1 00:10:44,670 --> 00:10:46,440 James valadez: good morning. I'd Like to call the regular meeting of the travis central appraisal District board of directors to 2 00:10:49,380 --> 00:10:49,380 order. The time is 11:30 on Monday, november 6, 2023. We're 3 00:10:56,070 --> 00:10:58,980 conducting this meeting at tcad Headquarters, located at 850 east anderson lane in austin, Texas, and a quorum is present. 4 00:11:02,370 --> 00:11:05,160 we're also continuing to provide This meeting through online broadcast as a courtesy. The First item on our agenda is 5 00:11:08,340 --> 00:11:08,340 citizens communications. Do we Have anyone signed up to speak? 6 00:11:15,000 --> 00:11:15,000 we'll move on to item four, Which is the consent agenda. 7 00:11:19,470 --> 00:11:22,290 these items may be acted upon by One motion. No separate discussion or vote on any of the Items will be had unless 8 00:11:25,080 --> 00:11:28,740 requested by a board member. The Consent agenda includes the approval of the minutes of the August 20 august 24, 2023 9 00:11:33,330 --> 00:11:33,330 regular meeting, approval of the Minutes of the august 24, 2023 10 00:11:37,740 --> 00:11:37,740 public hearing, the section 2525b report, the accounting 11 00:11:42,150 --> 00:11:45,990 statements, budget line item Transfers, personnel report, and the taxpayer liaison report. I'll give the board members some 12 00:11:48,960 --> 00:11:52,740 time to review these items, and If anyone would like to pull some for further discussion, We'll pull that and then take 13 00:11:56,070 --> 00:11:56,070 action on the balance of the Consent agenda. 14 00:12:01,170 --> 00:12:03,450 bruce elfant: I always like to Hear from the taxpayer liaison, but it doesn't like that look Like that's going to happen. 15 00:12:06,510 --> 00:12:06,510 leana mann: she's on vacation This week. 16 00:12:26,210 --> 00:12:29,810 james valadez: okay, moved by Dr. O and seconded by miss montoya. Any further discussion? Hearing none. We'll take a vote. 17 00:12:36,080 --> 00:12:36,080 all those in favor. All those Opposed. That motion passes 18 00:12:42,110 --> 00:12:42,110 unanimously. We will move on to Our regular agenda. First item 19 00:12:49,550 --> 00:12:52,880 on our agenda is five a Discussion and possible action on report from the taxpayer Liaison subcommittee. We'll take 20 00:12:59,360 --> 00:12:59,360 all three of those, a, b and c Is summary together, and then if 21 00:13:04,640 --> 00:13:07,670 anyone has any commentary on any Of them, we can can have that at that point. But so items five, A, 5b and 5c discussion and 22 00:13:14,360 --> 00:13:18,140 possible action on report from Taxpayer liaison subcommittee. The tlo subcommittee met and we Discussed law changes around the 23 00:13:24,470 --> 00:13:24,470 need for tlo review to take Place annually, and this is 24 00:13:29,330 --> 00:13:29,330 based on new state law that's Coming into effect at the 25 00:13:33,710 --> 00:13:33,710 beginning of 2024. We also Reviewed the job description 26 00:13:38,480 --> 00:13:38,480 that we have for the tlo Position and begin working on 27 00:13:42,980 --> 00:13:42,980 creating an evaluation form for The taxpayer liaison annual 28 00:13:47,150 --> 00:13:50,900 review. So what the Subcommittees would like to see is a grading metric or rubric Associated with the annual 29 00:13:54,560 --> 00:13:54,560 review process. And then we Asked staff to also gather 30 00:13:59,120 --> 00:13:59,120 compensation information from Other peer metros, just to make 31 00:14:03,350 --> 00:14:03,350 sure that our salary that we Have budgeted for that position 32 00:14:08,780 --> 00:14:08,780 is in alignment with other peer Cats. And so I believe the 33 00:14:14,720 --> 00:14:14,720 committee is intending to meet Again. I think between now and 34 00:14:20,210 --> 00:14:20,210 our december meeting. Moving on To 5b which is discussion and 35 00:14:26,450 --> 00:14:30,320 possible action on, I guess, Does anyone have any comment on the tlo? We will move on to 5b Which is discussion and possible 36 00:14:36,830 --> 00:14:36,830 action on report from board Operating policy subcommittee. 37 00:14:41,540 --> 00:14:41,540 and the things that the board Policies subcommittee discussed 38 00:14:49,610 --> 00:14:49,610 was that we met with legal Counsel to review the existing 39 00:14:54,350 --> 00:14:54,350 policies of the board, and we Discussed bills that are to 40 00:14:59,660 --> 00:14:59,660 become law soon in the first of The year that came out of this 41 00:15:05,660 --> 00:15:05,660 most recent legislative session And committee began to make 42 00:15:12,590 --> 00:15:12,590 adjustments as needed based on Those recent changes at the 43 00:15:17,090 --> 00:15:17,090 state level to bring our board Policies in line with 44 00:15:21,200 --> 00:15:21,200 expectations for what our board Policies need to look like 45 00:15:27,440 --> 00:15:27,440 moving forward, and then we have A draft and hope to meet again 46 00:15:34,490 --> 00:15:34,490 before the december meeting to Further fine tune that draft and 47 00:15:39,800 --> 00:15:39,800 bring it forward for full board Review, either in december or 48 00:15:44,270 --> 00:15:44,270 possibly in january. Any comment On that? And then for 5c which 49 00:15:53,600 --> 00:15:53,600 is discussion and possible Action on report from chief 50 00:15:57,830 --> 00:15:57,830 appraiser search committee. The Search committee met to review 51 00:16:02,660 --> 00:16:05,960 all the applications we received From our posting of the chief appraisers position. We worked To narrow those applicants 52 00:16:10,610 --> 00:16:10,610 through the data presented in The applications, and we worked 53 00:16:15,440 --> 00:16:15,440 with consultants to administer Further assessments and 54 00:16:19,520 --> 00:16:19,520 preliminary questions of the Remaining applicant pool. The 55 00:16:23,720 --> 00:16:27,470 committee then reviewed this new Data collected and further narrowed our candidate pool to Our group of finalists, and we 56 00:16:31,790 --> 00:16:34,850 are working to schedule Interviews of the finalists with the committee soon, and I think We'll report back in december. 57 00:16:41,330 --> 00:16:41,330 does anyone have any commentary On the search committee report? 58 00:16:46,250 --> 00:16:46,250 osezua ehiyamen: yeah, I do. Thank you very much, chairman. I 59 00:16:52,970 --> 00:16:52,970 have some observations in line With the 5c on the chief 60 00:16:59,450 --> 00:16:59,450 appraisal search subcommittee. Number one, I felt that there 61 00:17:03,830 --> 00:17:07,730 should be a kind of documents That we should be speaking to, like a hard copy, you know, to Speak to their reports. One, 62 00:17:12,980 --> 00:17:16,280 because the cost of Presentation, because I don't have the paper right before me. Of the subcommittee report, I 63 00:17:19,670 --> 00:17:19,670 don't know how many applications Came in? You know, we don't know 64 00:17:25,340 --> 00:17:25,340 the number of applicants that Came on board and how many were 65 00:17:29,360 --> 00:17:29,360 shortlisted. Because I remember We said that before the final 66 00:17:33,650 --> 00:17:36,590 interview, we should be able to Look at some of these things as a board. So don't know whether There's a document first on 67 00:17:40,700 --> 00:17:40,700 that. Do we have just like tlo Has a document? What about the 68 00:17:47,570 --> 00:17:47,570 last subcommittee? Do they have Documents? 69 00:17:54,230 --> 00:17:57,560 james valadez: are you? Are you Requesting? What specifically are you requesting? Osezua ehiyamen: yes, like a Document 70 00:17:58,970 --> 00:17:59,000 theresa bastian: ike the job Description? Osezua ehiyamen: yes, no, like a Document from the reports, as it 71 00:18:05,510 --> 00:18:09,290 were, you know, the committee Met, the committee made, and they should have a document like This showing so that we can 72 00:18:12,440 --> 00:18:14,600 speak to the paper. James valadez: yeah and I think Our understanding was that the 73 00:18:17,630 --> 00:18:21,470 committees would meet and then Formulate a recommendation, and that's nothing that any of the Committees are doing at any of 74 00:18:24,620 --> 00:18:27,080 the levels across the three Committees that we formed, or binding decisions. And that's Per our policies note, no 75 00:18:29,780 --> 00:18:32,690 committee can make a binding Decision for the full board, right? And so when the committee Is ready to make that 76 00:18:36,050 --> 00:18:39,020 recommendation, will absolutely Bring that forward. But until that time, the work of the Committee, is the work of the 77 00:18:41,090 --> 00:18:41,090 committee, and no different than Than your work with tlo, isn't, 78 00:18:47,450 --> 00:18:50,870 you know, subject to the full Scope, full scope of the board at this time, until the Recommendation is done, to bring 79 00:18:53,030 --> 00:18:54,630 that information forward. Osezua ehiyamen: okay, how many Applications came in? About 80 00:18:58,680 --> 00:19:02,160 applications that came in? James valadez: I don't, I don't Know if the I don't know if the committee is ready to share that Information at this time. 81 00:19:04,000 --> 00:19:04,000 osezua ehiyamen: the board is Not entitled to know the number 82 00:19:09,400 --> 00:19:09,400 of applications that came in and The short listing, because from 83 00:19:13,420 --> 00:19:13,420 what we just said, so many Applications came in and some 84 00:19:18,670 --> 00:19:22,480 have been shortlisted. There'll Be an interview. I just want to know how many marya crigler: mr. Valadez, I Think some of these very 85 00:19:24,490 --> 00:19:27,640 specific personnel questions Should probably be taken up in executive session. 86 00:19:30,320 --> 00:19:32,180 theresa bastian: I think that Was one of the reasons the subcommittee work was not Brought up to the full board, 87 00:19:36,620 --> 00:19:38,000 because it is hr related. James valadez: okay, so we can Motion to have 5c put in 88 00:19:46,580 --> 00:19:46,580 discussion for executive Session. The does anyone else 89 00:19:54,140 --> 00:19:54,140 have any other comments on 5c Okay, the next item on our 90 00:19:58,760 --> 00:19:58,760 agenda is five 5d discussion and Possible action on the number of 91 00:20:03,140 --> 00:20:03,140 appraisal review board members For 2023. 92 00:20:08,280 --> 00:20:11,580 leana mann: I've provided a Draft resolution the budget for 2024 allows for 74 budgeted arb Members. We are requesting that 93 00:20:16,500 --> 00:20:20,040 the board approve the Appointment of up to 100 members to hopefully address some of Those attendance issues and 94 00:20:23,480 --> 00:20:23,480 scheduling problems we had. 95 00:20:32,960 --> 00:20:32,960 james valadez: do we need action On that today? We do. 96 00:20:41,120 --> 00:20:43,730 okay. It's been moved by miss Montoya and seconded by miss bastion. Is there any further Discussion on this item? Hearing 97 00:20:47,270 --> 00:20:47,270 none. We'll take a vote. All Those in favor. All those 98 00:20:51,620 --> 00:20:51,620 opposed. That passes Unanimously. Next item on our 99 00:20:56,990 --> 00:21:00,080 agenda is 5e discussion and Possible action on litigation and appeals related to pending And anticipated lawsuits, to 100 00:21:02,990 --> 00:21:02,990 include approval of the filing Of counter claims by tcad for 101 00:21:07,400 --> 00:21:10,970 tax year 2023. I believe we're Going to take this up in executive session, and then the Next item is on our agenda is 5f 102 00:21:18,860 --> 00:21:21,260 discussion and possible action Regarding the attorneys fees ordered to be paid by the Appraisal review board and 103 00:21:23,840 --> 00:21:23,840 cause, d, 1g, n, 18, 007116, Lake hills church v. Tcad. This 104 00:21:31,010 --> 00:21:31,010 is also an item that will take Up an executive session. 105 00:21:42,290 --> 00:21:42,290 so I have items 5c 5e and 5f for Executive session. Do I have a 106 00:21:52,190 --> 00:21:52,190 motion to recess the regular Meeting and going to executive 107 00:21:58,550 --> 00:21:58,550 session to discuss items 5c 5e And 5f? It's been moved, moved 108 00:22:05,360 --> 00:22:05,360 and seconded by dr o and miss Montoya. At 11:42 the tcad board 109 00:22:16,700 --> 00:22:19,070 of directors will recess and go Into executive session to discuss items 5c, 5e five, ian, 5f citing section 551071, and 110 00:22:27,740 --> 00:22:27,740 section 551074, of 111 01:04:09,420 --> 01:04:09,420 okay. The time is 12:24 on Monday, november, 6 2023, and we 112 01:04:13,825 --> 01:04:13,825 are back from executive session Where we discussed items, 5c, 5e 113 01:04:18,597 --> 01:04:18,597 and 5f. We needto take action on 5e discussion and possible 114 01:04:23,002 --> 01:04:23,002 action on litigation and appeals Related to pending and 115 01:04:27,113 --> 01:04:27,113 anticipated lawsuits, to include Approval of the filing of 116 01:04:31,445 --> 01:04:31,445 counter claims by tcad for tax Year 2023. Do I have 117 01:04:40,530 --> 01:04:44,112 osezua ehiyamen: mr. Chairman, Yes, please. I want to quickly use this opportunity to Sincerely appreciate the 118 01:04:48,013 --> 01:04:48,013 committee, especially as it Concerns 5c you know, for the 119 01:04:52,630 --> 01:04:52,630 chief appraisal subcommittee, For the great work they are 120 01:04:57,247 --> 01:04:57,247 really putting and to make the Entire says seamless. And I must 121 01:05:02,342 --> 01:05:02,342 say, this is an awesome job. And, yeah, I give them kudos. 122 01:05:07,260 --> 01:05:07,260 james valadez: thank you so much For that. Yeah, so that was 123 01:05:15,840 --> 01:05:15,840 okay. It's been moved by miss Montoya, seconded by miss 124 01:05:19,916 --> 01:05:19,916 bastian. Any further discussion On that? Hearing none. We'll 125 01:05:24,356 --> 01:05:24,356 take a vote. All those in favor. All those opposed. That motion 126 01:05:29,015 --> 01:05:29,015 passes unanimously. We'll move On to item 5f, discussion and 127 01:05:33,455 --> 01:05:33,455 possible action regarding the Attorney's fees ordered to be 128 01:05:37,822 --> 01:05:37,822 paid by the appraisal review Board in cause. D, 1g, n1, 129 01:05:41,899 --> 01:05:41,899 8007116, lake hills church v. Tcad. Can do I have a motion on 130 01:05:46,412 --> 01:05:47,140 that item? Nicole conley: so moved. I move Approval of item 5f 131 01:05:53,980 --> 01:05:56,740 james valadez: and that is for What action that is for. Nicole conley: he used to be Paid by the approval review 132 01:05:59,173 --> 01:06:00,100 board caused and james valadez: but that is for Staff to draft a letter. Okay, 133 01:06:03,931 --> 01:06:03,931 okay, moved by miss connelly, Seconded by miss bastian. All 134 01:06:08,823 --> 01:06:08,823 those in favor. All those Opposed. That motion passes 135 01:06:13,226 --> 01:06:13,226 unanimously. We'll move on to 5g Discussion and possible action 136 01:06:18,444 --> 01:06:18,444 to add items to future agendas. Does anyone have any items that 137 01:06:23,661 --> 01:06:23,661 they'd like to see appear at the December meeting? I know that we 138 01:06:29,042 --> 01:06:29,042 can anticipate reports coming Back from all of our 139 01:06:33,200 --> 01:06:33,200 subcommittees, so I'd like to See those recurring again on our 140 01:06:38,337 --> 01:06:41,840 regular agenda. Theresa bastian: to bruce's Point earlier, if we could make 141 01:06:43,780 --> 01:06:46,660 sure to invite the taxpayer Liaison officer, since we didn't get to hear from her today, Absolutely. 142 01:06:55,780 --> 01:06:55,780 james valadez: and then I think We normally get end of year 143 01:07:00,031 --> 01:07:03,780 transfers on. Leana mann: we'll have an end of Year budget amendment. James valadez: okay, sounds good. 144 01:07:07,980 --> 01:07:07,980 anything else? 145 01:07:12,120 --> 01:07:12,120 osezua ehiyamen: mr. Chairman, I Want to use this opportunity 146 01:07:16,226 --> 01:07:16,226 also to is not on agenda, to Also commend the effort of marya 147 01:07:21,884 --> 01:07:24,980 crigler for a job well done. Marya crigler: thank you osezua ehiyamen: in the Organization she has done so 148 01:07:28,198 --> 01:07:28,198 well. I'm proud of her any day, Anytime she has been so awesome. 149 01:07:37,100 --> 01:07:37,100 james valadez: we'll try and Work that onto the agenda. 150 01:07:41,421 --> 01:07:41,421 anything else, okay, next item On our agenda is 5h which is 151 01:07:47,746 --> 01:07:47,746 adjournment. So at 12:27 on Monday, november 6, 2023 the 152 01:07:53,754 --> 01:07:53,754 travis central appraisal District board of directors 153 01:07:59,341 --> 01:07:59,341 stands adjourned, moved by dr o And second, seconded by miss bastian.