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all right welcome everyone to our
February 7th North Middle sex council

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meeting roll call everyone is present uh
disclose your pecuniary interest if you

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have any please forward it to our clerk
uh minutes of the previous meeting any

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uh errors or omissions business arising
from those

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minutes from the January 17th meeting
seeing none we need a motion to approve

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councel Deo councel Nera all in favor
carries thank you at this time we need

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to have a motion to adjourn to proceed
to public meeting including Committee of

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adjustment counc Erwin Deputy Mayor
hodgin all in favor Carri thank you and

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so our first item of business six
o'clock notice of public meeting to

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consider application mv-1
d224 and

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mv-2 d224 located at the old uh 132 oill
Street I believe our applicants are not

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attending this and so this time Abby go
ahead who's speaking Abby are you doing

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this
okay thank you your honor uh so the

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purpose and effect of application mv1
d224 is to seek relief from the north

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middlex zoning bylaw in order to satisfy
conditions of consent b14 2023 for the

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retained parcel the following variances
are proposed uh so the first one the

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applicants are requesting a minimum law
area of 4 8 square met whereas the R1

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Zone requires a minimum lot area of 46
Square met uh the second variance being

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requested is a front yard setback of 4.7
m to the existing dwelling whereas the

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R1 Zone requires a minimum front yard
back of six

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meters the purpose and effect of
application mv2 d224 is to seek relief

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from the North Middle zoning bylaw
also in order to satisfy conditions of

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consed b14 2023 for the severed parcel
um so the following variance is proposed

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um they are requesting a minimum lot
area of 418 square meters whereas the R1

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Zone requires a minimum lot area of 460
met the subject lands are located on the

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North northeast corner of Old Mill
Street and George Street within the

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urban settlement area of
alra the subject lands are within the

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res residential area land use
designation of the north North Middle

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sex official plan and are zoned R1
within the North Middle sex zoning bylaw

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surrounding uses are predominantly
residential in

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nature as Council may recall the
applicants are not proposing to develop

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the lands to be severed at this
time uh so I have evaluated the

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application against the for tests under
the planning act and I am satisfied that

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each test has been met for the reasons
outlined in my report in terms of agency

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comments received the County engineer
advised no comments and the manager of

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infrastructure and operations for the
municipality provided several comments

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uh that are capable of being addressed
through the the development agreement

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that is required as part of the
conditionally approved consent in terms

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of comments received from the public
none were received prior to the

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preparation of my report it is therefore
uh my recommendation that the

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application be approved subject to the
reasons outlined in my report thank you

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thank you Abby at this time I invite
anyone from the public who have comment

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on this
application seeing none uh committee is

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there questions comments on this
application none we have a

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recommendation in front of you I don't
think I need to read it it's in writing

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moveed by Council dagel seconded by
councelor Nera all in favor carried

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thank
you all next item is a public meeting to

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application B1 d224 located at
25976 King Street and I believe uh

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that's Stephen and Paula Morrison are
they here would you like to come

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up have your have your

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time thank you all right Abby go
ahead thank you so the purpose of the

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subject consent application is to create
one new residential lot along King

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Street from a property known municipally
as 25976 King Street within the Hamlet

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settlement area area of
carile the subject lands are are located

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on the east side of King Street north of
Bruce Street and south of Neil Street

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within Carlile and are approximately
3,35 square meters in size the applicant

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is proposing to create a residential
infill lot by way of consent for the

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purpose of constructing two future
single dep patch dwellings one on the

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severed lot and one on the retained
lot the lands proposed to be severed

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would have a frontage of about 30 m and
a lot area of about 1,500 met squared

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and contain a detached accessory
building and do not have connection to

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Municipal Water or private sanary
system but they do have an existing

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access off of King
Street

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the lands to be retained would have a
frontage of 30 m a lot area of about

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1500 met squared and they contain a
single detach dwelling and a detached

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accessory
building a Municipal Water connection

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and a private sanitary system and they
also have an existing access off Street

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the subject lands are within the Hamlet
settlement area land use designation of

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the North Middle sex official plan and
our zoned Hamlet residential within the

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North Middle sex zon
bylaw surrounding uses are residential

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in
nature um so the provincial policy

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statement County official plan and the
municipality's official plan generally

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permit residential lot creation within
settlement areas subject to servicing

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and
compatibility the subject lands again

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are located with this within the
settlement area of carile which is

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serviced by Municipal Water and
privately owned sep systems the subject

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lands have Frontage along King Street
which is a year round maintain Public

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Road The Proposal is considered
infilling as the subject lands are

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located within the existing builtup area
of the

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Hamlet uh staff are of the opinion that
the proposed area of the severed and

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retained lands is appropriate for the
use of the lands which is residential in

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need um so provisions of Road access
connection to Municipal Water Services

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storm water management lot grading and
other standard development obligations

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are capable of being addressed addressed
through a development agreement as per

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the conditions of the
consent so in conclusion staff are of

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the opinion that the proposed
development is appropriate it's

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consistent with the provincial policy
statement and in Conformity with the

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county and North Middle official plans
in terms of agency comments received um

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the asabo Bayfield conservation
Authority uh had no concerns County

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engineer had no concerns and then um the
manager of infrastructured operations

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for the municipality provided several
comments related to water roads drainage

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storm water and waste water as outlined
in my report no comments were received

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from the public prior to the preparation
of my report um So based on the

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foregoing it is my recommendation that
application for consent B1 2024 be

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granted subject to the conditions
outlined in my report thank you thank

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you Abby at this time Stephen is
anything you'd like to

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add

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oh sorry um not really I just we're just
trying to there's a very the house

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that's there now is in very very poor
shape and needs to be tore down and the

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lot was big enough to make two and
that's just kind of what our thought was

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okay all right thank you uh there's no
written submission so once again is

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there any comments from the public at
this time on this application seeing

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none uh committee Council

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Irwin oh did you have a question
councelor canel I do have a question

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okay thank you um my question is um for
Abby and it's uh under conditions number

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10 refers to the owner entry to
development agreement mity is that the

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owner of the of the lot after sold or
the current

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owner so thank you for your question um
that would be the current owner however

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um there is we do have the ability to um
add specific requirements into into the

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development agreement that would um
apply to the Future owner of the

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separate parcel thank you okay any other
questions seeing none a motion to

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approve Council Irwin second by Council
K all in favor carried thank you thank

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you
our next application is for B2 uh B2

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d224 located at 1069 West Corner Drive
and I think we have Paul are you you're

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the only one here tonight for this
application oh come come on up sorry is

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it joris joris yes thank you thank you
sorry the sorry principle of the or the

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owner of the properties here as well
okay thank

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you
Abby as soon as you're

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ready thank you uh so the purpose and
effect of the subject application is to

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sever a parcel of land consisting of
approximately 40.2 hectares from an

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existing Farm parcel consisting of 80.9
hectares known municipally as um 1069

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West the subject lands are located on
the Southeast corner of West Corner

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Drive and prance Road and are known
municipally as as 1069 West Corner Drive

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the applicant is seeking consent
approval to sever a farm parcel to

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reverse a merger of the
land uh so the land to be severed would

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have a frontage of approximately 355
meters along West Corner Drive and be

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approximately 40.2 hectares in
size the lands to be severed are used

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for agricultural purposes in the form of
field crop production and contain no

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structures the lands are privately
serviced and do not have access onto

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west
corner or I guess there would be no

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services on the lands sorry correct that
the land to be retained would have a

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frontage of 455 meters along West burner
drive and be approximately 40.2 hectares

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in size uh the lands to be retained
contain a single detach dwelling uh

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several out buildings 11 grain bins and
eight smaller feed bins three barns a

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microfit solar panel and agricultural
land in field Crop Production the lands

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are privately serviced and have two
existing accesses off of West

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Corner the subject lands are designated
agricultural within the North Middle SE

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official plan and are zoned General
Agricultural and Environmental

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Protection within the North Middle sex
zoning bylaw surrounding land uses are

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agricult so the provincial policy
statement the county official plan in

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the north mle sex official plan
generally permit lot Creation in

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agricultural areas for agricultural
purposes where the lots are of a size

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sufficiently large to maintain
productive and viable Farm

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units the minimum lot size requirement
as outlined in both the county and North

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Middle official plan is about 40
hectares the county official plan also

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requires compliance with the minimum
distance separation formula

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the lands to be retained contain three
barns that are used for livestock

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Agriculture and would therefore trigger
an MDS calculation as per omafra's uh

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minimum distance separation
document so guideline number eight of

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that document um speaks to um the MDS
requirements for lot creation um and

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specifically um to those that uh apply
for situations uh where a farm split is

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being
contemplated guideline number 41

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provides details with regards to how the
mvs setbacks um that are required by

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guideline 8 are to be uh implemented so
essentially

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um it requires for any new lot that is
vacant and greater than one hectare in

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size that a hypothetical building
envelope be uh determined for that

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parcel as I pr L mentioned the purpose
of the subject consent is to sever a

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parcel of land to reverse an an
inadvertent lot merger no change of use

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is being proposed for the severed or
retained lands the applicants have

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indicated that they do not intend to
construct a single detached dwelling on

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the severed lot and will continue to use
the land in its entirety for field Crop

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Production while the MDS setbacks to the
new lot line will continue to apply the

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applicants will be required to uh obtain
a zoning by amendment that will prohibit

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future residential uses on the severed
lands unless the owner is able to

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demonstrate MDS compliance for the uh
new single detou

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dwelling um so the proposed lot line is
intended to create two Parcels with

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identical lot
areas so as not to create an undersized

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F person however staff are recommending
that the lot line be straightened and

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moved to the East 30 m to ensure that
the existing livestock Barn is wholly

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contained on the separate or the retain
blot both the severed and retained

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Parcels are zoned A1 and EP and the
north middlex zoning bylaw states that

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where a lot contains more than one zone
category each portion will be evaluated

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by its own zoning standards for law area
and frage and some of the other

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regulations as well so so as part of the
conditions of consent staff recommend

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that the zoning bylaw Amendment account
for the undersized A1 Zone portion of

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the severed and retained lands which is
due to um the EP Zone that kind of

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traverses the rear of this
property so in all um staff are

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satisfied that the size and
configuration of the proposed Lots will

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not negatively impact the ability to
farm the lands and the flexibility to

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adapt to Future farming practices will
not be compromised

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so staff are in a position to support
the proposed consent application as it

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will result in Parcels that meet or
exceed the minimum standards set out in

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the policy documents in terms of agency
comments received the County engineer

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had no concerns uh building a bylaw
recommended uh a condition that confirms

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compliance with
MDS and um the manager of infrastructure

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and operations uh provided several
comments which are outlined in my report

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uh at the time of the preparation of my
report I had received no written

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comments from members of the public uh
So based on the foregoing it is my

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recommendation that application for
consent B2 2024 be granted subject to

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the conditions in my report thank you
thanks Abby uh Paul do you have comments

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on this as well thank you worship I um I
don't have a lot of comments and I I

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thank um Abby the planner for her
assistance in uh getting it getting us

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to this point um I did just want to flag
um I understand from my client that

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there is an
existing uh entry way that will be on

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the severed portion but I understand the
the condition being there and in the

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past sometimes I've um just spoken to
the the person in charge at North Middle

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sex and they assess whether we need to
do a whole new entrance or if there's

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anything that needs to be done to the
existing one so that would be the plan

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there um and as mentioned the intention
is just to resear these properties that

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were inadvertently merged to title
because they are held by the same person

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uh and it's a part of it is tax uh or
state planning and tax uh issues related

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to that um and I've seen it in different
municipalities different uh rules about

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whether we can submit the zoning
application before we have the um the

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the sketch completed ideally we'd like
to be able to submit the zoning

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application immediately so we can move
this forward trying to follow within

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fiscal years um so I don't I don't know
whether um the planner has any comments

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on that but that would be my own s okay
thank you Abby does you respond to that

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yeah thanks so um currently we do
require that we have the 33 R number so

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that we're able to legally describe the
lands for the purposes of the zoning

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bylaw Amendment um otherwise like we can
bring it forward for two readings um but

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we've kind of moved away from doing that
just uh due to the planning fee refund

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Provisions in the planning act no I
understand I've I've encountered that

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issue before so shock me I just thought
I'd inquire if there's has to be two

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readings it does really move any faster
anyway

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00:18:24,880 --> 00:18:32,240
right okay that's not my phone that's
all I

216
00:18:29,320 --> 00:18:35,559
care so there's no written submissions
is there any comments from the public on

217
00:18:34,080 --> 00:18:41,559
this
application seeing none uh the

218
00:18:38,840 --> 00:18:46,559
committee questions on the committee I I
have just a comment to it every time I

219
00:18:43,640 --> 00:18:50,240
see these come forward I don't like them
because people have to spend money that

220
00:18:48,679 --> 00:18:54,840
they shouldn't have to spend money on
they should shouldn't be happening as it

221
00:18:51,960 --> 00:18:58,840
is and we've talked about this at am and
different places and hopefully it gets

222
00:18:56,760 --> 00:19:03,679
corrected because
uh I agree there money spent that

223
00:19:00,440 --> 00:19:08,880
shouldn't have to be spent yes I I agree
and there have actually been some useful

224
00:19:07,120 --> 00:19:13,880
amendments to the planning act recently
unfortunately none of them are trying to

225
00:19:10,799 --> 00:19:18,440
not to this deal with this hope
hopefully that does get done though to

226
00:19:16,039 --> 00:19:21,640
agre to spend money no other questions
or comments we have a recommendation to

227
00:19:20,520 --> 00:19:27,960
Grant this
application Deputy Mayor Hollin

228
00:19:24,320 --> 00:19:31,159
councelor dagel all in favor carried
thank you

229
00:19:28,919 --> 00:19:31,159
thank you

230
00:19:32,320 --> 00:19:40,799
Council our next application is for
notice of public meeting for application

231
00:19:37,919 --> 00:19:46,120
39t DNM
2303 and that is the lurry plum

232
00:19:43,000 --> 00:19:51,720
subdivision for
information and do we have somebody

233
00:19:48,919 --> 00:19:54,760
coming in on Zoom okay so we can still
get him in on Zoom

234
00:19:54,840 --> 00:20:00,720
okay and I think it's Matt lit Litwin
Chu is that

235
00:20:01,559 --> 00:20:07,960
right that's
correct okay so we have them here so I

236
00:20:06,480 --> 00:20:11,120
would remind if anybody wants to come up
for public comments just to give your

237
00:20:09,600 --> 00:20:17,640
name when you come up to the to the
chair just uh go ahead

238
00:20:14,640 --> 00:20:21,320
Abby thank you uh so the purpose of this
report is to provide council with

239
00:20:19,679 --> 00:20:26,240
preliminary information on an
application for a plan of subdivision

240
00:20:24,080 --> 00:20:32,640
for the subject lands municipally known
as 3477 lurry wrote a recommendation

241
00:20:30,960 --> 00:20:37,240
will be given to council at a later
meeting after feedback from the public

242
00:20:34,880 --> 00:20:40,520
meeting and the agency and Ministry
circulation has been received and taken

243
00:20:39,400 --> 00:20:45,960
into
consideration so the purpose and effect

244
00:20:43,480 --> 00:20:50,600
of the proposed draft plan of subvision
is to create seven lots for single

245
00:20:48,000 --> 00:20:57,640
detached dwellings uh which would be
accessed from a sawel drive and lurry

246
00:20:54,440 --> 00:21:02,159
Road the draft plan of subdivision has
been attached for

247
00:21:00,360 --> 00:21:06,080
information in addition to the
applications and the proposed draft plan

248
00:21:04,440 --> 00:21:11,520
the submission included the following
supporting documents uh so there was a

249
00:21:08,799 --> 00:21:16,120
planning justification report a
servicing capability study

250
00:21:13,760 --> 00:21:19,240
Transportation impact brief and a
nitrate impact

251
00:21:20,000 --> 00:21:28,360
assessment so the subject lands are a
6.7 hectare parcel located on the

252
00:21:26,480 --> 00:21:32,840
northwest corner of a soble drive and
Larry Road within the Hamlet of

253
00:21:30,600 --> 00:21:36,600
Larry the lands are vagant of any
buildings

254
00:21:34,080 --> 00:21:41,039
instructs the subject lands are
designated Hamlet settlement area within

255
00:21:38,640 --> 00:21:44,880
the North Middle official plan and the
subject lands are zoned Hamlet

256
00:21:42,960 --> 00:21:50,440
residential within the North Middle sex
zoning

257
00:21:46,480 --> 00:21:55,400
BYOD so my report provides a background
on the applicable provincial County and

258
00:21:52,679 --> 00:21:58,559
local policy which generally direct new
residential development to existing

259
00:21:57,200 --> 00:22:02,520
settlement areas
where full or partial Municipal services

260
00:22:01,080 --> 00:22:08,080
are
available the policy documents encourage

261
00:22:05,200 --> 00:22:11,760
a wide variety of housing by type size
and

262
00:22:09,200 --> 00:22:17,720
T specific to the North Middle sex
official plan the Hamlet settlement area

263
00:22:15,000 --> 00:22:24,799
policies Pro provide that approval for
the development of New Lots above um

264
00:22:21,159 --> 00:22:29,080
five New Lots within or expanding an
existing Hamet settlement area from the

265
00:22:26,880 --> 00:22:35,000
date of the approval of the official
plan shall be supported by a settlement

266
00:22:32,000 --> 00:22:42,480
capability study um which was included
in the servicing capability study that

267
00:22:37,960 --> 00:22:46,960
was submitted in support of the subject
application the general housing policies

268
00:22:45,159 --> 00:22:51,440
provide that intensification and
Redevelopment within the settlement

269
00:22:49,080 --> 00:22:55,440
areas will be encouraged to provide a
greater mix and balance of residential

270
00:22:53,559 --> 00:23:01,840
housing
ples um and

271
00:22:59,039 --> 00:23:07,159
that uh the municipality will be guided
by Municipal service environmental and

272
00:23:04,679 --> 00:23:11,679
transportation issues in its
consideration of such

273
00:23:09,640 --> 00:23:15,360
opportunities um so neighborhood
compatibility will also be considered

274
00:23:13,559 --> 00:23:20,159
relative to the physical car
characteristics in site design of

275
00:23:17,799 --> 00:23:25,159
intensification
proposals uh notice of the application

276
00:23:23,159 --> 00:23:29,440
has been circulated to agencies as well
as property owners in accordance with

277
00:23:26,919 --> 00:23:34,880
the requirements of the plan act and in
terms of agency comments received uh the

278
00:23:32,919 --> 00:23:41,799
Assa be field conservation Authority
indicated no concerns Bell Canada Canada

279
00:23:38,480 --> 00:23:45,520
Post Hydra 1 and emage gas submitted
standard comments for plans of

280
00:23:43,520 --> 00:23:50,360
subdivision uh and those are outlined in
my report uh the TS Valley District

281
00:23:48,400 --> 00:23:54,159
School Board uh indicated that they had
no

282
00:23:51,760 --> 00:23:59,480
concerns um County of middle sex
Emergency Services requested a number of

283
00:23:56,840 --> 00:24:07,039
conditions as outlin in my
report um as did the County

284
00:24:03,360 --> 00:24:11,000
engineer and then the North Middle sex
manager of infrastructure and operations

285
00:24:08,840 --> 00:24:15,520
has also provided a number of comments
um related to documents to be submitted

286
00:24:13,320 --> 00:24:20,480
for review and approval and those are
also outlined in my

287
00:24:17,480 --> 00:24:25,559
report um in terms of public comments so
I had none that were received uh prior

288
00:24:22,520 --> 00:24:30,919
to the preparation of my report however
staff um subsequently received the

289
00:24:28,200 --> 00:24:37,559
following written submissions so uh
Julie and Andrew Canton um submitted a

290
00:24:34,440 --> 00:24:41,640
letter citing concerns uh related to a
matter being considered under the

291
00:24:39,120 --> 00:24:49,559
drainage act as well as their preference
for no further development within Hamlet

292
00:24:44,840 --> 00:24:54,159
area uh amber mlan and Mike sorton um
shared similar concerns related to the

293
00:24:52,440 --> 00:24:59,279
matter uh being considered under the
drainage act as well as concerns

294
00:24:56,440 --> 00:25:03,600
relating to uh life solution and more
specifically exterior lighting on the

295
00:25:01,559 --> 00:25:08,320
homes and out buildings to be built
within the proposed development so as I

296
00:25:06,480 --> 00:25:12,279
previously mentioned a more detailed
planning analysis as well as a

297
00:25:10,279 --> 00:25:17,399
recommendation will be provided to
council at a subsequent meeting um after

298
00:25:15,240 --> 00:25:21,320
all comments received from this public
meeting as well as the agency and

299
00:25:19,279 --> 00:25:27,240
Ministry circulation have been taken
into consideration thank

300
00:25:24,039 --> 00:25:30,720
you thank you Abby uh at this time Matt
do you have anything you'd like to add

301
00:25:28,679 --> 00:25:35,120
from the applicant
side yeah good evening members of

302
00:25:33,080 --> 00:25:39,600
council uh my name is Matt linchuk I'm a
land planner with zelinka prmo and we're

303
00:25:37,760 --> 00:25:43,559
the planning consultants for the
applicant and this draft plan of

304
00:25:41,120 --> 00:25:48,000
subdivision to facilitate as Abby said
the development of seven lots for single

305
00:25:46,000 --> 00:25:51,760
detached dwellings Abby's done a great
job with her presentation and we just

306
00:25:49,880 --> 00:25:55,360
want to note that uh we do not have a
comprehensive presentation today but uh

307
00:25:53,760 --> 00:25:58,919
of course the purpose of this statutory
public meeting is to hear from members

308
00:25:57,320 --> 00:26:01,720
of public public with respect to the
proposed development it's our

309
00:26:00,640 --> 00:26:05,919
understanding as Abby mentioned there's
only been a couple of comments to date

310
00:26:04,200 --> 00:26:09,600
we've had an opportunity to carefully
review staff's report and we uh we note

311
00:26:08,360 --> 00:26:14,559
that staff are recommending the draft
plan be uh taken in in principle we hope

312
00:26:12,600 --> 00:26:18,760
for a positive endorsement when this
proposal comes to council there are any

313
00:26:16,320 --> 00:26:24,039
further questions I'd be happy to answer
them okay thank you Matt at this time

314
00:26:21,720 --> 00:26:28,159
you've already made mention of I think
Council you've all got a copy of those

315
00:26:26,159 --> 00:26:34,159
written submissions correct
everyone's had those okay uh comments

316
00:26:31,200 --> 00:26:39,679
from the public on this
application if You' like come forward

317
00:26:36,960 --> 00:26:45,640
sir I think the microphone's already on
so you'd submit your name and

318
00:26:42,919 --> 00:26:51,120
just uh my name is Matt white I'm a
resident of 34714 lury Roose uh your

319
00:26:49,039 --> 00:26:55,320
worship and council members thank you
very much for giving us the opportunity

320
00:26:52,600 --> 00:27:00,799
to present um our case regarding the
proposed subdivision in muray um to set

321
00:26:58,880 --> 00:27:05,559
the record straight I'm not a nimi as we
would call them in England not in my

322
00:27:02,600 --> 00:27:10,360
backyard um lri actually is a great
little Community I moved to lri about

323
00:27:07,880 --> 00:27:15,480
six years ago looking for a rural
lifestyle um at no time did I believe

324
00:27:13,039 --> 00:27:23,480
when I moved to lri that there would be
a increase in the size of the Hamlet um

325
00:27:20,159 --> 00:27:28,760
I have two objections to this first of
all the fabric of lry um people get

326
00:27:26,480 --> 00:27:33,840
along everybody seems to know each other
we say hi when we walk our dogs we like

327
00:27:31,279 --> 00:27:40,159
to feel that there is a small community
up there um this whole subdivision

328
00:27:37,840 --> 00:27:45,919
basically blindsided the majority of the
residents in we did not have any idea

329
00:27:43,240 --> 00:27:49,840
that this was happening and you know the
good folks here we do not want to fall

330
00:27:47,880 --> 00:27:55,279
out with them whatsoever we want again
want to maintain the fabric of our small

331
00:27:52,039 --> 00:28:01,039
community but in hindsight the delivery
of this has been handled very bad it's

332
00:27:57,720 --> 00:28:04,919
going to divide our little Community had
had these good folks literally come door

333
00:28:03,080 --> 00:28:10,320
to door and as you can see from the
victorial there ain't many and just came

334
00:28:07,760 --> 00:28:15,799
to say hi um we're thinking of doing
this do you have any objections and

335
00:28:13,240 --> 00:28:21,240
unfortunately that was not done so
everybody now has put up a defensive

336
00:28:17,919 --> 00:28:26,399
guard around this potential subdivision
so if the subdivision was to go forward

337
00:28:24,000 --> 00:28:32,360
I do believe that some of the residents
in lri are looking at moving at

338
00:28:29,880 --> 00:28:37,000
significant cost to them myself
personally I would consider moving

339
00:28:34,960 --> 00:28:40,799
because again it's ruining the fabric of
the little community that I went into um

340
00:28:39,360 --> 00:28:45,080
but I do understand the need for
advancement I do understand the needs

341
00:28:42,440 --> 00:28:50,880
for homes in ontaria I myself personally
are involved in very large construction

342
00:28:47,159 --> 00:28:57,399
projects from New York City to Calgary
Alberta so I make my livelihood on

343
00:28:54,919 --> 00:29:02,519
construction however the need for a
affordable homes in this country is not

344
00:28:59,919 --> 00:29:08,320
going to be satisfied by the development
in lri the development in L lury is

345
00:29:05,919 --> 00:29:12,679
purely for profit exercise and that
brings me on to my second point about

346
00:29:10,760 --> 00:29:19,640
seven years ago again when I moved into
lurry my welcome to Middle sex County

347
00:29:15,559 --> 00:29:23,679
was a nice Bill to do with um drainage
so there were some drainage improvements

348
00:29:21,200 --> 00:29:27,760
about seven years ago and I thought you
know what that's an improvement to the

349
00:29:25,360 --> 00:29:34,600
infrastructure I just had some very bad
timing um I paid it and I moved on with

350
00:29:31,080 --> 00:29:38,960
my life my understanding now is the work
required to accommodate this new

351
00:29:36,320 --> 00:29:44,320
subdivision will require more drainage
works now that drainage works again is

352
00:29:41,760 --> 00:29:49,000
going to be build to the residents of
lri probably through a direct tax

353
00:29:46,840 --> 00:29:52,960
Improvement um which our understanding
maybe somewhere in the region of $1,500

354
00:29:51,360 --> 00:29:56,919
maybe as much as
$2,000 we are not going to see any

355
00:29:55,039 --> 00:30:00,760
benefit you know the folks that are
developing that area yes they'll

356
00:29:58,519 --> 00:30:05,760
probably see some Financial benefit but
we as residents that's another $2,000

357
00:30:03,320 --> 00:30:10,200
potentially at the most out of our
pockets and as you said your honor you

358
00:30:08,120 --> 00:30:15,919
don't like to see money being spent when
it's really not necessary um you know

359
00:30:13,039 --> 00:30:20,720
one of my neighbors uh Pat White shares
the same last name as Meely coincidental

360
00:30:18,919 --> 00:30:25,440
she's a retired nurse she lost her
husband a couple years ago I don't know

361
00:30:23,360 --> 00:30:29,559
about her finances but I know she's
probably struggling so a bill like that

362
00:30:27,679 --> 00:30:34,480
out the blue is probably going to hurt
her and then her neighbor there's a

363
00:30:32,519 --> 00:30:40,039
there's a an old lady lives in that
property she's blind her husband just

364
00:30:37,279 --> 00:30:45,039
went into a nursing home and her
daughter suffers with a disability and

365
00:30:42,000 --> 00:30:51,360
she's also in a home you know those poor
folks we never see them um obviously

366
00:30:48,799 --> 00:30:55,360
money is tight for them just from Optics
and I wouldn't want to be in their

367
00:30:52,559 --> 00:30:59,799
position when they see a a bill
potentially called a direct tax

368
00:30:56,679 --> 00:31:04,360
Improvement arrive on their doorstep um
this is just a very unfortunate

369
00:31:01,159 --> 00:31:09,440
situation I I'm sure the intent here is
very good but again had it been handled

370
00:31:07,279 --> 00:31:13,360
differently with the small community
that we're in I think there may be

371
00:31:11,200 --> 00:31:17,559
overwhelming support for it but right
now personally I'm objecting to it

372
00:31:16,200 --> 00:31:22,159
because I don't think it's been handled
in the proper way and I don't want to

373
00:31:19,399 --> 00:31:26,480
pay essentially $2,000 out of my own
pocket to help somebody else make some

374
00:31:24,240 --> 00:31:31,360
money I mean I would propose an
amendment to the motion where

375
00:31:29,080 --> 00:31:35,840
essentially the increase in property
taxes which North middlex will likely

376
00:31:33,440 --> 00:31:42,320
Levy against the improvements to those
lots is paid back to the residents of

377
00:31:39,399 --> 00:31:47,080
lri who have had to pay a direct tax
Improvement fee um that is just an

378
00:31:45,639 --> 00:31:52,360
amendment proposition I would like to
put forward again I understand we

379
00:31:49,360 --> 00:31:56,960
probably can't stop this but if we are
have to pay out of our own pocket I

380
00:31:54,679 --> 00:32:01,120
would propose that on the next tax year
when when North Middle sex is collecting

381
00:31:59,080 --> 00:32:07,039
taxes from that new subdivision or the
owners of the lots that that extra money

382
00:32:03,960 --> 00:32:12,039
is channeled back into a tax uh credit
for the residents who have paid this

383
00:32:08,399 --> 00:32:16,360
money therefore equaling it out um but I
again we don't want to divide our little

384
00:32:14,200 --> 00:32:22,639
Community we have a a great Community as
I say but again this this um proposition

385
00:32:20,000 --> 00:32:26,720
has been made um honestly has divided
our community um and this has been

386
00:32:25,120 --> 00:32:31,679
happening well this has been ongoing now
for several months and um I just wish it

387
00:32:29,679 --> 00:32:35,960
had been handled differently so thank
you your honor thank you council members

388
00:32:33,440 --> 00:32:39,120
for hearing me out I'm rather nervous
I'm just recovering from a triple heart

389
00:32:37,440 --> 00:32:44,159
bypass so my heart is fluttering a
little bit but um but I certainly

390
00:32:42,399 --> 00:32:49,600
appreciate the time that you've given us
tonight thank you thank you I I would

391
00:32:47,159 --> 00:32:54,559
ask Matt do you have any response to
that because I think it's a legitimate

392
00:32:51,799 --> 00:33:00,000
concern about the cost to the
neighboring taxpayers about the cost of

393
00:32:57,159 --> 00:33:03,120
drainage do you have a comment to that
yeah absolutely um I just want to I just

394
00:33:01,600 --> 00:33:06,720
want to thank the neighbor for coming
out and um taking time out their day to

395
00:33:05,279 --> 00:33:11,639
provide comments that's what this is all
about um so with respect to this

396
00:33:09,080 --> 00:33:14,720
drainage relocation uh of course it is
considered that the relocation of the

397
00:33:13,080 --> 00:33:18,159
drain watch you serve to improve
drainage in the area currently as it

398
00:33:16,960 --> 00:33:23,679
stands of course it could be a lot
better um furthermore uh it is worth

399
00:33:20,799 --> 00:33:27,279
mentioning that as per the municipality
the costs for this drainage relocation

400
00:33:25,360 --> 00:33:32,039
are going to be completely on the
applicant so that would be on the uh the

401
00:33:30,039 --> 00:33:34,960
developer so I we don't believe that any
other cost would be put on any neighbors

402
00:33:33,880 --> 00:33:39,679
in the
area so no cost to Neighbors in the area

403
00:33:37,679 --> 00:33:44,480
uh Furthermore with respect to the um
the anticipation that ly would not

404
00:33:42,200 --> 00:33:49,919
expand as a hamlet um as per the
municipal op uh the lands are designated

405
00:33:47,679 --> 00:33:54,120
as Hamlet residential areas so
residential development in the form that

406
00:33:51,440 --> 00:33:59,559
is proposed is contemplated here it is
the plan vision of this community as set

407
00:33:56,559 --> 00:33:59,559
out by the the municipal

408
00:34:00,279 --> 00:34:07,320
op okay thank you I just want to clarify
that comment you had said there's no

409
00:34:04,679 --> 00:34:13,240
cost from drainage cost to the
neighbors correct okay this this

410
00:34:09,879 --> 00:34:18,159
development is completely uh developer L
okay thank you thank you sir thank you

411
00:34:16,119 --> 00:34:22,679
very much other comments from the public
on this application anyone else like to

412
00:34:20,720 --> 00:34:30,159
speak on
this come on come on up Sir come on up

413
00:34:26,159 --> 00:34:30,159
he's two and just give your name please

414
00:34:30,359 --> 00:34:40,720
and how do I follow that um hi I'm Julie
Canton um we reside at 34684 lry Road

415
00:34:38,679 --> 00:34:47,839
and we also own the bacon lot beside us
it's the residential lot at

416
00:34:44,000 --> 00:34:55,240
34688 um we've resided there for almost
10 years now and we from past

417
00:34:52,520 --> 00:34:58,960
um uh meetings we weren't able to go
because it was during the week and 9:00

418
00:34:57,160 --> 00:35:03,040
a.m. I'm surprised that anybody was able
to go to that meeting but anyways um I

419
00:35:00,880 --> 00:35:07,400
just wanted to make sure because as for
the last meeting we were told that we

420
00:35:05,079 --> 00:35:10,200
may have been able we would we were told
that we would have to pay for some of

421
00:35:08,680 --> 00:35:14,320
the costs and that was just something
that I had up in my write up that we did

422
00:35:11,720 --> 00:35:20,960
not want to be responsible for the cost
of rerouting the drain um and we also

423
00:35:16,280 --> 00:35:24,760
want to ensure that where um the moson
or sign drain Branch b the first

424
00:35:23,079 --> 00:35:30,200
proposal that was set out was to be
rerouted onto our second residential lot

425
00:35:27,839 --> 00:35:33,880
34688 on lry road and we wanted to
ensure that it does not hinder future

426
00:35:32,280 --> 00:35:38,599
development opportunities on that second
lot if we were to sell or build on that

427
00:35:36,640 --> 00:35:41,599
lot so if there were a drain to go
through it or partially on it we just

428
00:35:40,359 --> 00:35:47,839
wanted to make sure that it wasn't going
to hinder future development for our own

429
00:35:44,599 --> 00:35:55,040
um what you want say yeah so is there a
way of zooming in on your picture your

430
00:35:50,319 --> 00:35:59,200
image of the the map there at 34688
almost in the center of that Frontage of

431
00:35:57,359 --> 00:36:01,599
the property that's where the drain
connects

432
00:36:04,440 --> 00:36:08,920
in see if we can get that bigger

433
00:36:10,119 --> 00:36:13,520
sorry that's not

434
00:36:25,720 --> 00:36:32,720
bigger
yeah almost in the center of that front

435
00:36:30,680 --> 00:36:38,800
edge there
okay yeah

436
00:36:36,440 --> 00:36:43,599
problem so where the drain ties in I'm
not I'm not exactly sure as to where the

437
00:36:40,640 --> 00:36:48,079
drain continues from there so on the
drawing that we have in an

438
00:36:45,480 --> 00:36:51,960
email it's a blue line going to the
catch Basin we're not sure where it

439
00:36:50,040 --> 00:36:56,720
continues from there so if it goes
across our properties to the South and

440
00:36:55,079 --> 00:37:01,319
then then goes down the road there or if
it goes straight back towards um Denny's

441
00:36:59,599 --> 00:37:08,000
field
there okay uh looking for a little more

442
00:37:04,640 --> 00:37:14,560
clarity Okay who wants to who wants to
approach

443
00:37:09,160 --> 00:37:19,200
that Jen I can oh Matt go ahead yeah I
can quickly provide some clarity on that

444
00:37:17,520 --> 00:37:24,079
as per our drawings the drain is
supposed to run only along the west side

445
00:37:20,839 --> 00:37:27,880
of liry and then uh West on of sable so
what's going to happen is it's going to

446
00:37:25,119 --> 00:37:33,440
go into the uh the in property
3477 through one of the proposed lots

447
00:37:30,680 --> 00:37:38,000
and then down to El so it really should
there is no connection to any

448
00:37:35,440 --> 00:37:41,920
neighboring properties okay thank you so
you said on it's going to run on the

449
00:37:39,200 --> 00:37:46,280
west side correct yep so down the west
side of ly there into the site and

450
00:37:46,960 --> 00:37:56,280
then okay Jaden J maybe Jadon yeah thank
you Mr Mayor through you just want to

451
00:37:53,560 --> 00:38:01,720
clarify our doin engineering Inc is
current ly working on this and um they

452
00:37:59,359 --> 00:38:06,400
haven't prepared a draft report yet
so it's preliminary to say which side

453
00:38:04,920 --> 00:38:10,040
it's on I'm just looking at the the
meeting notes here so it hasn't been

454
00:38:08,200 --> 00:38:13,680
determined yet I know they were looking
at the west side and that was looking

455
00:38:11,480 --> 00:38:16,960
more likely but it is uh that's not
determined yet they're still working

456
00:38:14,720 --> 00:38:22,599
through that process okay so it's still
in process at this point okay thank you

457
00:38:20,200 --> 00:38:26,800
thank you no um it's good I'm glad that
we had the opportunity to come and

458
00:38:24,520 --> 00:38:30,079
obviously as stated in like my in the is
that we all said we definitely have no

459
00:38:28,280 --> 00:38:34,200
qualms at all with any of our neighbors
in L especially MOS we have no qualms

460
00:38:32,240 --> 00:38:37,839
whatsoever if I was in your spot I'd do
the same thing um but obviously with

461
00:38:36,079 --> 00:38:41,800
four young children we've been there for
10 years and obviously if we could have

462
00:38:39,960 --> 00:38:46,760
a last say Obviously we wouldn't want
more neighbors um and obviously l Road

463
00:38:44,680 --> 00:38:51,880
is very quiet so our kids learned how to
ride their bikes on l Road so obviously

464
00:38:48,960 --> 00:38:57,119
if we had a choice we would say I don't
want more neighbors but obviously um if

465
00:38:54,359 --> 00:39:00,599
this is what comes to but um yeah so any
sort of notifications from here on out

466
00:38:58,800 --> 00:39:06,000
if we find more information I would
totally love to learn about it as the

467
00:39:02,119 --> 00:39:09,240
days go on thanks all right thank you
thank you thank you uh is there any more

468
00:39:08,280 --> 00:39:14,400
public
comments on this

469
00:39:12,000 --> 00:39:21,720
application any more public comments on
this time seeing none uh Council Council

470
00:39:18,359 --> 00:39:28,680
ke thank you mayor R Jaden any idea when
that report for the drainage might be in

471
00:39:25,000 --> 00:39:32,079
place so that could maybe put neighbors
Minds at

472
00:39:30,000 --> 00:39:36,480
rest yeah through the mayor we're
expecting the the draft report in the

473
00:39:34,440 --> 00:39:41,119
next couple
weeks thank

474
00:39:38,480 --> 00:39:46,000
you Council
win thank you worship I have two

475
00:39:43,800 --> 00:39:51,359
comments or questions one is just to
clarify and I think I got the answer

476
00:39:48,359 --> 00:39:56,960
would like clarification um any grinage
work from this property uh would not be

477
00:39:53,680 --> 00:40:01,319
a cost to existing Neighbors
the existing Community is that correct

478
00:39:58,440 --> 00:40:06,359
did I hear that correct
Matt that is

479
00:40:03,400 --> 00:40:10,960
correct okay thank you my second comment
goes back to the planner's report the

480
00:40:08,880 --> 00:40:16,240
planner was talking about neighborhood
compatibility and her report and there

481
00:40:13,520 --> 00:40:19,680
was one of the respondents talked about
outdoor lighting and light pollution

482
00:40:18,319 --> 00:40:22,119
would that be dealt with in terms of
neighborhood

483
00:40:25,359 --> 00:40:34,520
compatibility so at this time um I don't
believe that we have anything uh that

484
00:40:31,599 --> 00:40:41,800
speaks specifically to lighting um in
the municipality's planning documents

485
00:40:38,920 --> 00:40:47,359
um that is something that could be
considered through a future review of

486
00:40:45,280 --> 00:40:51,960
the municipality's planning documents
but given that this is a standalone uh

487
00:40:49,880 --> 00:40:57,000
application for a plan of subdivision
meaning that there's no Associated

488
00:40:54,000 --> 00:41:03,359
zoning bylaw Amendment attached to it um
it's a little bit difficult um for us to

489
00:41:00,359 --> 00:41:06,079
consider that through this subject
application

490
00:41:06,359 --> 00:41:12,119
specifically thank you just a second
Ashley go ahead thank you your worship

491
00:41:10,599 --> 00:41:15,359
I'd just like to site that the
municipality does not have an

492
00:41:13,280 --> 00:41:19,839
illumination bylaw at the time but we
currently address concerns with lighting

493
00:41:17,400 --> 00:41:24,720
and between neighbors through our public
nuisance bylaw and so it would be

494
00:41:22,560 --> 00:41:28,560
potentially covered under
that Jaden were you to speak to this as

495
00:41:27,200 --> 00:41:32,440
well do you have
something yes thank you through you just

496
00:41:30,560 --> 00:41:38,319
to add to the the
main um the cost of the drainage Works

497
00:41:35,280 --> 00:41:42,359
um on page nine of the planner's report
it does include the the comments from

498
00:41:40,200 --> 00:41:46,319
the um from the infrastructure and
operations department and there was a

499
00:41:44,680 --> 00:41:49,760
comment there that prior to final
approval the owner shall address all

500
00:41:48,400 --> 00:41:53,079
matters pertaining to the proposed
relocation of the existing Municipal

501
00:41:51,480 --> 00:41:57,240
drain which currently runs through the
property to be developed to the

502
00:41:54,720 --> 00:42:00,520
satisfaction of the municip
and that the owner shall be responsible

503
00:41:58,800 --> 00:42:04,240
for all costs associated with the
municipal drain relocation so that was a

504
00:42:02,839 --> 00:42:08,640
comment we put forward and we'd expect
that to be carried into the subdivision

505
00:42:05,680 --> 00:42:12,839
agreement perfect thank you all right
Council canel thank you Mayor Rob uh

506
00:42:11,200 --> 00:42:19,880
guess my question is for the developer
maybe perhaps Matt um what's the time

507
00:42:15,240 --> 00:42:19,880
frame for this project to uh to

508
00:42:23,240 --> 00:42:32,359
begin um we don't have a we don't have a
direct timeline at this stage um I could

509
00:42:30,000 --> 00:42:36,000
also my colleague Matt Campbell's
partner with s link p is also on this

510
00:42:33,920 --> 00:42:38,480
call right now if he wanted to perhaps
speak to

511
00:42:39,839 --> 00:42:46,839
that I don't know if he has speaking
ability in this meeting although he

512
00:42:44,119 --> 00:42:46,839
should be in the zoom

513
00:42:51,280 --> 00:42:58,240
call good evening Council it's Matt
Campbell here can you hear me yes

514
00:42:56,319 --> 00:43:02,119
wonderful uh thanks to my colleague Matt
for passing that over so Matt is

515
00:43:00,520 --> 00:43:06,559
absolutely correct there's no defined
timeline for this in this type of

516
00:43:04,359 --> 00:43:11,760
development scenario we typically see
site development you know actual uh work

517
00:43:09,400 --> 00:43:17,640
proceeding on the ground you know
probably within a year of the draft

518
00:43:15,400 --> 00:43:21,839
approval of the subdivision if the
county sees to it that that's what uh

519
00:43:19,800 --> 00:43:25,760
the county would like to De with that
there's quite a while uh and there's a

520
00:43:23,920 --> 00:43:28,559
lot of work that has to be taken into
account

521
00:43:26,640 --> 00:43:33,480
engineering drainage so on and so forth
that has to be done well in advance

522
00:43:30,520 --> 00:43:39,240
before any soil actually gets moved so I
would estimate you know a year uh and

523
00:43:36,079 --> 00:43:43,200
that's probably on the shorter time
frame usually it's a little bit longer

524
00:43:41,160 --> 00:43:48,040
than that but I know that there's uh
some everyone has pushes to get things

525
00:43:45,160 --> 00:43:54,079
done quicker so probably plus or minus a
year thank you okay Council irn you had

526
00:43:51,319 --> 00:43:57,599
a followup uh yes worship and that just
follows the last comment we have a

527
00:43:55,839 --> 00:44:03,079
number members of the community here
this evening I think they'd like to hear

528
00:44:00,000 --> 00:44:07,240
the the uh the process going forward
timelines next meetings Etc so they have

529
00:44:06,000 --> 00:44:11,680
it in their they have it in their
schedule what the next steps will be so

530
00:44:09,400 --> 00:44:15,800
if we could just take a moment under the
uh our planner or the developers planner

531
00:44:14,480 --> 00:44:20,800
to talk about the next steps and
timelines for the people of the

532
00:44:18,640 --> 00:44:24,839
community okay I would I would think
that's up to the

533
00:44:22,599 --> 00:44:31,760
developer for timelines or Abby do you
want to speak to that sure I'm happy too

534
00:44:27,440 --> 00:44:35,599
okay um so essentially um what we were
planning to do with uh this subject

535
00:44:33,720 --> 00:44:39,079
application was bring forward a
recommendation report at the March

536
00:44:38,040 --> 00:44:47,920
council
meeting um so subsequent to that and um

537
00:44:43,960 --> 00:44:52,480
depending on um this council's um
recommendation uh it will then be

538
00:44:49,559 --> 00:44:59,319
forwarded to the county of middlex um
for the ultimate draft plan approval um

539
00:44:56,319 --> 00:45:05,599
which is generally subject to several
conditions um and members of the public

540
00:45:03,000 --> 00:45:12,119
are able to uh request notice of that
decision from the county um so yeah and

541
00:45:09,680 --> 00:45:19,559
so that would be on March 6th that's cor
that's our planning meeting yes yep

542
00:45:15,559 --> 00:45:19,559
thank you anything else on that Council

543
00:45:21,160 --> 00:45:28,079
win any other comments questions Council
dagel

544
00:45:26,559 --> 00:45:32,319
if we're looking at doing that on March
6 I'd like to see the engineering report

545
00:45:30,520 --> 00:45:35,920
from doin here at the same
time aen is that

546
00:45:36,079 --> 00:45:42,880
possible through year worship um I know
the the next step is the draft report

547
00:45:41,599 --> 00:45:47,599
which I think then there would be an
informal meeting with um all the land

548
00:45:45,480 --> 00:45:51,440
owners um but I just have to confirm
that with doin when that will be

549
00:45:48,760 --> 00:45:55,200
available and how that aligns the
timeline

550
00:45:53,079 --> 00:45:59,200
okay all right so tonight we're here
just it's strictly for information

551
00:45:57,119 --> 00:46:02,480
receive this for information and I know
this is the first time it's come before

552
00:46:00,599 --> 00:46:06,480
Council as well Council hasn't seen this
application I want to thank everyone

553
00:46:04,280 --> 00:46:10,280
from the public on that and I I hope
they got clarification from the

554
00:46:07,880 --> 00:46:14,359
developer on the concerns that they had
and I understand uh when there's only 13

555
00:46:12,720 --> 00:46:18,839
houses in the community and you're
adding seven but uh just a comment I

556
00:46:17,200 --> 00:46:21,960
would make that there was two houses put
really close to me that have no way

557
00:46:20,400 --> 00:46:26,319
they're put those in there's not enough
room and I do have two new Good

558
00:46:24,760 --> 00:46:32,280
Neighbors on it so it's just want to
make that comment do it that uh it isn't

559
00:46:29,559 --> 00:46:36,280
some hopefully it works out well if
there's nothing else we have a

560
00:46:33,440 --> 00:46:41,040
recommendation to this for information
councelor dagel councelor Nera all in

561
00:46:38,720 --> 00:46:48,839
favor carried thank
you thank you thank you thanks

562
00:46:44,880 --> 00:46:54,520
mat uh our final application is a notice
of public meeting for application zba

563
00:46:51,920 --> 00:47:00,720
32024 located at
29463 Co Stream Road and Paul I believe

564
00:46:57,760 --> 00:47:06,640
you're if you're by yourself St actually
your worship um the owner Hans Clan is

565
00:47:03,640 --> 00:47:11,119
here I it's a
relativ application I don't know if we

566
00:47:08,920 --> 00:47:14,520
need to you know he's welcome to come up
but if he wants to add something after

567
00:47:12,480 --> 00:47:20,040
he certainly can come forward and add
sounds good go ahead

568
00:47:17,280 --> 00:47:23,559
Abby thank you your honor uh so the
purpose and effect of the subject

569
00:47:21,400 --> 00:47:30,280
application is to implement a condition
of consent uh associated with consent V8

570
00:47:27,319 --> 00:47:36,880
2023 which conditionally severed a lot
with an area of approximately

571
00:47:33,000 --> 00:47:41,160
39.73 hectar in order to accommodate the
disposal of a surplus Farm

572
00:47:43,000 --> 00:47:52,920
dwelling um so the application proposes
to reone the severed lot of consent B8

573
00:47:49,960 --> 00:47:57,760
2023 from the general agricultural A1
Zone to the agricultural small holding

574
00:47:55,720 --> 00:48:04,920
exception ag1
Zone to recognize the residential use of

575
00:48:00,800 --> 00:48:09,599
PLS application or sorry um the
application also proposes to reone the

576
00:48:06,880 --> 00:48:13,400
retain lands of consent V8 2023 from the
general agricultural A1 Zone to the

577
00:48:11,960 --> 00:48:19,040
general
agricultural exception

578
00:48:15,760 --> 00:48:21,800
a1. 103 Zone to prohibit the
establishment of new dwellings on the

579
00:48:20,960 --> 00:48:29,559
REM
F so the lands to be severed uh contain

580
00:48:27,240 --> 00:48:34,760
agricultural out buildings to be removed
and agricultural lands in Crop

581
00:48:33,000 --> 00:48:40,800
Production that's the lands to be
retained

582
00:48:36,160 --> 00:48:40,800
sorry um and the lands to be

583
00:48:41,119 --> 00:48:48,599
severed okay so sorry I just need to
correct myself here so the lands to be

584
00:48:46,359 --> 00:48:53,920
severed contain a single detou dwelling
an accessory building a green Silo and

585
00:48:51,799 --> 00:48:57,960
are serviced by Municipal Water and
private septic um

586
00:48:56,119 --> 00:49:03,240
and they have existing access off of
Coldstream Road and then the um lands to

587
00:49:01,400 --> 00:49:07,839
be retained contain agricultural out
buildings to be removed and agricultural

588
00:49:05,880 --> 00:49:11,799
lands in Crop
Production uh so the subject lands are

589
00:49:10,000 --> 00:49:16,599
designated agricultural within the North
Middle sex official plan uh and contain

590
00:49:14,760 --> 00:49:20,480
Hazard lands as for schedule a of the
North Middle sex official plan anded

591
00:49:18,079 --> 00:49:25,079
Woodlands as for Schedule C of the north
ex

592
00:49:21,640 --> 00:49:30,040
plan the subject lands are zoned General
agriculture A1 within the North Middle

593
00:49:27,280 --> 00:49:35,000
sex zoning bylaw and a portion of these
lands are regulated by the ass bfield

594
00:49:32,240 --> 00:49:38,160
conservation Authority so the provincial
policy statement the county official

595
00:49:36,599 --> 00:49:42,520
plan and the municipalities official
plan generally permit lot Creation in

596
00:49:40,359 --> 00:49:47,040
agricultural areas to dispose of a
dwelling Surplus to a farming operation

597
00:49:44,440 --> 00:49:51,440
as a result of farm consolidation
subject to evaluation

598
00:49:48,760 --> 00:49:57,160
criteria uh so the subject resoning was
requested in accordance with Section uh

599
00:49:54,000 --> 00:50:04,160
6.2 D3 three of the North Middle sex
official plan um and it is noted that

600
00:49:59,920 --> 00:50:08,400
all other criteria from 6.2 D um has
been met or is capable of being met

601
00:50:06,119 --> 00:50:12,960
through the conditions of the
conditionally approved consent so in all

602
00:50:11,319 --> 00:50:18,160
uh staff are satisfied that the
application of the Agricultural small

603
00:50:15,280 --> 00:50:22,319
holding ag1 zone is appropriate to
recognize the residential use of the

604
00:50:20,280 --> 00:50:26,119
lands to be severed and that the
application of the general agricultural

605
00:50:24,880 --> 00:50:32,040
exception
a1103 Zone prohibit the establishment of

606
00:50:29,000 --> 00:50:37,720
new dwellings on the remnant Farm parcel
is appropriate um and as such uh staff

607
00:50:35,119 --> 00:50:44,000
are supportive of the proposed zone
changes in terms of agency

608
00:50:41,119 --> 00:50:49,480
circulation um the manager of
infrastructure and operations as well as

609
00:50:46,280 --> 00:50:53,880
the County engineer had no comments at
the time of writing the subject report

610
00:50:51,319 --> 00:50:59,480
no comments or concerns were received
from the public um So based on the

611
00:50:57,040 --> 00:51:04,520
foring it is my recommendation that the
subject application be approved for the

612
00:51:01,799 --> 00:51:09,280
reasons outlined in my report thank you
thanks Abby oh thank you your worship I

613
00:51:07,720 --> 00:51:14,079
have no comments I agree with no
comments at this time is there any

614
00:51:11,799 --> 00:51:17,319
asking there's no written uh comments is
anyone from the public wants to speak on

615
00:51:15,839 --> 00:51:23,799
this
application seeing no one Council

616
00:51:20,520 --> 00:51:29,240
questions comments mayor
hodgin thank you Mr

617
00:51:26,000 --> 00:51:34,359
uh just a question to the some of the
the um I'm just going to read it here

618
00:51:32,400 --> 00:51:41,440
the lands to be retained contain a
single detached dwelling F accessory

619
00:51:36,920 --> 00:51:46,319
building f a green Sil and are just and
our service by Municipal Water okay why

620
00:51:44,160 --> 00:51:51,839
are we keeping the
gr we've

621
00:51:48,559 --> 00:51:58,119
asked taken down and I'm thinking it's
probably a steel Greenery I'm not sure

622
00:51:54,119 --> 00:52:01,640
because the 91 the map I got the 9911
number is right over the thing and I

623
00:51:59,680 --> 00:52:08,839
can't just see the whole picture I'm
just I I believe it has been taken down

624
00:52:05,720 --> 00:52:12,040
right it's it has been removed it's just
an old uh

625
00:52:13,000 --> 00:52:21,359
photo absolutely okay so it's remov any
other questions

626
00:52:17,400 --> 00:52:26,040
comments that was it no other questions
we have a recommendation to approve this

627
00:52:23,119 --> 00:52:30,720
application move by councilor Ellison
second by councel Nera all in favor

628
00:52:28,880 --> 00:52:33,599
Carri thank you thank you very much
thank you worship thank you Council

629
00:52:32,319 --> 00:52:37,760
those are my
matters uh just before the we're done

630
00:52:36,200 --> 00:52:42,079
with our planning for this evening but I
just want to say thank you to Abby for

631
00:52:40,359 --> 00:52:47,680
uh a short time that you've been here
but but uh the work you've done on all

632
00:52:45,200 --> 00:52:50,440
of these RS and at the same time I want
to introduce Ashley I don't know if

633
00:52:49,079 --> 00:52:54,799
everybody had the opportunity to meet
Ashley she'll be doing our planning

634
00:52:52,559 --> 00:52:59,040
going forward I believe Abby you will be
working on official plan yeah that's

635
00:52:57,480 --> 00:53:03,599
correct so I'm going to be moving back
to my policy Focus role but it does

636
00:53:01,839 --> 00:53:09,000
sound like I will be back later this
year to get the ball rolling on the

637
00:53:06,079 --> 00:53:15,079
official plan review that's upcoming
okay yes canelon I do have one question

638
00:53:13,200 --> 00:53:18,839
that is Ashley you continue to be here
on Tuesdays for with the public and

639
00:53:17,200 --> 00:53:23,280
address any questions they may have
great question thank you um so the days

640
00:53:21,920 --> 00:53:26,480
are going to be Wednesday going forward
well will be here Thursdays of well

641
00:53:24,920 --> 00:53:31,000
start um so I'll be here two days
instead of just one so that's Wednesdays

642
00:53:28,599 --> 00:53:35,359
and Thursdays not Tu yes correct okay
because I told somebody yesterday you're

643
00:53:32,040 --> 00:53:38,160
GNA be here Tu have to change thank yes
but that was that was a great question

644
00:53:36,640 --> 00:53:43,920
that was a great comment but thank you
very much Abby and look forward to

645
00:53:40,119 --> 00:53:49,000
working thank you all right our next uh
is the start of our department reports

646
00:53:46,280 --> 00:53:54,240
and I believe our first one up
is oh sir we need a motion to go out of

647
00:53:52,160 --> 00:53:59,400
Committee of adjustment and rejoin
regular meeting councelor

648
00:53:55,799 --> 00:54:05,440
C Nera all in favor carried thank you
now our first item is uh AR's coming in

649
00:54:02,359 --> 00:54:10,359
person here to do the report that's the
first one and your second one I believe

650
00:54:06,960 --> 00:54:13,119
is on the agreement correct the floor is
yours when you're ready

651
00:54:16,440 --> 00:54:20,119
aren't I always lose the

652
00:54:20,559 --> 00:54:27,559
crowd I
do I guess

653
00:54:25,799 --> 00:54:32,400
uh good evening mayor and Council thanks
for having me today uh have two reports

654
00:54:29,799 --> 00:54:37,160
through take to council today for your
consideration uh my first report is a

655
00:54:34,720 --> 00:54:40,559
fourth quarter and year end report uh to
give Council an idea of building permit

656
00:54:38,799 --> 00:54:46,119
activity that we've seen for
2023 um so I'll I'll briefly step

657
00:54:43,119 --> 00:54:50,599
Council through through the report and
I'll first start by saying that 2023 was

658
00:54:48,520 --> 00:54:54,640
actually a very decent year considering
what we've seen uh in the southwest

659
00:54:52,440 --> 00:54:59,680
region uh some municipalities were hit
very heavily uh with the residential

660
00:54:57,119 --> 00:55:05,240
decline middle sex Center being one L
mid off as well we saw a great reduction

661
00:55:01,880 --> 00:55:08,440
in housing starts new dwellings um some
of our neighbors Southwest Middle sex

662
00:55:06,920 --> 00:55:14,079
and Mecca have actually had very good
years better than in previous so uh and

663
00:55:11,200 --> 00:55:18,359
North Middle sex really held its own so
a good report really considering what

664
00:55:16,119 --> 00:55:23,920
what some of our neighbors and others in
Southern Ontario seen so um we have a

665
00:55:21,960 --> 00:55:29,760
slight decrease in new homes uh this
past year of 26 down from 30 in 2022 and

666
00:55:28,039 --> 00:55:36,880
the the cost of construction went I
believe down from 46 million down to 42

667
00:55:32,640 --> 00:55:40,680
million or 41 million so generally uh a
slight reduction in cost of construction

668
00:55:38,480 --> 00:55:44,839
as well but like I said it's it was a
very decent

669
00:55:42,559 --> 00:55:48,880
year uh with my year reports I like to
highlight a couple um couple of

670
00:55:47,160 --> 00:55:54,000
significant events that occurred each
year so I can say

671
00:55:51,359 --> 00:55:59,559
for uh for last year I'm I'm happy to
say that we brought a new building bylaw

672
00:55:56,240 --> 00:56:02,760
to council um we do building inspection
for five municipalities and I'm pleased

673
00:56:01,799 --> 00:56:06,359
to say that each of those five
municipalities all pass the same

674
00:56:04,319 --> 00:56:12,359
building byw that's very helpful for
staff in processing building permits um

675
00:56:09,760 --> 00:56:16,680
things from inspections that we do uh
some of the policies in the department

676
00:56:14,319 --> 00:56:20,280
and refund policy refund policies even
they're all in that same building bylaw

677
00:56:18,359 --> 00:56:25,680
so there a nice level of consistency we
can all work work from so uh it's nice

678
00:56:22,720 --> 00:56:30,000
to have that um a year prior we
developed a consistent U fee bylaw with

679
00:56:28,319 --> 00:56:34,839
the three municipalities that joined our
group so um again more consistency it's

680
00:56:32,799 --> 00:56:38,480
a it's another accomplishment when we
brought on the program those were the

681
00:56:36,240 --> 00:56:42,520
two two things we wanted to set forth
first is the consistent PES and a

682
00:56:40,240 --> 00:56:48,039
consistent building bylaw so I'm pleased
to say we achieved that um also last

683
00:56:45,280 --> 00:56:54,440
year uh we were a recipient of an award
at at Amo for our uh our shared service

684
00:56:51,960 --> 00:56:57,440
agreement for the five municipalities so
thought I'd

685
00:56:55,640 --> 00:57:00,920
throw that out one more time to council
and probably let it go after this oh

686
00:56:59,760 --> 00:57:03,359
yeah we're doing the agreement tonight
aren't we

687
00:57:04,720 --> 00:57:10,160
that um so in my report I have a few
tables here outlining a lot of

688
00:57:08,559 --> 00:57:14,319
Statistics I'm not sure if council's had
a chance to look at it or not but uh

689
00:57:12,319 --> 00:57:19,359
it's a comparison table one is a
comparison of permits and new dwellings

690
00:57:18,039 --> 00:57:23,599
uh and cost of construction at each
municipality scene so you can kind of

691
00:57:21,319 --> 00:57:28,319
see how North Middle sex did compared to
its neighbors and some po

692
00:57:25,839 --> 00:57:36,119
uh in total our Building Division issued
962 permits slightly down from

693
00:57:31,640 --> 00:57:41,480
1146 in 2022 and we approved 268 new
dwellings this is across the five mes

694
00:57:38,760 --> 00:57:47,599
not just North Middle sex uh 268 new
dwellings in in this region down from

695
00:57:43,799 --> 00:57:51,720
284 um and three apartment buildings um
it's a slight reduction but um and

696
00:57:49,880 --> 00:57:55,559
Southwest Middle sex ad mcaf actually
brought things up where middle sex

697
00:57:53,359 --> 00:58:01,000
Center look off kind of dragged it down
so um all in all it's it was a good year

698
00:57:58,400 --> 00:58:05,880
we paid the bills and we H part of that
storm but it was it was a much slower

699
00:58:02,799 --> 00:58:05,880
year than what we've seen

700
00:58:06,480 --> 00:58:13,839
previously um table
two is a specific breakdown for the

701
00:58:12,119 --> 00:58:18,440
fourth quarter what we saw in the fourth
quarter and the year-to date numbers and

702
00:58:15,880 --> 00:58:24,079
it's a breakdown with types of permits
so it's how many singles we've seen how

703
00:58:20,559 --> 00:58:27,559
many garages T tools septic systems a
lot of statistics here again what we saw

704
00:58:26,039 --> 00:58:31,079
in the fourth quarter what the year end
numbers were uh as well as yearend

705
00:58:29,640 --> 00:58:36,480
numbers from the previous year so you
can see you know how many pools we had

706
00:58:33,240 --> 00:58:41,880
last year compared to 2022 and the
cost so it's again it's interesting

707
00:58:39,359 --> 00:58:45,920
information um looked at long term for
the stat statisticians I

708
00:58:46,880 --> 00:58:54,480
guess the third table is a comparison of
North Middle sex permits permit fees

709
00:58:52,760 --> 00:58:58,359
development charges collected and cost
con construction over the past uh past

710
00:58:56,520 --> 00:59:03,280
six years so again it's a good
comparator to see how how each year

711
00:59:00,319 --> 00:59:07,319
compares to the other um 151 permits is
what we issued last year um building

712
00:59:05,440 --> 00:59:12,280
permit fees brought in were
222,000 uh development charges 300 over

713
00:59:09,799 --> 00:59:15,799
300,000 in DCS and the construction
value was over 41

714
00:59:16,960 --> 00:59:23,920
million um table four is a breakdown of
new housing or new dwellings have been

715
00:59:21,480 --> 00:59:30,280
created again pretty consistent 2020 and
2022 with 26 and 30 those two years up

716
00:59:27,880 --> 00:59:33,920
from the previous couple years so um
it's it'll be interesting to see how we

717
00:59:31,760 --> 00:59:37,720
do this year high hopes for what we're
GNA see El Craig for example with the

718
00:59:35,359 --> 00:59:42,079
new subdivision there uh which leads to
table five we have a breakdown um we

719
00:59:40,240 --> 00:59:46,400
like to break down by by settlement
areas so you can see how much growth

720
00:59:43,880 --> 00:59:52,160
we've seen in Park Hill versus El
parallel um so it's just some nice

721
00:59:48,960 --> 00:59:55,640
numbers to compare at over the over the
next few years as

722
00:59:53,640 --> 00:59:59,720
well
so that is my building report for the

723
00:59:57,440 --> 01:00:06,520
year end and I open any questions on
that question Council Council

724
01:00:02,799 --> 01:00:10,599
Irwin just one question work on table
five the rural areas is that any the

725
01:00:08,880 --> 01:00:15,960
other settlement area or is that
strictly rural farm community yeah

726
01:00:14,319 --> 01:00:19,839
generally it's the rural farm community
so if it's outside of Park Hiller

727
01:00:20,039 --> 01:00:26,880
car counc
canelson AR my question has to do with

728
01:00:24,960 --> 01:00:31,920
the agricultural buildings and I noticed
that that's still the the

729
01:00:28,920 --> 01:00:36,599
prevalant cost if you will or
construction um are they primarily like

730
01:00:34,839 --> 01:00:40,319
livestock barns or they drive sheds or
do you

731
01:00:37,799 --> 01:00:43,960
know uh through the mirror and shooting
from the hip I can't really say but it's

732
01:00:41,920 --> 01:00:48,000
it's a combination of those whether it's
a drive shed or a livestock building or

733
01:00:45,599 --> 01:00:52,280
a green bin or a silo they're all lumped
in that one category of farm buildings

734
01:00:50,880 --> 01:00:57,000
uh if you want more information I can
probably get that for you but

735
01:00:55,400 --> 01:01:00,280
I'm just curious if if this livestock
building because like they tend to be

736
01:00:58,839 --> 01:01:05,039
more costly than any other structure
going up on farm and a 23 million in

737
01:01:02,960 --> 01:01:08,319
change I'm assuming that there's a
significant number of livestock

738
01:01:06,440 --> 01:01:12,319
buildings going up and I'm just
wondering how many that's okay yeah

739
01:01:10,720 --> 01:01:15,960
through the mayor um I could probably
get some more information for you um

740
01:01:14,799 --> 01:01:20,319
sometimes it's deceiving a building
report we could have two permits that

741
01:01:17,359 --> 01:01:23,799
total 20 million um it's but we
definitely have had agriculture has done

742
01:01:22,160 --> 01:01:27,119
very well over the last couple years and
they haven't really been by the

743
01:01:24,839 --> 01:01:33,480
reduction that residential's been
with it's not important okay thank you

744
01:01:30,520 --> 01:01:37,839
okay other questions counc ke thank you
mayor up Arnie what would the turnaround

745
01:01:35,400 --> 01:01:42,039
time be on inspection uh should one be
called in I actually had a rate figure

746
01:01:39,319 --> 01:01:47,480
just ask that day sure uh through the
mayor so the building code requires an

747
01:01:44,599 --> 01:01:52,839
inspection within 48 Hours of notice uh
our building bylaw we we've taken that

748
01:01:49,400 --> 01:01:58,960
down to 24 hours um and generally we
meet that timeline so um what we'd like

749
01:01:55,480 --> 01:02:02,880
to is get the inspection requests in um
I think by 8:00 the night before so when

750
01:02:01,640 --> 01:02:07,000
we come into work we know what our day
is going to be that day but uh we should

751
01:02:05,279 --> 01:02:12,359
provide you an inspection the next day
on

752
01:02:08,480 --> 01:02:16,839
request any other questions Council I
did have one and it is on a smaller app

753
01:02:14,640 --> 01:02:21,720
permit and that would be a pool for
example do you do inspections on the

754
01:02:19,599 --> 01:02:26,799
fencing being done and all through that
or does that become a

755
01:02:23,359 --> 01:02:29,839
BYOD yeah uh to the mayor uh great
question that's our primary inspection

756
01:02:28,240 --> 01:02:34,640
when it comes to pool permits is the
safety of the yard including the fence

757
01:02:32,240 --> 01:02:37,839
and the gate uh we do look at you know
how close the pool is to the property

758
01:02:35,880 --> 01:02:41,079
line and the pool equipment um but
definitely we want to see the fence and

759
01:02:39,240 --> 01:02:45,440
gate there uh to close off a building
permit we wouldn't leave that for by law

760
01:02:42,760 --> 01:02:48,279
enforcement perfect thank you no other
questions we have a recommendation to

761
01:02:47,160 --> 01:02:55,760
receive this
report Council dagel Council K all in

762
01:02:51,200 --> 01:03:00,720
favor carried and you're on again with
agreement thank you mayor uh my second

763
01:02:58,559 --> 01:03:06,520
report uh is uh something that we've
come up with regarding funding and U I'd

764
01:03:04,480 --> 01:03:13,039
like to just identify a typo in this
report I apologize on page two at the

765
01:03:09,279 --> 01:03:17,799
very top we refer to since 2001 Building
Inspections have been provided to North

766
01:03:15,039 --> 01:03:24,640
Middle sex from middlex center it's 2021
not 200 but the the intent of that was

767
01:03:21,400 --> 01:03:29,440
um where I'm going to start with so in
2001 middlex Center started doing

768
01:03:26,520 --> 01:03:33,799
Building Inspections for luk Mid and
doing our inspections uh we build it out

769
01:03:31,599 --> 01:03:40,119
based on the kilometers that we drove
and the hours that we spent on files for

770
01:03:36,799 --> 01:03:44,880
LOL and we did day-to-day hour tracking
and we sent an invoice to Luc Midol

771
01:03:42,640 --> 01:03:50,640
quarterly um and we've been doing that
for 20 years so when we took on self

772
01:03:47,920 --> 01:03:54,680
middle sex meaf and North Middle SE we
continued with that time tracking we

773
01:03:52,440 --> 01:04:01,240
tracking our hours every day uh and also
look the kilometers that we drive um we

774
01:03:58,200 --> 01:04:05,839
found that now to be fairly honorous for
staff to continue time tracking hour by

775
01:04:03,799 --> 01:04:10,440
hour and we also found it very
predictable that uh what we estimate

776
01:04:09,319 --> 01:04:13,880
right now is about two and a half
building inspectors are used to inspect

777
01:04:12,720 --> 01:04:18,240
for the four
municipalities and so rather than time

778
01:04:16,240 --> 01:04:22,880
tracking our hour hour by
hour operations whether it's plans

779
01:04:20,559 --> 01:04:27,079
review uh time on the telephone or doing
our inspections we like we've come up

780
01:04:25,119 --> 01:04:31,680
with a new for funding formula that we
like the councils to approve uh so right

781
01:04:29,440 --> 01:04:36,160
now our agreement refers to time
tracking by hour we like to revise that

782
01:04:34,000 --> 01:04:39,760
agreement to come up with a a formula
that we've approved or or we've

783
01:04:37,720 --> 01:04:43,839
developed uh which is based on a
combination of the assessment of the

784
01:04:41,520 --> 01:04:46,640
municipality so a larger municipality
midle North Middle sex has a higher

785
01:04:45,319 --> 01:04:50,480
assessment than
that uh so a combination of the

786
01:04:48,720 --> 01:04:57,279
assessment of the municipality as well
as the construction U uh the fees

787
01:04:53,640 --> 01:05:01,880
collected by that municipality so it's
it's it's 50% of each where each year

788
01:05:00,640 --> 01:05:07,799
we'll look at the previous year and a
half to see compare the assessment and

789
01:05:05,039 --> 01:05:12,079
compare the uh the fees that have been
generated by each municipality and we

790
01:05:09,920 --> 01:05:15,880
would juggle out the costing of Two and
a Half building inspectors and a small

791
01:05:13,559 --> 01:05:20,000
portion of Chief Building official uh
and we would approve we would provide

792
01:05:18,240 --> 01:05:23,039
that to your accounting team for
budgeting at the beginning of the year

793
01:05:22,000 --> 01:05:27,799
so that's what we'd like to take to
council today is that new process rather

794
01:05:25,799 --> 01:05:32,279
than SP time and just to get it
documented into the

795
01:05:29,480 --> 01:05:36,640
agreement so will that be that would be
a huge saving on time corre I would

796
01:05:34,559 --> 01:05:39,640
think on administrative time it is quite
a bit administrative time for our

797
01:05:38,039 --> 01:05:43,760
building inspectors and also for
building and things okay I was quite a

798
01:05:41,640 --> 01:05:46,359
bit involved okay I'll turn that over to
council for

799
01:05:46,799 --> 01:05:53,079
questions I just one comment I would
make it's just and it's just a typo on

800
01:05:52,079 --> 01:06:00,200
uh
4.1 and it is just it says in the in the

801
01:05:56,240 --> 01:06:06,520
event that uh that said of that there is
an increase of 10% is that it says that

802
01:06:03,200 --> 01:06:10,200
three is increase could be it should be
there instead of

803
01:06:07,720 --> 01:06:15,039
three okay okay that's on the last
paragraph that's just it's just a type

804
01:06:13,039 --> 01:06:19,920
and Through the Mirror if I can add one
one final thing our billing last year

805
01:06:17,039 --> 01:06:24,520
was $118,000 to North Middle sex and
right now we're we're suggesting it be

806
01:06:21,880 --> 01:06:27,359
129 for 2024 so that's
we we've done the numbers for 2024

807
01:06:26,160 --> 01:06:34,160
that's what it would be in case council
is wondering okay any other questions

808
01:06:31,039 --> 01:06:37,680
comments counc Kelis thank you may Rob
AR I understand rationale for your

809
01:06:35,760 --> 01:06:42,920
argument in your presentation however
should the construction industry slow

810
01:06:40,079 --> 01:06:46,760
down and then we're we're we're bearing
the cross of these costs that may not be

811
01:06:45,079 --> 01:06:51,119
needed how how are we going to work with
that yeah through the mirror that's a

812
01:06:48,760 --> 01:06:56,720
great question and there is that risk uh
what we've seen over the previous five

813
01:06:52,720 --> 01:07:03,039
years that each has uh resulted or has
come up with a still a decent Surplus

814
01:06:59,680 --> 01:07:08,680
that Surplus will go into a contingency
fund or Reserve fund at the municipality

815
01:07:05,079 --> 01:07:12,880
that can be used for the slow years so
this year we're budgeting based on the

816
01:07:10,240 --> 01:07:17,000
previous two years uh of what we've seen
for activity over those years you have

817
01:07:15,000 --> 01:07:21,039
seen a surplus and some funds should
have gone into a building building

818
01:07:19,000 --> 01:07:26,240
department Reserve fund to take care of
those those light years um my hopeful

819
01:07:24,200 --> 01:07:30,319
that we won't see that if we do then we
may be here having that conversation

820
01:07:27,760 --> 01:07:34,559
next year but right now our plan is to
have it build out this way um and hopes

821
01:07:32,799 --> 01:07:41,160
that that will cover
things I have one more question if I may

822
01:07:37,440 --> 01:07:44,279
and that's on the uh number three page
three I believe building serves the

823
01:07:42,440 --> 01:07:50,240
calculations for
building and uh if I look at the um

824
01:07:48,839 --> 01:07:55,480
permanent
revenue and I look down there and I see

825
01:07:53,119 --> 01:08:02,599
North middle section at 27% and
Southwest Middle SE at 32% and I'm just

826
01:07:59,839 --> 01:08:07,480
wondering how you we can come to the
conclusion of the costing out and your

827
01:08:09,559 --> 01:08:16,640
proposal sorry just bear with me for a
moment if you don't no problem it's yes

828
01:08:14,720 --> 01:08:20,920
the permit revenue is the middle graph
yeah so through the mayor uh the middle

829
01:08:19,040 --> 01:08:25,839
table shows the permanent revenue of
each of those municipalities in 2022 uh

830
01:08:24,040 --> 01:08:31,880
those four municipalities have come up
with $760,000 in

831
01:08:28,279 --> 01:08:36,640
Revenue um below that is is a percentage
I guess of each of those municipalities

832
01:08:33,480 --> 01:08:40,560
how much of that 760,000 was their cont
was is there is their piece of that P

833
01:08:39,279 --> 01:08:47,279
and
um so that's that's what that percentage

834
01:08:43,120 --> 01:08:52,880
refers to so sellus middle sex had a um
had a significant permit Revenue um I

835
01:08:50,759 --> 01:08:59,120
guess that's your your 20% for North M
sex oh sorry Southwest is 32% North

836
01:08:56,480 --> 01:08:59,120
Middle sex is

837
01:09:01,920 --> 01:09:10,600
27 yeah if you look at the 2023 Revenue
the totals um so the middle table third

838
01:09:08,799 --> 01:09:15,080
column over 2023 permit revenue is
276,000

839
01:09:12,400 --> 01:09:19,279
um in total I guess the total of that
middle table is where we have that 32

840
01:09:17,040 --> 01:09:19,279
and the

841
01:09:20,120 --> 01:09:28,040
27 if you see that yeah but but then it
seems like when you go to the bottom

842
01:09:24,839 --> 01:09:32,640
graph the numbers are reversed right
because then it goes to 27 and 32 and

843
01:09:29,880 --> 01:09:39,080
you slide over it goes to 32 and 26 so
permit Revenue average is 27 for for 2%

844
01:09:36,640 --> 01:09:42,799
for us 32 for for Southwest and you
slide over allocation pay municipalities

845
01:09:41,159 --> 01:09:47,600
the numbers are reversed so I'm just
confused by that yeah and through the

846
01:09:45,400 --> 01:09:52,799
mayor those numbers reflect a
combination of a waiting of the

847
01:09:50,040 --> 01:09:58,920
assessment column 2023 assessment column
and the permit Revenue column so the the

848
01:09:56,480 --> 01:10:02,840
the First Column is 2023 assessment
where North Middle sex is 37% and

849
01:10:01,159 --> 01:10:07,120
Southwest is
20 okay so assessment that's the value

850
01:10:05,679 --> 01:10:12,239
of the structures that are going no
that's the assessment of the

851
01:10:08,040 --> 01:10:18,920
municipality so sex assessment is $2.1
billion I see okay and so it's it's a

852
01:10:16,600 --> 01:10:21,880
the waiting the allocation is half of
it's weighted on the assessment of the

853
01:10:20,159 --> 01:10:25,719
municipality how large that municipality
is the assess value so the over assess

854
01:10:24,440 --> 01:10:30,679
the overall assessed value of North
middlex is 2.1 billion where the over

855
01:10:28,880 --> 01:10:35,000
assess the overall assess value of
Southwest is two

856
01:10:32,600 --> 01:10:38,520
billion uh and that's the first category
I guess that's you want to compare

857
01:10:36,400 --> 01:10:44,080
apples and apples I understand so we
taken half the assessment weight and

858
01:10:41,000 --> 01:10:49,760
half of the uh
Revenue this is similar to an agreement

859
01:10:46,640 --> 01:10:53,679
we had L Shores with the fire Services
when it was assess based assessment

860
01:10:51,560 --> 01:10:57,840
based without representation correct
very

861
01:10:54,960 --> 01:11:01,280
similar yeah very much we have the Tea
Party in Boston on that it certainly is

862
01:11:00,000 --> 01:11:05,239
one of the challenges with a shared
service agreement and we want to be as

863
01:11:02,920 --> 01:11:09,840
transparent as possible uh so we're
still in the early stages of that the

864
01:11:07,000 --> 01:11:15,159
best way to to build out our time and to
to C share this this serice thank you

865
01:11:13,360 --> 01:11:20,480
okay other
questions uh just on that will this be a

866
01:11:18,760 --> 01:11:24,960
living document that's sort of at the
end of the year it's renewed or it's

867
01:11:23,000 --> 01:11:28,800
checked and it's verified to see that
it's that it's working yes great

868
01:11:26,880 --> 01:11:33,199
question thank you through the mayor um
this document will change every year um

869
01:11:31,520 --> 01:11:38,719
and will B be based on the previous
year's construction Value Plus the first

870
01:11:35,600 --> 01:11:41,120
half of the current year okay so and
because we don't want to wait till the

871
01:11:39,679 --> 01:11:45,600
end of the year because we all do our
budgets at different times middlex

872
01:11:43,120 --> 01:11:49,320
Center we want to get our budget set um
in the third quarter so at the first

873
01:11:47,920 --> 01:11:55,040
half of this year we'll we'll come up
with uh the total construction uh

874
01:11:52,840 --> 01:11:58,960
Revenue this year year plus last year so
it'll be a year and a half and every

875
01:11:57,280 --> 01:12:05,199
year we'll recalculate it all right
thank you any other

876
01:12:01,080 --> 01:12:12,840
questions counc just um TW a question to
worship so this year's a pilot pardon me

877
01:12:09,199 --> 01:12:20,480
2024 will be a pilot year correct first
year pilot year so can we review the

878
01:12:16,480 --> 01:12:23,880
whole uh weighted uh formula before 2025
because after first year we might have

879
01:12:21,960 --> 01:12:27,400
some service considerations or some
other issues that kind of speaks to the

880
01:12:25,560 --> 01:12:32,000
mayor's question as
well a council's direction yeah we we

881
01:12:30,159 --> 01:12:34,719
certainly can make it just for one year
see how this works for our member

882
01:12:33,480 --> 01:12:40,880
municipalities and then consider
bringing it

883
01:12:37,239 --> 01:12:46,040
back if that's council's wish that's uh
that's what's in front of

884
01:12:43,000 --> 01:12:48,639
council council carelis do we need to
make a decision

885
01:12:50,080 --> 01:12:55,560
tonight what would you defer for what
I'm just ask if we need to make a

886
01:12:54,360 --> 01:13:02,159
decision ton well we have a
recommendation that's up to Council

887
01:12:59,159 --> 01:13:02,159
Deal

888
01:13:03,679 --> 01:13:11,800
okay what's your wish counc deel I'd
like I'd like to see it for one year so

889
01:13:09,760 --> 01:13:17,920
we can see where how it's
working you're making that a

890
01:13:14,520 --> 01:13:24,639
motion you're seconding it any
discussion on that in favor of

891
01:13:21,880 --> 01:13:30,000
that carried
okay okay thank you very much thank you

892
01:13:27,920 --> 01:13:35,320
we'll be here again in the year yes we
will I'll reach out to I think I think

893
01:13:33,560 --> 01:13:39,280
that's uh the good side to that I
believe is the fact that it gives a

894
01:13:36,840 --> 01:13:43,040
chance to see where everybody's at so
okay and it's not a reflection on the

895
01:13:40,840 --> 01:13:45,719
services understood understood thank you
okay thank you

896
01:13:46,400 --> 01:13:58,840
thanks our next report is uh manager of
infrastructure and ELR Water Tower

897
01:13:54,159 --> 01:13:58,840
project update and Stuart come on

898
01:13:59,760 --> 01:14:10,159
up are you coming up as well Rod no he's
just gonna

899
01:14:05,560 --> 01:14:16,040
let okay okay perfect thank you yeah all
right go ahead Jaden all

900
01:14:12,199 --> 01:14:21,280
right okay um good evening your worship
and members of council um as mayor Ro

901
01:14:20,080 --> 01:14:25,480
mentioned we're joined here tonight by
Stuart Winchester of SEMA Plus

902
01:14:23,800 --> 01:14:29,360
um who will be available to provide any
additional information as required and

903
01:14:27,080 --> 01:14:34,639
to assist with answering um any
questions from Council on this report um

904
01:14:33,000 --> 01:14:37,880
so as requested at a previous council
meeting I've prepared an information

905
01:14:36,080 --> 01:14:42,199
report for Council for the Ala Craig
Water Tower

906
01:14:39,239 --> 01:14:46,760
project um the report includes a
timeline of the project in table one and

907
01:14:45,159 --> 01:14:51,080
there's a financial summary of the
project

908
01:14:47,920 --> 01:14:57,400
provided as summarized in table two the
design phase was completed approximately

909
01:14:54,280 --> 01:15:01,320
$45,000 under budget the Construction
contract is estimated to be completed

910
01:14:59,639 --> 01:15:06,199
approximately
$27,000 under budget and the site

911
01:15:04,120 --> 01:15:10,280
inspection and contract Administration
contract is estimated to come in

912
01:15:07,760 --> 01:15:14,040
approximately 63,000 over
budget SEMA Plus Engineering is

913
01:15:12,560 --> 01:15:18,960
requesting that their site inspection
and contract Administration budget be

914
01:15:15,639 --> 01:15:22,639
increased by $63,000 to cover additional
engineering costs incurred as a result

915
01:15:21,120 --> 01:15:26,920
of unforeseen project delays which
summarized in the report and in the

916
01:15:24,239 --> 01:15:30,960
attached letter um this report also
provides council with some information

917
01:15:28,560 --> 01:15:35,600
about project efficiencies including a
summary of some of the main project

918
01:15:33,440 --> 01:15:40,000
efficiencies um and as of the most
recent Payment Certificate there was

919
01:15:37,920 --> 01:15:48,040
still approximately
$6,200 worth of uncompleted work and

920
01:15:44,199 --> 01:15:54,159
7,750 of deficiency work remaining to be
completed um the project is currently in

921
01:15:50,600 --> 01:16:01,159
the warranty um phase um it received
substantial um performance in October

922
01:15:57,280 --> 01:16:05,040
2022 so in October 2024 is when two-year
warranty period comes to an end and the

923
01:16:03,360 --> 01:16:10,280
next steps on this project are going to
be um working on addressing the

924
01:16:07,920 --> 01:16:16,920
outstanding deficiencies completing
final testing and inspection and then

925
01:16:12,920 --> 01:16:21,239
final submittals um before total project
completion so um I'm available and

926
01:16:19,880 --> 01:16:25,120
steuart's available to answer any
questions Council ask question

927
01:16:27,320 --> 01:16:38,400
no questions c c k thank you mayor up uh
Jaden and Stewart uh just reading

928
01:16:34,880 --> 01:16:43,639
through this here this afternoon um
looking through the

929
01:16:40,400 --> 01:16:50,800
deficiency portion of this and uh it
seems that we're almost being fed

930
01:16:46,600 --> 01:16:57,080
for uh adverse weather conditions um
different uh ashphalt repairs top soil

931
01:16:53,800 --> 01:17:02,239
and that kind of stuff
um why would we be why would that be on

932
01:17:00,480 --> 01:17:07,679
the municipalities
back so through the mayor um those costs

933
01:17:06,040 --> 01:17:14,440
um you know those deficiencies
identified those aren't items that we're

934
01:17:10,159 --> 01:17:19,320
we're paying for again um typically for
deficiencies that's money that we'll

935
01:17:16,199 --> 01:17:25,440
hold back from the contractor um so when
I covered the um that there's remaining

936
01:17:23,719 --> 01:17:28,280
um uncompleted work and deficiency work
it's money we haven't paid to the

937
01:17:26,639 --> 01:17:34,239
contractor yet until we're satisfied
that those deficiencies are addressed so

938
01:17:31,400 --> 01:17:38,280
um they did have to come back and and um
address some of that the issues with top

939
01:17:35,960 --> 01:17:41,360
soil and the seed and they had to do a
couple ashphalt um repairs when it

940
01:17:40,400 --> 01:17:47,120
wasn't
satisfactory um so for those matters um

941
01:17:45,159 --> 01:17:52,000
we're not double paying or being
penalized on

942
01:17:48,520 --> 01:17:56,920
them and that also like the calibration
of that uh bulk water uh system that

943
01:17:54,520 --> 01:18:00,159
both you and I worked at to get that
into play

944
01:18:00,199 --> 01:18:11,000
um okay I'll just leave it at that
you CS thank you Jaden how was SEMA

945
01:18:08,239 --> 01:18:11,000
awarded this

946
01:18:11,679 --> 01:18:19,320
contract through the mayor
um I wasn't here but I I believe that um

947
01:18:18,480 --> 01:18:25,320
the
municipality information because I think

948
01:18:21,120 --> 01:18:32,880
he was here then but there was um an RFP
process um so the project was put out to

949
01:18:28,520 --> 01:18:37,840
RFP and proposals were submitted by um
multiple engineering firms and then they

950
01:18:34,960 --> 01:18:43,360
were selected um and recommended to be
awarded the contract Council then so

951
01:18:40,400 --> 01:18:49,560
they submitted a bid correct and and
Council accepted that bid yeah they

952
01:18:46,480 --> 01:18:54,520
submitted that proposal right and so now
the the bid was not adequate to cover

953
01:18:52,520 --> 01:19:03,120
what these field are costs they're
coming to us to increase the bid post

954
01:18:59,560 --> 01:19:08,639
taste that's correct um well is that not
on on the bidder is it not on them then

955
01:19:05,840 --> 01:19:13,040
to be responsible to bid responsibly so
maybe I'll open it up to steuart here as

956
01:19:10,320 --> 01:19:16,480
well provide comment I think what you're
asking for is justification of the

957
01:19:14,520 --> 01:19:21,600
increas well absolutely because if they
submit a bid like in my days as a

958
01:19:20,040 --> 01:19:25,280
contractor when I submitted a bid to
construct the house I couldn't go back

959
01:19:23,639 --> 01:19:29,000
to the to the owner of the house say oh
I had to hire an extra guy I got to

960
01:19:26,480 --> 01:19:32,480
charge more that's not how it works okay
so I think but the question is you're

961
01:19:30,639 --> 01:19:37,000
what justification to the increase
exactly I need to understand I need to

962
01:19:35,600 --> 01:19:40,639
understand what what promps you to come
back and say well we had to do work that

963
01:19:39,080 --> 01:19:47,120
we didn't plan on what you should have
planned on in your bidding

964
01:19:42,880 --> 01:19:53,760
process uh through you Mr Mayor uh the
the bid process for the Els elevated

965
01:19:50,159 --> 01:19:59,000
tank identified um you know design
requirements uh uh tendering

966
01:19:56,320 --> 01:20:04,880
requirements and a certain allowance for
uh Services during construction uh as uh

967
01:20:02,520 --> 01:20:10,880
Jen has identified through the design
phase we were uh somewhat efficient we

968
01:20:07,520 --> 01:20:17,159
were below budget uh and uh you know
we're able to complete the design phase

969
01:20:13,520 --> 01:20:22,320
and the tendering phase within uh our
budget uh the construction phase is

970
01:20:20,400 --> 01:20:26,719
somewhat uh contingent on the
performance the contractor uh and the

971
01:20:25,159 --> 01:20:31,960
amount of time that it takes the
contractor to finish the the work in

972
01:20:29,320 --> 01:20:38,520
this particular case and and as outlined
in our letter I may I believe it was of

973
01:20:36,040 --> 01:20:42,719
2023 uh there were a number of delays
that

974
01:20:39,840 --> 01:20:49,080
uh realistically were beyond the the
contractor control there was the uh the

975
01:20:45,760 --> 01:20:54,480
crane operators strike that uh extended
the construction period by at least a

976
01:20:50,960 --> 01:21:00,080
month uh then there was uh issues with
uh subcontractors doing codings and well

977
01:20:57,760 --> 01:21:07,880
first off the delay because of the the
crane operators um strike uh put the

978
01:21:04,679 --> 01:21:13,000
codings uh application into adverse
weather conditions so things got delayed

979
01:21:09,920 --> 01:21:16,960
got delayed delayed as a result there
was through that delay there was

980
01:21:14,960 --> 01:21:22,360
additional uh engineering effort
required to ongoing inspection uh for

981
01:21:20,000 --> 01:21:24,560
for the uh through that construction
period

982
01:21:23,199 --> 01:21:31,000
and those are the costs that we're
trying to uh you know make sure that

983
01:21:28,280 --> 01:21:35,080
we're you know we're uh
compensated and I understand your point

984
01:21:33,199 --> 01:21:38,960
I I do I hear what you said but I guess
my my thought is why should the rate

985
01:21:37,360 --> 01:21:42,760
pairs in North Middle sex be penalized
for both oversight it's not their

986
01:21:45,880 --> 01:21:52,480
responsibility
okay counc

987
01:21:49,719 --> 01:21:55,920
Hern thank you your worship through you
um and thank you for the report at the

988
01:21:54,480 --> 01:22:01,320
bottom of page three of the report the
last two paragraphs actually outline the

989
01:21:58,199 --> 01:22:06,960
delays and I'm curious uh you've
mentioned two there's three here any of

990
01:22:03,239 --> 01:22:12,520
those delays um attributable to uh any
actions on the

991
01:22:08,679 --> 01:22:17,080
municipality did we did we uh did we
contribute to any of those delays any of

992
01:22:14,719 --> 01:22:21,520
our actions or
activities uh through you Mr Mayor uh I

993
01:22:19,880 --> 01:22:28,440
do not believe that there was any
actions by the ality that caused the

994
01:22:24,040 --> 01:22:35,639
delay uh you know the the as I indicated
the um uh crane operator strike is

995
01:22:32,400 --> 01:22:41,000
something that is you know beyond
anybody's control that in in in uh

996
01:22:38,719 --> 01:22:44,920
working on this particular project that
that's certainly not something that's

997
01:22:42,440 --> 01:22:50,800
under the contractor's control nor
our nor the municipalities control that

998
01:22:48,159 --> 01:22:56,440
you know that delay certainly uh
contributed to overall cost over runs at

999
01:22:53,920 --> 01:23:02,760
least on our perspective uh as
identified in uh Jaden's report we were

1000
01:22:59,840 --> 01:23:06,920
still able to deliver the uh the
construction of the project you know

1001
01:23:05,159 --> 01:23:14,080
efficiently and we are still under the
overall project budget great okay follow

1002
01:23:10,199 --> 01:23:18,520
up on my second question the U the uh
total of the additional costs is

1003
01:23:19,280 --> 01:23:28,560
$63,800 per of the total are you suggest
ing the municipality pick up 100% or is

1004
01:23:25,400 --> 01:23:33,280
that a percentage part of the uh cost
overrun is that 100% 50%

1005
01:23:34,840 --> 01:23:44,360
75% uh through you Mr Mayor and I I you
know without having all the numbers in

1006
01:23:40,800 --> 01:23:49,400
front of me uh that number would be uh
the costs that have been incurred by

1007
01:23:46,239 --> 01:23:54,840
SEMA for uh for the additional
construction

1008
01:23:50,480 --> 01:24:00,440
period but do not ref reflect the uh the
design budget that was not

1009
01:23:56,960 --> 01:24:03,280
utilized okay councelor Keel you you're
good councelor

1010
01:24:03,520 --> 01:24:12,800
Nera so is this the list the list here
in your report the list of deficiencies

1011
01:24:09,360 --> 01:24:19,560
are these these six things still have to
be completed then Jaden J through the

1012
01:24:17,040 --> 01:24:23,000
mayor um no those aren't the the
remaining outstanding deficiencies I

1013
01:24:21,120 --> 01:24:26,920
just wanted to provide
some of the main deficiencies that that

1014
01:24:25,239 --> 01:24:33,159
we had been working on just to sort of
characterize the general of the

1015
01:24:29,159 --> 01:24:37,800
deficiencies so is there still 60
outstanding or how many are outstanding

1016
01:24:35,639 --> 01:24:42,239
because this has been going on for 16
months and we're still

1017
01:24:39,880 --> 01:24:47,080
not full completion through the mayor
there's certainly not 60 outstanding

1018
01:24:44,320 --> 01:24:51,400
deficiencies um I believe that was the
the total amount that was addressed and

1019
01:24:48,880 --> 01:24:56,679
then they would be reduced over time um
I don't have an exact count of the

1020
01:24:54,040 --> 01:25:05,000
deficiencies um I want to say it's it's
in the order of less than 10 um but the

1021
01:25:00,600 --> 01:25:11,920
total value is identified um so there's
$7,750 worth of uh remaining deficiency

1022
01:25:08,800 --> 01:25:18,480
work just to follow up why isn't that
work being done do we

1023
01:25:15,320 --> 01:25:22,880
know through the mayor
um it has been um challenging to I guess

1024
01:25:21,840 --> 01:25:27,719
get the
to get the contractor back to site to

1025
01:25:24,520 --> 01:25:32,480
address some of these um the tower is
operational so um some of these

1026
01:25:30,800 --> 01:25:37,679
outstanding deficiencies I guess they're
just um not being um prioritized quite

1027
01:25:36,199 --> 01:25:42,639
as much as we'd like to see but I'm not
sure if steart if you any add about um

1028
01:25:40,719 --> 01:25:47,040
status of deficiencies or why not being
addressed uh through you Mr Mayor I do

1029
01:25:44,920 --> 01:25:51,239
know that the the contractor has been
attempting to rectify certain

1030
01:25:49,280 --> 01:25:56,000
deficiencies uh some of their equipment
suppliers have been to the site to

1031
01:25:53,520 --> 01:26:03,199
address uh a problem with one of the
control valves and uh Rod can speak to

1032
01:26:00,000 --> 01:26:08,480
that as well uh they have come with
their forces to address it I understand

1033
01:26:05,920 --> 01:26:12,960
that they did some work have left and
have not resolved that is so that's why

1034
01:26:10,880 --> 01:26:19,119
those items are remaining on the
deficiency list we will make sure that

1035
01:26:15,639 --> 01:26:23,679
those things are corrected before uh the
final uh payments are being made to the

1036
01:26:21,520 --> 01:26:30,800
the contractor the end of the the
warranty um you know and if need be uh

1037
01:26:27,199 --> 01:26:34,920
we can direct uh that those be corrected
by the municipality and the cost

1038
01:26:32,280 --> 01:26:34,920
deducted from

1039
01:26:35,159 --> 01:26:42,400
the
okay I think

1040
01:26:39,040 --> 01:26:50,080
so you think so uh okay just to follow
up on that so these are landmarkers

1041
01:26:46,199 --> 01:26:56,400
respons to do the repairs at this point
for you Mr Mayor yes that is correct and

1042
01:26:52,199 --> 01:27:01,199
so but I am to your point Stuart is um
how long do you wait uh it's one thing

1043
01:26:58,400 --> 01:27:06,199
not to have saw put down or grass
planted but it's another thing when I

1044
01:27:02,679 --> 01:27:12,000
hear a valve is not what it should be Y
and so I'm really at the to me it's like

1045
01:27:10,520 --> 01:27:17,280
let's get it fixed and send them the
bill or subtract it from their bill or

1046
01:27:14,440 --> 01:27:21,080
whatever but I'm I agree that we've
talked about these deficiencies and I

1047
01:27:19,159 --> 01:27:25,880
know Aqua has been here and I think we
ask every time about how they're going

1048
01:27:24,000 --> 01:27:30,719
and it's a tough process and I would
like to see I know this a little bit off

1049
01:27:28,040 --> 01:27:36,440
topic but it isn't because we're hiring
SEMA to look after that stuff right and

1050
01:27:33,679 --> 01:27:41,320
I guess that's where I'm a little bit
I'm a little off on it I understand what

1051
01:27:38,159 --> 01:27:47,040
coun canelon was getting at and because
you're you're working for our interests

1052
01:27:44,080 --> 01:27:52,199
and U I'd like to see those deficiencies
cleaned up I think that is Absolut as I

1053
01:27:49,960 --> 01:27:56,360
said it's one thing when grass wasn't SE
didn't catch or whatever when valves and

1054
01:27:54,719 --> 01:28:00,159
things like that those are certainly
important because if something goes

1055
01:27:58,239 --> 01:28:04,960
wrong we're going to go talk to rod and
say you know what did you do and if he

1056
01:28:03,199 --> 01:28:10,520
tells us it's a valve that I've been
complain or I haven't had fixed you know

1057
01:28:07,719 --> 01:28:14,199
shame on us right so I think with part
of this we need to get these

1058
01:28:11,800 --> 01:28:18,400
deficiencies addressed one way or down
and and um I know it's your report Jaden

1059
01:28:16,000 --> 01:28:23,639
I don't mean to look just used to it but
but that's where I think that's just a

1060
01:28:20,119 --> 01:28:29,719
comment a followup to coun ner counc ke
youe thank you Mayor Rob yeah actually

1061
01:28:26,639 --> 01:28:36,560
it's just a comment and uh and I
think all members of council Council are

1062
01:28:33,159 --> 01:28:42,600
kind of the same thought that um it's a
little Brash to come and want more money

1063
01:28:39,639 --> 01:28:51,320
nothing repaired nothing resolved and
then our next uh topic

1064
01:28:47,320 --> 01:28:57,480
is another contract U yeah let's let's
stay on this one

1065
01:28:53,920 --> 01:29:01,920
it's the point I'm trying perhaps
maybe there's there's a certain level of

1066
01:28:59,800 --> 01:29:08,000
lightess but I guess I just getting to
it is it's Brash to come want more it's

1067
01:29:04,760 --> 01:29:14,080
not what's it going to
take through you Mr May the the budget

1068
01:29:11,920 --> 01:29:19,920
estimate that we provided back in May
was to take the our component of the

1069
01:29:16,639 --> 01:29:22,440
project to completion so everything that
would be required through the the

1070
01:29:21,639 --> 01:29:27,080
remaining
remainder of the of the warranty period

1071
01:29:25,239 --> 01:29:32,760
so ensuring that all the deficiencies
are corrected uh completing the uh

1072
01:29:30,080 --> 01:29:36,440
two-year warranty inspection making sure
that you know if there are any defects

1073
01:29:34,400 --> 01:29:41,119
that are found at the the two-year
warranty inspection are addressed doing

1074
01:29:38,920 --> 01:29:47,280
those inspections that would be included
within that U uh additional fund request

1075
01:29:45,440 --> 01:29:54,760
that's Within These that's in the scope
of these parts okay thank

1076
01:29:50,360 --> 01:29:59,920
you okay counc Q councelor
D what

1077
01:29:57,320 --> 01:30:05,280
happens if we get to October these
things aren't

1078
01:30:01,360 --> 01:30:09,639
done and so we build them or have to
have it done and it costs more than the

1079
01:30:07,760 --> 01:30:15,760
money we have left so I think that's
addressed to you Jaden I I would think

1080
01:30:12,280 --> 01:30:19,760
that's coming to
what through the mayor I mean that's a

1081
01:30:17,600 --> 01:30:23,840
bit of a contractual like wonder if
Stuart might have more expertise with

1082
01:30:21,520 --> 01:30:23,840
that

1083
01:30:26,000 --> 01:30:35,320
I through you Mr Mayor the under the
contract we have certain money set aside

1084
01:30:32,320 --> 01:30:38,280
for deficiencies and uncompleted work
but in addition to that we have a

1085
01:30:36,760 --> 01:30:42,719
substantial amount of money that's held
back as warranty hold back so anything

1086
01:30:40,480 --> 01:30:48,880
that is identified at the end of the
warranty and you know immediately prior

1087
01:30:45,000 --> 01:30:53,000
to full completion of the project uh if
there are Works to be done we have those

1088
01:30:50,960 --> 01:30:56,960
funds available I don't recall the
number uh or the value of the

1089
01:30:55,520 --> 01:31:02,719
maintenance hold back off the top of my
head but it would be well in excess of

1090
01:30:59,760 --> 01:31:07,719
$100,000 that we' still holding on on
the contractor

1091
01:31:05,239 --> 01:31:11,560
on my fear would be if we get into
valving and issues like that it come to

1092
01:31:12,639 --> 01:31:19,840
$100,000
okay Irwin just a final comment you

1093
01:31:18,560 --> 01:31:25,040
worship which may or may not be
addressed goes back to my original two

1094
01:31:22,639 --> 01:31:31,040
questions one is none of the cost
overrun can be contributed to anything

1095
01:31:27,360 --> 01:31:38,239
the municipality did and secondly
100% of the cost overrun in terms of

1096
01:31:34,239 --> 01:31:41,159
fees are being asked by us to pay and I
find that rather

1097
01:31:43,000 --> 01:31:48,639
unfair
okay that's more of a comment you're not

1098
01:31:47,480 --> 01:31:52,760
really looking for an answer to that
that's a comment

1099
01:31:50,760 --> 01:31:57,639
me
are you question I'll leave it up to

1100
01:31:55,320 --> 01:32:05,440
whomever want are you putting a question
in that was a question pretend there's a

1101
01:32:00,239 --> 01:32:05,440
question mark at the end that is a

1102
01:32:06,040 --> 01:32:14,080
St through you Mr Mayor I I certainly do
understand uh you know the the

1103
01:32:11,199 --> 01:32:19,239
perception of um you know we submitted a
bid um and you know we should be

1104
01:32:16,880 --> 01:32:23,239
complying with the bid however you know
the during

1105
01:32:20,440 --> 01:32:27,040
construction uh the amount of effort
that uh as the engineering consultant

1106
01:32:25,199 --> 01:32:35,199
that we have to
provide is is somewhat unknown um that

1107
01:32:32,080 --> 01:32:39,600
we you know on a typical project we will
uh you know incur certain costs incur a

1108
01:32:37,800 --> 01:32:45,040
certain amount of effort through the
construction period uh however

1109
01:32:43,159 --> 01:32:49,520
performance of the contractor uh
certainly has an influence on it

1110
01:32:47,400 --> 01:32:54,480
duration of the contract certainly has
an influence on it we needed we need to

1111
01:32:52,080 --> 01:33:01,360
provide inspection during the active
construction period and you know the the

1112
01:32:58,840 --> 01:33:06,920
efficiency of the contractor addressing
defects and achieving final completion

1113
01:33:03,920 --> 01:33:12,760
of the contract certainly impacts the
level of effort we are required to

1114
01:33:09,679 --> 01:33:19,239
provide you know throughout uh the you
know this period uh no this will

1115
01:33:16,480 --> 01:33:23,520
probably not sound the best we have put
as much effort in as we reasonably can

1116
01:33:21,719 --> 01:33:28,800
to make sure that the contractor is
addressing all the works and all the uh

1117
01:33:26,679 --> 01:33:34,360
the outstanding
works but certainly you know if uh if

1118
01:33:32,360 --> 01:33:41,520
there is non-performance there are steps
we can take we have not taken those yet

1119
01:33:36,760 --> 01:33:47,639
to uh Force the contractor to to jump uh
but uh based on your comments Mr Mayor

1120
01:33:44,520 --> 01:33:53,880
uh I think we have our direction to uh
uh force uh Landmark to move forward

1121
01:33:50,639 --> 01:33:59,719
quickly especially on that the Val isue
yeah thank you that's that absolutely is

1122
01:33:56,480 --> 01:34:05,280
the case because I do believe we ask uh
Aqua every time they come in are the

1123
01:34:02,400 --> 01:34:12,199
deficiencies being addressed and I know
I believe the answer was it's a process

1124
01:34:08,159 --> 01:34:15,520
to me that's that's a wait go ahead
councel nerd I just have a followup to

1125
01:34:13,679 --> 01:34:19,760
that so again we've been waiting 16
months how much longer are we going to

1126
01:34:20,480 --> 01:34:29,159
wait through you Mr Mayor uh we will we
will provide instructions to to Landmark

1127
01:34:26,560 --> 01:34:35,280
to have that work completed within
within a week if they are unable to give

1128
01:34:31,199 --> 01:34:40,280
us a a clear answer or or let me
rephrase that have the work completed

1129
01:34:37,639 --> 01:34:44,960
within a week or submit a uh a schedu an
acceptable schedule to North Middle sex

1130
01:34:42,600 --> 01:34:49,719
within a week and if that's not done
then we are free to move forward and

1131
01:34:47,560 --> 01:34:56,880
have the repairs done on landmark's
behalf thank you and I think having a

1132
01:34:52,840 --> 01:35:02,520
schedule given is is a fair to say that
have it all done in a

1133
01:34:59,000 --> 01:35:07,000
week yeah the schedule of time any other
questions on

1134
01:35:04,119 --> 01:35:11,960
this you're better now
okay oh you better not I thought you

1135
01:35:09,280 --> 01:35:14,639
said you're better now so okay any other
questions any other comments we have a

1136
01:35:13,440 --> 01:35:17,159
recommendation in front of you what is
the way of

1137
01:35:20,400 --> 01:35:23,400
coun

1138
01:35:23,719 --> 01:35:36,639
I would maybe agree to it when it's
complete when it's this increase so

1139
01:35:31,719 --> 01:35:36,639
63,000 rise contract price

1140
01:35:36,719 --> 01:35:44,520
$444,000 so you're so let me get the
motion that you're making that you're

1141
01:35:42,000 --> 01:35:50,400
saying you agreeing to the motion with
the deficiencies uh looked after is that

1142
01:35:47,280 --> 01:35:54,760
what you're saying I'm trying to get to
increase when the deficiencies are

1143
01:35:52,440 --> 01:35:54,760
looked

1144
01:35:56,679 --> 01:36:05,199
after yeah that is deferring that's what
you're saying till the correct sorry is

1145
01:36:02,840 --> 01:36:10,360
there that's what I wanted to just get
is there a seconder on

1146
01:36:07,800 --> 01:36:16,360
that
Council yes Deputy Mayor hodgin okay in

1147
01:36:14,560 --> 01:36:21,440
favor of that
motion okay yeah go ahead if I may mar I

1148
01:36:19,400 --> 01:36:25,440
have a question so is your motion then
we pay the full amount requested when

1149
01:36:22,880 --> 01:36:31,239
the deficiencies are completed or that
the the amount owing or what we're going

1150
01:36:27,159 --> 01:36:31,239
to subsidize is open for

1151
01:36:33,360 --> 01:36:43,760
negotiation my motion is agreed to the
$63,000 increase upon full completion of

1152
01:36:41,480 --> 01:36:48,159
the defic of the deficiencies this way
it's SEC Cur front of the

1153
01:36:45,360 --> 01:36:52,520
nose to get it
done and and I think I heard steuart

1154
01:36:51,280 --> 01:36:57,480
allude or make a comment that they're
going to hold Landmark accountable for

1155
01:36:54,080 --> 01:37:03,880
some of this is that did I hear
that yes he's going the deficiencies

1156
01:37:00,320 --> 01:37:08,320
SEMA is going to contact Landmark to get
a schedule within a week to get a

1157
01:37:05,480 --> 01:37:12,040
schedule for completion deficiencies and
the steart going to go after Landmark

1158
01:37:10,239 --> 01:37:17,320
for some of the costs associated with
those deficiencies and the delays that's

1159
01:37:14,480 --> 01:37:22,360
a question we'd ask uh through you Mr
Mayor

1160
01:37:19,360 --> 01:37:27,920
um under the under the contract the
delays would be beyond the contractor's

1161
01:37:24,960 --> 01:37:35,480
control uh and because of that there was
an extension to the contract the and as

1162
01:37:31,440 --> 01:37:40,360
such uh liquidated damages for late the
completion would not be applicable there

1163
01:37:37,639 --> 01:37:44,840
is no mechanism to go after Landmark for
additional engineering

1164
01:37:42,000 --> 01:37:49,800
costs and and how was that negotiated
like who agreed to extend the contract

1165
01:37:46,920 --> 01:37:53,960
time that was agreed to through the
construction period sorry

1166
01:37:51,800 --> 01:37:59,040
no go ahead go
ahead okay was Miss P agree to

1167
01:37:59,280 --> 01:38:04,679
that through the mayor I think that I
don't have that information right handy

1168
01:38:03,159 --> 01:38:10,000
I think that was before me but I think
if it was related to the as Stewart said

1169
01:38:06,440 --> 01:38:15,040
you know the cray strike and um as per
the general conditions since acts like

1170
01:38:12,679 --> 01:38:18,719
that they're permitted for contract
extensions okay

1171
01:38:20,119 --> 01:38:23,119
okay

1172
01:38:28,159 --> 01:38:36,480
correct yeah the motion is deferral to
but to pay the to pay the request upon

1173
01:38:33,760 --> 01:38:43,040
comp successful completion of office
yeah yes go

1174
01:38:40,000 --> 01:38:48,639
ahead okay do you Mr Mayor bear with me
here please me if I interpreted but the

1175
01:38:47,159 --> 01:38:52,560
motion would be then that Council
received this report for information and

1176
01:38:50,920 --> 01:38:57,000
that Council increased the budget for
the contract administrating Services

1177
01:38:55,239 --> 01:39:02,560
contract with SEMA Plus Engineering for
the LC Craig Water Tower project by $

1178
01:39:03,320 --> 01:39:13,239
63,64 for a revised total contract price
of 40

1179
01:39:10,239 --> 01:39:13,239
444,000

1180
01:39:20,040 --> 01:39:27,840
448741166 one more not no late charges
and no interest on that hold

1181
01:39:28,239 --> 01:39:36,960
back no okay so we have that motion we
have a second is there any more comment

1182
01:39:33,360 --> 01:39:36,960
on none in

1183
01:39:37,520 --> 01:39:45,280
favor in favor of
that two

1184
01:39:42,239 --> 01:39:50,040
three four oppos to
that

1185
01:39:47,280 --> 01:39:55,480
two it is
passed

1186
01:39:51,960 --> 01:40:01,000
okay thanks sir one one comment I will
make to that project that was a good

1187
01:39:58,280 --> 01:40:05,520
project it's a it's a good
infrastructure in our community I do

1188
01:40:02,520 --> 01:40:10,239
want to make that com that uh to that uh
we do have I have been complaining about

1189
01:40:07,199 --> 01:40:14,119
the deficiencies because I'm you know
they need to be completed but it's a

1190
01:40:12,119 --> 01:40:19,159
good piece of infrastructure and so I
just want to make comment that okay we

1191
01:40:16,599 --> 01:40:26,920
do have uh we have you doing your second
report as well and that is for 5.8 that

1192
01:40:23,520 --> 01:40:34,760
is for the Park Hill Main Street cost
increases Jaden okay thank you Mr Mayor

1193
01:40:30,400 --> 01:40:39,800
and through you um so the purpose of
this report is um to request Council to

1194
01:40:37,840 --> 01:40:43,520
approve the engineering budget for the
Park Hill Main Street construction

1195
01:40:41,320 --> 01:40:46,000
project um to approve increasing that
budget by

1196
01:40:46,960 --> 01:40:52,920
9,545 for a revised total contract price
of 63100

1197
01:40:53,639 --> 01:41:00,320
38150 um our engineering consultant see
a plus provided their justification the

1198
01:40:57,800 --> 01:41:04,960
cost increase in the letter which is
attached to the

1199
01:41:01,360 --> 01:41:10,599
report and to summarize the reasons they
are um delayed project startup resulting

1200
01:41:09,119 --> 01:41:15,840
in significant changes to the staging
and progress of the work a significant

1201
01:41:13,800 --> 01:41:19,520
number of unforeseen utility
conflicts deficient granular road base

1202
01:41:18,360 --> 01:41:24,560
required to be
replaced uh very high level of effort

1203
01:41:21,960 --> 01:41:28,239
required to deal with Excuse me
combative nature of the

1204
01:41:26,239 --> 01:41:32,520
contractor um two inspectors were
inquired were required due to the

1205
01:41:30,840 --> 01:41:37,000
revised construction
staging um and then the last one was

1206
01:41:35,480 --> 01:41:41,719
material and compaction testing not
included in the original budget

1207
01:41:39,000 --> 01:41:47,360
estimate um so in accordance with the
municipality's procurement policy

1208
01:41:43,639 --> 01:41:51,400
Council approval is required for capital
expenditures which exceed the budget by

1209
01:41:50,080 --> 01:41:55,560
more than 25
,000 um and also just for council's

1210
01:41:54,280 --> 01:42:00,520
reference included in the background of
the report is just the uh reference to

1211
01:41:57,599 --> 01:42:05,599
the previous reports for the um the
award of the engineering uh contracts

1212
01:42:03,639 --> 01:42:11,639
and the award of the construction and
the contract Administration contract and

1213
01:42:07,880 --> 01:42:15,880
a previous report um where there was a
um an increase to the Construction

1214
01:42:13,840 --> 01:42:19,760
contract price with prex instruction
council's

1215
01:42:17,000 --> 01:42:26,280
reference I'll open it up for
questions

1216
01:42:22,639 --> 01:42:26,280
who wants to start questions on

1217
01:42:26,360 --> 01:42:35,320
that I I'll start um since I don't see
anybody's hand up right now Stuart in

1218
01:42:32,520 --> 01:42:42,320
that is about two inspectors or two
inspectors on site does that include

1219
01:42:39,560 --> 01:42:46,199
having you hired someone to help carry
the

1220
01:42:43,280 --> 01:42:52,800
project and so does that does that
include that being the second

1221
01:42:48,840 --> 01:42:58,480
person uh Mr May no the we did have two
physical inspectors we had hary matharu

1222
01:42:55,920 --> 01:43:03,719
and arpet Patel providing Inspection
Services in addition to Alisa vby

1223
01:43:01,280 --> 01:43:10,880
providing contct Administration
Services okay so and I will ask this

1224
01:43:07,760 --> 01:43:14,119
because you brought in you brought her
in to help with the

1225
01:43:14,599 --> 01:43:21,280
project we shouldn't be responsible to
have to pay for that part of the you

1226
01:43:20,360 --> 01:43:26,840
know
um she was brought in to to or to look

1227
01:43:24,119 --> 01:43:30,800
after to head that project uh not in the
beginning she was brought in partway

1228
01:43:28,159 --> 01:43:37,639
through and to her credit this is not a
knock on anyone um the work that she did

1229
01:43:34,719 --> 01:43:42,719
but could is part of this because you
had to bring her in to help with the

1230
01:43:39,159 --> 01:43:48,800
project because of the extra cost and I
struggle with us bearing the brunt of if

1231
01:43:45,360 --> 01:43:48,800
that's the case so I guess

1232
01:43:49,679 --> 01:44:01,119
so certainly um um Mr Mayor certainly
you know we did uh pay a higher rate for

1233
01:43:57,719 --> 01:44:05,280
leasa services that we would have uh
with uh with the contract administrator

1234
01:44:03,560 --> 01:44:12,440
we had originally anticipated uh
carrying going forward uh

1235
01:44:08,800 --> 01:44:18,159
however the original proposal uh assumed
uh uh a fair amount of senior oversight

1236
01:44:15,719 --> 01:44:24,960
on the contract administrator that would
have also been included within our fees

1237
01:44:21,159 --> 01:44:30,679
that uh through negotiations with uh uh
with Jaden I agreed that our senior

1238
01:44:28,199 --> 01:44:35,840
oversight would not be built to North
Middle

1239
01:44:32,679 --> 01:44:40,599
so maybe not dollar for dollar but uh
you know Lisa's cost would have been

1240
01:44:38,040 --> 01:44:46,800
built to North Middle sex the senior
oversight uh that was provided to Lisa

1241
01:44:44,159 --> 01:44:51,080
was not built in North me we've absorbed
that internally okay that's that's one

1242
01:44:49,480 --> 01:44:56,560
part the other part before I turn it
over to council is all these extra

1243
01:44:53,520 --> 01:45:01,719
billing has to do with the time it took
the overruns and time all this stuff and

1244
01:44:59,400 --> 01:45:07,239
and that's as you know the other side
I'm really struggling with because there

1245
01:45:04,000 --> 01:45:11,199
was five weeks where I saw two guys with
a rake there at that other end and

1246
01:45:08,960 --> 01:45:17,719
otherwise nothing happened and then we
keep hearing from uh from everyone that

1247
01:45:15,599 --> 01:45:24,239
delays delays delays and everybody seems
to be blaming everybody but the

1248
01:45:20,840 --> 01:45:28,840
taxpayers here are are the ones getting
the brunt of this and

1249
01:45:25,880 --> 01:45:34,280
so that five weeks I look at you know
the rush to get asheva done all these

1250
01:45:31,560 --> 01:45:39,639
things and how quick the sidewalk got
done once they did it it seemed to take

1251
01:45:36,599 --> 01:45:43,760
no time but we struggle for all that
time I I would even say almost two

1252
01:45:41,360 --> 01:45:49,920
months where not much was accomplished
and yet we are on the hook for all this

1253
01:45:45,960 --> 01:45:54,040
time I'm so I I gotta say I'm personally
pretty angry about this whole that part

1254
01:45:51,880 --> 01:45:59,360
of the project I mean I look on Main
Street I like it I'm not happy it took

1255
01:45:56,679 --> 01:46:04,159
this long to get a light fixed
but that part and that extra cost and

1256
01:46:02,800 --> 01:46:10,599
it's coming from everywhere all these
extra costs and none of it was on North

1257
01:46:07,280 --> 01:46:16,599
Middle SE that I know of unless you can
CH change my thinking that

1258
01:46:13,880 --> 01:46:23,560
way um Mr Mayor
um I I can't disagree with you um you

1259
01:46:20,159 --> 01:46:29,000
know the that five six week delay where
the the contractor was off site and

1260
01:46:25,880 --> 01:46:36,760
refused to Pro progress the work at any
time uh was frustrating to all of us um

1261
01:46:32,920 --> 01:46:41,840
you know we were constantly on on bra to
proceed with work there was no reason

1262
01:46:38,760 --> 01:46:50,560
that they could not proceed with work uh
that we are actually aware of um and as

1263
01:46:47,440 --> 01:46:54,560
as you say once they came back to you
know proceed with the sidewalk work they

1264
01:46:52,679 --> 01:46:58,960
were able to to get that completed very
quickly there's no reason that that

1265
01:46:56,719 --> 01:47:04,800
couldn't have been done at that
time to just to one additional point in

1266
01:47:02,800 --> 01:47:09,800
there during that period of that that
five or six weeks there would have been

1267
01:47:07,520 --> 01:47:14,159
costs for the contract Administration
related to meeting with the contractor

1268
01:47:12,000 --> 01:47:17,840
pushing on the contractor however our
inspectors were not on site and there

1269
01:47:16,480 --> 01:47:23,119
there would be no charges for the
inspection during that period

1270
01:47:21,199 --> 01:47:27,239
okay um and that doesn't even count
about how much and I'll leave it after

1271
01:47:25,480 --> 01:47:31,719
this I'll I'll turn over to council
about how

1272
01:47:28,440 --> 01:47:40,320
much staff North Middle sex staff time
was eaten up because of all this extra

1273
01:47:35,400 --> 01:47:45,040
time and uh and energy that was wasted I
will say for that time like there's

1274
01:47:43,080 --> 01:47:49,360
there's quite a there's a lot of stuff
that weren't able to be done because

1275
01:47:46,840 --> 01:47:53,800
focusing on on different things that we
shouldn't have had to f up because

1276
01:47:50,880 --> 01:47:57,840
that's why we hire SEMA to look after it
right but it just seemed that we had a

1277
01:47:55,480 --> 01:48:01,280
lot of Staff doing a lot of work on as
well I'll leave it at that because I

1278
01:47:59,880 --> 01:48:07,000
don't think there's an answer for it I
better let it go um councilor Irwin you

1279
01:48:04,560 --> 01:48:11,480
had your hand up thank you worship two
points for for clarification the first

1280
01:48:09,440 --> 01:48:16,280
point is the additional cost outlined
here is

1281
01:48:12,320 --> 01:48:22,239
$195 45 and 50 cents and this is a
shared project with the county is that

1282
01:48:18,599 --> 01:48:22,239
additional cost all for North Middle

1283
01:48:22,760 --> 01:48:31,040
SE K mayor there is a there is cost
sharing there with the county um for

1284
01:48:28,480 --> 01:48:35,840
these additional costs as well as um
overall for the project

1285
01:48:33,679 --> 01:48:40,920
costs just just to clarify that point
you worship so is this our portion of

1286
01:48:38,280 --> 01:48:45,800
the additional cost or would this part
of this be shared with the county I'm

1287
01:48:42,880 --> 01:48:52,800
not clear through the mayor part of that
will be shared the county the exact

1288
01:48:48,360 --> 01:48:57,639
portion of it I can't say right now um
but the part of that is their cost this

1289
01:48:55,520 --> 01:49:02,719
includes the county portion as
well right through the mayor yes it's

1290
01:49:00,719 --> 01:49:07,280
still all the same
taxpayers I'm now your worship that rais

1291
01:49:05,679 --> 01:49:12,320
additional question before I ask my
second one um has this been presented to

1292
01:49:10,040 --> 01:49:18,480
the county
yet through the mayor um we we're

1293
01:49:16,000 --> 01:49:25,480
keeping in close communication with the
county um so they they participate in

1294
01:49:21,440 --> 01:49:30,679
our our regular meetings um so with
respect to this um piece of additional

1295
01:49:28,480 --> 01:49:35,679
cost I'm not sure if uh if we have
shared that with them but we are in

1296
01:49:32,119 --> 01:49:39,599
regular communication and uh so they'll
be

1297
01:49:36,520 --> 01:49:42,280
aware do you have a second question yes
well I several more but I'll just ask

1298
01:49:41,040 --> 01:49:47,560
the second when I originally had your
worship and maybe I'll come back if the

1299
01:49:45,280 --> 01:49:52,520
rest of the council doesn't ask um in
terms of of identifying the

1300
01:49:51,000 --> 01:49:57,639
contractor
um um assessing their ability to do the

1301
01:49:55,679 --> 01:50:02,280
work and and and then finally awarding
the contract to the company was SEMA

1302
01:50:00,360 --> 01:50:07,159
communication was SEMA communication
sorry was SEMA involved in any of those

1303
01:50:04,800 --> 01:50:13,960
in
activities uh through you uh Mr Mayor um

1304
01:50:11,360 --> 01:50:18,760
for the tender process for the the Park
Hill Main Street waterm project um North

1305
01:50:17,440 --> 01:50:25,040
midle sex went through a
pre-qualification process

1306
01:50:20,960 --> 01:50:33,400
to uh pre-qualify you know competent
contractors um the successful contractor

1307
01:50:29,159 --> 01:50:38,800
certainly presented uh you know very
good information uh within the

1308
01:50:35,239 --> 01:50:45,280
pre-qualification documents um North
Middle sex staff did a uh reference

1309
01:50:42,880 --> 01:50:52,520
check on the contractors and received
very positive references from for that

1310
01:50:47,960 --> 01:50:58,760
particular contract um our contractor uh
I'm not certain where those references

1311
01:50:54,760 --> 01:51:03,880
came from um certainly not
seen I I just I do want to say here that

1312
01:51:02,360 --> 01:51:08,360
I don't want to go down a road that we
shouldn't go that we shouldn't go down

1313
01:51:05,800 --> 01:51:13,440
and they certainly showed the capable
capable of doing the work that's that's

1314
01:51:10,920 --> 01:51:16,040
not the issue so I I don't want to make
it look like we got you know I don't

1315
01:51:15,400 --> 01:51:21,639
want
to badmouth any contracts or anybody go

1316
01:51:19,320 --> 01:51:26,239
ahead you only asked that question
because I heard in the Preamble that um

1317
01:51:24,800 --> 01:51:33,280
part of the reason for the additional
cost is competitive the the the nature

1318
01:51:30,239 --> 01:51:40,320
of the contract um they were not easy to
so I just want to understand if SEMA had

1319
01:51:36,040 --> 01:51:45,760
any part in in assessing or helping us
um award to that contract so I I can

1320
01:51:44,040 --> 01:51:50,520
answer that question I think the only
way we can and that is that SEMA brought

1321
01:51:48,480 --> 01:51:55,400
a recommendation
after getting all all the tender process

1322
01:51:52,599 --> 01:52:00,440
sea SEMA brought a recommendation to
council uh for that company to do the

1323
01:51:58,079 --> 01:52:05,800
work and Council approv
that and and uh that's we'll let it go

1324
01:52:03,679 --> 01:52:11,840
with that I mean it's
okay through you Mr Mayor I if I can yes

1325
01:52:10,159 --> 01:52:16,800
following uh completion of the
pre-qualification uh process uh we ended

1326
01:52:14,280 --> 01:52:21,239
up I believe with four or five
pre-qualified contractors each one of

1327
01:52:18,880 --> 01:52:27,880
those contractors was invited to submit
a a detailed Bid And The Selection uh

1328
01:52:25,280 --> 01:52:34,440
essentially once we were passed the
pre-qualification the uh or contractor

1329
01:52:31,840 --> 01:52:38,960
selection was basically based on price
or they may have been disqualified if

1330
01:52:36,840 --> 01:52:44,840
there is irregularities or informalities
within the bid uh unfortunately or in

1331
01:52:42,440 --> 01:52:51,239
this case there wasn't any so there was
uh you know we select based on

1332
01:52:47,280 --> 01:52:55,960
loc okay coun Nera
this last

1333
01:52:52,320 --> 01:52:58,960
119,000 is this the last payment is this
the last amount of money that you're

1334
01:52:57,320 --> 01:53:03,199
going to be asking for an
increase there any more I guess my

1335
01:53:01,159 --> 01:53:08,520
question is is there any more cost going
forward or will this be the last time

1336
01:53:05,360 --> 01:53:16,719
you come to C asking for more uh through
you Mr Mayor um uh assuming that uh the

1337
01:53:13,920 --> 01:53:20,560
pro or the contractor proceeds finishes
their uh or corrects any deficiencies

1338
01:53:19,000 --> 01:53:25,480
outstanding works
in a reasonable schedule that would be

1339
01:53:22,800 --> 01:53:32,679
it unfortunately uh at this point in
time we do have a a claim that is in

1340
01:53:29,400 --> 01:53:38,119
negotiation with North mle sex and there
is you know I'm not sure where that's

1341
01:53:35,199 --> 01:53:45,079
going to go uh so I'm not going to
commit that this amount would cover our

1342
01:53:41,760 --> 01:53:45,079
assistance in the claim

1343
01:53:45,320 --> 01:53:53,560
negotiations and that's something
another so yeah that that I'm assuming

1344
01:53:49,520 --> 01:53:55,800
is would not be here any other questions
on

1345
01:53:56,320 --> 01:54:03,040
this no other questions we have a
recommendation we have a recommendation

1346
01:54:01,880 --> 01:54:07,280
in front of
us and is that Council increase the

1347
01:54:05,320 --> 01:54:11,639
budget for the contract Administration
Services contract with SEMA engineering

1348
01:54:10,199 --> 01:54:15,520
for the Park Hill ban Street
construction project by

1349
01:54:13,870 --> 01:54:22,159
[Music]
9,545 for revised total contract price

1350
01:54:18,719 --> 01:54:22,159
of 631 ,

1351
01:54:24,719 --> 01:54:31,760
38150 this this is for services rendered
you have

1352
01:54:29,239 --> 01:54:37,320
to how can we vote for that if we don't
know if we're paying what percentage of

1353
01:54:34,960 --> 01:54:43,440
119,000 how can how can we vote for this
motion I have no idea if it's 118,000

1354
01:54:41,280 --> 01:54:48,320
we're paying or 50,000 we're paying or
whatever number it is until I have an

1355
01:54:45,520 --> 01:54:48,320
actual number I

1356
01:54:48,679 --> 01:54:56,480
can't so that's on the whole project
though we you know we're paying for the

1357
01:54:54,719 --> 01:55:02,119
whole project and then it's being built
to County as a a third party we're

1358
01:54:59,480 --> 01:55:07,079
looking after the project like we're
we're uh in charge of this project the

1359
01:55:04,239 --> 01:55:11,800
county let North Middle sex do this
project so that will be figured out

1360
01:55:10,119 --> 01:55:17,079
after the fact but this is all part of
the cost and so I'm not sure where we

1361
01:55:15,239 --> 01:55:21,880
could go with that comment made I'm not
sure where we could Jaden

1362
01:55:20,560 --> 01:55:29,239
thanks Mr Mayor just through you to
maybe provide some um some clarification

1363
01:55:25,159 --> 01:55:32,000
on that um so the county is committed
certainly to paying their share their

1364
01:55:30,679 --> 01:55:36,800
share and we have a close working
relationship with them we have met with

1365
01:55:34,119 --> 01:55:42,119
them to go through the cost sharing um
unfortunately that wasn't something that

1366
01:55:38,599 --> 01:55:45,440
was um established prior to construction
which um you know would have been would

1367
01:55:43,840 --> 01:55:50,159
have been good but we basically go
through the contract line items um line

1368
01:55:47,920 --> 01:55:54,639
by line and agree on who who's paying
for what um generally their scope is

1369
01:55:52,599 --> 01:56:01,960
contained to the the roadway from the
curbs in and um the road reconstruction

1370
01:55:58,199 --> 01:56:06,599
that we had to do so um it it would be a
bit of a dynamic number with um what

1371
01:56:04,440 --> 01:56:12,360
their portion of this would be because
our expectation would be that once we do

1372
01:56:08,960 --> 01:56:18,239
that line by line um analysis to figure
out what their portion is that would

1373
01:56:14,719 --> 01:56:22,760
establish a percentage and then their
percentage share they would pay that

1374
01:56:20,520 --> 01:56:28,679
same percentage this cost overrun and
just to give the counselor um some I

1375
01:56:26,599 --> 01:56:36,239
guess Direction on what that um number
would be it's less than half it's I

1376
01:56:32,119 --> 01:56:39,560
would say it's around 15 to 30% would be
the County's share

1377
01:56:44,400 --> 01:56:50,840
approximately sorry Council canelon then
Deputy Mayor thank you Mayor Rob Jaden

1378
01:56:48,840 --> 01:56:54,880
wasn't a good deal of this cost run due
to the uh the the road work that needed

1379
01:56:53,239 --> 01:56:58,920
to be done to increase the base of the
road that it could hold the pavment the

1380
01:56:56,760 --> 01:56:58,920
new

1381
01:57:00,560 --> 01:57:08,280
pavment through the mayor this this cost
increases strictly for for sema's um

1382
01:57:06,760 --> 01:57:12,719
extra work and effort on the project
it'd be hard to determine how much that

1383
01:57:10,159 --> 01:57:17,760
is certainly the road reconstruction
piece of work did take quite a bit of

1384
01:57:14,960 --> 01:57:22,119
time um there was an Associated contract
extension um and we could get into the

1385
01:57:19,840 --> 01:57:26,960
details with that but um certainly the
county is committed to to you know

1386
01:57:24,320 --> 01:57:30,480
working up the details with us um on the
what that cost sharing is well I'm kind

1387
01:57:29,000 --> 01:57:34,119
of with councel on this one because
until we know what that is because if

1388
01:57:32,360 --> 01:57:37,400
this if the cost overrun is
significantly because of the road

1389
01:57:35,560 --> 01:57:40,079
reconstruction that's on the county it's
not on us

1390
01:57:40,880 --> 01:57:51,719
right through the mayor um this the cost
of overrun from SEMA um it's uh

1391
01:57:49,400 --> 01:57:56,239
certainly not I wouldn't say that the
the road reconstruction portion is

1392
01:57:53,239 --> 01:57:59,599
really what's what's driving this um
mostly like it's a there's a lot of

1393
01:57:58,159 --> 01:58:04,400
factors to it it's just the overall
construction project I'm not sure

1394
01:58:01,599 --> 01:58:04,400
steuart G any

1395
01:58:05,320 --> 01:58:13,360
that uh through you Mr Mayor I
guess just where where do you begin with

1396
01:58:11,920 --> 01:58:18,199
this particular
project when when when when the when the

1397
01:58:16,599 --> 01:58:23,159
project was originally tendered and
envisioned uh uh we had previously held

1398
01:58:21,440 --> 01:58:29,280
a public meeting with the the business
owners along Park Hill Main Street and

1399
01:58:26,239 --> 01:58:35,040
the direction that was given to staff
and to to SEMA was to attempt to get

1400
01:58:32,719 --> 01:58:40,840
this project done through the winter
period so that Park Hill Main Street was

1401
01:58:37,599 --> 01:58:46,560
opened through July and August uh for
the summer season for vehicles driving

1402
01:58:43,360 --> 01:58:52,239
to Grand vent so the the The Works were
tendered with a an anticipated start in

1403
01:58:50,440 --> 01:58:58,040
and I don't recall the exact dat but I
believe it was August uh so the notice

1404
01:58:55,000 --> 01:59:05,840
of award went out in time but
unfortunately due to uh supply chain

1405
01:59:02,199 --> 01:59:10,360
issues and difficulty with uh your
Ontario one call and obtaining locates

1406
01:59:08,520 --> 01:59:15,800
contractor wasn't able to commence work
until I believe it was in November if I

1407
01:59:13,520 --> 01:59:23,920
if I recall correctly
regardless because of that um

1408
01:59:20,040 --> 01:59:28,119
the the works could not be uh prosecuted
as was originally anticipated the

1409
01:59:26,199 --> 01:59:34,440
contract was originally set up so the
works would be commenced at the North

1410
01:59:30,079 --> 01:59:41,880
End of uh of the of Park Hill coming
southernly to uh I believe just was it

1411
01:59:38,520 --> 01:59:46,880
past uh M Street M and Hastings
thereabouts and then completing uh full

1412
01:59:44,960 --> 01:59:52,119
restoration of that to binder course
ashal then moving to the South from

1413
01:59:49,480 --> 01:59:56,159
there down to Broadway do the same thing
and then or sorry I guess the first one

1414
01:59:54,119 --> 02:00:02,040
was to Broadway second stage was from
Broadway to Al Elgen Field Road last

1415
01:59:59,239 --> 02:00:06,800
stage being the small portion on Elliot
drive so that that was the original

1416
02:00:04,199 --> 02:00:11,679
setup but because of the late start
weather

1417
02:00:08,159 --> 02:00:16,639
conditions and the in uh uh desire to
keep the the project moving and trying

1418
02:00:13,560 --> 02:00:20,280
to get the the project complete for the
the businesses on Park Hill Main Street

1419
02:00:18,599 --> 02:00:27,679
by July
uh we uh the decision was made to permit

1420
02:00:24,520 --> 02:00:33,280
the contractor to alter the staging and
ended up uh going all the way

1421
02:00:30,280 --> 02:00:39,400
through very shortly on after the after
that decision was made we ran into some

1422
02:00:36,199 --> 02:00:44,920
uh Municipal drains that were uh unknown
to ourselves unknown so they weren't

1423
02:00:42,639 --> 02:00:49,599
shown on the contract drawings so there
was a lot of effort uh spent in

1424
02:00:47,000 --> 02:00:54,560
investigating those drains uh a lot of
effort dealing with a contractor and how

1425
02:00:52,079 --> 02:00:59,119
we work
around you know all of that just

1426
02:00:56,960 --> 02:01:02,360
contributed to additional delays and
additional effort certainly effort on

1427
02:01:01,000 --> 02:01:09,440
our
part but with with those changes we also

1428
02:01:06,599 --> 02:01:14,159
then allowed the contractor to work on
phase three while they're working on

1429
02:01:11,199 --> 02:01:18,679
parts of phase one and that drove the
need to have two inspectors on the site

1430
02:01:16,599 --> 02:01:23,639
because I couldn't have one guy looking
after both ends of the job at the same

1431
02:01:20,760 --> 02:01:30,639
time so the decisions were made through
the construction phase that drove

1432
02:01:26,119 --> 02:01:35,320
additional costs at least for us so you
know it it was decisions made the best

1433
02:01:33,800 --> 02:01:41,920
based on the best information we had at
the time uh and with the desire to get

1434
02:01:39,480 --> 02:01:45,480
this job done as quickly as possible
just as a followup to that given your

1435
02:01:43,840 --> 02:01:50,040
significant experience in bidding these
type of projects is that not to be

1436
02:01:48,040 --> 02:01:53,320
expected the unknown concy that that you
may encounter is that not to be

1437
02:01:53,480 --> 02:02:02,639
expected there are there yeah and there
there are allowances within the contract

1438
02:01:58,520 --> 02:02:08,199
for certain unknowns you know that you
know we do include uh provisional items

1439
02:02:05,760 --> 02:02:12,320
within the contract force or you know
have pricing for things that are

1440
02:02:10,679 --> 02:02:20,360
unexpected
um I would have to say that what we

1441
02:02:15,480 --> 02:02:25,639
encountered down Main Street was
Beyond just about everything that I have

1442
02:02:22,800 --> 02:02:31,560
on a road Recon type
job my final question and th $119,000 as

1443
02:02:29,880 --> 02:02:37,000
you asked what are you willing to settle
for what are you willing to

1444
02:02:34,760 --> 02:02:42,440
negotiate I'm I'm not prepared to answer
that question

1445
02:02:39,119 --> 02:02:47,239
here Deputy Mayor hin s your hand up
please um all that conversation kind of

1446
02:02:45,840 --> 02:02:53,119
forget what I was going to I always was
going to say it the long and short it we

1447
02:02:49,480 --> 02:02:59,159
are being asked to pay 11
19,54 I expect that bill is come to

1448
02:02:56,199 --> 02:03:02,880
06 we do not know you're not sending out
two bills you not send one to North Mill

1449
02:03:01,119 --> 02:03:07,599
not send one to the county that the
County's chunk is in that and that's I'm

1450
02:03:05,520 --> 02:03:15,079
thinking up to Jaden and the County
engineer to sit down and maybe cut it

1451
02:03:10,920 --> 02:03:22,480
figure 30% 40% whatever the figure it is
so we're still expected to pay the 119 ,

1452
02:03:19,520 --> 02:03:27,159
540 with a known fact that okay a third
that we might

1453
02:03:23,800 --> 02:03:31,880
get 40,000 or 30,000 40,000 back in the
count so our kind of number that we're

1454
02:03:29,040 --> 02:03:39,000
looking at is 80 or 990,000 somewhere in
that just offer but we are expected to

1455
02:03:34,599 --> 02:03:43,400
pay out of our thing the 119 whether we
want to or not we're we're asked we

1456
02:03:41,520 --> 02:03:47,520
expected to pay this 119 that's what I'm
getting they're not sending O2 bills we

1457
02:03:45,360 --> 02:03:54,520
are still the one going to cut the
check and and instead of we're not going

1458
02:03:50,400 --> 02:03:59,400
to send a bill to or talk with County
just on this portion it's on the whole

1459
02:03:56,159 --> 02:04:04,000
proo right it's going to be one one one
uh agreement that it's going to be

1460
02:04:02,119 --> 02:04:09,079
paid
J thank you Mr May through you just just

1461
02:04:07,239 --> 02:04:13,440
to remind Council to this this is a
project that we did get grant funding

1462
02:04:11,360 --> 02:04:17,920
through the investing Canada
infrastructure program so um just with

1463
02:04:16,280 --> 02:04:21,320
respect to the source of financing for
this project I'm not sure

1464
02:04:19,639 --> 02:04:28,800
um if our treasure has anything to add
in that respect um just with respect to

1465
02:04:24,000 --> 02:04:28,800
where you know the funding um comes

1466
02:04:29,280 --> 02:04:37,079
from counc dagel I'm just looking at the
table one the engineering breakdown

1467
02:04:35,440 --> 02:04:41,599
material testing there was nothing in
the approved

1468
02:04:38,280 --> 02:04:47,719
budget and that uh other than
13,650 uh for additional material

1469
02:04:45,520 --> 02:04:51,840
testing this material testing did it
come about because of all of a sudden

1470
02:04:49,639 --> 02:04:55,920
there was a need to re replace the road
base because it was going to be accepted

1471
02:04:53,920 --> 02:04:58,400
as it was originally and then it was
found to be

1472
02:04:58,920 --> 02:05:06,639
deficient Jaden or Stuart who's gonna
answer Stuart go ahead on the hook again

1473
02:05:04,040 --> 02:05:12,199
through you Mr Mayor um the original
proposal that we provided to Jaden's

1474
02:05:09,360 --> 02:05:17,040
predecessor uh outlined the what we
anticipated for the scope of our work

1475
02:05:14,320 --> 02:05:20,960
and identified that uh the cost of
material testing would be in addition to

1476
02:05:19,440 --> 02:05:25,440
that and carried through a separate
budget whether we uh the material

1477
02:05:23,440 --> 02:05:30,800
testing consultant was carried by North
mle sex directly or uh as additional uh

1478
02:05:29,159 --> 02:05:35,520
fees for
semen so the the original proposal did

1479
02:05:33,400 --> 02:05:38,719
not include material testing though we
always understood that material testing

1480
02:05:37,760 --> 02:05:44,559
would be
required material testing is not

1481
02:05:40,800 --> 02:05:44,559
something that's a service that SEMA

1482
02:05:45,480 --> 02:05:54,119
provides okay is that
good okay is there any other any other

1483
02:05:51,920 --> 02:06:00,800
questions no other
questions we still have a request here

1484
02:05:56,679 --> 02:06:03,719
and a recommendation from staff that we
pay

1485
02:06:01,800 --> 02:06:07,400
$19,500
what's council's wish

1486
02:06:13,760 --> 02:06:17,199
here deputy mayor

1487
02:06:17,599 --> 02:06:25,639
hin
you Mo you move you move I move the

1488
02:06:23,480 --> 02:06:28,000
recommendation okay see where it goes
all right a

1489
02:06:29,480 --> 02:06:36,280
second no seconder on
this what's council's wish

1490
02:06:36,719 --> 02:06:44,480
then councel councel D is it possible to
have a meeting with the county so kind

1491
02:06:42,960 --> 02:06:50,760
of get this broken
down before we agree to it because if

1492
02:06:48,000 --> 02:06:55,880
the county box on it we're up up against
it for

1493
02:06:52,920 --> 02:07:01,000
$120,000 we should see
what the C's come close to what the

1494
02:06:59,440 --> 02:07:04,639
Count's going to be paying of this
portion what's going to come out of

1495
02:07:02,480 --> 02:07:07,920
grant funding so we know what the last
dollars are coming to the

1496
02:07:10,400 --> 02:07:21,239
tax Jaden do you do you have any comment
to that or Carolyn I mean that's

1497
02:07:16,960 --> 02:07:25,800
um the if if I remember it right we are
doing the project and we're submitting

1498
02:07:23,599 --> 02:07:30,000
their share to them overall not
individual

1499
02:07:26,920 --> 02:07:34,840
pieces um is that not
right I'm just I'm just saying if we go

1500
02:07:32,639 --> 02:07:39,880
to them just about
this yeah through you Mr May that's

1501
02:07:37,000 --> 02:07:45,239
correct um we have had a meeting with
the county to go through do that line by

1502
02:07:42,079 --> 02:07:50,280
line review um and we were generally in
agreement with it um you know no issues

1503
02:07:48,079 --> 02:07:56,159
at all working that out with them and I
don't expect there would be any issues

1504
02:07:53,079 --> 02:08:01,800
as we um you know work out the final
numbers um with the County

1505
02:07:58,920 --> 02:08:07,520
engineer um so it would just be I mean
if that's council's wish we can um

1506
02:08:04,920 --> 02:08:15,480
confirm that cost sharing it will take
some time um so i' expect uh you know

1507
02:08:12,000 --> 02:08:20,400
towards uh probably the first meeting in
um March first meeting in March yeah to

1508
02:08:19,239 --> 02:08:27,520
be able to bring that back that
information back to Council on what what

1509
02:08:23,520 --> 02:08:27,520
exactly that cost spit is

1510
02:08:28,360 --> 02:08:38,800
County thank you Mayor Rob so I just
want to quickly simplify this we had the

1511
02:08:35,400 --> 02:08:45,679
estimate a bid a bid awarded County
agrees to X numbers of

1512
02:08:41,719 --> 02:08:52,840
dollars we're the other portion of that
question I'm raising is they have agreed

1513
02:08:48,280 --> 02:08:58,199
to to that will they agree to this
overrun

1514
02:08:54,599 --> 02:09:02,679
proportionately that's I that's what I'm
getting I think that's what all and

1515
02:09:01,079 --> 02:09:08,000
that's the same thing with the $1.8
million we approved from Brix when was

1516
02:09:05,920 --> 02:09:11,760
that to add on to this whole project
wasn't I think it was 1.8

1517
02:09:10,199 --> 02:09:19,159
million
1.5 oh maybe it was 1.58 okay but we we

1518
02:09:16,159 --> 02:09:23,320
approved that here uh because it was
services rendered it's it's much the

1519
02:09:21,599 --> 02:09:30,079
same thing I mean it is an
overrun uh Council just I'm not trying

1520
02:09:26,760 --> 02:09:34,679
to say Direct on it but let's just move
forward on this one way or another like

1521
02:09:32,239 --> 02:09:39,559
let's let's make a decision here tonight
Mr May if I could just make one one

1522
02:09:36,840 --> 02:09:44,880
addition go ahead and and maybe this
will help clarify to council the

1523
02:09:41,960 --> 02:09:49,040
original bid that SEMA provided to North
ble sex for services during the

1524
02:09:46,440 --> 02:09:56,400
construction phase uh was was predicated
on the original contract that uh um uh

1525
02:09:53,800 --> 02:10:01,719
considered completion of the project by
June of

1526
02:09:58,480 --> 02:10:06,760
2023 um through changes that were
reviewed negotiated argued about and

1527
02:10:04,520 --> 02:10:11,480
ultimately approved by North Middle sex
the completion date was then extended to

1528
02:10:09,280 --> 02:10:16,800
I believe it was November 10th November
yeah so through those changes North

1529
02:10:13,719 --> 02:10:21,800
metalx has agreed to the additional uh
construction period and what we are

1530
02:10:19,000 --> 02:10:26,400
asking for is for compensation for the
additional surfice during construction

1531
02:10:23,880 --> 02:10:26,400
for that

1532
02:10:26,960 --> 02:10:35,079
period uh we did through the through
that period we did repeatedly ask the

1533
02:10:33,440 --> 02:10:39,719
the contractor when they were going to
achieve completion on the project but we

1534
02:10:37,320 --> 02:10:44,239
were unable to uh get you know firm
commitment from them as to when they

1535
02:10:41,520 --> 02:10:48,679
were actually going to get there so you
know in in terms of estimating what our

1536
02:10:46,800 --> 02:10:54,920
over overruns were going to be it was
impossible until such time as they

1537
02:10:50,840 --> 02:11:01,079
actually got I know raises the question
that if the contractor was absentee for

1538
02:10:59,639 --> 02:11:07,159
five weeks or there was no business
being done what were you

1539
02:11:04,239 --> 02:11:11,679
doing to incur costs if they aren't
working you're not

1540
02:11:09,239 --> 02:11:15,800
working through you Mr Meritt as as I
did indicate previously during that

1541
02:11:14,000 --> 02:11:20,760
period we did not have our inspectors on
site there is no inspection ch we did uh

1542
02:11:19,199 --> 02:11:27,000
hold a number of meetings with the
contractor trying to get them to come

1543
02:11:23,159 --> 02:11:34,360
back uh we did you know try to respond
to all their uh numerous R requests for

1544
02:11:30,480 --> 02:11:39,520
information that were repeated and uh
frivolous uh from in my perspective but

1545
02:11:37,639 --> 02:11:43,719
we we tried to work with the contractor
to get them back to get them on site to

1546
02:11:41,559 --> 02:11:49,480
finish the
job okay counc Nera but at a cost of

1547
02:11:46,840 --> 02:11:56,000
almost 120,000
not just for that just for that no not

1548
02:11:52,520 --> 02:12:02,000
just not just for so for the whole
period from June to November corre

1549
02:11:58,400 --> 02:12:06,480
that's corre yeah all right that's a
better way of phrasing for June to

1550
02:12:04,280 --> 02:12:12,559
November but there was about two two
months of zero work being done of

1551
02:12:10,679 --> 02:12:15,840
those five
months by the

1552
02:12:15,960 --> 02:12:22,239
contractor okay right councelor
thank you your worship um comment for

1553
02:12:20,880 --> 02:12:25,760
you and Council I don't think council is
saying a hard go here I think what

1554
02:12:24,040 --> 02:12:30,559
council is saying is we'd like a little
bit more information and defered

1555
02:12:27,520 --> 02:12:32,920
decision get and if that's March that's
only a

1556
02:12:35,280 --> 02:12:41,199
month are you making that a
motion we're we're circling around here

1557
02:12:40,280 --> 02:12:46,079
and
let's I would be happy to make that a m

1558
02:12:44,119 --> 02:12:49,199
work I I don't have the complete list of
all the other information council's

1559
02:12:47,400 --> 02:12:52,639
looking for but I think most of us been
captured in the uh in the discussion

1560
02:12:51,159 --> 02:12:57,360
here this
evening uh so I'll turn that before I

1561
02:12:55,199 --> 02:13:01,480
ask for a second Jaden is that possible
to get some additional information for

1562
02:12:59,159 --> 02:13:07,119
Council for that for
March through your worship uh yes and I

1563
02:13:04,960 --> 02:13:12,920
I just want to clarify with with Council
then is the additional information

1564
02:13:09,960 --> 02:13:18,840
required what the cost split is for this
engineering overrun with the

1565
02:13:15,239 --> 02:13:22,119
county correct is that correct
I think it is your worship and I think

1566
02:13:20,280 --> 02:13:26,880
council is still seeking some clarity in
some of the uh actions Behind These

1567
02:13:24,719 --> 02:13:31,000
numbers maybe we can submit them after
we had a chance to think about it a

1568
02:13:28,719 --> 02:13:35,159
little bit more but I I as I said I
don't think council's making a hard no I

1569
02:13:33,280 --> 02:13:39,239
think they're just wanting some more
information before and I'm putting words

1570
02:13:37,599 --> 02:13:43,199
in other counsel's mouths of course
before we make a decision this evening

1571
02:13:41,239 --> 02:13:48,639
okay so you you've made a motion to
defer this to the march to

1572
02:13:46,320 --> 02:13:53,599
March yes worship and I and I would I
would ask our our our manager here what

1573
02:13:51,559 --> 02:13:55,840
um which meeting in March would be the
best

1574
02:13:56,599 --> 02:14:02,159
one through the
mayor personally just because some

1575
02:14:00,679 --> 02:14:07,199
vacation time coming up it would be the
second one second meeting in March it's

1576
02:14:04,559 --> 02:14:12,360
council's okay okay so is there a second
there for

1577
02:14:09,040 --> 02:14:16,400
that okay we we got many councel Nera
seconded by Council more discussion on

1578
02:14:16,520 --> 02:14:22,760
that so question for councelor Irwin is
is that then to deter you're agreeing to

1579
02:14:21,480 --> 02:14:28,440
pay the full
119,000 subject to what the county is

1580
02:14:25,079 --> 02:14:28,440
willing to compensate this

1581
02:14:29,000 --> 02:14:36,480
one my motion simply said we would make
a decision on this with more information

1582
02:14:34,079 --> 02:14:41,000
whether it's the full amount a partial
amount I'm not sure until we get the

1583
02:14:38,159 --> 02:14:44,760
information obviously thank you
okay in favor of that

1584
02:14:46,639 --> 02:14:49,880
motion car

1585
02:14:49,920 --> 02:14:57,119
okay before we go on to our next report
we're going to take a five minute

1586
02:14:54,960 --> 02:14:59,960
break might even be six minutes but
we'll take a short

1587
02:15:03,520 --> 02:15:10,840
break all right we'll call the meeting
back to order and we will go back

1588
02:15:09,320 --> 02:15:15,599
into
5.5 to report from manager of

1589
02:15:13,119 --> 02:15:19,800
infrastructure on the Northern uh El
Craig Northern drainage issues

1590
02:15:31,040 --> 02:15:36,920
uh 5.4 pardon me uh the drainy
superintendent but I believe Jaden

1591
02:15:35,280 --> 02:15:40,920
you're going to be presenting that
Municipal drain tender results in

1592
02:15:38,520 --> 02:15:46,040
contract award for the Hutcheson Eagles
drain

1593
02:15:42,800 --> 02:15:50,679
a thank you your worship yeah item I
have 5.5 um so this is the the

1594
02:15:48,719 --> 02:15:58,559
Hutchinson or sorry Municipal drain
tender results and contract award for

1595
02:15:54,040 --> 02:16:06,400
the Hutchinson eagleson drain a um so
the purpose of this report is to award

1596
02:16:00,360 --> 02:16:15,119
the tender um for contract MD 01 2024
for the Hutchinson Eagles and drain a to

1597
02:16:09,360 --> 02:16:18,760
jlh Excavating Inc in the amount of
$222,900

1598
02:16:16,719 --> 02:16:25,360
and
90 um excluding

1599
02:16:21,840 --> 02:16:31,679
hsd only one bid was received on this
project however the price came in well

1600
02:16:27,960 --> 02:16:31,679
below the engineers's estimate of

1601
02:16:46,679 --> 02:16:52,719
$297,700 this contractor seems
relatively new to me has he worked with

1602
02:16:50,679 --> 02:16:57,040
us before in
dream through the mayor yes I do believe

1603
02:16:55,319 --> 02:17:01,160
we have worked with this contractor
before is he local where's he

1604
02:16:59,080 --> 02:17:07,519
from through the mayor sorry I don't
have that information okay right but he

1605
02:17:04,719 --> 02:17:15,559
he has work he has done work for AR
Arona yeah he work for okay any other

1606
02:17:12,880 --> 02:17:19,920
questions any other questions on this
train seeing no other questions I have a

1607
02:17:17,920 --> 02:17:24,519
recommendation in front of you move by
councel Irwin seconded by councel Nera

1608
02:17:22,840 --> 02:17:30,479
all in
favor carried all right now we'll go to

1609
02:17:27,760 --> 02:17:33,120
5.5 and that's Hills Craig North
drainage

1610
02:17:34,599 --> 02:17:42,200
issues um your worship I'm afraid the
the item was moved around on the agenda

1611
02:17:39,920 --> 02:17:48,679
that some Council might be looking at to
move the matter we dealt with last to we

1612
02:17:46,760 --> 02:17:54,080
have it as 5.8 but the rest of
account4 so we're we're using different

1613
02:17:51,479 --> 02:17:54,080
slightly different

1614
02:18:00,080 --> 02:18:08,000
numbers you had the correct item just
the different numbers are

1615
02:18:04,679 --> 02:18:14,439
reflected okay so uh this is the El
Craig

1616
02:18:09,639 --> 02:18:19,319
northage so change the numbers okay
through you yourip this report is a

1617
02:18:17,599 --> 02:18:22,719
follow up to previous reports and
discussions with Council regarding

1618
02:18:20,760 --> 02:18:26,880
drainage issues which have been
occurring in the Northeast area of Al

1619
02:18:24,639 --> 02:18:32,479
Craig um around Queen Street Church
Street and rabbitwood Court area the

1620
02:18:29,800 --> 02:18:35,519
report provides background on the issues
and complaints as well as staff's

1621
02:18:34,200 --> 02:18:41,040
assessment of the cause of the issues
and steps taken to address

1622
02:18:37,519 --> 02:18:46,639
them um so we were able to confirm that
an old storm sewer on Church Street was

1623
02:18:43,280 --> 02:18:52,240
clogged with tree roots and uh we have
some photos there that we'll be able to

1624
02:18:48,359 --> 02:18:59,399
share with Council um was clogged with
tree roots and debris resulting in um we

1625
02:18:56,280 --> 02:19:02,120
believe water backing up um we believe
that this was the cause of the issue

1626
02:19:00,800 --> 02:19:06,599
that some residents on Church Street
were having with their water backing up

1627
02:19:03,920 --> 02:19:10,399
into their basements um you can just see
some photos there of the repair being

1628
02:19:08,120 --> 02:19:15,160
undertaken by by a
contractor um so the contractor was

1629
02:19:13,760 --> 02:19:20,399
hired to complete the repair which was
done on January 23rd and the storm sewer

1630
02:19:18,479 --> 02:19:26,840
is now functioning
properly um a separate uh a second

1631
02:19:23,800 --> 02:19:31,960
separate issue was um encountered
involving ponding water and flooding in

1632
02:19:30,280 --> 02:19:37,040
the rear yards of properties on Church
Street and rabbitwood Court and at the

1633
02:19:34,800 --> 02:19:43,160
December 6th council meeting Council
directed staff to complete an an

1634
02:19:40,080 --> 02:19:47,880
assessment of the drain andu so we had
our drainage engineer our doin Inc

1635
02:19:45,080 --> 02:19:54,280
complete an assessment on December 13
and their findings are summarized in the

1636
02:19:50,760 --> 02:19:58,640
report um so to summarize arin's
findings um they there is a small

1637
02:19:56,280 --> 02:20:04,479
Channel which is an old abandoned CN
Railway ditch uh in the rear yard of

1638
02:20:01,040 --> 02:20:10,000
these properties um with a hicken bottom
Outlet at the East End which is

1639
02:20:06,920 --> 02:20:14,399
approximately 0.84 meters higher than
the West End of the channel the

1640
02:20:12,319 --> 02:20:19,479
abandoned ditch was filled in years ago
by Downstream residents to the East and

1641
02:20:17,640 --> 02:20:23,280
um with the hick and bottom being at a
higher elevation than the rest of the

1642
02:20:21,040 --> 02:20:30,520
channel the water does not currently
drain from that ditch um so um the

1643
02:20:28,680 --> 02:20:35,720
there's also the development property to
north um the new Lots on Queen Street um

1644
02:20:34,439 --> 02:20:41,040
and and those have provided their
grading certificates the municipality

1645
02:20:38,399 --> 02:20:43,600
that verifies that the site drainage is
in accordance with the design approved

1646
02:20:42,880 --> 02:20:50,800
by the
municipality and um additionally the

1647
02:20:46,920 --> 02:20:55,399
southern most lot on Queen Street um did
add some additional catch basins along

1648
02:20:53,040 --> 02:21:01,960
their southern property line to capture
drainage in that area um so the drainage

1649
02:20:59,840 --> 02:21:06,880
for those New Lots should be contained
within the rear yards and not spill onto

1650
02:21:03,720 --> 02:21:11,760
the existing properties of the South our
doin engineering did identify a

1651
02:21:09,399 --> 02:21:15,760
potential solution to address the lowly
ditch area in the rear yards that

1652
02:21:13,800 --> 02:21:22,240
currently don't have a drainage outlet
and that would be for Property Owners

1653
02:21:18,760 --> 02:21:28,800
owner or owners requiring the drainage
they could petition for a new Municipal

1654
02:21:25,479 --> 02:21:33,720
drain um therefore staff is recommending
that Council direct staff to inform the

1655
02:21:31,880 --> 02:21:39,000
residents experiencing drainage issues
in their rear yards of their option for

1656
02:21:37,359 --> 02:21:41,720
petitioning for a municipal drain
through the drainage

1657
02:21:42,120 --> 02:21:45,120
act

1658
02:21:46,240 --> 02:21:56,319
questions
CN just a comment in a question

1659
02:21:51,760 --> 02:22:02,280
appreciate the report and appreciate the
professional opinion here but boy was

1660
02:22:00,399 --> 02:22:08,880
there a lot of water
back so I I'm not sure where it all came

1661
02:22:06,280 --> 02:22:13,080
from because it wasn't there in the past
that being said I did ask this question

1662
02:22:10,520 --> 02:22:19,160
previously uh in anticipation of council
tonight what would be the cost of a

1663
02:22:15,520 --> 02:22:19,160
municipal drain to the residents

1664
02:22:19,359 --> 02:22:26,680
through your worship I did inquire with
our Dobbin um thank you for providing

1665
02:22:23,280 --> 02:22:30,120
the question counselor um and they
provided a very um preliminary estimate

1666
02:22:28,760 --> 02:22:34,640
they they think it could be in the order
of 30,000 to

1667
02:22:32,240 --> 02:22:39,840
$80,000 um you know it's very early they
didn't do a very thorough assessment um

1668
02:22:37,280 --> 02:22:43,880
so there's just a lot of variables um to
that so 30,000 to 80,000 is the range

1669
02:22:42,920 --> 02:22:47,720
they
provided thank you uh can I ask for

1670
02:22:46,800 --> 02:22:52,800
claric
councelor irn you said there was a lot

1671
02:22:49,240 --> 02:22:58,800
of water when are you referring to um we
worship I was there both in the spring

1672
02:22:55,600 --> 02:23:05,319
and the and the fall and uh the backyard
were very flooded um so there was a lot

1673
02:23:02,160 --> 02:23:09,200
of water there in both occasions um I've
never seen that much water in those

1674
02:23:07,160 --> 02:23:14,200
backyards so yeah I just wanted to
clarify I wanted a

1675
02:23:11,200 --> 02:23:20,000
clarification um any other questions
from counselor comments I have one in

1676
02:23:18,200 --> 02:23:25,240
because it's all private property could
the residents just not agree to put in a

1677
02:23:22,680 --> 02:23:28,840
drain themselves if they wanted to and
not make it a municipal drain just to

1678
02:23:28,920 --> 02:23:36,359
private through the mayor yes I do
believe that they can do that you can

1679
02:23:33,479 --> 02:23:39,359
they can do a private drain um or a
mutual agreement drain is also another

1680
02:23:38,240 --> 02:23:43,560
one that would go through the drainage
act but certainly Property Owners can

1681
02:23:41,720 --> 02:23:48,240
can work together to to find a solution
to do I I think that should be part of

1682
02:23:46,080 --> 02:23:53,520
the part of the
uh options to to the residents you know

1683
02:23:52,040 --> 02:23:57,200
if they could if they could meet and
just get together it would

1684
02:23:55,040 --> 02:24:01,560
certainly I'm sure save them a lot of
money and be done more reasonably if

1685
02:23:59,319 --> 02:24:06,160
they could agree to something like that
and uh it'll be interesting uh

1686
02:24:04,439 --> 02:24:13,439
interesting is a wrong word but I wait
to see what happens when they start to

1687
02:24:08,600 --> 02:24:19,240
do the back of that property the uh East
Side East End of that property with the

1688
02:24:15,319 --> 02:24:23,319
tow houses uh to to help mitigate that
water and of course right from the

1689
02:24:21,080 --> 02:24:29,040
beginning you know to help mitigate that
water so I think that's another another

1690
02:24:25,640 --> 02:24:33,560
thing to make sure to make uh people
more comfortable with what's happening

1691
02:24:30,680 --> 02:24:39,200
back there but I think if I I agree to
to give those the results of this to the

1692
02:24:36,080 --> 02:24:42,840
residents but also if private drain is
another option I think that's something

1693
02:24:40,600 --> 02:24:47,880
that should be to S as
well other other comments questions from

1694
02:24:46,560 --> 02:24:51,560
you have a recommendation in front of
you what's your

1695
02:24:49,160 --> 02:24:53,880
wish move the recommendation by Council
Irwin

1696
02:24:53,920 --> 02:25:01,359
seconder councelor canelon in
favor carried thank you thanks

1697
02:25:03,200 --> 02:25:09,800
Jaden all right yours is the next one
again it's the Queen Street gas main

1698
02:25:10,680 --> 02:25:17,520
relocation all right through you your
worship um this is just a um report for

1699
02:25:16,560 --> 02:25:23,800
Council
information um Council may recall that

1700
02:25:20,720 --> 02:25:29,399
um we arranged for embridge to relocate
the gas main on the North End of Queen

1701
02:25:26,359 --> 02:25:34,600
Street in Elsa Craig and that um was to
be completed in advance of our planned

1702
02:25:32,279 --> 02:25:39,279
water main construction project and I
just wanted to give this information to

1703
02:25:36,120 --> 02:25:45,359
council and how the final costs came in
um enbridge's cost did come in quite a

1704
02:25:42,960 --> 02:25:48,880
bit higher than they had estimated um
they estimated the cost to be

1705
02:25:49,040 --> 02:25:52,439
$42,000 sorry $

1706
02:26:02,240 --> 02:26:12,640
42,73318
7,000 and under the standard

1707
02:26:08,640 --> 02:26:20,200
3565 cost split um our share of that
overrun would have been around $62,000

1708
02:26:17,920 --> 02:26:27,479
um after discussing that further with
embridge we were able to get them to um

1709
02:26:24,160 --> 02:26:33,439
cut that in half to to evenly split our
share of the cost overrun so um the our

1710
02:26:31,800 --> 02:26:39,439
share of the total overrun is
approximately

1711
02:26:35,040 --> 02:26:42,840
$31,000 so therefore the total um final
cost to the municipality of North Middle

1712
02:26:41,319 --> 02:26:46,560
sex for the gas main
relocation is

1713
02:26:47,600 --> 02:26:59,000
$940 excluding
HST um and this does fall within staff's

1714
02:26:54,560 --> 02:27:02,439
delegated approval so um Council
approval is not required but just wanted

1715
02:27:00,439 --> 02:27:07,960
to bring this for council's information
is there any questions on Deputy Mayor

1716
02:27:04,800 --> 02:27:12,600
hodin quick question Jaden to you m
mayor uh where where are they re

1717
02:27:09,840 --> 02:27:12,600
relocating

1718
02:27:13,800 --> 02:27:21,399
it through the mayor it was just
relocating it from the west side of the

1719
02:27:19,399 --> 02:27:24,520
road the West Boulevard to the East
Boulevard just flipping it to the other

1720
02:27:22,960 --> 02:27:29,040
side so we have a clear running line for
that

1721
02:27:26,279 --> 02:27:34,240
water any other any other questions on
that no other questions we need a motion

1722
02:27:31,880 --> 02:27:40,600
to receive this for information counc
Nera Council dagel all in favor carry

1723
02:27:37,120 --> 02:27:46,399
thank you uh you're up again oh this
lagoons okay so uh on the Park Hill Su

1724
02:27:43,479 --> 02:27:49,640
Lagoon bridging update and Wastewater uh
waste water servicing

1725
02:27:50,319 --> 02:27:59,240
capacity your worship um we have a
report report here an update on the Park

1726
02:27:56,399 --> 02:28:04,680
Hill sewage Lagoon dredging project um
and also some information about um a

1727
02:28:02,160 --> 02:28:10,319
proposed Wastewater servicing capacity
allocation um we wanted to get this

1728
02:28:06,880 --> 02:28:16,720
information into Council in advance of
the um of our budget process so um just

1729
02:28:14,880 --> 02:28:22,560
going through the background we have had
previous reports to Council on this

1730
02:28:18,960 --> 02:28:27,319
matter in July of last year we brought a
comprehensive update report back to

1731
02:28:25,120 --> 02:28:32,479
council about where we stand with the
with the current lagoons and the

1732
02:28:28,800 --> 02:28:37,960
capacity of the lagoons uh as well as
the the plans for the future wastewater

1733
02:28:33,960 --> 02:28:42,120
treatment plants um we basically uh
found that the lagoons are at capacity

1734
02:28:40,479 --> 02:28:50,000
and we can't really proceed with
development at this time um in December

1735
02:28:46,760 --> 02:28:55,000
we um got council's approval for
pre-budget

1736
02:28:51,040 --> 02:29:01,760
approval to move ahead with um an
engineering contract with RV Anderson

1737
02:28:58,040 --> 02:29:07,720
Associates limited to get the design
going for the Lagoon dredging project um

1738
02:29:06,040 --> 02:29:12,120
so since that time in December we've
been working with RBA on this project um

1739
02:29:10,640 --> 02:29:17,040
they have prepared a capital cost
estimate for Lagoon dredging and they

1740
02:29:14,399 --> 02:29:24,200
provide a range for
moving the total quantity of sludge and

1741
02:29:20,359 --> 02:29:29,880
that range is $2.8 million to $3.2
million

1742
02:29:26,160 --> 02:29:34,560
um it's estimated that by removing the
the full quantity of sludge um we could

1743
02:29:32,560 --> 02:29:40,680
free up
approximately the equivalent of 180

1744
02:29:38,040 --> 02:29:46,920
single family equivalent units of
development um we are recommending that

1745
02:29:44,840 --> 02:29:52,680
we proceed with this with proceed with
the project um and proceed the full

1746
02:29:49,319 --> 02:29:58,800
Sledge cleanout however um Council may
also want to consider partial clean out

1747
02:29:55,000 --> 02:30:05,120
which would free up a lesser um quantity
of wastewater treatment capacity for

1748
02:30:01,279 --> 02:30:08,640
development um within the report provide
a table with the current active

1749
02:30:07,000 --> 02:30:13,359
development files in Park Hill for
council's reference

1750
02:30:10,880 --> 02:30:19,920
and
um and then we go into uh

1751
02:30:17,600 --> 02:30:26,560
we do want to recommend that Council
direct staff to put together a a

1752
02:30:23,000 --> 02:30:34,600
Wastewater servicing capacity allocation
policy um and that would help us ensure

1753
02:30:31,479 --> 02:30:38,000
that when we create wastewater treatment
capacity at the lagoons should be

1754
02:30:36,200 --> 02:30:44,840
proceeded with the d sledging project
that that capacity is allocated in a

1755
02:30:40,080 --> 02:30:49,760
fair efficient and transparent manner um
that would be uh done through Council as

1756
02:30:46,960 --> 02:30:55,920
well so that would be a policy we'd put
together in House at no

1757
02:30:52,040 --> 02:31:01,760
cost and that is the report okay
questions Council irn thank you worship

1758
02:30:58,920 --> 02:31:09,000
just one uh question if we do go ahead
and dredge the lagoons what's the

1759
02:31:05,439 --> 02:31:09,000
increased life capacity of

1760
02:31:10,160 --> 02:31:18,359
them uh through the mayor just to
clarify when you talk about life back

1761
02:31:13,720 --> 02:31:18,359
you mean how long would it be good for

1762
02:31:20,000 --> 02:31:24,880
with respect sorry just for
clarification again with respect to

1763
02:31:23,000 --> 02:31:29,479
would it add another 10 years life would
it add another 15 years to the usability

1764
02:31:27,000 --> 02:31:35,760
would it add another five years 25 years
how long would it add to the

1765
02:31:31,760 --> 02:31:39,600
usability so um I don't have I don't
have the exact information on that it'

1766
02:31:38,000 --> 02:31:47,760
be something we'll be working with with
rvy rvy Anderson on um as we continue to

1767
02:31:43,120 --> 02:31:52,439
develop the design um we do know that
the the Lagoon has been accumulating

1768
02:31:49,960 --> 02:31:57,680
sludge since it was built in the the
late 70s I believe it was and that

1769
02:31:55,279 --> 02:32:03,600
there's now you know around
45,000 cubic meters so um you know we

1770
02:32:01,760 --> 02:32:09,680
could determine but it's I guess
complicated or complex um processes in

1771
02:32:07,200 --> 02:32:13,760
that the Sledge how it accumulates and
how it would displace capacity um but I

1772
02:32:11,800 --> 02:32:18,279
can certainly get some information back
for Council on that okay

1773
02:32:19,640 --> 02:32:27,920
there is also added to that is the
thought that if you did some maintenance

1774
02:32:25,279 --> 02:32:34,040
on the lagoons um
that uh may have not been done on nearly

1775
02:32:31,840 --> 02:32:40,359
as regular basis that it could have been
done with the lagoons in the past that

1776
02:32:37,000 --> 02:32:48,240
we could prolong that now how much I
don't know um but there is some there's

1777
02:32:43,720 --> 02:32:48,240
some potential opportunity there as well

1778
02:32:48,680 --> 02:32:57,279
okay other questions Council canel thank
you Mayor Rob I have two questions Jaden

1779
02:32:54,760 --> 02:33:01,640
the first one for you is that um there's
some indication that by doing the

1780
02:32:59,200 --> 02:33:07,640
sledging here we could accommodate up to
an additional 185 single family homes is

1781
02:33:04,680 --> 02:33:07,640
there any guarantee of

1782
02:33:09,479 --> 02:33:17,880
that to the mayor um we do know that
like based on our current capacity um

1783
02:33:15,080 --> 02:33:22,200
analysis that we've done we do know that
the sludge it's basically taking up

1784
02:33:20,479 --> 02:33:29,920
space like it's occupying space there
that would could be used um by by raw

1785
02:33:26,080 --> 02:33:35,160
waste water so um provided that the the
Sledge is removed yes it does create

1786
02:33:32,800 --> 02:33:39,720
capacity okay it's just that I wouldn't
want to be disappointed by an

1787
02:33:36,600 --> 02:33:46,880
engineering report again and my other
question for you is you you make a

1788
02:33:42,240 --> 02:33:52,960
reference here to 37 3759 to 436
tones if we went with a higher limit to

1789
02:33:49,560 --> 02:33:56,640
436 tones is that all of the sledges in
these lag or just still a portion of

1790
02:33:58,319 --> 02:34:08,120
it the mayor that is the that's total
quantity of of sludge um like that's

1791
02:34:05,880 --> 02:34:12,479
that's kind of a theoretical dry ton
quantity of it it comes out um you know

1792
02:34:10,720 --> 02:34:18,560
as kind of more of a a slurry or a
certain um solids percentage but um

1793
02:34:16,439 --> 02:34:23,960
that's a total F I just did some quick
calculations I just for in FYI it works

1794
02:34:20,920 --> 02:34:26,399
out to $750 per tone to remove it which
is pretty

1795
02:34:28,640 --> 02:34:36,200
steep coun Nera Jaden this is just a
temporary measure I mean we'll still

1796
02:34:33,960 --> 02:34:42,080
have to set aside some funds for a
wastewater treatment plant

1797
02:34:39,200 --> 02:34:45,760
correct through the mayor that's um
correct like the wastewater treatment

1798
02:34:43,520 --> 02:34:48,520
plant is still our our ultimate goal
it's just

1799
02:34:46,720 --> 02:34:55,479
um you know with the inability to fund
that project and see it move forward um

1800
02:34:52,120 --> 02:35:00,160
this is certainly uh I guess to say it's
temporary it is a thing that we have to

1801
02:34:58,040 --> 02:35:03,760
do regardless should we proceed with the
wastewater treatment plant we still do

1802
02:35:01,880 --> 02:35:06,840
have to dredge these lagoons at some
point so it's a matter of time for when

1803
02:35:06,080 --> 02:35:12,640
we have
to and do we have a timeline on when

1804
02:35:10,479 --> 02:35:17,760
they're going to be cleaned out and dged
or is that all contingent

1805
02:35:15,000 --> 02:35:24,279
on getting
um the report back from the

1806
02:35:21,200 --> 02:35:31,160
engineer through the mayor um we would
leave it um open to the potential

1807
02:35:28,479 --> 02:35:38,399
contractors that would do the work um it
could be as early as say end of March

1808
02:35:35,600 --> 02:35:44,160
should the should it be approved um the
budget um RV is working towards having

1809
02:35:41,439 --> 02:35:49,520
the tender documents ready um they
recommend keeping the time line for when

1810
02:35:46,640 --> 02:35:55,120
the work would happen flexible with the
contractor so giving them a window say

1811
02:35:51,279 --> 02:36:00,000
March till um later in the year for them
to do the work and then they can make

1812
02:35:57,000 --> 02:36:04,920
arrangements to do it at their time and
then just one more question Jaden um

1813
02:36:02,359 --> 02:36:08,240
once we get this D sludged is that the
green light for the developers then to

1814
02:36:06,680 --> 02:36:12,960
go ahead and start their project that
they've been

1815
02:36:10,000 --> 02:36:16,479
waiting through the mayor that's the
that's the Hope like we want to get this

1816
02:36:14,840 --> 02:36:21,760
D sludge to help some of these
developments that you know are

1817
02:36:18,760 --> 02:36:27,720
essentially waiting and ready to go um
to be able to proceed with their

1818
02:36:24,439 --> 02:36:27,720
projects thank you

1819
02:36:27,760 --> 02:36:34,560
Jaden I just wanted to add to that so
what Jaden mentioned a few minutes ago

1820
02:36:31,800 --> 02:36:41,800
though it should be subject to a sewage
allocation strategy so that um all the

1821
02:36:38,359 --> 02:36:47,319
capacity isn't used up by one developer
uh it needs to be done on a process that

1822
02:36:44,279 --> 02:36:52,800
allocates it uh often it's done in other
places based on performance so a

1823
02:36:49,680 --> 02:36:57,279
developer that actually is building and
gets building permits and moves ahead um

1824
02:36:55,359 --> 02:37:01,880
would be allocated first rather than
someone who for instance might sit on it

1825
02:37:00,000 --> 02:37:06,359
U waiting for sales or something that
nature so it'll be allocated based on a

1826
02:37:04,520 --> 02:37:12,160
strategy that would be developed and
brought to to council for

1827
02:37:08,359 --> 02:37:17,800
approval councel you had your hand up
any idea how long it would take to do

1828
02:37:13,920 --> 02:37:17,800
the full feed up

1829
02:37:19,359 --> 02:37:25,840
through the mayor I'm just looking at
some notes here from our meeting with

1830
02:37:22,760 --> 02:37:32,680
the consultant but I believe it's it's a
um it's a pretty short uh duration I

1831
02:37:30,240 --> 02:37:37,560
believe it's only two or three weeks I
may ask um we've working very closely

1832
02:37:34,960 --> 02:37:40,479
with aqua on this and we do have Rod
here who's been kind enough to be

1833
02:37:39,439 --> 02:37:44,200
sitting through the meeting maybe I
don't know R if you anything to add or

1834
02:37:42,439 --> 02:37:51,080
maybe you know those specific
information how long it takes the dredge

1835
02:37:47,279 --> 02:37:56,880
again yeah um thank you so um to go with
councelor Irwin's comments and counselor

1836
02:37:54,040 --> 02:38:02,279
uh narrative the the dredging of this
Lagoon that we're talking about in

1837
02:37:58,560 --> 02:38:07,040
particular it is also in relation to the
wastewater treatment plant design so

1838
02:38:05,040 --> 02:38:12,279
this isn't this isn't money that's going
to be spent one time this is actually

1839
02:38:09,560 --> 02:38:17,200
going to help us in that new plant
design so I want to make sure that

1840
02:38:14,240 --> 02:38:21,399
everyone is aware of that so uh we're
going to be able to maintain this Lago

1841
02:38:19,720 --> 02:38:26,359
or do any type of
upgrades as it's being taken down and

1842
02:38:23,960 --> 02:38:33,200
dredged uh in relation to our future
project so that's that's number one U

1843
02:38:29,439 --> 02:38:37,560
normally these uh processes that RBA is
is working on you have a number of

1844
02:38:35,600 --> 02:38:43,399
different processes to dredge it so I
guess it all depends on what process is

1845
02:38:39,520 --> 02:38:49,880
being picked or chosen so yes two three
weeks maybe a month Maybe two month tops

1846
02:38:47,240 --> 02:38:56,160
uh just depending on the process how
we're going to dredge that

1847
02:38:52,640 --> 02:39:02,800
legon okay just to follow up we're
talking to lagoons here are we

1848
02:38:58,520 --> 02:39:08,920
not um the the one cell that we're
talking about that dredging from my

1849
02:39:04,880 --> 02:39:13,200
understanding is the so cell uh first um
but the total project of three million

1850
02:39:11,279 --> 02:39:17,640
or four million or whatever it is is
both being

1851
02:39:14,640 --> 02:39:17,640
done

1852
02:39:17,760 --> 02:39:20,600
yeah

1853
02:39:20,680 --> 02:39:28,800
yeah that is a firm yes that is right
that is the scope of the project is both

1854
02:39:26,359 --> 02:39:34,120
cells correct okay that is correct I
mean the way we answer I just want to

1855
02:39:31,560 --> 02:39:38,880
make okay is that is that
all coun canel thank you Mayor Rob the

1856
02:39:37,240 --> 02:39:43,120
question I have for either one of you
gentlemen is that we've have quite a bit

1857
02:39:40,920 --> 02:39:48,279
of funds invested in the design and
build of the plant itself the mechanical

1858
02:39:45,319 --> 02:39:53,000
plant if we go ahead with this and delay
that plant indefinitely what happens to

1859
02:39:50,840 --> 02:39:53,000
that

1860
02:39:53,600 --> 02:40:04,279
design the design is going to stay as is
because that cell is tied to that design

1861
02:40:01,600 --> 02:40:08,960
so you're not you didn't lose U that
design you know of when we do get our

1862
02:40:07,520 --> 02:40:14,680
funding because I believe we are we're
going to be successful we're going to be

1863
02:40:10,560 --> 02:40:18,160
able to move with that build so again
dredging this Lagoon

1864
02:40:16,319 --> 02:40:22,760
is is something that we're going to have
to do regardless and maintain our our

1865
02:40:20,760 --> 02:40:31,120
system okay so even if it's 5 years down
the road that sign be correct okay thank

1866
02:40:27,720 --> 02:40:37,439
you you said you were good any other
questions but I have one and that is if

1867
02:40:34,040 --> 02:40:41,920
we approve this because nothing happens
overnight with Building Homes and

1868
02:40:39,120 --> 02:40:47,680
everything else if we approve this and
we know this is the case can we start

1869
02:40:44,399 --> 02:40:53,000
that process then of allowing the start
of you know construction of 180 units or

1870
02:40:51,560 --> 02:40:59,399
do we have to wait are we going to wait
till it's completed and

1871
02:40:55,040 --> 02:41:02,960
then and then uh allocate I mean are we
going to start that process as we start

1872
02:41:01,640 --> 02:41:09,040
to work in
conjunction through your worship um I

1873
02:41:06,520 --> 02:41:13,760
think that that ties into this this
Wastewater servicing capacity alloc

1874
02:41:11,479 --> 02:41:17,520
allocation policy and that's really
going to give us the procedures and the

1875
02:41:15,600 --> 02:41:24,120
process for how it gets allocated and
when they can start um but certainly um

1876
02:41:22,120 --> 02:41:28,240
yeah once we get the the go-ahead I
think we want to be sure that you know

1877
02:41:25,359 --> 02:41:33,359
it is successful and we have created
capacity but um yeah there more detail

1878
02:41:31,240 --> 02:41:37,279
to come when we get there I just want to
make comment that this is good to get

1879
02:41:35,439 --> 02:41:44,279
real numbers and to get real
information uh because over the past few

1880
02:41:41,240 --> 02:41:48,279
years I will say or at least the last
two or three years the information's

1881
02:41:46,479 --> 02:41:51,800
been all over the place and I think
having Anderson having that sewing our

1882
02:41:50,479 --> 02:41:56,720
down and all that stuff and actually
getting to right where we need to be

1883
02:41:54,399 --> 02:42:01,120
where's the best way to spend money I
commend you for that we're getting to

1884
02:41:59,120 --> 02:42:04,760
that point is there any more questions
on

1885
02:42:02,200 --> 02:42:13,840
this because we have a recommendation in
front of us oh sorry sorry John sorry P

1886
02:42:08,600 --> 02:42:18,000
K thank you I guess I'll pass this on to
Estelle how are we going to pay for

1887
02:42:18,960 --> 02:42:22,560
this save the egg

1888
02:42:23,960 --> 02:42:35,000
money that will be determined upon
budgets and budget presentation cancel

1889
02:42:30,720 --> 02:42:38,560
thank you it has been it has been a come
to the budget committee no no

1890
02:42:36,720 --> 02:42:43,960
recommendations made yet to go to
council but it has been talked about it

1891
02:42:40,680 --> 02:42:51,680
has been brought forward as
a any other questions on

1892
02:42:46,439 --> 02:42:54,680
it seeing none um let uh Council
received this report for information the

1893
02:42:53,160 --> 02:42:59,960
council direct staff to develop a
Wastewater servicing capacity allocation

1894
02:42:57,560 --> 02:43:04,200
policy for review and approval by the
policy committee and Council you're

1895
02:43:02,000 --> 02:43:11,439
moving that move by councelor Nera
seconded by councelor Irwin all in favor

1896
02:43:08,520 --> 02:43:16,479
carried thank you thanks
Jaden uh we are now is this now the

1897
02:43:14,040 --> 02:43:19,720
William Street SE pumping because I
think br's going

1898
02:43:19,840 --> 02:43:28,200
last right okay William Street sewage
pumping station in Elsa Craig sorry I

1899
02:43:26,640 --> 02:43:31,600
should said
that where are you

1900
02:43:34,080 --> 02:43:37,840
going can't get away that

1901
02:43:38,680 --> 02:43:45,000
early all right thanks Rod I do
appreciate you being here tonight we do

1902
02:43:43,520 --> 02:43:48,439
I mean to help with these These are big
report report and there's we're talking

1903
02:43:46,640 --> 02:43:53,840
a lot of money and a lot of impact on
the community so do appreciate you my

1904
02:43:51,359 --> 02:44:01,000
pleasure okay go ahead Jaden okay thank
you your worship the last one so um

1905
02:43:57,200 --> 02:44:05,200
thanks for your your patience um so I
just want to acknowledge that we are

1906
02:44:02,040 --> 02:44:11,240
joined here um we do have thanks um
we're joined by Dylan Consulting um we

1907
02:44:08,399 --> 02:44:17,800
do have them on the line so also thank
you Jason um Johnson for your patience

1908
02:44:14,800 --> 02:44:25,319
and we also have bander um the design
engineer or maybe he's maybe he's not in

1909
02:44:19,880 --> 02:44:32,040
the call um but uh Jason can you hear us
yep loud and clear Jaden great okay

1910
02:44:28,080 --> 02:44:37,600
thanks a lot for joining um so this
report um is on the William Street

1911
02:44:34,800 --> 02:44:43,479
sewage pumping station uh an update on
the project the design work that we've

1912
02:44:39,960 --> 02:44:51,479
been working on um and an update on the
engineering cost um um so as Council may

1913
02:44:47,359 --> 02:44:58,520
recall um we did bring a report to
Council in July 2023 on the William

1914
02:44:55,399 --> 02:45:03,760
Street pumping station forcan um
engineering and design contract and we

1915
02:45:01,120 --> 02:45:09,640
did award that contract to Dylan
Consulting um to design the upgrade of

1916
02:45:07,279 --> 02:45:14,640
the pumping station and the Force main
um that were nearing capacity and we

1917
02:45:11,720 --> 02:45:20,279
needed to um get upgraded to support all
the growth that's coming up to Elsa C

1918
02:45:16,560 --> 02:45:27,080
and naron um so Dylan was awarded the
engineering contract at a total cost of

1919
02:45:24,080 --> 02:45:27,080
125,000

1920
02:45:27,600 --> 02:45:33,640
h7220 and then since awarding that
contract we've been working with

1921
02:45:30,800 --> 02:45:39,600
Consulting on the design of this project
um we've made some good progress on the

1922
02:45:36,680 --> 02:45:44,920
project um the design has been um
Advanced to a 50% design level and we've

1923
02:45:42,680 --> 02:45:50,439
received um a submitt package including
a design report cost estimate and

1924
02:45:47,200 --> 02:45:53,439
preliminary design drawings um so that
information is provided within the

1925
02:45:51,880 --> 02:45:57,960
report
um

1926
02:45:54,960 --> 02:46:04,600
the um as as Dylan's been working on the
project the the engineering scope has

1927
02:46:00,560 --> 02:46:09,520
expanded somewhat um and there's been
some additional engineering design work

1928
02:46:06,920 --> 02:46:16,279
that we did not originally anticipate
having to do as we got into the details

1929
02:46:13,439 --> 02:46:22,160
um so that is summarized within the
report and um the two primary items

1930
02:46:19,880 --> 02:46:28,120
there are the design of a new
Equalization tank or an EQ tank and the

1931
02:46:25,560 --> 02:46:34,439
purpose of the EQ tank is to address
capacity limitations at the wastewater

1932
02:46:31,479 --> 02:46:41,319
treatment plant itself and the purpose
of that tank is to store Wastewater

1933
02:46:37,760 --> 02:46:45,720
during Peak flow periods um to control
it and discharge control the discharge

1934
02:46:43,520 --> 02:46:52,319
the plant at a rate that can
handle um and there's also um we've

1935
02:46:49,600 --> 02:46:59,520
decided to complete electrical upgrades
at the William Street site um to provide

1936
02:46:55,760 --> 02:47:03,200
a dedicated power feed uh and and backup
power to that site it's currently it's

1937
02:47:01,680 --> 02:47:08,920
actually fed from the wastewater
treatment plant through a conduit that

1938
02:47:05,640 --> 02:47:13,600
runs under the Sao River
um uh so Dylan Consulting has provided

1939
02:47:11,560 --> 02:47:20,439
an updated cost estimate with the design
package as I noted um and the

1940
02:47:16,560 --> 02:47:26,560
construction cost estimate has increased
significantly um to $6.8

1941
02:47:23,240 --> 02:47:31,240
million um based on Dylan's Class C cost
estimate which is provided in table one

1942
02:47:29,000 --> 02:47:36,920
of the
report um and I just wanted just talking

1943
02:47:34,680 --> 02:47:42,040
about the uh the cost a little bit more
this project was previously identified

1944
02:47:39,520 --> 02:47:46,319
in our development charges background
study because it's certainly a growth

1945
02:47:44,200 --> 02:47:53,000
related project that development charges
pay a large portion of um so in the 2022

1946
02:47:50,640 --> 02:48:02,399
study this projects included the capital
cost of 1.16 million and we are

1947
02:47:58,720 --> 02:48:07,880
currently working on a 20123 2024 update
to the DC background study with Watson

1948
02:48:05,120 --> 02:48:14,640
Associates and with the information we
had available at that time we increased

1949
02:48:10,680 --> 02:48:17,200
the project cost to 2.97 million um
however

1950
02:48:15,520 --> 02:48:23,560
as the designs developed the cost has
obviously went up substantially since

1951
02:48:19,200 --> 02:48:28,240
then so um moving forward with this
project we we are um going to continue

1952
02:48:26,200 --> 02:48:33,800
to develop the detail design building
Consulting um we're going to review the

1953
02:48:30,960 --> 02:48:38,080
cost increase with Watson Associates now
as we're still going through the DC

1954
02:48:35,040 --> 02:48:41,920
study to see if there's possibility to
update that to make sure we're capturing

1955
02:48:40,279 --> 02:48:45,920
the proper development charges towards
this upgrade based on the current cost

1956
02:48:44,160 --> 02:48:49,479
estimate and we're going to continue to
work with Dillan Consulting to confirm

1957
02:48:47,319 --> 02:48:53,439
where we're at with capacity here um you
know how many more homes we can get out

1958
02:48:50,720 --> 02:48:59,160
of this pumping station um and then we
are also looking at a um funding

1959
02:48:56,880 --> 02:49:07,040
application through the the province's
housing enabling Water Systems fund um

1960
02:49:02,880 --> 02:49:13,319
which funds these types of projects um
and then just the um Dillan Consulting

1961
02:49:10,520 --> 02:49:19,120
has requested a a budget increase for
their engineering contract of

1962
02:49:16,120 --> 02:49:25,120
$50,000 to address the additional design
scope as outlined in the report and in

1963
02:49:22,040 --> 02:49:29,680
the attached scope change document so
that 50,000 increase would bring the

1964
02:49:27,080 --> 02:49:35,960
total contract price to
175,000

1965
02:49:31,920 --> 02:49:39,040
$722 excluding HST and um we will I'll
turn it over to council thank

1966
02:49:43,720 --> 02:49:46,720
you

1967
02:49:47,680 --> 02:49:54,359
I was going to repeat John's question
from the last one how are we going to

1968
02:49:51,840 --> 02:49:54,359
pay for

1969
02:49:57,520 --> 02:50:07,560
this I I think uh Jaden did touch on
that and we've applied for a grant to

1970
02:50:04,160 --> 02:50:11,200
this we haven't applied yet but there is
should say we're apply uh I'll be

1971
02:50:09,200 --> 02:50:16,960
bringing a report or Jaden or I will be
bringing a report there is a a funding

1972
02:50:14,080 --> 02:50:22,920
opportunity out there right now through
the province and Jaden alluded to it the

1973
02:50:19,319 --> 02:50:26,840
housing enabling Water Systems fund U
they

1974
02:50:23,680 --> 02:50:35,160
fund um
67% of a project up to 35 million um so

1975
02:50:31,520 --> 02:50:42,040
our portion will be the 20 it's
27% um and uh we would make that

1976
02:50:39,040 --> 02:50:46,760
application by April the 18th uh I don't
know the turnaround time but it's all

1977
02:50:43,880 --> 02:50:52,680
related to to housing that would be
directly um housing opportunities that

1978
02:50:50,520 --> 02:50:58,439
would be directly related to doing the
works so we know that we have a variety

1979
02:50:55,920 --> 02:51:05,359
of housing opportunities happening and
Ela Craig and there's a new one on the

1980
02:51:01,319 --> 02:51:10,319
Verizon for n as well so hopefully uh
with that and in light of all of that

1981
02:51:08,520 --> 02:51:18,560
and making application we might be
successful but there's no

1982
02:51:13,560 --> 02:51:23,359
guarantee okay so so I just wanted to I
I asked Jon this question and maybe this

1983
02:51:21,160 --> 02:51:29,720
is for Jason I believe this question and
that

1984
02:51:24,520 --> 02:51:35,680
is can this project be split up into two
or three different sections like the the

1985
02:51:33,000 --> 02:51:40,319
William Street actual pumping station
and then I know there's the part in the

1986
02:51:37,920 --> 02:51:45,520
plant as well the tank you're talking
about also the line this is also

1987
02:51:43,520 --> 02:51:52,960
including a new line that goes under the
river so is can this be split like can

1988
02:51:48,520 --> 02:51:52,960
the cost and the the project be split

1989
02:51:53,520 --> 02:52:03,439
out if I if I may your your worship I I
could answer that if you'd like yes

1990
02:51:59,120 --> 02:52:07,080
please yeah so um I I maybe just want to
step back one step before I answer the

1991
02:52:05,200 --> 02:52:12,840
phasing question and just maybe part of
the reason why this scope change came

1992
02:52:09,880 --> 02:52:18,040
about um initially we had made the
assumption that the waste water

1993
02:52:14,680 --> 02:52:22,960
treatment plant would be equal to or
greater than the capacity of the William

1994
02:52:20,560 --> 02:52:28,479
Street Pump Station which is generally
sort of you know industry standard uh

1995
02:52:25,640 --> 02:52:33,040
when when a a collection system drains
to a pump station that Outlets directly

1996
02:52:30,760 --> 02:52:38,359
to a wastewater treatment plant
generally they're upgraded designed in

1997
02:52:35,520 --> 02:52:43,080
tandem uh they should sort of meet uh
one another's capacity and unfortunately

1998
02:52:41,359 --> 02:52:47,800
as we dug into the details of this
project we found out that that the uh

1999
02:52:45,200 --> 02:52:55,080
wastewater treatment plant capacity is
actually less than the pumping station

2000
02:52:52,960 --> 02:53:01,760
and uh there's some some complexities
there as it relates to average day flows

2001
02:52:58,640 --> 02:53:06,399
and Peak flows and so that's essentially
where we're running into some issues

2002
02:53:03,800 --> 02:53:11,720
with uh trying to upgrade the pump
station but it's it's already capable of

2003
02:53:09,640 --> 02:53:16,000
pumping more than the treat treatment
plant can handle but the Force main is

2004
02:53:14,439 --> 02:53:22,399
is not the correct
size and it's

2005
02:53:19,720 --> 02:53:28,040
um it's a bit complicated but I guess
the short answer is that it could be

2006
02:53:24,279 --> 02:53:34,720
phased probably into I would say roughly
two major phases the first phase would

2007
02:53:31,479 --> 02:53:40,239
have to include the new pumping station
and the Force

2008
02:53:36,160 --> 02:53:44,800
main um out of the entire cost it would
probably shave maybe two two and a half

2009
02:53:42,160 --> 02:53:51,000
million off of the total to do that
first piece

2010
02:53:47,520 --> 02:53:55,359
um and then the second phase I would say
you could do the EQ tank in the vve

2011
02:53:53,120 --> 02:54:02,040
chamber which is sort of the site work
on the wastewater treatment plant um to

2012
02:53:59,000 --> 02:54:07,880
and basically this is sort of a a
medium-term

2013
02:54:03,439 --> 02:54:12,279
uh solution that that buys you time
before you have to do a full-blown

2014
02:54:09,520 --> 02:54:16,760
wastewater treatment plant uh
expansion um

2015
02:54:15,640 --> 02:54:21,479
I don't know if that answer your
question mayor

2016
02:54:18,800 --> 02:54:26,640
um well it it does uh you're telling me
it could be could be two phases it could

2017
02:54:24,319 --> 02:54:31,920
be two phases but the first phase
unfortunately like no matter what has to

2018
02:54:29,040 --> 02:54:37,200
include the force man and the pumping
station yeah okay and I do know that uh

2019
02:54:35,359 --> 02:54:41,880
a few years ago we did have a leak on
that Forest main uh down in the flats

2020
02:54:40,239 --> 02:54:46,279
before it went through the uh to the
river so we certainly want I have

2021
02:54:44,399 --> 02:54:50,760
another question before I turn it and
that

2022
02:54:47,200 --> 02:54:55,920
is if we did another Force main going
through there could that that force mean

2023
02:54:53,080 --> 02:55:00,520
that's there now be used as a I'll call
it a backup or whatever

2024
02:54:58,160 --> 02:55:04,120
to you know if there was a problem or is
that or you better just to decommission

2025
02:55:02,600 --> 02:55:12,239
it and forget
about if if I can your mayor um the

2026
02:55:09,359 --> 02:55:18,600
existing Force main was leaking
unfortunately uh it it was replaced um

2027
02:55:15,800 --> 02:55:23,840
but with the same size diameter
unfortunately I I just it was before my

2028
02:55:21,439 --> 02:55:29,960
time I don't know that there was any
engineering or design behind that I mean

2029
02:55:26,520 --> 02:55:34,760
if a 250 or 12 in would have been put in
you you would have been laughing here

2030
02:55:32,120 --> 02:55:40,840
but unfortunately it was replaced with a
newer material but it's only 6 in it's

2031
02:55:37,760 --> 02:55:44,160
it's drastically undersized so even if
we increase the horsepower and the

2032
02:55:42,279 --> 02:55:50,120
pumping rate we can only Jam so much
flow through there so yeah it's it's

2033
02:55:47,560 --> 02:55:54,239
it's I would suggest it's uh abandoned
and replaced like upside yeah all right

2034
02:55:52,600 --> 02:55:58,000
thank you I just was trying to figure
out what options you know what options

2035
02:55:55,920 --> 02:56:03,239
do we have and that type of thing this
this one of course hurts because none of

2036
02:55:59,800 --> 02:56:08,479
us were aware until recently about uh
about this particular project but um so

2037
02:56:06,600 --> 02:56:15,239
other questions from Council on this
councelor Tio thank you Mayor Rob

2038
02:56:12,239 --> 02:56:21,279
Carolyn on our grant application it
would only be a one-time Grant is that

2039
02:56:17,720 --> 02:56:26,080
correct or sorry not a grant but funding
we couldn't do that in two parts it

2040
02:56:22,960 --> 02:56:31,880
would be a one time or one offer right
if we applied for it um we would be

2041
02:56:28,640 --> 02:56:35,720
doing it all at once um we could maybe
phase it within the time frame of the

2042
02:56:33,720 --> 02:56:41,279
grant but it would have to be completed
within the time frame of the grant which

2043
02:56:37,040 --> 02:56:46,239
is by 2027 so basically all at once so
what it be advantageous

2044
02:56:43,080 --> 02:56:51,239
to wait to hear back before we make any
move on this to see if we are eligible

2045
02:56:48,600 --> 02:56:51,239
for any type of

2046
02:56:51,399 --> 02:57:00,120
funding and the ask here tonight is to
uh in increase the engineering fees

2047
02:56:57,840 --> 02:57:04,439
correct that is the ask here tonight
through your worship yeah the just to

2048
02:57:02,680 --> 02:57:10,840
bring an update on the project Council
and um to present council with dillings

2049
02:57:08,279 --> 02:57:15,000
scope than Caroline and if I can add to
that to be successful with the grant

2050
02:57:13,239 --> 02:57:20,439
they're looking for projects that are
ready to go so completing the

2051
02:57:17,359 --> 02:57:27,680
engineering work would make us
more more eligible for funding they want

2052
02:57:23,720 --> 02:57:33,640
things that are ready to go follow up
would the engineering be done by the

2053
02:57:29,760 --> 02:57:37,279
time this application is submitted or I
guess would have to

2054
02:57:35,000 --> 02:57:41,840
be through your worship that the
engineering does not have to be done um

2055
02:57:40,080 --> 02:57:44,920
in time for the applications my
understanding we had the opportunity to

2056
02:57:43,359 --> 02:57:49,120
sit in a webinar get some information
about it um so it's good the engineering

2057
02:57:47,160 --> 02:57:55,200
is underway but it doesn't have to be
done um prior to the application yes

2058
02:57:52,720 --> 02:58:02,000
what I meant by that was that the more
we could keep continue to move it ahead

2059
02:57:57,439 --> 02:58:08,120
the better it is for us um and uh and in
fact with this grant the uh engineering

2060
02:58:05,439 --> 02:58:12,680
that we've already done I think up until
forget what the date was um the

2061
02:58:10,760 --> 02:58:17,640
pre-engineering some of that cost will
actually be covered by the grant

2062
02:58:15,520 --> 02:58:21,680
question okay Council
Irwin uh again two questions your

2063
02:58:19,720 --> 02:58:26,920
worship through you um I'll ask the easy
one first uh the $50,000 additional

2064
02:58:24,800 --> 02:58:30,000
engineering cost will that come through
development charge

2065
02:58:34,760 --> 02:58:41,399
fund an answer we don't have an answer
to that right now maybe we'll have to

2066
02:58:39,160 --> 02:58:47,840
look that up for you certainly we'd have
to Ure that this is directly related to

2067
02:58:44,040 --> 02:58:52,760
to uh increase development um I think
that that could certainly be suggested

2068
02:58:49,920 --> 02:58:56,359
that the upgrades are part of that but
I'd have to look at our development

2069
02:58:54,600 --> 02:59:00,800
charge B I'm not
sure um how much related to the dillian

2070
02:58:59,040 --> 02:59:05,600
street pumping station was put in there
so it's my reluctance well okay I'll

2071
02:59:04,319 --> 02:59:09,120
wait for the answer but it makes sense
to me but anyways the second one is a

2072
02:59:07,160 --> 02:59:17,359
little more difficult and a little more
political what's the impact of this um

2073
02:59:13,319 --> 02:59:17,359
project in terms of the assol

2074
02:59:20,239 --> 02:59:29,800
subdiv um you may recall
that um in

2075
02:59:27,319 --> 02:59:34,760
2023 we did tell them there was certain
amount of capacity available for them

2076
02:59:32,359 --> 02:59:39,680
and they have gone ahead based on that
but there is not enough capacity to

2077
02:59:37,520 --> 02:59:44,560
complete their Project without doing
this

2078
02:59:41,399 --> 02:59:47,960
work I I think I'll I'll go we have to
keep the project moving there's no

2079
02:59:46,560 --> 02:59:51,720
question with the engineer we have to
keep this project

2080
02:59:49,239 --> 02:59:57,720
moving to get to where we need to be but
that's any more questions

2081
02:59:54,600 --> 03:00:02,720
Council any
more Council

2082
02:59:59,800 --> 03:00:08,720
Deo when the current plant was
engineered that land was all taken into

2083
03:00:05,359 --> 03:00:08,720
account as development

2084
03:00:09,680 --> 03:00:20,640
land why and and assigned to all along
Queen Street out to naron to different

2085
03:00:18,319 --> 03:00:22,920
properties why all of a sudden have we
got

2086
03:00:25,000 --> 03:00:31,960
nothing I I we don't have have an answer
for what is being thought of at that

2087
03:00:30,920 --> 03:00:35,060
time
[Music]

2088
03:00:38,200 --> 03:00:48,120
um what was
that oh Jason

2089
03:00:44,439 --> 03:00:54,880
if you'd like I could take a stab please
take a stab at that um the the the work

2090
03:00:51,279 --> 03:01:00,720
that was done bit prior uh I Believe by
kmk was close to what 20 years ago close

2091
03:00:59,120 --> 03:01:08,439
to 20 years ago so it looked at a
20-year growth Horizon and what where

2092
03:01:04,200 --> 03:01:13,760
we're at 20 years later it it just
doesn't seem to jive with the new

2093
03:01:11,279 --> 03:01:19,520
numbers we're coming up at so like where
the exercise that we went through was

2094
03:01:15,840 --> 03:01:24,200
all of the proposed development that's
currently on the table in front of

2095
03:01:21,880 --> 03:01:28,359
council or that we feel would be
upcoming or very highly likely to be

2096
03:01:26,399 --> 03:01:33,880
developed and both naron and Elsa Craig
was all uh considered and that's

2097
03:01:31,560 --> 03:01:39,479
essentially what we're working towards
for the ultimate design of the new

2098
03:01:36,239 --> 03:01:49,720
William Street pumping station but the
current capacity of the plant is is

2099
03:01:44,239 --> 03:01:49,720
um drastically less than that

2100
03:01:53,200 --> 03:02:02,600
um okay I will I guess I I I will add
that as part of these improvements um at

2101
03:02:00,640 --> 03:02:07,080
whatever point the municipality does
proceed and and the new pump station

2102
03:02:05,200 --> 03:02:13,960
gets uh
constructed uh in the initial stages

2103
03:02:10,760 --> 03:02:20,040
um there will only be sort of a minim
amount of capacity

2104
03:02:16,040 --> 03:02:23,960
granted uh or made available but this
still has to happen because the pump

2105
03:02:22,239 --> 03:02:28,359
station Force main and wastewater
treatment plant sort of all need to be

2106
03:02:26,600 --> 03:02:33,920
Apples to Apples orange to oranges and
they're not right now it's all three

2107
03:02:30,479 --> 03:02:40,160
components that don't work well together
they're not really designed to be

2108
03:02:35,319 --> 03:02:44,640
compatible so the new pump station would
be enough capacity and pumps and wet

2109
03:02:42,439 --> 03:02:50,479
well to be good enough for the next 75
years same for the forest main um but

2110
03:02:47,479 --> 03:02:56,439
that doesn't do anything for the
wastewater treatment plant but after

2111
03:02:53,040 --> 03:03:01,840
that is done I would highly recommend
that the municipality uh look at an ey

2112
03:02:59,200 --> 03:03:07,080
and I study because there's
approximately six liters a second that

2113
03:03:04,680 --> 03:03:14,600
we're seeing um come into the wastewater
treatment plant as rainwater or inflow

2114
03:03:10,239 --> 03:03:20,120
and infiltration so um it once the
municipality does phase one I I would

2115
03:03:17,840 --> 03:03:24,960
highly recommend that in that same time
you address or try to address the inii

2116
03:03:22,760 --> 03:03:30,840
issues and the more inii that you can
get out of the system before you decide

2117
03:03:28,200 --> 03:03:34,880
you know or move forward with a Final
Phase that might be a treatment plant

2118
03:03:32,520 --> 03:03:40,279
upgrade you could find by pulling catch
basins and you know roof water leaders

2119
03:03:37,000 --> 03:03:46,800
out of the sanitary um will be a much
more economical way to find

2120
03:03:44,680 --> 03:03:51,080
capacity I think that's a great Point
Jason and we hadn't talked about that

2121
03:03:48,520 --> 03:03:55,640
here at Council yet but uh we did talk
about it at committee that we have a lot

2122
03:03:53,560 --> 03:04:00,120
of rainwater coming into our system and
it really shows council's seen that on

2123
03:03:58,040 --> 03:04:04,680
the uh the peak flows and stuff after a
heavy rain event when Aqua brings a

2124
03:04:02,520 --> 03:04:10,840
report so I think that's a great Point
made that we have to address that as

2125
03:04:07,760 --> 03:04:14,760
well is there any other questions
here if not we have a recommendation in

2126
03:04:13,080 --> 03:04:19,120
front of
uh to receive it as information but also

2127
03:04:16,560 --> 03:04:27,040
to increase the uh engineering
$50,000 to the L price of

2128
03:04:23,439 --> 03:04:35,200
$175,700 moveed by councelor D seconded
by councel heel all in favor carried

2129
03:04:31,160 --> 03:04:37,359
thank you thank you thanks Jason thank
you

2130
03:04:37,880 --> 03:04:42,000
mayor okay I think that's your last

2131
03:04:42,359 --> 03:04:49,200
report
you got one

2132
03:04:46,160 --> 03:04:56,399
more yeah no no but I mean that's your
last okay Brandon you have a

2133
03:04:53,439 --> 03:05:02,080
report thanks thanks Rod thanks for
coming

2134
03:04:58,040 --> 03:05:07,239
Rod Mar members of council the uh report
in front of you is to do with the score

2135
03:05:04,520 --> 03:05:12,359
clock project that was approved December
of 2023 to move forward with council's

2136
03:05:10,600 --> 03:05:17,680
wish at that time was for staff to come
up with a sponsorship method to try and

2137
03:05:14,960 --> 03:05:24,040
fund the score clock um at least a large
portion of it um myself and Felicia have

2138
03:05:21,800 --> 03:05:30,560
come up with a sponsorship campaign to
try and fund that score clock as you can

2139
03:05:26,880 --> 03:05:35,319
see in the report um there are multiple
options that we've come up with

2140
03:05:32,200 --> 03:05:38,520
including the most lucrative one the
title sponsorship which would provideing

2141
03:05:37,399 --> 03:05:43,640
rights to the
arena as Council may be aware we have

2142
03:05:41,560 --> 03:05:46,880
rfpd for naming rights in the past and
been successful in attaining anyone for

2143
03:05:46,160 --> 03:05:54,279
that
service um with the Platinum sponsor the

2144
03:05:50,600 --> 03:05:58,600
Olympia ice resurfacer WP is included
this is also a project that has been

2145
03:05:56,000 --> 03:06:04,279
rfpd in the past and been
unsuccessful staff's belief is that

2146
03:06:02,000 --> 03:06:11,399
going into a blind tender process May
deter some businesses from going after

2147
03:06:07,560 --> 03:06:17,920
these these opportunities so putting a
value on it which they know will make

2148
03:06:14,760 --> 03:06:24,120
them more likely to take that
sponsorship most of the sponsorships

2149
03:06:20,120 --> 03:06:28,279
were designed um with what's included in
them and then having a certain margin

2150
03:06:26,279 --> 03:06:33,520
over top like a board sign for five
years versus a sports field for f Sports

2151
03:06:31,479 --> 03:06:39,279
field signed for five years in silver
sponsorship if you take the numbers on

2152
03:06:36,040 --> 03:06:47,880
those actual sponsorships you and add
both uh percentage just it's pretty much

2153
03:06:42,840 --> 03:06:51,279
in with each other so the added added
sponsor will be a public skate and then

2154
03:06:49,760 --> 03:06:54,680
having your name on a plaque as you
enter the arena we already have a donor

2155
03:06:52,760 --> 03:06:59,760
board for the arena so a separate plaque
on there that basically indicates our

2156
03:06:57,040 --> 03:07:08,239
scoreboard was brought to you by title
sponsor X Platinum sponsor y gold

2157
03:07:02,800 --> 03:07:12,560
sponsor ABCDEF silver sponsor abcdf Etc
so if there's any

2158
03:07:09,920 --> 03:07:16,600
questions happy to answer questions for
Brandon

2159
03:07:14,040 --> 03:07:19,399
counc irn then counc Nera did I hear you
correctly you're going to put an RFP out

2160
03:07:18,479 --> 03:07:25,359
for
fundraising uh no it's not an RFP it it

2161
03:07:22,359 --> 03:07:32,479
is the sponsorship package indicated in
the I heard the term rfps so in the past

2162
03:07:29,479 --> 03:07:36,319
when we wanted a a naming right sponsor
it wasn't a fundraiser it was just for

2163
03:07:34,160 --> 03:07:40,720
naming rights of the Arena we put out an
an art like a request for tender for the

2164
03:07:38,800 --> 03:07:44,920
highest bidder would get their name on
The Arena so RFP because it would be a

2165
03:07:43,720 --> 03:07:49,920
proposal this is what I would like to
name the arena at this cost across this

2166
03:07:47,279 --> 03:07:52,760
many years this is what I would like in
and we were unsuccessful just just

2167
03:07:51,560 --> 03:07:57,800
through your work certainly we're not
going to try that again no what I'm

2168
03:07:55,399 --> 03:08:01,120
suggesting is this is this is a package
that would be approved and we would try

2169
03:07:59,439 --> 03:08:06,560
and sell that
sponsor thank you okay councelor Nera

2170
03:08:04,720 --> 03:08:12,399
and Brandon what happens if we don't get
the the money to for the scoreboard how

2171
03:08:10,120 --> 03:08:16,080
will you be securing funding for that
through grants

2172
03:08:13,640 --> 03:08:19,960
through uh certainly I would plan on
bringing a report back to council

2173
03:08:17,840 --> 03:08:24,479
probably at the end of April to identify
where we're at in this campaign and then

2174
03:08:22,399 --> 03:08:28,319
test council's appetite if we've if we
fundraised

2175
03:08:25,760 --> 03:08:32,800
40,000 um I would bring that back and
see where councils appetite to proceed

2176
03:08:30,080 --> 03:08:38,239
the project is my belief is that we will
be successful in fundraising more than

2177
03:08:35,720 --> 03:08:42,520
that just a follow-up comment and
Brandon I just want to thank you for

2178
03:08:39,920 --> 03:08:45,720
coming up with ideas to get money and
not for ask Council for

2179
03:08:47,640 --> 03:08:54,319
money counc canelon thank you Mayor Rob
well Brandon I'm excited about this uh

2180
03:08:52,680 --> 03:08:58,040
the pro proposal you have brought
forward and I think I think you will be

2181
03:08:55,920 --> 03:09:01,760
successful and I look forward to hearing
positive

2182
03:08:59,319 --> 03:09:07,160
updates and just one final note on it
any title sponsor um will come back to

2183
03:09:05,120 --> 03:09:11,239
Council in in the form of an agreement
that outlines um the naming rights

2184
03:09:09,600 --> 03:09:16,399
agreement which is quite common for
other municipalities rights

2185
03:09:13,840 --> 03:09:20,520
there okay any other any other questions
on that okay we have a motion in front

2186
03:09:18,520 --> 03:09:25,200
of us to approve the sponsorship methods
outlined in the report moved by

2187
03:09:23,040 --> 03:09:34,560
councelor Nera seconded by Deputy Mayor
hodgin all in favor carried thank you

2188
03:09:29,600 --> 03:09:34,560
thank you we're already at passing of

2189
03:09:39,439 --> 03:09:44,920
accounts that's the liveliest council's
been for a while when I said

2190
03:09:44,960 --> 03:09:51,439
okay passing of
accounts thank you your worship the

2191
03:09:49,760 --> 03:09:56,600
report in front of you outlines the
municipality's expenses for the period

2192
03:09:53,520 --> 03:10:00,560
of January 12th through to February 1st
for a total of $780,000

2193
03:10:01,080 --> 03:10:09,359
18379 I have received um questions from
members of council that I would like to

2194
03:10:06,160 --> 03:10:13,800
share with all of council so the first
question is the payment of

2195
03:10:11,840 --> 03:10:19,760
176,000
894 to middlex Center for the cul is

2196
03:10:17,840 --> 03:10:24,960
that the total cost to the
municipality so this is the total cost

2197
03:10:22,760 --> 03:10:28,640
to the municipality so the total cost
for the project was $

2198
03:10:29,319 --> 03:10:39,239
313,50 so the 50% share to the
municipality is the

2199
03:10:34,760 --> 03:10:47,160
15654 and that is the total cost for the
project the second question is um the

2200
03:10:43,720 --> 03:10:52,600
payment to Elgen County um
for I'll I'll read the exact question

2201
03:10:50,439 --> 03:10:57,640
for the exact same thing hasmat
operations awareness um for 452 both on

2202
03:10:56,600 --> 03:11:03,960
December
31st um why did we pay them twice for

2203
03:11:00,960 --> 03:11:10,880
the same service uh the there is the
second part of the question um is that

2204
03:11:07,800 --> 03:11:18,920
we are paying for two personnel as well
um help me understand this expense so uh

2205
03:11:15,800 --> 03:11:23,680
basically uh the expense here is for
training for some of our

2206
03:11:21,000 --> 03:11:31,439
firefighters um that was done through
Elgen County um there were one two three

2207
03:11:28,439 --> 03:11:38,680
four different courses that some of our
firefighters attended um the first one

2208
03:11:35,319 --> 03:11:43,720
is a fire instructor one course that was
attended by one of our firefighters

2209
03:11:40,720 --> 03:11:49,920
Casey wall uh the second second one is
public information officer course that

2210
03:11:46,399 --> 03:11:55,000
was attended by Scott dones and Victoria
Constantine and then this this one here

2211
03:11:52,479 --> 03:12:00,399
in regards to the Hazmat awareness
operations um yes there were two

2212
03:11:57,560 --> 03:12:04,239
payments um the reason that there was
two payments and they were not all

2213
03:12:01,960 --> 03:12:09,479
included in the same payment was because
it was on two different dates two

2214
03:12:06,920 --> 03:12:13,680
different dates so we had one
firefighter attend one session and a

2215
03:12:12,000 --> 03:12:18,000
different firefighter attend with the
other session and Elgen County invoices

2216
03:12:16,800 --> 03:12:25,000
per
course and then the third one is for uh

2217
03:12:21,479 --> 03:12:29,880
Fire officer 4 and Scott Jones uh
attended that um course as

2218
03:12:30,760 --> 03:12:39,600
well the next question is regarding the
payment to Anderson

2219
03:12:37,040 --> 03:12:45,720
electronic um it says the description
says annual inspections to what so this

2220
03:12:43,520 --> 03:12:51,239
is the annual inspection of the fire
alarm and emergency lighting at 11

2221
03:12:49,399 --> 03:12:56,120
different facilities within the
municipality so the Elsa Craig Community

2222
03:12:53,720 --> 03:13:01,359
Center the Elsa Craig Library the Elsa
Craig Medical Center this building the

2223
03:12:59,319 --> 03:13:05,960
Carnegie Library the Park Hill medical
center the Leisure Club the Park Hill

2224
03:13:03,800 --> 03:13:10,600
Community Center the Park Hill Arena the
West Williams Hall as well as the old

2225
03:13:08,279 --> 03:13:10,600
town

2226
03:13:10,720 --> 03:13:19,160
hall and the last question question um
is not regarding um these accounts but

2227
03:13:17,640 --> 03:13:24,359
it was a question that was brought up at
the last meeting in January and it was

2228
03:13:22,239 --> 03:13:30,160
regarding uh the additional dollar
amount for the fire hall um so was that

2229
03:13:27,560 --> 03:13:34,279
amount included in your previous project
cost report or is it over and above what

2230
03:13:33,120 --> 03:13:39,439
we saw
previously I will let Brandon speak to

2231
03:13:37,200 --> 03:13:39,439
that

2232
03:13:40,080 --> 03:13:47,160
question so the last two bills would
have been the November progress payment

2233
03:13:44,840 --> 03:13:52,239
as well as the December progress
payment um portions of it are included

2234
03:13:50,000 --> 03:13:55,880
in the contract others would be over and
above such as um you do ashalt you pay

2235
03:13:54,840 --> 03:14:00,359
an AC
adjustment um that cost is never

2236
03:13:59,040 --> 03:14:03,319
budgeted for because they don't know
what the adjustment is going to be

2237
03:14:01,720 --> 03:14:09,000
typically if you pay in November it's a
little bit higher um some of the other

2238
03:14:06,520 --> 03:14:12,720
costs were over the allowances already
so our testing allowance we kind of blew

2239
03:14:11,000 --> 03:14:17,560
out of the water with the contaminated
soils so any testing for ashalt

2240
03:14:15,560 --> 03:14:22,960
compaction we were already over but they
needed to be done um there's also some

2241
03:14:20,720 --> 03:14:27,439
that were credits back towards the
contract um we had about $30,000 saved

2242
03:14:25,880 --> 03:14:31,760
on the fencing by delaying to the end of
the project so that was a credit coming

2243
03:14:29,120 --> 03:14:36,720
back there are a couple outstanding
items as well um we do have Hydro

2244
03:14:34,479 --> 03:14:42,279
Seating to be done still as well as top
coat on the rear side of the fire hall

2245
03:14:40,000 --> 03:14:47,800
so those will come with an AC adjustment
on that but the um Hydro seing will be

2246
03:14:45,960 --> 03:14:53,560
included in the contract and we have
about 50,000 in allowance on that we're

2247
03:14:49,960 --> 03:14:55,680
expected to get back as well so hope
that

2248
03:14:57,200 --> 03:15:02,080
helps is that all your questions that
you had to

2249
03:15:02,720 --> 03:15:09,359
you yes your worship those were all the
questions that I received I now open the

2250
03:15:07,720 --> 03:15:16,720
floor to any other questions other
questions councelor K thank you mayor

2251
03:15:12,040 --> 03:15:25,120
Estelle was that last question one I
earlier yes it was okay

2252
03:15:21,239 --> 03:15:34,359
um do we know do we have any idea how
many more dollars we need to finish this

2253
03:15:30,319 --> 03:15:38,680
with I would estimate that
since I would say since the November

2254
03:15:36,640 --> 03:15:44,399
progress billing now that contract value
that I brought you in the last report

2255
03:15:41,160 --> 03:15:44,399
will be higher than what we

2256
03:15:48,040 --> 03:15:55,160
okay other
questions no other questions we need a

2257
03:15:53,239 --> 03:16:01,439
someone to make a motion to receive this
for Council Irwin councel Nera all in

2258
03:15:57,840 --> 03:16:01,439
favor Carri thanks

2259
03:16:01,760 --> 03:16:12,840
Estelle uh
committees so Lake here in

2260
03:16:07,840 --> 03:16:19,680
primary ABCA uh sorry primary
just received notice that may or sorry

2261
03:16:15,279 --> 03:16:27,680
March 7th is the next meeting okay
ABCA Blue Water recycling for

2262
03:16:23,239 --> 03:16:32,960
information okay um Economic
Development nothing to report but we did

2263
03:16:30,359 --> 03:16:39,000
have an our first North Middle sex
business associating meeting on the 25th

2264
03:16:35,760 --> 03:16:39,000
of January and it was very

2265
03:16:40,120 --> 03:16:44,279
well uh local school advisory

2266
03:16:45,359 --> 03:16:52,040
meeting tomorrow night your worship and
we have some additional information

2267
03:16:48,840 --> 03:16:58,439
we'll be presenting including enrollment
numbers for local schools um and

2268
03:16:56,120 --> 03:17:03,040
including a report from the school board
on the review of School boundaries which

2269
03:17:01,760 --> 03:17:09,640
would be interesting when we bring it
forward thank you I'm hoping to

2270
03:17:06,199 --> 03:17:09,640
attend uh Rec

2271
03:17:09,840 --> 03:17:19,319
committee okay policies
policies same yeah policy we don't meet

2272
03:17:16,239 --> 03:17:24,040
until we kept you busy last
week fire

2273
03:17:21,520 --> 03:17:29,080
committee budget committee uh so we're
working on it and we have another

2274
03:17:26,160 --> 03:17:35,439
meeting Friday which I'm sure will be
all day but uh we have been meeting and

2275
03:17:32,640 --> 03:17:40,560
um thanks Estelle for getting us to this
point but yeah we do have another

2276
03:17:37,600 --> 03:17:46,560
meeting but that process is happening uh
Community Development

2277
03:17:42,960 --> 03:17:51,760
we can say that that has been we've met
and the results will be coming to counc

2278
03:17:48,720 --> 03:17:59,359
for the next meeting correct okay for
the next February meeting the results

2279
03:17:53,439 --> 03:18:06,640
will be coming to council look Aqua
advis um still have not received a date

2280
03:18:02,680 --> 03:18:11,680
for a meeting okay uh so correspondents
the first one is a or skills Development

2281
03:18:08,760 --> 03:18:16,640
Fund to re and to receive and consider
support not going to read that whole

2282
03:18:14,359 --> 03:18:24,040
motion uh I don't think I need to I'm
sure you have all looked at

2283
03:18:19,560 --> 03:18:24,040
it is there a motion to support

2284
03:18:24,479 --> 03:18:29,120
that seeing none it's receive and

2285
03:18:30,640 --> 03:18:40,800
fil um Municipality of Tweed the license
plate renewal i' like to support that M

2286
03:18:38,520 --> 03:18:43,399
up going to be tougher to do now that
they've got rid of their service

2287
03:18:41,680 --> 03:18:47,160
matarial
it okay you would make a motion to

2288
03:18:45,520 --> 03:18:52,279
support that is there a secondary for
that councelor K in favor of that

2289
03:18:50,439 --> 03:18:58,319
carried
okay thank you uh city of sna the carbon

2290
03:18:56,040 --> 03:19:03,880
tax I support that one as well although
I know it's pah but I was support okay

2291
03:19:00,760 --> 03:19:09,439
peer counc Nera all in
favor

2292
03:19:06,199 --> 03:19:15,160
carried uh Township of ler Lake
occupational health and safety act

2293
03:19:12,600 --> 03:19:15,160
receive and

2294
03:19:15,520 --> 03:19:24,199
file letter from
Enbridge of gas uh rebasing application

2295
03:19:22,880 --> 03:19:31,520
receive and
file uh mlhu Board of Health meeting

2296
03:19:28,600 --> 03:19:36,800
summary receive and file city of
Stratford Civic night invitation

2297
03:19:33,640 --> 03:19:36,800
everybody's received that

2298
03:19:37,279 --> 03:19:44,120
invitation okay we'll see file it other
energent business

2299
03:19:43,239 --> 03:19:50,399
Council
ke thank you Mayor Rob um just as of

2300
03:19:47,720 --> 03:19:54,319
today I've received three uh phone calls
from residents of w for wanting to know

2301
03:19:52,920 --> 03:19:59,359
when they may expect to see a road
grader on argal street they have called

2302
03:19:57,760 --> 03:20:05,439
they have witness road graders being
everywhere else but on oural so maybe

2303
03:20:03,199 --> 03:20:10,920
like to see some activity there within
by the weekend would maybe save me on my

2304
03:20:08,199 --> 03:20:14,960
phone Bell hopefully before the weekend
right so okay go ahead Jaden do you have

2305
03:20:13,640 --> 03:20:18,880
something to add to that I know they've
been on that road when it was too wet

2306
03:20:17,319 --> 03:20:23,040
like when it was very wet they've been
on AR I don't know if they were the

2307
03:20:20,080 --> 03:20:27,800
whole length and I know they were doing
they did the North End here yesterday

2308
03:20:26,239 --> 03:20:32,880
but they only the North End to naron
road so could we get a a an answer from

2309
03:20:31,239 --> 03:20:37,520
staff to send that through the Council
on that maybe to all of council because

2310
03:20:34,880 --> 03:20:41,479
I received some as well if I could
actually just have an email sent to me

2311
03:20:39,720 --> 03:20:45,640
or a message that's what I mean but if
you don't mind sending it to all the

2312
03:20:43,000 --> 03:20:49,239
council think I've been getting some of
those same questions in order to cool

2313
03:20:47,199 --> 03:20:53,000
the conversation I said I would be in
touch with them tomorrow yeah okay you I

2314
03:20:51,720 --> 03:20:58,120
think that's
reasonable um other business councelor

2315
03:20:55,479 --> 03:21:02,640
canel you had some yes I do uh I would
Echo councelor ke's concerns I also got

2316
03:20:59,800 --> 03:21:06,880
a call today about the road has been but
when you drive over it once the pootles

2317
03:21:04,520 --> 03:21:11,479
magically reappear the other issue that
I wanted to bring up is I had a call

2318
03:21:08,680 --> 03:21:14,920
today from someone who uh got their tax
bill

2319
03:21:12,600 --> 03:21:18,640
but they asked if with the new format if
the still automatic withdrawal still

2320
03:21:21,840 --> 03:21:29,000
applies uh thank you through your
worship uh yes they do uh there was a

2321
03:21:26,720 --> 03:21:34,840
button that was not clicked in printing
the paq notes on the tax notices but

2322
03:21:32,279 --> 03:21:41,000
rest assure all residents if you were
registered in a p program you are still

2323
03:21:38,199 --> 03:21:45,520
registered in a p program as a followup
to that and this is and I've already

2324
03:21:43,479 --> 03:21:50,560
sent an email to the chair of the policy
committee uh I've got a couple of calls

2325
03:21:48,319 --> 03:21:55,840
from rate payers who attempted to
contact the municipality and we're

2326
03:21:52,960 --> 03:22:00,080
unable to connect with anyone or leave a
voice message because the mailbox is

2327
03:21:57,680 --> 03:22:03,359
full and I and I know we have a policy
in terms of returning TOS to rirs I

2328
03:22:02,399 --> 03:22:07,560
believe was
40 but if mailboxes are full then we

2329
03:22:06,080 --> 03:22:11,399
need to do something about it and
unfortunately this particular case I

2330
03:22:09,319 --> 03:22:15,800
believe it's uh someone who's not been
available work because Illness but then

2331
03:22:14,920 --> 03:22:19,840
we have we have to make some
accommodations for that we have to

2332
03:22:17,160 --> 03:22:26,040
address the issue so that people know
what to do when they need to get a hold

2333
03:22:22,720 --> 03:22:31,479
of go ahead go ahead Estelle true your
worship um you are correct it is the

2334
03:22:28,960 --> 03:22:39,040
mailbox of the individual who has uh
been away on an extended leave we did

2335
03:22:34,479 --> 03:22:45,479
have a a short-term contract individual
in that seat and like you I am now

2336
03:22:42,560 --> 03:22:52,800
finding out that uh those voicemails
were still in the mailbox and have not

2337
03:22:47,359 --> 03:23:00,520
been returned um we are working on it um
the information now is for individuals

2338
03:22:55,960 --> 03:23:04,960
to contact myself and I am returning CS
great but anyway as a followup can I get

2339
03:23:02,479 --> 03:23:10,160
a report back what our policy is on
returning

2340
03:23:07,319 --> 03:23:14,239
costs as chair we'll take it look up
with the policy and see what it is and

2341
03:23:12,319 --> 03:23:20,399
you'll get hear from
me okay is that it councelor Nera I've

2342
03:23:18,359 --> 03:23:25,640
gotten a couple emails from R pairs
regarding the parking on the Boulevard

2343
03:23:22,359 --> 03:23:32,439
on Hasting streets um maybe this
question for you Ashley can we add some

2344
03:23:28,160 --> 03:23:37,239
more signage that says no parking or um
tell the the parish members where they

2345
03:23:35,080 --> 03:23:42,279
could park so they don't park on the
neighboring uh

2346
03:23:40,080 --> 03:23:47,319
Lawns thank you and
worship uh staff have been in contact

2347
03:23:45,399 --> 03:23:52,760
with that parish and and that church in
general we have tried to connect them

2348
03:23:50,279 --> 03:23:58,120
with neighboring businesses in the area
to resolve parking conflicts as to

2349
03:23:55,439 --> 03:24:04,199
provide them alternative sources also we
have um mentioned and tried to persuade

2350
03:24:01,520 --> 03:24:09,720
to use the available Municipal parking
lots such as um like our parking lots

2351
03:24:07,160 --> 03:24:14,000
here our side street parking where it is
permitted and uh the parking lot behind

2352
03:24:12,800 --> 03:24:20,239
the post
office staff have also uh

2353
03:24:18,120 --> 03:24:25,920
been we've been working with public
works department to get increased

2354
03:24:22,160 --> 03:24:30,640
signage in the area to add signage that
explicitly States the no parking on that

2355
03:24:27,840 --> 03:24:35,359
Boulevard and we've also U Been in
conversation that it might end up in

2356
03:24:32,560 --> 03:24:42,520
site plan or having
um is it called sorry an increased

2357
03:24:39,560 --> 03:24:47,479
parking space for disability parking
that also has to be done through a

2358
03:24:44,840 --> 03:24:53,160
process with infrastructure I
believe thank you

2359
03:24:49,279 --> 03:24:57,199
Ashley any other Business Council wiwin
thank you worship I've had some

2360
03:24:55,000 --> 03:25:01,239
constituents um share with me their
concern that since we removed the

2361
03:24:58,720 --> 03:25:06,439
electronic speeding sign on Queen Street
coming south into Elsa Craig speed has

2362
03:25:04,239 --> 03:25:11,239
begun to increase and I'm wondering if
we're going to consider replacing that

2363
03:25:09,520 --> 03:25:14,760
sign or putting a temporary sign back in
place

2364
03:25:12,279 --> 03:25:18,120
um because that is quite a busy road and
traffic has started to increase

2365
03:25:18,199 --> 03:25:25,080
again
Jaden through your through you your

2366
03:25:22,319 --> 03:25:29,399
worship um we would we're C we're
planning on bringing back another report

2367
03:25:26,439 --> 03:25:34,279
to council um we look at doing this on a
six Monon rotation approximately just to

2368
03:25:32,199 --> 03:25:39,600
to keep you guys updated sorry keep
Council updated on the um on the data

2369
03:25:37,399 --> 03:25:43,680
we're getting and then suggesting new
locations keep rotating those signs

2370
03:25:41,239 --> 03:25:46,800
around so um thank you for the comment
we'll take that under consideration for

2371
03:25:45,800 --> 03:25:53,080
the next
report okay any other business I just

2372
03:25:50,199 --> 03:25:58,800
have one uh it's it's come out at the
budget committee and that is to um

2373
03:25:56,359 --> 03:26:02,840
because we apply for a lot of Grants is
to have a have it on paper what grants

2374
03:26:01,800 --> 03:26:06,479
we've all
applied that came up at committee

2375
03:26:04,960 --> 03:26:10,600
because we're talk about not everybody
knows about all the grants so just to

2376
03:26:08,720 --> 03:26:17,439
increase communication to have that come
up that's something counc ke um can we

2377
03:26:14,680 --> 03:26:21,040
also have uh an indicator as to what
ones we have been successfully granted

2378
03:26:19,520 --> 03:26:26,640
just or for
interesting yes certainly what I could

2379
03:26:23,040 --> 03:26:30,279
put on on a regular basis is maybe other
every other meeting what grants were

2380
03:26:28,040 --> 03:26:33,600
applied for and which ones and on the
list show which on be successful

2381
03:26:31,840 --> 03:26:37,160
certainly if we're a successful one I
would immediately let Council know

2382
03:26:34,960 --> 03:26:40,399
anyway but it'll go on the list as well
perfect thank you yeah just so that

2383
03:26:38,720 --> 03:26:46,560
everybody has is
aware okay any other business seeing

2384
03:26:43,479 --> 03:26:52,399
none we'll move on deferred
items I don't think we have well we did

2385
03:26:49,800 --> 03:26:57,279
talk about the Surplus Farm Severance
education uh that we'd have that before

2386
03:26:54,960 --> 03:27:02,000
a council meeting we're not sure which
council meeting yet yes I spoke to the

2387
03:26:59,680 --> 03:27:06,080
planners today about that your worship
and so they're suggesting coming to the

2388
03:27:04,239 --> 03:27:11,120
planning meeting either in March or
April depending on um availability

2389
03:27:09,279 --> 03:27:17,279
starting an hour early starting the
meeting at 5 with a a uh educational

2390
03:27:14,479 --> 03:27:22,239
session with Council uh the presentation
and the time for questions prior to the

2391
03:27:19,760 --> 03:27:27,439
regular meeting starting
okay uh Communications including uh

2392
03:27:25,040 --> 03:27:31,760
County Council you've got the highlights
in front of you there has not been

2393
03:27:28,720 --> 03:27:37,399
another meeting since that we meet next
Tuesday reading of the

2394
03:27:35,319 --> 03:27:43,640
bylaws thank you your worship through
you we have bylaws 6 to 10 of 202 four

2395
03:27:41,680 --> 03:27:51,160
for first and second
reading first and second Council canelon

2396
03:27:46,960 --> 03:27:56,560
counc ke all in favor carried and third
and final please counc dagel Deputy

2397
03:27:54,000 --> 03:28:02,520
Mayor hjin all in favor
carried thank you uh need a motion to go

2398
03:27:59,600 --> 03:28:06,359
into close just and that is for advice
that is subject to client solicitor

2399
03:28:04,680 --> 03:28:10,199
privilege including Communications
necessary for that purpose winter

2400
03:28:08,279 --> 03:28:15,359
maintenance contract move by councelor
Nera section by Council Irwin all in

2401
03:28:12,560 --> 03:28:18,800
favor thank you and I want to thank
Council for staying with us I know it's

2402
03:28:17,880 --> 03:28:22,840
a big
agenda and to staff as well Council and

2403
03:28:21,319 --> 03:28:26,399
staff for going through this so we'll
move to close

2404
03:28:30,359 --> 03:28:37,960
yeah we are back in open Council we have
no report at this time coming out of

2405
03:28:35,359 --> 03:28:44,040
council uh at this time I would just ask
move to

2406
03:28:40,199 --> 03:28:49,120
ajour Nera and counselor ke all in favor
Carri thanks everyone very

2407
03:28:46,120 --> 03:28:49,120
much