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[Captioner present]

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[Background conversation]

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>> I pledge allegiance to the flag of the United States

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of America and to the Republic for which it stands one nation

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under God indivisible with liberty and justice for all.

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>> Roll call please.

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[Roll call]

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>> Thank you and the calendar please.

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[Reading calendar]

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>> Thank you.

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And so the first item on the agenda --

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>> Thank you.

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The first presentation on here this evening

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is from our assistant superintendent.

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I did a recap on our summer school program.

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>> Thank you.

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Good evening.

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I'd like to start tonight by talking about summer school

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from 2026.

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We had a really successful summer school program this year.

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We were very busy and we had tons of support.

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I'd like to take a moment to thank

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all of the great people who do such great work in the summer

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to help make our Summers run successful including

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our teachers and assistants, principles, custodians,

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transportation, administration and the coordinator

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to make it all happen.

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We're very proud of our summer school program

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and it does there's a lot of great work being

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done by really good people who are very dedicated to this.

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We will begin.

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So we'll start for the K to five MTS Success Academy coordinated

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by Abigail Roessner.

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This program meets four days a week

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and for three weeks and three hours a day.

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Students receive support in Ela and math.

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This year we had 29 students total and the students who

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participated in the program com a 97% of them

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met their reading goal, 93% met their writing goal and 97%

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met their math goal.

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And total, there were 119 students referred

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to the MTS Success Academy.

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There were four that enrolled in it and 11 of those

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were then enrolled and ended up moving

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to ESY rather than the Academy and six moved over

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to the Summer squad program.

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For the improvement progress, we used email,

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we sent letters home to families and made

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phone calls and did outreach to students at the building level.

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Moving on, this year we started a new approach to middle school

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summer school and we called it the Middle school High Impact

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Summer teaching.

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It was a new model for 2026.

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We intended it to be more flexible,

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so that families and students could

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have a little bit more autonomy with the manner

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and the manner at which they received summer instruction.

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We felt that based on past feedback

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we'd gotten from the middle school level,

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it was time to look for a change.

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For this, we looked at providing targeted instruction, individual

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and small group instruction to keep

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the focus very tight with the students

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and very individualized.

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And also to kind of bring in a curricular alignment

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that the students saw, like practical tie ins,

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specifically through summer reading.

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The option was given to students to either

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do it virtually or in person, depending on their preference.

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Based on staff availability for this program,

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we focus on Ela only.

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There were 53 students from DMs who were invited to the program.

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There were 12 that attended.

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There are 22 students invited from Wickford Middle School

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and we had eight attend.

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And all those students worked primarily,

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really with their Ela teacher who worked with them on reading,

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writing comment comprehension.

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I also want to mention at the middle school level at DMs,

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we've had this continue as a after school program,

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not a summer program but we have run for a few years where

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many students take advantage of it and see a lot of value

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in that as an option to get academic support

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and ramp up during the school year.

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In addition to summer option.

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The high school program, Bethany coordinated,

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happens five days a week for three weeks.

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This summer we offered 14 courses

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with instructors and also an online course

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which students could take.

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If that was the preferred method of getting

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their online coursework done.

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There were 107 students taking 152 classes in total.

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141 passed or earned credits of those classes.

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You can see the list of classes there.

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Is a wide range of courses we offer

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in the summer to support students

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in whatever their needs are.

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Credit recovery is primary focus on the summer program

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at the high school and we were proud to offer the support

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for students to obviously keep them in line

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and on track to graduate in four years, which

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we keep a close watch on.

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Next is our countdown to kindergarten program.

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This is coordinated by Jackie Dilorenzo and Lydia Hanhart.

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The countdown to K program is a joyful event.

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District wide and in collaboration with the Office

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of Family Learning, the Child outlet outlet --

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transportation Department and PCOS around our district who do

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such a great job in preparing for and supporting our students

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and our families and what is a very exciting transition

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to kindergarten, so this year in the summer we had 160 incoming

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kindergarten students attend, out of 224 that was registered

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and invited, which is 71.4%, nice numbers there,

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and all schools, across our district had attendance rate

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above 50%.

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Again, we're always looking to continue this work,

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seek feedback and get as much turnout as possible

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as we know that forming that connection with students

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and families especially as they are entering our district

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is very important.

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Moving along, extended school year,

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EC services coordinated by Julia Alfano from Student Services

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Department.

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4 to 5 week program, four days a week,

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Kendra is also a support as assistant director

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as part of this program and focuses mostly

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on high school EC.

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In this program, there are 188 students referred, 161 of them

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accepted their services and pre-K through grade eight.

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And nine through 12 we had 16 students

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plus ten students who participated in transition work

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experiences as part of their summer program.

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There were 17 students walk in speech language and three

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students who did walk in occupational therapy.

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Services offered included preschool skills, reading,

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writing and math, social emotional learning, and also

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related services such as adaptive physical education,

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occupational therapy, physical therapy

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speech and language orientation mobility, vision therapy.

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Services are designed to provide educational programing

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beyond the traditional 180 day schedule for students

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who are eligible with disability to qualify

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and that's outlined in the outline the Individuals

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with Disabilities Act.

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We're proud of the work there and the coordination

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of participation that goes into our program.

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Summer squad come on know the program

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that we are proud to offer and something that I think really

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distinguishes us in a very positive way.

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Lydia Barnhart, Maya Lima our coordinators of Summer squad

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and do a fantastic job here there's 4% of the students

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at McKinsey are eligible and 61% of them are free reduced lunch

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eligible, 31% -- and we have 51 students representing all five

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of our elementary schools.

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The program is hosted at Quindecim Elementary

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and held for six weeks.

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For meetings a week and it includes

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things like reading and math, hands

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on learning, about various topics that

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are of interest to the students, also

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relevant, there were 63% had 41 hours of direct instruction

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over the summer and 73% took the bus.

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Having that option for students is really wonderful thing

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and we thank again our bus drivers,

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transportation is not easy coordinating busses

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in the summer, it is somewhat a challenge

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being a different schedule and we thank them

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for their excellent work to make that happen.

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It's a quick note, summer squad is grant funded.

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There are four teachers and teaching assistants part

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of this program funded through learning to hundred 65

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and one teacher fund funded through McKinsey.

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That concludes the presentation of our summer programs

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in North Kingstown.

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Thank you and I'm happy to answer any questions.

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>> I have a few.

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So for K to five, 29 students who participated,

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do you have any idea why the decrease in participation?

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>> We were aware of the decline and it is a concern.

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It's something we have to look at.

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The timing of things matters.

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We were a little bit later starting this year

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than we have been in the past.

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We also saw that many families make plans in the summer.

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With various options with their, with their summer

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camp or other options in the summertime,

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NTSS with it being half a day is kind of

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difficult for some families so I think that was

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a restrictive piece to it.

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We also saw some who had just made,

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who maybe were interested in it but had no other option

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and chose another option.

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Again we'd like to get those numbers

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up a little bit for sure.

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It was a dip this year.

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>> When you say later starting, do you mean later in the year

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or do you mean later in our region correct

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>> Later in the year.

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>> I think invites went out or notifications went out

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at the End of May.

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As a parent, most things in February for that,

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so I know it's difficult, but it's

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hard to determine who might need it or might not.

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I wonder if there's some sort of way that we could get out some

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information to families in February ish even if it's not --

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some of the options that will be available,

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give them a timeline of what the when the information will go out

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to the schools that they at least are aware of.

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>> Absolutely.

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We had some conversations last year.

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We had turnover of staff and had conversations

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around different options.

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We went to middle school route a little differently

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than in the past.

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This year anticipate being a little bit firmly grounded

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in getting it going a little bit sooner so

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we I feel confident in that that's going to happen.

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>> Any other questions quick

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>> Do you think some of the kids might have chosen Summer squad

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over the miss?

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I feel like the summer squad it's options.

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>> We did have some who did.

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Some felt that was a better fit and we always

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tried to accommodate people in terms of their, what

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meets their >> In terms of the middle school program,

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I know last year it was eighth grade, correct?

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>> Correct.

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>> Was the only eighth grade this year?

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>> We opened it to all three grades.

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>> So did we have precipitation across all the grades?

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>> We did.

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>> Last year you had information that showed what percentage

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of students for their goals outlining for students

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in the program this year.

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>> For middle school?

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It's a little different in middle school this year.

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We wanted to go a different route

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in terms of like it being more curricular based

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as opposed to goal based.

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We feel like students at that age see a little bit more

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of a tangible connection when they see it

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tied to curricular goals the.

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So summer reading for example was one focus of the summer

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program to give them support in completing

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the work that was happening for them over the summer.

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Again, it was, were a little bit with the middle school

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level looking at trying out some different things to try and get

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engagement from students and see what

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works for them in the summer.

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>> How many of the families chose virtual and how many chose

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in-house?

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>> I'll have to get back to you that.

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I don't know that off the top of my head.

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I believe it was more virtual.

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>> Would you consider a path of success doing it this way?

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>> I do.

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I think it was a step in the right direction.

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I think that having more personalization

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and giving flexibility is a good model to follow.

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This summer is a bit of a roll of the dice

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sometimes in terms of like families

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interest or willingness because there's different things that

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are happening over the summer.

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00:45:53,547 --> 00:45:55,233
We try to be understanding of that.

266
00:45:55,233 --> 00:45:58,227
I do think that outreach earlier can help.

267
00:45:58,227 --> 00:46:02,507
We're definitely going to set that as a goal this year.

268
00:46:02,507 --> 00:46:07,267
I think that we're optimistic based on the work that we have,

269
00:46:07,267 --> 00:46:11,187
the people that we have on board are very passionate about this.

270
00:46:11,187 --> 00:46:14,326
>> High School the number of students that attended,

271
00:46:14,326 --> 00:46:20,326
as well as the classes, is that participation (Indistinct) based

272
00:46:22,212 --> 00:46:25,720
on students who need to remediate grades?

273
00:46:25,720 --> 00:46:29,320
Bam >> And that is not optional?

274
00:46:30,580 --> 00:46:32,267
>> Summer is always optional.

275
00:46:32,267 --> 00:46:34,687
But with the credit recovery piece,

276
00:46:34,687 --> 00:46:37,787
high school students often tend to be quite motivated

277
00:46:37,787 --> 00:46:39,927
because they want to stay on track,

278
00:46:39,927 --> 00:46:42,720
they want to stay with their peers in terms of credits

279
00:46:42,720 --> 00:46:45,533
and getting out on time and things like that.

280
00:46:45,533 --> 00:46:48,937
>> And then the countdown to, we had a 10% drop in participation

281
00:46:48,937 --> 00:46:50,908
on that from last year to this year.

282
00:46:50,908 --> 00:46:52,146
Do you know why?

283
00:46:52,146 --> 00:46:54,146
Any ideas why?

284
00:46:54,627 --> 00:46:56,370
>> Do you want to speak to that?

285
00:46:56,370 --> 00:46:58,867
Lydia hand off to your

286
00:46:58,867 --> 00:47:01,867
>> I will just say --

287
00:47:04,427 --> 00:47:06,427
Lydia Henot.

288
00:47:06,427 --> 00:47:11,827
The weather did not cooperate with us for countdown

289
00:47:12,877 --> 00:47:17,700
to kindergarten this year and we had to reschedule due to rain.

290
00:47:17,700 --> 00:47:19,443
A couple of locations so one things

291
00:47:19,443 --> 00:47:22,747
you might notice for example is fishing numbers

292
00:47:22,747 --> 00:47:24,587
were surprisingly lower.

293
00:47:24,587 --> 00:47:29,627
That's where we took the biggest hit and that was a reschedule.

294
00:47:29,627 --> 00:47:33,777
Like was already stated, summer schedules are complicated

295
00:47:33,777 --> 00:47:37,899
for families, so there were families who may have originally

296
00:47:37,899 --> 00:47:41,859
set aside, but we had to push it back the original day,

297
00:47:41,859 --> 00:47:45,198
but then because of the weather, we had to push it back

298
00:47:45,198 --> 00:47:48,947
into the next week, so I really think --

299
00:47:48,947 --> 00:47:50,947
>> That's good context.

300
00:47:51,275 --> 00:47:52,443
Thank you.

301
00:47:52,443 --> 00:47:55,858
You might want to stay for the next question for summer Scott.

302
00:47:55,858 --> 00:48:01,719
So last year, it said that 59% of the students, 56 to 51

303
00:48:01,719 --> 00:48:04,787
students come a 59% have 50 hours direct instruction

304
00:48:04,787 --> 00:48:07,724
in this year with 53% had 41.

305
00:48:07,724 --> 00:48:10,124
Can you explain quick

306
00:48:10,147 --> 00:48:11,739
>> There was a couple of changes,

307
00:48:11,739 --> 00:48:18,939
one we had two holidays as part of that six week period,

308
00:48:19,295 --> 00:48:24,453
so the total maximum number of hours was a little bit less.

309
00:48:24,453 --> 00:48:32,253
We like all the programs have a -- attendance can be an issue.

310
00:48:33,617 --> 00:48:35,867
It's one of the reasons we go with that six week model

311
00:48:35,867 --> 00:48:38,667
because we feel that we get that kind of contact hours

312
00:48:38,667 --> 00:48:44,910
spread over larger period of time that we're shooting for,

313
00:48:44,910 --> 00:48:48,291
but in terms of the overall numbers,

314
00:48:48,883 --> 00:48:52,877
again, we like some of the other programs,

315
00:48:52,877 --> 00:48:55,507
have a slightly later start in terms of improvement

316
00:48:55,507 --> 00:49:00,307
so we were working from the previous year,

317
00:49:00,600 --> 00:49:03,493
we had a lengthy wait list.

318
00:49:03,493 --> 00:49:06,113
We did not have that this year.

319
00:49:06,113 --> 00:49:08,467
When a family told us that they wanted

320
00:49:08,467 --> 00:49:11,447
to participate but they were going to be away

321
00:49:11,447 --> 00:49:14,763
for a week or two, because we had the capacity,

322
00:49:14,763 --> 00:49:17,767
we said we'd rather have them come and have

323
00:49:17,767 --> 00:49:21,203
the contact for four weeks, but that

324
00:49:21,203 --> 00:49:24,331
did impact our overall numbers, but we have the capacity

325
00:49:24,331 --> 00:49:27,707
to have those kids because of that

326
00:49:27,707 --> 00:49:31,990
and so we welcome them because we

327
00:49:31,990 --> 00:49:34,915
knew that having those kids participate for the weeks

328
00:49:34,915 --> 00:49:37,483
that they were around was in their interest

329
00:49:37,483 --> 00:49:42,227
and there was a desire for them to participate.

330
00:49:42,227 --> 00:49:43,319
>> Last question.

331
00:49:43,319 --> 00:49:46,267
Did bus driver ship went down and I

332
00:49:46,267 --> 00:49:51,547
didn't see any mention of bussing into summer camp.

333
00:49:51,547 --> 00:49:54,547
>> It was done this year.

334
00:49:54,707 --> 00:50:02,507
Last year, we bussed to multiple camps in terms of we also offer

335
00:50:02,567 --> 00:50:04,320
transportation to camp Roesner.

336
00:50:04,320 --> 00:50:08,209
This year we all only offer transportation to the four rec

337
00:50:08,209 --> 00:50:10,467
camps and we did continue that.

338
00:50:10,467 --> 00:50:16,947
I hadn't added that specifics, but we had not a huge number

339
00:50:16,947 --> 00:50:21,747
who go to the playground camp from their,

340
00:50:22,270 --> 00:50:26,731
off the top of my head it would say it's about seven kids.

341
00:50:26,731 --> 00:50:32,731
A sizable enough number to continue offering that, but not

342
00:50:34,267 --> 00:50:37,267
the majority by any stretch.

343
00:50:37,367 --> 00:50:40,670
>> I think last year it was like 14.

344
00:50:40,670 --> 00:50:43,627
>> That is probably in the same ballpark.

345
00:50:43,627 --> 00:50:45,247
>> Thank you.

346
00:50:45,247 --> 00:50:48,771
Other questions? >> I have questions on middle school.

347
00:50:48,771 --> 00:50:51,867
Are we thinking next year of adding math quick

348
00:50:51,867 --> 00:50:56,307
>> We want that math did year we didn't have the staff to support

349
00:50:56,307 --> 00:50:58,307
it.

350
00:50:58,507 --> 00:51:00,507
>> Same question.

351
00:51:00,667 --> 00:51:03,355
We like search for math instructor

352
00:51:03,355 --> 00:51:07,430
and couldn't find anyone that wanted to teach.

353
00:51:07,430 --> 00:51:09,617
Were the students that would have participated

354
00:51:09,617 --> 00:51:15,420
in that offered some sort of virtual, like a modules

355
00:51:15,420 --> 00:51:19,200
or did we just ignore that.

356
00:51:20,347 --> 00:51:23,170
>> Again, the program was designed in a way to be a little

357
00:51:23,170 --> 00:51:26,381
bit more personalized with a 1 to 1 instructor,

358
00:51:26,381 --> 00:51:29,381
so we didn't offer that.

359
00:51:29,520 --> 00:51:32,573
They did have summer work in math,

360
00:51:32,573 --> 00:51:38,427
but that wasn't fitting with the goals of the program.

361
00:51:38,427 --> 00:51:43,907
>> My other question was, like I know you invited 53 students

362
00:51:43,907 --> 00:51:49,907
and 22 from Watford are those students also in Ela support?

363
00:51:51,693 --> 00:51:53,387
>> I'd have to go back and look.

364
00:51:53,387 --> 00:51:56,533
The students who identified through multiple criteria,

365
00:51:56,533 --> 00:51:59,413
the teachers provide, so it's not

366
00:51:59,413 --> 00:52:02,177
based on one specific measurement,

367
00:52:02,177 --> 00:52:05,467
it's based on a a multitude of data

368
00:52:05,467 --> 00:52:09,387
that they look at and determine that they would be invited.

369
00:52:09,387 --> 00:52:11,979
>> Like they need help in the summer,

370
00:52:11,979 --> 00:52:15,110
I feel like support for that and Ela is really helpful

371
00:52:15,110 --> 00:52:18,329
for the kids, so I know that they maybe couldn't make it

372
00:52:18,329 --> 00:52:21,227
in the summer, but having that when they go back to school sort

373
00:52:21,227 --> 00:52:23,227
of helped.

374
00:52:23,347 --> 00:52:25,347
>> Any other questions?

375
00:52:26,227 --> 00:52:28,627
Thank you so much.

376
00:52:29,560 --> 00:52:32,560
Moving on to second presentation.

377
00:52:34,547 --> 00:52:36,547
>> Next presentation --

378
00:52:40,291 --> 00:52:44,667
Tracy Wilkinson are the coordinators for that program.

379
00:52:44,667 --> 00:52:47,667
Thank you for coming tonight.

380
00:52:48,667 --> 00:52:49,947
>> Thank you for having us.

381
00:52:49,947 --> 00:52:51,947
I'm Tracy Wilkinson.

382
00:52:52,323 --> 00:52:55,853
I'm the admin person at Lincs.

383
00:52:55,853 --> 00:52:57,723
And the financial person.

384
00:52:57,723 --> 00:53:01,190
Just for a bit of background, Lincs

385
00:53:01,190 --> 00:53:04,190
was established 66 years ago in 1970

386
00:53:04,430 --> 00:53:08,657
as a separate nonprofit organization for poor performing

387
00:53:08,657 --> 00:53:13,381
district wide PTO style services at a time when Ptos really

388
00:53:13,381 --> 00:53:16,907
didn't exist in the way we see them today for the way they

389
00:53:16,907 --> 00:53:17,760
support the schools.

390
00:53:17,760 --> 00:53:22,443
We've been a part of the district ever since.

391
00:53:22,443 --> 00:53:25,477
Since that time, it's grown and adjusted

392
00:53:25,477 --> 00:53:28,371
according to the needs and demands of the schools.

393
00:53:28,371 --> 00:53:33,227
Nine years ago we underwent a major restructuring and at that

394
00:53:33,227 --> 00:53:36,667
time, reduced the fees that we were charging which were

395
00:53:36,667 --> 00:53:40,124
variable based on the number of --

396
00:53:40,124 --> 00:53:42,524
to a fixed cost.

397
00:53:42,798 --> 00:53:48,870
They came down from 35,000 to a fixed cost of 20,000 which is

398
00:53:48,870 --> 00:53:50,487
where it stands today.

399
00:53:51,175 --> 00:53:54,347
The stipend that we get from the department

400
00:53:54,347 --> 00:53:57,787
is used to cover the majority of payroll costs

401
00:53:57,787 --> 00:54:00,171
and which is about 85% of payroll

402
00:54:00,171 --> 00:54:01,820
is covered by this stipend.

403
00:54:01,820 --> 00:54:06,137
It covers us two who are the two part time employees who provide

404
00:54:06,137 --> 00:54:08,477
the services to the district.

405
00:54:08,477 --> 00:54:11,347
The three core services we provide

406
00:54:11,347 --> 00:54:15,342
are the mentoring program, the academic guide program,

407
00:54:15,342 --> 00:54:18,667
and the administration of the volunteer Background

408
00:54:18,667 --> 00:54:20,811
database on behalf of the school district.

409
00:54:20,811 --> 00:54:24,619
I'm going to talk about Bci's and then

410
00:54:24,619 --> 00:54:27,867
Tara's going to talk about mentoring and academic.

411
00:54:27,867 --> 00:54:31,757
So background checks as you probably all know, are required

412
00:54:31,757 --> 00:54:34,170
by Rhode Island general law and there are

413
00:54:34,170 --> 00:54:36,390
a whole bunch of policies that school departments

414
00:54:36,390 --> 00:54:37,483
have put together.

415
00:54:37,483 --> 00:54:39,103
I think it's for.

416
00:54:39,103 --> 00:54:43,753
We apply the policies as people apply to come

417
00:54:43,753 --> 00:54:46,290
into the schools as volunteers.

418
00:54:46,290 --> 00:54:51,900
As a school department, and through the state,

419
00:54:51,115 --> 00:54:53,931
every single school sponsored event

420
00:54:53,931 --> 00:54:57,470
has to comply with this law.

421
00:54:57,470 --> 00:55:02,247
Events such as field days, school trips, booster club,

422
00:55:02,247 --> 00:55:06,447
after school, library duty, musicals, all grades,

423
00:55:08,411 --> 00:55:12,330
all schools anyone who steps foot in our buildings

424
00:55:12,330 --> 00:55:15,787
as a volunteer has to have a background check.

425
00:55:15,787 --> 00:55:18,715
Once a volunteer is cleared, they

426
00:55:18,715 --> 00:55:21,707
can go in any of our schools so just because you've

427
00:55:21,707 --> 00:55:23,793
got a kid at Fishing Cove, if you

428
00:55:23,793 --> 00:55:26,941
want to go into the high school, as a mentor,

429
00:55:26,941 --> 00:55:31,531
but if you want to go in there to help or to do a field

430
00:55:31,531 --> 00:55:35,270
trip because a short period you are free to go.

431
00:55:35,270 --> 00:55:39,227
Each year Lynx handles around 900 BC I

432
00:55:39,689 --> 00:55:42,907
including a number of national background checks

433
00:55:42,907 --> 00:55:45,137
which are required for out of volunteers

434
00:55:45,137 --> 00:55:49,337
peer, those living in state and those

435
00:55:49,467 --> 00:55:51,670
planning an overnight trip.

436
00:55:51,670 --> 00:55:54,432
Such as volunteers for robotics team and they

437
00:55:54,432 --> 00:55:57,387
go off to Texas on their challenges.

438
00:55:57,387 --> 00:56:02,820
The list, which it's called a list because it is the people,

439
00:56:02,820 --> 00:56:05,155
but it makes it sound secretive and it really isn't.

440
00:56:05,155 --> 00:56:08,659
It's just your name, the date that you got your BCA.

441
00:56:08,659 --> 00:56:11,607
There's nothing secret in there and if you ever

442
00:56:11,607 --> 00:56:15,127
get background check we just mark it off

443
00:56:15,127 --> 00:56:17,872
so you know that you're going to do it overnight.

444
00:56:17,872 --> 00:56:21,472
So far today, we are at 126.

445
00:56:22,813 --> 00:56:25,213
We had 957 last year.

446
00:56:25,877 --> 00:56:28,699
It's maintained as a Google document,

447
00:56:28,699 --> 00:56:31,440
so it's a live document which only Tara

448
00:56:31,440 --> 00:56:33,787
and I can make amendments to.

449
00:56:33,787 --> 00:56:36,507
I own it, Tara is an editor on it.

450
00:56:36,507 --> 00:56:40,771
We give viewer access to a range of different things including

451
00:56:40,771 --> 00:56:45,127
all the admins in the buildings so the principals and office

452
00:56:45,127 --> 00:56:47,527
staff can see it.

453
00:56:47,611 --> 00:56:51,211
We include, guidance counselors and we

454
00:56:54,187 --> 00:56:57,967
include a PTO representative from each school.

455
00:56:57,967 --> 00:57:01,644
The only way the PTO representative can have access

456
00:57:01,644 --> 00:57:05,444
to see the list is if one is on it,

457
00:57:05,444 --> 00:57:08,270
we don't think it's right they should be able to see everybody

458
00:57:08,270 --> 00:57:12,157
else's if they're not on it and if they have to agree to certain

459
00:57:12,157 --> 00:57:15,649
terms and conditions, which are essentially this list is to be

460
00:57:15,649 --> 00:57:19,339
used for the purposes only of checking the volunteer's name

461
00:57:19,339 --> 00:57:21,626
to make sure they're eligible..

462
00:57:21,626 --> 00:57:24,605
It's not to be shared, downloaded,

463
00:57:24,605 --> 00:57:27,387
used to check to see whether or not your friends are on there

464
00:57:27,387 --> 00:57:29,420
because you want to know.

465
00:57:29,420 --> 00:57:32,983
It is totally for the volunteers in the school.

466
00:57:32,983 --> 00:57:37,120
They access I wipe off in the database gets cleared

467
00:57:37,120 --> 00:57:40,215
at the 30th of June every single year and we start fresh on 1st

468
00:57:40,215 --> 00:57:44,307
July so you have to have a new BCI every academic year.

469
00:57:44,307 --> 00:57:47,507
I know people say well you got mine done in June

470
00:57:47,507 --> 00:57:49,419
and I'm coming in in September.

471
00:57:49,419 --> 00:57:52,187
We've got to the point where if a person comes

472
00:57:52,187 --> 00:57:57,867
in August, to help out with summer program, that's great,

473
00:57:57,867 --> 00:58:01,613
but then when we get to the end of the year,

474
00:58:01,613 --> 00:58:04,130
it's not valid anymore.

475
00:58:04,251 --> 00:58:09,387
We can't expect the teachers to remember that you were okay

476
00:58:09,387 --> 00:58:11,787
because after we check.

477
00:58:13,307 --> 00:58:15,307
That's the access.

478
00:58:16,607 --> 00:58:21,467
Everybody who has access to this, the organizers, teachers

479
00:58:21,467 --> 00:58:25,536
staff members, is supposed to check their volunteer

480
00:58:25,536 --> 00:58:27,107
for each event.

481
00:58:27,107 --> 00:58:31,270
So if you're a library do, your librarian

482
00:58:31,270 --> 00:58:33,867
has the office staff can you check the X's on the list

483
00:58:33,867 --> 00:58:36,467
and they say yes, that person can come in.

484
00:58:36,467 --> 00:58:41,553
We have streamlined the process as much as we possibly can

485
00:58:41,553 --> 00:58:44,331
by putting in a whole bunch of information data

486
00:58:44,331 --> 00:58:48,355
onto our website so all the forms are there

487
00:58:48,355 --> 00:58:51,880
and pre-filled where appropriate and they just get it

488
00:58:51,880 --> 00:58:54,746
all from the AG's office.

489
00:58:54,746 --> 00:58:56,937
>> And there's a couple ways to do that.

490
00:58:56,937 --> 00:59:02,937
Try to make it as convenient as possible to people.

491
00:59:04,627 --> 00:59:06,587
>> Mail-In or drive in.

492
00:59:06,587 --> 00:59:08,587
Sometimes they get it from the police department

493
00:59:08,587 --> 00:59:10,597
the police department are willing.

494
00:59:10,597 --> 00:59:12,669
We don't like to impose too much on them.

495
00:59:12,669 --> 00:59:13,972
That's about it.

496
00:59:13,972 --> 00:59:16,720
I don't know if you want to do questions for each of us

497
00:59:16,720 --> 00:59:20,627
or whether you're not you want to wait till the end.

498
00:59:20,627 --> 00:59:24,600
Chair: You all finish and then we can do questions.

499
00:59:24,600 --> 00:59:27,600
Did you all purposely coordinate?

500
00:59:27,787 --> 00:59:29,787
>> No.

501
00:59:33,907 --> 00:59:37,627
I told you you should have changed your shirt.

502
00:59:37,627 --> 00:59:41,547
>> On that note, we're very coordinated program.

503
00:59:41,547 --> 00:59:46,837
So in addition to being a purveyor of Bci's, links

504
00:59:46,837 --> 00:59:51,280
includes trains and supports academic guides and case rules

505
00:59:51,280 --> 00:59:53,907
so I'll talk briefly about the programs.

506
00:59:53,907 --> 00:59:56,853
The academic guide program is available to teachers

507
00:59:56,853 --> 00:59:57,827
and elementary school.

508
00:59:57,827 --> 00:59:59,867
The teachers can request volunteers

509
00:59:59,867 --> 01:00:04,667
to come into their class and help out.

510
01:00:05,627 --> 01:00:07,660
For a variety of reasons.

511
01:00:07,660 --> 01:00:09,307
They might go to parents first.

512
01:00:09,307 --> 01:00:10,597
Does most common.

513
01:00:10,597 --> 01:00:12,487
Teachers will ask from their parent list,

514
01:00:12,487 --> 01:00:14,240
but sometimes teachers really appreciate

515
01:00:14,240 --> 01:00:15,747
having somebody that's not attached

516
01:00:15,747 --> 01:00:19,427
to the child in their classroom and so they'll reach out

517
01:00:19,427 --> 01:00:24,653
to see if they'd like extra help with certain subjects

518
01:00:24,653 --> 01:00:27,890
or a certain time of the week and so I try to provide

519
01:00:27,890 --> 01:00:30,246
academic guides for that.

520
01:00:30,246 --> 01:00:35,460
Sometimes, I'll have community members that would just

521
01:00:35,413 --> 01:00:37,204
really like to help out in the school

522
01:00:37,204 --> 01:00:40,152
and it's one way they can do it.

523
01:00:40,152 --> 01:00:44,150
This of course helps students with usually reading,

524
01:00:44,150 --> 01:00:45,271
writing, math.

525
01:00:45,271 --> 01:00:48,899
It can also really help to give them a sense of self-confidence

526
01:00:48,899 --> 01:00:51,927
by getting that little extra bit of attention that

527
01:00:51,927 --> 01:00:57,147
can be hard for a teacher to give with 25 or so students.

528
01:00:57,147 --> 01:01:00,987
So we found that this can be very positive

529
01:01:00,987 --> 01:01:06,877
for the teacher, helpful for the help positive for the child.

530
01:01:06,877 --> 01:01:10,477
Volunteers are screened to an interview

531
01:01:10,887 --> 01:01:14,270
and they come in and get a little bit of training from me

532
01:01:14,270 --> 01:01:16,547
on what to expect by going into the school.

533
01:01:16,547 --> 01:01:18,853
The teacher works with them on exactly what

534
01:01:18,853 --> 01:01:23,347
they want to have happen in the classroom.

535
01:01:23,347 --> 01:01:26,257
That's an academic guide program.

536
01:01:26,257 --> 01:01:30,457
These numbers have gone down a bit.

537
01:01:31,453 --> 01:01:36,253
There have been steadily about 10 to 15 academic guides

538
01:01:36,355 --> 01:01:42,670
in the year and I think that's because teachers tend to do more

539
01:01:42,670 --> 01:01:45,407
with their own classrooms and also

540
01:01:45,407 --> 01:01:49,682
they just don't have time for volunteers as much.

541
01:01:49,682 --> 01:01:53,882
They're working with different rubrics and curriculums.

542
01:01:53,927 --> 01:01:58,443
They don't have the time to pull in somebody else

543
01:01:58,443 --> 01:02:01,443
when it's very specific curriculum.

544
01:02:01,887 --> 01:02:04,887
So North Kingstown mentoring program

545
01:02:04,887 --> 01:02:08,595
is a program that's available to students in grade one

546
01:02:08,595 --> 01:02:09,727
through 12.

547
01:02:09,727 --> 01:02:12,727
The teacher's guidance counselors, principals

548
01:02:13,693 --> 01:02:17,887
refer students to the program after obtaining parents

549
01:02:17,887 --> 01:02:19,887
and guardian permission.

550
01:02:19,933 --> 01:02:23,530
Referrals are based on the premise

551
01:02:23,530 --> 01:02:27,270
that the student would benefit personally and academically

552
01:02:27,270 --> 01:02:31,707
from a 1 to 1 relationship with an adult mentor mentor.

553
01:02:31,707 --> 01:02:34,592
The students are usually matched when their elementary school

554
01:02:34,592 --> 01:02:36,147
or middle school.

555
01:02:36,147 --> 01:02:37,927
They're not matched in high school.

556
01:02:37,927 --> 01:02:41,967
The mentors are supported through high school.

557
01:02:41,967 --> 01:02:45,907
Quite a few of them continue on right through high school.

558
01:02:45,907 --> 01:02:53,219
A mentor is not a tutor, not a specialist, not a social worker.

559
01:02:53,219 --> 01:02:57,643
It's an adult who's willing to get to know a student

560
01:02:57,643 --> 01:03:00,643
and become a positive consistent,

561
01:03:01,627 --> 01:03:06,770
it's a really important piece of it, role model,

562
01:03:06,770 --> 01:03:09,677
attentive listener and honestly, a friend.

563
01:03:10,487 --> 01:03:13,787
Just somebody who just is there because they're

564
01:03:13,787 --> 01:03:17,190
interested in them and they want to be there and that

565
01:03:17,190 --> 01:03:20,619
starts to resonate with the students.

566
01:03:21,827 --> 01:03:24,558
A mentor commits to spending about

567
01:03:24,558 --> 01:03:30,107
an hour a week with the student or at least for one school year.

568
01:03:30,107 --> 01:03:32,670
That will continue on.

569
01:03:32,670 --> 01:03:35,563
What they do during that time varies,

570
01:03:35,563 --> 01:03:38,470
but it's not a tutoring situation.

571
01:03:38,470 --> 01:03:41,250
It is really just hanging out with a student.

572
01:03:41,250 --> 01:03:43,415
It is visiting with them.

573
01:03:43,415 --> 01:03:46,430
It's very often playing a game.

574
01:03:46,430 --> 01:03:51,302
It's quite amazing how games are to just sit and play a game

575
01:03:51,302 --> 01:03:54,467
and have a conversation during that game.

576
01:03:54,467 --> 01:03:56,653
If you're interested in knowing, is the number

577
01:03:56,653 --> 01:03:58,783
one go to game for mentors and mentees

578
01:03:58,783 --> 01:04:01,297
and I've had mentors who quite honestly

579
01:04:01,297 --> 01:04:05,150
have said I don't know if I can take another game of Uno.

580
01:04:05,150 --> 01:04:09,127
I say but but that's the same for the child.

581
01:04:09,127 --> 01:04:11,267
The child knows it and knows what's going to happen

582
01:04:11,267 --> 01:04:13,747
and they're really good at it.

583
01:04:13,747 --> 01:04:15,747
They're really good.

584
01:04:16,897 --> 01:04:19,347
That feels good to them and that is

585
01:04:19,347 --> 01:04:22,243
something that matters in relationship

586
01:04:22,243 --> 01:04:27,567
and so I have mentors and mentees that continue to play

587
01:04:27,567 --> 01:04:29,593
and these are kids with all the things

588
01:04:29,593 --> 01:04:31,147
that are coming to kids these days,

589
01:04:31,147 --> 01:04:33,891
who will play Uno right on through high school

590
01:04:33,891 --> 01:04:37,667
with their mentor because they can chat.

591
01:04:37,667 --> 01:04:39,340
It is something for them to do.

592
01:04:39,340 --> 01:04:41,393
Just a little side.

593
01:04:41,393 --> 01:04:44,393
They play other games to.

594
01:04:44,707 --> 01:04:46,487
>> We teach chess.

595
01:04:46,487 --> 01:04:48,283
>> That is another thing that happens.

596
01:04:48,283 --> 01:04:54,883
In fact, I'll mention that too because chess is something that

597
01:04:55,523 --> 01:05:00,339
has been taught by quite a few mentors to their mentees

598
01:05:00,339 --> 01:05:04,927
and that can really have a powerful effect on a student

599
01:05:04,927 --> 01:05:08,487
when they feel like I've learned this hard game.

600
01:05:08,487 --> 01:05:13,187
Teachers who have noticed what that does for their students

601
01:05:13,187 --> 01:05:18,107
in the classroom and have learned chess with their mentor

602
01:05:18,107 --> 01:05:21,523
because suddenly that's the smart kid game

603
01:05:21,523 --> 01:05:25,467
and they're doing it and they're sometimes doing it well enough

604
01:05:25,467 --> 01:05:28,773
to start beating the mentor and so yeah,

605
01:05:28,773 --> 01:05:34,499
games can be from very basic to ones that require more skills.

606
01:05:34,499 --> 01:05:40,499
The primary goal of the program is to positively influence

607
01:05:40,667 --> 01:05:43,667
the life of the student.

608
01:05:43,897 --> 01:05:47,357
When a mentor gives a student undivided attention,

609
01:05:47,357 --> 01:05:51,227
listens to that student, really hears them,

610
01:05:51,227 --> 01:05:55,887
cares about the perspective, their well-being, their success,

611
01:05:55,887 --> 01:06:00,259
and honestly, when their mentor just keeps showing up,

612
01:06:00,259 --> 01:06:03,830
every single week the mentor just keeps showing up.

613
01:06:03,830 --> 01:06:05,835
Sometimes they have other commitments

614
01:06:05,835 --> 01:06:09,472
and they let the student know you're either ahead of time

615
01:06:09,472 --> 01:06:11,727
or they call the school and they let the student know.

616
01:06:11,727 --> 01:06:14,510
Those little things can make a huge difference

617
01:06:14,510 --> 01:06:15,987
to some of the students in the program

618
01:06:15,987 --> 01:06:20,381
because they're being thought about enough that the mentor is

619
01:06:20,381 --> 01:06:23,590
going to show up at each week because they

620
01:06:23,590 --> 01:06:26,507
want to spend time with them.

621
01:06:26,507 --> 01:06:29,507
They're very strong role models.

622
01:06:31,207 --> 01:06:36,427
I want to end here that teachers do this every single day.

623
01:06:36,427 --> 01:06:40,270
Teachers listen, they care, they hear

624
01:06:40,293 --> 01:06:43,893
what the students are interested in,

625
01:06:43,907 --> 01:06:47,507
they hear what their goals are.

626
01:06:48,341 --> 01:06:53,667
They do it every day and they had amazing mentors.

627
01:06:53,667 --> 01:06:57,371
Mentors that have made a difference in their life

628
01:06:57,371 --> 01:06:59,750
and what they're doing in their life.

629
01:06:59,750 --> 01:07:01,811
I get emotional about that.

630
01:07:01,811 --> 01:07:07,880
This program allows the teachers can't do that for an hour

631
01:07:07,880 --> 01:07:12,413
with a student who really needs a little more time.

632
01:07:12,413 --> 01:07:15,627
A mentor can be just part of the puzzle adding

633
01:07:15,627 --> 01:07:18,300
to what the teachers do.

634
01:07:18,300 --> 01:07:21,300
Along these lines every day.

635
01:07:21,367 --> 01:07:27,367
And so, having one on one relationship with a mentor

636
01:07:28,417 --> 01:07:31,520
can improve the student's sense of effectiveness,

637
01:07:31,520 --> 01:07:34,347
ability to relate to adults and peers,

638
01:07:34,347 --> 01:07:37,417
self-esteem and confidence, sense of responsibility

639
01:07:37,417 --> 01:07:40,417
and motivation, attendance, academic performance,

640
01:07:42,670 --> 01:07:45,667
and overall positive feeling for school.

641
01:07:47,147 --> 01:07:50,531
I present this in this list but it really

642
01:07:50,531 --> 01:07:52,307
manifests itself in isolation.

643
01:07:52,307 --> 01:07:56,910
These things building each other as a student

644
01:07:56,910 --> 01:07:59,691
spends more time with their mentor.

645
01:08:03,307 --> 01:08:08,707
I'm in communication with the teachers in elementary school

646
01:08:10,947 --> 01:08:14,547
and primarily that have relationships going.

647
01:08:15,960 --> 01:08:21,360
With guidance counselors in the middle and high school

648
01:08:22,670 --> 01:08:26,867
with students and whether improvement or the teacher

649
01:08:27,147 --> 01:08:30,307
might see personal growth or academic growth

650
01:08:30,307 --> 01:08:32,307
in their student.

651
01:08:39,667 --> 01:08:43,867
Even just the attendance is going better.

652
01:08:44,787 --> 01:08:47,787
Increased involvement in class discussions.

653
01:08:49,617 --> 01:08:53,817
O sometimes it's very specific Next item

654
01:54:47,650 --> 01:54:51,186
is the update on Human Resource Director search process.

655
01:54:51,186 --> 01:54:52,856
That is a big mission.

656
01:54:52,856 --> 01:54:56,218
We had a large pool of candidates come up

657
01:54:56,218 --> 01:54:59,960
from that pool we continued come at six candidates come up we

658
01:54:59,960 --> 01:55:01,546
are still going through this process

659
01:55:01,546 --> 01:55:05,100
right now with first interviews and second interviews.

660
01:55:05,100 --> 01:55:08,874
We had a successful first and second round.

661
01:55:08,874 --> 01:55:13,282
Basically at the point of us doing some reference checks

662
01:55:13,282 --> 01:55:17,310
and making a decision come a hopeful that our next meeting

663
01:55:17,310 --> 01:55:21,530
I will be bringing a contract forward for you to approve

664
01:55:21,530 --> 01:55:27,590
the contract of the person I am recommending for that position.

665
01:55:27,590 --> 01:55:30,590
Lastly, just another announcement regarding

666
01:55:32,610 --> 01:55:35,815
our projects and our public forum coming up,

667
01:55:35,815 --> 01:55:41,890
I did put out another newsletter last week about our CRT,

668
01:55:41,890 --> 01:55:45,490
just going through the entire timeline,

669
01:55:47,500 --> 01:55:50,500
everything we have been discussing ,

670
01:55:54,876 --> 01:56:00,276
all based on design and budget process, in October,

671
01:56:02,338 --> 01:56:08,556
we are going to hold a public forum on October 22nd at 6 p.m.

672
01:56:08,556 --> 01:56:12,114
In the high school that everyone is invited to.

673
01:56:12,114 --> 01:56:15,290
That is all for my report for today.

674
01:56:15,290 --> 01:56:17,130
>> Any questions?

675
01:56:17,130 --> 01:56:19,983
>> I would like to thank you for sending that out,

676
01:56:19,983 --> 01:56:22,970
it is exactly what I was looking for.

677
01:56:22,970 --> 01:56:24,970
>> Anything else?

678
01:56:25,250 --> 01:56:30,578
>> I would like to make a motion to move up new business item

679
01:56:30,578 --> 01:56:35,378
eight D, condition of North Kingstown Tennis >> Second.

680
01:56:39,807 --> 01:56:44,700
>> Moving that item to the next item.

681
01:56:45,214 --> 01:56:47,500
>> Aye.

682
01:56:47,500 --> 01:56:48,930
>> Motion to discuss.

683
01:56:48,930 --> 01:56:50,930
>> Second.

684
01:56:51,100 --> 01:56:56,330
>> Anything you want to add regarding what you said earlier?

685
01:56:56,330 --> 01:57:02,330
>> I put a memo forward, some of what I had talked about,

686
01:57:02,330 --> 01:57:05,930
outlining concerns, this was put together,

687
01:57:06,274 --> 01:57:09,874
myself and our assistant athletic director,

688
01:57:11,730 --> 01:57:14,840
just putting it out, documenting what the concerns are,

689
01:57:14,840 --> 01:57:18,876
the needs of the courts, safety concerns,

690
01:57:18,876 --> 01:57:22,378
temporary planning right now, us moving forward,

691
01:57:22,378 --> 01:57:27,986
coming up with a funding source, so we can get them replaced,

692
01:57:27,986 --> 01:57:31,223
they can't be used at this time.

693
01:57:31,223 --> 01:57:38,423
Want to make sure that we have courts at our high school.

694
01:57:41,410 --> 01:57:44,350
>> I have some very serious concerns about this item.

695
01:57:44,350 --> 01:57:47,650
To me this item is a symptom of a larger problem

696
01:57:47,650 --> 01:57:51,556
that this district constantly comes into time and time again.

697
01:57:51,556 --> 01:57:54,370
I say this as one of the chairs of the Building Advisory

698
01:57:54,370 --> 01:57:55,100
Committee.

699
01:57:55,100 --> 01:57:59,350
As someone who has been advocating time and again,

700
01:57:59,350 --> 01:58:03,500
as both a resident and school committee and building

701
01:58:03,500 --> 01:58:07,850
Advisory committee chair, for maintenance of our facilities.

702
01:58:09,890 --> 01:58:16,730
We cannot seem to get out of our own way on that.

703
01:58:16,730 --> 01:58:19,125
Things that don't have to be prioritized

704
01:58:19,125 --> 01:58:20,420
are being prioritized.

705
01:58:20,420 --> 01:58:22,620
That is the blunt response.

706
01:58:22,620 --> 01:58:25,787
That being said, we have to work with what we have,

707
01:58:25,787 --> 01:58:28,165
what we are given at this point.

708
01:58:28,165 --> 01:58:30,345
I never see --

709
01:58:30,345 --> 01:58:32,790
I always see everything as putting out fires.

710
01:58:32,790 --> 01:58:37,900
I never see anything as planning in advance for a rainy day,

711
01:58:37,900 --> 01:58:39,556
saving up and taking responsibility

712
01:58:39,556 --> 01:58:42,243
for our properties, our facilities,

713
01:58:42,243 --> 01:58:44,410
because they are not just buildings come up they are

714
01:58:44,410 --> 01:58:48,530
places and locations where our students work, go to school,

715
01:58:48,530 --> 01:58:52,163
play sports, our faculty and staff work, I mean.

716
01:58:52,163 --> 01:58:54,314
Time and again this happens.

717
01:58:54,314 --> 01:58:57,900
So while this may have been brought to the Asset Management

718
01:58:57,900 --> 01:58:59,383
Commission in December, I have to say

719
01:58:59,383 --> 01:59:03,798
that being on this building committee come out the way

720
01:59:03,798 --> 01:59:08,390
I found out about this and the state of the tennis courts

721
01:59:08,390 --> 01:59:11,410
was, I got back from dropping my son off at college last week,

722
01:59:11,410 --> 01:59:14,490
Sunday morning I got up to a flurry of text messages

723
01:59:14,490 --> 01:59:17,290
and emails about an online petition on Facebook

724
01:59:17,290 --> 01:59:20,530
about the tennis courts that the parents had started,

725
01:59:20,530 --> 01:59:25,340
and I honestly truly felt like, what a slap in the face,

726
01:59:25,340 --> 01:59:28,730
meaning, how am I finding out about this through a petition.

727
01:59:28,730 --> 01:59:30,410
We have the athletic director here

728
01:59:30,410 --> 01:59:33,570
in April who came and spoke to us.

729
01:59:33,570 --> 01:59:37,370
I don't believe, I was here, I don't believe I remember

730
01:59:37,370 --> 01:59:38,540
this ever being mentioned.

731
01:59:38,540 --> 01:59:41,840
I cannot believe that if you look on Google Maps there are

732
01:59:41,840 --> 01:59:43,718
cracks that you can see.

733
01:59:43,718 --> 01:59:44,766
I'm sorry.

734
01:59:44,766 --> 01:59:45,722
I apologize.

735
01:59:45,722 --> 01:59:48,543
If I had known about that, I would

736
01:59:48,543 --> 01:59:51,340
have been screaming, not just about tennis courts.

737
01:59:51,340 --> 01:59:53,950
It's not just about tennis courts.

738
01:59:53,950 --> 01:59:55,900
Tennis courts is just one building.

739
01:59:55,900 --> 01:59:56,500
This is just one piece.

740
01:59:56,500 --> 01:59:58,500
This is happening with our capital improvements,

741
01:59:58,500 --> 02:00:02,122
all over the place, we have got to get our priorities in order.

742
02:00:02,122 --> 02:00:03,910
I have been saying this for years,

743
02:00:03,910 --> 02:00:07,170
I'm going to keep saying it, I don't care who is offended by it

744
02:00:07,170 --> 02:00:08,472
or who doesn't want to hear it.

745
02:00:08,472 --> 02:00:11,634
This is a huge symptom of a major problem.

746
02:00:11,634 --> 02:00:15,294
Until we learn that we need to plan for the future

747
02:00:15,294 --> 02:00:18,369
and not when something actually happens and we

748
02:00:18,369 --> 02:00:21,223
have to pour water on the fire again and scurry for money,

749
02:00:21,223 --> 02:00:23,354
this is just going to keep happening.

750
02:00:23,354 --> 02:00:28,810
That we have to go -- we are a very healthy, wealthy district.

751
02:00:28,810 --> 02:00:30,410
We pay good taxes.

752
02:00:30,410 --> 02:00:34,423
That we have to go out for grant funding for a tennis court

753
02:00:34,423 --> 02:00:39,778
at our newest building in this town is, to me, unacceptable.

754
02:00:39,778 --> 02:00:42,516
And that is the tennis courts.

755
02:00:42,516 --> 02:00:45,930
And you want to talk about equity and inequity?

756
02:00:45,930 --> 02:00:51,623
When you say that right next door, our wonderful facilities,

757
02:00:51,623 --> 02:00:55,747
sports facilities, that is sad as well.

758
02:00:55,747 --> 02:00:57,434
If we want to talk about equity, let's

759
02:00:57,434 --> 02:01:01,143
look at things that are inequitable amongst buildings,

760
02:01:01,143 --> 02:01:04,170
between schools, how about this entire state.

761
02:01:04,170 --> 02:01:06,820
Facilities in other places, other districts,

762
02:01:06,820 --> 02:01:08,498
doing better than ours.

763
02:01:08,498 --> 02:01:12,541
So I am sorry that I had to hear about it this way.

764
02:01:12,541 --> 02:01:15,410
I am glad it has been brought to our attention,

765
02:01:15,410 --> 02:01:19,760
I'm glad that you acted quickly, but I

766
02:01:19,760 --> 02:01:21,531
don't understand why it had to get this bad

767
02:01:21,531 --> 02:01:23,774
before there was any action.

768
02:01:23,774 --> 02:01:25,750
I don't think that should happen.

769
02:01:25,750 --> 02:01:31,513
As far as an RFP goes , send it out yesterday,

770
02:01:31,513 --> 02:01:34,461
you don't have to wait to get an RFP on this, I do agree,

771
02:01:34,461 --> 02:01:39,201
I looked into it as well, I don't agree that that estimate

772
02:01:39,201 --> 02:01:39,701
-- yeah.

773
02:01:39,701 --> 02:01:41,316
It's going to be way more.

774
02:01:41,316 --> 02:01:43,750
We have not planned for that.

775
02:01:43,750 --> 02:01:48,314
Get the RFP out, please, I would recommend getting the RFP out,

776
02:01:48,314 --> 02:01:51,188
get a legitimate estimate, let's get started

777
02:01:51,188 --> 02:01:53,690
on what we are going to bring to the Asset Management

778
02:01:53,690 --> 02:01:57,260
Commission in December now so we have a plan in place

779
02:01:57,260 --> 02:01:59,250
and we are not screwing last minute

780
02:01:59,250 --> 02:02:04,539
and you have to stand up there while the rest of us

781
02:02:04,539 --> 02:02:09,339
have no clue what we are asking for.

782
02:02:13,956 --> 02:02:18,530
>> Can I respond, because I feel like it was directed at me?

783
02:02:18,530 --> 02:02:21,270
>> Can I say I don't think it was directed at you,

784
02:02:21,270 --> 02:02:23,770
I think there are other people on this school committee that

785
02:02:23,770 --> 02:02:27,230
prioritize other stuff come up sometimes I am you come up then

786
02:02:27,230 --> 02:02:31,298
we are not focusing on, like, this shouldn't have happened.

787
02:02:31,298 --> 02:02:33,870
We should be working on our facilities

788
02:02:33,870 --> 02:02:36,100
and putting a list together and planning

789
02:02:36,100 --> 02:02:38,705
how we are going to do it.

790
02:02:38,705 --> 02:02:42,343
The tennis team should not be going to Jamestown.

791
02:02:42,343 --> 02:02:45,970
>> I would like to share, so everyone knows the work that

792
02:02:45,970 --> 02:02:50,980
our staff is doing, we have, since the spring,

793
02:02:50,980 --> 02:02:54,194
been doing walkthroughs of all the buildings come up myself,

794
02:02:54,194 --> 02:02:59,278
with the principals, noting what we need to do at all

795
02:02:59,278 --> 02:03:03,100
of our buildings so we can start putting the plan together,

796
02:03:03,100 --> 02:03:06,370
so we can have it ready to present to asset management

797
02:03:06,370 --> 02:03:11,356
and the buildings and the school committee with our budget this

798
02:03:11,356 --> 02:03:12,300
year.

799
02:03:12,300 --> 02:03:15,794
I have been trying for three years --

800
02:03:15,794 --> 02:03:19,990
I know that sounds a lot, to put together a system.

801
02:03:19,990 --> 02:03:24,930
When I have a new facility supervisor every single year,

802
02:03:24,930 --> 02:03:27,660
it is very hard to do that with the change

803
02:03:27,660 --> 02:03:29,490
of our administration.

804
02:03:29,490 --> 02:03:33,900
And it is hard to do.

805
02:03:38,570 --> 02:03:42,770
Unfortunately, he was great, and he left.

806
02:03:43,330 --> 02:03:47,250
We have someone new now finally who has been here and knows

807
02:03:47,250 --> 02:03:51,690
and is helping us, he is working with myself

808
02:03:51,690 --> 02:03:57,690
so we can have a plan and put something together,

809
02:03:58,500 --> 02:04:04,650
because we need a system in place that shows the life

810
02:04:05,562 --> 02:04:09,144
expectancy of our buildings and what the needs are so we do not

811
02:04:09,144 --> 02:04:13,230
run into issues like this but knowing, that boiler is going

812
02:04:13,230 --> 02:04:16,830
to last X numbers of years.

813
02:04:17,250 --> 02:04:20,330
>> One question I have, do you know when the courts were last

814
02:04:20,330 --> 02:04:22,330
redone, resurfaced?

815
02:04:22,783 --> 02:04:25,783
>> I don't have that information.

816
02:04:26,930 --> 02:04:28,930
>> I was curious.

817
02:04:30,410 --> 02:04:33,770
>> More recent than that, my youngest son come out graduated

818
02:04:33,770 --> 02:04:35,770
in 2020.

819
02:04:37,450 --> 02:04:40,450
>> In 2020, they were relatively new.

820
02:04:46,180 --> 02:04:52,196
>> Thinking of how long the life expectancy is, I agree with you,

821
02:04:52,196 --> 02:04:57,225
as we are thinking about the turf, the roofs,

822
02:04:57,225 --> 02:04:59,119
I was thinking about that.

823
02:04:59,119 --> 02:05:00,730
Other questions?

824
02:05:00,730 --> 02:05:03,130
>> I have a few.

825
02:05:03,530 --> 02:05:08,636
The documentation that I have says that it was roughly

826
02:05:08,636 --> 02:05:12,236
the same, the full replacement at 400,000,

827
02:05:13,400 --> 02:05:15,800
was there another request?

828
02:05:30,114 --> 02:05:30,739
>> It was in --

829
02:05:30,739 --> 02:05:33,739
I had to go back.

830
02:05:45,802 --> 02:05:52,641
>> What I have now -- >> It was less than what we have.

831
02:05:52,641 --> 02:05:54,225
So >> what That I is had not from them

832
02:05:54,225 --> 02:05:55,225
was something different.

833
02:05:55,225 --> 02:05:58,555
What I have now -- still didn't get the money .

834
02:05:58,555 --> 02:05:59,550
regardless.

835
02:05:59,550 --> 02:06:05,550
>> A resurfacing Between life cycle and fitness come on who

836
02:06:18,912 --> 02:06:20,912
makes the determination .

837
02:06:22,790 --> 02:06:29,390
The sports field come on not just tennis courts but anything.

838
02:06:31,380 --> 02:06:35,838
Speaker if we are looking at any time.

839
02:06:36,272 --> 02:06:40,285
On our buildings we have inspections that happen periods.

840
02:06:40,285 --> 02:06:44,171
>> It sounds like the boys team got switched in the spring

841
02:06:44,171 --> 02:06:48,495
of last year because of a concern for safety.

842
02:06:48,495 --> 02:06:51,495
So who makes that determination?

843
02:06:52,750 --> 02:06:54,524
>> If we are going to use them or not?

844
02:06:54,524 --> 02:06:58,724
That is determined by the athletic director.

845
02:06:59,638 --> 02:07:05,380
>> Okay so if they are asking to be --

846
02:07:10,787 --> 02:07:13,187
>> I don't know that.

847
02:07:15,844 --> 02:07:17,844
Is conversation

848
02:07:25,866 --> 02:07:27,866
>> Who determines it ?

849
02:07:32,230 --> 02:07:35,873
If they were determined that they were not fit to play on

850
02:07:35,873 --> 02:07:38,312
and I do know they were played on in the summer

851
02:07:38,312 --> 02:07:40,318
by the rec department.

852
02:07:40,318 --> 02:07:44,398
Why were we playing on them when they were determined not to be

853
02:07:44,398 --> 02:07:45,180
--

854
02:07:45,180 --> 02:07:47,196
>> I don't know why.

855
02:07:47,196 --> 02:07:51,996
I know our athletic de director are determined .

856
02:07:56,456 --> 02:07:58,856
We didn't close them.

857
02:07:59,100 --> 02:08:00,418
>> From a liability standpoint.

858
02:08:00,418 --> 02:08:05,218
W e are saying they are not safe.

859
02:08:05,522 --> 02:08:08,366
>> We can lock the gate and close it off.

860
02:08:08,366 --> 02:08:12,566
>> Where are the players practicing right now ?

861
02:08:14,855 --> 02:08:19,550
Are three courts they are practicing on.

862
02:08:25,281 --> 02:08:28,281
>> What I was curious about .

863
02:08:30,288 --> 02:08:33,787
In your memo you did a nice job outlining what's not usable.

864
02:08:33,787 --> 02:08:35,787
The assessment.

865
02:08:37,800 --> 02:08:39,296
Did rill say they weren't usable?

866
02:08:39,296 --> 02:08:41,917
Who approves facilities like that?

867
02:08:41,917 --> 02:08:44,104
Is it an internal process?

868
02:08:44,104 --> 02:08:46,104
>> It is internally.

869
02:08:46,121 --> 02:08:47,958
>> So we wrote this?

870
02:08:47,958 --> 02:08:49,958
The memo.

871
02:08:51,219 --> 02:08:53,219
I wasn't sure.

872
02:08:54,850 --> 02:08:57,850
I don't know about RILL

873
02:09:03,626 --> 02:09:04,126
.

874
02:09:04,126 --> 02:09:08,326
>> I'm not disputing they are not usable.

875
02:09:08,898 --> 02:09:11,302
If the boys played part of their matches at Wilson

876
02:09:11,302 --> 02:09:14,942
is it not an option this year?

877
02:09:14,942 --> 02:09:22,142
Are there not courts -- do we have to go to Jamestown ?

878
02:09:32,183 --> 02:09:35,540
Have there been discussions with the town?

879
02:09:35,540 --> 02:09:38,426
>> We have not talked to the town.

880
02:09:38,426 --> 02:09:43,247
>> I think that's where the budget and Finance advisory can

881
02:09:43,247 --> 02:09:43,747
talk.

882
02:09:43,747 --> 02:09:45,253
You can talk that through because we

883
02:09:45,253 --> 02:09:46,604
knew about it as an issue.

884
02:09:46,604 --> 02:09:48,620
We presented it to the town.

885
02:09:48,620 --> 02:09:52,889
What is tricky and what I am not seeing in the years

886
02:09:52,889 --> 02:09:56,443
is what we present to the town or not getting separately

887
02:09:56,443 --> 02:09:57,864
funded outside of operations.

888
02:09:57,864 --> 02:10:01,134
That is a challenge that we have these identified needs.

889
02:10:01,134 --> 02:10:05,724
It was not to the level that was in the bond.

890
02:10:05,724 --> 02:10:07,533
Other priorities for academics.

891
02:10:07,533 --> 02:10:11,690
T his we knew was a priority and that's the challenge.

892
02:10:11,690 --> 02:10:12,611
Does the school department internally

893
02:10:12,611 --> 02:10:18,207
fund it or does the town fund it through their processes?

894
02:10:18,207 --> 02:10:21,573
Or is there some sort of collaboration?

895
02:10:21,573 --> 02:10:24,573
That is the biggest challenge.

896
02:10:28,790 --> 02:10:30,870
They're not funding those priorities.

897
02:10:30,870 --> 02:10:36,870
>> Assuming an RFP goes out tomorrow what is the timeline

898
02:10:37,500 --> 02:10:40,650
to the courts being playable again?

899
02:10:40,997 --> 02:10:42,460
>> We need money.

900
02:10:42,460 --> 02:10:44,460
>> Money aside.

901
02:10:45,288 --> 02:10:51,888
>> I don't think I'm the expert on the when and how.

902
02:10:53,284 --> 02:10:58,840
They come back and they review the bids.

903
02:10:58,546 --> 02:11:04,546
What they offer, and then we get into the season.

904
02:11:05,387 --> 02:11:10,180
I don't think they would do anything until the spring .

905
02:11:10,180 --> 02:11:13,780
On what the plan would be.

906
02:11:15,515 --> 02:11:18,969
>> It's clear that we are in agreement that the RFP needs

907
02:11:18,969 --> 02:11:20,969
to go out .

908
02:11:22,662 --> 02:11:25,662
>> We can do the RFP.

909
02:11:29,469 --> 02:11:31,469
>> Along these lines.

910
02:11:32,730 --> 02:11:33,944
I'm not getting upset.

911
02:11:33,944 --> 02:11:36,402
>> No, no come on no.

912
02:11:36,402 --> 02:11:43,256
I just want to make it clear what we are doing day-to-day.

913
02:11:43,256 --> 02:11:45,256
>> I've got it.

914
02:11:45,372 --> 02:11:46,461
Trust me.

915
02:11:46,461 --> 02:11:48,461
I've got it .

916
02:11:50,998 --> 02:11:53,810
What I'm going to say is there were some questions

917
02:11:53,810 --> 02:11:55,227
you weren't able to answer.

918
02:11:55,227 --> 02:11:56,888
Understandably because you have people

919
02:11:56,888 --> 02:12:01,176
who work for you who should be able to answer these questions.

920
02:12:01,176 --> 02:12:04,301
With respect, when an agenda item such as this

921
02:12:04,301 --> 02:12:07,442
is on the agenda and this has happened with other agenda items

922
02:12:07,442 --> 02:12:14,642
as well, if perhaps we could have people who might be able

923
02:12:18,226 --> 02:12:20,893
people who might be able to come in if we could have people here

924
02:12:20,893 --> 02:12:23,358
so we come for discussion and possible vote

925
02:12:23,358 --> 02:12:28,238
we have some resources to bounce our questions off of.

926
02:12:28,238 --> 02:12:30,783
That would be really helpful.

927
02:12:30,783 --> 02:12:32,817
And if these people cannot attend,

928
02:12:32,817 --> 02:12:35,197
if they have subordinates who could come.

929
02:12:35,197 --> 02:12:37,262
If they can't come come and maybe we

930
02:12:37,262 --> 02:12:39,386
have to put this item off.

931
02:12:39,386 --> 02:12:41,110
I don't expect you to be able to answer

932
02:12:41,110 --> 02:12:42,868
all the questions on tennis courts

933
02:12:42,868 --> 02:12:46,862
Pairc you are a very bright man.

934
02:12:46,862 --> 02:12:51,620
That may not be your wheelhouse perk.

935
02:12:52,456 --> 02:12:55,456
>> Any other questions or comments ?

936
02:13:00,276 --> 02:13:06,276
>> Do we need to do anything from a liability standpoint .

937
02:13:07,203 --> 02:13:09,603
Can we double-check that?

938
02:13:09,976 --> 02:13:11,976
>> Liability standpoint.

939
02:13:13,692 --> 02:13:17,892
>> They are not on our double --

940
02:13:21,608 --> 02:13:25,808
>> The courts belong to the town town.

941
02:13:27,587 --> 02:13:29,330
>> That's fine.

942
02:13:29,330 --> 02:13:30,780
Maybe an moa.

943
02:13:30,780 --> 02:13:33,371
Just to make sure we are good there.

944
02:13:33,371 --> 02:13:37,279
>> We don't have to do anything about a liability standpoint

945
02:13:37,279 --> 02:13:40,677
saying our courts are not suitable for use and we are

946
02:13:40,677 --> 02:13:44,877
still allowing people to play on them ?

947
02:13:46,669 --> 02:13:50,536
>> I am even less of a tennis expert but I don't know

948
02:13:50,536 --> 02:13:51,823
the distinction.

949
02:13:51,823 --> 02:13:53,873
When someone says unsafe to me, that

950
02:13:53,873 --> 02:13:57,610
means unsafe as opposed to not playable or something different.

951
02:13:57,610 --> 02:13:59,610
I don't know.

952
02:13:59,392 --> 02:14:03,989
If we are afraid of a liability issue.

953
02:14:03,989 --> 02:14:06,989
>> That's what I'm concerned about.

954
02:14:07,655 --> 02:14:10,155
>> I am Bridget, director of operations.

955
02:14:10,155 --> 02:14:14,355
I've been reviewing the tennis courts situation.

956
02:14:14,463 --> 02:14:16,211
The town come away we've reached out

957
02:14:16,211 --> 02:14:18,271
to the town they are using the courts which

958
02:14:18,271 --> 02:14:20,140
is why we were not able to.

959
02:14:20,140 --> 02:14:24,133
In the spring we were able to figure out some of the matches.

960
02:14:24,133 --> 02:14:26,533
>> You're talking about Wilson.

961
02:14:26,716 --> 02:14:28,420
>> Yes.

962
02:14:28,420 --> 02:14:32,562
I can say that I know the tennis courts have been resurfaced.

963
02:14:32,562 --> 02:14:34,479
Some of the cracks have been filled previously

964
02:14:34,479 --> 02:14:36,187
and now we have gotten to the point where

965
02:14:36,187 --> 02:14:38,579
that is no longer an option.

966
02:14:38,579 --> 02:14:42,125
That's part of where we are.

967
02:14:42,125 --> 02:14:47,139
>> So the town, our tennis courts on the high school

968
02:14:47,139 --> 02:14:50,163
property, does the town allow usage for the public

969
02:14:50,163 --> 02:14:51,854
for the tennis courts?

970
02:14:51,854 --> 02:14:54,975
Speak O then bam people for the public

971
02:14:54,975 --> 02:14:58,575
do come on the tennis courts.

972
02:14:59,861 --> 02:15:02,326
>> I don't know if it's town programing.

973
02:15:02,326 --> 02:15:05,248
>> Regardless if it's being used.

974
02:15:05,248 --> 02:15:08,580
Conversation with the town manager and the town facilities

975
02:15:08,580 --> 02:15:11,670
people to say if we are sharing.

976
02:15:11,670 --> 02:15:14,926
Regardless, if we are sharing perhaps

977
02:15:14,926 --> 02:15:19,223
we could talk about fund sharing as well.

978
02:15:19,223 --> 02:15:24,675
>> I think, I know it's a community space and some

979
02:15:24,675 --> 02:15:29,355
community members come on a random sunny day.

980
02:15:29,355 --> 02:15:34,155
>> To that point, it's on high school property.

981
02:15:37,211 --> 02:15:38,644
There's three different levels.

982
02:15:38,644 --> 02:15:40,190
T here's random people walking on

983
02:15:40,190 --> 02:15:41,860
and playing tennis for leisure.

984
02:15:41,860 --> 02:15:44,278
There is the rec department using the facilities

985
02:15:44,278 --> 02:15:47,334
and then our school department using the facilities.

986
02:15:47,334 --> 02:15:52,728
We talked about this before as far as usage.

987
02:15:52,728 --> 02:15:54,507
Maintenance and all those sorts of things.

988
02:15:54,507 --> 02:15:56,655
It's an example of having continued conversations

989
02:15:56,655 --> 02:15:58,655
with the town.

990
02:15:58,861 --> 02:16:03,127
It does add extra wear and tear to the facilities.

991
02:16:03,127 --> 02:16:05,288
I think we should have great partnerships like that

992
02:16:05,288 --> 02:16:07,613
with the town facilities but there

993
02:16:07,613 --> 02:16:11,180
are is where I get concerned, additional usage.

994
02:16:11,180 --> 02:16:13,979
>> My experience in different districts,

995
02:16:13,979 --> 02:16:18,414
there's a partnership for a usage agreement but it may not

996
02:16:18,414 --> 02:16:22,593
be that the courts are left open 204 hours a day.

997
02:16:22,593 --> 02:16:28,593
Maybe on Sundays this community day or something like that.

998
02:16:31,170 --> 02:16:34,774
>> I can't remember if someone said this.

999
02:16:34,774 --> 02:16:37,711
If we are concerned about our athletes being on it,

1000
02:16:37,711 --> 02:16:42,511
do we need to put a sign up?

1001
02:16:43,730 --> 02:16:46,673
>> Anything else about the tennis courts ?

1002
02:16:50,990 --> 02:16:54,590
It sounds like putting an RPO.

1003
02:16:56,960 --> 02:17:00,428
>> It's on the budget and finance agenda to look at.

1004
02:17:00,428 --> 02:17:02,428
>> Correct .

1005
02:17:03,883 --> 02:17:07,483
>> And then we have a meeting.

1006
02:17:08,273 --> 02:17:12,473
We put it back on this agenda ?

1007
02:17:13,246 --> 02:17:16,655
>> I think it's just for us to discuss.

1008
02:17:16,655 --> 02:17:18,731
But you're going to put the RFP out so

1009
02:17:18,731 --> 02:17:22,602
what are we going to discuss at the next meeting?

1010
02:17:22,602 --> 02:17:23,102
S.

1011
02:17:23,102 --> 02:17:27,302
>> If we are talking about funding sources.

1012
02:17:28,463 --> 02:17:30,463
>> Okay .

1013
02:17:32,710 --> 02:17:34,710
>> Anything else ?

1014
02:17:37,520 --> 02:17:39,452
Thank you so much.

1015
02:17:40,740 --> 02:17:43,670
Moving back up against the consent agenda.

1016
02:17:43,670 --> 02:17:45,328
Can I get a motion.

1017
02:17:45,328 --> 02:17:47,328
Excuse me.

1018
02:17:47,602 --> 02:17:49,234
Does anyone want to exempt anything

1019
02:17:49,234 --> 02:17:51,220
from the consent agenda?

1020
02:17:51,220 --> 02:17:57,341
>> I want to make a motion to remove a one and a two.

1021
02:17:57,341 --> 02:18:00,341
Speak oc1 and C two.

1022
02:18:03,790 --> 02:18:05,340
>> Anything else?

1023
02:18:05,340 --> 02:18:10,897
Can I get a motion to approve the consent agenda minus a one

1024
02:18:10,897 --> 02:18:16,210
and a two and C one and C two?

1025
02:18:16,210 --> 02:18:18,210
Any discussion?

1026
02:18:18,151 --> 02:18:20,551
All those in favor.

1027
02:18:21,390 --> 02:18:25,839
We will go back A up to1 and 2

1028
02:18:30,959 --> 02:18:31,959
.

1029
02:18:31,959 --> 02:18:35,559
>> I make a motion to approve.

1030
02:18:37,207 --> 02:18:38,920
Is this the new agreement?

1031
02:18:38,920 --> 02:18:40,823
>> This is the new agreement.

1032
02:18:40,823 --> 02:18:43,294
Where you are seeing the blank, that's

1033
02:18:43,294 --> 02:18:46,690
assuming the committee approves that tonight's date would

1034
02:18:46,690 --> 02:18:49,932
be inserted and when you see the blank exhibit B, exhibit two,

1035
02:18:49,932 --> 02:18:52,272
we would be attaching the minutes from this meeting

1036
02:18:52,272 --> 02:18:54,397
to evidence that the school Committee took the vote

1037
02:18:54,397 --> 02:18:57,997
and that was the action taken.

1038
02:18:58,505 --> 02:19:01,700
>> My only other question, should we also be signing this

1039
02:19:01,700 --> 02:19:03,700
agreement or not ?

1040
02:19:05,476 --> 02:19:07,406
>> You are not the first person to ask this.

1041
02:19:07,406 --> 02:19:09,657
We went back and forth about this.

1042
02:19:09,657 --> 02:19:12,130
From my perspective come with the attachment of the minutes

1043
02:19:12,130 --> 02:19:14,546
is the official action of the school Committee.

1044
02:19:14,546 --> 02:19:18,958
I don't think there's anything for you to sign to be honest.

1045
02:19:18,958 --> 02:19:22,528
>> Very respectfully I would recommend someone signing it.

1046
02:19:22,528 --> 02:19:27,345
What I have seen as far as record keeping over decades.

1047
02:19:27,345 --> 02:19:29,615
If an attachment gets misplaced and doesn't

1048
02:19:29,615 --> 02:19:31,407
have a signature from the school department

1049
02:19:31,407 --> 02:19:34,785
it might be a good second.

1050
02:19:34,785 --> 02:19:37,185
>> I thought that too.

1051
02:19:39,980 --> 02:19:42,979
>> We can add a city line for the chair but it's not going

1052
02:19:42,979 --> 02:19:47,764
to change the validity of the thing thing.

1053
02:19:47,764 --> 02:19:50,764
>> Do we have a notary?

1054
02:19:52,741 --> 02:19:55,741
Obviously the chair and Leanne.

1055
02:19:56,861 --> 02:19:59,482
>> What I have seen with the agreements that have come back

1056
02:19:59,482 --> 02:20:03,193
from the bos folks come and they've been notarized.

1057
02:20:03,193 --> 02:20:07,993
They have been addressing it on their own .

1058
02:20:08,970 --> 02:20:12,570
>> Does do they need a notary ?

1059
02:20:17,338 --> 02:20:19,761
Bam I. will put a signature line from the chair

1060
02:20:19,761 --> 02:20:25,523
and I will keep the signature line for the driver with notary.

1061
02:20:25,523 --> 02:20:27,523
>> That makes sense.

1062
02:20:28,541 --> 02:20:31,652
Do you need me to add that to the motion?

1063
02:20:31,652 --> 02:20:35,252
>> Approved with the amendments as discussed.

1064
02:20:37,193 --> 02:20:39,593
>> Motion to approve A1

1065
02:20:47,912 --> 02:20:50,312
with the amendments discussed.

1066
02:20:50,587 --> 02:20:51,608
>> Second.

1067
02:20:51,608 --> 02:20:53,608
Any other questions?

1068
02:20:54,430 --> 02:20:56,293
Thank you for the administration and district Attorney

1069
02:20:56,293 --> 02:20:58,148
for working on this agreement.

1070
02:20:58,148 --> 02:21:00,726
It's great progress which is exciting.

1071
02:21:00,726 --> 02:21:02,726
Any other discussion?

1072
02:21:04,156 --> 02:21:05,827
Okay.

1073
02:21:05,827 --> 02:21:08,227
All those in favor.

1074
02:21:08,948 --> 02:21:12,548
Moving on to the next one.

1075
02:21:13,640 --> 02:21:17,264
>> I make a motion to approve A2 .

1076
02:21:26,456 --> 02:21:31,360
Of exhibit one did not have the title.

1077
02:21:31,360 --> 02:21:33,634
Are we missing the title on this?

1078
02:21:33,634 --> 02:21:37,234
>> The ones we put forward title?

1079
02:21:48,770 --> 02:21:50,285
>> I am Bridget.

1080
02:21:50,285 --> 02:21:52,685
We should move forward.

1081
02:21:53,119 --> 02:21:57,364
Secure the funding last week so the title is in process.

1082
02:21:57,364 --> 02:22:00,964
It is insured currently and registered.

1083
02:22:02,118 --> 02:22:04,118
Yes.

1084
02:22:04,938 --> 02:22:07,308
I believe it's in use, yeah.

1085
02:22:07,308 --> 02:22:09,946
>> We don't have the title to this bus and we are using it

1086
02:22:09,946 --> 02:22:11,340
with kids on it?

1087
02:22:11,340 --> 02:22:13,284
>> It's insured.

1088
02:22:13,284 --> 02:22:15,570
>> It's registered and insured.

1089
02:22:15,570 --> 02:22:17,570
>> I understand.

1090
02:22:17,923 --> 02:22:24,760
How does our insurance company not know if we own a.

1091
02:22:24,760 --> 02:22:27,549
If there was an accident or something happened.

1092
02:22:27,549 --> 02:22:32,349
>> You get insurance before you get a title.

1093
02:22:33,669 --> 02:22:37,723
>> I can tell you it must be insured to us

1094
02:22:37,723 --> 02:22:40,744
because that's the reason we can do this process because it

1095
02:22:40,744 --> 02:22:43,142
can't be insured to the driver alone.

1096
02:22:43,142 --> 02:22:46,657
>> Insuring it without the title transferred.

1097
02:22:46,657 --> 02:22:48,657
Okay .

1098
02:22:49,987 --> 02:22:52,720
>> I know it is insured to us.

1099
02:22:52,720 --> 02:22:55,720
>> I will attach the title.

1100
02:22:56,210 --> 02:22:58,655
>> It was in the last school committee meeting you guys

1101
02:22:58,655 --> 02:23:00,642
approved the financing.

1102
02:23:00,642 --> 02:23:05,906
One bus needed financing and the other one didn't.

1103
02:23:05,906 --> 02:23:12,353
>> Is there a negative impact on students if that is the case?

1104
02:23:12,353 --> 02:23:17,969
>> Obviously not because they are using the bus right now.

1105
02:23:17,969 --> 02:23:19,527
>> I'm just saying.

1106
02:23:19,527 --> 02:23:21,624
>> That's the common sense answer.

1107
02:23:21,624 --> 02:23:25,917
>> I get worried when we don't have the proper attachments.

1108
02:23:25,917 --> 02:23:27,487
>> I agree.

1109
02:23:27,487 --> 02:23:28,945
I would like to see it.

1110
02:23:28,945 --> 02:23:31,171
>> As long as there's no negative repercussions

1111
02:23:31,171 --> 02:23:32,346
for students.

1112
02:23:32,346 --> 02:23:36,801
>> Can we table this until the next meeting?

1113
02:23:36,801 --> 02:23:40,980
Do we need to make a motion to do that?

1114
02:23:40,980 --> 02:23:42,452
>> You can make a motion to table but I'm going to make

1115
02:23:42,452 --> 02:23:47,944
the changes we talked about so when you get the next draft.

1116
02:23:47,944 --> 02:23:52,979
>> I'm going to make a motion that the new contract.

1117
02:23:52,979 --> 02:23:57,179
To table to the meeting on October 6, 20206.

1118
02:24:00,132 --> 02:24:04,303
>> As a point of clarification, that's how we'd like to move

1119
02:24:04,303 --> 02:24:05,247
forward all the time.

1120
02:24:05,247 --> 02:24:08,120
Waiting for all the documents until we move forward.

1121
02:24:08,120 --> 02:24:11,612
>> A quick question on the motion.

1122
02:24:12,726 --> 02:24:14,496
I don't know how fast titles appear

1123
02:24:14,496 --> 02:24:16,399
in the state of Rhode Island.

1124
02:24:16,399 --> 02:24:18,503
We want to save that date.

1125
02:24:18,503 --> 02:24:21,503
>> Get rid of the date.

1126
02:24:21,682 --> 02:24:28,882
>> I'm going to make a motion to approve the new bus contract.

1127
02:24:28,891 --> 02:24:32,491
To table the new bus contract.

1128
02:24:32,843 --> 02:24:37,430
>> All those in favor please say I.

1129
02:24:39,150 --> 02:24:42,150
>> Thank you come on Bridget.

1130
02:24:45,119 --> 02:24:48,119
>> Making a motion to discuss.

1131
02:24:48,420 --> 02:24:50,420
Minutes approval.

1132
02:24:53,792 --> 02:24:55,506
>> Do we have a second?

1133
02:24:55,506 --> 02:24:57,437
>> Second.

1134
02:24:57,437 --> 02:25:00,520
>> I sent out an email this afternoon and I apologize

1135
02:25:00,520 --> 02:25:02,230
for the lateness of the email.

1136
02:25:02,230 --> 02:25:03,432
It just came to my attention.

1137
02:25:03,432 --> 02:25:07,838
As I understand it we are still having significant issues

1138
02:25:07,838 --> 02:25:10,817
with the new software and I don't

1139
02:25:10,817 --> 02:25:16,979
want to say my understanding is when we input the information it

1140
02:25:16,979 --> 02:25:19,588
looks one way and we try to print it out and get it to you

1141
02:25:19,588 --> 02:25:21,845
folks it looks completely different.

1142
02:25:21,845 --> 02:25:26,512
It changes the formatting and some other things.

1143
02:25:26,512 --> 02:25:29,692
I was asked how to handle it today.

1144
02:25:29,692 --> 02:25:34,724
We've got a certain amount of days to get these approved.

1145
02:25:34,724 --> 02:25:38,600
What the statute does allow for is this body

1146
02:25:38,600 --> 02:25:40,262
could extend the time.

1147
02:25:40,262 --> 02:25:41,940
And publicly state the reason.

1148
02:25:41,940 --> 02:25:47,340
My suggestion and I haven't gone through double --

1149
02:25:47,549 --> 02:25:53,549
I got the call and it was universally accepted that.

1150
02:25:55,911 --> 02:25:58,194
The vote that it's extended to the sixth.

1151
02:25:58,194 --> 02:26:00,598
The reason being they are not accurate.

1152
02:26:00,598 --> 02:26:02,532
They are not readable.

1153
02:26:02,532 --> 02:26:06,214
I spoke with the clerk as I was walking in today.

1154
02:26:06,214 --> 02:26:11,140
Tomorrow or Thursday meeting with the Granicus people

1155
02:26:12,188 --> 02:26:16,988
to talk about the inputting and the format.

1156
02:26:19,480 --> 02:26:21,553
One of these we already did once.

1157
02:26:21,553 --> 02:26:24,911
>> Would we make a whole new one?

1158
02:26:24,911 --> 02:26:30,641
>> I would make a motion to postpone both of these until

1159
02:26:30,641 --> 02:26:34,876
the October 6th meeting and clearly state the reason being

1160
02:26:34,876 --> 02:26:37,334
is they are simply not accurate and we are having technical

1161
02:26:37,334 --> 02:26:39,204
difficulties getting them correct.

1162
02:26:39,204 --> 02:26:40,720
I think that's accurate.

1163
02:26:40,720 --> 02:26:42,977
>> Do what we did before.

1164
02:26:42,977 --> 02:26:45,593
Make it to the eighth so if we approve it.

1165
02:26:45,593 --> 02:26:47,903
>> I don't want to lose track of this at all.

1166
02:26:47,903 --> 02:26:49,652
I'm very concerned about it.

1167
02:26:49,652 --> 02:26:53,321
So much so just so you know one thing we talked about

1168
02:26:53,321 --> 02:26:55,912
and I haven't talked to anybody on the committee

1169
02:26:55,912 --> 02:26:57,958
about but to get these published,

1170
02:26:57,958 --> 02:27:01,540
it might even be depending on what we hear from Granicus

1171
02:27:01,540 --> 02:27:05,270
my suggestion might be to do it through a google doc

1172
02:27:05,270 --> 02:27:06,230
or something.

1173
02:27:06,230 --> 02:27:10,419
We can get the minutes readable, correct, approved, posted.

1174
02:27:10,419 --> 02:27:14,627
If we have to back them into Granicus at a different date.

1175
02:27:14,627 --> 02:27:16,826
The longer this goes out with all this stuff

1176
02:27:16,826 --> 02:27:18,534
I'm afraid we're going to miss something.

1177
02:27:18,534 --> 02:27:22,988
I prefer we put it to that date and make a location --

1178
02:27:22,988 --> 02:27:24,988
A. Notation.

1179
02:27:25,620 --> 02:27:28,620
>> If we say the sixth.

1180
02:27:30,535 --> 02:27:33,194
>> I rather not we keep continuing this.

1181
02:27:33,194 --> 02:27:35,385
My thought and I defer to you folks

1182
02:27:35,385 --> 02:27:37,680
because I'm not the Granicus person.

1183
02:27:37,680 --> 02:27:39,597
If we get information this week that

1184
02:27:39,597 --> 02:27:41,458
leads us to believe the situation

1185
02:27:41,458 --> 02:27:43,656
is not going to be resolved immediately then

1186
02:27:43,656 --> 02:27:45,840
I would do it the old school way.

1187
02:27:45,840 --> 02:27:48,422
G et a hard copy to you guys come and get them

1188
02:27:48,422 --> 02:27:52,311
posted and let's deal with the Granicus piece afterwards.

1189
02:27:52,311 --> 02:27:54,311
>> Old school copies?

1190
02:27:55,866 --> 02:27:57,866
>> Word perfect.

1191
02:27:58,647 --> 02:27:59,147
Of.

1192
02:27:59,147 --> 02:28:01,147
>> It's formatted.

1193
02:28:01,853 --> 02:28:03,795
You have the minutes.

1194
02:28:03,795 --> 02:28:09,427
What's happening is, share that Jen Turner did some research

1195
02:28:09,427 --> 02:28:10,737
looking into this.

1196
02:28:10,737 --> 02:28:13,921
There are problems with the coding.

1197
02:28:13,921 --> 02:28:15,733
It does something with the coding.

1198
02:28:15,733 --> 02:28:18,733
It's out of our control.

1199
02:28:21,491 --> 02:28:25,691
>> Is it the sixth or the seventh?

1200
02:28:27,532 --> 02:28:31,732
>> My recommendation would be the next day.

1201
02:28:32,792 --> 02:28:39,392
>> I'm going to withdraw my motion and make a new motion .

1202
02:28:43,333 --> 02:28:47,220
I'm going to make a motion to extend the time for the filing

1203
02:28:47,220 --> 02:28:50,905
of the minutes of the school Committee minutes from

1204
02:28:50,905 --> 02:28:56,905
the August 18th and September 8th meetings until October 7th

1205
02:28:57,135 --> 02:29:01,335
to allow the issues we are having .

1206
02:29:02,983 --> 02:29:05,983
>> That sounds accurate to me.

1207
02:29:06,843 --> 02:29:08,498
>> Any discussion?

1208
02:29:08,498 --> 02:29:11,406
I want to thank Jen for trying to work through the new system.

1209
02:29:11,406 --> 02:29:14,923
O ptimistic that they will be able to figure it out and it

1210
02:29:14,923 --> 02:29:18,523
will hopefully result in better --

1211
02:29:18,536 --> 02:29:22,136
unfortunately we are having technical difficulties .

1212
02:29:30,252 --> 02:29:33,852
>> Any other comments on the minutes ?

1213
02:29:36,200 --> 02:29:37,459
We will call the question.

1214
02:29:37,459 --> 02:29:39,859
All those in favor.

1215
02:29:41,657 --> 02:29:44,970
It brings us to the end of the consent agenda.

1216
02:29:44,970 --> 02:29:46,416
Next item is financial reports.

1217
02:29:46,416 --> 02:29:50,160
C an I get a motion ?

1218
02:29:53,932 --> 02:29:57,532
Any questions regarding the report presented ?

1219
02:29:59,453 --> 02:30:02,589
>> My first question is on the bank statements.

1220
02:30:02,589 --> 02:30:08,589
When will we -- the microphone won't pick you up .

1221
02:30:12,269 --> 02:30:13,940
>> These are from June.

1222
02:30:13,940 --> 02:30:17,290
When will we see the next update for the next statements?

1223
02:30:17,290 --> 02:30:19,290
>> July is done.

1224
02:30:22,309 --> 02:30:24,428
What I wanted to provide, I didn't

1225
02:30:24,428 --> 02:30:26,773
want it to get so muddied because I was providing

1226
02:30:26,773 --> 02:30:29,173
so many bank statements.

1227
02:30:29,661 --> 02:30:31,203
I know throughout last year they were

1228
02:30:31,203 --> 02:30:33,485
coming in different formats.

1229
02:30:33,485 --> 02:30:37,983
I wanted you to have the clean full set for the year.

1230
02:30:37,983 --> 02:30:41,583
July and August are both done .

1231
02:30:44,377 --> 02:30:45,932
I usually do the financial reports

1232
02:30:45,932 --> 02:30:50,132
at the second meeting of the month.

1233
02:30:50,297 --> 02:30:51,986
I can put both of them up there.

1234
02:30:51,986 --> 02:30:54,838
Usually you'll get one month behind.

1235
02:30:54,838 --> 02:30:57,452
I will try to do them.

1236
02:30:57,452 --> 02:31:00,879
I will try to not get two months out.

1237
02:31:00,879 --> 02:31:02,892
They are done and they are ready.

1238
02:31:02,892 --> 02:31:08,196
I didn't want it to get too crazy with 15 attachments .

1239
02:31:08,196 --> 02:31:12,396
>> I have some questions on the budget .

1240
02:31:16,454 --> 02:31:22,500
The expenses are, I took this and I looked at the projection

1241
02:31:22,500 --> 02:31:29,700
from the last one we got was May and there was a $600,000

1242
02:31:30,156 --> 02:31:30,736
difference.

1243
02:31:30,736 --> 02:31:33,250
Where does that swing come from?

1244
02:31:33,250 --> 02:31:37,430
>> It's the same thing we've talked about a million times.

1245
02:31:37,430 --> 02:31:39,210
It's the release of all the encumbrances.

1246
02:31:39,210 --> 02:31:43,782
We are doing things very differently in the new system .

1247
02:31:43,782 --> 02:31:46,280
Because this is a problem.

1248
02:31:46,280 --> 02:31:48,540
It's something that we have talked about.

1249
02:31:48,540 --> 02:31:50,970
All those encumbrances get released

1250
02:31:50,970 --> 02:31:53,492
and we have that big swing.

1251
02:31:53,492 --> 02:31:58,315
Every year I have started to close out encumbrances sooner.

1252
02:31:58,315 --> 02:32:00,475
My first year we closed them out at the end of May

1253
02:32:00,475 --> 02:32:02,245
and then the beginning of May.

1254
02:32:02,245 --> 02:32:04,449
This year they were cut off at the end of April

1255
02:32:04,449 --> 02:32:09,350
so we can try and get a better handle on it.

1256
02:32:09,350 --> 02:32:11,760
And all the principals and clerks

1257
02:32:11,760 --> 02:32:12,630
have been made aware of this fear

1258
02:32:12,630 --> 02:32:14,536
we are going to change in the new system

1259
02:32:14,536 --> 02:32:16,994
how the encumbrances are done so we don't have this problem

1260
02:32:16,994 --> 02:32:19,210
and we have a clearer picture any

1261
02:32:19,210 --> 02:32:21,589
timeline it's going to be more accurate month to month.

1262
02:32:21,589 --> 02:32:23,815
That is the hope with the new system.

1263
02:32:23,815 --> 02:32:27,484
There is a habit here of encumbering everything early on.

1264
02:32:27,484 --> 02:32:29,721
Once it's encumbered and accounted for it's

1265
02:32:29,721 --> 02:32:32,943
really, really hard to tell without going

1266
02:32:32,943 --> 02:32:36,000
through every single requisition every single day.

1267
02:32:36,000 --> 02:32:37,479
Is this accurate?

1268
02:32:37,479 --> 02:32:38,537
Has this come in?

1269
02:32:38,537 --> 02:32:40,178
I do the best that I can.

1270
02:32:40,178 --> 02:32:43,873
To go through and look at what's been paid to date.

1271
02:32:43,873 --> 02:32:45,498
Because that might show it's encumbered

1272
02:32:45,498 --> 02:32:47,290
but payments are only for February

1273
02:32:47,290 --> 02:32:51,104
and we might be in May because we haven't gotten a bill.

1274
02:32:51,104 --> 02:32:54,590
There was always that big swing because of that.

1275
02:32:54,590 --> 02:32:58,880
That release come out it instantly changes everything.

1276
02:32:58,880 --> 02:33:00,697
I know that's not a perfect answer.

1277
02:33:00,697 --> 02:33:03,878
>> To let you better manage it?

1278
02:33:03,878 --> 02:33:06,920
>> Not only better manage it.

1279
02:33:06,920 --> 02:33:09,153
It's how we're going to be doing requisitions and purchase

1280
02:33:09,153 --> 02:33:10,141
orders.

1281
02:33:10,141 --> 02:33:12,784
Not doing these full encumbrances.

1282
02:33:12,784 --> 02:33:14,867
Requisitions are going to be going in individually

1283
02:33:14,867 --> 02:33:19,670
as they are needed one by one.

1284
02:33:19,653 --> 02:33:24,870
>> I have to put in a purchase order any time.

1285
02:33:24,870 --> 02:33:27,870
I can't do a $300,000 encumbrance.

1286
02:33:27,154 --> 02:33:29,493
>> What happens right now in our current system,

1287
02:33:29,493 --> 02:33:31,362
to give you an example.

1288
02:33:31,362 --> 02:33:33,197
Some things we will.

1289
02:33:33,197 --> 02:33:36,630
We have a contract we will do the whole thing.

1290
02:33:36,630 --> 02:33:37,980
There is an anticipated amount we have to have

1291
02:33:37,980 --> 02:33:40,739
and we want to make sure we have that money set aside.

1292
02:33:40,739 --> 02:33:44,122
But we don't need to do that for Amazon or W.B. Mason.

1293
02:33:44,122 --> 02:33:47,331
Right now that's what's happening is that let's just say

1294
02:33:47,331 --> 02:33:51,621
a school has a certain budget for supplies and they are like

1295
02:33:51,621 --> 02:33:54,928
okay come I'm going to create a purchase order and encumber

1296
02:33:54,928 --> 02:33:57,623
$20,000 at the start of the year for Amazon.

1297
02:33:57,623 --> 02:33:59,342
They may only use four of that.

1298
02:33:59,342 --> 02:34:01,451
B ut when I employ my numbers and what's showing

1299
02:34:01,451 --> 02:34:05,268
in the financial software is $20,000 is used and I don't have

1300
02:34:05,268 --> 02:34:08,640
any way of knowing is there a reason without having to sit

1301
02:34:08,640 --> 02:34:11,385
and talk to them every time and say what is your plan?

1302
02:34:11,385 --> 02:34:12,795
What are you ordering?

1303
02:34:12,795 --> 02:34:15,354
This is what you gave me at budget time.

1304
02:34:15,354 --> 02:34:16,394
Is it still accurate?

1305
02:34:16,394 --> 02:34:19,653
Is it being ordered at different points of the year?

1306
02:34:19,653 --> 02:34:20,665
That's going to go away.

1307
02:34:20,665 --> 02:34:23,664
We are not doing that.

1308
02:34:23,664 --> 02:34:26,229
>> And that was effective July July 1?

1309
02:34:26,229 --> 02:34:26,819
>> Yes.

1310
02:34:26,819 --> 02:34:29,710
Even though we are still using munis right now

1311
02:34:29,710 --> 02:34:32,576
we are not having anybody put encumbering orders

1312
02:34:32,576 --> 02:34:37,597
for anything entered in munis right now is a one to one order.

1313
02:34:37,597 --> 02:34:42,840
>> In the report you gave us through the end of the fiscal

1314
02:34:42,840 --> 02:34:45,403
year, it is still showing things that are encumbered.

1315
02:34:45,403 --> 02:34:47,733
Can you explain why?

1316
02:34:47,733 --> 02:34:53,733
>> Payroll and benefits, I show them as encumbered because they

1317
02:34:54,606 --> 02:34:55,706
are accrued back.

1318
02:34:55,706 --> 02:34:59,293
They show differently in the system when we run reports.

1319
02:34:59,293 --> 02:35:01,988
They actually happen in July and August.

1320
02:35:01,988 --> 02:35:05,293
They are things that get paid out in July and August

1321
02:35:05,293 --> 02:35:07,438
but the prior year.

1322
02:35:07,438 --> 02:35:11,450
So I show them as an encumbrance so we can recognize those.

1323
02:35:11,450 --> 02:35:12,335
They are not encumbered.

1324
02:35:12,335 --> 02:35:13,350
They have been paid.

1325
02:35:13,350 --> 02:35:14,535
They are done.

1326
02:35:14,535 --> 02:35:17,163
It's because they are in approval so that's the payroll

1327
02:35:17,163 --> 02:35:20,550
and then we have lingering tuitions

1328
02:35:20,550 --> 02:35:24,646
for some of our students in student services

1329
02:35:24,646 --> 02:35:27,215
that are in out placements.

1330
02:35:27,215 --> 02:35:31,301
We are waiting on our DCYF bill that we haven't received.

1331
02:35:31,301 --> 02:35:33,833
We are waiting on bills from ride

1332
02:35:33,833 --> 02:35:35,265
for some of our transportation.

1333
02:35:35,265 --> 02:35:36,998
Those are the bulk of what's encumbered

1334
02:35:36,998 --> 02:35:41,350
but I think from the time I ran that report until now I think we

1335
02:35:41,350 --> 02:35:44,350
only have four invoices left.

1336
02:35:45,156 --> 02:35:47,257
Speak of how long does that go on for.

1337
02:35:47,257 --> 02:35:50,257
We have a short threshold.

1338
02:35:52,269 --> 02:35:56,271
If it's not here by this date, the next fiscal year.

1339
02:35:56,271 --> 02:35:58,287
What is our date threshold?

1340
02:35:58,287 --> 02:36:01,590
>> For us, our cutoff that I use,

1341
02:36:01,590 --> 02:36:03,767
I cannot speak for what was done before because I think we did it

1342
02:36:03,767 --> 02:36:06,508
a little differently come September 15th.

1343
02:36:06,508 --> 02:36:08,710
That's when I pull my trial balances.

1344
02:36:08,710 --> 02:36:11,110
I'm doing the audit.

1345
02:36:11,226 --> 02:36:17,820
Anything past -- honestly I try to go for September 1.

1346
02:36:17,820 --> 02:36:18,516
August 30 is my cut off.

1347
02:36:18,516 --> 02:36:23,875
We do historically have tuitions and things that kind of linger.

1348
02:36:23,875 --> 02:36:26,265
That's pretty normal for the audit process

1349
02:36:26,265 --> 02:36:27,822
to go through out the summer but then

1350
02:36:27,822 --> 02:36:30,663
once I pull my trial balances and start my audit

1351
02:36:30,663 --> 02:36:32,850
kind of anything that isn't there gets closed out

1352
02:36:32,850 --> 02:36:36,186
and rolled over to next year.

1353
02:36:36,186 --> 02:36:41,586
>> We are seeing this today but this is from 9/1.

1354
02:36:41,892 --> 02:36:43,892
>> Correct .

1355
02:36:45,868 --> 02:36:48,868
>> Questions regarding the financial report .

1356
02:36:52,984 --> 02:36:55,794
Hearing none we will move on.

1357
02:36:55,794 --> 02:36:57,150
Thank you, Leslie.

1358
02:36:57,150 --> 02:37:00,750
Moving on to the advisory reports.

1359
02:37:02,509 --> 02:37:07,309
>> Can I ask a, the items that impact.

1360
02:37:08,550 --> 02:37:10,550
>> Which ones ?

1361
02:37:12,542 --> 02:37:14,486
>> Credit card fees?

1362
02:37:14,486 --> 02:37:16,486
>> Credit card processing .

1363
02:37:22,512 --> 02:37:26,712
In case there's any questions regarding coverage.

1364
02:37:27,255 --> 02:37:31,464
>> Make a motion to move up unfinished business credit card

1365
02:37:31,464 --> 02:37:33,864
processing fees and update.

1366
02:37:37,879 --> 02:37:39,879
And new business.

1367
02:37:40,527 --> 02:37:41,942
>> Second.

1368
02:37:41,942 --> 02:37:44,342
>> All those in favor.

1369
02:37:44,641 --> 02:37:48,582
Can I get a motion for the credit card fee.

1370
02:37:48,582 --> 02:37:52,234
Make a motion to discuss the credit

1371
02:37:52,234 --> 02:37:54,620
card processing fees update.

1372
02:37:54,620 --> 02:37:56,620
>> Second.

1373
02:37:58,421 --> 02:38:00,821
>> Questions from the committee.

1374
02:38:03,194 --> 02:38:07,394
>> I wondered if there was a timeline.

1375
02:38:10,287 --> 02:38:13,887
>> Why are you sitting back there ?

1376
02:38:19,685 --> 02:38:23,285
>> The timeline is dependent on me.

1377
02:38:23,939 --> 02:38:27,488
In order for me to be able to accurately do this,

1378
02:38:27,488 --> 02:38:30,270
we might have mentioned this.

1379
02:38:30,270 --> 02:38:32,845
Numbers are coming from a system that I did not have access

1380
02:38:32,845 --> 02:38:35,313
to so I had to get access to be able to go in

1381
02:38:35,313 --> 02:38:38,173
to pull all the financial information so I could

1382
02:38:38,173 --> 02:38:40,131
accurately go through and review it and come up

1383
02:38:40,131 --> 02:38:42,790
with solid numbers.

1384
02:38:42,790 --> 02:38:45,376
I do have access to that now.

1385
02:38:45,376 --> 02:38:48,139
It's a system I'm unfamiliar with so I am

1386
02:38:48,139 --> 02:38:50,402
working to pull all that data.

1387
02:38:50,402 --> 02:38:53,714
I would like to have something no later than the next school

1388
02:38:53,714 --> 02:38:54,498
committing.

1389
02:38:54,498 --> 02:38:56,498
That's my goal.

1390
02:38:56,545 --> 02:38:59,295
Obviously if I can get it done sooner, I will.

1391
02:38:59,295 --> 02:39:01,491
It happens that our next meeting coincides

1392
02:39:01,491 --> 02:39:04,980
with the go live of our software so I'm

1393
02:39:04,980 --> 02:39:09,776
going to do my best friend that's what I'm aiming for.

1394
02:39:09,776 --> 02:39:12,776
>> On the October 6th agenda.

1395
02:39:15,152 --> 02:39:18,659
The longer this goes on for our families come the longer

1396
02:39:18,659 --> 02:39:22,740
it is an inconvenience for them.

1397
02:39:22,740 --> 02:39:24,740
October 7?

1398
02:39:26,645 --> 02:39:31,488
>> Students could be accruing debt that they will never

1399
02:39:31,488 --> 02:39:32,761
recover.

1400
02:39:32,761 --> 02:39:35,725
>> The situation is we have to negotiate a contract so we are

1401
02:39:35,725 --> 02:39:38,580
waiting for these numbers to figure out a baseline to do

1402
02:39:38,580 --> 02:39:39,296
the negotiation.

1403
02:39:39,296 --> 02:39:41,876
Partly it depends on once we get the numbers

1404
02:39:41,876 --> 02:39:43,633
we're working with Andrew's office

1405
02:39:43,633 --> 02:39:46,467
having an attorney go back and forth between the person

1406
02:39:46,467 --> 02:39:49,963
over there who seemed very receptive to making

1407
02:39:49,963 --> 02:39:51,238
some kind of arrangement.

1408
02:39:51,238 --> 02:39:53,848
It would be ideal if we could have the numbers in time

1409
02:39:53,848 --> 02:39:56,248
to negotiate this contract.

1410
02:39:57,721 --> 02:40:00,373
Depending on the response time of the other company kamala what

1411
02:40:00,373 --> 02:40:02,400
is required on their end for approval so

1412
02:40:02,400 --> 02:40:05,712
we can get something as quickly as possible for our contract.

1413
02:40:05,712 --> 02:40:10,190
>> Are you hoping to have the negotiated contract?

1414
02:40:10,190 --> 02:40:14,659
>> I would like to get my information to them.

1415
02:40:14,659 --> 02:40:16,590
So we can record it.

1416
02:40:16,590 --> 02:40:18,671
Whether it's possible with what they are doing.

1417
02:40:18,671 --> 02:40:23,950
>> It depends on the response time for the company.

1418
02:40:23,950 --> 02:40:26,988
>> If I could be so bold I don't think it's going to be super

1419
02:40:26,988 --> 02:40:28,563
long on their end.

1420
02:40:28,563 --> 02:40:30,710
It is the remedy if you will that I

1421
02:40:30,710 --> 02:40:34,178
think most of the districts are doing and most of the vendors

1422
02:40:34,178 --> 02:40:35,400
are doing.

1423
02:40:35,400 --> 02:40:38,220
We are not talking about reinventing the wheel.

1424
02:40:38,220 --> 02:40:44,220
Once you arrive at the numbers I think the agreement.

1425
02:40:44,261 --> 02:40:48,461
>> It's in their interest to move quickly.

1426
02:40:49,920 --> 02:40:51,920
>> Right.

1427
02:40:51,413 --> 02:40:54,413
>> Other questions from the committee?

1428
02:40:56,154 --> 02:41:00,289
>> I can't remember the last communication that went out

1429
02:41:00,289 --> 02:41:01,628
to families was about this.

1430
02:41:01,628 --> 02:41:04,261
Maybe giving some sort of update but the district

1431
02:41:04,261 --> 02:41:07,690
is working on the issue and we do not expect a resolution

1432
02:41:07,690 --> 02:41:10,113
until I would say probably for families

1433
02:41:10,113 --> 02:41:12,424
at the end of October earliest.

1434
02:41:12,424 --> 02:41:14,973
I am thinking about when families are putting money

1435
02:41:14,973 --> 02:41:16,692
on their children's accounts come

1436
02:41:16,692 --> 02:41:19,275
on thinking about how much to put on some of those things come

1437
02:41:19,275 --> 02:41:21,683
a trying to give them some sense of no promises

1438
02:41:21,683 --> 02:41:24,830
but some update perhaps.

1439
02:41:24,821 --> 02:41:26,560
>> It's correct.

1440
02:41:26,560 --> 02:41:27,790
If they put money on the account it's

1441
02:41:27,790 --> 02:41:29,379
not like it's going to go away.

1442
02:41:29,379 --> 02:41:32,438
It's being attached to their normal account.

1443
02:41:32,438 --> 02:41:33,899
Somebody's putting extra money.

1444
02:41:33,899 --> 02:41:36,192
I t's still going to be the same.

1445
02:41:36,192 --> 02:41:37,763
>> How you are doing it.

1446
02:41:37,763 --> 02:41:40,938
You are sitting on a cash or a check.

1447
02:41:40,938 --> 02:41:43,949
>> If you thought it was going to end next week you might not

1448
02:41:43,949 --> 02:41:46,332
take the time to do the check but if it was going to be

1449
02:41:46,332 --> 02:41:50,268
a month and a half you might do a couple hundred dollars.

1450
02:41:50,268 --> 02:41:52,900
Families have a sense of the timeline.

1451
02:41:52,900 --> 02:41:54,900
>> Other questions.

1452
02:41:57,924 --> 02:42:00,924
>> Hearing none, we'll move on.

1453
02:42:00,924 --> 02:42:05,124
W e'll go to the next item .

1454
02:42:07,447 --> 02:42:09,447
New business substitute.

1455
02:42:11,807 --> 02:42:13,807
>> Substitute coverage.

1456
02:42:17,278 --> 02:42:20,484
I asked for this to be added because the subject has come up

1457
02:42:20,484 --> 02:42:22,424
during the last two budget cycles.

1458
02:42:22,424 --> 02:42:27,453
Talked about whether there was a cost benefit versus short term

1459
02:42:27,453 --> 02:42:30,371
coverage by utilizing teachers third I wanted to put this up

1460
02:42:30,371 --> 02:42:38,171
in advance of the budget cycle and ask for it to be provided .

1461
02:42:42,512 --> 02:42:46,882
We can plan accordingly and have the conversation.

1462
02:42:46,882 --> 02:42:49,282
>> Questions from the committee ?

1463
02:42:51,532 --> 02:42:55,132
>> Questions on what she's asking for ?

1464
02:42:56,669 --> 02:42:59,200
>> I believe I have a good understanding because we have

1465
02:42:59,200 --> 02:43:01,402
talked about it before.

1466
02:43:01,609 --> 02:43:03,442
I think this is going to be something that's

1467
02:43:03,442 --> 02:43:06,709
going to have to be done in tandem with whoever comes

1468
02:43:06,709 --> 02:43:09,316
in in the human resource position

1469
02:43:09,316 --> 02:43:12,300
since that person really does own the majority of the contract

1470
02:43:12,300 --> 02:43:16,107
and what we do when it comes to the substitutes.

1471
02:43:16,107 --> 02:43:17,730
From a financial perspective I think

1472
02:43:17,730 --> 02:43:19,936
I have a good understanding of where

1473
02:43:19,936 --> 02:43:23,128
we're looking to find some savings and maybe different ways

1474
02:43:23,128 --> 02:43:25,528
to manage our substitutes.

1475
02:43:25,741 --> 02:43:27,771
From that piece, the financial piece,

1476
02:43:27,771 --> 02:43:29,376
I think I'm understanding but I think

1477
02:43:29,376 --> 02:43:31,429
it's going to be something that needs to be done

1478
02:43:31,429 --> 02:43:34,314
with this new person coming in.

1479
02:43:34,314 --> 02:43:38,393
>> What you're looking for how many you want us to analyze what

1480
02:43:38,393 --> 02:43:44,993
we are paying right now for our building day-to-day sub teacher

1481
02:43:46,341 --> 02:43:51,629
and TA and what the cost is versus just a person that comes

1482
02:43:51,629 --> 02:43:53,629
in each day.

1483
02:43:55,888 --> 02:43:59,986
>> More the teacher sub coverage we are paying.

1484
02:43:59,986 --> 02:44:05,778
Versus would it be cheaper to have a building sub?

1485
02:44:05,778 --> 02:44:08,178
>> Every building has --

1486
02:44:10,802 --> 02:44:12,109
>> To utilize.

1487
02:44:12,109 --> 02:44:19,230
If you look at the teacher sub coverage costs it's very high .

1488
02:44:19,230 --> 02:44:22,189
Is there a way to bring that number down?

1489
02:44:22,189 --> 02:44:25,189
>> You mean like us hiring.

1490
02:44:26,234 --> 02:44:29,369
Hiring a person who works for us.

1491
02:44:29,369 --> 02:44:34,169
>> Some way to manage by bringing in substitutes .

1492
02:44:38,370 --> 02:44:41,590
Some way to bring our substitute --

1493
02:44:41,590 --> 02:44:46,529
we have determined it's not cost effective to bring in substitute

1494
02:44:46,529 --> 02:44:47,962
hiring inside.

1495
02:44:47,962 --> 02:44:49,723
We've established that.

1496
02:44:49,723 --> 02:44:50,976
Look at it the next way.

1497
02:44:50,976 --> 02:44:55,300
What are other ways for us to bring the sub costs down?

1498
02:44:55,300 --> 02:44:57,553
It's high compared to other districts.

1499
02:44:57,553 --> 02:45:03,560
Looking at what we are using the subs for, how we are using them.

1500
02:45:03,560 --> 02:45:07,990
What are the ways we could potentially offset that?

1501
02:45:07,990 --> 02:45:10,794
>> I think it's not financial.

1502
02:45:10,794 --> 02:45:12,410
The sub is coming in and out.

1503
02:45:12,410 --> 02:45:18,410
You're not getting consistency with the kids in the classroom.

1504
02:45:19,303 --> 02:45:22,735
I don't think the substitute teachers have as much

1505
02:45:22,735 --> 02:45:25,987
as if we are in a building sub.

1506
02:45:25,987 --> 02:45:27,570
They would have more stake in the game

1507
02:45:27,570 --> 02:45:29,716
if they would know the kids or if they were

1508
02:45:29,716 --> 02:45:31,716
covering different classes.

1509
02:45:32,295 --> 02:45:35,105
I feel like I would like to look not just financially

1510
02:45:35,105 --> 02:45:37,696
but is this going to help educate our kids better

1511
02:45:37,696 --> 02:45:41,818
if there is someone in the building all the time?

1512
02:45:41,818 --> 02:45:45,458
>> I want to make it clear we do that already.

1513
02:45:45,458 --> 02:45:49,580
Every building has a building teacher

1514
02:45:49,131 --> 02:45:53,759
sub that is there every single day for the entire year

1515
02:45:53,759 --> 02:45:56,843
and we choose who that person is and we hire them.

1516
02:45:56,843 --> 02:45:58,936
We are doing that right now.

1517
02:45:58,936 --> 02:46:00,714
I think the analysis that you're looking

1518
02:46:00,714 --> 02:46:07,914
for is not using ESS to hire that person but the employee

1519
02:46:08,541 --> 02:46:10,541
and possibly.

1520
02:46:11,607 --> 02:46:13,848
>> Maybe we need two building subs.

1521
02:46:13,848 --> 02:46:15,712
Those types of questions.

1522
02:46:15,712 --> 02:46:18,112
>> Some buildings we do.

1523
02:46:18,465 --> 02:46:21,779
>> That's what I thought she was originally asking.

1524
02:46:21,779 --> 02:46:23,230
I misunderstood.

1525
02:46:23,230 --> 02:46:26,537
>> I want to make sure we understand.

1526
02:46:26,537 --> 02:46:28,619
>> To pay them ourselves.

1527
02:46:28,619 --> 02:46:34,190
I'm asking how we are Colonel I using it

1528
02:46:34,206 --> 02:46:37,191
and how to utilize it differently.

1529
02:46:37,191 --> 02:46:41,528
>> If there is a building sub assigned to a building and that

1530
02:46:41,528 --> 02:46:45,659
building doesn't need them, can they go to another building?

1531
02:46:45,659 --> 02:46:48,300
>> There's always a need.

1532
02:46:48,300 --> 02:46:52,450
There's always someone out and if someone's not out there put

1533
02:46:52,450 --> 02:46:55,850
to good use in that building to cover

1534
02:46:55,850 --> 02:46:57,485
something within the classroom.

1535
02:47:00,890 --> 02:47:05,496
>> Would it make more sense because I think Jen

1536
02:47:05,496 --> 02:47:08,833
you're trying to be proactive for discussions knowing that

1537
02:47:08,833 --> 02:47:11,640
it's a complex thing.

1538
02:47:11,640 --> 02:47:13,537
Isn't something that should go to the budget

1539
02:47:13,537 --> 02:47:15,393
and the advisory committee?

1540
02:47:15,393 --> 02:47:17,358
When you are able to start looking at it.

1541
02:47:17,358 --> 02:47:20,592
It seems like it's more of a question of what

1542
02:47:20,592 --> 02:47:24,930
is causing us to have higher sub rates than other districts

1543
02:47:24,930 --> 02:47:27,245
and what are some options trying to reduce the cost

1544
02:47:27,245 --> 02:47:30,845
and give better service to students.

1545
02:47:31,514 --> 02:47:33,914
Right, that's the goal?

1546
02:47:34,513 --> 02:47:38,990
>> Would it be easier to present it to budget and finance?

1547
02:47:38,990 --> 02:47:41,787
>> It definitely needs to come back here.

1548
02:47:41,787 --> 02:47:45,132
There could be a lot of discussion about the how.

1549
02:47:45,132 --> 02:47:49,932
The data was the first part of that.

1550
02:47:51,677 --> 02:47:53,617
Your thoughts on that?

1551
02:47:53,617 --> 02:47:57,717
>> I think it would make sense to put this together and go

1552
02:47:57,717 --> 02:48:00,897
to budget and finance so we can have the discussion

1553
02:48:00,897 --> 02:48:02,897
and strategize .

1554
02:48:04,677 --> 02:48:08,877
And then from there have the recommendation .

1555
02:48:10,990 --> 02:48:12,532
>> Do you agree?

1556
02:48:12,532 --> 02:48:14,518
>> Yeah.

1557
02:48:14,518 --> 02:48:18,459
>> To me that's the purpose of the Finance Budget advisory

1558
02:48:18,459 --> 02:48:22,710
Committee and we should be doing more of that.

1559
02:48:22,710 --> 02:48:25,295
>> Other questions or comments from the committee regarding

1560
02:48:25,295 --> 02:48:28,683
information we would be interested in seeing?

1561
02:48:28,683 --> 02:48:31,683
>> We won't have that data.

1562
02:48:31,950 --> 02:48:33,869
>> I know.

1563
02:48:33,869 --> 02:48:36,869
I have this laundry list.

1564
02:48:37,848 --> 02:48:39,923
I have a separate Word document.

1565
02:48:39,923 --> 02:48:42,923
>> Anything else on this item ?

1566
02:48:48,837 --> 02:48:50,406
Thank you.

1567
02:48:50,406 --> 02:48:52,406
Going back up.

1568
02:48:54,650 --> 02:48:59,450
>> I will make a motion to move up.

1569
02:48:59,538 --> 02:49:01,538
Unfinished business 7B

1570
02:49:08,358 --> 02:49:08,861
.

1571
02:49:08,861 --> 02:49:10,457
>> The motion to move the item.

1572
02:49:10,457 --> 02:49:13,788
A ll those in favor of moving the item.

1573
02:49:13,788 --> 02:49:16,188
All those in favor.

1574
02:49:17,770 --> 02:49:20,518
Can I get a motion.

1575
02:49:20,518 --> 02:49:23,957
>> Motion to discuss unfinished business facilities

1576
02:49:23,957 --> 02:49:26,357
accessibility and inclusion update.

1577
02:49:28,589 --> 02:49:30,989
>> We have a memo.

1578
02:49:31,749 --> 02:49:34,749
Questions regarding the information provided.

1579
02:49:37,908 --> 02:49:39,463
Bam.

1580
02:49:39,463 --> 02:49:41,496
>> I want to thank Bridget.

1581
02:49:41,496 --> 02:49:43,379
Very thorough and complete for the level

1582
02:49:43,379 --> 02:49:46,573
of detail and attention that was provided.

1583
02:49:46,573 --> 02:49:48,177
Thank you.

1584
02:49:48,177 --> 02:49:51,649
I had a question about the timeline for recommendations

1585
02:49:51,649 --> 02:49:54,889
but I saw in Ken's goals he has December of 20206

1586
02:49:54,889 --> 02:49:59,231
so I'm assuming that's the answer to that.

1587
02:49:59,231 --> 02:50:02,870
To touch on the question raised in citizens comments

1588
02:50:02,870 --> 02:50:05,620
about the survey and how that's going to be distributed,

1589
02:50:05,620 --> 02:50:10,379
I do think that having it go out generally

1590
02:50:10,379 --> 02:50:13,379
versus to the specific people.

1591
02:50:14,528 --> 02:50:18,128
>> The survey will go to everyone.

1592
02:50:21,448 --> 02:50:25,648
Making the recommendation for the focus group .

1593
02:50:28,963 --> 02:50:31,851
To have the focus group being open.

1594
02:50:31,851 --> 02:50:34,956
>> To clarify in the memo the focus group is a group

1595
02:50:34,956 --> 02:50:37,356
of special educator staff.

1596
02:50:37,573 --> 02:50:39,573
That's the intent.

1597
02:50:40,405 --> 02:50:40,905
Correct.

1598
02:50:40,905 --> 02:50:42,655
The survey will be going out for everybody

1599
02:50:42,655 --> 02:50:45,550
to have public comment.

1600
02:50:45,957 --> 02:50:51,731
>> With the citizens comment was, there will be a wide net.

1601
02:50:51,731 --> 02:50:54,299
>> That's what I had read come it was going to be discussion

1602
02:50:54,299 --> 02:50:58,955
with the building people which we all agree is critical.

1603
02:50:58,955 --> 02:51:03,670
>> Bridget has started doing one on one interviews.

1604
02:51:03,670 --> 02:51:06,538
Meaning with a representative in each building

1605
02:51:06,538 --> 02:51:10,738
come especially a teacher to talk through.

1606
02:51:11,184 --> 02:51:14,480
>> Also to address the other thing around the accessibility

1607
02:51:14,480 --> 02:51:15,206
at graduation.

1608
02:51:15,206 --> 02:51:16,690
We've had this conversation.

1609
02:51:16,690 --> 02:51:18,661
Can you speak to that?

1610
02:51:18,661 --> 02:51:23,383
>> I will go back and find the emails where we asked to have it

1611
02:51:23,383 --> 02:51:26,983
and we were told we couldn't.

1612
02:51:27,751 --> 02:51:33,442
>> I do not understand why we are being told no when we are

1613
02:51:33,442 --> 02:51:34,482
able to provide a.

1614
02:51:34,482 --> 02:51:36,771
We should be providing a.

1615
02:51:36,771 --> 02:51:41,760
People should not have to ask for an accommodation.

1616
02:51:41,760 --> 02:51:45,655
It is still being held in the same building.

1617
02:51:45,655 --> 02:51:52,255
I don't understand why it is physically possible to do it.

1618
02:51:52,801 --> 02:51:55,801
Speak oh do you know.

1619
02:51:56,773 --> 02:52:03,122
>> We bring in a lot of money to external companies to do it.

1620
02:52:03,122 --> 02:52:05,122
>> That's probably it.

1621
02:52:06,140 --> 02:52:11,572
>> We are told they can't and that's why they can't.

1622
02:52:11,572 --> 02:52:14,980
>> It is something we should look into now.

1623
02:52:14,980 --> 02:52:21,298
So we can see at the very least what the cost is .

1624
02:52:21,774 --> 02:52:25,374
>> That's for the really big graduations.

1625
02:52:25,582 --> 02:52:29,182
You could get an ASL interpreter.

1626
02:52:29,542 --> 02:52:31,162
Someone signing.

1627
02:52:31,162 --> 02:52:37,162
>> Asking people to self declare that they need an accommodation.

1628
02:52:37,776 --> 02:52:40,409
>> But we also told people.

1629
02:52:40,409 --> 02:52:43,724
What we do is we ask, does anyone need.

1630
02:52:43,724 --> 02:52:46,156
So we know what the accommodations may be.

1631
02:52:46,156 --> 02:52:48,156
We don't know.

1632
02:52:49,689 --> 02:52:50,954
That's why we ask.

1633
02:52:50,954 --> 02:52:55,754
And we told everyone if they pull up

1634
02:52:56,170 --> 02:52:59,645
what we are recording through our YouTube, the closed closed

1635
02:52:59,645 --> 02:53:00,929
captioning.

1636
02:53:00,929 --> 02:53:05,289
That was our way of being able to provide.

1637
02:53:05,289 --> 02:53:10,121
>> To that point, the one thing that I did want to point out is

1638
02:53:10,121 --> 02:53:13,608
that in the audit, in the memo it says in several cases

1639
02:53:13,608 --> 02:53:16,829
the physical environment is generally accessible but it can

1640
02:53:16,829 --> 02:53:19,716
be a small barrier if someone can't actually use it

1641
02:53:19,716 --> 02:53:23,916
on their own, it's not actually accessible .

1642
02:53:26,770 --> 02:53:31,498
Generally accessible with a small barrier is not accessible.

1643
02:53:31,498 --> 02:53:35,869
I just want to make sure that our mind-set is if you cannot

1644
02:53:35,869 --> 02:53:40,290
use it on your own, it's not accessible.

1645
02:53:40,290 --> 02:53:42,290
>> Other questions or comments?

1646
02:53:42,290 --> 02:53:48,369
>> This is very -- it's the start of what we are putting

1647
02:53:48,369 --> 02:53:50,363
together.

1648
02:53:50,363 --> 02:53:53,363
Adding to this more specifically.

1649
02:53:53,614 --> 02:53:58,760
>> I am very impressed with this but saying if you need somebody

1650
02:53:58,760 --> 02:54:01,740
to push you over the bump, it's not accessible.

1651
02:54:01,740 --> 02:54:03,461
>> Another good point.

1652
02:54:03,461 --> 02:54:06,170
What if someone got injured or has an accident.

1653
02:54:06,170 --> 02:54:08,215
You know what I mean.

1654
02:54:08,215 --> 02:54:13,150
Something that might all of a sudden happen.

1655
02:54:15,697 --> 02:54:18,140
It doesn't have to just be the population that's

1656
02:54:18,140 --> 02:54:19,782
there right now.

1657
02:54:19,782 --> 02:54:22,274
>> Bridget, great job on this.

1658
02:54:22,274 --> 02:54:23,573
One question I have.

1659
02:54:23,573 --> 02:54:27,689
I totally understand the concept this is for long term planning.

1660
02:54:27,689 --> 02:54:28,468
Being proactive.

1661
02:54:28,468 --> 02:54:32,566
There are some things that are possibly dangerous.

1662
02:54:32,566 --> 02:54:35,234
What are we doing as far as if we identify something that

1663
02:54:35,234 --> 02:54:37,634
really needs immediate need.

1664
02:54:38,741 --> 02:54:42,502
>> Right now we are addressing the short term quick fixes that

1665
02:54:42,502 --> 02:54:45,761
we have the budget for that we can identify budget funds for.

1666
02:54:45,761 --> 02:54:48,188
A nything that is certainly dangerous that would require

1667
02:54:48,188 --> 02:54:52,578
more budget we will bring forward that cannot wait.

1668
02:54:52,578 --> 02:54:55,514
>> I assume that was the answer but I wanted to clarify.

1669
02:54:55,514 --> 02:54:58,258
>> Some of the work has already started.

1670
02:54:58,258 --> 02:55:01,393
>> Any other questions or comments regarding this?

1671
02:55:01,393 --> 02:55:04,393
>> Separate sort of from this.

1672
02:55:06,915 --> 02:55:10,193
Under the student voice leadership and inclusive student

1673
02:55:10,193 --> 02:55:13,193
organizations , when we discussed it.

1674
02:55:19,456 --> 02:55:21,803
How are we putting a club in.

1675
02:55:21,803 --> 02:55:25,403
That should have been the priority.

1676
02:55:25,857 --> 02:55:29,628
>> I sent a message to all the principals.

1677
02:55:29,628 --> 02:55:31,763
>> My daughters go to DMS.

1678
02:55:31,763 --> 02:55:34,771
I know we have a lot of leadership and good stuff at DMS

1679
02:55:34,771 --> 02:55:36,947
but they asked the students to be part of it.

1680
02:55:36,947 --> 02:55:39,840
I feel like a student council should be

1681
02:55:39,840 --> 02:55:42,840
something any student can do.

1682
02:55:43,441 --> 02:55:45,969
>> I was told there was one at that building.

1683
02:55:45,969 --> 02:55:48,749
Maybe it didn't start this school year.

1684
02:55:48,749 --> 02:55:51,749
>> So it's new this year ?

1685
02:55:54,967 --> 02:55:57,582
How is it getting implemented?

1686
02:55:57,582 --> 02:56:00,462
Middle school is much different than high school.

1687
02:56:00,462 --> 02:56:04,620
We do have after school clubs.

1688
02:56:04,680 --> 02:56:06,436
But parents have to log you in.

1689
02:56:06,436 --> 02:56:13,360
J ust curious on how that was going to be executed.

1690
02:56:14,517 --> 02:56:16,599
>> Can you ask that question again.

1691
02:56:16,599 --> 02:56:21,440
>> I'm asking how you're going to execute the GSA.

1692
02:56:21,440 --> 02:56:23,138
>> What we are doing.

1693
02:56:23,138 --> 02:56:28,725
This came out of a request from students from last year.

1694
02:56:28,725 --> 02:56:30,379
Students that came here for a meeting.

1695
02:56:30,379 --> 02:56:32,379
Concerns were raised.

1696
02:56:33,276 --> 02:56:34,930
Myself and high school administration,

1697
02:56:34,930 --> 02:56:36,930
high school administration.

1698
02:56:37,568 --> 02:56:41,308
They said they had concerns about supports for them

1699
02:56:41,308 --> 02:56:43,308
for their population .

1700
02:56:45,930 --> 02:56:50,545
Decided at that point we would put a GSA in place.

1701
02:56:50,545 --> 02:56:53,545
We met with the principals .

1702
02:56:55,616 --> 02:56:57,474
Lydia is helping us with that.

1703
02:56:57,474 --> 02:56:59,464
We don't have advisors yet.

1704
02:56:59,464 --> 02:57:02,464
We are looking for advisors.

1705
02:57:05,419 --> 02:57:09,190
Appropriate for a middle school level.

1706
02:57:09,430 --> 02:57:09,973
It's in the process.

1707
02:57:09,973 --> 02:57:11,900
We don't have it yet.

1708
02:57:11,900 --> 02:57:15,323
It's something we are working on.

1709
02:57:15,323 --> 02:57:19,592
Advisors in each middle school to help support that.

1710
02:57:19,592 --> 02:57:23,192
Working them about putting information together.

1711
02:57:23,920 --> 02:57:26,546
For the purpose of the club.

1712
02:57:26,546 --> 02:57:31,346
To send it out to families and students.

1713
02:57:31,559 --> 02:57:34,590
>> Will it be a year long club?

1714
02:57:34,590 --> 02:57:36,918
>> That would be my expectation.

1715
02:57:36,918 --> 02:57:40,176
>> Right now there is no year round clubs in either

1716
02:57:40,176 --> 02:57:41,826
of the middle schools.

1717
02:57:41,826 --> 02:57:43,700
It's a whole separate thing.

1718
02:57:43,700 --> 02:57:46,566
I think we should have clubs.

1719
02:57:46,566 --> 02:57:48,122
Not just one club.

1720
02:57:48,122 --> 02:57:50,522
I feel like --

1721
02:57:51,313 --> 02:57:53,995
>> A bigger project of what we are doing of what's offered

1722
02:57:53,995 --> 02:57:55,995
at each school.

1723
02:57:57,448 --> 02:58:02,848
>> Obviously I would think funding is attached to it.

1724
02:58:03,596 --> 02:58:04,725
Funding.

1725
02:58:04,725 --> 02:58:11,212
>> The funding piece would be what we do for any other club

1726
02:58:11,212 --> 02:58:14,841
that would need support at the middle school level.

1727
02:58:14,841 --> 02:58:16,816
>> I wanted to say a couple of things.

1728
02:58:16,816 --> 02:58:18,770
There's positive things.

1729
02:58:18,770 --> 02:58:22,190
I also think you have to think about community

1730
02:58:22,190 --> 02:58:24,564
or parental backlash who might not agree with it.

1731
02:58:24,564 --> 02:58:28,164
In the middle school increased polarization.

1732
02:58:28,659 --> 02:58:31,340
The middle school is very different than the high school.

1733
02:58:31,340 --> 02:58:36,420
I feel like you want to make sure you are not making this

1734
02:58:36,420 --> 02:58:39,420
kid's not part of everything .

1735
02:58:39,690 --> 02:58:42,507
We need trained facility advisors.

1736
02:58:42,507 --> 02:58:43,750
Who are able to do it.

1737
02:58:43,750 --> 02:58:46,142
Not just have a teacher volunteer.

1738
02:58:46,142 --> 02:58:50,342
Difference in some of the other clubs.

1739
02:58:50,446 --> 02:58:55,814
Middle school is a little more intense than high school.

1740
02:58:55,814 --> 02:58:58,214
>> Questions regarding the accessibility?

1741
02:58:58,249 --> 02:59:00,249
>> One other thing.

1742
02:59:00,755 --> 02:59:01,985
I like all this stuff.

1743
02:59:01,985 --> 02:59:06,800
But looking at equity between the two schools.

1744
02:59:06,800 --> 02:59:07,975
When one of those students came in one thing

1745
02:59:07,975 --> 02:59:10,200
I heard was they were saying they went to Wickford

1746
02:59:10,200 --> 02:59:13,930
and it made me realize is it because Wickford doesn't

1747
02:59:13,930 --> 02:59:14,532
have teams?

1748
02:59:14,532 --> 02:59:20,289
Do they do a better job making kids feel more included?

1749
02:59:20,289 --> 02:59:23,455
My kids go to DMS and I feel like teams do that.

1750
02:59:23,455 --> 02:59:24,332
It doesn't matter.

1751
02:59:24,332 --> 02:59:27,501
You don't have to play a sport to feel part of something.

1752
02:59:27,501 --> 02:59:29,884
Something we should figure out how to do that at Wickford

1753
02:59:29,884 --> 02:59:32,284
in a smaller version.

1754
02:59:32,885 --> 02:59:35,470
>> One school has teams.

1755
02:59:35,470 --> 02:59:35,555
One doesn't.

1756
02:59:35,555 --> 02:59:37,891
A lot of that tells people.

1757
02:59:37,891 --> 02:59:39,891
The new school.

1758
02:59:41,842 --> 02:59:43,517
Schedule, number of staff, students,

1759
02:59:43,517 --> 02:59:45,917
being a smaller school.

1760
02:59:46,225 --> 02:59:50,425
How you can have a team model.

1761
02:59:52,339 --> 02:59:54,285
>> Sometimes that creates more inclusion.

1762
02:59:54,285 --> 02:59:57,314
We talk about equity a lot but no one talks

1763
02:59:57,314 --> 03:00:00,767
about the equity especially between Wickford and Davis

1764
03:00:00,767 --> 03:00:01,647
school.

1765
03:00:01,647 --> 03:00:02,782
They have good stuff.

1766
03:00:02,782 --> 03:00:04,240
They don't have all the same stuff.

1767
03:00:04,240 --> 03:00:06,318
The same thing I do think it is harder

1768
03:00:06,318 --> 03:00:10,690
if you're not on a team because you don't feel as part

1769
03:00:10,690 --> 03:00:12,677
of a community if you're not playing sports

1770
03:00:12,677 --> 03:00:16,550
or on math club or something.

1771
03:00:16,550 --> 03:00:18,574
Have something to connect to it.

1772
03:00:18,574 --> 03:00:25,174
>> If you don't have a team model, what are those things.

1773
03:00:28,382 --> 03:00:31,382
Culture to help build it .

1774
03:00:35,810 --> 03:00:38,366
>> We don't talk about it as much as we should.

1775
03:00:38,366 --> 03:00:42,810
>> Any other things on disability or inclusion.

1776
03:00:42,810 --> 03:00:43,838
Accessibility or inclusion.

1777
03:00:43,838 --> 03:00:46,410
I think it's great we're doing focus groups talking

1778
03:00:46,410 --> 03:00:48,410
to educators.

1779
03:00:49,921 --> 03:00:54,884
Thinking about students and how we can get their voice.

1780
03:00:54,884 --> 03:00:57,681
They are experiencing it every day.

1781
03:00:57,681 --> 03:00:59,409
Thinking about how we can get directly

1782
03:00:59,409 --> 03:01:01,534
to students afraid sometimes parents and supporters

1783
03:01:01,534 --> 03:01:04,839
might think they know what these students day-to-day experience

1784
03:01:04,839 --> 03:01:08,185
is but students might be able to advocate for themselves.

1785
03:01:08,185 --> 03:01:10,585
Something to think about.

1786
03:01:12,918 --> 03:01:15,287
>> When we talk to teachers.

1787
03:01:15,287 --> 03:01:18,887
Especially high school we are hearing.

1788
03:01:20,570 --> 03:01:22,198
>> Something to think about.

1789
03:01:22,198 --> 03:01:25,198
How educators can get direct.

1790
03:01:26,747 --> 03:01:28,486
>> Peer partners.

1791
03:01:28,486 --> 03:01:34,486
>> Some of the dash co -- it's coming from students.

1792
03:01:39,756 --> 03:01:41,756
It's coming forward.

1793
03:01:42,920 --> 03:01:45,810
>> Some of the inclusivity things can be received from

1794
03:01:45,810 --> 03:01:48,369
the data when we get these survey works.

1795
03:01:48,369 --> 03:01:51,133
That's a data point we'll be looking at.

1796
03:01:51,133 --> 03:01:51,865
>> Thank you.

1797
03:01:51,865 --> 03:01:53,755
Any other questions regarding this?

1798
03:01:53,755 --> 03:01:56,782
Hearing none we will move on.

1799
03:01:56,782 --> 03:01:59,182
Any other Bridget items ?

1800
03:02:06,165 --> 03:02:08,165
No new business.

1801
03:02:09,480 --> 03:02:11,448
In order of staff.

1802
03:02:15,523 --> 03:02:20,923
>> We will go back up to the advisory reports.

1803
03:02:21,303 --> 03:02:25,410
>> Policy advisory Committee had its first meeting on September

1804
03:02:25,410 --> 03:02:25,962
14.

1805
03:02:25,962 --> 03:02:29,758
We discussed -- continued discussions conduct policy not

1806
03:02:29,758 --> 03:02:32,504
updated since 2012 last school year since the superintendent

1807
03:02:32,504 --> 03:02:35,518
had asked to be on the advisory Committee for the ethics

1808
03:02:35,518 --> 03:02:38,117
perspective based on concerns raised in the equity audit

1809
03:02:38,117 --> 03:02:40,575
and proportionate and biased discipline the Policy advisory

1810
03:02:40,575 --> 03:02:44,117
Committee that incorporated their feedback along with post

1811
03:02:44,117 --> 03:02:47,141
changes and that was sent back to the administrative team

1812
03:02:47,141 --> 03:02:49,641
at this last meeting a final review with revisions were made

1813
03:02:49,641 --> 03:02:51,767
and the committee voted to advance the policy of the school

1814
03:02:51,767 --> 03:02:53,110
board from their approval.

1815
03:02:53,110 --> 03:02:56,109
Also on the agenda for that meeting was the payment policy

1816
03:02:56,109 --> 03:02:58,201
and it was decided to hold off reviewing that

1817
03:02:58,201 --> 03:03:00,392
until the issue with credit card processing fees

1818
03:03:00,392 --> 03:03:01,704
has been resolved.

1819
03:03:01,704 --> 03:03:04,809
We touched briefly on this with ad prevention policy.

1820
03:03:04,809 --> 03:03:08,899
Requested mental health staff to review the current draft.

1821
03:03:08,899 --> 03:03:10,899
This policy.

1822
03:03:11,789 --> 03:03:13,810
We need to make sure it's done.

1823
03:03:13,810 --> 03:03:16,681
N ext meeting scheduled for October 20.

1824
03:03:16,714 --> 03:03:18,714
>> Any questions ?

1825
03:03:22,119 --> 03:03:24,678
Hearing none come on next item.

1826
03:03:24,678 --> 03:03:28,878
I believe we are at unfinished business.

1827
03:03:33,984 --> 03:03:36,569
>> Make a motion to discuss.

1828
03:03:36,569 --> 03:03:38,569
>> The attachments .

1829
03:03:42,243 --> 03:03:44,643
>> Are there any questions ?

1830
03:03:46,359 --> 03:03:50,559
I updated what I presented in June.

1831
03:03:51,703 --> 03:03:53,923
We are waiting for data.

1832
03:03:53,923 --> 03:03:56,923
We should be getting soon.

1833
03:03:59,600 --> 03:04:06,200
When we get the assessment we'll bring it to the committee.

1834
03:04:06,832 --> 03:04:10,988
Any questions around goal two, three, four.

1835
03:04:10,988 --> 03:04:15,890
>> With the updates that you provided on goal two.

1836
03:04:15,890 --> 03:04:21,689
You had, the goal had been for advisory groups and community.

1837
03:04:22,893 --> 03:04:25,199
Elevating student and families voices.

1838
03:04:25,199 --> 03:04:27,253
You listed as meeting that goal.

1839
03:04:27,253 --> 03:04:29,543
I don't think actually.

1840
03:04:29,543 --> 03:04:32,550
You have an ice cream social.

1841
03:04:32,550 --> 03:04:34,455
Something else in there.

1842
03:04:34,519 --> 03:04:38,719
They weren't I don't think really --

1843
03:04:41,679 --> 03:04:47,120
>> That was PTO doing it or school was going to do that?

1844
03:04:47,120 --> 03:04:49,120
>> In partnership.

1845
03:04:49,716 --> 03:04:54,516
What they were putting in place for families.

1846
03:04:57,930 --> 03:05:01,566
>> I don't think that goal was met.

1847
03:05:01,566 --> 03:05:04,700
We did have the safety forum which was great

1848
03:05:04,700 --> 03:05:08,405
but I don't feel there were advisory groups or other forums

1849
03:05:08,405 --> 03:05:12,500
that were specifically created to hear

1850
03:05:12,314 --> 03:05:14,385
from students or families.

1851
03:05:14,385 --> 03:05:18,585
The other thing was that the goal

1852
03:05:19,394 --> 03:05:23,128
had been to have a school level teams review chronic absenteeism

1853
03:05:23,128 --> 03:05:24,104
data.

1854
03:05:24,104 --> 03:05:27,468
I think in your report you said it was done.

1855
03:05:27,468 --> 03:05:29,468
Why was that?

1856
03:05:29,578 --> 03:05:36,178
Speak O schedule wise, it's when it ended up getting completed.

1857
03:05:38,711 --> 03:05:41,111
>> Goal for, action steps.

1858
03:05:43,200 --> 03:05:45,900
One of the goals had been to have student

1859
03:05:45,900 --> 03:05:46,607
led professional learning.

1860
03:05:46,607 --> 03:05:48,337
Did that happen?

1861
03:05:48,337 --> 03:05:50,737
I didn't see it.

1862
03:05:51,489 --> 03:05:53,889
>> It happened last year.

1863
03:05:54,514 --> 03:05:56,120
>> I'm not questioning.

1864
03:05:56,120 --> 03:05:59,720
I just said it wasn't listed.

1865
03:06:01,675 --> 03:06:04,750
>> Can you update that .

1866
03:06:06,697 --> 03:06:08,697
Other questions?

1867
03:06:08,805 --> 03:06:13,605
>> Going back to the one about the forums.

1868
03:06:15,389 --> 03:06:17,789
>> What did we decide ?

1869
03:06:23,233 --> 03:06:25,233
>> Search doesn't work .

1870
03:06:31,775 --> 03:06:37,775
>> Hosting up to four advisory groups in a community forum.

1871
03:06:45,590 --> 03:06:46,623
I will say.

1872
03:06:46,623 --> 03:06:47,964
I don't have it in here.

1873
03:06:47,964 --> 03:06:52,405
But last year we met with students throughout the year.

1874
03:06:52,405 --> 03:06:53,933
I should have put that on there.

1875
03:06:53,933 --> 03:06:58,133
It is something that we did do.

1876
03:07:08,945 --> 03:07:13,799
>> If that is something that's important and I don't feel

1877
03:07:13,799 --> 03:07:15,197
the mark was hit.

1878
03:07:15,197 --> 03:07:20,597
Would you consider putting that as a continuing goal ?

1879
03:07:23,407 --> 03:07:27,700
>> I am missing the word forum.

1880
03:07:30,502 --> 03:07:35,902
P Pam Pam his goal under strength and family

1881
03:07:37,965 --> 03:07:43,365
and engagement it was four advisory groups and community

1882
03:07:44,990 --> 03:07:47,699
forums that elevate student and family.

1883
03:07:50,694 --> 03:07:53,166
>> Are you looking at two different documents?

1884
03:07:53,166 --> 03:07:58,429
>> I'm looking at what his goal was and his report.

1885
03:07:58,429 --> 03:08:00,954
>> Rob and I go to the schools throughout the year.

1886
03:08:00,954 --> 03:08:02,734
We meet with groups and talk to them

1887
03:08:02,734 --> 03:08:04,484
and we hear what's going on.

1888
03:08:04,484 --> 03:08:06,884
We can do that.

1889
03:08:07,585 --> 03:08:09,454
I don't have it in my goals for this year

1890
03:08:09,454 --> 03:08:14,520
but one thing I want to do is coffee chats every other month.

1891
03:08:14,520 --> 03:08:17,437
Go to a different school for families to come in and just

1892
03:08:17,437 --> 03:08:20,437
talk about what's going on .

1893
03:08:24,829 --> 03:08:28,800
I'm going to be doing that this year.

1894
03:08:28,800 --> 03:08:30,150
>> I am just curious.

1895
03:08:30,150 --> 03:08:33,359
I think I understand where you're coming from.

1896
03:08:33,359 --> 03:08:36,390
Are you making recommendations or suggestions?

1897
03:08:36,390 --> 03:08:40,385
>> What I'm saying is that the goal had been to specifically

1898
03:08:40,385 --> 03:08:43,881
cultivate family engagement by hosting community forums

1899
03:08:43,881 --> 03:08:45,741
or advisory groups.

1900
03:08:45,741 --> 03:08:49,801
The report on the goal was there were harvest festivals,

1901
03:08:49,801 --> 03:08:50,551
ice cream socials.

1902
03:08:50,551 --> 03:08:52,784
Those were not things specifically cultivated.

1903
03:08:52,784 --> 03:08:55,463
Those are existing events that were attended.

1904
03:08:55,463 --> 03:08:57,161
I'm not disputing that it's important

1905
03:08:57,161 --> 03:08:59,600
but those are not new things.

1906
03:08:59,600 --> 03:09:01,309
The safety forum 100% was.

1907
03:09:01,309 --> 03:09:04,309
The other things were not.

1908
03:09:04,854 --> 03:09:07,462
>> I'm going to be putting something together to do coffee

1909
03:09:07,462 --> 03:09:09,566
chats with the superintendent.

1910
03:09:09,566 --> 03:09:11,640
>> For families.

1911
03:09:11,640 --> 03:09:13,205
But maybe something for students.

1912
03:09:13,205 --> 03:09:18,500
>> During the year we do go to schools.

1913
03:09:18,563 --> 03:09:21,194
It would be very similar.

1914
03:09:21,194 --> 03:09:23,488
Talking and hearing from students.

1915
03:09:23,488 --> 03:09:29,738
>> I think it's important about thinking about how the goals are

1916
03:09:29,738 --> 03:09:31,437
written.

1917
03:09:31,437 --> 03:09:38,370
It sounds like there was a very specific metric and language.

1918
03:09:39,747 --> 03:09:41,747
Doing those things.

1919
03:09:44,885 --> 03:09:47,451
I hear what Jen is saying.

1920
03:09:47,451 --> 03:09:50,389
Really specific about forums or advisory committees.

1921
03:09:50,389 --> 03:09:52,789
That did not happen.

1922
03:09:54,606 --> 03:09:57,345
>> Sometimes we are better at looking ahead than looking back

1923
03:09:57,345 --> 03:09:59,999
then we go to every school.

1924
03:09:59,999 --> 03:10:01,999
Student groups.

1925
03:10:02,712 --> 03:10:04,712
>> Student councils.

1926
03:10:10,422 --> 03:10:14,622
>> That is something we will continue doing.

1927
03:10:18,928 --> 03:10:20,856
I don't think --

1928
03:10:20,856 --> 03:10:26,856
>> It's something you do and you it's something you've always

1929
03:10:28,566 --> 03:10:30,519
done.

1930
03:10:30,519 --> 03:10:34,719
>> Any other questions regarding the 205-206 goals?

1931
03:10:35,967 --> 03:10:39,887
>> Now that we have two parents or guardians on the teams do you

1932
03:10:39,887 --> 03:10:45,200
know if the schools have sent out who those parents are?

1933
03:10:45,200 --> 03:10:47,821
I think that would be good.

1934
03:10:47,821 --> 03:10:51,324
If a parent who is not on it could reach out to them.

1935
03:10:51,324 --> 03:10:53,724
Curious what's going on .

1936
03:10:56,428 --> 03:10:58,368
I don't know if all the schools announce

1937
03:10:58,368 --> 03:11:01,368
who the two parents are.

1938
03:11:03,295 --> 03:11:07,634
I was on it and I thought it was good parents knew

1939
03:11:07,634 --> 03:11:10,553
because parents could see me.

1940
03:11:10,553 --> 03:11:13,606
>> Some people might not want that.

1941
03:11:13,606 --> 03:11:18,120
>> I thought the point would be we had interaction.

1942
03:11:18,120 --> 03:11:19,787
>> I'm not disagreeing.

1943
03:11:19,787 --> 03:11:24,300
I would just want to look at it a little bit more

1944
03:11:24,300 --> 03:11:28,230
because not every parent may want that.

1945
03:11:29,894 --> 03:11:33,949
>> They don't want to be representing all the parents.

1946
03:11:33,949 --> 03:11:38,874
>> They might not be joining for the reason of being the person

1947
03:11:38,874 --> 03:11:40,874
everybody goes to.

1948
03:11:41,514 --> 03:11:43,514
>> All right .

1949
03:11:45,400 --> 03:11:49,305
I feel like the point of them is so that other parents can feel

1950
03:11:49,305 --> 03:11:52,494
like they know what's going on.

1951
03:11:52,494 --> 03:11:55,473
>> Any other questions about last year's goals?

1952
03:11:55,473 --> 03:11:58,658
We'll see this again in October after the test scores come out

1953
03:11:58,658 --> 03:12:02,858
so we will see a revised version.

1954
03:12:06,708 --> 03:12:09,670
Okay, we will see that later.

1955
03:12:09,670 --> 03:12:13,867
For the 206 and 207 goals, questions from the committee ?

1956
03:12:30,670 --> 03:12:34,870
>> We had gone through them last time.

1957
03:12:37,140 --> 03:12:39,848
Remind me to ask questions.

1958
03:12:39,848 --> 03:12:44,480
>> What the thing I noticed about absenteeism,

1959
03:12:44,963 --> 03:12:49,259
you had written about where it currently stands and then that

1960
03:12:49,259 --> 03:12:54,479
our goal was to see a 3% increase over three years.

1961
03:12:54,479 --> 03:12:56,961
I might have missed it.

1962
03:12:56,961 --> 03:13:00,349
This specific document is for this year.

1963
03:13:00,349 --> 03:13:06,349
Do we have what we would hope for this year ?

1964
03:13:07,334 --> 03:13:08,472
Versus over three years.

1965
03:13:08,472 --> 03:13:09,975
Do you know what I mean?

1966
03:13:09,975 --> 03:13:12,375
How will we know.

1967
03:13:12,888 --> 03:13:15,250
>> Where we are right now?

1968
03:13:15,250 --> 03:13:17,586
>> At the end of this year.

1969
03:13:17,586 --> 03:13:20,479
We need to be able to take this document and say did we do it?

1970
03:13:20,479 --> 03:13:22,307
D id we not do it.

1971
03:13:22,307 --> 03:13:25,320
But if that's written for a three year goal.

1972
03:13:25,320 --> 03:13:27,872
It's missing a sentence of saying

1973
03:13:27,872 --> 03:13:30,329
this year we hope to achieve a 1% decrease

1974
03:13:30,329 --> 03:13:32,729
or something like that.

1975
03:13:33,494 --> 03:13:40,694
>> It would be one, one, N one for each one of em.

1976
03:13:41,691 --> 03:13:43,691
Currently at 14%.

1977
03:13:52,178 --> 03:13:56,378
>> When you are thinking about working out.

1978
03:13:57,893 --> 03:14:00,893
Other questions from the committee?

1979
03:14:01,263 --> 03:14:03,533
Let's put this back on because you were at meetings

1980
03:14:03,533 --> 03:14:06,940
prayed you had an opportunity to chime in on the goals.

1981
03:14:06,940 --> 03:14:08,435
If you want, no pressure.

1982
03:14:08,435 --> 03:14:13,835
We did have a discussion at the last meeting.

1983
03:14:22,345 --> 03:14:25,945
Pam Pam hearing no other discussion.

1984
03:14:26,697 --> 03:14:30,841
>> I will make a motion to approve.

1985
03:14:30,841 --> 03:14:32,841
Superintendent goals.

1986
03:14:38,954 --> 03:14:41,277
The speaker do we have a second?

1987
03:14:41,277 --> 03:14:43,277
Any further discussion ?

1988
03:14:45,565 --> 03:14:48,726
Hearing none we will call the question.

1989
03:14:48,726 --> 03:14:50,726
Thank you .

1990
03:14:54,900 --> 03:14:55,810
We are on to be.

1991
03:14:55,810 --> 03:14:58,810
Can I get a motion ?

1992
03:15:00,556 --> 03:15:02,556
>> Children opportunity zone.

1993
03:15:05,700 --> 03:15:07,387
>> Some information.

1994
03:15:07,387 --> 03:15:08,926
Any questions?

1995
03:15:08,926 --> 03:15:13,726
>> Last year this was 404,000 for this year it's 309,000.

1996
03:15:16,580 --> 03:15:18,458
Services keys scaled back .

1997
03:15:23,612 --> 03:15:25,612
Pam Pam.

1998
03:15:26,430 --> 03:15:29,643
>> There's going to be scaling back.

1999
03:15:30,286 --> 03:15:33,339
See how the breakdown as compensation

2000
03:15:33,339 --> 03:15:37,539
for parents and teachers and educators educators.

2001
03:15:40,114 --> 03:15:43,714
The family center staff and supplies.

2002
03:15:45,925 --> 03:15:50,125
It is siphoned off in that way .

2003
03:15:54,160 --> 03:15:58,360
>> Do we anticipate any impact on students?

2004
03:16:00,655 --> 03:16:02,102
If yes what would that be.

2005
03:16:02,102 --> 03:16:03,176
You don't have to answer.

2006
03:16:03,176 --> 03:16:06,360
But if you ask what that might be so the school

2007
03:16:06,360 --> 03:16:09,404
Committee considers if we need to fund it in a different way.

2008
03:16:09,404 --> 03:16:11,404
Speak a 100%.

2009
03:16:11,407 --> 03:16:13,357
I do not anticipate an impact on students

2010
03:16:13,357 --> 03:16:15,757
with reduction in funding.

2011
03:16:24,263 --> 03:16:29,795
if there is if it does require the committee's involvement

2012
03:16:29,795 --> 03:16:32,195
I will bring it.

2013
03:16:34,393 --> 03:16:36,793
>> A motion to approve.

2014
03:16:37,283 --> 03:16:39,283
>> Any further discussion?

2015
03:16:40,169 --> 03:16:46,169
Hearing none all those in favor please say P nine.

2016
03:16:46,805 --> 03:16:48,805
Please say aye

2017
03:16:57,358 --> 03:16:58,358
.

2018
03:16:58,358 --> 03:17:01,777
>> The first round of revisions to an existing policy.

2019
03:17:01,777 --> 03:17:03,750
This policy has not been updated since 2012.

2020
03:17:03,750 --> 03:17:05,833
One of the priority recommendations for the equity

2021
03:17:05,833 --> 03:17:08,929
audit was to examine current disciplinary policies

2022
03:17:08,929 --> 03:17:10,740
and practices from an equity lens

2023
03:17:10,740 --> 03:17:12,888
to detect biases and inconsistencies

2024
03:17:12,888 --> 03:17:15,769
and then to eliminate or revise such policies to promote

2025
03:17:15,769 --> 03:17:19,975
a clear fair and appropriate approach to determine

2026
03:17:19,975 --> 03:17:21,914
consequences from behavior.

2027
03:17:21,914 --> 03:17:24,538
Last school year assistant superintendent,

2028
03:17:24,538 --> 03:17:27,538
the advisory Committee to review.

2029
03:17:28,374 --> 03:17:31,734
The policy advisory Committee incorporated their feedback

2030
03:17:31,734 --> 03:17:36,828
along with proposed changes and that was sent back.

2031
03:17:36,828 --> 03:17:39,286
A final review with revisions remaining the policy advisory

2032
03:17:39,286 --> 03:17:42,286
Committee to advance the policy.

2033
03:17:43,276 --> 03:17:45,558
A lot of work has gone into reshaping the policy

2034
03:17:45,558 --> 03:17:48,661
into a positive restorative approach to discipline.

2035
03:17:48,661 --> 03:17:51,366
Once a final version is approved then

2036
03:17:51,366 --> 03:17:54,390
it will need to be consistently communicated and embraced

2037
03:17:54,390 --> 03:17:55,973
throughout the district.

2038
03:17:55,973 --> 03:17:58,969
Handbooks will have to be updated any necessary changes

2039
03:17:58,969 --> 03:18:00,131
made.

2040
03:18:00,131 --> 03:18:03,422
We will see this policy one more time.

2041
03:18:03,422 --> 03:18:05,680
>> Questions from the committee.

2042
03:18:05,680 --> 03:18:08,800
>> I have a comment.

2043
03:18:08,761 --> 03:18:11,683
I didn't like saying that the school Committee recognizes

2044
03:18:11,683 --> 03:18:13,872
exclusionary discipline processes, historically

2045
03:18:13,872 --> 03:18:15,933
and disproportionately in Charcot

2046
03:18:15,933 --> 03:18:18,513
impacted students based on race, disability.

2047
03:18:18,513 --> 03:18:20,513
Other protected characteristics.

2048
03:18:20,627 --> 03:18:21,672
I don't remember --

2049
03:18:21,672 --> 03:18:23,176
I don't agree with this.

2050
03:18:23,176 --> 03:18:25,368
I think it's insulting to the administration.

2051
03:18:25,368 --> 03:18:27,451
Principals come assistant principals and teachers.

2052
03:18:27,451 --> 03:18:29,667
I feel like the whole policy is really great.

2053
03:18:29,667 --> 03:18:36,267
I just don't think that's almost like adding like a negative.

2054
03:18:37,893 --> 03:18:42,930
>> That went through the Tea advisory Committee .

2055
03:18:42,992 --> 03:18:45,992
It says statistically proven fact.

2056
03:18:46,453 --> 03:18:47,262
>> Okay.

2057
03:18:47,262 --> 03:18:49,262
Provide the statistics.

2058
03:18:50,444 --> 03:18:52,444
Okay.

2059
03:18:52,694 --> 03:18:54,694
>> Leave it cited.

2060
03:18:55,633 --> 03:18:56,742
>> Maybe.

2061
03:18:56,742 --> 03:19:02,200
I feel like it's kind of insulting to the district.

2062
03:19:02,200 --> 03:19:04,200
>> It's a fact.

2063
03:19:06,101 --> 03:19:08,101
>> Questions or comments .

2064
03:19:18,256 --> 03:19:20,656
>> Hearing no other questions.

2065
03:19:22,769 --> 03:19:23,269
Next.

2066
03:19:23,269 --> 03:19:25,269
Moving on .

2067
03:19:28,739 --> 03:19:31,236
I would like to make a motion to table that.

2068
03:19:31,236 --> 03:19:33,678
It is not listed correctly.

2069
03:19:33,678 --> 03:19:36,613
We will table that for next time.

2070
03:19:36,613 --> 03:19:39,315
Can I get a motion to postpone?

2071
03:19:39,315 --> 03:19:43,809
C an I get a motion to adjourn?

2072
03:19:43,809 --> 03:19:45,125
Speaker motion to adjourn.

2073
03:19:45,125 --> 03:19:45,946
Speaker second.

2074
03:19:45,946 --> 03:19:48,946
Speaker all those in favor.

2075
03:19:55,762 --> 03:19:57,762
>> My apologies.

2076
03:19:58,174 --> 03:20:00,174
Sorry.

2077
03:20:07,635 --> 03:20:12,435
Can we call the vote on the correspondence ?

2078
03:20:14,800 --> 03:20:15,729
Pam Pam motion to adjourn.

2079
03:20:15,729 --> 03:20:17,729
>> Second.