the uh, the
[2:51:23] public feedback piece. Um, and the
reason we sort of went in this direction
[2:51:29] is again, uh, the last meeting I think
was probably the best advertised that
[2:51:33] we'd had and we had no one show up. Um,
with the exception of one select board
[2:51:37] member, which was fantastic. Thank you.
Uh but
[2:51:42] unless something really gets people
excited, unless we're proposing a big
[2:51:46] change, which comp plans don't do,
um at least uh uh they they have no
[2:51:54] regulatory teeth, I guess, is the best
way to put it, then it's tough to get
[2:51:58] people out. Um, and given the amount of,
uh, advertising, survey work, postcards
[2:52:06] we've already done, um, we thought
direct contact of us reaching out to
[2:52:11] people to interview them, to ask them
questions, uh, to get their feedback,
[2:52:17] um, is probably our next best solution.
We're certainly willing to take feedback
[2:52:22] on that. Um, that's not to say we aren't
going to have meetings in the future,
[2:52:26] especially around the development of
these individual sections for the plan
[2:52:30] and the big ideas section. But for the
current feedback on the individual
[2:52:37] sections like land use planning,
recreation, stuff like that, our thought
[2:52:41] was to have uh direct interviews with
people. Um, and we've been compiling a
[2:52:46] list uh that we think would be
appropriate. Um, sort of leaning on uh
[2:52:52] town staff and and other folks on the
steering committee to populate that list
[2:52:55] because I certainly don't have the
knowledge for it. Um, but then the idea
[2:52:58] would be to reach out and schedule
interviews.
[2:53:02] » So, this would be So, we had
conversations about rescheduling the the
[2:53:06] cookout and in those conversations, is
anybody even still going to show up? So,
[2:53:12] we thought that this was the best route
to set up possibly in-person one-on-one
[2:53:16] meetings with up like around 30 people
in the community and we and the list
[2:53:22] also has summer residents as well. Um,
to have that one-on-one conversation to
[2:53:27] get that feedback. Um, and I feel like
we could probably get better feedback
[2:53:31] with that one-on-one interaction,
>> like directly communicating to people
[2:53:36] like, "Hey, we'd like you to provide
some input on X in regards to the
[2:53:42] comprehensive plan."
>> So, pretty much it would be going
[2:53:44] through that survey,
>> right?
[2:53:46] » And um, and asking these individuals.
So, we do have a spreadsheet that we
[2:53:50] have sent out to the steering committee
>> and each person is adding in who they
[2:53:55] think would be valuable uh valuable
person to to interview.
[2:54:00] » So, like who's on the screen?
>> It is Brian Pascal,
[2:54:07] » Jason.
>> Jason, myself, Tammy, and Matt.
[2:54:14] Great. Thanks.
Um and right now we have a pretty good
[2:54:18] list together. I mean just for example
Patus Hiver like people like that. Um
[2:54:23] Dodie Bush like people who have been in
the community for a long time and have
[2:54:28] feedback. Um one thing that we did
discuss is possibly having something at
[2:54:32] the school where we go to the school and
get um maybe the high school class
[2:54:37] feedback
>> um that way they can be a part of be
[2:54:43] part of that process. So, so we felt we
felt that we were going to get better uh
[2:54:47] more indepth information doing it this
way than having to cook.
[2:54:54] » Still on the on the town.
>> I was going to say I I mean it it does
[2:54:58] seem like
maybe it might be a lot of work, but I
[2:55:02] think the cookout still I think is a
good idea. It's hard to know how many
[2:55:09] people are actually going to attend. I
think for publicity purposes, something
[2:55:15] public like a cookout or like a, you
know, whatever, right? I do think
[2:55:21] probably your most guaranteed way for
people to give information is the
[2:55:28] emailing, phone call, one-on-one
reaching out.
[2:55:32] But I guess my opinion is I I
I don't think we would necessarily have
[2:55:40] to not or shouldn't do a p a public
event. I think if it's too much work and
[2:55:47] » I think we should do like consider that
when we actually have to have an open
[2:55:51] public event and save it for that.
>> Yeah. Yeah.
[2:55:55] » And I will take it down right now.
>> It's on the it's it's on the face. Yeah.
[2:55:58] I'll take it down right now. which I
will say that I thought it was a very
[2:56:04] nice poster that's on Facebook page.
>> It was It says what does it say?
[2:56:11] » Oh no.
>> Real growth and something else. I wrote
[2:56:16] it down.
>> It catch you.
[2:56:18] » It was good. It was good.
>> Grills goals and growth.
[2:56:23] » And then it had like stuff around it and
it looked like a barbecue.
[2:56:27] Yeah,
>> it is downtown.
[2:56:30] » But yeah, saving something like that.
>> Yeah.
[2:56:33] » For when we actually have to have that
group meetings. So
[2:56:37] » yeah, I mean I think the multi- I think
it is really like a multi-tiered
[2:56:42] how are we going to get people and it's
yes some of it might be open public
[2:56:46] meetings. Some of it might be truly
calling cold calling people and saying
[2:56:51] could you could I send you a a survey?
Can you fill it out going to the school?
[2:56:55] I think multi-tiered is the way that
you're going to
[2:56:58] » I think when someone like Yeah. She's
going to take the time to talk to them
[2:57:03] » or thoroughly fill out a surve
going to thoroughly fill out a survey.
[2:57:08] » Yes. [laughter] Or have and or both.
>> Foy might be, you know, you go down to
[2:57:13] Browns and you have a conversation.
>> It's not actually having them fill out
[2:57:17] the survey. It's having that just having
us having the survey in front of us and
[2:57:20] having that communication.
Sounds like a really good idea. Yeah.
[2:57:28] All right. Sorry, Matt.
>> Okay.
[2:57:32] » All right, Matt. And then
>> No problem.
[2:57:34] » There was um I guess
>> Can you guys hear me?
[2:57:37] » The Yes, the the pulpit. I'm assuming
we're moving on from comprehensive to
[2:57:43] the part of comprehensive or part of
thoroughare project that pertains to
[2:57:47] pulpit.
>> Yes, indeed. My apologies. You guys are
[2:57:51] skipping all over the place because I
think my kids turned the TV on and
[2:57:54] they're streaming right now. Um, but as
long as you can still hear me, that's
[2:57:57] all that matters.
>> We can hear you.
[2:57:59] » All right. [laughter] So, um, in
addition to those initial
[2:58:05] tasks, um, I've been assisting with a
number of other projects and initiatives
[2:58:09] on the island. Uh, so Pulpit Harbor
working waterfront. This is a big one
[2:58:13] that's just beginning to really pick up
steam right now. Um, this was an
[2:58:18] offshoot from a thoroughare walkth
through. uh back uh I guess it was in
[2:58:22] 2025 where there was a request by the
board or a member of the board at the
[2:58:27] time to look into additional working
waterfront funding to try and fix the
[2:58:32] mess that is the pier the the state pier
but also look at other places for
[2:58:37] working waterfront infrastructure uh and
so pulpit harbor obviously came up um
[2:58:42] there's quite a history here uh I've
been learning about this history over
[2:58:46] the last year or so um in fact Alex
being on this Paul has been an absolute
[2:58:52] font of knowledge and very helpful in
understanding some of the dynamics
[2:58:56] there. Um so back I guess it was last
summer not this past summer so 2025 um
[2:59:03] we got permission from the select board
to put in an application to the state uh
[2:59:08] department of transportation's small
harbor improvement program um for
[2:59:13] construction purposes. So it was a
little bit of cart before the horse uh
[2:59:17] but you need to get your name in. It's a
rolling application basis. So when we're
[2:59:20] ready, we can apply for construction
funding if that's the direction that the
[2:59:24] town chooses to go in. Um that was
around $350,000 in funding. Um that can
[2:59:30] fluctuate depending on what the design
work actually comes in at. So we're in
[2:59:34] the queue. All we need to do now is just
write an application and uh it's already
[2:59:37] been approved by DOT. So, um yeah, it'll
it should be a I don't want to say
[2:59:43] painless process, but um construction
funding is the hardest thing to come by
[2:59:47] in the state and and and we're in pretty
good shape for that. Uh so, in uh I
[2:59:53] guess it was last February, we applied
for a shore and harbor planning grant,
[2:59:59] same acronym, ship uh from the main
office of community affairs. Um this was
[3:00:04] for design work. Uh we put together a an
RFP for a consultant uh and got two
[3:00:12] responses. Uh we actually had one
interview with a consultant this
[3:00:15] morning. Uh and we'll be having another
one next Wednesday with the other
[3:00:19] consultant. Um I was quite impressed uh
with today's consultant and uh we'll see
[3:00:23] how it goes next week. Um but their task
is to get this project up to about
[3:00:29] twothirds design. Uh and then the DOT
funding will take it the rest of the way
[3:00:35] in terms of planning and engineering and
permitting plus construction funding. So
[3:00:41] going back to Oh, I just got an unstable
internet thing. Can you guys still hear
[3:00:47] or am I talking?
>> Perfect. All right.
[3:00:50] Going back to Ameilia's initial
concerns. I think when we were first
[3:00:53] talking about this um we were uh looking
originally at second bridge and I think
[3:00:59] the focus has somewhat turned to the
existing infrastructure out there now
[3:01:03] the float system um and certainly
understanding the the dynamics out there
[3:01:09] um the ownership issues uh we made this
all quite clear to the consultant today
[3:01:13] that there is uh there's a bit to
navigate there's going to be a lot of
[3:01:16] research they're going to have to do um
I've already reached out to the
[3:01:20] conservation partners and and made them
aware of the fact that the town has a
[3:01:23] grant for planning purposes only that
nothing nothing is happening um right
[3:01:28] now in terms of construction. There's
been no decisions that have been made.
[3:01:32] Uh but the idea is to essentially add
improvements to the existing structure
[3:01:37] to make it more working waterfront
friendly I think is the best way to
[3:01:40] describe it. Um and so right now myself,
Rebecca and Alex um have been involved
[3:01:47] in interviews and reviewing the uh
proposals. I think we're probably going
[3:01:51] to open that up to conservation partners
as well given their stake. And again, if
[3:01:56] any of you guys want to be involved in
this, um I think we'll probably have a a
[3:02:00] standing committee going forward um once
we select a consultant. Uh and you're
[3:02:05] more than happy to excuse me, more than
welcome to join us next Wednesday when
[3:02:08] we interview the other consultant as
well. If you're if you're interested, I
[3:02:11] can send you the Zoom link.
Um, so yeah, this is uh sort of a
[3:02:16] smaller offshoot, but it sort of
snowballed into something a little bit
[3:02:20] larger. And I think uh if we do this
right, if we involve the right people,
[3:02:24] um we make sure we respect past
conversations and and and
[3:02:29] um take into account all viewpoints. I
think what we couldn't end up with is
[3:02:34] something that makes the fishing
community a little bit happier. Um,
[3:02:38] keeps the conservation partners happy
and uh, yeah, just overall improves
[3:02:44] access, public access to Pulpit Harbor,
which I mean, as you all know, public
[3:02:48] access on the island is is very, very
light. So, anything we can do, I think,
[3:02:53] to to keep that access open and improve
it is is a good thing. My personal
[3:02:58] opinion.
questions on that? Thoughts?
[3:03:04] » My only thought on that is we just
recently reviewed I think it's a 99y
[3:03:08] year
>> um lease on that property.
[3:03:12] » It's a an easement demon.
[3:03:20] » Yeah.
Do you remember um if it's specifically
[3:03:25] let out laid out any changes within that
area? it has to be approved or like we
[3:03:31] might have seen that but that that's
going to be when once we pick um an
[3:03:37] engineering firm I will say all that
information
[3:03:40] » okay that's the
>> yeah it's important to to to highlight
[3:03:45] the fact that I don't believe that this
grant would be funding any changes to
[3:03:49] the the landside infrastructure
um it would more be about improving the
[3:03:55] dock improving the pier improving the
float system because as you know, Kenny,
[3:03:59] there are I think some restrictions and
some some uh no- go um with the owners
[3:04:05] of that property. Um so, we'd have to
the consultant is going to have to
[3:04:10] really do their homework there,
[laughter]
[3:04:12] » right? Yeah. Okay.
>> Yeah. I guess my my input would be also
[3:04:16] to reach out to
a lot of the people who use are already
[3:04:21] using the Pulpit Harbor.
>> Yep. So, so we don't get too far down
[3:04:26] the road like with the saltwater
intrusion thing where you think we have
[3:04:30] a great plan and then people who
actually are involved come forward and
[3:04:34] say, "Wait a minute."
>> They have other thoughts or other ideas.
[3:04:39] » Unfortunately, we can't stop that.
We can't stop from people coming in at
[3:04:45] the I mean
>> with the saltwater intrusion that's been
[3:04:48] going on for years.
>> Yeah. I mean there's always but I mean
[3:04:52] » doing our due diligence
>> reaching out to people in the area.
[3:04:58] » Well I think
there
[3:05:02] people that utilize that appear most
frequently. Um but I suppose on the AL
[3:05:10] front um well thank you Matt for the
update very entailed update and good to
[3:05:16] hear about all the projects. I think
quite frankly I think um there has been
[3:05:23] somewhat of perception that because the
bulk of the work um and discussions are
[3:05:28] around the comprehensive plan. It's good
to hear your involvement in some of
[3:05:32] these other big projects um that are
going on. I think obviously from our end
[3:05:38] of things um you know seeing the initial
stages of the Thoroughare project um
[3:05:44] coming to a close due to the grant um
deadline
[3:05:49] um and then um moving to solidify some
of these other projects I think the
[3:05:54] board is going to be happy to see these
things eventually come to their
[3:05:59] conclusion. But um appreciate the update
and if any other members have questions
[3:06:06] from Matt or concerns. I
>> I don't have a question. I just I just I
[3:06:10] just wonder and I know it's not my
decision to do this, but I just think it
[3:06:15] would be helpful to at each of our
meetings. I don't think you have to be
[3:06:20] there, but just to have a little written
half page any progress on any of these
[3:06:26] that or just doesn't even have to be at
the meeting. just so because people um I
[3:06:32] I just think it's
>> good to keep us informed about what
[3:06:36] progress is being made and um and that
kind of thing. I mean just the fact that
[3:06:41] yeah you interviewed a for instance that
that there was an interview with an
[3:06:45] engineer that's the kind of thing that
could be on there another one's plan was
[3:06:50] this because I I do see this request for
proposals on the website but it it says
[3:06:55] the due date was July 31st or July 30th
so I didn't even know I was like what's
[3:07:01] going on with that. Um, so if I don't
know if that would be possible and other
[3:07:07] people can
>> I think it would be great and I mean I
[3:07:10] want to be sensitive of your time Matt
but really I think just
[3:07:15] » really really simple couple you know one
sentence about this one sentence about
[3:07:20] that I think it
>> just for us being able to yeah keep
[3:07:26] updated with the work that you are doing
I think it's helpful for us I think it's
[3:07:30] helpful you know when when people are
asking
[3:07:32] Hey, you're, you know, you're paying for
a planner. A lot of the work is behind
[3:07:37] the scenes. What are they doing? What is
what is the work? And we can then more
[3:07:42] readily be able to give those updates in
sort of more of a real time rather than
[3:07:48] a
>> just a bullet list. Yep. Just a very,
[3:07:51] you know, those those five things that
you just listed off. Um,
[3:07:56] » so one thing that was discussed with the
chair and the vice chair was so I'm the
[3:08:00] liazison with all the contractors is
just them giving the update and maybe I
[3:08:04] just send out an email once a month
>> once every however when there's updates
[3:08:10] I'll send it out to the select board in
like an email.
[3:08:16] » I think that would be good.
>> Yeah. I mean I just like Yeah. People
[3:08:19] ask me and I say I don't
[3:08:26] Kenny, I think to your point, um, you
know, where I'm coming from,
[3:08:31] can you guys hear me?
>> Yeah. Yeah.
[3:08:34] » Hello. Oh, yeah. Cool. All right. Sorry,
I keep freezing up here naturally. Um,
[3:08:38] to your point, uh, I'm coming from a
town manager style government where if
[3:08:44] as a select board member, if I ever
asked a staff member to do something,
[3:08:49] that would be a violation of state law
because they're supposed to be going
[3:08:53] through the town manager. North Haven
has a different form of government,
[3:08:57] which I'm becoming accustomed to. It's
it's town administrator, so it's a
[3:09:01] little bit different than town manager.
Um, I'm happy to provide you guys
[3:09:05] directly or Rebecca with updates. Uh, it
totally makes sense to me. Um, I also
[3:09:10] had two other things I just wanted to
add real quickly that I wasn't able to
[3:09:13] get to. Uh, I have been searching for a
lot of grant opportunities for the
[3:09:16] clinic. Um, and I think I've actually
found an opportunity for the dump or
[3:09:20] excuse me, the transfer station uh for
construction funding as well. I've had a
[3:09:23] couple of calls with D about it. Um,
but uh those have been relatively recent
[3:09:31] initiatives. Um, obviously if we apply
for anything, I'll go through Rebecca
[3:09:35] first and then get permission from you
folks before we put in any applications,
[3:09:38] but the idea is again to sort of lessen
the financial strain on the town. Um,
[3:09:44] and I think we might be in luck with uh
with the clinic. There's a lot of
[3:09:48] applications for for medical related
things. Um, the transfer station's been
[3:09:52] a little more difficult, but I think if
we uh are eloquent about it in our
[3:09:57] application, um, we'll probably be able
to get some funding for that as well.
[3:10:02] And that's all I got. I'll shut up now.
>> Thanks, Matt.
[3:10:05] » That's very helpful. I just Yeah, I just
think it it's great publicity.
[3:10:13] » All right. Thank you very much, Matt.
Um, we will be in touch moving forward
[3:10:18] on these projects. Um, okay. So, moving
on. Al, um, if you are still on there,
[3:10:25] apologies for how long we've been
running here. Oh, there you are.
[3:10:29] » Oh, hello.
>> Hi.
[3:10:33] Um, so recently voting against Harbor
Master have been tabled multiple
[3:10:39] meetings in a row. So good to have you
here for any update or concerns uh
[3:10:44] regarding Polar Harbor.
[3:10:48] » Uh yeah, thank thanks for having me. Um
uh yeah um I don't really have any
[3:10:57] updates necessarily. Um, I have been
working on um like a short list of
[3:11:03] recommendations that I have that I was
going to sort of go over at some point.
[3:11:08] Um,
I guess the only updates I have is, um,
[3:11:13] pretty quickly after I was asked to take
the position, um, I did get with, um,
[3:11:19] Rebecca and Ryan Haskell and we were
able to inspect
[3:11:25] the inside and outside chains that hold
the floats and and we um, serviced all
[3:11:30] that. So, um, that's pretty much all
I've had a chance to do so far, but I do
[3:11:38] have some ideas.
Um, and I do still need to take the
[3:11:43] training course, so I'm a little
unsure of what I can and can't do up
[3:11:50] there. Um, and I have been approached by
several um, summer people about issues
[3:11:57] and things. So, I've just sort of been
compiling a list of those things. Um,
[3:12:03] and I've been a little bit reluctant to
act on any of those initiatives until I
[3:12:08] know exactly what I can and can't do
like under state law. But, um,
[3:12:15] you know, basically the things I'm
hearing are the things that I'm sure
[3:12:18] everybody's already heard. You know,
issues with some, uh, floats and things.
[3:12:24] um uh you know so um yeah I mean I I
have a small list of things but since
[3:12:32] it's been a long meeting if you guys
want me to just like email that in I can
[3:12:36] or or I could run down it really
quickly. It's whatever you guys prefer.
[3:12:41] » Well maybe an email format would be good
and then we can follow up. And I guess I
[3:12:48] would just ask Rebecca if you could look
into what authority um until Al takes
[3:12:54] the class officially being voted in he
has to be able to answer questions from
[3:13:01] the public confidently about issues um
and let him know what um what his role
[3:13:06] can be until the class is taken. Are you
signed up for the class? Uh
[3:13:11] » I think it's in what like February?
>> It's March.
[3:13:14] » March. Are you signed up currently?
>> Not yet. I don't think it's actually
[3:13:18] open.
>> Oh, okay. All right.
[3:13:19] » And I was planning on taking it as well,
just in case something happens because
[3:13:25] like we just had an incident last week
and I had to reach out to the state to
[3:13:30] get answers to see what exactly he could
do. So,
[3:13:35] » that's great.
>> Um,
[3:13:36] » yeah. No, we'd appreciate the the email
if you email Rebecca or you can email
[3:13:41] the entire board with um some of these
concerns and and Rebecca will be in
[3:13:45] touch with you about um where you stand
having been um voted in by the board in
[3:13:52] this position but having yet taken the
class so you can feel more confident
[3:13:56] about what to say and how to act. Um and
then
[3:14:02] um [clears throat] once we get the list,
if there's any jarring things or major
[3:14:05] concerns, we might reach back out to you
to to meet with us and we'll formalize a
[3:14:10] a better time so that you're not sitting
around waiting on Zoom for
[3:14:15] » Okay. Yeah. Um one other update I have
is I did actually take a trip over to
[3:14:20] Rockland and I sat down with the um with
the harbor master's office, some people
[3:14:26] there. Um,
I to I did a a training like years ago
[3:14:33] um with the Island Institute
and I met the now retired Harbor Master
[3:14:40] of Rockland and we we talked a lot about
their harbor plan and it's something
[3:14:45] that I've been considering um proposing
and I and and I brought it up years ago
[3:14:50] when I was on the board and um I think
it's something that we should look into
[3:14:56] at some point and So, I I had a nice
meeting with a Harvard master in
[3:14:59] Rockland and and she gave me some
recommendations as to things that we
[3:15:03] should consider in the near term. Um, so
I don't really know how to incorporate
[3:15:09] that uh information into the email, but
maybe when things settle down, if you
[3:15:16] guys want, I could come in and just go
over some of those things. It's basic
[3:15:19] stuff. Um,
but I think it's there's some ideas in
[3:15:24] here that might be helpful. um you know,
waterfront uh fee structures and things
[3:15:29] like most of the other harbors collect
fees for like moorings and stuff. Um you
[3:15:34] know, and I was thinking it might be a
way for the town to generate a little
[3:15:39] bit um supplemental revenue to help fund
some of these smaller projects that we
[3:15:45] wouldn't use like grant money for like
replacing floats and things. So, [gasps]
[3:15:50] um I'm happy to come in when when like
there's like less going on and we could
[3:15:56] talk about that more.
>> I think Oh, sorry.
[3:15:59] » Oh, I was going to say I think it would
be great as a workshop.
[3:16:02] » I just actually put it in my notes.
>> I think that would be great. Yeah. I I
[3:16:06] think that there's, you know, there's a
there's a lot of
[3:16:10] back history information, I think, from
the time that you were on the board, Al,
[3:16:14] that I think we could get into about,
you know, proposed
[3:16:20] mooring policies and things. So, I feel
like it would be helpful to have just
[3:16:25] some designated time to talk about that
stuff.
[3:16:28] » I actually remember some of this seme
>> I think it's been very long. I think,
[3:16:33] you know, it's been one of those topics
where it's like, we'll get to that
[3:16:36] eventually.
>> Um the other the other um thing that
[3:16:41] came up, it was a it was a couple of
years ago. I was in a conversation with
[3:16:46] someone from
I think it was from the DMR. Anyway,
[3:16:51] they brought up the that there is grant
funding. I don't even know if it exists
[3:16:56] anymore for a pumpout float. I just want
to release that information from my
[3:17:03] brain to somebody else's brain. Um,
>> oh, for
[3:17:09] essentially so people are not dumping in
Pulpit Harbor that there is a designated
[3:17:16] pump float location. The people that
were talking about it don't even don't
[3:17:21] I'm just relaying the information. I'm
relay I'm not saying pro con. I have no
[3:17:27] vested interest in it. I am just
relaying the information.
[3:17:30] » They said there would be a grant that
would pay for it. Somebody would come
[3:17:35] from the mainland to pump it out.
>> Anyway, I know
[3:17:40] » Marina,
>> right? Yeah.
[3:17:43] » Clean Marina's program, D offers the
funding. Um, and the main marine trades
[3:17:47] association, I think, is the inspectors.
>> Uh, but yeah, it does exist. You're not
[3:17:52] imagining it.
>> Thank you. Just want to now Al tapping
[3:17:56] you into that. That's not on my I'm not
it's your I'm giving it to your brain
[3:18:00] now. [laughter]
[3:18:04] » Okay. So, we'll look at um the calendar,
Al in regards to workshops and reach out
[3:18:10] to you to find the time that works for
you and us and we'll plan to have you in
[3:18:14] to talk about some of the ideas that you
solicited from the Rockland Harbor
[3:18:19] Master and then some of the issues that
you faced or questions from the public
[3:18:25] in regards to how they decided.
>> Okay. Yeah, that sounds good. And if
[3:18:29] anything major comes up between now and
then, I'll just I'll let one of you guys
[3:18:33] know, Rebecca, I mean, there are some
issues that I've sort of like kicked to
[3:18:38] the back burner with some like floats
and stuff, but I'm just telling people
[3:18:44] I'm not sworn in officially right now,
so I can't do anything about it. So,
[3:18:48] hopefully I'll buy us a little bit of
time um on those things. Um, but you
[3:18:54] know, there are some like summer there's
some seasonal residents that have been
[3:18:58] like calling me and texting me. So, I've
just been basically saying like I just I
[3:19:04] was just appointed harbor master. It's
going to take us time to to get into
[3:19:08] some of these things, but I am taking
notes.
[3:19:12] » Okay, great. Um, okay. Well, we'll we'll
be back. We look forward to the email
[3:19:18] from you um about some of the things you
you've got on your list.
[3:19:23] » Yep. Sounds good.
>> All right. Thank you so much.
[3:19:26] » Yep. Thanks.
>> Okay. Um
[3:19:29] » next would be Boston
>> the text Michael. Yes. Okay. So, we're
[3:19:34] going to skip past Well, can I can I
make a motion to table fair service for
[3:19:41] the Vince meeting? I don't think we're
going to have time to get to that.
[3:19:47] Um,
I don't know. It needs to be an initial
[3:19:50] motion for
>> table
[3:19:53] item.
[3:20:00] » Any discussion?
[3:20:03] » You feel nervous about pushing all this
stuff?
[3:20:05] » I don't.
>> No, I hear you.
[3:20:08] » No, I'm not. I'm just saying
>> I'm ready to stay until 9. other people
[3:20:13] are. But if we're not, we're gonna have
to pick and choose.
[3:20:18] » I mean, I'm just I'm not going to be
here next week, so I feel bad about the
[3:20:22] things.
>> We'll send ideas to Jaclyn. Okay. Any
[3:20:28] more discussion?
>> No.
[3:20:29] » I'll be there.
>> Okay. So, that's tabled. Um, we're going
[3:20:35] to move forward to new business with the
text my go um platform.
[3:20:43] Um, [clears throat]
you want to start at this?
[3:20:46] » Yeah. So, in prior communications with
select board, um, they had mentioned um,
[3:20:51] better communication. We had looked at
getting a bunch of email addresses and
[3:20:56] we not everybody wants to provide their
email address. Um, I think texting is a
[3:21:03] better option. So, I reached out to text
my gov. have had two meetings um with um
[3:21:09] Boston um just a couple weeks ago. It
seems like a pretty simplistic plan um
[3:21:17] and they um come up they typically have
about 50% of the cell phone numbers um
[3:21:25] that we would need and then they would
um initiate getting the remaining um
[3:21:31] numbers or getting people signed up. Um,
so I am going to let him [laughter] go
[3:21:38] over. Okay.
>> Yeah, that's Boston. Yes.
[3:21:40] » Hello, Boston. Well done.
>> Yeah,
[3:21:43] » thanks Rebecca. Yeah. No, you're good.
No worries at all. Um, yeah, thanks for
[3:21:47] having me on here. Yeah, like Rebecca
mentioned, met with her a couple of
[3:21:51] times over the last few weeks um in in
August. And like she mentioned, uh,
[3:21:56] sounds like you guys are just looking
for a little bit of a more streamlined
[3:22:00] way to communicate with the residents.
Um some of the things that she
[3:22:04] mentioned, right, were um residents
complaining that they're not hearing
[3:22:08] about things and it sounds like most of
those complaints are being fielded by
[3:22:11] the select board um as as well as
employees um inside of of the town,
[3:22:17] right? Is is that kind of the general
consensus?
[3:22:21] » Yes, I think so.
>> Okay, cool. Um yeah, and it sounds like
[3:22:25] the biggest things you guys are wanting
to notify just from my notes are are
[3:22:29] right town meetings, um comprehensive
plan updates. Uh looks like you guys
[3:22:34] handle a transfer station as well. So a
lot of municipalities in Maine will use
[3:22:39] our system to notify of of trash updates
and and things along those lines or if
[3:22:43] the schedule is going to be tr uh
changing. Uh with you guys having a
[3:22:47] ferry, we actually work with a few
islands here in Maine, one one of them
[3:22:51] being Cranberry Isles. They do use our
system as well to notify residents of
[3:22:57] ferry updates. So, if the ferry is
shutting down, things like that. Um,
[3:23:01] that's a big one that we see in the
islands. Um, yeah. What questions do you
[3:23:06] guys have for me, though? I I don't have
a ton to present other than answering
[3:23:11] questions for you.
>> Let me just The annual subscription is
[3:23:15] the 2,800. It's a three-year contract.
Um, and then there's that onetime setup
[3:23:21] fee of $1,400
>> which contained within so initial start
[3:23:27] of 1,400. That's the first year plus the
startup.
[3:23:31] » Yes.
>> Okay. Um, I guess one of my questions
[3:23:34] would be um how many um town employees
could potentially have access to this to
[3:23:41] be able to put out um a text message to
um all the numbers that are collected.
[3:23:49] um within the service and and my where
I'm going with this is you know we've
[3:23:55] got the the water and sewer
superintendent though you know those
[3:24:00] departments could be faced with the you
know the boil water things of that
[3:24:04] nature you know we've got the transfer
station like you said the ferry the town
[3:24:08] office that covers um a lot of things
but then the fire department EMS a
[3:24:13] clinic you know there's if I had to
guess there's at least say a dozen
[3:24:18] department heads, would they all be able
to have access to this so that if
[3:24:22] something within their department popped
up and they felt it was necessary to
[3:24:27] notify the public um as fast as
possible, would they be able to utilize
[3:24:32] this platform?
>> Yeah, that that's a really good
[3:24:35] question. I don't know if you guys have
the uh the paperwork that I sent over in
[3:24:39] front of you. Um on there you will see
that it is unlimited users and
[3:24:43] departments. And so what that means is
is any individuals that you see fit or
[3:24:49] necessary to have a username and login
for the system, they'll have access to
[3:24:54] login and and send out, you know, a text
message to different groups of
[3:24:59] individuals, right? Maybe it's a group
of residents that use the water um that
[3:25:03] you guys provide or maybe it's the
harbor master needs to send out a
[3:25:08] notification regarding the uh the ferry.
Um they can access different groups of
[3:25:12] residents. they can send it to everybody
in North Haven. Um so they they'll have
[3:25:17] the ability to log in under their unique
username and password and then from
[3:25:22] there um they don't have to be messaging
the entire town. They can message
[3:25:26] smaller subgroups to avoid you know
message fatigue.
[3:25:31] So, so in other words, um when someone
like so we could have a link, a button
[3:25:37] or whatever you want to call it on our
website where people would click and
[3:25:41] then they put their
uh cell number in it and they could
[3:25:46] choose, let's say there's a little menu
of 10 things that they want to be
[3:25:52] updated on and then they would be in
that subgroup of roads, transfer
[3:25:58] station, school,
whatever they have their own platform.
[3:26:04] » Don't fool us. I just Yeah. I mean, and
also I'll just say the ferry also has
[3:26:09] this our fairy because it's a state
fairy system. Not that it works all the
[3:26:14] time, but they they already have they do
like I receive texts from them when the
[3:26:19] fair is canceled and all that kind of
stuff. But um I guess my question was
[3:26:24] how do first of all can people sign up
for this without just independently just
[3:26:31] go on our website and sign up and say I
want to be in the text me my love.
[3:26:37] » Yeah absolutely. Um so what we do is we
provide marketing materials as well as a
[3:26:42] website widget. Um, so that website
widget is just going to be a little
[3:26:46] button in the bottom right of your your
website where they'll click. It'll ask
[3:26:50] for their phone number and it'll opt
them in. From there, opting into the
[3:26:55] smaller subgroups, they'll actually just
text keywords. Um, so if it was water,
[3:26:59] it would be North Haven water, for
example.
[3:27:02] um if they wanted to receive um
comprehensive plan updates or transfer
[3:27:07] station updates, they can just text
keywords related to those groups and be
[3:27:12] opted into those additional groups other
than the townwide group. So the the
[3:27:17] initial group they'll be opted into when
they click on the website widget and put
[3:27:20] their phone number in is a townwide
group. Um the smaller subgroups would be
[3:27:25] again things like transfer station um
you know select board meeting agendas or
[3:27:30] updates things like that
and
[3:27:34] » and I was going to say are those things
that individual people can self select
[3:27:41] or is that something that is that's on
the back end once they once they click
[3:27:48] and subscribe
how
[3:27:51] » I think it's this keyboard
You type the keyword.
[3:27:54] » You click the widget, you put in your
phone number.
[3:27:57] » Yep.
>> And then you're just sort of blanket
[3:28:00] like
>> you're blanket into everything. Right.
[3:28:02] So, or you can type in a keyword
>> and that's going to pop up like if
[3:28:06] there's any notifications from the water
department or
[3:28:10] » and I'm assuming that those keywords
would be developed between your business
[3:28:15] and the town like the town would give a
list of the different departments and
[3:28:19] this is so that the the communication to
the public when onboarding this is like
[3:28:25] if you want information on the transfer
station hours uh or any updates from the
[3:28:31] transfer type in transfer when you click
on those sort of things of that nature.
[3:28:36] » I guess that's how I like
>> and there are and there are certain ones
[3:28:40] that are automatically set up. So you
mentioned transfer station would make me
[3:28:42] think of it. So we can actually have it
programmed. So if somebody wants just
[3:28:46] transfer station hours, it's already
programmed in there.
[3:28:50] » Okay. And and so what Rebecca is saying,
they can actually text back in and ask
[3:28:55] what are the transfer station hours and
the system will be pre-programmed to
[3:29:00] respond with the transfer station hours.
So it it will kick back a reply on its
[3:29:05] own with the transfer station hours. Of
course, you could also link to a website
[3:29:09] um where it might list special hours for
holidays and things like that. um you
[3:29:14] know and if there was a holiday coming
up, you can always adjust that response
[3:29:19] that it's going to kick back. So around
Christmas time, right, obviously the
[3:29:22] transfer station normally doesn't
operate on Christmas, at least in in
[3:29:26] most municipalities here in Maine. And
so you can actually go in and as we get
[3:29:31] close to Christmas time, adjust it so
that it will not be kicking back, you
[3:29:35] know, a response saying that it's going
to be open on Christmas. You can have it
[3:29:38] specify it'll be closed on Christmas.
[3:29:43] I was going to ask what does the setup
entail? So that one-time sort of setup
[3:29:52] fee um what are the different things
that you that you on your end or us on
[3:29:58] our end have to do to get it up and
running?
[3:30:01] » Yeah, that's another great question. Um
because obviously we don't want to add
[3:30:05] more to your plate. The truth is we
actually do most if not all the setup
[3:30:10] really on our end. all that we really
require from you guys. We do run um
[3:30:15] initially two trainings minimum. They're
normally 30 to 45 minutes long and we
[3:30:20] normally do that with just one
individual. We record those trainings so
[3:30:24] that you can actually share those with
other departments and users of the
[3:30:28] system. We do have unlimited support and
training. So if you did have questions,
[3:30:32] you can always call in and you'll have a
dedicated account manager that'll work
[3:30:36] with you to get those um resolved. But
on your guys' end, really there there's
[3:30:40] not that much setup um other than those
trainings to learn how to use the
[3:30:44] system. We set up a lot of those
keywords that Rebecca was mentioning. Um
[3:30:49] we also set up um a lot of the groupings
for you. You do have the ability to do
[3:30:54] that on your own, but we we try and take
as much feedback, you know, from
[3:30:58] meetings like this to create a really
solid foundation.
[3:31:04] And and um if we have people's do is
this something that people only sign up
[3:31:12] for themselves or if we like and this is
a small town and we have lists of that
[3:31:17] have a lot of people's cell phones
numbers on it. Um do [clears throat]
[3:31:22] sometimes people just enter cell phone
numbers or or is do we think that's a
[3:31:27] bad idea to just have people sign up
themselves?
[3:31:31] You can do it either way.
>> To provide a list, is there is there an
[3:31:35] easy opt out? If somebody were to get
like somebody's number get entered into
[3:31:38] this and they're like, "What is this? I
don't want that." Is there an easy opt
[3:31:41] out?
>> Yeah.
[3:31:43] » They would just reply stop um to the
message. Truth is, we we see a very low
[3:31:48] opt out rate. So, like Rebecca was
mentioning, we actually provide around
[3:31:51] 50% of your households on day one. It's
optional, but it's included. Um, most
[3:31:57] municipalities in Maine do opt to do
that just because it it gives you an
[3:32:01] immediate return on your investment. Um,
regardless, yeah, they the opt- out rate
[3:32:06] is very low. It's like four to 5% of
those phone numbers that we opt in
[3:32:11] automatically choose to opt out. So,
very small number there. Um, if you guys
[3:32:16] do have lists of your own though, we
absolutely can import those as well. And
[3:32:20] I'd imagine you'd see a similar number
of optouts um percentage- wise, probably
[3:32:24] between the four and 5% range.
>> How do how do you have people's cell
[3:32:29] phone numbers?
>> Yeah, that's a good question. So,
[3:32:33] because we work with local
municipalities and and government, we
[3:32:36] are able to obtain a list and then we
verify that list with um USPS actually
[3:32:42] and then we update that every six months
to make sure that it is current and and
[3:32:47] things like that. So that also includes
addresses. So if you've ever filled out
[3:32:50] a a change of address form, um it asks
for like a name, your name, phone
[3:32:54] number, and address. So that also gives
you the unique ability to notify by
[3:32:59] location if the need were to arise.
[3:33:04] » So one thing is um they
can hold a bill for six months. So if
[3:33:10] the select board voted to move forward
with this, it wouldn't be able to start
[3:33:14] until January 1st. they could hold the
invoice until July 1st. That way it's
[3:33:19] budgeted and then we get into the new
fiscal year. Um but the contract with
[3:33:22] them would be for three years. It would
start January and then it would end in
[3:33:27] December
and then we would get build in July of
[3:33:32] each of those three years.
>> Okay. So
[3:33:36] » So if you didn't want to wait till July
1, they could we could literally start
[3:33:39] at January 1st. They would hold the
invoice until July 1st.
[3:33:43] » Yeah. Um that way we can go ahead and
get started as soon as possible. Um
[3:33:47] » yeah. Well, I was just looking at the
current budget to see if there were any
[3:33:52] spots in here to accommodate for this
year, but I was having a hard time
[3:33:56] trying to find what line you could
potentially fall under. Um so if that's
[3:34:01] the avenue to make it work, I think
starting [clears throat] this process
[3:34:06] in January would be ideal. And this
sounds like a really good idea. We've
[3:34:09] talked about this for a little while and
I think there has [clears throat] been
[3:34:14] um many people that have voiced concern
about oh I miss this or I miss that and
[3:34:18] and not feeling like they're in the
loop. This could be like the first step
[3:34:23] in like really bringing people into the
loop and the town entering the 21st
[3:34:28] century. Um,
so
[3:34:34] unless others on the board have
questions for Rebecca or Boston, I am
[3:34:40] happy to make a motion um to move
forward with this contract.
[3:34:48] » Okay,
>> I guess that's the motion to move
[3:34:51] forward contract. Do you want specific
dollars not uh
[3:34:54] » starting January 1?
>> Starting January 1. Okay.
[3:35:00] Just looking and seeing if there's any
possib
[3:35:08] » I did. Well, I give them that. I second
it.
[3:35:11] » Okay. [clears throat]
>> Any more discussion, questions for
[3:35:14] Rebecca or Boston before we vote?
>> Um, okay. All those in favor?
[3:35:21] » I
um Thank you, Boston. I guess you'll be
[3:35:26] in touch with Rebecca. This is This is
exciting stuff. You won't have my
[3:35:30] number, but
[3:35:34] everyone else is here, but I'll give you
>> Yeah, we're excited to work with you
[3:35:38] guys. Um, yeah, we work with a lot of
places here in Maine, so I think it's
[3:35:42] going to be great for you guys. Um,
Rebecca, I I don't know what your
[3:35:46] schedule is like. Do you have a couple
of minutes tomorrow? I can just give you
[3:35:49] a quick phone call
>> or
[3:35:51] » That would be good.
>> Okay, tomorrow works great then. Yeah,
[3:35:54] I'll give you a call tomorrow. Um, but
yeah, thanks for having me.
[3:35:57] » In the morning,
>> I have I'm leaving a little early
[3:36:00] because I actually have a training
tomorrow night at 5. This starts at 5.
[3:36:03] » Okay. Yeah, I'll give you a call earlier
in the morning then. Uh, maybe around
[3:36:07] eight or nine o'clock.
>> All right. Thank you.
[3:36:09] » Okay. Thanks, Rebecca. Thanks, everyone.
>> Yeah.
[3:36:13] » Take care, guys. Bye.
>> Um, like there's going to be a little
[3:36:18] learning curve for everybody there.
>> Oh, yeah. Yes.
[3:36:22] » Okay. Um,
but
[3:36:25] » yeah, seriously.
>> But let's So, we have an executive
[3:36:28] session to get into. Well, we actually
strategic planning.
[3:36:32] » Yes.
>> And on business. So, let's go back to
[3:36:37] strategic planning. So, we can sort of
get back in order here. Um
[3:36:44] yeah, the the
[3:36:48] question here is for um entertaining a
motion to um approve the
[3:36:56] um contract with CCPM
um for the strategic planning process
[3:37:02] for this
year, if you will. So I um before the
[3:37:08] meeting I saw an email um from Gabby and
from Lindsay. So they did ask the select
[3:37:12] board would wait to vote just so they
could look over appendix A but where
[3:37:17] appendix A is amendable at any point. I
don't really feel that the select word
[3:37:22] need to wait. Um
but I'm just wanted to let you guys know
[3:37:26] that they wanted to be able to give
feedback on appendix A.
[3:37:29] » Yeah. Um I mean there there is the I
mean unfortunately Jacqueline's not here
[3:37:37] because of emergency. She was really
interested in this topic and this issue.
[3:37:44] People from medical services board
asking to sort of delay is is there any
[3:37:49] harm? It sounded like from the the Zoom
meeting that they were okay with
[3:37:55] starting tomorrow or starting in
January. So, um,
[3:38:02] » yeah. So, the only thing with starting
in January, I think Amelia brought up a
[3:38:05] good point and he can wait till the next
meeting,
[3:38:07] » but I think Ameilia brings up a good
point. We want to make sure that the the
[3:38:12] provider that's retiring has input.
>> No, I agree.
[3:38:15] » Not holding off till January 1,
especially where the new person says,
[3:38:19] "Hey, I'm willing to be a part of it."
Right.
[3:38:22] » Yeah. Um,
>> I suggest until the next meeting
[3:38:26] » because just for a lot of reasons, I
think the medical services board sort of
[3:38:30] feels left out
>> and it just gives this respect.
[3:38:34] » Yeah. And I think it'll be good to have
Jacqueline there. I'm I feel fine
[3:38:39] » not being there. I
>> I think I mean it seems like all of our
[3:38:44] general consensus is that we do want to
move ahead.
[3:38:50] Really nice to hear that there is
flexibility in terms of the timeline.
[3:38:54] » Nice to hear that there is flexibility
in terms of their follow through with
[3:39:01] » Yeah. the you know like we will be
available to you
[3:39:04] » right
>> and I think making it seemed like Mary
[3:39:09] said that that there could be some
adjustments in I don't know if it's
[3:39:14] wording in the contract about ongoing
availability for
[3:39:19] » so yeah under um the terms I I asked her
if we go ahead and get that updated
[3:39:23] » yeah okay well let's let's um table the
vote until the next meeting y
[3:39:29] » and Rebecca can follow up on the
language. We can bring Jacqueline up and
[3:39:33] stuff. We can allow medical services to
review appendic.
[3:39:38] » What Rebecca and I talked about before
the meeting was to um allow medical
[3:39:44] services board to have appendix A.
We kind of feel like and I agree with
[3:39:49] Rebecca that um the contracts fall
within the scope of the select board
[3:39:54] itself. The contract is more of a
professional arrangement between the
[3:39:58] business entity and the town. that the
appendix pertains to what the medical
[3:40:02] services board you would be in this
process. So
[3:40:06] » giving the medical services board
appendix A and then coming back in two
[3:40:10] weeks for a vote.
>> Yeah, I think that that sounds like a
[3:40:13] good compromise.
>> Yes. All right.
[3:40:16] » And I do I do agree that
you know not holding off until January.
[3:40:22] » Yes, I agree too to start. I would love
to have Lorraine part of this
[3:40:26] » and and not to say that she wouldn't
also if we waited be available but I do
[3:40:32] think you know
>> Yeah.
[3:40:35] » Why not start? Yeah. I think why not?
>> Yep.
[3:40:38] » Okay. So, um table vote until 9:16. All
right. Moving on to new business. These
[3:40:45] are two relatively small items. Um let's
just see if we can get through quick.
[3:40:51] So, we'll move on to
motor vehicle speed limit. Um,
[3:40:56] everybody's reviewed this has come up at
the last meeting.
[3:41:02] » I just I was having a hard time actually
telling where it where the spot at when
[3:41:10] I was looking through that.
>> You don't need to decide whether there's
[3:41:12] the right spot.
>> Well, it's pretty much Main Street up to
[3:41:16] Crabtree Point.
>> Yeah.
[3:41:18] » In just a small portion of Crab Tree
Point. they they break it down into
[3:41:23] little of that of that
>> so if the board just you know as far as
[3:41:28] my letter um that's all that's required
is a letter to MDOT um and then I can
[3:41:34] get this emailed over
>> um and then start the process I make a
[3:41:39] motion and defend the letter
>> start process second from Charlie
[3:41:44] discussion
>> so I I agree I think it should happen I
[3:41:48] just want to make sure
Okay. Any cost to us?
[3:41:53] » That was my question.
>> No.
[3:41:54] » Okay. Uh
anything required of us splash you know
[3:42:02] right
>> is he is he doing them?
[3:42:06] » No
>> they're sending out. So he does not
[3:42:09] there's no additional
>> duties for him.
[3:42:13] » Duties for him.
>> Yeah.
[3:42:14] » Okay. The the purpose the purpose of
this is to
[3:42:22] make sure that the speed limits that
currently are in place are correct for
[3:42:32] » So the speed limits that are in place
are are not correct because there's
[3:42:36] never been a a survey done.
>> Okay.
[3:42:38] » So in on rural roads um if there's no
speed limit that has been assigned by
[3:42:44] the state it's 45. Y.
>> So you have some roads that are posted
[3:42:47] 40.
>> Uhhuh.
[3:42:48] » And then so like Crabtree Point, if you
did 45 down Crabtree Point, somebody's
[3:42:52] going off the road and getting into an
accident. Yeah. So we just kind of
[3:42:57] » establish appropriate speeds for the
roads and the conditions.
[3:43:01] » Okay. So is there a reason that we're
just doing Main Street and a portion of
[3:43:06] Crabree Point?
>> No. Those are already done.
[3:43:10] » That's what that spreadsheet is.
>> Yeah.
[3:43:12] » And that's where it says Okay. Okay.
Okay. So, what's the speed limit?
[3:43:17] » This would be from
like the entire length of Cry Point,
[3:43:22] Middle Road, Northshore, Southshore,
>> right?
[3:43:25] » And then potentially there might be some
I think most of the sides are covered
[3:43:30] like iron point is covered.
>> I cannot find that little
[3:43:34] » It could be Indian point needs to be
done as well, I'm assuming. But no, this
[3:43:38] is to this is to actually to take
>> from my understanding is to take this
[3:43:44] document that the state has for the town
that these are the official roads that
[3:43:48] have been surveyed for Got it.
>> And to expand upon it for to cover all
[3:43:52] of the roads
>> and so they will do everywhere else.
[3:43:55] » Yes.
>> Great. And then if someone's speeding
[3:44:00] » Yeah. You know, in other words, if
they're going
[3:44:04] 45 in a zone that really should be 25,
yeah,
[3:44:08] » they could get stopped.
>> Uhhuh. Uhhuh.
[3:44:11] » I think that the community will find
depending on what how the study goes and
[3:44:15] what time of year and not that's kind of
key too with the summer community is
[3:44:20] that roads are probably going to be
officially posted like 35 on the
[3:44:26] secondary road.
>> Great. That's like I love that.
[3:44:29] [laughter] But
>> that means we can we can all drive golf
[3:44:32] carts technically. I think we can get
into maybe if we get through some of
[3:44:36] this other large work we got ahead of
us, we can discuss that. I think that's
[3:44:40] a great idea.
>> I kind of do too honestly. I know it's
[3:44:43] probably not the
>> everybody's opinion, but Okay.
[3:44:47] » Okay. Motion.
>> Yep.
[3:44:48] » Discuss. Any more discussion?
>> All those in favor?
[3:44:51] » I
Okay. Moving on to fitness center
[3:44:56] instructor request. Um did everyone
understand
[3:45:01] um what was laid out in the packet in
terms of what has currently been um
[3:45:09] leveled for fee on behalf of instructors
working within the facility and what is
[3:45:15] being asked for the increase?
>> Well, I guess I don't know much of
[3:45:18] history of of of that. Has the town
always paid uh the employees of the
[3:45:25] fitness centers or employ?
>> Yeah, so there's a there's a line item
[3:45:30] within the fitness center. It's usually
pretty small. I think it's like last
[3:45:34] year was $1,500
>> for Liza as the head of the fitness
[3:45:40] center to um provide a stipend if you
will for people to come in and offer
[3:45:46] classes. like so cat's done it,
Catherine's done it. Um
[3:45:51] » Jamie Lane,
>> yeah, there's been a host of people that
[3:45:53] have done it.
>> Um and part of that is to elicit more um
[3:46:00] people to actually get memberships to um
the facility and also just to provide um
[3:46:07] opportunities within it and um encourage
wellness and health. I don't think we
[3:46:12] should get into it here. I think we
should stay focused on um the request on
[3:46:16] behalf of Pat as an instructor there for
her 8week session. But I will say that
[3:46:22] we could down the road sooner than later
say that but at some point sort of touch
[3:46:29] bring this back up at a board meeting um
because Rebecca Jacqueline and I talked
[3:46:34] about the job description for Liza as
the head of the heading the facility.
[3:46:40] But also um I just had some general
questions about sort of this
[3:46:45] » um um I think there's a perception from
some in the past that there very well
[3:46:51] may have been instructors that have done
things there that were charging people
[3:46:57] themselves. And I think that we have to
like develop some sort of policy that's
[3:47:03] like instructors who work in that
facility are are paid by the town and
[3:47:08] they're not charging because the
otherwise they're using the town
[3:47:11] facility for their own
that needs to be addressed. I think
[3:47:15] there's a confusing thing about that is
that
[3:47:20] » do
do you then close off those classes to
[3:47:27] non- gym members? So essentially
with this class offering it is free to
[3:47:36] gym members.
>> Yes. But if someone who is not yet a gym
[3:47:41] member wanted to take that class
currently they are able to do that but
[3:47:47] » they and they pay the instructor
personally. No they like so no they
[3:47:52] would pay the town too. So there are
some instructors that have done it
[3:47:56] separate from the town and they get paid
and they use the space for free. So, I
[3:48:00] have spoken to Eliza. We actually
created somewhat of a draft drop
[3:48:04] description,
>> but to have a workshop or something to
[3:48:07] talk about that those setups, the fees
and all of that.
[3:48:11] » Yeah.
>> Yeah. Because I know in the past, like
[3:48:13] when Katherine did her class, um it was
open to gym members. If you weren't a
[3:48:18] member and you wanted to join, like
there was a community member who didn't
[3:48:21] have a membership.
>> [clears throat]
[3:48:22] » her first class when she came paid um
Liza had assessed a fee for non-members
[3:48:29] to to attend a class. It was a$5 or $10
per class. So it's like you get to use
[3:48:34] the facility just for that class,
>> right?
[3:48:36] » But that needs to be in writing. So it's
very clear so that we're not providing
[3:48:41] the space for somebody to create a
business out of
[3:48:44] » and I think it might be good to have it
be you know just a general across the
[3:48:49] board because I do know that they're
well I guess I don't know for sure if we
[3:48:54] have
>> we'll do a workshop
[3:48:56] » but then there's there's another
difference where there are people that
[3:48:59] are paying to rent the space
and those people are charging. This is
[3:49:06] we need to have all of this in writing
and this need definitely needs to be a
[3:49:09] workshop because aside from the
liability component it's
[3:49:12] » right that's what I'm
>> Yes. Yeah.
[3:49:14] » Yeah. Um we need to workshop this at
some point
[3:49:18] » but the request right now is uh from CAT
for we two classes per week um
[3:49:27] empowerment
hour group uh class
[3:49:31] um previous rate was 500 um for the
8week program
[3:49:36] um she is asking for roughly 15%
increase to bring the total up to $66.
[3:49:44] $6.25.
Um, so
[3:49:48] » I make a motion that we do it, but then
they have something to say.
[3:49:52] » Okay. Motion
second to Charlie. More discussion.
[3:49:57] » Okay. Normally, usually I don't agree to
things like that. Like if you said
[3:50:02] you're going to do it for this
>> and
[3:50:05] then you decide you want more, you have
to wait till the next time you do it.
[3:50:10] Propne I hope this isn't setting a bad
president but it seems like a fair uh
[3:50:16] request to me. I mean for one thing
she's getting
[3:50:20] whatever it was 20
>> it was over 20 people in each class. But
[3:50:26] but how much an hour?
>> Yeah at 500.
[3:50:30] » Okay.
>> I broke it down. So the current the the
[3:50:33] new proposed rate of 600 over the the
8week two pauses per week it equates to
[3:50:41] $37
and change per hour
[3:50:44] » which the thing is the class is not the
only time she's working you know she has
[3:50:49] to plan the class sure
>> and all that kind of stuff. So
[3:50:53] » that's why I think it's
>> and because the class was so big she
[3:50:56] actually had to have it out in the open
area so she was cleany.
[3:51:01] Yeah. And she's brought in people that
didn't have memberships that decided to
[3:51:04] get memberships, which is a fair point.
>> And I do know from personal experience
[3:51:09] that to get certified as a personal
trainers that Cat is,
[3:51:13] » it's a very time consuming and expensive
process to do that. So it's, you know,
[3:51:18] she does and she is credentialed in that
particular area.
[3:51:22] » Um, I think it's reasonable. I
>> and I don't know. I can't tell from the
[3:51:27] way it's worded. I think that she has
done this class at the 500 and and maybe
[3:51:32] she's in the middle, but I think this is
in preparation for the next class. I
[3:51:36] don't I don't think she's asking for
this in the middle of the current class.
[3:51:40] » I think she just she just finished it.
So, she's
[3:51:42] » she did she did eight weeks in the
winter.
[3:51:45] » Yeah,
>> I know. Cuz I took them that I think was
[3:51:48] at the $500. I think this is for the
summer. Eight weeks.
[3:51:52] » She's already She's already done the
summer.
[3:51:55] » So, it is to your point. I think there I
think he is planning to do another
[3:51:59] winter session
>> which I would assume would be at the
[3:52:03] current but I think that this is for the
summer 8 weeks. The other thing I will
[3:52:08] just say is I agree to this. I I think I
think it is fair. I think it's
[3:52:13] reasonable. I think it's fair. I would
like to for us to sort of think about,
[3:52:18] you know, what what is our sort of max
and if we are going to hire, you know,
[3:52:25] hopefully there are more instructors
that want to do this and what are we
[3:52:31] then going to say is our this is what we
pay.
[3:52:35] » Well, so this is definitely workshop
discussion because yes,
[3:52:40] » great.
>> Yeah.
[3:52:41] » Okay. And there might be something you
might want to say, okay, this is what we
[3:52:44] pay and then
>> if it's successful
[3:52:48] » for every person over this many people,
get an extra dollar an hour, something
[3:52:52] like that.
>> Yeah, I whatever. I'm sure I'm sure
[3:52:56] there's some samples out there
>> of how people.
[3:53:00] » Okay. Any more discussion relevant to
the request?
[3:53:07] » Hearing none. Others in favor?
>> Yes.
[3:53:13] on your calendar workshop.
[3:53:19] » Well, I love them. [laughter]
>> I might miss that.
[3:53:24] » I So, I can do a quick update on West
District. Okay.
[3:53:27] » Um, so we we just received the quick
claim deed from the attorney. Um, I have
[3:53:31] sent that over to the property owner for
them to sign, get notorized, and send
[3:53:37] back the original so we can file with
the registry. And then um I will help
[3:53:42] them fill out IRS form 82 8283
for them to have a file through taxes.
[3:53:48] We're just waiting for the quick claim
date to be able to move forward with
[3:53:51] that
>> on on that quick claim deed. Was it
[3:53:56] remember where it came across there was
some banter about there was a right of
[3:54:02] first refusal within
>> those people are now deceased. So
[3:54:06] » so in the when people are deceased and
labelled within a deed for first refusal
[3:54:12] it doesn't go to their heirs.
>> Okay.
[3:54:16] » Correct.
>> Okay.
[3:54:21] Great. Um so do they have to pay sales?
Do they have to pay property tax?
[3:54:27] » No.
Okay.
[3:54:31] » Even though
>> it it'll be it'll be ahead,
[3:54:33] » right?
>> Yeah. I mean that's it'll be requested.
[3:54:37] Yes,
>> I I agree with that. I
[3:54:43] » Okay. Um All right. So, moving on. Uh
make a motion to enter executive session
[3:54:49] MRSA title one chapter 13 subchapter 1
for personnel.
[3:54:57] Move.
[3:55:00] Second. All those in favor. I All
right, give me one second.
[3:55:06] [clears throat]