[10:44] James valadez: good morning. I'd
Like to call the regular meeting of the travis central appraisal
District board of directors to
[10:49] order. The time is 11:30 on
Monday, november 6, 2023. We're
[10:56] conducting this meeting at tcad
Headquarters, located at 850 east anderson lane in austin,
Texas, and a quorum is present.
[11:02] we're also continuing to provide
This meeting through online broadcast as a courtesy. The
First item on our agenda is
[11:08] citizens communications. Do we
Have anyone signed up to speak?
[11:15] we'll move on to item four,
Which is the consent agenda.
[11:19] these items may be acted upon by
One motion. No separate discussion or vote on any of the
Items will be had unless
[11:25] requested by a board member. The
Consent agenda includes the approval of the minutes of the
August 20 august 24, 2023
[11:33] regular meeting, approval of the
Minutes of the august 24, 2023
[11:37] public hearing, the section
2525b report, the accounting
[11:42] statements, budget line item
Transfers, personnel report, and the taxpayer liaison report.
I'll give the board members some
[11:48] time to review these items, and
If anyone would like to pull some for further discussion,
We'll pull that and then take
[11:56] action on the balance of the
Consent agenda.
[12:01] bruce elfant: I always like to
Hear from the taxpayer liaison, but it doesn't like that look
Like that's going to happen.
[12:06] leana mann: she's on vacation
This week.
[12:26] james valadez: okay, moved by
Dr. O and seconded by miss montoya. Any further discussion?
Hearing none. We'll take a vote.
[12:36] all those in favor. All those
Opposed. That motion passes
[12:42] unanimously. We will move on to
Our regular agenda. First item
[12:49] on our agenda is five a
Discussion and possible action on report from the taxpayer
Liaison subcommittee. We'll take
[12:59] all three of those, a, b and c
Is summary together, and then if
[13:04] anyone has any commentary on any
Of them, we can can have that at that point. But so items five,
A, 5b and 5c discussion and
[13:14] possible action on report from
Taxpayer liaison subcommittee. The tlo subcommittee met and we
Discussed law changes around the
[13:24] need for tlo review to take
Place annually, and this is
[13:29] based on new state law that's
Coming into effect at the
[13:33] beginning of 2024. We also
Reviewed the job description
[13:38] that we have for the tlo
Position and begin working on
[13:42] creating an evaluation form for
The taxpayer liaison annual
[13:47] review. So what the
Subcommittees would like to see is a grading metric or rubric
Associated with the annual
[13:54] review process. And then we
Asked staff to also gather
[13:59] compensation information from
Other peer metros, just to make
[14:03] sure that our salary that we
Have budgeted for that position
[14:08] is in alignment with other peer
Cats. And so I believe the
[14:14] committee is intending to meet
Again. I think between now and
[14:20] our december meeting. Moving on
To 5b which is discussion and
[14:26] possible action on, I guess,
Does anyone have any comment on the tlo? We will move on to 5b
Which is discussion and possible
[14:36] action on report from board
Operating policy subcommittee.
[14:41] and the things that the board
Policies subcommittee discussed
[14:49] was that we met with legal
Counsel to review the existing
[14:54] policies of the board, and we
Discussed bills that are to
[14:59] become law soon in the first of
The year that came out of this
[15:05] most recent legislative session
And committee began to make
[15:12] adjustments as needed based on
Those recent changes at the
[15:17] state level to bring our board
Policies in line with
[15:21] expectations for what our board
Policies need to look like
[15:27] moving forward, and then we have
A draft and hope to meet again
[15:34] before the december meeting to
Further fine tune that draft and
[15:39] bring it forward for full board
Review, either in december or
[15:44] possibly in january. Any comment
On that? And then for 5c which
[15:53] is discussion and possible
Action on report from chief
[15:57] appraiser search committee. The
Search committee met to review
[16:02] all the applications we received
From our posting of the chief appraisers position. We worked
To narrow those applicants
[16:10] through the data presented in
The applications, and we worked
[16:15] with consultants to administer
Further assessments and
[16:19] preliminary questions of the
Remaining applicant pool. The
[16:23] committee then reviewed this new
Data collected and further narrowed our candidate pool to
Our group of finalists, and we
[16:31] are working to schedule
Interviews of the finalists with the committee soon, and I think
We'll report back in december.
[16:41] does anyone have any commentary
On the search committee report?
[16:46] osezua ehiyamen: yeah, I do.
Thank you very much, chairman. I
[16:52] have some observations in line
With the 5c on the chief
[16:59] appraisal search subcommittee.
Number one, I felt that there
[17:03] should be a kind of documents
That we should be speaking to, like a hard copy, you know, to
Speak to their reports. One,
[17:12] because the cost of
Presentation, because I don't have the paper right before me.
Of the subcommittee report, I
[17:19] don't know how many applications
Came in? You know, we don't know
[17:25] the number of applicants that
Came on board and how many were
[17:29] shortlisted. Because I remember
We said that before the final
[17:33] interview, we should be able to
Look at some of these things as a board. So don't know whether
There's a document first on
[17:40] that. Do we have just like tlo
Has a document? What about the
[17:47] last subcommittee? Do they have
Documents?
[17:54] james valadez: are you? Are you
Requesting? What specifically are you requesting? Osezua ehiyamen: yes, like a
Document
[17:58] theresa bastian: ike the job
Description? Osezua ehiyamen: yes, no, like a
Document from the reports, as it
[18:05] were, you know, the committee
Met, the committee made, and they should have a document like
This showing so that we can
[18:12] speak to the paper. James valadez: yeah and I think
Our understanding was that the
[18:17] committees would meet and then
Formulate a recommendation, and that's nothing that any of the
Committees are doing at any of
[18:24] the levels across the three
Committees that we formed, or binding decisions. And that's
Per our policies note, no
[18:29] committee can make a binding
Decision for the full board, right? And so when the committee
Is ready to make that
[18:36] recommendation, will absolutely
Bring that forward. But until that time, the work of the
Committee, is the work of the
[18:41] committee, and no different than
Than your work with tlo, isn't,
[18:47] you know, subject to the full
Scope, full scope of the board at this time, until the
Recommendation is done, to bring
[18:53] that information forward. Osezua ehiyamen: okay, how many
Applications came in? About
[18:58] applications that came in? James valadez: I don't, I don't
Know if the I don't know if the committee is ready to share that
Information at this time.
[19:04] osezua ehiyamen: the board is
Not entitled to know the number
[19:09] of applications that came in and
The short listing, because from
[19:13] what we just said, so many
Applications came in and some
[19:18] have been shortlisted. There'll
Be an interview. I just want to know how many marya crigler: mr. Valadez, I
Think some of these very
[19:24] specific personnel questions
Should probably be taken up in executive session.
[19:30] theresa bastian: I think that
Was one of the reasons the subcommittee work was not
Brought up to the full board,
[19:36] because it is hr related. James valadez: okay, so we can
Motion to have 5c put in
[19:46] discussion for executive
Session. The does anyone else
[19:54] have any other comments on 5c
Okay, the next item on our
[19:58] agenda is five 5d discussion and
Possible action on the number of
[20:03] appraisal review board members
For 2023.
[20:08] leana mann: I've provided a
Draft resolution the budget for 2024 allows for 74 budgeted arb
Members. We are requesting that
[20:16] the board approve the
Appointment of up to 100 members to hopefully address some of
Those attendance issues and
[20:23] scheduling problems we had.
[20:32] james valadez: do we need action
On that today? We do.
[20:41] okay. It's been moved by miss
Montoya and seconded by miss bastion. Is there any further
Discussion on this item? Hearing
[20:47] none. We'll take a vote. All
Those in favor. All those
[20:51] opposed. That passes
Unanimously. Next item on our
[20:56] agenda is 5e discussion and
Possible action on litigation and appeals related to pending
And anticipated lawsuits, to
[21:02] include approval of the filing
Of counter claims by tcad for
[21:07] tax year 2023. I believe we're
Going to take this up in executive session, and then the
Next item is on our agenda is 5f
[21:18] discussion and possible action
Regarding the attorneys fees ordered to be paid by the
Appraisal review board and
[21:23] cause, d, 1g, n, 18, 007116,
Lake hills church v. Tcad. This
[21:31] is also an item that will take
Up an executive session.
[21:42] so I have items 5c 5e and 5f for
Executive session. Do I have a
[21:52] motion to recess the regular
Meeting and going to executive
[21:58] session to discuss items 5c 5e
And 5f? It's been moved, moved
[22:05] and seconded by dr o and miss
Montoya. At 11:42 the tcad board
[22:16] of directors will recess and go
Into executive session to discuss items 5c, 5e five, ian,
5f citing section 551071, and
[22:27] section 551074, of
[1:04:09] okay. The time is 12:24 on
Monday, november, 6 2023, and we
[1:04:13] are back from executive session
Where we discussed items, 5c, 5e
[1:04:18] and 5f. We needto take action on
5e discussion and possible
[1:04:23] action on litigation and appeals
Related to pending and
[1:04:27] anticipated lawsuits, to include
Approval of the filing of
[1:04:31] counter claims by tcad for tax
Year 2023. Do I have
[1:04:40] osezua ehiyamen: mr. Chairman,
Yes, please. I want to quickly use this opportunity to
Sincerely appreciate the
[1:04:48] committee, especially as it
Concerns 5c you know, for the
[1:04:52] chief appraisal subcommittee,
For the great work they are
[1:04:57] really putting and to make the
Entire says seamless. And I must
[1:05:02] say, this is an awesome job.
And, yeah, I give them kudos.
[1:05:07] james valadez: thank you so much
For that. Yeah, so that was
[1:05:15] okay. It's been moved by miss
Montoya, seconded by miss
[1:05:19] bastian. Any further discussion
On that? Hearing none. We'll
[1:05:24] take a vote. All those in favor.
All those opposed. That motion
[1:05:29] passes unanimously. We'll move
On to item 5f, discussion and
[1:05:33] possible action regarding the
Attorney's fees ordered to be
[1:05:37] paid by the appraisal review
Board in cause. D, 1g, n1,
[1:05:41] 8007116, lake hills church v.
Tcad. Can do I have a motion on
[1:05:46] that item? Nicole conley: so moved. I move
Approval of item 5f
[1:05:53] james valadez: and that is for
What action that is for. Nicole conley: he used to be
Paid by the approval review
[1:05:59] board caused and james valadez: but that is for
Staff to draft a letter. Okay,
[1:06:03] okay, moved by miss connelly,
Seconded by miss bastian. All
[1:06:08] those in favor. All those
Opposed. That motion passes
[1:06:13] unanimously. We'll move on to 5g
Discussion and possible action
[1:06:18] to add items to future agendas.
Does anyone have any items that
[1:06:23] they'd like to see appear at the
December meeting? I know that we
[1:06:29] can anticipate reports coming
Back from all of our
[1:06:33] subcommittees, so I'd like to
See those recurring again on our
[1:06:38] regular agenda. Theresa bastian: to bruce's
Point earlier, if we could make
[1:06:43] sure to invite the taxpayer
Liaison officer, since we didn't get to hear from her today,
Absolutely.
[1:06:55] james valadez: and then I think
We normally get end of year
[1:07:00] transfers on. Leana mann: we'll have an end of
Year budget amendment. James valadez: okay, sounds good.
[1:07:07] anything else?
[1:07:12] osezua ehiyamen: mr. Chairman, I
Want to use this opportunity
[1:07:16] also to is not on agenda, to
Also commend the effort of marya
[1:07:21] crigler for a job well done. Marya crigler: thank you osezua ehiyamen: in the
Organization she has done so
[1:07:28] well. I'm proud of her any day,
Anytime she has been so awesome.
[1:07:37] james valadez: we'll try and
Work that onto the agenda.
[1:07:41] anything else, okay, next item
On our agenda is 5h which is
[1:07:47] adjournment. So at 12:27 on
Monday, november 6, 2023 the
[1:07:53] travis central appraisal
District board of directors
[1:07:59] stands adjourned, moved by dr o
And  second, seconded by miss bastian.