[1:54] test test [1:58] like to call the September 8th, 2026 meeting of the Northfield Township Board [2:02] of Trustees to order. Please observe a moment of silence. [2:17] Thank you. Please rise for the pledge of allegiance. [2:21] » I pledge allegiance to the flag of the United States of America and to the [2:27] republic for which it stands, one nation under God, indivisible, with liberty and [2:33] justice for all. [2:39] Miss Manley, can you please call roll? >> Only [2:42] » here. >> Moco [2:43] » here. >> Check present. Otto [2:45] » present. Manley here. Roman >> here. [2:48] » And Donner is absent with notice. >> Thank you. I'd like to make a motion to [2:53] approve the minutes from August 25th, 2026 special meeting and dispense with [2:57] reading. >> Support. [2:59] » Supported by Chick. Any questions, comments, corrections? [3:02] Seeing none, all in favor indicate by saying I. I opposed. Eyes have it. 6. [3:08] I'd like to make a motion to approve the minutes from August 25th, 2026 regular [3:12] meeting and dispense with reading. >> Court. [3:16] » Uh, Miss Chick again. Uh, any questions, comments, corrections [3:21] on that? Seeing none, all in favor indicate by saying I. [3:25] » I opposed. Eyes have it. 6. Uh, make a motion to approve the consent agenda as [3:32] presented. >> Support. supported by Manley. Any [3:35] questions, comments? Seeing none, all in favor indicate by [3:40] saying I. >> I. [3:41] » I. Opposed. Eyes have it. 60. I make a motion we adopt the balance of [3:47] the agenda. >> Supported by Manley. [3:52] All in favor indicate by saying I. I. Opposed. I have it. 60. Petitions, [3:58] communications. Is anyone will will uh wishing to address the board tonight? [4:05] No. Okay. None. Uh seeing none, there's no [4:10] board member comments, clarifications in that case. Uh no correspondence. No old [4:14] business. So right to new business. Uh consider [4:18] proposal from Vrano Consulting for 2027 police chief and fire chief performance [4:24] evaluations. Um I'll be real short on this one. This [4:28] came from me. Uh I asked James to provide a proposal to do both chief's [4:33] evaluations when they are due next. It'd be early next year. [4:38] Um I thought um we gained quite a bit. Um I I thought it was a great evaluation [4:45] and process uh when he did uh the man township manager. Um I think uh for both [4:54] chiefs whoever they may be um uh in the future it would be a great uh help for [5:01] them also. So um any comments or opinions? [5:09] Yes, Miss Otto, >> are we thinking of continuing to do this [5:13] going forward for all um uh [5:19] directors? >> Well, managers [5:22] » so far as the manager and this would be the police and fire chief. [5:27] » That's how are we considering this going forward? [5:30] » Um going forward with these three gentlemen. Yes. At this time, I I would [5:35] prefer that, but that's my opinion. >> Okay. [5:41] Yes, Mr. Ch. >> Yeah. No, I think the experience we've [5:43] had so far with um the VRO um excuse me, consulting has been excellent for our [5:48] township manager and I think that we would benefit and our uh chiefs would [5:53] benefit from their um use as well. So, I'm I'm say yes. [5:59] » Okay. Uh Mr. only >> uh previous boards when they did these [6:03] evaluations um who was responsible for collecting [6:08] the information and dispersing was this the township supervisor that would [6:14] collect it for the township manager or how would this be done it [6:19] » I'm just looking for what other options we have or had [6:22] » one time we did it as the personnel committee and then the last time I think [6:26] the township manager did it for the police chief [6:30] police the police chief and fire chief. >> So So this is from previous boards. This [6:35] is a much better option or much >> Yes. because it takes it out of the [6:39] hands of everybody. >> So I'll make a motion to approve the [6:44] proposal for Petrino Consulting for the police chief and fire chief performance [6:48] evaluations at $2,850 per evaluation and to authorize the [6:54] supervisor to execute this agreement. >> I'll support. [6:58] Any further comments, questions? Seeing none, all in favor indicate by saying I. [7:03] I. Opposed. >> Eyes have it. Thank you. Uh item two is [7:08] resolution 26-013, Clemus authority request. Uh Chief [7:14] Smith, um the department has used Clemus for [7:19] years as our main main frame for our basically anything that has to do with [7:26] police work. Um, as far as uh computers and that, this past spring, Clemus was [7:32] taken over by Clemus Authority, which is now an authority. It used to be run by [7:36] Oakland County. Now, it's run by their own entity. Um, we normally would renew [7:41] the contract with Clemus every year. However, because it's a new authority, [7:44] back in the springtime, myself and um Mr. Mcdana signed the agreement that we [7:50] would go on board with the Columbus Authority, but it had to go in front of [7:53] the board for it to be take action. And that's why we're here tonight. So it's [7:57] basically an agreement with Clemus, a continuation agreement with the entity. [8:01] However, the entity itself is being run by a different agency. [8:08] Thank you. Uh any questions or comments further? [8:15] Uh, seeing none, I'll make the motion the board [8:18] approve resolution 26-013, Northfield Township, Washington County, [8:25] Michigan Board of Trustees participation in Clemis Authority Interlocal agreement [8:31] as presented. >> Support [8:33] » supported by Otto. Uh, any more comments? None. I'll do [8:38] roll call vote. Miss Manley. >> Bley. [8:42] » Yes. >> Moco. [8:43] » Yes. >> Manley. Yes. Roman. [8:45] » Yes. >> Otto. [8:46] » Yes. >> Czech. [8:47] » Yes. 6. >> Thank you. Uh item three, resolution [8:52] 26-014, road closure for Whitmore Lake Public [8:57] Schools homecoming parade. Uh Mr. Mcdana. [9:00] » Uh the homecoming parade is on October 2nd, uh 2026 this year. uh and looking [9:08] at the uh road closure at 3:45 until uh 5:00 p.m. The route this year with the [9:15] Main Street Bridge being closed is going to be they're going to assemble at the [9:20] uh at the community park and then it'll go Main Street to Barker to the [9:24] elementary school uh where it will it will end. Um, public safety have uh has [9:30] reviewed and has no issues uh with this request and so the board is uh resolving [9:36] this evening to to designate Anna Ricard who's the representative of the Whitmore [9:41] Lake High School Student Council uh to be the authorized official designated [9:45] representative when making applications to the uh county road commission for the [9:49] temporary road closure. >> Thank you. I I make a motion the board [9:53] approve resolution 26-014 Northfield Township, Michigan resolution [9:59] regarding a temporary road closure requested by Whitmore Lake High School [10:02] Student Council. >> Supported by Chick. Any further [10:07] comments, questions, seeing none, Miss Manley, do roll call [10:11] vote. >> Check. [10:12] » Yes. >> Yes. [10:14] » Roman, >> yes. [10:15] » Manley, yes. Moco, >> yes. [10:18] » Only >> yes. [10:19] » 6. >> Thank you. Item four, consider request [10:22] from PD Police Department to purchase enclosed trailer. Chief Smith, [10:28] » as board knows, um within the last four or five years, we've become really [10:32] active within the community in different events. Um the current firearms trailer [10:36] that we have just isn't big enough to support what we've been doing lately. Um [10:40] so the plan is to utilize this as our firearms trailer, community event [10:44] trailer. Um, Lieutenant Powell went out and got three bids on the on the trailer [10:49] itself and going with the Mid Michigan trailers of Jackson, Michigan. Um, it's [10:54] an 8 1/2 by 20 foot enclosed trailer. It has windows that we can utilize for [11:00] special events when we have community gatherings and stuff. And it it's large [11:04] enough that if we have equipment that we need stored, we can store it within the [11:08] trailer and it'd be secured in our lot. >> Thank you. [11:17] I make a motion the board approve the request for police department to [11:21] purchase a 2027 Formula Conquest SC 8 12 x 20 enclosed [11:27] trailer for mid Michigan trailers at Jackson Michigan total cost of $14,32.88 [11:33] 88 cents >> passport [11:36] » supported by only. Any questions, comments? Yes, Miss Otto. [11:40] » Should we also amendment amend it to authorize the sale of the 5x10 enclosed [11:46] trailer? [11:49] » Is that typical? I I don't know how. >> Well, we plan on selling it. I I mean I [11:53] I guess >> he had it as part of his letter. [11:56] » Yeah. I mean, we might as well you might as well add it to the to the amendment [11:59] that we're going to get rid of it. We're not keeping it. [12:01] » Okay. Okay. I'd like to amend a motion to include the sale of the previously [12:06] owned utility trailer. >> Still support. [12:10] » You still support >> from Still support from Mr. Only. [12:14] » Oh, okay. >> It was an amendment. So, any other [12:17] questions, comments? Seeing none, all in favor indicate by saying I [12:22] » I opposed. Passes 60. Thank you. >> Thank you. Uh item five, receive [12:28] township manager review of services for OM advisors. Mr. Mcdana. [12:35] » So uh we employ approximately nine consultants in support of the township [12:40] operations. So over the course of the next couple months uh when we have [12:44] smaller meeting agendas like this, I'll put one of these with assessment of our [12:49] consultant uh support uh just for the board review. I'm not going to go into a [12:54] lot of a lot of detail. you you have the the memo and I'm always available to [12:58] talk about all of all of these. Um you know with with OM [13:04] um what I'd highlight is there's kind of three [13:08] uh spec or deliberate projects that OM's working on which is the preliminary site [13:13] plan for the EPAN portion of the park. Uh the board will see that later this [13:18] month or early November at the at the latest. You've seen it once before. [13:23] design and construction of the shoreline portion of the park and then the iron [13:27] work for the park split. Um we you know for future projects I I think what we [13:32] should be doing we should have done it maybe all along is is bid out some of [13:35] these projects as we move forward um with the next whatever maybe the next [13:41] parks and recreation or next deliberate part uh project for the township. Um, [13:46] and so that's that's kind of where I see us us going and that's what we're [13:52] pursuing right now is anything in the future we'll we'll bid out. I mean for [13:56] the for the shoreline construction administration when we get to that point [14:01] which we will get to that point that will that should be bid out. Um so I [14:07] think maybe previously it was a given that OM would take some of these [14:11] projects. I don't think that should be a given and that's how all proceed uh [14:18] proceed moving forward uh unless and it's every decision is the board's [14:23] decision and so it will come before the board but you will see bids from me as [14:27] opposed to a single proposal from any single design firm. So I'll open for any [14:35] questions or comments but again I'm going to keep that fairly short. You've [14:38] got it. You can ask me questions now or anytime offline. [14:44] » Okay. Um I I mean I I agree with your um with your way to proceed. Um that's I'll [14:52] leave it at that. Uh any other comments? Um Miss Otto, [14:56] » the only thing because I'm reading this um the synchronization [15:02] while they're easy to get in touch with. We we uh host a monthly synchronization [15:09] meeting, go over the projects and everything. That's great, [15:15] but it seems like when you get to the quality of work and you get to the [15:18] timeliness, that fails. And so that's where I go I I [15:23] just I'm just not getting it in the synchronization. We're having the [15:27] communications. >> Yeah. [15:30] » But it's falling apart somewhere on their side and and [15:35] That's really what concerns me about our continued use [15:41] even uh for special projects with them. >> Yeah, they I mean and on the routine [15:46] that's maybe more what I'm referring to. We get good timely communications on our [15:51] routine site plans, reviews for site plans. Um that's not the case for for [15:56] all of our consultants, but on the routine, that's probably more what I'm [16:01] referring to. um with with the synchronization aspect [16:08] » and maybe I'll just throw Mike maybe that reflects too the quality of work [16:12] which is noted >> right [16:13] » more so I saw Miss Chick I'm I'm come making my way around miss chick [16:18] » yeah no I'm glad we're doing this we've been talking about doing this for how [16:22] many years now anytime we have any kind of big um projects going forward we've [16:27] always considered or even with our current consultants at least uh putting [16:33] things out for bid occasionally um to make sure that we're getting number one [16:38] the best prices that we can get and we're also getting the best work that [16:42] we're getting from our consultants as well. So I think this is really good [16:45] business for the township to do this. >> Mr. only [16:50] » will we also be looking um for a possible another engineer for [16:57] our like site plan reviews or are we going to shop that as well or just when [17:02] projects come along well >> I'm looking more at the deliberate the [17:08] specific projects and so from a a township engineer perspective no unless [17:13] the board feels differently and then certainly we can we can we can do that I [17:18] mean That's absolutely an option. That wasn't um my plan or my recommendation [17:24] at this at this present time, but that's always an option if the board feels that [17:30] they're not receiving quality services from from any of our consultants. I I [17:37] think that site plans that I've seen watching planning commission meetings [17:40] and what comes to us, it's not that I'm not happy with these site plans or that [17:44] they're not timely, but we m maybe that quality of work can come from another [17:49] firm at a at a better price, I guess. So, just because we're happy with the [17:55] work they're doing doesn't mean that we shouldn't maybe look at other options as [17:59] well. So, um, if we're doing this for projects, then I think we should [18:04] consider it for all of our engineering needs. So, [18:11] » anyone else? So, maybe perhaps Mr. only the uh, you know, without standing we [18:18] had the site plan for the upland >> uh, design and construction. I'm not [18:23] disagreeing with you at all. uh and some and the iron work for the split. Um [18:29] perhap we we could always revisit it after um you know at a better time [18:34] possibly when those are completed. >> Yeah, [18:37] » I don't disagree though. >> Believe previous boards or maybe it [18:41] wasn't a board decision but there like tetratech did some engineering work for [18:45] non wastewater projects too. If I recall, Tetrate Tech did the work for [18:51] No, they did the work for the parking lot at the community center. That was [18:54] that great, right? That wasn't OM. So, we've had other firms do other projects. [19:01] So, I I fully support looking at other options. [19:05] » Okay. Do Do we need a motion on anyone else? Do we need a motion on this then? [19:10] I I don't see one. >> Okay. [19:13] » Very good. Thank you. [19:19] uh trustee lays on reports. Uh start with the supervisor's report. I'll I'll [19:24] defer I I don't have anything other than what Mr. Mcdana put in his report, but [19:30] I'll I'll defer to Mr. Mcdana just give us quick water up uh water issue update [19:35] on the building here today. Some things happened as of late. So, Mr. Mcdana. [19:40] » Yeah. to the uh we had a plumbing contractor and then we had a well [19:46] driller come out. Uh the pressure tanks uh they were the original to the to the [19:52] building and they had they had they had failed essentially. Um additionally [19:58] there was a a check valve on the pump itself that uh that had failed. Um so [20:04] those uh those have been replaced. Uh the water has been heavily uh [20:10] chlorinated. So we do have we do have water. It's not drinkable. I wouldn't [20:17] wash hands or for the firefighters take a shower. I can certainly use the [20:21] restroom, flush the toilets at this point. Um and so they have been [20:26] repaired. We'll have our plumbing contractor come back out in the morning [20:30] just double check everything. Um but the water is flowing right now. pressure is [20:36] going to be a little bit a little bit low because we have a a backflow [20:40] assembly that's that's partially on. That's going to be checked tomorrow. [20:44] That might be a future item that needs to be uh either rebuilt or replaced, but [20:50] it's it's okay right now for functioning the water. It won't cause any further [20:55] harm. And so that's one of the things the plumbing contractor will look at [20:58] tomorrow. And so um there is water in the building for using the toilets. [21:03] We'll flush the system um in the morning to get all the chlorine out and then I [21:09] would say by midm morning tomorrow we'll have full use of uh of of the water in [21:16] the in the public safety building. >> Thank you. Uh item two is receive clerk [21:22] report. Miss manly. >> Nothing new. [21:26] » Planning commission report. Miss chick. >> Planning commission did not meet. Um we [21:32] don't have a meeting for another week. >> Thank you. Uh ZBA report, Mr. Only [21:37] » have not met. >> Parks and Recreation Board report. Miss [21:42] Otto. >> Okay. Uh we did a few things on our last [21:46] meeting and they've been discussed at the board meeting already. Uh, one of [21:50] them is that we spent a good time um on discussing the front lake alternatives [21:56] of the plan designs that were presented and we spent probably a good hour [22:01] discussing that and giving our feedback and all and and that. So, it's already [22:05] come to the board. The board's already made their uh comments. Um, the other [22:10] thing that has been asked about is the site plan for the upland portion of the [22:15] park. Has OM provided that yet? [22:23] » It will be I the uh the date we agreed upon will be the the 9th tomorrow. [22:30] » Okay. >> Today's the 8th, but tomorrow the 9th. [22:32] Uh we'll receive that site plan. It will go to parks and wreck with just the it [22:39] it now depicts the park split, which is the thing the board had. And then [22:43] additionally, it'll have two options for the Veterans Memorial. So, the parks and [22:48] wreck will will weigh in on that sole decision there. It'll come to the board [22:53] to make sure as the applicant that the board, yes, the park split is the the [22:59] split is depicted. Um, and then it'll go to the planning commission. So, that's [23:03] our that's our timeline. So, uh, parks and recck this month's meeting and then [23:09] the sec the next September meeting that will be on the agenda for the board to [23:13] look at it one more one more time. >> Okay. And then Rachel even um had [23:20] mentioned that um that she may have to come to the board sooner with a [23:26] maintenance part-time maintenance person. um that we're seeing that the um [23:33] the park is being used more and the receptacles are getting filled faster. [23:39] So, >> and that is that will be kind of as we [23:43] start talking parks and recck master plan that will come to the board um [23:47] parks and recck will look at it then it'll come to the board uh in November. [23:52] you know, that's one of that's one of the objectives at the board to think [23:56] about as far as what do we pursue next, whether that's a a project or a [24:03] some kind of maintenance capacity. So, I know I brought that to the board last [24:08] year that is a policy decision and that'll come, you know, throughout the [24:12] fall. We'll have multiple kind of policy decisions as we look start looking at [24:15] the 28 budget already. But that will be one of the decisions is does the board [24:20] want to commit to having some kind of maintenance capacity and it's not just [24:27] for parks and wreck. It would kind of be for the whole township. So what does [24:31] that look like? Who do they fall under pay scale? There's a lot that has to go [24:36] into that and we're we're starting to work on that to bring that to the board [24:40] to start thinking about for the FY28 budget cycle. [24:44] » Okay. And then for the uh the farmers market [24:48] um we had 11 businesses for the business expo uh for the farmers market and then [24:55] the kids event they I think they had eight sign up and only six uh were there [25:01] but in both events it poured and in both events a lot of people showed up [25:09] so it was very successful and that is about it. I think that's all [25:14] I have right now on that. >> Okay. Thank you. Uh, land preservation [25:20] report is not available due to Mr. Downer's absence. Um, announcements. [25:25] 2026 summer tax is due September 14th. Food pantry shuttle is available [25:31] Tuesdays, I believe. Uh, battle the badges softball uh, fundraisers [25:36] September 20th. There's a public hearing. Master plan resoning September [25:40] 22nd. parks and recreck master plan community [25:45] workshop is September 24th and there's a cornhole for college fundraiser uh [25:52] October 3rd and we'll go to petitions communications [25:56] again anyone wishing to address the board [26:01] » no >> anyone [26:03] » uh board member comments clarifications Mr. only. [26:08] » I just want to share my uh [26:13] displeasure with our landscaping company again. Um [26:18] Monday, yesterday, Labor Day, they were mowing the park. [26:23] » Um I I just don't know how how how that [26:29] happens. Um and then frequently Sunday night 8:00 they're mowing. [26:35] Um, I live right on Barker Road path to my backyard. So I And yeah, do my [26:40] neighbors mow on Sundays at 8 o'clock at night? Probably. Um, but this is like on [26:44] behalf of the township. So I think we just need to have [26:48] some kind of agreement of what appropriate times are for mowing for the [26:53] township's behalf. Other than that, um, I just want to remind everyone school's [26:58] in session. All the sports teams are playing football, volleyball, cross [27:03] country. go out and support the community, support the kids. Um, we got [27:09] some really great kids out there, including some of the members of this [27:12] board's kids. So, that's it. >> Mr. Moco, [27:18] » I've got uh nothing tonight. Thank you, >> M. Manley. [27:22] » Yeah, just have a question, I guess, for Mr. Mcdana. Are we going to [27:28] speak next meeting about replacing Mr. Moco? Is that going to be on our agenda [27:34] on what our process should do because we have 45 days from [27:39] is >> Yeah, that that will be on a upcoming [27:43] upcoming agenda. Okay. I'm not sure if it'll be on the very next meeting, but [27:47] it will be >> within that 45day window. [27:50] » Okay, cool. That's it. >> Oh, I'm sorry. Miss Chick has a [27:55] question. >> Yeah. No. Um, but although he's [27:57] announced his resignation on a certain date, we require a letter and then the [28:02] 45 days would count from that letter. >> Exactly. [28:05] » Okay. So, we're not in 45 days right now. Yeah. Right. [28:08] » Okay. That was >> So, whenever he submits the letter, [28:11] that's >> I have a couple more. Yeah. [28:15] » Um Um I just wanted that in our packet there was a public hearing announcement [28:19] for the all those reasonzonings. It looks a little scary, I think, to people [28:23] because it's a whole page, but just want to remind you that those are addresses, [28:26] but there's only about a handful of sections uh or areas that are involved [28:30] in that reszoning, but it's just a lot parcels that it might impact. Um, and I [28:36] also want to say that um, I think we need to keep the 25th anniversary of 911 [28:42] in mind as we go forward this week and want to thank our uh, police and fire [28:47] department for all of their work that they do and all the first responders uh, [28:51] in Northfield Township and and all of those that um, helped at that scene on [28:57] 911 as well and the sacrifice that everybody made that day. [29:03] Thank you, Miss Auto. >> Um, I just want to remind everyone, um, [29:07] I know Mr. Mcdana had brought it up, but I want to, um, just remind everybody [29:13] that we have the public workshop for the park and wreck master plan on Thursday, [29:17] September 24th from 6:00 to 8:00 p.m. And, uh, it is at the Northfield [29:24] Township Community Center. Uh, and it does say when a dinner is provided. So, [29:29] uh, for people to come out and, um, provide their input. [29:34] » Thank you, Chief Smith. >> Real quick, just a couple things. Um, I [29:40] want to thank Mr. Mcdana for Johnny on spot getting the water back in the [29:44] building. I think you did outstanding job on that. Um, I appreciate it. Uh the [29:49] second thing that I have is that I offered a conditional letter of [29:52] employment to a young man today that um he's now in the background session of [29:59] the hiring process. So hopefully we'll get him on board relatively quickly. Um [30:03] based on some maneuvering of manpower and the ability we were able to get [30:09] Officer Pi back in the school starting September 28th pending we don't have any [30:14] more manpower issues. Um, so he'll be back in the schools on September 28th. [30:19] » Thank you, Chief Bishop. >> Um, [30:24] the the only thing I'm going to throw out there is um my appreciation for a [30:29] lot of our first responders um over the weekend um with the storm that came [30:34] through. Um we did about 32 calls in 5 days um which is significantly more. Um, [30:43] I know DTE gets a bad rap when you look in the media. Um, but they were very [30:48] easy to work with. I know some places didn't get power for four four days, but [30:52] there were some um we had some major winds go through and if you go to the [30:56] south side of the township, uh there's a lot of trees that were down um including [31:02] um when you look at the uh Kernney and Jennings Road area, um there's one large [31:07] tree there that's been there for probably a 100 plus years. Um, but I [31:12] know the south end of the township got it. So, I appreciate our firefighters, [31:16] um, our police officers, the road commission, um, DTE, and, uh, some of [31:21] our mutual aid departments because we ended up going to Dexter to cover a [31:26] couple calls for them because they were absolutely completely overwhelmed with [31:29] what was going on during the that time frame. So, um, and again, that leads [31:34] into, uh, the sacrifice that a lot of these people make. um they put family [31:39] and and everything off to the side while they take care of business for our [31:42] community and it's a really just um we're such a small department. It's our [31:46] neighbors taking care of neighbors and and we appreciate that. So, [31:51] » thank you. Uh motion to adjurnn support by Mr. Only. All in favor [31:57] indicate by saying I. I opposed. I have it. Thank you. Have a good night.