1 00:00:00,750 --> 00:00:26,730 All right, everyone. We're going to go ahead and get our work session started. I'm going to call it's order. And we have Ms. Jacinta Green is joining us remotely this evening. And I do have a roll call on the agenda board members. So when I call your name, please indicate that you're present. I can order it on our way. Tim Beauty. Kelly Carmichael booth here. I've Del Ramon, El Nuby. 2 00:00:26,730 --> 00:00:26,910 There. 3 00:00:27,830 --> 00:00:28,850 Just into green. 4 00:00:30,050 --> 00:00:30,150 Here. 5 00:00:32,600 --> 00:00:37,020 For Harris, he's here, but he's down in the room momentarily. 6 00:00:37,400 --> 00:00:38,860 That team of Naseo is absent. 7 00:00:39,800 --> 00:00:40,640 Dr. Simpson-beard. 8 00:00:42,400 --> 00:00:42,720 Here in the show. 9 00:00:42,900 --> 00:00:46,620 We have seven present at the moment. 10 00:00:46,980 --> 00:00:47,560 One on the way. 11 00:00:47,780 --> 00:00:48,280 And one absent. 12 00:00:49,140 --> 00:00:49,360 All right. 13 00:00:49,500 --> 00:00:52,200 And at this time, I will turn over to you. 14 00:00:52,680 --> 00:00:53,320 Why it? 15 00:00:53,580 --> 00:00:54,040 All right. 16 00:00:54,080 --> 00:00:55,180 Thank you, Madam Chair. 17 00:00:55,920 --> 00:01:03,480 we have a full team from Dr. Hartstein this evening here with us and tonight we will just be focused 18 00:01:03,480 --> 00:01:11,600 on the FY26 portion of the 2635 Capitol Improvement Budget and I'll turn it over to Dr. Hart 19 00:01:12,140 --> 00:01:16,760 so we hope she's feeling better she is at home but we do have her amazing leaders here with us this 20 00:01:16,760 --> 00:01:21,480 evening so Dr. Hart I will toss it to you and then I'll allow you to do an intro and toss it to your team 21 00:01:22,580 --> 00:01:24,500 Thank you and good evening everyone. 22 00:01:24,960 --> 00:01:26,460 As Dr. Kay Wyatt just stated, 23 00:01:26,660 --> 00:01:30,320 we are here tonight to specifically focus on the FY26 24 00:01:30,320 --> 00:01:32,400 Capital Improvement Budget. 25 00:01:32,760 --> 00:01:35,760 I'm going to turn it over to my amazing team 26 00:01:35,760 --> 00:01:37,480 that would include Dustin Davis, 27 00:01:37,640 --> 00:01:40,000 who is the executive director of the facilities, 28 00:01:40,060 --> 00:01:41,380 as well as Sophie Humer, 29 00:01:41,800 --> 00:01:43,520 who is the director of Capital Programs 30 00:01:43,520 --> 00:01:44,620 Planning and Design. 31 00:01:44,980 --> 00:01:46,460 So, a team, please take it away. 32 00:02:03,900 --> 00:02:03,980 Great. 33 00:02:04,400 --> 00:02:05,160 Thank you, Dr. Hart. 34 00:02:05,160 --> 00:02:25,460 So tonight we're here to talk about the FY26 capital improvement, budget, and so we're going to talk tonight a little bit about what's included, what adjustments were made to the FY26 budget to accommodate some of the city guidance, as well as the textbook and technology upgrades that are proposed and that's agreed in the FY26 budget. 35 00:02:27,530 --> 00:02:32,430 So these are very familiar to the school board. These are CIP budget priorities for the next year. 36 00:02:33,190 --> 00:02:38,270 with the focus tonight. Of course, we're going to touch on text books, technology upgrades, 37 00:02:38,790 --> 00:02:43,790 building system upgrades, and a number of other projects in our FY26 budget. 38 00:02:46,430 --> 00:02:51,810 So the budget summary for FY26 is approximately $21 million. This includes 39 00:02:51,810 --> 00:03:01,870 in totality of non-capacity projects. Couple highlights are $1.5 million for the Charles 40 00:03:01,870 --> 00:03:06,950 renovations to the transportation facility, as well as some much-needed elevator 41 00:03:06,950 --> 00:03:10,630 modernizations at Charles Barrett and William Ramsey, and then a number of 42 00:03:10,630 --> 00:03:14,350 repairs and renovations throughout the school system, and alignment with our FCAA 43 00:03:14,970 --> 00:03:18,610 and our budget priorities. And then of course we have curriculum and 44 00:03:18,610 --> 00:03:21,990 instruction materials and technology funds which total about four million 45 00:03:21,990 --> 00:03:22,350 operators. 46 00:03:25,600 --> 00:03:30,480 So some of the major adjustments to the FY26 budget, the city 47 00:03:30,480 --> 00:03:35,540 requested that we shift the six million that have been planned in the Transportation Center 48 00:03:35,540 --> 00:03:42,520 to an out-ear. There are still some essential repairs needed to that building, including the roof, 49 00:03:42,900 --> 00:03:48,560 as well as some emergency repairs. The feasibility study for the Transportation Center is going to be complete in the spring. 50 00:03:49,340 --> 00:03:54,800 We wanted to include the implications and the results from our midday shuttle 51 00:03:54,800 --> 00:03:58,840 at between many Howard and King Street into that study. 52 00:04:00,100 --> 00:04:03,980 And so we will be bringing that to the school board next year. 53 00:04:04,360 --> 00:04:07,060 And then hopefully incorporate into the next CIP cycle. 54 00:04:08,560 --> 00:04:13,620 So the FY26 budget is about a 7.1 million decrease from last year's approved budgets. 55 00:04:14,800 --> 00:04:20,800 And a couple other non-capacity projects were also deferred from FY26 to accommodate the city's guidance. 56 00:04:21,300 --> 00:04:37,060 One, we did kind of in concert with RPCA, we were talking about the George Washington fields and with many Howard coming back online, there's enough capacity to kind of defer a non-essential recreation and parks and cultural activities with the city. 57 00:04:38,620 --> 00:04:42,200 So, you know, partnering with the city because we know that's a major need. 58 00:04:43,440 --> 00:04:46,100 And so that was moved into a later fiscal year. 59 00:04:47,930 --> 00:04:52,290 This is just comparing the guidance to the superintendent's proposed CIP budget. 60 00:04:52,910 --> 00:04:58,190 Some of you on the board last year will know they asked us to break it down in these year chunks. 61 00:04:58,590 --> 00:05:01,650 Years one through four years five through seven and years eight through ten. 62 00:05:02,270 --> 00:05:08,310 There are a number of critical non-capacity projects and years one through four, including HV, 63 00:05:08,550 --> 00:05:11,430 or sorry, including roof at ACHS. 64 00:05:11,710 --> 00:05:17,250 King Street, which is a significant non-capacity cost, but then in the years five through seven, 65 00:05:17,250 --> 00:05:21,270 those are also our provisional funds that we included for the K8 study. 66 00:05:23,170 --> 00:05:29,910 So overall, it's about a surplus of 51 million in the total variance from the guidance. But again, 67 00:05:30,030 --> 00:05:34,070 a lot of those are the provisional funds to accommodate the K8 analysis in the middle school. 68 00:05:34,590 --> 00:05:37,930 And we'll be talking a lot about that next week. We will have a capacity utilization 69 00:05:37,930 --> 00:05:38,870 presentation. 70 00:05:43,500 --> 00:05:49,000 So moving on to text, text books and curriculum materials, fine arts is about 71 00:05:49,000 --> 00:05:56,180 420,000. Secondary math is 1.2 million per total 1.65 million. Again, these are the double 72 00:05:56,180 --> 00:06:02,360 adoptions, duties, and legislative acts from the VDOE in KC Hoffman. Questions? 73 00:06:05,470 --> 00:06:05,990 So technology 74 00:06:05,990 --> 00:06:12,070 modernization remains the same from last year with one notable edition, which is the least 75 00:06:12,070 --> 00:06:18,170 fiber-opted network for the city, is being migrated to a city owned municipal fiber-opted 76 00:06:18,170 --> 00:06:21,150 network, and that's going to require some upgrades to our core network. 77 00:06:21,950 --> 00:06:24,690 And I believe Dr. Hupver is here to answer your questions about that. 78 00:06:27,860 --> 00:06:32,760 So this is the overall budget summary. Again, for FY26, there are no added capacity projects. 79 00:06:32,880 --> 00:06:37,480 We are busy closing out many Howard and George Mason, and then we're looking forward to the 80 00:06:37,480 --> 00:06:41,740 next kind of critical SD needs and again we'll talk about those at our next 81 00:06:41,740 --> 00:06:42,180 website. 82 00:06:44,710 --> 00:06:48,450 So we're here at work session number one. Next week again is CIP 83 00:06:48,450 --> 00:06:53,310 work session number two and then questions are do I believe on Monday. 84 00:06:56,660 --> 00:06:57,600 What was it from our question? 85 00:07:00,020 --> 00:07:03,500 Thank you. Can we go back to slide number nine please 86 00:07:03,500 --> 00:07:10,260 with the summary? Yeah. I just wanted to as we get started. I know I've gotten 87 00:07:10,260 --> 00:07:23,760 some questions from the community about the Jefferson Houston and Patrick Henry conversions and I just wanted to reiterate a point that was made in the superintendent's presentation that no decisions have been made yet. 88 00:07:24,120 --> 00:07:24,320 That's something. 89 00:07:30,000 --> 00:07:42,880 Anything, I know, we'll be talking through as we go through our CIP budget meetings here. So just to reiterate, the decisions have been made in terms of what schools being converted. 90 00:07:42,980 --> 00:07:51,020 If a school's being converted, so we're going to continue to have some more discussion about that, and I'll just kind of kick it up with a question that I have. 91 00:07:51,020 --> 00:08:01,520 The funding is listed for those possible conversions in the years 2030 to 2032. 92 00:08:03,240 --> 00:08:09,060 I know we have talked about if we're going to make that decision doing it as a part 93 00:08:09,060 --> 00:08:14,440 of the redistricting process so presumably that funding would have to move up earlier 94 00:08:14,440 --> 00:08:16,680 and to FY26. 95 00:08:18,460 --> 00:08:18,940 Yes. 96 00:08:19,160 --> 00:08:22,440 That would definitely have to move depending on the board's decision to move forward. 97 00:08:23,160 --> 00:08:27,360 I do think it's wise that we have that discussion as we continue with our redistricting 98 00:08:27,360 --> 00:08:28,620 meetings and decisions. 99 00:08:29,220 --> 00:08:33,020 And so Dr. Hard, I don't know if you would like to speak or add anything additional 100 00:08:33,020 --> 00:08:37,780 around how we placed it there and just knowing how we were making decisions with the new guidance 101 00:08:37,780 --> 00:08:38,320 from the city. 102 00:08:39,140 --> 00:08:43,080 So I don't know if Dr. Hard or someone in person would like to respond a little bit 103 00:08:43,080 --> 00:08:47,780 that that is a placeholder and so you yeah those out years would have to shift a bit. 104 00:08:50,230 --> 00:08:55,310 So. Yes. So I will definitely turn it over to the team, but essentially I just want to reiterate. 105 00:08:55,510 --> 00:09:01,650 This is a planning planning placeholder. I should say within the CIP, we wanted to be proactive 106 00:09:01,650 --> 00:09:08,070 and ensuring that we had some funds dedicated to any potential change related to the K8. So then that way, 107 00:09:08,150 --> 00:09:14,290 as we are progressing through a 10 year iteration of the CIP, there are no surprises on either end. 108 00:09:14,290 --> 00:09:20,290 regarding our needs to be able to continue to move our capacity projects for, but so for 109 00:09:20,290 --> 00:09:23,070 destined, please feel free to jump in if I can missed anything. 110 00:09:26,700 --> 00:09:27,300 Thanks, Dr. Hart. 111 00:09:27,480 --> 00:09:29,400 Now, excuse me, I don't think you've missed anything. 112 00:09:30,200 --> 00:09:34,340 And again, we're really hoping to capture some rough order magnitude pricing as a release. 113 00:09:34,340 --> 00:09:38,900 So, some of these conversions with the thought as Dr. KY mentioned, that we would have to adjust 114 00:09:38,900 --> 00:09:39,640 into the future. 115 00:09:40,240 --> 00:09:43,460 So, we're really looking to just capture what we think is going to cost to make some of the 116 00:09:43,460 --> 00:09:47,000 proposed adjustments, and ensure that we've got placeholder there with the ability to 117 00:09:47,000 --> 00:09:49,690 to adjust in the future. 118 00:09:51,190 --> 00:09:54,350 So I'll open up to board members for questions. 119 00:09:55,410 --> 00:09:55,790 Be back. 120 00:09:57,430 --> 00:09:57,550 Okay. 121 00:09:58,130 --> 00:09:59,550 Ms. Beuse has a follow-up question. 122 00:10:00,290 --> 00:10:03,490 Yeah, and I think you, so I know we're still, 123 00:10:03,530 --> 00:10:06,270 like there's a lot of conversations happening in tandem on this. 124 00:10:06,350 --> 00:10:10,330 I'm going to try not to look away from the mic to get the note. 125 00:10:11,070 --> 00:10:17,490 But so I guess what I'm trying to understand is if this board does say, 126 00:10:17,490 --> 00:10:24,050 So let's convert Jefferson Houston or Patrick Henry to a middle school and the other school to an elementary school. 127 00:10:24,690 --> 00:10:30,350 Are we saying that that wouldn't be able to happen until these outer years or are we saying like that. 128 00:10:30,750 --> 00:10:34,390 We do this. We do part of redistricting. We're sending. We're essentially sending. 129 00:10:34,470 --> 00:10:41,470 You know students to three middle schools starting in fall of twenty twenty six, which is aligned with the redistricting plan. 130 00:10:42,250 --> 00:10:49,250 So, first is a decision of course. I think that's what we need to determine. The second thing is, yes, the time I have to move up. 131 00:10:49,510 --> 00:10:57,690 But I think Dr. Hart, do you want to speak to what that timeline would look like? Because we would have to do it in a way that we have to move different schools at different times. 132 00:10:58,390 --> 00:11:11,450 So, I think it's required for a part of the redistricting conversation, but it would be kind of like a multi-step process because we can't do an 133 00:11:11,450 --> 00:11:16,490 to happen as we go into redistricting when we're talking about drawing our boundaries. 134 00:11:16,830 --> 00:11:17,570 So, Dr. Hart? 135 00:11:19,050 --> 00:11:19,210 Yes. 136 00:11:19,490 --> 00:11:20,370 Excuse me, yes. 137 00:11:20,370 --> 00:11:21,510 So, thank you, Dr. Kay Wyatt. 138 00:11:21,830 --> 00:11:25,990 We definitely have to put thought into the timing of implementation of any decision regarding 139 00:11:25,990 --> 00:11:26,930 K8. 140 00:11:27,350 --> 00:11:33,490 I do think that we shared when it was first presented as an idea during a work session that we wanted 141 00:11:33,490 --> 00:11:38,030 to manage expectations and know that there would need to be some flexibility in the conversation 142 00:11:38,030 --> 00:11:44,130 in that years in terms of construction of these items could potentially change so I know that 143 00:11:44,130 --> 00:11:49,450 we will be bringing additional information to the second work session specifically related to the 144 00:11:49,450 --> 00:11:54,550 out years and I would like to say of course we welcome any questions tonight but I think there will be a number 145 00:11:54,550 --> 00:11:59,490 of things that we'll be able to answer next week as we get into conversations about the out years. 146 00:12:05,320 --> 00:12:10,300 I would just add to that that the and this is kind of a preview for next week but the 147 00:12:10,300 --> 00:12:13,520 years that were included in the CIP were 148 00:12:13,520 --> 00:12:14,880 factoring in a number of things. 149 00:12:15,140 --> 00:12:16,800 One school board policy on redistricting, 150 00:12:16,980 --> 00:12:19,280 we look at our boundaries every five years, 151 00:12:19,980 --> 00:12:21,660 looking at just the capital outlays 152 00:12:21,660 --> 00:12:23,720 that the city guidance has put in front of us, 153 00:12:23,860 --> 00:12:26,980 knowing that ACPS accounts for a lot of the debt service, 154 00:12:27,440 --> 00:12:28,700 and so just being mindful of that 155 00:12:28,700 --> 00:12:30,980 and reflecting that in kind of the 10 year, 156 00:12:31,080 --> 00:12:33,480 but also knowing that we have some urgent middle school 157 00:12:33,480 --> 00:12:34,380 capacity needs. 158 00:12:35,220 --> 00:12:38,240 And so these years in tandem with how we were planning 159 00:12:38,240 --> 00:12:45,380 the design, construction, or expedient, but also kind of in concert with all of that thought 160 00:12:45,380 --> 00:12:51,400 behind it. And again, the Jefferson Houston conversion, one Patrick Henry, as a larger 161 00:12:51,400 --> 00:12:58,220 school, can accommodate more elementary school students, Jefferson Houston, in terms of converting 162 00:12:58,220 --> 00:13:05,420 into middle school, maybe easier in terms of facilities need. So that's where that was coming from, 163 00:13:05,420 --> 00:13:08,800 but we'll kind of expand on those as we get into the presentation 164 00:13:08,800 --> 00:13:10,180 next week as Dr. Hartman. 165 00:13:12,100 --> 00:13:13,880 I just wanted to thank you for that. 166 00:13:13,880 --> 00:13:17,120 That was helpful because so what I'm hearing is some of it 167 00:13:17,120 --> 00:13:19,900 was related to the guidance that we received from the city 168 00:13:19,900 --> 00:13:24,140 and so trying to put that placeholder funding in years 169 00:13:24,140 --> 00:13:26,580 that would align with the city guidance. 170 00:13:26,840 --> 00:13:29,020 I think we as a board need to have a conversation 171 00:13:29,020 --> 00:13:31,700 about what our needs are for the school division. 172 00:13:32,020 --> 00:13:34,820 And then once we've settled on where we land 173 00:13:34,820 --> 00:13:41,700 with the proposed budget, then we can have that conversation with our counter parts on city council. 174 00:13:42,180 --> 00:13:43,500 I'll go on to Mr. Beaty. 175 00:13:49,480 --> 00:13:56,180 Thank you for your presentation and for the budget book from the CIP budget book from last week. 176 00:13:56,780 --> 00:13:58,720 A lot of helpful information. 177 00:14:01,640 --> 00:14:03,680 I think it's just a clarifying question. 178 00:14:04,320 --> 00:14:11,920 page 4 and in a lot of other pages. There's no line for the swing space. So we're going 179 00:14:11,920 --> 00:14:17,440 to be, you know, in the swing space for at least four years, over there on Boerigard. There's 180 00:14:17,440 --> 00:14:27,980 no line for it. Is that because, in any particular year, any CIP related activity in that space 181 00:14:27,980 --> 00:14:36,680 is related either to Mason or to Kelly depending upon which year it is or I mean it's not 182 00:14:36,680 --> 00:14:44,460 it's not in 26 because we'll have finished the reconfiguring of it this year so that part's 183 00:14:44,460 --> 00:14:48,800 done I get it but we're still going to be occupying that space for four years it's going to get plenty 184 00:14:48,800 --> 00:14:53,700 of use and I'm just wondering if there's some place here where at least even if it's a zero 185 00:14:53,700 --> 00:14:59,400 where we're considering the idea of CIP needs for that space. 186 00:15:00,000 --> 00:15:03,020 So thank you for that, Dr. Hart. Go ahead, please. 187 00:15:03,860 --> 00:15:09,080 Yes, so thank you for that question, Mr. Beatty. Once we open facilities, whether it's through 188 00:15:09,080 --> 00:15:14,800 a new modernization or through renovation, all operations and maintenance calls come out of the combined funds budget, 189 00:15:16,200 --> 00:15:22,140 I think it would be highly unlikely that we would have major capital needs in a building that we would have just renovated, 190 00:15:22,320 --> 00:15:28,140 but we do always have emergency CIP funds that are budgeted as part of our CIP, 191 00:15:28,140 --> 00:15:32,980 will see IP budget proposal every year, so I hope that answers your question is that day-to-day 192 00:15:32,980 --> 00:15:37,280 maintenance and overall maintenance will come out of the combined funds budget for that facility, 193 00:15:37,620 --> 00:15:42,580 but if there are any unplanned capital improvements or capital projects that need to be taken 194 00:15:42,580 --> 00:15:47,280 care of, that would come out of emergency fund planning that we have available every year in the 195 00:15:47,280 --> 00:15:47,660 CIP. 196 00:15:50,490 --> 00:15:56,750 Yeah, I would also add that as part of the Swingspace renovation, we included an HVAC upgrade 197 00:15:56,750 --> 00:16:03,050 as well as roof improvements, so I think the major system there, I might be the fire panel 198 00:16:03,050 --> 00:16:07,150 system, but we have to take a look at that maybe in five to ten years. 199 00:16:10,110 --> 00:16:15,810 So, we're not expecting any CIP costs for that space for the next ten years. 200 00:16:16,190 --> 00:16:16,410 Correct. 201 00:16:17,710 --> 00:16:19,290 Okay, can I ask the second question here? 202 00:16:21,210 --> 00:16:27,970 I second question, I'm new to the board, new to these processes, and so I, I, the interest 203 00:16:27,970 --> 00:16:33,730 and just understanding better, you know, the idea that we're getting guidance from the city. 204 00:16:34,570 --> 00:16:40,250 We're trying to match that with our needs as you're explaining through this process. 205 00:16:41,210 --> 00:16:46,710 We've got years when we're coming in above their guidance, we're coming in below on a couple of years. 206 00:16:46,830 --> 00:16:55,730 Can you give me an end? We only got like a super hard number this time of year for the next school year. 207 00:16:56,950 --> 00:17:22,510 What's the strategy on this trying to be cooperative and working with our partners in the city in order to, you know, I get it's sort of an expectation game. They don't know depends on what's happens with tax revenue and all that kind of stuff, but I just could you give me a better idea about the dynamic of how this works between us and them with, you know, hard numbers like this as we work. 208 00:17:22,950 --> 00:17:32,810 Sure, well, we get the guidance pretty early on, we've worked with the city, probably, well, I'll say since the last couple of years since I've been sitting in this role to make sure it's early enough so we can start to plan. 209 00:17:33,570 --> 00:17:47,890 At that point, Dr. Hart and her team work to see what projects that we can, I don't want to say shift out, but we did again, I want to be very clear that we did go above the guidance because we think that's what we need to move our infrastructure along. 210 00:17:47,890 --> 00:17:53,610 So, there's a conversation with myself and the city manager, after we get that, I do alert 211 00:17:53,610 --> 00:17:59,110 him of some projects and things that we have, which I'll say are high needs to make sure 212 00:17:59,110 --> 00:18:02,490 that our schools are operating at their maximum efficiency. 213 00:18:03,130 --> 00:18:06,670 So, Dr. Hart, I don't know if there's anything else you want to add, but for us, Mr. 214 00:18:06,730 --> 00:18:12,410 B.D., we're always going to, you know, we respect it, we receive the guidance, but we 215 00:18:12,410 --> 00:18:17,670 are also going to do and put for what we think is best for our school division as a whole. 216 00:18:19,070 --> 00:18:24,690 Yes, so thank you, Dr. K. Wyatt. I do want to just add a quick clarification as relates to timing. 217 00:18:25,230 --> 00:18:36,250 So we received the guidance fairly early on in the city's budget development year, but it is actually not that we don't receive it too far in advance of our CIP budget development. 218 00:18:36,970 --> 00:18:41,310 Just because of the fact that we start CIP budget development in August. 219 00:18:41,310 --> 00:18:47,750 And we generally receive the guidance around that time frame, so we are trying to incorporate 220 00:18:47,750 --> 00:18:54,990 the CIP specific guidance in a very tight time frame as it relates to combining R2 calendars. 221 00:18:55,330 --> 00:19:00,210 As Dr. K. Wyatt did mention that we definitely want to take heed to the guidance that 222 00:19:00,210 --> 00:19:05,910 is provided to us by the city, specifically the city manager, working with him and his team 223 00:19:05,910 --> 00:19:10,690 to see where we can find alignment because we do understand that there are fiscal constraints on 224 00:19:10,690 --> 00:19:16,950 in a very real fiscal constraints and we want to be cognizant of those as well as making sure that we are still 225 00:19:16,950 --> 00:19:25,610 proposing covering any critical needs for our facilities. Our major goal in the capital budget is to ensure that 226 00:19:25,610 --> 00:19:32,690 we do not fall back into a deferred maintenance pattern or cycle. We have literally had to climb our way out of a 227 00:19:32,690 --> 00:19:37,390 pretty bad deferred maintenance hole over the last six to seven years and the team has done an 228 00:19:38,470 --> 00:19:54,330 So we want to make sure that while we are cognizant of the guidance that we are also proposing items that will keep our buildings in the best shape and help us avoid again deferred maintenance to the extent in which we were a few years ago as well as any major critical system failures. 229 00:19:54,330 --> 00:20:05,290 And Mr. Beatty, we did receive that guidance this year in September and we did share that document with the board, so you could see that detail guidance that came from the city manager's office. 230 00:20:05,870 --> 00:20:12,390 But it did come in September, which is after the team has already started their work in planning for the CIP. 231 00:20:13,850 --> 00:20:19,450 I just wanted to add a little bit more context to respond to your question, Mr. Beatty. 232 00:20:20,890 --> 00:20:26,050 knowing sort of the history of capital planning between the school board and the city council. 233 00:20:26,570 --> 00:20:33,130 There was a lot of work about 10 years ago with this long range educational facilities plan that was developed. 234 00:20:33,830 --> 00:20:41,270 And then there was this joint facilities task force that led to this joint facilities master plan that we have. 235 00:20:41,270 --> 00:20:49,250 And so I think there's been a lot of investment because of maybe years past, lack of investment 236 00:20:49,250 --> 00:20:50,070 that had been there. 237 00:20:50,270 --> 00:20:54,130 And so there's been this as Dr. Hart was saying, there's been this process of catch-up. 238 00:20:54,150 --> 00:20:58,590 And I think what's happened now is that we've kind of gotten to the point where we're 239 00:20:58,590 --> 00:21:03,490 maxing at the debt service level that the city wants to be taking on. 240 00:21:03,650 --> 00:21:09,350 And so I think figuring out the kinds of hard decisions that we have to make now, knowing 241 00:21:09,350 --> 00:21:11,050 that there are still so many needs. 242 00:21:12,210 --> 00:21:14,130 I think that's kind of what we're trying to balance. 243 00:21:15,130 --> 00:21:17,710 And I don't know if Dr. K. Wyatt or Dr. Hart, 244 00:21:17,830 --> 00:21:18,730 if you have any insight. 245 00:21:18,890 --> 00:21:21,490 I mean, one of the questions I kind of had 246 00:21:21,490 --> 00:21:24,030 just from the City Manager's guidance, generally, 247 00:21:24,310 --> 00:21:28,650 was that the guidance was the same across all city 248 00:21:28,650 --> 00:21:32,190 departments and also for ACPS. 249 00:21:32,890 --> 00:21:36,270 So I'm still trying to figure out how we are working 250 00:21:36,270 --> 00:21:45,910 as two bodies to kind of understand our needs collectively and where it would make more sense 251 00:21:45,910 --> 00:21:51,450 to put money here versus there on that kind of thing. So I don't know. I know the last update 252 00:21:51,450 --> 00:21:58,310 we had on the joint facilities master plan was in the spring of 2022. So if there's any insight 253 00:21:58,310 --> 00:22:04,670 you have on that, I'd love to hear. Dr. Hart, I'm sorry before Dr. Hart goes, I just want 254 00:22:06,270 --> 00:22:12,130 to have a little bit of discussion around that balance of you know everyone gets the same across 255 00:22:12,130 --> 00:22:17,530 the board of course that comes straight from the city but we as as a division when we're doing 256 00:22:17,530 --> 00:22:23,850 our budget we have to prioritize what that limited guideline does for us and that's very challenging 257 00:22:23,850 --> 00:22:29,970 I just want to say that and even in my conversations with the city manager I alert him that it is 258 00:22:30,000 --> 00:22:39,160 The challenge for us to make sure of all of the things that you just shared to make sure we can maintain those infrastructures and not go back to kind of the deficit state that we were in. 259 00:22:39,400 --> 00:22:43,460 And so Dr. Hart, I will turn that over to you. 260 00:22:43,900 --> 00:22:44,300 Thank you. 261 00:22:44,960 --> 00:22:53,440 So I'll quickly just add that we do work with our city partners and conversations about just general capital processes. 262 00:22:53,440 --> 00:22:58,900 is we do have a standing meeting with our city colleagues once a month where we have opportunities 263 00:22:58,900 --> 00:23:05,560 to just talk in general about upcoming CIP needs, whether they're planned or unplanned, 264 00:23:06,320 --> 00:23:10,160 and to continue to find ways that we can't collaborate and work together where possible. 265 00:23:10,960 --> 00:23:16,400 I will say that there will always be areas in which we have very different needs because we serve 266 00:23:16,400 --> 00:23:21,120 very different stakeholders and also have different requirements as relates to the stakeholders 267 00:23:21,120 --> 00:23:27,360 that we serve in terms of building code, building requirements that we have to keep in mind throughout 268 00:23:27,360 --> 00:23:32,240 this process. So there are opportunities for us to be a lock step on certain things. And I think 269 00:23:32,240 --> 00:23:38,960 evidence of that is how we are continuing to work on our shared service conversation with the city. 270 00:23:39,620 --> 00:23:44,780 And also understanding that we definitely have unique needs as a school division, where sometimes 271 00:23:44,780 --> 00:23:49,880 there can't be that alignment. So where possible, that is where the team and I will go in and say, 272 00:23:49,880 --> 00:23:53,040 where can we flex, where can we either defer, 273 00:23:53,860 --> 00:23:56,140 or potentially even reduce the scope of a project 274 00:23:56,140 --> 00:23:58,000 to free up some of those funds? 275 00:23:58,720 --> 00:24:02,200 So it's an iterative process that has multiple parts to it, 276 00:24:02,220 --> 00:24:04,260 but yes, Dr. Reeve, there are opportunities 277 00:24:04,260 --> 00:24:06,480 for us to touch base with our city colleagues 278 00:24:06,480 --> 00:24:09,920 and see where there are opportunities for alignment. 279 00:24:10,260 --> 00:24:12,640 I know that you also mentioned the JFMP, 280 00:24:12,720 --> 00:24:16,780 sof is our resident expert as a release to the JFMP. 281 00:24:16,840 --> 00:24:18,880 So, sof, did you have anything to add regarding 282 00:24:18,880 --> 00:24:20,960 and the joint facilities master plan? 283 00:24:23,500 --> 00:24:29,500 No, the joint facilities master plan laid out a roadmap 284 00:24:29,500 --> 00:24:33,680 for as we plan capital projects, 285 00:24:34,300 --> 00:24:37,240 looking at ACPS and city properties 286 00:24:37,240 --> 00:24:39,580 and seeing where there were certain synergies 287 00:24:39,580 --> 00:24:41,740 and then also lining up project readiness 288 00:24:41,740 --> 00:24:43,440 for different capital projects. 289 00:24:43,720 --> 00:24:45,480 And so it's really a joint database 290 00:24:45,480 --> 00:24:48,640 that we use between all the departments 291 00:24:48,640 --> 00:24:52,660 to, you know, we continually update, you know, the FCA's when we do that. 292 00:24:52,980 --> 00:24:57,780 So the city has all of our data that we have the city's data in terms of the FCA's and those buildings. 293 00:24:59,740 --> 00:25:05,060 And so, you know, when we go to, say, look at middle school capacity, you know, 294 00:25:05,180 --> 00:25:10,780 aside from the K8 analysis, we can also look at, you know, Francis Hammond and 295 00:25:10,780 --> 00:25:14,860 George Washington for what the JFMP might have said during that process. 296 00:25:16,520 --> 00:25:23,440 It was definitely a roadmap for some of that CIP planning and definitely had some start to project a implementation, 297 00:25:24,200 --> 00:25:29,220 but I don't think it really ever kind of came to fruition the new city guidance came in, 298 00:25:29,220 --> 00:25:31,540 and then we kind of continued those discussions. 299 00:25:32,600 --> 00:25:38,440 The Long Range Educational Facilities hasn't been updated in a little while, 300 00:25:38,520 --> 00:25:40,700 and we do have project planning funds. 301 00:25:40,700 --> 00:25:50,840 I think, you know, under the guidance of leadership in the school board, that would be kind of in the next, you know, kind of long-wrench planning efforts that we have going on as well. 302 00:25:53,170 --> 00:25:55,630 Thank you. Thank you for this comments. That's helpful. 303 00:25:55,790 --> 00:26:03,650 I mean, I've been kind of looking back at some of those old documents and recommendations that came out of that task force around kind of joint planning. 304 00:26:03,670 --> 00:26:11,650 And I think we've certainly made progress, but I'm just wondering again, it's still, it's always hard from the school board lens because we don't. 305 00:26:11,650 --> 00:26:24,370 As school board members, we're not as familiar with all the projects that the city wide and how the school fits into that and so, you know, just I'm always thinking about ways we can collaborate, you know, more with our counterparts. 306 00:26:25,110 --> 00:26:26,010 Madam Chair. 307 00:26:26,830 --> 00:26:27,330 Dr. Simpson. 308 00:26:27,490 --> 00:26:28,130 No, I was. 309 00:26:28,790 --> 00:26:29,630 Thank you. 310 00:26:29,630 --> 00:26:31,110 Thank you. Thank you for the presentation. 311 00:26:32,110 --> 00:26:35,630 I'm thinking a lot, essentially, I give them what you just said, Dr. Reef, 312 00:26:35,630 --> 00:26:44,290 There's so much history and there's so much behind all of these decisions, and I just wonder 313 00:26:44,830 --> 00:26:48,930 especially as we get into the conversation with our council colleagues, which are inevitably 314 00:26:48,930 --> 00:26:50,070 tense, right? 315 00:26:50,350 --> 00:26:56,430 There are limited amount of resources, and we want to make decisions that each meter 316 00:26:56,430 --> 00:26:56,930 own needs. 317 00:26:56,990 --> 00:27:03,430 But I'm just wondering if it would be who vests to recount the story every time, right? 318 00:27:03,430 --> 00:27:08,990 like tell the story of deferred maintenance and how we got here just to remind people to get them back 319 00:27:08,990 --> 00:27:14,150 and how now the plan we have in place for these regular maintenance schedules is to prevent that 320 00:27:14,150 --> 00:27:18,830 from happening again because I think sometimes at least my perception of council's responses 321 00:27:18,830 --> 00:27:27,310 some of our budget proposals are asking for more again and it just seems like they're not seeing 322 00:27:27,310 --> 00:27:31,270 past the surface of that and I know there's so much intentionality and so much thought and so 323 00:27:31,270 --> 00:27:36,730 playing that goes into this. I just wonder if we could package it a little bit better by reminding 324 00:27:36,730 --> 00:27:44,390 them where we've been and how we've gotten to this place. Like I know you all and I think it's 325 00:27:44,390 --> 00:27:50,470 actually in the JFMP that, you know, the roofs are on these schedules. The H effects are on 326 00:27:50,470 --> 00:27:55,670 these schedules and if we could maybe just make that clearer to them, it's not like we're just popping 327 00:27:55,670 --> 00:28:00,490 it up and throwing it in here. There's really intentional planning. So I'm just thinking about that 328 00:28:00,490 --> 00:28:04,810 as we prepare to talk to our council colleagues around this. 329 00:28:07,350 --> 00:28:09,210 And something else I was thinking about, 330 00:28:09,430 --> 00:28:11,630 like you mentioned the, you know, 331 00:28:11,770 --> 00:28:12,950 a King Street needing a new roof, 332 00:28:13,070 --> 00:28:14,250 that's a very large cost. 333 00:28:14,690 --> 00:28:16,590 And I'm wondering if it's things like that 334 00:28:16,590 --> 00:28:19,610 where we can contextualize that in the deferred maintenance story, right? 335 00:28:19,610 --> 00:28:21,490 So how do you think about those trade-offs, right? 336 00:28:21,530 --> 00:28:24,130 Like when does it make sense, you know, 337 00:28:24,210 --> 00:28:26,110 their roof, that was 2007, right? 338 00:28:26,110 --> 00:28:28,950 So the roof's gonna be 20 years old when you replace it. 339 00:28:28,950 --> 00:28:30,510 Like, what is the thought process? 340 00:28:30,690 --> 00:28:33,590 Like, if we don't buy in at the 20 year mark, 341 00:28:33,770 --> 00:28:35,990 then it actually relates to, I don't know, 342 00:28:36,110 --> 00:28:37,330 other maintenance costs later on, 343 00:28:37,510 --> 00:28:38,970 like how can we, 344 00:28:38,970 --> 00:28:40,770 I'm really talking out of my field here, 345 00:28:40,930 --> 00:28:42,370 so I don't know if I'm using the right words, 346 00:28:42,410 --> 00:28:45,290 but I just think that the packaging of it 347 00:28:45,290 --> 00:28:47,890 and how we tell the story is so helpful 348 00:28:47,890 --> 00:28:49,870 to getting to where we want to be. 349 00:28:50,210 --> 00:28:51,870 And I think there's a great story in particular 350 00:28:51,870 --> 00:28:53,270 to tell about middle school now. 351 00:28:53,650 --> 00:28:56,010 Like, how many times have we said this roundtable 352 00:28:56,010 --> 00:28:57,810 and then be like, what about middle school? 353 00:28:57,810 --> 00:29:02,350 And now we have an answer and we're doing it in a way that spends less money, right? 354 00:29:02,530 --> 00:29:06,510 Building a new middle school will cost three times what we want to spend to increase 355 00:29:06,510 --> 00:29:11,950 middle school capacity. And I think that is a thing to celebrate. We are responding to what we 356 00:29:11,950 --> 00:29:18,390 heard them want in a way that isn't spending as much money as building a whole new comprehensive 357 00:29:18,390 --> 00:29:24,050 middle school. So I guess I'm thinking, you know, both for all of the ways that we communicate 358 00:29:24,050 --> 00:29:30,150 this to council. I think we can be more strategic, especially if we are asking to go above the 359 00:29:30,150 --> 00:29:31,090 city manager's recommendation. 360 00:29:34,840 --> 00:29:39,100 Dr. Kay, I'm sorry. Madam Chair, may I respond to Dr. 361 00:29:39,200 --> 00:29:45,300 Sinsenbeyer really quickly. Thank you so much for those comments, Dr. Sinsenbeyer. I'm taking notes 362 00:29:45,300 --> 00:29:50,000 and we will definitely make sure that we fold that into our narrative. Just a quickly answer 363 00:29:50,000 --> 00:29:55,960 a point that you did mention in terms of we brought up the key street roof. Life cycle management 364 00:29:55,960 --> 00:29:59,940 is a huge part in how we plan for actively plan for a replacement. 365 00:30:00,000 --> 00:30:29,760 Commencements of major building systems. Generally, your roofs are going to have a lifespan of say 20 years. Your HVAC systems will have lifespan, you know, 20 to 25 years, depending on the system component, elevators will have life cycle, life cycle management plans, so on and so forth. So with that, we make sure that we are trying to stay within the expectant life cycle of a major building component, because then the likelihood of a critical failure should be few and far between if you're staying within that cycle. 366 00:30:30,000 --> 00:30:35,520 The moment you start going beyond the recommended life cycle for a major building component 367 00:30:35,520 --> 00:30:40,520 is when you start increasing the chances for a critical building failure that is unplanned 368 00:30:40,520 --> 00:30:45,440 and that will also start adding additional costs to whatever the repair may be. 369 00:30:46,000 --> 00:30:51,240 So I just wanted to make sure that we shared that I shared that as part of response to your comments 370 00:30:51,240 --> 00:30:57,540 as well as wanting to promote that the budget book is honestly in my opinion the CIP budget book a 371 00:30:57,540 --> 00:31:05,140 great way for individuals to start familiarizing themselves with the schools with various construction 372 00:31:05,140 --> 00:31:11,000 components related to the schools to include years in which we have built either renovated 373 00:31:11,000 --> 00:31:16,900 the school or added additions. There also is a snapshot of the 10 year plan for each school 374 00:31:16,900 --> 00:31:22,680 in terms of what projects are plan for that school in the CIP. So I think that that helps us tell 375 00:31:22,680 --> 00:31:27,180 that story and I do want to make sure that I am continuing to promote that because that is 376 00:31:27,180 --> 00:31:33,180 really an excellent source in my opinion of information, and one that we continue to revise and 377 00:31:33,180 --> 00:31:39,060 refine based off of feedback that we receive through every CIP development cycle. So thank you, 378 00:31:39,100 --> 00:31:43,060 Dr. Sinsenbeer. Yeah, and that's in your comments are super helpful. I think what I just heard 379 00:31:43,060 --> 00:31:49,460 you articulate is really a philosophy of how you approach the CIP, which I know you all are thinking 380 00:31:49,460 --> 00:31:54,140 about all the time and maybe just kind of elevating that a little bit more in the conversation will help 381 00:31:56,080 --> 00:32:00,060 both our board and the council see that level of intentionality. 382 00:32:04,470 --> 00:32:04,730 Thank you. 383 00:32:04,930 --> 00:32:07,090 Other questions from board members? 384 00:32:11,700 --> 00:32:12,360 Mr. BV. 385 00:32:13,000 --> 00:32:15,180 Are we going to hear some presentations on some of the detail here? 386 00:32:15,620 --> 00:32:16,740 Did I understand that right or not? 387 00:32:24,190 --> 00:32:24,590 Okay. 388 00:32:24,670 --> 00:32:27,950 I have a couple of questions about if related to FY26. 389 00:32:28,710 --> 00:32:32,390 Since I know our focus for just to reiterate for any of the listening public. 390 00:32:33,270 --> 00:32:35,270 We're focused on FY26. 391 00:32:35,270 --> 00:32:39,550 the first year of the CIP and then next Tuesday at our second work session we'll be 392 00:32:39,550 --> 00:32:45,810 discussing in more detail years two through 10. I want to talk about the transportation 393 00:32:45,810 --> 00:32:52,250 facility a little bit. So this was part of the City Manager's guidance that funding 394 00:32:52,870 --> 00:32:59,290 or the Transportation Facility Renovation that had been previously in FY26 that was for $6 395 00:32:59,290 --> 00:33:06,330 million dollars that that be delayed or pushed to FY30 or later, and there's also a recommendation 396 00:33:06,330 --> 00:33:13,730 in here strongly encouraging ACPS who consider an alternative model to busing when that 397 00:33:13,730 --> 00:33:20,510 utilizes dash more intentionally and rethink the centralized bus facility model that has 398 00:33:20,510 --> 00:33:21,270 cost implications. 399 00:33:21,730 --> 00:33:28,070 So I was wondering, I just wanted to get kind of an update on where I know we've been doing 400 00:33:28,070 --> 00:33:33,150 study and the kind of condition. I know this has been something we've been talking about for several years now. 401 00:33:33,790 --> 00:33:38,070 The state that this facility is in. So I wanted to hear more about that and then. 402 00:33:39,590 --> 00:33:42,070 How you all are thinking about approaching this. 403 00:33:43,010 --> 00:33:46,510 Encouragement from the city manager around busing. 404 00:33:48,010 --> 00:33:48,490 That's all right. 405 00:33:49,390 --> 00:33:57,290 Okay. Thank you. I'll all start and then I will pass some of this to to Sophie to speak specifically to the transportation study that's ongoing. 406 00:33:58,210 --> 00:34:07,790 So in a few ways, Dr. Reeve, first I do want to mention that our FCA, that was completed in 2022. 407 00:34:08,210 --> 00:34:26,070 2023, I'm sorry, the years are escaping me now. The most recent FCA did list the Transportation Center as the worst facility that we have in our portfolio, which is why we did want to make sure that we dedicated funds to continuing to maintain that facility until a decision was made. 408 00:34:26,070 --> 00:34:41,170 We have had conversations with Dash, not necessarily full-on related to them taking on their ability to service us in a, I would say, in a more robust faction. 409 00:34:41,690 --> 00:34:46,050 But essentially talking with them about the services that they currently provide for our student body. 410 00:34:46,230 --> 00:34:52,370 We had conversations with them right before the opening of Minnie Howard because we wanted to make sure that we leverage their support, 411 00:34:52,370 --> 00:34:55,410 in transportation knowing that that was such a different model. 412 00:34:55,650 --> 00:34:58,710 Dash has always been a great partner to us and we continue to work with them. 413 00:34:58,930 --> 00:35:03,370 We do have an upcoming meeting with them next week to specifically talk about any additional 414 00:35:03,370 --> 00:35:08,670 ways in which they can continue to support us as a release to taking one more. 415 00:35:08,830 --> 00:35:13,150 One important question and I know I've mentioned this before and I'm going to continue to 416 00:35:13,150 --> 00:35:18,210 to share this is that I have asked Dash if they have both the infrastructure in terms of 417 00:35:18,210 --> 00:35:21,750 a number of buses and human resources to take one more. 418 00:35:22,630 --> 00:35:27,970 From my understanding, there have been recruitment challenges on their end as well over the last few years. 419 00:35:28,290 --> 00:35:34,930 And so I want to be able to go into a conversation understanding what their constraints are as well. 420 00:35:35,470 --> 00:35:44,490 So then that way as we come back to the table and just share out on our continued conversations, we're able to give full context to what it is that they can do now. 421 00:35:44,490 --> 00:35:49,050 and potentially what it is that they can do to support in the future. I will say that the study 422 00:35:49,050 --> 00:35:56,710 that we are undertaking now is looking at potentially a decentralized model. And again, the 423 00:35:56,710 --> 00:36:01,170 one thing that I would keep in mind there is that in order to decentralize, we would need space to do 424 00:36:01,170 --> 00:36:06,670 so. Space is a premium here in the city of Alexandria. We know that just from the standpoint of 425 00:36:06,670 --> 00:36:12,190 trying to build schools. So while there, I know as a lot of conversation about things that 426 00:36:12,190 --> 00:36:18,130 But we could potentially do, I always want to make sure that I am adding context to real 427 00:36:18,130 --> 00:36:24,110 life constraints, whether that may be resource allocation, land allocation, and still making 428 00:36:24,110 --> 00:36:29,030 sure that our ability to deliver efficient transportation is not impeded by any change 429 00:36:29,030 --> 00:36:30,110 to our current model. 430 00:36:30,590 --> 00:36:33,750 So there are a lot of conversations that are ongoing and have been ongoing. 431 00:36:34,350 --> 00:36:38,650 We will continue to make sure that we update the board, we'll continue conversations with 432 00:36:38,650 --> 00:36:49,510 And so I don't know if there's anything that you want to add regarding the transfer study and specifically as it relates to our ask for them to evaluate decentralization of the transportation model. 433 00:36:53,090 --> 00:37:07,970 Yeah, I will just add that when we look at decentralization, we also think about we know we have a larger EV fleet of buses as well. So thinking about that infrastructure that goes along with that. 434 00:37:07,970 --> 00:37:13,770 safety security measures and then just, you know, how do bus drivers get their keys in the 435 00:37:13,770 --> 00:37:14,030 morning? 436 00:37:14,210 --> 00:37:17,930 I know, you know, we can look at Fairfax and, you know, I definitely drive past schools 437 00:37:17,930 --> 00:37:22,990 where their buses kind of just sitting out there, but it's a different school system, different 438 00:37:22,990 --> 00:37:26,110 neighbourhoods, different considerations that have to go into that decision. 439 00:37:26,970 --> 00:37:29,710 So, the ball schedule will take a look at different, or at the... 440 00:37:30,000 --> 00:37:48,300 Transpars study will take a look at different sites as it relates to decentralization, but it will also look at other efficiencies in our transportation system, including Bell schedule, looking at our tiered system, and then incorporating the midday shuttle, which has had an impact on our transportation operations. 441 00:37:48,300 --> 00:37:54,560 just to bring it back to the CIP and kind of the decision to include the 1 million in this year. 442 00:37:54,940 --> 00:37:58,500 There are some much needed repairs in that building, including the roof. 443 00:37:58,860 --> 00:38:03,320 John and educational facilities have done a great job kind of keeping out the flooring, 444 00:38:04,020 --> 00:38:07,680 remediating, addressing emergencies kind of as they come up. 445 00:38:08,460 --> 00:38:15,280 But looking at the 10 year CIP with regard to the Transportation Center, 446 00:38:15,280 --> 00:38:23,400 I think we need to look into, after we get the results of that, of the study looking at, 447 00:38:23,580 --> 00:38:27,620 just one, because there's two parts, right? There's the building, and there's the parking, 448 00:38:27,700 --> 00:38:33,380 and I think we have enough parking, but looking at the building, does that need to be modernized? 449 00:38:33,560 --> 00:38:37,540 And so what kind of modernization does that look like? Is it a renovation? Is it just the 450 00:38:37,540 --> 00:38:41,960 base? Is it the building itself? I know we've done a lot of work out there. So there's 451 00:38:41,960 --> 00:38:45,300 different ways that we want to approach it. And again, be sensitive to the city guidance. 452 00:38:46,000 --> 00:38:51,220 That's 6 million number has been dropping ever ever since I think I've gotten to ACPS in 2020. 453 00:38:52,080 --> 00:38:57,080 I think it started at like 17 or 15 million and it's dropped kind of every year. 454 00:38:58,060 --> 00:39:02,100 Based off of that city guidance, so it's definitely something that we need to address. 455 00:39:05,170 --> 00:39:09,610 Thank you. And when did you say when the study, when you anticipate the study results? 456 00:39:10,330 --> 00:39:14,070 Yeah, so we've been re-engaging and kind of working through the procurement process with 457 00:39:14,070 --> 00:39:14,490 Transpar. 458 00:39:14,610 --> 00:39:18,650 They're under an existing contract and we had to get a new quote and so we're re-engaging 459 00:39:18,650 --> 00:39:23,830 but that timeline should align to include into next year's CIP and then reports out to 460 00:39:23,830 --> 00:39:26,970 the school board before the end of the school year. 461 00:39:29,210 --> 00:39:29,870 Dr. Simpson. 462 00:39:30,510 --> 00:39:34,210 Yeah, I just wanted to follow up with some other transportation questions. 463 00:39:34,210 --> 00:39:42,530 I see that sort of over the 10 year period, it looks like roughly $19 million on either 464 00:39:42,530 --> 00:39:45,850 new school buses, bus replacement vehicle replacements. 465 00:39:46,450 --> 00:39:54,890 Are we still accessing any of the federal clean school bus grants, are there other funding 466 00:39:54,890 --> 00:39:57,690 sources that are supporting some of those purchases? 467 00:39:59,210 --> 00:40:03,610 So, yes, Dr. Simpson Bayer, we are still applying for all grants related to clean bus 468 00:40:03,610 --> 00:40:15,330 programs. And I do want to just reference the point that so just made part of the challenge with continuing to build an EV or an electric fleet with our buses is having the charging infrastructure. 469 00:40:15,730 --> 00:40:18,050 We have to actually have space to do so. 470 00:40:18,510 --> 00:40:31,590 We cannot install any additional charging stations at our current transportation center. So we would have to find space within the city to add more charters. So as we increase that fleet our buses would have similar to go to charge. 471 00:40:31,590 --> 00:40:37,610 So that's also part of the consideration, is that we are applying for those grants, but we 472 00:40:37,610 --> 00:40:42,790 do face a real constraint in terms of where do we go with this infrastructure, because right 473 00:40:42,790 --> 00:40:45,050 now we know we have a limitation with space. 474 00:40:45,810 --> 00:40:46,850 Thank you, that's helpful to know. 475 00:40:46,970 --> 00:40:54,190 And then I will also just say once we have a better, maybe plan or conception for what that 476 00:40:54,190 --> 00:40:58,490 facility, the transportation facility will look like, I think it would be great for all of 477 00:40:58,490 --> 00:41:03,550 and maybe council colleagues to take a field trip to there. I have actually never been there 478 00:41:03,550 --> 00:41:09,090 and we talk about it a lot and I think having a visual and understanding what it's actually 479 00:41:09,090 --> 00:41:14,430 like would facilitate some of the decision making that needs to happen around it because it's not 480 00:41:14,430 --> 00:41:18,590 just a place where, I mean I know this even though one of the bit, it's not just a place where buses 481 00:41:18,590 --> 00:41:22,670 park that is also people's work environment and that relates to the quality of their work 482 00:41:22,670 --> 00:41:27,690 experience and so I think seeing that and having a better understanding will help facilitate 483 00:41:28,810 --> 00:41:31,210 implementation of of those plans. 484 00:41:35,360 --> 00:41:36,180 Are there other questions? 485 00:41:39,120 --> 00:41:44,500 Okay, I have another question related to FY26 and that is in the system why the 486 00:41:44,500 --> 00:41:51,220 sustainability and energy efficiency. So just kind of looking at what was allocated in FY26 487 00:41:51,220 --> 00:42:00,080 for the non-capacity projects. I noticed that this category increased from 157,000 to 1.7 million 488 00:42:00,080 --> 00:42:06,340 And I just wanted to inquire what that was related to. 489 00:42:06,860 --> 00:42:12,420 I don't know if that's related to solar connection fees for our net zero buildings, 490 00:42:13,100 --> 00:42:17,260 but I'd love any if there's anything you can provide on. 491 00:42:17,780 --> 00:42:19,080 So I'll defer to you, please. 492 00:42:19,720 --> 00:42:21,000 Yes, that is a typo. 493 00:42:21,820 --> 00:42:25,080 And it will be corrected in the superintendent's technical adjustments. 494 00:42:26,340 --> 00:42:26,980 Thank you. 495 00:42:27,100 --> 00:42:28,120 Thank you for that clarification. 496 00:42:29,620 --> 00:42:31,260 are there other questions? 497 00:42:31,260 --> 00:42:32,380 Can I follow up on that, Dr. 498 00:42:33,760 --> 00:42:39,560 Do you have any updates on the solar panel connectivity status? 499 00:42:42,100 --> 00:42:43,440 We do not at this time. 500 00:42:48,330 --> 00:42:52,610 Yeah, I will just say it should be $165,400. 501 00:42:56,960 --> 00:42:57,740 We will bring that in. 502 00:43:05,800 --> 00:43:08,340 Since I know Dr. Hoover is here, 503 00:43:08,760 --> 00:43:09,760 I would be interested. 504 00:43:11,240 --> 00:43:14,000 I spent a number of years on the IT Commission 505 00:43:14,000 --> 00:43:20,960 for the city where there was a lot of talk about the infrastructure for the city's own fiber 506 00:43:20,960 --> 00:43:28,180 optic cable. And I would love to just hear about is that I know there's going to be some 507 00:43:28,180 --> 00:43:33,980 cost for some infrastructure this year. Are we going to see cost savings over time or can you just 508 00:43:33,980 --> 00:43:40,200 share a little bit more about that project with us? Yes, so this is the city's municipal fiber project 509 00:43:40,200 --> 00:43:45,840 that's been going on. I think for at least 10 years. And so it's very exciting to see 510 00:43:45,840 --> 00:43:52,560 fiber being laid across our city and team coming in and what team has offered our kids 511 00:43:52,560 --> 00:44:00,780 eventually. Our families in Alexandria are three internet access into their homes. So where we are 512 00:44:00,780 --> 00:44:05,680 now is, I hope we are preparing to move off of Comcast. I believe it's, I don't have the exact date, 513 00:44:05,680 --> 00:44:15,320 So we need to be off Comcast, so right now we rent our fiber from Comcast, and so we are moving to city owned fiber, which is very exciting to us. 514 00:44:15,980 --> 00:44:19,980 And we right now pay a cost to the city to rent that fiber. 515 00:44:21,820 --> 00:44:30,800 I do not know, I do not want to say definitely what kind of shared costs we will have within going forward because we do have shared costs now. 516 00:44:30,800 --> 00:44:37,220 But what we were asking for in the CIP is funds for new servers, new courts, which is, we're 517 00:44:37,220 --> 00:44:41,660 going to have our central course at King Street and on Wheeler Avenue. 518 00:44:41,800 --> 00:44:47,000 So we'll have redundancy, it's going to be really great not to be rely on Comcasts for 519 00:44:47,000 --> 00:44:47,820 when they go down. 520 00:44:47,840 --> 00:44:48,680 We'll have a lot more control. 521 00:44:50,000 --> 00:44:58,300 So I think they will potentially be lower cost for us, but with new technology, cost don't always 522 00:44:58,300 --> 00:44:58,780 go down. 523 00:44:59,400 --> 00:44:59,860 . 524 00:45:01,160 --> 00:45:08,680 Anyway, very exciting project, very huge for the city and for the schools, and it's been a collaborative project for at least in years. 525 00:45:14,620 --> 00:45:26,740 We also get an update on the type of someone joining us to the Sanders. Would you like to take that textbook question or should I turn it over to Casey? 526 00:45:27,660 --> 00:45:28,680 Casey's going to do it. 527 00:45:28,680 --> 00:45:28,860 Okay, 528 00:45:34,050 --> 00:45:37,030 so I think I mean this year is a little bit unusual because we're having a double 529 00:45:37,030 --> 00:45:37,870 textbook adoption. 530 00:45:38,210 --> 00:45:40,170 So maybe if you could just talk a little bit about the rationale. 531 00:45:46,140 --> 00:45:47,100 Thank you. 532 00:45:47,200 --> 00:45:51,480 The rationale for this year's double adoption is based on two factors. 533 00:45:52,540 --> 00:45:59,760 We are trying to move our elementary math adoption in our secondary math adoption to be more concurrent 534 00:45:59,760 --> 00:46:08,880 So that we can see, so that the ISG team can better support the implementation of the school level. 535 00:46:09,740 --> 00:46:22,880 And then the fine arts adoption, the rationale behind that is that we've actually never made a resource adoption for fine arts ever. 536 00:46:23,660 --> 00:46:34,760 So this was to support the fine arts and the music resource needs K-12. 537 00:46:38,950 --> 00:46:44,130 I would, could you tell us a little bit more about what the fine arts process looks like? 538 00:46:44,330 --> 00:46:45,890 Are they buying books? Are they buying instruments? 539 00:46:46,850 --> 00:47:00,430 So they need, they're not buying instruments, they currently have two digital resources that teachers use for day to day instruction that have very high usage rates. 540 00:47:01,030 --> 00:47:12,510 But we will be going through an RFP process for a recompete for resources for it's the music curriculum K12 and the art curriculum K12. 541 00:47:15,740 --> 00:47:22,240 So just to provide a little bit more context on that, I apologize, I'm a 542 00:47:22,240 --> 00:47:29,000 more camera because I'm in the car. But the art supplies over the numerous 543 00:47:29,000 --> 00:47:34,320 years we know, classic significant amount of money when we start talking about 544 00:47:34,320 --> 00:47:41,920 things like ceramics and some of the other advanced art courses that ACPS 545 00:47:41,920 --> 00:47:53,700 offers and then to just extend with Mrs. Hoffman mentioned about the math adoption. We know that 546 00:47:53,700 --> 00:48:02,340 our elementary math just went through a very intense adoption process and so to ensure that 547 00:48:02,340 --> 00:48:10,320 there's alignment across our secondary schools as well, bringing that adoption up was very important 548 00:48:10,320 --> 00:48:13,220 to us as we know that math is a very critical 549 00:48:13,780 --> 00:48:16,180 content area for our school division. 550 00:48:19,640 --> 00:48:20,280 Thank you for that. 551 00:48:20,980 --> 00:48:22,620 And I wanted to ask this question 552 00:48:22,620 --> 00:48:24,540 because I know with some of our conversations, 553 00:48:24,820 --> 00:48:27,380 we've been having around the state's new accountability system. 554 00:48:27,380 --> 00:48:31,760 We've also talked about how the standards have been revised 555 00:48:31,760 --> 00:48:36,000 for all of the work or subject areas in the last two years, 556 00:48:36,200 --> 00:48:39,500 which is a lot of changes coming very quickly. 557 00:48:39,500 --> 00:48:47,520 and so I'm just thinking too about the cost to school the visions to fund that and what support 558 00:48:47,520 --> 00:48:52,480 or not not support the state is providing to support that. So I just kind of wanted to elevate 559 00:48:53,260 --> 00:48:54,680 that issue. 560 00:48:55,320 --> 00:48:55,840 Yeah, Brittany. 561 00:48:56,760 --> 00:49:05,480 And we definitely have seen inflation as well in our purchases for instructional materials. 562 00:49:06,260 --> 00:49:13,860 And I think part of that goes back to what our teachers are asking for. 563 00:49:14,420 --> 00:49:23,000 We run adoptions, like a full project, and that means getting a lot of teacher input into what they would like to see and what they need for data data instruction. 564 00:49:23,700 --> 00:49:30,900 And what we've overwhelmingly heard from teachers is that they would like a comprehensive resource. 565 00:49:30,900 --> 00:49:37,380 And a lot of times with the most often when we're talking about a comprehensive resource, 566 00:49:38,080 --> 00:49:45,440 it means that it's coming with materials to support our L-populations and to support 567 00:49:45,440 --> 00:49:47,380 specialized instruction needs. 568 00:49:48,560 --> 00:49:54,240 So it really is become like a one-stop shop, what we're adopting and what we're paying for. 569 00:49:54,500 --> 00:50:00,080 We are definitely seeing costs increase because of that that we're not peace-mealing or 570 00:50:00,080 --> 00:50:03,680 just like, well, this is what you can up for that. 571 00:50:05,060 --> 00:50:17,680 But to your point, a deafening, we will have opportunities in the future to talk about how we can streamline or find alternative funding to help support this to support what we're asking from CIP. 572 00:50:18,540 --> 00:50:26,180 And I know we've also had some conversation over the years about the professional sort of learning support for teachers with the new instructional materials. 573 00:50:26,180 --> 00:50:30,120 is that something that's included in these costs or would that be separate? 574 00:50:31,140 --> 00:50:33,220 It is included in these costs. 575 00:50:34,000 --> 00:50:39,400 We definitely have more of a guideline based on what we currently see on the market for fine arts. 576 00:50:40,260 --> 00:50:48,980 But for a secondary math, I went through a pricing process with for the big publishers 577 00:50:48,980 --> 00:50:56,020 and what we were most likely to see from the video we in regards to their recommendations. 578 00:50:57,260 --> 00:51:02,220 From what I have been told, or at least the information I've gotten from the video, 579 00:51:02,420 --> 00:51:06,780 is that they are not going to do, like what they did with the VLA, 580 00:51:06,940 --> 00:51:10,300 where they're going to have required resources like choose from these. 581 00:51:11,560 --> 00:51:17,200 Right now, the math resource approval process is in a public review, 582 00:51:17,200 --> 00:51:24,680 And they've released their first list of resources for public review, but that list is going 583 00:51:24,680 --> 00:51:25,400 to be continued. 584 00:51:25,660 --> 00:51:30,540 They're going to keep adding to that as the publishers provide information to the video 585 00:51:30,540 --> 00:51:32,600 we selection team. 586 00:51:33,560 --> 00:51:35,520 But I kind of forgot where I was going to go. 587 00:51:35,520 --> 00:51:44,640 Because I got on a tangent, but we went through a pricing process to make sure that we would 588 00:51:44,640 --> 00:51:53,300 not have to pull that we wouldn't have to cut back on any portion of the resource, including 589 00:51:53,300 --> 00:51:59,900 professional learning. And so far this year for elementary math, I can't even count on both 590 00:51:59,900 --> 00:52:06,240 hands, probably hands and toes, how many professional learning sessions, Ms. Newford, 591 00:52:25,210 --> 00:52:25,210 and 592 00:52:25,210 --> 00:52:29,890 questions and I understand I heard that there's going to be a presentation on like in 593 00:52:29,890 --> 00:52:29,970 room. 594 00:52:30,000 --> 00:52:36,820 Government projections, capacity and utilization is part of Tuesday's presentation, because I'm looking forward to that. 595 00:52:39,410 --> 00:52:44,330 I'll hold them. All right. Anything else? Mr. Beauty. 596 00:52:46,690 --> 00:52:58,610 I had the privilege of attending on Saturday nights, 12th night at the high school. It was a fantastic presentation and for any of you in the public listening, you can still go. 597 00:52:58,610 --> 00:53:03,710 And you've still got an opportunity to have the same entertainment that I wonderfully received 598 00:53:03,710 --> 00:53:07,350 this coming Friday and Saturday night at Alexandria City High School. 599 00:53:07,570 --> 00:53:12,530 I would recommend to see you the prices right five bucks for a great night of entertainment. 600 00:53:12,750 --> 00:53:17,210 I'd recommend it to you Shakespeare over 500 years old. 601 00:53:17,490 --> 00:53:20,810 Still got some stuff that applies to our reality. 602 00:53:21,550 --> 00:53:23,610 So I'd recommend it to anybody listening. 603 00:53:23,610 --> 00:53:34,530 All right, thank you for that closing remark, Mr. Beauty, and I'll just share I'm going to put in a budget question about the auditorium sciences, though, and upgrade, so that's the preview. 604 00:53:35,170 --> 00:53:48,210 But I know, just a reminder to everyone, our work session, our second work session is on Tuesday, but the budget questions on the CIP R2 on Monday, budget questions for the CIP R2 on Monday, everyone. 605 00:53:49,130 --> 00:53:50,770 Could you explain that process? 606 00:53:51,170 --> 00:53:55,570 The budget questions for the CIP or due to, we just did a bunch of questions. 607 00:53:56,650 --> 00:54:02,150 So, if you have written budget questions, you know how we did during the operating budget, 608 00:54:02,570 --> 00:54:08,290 yeah, same process here, you can submit written questions and then we'll be receiving the 609 00:54:08,290 --> 00:54:08,750 responses. 610 00:54:09,590 --> 00:54:11,750 I think about a week out. 611 00:54:14,920 --> 00:54:15,380 Any other? 612 00:54:15,580 --> 00:54:16,320 Final thought. 613 00:54:16,760 --> 00:54:17,020 All right. 614 00:54:18,120 --> 00:54:18,360 All right. 615 00:54:18,480 --> 00:54:19,140 Thank you, everyone. 616 00:54:19,240 --> 00:54:19,740 We're adjourned.