1
00:01:37,200 --> 00:01:41,479
Just checking audio live stream. Thanks.

2
00:05:13,680 --> 00:05:22,039
Hopefully that's the most exciting thing
that happens this evening.

3
00:05:17,840 --> 00:05:22,039
» Mr. Green is not a party until

4
00:05:28,160 --> 00:05:31,320
» I do.

5
00:05:36,800 --> 00:05:42,080
Mr.
You're the engineer. The engineer's just

6
00:05:40,639 --> 00:05:48,518
going to sit there.
>> He's not going to help.

7
00:05:44,639 --> 00:05:48,518
» You know, I'm in. [laughter]

8
00:05:50,800 --> 00:05:56,880
All All right, enough of the shenanigans
here. Everyone, come on.

9
00:05:55,120 --> 00:06:00,960
Welcome everybody to our regular council
meeting for July 27th, 2026. Uh to call

10
00:06:00,000 --> 00:06:03,680
the meeting to order. I just want to
acknowledge that we gather on the

11
00:06:02,160 --> 00:06:07,360
traditional territories of the coast and
straight salish peoples and specifically

12
00:06:05,840 --> 00:06:11,120
we recognize lungan speaking people
known today as the sanghes and the

13
00:06:09,360 --> 00:06:15,440
casaps of more squamalt nations and how
their connections to these lands and

14
00:06:12,319 --> 00:06:19,759
adjoining waters continue to this day.
Our first order of business uh is

15
00:06:18,080 --> 00:06:24,800
approval of the agenda. Can I have a
move seconded? Any discussion?

16
00:06:22,800 --> 00:06:28,400
All those in favor? Any opposed? None
opposed. We have two adoption of minutes

17
00:06:26,800 --> 00:06:34,000
from the regular council meetings on
July 13th. Same mover and seconder. Uh

18
00:06:32,000 --> 00:06:38,319
any changes, corrections, or amendments
to the minutes?

19
00:06:36,000 --> 00:06:42,080
Not seeing any. All those in favor? Any
opposed? None opposed. And then just a

20
00:06:40,240 --> 00:06:46,080
motion to receive the comm the Heritage
Commission minutes June 3rd. Move

21
00:06:44,160 --> 00:06:50,560
second. All those in favor? Any opposed?
We have no rise and report. My mayor's

22
00:06:48,240 --> 00:06:53,759
remarks will be brief. Um I just want to
acknowledge the very rare rare

23
00:06:52,160 --> 00:06:57,199
cancellation rain cancellation that we
had with with the music in the park.

24
00:06:55,840 --> 00:07:00,960
That's the first time in my experience
that that's happened. Um I just want to

25
00:06:59,039 --> 00:07:04,639
thank the staff and participants who did
set up and tear down the stage uh with

26
00:07:03,039 --> 00:07:10,560
anticipation of a break in the web that
never happened. Um so um uh just uh but

27
00:07:08,880 --> 00:07:14,880
it is still continuing this summer. So
make sure you get out to see those. Um I

28
00:07:13,039 --> 00:07:21,039
was able to attend on July 21st the
change of command. So um this is the CFB

29
00:07:18,319 --> 00:07:25,199
squymalt. So Kevin Whiteside uh took
down his penant and Captain Navy Doug

30
00:07:23,199 --> 00:07:28,800
Leighton has taken over as base
commander. uh seems a bit remote from

31
00:07:27,199 --> 00:07:33,360
Oak Bay, but uh they're actually very
engaged with municipalities uh across

32
00:07:30,960 --> 00:07:38,560
the region, both in housing as well as
many other uh initiatives. Um in fact,

33
00:07:36,000 --> 00:07:42,080
the base commander often joins we have a
semi-regular lunch meeting with the

34
00:07:40,479 --> 00:07:46,880
mayors in the region and he often joins
us as that as for some of the common uh

35
00:07:44,160 --> 00:07:50,000
common issues. So uh Mr. Captain
Whiteside has been done a great job.

36
00:07:48,400 --> 00:07:55,919
We're looking forward to working with uh
the new Captain Leighton. Um, I also

37
00:07:53,680 --> 00:08:00,639
just wanted a little reminder uh that
school district school district 61 is in

38
00:07:58,639 --> 00:08:05,680
changing their electoral system to award
system which means that uh this year

39
00:08:03,440 --> 00:08:10,600
will be the first year that Oak Bay uh
elects a Oak Bay specific representative

40
00:08:08,160 --> 00:08:13,520
on the school board. So just
[clears throat] uh wanted to make that

41
00:08:12,000 --> 00:08:16,800
uh raising it here just for public
awareness if people are interested in

42
00:08:14,960 --> 00:08:20,400
representing the interests of Oak Bay at
the school district 61 table. Uh it is

43
00:08:19,120 --> 00:08:24,240
an election process. you would have to
put your name forward and I'm just

44
00:08:21,440 --> 00:08:28,160
encouraging people to to consider that.
Um, also not directly in Oak Bay,

45
00:08:26,639 --> 00:08:31,840
although you can watch it partially from
Oak Bay, the the official viewing site

46
00:08:29,759 --> 00:08:36,640
of the Snowbirds is happening on August
4th at 5:00 p.m. at Clover Point uh with

47
00:08:35,039 --> 00:08:41,279
a very strict warning that there's very
very very little parking. So, if you

48
00:08:38,320 --> 00:08:44,800
want to go walk uh or ride uh your way
down there, again, August 4th at 5:00

49
00:08:43,279 --> 00:08:48,240
p.m.
And finally, just a reminder that we

50
00:08:46,880 --> 00:08:51,200
have we do have many activities,
including music in the park, but also

51
00:08:49,600 --> 00:08:57,200
yoga in the park, open air piano
concerts, um um and of course, one more

52
00:08:55,120 --> 00:09:02,640
night market in August and one in in
September coming up. So, uh council

53
00:09:00,160 --> 00:09:05,120
takes a bit of a breather over August.
We don't have any scheduled meetings,

54
00:09:04,000 --> 00:09:09,120
though. We sometimes have to have
special meetings, but typically we

55
00:09:06,399 --> 00:09:12,720
don't. Um, so I just want to thank uh
staff and council for all the work so

56
00:09:10,640 --> 00:09:16,880
far this year and wish everybody uh some
relaxation and renewal over the next

57
00:09:14,320 --> 00:09:20,399
month. I know obviously staff uh and
even council are continuing to work

58
00:09:18,240 --> 00:09:24,959
through the month. Uh that concludes my
comments. Uh we now go to section seven

59
00:09:23,519 --> 00:09:30,880
which is public comment and question
period and I um an opportunity for

60
00:09:28,959 --> 00:09:35,200
people to address council. This is on
items not on the agenda u but of general

61
00:09:33,440 --> 00:09:40,080
interest to the community. an
opportunity to raise uh make comments or

62
00:09:37,200 --> 00:09:43,920
make ask questions of council. Um and we
did have a a member of the public

63
00:09:42,320 --> 00:09:48,240
actually send us a picture ahead of time
and wanted to speak. So we have the

64
00:09:45,600 --> 00:09:51,839
picture uh and that is Mr. Tatty who I
see has raised his hand online. So why

65
00:09:49,839 --> 00:09:55,279
don't I start there and Mr. Tatty you
can demonstrate the process which is to

66
00:09:53,440 --> 00:09:59,120
state your full name and your
municipality of residents not your

67
00:09:56,959 --> 00:10:02,640
address just your municipality. Welcome.
>> Uh Tim Daddy Oak Bay. Um can you hear

68
00:10:01,920 --> 00:10:07,040
me? Okay
>> we can. Thank you. Now, thank you very

69
00:10:05,040 --> 00:10:11,519
much and and thank you to staff. I got
this picture to them uh late this

70
00:10:09,360 --> 00:10:15,839
afternoon and I was very appreciative of
their quick response to get it to you.

71
00:10:14,240 --> 00:10:21,360
I'll be very very brief. I always
appreciate these opportunities, Mr.

72
00:10:17,600 --> 00:10:26,560
Mayor. Um I was struck at one of the
recent council meetings when um a

73
00:10:23,920 --> 00:10:31,839
gentleman uh raised the issue of beach
access uh with regard to the marina

74
00:10:28,880 --> 00:10:35,839
lease for taking his kayak and canoes
and whatnot on wheels and walking down

75
00:10:33,760 --> 00:10:39,680
the street and putting them on. And it
reminded me of something that's been in

76
00:10:37,600 --> 00:10:44,320
my back of my mind and it may involve a
couple of departments. So I thought I'd

77
00:10:41,200 --> 00:10:49,920
go through you. Um, this is the foot of
Baler and I would just draw your

78
00:10:46,399 --> 00:10:55,007
attention to several quick things. The
passageway where walkers go, many, many

79
00:10:52,880 --> 00:10:58,560
of us have been there, has
[clears throat] a telephone pole and

80
00:10:56,320 --> 00:11:03,440
another concrete abutment and a concrete
abutment with Chris Hidlay's very good

81
00:11:00,640 --> 00:11:08,160
signs that they put so much effort into.
And then as you go, there's a chain in

82
00:11:06,000 --> 00:11:13,839
the garbage can and then a stack of
signs, the top of which is uh ruined and

83
00:11:12,000 --> 00:11:20,079
vandalized and and it's just a
hodgepodge of signs. So my proposal,

84
00:11:18,000 --> 00:11:25,760
again, this is related to access, and
there's the obviously the blue multimat,

85
00:11:22,720 --> 00:11:31,839
which is excellent. So my quick proposal
is for uh staff or council, however this

86
00:11:28,560 --> 00:11:35,440
works, to look at making some some very
inexpensive changes that would make

87
00:11:33,839 --> 00:11:40,800
accessibility
u easier for everybody. So the first

88
00:11:38,720 --> 00:11:46,079
thing I would propose is please note
that [clears throat] the sign to the

89
00:11:43,120 --> 00:11:50,560
left pointing to the left has no parking
and that is I think because of the chain

90
00:11:48,480 --> 00:11:56,240
I think that must be because of picking
up garbage. to the right. Parking is

91
00:11:53,519 --> 00:12:01,360
midnight to 6:00 a.m. So, what I
propose, um, if you'll go back to the

92
00:11:58,800 --> 00:12:05,920
walkway, the chains have been up year
round usually, but whether it's been

93
00:12:03,839 --> 00:12:10,800
vandalized or whether one's been taken
down, they've been up across.

94
00:12:08,320 --> 00:12:16,480
Cars are parked hodge podge there all
the time. This one was taken without

95
00:12:13,040 --> 00:12:22,720
cars. And the only option if one is uh
trying to get through to the blue mat is

96
00:12:19,600 --> 00:12:26,320
to go through the walkway and across the
sand of course, but there's the

97
00:12:24,639 --> 00:12:30,880
telephone pole. And it's equally hard
for old people like me with kayaks and

98
00:12:28,639 --> 00:12:37,040
canoes to wheel down through there. You
can't actually bend the kayak. So my

99
00:12:34,079 --> 00:12:40,480
proposal would be pretty simple that you
take advantage of the opportunity to

100
00:12:38,720 --> 00:12:47,680
clean up the signage. Keep them all.
They're all very important. but somehow

101
00:12:42,800 --> 00:12:54,320
clean them up. Make the no parking sign
uh clear to the left and take down that

102
00:12:50,399 --> 00:12:58,000
chain so that people like uh that that
can't lift their kayak can take it down

103
00:12:56,399 --> 00:13:03,600
whether the blue mat's there or not
because the blue mat's seasonal. But I'm

104
00:13:00,240 --> 00:13:07,600
proposing the the access for wheeling in
where there's no parking to be year

105
00:13:05,279 --> 00:13:12,639
round. And then to the right, I'm
proposing that you make that handicap

106
00:13:09,600 --> 00:13:16,000
parking. there's plenty of space so that
in fact the garbage truck would still be

107
00:13:14,399 --> 00:13:20,419
able to get his garbage because that's
where people like me would take our

108
00:13:17,680 --> 00:13:25,519
kayaks through on wheels. Um,
[clears throat] walkers would not be

109
00:13:21,600 --> 00:13:29,600
impeded and we would be introducing a
handicap parking spot so that when

110
00:13:27,920 --> 00:13:34,959
people do want to take advantage of the
blue mat, they don't have to do an

111
00:13:32,480 --> 00:13:40,320
awkward twirly around to get to it or
come down from up higher on on Willows

112
00:13:37,760 --> 00:13:43,680
Beach where the parking lot is. And and
so that's essentially it. I appreciate

113
00:13:42,160 --> 00:13:47,040
you listening to me. I know you can't
respond, but if you can move that

114
00:13:45,279 --> 00:13:51,839
forward if you think it makes sense, I'd
really appreciate it. Thank you.

115
00:13:49,600 --> 00:13:55,680
Thank you very much, Mr. Teddy. And and
we do have our director of engineering

116
00:13:53,440 --> 00:13:59,680
in the in the hall here. And I think
I'll leave that as a bit of a conduit to

117
00:13:57,440 --> 00:14:04,880
staff for for consideration of those
pieces. So, uh and yeah, generally

118
00:14:02,240 --> 00:14:08,160
speaking, um these a lot of the great
ideas in our community do come from the

119
00:14:06,480 --> 00:14:12,240
community as people walk about and see
these kind of things. So, um always

120
00:14:10,800 --> 00:14:15,360
appreciate people raising them. You
don't have to come to the council.

121
00:14:13,360 --> 00:14:20,240
You're certainly welcome to. Uh you can
often just send a note in to staff. uh

122
00:14:18,240 --> 00:14:23,040
you can CC Oak Bay Council on these
things. Uh but generally they're the

123
00:14:21,519 --> 00:14:28,240
ones who go do an assessment and see if
it makes sense. So appreciate you

124
00:14:25,040 --> 00:14:32,399
raising it. So have a good evening. Uh
next in our speaking agenda I have here

125
00:14:30,639 --> 00:14:35,680
uh is anybody in the room who wishes to
speak? I'll invite the person in the

126
00:14:34,079 --> 00:14:38,480
room come forward.
>> Mayor, do I stand or

127
00:14:36,720 --> 00:14:41,760
» uh come come up to the chair.
>> Thank you.

128
00:14:39,440 --> 00:14:44,560
» And what we'll have you do is uh again
you can demonstrate for those in the

129
00:14:42,800 --> 00:14:47,040
room. If anybody else wishes to speak,
have a seat. You can push the button in

130
00:14:46,160 --> 00:14:50,160
the middle. Okay.
>> And just state your name, municipality

131
00:14:48,720 --> 00:14:52,240
of residence. Then you have up to three
minutes.

132
00:14:50,560 --> 00:14:56,079
» Okay. Perfect. Thank you. Good evening,
Mr. Mayor and Council. Uh my name is

133
00:14:54,160 --> 00:15:00,959
David King, and I'm here this evening
with my wife and neighbors. Uh we reside

134
00:14:58,959 --> 00:15:05,760
on Hampshire.
I would like to address a bit about the

135
00:15:02,880 --> 00:15:10,160
property at 1538 uh Montterrey that is
owned by the municipality and is going

136
00:15:07,760 --> 00:15:14,959
to be subject to a temporary use permit
application this evening.

137
00:15:12,560 --> 00:15:17,600
Uh the property was purchased by very
pardon me. We'll actually have an

138
00:15:16,320 --> 00:15:20,240
opportunity to speak to that when it's
on the agenda.

139
00:15:18,480 --> 00:15:25,519
» Would I be able to just put this comment
forward or um Sure. I guess.

140
00:15:22,959 --> 00:15:30,160
» Sure. Okay. Thanks. It's it's
um I live very adjacent to the property.

141
00:15:28,160 --> 00:15:34,079
Uh the property was purchased in Oak Bay
in 2016. Has been allowed to fall into

142
00:15:32,240 --> 00:15:38,160
disrepair.
Um if you visit the old house this

143
00:15:36,079 --> 00:15:43,199
evening, the yard's unckempt, the
buildings run down. uh windows are open

144
00:15:41,040 --> 00:15:47,040
as they have been for months and
resulting as I understand in pest and

145
00:15:45,120 --> 00:15:52,160
rodent issues.
Uh the site is also used as overflow

146
00:15:49,680 --> 00:15:57,040
parking and smoking hole for local
businesses and uh people in the area and

147
00:15:55,440 --> 00:16:00,560
the fences are falling down. The site is
actually covered in cigarette butts and

148
00:15:58,800 --> 00:16:04,560
garbage.
Um recently the house has been used as a

149
00:16:02,720 --> 00:16:10,079
training facility for the Oak Bay Fire
Department. When this first happened, I

150
00:16:07,440 --> 00:16:14,639
was alarmed to see smoke billowing from
the windows and firemen on the site in

151
00:16:12,320 --> 00:16:19,360
full protective gear.
It turns out there was no fire. Uh but

152
00:16:17,279 --> 00:16:24,000
the house was being used for training
using simulated smoke and houses being

153
00:16:21,440 --> 00:16:27,360
dragged through the house. Um I
recognize the the requirements for

154
00:16:25,600 --> 00:16:31,519
training and I really do appreciate our
local fire department.

155
00:16:29,759 --> 00:16:35,680
I do have questions about the property
and the tup. Um, Oak Bay is already

156
00:16:34,240 --> 00:16:39,839
using it as an immersive training
facility without putting the appropriate

157
00:16:37,040 --> 00:16:47,040
TUP in place beforehand.
What I would ask today is that we as the

158
00:16:43,759 --> 00:16:52,959
neighbors um be consulted on this. Um, I
understand that the first thing I saw

159
00:16:48,639 --> 00:16:57,199
was a flyer come to my door on the TUP
and uh I had seen no consultation before

160
00:16:55,680 --> 00:17:03,360
that. I see that a lot of the things
that are being uh asked for in the TUP

161
00:17:00,639 --> 00:17:06,959
are already being done on the property.
Um I have had conversations with the

162
00:17:05,360 --> 00:17:11,679
municipality about other things such as
parking in in in uh theater lane which

163
00:17:09,520 --> 00:17:15,760
have been an issue. Um I've had some
responses but no thorough responses

164
00:17:13,679 --> 00:17:22,079
back.
So um I think this property has been

165
00:17:19,199 --> 00:17:29,760
treated somewhat poorly.
And what I would ask is that Oak Bay act

166
00:17:25,360 --> 00:17:35,840
as good neighbors. Um, and really what I
would ask is that they consult us before

167
00:17:33,200 --> 00:17:41,200
um any of the tups and other actions go
forward. Uh, I I I'm I'm not against

168
00:17:38,960 --> 00:17:47,039
development on the site or any other
location, but I would love to be

169
00:17:43,039 --> 00:17:51,760
involved in the uh the process. So,
thanks Mayor. That's all I have to say.

170
00:17:49,600 --> 00:17:59,799
» Thank you very much.
Uh, I move to uh the uh Eric Zelka

171
00:17:56,799 --> 00:17:59,799
online.

172
00:18:02,080 --> 00:18:06,600
» Mr. Zelka, you have your hand raised
online.

173
00:18:06,640 --> 00:18:09,919
» Yes. Can you hear me? All right. How's
that sound?

174
00:18:08,400 --> 00:18:15,039
» We can. Yes. Thank you.
>> Wonderful. Um, uh, hello. My name is

175
00:18:12,000 --> 00:18:19,840
Eric Zulka. Uh, living in northern part
of Oak Bay, uh, proper. And, uh, I just

176
00:18:18,480 --> 00:18:24,400
wanted to follow up on an additional
item. Um uh ripping off of uh Tim

177
00:18:22,320 --> 00:18:29,360
Teddy's uh suggestion from a few moments
ago, that area uh um uh that has the

178
00:18:28,000 --> 00:18:33,280
wonderful map that heads down right down
to the water for the um accessibility

179
00:18:31,039 --> 00:18:37,360
aspect. That area uh especially if the
chain is going to be adjusted, it really

180
00:18:35,440 --> 00:18:40,640
needs two additional items. Every time I
go down there, especially when I'm

181
00:18:38,480 --> 00:18:45,440
leaving the beach, which be wonderful to
have an opportunity to wash my feet like

182
00:18:43,120 --> 00:18:49,840
I do at almost every other beach in the
uh in the district. Uh plus down at

183
00:18:47,440 --> 00:18:53,679
Willows Beach, you know, uh there is a
way to wash your feet in the water

184
00:18:51,600 --> 00:18:57,360
fountains. Uh unfortunately, I don't
want to do it in the water fountain. I

185
00:18:54,799 --> 00:19:00,880
don't know where else to do it, but a
foot wash would be fantastic. It's

186
00:18:59,039 --> 00:19:06,320
something that could also be um you
know, nice for the for the dogs as well,

187
00:19:02,880 --> 00:19:11,039
maybe not combined. Uh and uh ideally a
washroom because I do notice that uh for

188
00:19:08,720 --> 00:19:15,200
those who who have a need, there's a
certain smell in that area. And for

189
00:19:13,200 --> 00:19:18,240
those of you who visit the bu the bushes
nearby, especially the house that lives

190
00:19:16,640 --> 00:19:22,559
right next door to that, I'm sure
everyone would appreciate a washroom

191
00:19:20,000 --> 00:19:28,799
right there. Uh since uh unfortunately
nature calls. Thank you.

192
00:19:25,360 --> 00:19:32,320
» Thank you very much, Mr. Zulka. Uh I do
think those are probably slightly more

193
00:19:30,720 --> 00:19:36,000
complicated implementations than some of
the other signage pieces, but we can

194
00:19:33,919 --> 00:19:40,320
certainly have a look at that as well as
consideration for future projects.

195
00:19:38,480 --> 00:19:47,240
Anybody else in the room wish to speak
to council? Again, uh it's intended for

196
00:19:42,480 --> 00:19:47,240
items not on the agenda. Um

197
00:19:47,360 --> 00:19:53,200
okay, I don't see any other hands raised
either online or in person. Uh so with

198
00:19:51,440 --> 00:19:58,480
that, we will uh conclude this portion
of the agenda and move on to the uh next

199
00:19:56,559 --> 00:20:02,640
piece which is recommendations from the
meeting held on July 20th. Uh we had one

200
00:20:01,280 --> 00:20:06,160
uh recommendation that came out of that
that council direct staff to engage with

201
00:20:04,720 --> 00:20:10,080
community green map and report back on
the organization's proposed partnership

202
00:20:07,840 --> 00:20:15,760
model. So can someone move that
recommendation? Thank you. Seconded. Um

203
00:20:14,400 --> 00:20:20,240
discussed it at that meeting, but if
there's any further discussion, happy to

204
00:20:17,760 --> 00:20:25,039
take some now. Not seeing any others in
favor. Any opposed? None opposed. Thank

205
00:20:23,360 --> 00:20:31,600
you. Uh not everything's going to be
this quick. Uh so we now move to item

206
00:20:29,600 --> 00:20:35,440
9.1, which is preliminary performance
measures and council signoff. Um we have

207
00:20:33,840 --> 00:20:40,640
Mr. Bull here, our director of community
building and planning. Um this was a

208
00:20:38,480 --> 00:20:44,559
fairly lengthy discussion at the uh
committee of the whole and there's been

209
00:20:42,159 --> 00:20:50,159
some uh some additions uh based on that
conversation coming back to this table.

210
00:20:46,159 --> 00:20:54,720
So over to you Mr. Bull.
Thank you mayor. Just pulling up my

211
00:20:52,640 --> 00:20:58,000
notes. [clears throat]
So today's report follows up on the

212
00:20:56,400 --> 00:21:01,679
broader discussion that council had last
week and it responds directly to

213
00:20:59,360 --> 00:21:05,600
council's direction from April uh to
return with preliminary performance

214
00:21:03,280 --> 00:21:11,039
measures and KPIs and also seeking final
sign off on part two of the project and

215
00:21:09,039 --> 00:21:14,799
optimizing development processes has
been a key component of the housing

216
00:21:12,559 --> 00:21:18,640
action program and is intended to
prepare the district for increasing

217
00:21:16,480 --> 00:21:25,120
development activity, new provincial
housing requirements and anticipated

218
00:21:20,480 --> 00:21:28,640
growth under the up propos updated OCP.
Part two of the project builds on the

219
00:21:26,720 --> 00:21:32,080
assessment completed in part one last
year which included process reviews,

220
00:21:30,400 --> 00:21:36,400
municipal benchmarking, industry
consultation and the identification of

221
00:21:34,480 --> 00:21:40,960
opportunities to improve development and
building permit processes. The the

222
00:21:39,280 --> 00:21:44,880
report before council today is about
ensuring that we not only implement

223
00:21:43,039 --> 00:21:48,080
process improvements but also establish
clear ways to measure whether those

224
00:21:46,640 --> 00:21:53,280
improvements are delivering better
outcomes for applicants, staff, council

225
00:21:50,799 --> 00:21:57,440
and the community. A total of 11
initiatives are proposed that are

226
00:21:54,960 --> 00:22:01,520
intended to improve the entire applicant
journey from initial inquiries and

227
00:21:59,760 --> 00:22:05,120
pre-application discussions through to
development approvals and building

228
00:22:03,039 --> 00:22:10,000
permitting and construction rather than
focusing on a single part of the

229
00:22:06,559 --> 00:22:13,039
process. Miss Cook will um continue the
introduction with a couple of additional

230
00:22:11,520 --> 00:22:17,360
details regarding the proposed
performance measures. Thanks.

231
00:22:15,919 --> 00:22:20,720
» Thank you and welcome Miss Cook.
>> Thank you. Good evening, Mayor and

232
00:22:18,640 --> 00:22:25,200
Council. Um, as you'll see in the
report, staff undertook an updated

233
00:22:22,400 --> 00:22:29,520
outcomes impact assessment to analyze
the cost benefit of each initiative.

234
00:22:27,440 --> 00:22:33,679
This included assessing each initiative
by the level of effort required, the

235
00:22:31,600 --> 00:22:37,679
anticipated outcomes, and then rating
the level of impact from high to low.

236
00:22:35,919 --> 00:22:42,159
This assessment indicated that some
initiatives are anticipated to have a

237
00:22:39,280 --> 00:22:45,679
higher level of impact than others, but
um that the proposed initiatives are

238
00:22:43,760 --> 00:22:50,960
anticipated to generally have a high
level of impact on the targeted outcome

239
00:22:48,320 --> 00:22:54,640
or beneficiary. Following the updated
outcomes impact assessment, staff

240
00:22:53,120 --> 00:22:58,799
identified preliminary performance
indicators to provide a framework to

241
00:22:56,400 --> 00:23:02,320
measure the success of the initiatives.
This includes quantitative and

242
00:23:00,320 --> 00:23:06,880
qualitative key performance indicators
as appropriate for a particular

243
00:23:03,760 --> 00:23:12,159
initiative including time frame KPIs
i.e. achieving an output of a particular

244
00:23:09,039 --> 00:23:16,159
initiative on time and within budget
customer and staff surveys to measure

245
00:23:14,000 --> 00:23:20,400
qualitative impacts and quantitative
data on improved sorry improved process

246
00:23:18,559 --> 00:23:24,640
time frames for development approvals
and building permitting. Staff

247
00:23:22,400 --> 00:23:28,400
anticipate that further KPIs will be
identified after each initiative is

248
00:23:26,480 --> 00:23:32,400
launched and more detailed scoping
specific to the initiative is

249
00:23:29,760 --> 00:23:36,799
undertaken. KPIs will be used to provide
updates to council on the success of the

250
00:23:34,400 --> 00:23:40,480
initiatives and the project as a whole.
Considered altogether staff anticipate

251
00:23:38,799 --> 00:23:44,000
that the 11 initiatives will
systematically improve the development

252
00:23:41,840 --> 00:23:49,919
and building application processes and
to end. Therefore, all 11 initiatives

253
00:23:46,480 --> 00:23:54,400
are recommended for inclusion in CPP78.
staff are seeking today for sign off

254
00:23:51,600 --> 00:23:58,000
from council on CPP78 after which we
will begin the process of pro procuring

255
00:23:56,320 --> 00:24:02,000
external support and launching the
project. Um we're happy to take any

256
00:23:59,919 --> 00:24:05,280
questions that you may have. Thank you.
>> Great. Thank you very much for that. Are

257
00:24:03,760 --> 00:24:10,799
there questions for members of council
to staff?

258
00:24:07,280 --> 00:24:15,760
Go ahead. Ed Watson and then Green.
>> Yes. Thank you very much. Thanks mayor

259
00:24:12,880 --> 00:24:20,559
for allowing me to raise something. Um,
and this is very high level to staff and

260
00:24:18,880 --> 00:24:25,279
it it was something that really just
came to me today when I was rereading

261
00:24:22,880 --> 00:24:33,039
this package and thinking about the
overall process and how the public um

262
00:24:28,960 --> 00:24:38,400
perceives their their the service level.
and it was about the relationship

263
00:24:35,200 --> 00:24:43,600
between public works permits and
planning permits and the extent to which

264
00:24:41,679 --> 00:24:47,679
um
there is coordination around that and

265
00:24:46,159 --> 00:24:52,320
well I guess maybe I'll just think about
my issue here

266
00:24:49,679 --> 00:24:57,200
for certain projects I assume like
larger ones people need both planning

267
00:24:55,200 --> 00:25:00,400
and development permits and they also
need engineering and public works

268
00:24:58,720 --> 00:25:04,880
permits because they've got driveway
winding they may have sewer or water

269
00:25:02,960 --> 00:25:10,880
upgrades they need to do. And I wondered
to what extent that those processes

270
00:25:08,720 --> 00:25:17,840
would end up as a result of this being
integrated and sort of um managed to the

271
00:25:15,200 --> 00:25:21,760
same level or standard so that um
somebody who's got one of those bigger

272
00:25:19,440 --> 00:25:25,840
projects, these improvements around
planning and building also spill over to

273
00:25:23,679 --> 00:25:30,320
the other things that they have to do to
get their project through the pipeline.

274
00:25:28,320 --> 00:25:33,279
So I just a comment about that. I'm not
expecting anything more than just a

275
00:25:31,919 --> 00:25:38,480
reflection on that.
>> Sure, Mr. Bull.

276
00:25:35,520 --> 00:25:42,240
» Yeah, thank you, Mayor, through you. Um,
yeah, there's a number of related

277
00:25:39,679 --> 00:25:45,279
permits that uh might come up during
either development applications which

278
00:25:43,679 --> 00:25:51,360
are the planning stage or building
permits uh in preparation of

279
00:25:47,679 --> 00:25:54,799
construction. Um so usually those are
coordinated because the the development

280
00:25:53,520 --> 00:25:59,200
application has been made and some
preliminary comments are made and some

281
00:25:57,520 --> 00:26:03,679
requirements will be identified at that
time and for building permits it's more

282
00:26:01,120 --> 00:26:07,600
practical. For tree permits for example
uh tree protection fencing needs to be

283
00:26:05,360 --> 00:26:12,159
identified and installed and for any
servicing needs uh uh the engineering

284
00:26:10,480 --> 00:26:16,640
and public works department identifies
the requirements and so that usually

285
00:26:15,039 --> 00:26:20,320
makes sure that all these things are
coordinated. the timing might be

286
00:26:18,640 --> 00:26:25,279
sometimes
u different. Um but when we did the

287
00:26:22,960 --> 00:26:28,720
review last last year uh the focus was
very much on the development application

288
00:26:27,039 --> 00:26:32,880
process and the building permit process
not so much on the other permit

289
00:26:30,159 --> 00:26:39,279
processes. We we had uh definitely input
from those groups as well u wasn't

290
00:26:35,760 --> 00:26:43,919
coming up as a as a as a major issue at
that point in time. So uh I think the

291
00:26:41,840 --> 00:26:47,520
the improvements that we have here uh do
have some relation those other kind of

292
00:26:45,679 --> 00:26:52,480
permits as well because in the case of
simplification for example for building

293
00:26:49,039 --> 00:26:55,840
permits there may be uh options where a
little bit of time can be gained if

294
00:26:54,320 --> 00:26:59,840
there's either less or no involvement
from other teams or there's less people

295
00:26:57,919 --> 00:27:04,640
involved of a certain permit but so
that's kind of the general answer I can

296
00:27:01,440 --> 00:27:08,640
give or flection I guess. Thanks.
>> And if I could just follow up. So

297
00:27:06,320 --> 00:27:13,600
there's um one of the projects and it's
a large one is about applicant resources

298
00:27:11,440 --> 00:27:17,840
and I just wondered if in the in the in
the scope of that project applicant

299
00:27:15,520 --> 00:27:21,679
resources will will applicants be
pointed to these other things as part of

300
00:27:19,840 --> 00:27:25,919
that pre-screening all the things for
this project I might have to do so that

301
00:27:23,919 --> 00:27:30,080
if they point to parks you mentioned for
parks tree permits and and other kinds

302
00:27:28,000 --> 00:27:35,679
of permits that that that in effect
becomes part of this project even though

303
00:27:32,159 --> 00:27:37,360
it relates to departments outside your
Cook,

304
00:27:36,159 --> 00:27:40,720
» thank you for the question through you,
mayor. Um, I would say definitely yes.

305
00:27:39,440 --> 00:27:45,520
When we think about the applicant
resources, it will be anything that we

306
00:27:43,279 --> 00:27:49,919
consider is important to the applicant
as part of their permitting process. So,

307
00:27:48,000 --> 00:27:53,440
I think we'd be looking at applicant
resources related to working with parks,

308
00:27:51,840 --> 00:27:57,840
working with engineering, and working
with fire as those are all interrelated

309
00:27:55,760 --> 00:28:01,360
with our building permitting as well as
our development approvals. Thank you.

310
00:28:00,320 --> 00:28:05,760
» Thank you.
>> Thank you, councelor Watson. Councelor

311
00:28:02,799 --> 00:28:05,760
Green.

312
00:28:07,039 --> 00:28:14,240
Thank you very much. Um and thank you
for the report through you mayor. Um

313
00:28:12,080 --> 00:28:21,440
just a couple of questions on on the
report. One is around the demolition

314
00:28:17,440 --> 00:28:27,919
permits and waste management. Um I just
wanted to ask uh first of all expediting

315
00:28:25,200 --> 00:28:32,720
demolitions. um wondered what the
rationale was behind that. And then

316
00:28:29,760 --> 00:28:37,840
secondly, on the waste management side
um of of the demolition waste and I'm

317
00:28:35,520 --> 00:28:42,399
asking the question only because I know
many Oak Bay residents are concerned

318
00:28:39,679 --> 00:28:47,440
about demolitions and and older housing
stock. So that was the the purpose of

319
00:28:44,480 --> 00:28:53,120
the question. And my other question is
what is meant by

320
00:28:49,919 --> 00:28:57,120
right-sized? And and that's just my own
my own question. I I I wasn't clear how

321
00:28:55,360 --> 00:29:01,520
that was being used and and the context
for that. Thank you,

322
00:28:59,039 --> 00:29:07,360
» Mr. B.
>> Yeah, thank you to you, mayor. Um, for

323
00:29:04,399 --> 00:29:10,880
demolition permits, oh, sorry. Uh,
there's a couple of steps that need to

324
00:29:08,559 --> 00:29:14,559
be followed. It's it's some one of the
types of permits we'd like to look at.

325
00:29:12,320 --> 00:29:21,760
It's not specifically on the radar to be
faster or or slower. Um, right now, um,

326
00:29:19,039 --> 00:29:26,640
it's just one type of permit. uh we have
some OP policies that in the future we

327
00:29:24,399 --> 00:29:31,520
might look at uh dealing differently
with construction waste but right now we

328
00:29:29,039 --> 00:29:37,600
don't have specific uh requirements for
de demolition permits besides uh if they

329
00:29:34,159 --> 00:29:41,360
are a designated or registered property
uh in certain cases it does come to

330
00:29:39,120 --> 00:29:48,720
council be first uh but in most cases it
won't um then with regards to what right

331
00:29:45,520 --> 00:29:52,720
sizing means um it's it's contrasted
with um the current approach

332
00:29:50,880 --> 00:29:57,760
particularly for building permits where
um every permit

333
00:29:56,000 --> 00:30:00,720
uh most building permits as you say this
doesn't apply typically to plumbing

334
00:29:59,039 --> 00:30:05,760
permits but building permits are treated
first in first out so everybody gets

335
00:30:02,720 --> 00:30:10,720
their turn but everybody regardless of
the size of their project a small

336
00:30:07,679 --> 00:30:15,760
kitchen ren or new house or complicated
renovation perhaps all goes in the same

337
00:30:12,880 --> 00:30:19,200
queue and that is a one sizefits-all
that's not very efficient for the

338
00:30:17,039 --> 00:30:23,600
smaller scope projects right sizing it
about uh is there other ways and

339
00:30:21,440 --> 00:30:29,039
pathways or a route for a quicker
approval for something that is small and

340
00:30:25,760 --> 00:30:32,880
also u less eyes that already happens I
think the the smaller projects don't

341
00:30:30,559 --> 00:30:37,200
have as many reviewers of course uh but
to try to create a separate shorter

342
00:30:35,440 --> 00:30:42,159
route for for those projects that don't
need that much time or review time

343
00:30:39,200 --> 00:30:48,960
effort that's what we uh try to convey
with the term right sizing thanks

344
00:30:45,200 --> 00:30:55,520
» thank you and just a quick followup
through you on on um on demolition. I

345
00:30:52,960 --> 00:31:00,480
think there was at one time I I don't
know if it was a policy, but it was a

346
00:30:57,200 --> 00:31:06,240
suggestion to deconstruct as opposed to
demolish. Could you tell me where that

347
00:31:03,039 --> 00:31:11,120
um that approach is at this moment in in
Oak Bay? Thank you,

348
00:31:09,600 --> 00:31:16,880
» Mr. Bull.
>> Yeah, thank you, Mayor Through. Um it's

349
00:31:14,320 --> 00:31:21,120
sometimes it already happens. Um but
what the what council has considered a

350
00:31:18,880 --> 00:31:25,679
while ago was a project options analysis
for a deconstruction bylaw. I think that

351
00:31:23,679 --> 00:31:29,679
is currently still on the long list long
listed list of projects future potential

352
00:31:27,760 --> 00:31:34,159
projects that might be picked up in the
future. So that's the current status of

353
00:31:32,080 --> 00:31:37,840
that particular topic. Thanks.
>> Thank you very much.

354
00:31:35,279 --> 00:31:42,559
» Thank you. I I will note there is a uh
CRD is working on a model bylaw based on

355
00:31:40,880 --> 00:31:45,440
the city of Victoria's bylaw that they
will be sharing with other

356
00:31:43,919 --> 00:31:50,559
municipalities.
Um and just procedurally here I have one

357
00:31:47,519 --> 00:31:56,240
more person on our council uh list of
questions uh too. Um procedurally if

358
00:31:53,679 --> 00:31:59,760
anybody wishes to speak to this item um
after council ask questions. This is

359
00:31:57,919 --> 00:32:03,919
true for all things with public input.
Council ask questions then we will go to

360
00:32:02,559 --> 00:32:07,840
the public for any comments and
questions. Then we'll come back to this

361
00:32:05,760 --> 00:32:10,799
table. Council may have more questions
or they may give direction and we'll

362
00:32:09,360 --> 00:32:14,320
speak to motions to give some some
things forward. So that's the process

363
00:32:12,480 --> 00:32:16,640
for all of these. So at this point we're
I'll come back to this table for

364
00:32:15,440 --> 00:32:19,039
questions. Councelor Braithweight and
then Patterson.

365
00:32:17,679 --> 00:32:22,799
» Thanks so much mayor and just a little
bit on the technology. I'm just

366
00:32:20,720 --> 00:32:27,279
wondering if the new digital tools that
we're going to be using are compatible

367
00:32:24,320 --> 00:32:31,600
with our existing software and if
there's going to be any ongoing

368
00:32:28,960 --> 00:32:36,960
licensing or maintenance costs that that
are going to remain after the grant

369
00:32:33,120 --> 00:32:43,360
funding ends that we'll have to take on.
>> Mr. B.

370
00:32:39,440 --> 00:32:49,039
» Thank you mayor through you. um um not
for e apply in my district. Those are

371
00:32:45,919 --> 00:32:53,519
specifically tools that connect to um a
wider tempest system that the district

372
00:32:50,799 --> 00:32:58,080
already uses and it's simply building
out our toolbox so to say and using more

373
00:32:56,000 --> 00:33:02,559
of the bells and whistles that that
program allows for. So um I don't

374
00:33:00,880 --> 00:33:07,279
anticipate
increased cost there except for uh what

375
00:33:05,039 --> 00:33:11,600
will happen through this project uh
making sure it's all set up and works

376
00:33:08,960 --> 00:33:15,279
properly. that is something that we can
mostly do with in-house expertise. Uh

377
00:33:13,679 --> 00:33:19,200
but we do need from time to time some
support from basically the provider of

378
00:33:16,960 --> 00:33:23,600
that software to make sure all the all
the things connect as they should.

379
00:33:20,960 --> 00:33:26,640
Thanks
>> Patterson.

380
00:33:24,880 --> 00:33:33,200
» Yes. Thank you, mayor, and through you
to staff um in the uh initiative 10

381
00:33:30,799 --> 00:33:38,880
performance measures and monitoring.
It's recommended that we um utilize the

382
00:33:35,919 --> 00:33:45,039
services of a consultant to um help
develop those performance measures. Um,

383
00:33:42,480 --> 00:33:49,600
and I I just wonder if staff could speak
to is there a standardization or a

384
00:33:47,679 --> 00:33:56,559
tailorization for these because I
imagine some of the performance

385
00:33:51,440 --> 00:34:02,720
indicators are um uh kind of tailored
for each community in that um

386
00:34:00,960 --> 00:34:05,840
big communities might have a different
way of processing things than the

387
00:34:04,240 --> 00:34:12,320
smaller communities and there will be
certain things that they'll that both um

388
00:34:09,119 --> 00:34:18,960
developers or permit that applicants or
the general public um consider important

389
00:34:16,560 --> 00:34:25,599
here with this this process. So, I'm
wondering how uh if it if it's a hybrid,

390
00:34:22,960 --> 00:34:33,440
if it's something they take from um
generalized um benchmarks that other

391
00:34:29,040 --> 00:34:39,280
municipalities would use, and um also if
what will be captured with this

392
00:34:35,359 --> 00:34:46,240
reporting is uh not only what is
recommended, but what items may have

393
00:34:42,320 --> 00:34:52,240
been examined and um considered perhaps
too um resource intensive

394
00:34:49,839 --> 00:34:57,280
um so that they they're
they're not chosen as a performance

395
00:34:54,560 --> 00:35:01,760
indicator. So just a bit of the the
background on on the on what we would be

396
00:34:59,839 --> 00:35:06,240
seeing as a council.
>> Sure. I'll give it to Miss Cook.

397
00:35:03,680 --> 00:35:10,240
» Thank you through you, Mayor. Um so I'd
say that for the one big piece of that

398
00:35:09,040 --> 00:35:14,320
question. So they'll definitely be
tailored to Oak Bay. So as part of part

399
00:35:12,480 --> 00:35:18,320
one, we already have done some municipal
benchmarking, but as we move into that

400
00:35:16,480 --> 00:35:22,160
initiative, we'll definitely look at,
you know, what other municipalities in

401
00:35:20,160 --> 00:35:26,480
the region do in terms of key
performance indicators and performance

402
00:35:24,079 --> 00:35:31,680
measures and we'll tailor it to what's
important um to Oak Bay. Um in terms of

403
00:35:29,359 --> 00:35:34,560
the use of a consultant, I would say
that in terms of determining the

404
00:35:33,040 --> 00:35:38,800
performance measures, we already do some
performance measuring within uh planning

405
00:35:36,800 --> 00:35:44,880
and building permitting. the use of the
consultant won't be I'd say more focused

406
00:35:41,440 --> 00:35:50,000
on what those um KPIs will be but more
setting up um the tools and the software

407
00:35:48,160 --> 00:35:53,839
um to establish that and I'm not
actually I may have to ask you to repeat

408
00:35:51,920 --> 00:35:57,280
the last part um of that question if you
don't mind councelor Patterson thanks

409
00:35:55,440 --> 00:36:01,440
» I think that captured it but something
else councelor Patterson

410
00:35:58,560 --> 00:36:06,079
» yes and the last part was just um
whenever you go through these

411
00:36:02,480 --> 00:36:10,720
examinations part of it is uh you can
get all kinds of data in in a report,

412
00:36:08,240 --> 00:36:15,920
but sometimes the it's resource
intensive so that it it it's hard to

413
00:36:13,440 --> 00:36:20,880
justify actually including that. So, I'm
wondering if uh when we get this there

414
00:36:18,640 --> 00:36:25,839
there will also be just some
highlighting of things that were

415
00:36:22,640 --> 00:36:32,480
considered and then were decided the
decision was to not include them because

416
00:36:28,320 --> 00:36:35,280
of them being resource intensive.
>> I think that's more

417
00:36:33,440 --> 00:36:40,400
» Thank you, mayor. Is the is that
specific to the initiatives or the

418
00:36:37,440 --> 00:36:45,280
measuring of of of yeah performance
measures within that initiative?

419
00:36:42,880 --> 00:36:49,040
» It it's really I think through you may
it it's really about the performance

420
00:36:47,200 --> 00:36:55,280
reporting and and the data that's
gathered because some data can it it's

421
00:36:52,480 --> 00:36:59,359
so resource intensive that we can't we
can't justify it reasonably.

422
00:36:57,520 --> 00:37:02,880
» Thank you through you mayor. think that
we'll definitely focus our performance

423
00:37:01,040 --> 00:37:07,040
measures on data that we think is
important um to the district and that we

424
00:37:05,119 --> 00:37:12,400
would think would be um important to our
senior leadership team um and to

425
00:37:08,960 --> 00:37:17,920
council. I think that um what we're
looking to do is set up um a tool that

426
00:37:16,240 --> 00:37:22,000
makes measuring performance actually
quite simple. So, we'll be putting in

427
00:37:19,839 --> 00:37:26,800
the effort to set up something that's
going to help support our uh housing

428
00:37:23,680 --> 00:37:30,320
target order um reporting by um so we
already have the data in Tempest and

429
00:37:28,480 --> 00:37:33,839
it's going to be kind of produced into a
dashboard that's actually going to make

430
00:37:31,440 --> 00:37:38,720
it a lot easier for us to to report on
our performance. Thank you.

431
00:37:37,119 --> 00:37:45,200
» Thank you.
Um I guess I just my my questions here

432
00:37:41,440 --> 00:37:50,400
are um uh I should probably leave more
probably more comments and questions.

433
00:37:48,400 --> 00:37:54,320
Yeah, I'll leave my my questions at this
point and come back to it. So uh is

434
00:37:52,480 --> 00:37:57,200
there any members of the public? Uh I
don't have anybody with their hands

435
00:37:55,359 --> 00:38:00,720
raised online at this point but I would
certainly if you [clears throat] have

436
00:37:58,400 --> 00:38:04,960
wish to speak I do have one. Anybody in
the uh room here who would like to speak

437
00:38:02,880 --> 00:38:07,960
to item this is item 9.1 performance
measures.

438
00:38:08,480 --> 00:38:17,040
Okay, I'll go to Mr. Zulka online
related to item 9.1.

439
00:38:14,640 --> 00:38:19,920
» Uh, hello. Can you hear me?
>> Please go ahead.

440
00:38:17,760 --> 00:38:21,760
» Um, oh, hello.
>> We can hear you, Mr. Zulka. Please,

441
00:38:21,359 --> 00:38:25,760
please go.
>> Can you hear me? Thank you very much.

442
00:38:23,280 --> 00:38:31,040
Okay. Hello, Eric Zulka again. Um, north
part of Oak Bay. Uh, regarding this item

443
00:38:28,079 --> 00:38:34,800
on the agenda, um, yes. Uh, [laughter]
this is near and dear to my heart. Uh,

444
00:38:32,800 --> 00:38:39,359
first of all, I do note that uh when I
look up on the British Columbia uh

445
00:38:37,119 --> 00:38:43,920
digital building permit uh website, if I
put my address in there, I'm informed

446
00:38:41,280 --> 00:38:48,400
that Oak Bay does not participate in
this digital program. Check with local

447
00:38:46,160 --> 00:38:52,720
government to learn how to apply. Okay.
So, I'm hoping that uh that the $200,000

448
00:38:51,040 --> 00:38:56,400
that was received by Oak Bay will not go
to consultants, but will somehow allow

449
00:38:54,320 --> 00:39:01,119
Tempest or whatever it is can to connect
to this system since there's quite a

450
00:38:58,720 --> 00:39:05,520
number of uh of benefits uh to be able
to offload some of this uh uh work to

451
00:39:03,760 --> 00:39:10,960
the province since they're offering it
anyway. Number two is now that we've got

452
00:39:08,800 --> 00:39:15,839
this situation where a homeowner who
would normally go to apply for a single

453
00:39:13,359 --> 00:39:20,560
residence and is treated as a home
residential owner for what's referred to

454
00:39:18,160 --> 00:39:25,119
as small projects, you know, and
obviously uh um is treated that way.

455
00:39:23,040 --> 00:39:31,359
Now, this residential owner who's
wanting to uh expand uh can now put up

456
00:39:28,400 --> 00:39:36,320
three, four, five, six, six units on
their single family home property,

457
00:39:33,599 --> 00:39:42,160
they're now being treated by OPAY staff
as full-fledged developers.

458
00:39:39,200 --> 00:39:46,880
The language is not appropriate. The uh
the assistance uh uh for the two or

459
00:39:44,240 --> 00:39:50,800
three situations that I'm aware of is
not appropriate. the forms that that

460
00:39:48,160 --> 00:39:55,760
come through are it's it's just gobbly
goop to to a to a homeowner who's used

461
00:39:53,040 --> 00:39:59,520
to putting in a a a bathroom and now
just wants to put in two additional

462
00:39:57,440 --> 00:40:03,839
units for their grown-up kids to live
with them and they're being treated like

463
00:40:01,359 --> 00:40:07,440
a developer. So when you talk about all
these wonderful buzzwords I see in the

464
00:40:05,599 --> 00:40:11,920
report, great buzzwords make sense to
council, make sense to development

465
00:40:08,720 --> 00:40:16,720
staff, makes no sense to the residents
of Oak Bay in general. So please, when

466
00:40:14,720 --> 00:40:19,760
you're talking about customer service,
just realize you've got people out there

467
00:40:18,320 --> 00:40:25,359
who haven't a clue what you're talking
about. Thank you very much.

468
00:40:23,040 --> 00:40:29,920
» Thank you, Mr. Zulka.
Uh any other uh members of the public

469
00:40:27,920 --> 00:40:33,760
online or in person to speak to this
item?

470
00:40:32,400 --> 00:40:37,839
I don't see any other hands. We'll come
back to this table. Uh we have a

471
00:40:36,079 --> 00:40:43,040
recommendation here and my understanding
of this uh is really that uh the

472
00:40:41,200 --> 00:40:47,760
recommendation here is to approve this
is this will advance the projects the 11

473
00:40:45,839 --> 00:40:54,320
priority projects. It gives authority to
going go forth and do those projects. Um

474
00:40:51,440 --> 00:40:59,200
uh but that the specific uh measures and
so forth will will be coming back at a

475
00:40:56,960 --> 00:41:02,800
future time for for final approval.
There's some suggested uh KPIs and

476
00:41:01,119 --> 00:41:05,839
measures there but they're not final
we're not approving those at this point.

477
00:41:04,240 --> 00:41:10,000
and it's really approving the the
projects at this point. Is that is that

478
00:41:07,520 --> 00:41:13,680
accurate?
>> Yeah, thank you mayor. That's that's

479
00:41:11,359 --> 00:41:17,839
correct. Um um a number of the
initiatives do require council input

480
00:41:16,000 --> 00:41:21,680
particular for bylaws particular but
also particularly the ones for

481
00:41:19,119 --> 00:41:24,960
performance measures and uh right sizing
of processes. Those will definitely come

482
00:41:23,200 --> 00:41:31,440
back to council and some of the other
more um less complicated or less or not

483
00:41:30,000 --> 00:41:36,240
really needing further direction. they
will simply be implemented um as as we

484
00:41:34,240 --> 00:41:39,119
go by but we'll definitely keep council
posted of what the progress is on this

485
00:41:38,000 --> 00:41:43,680
program. Thanks.
>> Okay. Um at this point we haven't we

486
00:41:41,760 --> 00:41:48,880
haven't define the reporting back
correct like the reporting back on the

487
00:41:45,760 --> 00:41:53,520
uh the status of the projects or the uh
or the KPIs like are they going to be

488
00:41:50,800 --> 00:41:56,480
annual semiannual by we haven't
determined any of that at this point. Is

489
00:41:55,040 --> 00:42:02,560
that correct?
>> Uh yes mayor that's correct.

490
00:41:58,079 --> 00:42:07,440
» Okay very good. Um any
>> move the recommendation.

491
00:42:03,680 --> 00:42:10,440
» Thank you. Move and seconded. Uh any
discussion?

492
00:42:10,560 --> 00:42:15,119
Uh
[laughter]

493
00:42:13,040 --> 00:42:19,200
uh yeah I I just have a couple of uh
comments here. One, thank you. I mean I

494
00:42:17,680 --> 00:42:24,079
think these are all incredibly important
projects and uh and good to see them

495
00:42:21,040 --> 00:42:28,079
moving forward. Um I do think that
there's probably benefit for us to kind

496
00:42:26,319 --> 00:42:33,280
of uh have the outcome metrics come back
to this table for sign off at some point

497
00:42:30,480 --> 00:42:37,040
in the future and probably also the um
excuse me for my voice is just coming in

498
00:42:35,760 --> 00:42:41,599
and out for some reason the last couple
of weeks. um uh that the the timeline

499
00:42:40,240 --> 00:42:45,119
for the status reporting and so forth
should probably also we should figure

500
00:42:43,119 --> 00:42:49,200
that out uh at some point not in the
immediate future but I think as we

501
00:42:46,400 --> 00:42:52,869
develop those KPIs and so I'm just uh
going to uh turn to staff because I had

502
00:42:50,800 --> 00:42:56,160
a thought of perhaps just amending
[clears throat] the seeing the motion

503
00:42:54,240 --> 00:43:00,240
amended just to be clear that the target
outcome metrics that they that they do

504
00:42:58,560 --> 00:43:04,720
come back to council for signoff and
that the reporting timelines uh come

505
00:43:02,640 --> 00:43:09,440
back as well. uh is that something that
count that staff would see as as

506
00:43:06,560 --> 00:43:13,280
reasonable?
>> Thank you, mayor. Definitely the targets

507
00:43:11,119 --> 00:43:17,200
and the performance measures uh progress
reporting uh other council priority

508
00:43:15,599 --> 00:43:22,640
projects we usually report on
semiannually for the updates that we

509
00:43:19,920 --> 00:43:27,440
provide for all projects. Uh so that
would be um our intent. Uh but if

510
00:43:25,760 --> 00:43:31,040
there's something different that council
would like to see for this particular

511
00:43:28,640 --> 00:43:33,920
project, uh definitely open to hearing
that. Thanks. [laughter] I see Miss H

512
00:43:32,560 --> 00:43:36,240
reaching for the microphones. Walter
inter.

513
00:43:35,040 --> 00:43:40,400
» Thank you, your worship. I just wanted
to clarify when you speak about status

514
00:43:38,480 --> 00:43:43,920
reporting, are you meaning in terms of
the implementation of the various

515
00:43:41,760 --> 00:43:47,280
initiatives or status reporting once we
have those outcome metrics that we would

516
00:43:45,920 --> 00:43:52,240
be reporting back to council on an
annual basis with with a measure of you

517
00:43:50,160 --> 00:43:56,560
know the metrics against the targets. Uh
so just to clarify that please. Yeah, I

518
00:43:54,079 --> 00:44:00,319
I think probably the the important piece
from a governance level I would see

519
00:43:58,000 --> 00:44:06,000
being more the uh a retainment of the
KPIs once we've signed off on those. I

520
00:44:02,800 --> 00:44:11,599
you know at a high level here um you
know my my hope is that and this is sort

521
00:44:08,240 --> 00:44:16,079
of a a bit of a maybe a cultural shift
but you know I mean ideally we're not as

522
00:44:14,480 --> 00:44:20,400
a council getting into too so far into
the weeds on the individual projects.

523
00:44:18,319 --> 00:44:23,920
Um, you know, it's helpful to have the
information, but at the end of the day,

524
00:44:21,839 --> 00:44:27,520
we're, you know, here to essentially set
the the goals and and and staff to come

525
00:44:26,000 --> 00:44:32,400
back with with with projects that help
achieve that can achieve those. Um, and

526
00:44:30,079 --> 00:44:35,359
and hopefully if we're setting, uh, you
know, the outcomes, the desired

527
00:44:33,920 --> 00:44:39,440
outcomes, then, you know, if we all
agree on that, both staff and council,

528
00:44:37,119 --> 00:44:42,079
then we're, you know, that sh that
should shape decision- making. So, as

529
00:44:40,880 --> 00:44:44,720
you're working on the projects and you
have to prioritize to say, "Okay, well,

530
00:44:43,520 --> 00:44:48,240
we've all agreed that these are the
priorities and here's the outcomes and

531
00:44:46,560 --> 00:44:51,040
and if there's things that staff, you
know, need to come back and check in for

532
00:44:49,440 --> 00:44:54,800
council to get approval on, then that's
clear, right? That's so the intention

533
00:44:53,040 --> 00:44:58,240
here is to kind of get us back to the
KPI piece." And I think that's the

534
00:44:56,240 --> 00:45:01,760
primary piece. The status of the
individual projects, I think, is less

535
00:45:00,240 --> 00:45:05,520
important than it is the status of the
outcomes. Um, they're obviously driven

536
00:45:04,000 --> 00:45:10,960
by the status of the outcome of the of
the individual projects. Does that m

537
00:45:09,200 --> 00:45:15,520
» Yes. Thank you very much. that helps.
And uh what I may suggest is that um uh

538
00:45:13,839 --> 00:45:20,160
we introduced a trimester reporting
progress uh report just recently which

539
00:45:18,000 --> 00:45:25,119
primarily included financial and HR
indicators. Uh we can build on that

540
00:45:22,079 --> 00:45:29,760
trimester reporting um to include you
know community building uh and planning

541
00:45:27,359 --> 00:45:33,760
indicators. Um you know we could do an
annual performance report. I think um

542
00:45:32,319 --> 00:45:37,839
you know there are avenues where we're
already reporting to council in terms of

543
00:45:35,359 --> 00:45:41,760
KPIs and we can add uh to that. you
know, the annual report is another one.

544
00:45:39,920 --> 00:45:46,240
Um, so I think if you let us take that
away, we'll make sure that um, you know,

545
00:45:43,440 --> 00:45:50,960
we figure out the best um, reporting
back process on that. In terms of

546
00:45:48,160 --> 00:45:55,839
determining what those targets are, I
think what Mr. Bow um, mentioned is that

547
00:45:53,280 --> 00:45:59,680
as we work through sort of the bylaw
changes that that we will become to

548
00:45:57,920 --> 00:46:04,400
council and talk about those bylaw
changes and um, there will be choices

549
00:46:02,560 --> 00:46:08,160
for council in terms of how they relate
to the outcomes. And so at that point

550
00:46:06,640 --> 00:46:12,400
we'll be having more of a discussion
around those outcomes that council wants

551
00:46:10,079 --> 00:46:16,640
to see because if we make a bylaw
amendment in one way there might be a

552
00:46:14,160 --> 00:46:20,079
certain outcome uh or target associated
with that but if we do it in a different

553
00:46:18,240 --> 00:46:23,359
way there would be a different target or
outcome associated with that and so I

554
00:46:21,599 --> 00:46:30,880
think those discussions will will come
as part of the process in terms of um uh

555
00:46:27,760 --> 00:46:33,520
yeah for finalizing the initiative. So
I'll let Mr. Bull add on if he has

556
00:46:32,720 --> 00:46:38,319
anything further.
>> Okay. Oh thank you. So just for my

557
00:46:35,920 --> 00:46:44,720
clarification uh and I'll get to the
main motion here in a second. um just

558
00:46:43,200 --> 00:46:50,640
because we haven't yet defined those
KPIs and they will drive the decision-m

559
00:46:47,520 --> 00:46:54,560
that goes forward like when does is like
I guess my question here is either can

560
00:46:53,040 --> 00:46:58,000
you can we be clear about when those
KPIs will come back to council for sign

561
00:46:56,400 --> 00:47:03,040
off or is it something that we should
just put in as a as a as a amendment to

562
00:47:00,720 --> 00:47:07,040
the motion that those will come back to
council so that there's actually on the

563
00:47:04,800 --> 00:47:09,280
record that they're coming back uh for
council

564
00:47:15,280 --> 00:47:19,920
Sorry. Thank you, Miss Cook.
>> Thank you, mayor. Um, so yeah, the

565
00:47:18,820 --> 00:47:24,720
[clears throat] initiative 10
performance measures and monitoring has

566
00:47:22,079 --> 00:47:29,119
kind of two phases um in which we're
planning on rolling it out. Um, so

567
00:47:26,720 --> 00:47:32,760
there's kind of that Sorry, just let me
go back to the program.

568
00:47:38,560 --> 00:47:47,760
So the first phase um so Q3 2026 so
about I'd say about October um of this

569
00:47:45,359 --> 00:47:52,400
year we will um have established some
some KPIs and performance measures that

570
00:47:50,240 --> 00:47:56,960
we'll then use to measure the success um
of the initiative and I think that that

571
00:47:54,640 --> 00:48:00,800
it'll be a bit of an ongoing process um
because as I mentioned before when we

572
00:47:58,720 --> 00:48:05,599
get into the more detailed scoping of
each initiative we'll be developing kind

573
00:48:03,359 --> 00:48:10,319
of further KPIs to measure that specific
initiative. So, I think we can report

574
00:48:07,760 --> 00:48:15,599
back on performance measures um when we
first established them in Q3 2026, but I

575
00:48:13,200 --> 00:48:21,280
do think potentially through that tri um
trimester uh report that we could update

576
00:48:18,240 --> 00:48:24,319
on KPIs specific to each initiative if
that's something that council would like

577
00:48:22,720 --> 00:48:29,520
to hear from us. Thank you.
>> Okay. Yeah, Mr.

578
00:48:26,640 --> 00:48:33,839
maybe to add um specifically for
building permits for example uh because

579
00:48:31,200 --> 00:48:39,200
that's worked on uh starting later this
year and next year in the first quarters

580
00:48:37,040 --> 00:48:42,960
uh I anticipate we would as part of that
initiative come back to you about how

581
00:48:41,359 --> 00:48:48,480
those processes can be changed and that
will also directly relate to number 10

582
00:48:45,839 --> 00:48:51,839
performance measures so I see that with
those two initiatives coming together

583
00:48:49,839 --> 00:48:56,160
there and we'll come back to you with
options and specifics at that point in

584
00:48:54,400 --> 00:48:59,920
time so you get to direct specifically
for building permits at that time and

585
00:48:58,079 --> 00:49:04,480
then at other times other topics may
come up that require your input. Thanks.

586
00:49:02,960 --> 00:49:08,960
Okay. So, just for my clarification,
there's not a spec in October we expect

587
00:49:07,119 --> 00:49:13,839
some of the KPIs to be coming back and
and presented to council. Is that what

588
00:49:11,520 --> 00:49:16,160
I'm I'm hearing? Is that the sort of
Well, October is a terrible time because

589
00:49:15,200 --> 00:49:18,724
it'll be right in the middle of an
election. [laughter]

590
00:49:19,200 --> 00:49:28,079
» Probably early in the new year.
>> Yeah. Your worship. Um I think let us

591
00:49:25,839 --> 00:49:31,680
take it away. Uh we I understand exactly
what you're looking for. You're looking

592
00:49:29,520 --> 00:49:35,839
for council to set the targets in terms
of those broader outcomes. Um and we

593
00:49:34,319 --> 00:49:39,920
will make sure that we return to council
to have that discussion as we work

594
00:49:37,359 --> 00:49:44,880
through this project um later this year
as we look at the individual uh KPIs.

595
00:49:42,240 --> 00:49:48,400
That goes to councelor Patterson's. I
don't want to get me down in a whole

596
00:49:46,559 --> 00:49:52,400
variety of different KPIs and I think
what you're looking at are those top

597
00:49:49,760 --> 00:49:56,079
level ones in terms of outcomes and uh
we will make sure we come back to

598
00:49:53,760 --> 00:49:59,359
council once we've got into this um to
have that discussion with you.

599
00:49:57,520 --> 00:50:02,240
» Okay. Is there any benefit in amending
the motion to sort of be clear about

600
00:50:00,800 --> 00:50:07,680
that? Is
>> okay. I'll leave that to turn to council

601
00:50:04,640 --> 00:50:10,240
if they feel that's important um um to
have that language in there, but

602
00:50:09,119 --> 00:50:15,040
otherwise it's just a general
understanding that that will come back

603
00:50:12,000 --> 00:50:18,720
for council consideration.
Um

604
00:50:16,880 --> 00:50:23,520
council read,
>> I think that um it's my understanding

605
00:50:21,280 --> 00:50:26,960
that staff, both planning staff and
senior staff have an understanding of of

606
00:50:25,520 --> 00:50:32,400
what you were talking about. I'm not
sure we need an amendment per se, but

607
00:50:29,839 --> 00:50:35,119
» No, that's fine. I I I tend to agree
sometimes it's beneficial to have

608
00:50:33,520 --> 00:50:39,280
clarity, but it's not always required.
So, um I'll leave my comments there and

609
00:50:37,599 --> 00:50:44,319
thank you to staff for the for the work
that's been going on on this. So, right

610
00:50:41,839 --> 00:50:47,839
now we have a motion on the floor which
is the staff recommendation. I don't see

611
00:50:46,640 --> 00:50:52,079
any other discussions. We'll call the
question. All those in favor? Any

612
00:50:49,760 --> 00:50:58,240
opposed? Not opposed? That carries and
good luck with all the projects.

613
00:50:55,839 --> 00:51:03,359
Uh move to section now section 10. These
are also both available for public

614
00:50:59,760 --> 00:51:07,599
input. Uh item first one up is uh item
10.1 288 Hampshire Lane. This is a

615
00:51:06,160 --> 00:51:15,280
request for a development variance
permit. Um and I will hand this over to

616
00:51:11,839 --> 00:51:20,559
is it Miss Clever. Welcome.
>> Thank you. Good evening Mayor and

617
00:51:16,880 --> 00:51:24,559
council. Uh the purpose of this report
and application pertains to an

618
00:51:22,880 --> 00:51:29,680
application for a development variance
permit as you just mentioned to

619
00:51:26,800 --> 00:51:35,040
specifically increase the lot coverage
and also reduce um the setback

620
00:51:32,800 --> 00:51:39,920
requirement of 3 mters between buildings
and structures um to permit the

621
00:51:38,185 --> 00:51:45,280
[clears throat] construction of pergola
in on an existing patio um of a

622
00:51:42,960 --> 00:51:49,599
relatively newly developed residential
lot. Um the property owners and

623
00:51:47,680 --> 00:51:52,880
applicant are actually here today if you
have any questions later. But

624
00:51:51,200 --> 00:52:00,640
essentially they're asking for this
permit um to for a custom design pergola

625
00:51:57,119 --> 00:52:05,920
um to better enjoy their their rear yard
um and also just for protection from the

626
00:52:02,800 --> 00:52:13,359
sun for health purposes. So uh design
plans are in um attached as attachment

627
00:52:09,200 --> 00:52:19,040
five um which also the rationale behind
the intentionality of the project is in

628
00:52:15,920 --> 00:52:25,280
attachment six. So as I mentioned before
the variance triggers two requirements.

629
00:52:22,640 --> 00:52:32,319
So the increase of block coverage as
well as the um reduction of sighting

630
00:52:28,640 --> 00:52:37,119
between um or the spatial separation of
3 m between buildings and structures um

631
00:52:35,200 --> 00:52:42,880
so that it can be positioned in a
specific place that makes sense uh on

632
00:52:39,280 --> 00:52:47,680
the existing patio. Um ultimately
they've they've consulted neighbors.

633
00:52:44,559 --> 00:52:53,200
They have strata approval um to proceed
and uh staff recommend approval of the

634
00:52:50,319 --> 00:52:56,720
development variance permit. Thank you.
>> Thank you very much for the overview.

635
00:52:54,720 --> 00:52:59,839
Are there any questions from members of
council to the applicant or to staff? Go

636
00:52:58,480 --> 00:53:03,040
ahead, councelor briefly. Um,
>> thanks very much. My question would be

637
00:53:01,119 --> 00:53:08,559
to staff. I'm just wondering if um the
reduced separation would create any um

638
00:53:06,559 --> 00:53:13,280
fire separation or building code
concerns um or will those have been um

639
00:53:11,920 --> 00:53:17,520
addressed through the building permit
process? Thank you.

640
00:53:14,319 --> 00:53:22,559
» Yeah, great question. Uh the 3 m setback
historically was developed decades and

641
00:53:20,160 --> 00:53:27,920
decades ago um for that very reason to
ensure that if a fire occurs that it

642
00:53:24,720 --> 00:53:32,559
doesn't um spread. Uh ultimately because
of the nature of uh the opening of the

643
00:53:30,400 --> 00:53:36,400
pergola. Yes, it goes through a building
permitting process. The building

644
00:53:34,240 --> 00:53:42,880
officials will evaluate this. But
ultimately um the nature of the

645
00:53:39,599 --> 00:53:48,160
pre-existing patio, what's there uh
staff have already kind of evaluated

646
00:53:44,960 --> 00:53:55,200
that there wouldn't be that um that that
hazard. Um but it still has to go

647
00:53:51,839 --> 00:53:58,559
through the B building permit process.
you may just one other question and this

648
00:53:56,960 --> 00:54:03,359
is probably for the applicant and I'm
just wondering if the um pergola is

649
00:54:00,960 --> 00:54:10,079
intended to remain open or is there a
future intention to enclose it at all?

650
00:54:07,839 --> 00:54:16,319
» I'm going to ask the applicant and
property owners to come to the stage

651
00:54:13,680 --> 00:54:19,040
or to the podium I should say.
>> Oh, just come to the desk here.

652
00:54:17,680 --> 00:54:22,400
» You can actually go and sit right there.
No, it's okay.

653
00:54:20,800 --> 00:54:26,559
» All right. Okay.
>> So, you probably heard the process. just

654
00:54:24,160 --> 00:54:29,520
state your name and municipality and uh
you can answer the question about the

655
00:54:28,319 --> 00:54:34,319
» I'm new to Oak Bay so I'm going to say
Oak Bay um and my name is Kevin Flanigan

656
00:54:32,400 --> 00:54:39,839
and it's going to the intent is to
remain open it will be a slant or

657
00:54:37,200 --> 00:54:45,520
slanted uh pergola so that it kind of
gives you some protection from the sun

658
00:54:42,640 --> 00:54:51,599
» thank you any other questions for the
applicant not seeing any um we then open

659
00:54:49,040 --> 00:54:56,079
this floor up to uh members of the
public who wish to address any of the

660
00:54:53,200 --> 00:55:01,359
issues related to this variance. Um,
again, this is for 2088 Hampshire. I did

661
00:54:59,520 --> 00:55:04,400
lower a hand that was online earlier, so
I'm not sure if there seems if the

662
00:55:02,720 --> 00:55:09,359
speaker I think it was just a legacy
hand remaining from an earlier uh

663
00:55:06,480 --> 00:55:15,839
request. So, does anybody any members of
the public either in person looking

664
00:55:11,359 --> 00:55:18,880
around not seeing any uh or online uh
don't see any public input?

665
00:55:17,119 --> 00:55:21,920
» Staff recommendations
second.

666
00:55:19,599 --> 00:55:26,720
» Seconded. Thank you. Um, any further
discussion?

667
00:55:23,520 --> 00:55:31,040
All those in favor? Any oppose? You're
approved. Good luck with the project.

668
00:55:28,880 --> 00:55:36,800
Enjoy the pergola. Hope we get some sun
that you can actually use it. Um item

669
00:55:34,400 --> 00:55:41,760
number 10.2, which is 1538 Montterrey
Avenue. This is the temporary use

670
00:55:38,240 --> 00:55:45,200
permit. Um for 1538 Montter Avenue. We
have Mr. Green here, our deputy director

671
00:55:43,520 --> 00:55:48,799
of community building and planning to
introduce the item. Same process will

672
00:55:47,119 --> 00:55:53,599
take place. There will be staff
introduction, questions from council and

673
00:55:51,200 --> 00:55:57,119
then opportunity for public input. So
you can come back and speak again if you

674
00:55:54,960 --> 00:56:00,400
wish. Please go ahead, Mr. Green.
>> Uh good evening, members of council.

675
00:55:59,533 --> 00:56:05,119
[clears throat] The district has
received a temporary use permit

676
00:56:01,839 --> 00:56:09,520
application for the property uh at 1538
Montre Avenue. The applicant is the

677
00:56:07,599 --> 00:56:12,640
district's facilities department who has
submitted a temporary use permit in

678
00:56:11,040 --> 00:56:17,040
order to allow the use of the property
to be used for temporary municipal

679
00:56:14,240 --> 00:56:19,680
office storage space and staff training
facilities for the Oak Bay Police

680
00:56:18,400 --> 00:56:23,599
Department and the Oak Bay Fire
Department for a period of three years.

681
00:56:22,240 --> 00:56:27,119
Staff have reviewed the proposal in
context with the science area and based

682
00:56:25,200 --> 00:56:30,400
on this review staff believe the TU is
supportable in accordance with the

683
00:56:28,960 --> 00:56:34,640
legislation and in accordance with
council's development application

684
00:56:31,599 --> 00:56:37,599
procedure bylaw. uh staff did give uh
notification so a development

685
00:56:36,240 --> 00:56:41,200
notification letter was sent to all
properties within 50 meters as well as

686
00:56:39,440 --> 00:56:44,960
an advert placed in the Oak Bay news on
two separate occasions. Uh the applicant

687
00:56:43,440 --> 00:56:49,359
is also here to answer any questions
that council may have on the application

688
00:56:47,599 --> 00:56:52,559
and planning staff are also happy to
answer any questions that council have

689
00:56:50,720 --> 00:56:56,880
on the technical merits of the
application.

690
00:56:55,440 --> 00:57:01,520
» Thank you very much Mr. Green by the
applicant as Mr. Graham. Is that the

691
00:56:59,040 --> 00:57:04,319
green? Welcome. Good to see you.
Councelor Patterson and Councelor Green

692
00:57:02,880 --> 00:57:09,280
and then councelor Briew.
>> Yes. Thank you, mayor, and through you

693
00:57:06,079 --> 00:57:13,839
to staff. Um just to follow up on uh Mr.
King did speak about this earlier on,

694
00:57:11,280 --> 00:57:20,240
but his comments are certainly echoed by
many of the residents that are u

695
00:57:16,799 --> 00:57:26,880
particularly on Mterrey. And so as part
of this temporary use permit and the

696
00:57:23,359 --> 00:57:33,760
uses we're we're planning for this um
what are the plans to uh provide more

697
00:57:31,119 --> 00:57:39,119
particularly um clean up and maintenance
of the of the green space around the

698
00:57:36,960 --> 00:57:43,280
building proper.
>> Mr. Graham

699
00:57:41,040 --> 00:57:48,319
» uh through your worship uh currently we
maintain the property to just a minimum

700
00:57:46,000 --> 00:57:52,720
standard uh with in alignment with our
budget uh restraints and parks generally

701
00:57:51,040 --> 00:57:59,400
cleans it and cuts the loans twice a
year. So currently it wasn't our intent

702
00:57:55,760 --> 00:57:59,400
to change that.

703
00:58:01,440 --> 00:58:09,040
» I have councel green in the brief.
>> Thank you and through you uh to staff.

704
00:58:06,960 --> 00:58:14,400
Thank you very much for the report. Um
just wondered following on councelor

705
00:58:12,000 --> 00:58:18,400
Patterson's comments. Just wondering um
what if any plan consultation there will

706
00:58:16,960 --> 00:58:24,799
be with immediate neighbors that
obviously have concerns about about the

707
00:58:20,960 --> 00:58:29,680
property. Um I think the end result will
address many of their concerns as it

708
00:58:27,119 --> 00:58:34,880
becomes utilized and maintained. But is
there any plan to at least talk with

709
00:58:31,200 --> 00:58:39,920
them and and just um get a really good
understanding of what what is concerning

710
00:58:36,880 --> 00:58:39,920
to them? Thank you.

711
00:58:41,280 --> 00:58:46,799
Um I guess from planning staff's
perspective obviously we have complied

712
00:58:45,280 --> 00:58:50,640
with the legislation in terms of sending
a notification letter out to everybody

713
00:58:48,960 --> 00:58:53,920
within 50 meters as well as place an
advert in the paper and obviously this

714
00:58:52,160 --> 00:58:58,880
is the opportunity for the public to
have their say on the vacation.

715
00:58:55,839 --> 00:59:01,839
Obviously, if the applicant uh wants or
if council wants the applicant to do

716
00:59:00,319 --> 00:59:05,119
further consultation, then that's the
will of council, then that could also be

717
00:59:03,280 --> 00:59:08,799
an opportunity that you could add a
condition to the temporary use permit or

718
00:59:07,280 --> 00:59:12,640
either as a pre-issuance condition or
before council considers that

719
00:59:10,079 --> 00:59:15,680
application to for the applicant to host
some kind of information session with

720
00:59:14,160 --> 00:59:20,799
the immediate neighbors is also an
opportunity for that could be if council

721
00:59:18,720 --> 00:59:23,599
so chooses.
>> Thank you.

722
00:59:22,160 --> 00:59:27,520
» Thank you, councelor Green. Councelor
Braith in Appleton. Oh, thanks so much.

723
00:59:25,599 --> 00:59:31,119
And my mine were around um some of the
neighborhood impacts as well. Um and

724
00:59:29,440 --> 00:59:34,720
questions around like um you know, how
often will the fire department training

725
00:59:32,720 --> 00:59:40,000
occur, the police training occur? Is it
in evenings, weekends, overnight? Um

726
00:59:37,920 --> 00:59:43,599
will there be sirens, smoke machines? I
think we've heard that there are smoke

727
00:59:41,200 --> 00:59:47,520
machines. Um you know, similated
emergencies, those kind of all came up

728
00:59:45,920 --> 00:59:51,280
when I was reading the report. You know,
where will the trainee park? Um will

729
00:59:49,680 --> 00:59:55,760
there be any impact on the neighborhood
parking? and how will the neighbors know

730
00:59:53,680 --> 01:00:00,400
when the training is going to occur? So,
those are some of the questions I have.

731
00:59:58,480 --> 01:00:03,680
» Over to you, Mr. Graham.
>> Uh, thank you through your worship. Um,

732
01:00:01,920 --> 01:00:07,520
if if I missed any of the questions,
just there was a list there. Um, signage

733
01:00:06,240 --> 01:00:12,079
is placed out in front of the building
whenever there's um training. Uh,

734
01:00:09,680 --> 01:00:15,119
training um I won't say will happen
daily, but based on the training

735
01:00:13,760 --> 01:00:19,200
requirements we have under the
provincial legislation, it could be that

736
01:00:16,880 --> 01:00:25,119
often. It is done during the day, not in
the evening. So it would meet with our

737
01:00:21,040 --> 01:00:30,480
um all of our um noise bylaws and those
sort of things. Um generally we do um I

738
01:00:28,799 --> 01:00:34,880
won't say occasionally, quite regularly
use an actual smoke machine. Uh the

739
01:00:32,799 --> 01:00:38,799
other opportunity with um the fires,
they'll use full blackout face masks,

740
01:00:37,359 --> 01:00:42,799
but the intention is to create as
realistic conditions as possible. Uh we

741
01:00:41,200 --> 01:00:46,400
typically leave the windows open for a
few hours afterwards to allow the smoke

742
01:00:44,720 --> 01:00:51,680
to come out. It's just a standard smoke
machine that you'd use on any film set

743
01:00:48,480 --> 01:00:54,240
type of a condition. Um,
did I miss

744
01:00:53,680 --> 01:00:58,559
sorry
>> parking for the trainees that are there?

745
01:00:56,880 --> 01:01:03,119
» Oh, for parking being that it's so close
to the um uh the fire department, the

746
01:01:01,520 --> 01:01:09,520
police department. Uh generally they
just bring the apparatus over.

747
01:01:06,640 --> 01:01:13,680
» Thank you. And then um the the report
also mentions plumbing upgrades and

748
01:01:11,280 --> 01:01:17,839
safety upgrades and and do we know what
plan what um work is um is actually

749
01:01:16,240 --> 01:01:22,559
planned and and what the cost of that
might be

750
01:01:20,880 --> 01:01:25,200
» uh through your worship that uh building
permit is actually related to our

751
01:01:23,920 --> 01:01:29,760
ongoing maintenance of the building.
It's not related to the temporary use

752
01:01:27,280 --> 01:01:33,920
permit. Um we did some uh extra bracing
on the back deck for instance just

753
01:01:31,280 --> 01:01:37,119
recently. Uh, I believe there's a toilet
in there we're looking at replacing, but

754
01:01:35,680 --> 01:01:40,160
being that the building isn't in use,
we're likely just going to shut that

755
01:01:38,319 --> 01:01:44,559
toilet off.
>> Um, thank you. And if I may, mayor, um,

756
01:01:42,799 --> 01:01:49,040
and what I noticed in the report, it
said that we're going from two lots to

757
01:01:46,160 --> 01:01:53,599
one lot for the TU. I think it said
somewhere in there that we we have to

758
01:01:50,400 --> 01:01:58,000
make it into one lot. Is that correct,
Mr. through your worship to council bra

759
01:01:55,839 --> 01:02:02,160
from planning stress perspective. We are
adding that as a condition to the TU

760
01:02:00,079 --> 01:02:04,960
that consolidates the lot given that I
think there's an expectation that this

761
01:02:03,520 --> 01:02:08,480
lot be brought into compliance with the
zoning bar rather than being a a legal

762
01:02:06,960 --> 01:02:12,000
non-conforming
use. And so the planning staff have

763
01:02:10,400 --> 01:02:15,440
recommended that condition be added to
that draft permit.

764
01:02:13,680 --> 01:02:21,599
» Thank you. And so then my question would
be um after the 3 years if if um the TU

765
01:02:19,520 --> 01:02:26,960
is has ended after the three years will
it then go back to the two lots or will

766
01:02:24,160 --> 01:02:32,960
it stay as the one lot?
>> Mr. through your wish to cancel the to

767
01:02:30,400 --> 01:02:37,119
in order then to create two lots the uh
the applicant or the land owner need to

768
01:02:35,280 --> 01:02:41,520
submit a subdivision application to
subdivide a property into two lots if

769
01:02:39,040 --> 01:02:44,960
that is the what is the requirement but
at the end of that three years there's

770
01:02:42,640 --> 01:02:50,880
an expectation that the slight be yeah
uh remain as it was prior to uh

771
01:02:49,280 --> 01:02:56,000
commencement of the development but
there isn't the lot consolidation is a a

772
01:02:54,079 --> 01:03:01,240
condition that we are the planning staff
are recommending be

773
01:02:57,920 --> 01:03:01,240
um undertaken.

774
01:03:02,079 --> 01:03:08,160
» You go ahead, councelor Appleton.
>> Thank you, worship. So, just expanding

775
01:03:06,319 --> 01:03:12,319
on the idea of of just public
information. So, I heard that there was

776
01:03:10,400 --> 01:03:15,280
the proposal to put signage out to sort
of inform people what was going on. I

777
01:03:13,920 --> 01:03:21,839
just and this may be more a question for
the fire service rather than Mr. But is

778
01:03:18,079 --> 01:03:26,240
there any other is the nature of the
training and the timeline of the

779
01:03:23,440 --> 01:03:32,000
training consistent enough such that we
the fire service might be able to uh

780
01:03:28,480 --> 01:03:36,880
provide to local neighbors at least a
rough idea of approximately the the

781
01:03:34,400 --> 01:03:42,640
timing and the nature of what to expect
as far as that I think that might help

782
01:03:39,200 --> 01:03:45,760
neighbors a lot
>> uh threeear worship I can't speak in

783
01:03:44,319 --> 01:03:48,960
detail because the fire chief isn't here
but generally The answer is yes. We're

784
01:03:47,599 --> 01:03:53,440
consistent of training short of being
called out on actual emergencies. Uh the

785
01:03:51,200 --> 01:03:57,160
training would be uh set regularly uh
during the uh daytime.

786
01:03:57,520 --> 01:04:02,240
» Go ahead, Council.
>> Thank you, Worship. Less of a question,

787
01:04:00,720 --> 01:04:05,520
more just a comment. I think it would be
I guess yeah, without being able to

788
01:04:03,920 --> 01:04:10,000
speak directly to fire services. I think
that it would be useful if there was

789
01:04:07,839 --> 01:04:13,920
even some kind of circular bulletin or
some type of regular posting on the

790
01:04:12,079 --> 01:04:17,039
district's website that local residents
could consult to just sort of get a

791
01:04:15,680 --> 01:04:22,359
sense of when those things might be
going on. So, just make that notation

792
01:04:19,119 --> 01:04:22,359
for staff.

793
01:04:22,480 --> 01:04:29,520
» Before I go back to second time
questions, uh are there any the first

794
01:04:26,799 --> 01:04:33,760
time? Um I just have questions to follow
up on on the line of questioning

795
01:04:30,960 --> 01:04:38,640
already. Um
the while there's what's proposed for us

796
01:04:36,880 --> 01:04:42,480
is the is a maintenance or continuation
of the current maintenance model. There

797
01:04:40,720 --> 01:04:47,280
is a possibility that we could direct
that maintenance level becreased with a

798
01:04:45,039 --> 01:04:50,880
thing with that thing. Thank you. The
other question I have was just around

799
01:04:48,880 --> 01:04:56,319
parking there that is because it's
adjacent to the village is a high use uh

800
01:04:53,359 --> 01:05:00,480
space. Does the and you you there's a
comment made that the equipment would

801
01:04:57,599 --> 01:05:04,319
come over from the fire hall, but that's
would that parking space would it would

802
01:05:01,920 --> 01:05:08,079
that be uh impacted? Would that be have
to be reserved for chunks of the day for

803
01:05:06,480 --> 01:05:10,640
the fire department use or would that
would they be able to use their

804
01:05:09,280 --> 01:05:14,960
equipment around the corner or other
places that doesn't use up parking in

805
01:05:12,880 --> 01:05:19,039
the village or adjacent to the village?
Mr. Graham,

806
01:05:16,720 --> 01:05:23,200
» uh to your worship, the the apparatus
usually parks in the front of the

807
01:05:20,640 --> 01:05:26,480
building right on Mterrey. Uh there is a
fire hydrant there. So there is a no

808
01:05:24,799 --> 01:05:31,039
parking section that they generally park
on. From observing the the the test

809
01:05:29,520 --> 01:05:35,039
exercises that we've done there to see
how well the apparatus fits, it will

810
01:05:32,960 --> 01:05:39,520
take up a couple of parking spots on
Montre Avenue. We don't generally bring

811
01:05:37,039 --> 01:05:43,280
the apparatus down a theater lane to
park. Um the firefighters would carry

812
01:05:42,000 --> 01:05:48,000
ladders around to the back of the
building and do um practice evacuations

813
01:05:46,000 --> 01:05:52,720
um things like that.
>> Okay. So So do we have a sense of what

814
01:05:50,160 --> 01:05:56,720
would be required then? If it's using up
two parking spaces, would those parking

815
01:05:54,319 --> 01:05:59,839
spaces have to be reserved ahead of time
because obviously people might be

816
01:05:57,839 --> 01:06:02,880
parking there on a regular basis and
then the parking the equipment couldn't

817
01:06:01,359 --> 01:06:05,760
park there if they if they needed the
space.

818
01:06:04,000 --> 01:06:08,799
» Uh to your worship, yes, they generally
the days that they're going to be

819
01:06:06,799 --> 01:06:12,559
training, they would put up signs really
early in the morning to uh block those

820
01:06:10,880 --> 01:06:17,599
spots open.
>> Okay. And again, do we have a sense of

821
01:06:14,480 --> 01:06:20,799
the frequency of that training?
>> Worst case scenario would be daily. I

822
01:06:19,280 --> 01:06:26,480
think it would be fairly consistent that
it would be almost daily.

823
01:06:23,599 --> 01:06:30,880
» Okay. Uh and the other uh question I
have is just in the uses here. I mean

824
01:06:29,280 --> 01:06:35,839
there was temporary municipal office
office storage uh and staff training for

825
01:06:33,760 --> 01:06:39,680
the police and fire departments. So is
there any in thought here that that

826
01:06:37,440 --> 01:06:45,200
would actually would would this be used
for municipal offices or office storage?

827
01:06:43,359 --> 01:06:48,799
» Uh to your worship, we do store some
spare furniture in there. Part of it is

828
01:06:46,640 --> 01:06:53,760
mockups for the uh the fire department
to maneuver through um uh almost like a

829
01:06:51,599 --> 01:06:57,200
little bit of a maze. Uh we do have it
set up in case there is a flood or other

830
01:06:55,680 --> 01:07:00,880
emergency just as part of business
continuity for the district. If we had

831
01:06:58,960 --> 01:07:05,440
to, we could move people in there
temporarily to do temporary repairs or

832
01:07:03,440 --> 01:07:08,240
something. But to date, we've never had
to do that and we're not really

833
01:07:06,880 --> 01:07:12,720
expecting to.
>> Okay. Thank you for those answers. I

834
01:07:10,000 --> 01:07:15,839
have second time speakers and Patterson.
>> Uh thanks mayor. Actually, you you've

835
01:07:14,240 --> 01:07:21,039
kind of asked one of mine questions,
which was um because the the report

836
01:07:18,880 --> 01:07:24,720
emphasizes the value of the site for the
training, but it doesn't ever indicate

837
01:07:22,480 --> 01:07:28,559
how many days a month it'll be used or
how long the ex exercises will typically

838
01:07:26,880 --> 01:07:34,720
typically last. But what I heard you say
was that they're daily and they could go

839
01:07:31,039 --> 01:07:41,440
on all day. So, okay. Um if that if
there's it would be nice for the

840
01:07:38,079 --> 01:07:47,200
neighbors um that that they would have
that because then we can maybe assess

841
01:07:43,520 --> 01:07:53,280
the impact for for them if if they knew
in advance exactly how many days um the

842
01:07:50,240 --> 01:07:56,720
training was going to go on.
>> I think it's more of a comment than a

843
01:07:54,559 --> 01:08:00,720
question. So we'll uh do you say
anything Mr. Grim?

844
01:07:58,240 --> 01:08:03,920
» Uh through your worship uh training at
at like I say at worst could be daily.

845
01:08:02,319 --> 01:08:08,880
It's usually only a few hours is our
intent. Um there's uh I can get you

846
01:08:07,200 --> 01:08:12,400
those exact details on the provincial
standards for the number of hours of

847
01:08:10,480 --> 01:08:16,799
training they have to put in per week.
Um but uh I'm I'm like I say I'm I'm

848
01:08:15,520 --> 01:08:20,719
showing kind of worst case scenario
could be every other day but I I do want

849
01:08:19,120 --> 01:08:24,560
to be clear it could be every day for a
few hours. Usually they try and take

850
01:08:22,799 --> 01:08:28,560
care of it in the morning and um the
afternoons get a little busier for

851
01:08:25,839 --> 01:08:33,040
callouts.
>> Councelor Patterson.

852
01:08:30,239 --> 01:08:38,560
» Yes. Thank you, Marin. I I will just
comment because I have I have to

853
01:08:35,759 --> 01:08:45,040
maneuver through the area when we d when
the training is is going on and um it is

854
01:08:42,560 --> 01:08:49,199
very close to the accessible parking in
the village. So, I think that that's

855
01:08:47,040 --> 01:08:52,080
something that we unfortunately the fire
chief is not here to speak to it

856
01:08:50,640 --> 01:08:57,520
tonight, but that's something we have to
consider. I have also been caught a

857
01:08:54,159 --> 01:09:03,679
couple of times of um there wasn't good
direction for where pedestrians go. uh

858
01:09:01,759 --> 01:09:08,960
because you then might have to maneuver
out into the street and walk around the

859
01:09:06,400 --> 01:09:12,719
fire truck on till they get set up
because there's obstructions across the

860
01:09:10,640 --> 01:09:19,520
sidewalk. But also, I've been caught in
the um uh the circumstance of I guess

861
01:09:16,960 --> 01:09:22,960
they had an alarm and so everybody had
to come running out of the house and get

862
01:09:20,719 --> 01:09:27,600
on the truck and away they go, which if
you're a pedestrian caught up in that,

863
01:09:24,719 --> 01:09:34,719
it's so I think logistically
there needs to be uh um some uh review

864
01:09:32,000 --> 01:09:38,560
of this. But also a question through
you, Mayor, uh for Mr. Graham. I

865
01:09:37,199 --> 01:09:46,000
believed at some point in time you
talked about um removing the uh the

866
01:09:42,239 --> 01:09:50,319
garage from the site and if if Mr.
Graeme could just refresh my memory on

867
01:09:48,319 --> 01:09:54,320
that.
>> Mr. Graham

868
01:09:51,839 --> 01:09:58,080
» uh three worship that was one proposal I
think it was in January that we looked

869
01:09:55,760 --> 01:10:03,360
at if we did want to turn part of that
site into parking. Um it was it was not

870
01:10:01,199 --> 01:10:08,719
something we were moving forward with at
this time. We do find people, we have

871
01:10:06,640 --> 01:10:12,800
had garbage dumped off around that
garage. As soon as we notice it, we

872
01:10:10,320 --> 01:10:16,560
clean it up. Uh we've also put uh doors
and secured that building much better

873
01:10:14,480 --> 01:10:20,480
than it was. So, uh hopefully that
happens a lot less often, but there's no

874
01:10:18,800 --> 01:10:23,800
intention of removing the garage at this
point in time.

875
01:10:25,199 --> 01:10:29,199
» I don't see other questions for members
of council. So, if there's any members

876
01:10:28,000 --> 01:10:33,440
of the public who wish to speak to
council, yeah, uh you're welcome to come

877
01:10:30,800 --> 01:10:36,640
forward. Uh same process as before, just
uh state your name, municipality of

878
01:10:35,600 --> 01:10:40,480
residence.
>> Hi again. Uh David King. Uh thank you

879
01:10:39,040 --> 01:10:44,560
very much. I'm sorry I didn't realize
the procedure before, but um I live

880
01:10:42,560 --> 01:10:48,640
actually immediately adjacent to the
property and uh our neighbors are here

881
01:10:46,560 --> 01:10:52,239
who are also adjacent and I have
actually been in conversations with our

882
01:10:50,159 --> 01:10:56,159
neighbors who are directly beside it as
well and we're all kind of collectively

883
01:10:53,760 --> 01:11:01,120
on the same page. I'd like to challenge
a couple things um around the parking

884
01:10:59,360 --> 01:11:06,239
and the way these exercises have gone. I
mean, number one, we have not been

885
01:11:02,239 --> 01:11:10,400
informed. Um, as you're aware, the alley
between Montree and Hampshire is one way

886
01:11:08,719 --> 01:11:16,000
that does not exit on the north. Our
only exit is onto Theater Lane. Theater

887
01:11:13,120 --> 01:11:20,239
Lane is already exceptionally busy. Uh,
garbage pickup every day, large garbage

888
01:11:17,840 --> 01:11:25,920
pickup, deliveries to local businesses,
with trucks, uh, to the pubs, and to all

889
01:11:23,520 --> 01:11:29,520
the businesses there.
when you have added the fire trucks in

890
01:11:28,239 --> 01:11:36,159
the last little while because the fire
trucks were actually on Mterrey in

891
01:11:32,400 --> 01:11:40,239
theater lane and up our alley and when
I've asked the firemen cuz I was unable

892
01:11:38,800 --> 01:11:43,840
to get out if they would move the
trucks. They were very very polite and

893
01:11:41,920 --> 01:11:49,520
kind but it did take them 10 or 15
minutes to gather somebody up to to be

894
01:11:46,320 --> 01:11:54,239
able to move a truck. Um, I also just
say it is it is a pretty, you know, with

895
01:11:52,640 --> 01:11:58,560
the with the smoke coming out and the
firemen coming around, it it I think

896
01:11:56,159 --> 01:12:04,640
it's a lot more activity than most
people would want in a daily basis um in

897
01:12:02,800 --> 01:12:09,520
their backyard.
Um, I'd also like to speak if I could on

898
01:12:07,440 --> 01:12:14,400
the the minimum standard that was
discussed about mowing the lawn twice a

899
01:12:11,440 --> 01:12:20,560
year. I I really would love to go out
with the mayor and council and have a

900
01:12:16,800 --> 01:12:24,560
walk over the property because um it is
actually frankly a little bit

901
01:12:21,679 --> 01:12:30,640
embarrassing this the state of of the
property and um and the lack of the lack

902
01:12:27,280 --> 01:12:33,679
of maintenance on the property. Um so so
really as I said we always probably

903
01:12:32,480 --> 01:12:38,800
understood that there would be some
development there and I understand that

904
01:12:35,440 --> 01:12:43,760
there is a requirement for that but what
I would appreciate is some more

905
01:12:40,719 --> 01:12:46,719
consultation with us with the neighbors.
uh this letter I got. I appreciate it,

906
01:12:45,520 --> 01:12:52,320
but it was the first time I'd heard
about this. And when I had and when our

907
01:12:49,679 --> 01:12:56,400
neighbors had tried to make inquiries to
the municipality about the nature of the

908
01:12:54,000 --> 01:13:02,400
training, we we didn't get much of a
response. And uh there are other

909
01:12:59,280 --> 01:13:07,440
elements with that property that are uh
that are a challenge right now. And

910
01:13:04,560 --> 01:13:12,560
again, that is the the the parking on
Theater Lane. Again, uh as I said,

911
01:13:09,920 --> 01:13:16,159
Theater Lane's very busy. It is being
used as temporary parking. The

912
01:13:14,239 --> 01:13:21,679
municipality did put up no parking
signs. Um what happens is the people

913
01:13:19,360 --> 01:13:26,400
come, they throw the signs behind the
the buildings and they park there

914
01:13:23,600 --> 01:13:30,480
anyways. And when I've made my inquiries
to the municipality, I've been told

915
01:13:28,960 --> 01:13:36,159
they're going to look into it. I've yet
to ever hear back. Uh last thing is on

916
01:13:33,600 --> 01:13:43,199
the garbage. Um I would challenge what
was said. uh that area is used as a

917
01:13:39,679 --> 01:13:47,520
pretty reg routine dump and that that
material is left there for months and if

918
01:13:45,760 --> 01:13:51,360
you were to go and have a look there now
people are using it as their as their

919
01:13:49,360 --> 01:13:59,199
garden dump and dump for other materials
behind the garage. Um I would really ask

920
01:13:56,000 --> 01:14:04,320
that at this stage uh there's some time
for that this be denied. There be some

921
01:14:00,880 --> 01:14:09,520
more time for consultation with us and
see if there is more that can be done uh

922
01:14:07,199 --> 01:14:13,040
to support us and figure out a way
forward with this property. So thank you

923
01:14:11,360 --> 01:14:16,480
very much Mary. I really appreciate the
time the opportunity to speak.

924
01:14:14,960 --> 01:14:21,840
» Thank you very much Mr. King. Yes.
Please come forward.

925
01:14:19,280 --> 01:14:26,880
Exactly the same protocol. Just uh have
a seat. uh turn to the microphone on

926
01:14:23,840 --> 01:14:30,480
your name and municipality and then uh
please address council.

927
01:14:28,480 --> 01:14:34,400
» Good evening. I'm Michael Shan Danaher.
I'm next door neighbor to the person

928
01:14:32,239 --> 01:14:40,719
that just spoke um living in Oak Bay on
Hampshire and I am the property directly

929
01:14:37,679 --> 01:14:45,520
adjacent behind uh the property we're
discussing. I would just like to

930
01:14:42,480 --> 01:14:48,719
reiterate my neighbors comments the
state of disrepair. I don't want to be

931
01:14:47,120 --> 01:14:54,159
disrespectful,
but I don't think I would be a good

932
01:14:50,480 --> 01:14:59,199
neighbor if I cut my grass twice a year.
I don't think I would be a good neighbor

933
01:14:56,239 --> 01:15:06,800
if I didn't take care of my trees, my
shrubs, if I left garbage in my yard, if

934
01:15:02,800 --> 01:15:12,719
I left my house in a state of disrepair.
I think Obey is a beautiful community. A

935
01:15:10,000 --> 01:15:18,719
lot of people take great pride in their
buildings

936
01:15:14,480 --> 01:15:23,120
and it's a black eye on the township.
You really should take a look at the

937
01:15:20,480 --> 01:15:31,040
state of it. Several months ago, there's
a garage that's um gravity is slowly

938
01:15:27,920 --> 01:15:37,440
winning the battle and garbage and
refuence was in disrepair. So, temporary

939
01:15:35,440 --> 01:15:42,400
fencing was put up. The township's
solution was rental fencing, green

940
01:15:40,000 --> 01:15:47,920
rental fencing because cars were
illegally parking. They there's a pub

941
01:15:45,360 --> 01:15:52,560
nearby. There are restaurants nearby.
Parking is a premium and they were

942
01:15:50,880 --> 01:15:58,880
coming into the laneway and illegally
parking. So solution, let's put

943
01:15:55,120 --> 01:16:04,239
temporary fencing up. Um temporary is
temporary half a year.

944
01:16:02,560 --> 01:16:07,440
I I just I I don't want to be
disrespectful, but I don't think this

945
01:16:06,239 --> 01:16:12,880
property is being taken care of
properly. And now an application has

946
01:16:09,920 --> 01:16:18,880
been put in to put the h the house in
greater state of disrepair.

947
01:16:15,280 --> 01:16:24,880
It's let's abuse it. Let's have firemen
regularly conduct drills in there. And

948
01:16:21,679 --> 01:16:29,520
at some point, I imagine the house will
be torn down for a future developer

949
01:16:27,920 --> 01:16:34,000
because not much is being done to
maintain it. As has already said, a

950
01:16:31,760 --> 01:16:39,040
toilet is in disrepair. Okay, let's just
shut that toilet off. So, as a neighbor,

951
01:16:37,199 --> 01:16:42,960
I see the writing on the wall that this
house is going to be abused until it

952
01:16:40,960 --> 01:16:48,080
comes down and the town will cut the
grass twice a year and barely maintain

953
01:16:46,080 --> 01:16:53,560
standards until someone actually builds
something and uh respects property.

954
01:16:53,600 --> 01:16:57,239
» Thank you for your comments.

955
01:16:58,320 --> 01:17:03,560
Uh, any other members of the public wish
to speak to council?

956
01:17:04,800 --> 01:17:07,800
» Oh,

957
01:17:12,800 --> 01:17:20,159
hi.
>> Just thank you and council. Um, my name

958
01:17:17,840 --> 01:17:24,400
is Anton Brackage. Um, resident of Oak
Bay.

959
01:17:22,080 --> 01:17:29,840
Live fairly near to the the area in
question and and pass through the area

960
01:17:27,760 --> 01:17:36,719
fairly frequently.
Um, I guess what I would like to ask is

961
01:17:34,800 --> 01:17:40,320
since this location, as I understand, is
being used for training for police and

962
01:17:38,719 --> 01:17:44,800
fire,
um, if this was not approved, what is

963
01:17:42,480 --> 01:17:50,880
the alternative for training, is there
any alternative location they could use

964
01:17:48,239 --> 01:17:54,560
or would this just mean not being able
to meet the training standards? And I

965
01:17:53,360 --> 01:17:58,159
think that's something I'd like some
clarification on.

966
01:17:56,880 --> 01:18:02,880
Thank you.
>> Thank you for that.

967
01:18:00,960 --> 01:18:07,960
Any other members of the public? Uh we
have a hand up online. Eric Zelka,

968
01:18:04,640 --> 01:18:07,960
please go ahead.

969
01:18:08,000 --> 01:18:15,600
» Uh council, uh mayor, uh thank you. Uh
Eric Zulka from the north part of Oak

970
01:18:12,719 --> 01:18:20,320
Bay. Oh my goodness. Uh quite a
interesting bit of information regarding

971
01:18:17,360 --> 01:18:25,760
this property. Uh so many things to talk
about. Number one is um the state of the

972
01:18:23,280 --> 01:18:29,679
property is rather I agree with many
other members who have spoken. The state

973
01:18:27,679 --> 01:18:33,360
of the property is terrible. Absolutely
terrible. It reflects incredibly bad on

974
01:18:31,600 --> 01:18:40,400
the owner of the property which is the
district of Oak Bay and is an indication

975
01:18:36,560 --> 01:18:45,040
a proxy measure of the lack of standards
of the lowering of standards within Oak

976
01:18:42,480 --> 01:18:48,640
Bay. Now this may not be true but it
sure looks that way with the way Oak Bay

977
01:18:47,120 --> 01:18:53,440
treats this property and treats the
neighbors in that area. So absolutely

978
01:18:50,719 --> 01:18:56,800
the property must be um uh uh at the
very least they grass cut more than

979
01:18:54,880 --> 01:19:02,880
twice a year. That's ridiculous. Number
two is um I know the the fire department

980
01:19:00,400 --> 01:19:07,120
has been looking for training uh uh uh
places for quite a number of years. Uh I

981
01:19:05,679 --> 01:19:11,360
know they were looking at the uh fifth
Gary Oak uh building at one point but uh

982
01:19:09,280 --> 01:19:15,360
I guess that didn't work out. Uh mutual
aid. This is what this is the point of

983
01:19:13,280 --> 01:19:20,480
mutual aid. I don't know know why we are
not uh um getting into contract with uh

984
01:19:18,400 --> 01:19:23,840
with Sandwich Fire or with uh Victoria
Fire or if we have to drive all the way

985
01:19:22,320 --> 01:19:28,960
over to Souk or whatever to do our
training, why is it why why aren't we uh

986
01:19:26,880 --> 01:19:32,719
uh considering mutual aid or is there
something else going on? This is

987
01:19:30,800 --> 01:19:36,880
definitely a place for mutual aid. Uh
number three, uh I'm I'm quite alarmed.

988
01:19:35,120 --> 01:19:41,280
Thank you uh councelor Braithway for
bringing forward the question about the

989
01:19:38,880 --> 01:19:45,199
two lots being forced to combine into
one. I was on council years ago with

990
01:19:43,440 --> 01:19:50,800
many of you when we the building was
purchased. It's a land bank and having

991
01:19:48,480 --> 01:19:55,199
two lots gives greater flexibility to
council for what it can be done in the

992
01:19:52,560 --> 01:20:00,960
future. Forcing it to be combined is
ridiculous. So council should tell staff

993
01:19:58,159 --> 01:20:04,960
that no, do not combine the two lots.
Keep them separate. And if staff insists

994
01:20:03,600 --> 01:20:10,000
because of some, I don't know,
provincial regulation, well then do the

995
01:20:06,800 --> 01:20:15,120
tup only on one of the two lots. do not
combine the two lots until we know we

996
01:20:12,719 --> 01:20:19,199
the royal we all bay what's going to be
done to to with that area whether it's

997
01:20:17,360 --> 01:20:23,679
going to be a new police station whether
it's going to be what the money was was

998
01:20:21,280 --> 01:20:29,520
intended for which is a parking for
downtown businesses or some other

999
01:20:26,719 --> 01:20:34,480
appropriate uh use uh that that's uh
that's a benefit to all of Oak Bay. Uh

1000
01:20:32,000 --> 01:20:40,880
so thank you very much uh uh council and
please um u uh you know brush up, paint

1001
01:20:37,199 --> 01:20:44,560
up uh uh make us proud uh as opposed to
being a terrible example for the rest of

1002
01:20:42,480 --> 01:20:48,640
us. Thank you.
>> Thank you for your comments, Mr. Zulka.

1003
01:20:47,199 --> 01:20:53,760
Don't see any other hands of people
wishing to speak.

1004
01:20:51,440 --> 01:20:57,600
Okay. Uh I don't see any more online. So
I'm going to come back to this table. Uh

1005
01:20:56,239 --> 01:21:01,120
we have a report in front of us. We've
had an opportunity for questions. Is

1006
01:20:58,640 --> 01:21:05,920
there any further questions from members
of council at this time?

1007
01:21:04,000 --> 01:21:08,400
If not, go ahead, councelor Watson, then
I'll seek a direction and we have a

1008
01:21:07,760 --> 01:21:11,360
motion.
>> Yes. I just like to follow up on the

1009
01:21:10,080 --> 01:21:17,120
question that we got from a member of
the public about alternative locations

1010
01:21:14,080 --> 01:21:20,239
for this training. Um uh and I I
understand we don't have our fire chief

1011
01:21:18,960 --> 01:21:25,199
here, but I think that's a fair
question. if not here, is there anywhere

1012
01:21:23,199 --> 01:21:28,960
else within the municipality that we can
we can meet our requirements and

1013
01:21:27,040 --> 01:21:33,120
standards for that that very regular
training? Um, so I I don't know who to

1014
01:21:31,679 --> 01:21:36,239
give that to. Maybe I guess it is Mr.
Graham. Thank you,

1015
01:21:34,080 --> 01:21:40,960
» Mr. Graham.
>> Uh, through your worship, the there were

1016
01:21:38,400 --> 01:21:44,640
a couple of uh comments made. One was
having training off off outside the

1017
01:21:43,280 --> 01:21:49,440
district. If we do that, we have to take
the crew offline. So, we'd basically be

1018
01:21:46,960 --> 01:21:55,040
paying two crews uh to do it. Uh there's
no other training that's within the

1019
01:21:51,760 --> 01:21:58,159
response time zones. The
the training being very close to the

1020
01:21:56,480 --> 01:22:02,560
existing fire hall allows us to keep
that crew in an active status and that

1021
01:22:00,560 --> 01:22:06,719
that if there is an emergency call, they
can respond immediately. Uh getting too

1022
01:22:04,639 --> 01:22:11,920
far outside of um you know, too far
south or too far north, the trucks won't

1023
01:22:08,719 --> 01:22:17,320
be able to respond adequately. Um so
there is no other location that we've

1024
01:22:13,840 --> 01:22:17,320
currently identified.

1025
01:22:17,360 --> 01:22:22,719
» Thank you, Mr.
Uh, thank you. I'm going to just do a

1026
01:22:21,679 --> 01:22:27,760
followup before I go to councelor
Braithweed and that is just the the fire

1027
01:22:25,600 --> 01:22:32,960
department does do current training. I
think it is in the scout hall or some

1028
01:22:29,199 --> 01:22:35,920
other areas. Is there uh and you may not
know this question maybe more for the

1029
01:22:34,080 --> 01:22:41,360
fire chief but is there a mechanism by
which um the frequency of use of this

1030
01:22:38,719 --> 01:22:46,480
building is not daily or near daily but
is more sort of uh as is used more

1031
01:22:43,840 --> 01:22:50,639
episodically and the existing uh sites
that are being used continue Mr. Mr. for

1032
01:22:49,280 --> 01:22:54,000
him.
>> Uh to your worship, I can certainly

1033
01:22:52,400 --> 01:22:58,320
explore that with the fire chief and and
get a more accurate schedule from him

1034
01:22:56,719 --> 01:23:01,120
and get that uh bring that information
back to council.

1035
01:22:59,920 --> 01:23:06,480
» Councelor Brie.
>> Uh thank you, mayor. I'm just wondering

1036
01:23:02,880 --> 01:23:12,960
um if this uh if we did want to go and
have a meeting with u the neighbors

1037
01:23:08,560 --> 01:23:17,440
around um this property uh and it puts
um a bit of a delay on this. Is there

1038
01:23:15,920 --> 01:23:23,600
would there be any issues with with
putting a temporary delay on on passing

1039
01:23:20,000 --> 01:23:29,840
this um to give us an opportunity to
perhaps get some more information um for

1040
01:23:26,239 --> 01:23:33,199
the public and from the public?
Graham

1041
01:23:30,880 --> 01:23:38,000
» uh through your worship that what I
would want to refer to the fire chief. I

1042
01:23:35,440 --> 01:23:42,400
know that um if we're not doing training
adequately enough we we do fall out of

1043
01:23:40,320 --> 01:23:46,560
our our standards but we do have we do
have some leeway um currently some of

1044
01:23:44,560 --> 01:23:52,159
the training we've been doing um in the
parking lot which creates its own issues

1045
01:23:48,639 --> 01:23:56,880
with the playground adjacent to it um is
meeting the minimum standards but um we

1046
01:23:54,320 --> 01:24:01,360
are now falling out of standard. We need
we need a structure to work with.

1047
01:24:00,080 --> 01:24:06,920
» M Anderson.
>> Uh thank you, mayor. I believe Chief

1048
01:24:02,960 --> 01:24:06,920
McDonald has joined us online.

1049
01:24:08,000 --> 01:24:12,800
» Uh do you want to put that
>> Yeah. Do you want to put that question

1050
01:24:11,280 --> 01:24:15,679
to the uh Chief McDonald?
>> Uh sure. Um, Chief McDonald, I'm not

1051
01:24:14,400 --> 01:24:22,639
sure if you heard the question, but it
was in regards to um if we uh if we did

1052
01:24:19,920 --> 01:24:27,199
um delay this decision uh so that we
could go out to the public and perhaps

1053
01:24:24,639 --> 01:24:35,040
get more information for them and um for
for council, um would that um would that

1054
01:24:31,040 --> 01:24:42,159
be an issue for the fire department?
>> Go ahead, Chief.

1055
01:24:38,000 --> 01:24:46,239
» Hi. Can you hear me, your honor? And
>> um yes, I heard the uh the question. Uh

1056
01:24:44,560 --> 01:24:52,000
uh thank you and good evening. I have
been uh following the uh the past 10

1057
01:24:48,320 --> 01:24:56,400
minutes or so. Um yes, if we do delay
that that will have somewhat of an

1058
01:24:53,600 --> 01:25:01,280
impact on our our day-to-day uh uh
training. Uh we can do some limited

1059
01:24:59,199 --> 01:25:05,760
interior training at the fire hall, but
we can't do multifloor training and we

1060
01:25:03,920 --> 01:25:10,080
are extremely limited with regards to
our options to perform our provincial

1061
01:25:08,000 --> 01:25:15,520
job uh performance requirements under
the uh the OFC um playbook and the

1062
01:25:13,280 --> 01:25:19,600
provincial training requirements where
we can do interior search and multifloor

1063
01:25:17,760 --> 01:25:24,520
training. Uh this is one of the few
locations that we can actually do it in

1064
01:25:21,360 --> 01:25:24,520
the district.

1065
01:25:25,440 --> 01:25:33,760
» Thank thank you very much. Um because I
I'm just trying to find a a solution um

1066
01:25:31,440 --> 01:25:39,360
that we could uh move forward with this
but and yet give the the the the

1067
01:25:36,800 --> 01:25:45,280
residents an opportunity to have some
input into um or to gather more

1068
01:25:42,080 --> 01:25:48,639
information for them um to be able to
make them feel comfortable about this

1069
01:25:47,040 --> 01:25:53,679
happening within their neighborhood as
well. And I'm just not really sure how

1070
01:25:50,639 --> 01:25:57,440
to go about that.
>> Okay.

1071
01:25:54,080 --> 01:26:04,159
» Yeah. If I uh uh if I may, um we we c we
do have a um a training calendar for the

1072
01:26:00,639 --> 01:26:08,320
year and it is possible for us to uh you
know de develop a schedule uh that we

1073
01:26:06,320 --> 01:26:13,040
can make uh available. We could also uh
post it when we do plan on on being on

1074
01:26:11,199 --> 01:26:17,320
premises providing our operational
schedule uh allows it.

1075
01:26:17,840 --> 01:26:24,800
» Thank you for that chief. Um, I guess my
other question would be around the

1076
01:26:23,120 --> 01:26:31,040
maintenance as well. Um, because that
that to me is is kind of shocking um in

1077
01:26:27,760 --> 01:26:36,560
regards to uh us allowing a property to
be if it's in that sort of disrepair.

1078
01:26:34,400 --> 01:26:41,679
Um, I would like to know um from staff
if we can up the maintenance on that

1079
01:26:38,719 --> 01:26:45,520
property and take care of some of the um
the things that the the residents around

1080
01:26:43,840 --> 01:26:50,239
there have have talked about tonight
because that to me seems like that would

1081
01:26:48,080 --> 01:26:54,960
be an issue that we would really want to
take care of.

1082
01:26:53,199 --> 01:26:59,679
» We give that to the chief. Chief, how's
your green thumb?

1083
01:26:57,840 --> 01:27:02,800
» Mr. Graham.
>> Oh, miss.

1084
01:27:00,320 --> 01:27:06,800
» Well, through the chair, I I I can jump
in actually in in assistance with to Mr.

1085
01:27:05,360 --> 01:27:12,400
Graham. Uh, you know, the fire
department does have uh some um some

1086
01:27:09,840 --> 01:27:16,159
funds that were allocated for capital uh
improvements to support training uh

1087
01:27:14,159 --> 01:27:21,280
which you might be able to to work with
facilities to provide some uh support

1088
01:27:18,320 --> 01:27:25,920
and financial options um uh over the
coming uh period of time.

1089
01:27:24,560 --> 01:27:30,719
» Wanted to add something?
>> Yes. Uh thank you, worship. uh you know,

1090
01:27:28,080 --> 01:27:34,639
council could direct staff to uh to
consult with the neighbors and have a

1091
01:27:33,120 --> 01:27:39,360
conversation with them, report back to
council in terms of what we can do, um

1092
01:27:37,199 --> 01:27:42,880
you know, u to increase the maintenance
and the the costs and resources involved

1093
01:27:41,280 --> 01:27:47,040
in that. We can report back to council,
but uh that is something that council

1094
01:27:44,800 --> 01:27:50,400
could direct staff to do.
>> Right. Thank you for that. Uh I'll go to

1095
01:27:49,199 --> 01:27:54,239
councelor Green and then I have a
question.

1096
01:27:51,440 --> 01:27:57,600
» Um are you taking comments yet or just
questions at the moment? We don't have a

1097
01:27:55,760 --> 01:28:00,480
motion on the floor, but uh so probably
try and really keep us to questions at

1098
01:27:59,360 --> 01:28:03,280
this point, then we can get some
direction from council and speak to that

1099
01:28:02,320 --> 01:28:07,920
for comments. [snorts]
>> Okay, then through you mayor to staff

1100
01:28:05,280 --> 01:28:12,880
and thank you very much um for all the
information. Um,

1101
01:28:10,639 --> 01:28:18,719
it says in the report that part of the
intended use was temporary municipal

1102
01:28:16,080 --> 01:28:24,639
offices. And I guess my question is what
is required to make those habitable then

1103
01:28:21,679 --> 01:28:28,800
given the state of of what the neighbors
have reported and and the fact that the

1104
01:28:26,320 --> 01:28:34,239
house is being used for something very
different at the moment. Um, what was

1105
01:28:31,040 --> 01:28:37,280
the plan around um temporary office
space? Thank you.

1106
01:28:37,199 --> 01:28:39,840
Go
>> ahead, Mr. Green.

1107
01:28:38,880 --> 01:28:41,679
That will be a question for the
applicant.

1108
01:28:40,320 --> 01:28:45,600
» Okay. Yeah, Mr. Sorry, I thought I saw
you raise your hand. Uh, Mr. Graham, my

1109
01:28:44,000 --> 01:28:49,360
my impression here is that the municipal
office space is essentially not not

1110
01:28:47,600 --> 01:28:52,560
really on the books at this point.
>> Uh, through your worship, there's

1111
01:28:51,040 --> 01:28:56,480
there's no active plans to do that. It
is an emergency backup for business

1112
01:28:54,320 --> 01:29:00,480
continuity. If if one of our other
facilities had a flood or something like

1113
01:28:58,159 --> 01:29:05,120
that, the interior of the building is is
clean, usable. There's one toilet that I

1114
01:29:02,719 --> 01:29:11,120
would probably replace if I had it. Uh,
the roof doesn't leak, the windows are

1115
01:29:06,880 --> 01:29:15,120
sealed. Um it is not in uh in inside it
is in good condition.

1116
01:29:13,920 --> 01:29:19,920
» Thank you.
>> Thank you. Um and then I'll my question

1117
01:29:17,600 --> 01:29:24,960
is is probably to Mr. Green and I'll
sorry I'll go to councelor Smart first.

1118
01:29:23,440 --> 01:29:28,239
» Oh thank you um three mayor just a
procedural question to staff. Um just

1119
01:29:26,719 --> 01:29:32,800
following up on the conversation around
the table. Um just trying to take into

1120
01:29:30,320 --> 01:29:37,040
consideration the the timelines but the
um needs we've heard today. I wondered

1121
01:29:34,400 --> 01:29:44,000
if we were potentially to go ahead with
option two to approve with conditions

1122
01:29:39,840 --> 01:29:48,239
and to request that council um have an
opportunity to approve a proposed

1123
01:29:45,840 --> 01:29:54,560
maintenance and training um schedule.
Would that address some of the um

1124
01:29:51,840 --> 01:30:00,480
concerns around um delaying approval of
the project um at all or would it have

1125
01:29:57,440 --> 01:30:06,719
the same um time implications that were
a concern for the chief?

1126
01:30:04,000 --> 01:30:12,800
Mr. Green for your worship to council
smart I guess um you know council could

1127
01:30:10,560 --> 01:30:16,880
approve this with some conditions that
are delegated to staff to work with the

1128
01:30:15,280 --> 01:30:23,199
applicant on. So you could say that you
know council could approve subject to uh

1129
01:30:20,080 --> 01:30:27,760
pre a preissuance condition subject to
receiving a maintenance plan or a

1130
01:30:25,760 --> 01:30:32,000
training schedule from the applicant to
address council's concerns or you could

1131
01:30:29,600 --> 01:30:36,320
ask for that to come back. You know, the
benefit of a temporary use permit is

1132
01:30:33,840 --> 01:30:39,920
that council can add whatever generally
whatever condition they so choose as

1133
01:30:38,080 --> 01:30:43,280
long as it's generally related to that
application. That is the benefit of a

1134
01:30:41,679 --> 01:30:48,239
temporary use permit. And so council
could ask add a specific condition to

1135
01:30:45,440 --> 01:30:53,440
that permit. Or you could defer it to
receive that information and defer a

1136
01:30:50,320 --> 01:30:56,960
decision to a later date. I it would be
ideal to a specific date. So then we

1137
01:30:55,199 --> 01:31:00,960
wouldn't need to give notification again
if you indeed deferred it to a specific

1138
01:30:58,800 --> 01:31:06,120
date um to receive that further
information. That is also an option for

1139
01:31:02,560 --> 01:31:06,120
council as well.

1140
01:31:06,560 --> 01:31:13,199
Um and then my question is to Mr. Green
and it just touches on

1141
01:31:11,520 --> 01:31:18,400
a couple of comments made in the course
of the of the discussion and that is

1142
01:31:15,120 --> 01:31:22,159
around the uh the uh combining of the
two lots. There is certainly some some

1143
01:31:20,480 --> 01:31:26,400
value for us to continue to keep them as
they as they currently are. Um, so is

1144
01:31:24,800 --> 01:31:30,159
there is there a legal require I know
the building does straddle both lots.

1145
01:31:28,400 --> 01:31:33,120
Um, but is there a legal requirement?
Could we do two temporary use permits

1146
01:31:31,760 --> 01:31:37,199
essentially bridging both lots or is
there a legal requirement for a

1147
01:31:35,199 --> 01:31:41,600
temporary permit to be attached to a
single lot? Mr. Green,

1148
01:31:39,440 --> 01:31:44,800
» thank you worship. No, I guess from the
planning department's perspective, we've

1149
01:31:42,960 --> 01:31:50,159
been treating this applicant as if they
were any other applicant. And so if this

1150
01:31:47,840 --> 01:31:53,280
was a private land owner, not the
district, then we would have that same

1151
01:31:51,760 --> 01:31:56,960
requirement that we would want to try
and address that legal non-conforming

1152
01:31:55,280 --> 01:32:01,840
nature, i.e. there's an expectation that
a property is brought into compliance

1153
01:31:58,800 --> 01:32:05,679
with uh the district's zoning bylaw.
Acknowledging that if if from a

1154
01:32:03,840 --> 01:32:10,480
council's perspective, if council wanted
to remove that condition because they

1155
01:32:07,679 --> 01:32:13,840
felt that it would be uh more uh
beneficial in the long run to have two

1156
01:32:12,239 --> 01:32:18,480
legal locks rather than one, then
obviously council could delete that

1157
01:32:16,159 --> 01:32:21,600
condition. Um but it's just that we
would have been essentially acting as a

1158
01:32:19,920 --> 01:32:24,960
as this development authority and
treating this applicant like we would

1159
01:32:23,120 --> 01:32:27,360
treat any other applicant uh in this
process.

1160
01:32:25,600 --> 01:32:30,480
» Right. Okay. Thank you. And yeah, I
guess I'm looking at this really through

1161
01:32:28,800 --> 01:32:36,960
the lens of the the the temporary part
of the temporary use permit and and try

1162
01:32:32,719 --> 01:32:40,080
to minimize the uh both impact and and
changes if we since we don't know what

1163
01:32:38,639 --> 01:32:43,760
the future holds. So
>> I guess there one thing that I would add

1164
01:32:42,239 --> 01:32:48,000
is that obviously that is a legal
non-conforming building. It cannot the

1165
01:32:46,320 --> 01:32:52,639
legal non-conformant can't be
exacerbated and so there can be no

1166
01:32:50,480 --> 01:32:58,400
changes to that building that would
exacerbate any of those existing

1167
01:32:55,280 --> 01:33:02,400
non-conformances and without either uh
bringing that by bringing that property

1168
01:33:00,080 --> 01:33:07,600
into compliance by removing the building
and meeting those setbacks or seeking a

1169
01:33:04,719 --> 01:33:12,800
development variance permit to en allow
those exacerbation of that that variance

1170
01:33:10,320 --> 01:33:16,880
or that encroachment.
>> Sure. And just to that point, is there

1171
01:33:14,480 --> 01:33:20,520
anything in the proposed uses here that
that would be anticipated?

1172
01:33:21,360 --> 01:33:28,880
» No. Uh your worship, in terms of what
the applicant has currently submitted is

1173
01:33:26,960 --> 01:33:35,120
an applicant to use that building in its
current form with no further changes to

1174
01:33:31,199 --> 01:33:41,040
the building in relation to u that legal
nonconforming building in relation to F

1175
01:33:37,280 --> 01:33:44,800
and um the uh straddling of the uh that
legal lot line.

1176
01:33:42,320 --> 01:33:49,840
» All right. Thank you very much.
Any other questions? If not, we're going

1177
01:33:46,960 --> 01:33:54,719
to try and seek a proposed motion here
to to speak to councelor Appleton.

1178
01:33:53,120 --> 01:33:59,600
» Thank you, worship. So, I will I'll test
the will of council here and see whether

1179
01:33:56,480 --> 01:34:06,960
this works. Um, so I will uh propose a
motion based on option two. So, I will I

1180
01:34:03,360 --> 01:34:11,199
will propose to move that council uh
approve the temporary use permit for the

1181
01:34:09,199 --> 01:34:17,120
property located at 1538 Montterrey
Avenue. uh with additional conditions of

1182
01:34:13,840 --> 01:34:23,760
use uh of which there are two. Uh
firstly that Oak Bay facility services

1183
01:34:20,560 --> 01:34:28,560
and the fire service host a joint public
information session to outline fire

1184
01:34:25,920 --> 01:34:33,679
training scope and schedule and receive
feedback with respect to parking and

1185
01:34:30,159 --> 01:34:38,960
site upkeep. And secondly, let the
applicant explore options to utilize

1186
01:34:36,400 --> 01:34:43,199
fire services training capital funds to
expand the program of site maintenance.

1187
01:34:43,520 --> 01:34:49,280
second that and I would like to put a
little amendment on there for one other

1188
01:34:47,760 --> 01:34:53,760
condition if I could. We'll
>> let the uh the mover speak to it first

1189
01:34:51,679 --> 01:34:56,320
and if there's a go ahead councelor
Appleton

1190
01:34:55,280 --> 01:34:58,719
your comments if you wish to hear
councelor brief's proposed motion if you

1191
01:34:58,080 --> 01:35:01,199
wish.
>> I guess it depends on the scope thereof.

1192
01:35:00,639 --> 01:35:05,520
» Sure.
>> My my my um amendment would just be

1193
01:35:03,199 --> 01:35:10,480
around um a schedule of maintenance for
the property to be included. I think

1194
01:35:08,880 --> 01:35:14,880
that was essentially included in there
that that conversation

1195
01:35:13,360 --> 01:35:18,159
» that that was sort of the intent your
worship but I think clarifying is fine.

1196
01:35:16,719 --> 01:35:20,239
» No, it's fine as long as as long as we
have that maintenance for that property

1197
01:35:19,600 --> 01:35:23,679
that's great.
>> I think there's in the second part of

1198
01:35:21,920 --> 01:35:26,960
that is to expand the program of site
maintenance. I think we've heard that

1199
01:35:25,440 --> 01:35:31,040
the current program of site maintenance
is is not adequate. So or at least

1200
01:35:30,239 --> 01:35:34,400
as per the discussion.
>> So why don't you speak to your motion

1201
01:35:32,480 --> 01:35:39,360
councelor Appleton?
>> Thank you worship. Um, you know, just

1202
01:35:37,440 --> 01:35:43,120
there is there's a balance to be struck
here uh with with this and I and I hear

1203
01:35:41,520 --> 01:35:46,800
loud and clear from the neighbors and
the members of the public that want more

1204
01:35:44,800 --> 01:35:50,800
information about what's going on. It
represents a change in in use of the

1205
01:35:48,639 --> 01:35:54,400
property. There's no doubt about it. Um,
there's going to be an unsignificant

1206
01:35:52,560 --> 01:35:57,440
amount of activity that's going on
around the site and I think that

1207
01:35:55,679 --> 01:36:01,679
everybody in the neighborhood deserves a
chance to understand really clearly

1208
01:35:59,199 --> 01:36:07,760
what's happening um and at what time
what to expect. That's important. and at

1209
01:36:04,239 --> 01:36:13,280
the same time uh ensuring that the the
property as a whole is is kept up and

1210
01:36:10,400 --> 01:36:16,639
hopefully you know improved cosmetically
as part of the ongoing use of the site

1211
01:36:15,199 --> 01:36:22,639
for training. So I think that that would
constitute an improvement. I do believe

1212
01:36:19,360 --> 01:36:27,040
I am in favor as per the motion of the
temporary use permit going ahead now and

1213
01:36:24,800 --> 01:36:32,080
it's important for the public to to be
reminded of the fact that it is becoming

1214
01:36:29,840 --> 01:36:38,800
increasingly more complex for the fire
service. Uh fire training requirements

1215
01:36:34,639 --> 01:36:44,159
are expanding. Uh we have as the public
is well aware we have reduced training

1216
01:36:42,000 --> 01:36:48,880
capacity ability on the actual
firefighters park site because we were

1217
01:36:46,880 --> 01:36:52,800
in need of a new fire apparatus which
requires its own building which requires

1218
01:36:50,639 --> 01:36:56,480
an expanded footprint. This uh
constrains what fire services can do on

1219
01:36:54,800 --> 01:37:00,639
the site and at the same time they have
expanding training requirements. As has

1220
01:36:58,639 --> 01:37:03,760
been referenced here, training cannot
happen outside of the district. as we've

1221
01:37:02,480 --> 01:37:08,480
talked about around this table many
times that we we only have one crew and

1222
01:37:06,400 --> 01:37:13,119
so that's while training that service
that crew has to be available to deploy

1223
01:37:11,119 --> 01:37:19,040
while they're doing that training. So it
severely limits the number of potential

1224
01:37:15,920 --> 01:37:24,239
options for training sites and and I can
certainly recognize that there are uh

1225
01:37:22,320 --> 01:37:29,199
suboptimal things about this particular
site. It is in close proximity to the

1226
01:37:26,400 --> 01:37:34,000
village. Um there's there's certainly a
discussion to be had with the local

1227
01:37:31,679 --> 01:37:37,920
community about how operations are
deployed on the ground and I'm sure our

1228
01:37:35,679 --> 01:37:40,960
fire services will work with the
community to kind of come up with the

1229
01:37:39,199 --> 01:37:43,920
best solution on that side of things.
But uh I think that there's a

1230
01:37:42,560 --> 01:37:47,679
conversation there to have but I do
think that it's important that the

1231
01:37:45,119 --> 01:37:51,840
temporary use permit move ahead now with
the understanding that uh those services

1232
01:37:49,920 --> 01:37:54,800
will consult with the public and have
that conversation with the neighbors.

1233
01:37:53,280 --> 01:37:59,760
Thank you worship.
>> Thank you. Further discussion council in

1234
01:37:58,239 --> 01:38:05,679
the briefly.
>> Yes, Mayor, if I may. Um the the second

1235
01:38:02,320 --> 01:38:10,960
part of that um the second part of those
conditions does raise a question for me

1236
01:38:07,920 --> 01:38:15,199
and I wonder if I could ask it to staff.
It was about the actual source of the

1237
01:38:12,800 --> 01:38:18,480
funds for the maintenance.
Would that be in order?

1238
01:38:17,119 --> 01:38:22,480
» It is. Although I'm not sure they would
have an absolute answer at this point.

1239
01:38:20,159 --> 01:38:26,639
We had a comment from M from the chief
that they may have some funds available.

1240
01:38:24,480 --> 01:38:30,400
Mr. Graham as the applicant. I'll give
that over to you.

1241
01:38:28,480 --> 01:38:33,840
» Uh through your worship, if I understand
the question correctly, is is the amount

1242
01:38:32,239 --> 01:38:36,719
of funds or where they're coming from.
Sorry.

1243
01:38:34,800 --> 01:38:40,480
» No, my question was going to be about
this motion is very specific as to the

1244
01:38:38,800 --> 01:38:43,920
source, but I wondered if it would if
there was a possibility that there be

1245
01:38:41,920 --> 01:38:48,320
other places where those funds could be
sourced from that weren't capital

1246
01:38:45,360 --> 01:38:53,040
accounts that could also um solve this
problem. So, I just didn't want our

1247
01:38:50,080 --> 01:38:59,040
motion necessarily to be too narrow if
we we should go broader and that was

1248
01:38:55,119 --> 01:39:01,920
with all respect to the mover.
>> Mr. Graham,

1249
01:38:59,840 --> 01:39:04,880
» uh through your worship, uh we would
actually we would actually have to use

1250
01:39:03,199 --> 01:39:09,119
an operating account. We can't use a
capital account for landscaping and and

1251
01:39:06,639 --> 01:39:13,119
upkeep that way. But, uh what we can do
is through budget amendments. We can we

1252
01:39:11,119 --> 01:39:16,639
can shift money around. I'm
paraphrasing, but yes, we can make that

1253
01:39:14,960 --> 01:39:22,000
work.
>> Thank you. So, if I may, I maybe I would

1254
01:39:19,520 --> 01:39:24,960
I if it's possible, I could suggest to
the mover that we just make that

1255
01:39:23,280 --> 01:39:30,080
language a bit more generic as opposed
to pointing to a fund that can't

1256
01:39:26,480 --> 01:39:33,760
actually be used. Is that
>> to the mover?

1257
01:39:32,080 --> 01:39:37,679
» I'm amendable about your worship. Yeah,
it's I I understand completely the end

1258
01:39:35,840 --> 01:39:42,159
the the the inability to apply capital
funds to maintenance. For sure. Um, I

1259
01:39:40,159 --> 01:39:45,520
was just reflecting what I've heard, you
know, Chief McDonald reference as far as

1260
01:39:43,920 --> 01:39:51,119
some available funds and that sort of
thing. But, uh, certainly if there were,

1261
01:39:47,760 --> 01:39:55,040
uh, operating surplus or another, uh,
another location that facility services

1262
01:39:53,440 --> 01:39:59,360
might be able to find those operating
funds and if necessary amend the

1263
01:39:57,440 --> 01:40:03,920
financial bylaw in order to reflect
that, then I think that that's certainly

1264
01:40:02,320 --> 01:40:06,719
an option as well.
>> Sure. If I just before I go on with

1265
01:40:05,679 --> 01:40:10,400
other comments, I just probably
worthwhile just can you just read the

1266
01:40:08,880 --> 01:40:14,080
proposed motion again just so we all
have the uh the language fresh in our in

1267
01:40:12,000 --> 01:40:17,920
mind.
So then I would I guess then I'm looking

1268
01:40:15,920 --> 01:40:21,199
to amend part two then your worship
because that so I specifically

1269
01:40:19,280 --> 01:40:23,360
referenced capital funds but I think it
>> with your with the amendment to remove

1270
01:40:22,719 --> 01:40:28,639
the
>> amendment would be and that the

1271
01:40:24,719 --> 01:40:33,360
applicant explore options uh to
uh

1272
01:40:30,560 --> 01:40:37,679
uh reallocate district funds to expand
the program of site maintenance.

1273
01:40:35,600 --> 01:40:40,480
» Okay.
>> Okay. Thank you. So there's two two

1274
01:40:38,960 --> 01:40:45,199
parts to that. One is consultation with
neighbors and and improved maintenance.

1275
01:40:42,560 --> 01:40:48,000
Is that the two pieces? Okay, councelor
Wraithweight.

1276
01:40:46,080 --> 01:40:52,800
» Uh yeah, thanks very much. Um and I
think this this is far more supportable

1277
01:40:49,840 --> 01:40:56,080
than um option one. Um I think that we
do have to support our fire department

1278
01:40:54,719 --> 01:40:58,719
uh to assist with their fire training,
but I also think that we have to support

1279
01:40:57,360 --> 01:41:04,400
our the neighbors as well and the
residents. So I hope it alleviates some

1280
01:41:01,119 --> 01:41:08,960
of um their concerns. Um and I'm sure
that if it doesn't and if there's issues

1281
01:41:06,639 --> 01:41:13,440
that they'll come back and talk to us.
Thank you.

1282
01:41:11,920 --> 01:41:18,320
Counc Patterson.
>> Yes. Thank you, Mayor. I I will support

1283
01:41:15,920 --> 01:41:24,480
the amendment put forward and and in
general, I support this. In fact, it's

1284
01:41:21,520 --> 01:41:28,960
already being used for this. So, putting
into place a temporary use permit is is

1285
01:41:27,440 --> 01:41:33,679
is
a little late in coming because it is

1286
01:41:30,880 --> 01:41:40,560
already being used. But, um I
particularly um appreciate the uh

1287
01:41:37,600 --> 01:41:45,920
consideration of improved site
maintenance. uh because we are not

1288
01:41:43,119 --> 01:41:51,520
really being a good neighbor and it if
we if we want residents to maintain

1289
01:41:49,440 --> 01:41:59,040
their properties in good condition. I
think that it uh it's up to us to set

1290
01:41:54,320 --> 01:42:04,000
the example. So, and I I I think also um
and chief isn't in the room, but I I

1291
01:42:01,920 --> 01:42:08,880
think that the fire department will uh
be able to review just the logistics of

1292
01:42:06,880 --> 01:42:14,719
how the training exercises are carried
out because it is a very very public

1293
01:42:11,920 --> 01:42:19,920
area, heavily used during the day, and
there isn't um there is not an easy way

1294
01:42:17,679 --> 01:42:24,880
to cross the street to avoid it unless
you go all the way back to the the

1295
01:42:21,679 --> 01:42:28,719
crosswalk at the fire hall. So um you
know so there are a few things but I

1296
01:42:26,480 --> 01:42:32,880
think it we are already putting the
building to this use. We understand the

1297
01:42:30,960 --> 01:42:37,600
reasons why we have to do this to
support our fire department but we can

1298
01:42:34,880 --> 01:42:42,560
certainly um look at improving the site
conditions for the neighborhood.

1299
01:42:40,560 --> 01:42:46,080
» Thank you. Any other speakers on the Oh
go ahead. Councelor Green.

1300
01:42:44,239 --> 01:42:49,600
» Thank you very much and I too will
support the motion. But I just want to

1301
01:42:48,080 --> 01:42:54,480
say I think this is a really good lesson
for us as as a property owner. Um, we've

1302
01:42:52,639 --> 01:43:00,239
talked about a maintenance bylaw in Oak
Bay off and on over the years. Um, this

1303
01:42:57,679 --> 01:43:03,760
um, unfortunately we we're the poster
child for why we need a maintenance

1304
01:43:01,679 --> 01:43:08,639
bylaw on this particular home. And
that's not a criticism of of anyone, but

1305
01:43:06,320 --> 01:43:14,239
I know this house has been the object of
many ideas and and and minations about

1306
01:43:11,920 --> 01:43:18,400
its future. So, I'm very pleased with
the motion. And I um appreciate uh

1307
01:43:16,639 --> 01:43:23,280
councelor Appleton's motion and and
councelor Braithweight's amendments, but

1308
01:43:20,560 --> 01:43:27,199
I I just want to say that, you know, we
we must be good neighbors. We are

1309
01:43:25,440 --> 01:43:31,199
setting the example for the rest of the
community. I think it's really important

1310
01:43:29,119 --> 01:43:34,400
and that maybe we have a chance now to
sort of reexamine that. I also agree

1311
01:43:33,040 --> 01:43:40,080
that we have to support our fire
department. Um knowing the chief as I

1312
01:43:37,280 --> 01:43:44,400
do, I think he will work hard to develop
a working relationship with neighbors. I

1313
01:43:41,920 --> 01:43:47,679
think that's an absolute imperative. and
I know the neighbors will appreciate

1314
01:43:45,840 --> 01:43:54,000
that and I'm sure that they will get
back to us if there are any challenges

1315
01:43:50,400 --> 01:43:58,239
ahead. Thank you.
>> Thank you, Councelor Green. Um I have

1316
01:43:56,400 --> 01:44:03,600
one question for the chief with the
motion that's on the floor uh to Chief

1317
01:44:00,400 --> 01:44:08,719
McDonald through myself. um you know
hearing the concerns raised about the

1318
01:44:05,440 --> 01:44:16,800
impact on the on the uh parking and on
the transport of people and on the

1319
01:44:11,119 --> 01:44:22,560
village itself. Um as as the uh schedule
is developed uh is it fair to to uh

1320
01:44:21,040 --> 01:44:26,080
assume that the fire department will
look at the days of use of that

1321
01:44:24,560 --> 01:44:30,480
particular house recognizing that some
have to be done on twotory as noted. uh

1322
01:44:28,880 --> 01:44:35,760
there are some aspects of that that that
the house is essentially unique in the

1323
01:44:32,960 --> 01:44:39,760
in the readily available sites but that
they can look at that as to how often it

1324
01:44:38,000 --> 01:44:45,199
has to be used and minimize the use of
that site uh to minimize the impact on

1325
01:44:42,400 --> 01:44:47,199
the neighborhood. Um so I'm just going
to give that over to you chief just

1326
01:44:46,320 --> 01:44:50,639
because I think that's one of the
concerns that I've heard from the from

1327
01:44:48,880 --> 01:44:54,880
the neighbors and I think probably from
the business community would would

1328
01:44:51,679 --> 01:44:59,119
reflect that as well.
>> Uh thank you worship. Um, you know,

1329
01:44:56,800 --> 01:45:03,199
excellent point and and yes, the you
know, the fire department um can be very

1330
01:45:01,360 --> 01:45:09,600
diligent in in developing our training
plan to um you know, be very conscious

1331
01:45:06,239 --> 01:45:14,239
about the uh you know the options that
we have and where we are are using it.

1332
01:45:11,920 --> 01:45:20,320
And I think we can also be a bit more
mindful with regards to you know how we

1333
01:45:16,560 --> 01:45:25,840
are are um managing uh the site when we
are on scene and ensure that we do have

1334
01:45:22,639 --> 01:45:31,119
a um a safety officer who can either you
know stop training and you know shaffer

1335
01:45:28,960 --> 01:45:39,320
um you know the public uh through the
the area safely and and be um you know a

1336
01:45:35,119 --> 01:45:39,320
a respectful neighbor in this regard.

1337
01:45:40,800 --> 01:45:45,920
The question was really just at this
table because one of the points raised

1338
01:45:43,920 --> 01:45:49,760
here was around the uh the direction
whether or not to require the um the

1339
01:45:48,239 --> 01:45:54,320
staff follow the staff recommendation
which I think the current motion does of

1340
01:45:51,840 --> 01:45:58,800
amalgamating the two lots or do we want
to keep those two lots separate for the

1341
01:45:56,400 --> 01:46:03,840
time being subject to future planning
with the village area plan. Um, so I

1342
01:46:01,920 --> 01:46:06,639
just throw that out there as a for
conversation with the council because I

1343
01:46:05,440 --> 01:46:10,960
think it was discussed, we should
probably be clear in the motion uh going

1344
01:46:08,800 --> 01:46:14,320
forward.
I would probably suggest if someone

1345
01:46:12,639 --> 01:46:19,760
wants to given I think the current
motion as it stands would essentially

1346
01:46:17,119 --> 01:46:24,000
keep the uh the merging of the two lots
that I think any decision by the council

1347
01:46:21,840 --> 01:46:30,080
to not do that would probably require a
motion to amend the the to give that

1348
01:46:26,960 --> 01:46:34,080
direction as part of the motion to to
retain the two lots.

1349
01:46:32,080 --> 01:46:37,199
» I I think it makes sense to keep the the
lot separate actually. Yeah. Um I I I

1350
01:46:36,000 --> 01:46:40,560
know that in in the future.
>> I was just going to ask if that's if if

1351
01:46:39,199 --> 01:46:43,199
you're interested in doing that, just to
make an amendment to the to the motion

1352
01:46:42,719 --> 01:46:48,320
that
>> So I would also include that direction.

1353
01:46:45,119 --> 01:46:51,679
» I would move an amendment to um keep the
two lots separate and not amalgamate

1354
01:46:50,719 --> 01:46:55,199
them
>> for the duration

1355
01:46:52,400 --> 01:46:59,239
» for the duration of the of the t.
>> Is there a seconder for that?

1356
01:47:01,920 --> 01:47:10,080
» Okay. Yes. not uh so uh we'll leave that
there. Um those are the only two set of

1357
01:47:09,119 --> 01:47:13,920
questions I wanted to make sure we
clarified before we move forward with

1358
01:47:11,360 --> 01:47:17,920
any other pieces.
Any other discussion? So the motion on

1359
01:47:15,440 --> 01:47:22,960
the floor is to approve the TUP but
subject to uh consultation with

1360
01:47:19,920 --> 01:47:31,000
neighbors on the use and and the impacts
and uh dedication of resources to

1361
01:47:26,159 --> 01:47:31,000
improve the maintenance of that lot.

1362
01:47:31,119 --> 01:47:38,480
So I'm going to and put that to
question. All those in favor and those

1363
01:47:36,000 --> 01:47:43,440
opposed, seeing none opposed, that
carries. Uh that was a more complicated

1364
01:47:41,679 --> 01:47:45,920
application than I was anticipating. So,
thank you everybody for the uh for the

1365
01:47:44,880 --> 01:47:51,760
discussion and thank you very much to
the neighbors for coming out and sharing

1366
01:47:47,760 --> 01:47:55,119
your experiences uh and uh and input.
Um you're welcome to everybody's welcome

1367
01:47:53,600 --> 01:48:00,000
to stick around, but uh you don't have
to. [snorts] Um because we move on to

1368
01:47:58,159 --> 01:48:05,040
10.3, which is another temporary use
permit. Um, and this one for Cadbury Bay

1369
01:48:02,639 --> 01:48:08,400
Road and Cranmore Load Road parking lot.
Uh, we've had a number of pieces of

1370
01:48:06,320 --> 01:48:12,719
correspondence on this one. Uh, and I'll
give this over to Mr. Hatfield. Welcome.

1371
01:48:11,119 --> 01:48:17,119
Thank you, worship. This is another
district initiated temporary use permit

1372
01:48:14,719 --> 01:48:20,719
application for council's consideration.
This application is for the unadressed

1373
01:48:18,960 --> 01:48:25,199
district-owned parking lot located at
the corner of Cadaro Bay Road and

1374
01:48:22,400 --> 01:48:28,639
Cranmore Road. The purpose of this
application is to permit the use of the

1375
01:48:26,800 --> 01:48:32,480
property for a limited recycling depot
use for a period of three years. The

1376
01:48:31,040 --> 01:48:35,840
applicant for this application is the
district's engineering department. This

1377
01:48:34,639 --> 01:48:38,719
application was initiated by the
district in line with council direction

1378
01:48:37,280 --> 01:48:44,400
received at a special council meeting
held on June 15th, 2026. Staff were then

1379
01:48:42,480 --> 01:48:47,520
directed to participate in the capital
regional districts beyond the curb

1380
01:48:45,679 --> 01:48:51,679
initiative and prepare and submit a
temporary use permit application for the

1381
01:48:49,360 --> 01:48:54,400
subject property in question.
Planning staff are recommending the

1382
01:48:52,960 --> 01:48:57,520
temporary use permit application be
approved based on the proposal's

1383
01:48:55,679 --> 01:49:01,119
alignment with district official
community plan policy. The proposed

1384
01:48:59,600 --> 01:49:04,320
temporary use also represents a service
level enhancement to the existing

1385
01:49:02,320 --> 01:49:08,239
recycling drop off services offered to
residents while posing no cost to the

1386
01:49:06,159 --> 01:49:12,239
district. No permanent site changes are
proposes are proposed and operations

1387
01:49:10,239 --> 01:49:16,400
would be limited to weekends from 8 a.m.
to 6 pm as a condition of the temporary

1388
01:49:14,239 --> 01:49:19,760
use permit that staff are recommending
avoiding the peak congestion in this

1389
01:49:18,000 --> 01:49:23,119
area often associated with school
operations.

1390
01:49:21,280 --> 01:49:27,040
Planning staff are here to uh answer
your applications and speak to the

1391
01:49:24,320 --> 01:49:29,840
application. Steve Renick, the uh
district's director of engineering

1392
01:49:28,480 --> 01:49:34,320
public works is present today to answer
any questions council might have on this

1393
01:49:31,280 --> 01:49:38,320
application as well. Thank you.
>> Thank you very much. Did you wish I had

1394
01:49:35,520 --> 01:49:43,040
anything uh director Renick?
>> Uh thank you very much, Mr. Mayor. No, I

1395
01:49:41,040 --> 01:49:47,440
believe that uh between the discussion
that we had in June and Mr. Hatfield's

1396
01:49:45,360 --> 01:49:50,719
introductory comments, um I think I'm
I'm happy to take questions.

1397
01:49:49,360 --> 01:49:54,639
» All right. Thank you very much. We have
had some correspondence from the public

1398
01:49:52,239 --> 01:49:59,920
on this. Um and I'll turn it over to the
members of council for questions. I'll

1399
01:49:56,400 --> 01:50:03,600
go to councelor Smart and then brief.
>> Thank you um through Mayor um to

1400
01:50:02,320 --> 01:50:10,239
director Renick. Um my first question
was just with regards to whether or not

1401
01:50:07,040 --> 01:50:14,480
parking within the parking lot will be
um reserved to allow people to park in

1402
01:50:13,280 --> 01:50:19,280
the lot when they're using the
facilities. I just wondered if there's a

1403
01:50:16,159 --> 01:50:23,280
parking plan at this point.
Mr. Rick,

1404
01:50:21,280 --> 01:50:30,560
» uh through the mayor, we had not
intended on having reserved parking in

1405
01:50:25,920 --> 01:50:34,560
that lot for uh the use of the depot. Uh
ultimately putting restrictions on

1406
01:50:32,560 --> 01:50:39,199
municipal parking lots is something that
council has delegated to staff. I think

1407
01:50:37,600 --> 01:50:44,560
that if we were seeing a persistent
problem of people parking vehicles there

1408
01:50:42,639 --> 01:50:48,400
and then walking to the rec center or
something like that and and impeding the

1409
01:50:46,639 --> 01:50:51,840
ability for that site to be used for
recycling, uh I think we would have

1410
01:50:50,239 --> 01:50:56,159
tools in the toolbox to be able to
manage that.

1411
01:50:54,480 --> 01:50:59,840
» Anything else?
>> Uh yes, through you may director. My

1412
01:50:58,400 --> 01:51:05,040
other question was just with regards to
some of the emails we received and I

1413
01:51:01,440 --> 01:51:10,880
wondered if can you um uh remind us is
street parking enforced on the weekends

1414
01:51:08,400 --> 01:51:17,040
um just if there's some incorrect
parking

1415
01:51:12,960 --> 01:51:22,480
» Mr. Renick Mr. B.
>> Thank you, Mayor. To you. Um, during the

1416
01:51:20,320 --> 01:51:26,560
weekends, uh, there is less enforcement
uh on parking. However, if there are uh

1417
01:51:25,040 --> 01:51:30,719
serious
things that need to be addressed, a way

1418
01:51:28,480 --> 01:51:33,719
police will be able to address those.
Thanks,

1419
01:51:33,920 --> 01:51:39,920
» Dr. Smart.
>> Thank you. and three emerges. My last

1420
01:51:37,360 --> 01:51:46,560
question is just with regards to um has
there been communication or response

1421
01:51:42,080 --> 01:51:50,880
from the the school district on this?
>> Give it to staff I think for the

1422
01:51:48,000 --> 01:51:54,880
notification I think or Mr. Enick.
>> Uh thank you through the mayor. They

1423
01:51:53,360 --> 01:51:59,040
school district would have received a
notification because the high schools

1424
01:51:56,480 --> 01:52:05,480
within the notification window but I'm
not aware of any response from the high

1425
01:52:01,119 --> 01:52:05,480
school or from school district 61.

1426
01:52:06,320 --> 01:52:11,280
Breathway.
>> Thanks very much. Yeah, mine was around

1427
01:52:09,599 --> 01:52:16,752
traffic as well because there there's no
I know there we haven't done a traffic

1428
01:52:12,719 --> 01:52:20,159
study around that area. Um but um
[clears throat]

1429
01:52:17,360 --> 01:52:25,520
there there may there could be um people
queuing up for to get in and out of that

1430
01:52:22,719 --> 01:52:30,639
um to drop off. And I'm wondering
whether or not um the vehicles uh could

1431
01:52:28,800 --> 01:52:35,040
be interfering with emergency access
because of the the fireh hall being so

1432
01:52:33,040 --> 01:52:39,760
close by. And I'm wondering if there's
anything in place for that or if you

1433
01:52:37,440 --> 01:52:44,719
have any anticipation of there being
that many vehicles that could interfere

1434
01:52:41,520 --> 01:52:49,119
with emergency access.
>> Mr. Renick,

1435
01:52:46,560 --> 01:52:53,840
» uh through the mayor, I don't see the
amount of vehicles really being a major

1436
01:52:51,520 --> 01:52:57,360
concern and ultimately uh they are
vehicles. They do have a requirement to

1437
01:52:55,520 --> 01:53:01,920
to pull the right and stop if they hear
an emergency vehicle approaching with

1438
01:52:59,199 --> 01:53:06,599
with lights and sirens on. So, uh, on
the whole, I I I don't think that's a

1439
01:53:03,599 --> 01:53:06,599
concern.

1440
01:53:06,800 --> 01:53:11,679
» Patterson.
>> Yes. Thank you, Mayor. And I I would,

1441
01:53:10,000 --> 01:53:17,199
uh, through you to staff. Just wondering
if there has been any further

1442
01:53:13,679 --> 01:53:22,480
considerational for directional traffic
because the traffic can approach that

1443
01:53:19,199 --> 01:53:30,400
site either from Cranmore or from Cadbur
Road. um Cadro Bay Road, of course, it's

1444
01:53:25,679 --> 01:53:36,639
the bus stop and the uh the crosswalk is
located in that location. And while

1445
01:53:33,599 --> 01:53:46,320
Sunday it may be quieter, Saturday it's
very busy busy pedestrian and traffic

1446
01:53:39,679 --> 01:53:53,119
flow. Um so I I I fail to understand how
we will have um smooth interaction

1447
01:53:50,000 --> 01:53:58,800
between the cycling lane, the pedestrian
crosswalk and vehicles if they're coming

1448
01:53:55,599 --> 01:54:03,280
from both directions and and then
exiting. So I just like further

1449
01:54:01,040 --> 01:54:07,199
clarification to see if staff have given
that more consideration.

1450
01:54:05,679 --> 01:54:11,199
» Mr.
uh through the mayor. Similar to the

1451
01:54:09,679 --> 01:54:15,440
response with regard to the parking
restrictions, I I think that those are

1452
01:54:13,520 --> 01:54:20,960
are tools that we can use in
consultation with the operator if we do

1453
01:54:18,159 --> 01:54:25,280
see a need. I do understand the concern
that's being raised of well, would it be

1454
01:54:23,360 --> 01:54:30,800
better for the flow of traffic if it was
if you made one entrance the entrance uh

1455
01:54:28,480 --> 01:54:34,560
and and the other one the exit? But then
you have the concern of well now do

1456
01:54:32,960 --> 01:54:38,560
people have to make a left turn off of
Cadro Bay Road in order to get into the

1457
01:54:36,639 --> 01:54:43,920
site when they would rather come around
from the Cranmore side for example. And

1458
01:54:41,679 --> 01:54:47,840
I I'm just overall of the opinion that I
think we should see the site in

1459
01:54:45,119 --> 01:54:53,000
operation before we make changes to how
the vehicles uh enter and exit it.

1460
01:54:54,080 --> 01:55:01,199
» Yes, thank you. So for clarification,
what I'm hearing then is that if this is

1461
01:54:59,040 --> 01:55:07,360
if if this goes forward tonight, the
staff will be still monitoring this and

1462
01:55:04,639 --> 01:55:13,040
making adjustments as ne necessary to
protect the safety of uh pedestrians and

1463
01:55:10,400 --> 01:55:17,440
cyclists too.
>> Mr. Rick

1464
01:55:14,000 --> 01:55:22,080
» through the mayor that is 100% correct.
>> All right. Thank you.

1465
01:55:20,159 --> 01:55:24,719
Other questions?
There's a process here. As there's no

1466
01:55:23,599 --> 01:55:30,320
more questions, we'll go to the public
for comments and we'll come back to this

1467
01:55:26,159 --> 01:55:34,320
table for potential direction. Um, I
think I'll leave my questions for the

1468
01:55:31,760 --> 01:55:36,960
time being and and invite members of the
public who wish to speak to council. We

1469
01:55:35,760 --> 01:55:41,080
do have some correspondents for
consideration. Please come on in.

1470
01:55:41,760 --> 01:55:47,040
You probably heard the process before.
We try to be not intimidating. Just uh

1471
01:55:45,599 --> 01:55:51,199
have a seat, turn on the microphone,
which is the center button. Perfect. and

1472
01:55:49,599 --> 01:55:53,760
then just state your name, municipality
of residence, and then you have address

1473
01:55:52,960 --> 01:56:00,480
council.
>> My name is Sasha Vilber, and I'm a

1474
01:55:56,400 --> 01:56:06,719
resident of Oak Bay for many years. Uh,
and I rent an apartment in one of those

1475
01:56:03,119 --> 01:56:11,840
apartment buildings uh near Oak Bay High
Oak and I support this temporary use

1476
01:56:09,840 --> 01:56:16,480
permit for a recycling site at this
location. Um, I think it's a great idea

1477
01:56:14,480 --> 01:56:24,239
and I look forward to using it to
recycle uh my glass and soft pla

1478
01:56:19,760 --> 01:56:28,800
plastics and batteries etc. Um, I hope
that this new recycling opportunity will

1479
01:56:26,239 --> 01:56:35,199
help to reduce the amount of recyclables
in the uh the landfill and um I'd like

1480
01:56:32,400 --> 01:56:41,280
to suggest that uh you also put some
kind of collection option for um

1481
01:56:37,679 --> 01:56:48,960
clothing on the site. [snorts] Um, for
example, uh there are those pink uh uh

1482
01:56:46,000 --> 01:56:52,159
Lifetime Network bins like the ones at
St. Phillips on uh on Easttown. I don't

1483
01:56:51,119 --> 01:56:58,800
know if you've seen those. They're in
the parking lot. Um and uh those bins

1484
01:56:55,760 --> 01:57:05,199
are for clothing, shoes, and um
household items like um bedding and toys

1485
01:57:01,599 --> 01:57:08,080
and that type of thing. So yeah, thank
you.

1486
01:57:06,239 --> 01:57:12,400
» Thank you very much. I should just point
out uh this is a capital regional

1487
01:57:10,560 --> 01:57:16,320
districtwide program that they're
driving the the standards with the

1488
01:57:14,400 --> 01:57:20,239
bottle depot and setting those. So it's
not our program that we're selecting

1489
01:57:18,480 --> 01:57:24,960
what kind of services are going there.
Uh we're agreeing to a temporary use

1490
01:57:22,080 --> 01:57:27,520
permit or not uh to allow a site for
them to run that operation. So

1491
01:57:26,719 --> 01:57:32,320
» Oh, I see.
>> Yeah. So that we the the type of things

1492
01:57:30,480 --> 01:57:37,199
like flexible packers, styrofoam, etc.
batteries, light bulbs are set by the uh

1493
01:57:35,119 --> 01:57:40,239
by this regional program, not by Oak
Bay.

1494
01:57:38,239 --> 01:57:42,719
» Okay. Well, um
>> you can just have a seat down so people

1495
01:57:41,599 --> 01:57:45,280
at home can hear if you have anything
else. I'm just just for your

1496
01:57:43,920 --> 01:57:49,520
clarification. It wasn't
>> Yeah. Oh, I see. Okay. Yeah. Um, so I

1497
01:57:47,679 --> 01:57:54,880
just for your clarification, um, I just
want to say that it this, uh, Coastal

1498
01:57:51,920 --> 01:58:01,520
Networks, um, is an organization that
like they, uh, they run the the bins and

1499
01:57:58,239 --> 01:58:05,920
they have people pick things up and, um,
and regularly empty them. They don't

1500
01:58:03,679 --> 01:58:10,880
allow things to overflow from the bins
and uh, they have uh, phone numbers on

1501
01:58:09,199 --> 01:58:17,440
the bin to contact if there's any
problem. Um, and yeah, so yeah,

1502
01:58:14,880 --> 01:58:21,760
» thank you very much. Thank you.
>> Um, any other members of the public

1503
01:58:20,080 --> 01:58:26,719
either online or in person wish to
speak?

1504
01:58:24,159 --> 01:58:31,280
Okay, I have uh Mr. Zulka online. You're
welcome to uh to address council. Just

1505
01:58:28,639 --> 01:58:36,080
unmute you. There we go. Same process as
before. Name and municipality, please.

1506
01:58:34,320 --> 01:58:41,119
» Uh, wonderful. You can hear me? Okay.
>> Can please go ahead.

1507
01:58:37,679 --> 01:58:45,440
» Lovely. Uh, hello uh um uh your worship
uh counselors. My name is Eric Zelka in

1508
01:58:43,199 --> 01:58:48,400
the north part of Oak Bay. Uh, thank you
for the time to speak today. I stand

1509
01:58:46,880 --> 01:58:52,320
before you firmly opposed to the
temporary use permit for the proposed

1510
01:58:50,000 --> 01:58:58,480
recycle depot at Cadbury Bay Road and
Cranmore Road parking lot. While the

1511
01:58:55,199 --> 01:59:02,080
idea of expanded recycling sounds
appealing, it sounds great. Sounds like

1512
01:59:00,480 --> 01:59:06,239
we're doing something. Yay. The
practical evidence and realities and the

1513
01:59:04,719 --> 01:59:11,599
direct impacts on our community simply
do not justify this location. If you

1514
01:59:09,520 --> 01:59:15,440
absolutely must proceed with this, then
the district Oak Bay lands north of

1515
01:59:13,280 --> 01:59:20,239
Cedar Hill crossroads at Henderson
Recreation Center uh which are not used

1516
01:59:17,760 --> 01:59:24,560
on the weekend. It appears might be much
more appropriate or possibly Harleen

1517
01:59:22,400 --> 01:59:28,880
Point uh might be a good place. Both
those areas have very few services

1518
01:59:26,560 --> 01:59:32,400
available and uh might as well spread
the services around across Oak Bay uh

1519
01:59:31,280 --> 01:59:36,960
and because they would have fewer
impacts on on a residents. And first we

1520
01:59:35,040 --> 01:59:39,920
must acknowledge the actual efficacy of
what we're collecting. The narrative

1521
01:59:38,159 --> 01:59:43,679
around soft plastics and styrofoam is
highly misleading. According to numerous

1522
01:59:41,920 --> 01:59:49,360
news reports, including from the CBC,
only about 5% of this soft plastic waste

1523
01:59:46,719 --> 01:59:53,679
and styrofoam is actually recycled. Soft
plastics normally jam up processing

1524
01:59:51,119 --> 01:59:57,520
machinery, etc., etc., and end markets
often reject mixed or contaminated bales

1525
01:59:55,679 --> 02:00:02,000
of it. It ultimately ends up being
burned, sent out of province, goes to

1526
01:59:59,599 --> 02:00:06,480
landfill, etc., etc.
um uh we're forcing uh a local

1527
02:00:04,719 --> 02:00:10,000
neighborhood disruption for a global
processing system that is fundamentally

1528
02:00:08,080 --> 02:00:14,000
broken. And by the way, the the current
system was built assuming everything

1529
02:00:11,920 --> 02:00:18,159
could be sent to China. China no longer
receives our recycling. So um uh it'd be

1530
02:00:16,480 --> 02:00:22,320
interesting to see how much money we're
actually making from styrofoam and soft

1531
02:00:20,000 --> 02:00:27,520
plastics uh from our current operations.
Recycle BC suggests 98% of materials

1532
02:00:25,360 --> 02:00:31,199
actually collected are recycled. Having
worked for this BC government and seeing

1533
02:00:29,199 --> 02:00:35,599
many, many failed initiatives with great
marketing, I do not believe those

1534
02:00:33,119 --> 02:00:39,679
numbers. Second, I question the basic
necessity of this new site. We already

1535
02:00:37,920 --> 02:00:43,760
have a working facility, the district's
dropoff depot public works yard on Elgen

1536
02:00:41,920 --> 02:00:46,960
Street, just north of Oak Bay, down the
road from this site. It already accepts

1537
02:00:45,679 --> 02:00:51,199
soft plastics and styrofoam.
Importantly, that Oak Bay facility is

1538
02:00:49,520 --> 02:00:56,719
already fully staffed and open to
residents on Saturdays. Duplicating this

1539
02:00:53,599 --> 02:01:00,719
exact smelly service beside a school and
in the middle of residential area makes

1540
02:00:58,320 --> 02:01:03,599
no sense. And finally, we must consider
the severe impact on the immediate

1541
02:01:02,159 --> 02:01:08,560
neighbors. There's a vast difference
between community youth fundraiser uh

1542
02:01:06,239 --> 02:01:11,920
and and a recurring depot. The impact to
community groups such as the Fifth Gary

1543
02:01:10,000 --> 02:01:15,440
Oak Scout Group, the Girl Guys, and
other community groups who already do

1544
02:01:13,599 --> 02:01:18,960
bottle collection uh such as the one in
Canarvin Park. Uh those one-day

1545
02:01:17,119 --> 02:01:22,800
localized volunteer events are are
fantastic. They will be impacted by

1546
02:01:20,800 --> 02:01:26,400
this. Uh what is being proposed with
this permit is completely different

1547
02:01:24,320 --> 02:01:30,960
operation. This depot will be staffed by
return of personnel handling depot

1548
02:01:28,480 --> 02:01:35,920
deposit materials. Introducing a cash
exchange for empties guarantees a steady

1549
02:01:33,840 --> 02:01:40,080
stream of heavy traffic. People will be
lugging bags of clinking bottles and

1550
02:01:38,080 --> 02:01:44,480
cans in a residential area, broken
glass, etc., etc. These are realities.

1551
02:01:42,719 --> 02:01:50,880
If you any of you have actually tried to
return uh stuff down to to the uh um

1552
02:01:47,920 --> 02:01:54,639
return it facilities downtown, constant
vehicle idling, noise and disruption

1553
02:01:52,960 --> 02:01:59,679
that's entirely inappropriate for this
location. How will you, council,

1554
02:01:57,119 --> 02:02:04,560
guarantee that no leftover garbage,
broken glass or smell will be left over

1555
02:02:02,719 --> 02:02:08,719
uh for the for the schools and for the
neighbors to deal with? And finally, how

1556
02:02:06,880 --> 02:02:15,440
will parking be maintained at the end of
this TUP since this um permit says it

1557
02:02:12,080 --> 02:02:19,679
must be returned to the zoning as
indicated and that zoning does not allow

1558
02:02:17,199 --> 02:02:23,760
parking. So again, the TU has to be
modified in this case. I urge council to

1559
02:02:21,599 --> 02:02:27,119
deny this permit should you happen to
silly to in my opinion go ahead. Thank

1560
02:02:26,239 --> 02:02:32,159
you. Bye.
>> Thank you councelor Zilka.

1561
02:02:29,679 --> 02:02:35,800
Uh, any other members of the public who
wish to address council?

1562
02:02:36,159 --> 02:02:46,080
I'm just going to pass one question off
to staff. Um, my understanding of this

1563
02:02:41,599 --> 02:02:51,840
is can you just clarify the uh um the
funding of refundable deposits? Is this

1564
02:02:48,960 --> 02:02:56,560
a return for cash or is it a drop off uh
facility without payment?

1565
02:02:54,880 --> 02:03:00,639
» Thank you for the question, Mr. Mayor.
Uh this was the first that I had heard

1566
02:02:58,239 --> 02:03:04,880
about it being a cash refundable. Uh
certainly the way the program was

1567
02:03:02,159 --> 02:03:11,199
presented to us by the CRD was that it
was a drop off recycling. Um certainly

1568
02:03:09,119 --> 02:03:15,280
do not anticipate that it's being cash
returns.

1569
02:03:13,360 --> 02:03:18,320
» All right.
So we may want to make that

1570
02:03:16,639 --> 02:03:24,719
clarification as part of our approval of
the T if that's a concern of council. Um

1571
02:03:22,400 --> 02:03:29,520
uh any other questions? Uh, I don't see
any other members of the public who wish

1572
02:03:26,239 --> 02:03:33,679
to address council.
If you wish to speak for a second time,

1573
02:03:31,119 --> 02:03:36,400
we don't usually allow that, but you're
>> I very much appreciate it.

1574
02:03:34,880 --> 02:03:39,760
» Very brief.
>> Thank you again. It's Eric Zelka in

1575
02:03:37,760 --> 02:03:45,199
North Oak Bay. The staff report, if you
read it carefully, it actually talks

1576
02:03:41,760 --> 02:03:49,750
about returnables before cash with
exchange. It's in the staff report. So,

1577
02:03:47,760 --> 02:03:54,400
if you approve this, you are approving
[gasps] money exchanged by the return of

1578
02:03:51,840 --> 02:03:58,239
st personnel. Please read the
>> Mr. Zelka.

1579
02:03:55,520 --> 02:04:02,159
» Thank you, Mr. Zelka. It does refer to
refundable beverage containers. It does

1580
02:04:00,080 --> 02:04:06,400
not speak specifically to it, the
refunding happening at the site. Um, if

1581
02:04:05,599 --> 02:04:08,560
you could just make your comments
briefly. We don't usually have

1582
02:04:07,840 --> 02:04:14,239
secondary.
>> I didn't hear a lot of um support like

1583
02:04:10,880 --> 02:04:20,000
um backup for the assertions just made
and um I support uh your idea of just

1584
02:04:17,760 --> 02:04:26,080
going ahead and doing it and seeing how
things go. I mean, I look in our garbage

1585
02:04:23,440 --> 02:04:27,520
cans every day at the building I live
in.

1586
02:04:26,480 --> 02:04:31,520
» That's fine.
>> They need to try something.

1587
02:04:29,119 --> 02:04:35,360
» Yeah. Thank you for your comments.
>> Uh, I'm just going to make sure every

1588
02:04:33,520 --> 02:04:38,320
member public that wishes to speak has a
chance to speak. I don't see any other

1589
02:04:37,040 --> 02:04:42,400
hands raised though at this time to
speak. Oh, Mr. B, please come forward.

1590
02:04:40,639 --> 02:04:45,199
Same process. Name, municipality,
residents.

1591
02:04:44,080 --> 02:04:49,480
Then I'm going to bring it back to this
table for discussion and direction.

1592
02:04:53,440 --> 02:04:58,719
if you just turned it off.
>> Hello everyone, mayor and council. Thank

1593
02:04:56,639 --> 02:05:04,880
you again. Uh my name again is Anton
Brackage, resident of Oak Bay. Um

1594
02:05:03,040 --> 02:05:08,560
from from what I've heard, I think this
this sounds like a perfectly reasonable

1595
02:05:06,719 --> 02:05:15,679
thing to approve. I would support it as
well. Um, [sighs]

1596
02:05:12,960 --> 02:05:20,159
and I would say that I I would agree
with this that the what criticisms we've

1597
02:05:18,719 --> 02:05:26,199
heard of it do not appear to be
particularly wellounded in my view.

1598
02:05:22,960 --> 02:05:26,199
Thank you.

1599
02:05:26,239 --> 02:05:33,239
Thank you, Mr. Brackich.
One more chance for the members of the

1600
02:05:29,599 --> 02:05:33,239
public to address council.

1601
02:05:33,280 --> 02:05:39,679
All right. Seeing none, I'm going to
come back to this table. Uh, I'm going

1602
02:05:37,199 --> 02:05:43,440
to seek there is there's I'll just see
if there's any questions before I go to

1603
02:05:41,119 --> 02:05:47,520
seeking a motion. No more questions. Go
ahead, Council Watson. Uh, yeah. I'd

1604
02:05:46,000 --> 02:05:51,520
like to move the staff recommendation
that council approve temporary use

1605
02:05:48,960 --> 02:05:55,920
permit TUP00002
for the property located at the corner

1606
02:05:52,960 --> 02:05:59,360
of Cadar Bay Road and Crmore Road.
>> Second.

1607
02:05:57,199 --> 02:06:02,719
» Seconded. Thank you. Just to speak
briefly to you. Uh yeah, just to say I

1608
02:06:01,360 --> 02:06:07,679
think this is a great initiative and
it's a lovely marriage between a program

1609
02:06:05,520 --> 02:06:12,960
that the CRD is willing to come forward
and do and our own uh needed direction

1610
02:06:10,239 --> 02:06:17,840
to staff to find some options for
pedestrians and cyclists to be able to

1611
02:06:15,840 --> 02:06:22,880
uh access recycling facilities within
the community. So I think uh it solves

1612
02:06:20,480 --> 02:06:27,679
it it it solves that issue uh really
beautifully and provides um regular

1613
02:06:25,679 --> 02:06:32,719
access to the same kind of facility that
they don't have access to at the

1614
02:06:29,360 --> 02:06:37,360
municipal yard. Thank you.
>> Thank you Appleton.

1615
02:06:35,280 --> 02:06:41,599
» Thank you worship. So certainly support
what's on the table here. I I I guess I

1616
02:06:39,520 --> 02:06:45,040
would call the public and and council's
attention is is very good timing. There

1617
02:06:43,199 --> 02:06:50,320
was actually an article presented on the
CBC just today um with respect to what

1618
02:06:48,480 --> 02:06:55,119
they referred to as wish cycling which
is sort of crosscontamination of

1619
02:06:52,320 --> 02:06:59,679
recyclables um and how this has actually
become a significant concern in some

1620
02:06:57,760 --> 02:07:04,639
other municipalities
u as council's probably aware and staff

1621
02:07:01,760 --> 02:07:09,760
certainly knows that you we're required
when operating our municipal recycling

1622
02:07:06,880 --> 02:07:14,079
systems to keep uh contamination by
other materials down below a certain

1623
02:07:12,159 --> 02:07:19,840
level or actually in some cases risk
financial penalties and

1624
02:07:17,040 --> 02:07:23,679
in and in uh certain situations too much
contamination can obviously result in

1625
02:07:21,440 --> 02:07:27,920
the whole load of recyclables not being
recycled and in fact landfilled. So

1626
02:07:26,079 --> 02:07:34,239
there was just a recent article about
how significant the issue is becoming.

1627
02:07:31,119 --> 02:07:38,159
So this I think really provides a
directed opportunity for us to provide

1628
02:07:36,079 --> 02:07:42,560
an opportunity for folks to recycle
things which are not bluebox. Many

1629
02:07:40,560 --> 02:07:47,040
things are not bluebox materials. Some
things are not available for recycling

1630
02:07:44,239 --> 02:07:50,800
at our current dropoff depot. Uh so
provides a real tactile and a real

1631
02:07:48,960 --> 02:07:57,040
practical way for people to minimize
crosscontamination which has real uh

1632
02:07:54,400 --> 02:08:02,159
real concrete and uh significant
potential results for the district if

1633
02:08:00,159 --> 02:08:05,040
contamination be expands beyond a
certain level. So it has a lot of

1634
02:08:03,440 --> 02:08:10,480
practical benefits in my mind your
worship. Thank you.

1635
02:08:07,520 --> 02:08:14,079
» Thank you very much councelor Green.
>> Thank you very much and I'm happy to

1636
02:08:11,920 --> 02:08:19,599
support the motion. I think we also have
a year in which to assess the location

1637
02:08:16,800 --> 02:08:24,400
in terms of traffic safety and public
pedestrian safety and so on. And I think

1638
02:08:22,159 --> 02:08:30,000
um neighbors will have a chance to weigh
in and uh so we have a a year to sort of

1639
02:08:27,599 --> 02:08:33,920
trial this program and I think it's it's
a good opportunity to do that. But I am

1640
02:08:32,400 --> 02:08:40,040
mindful of some of the concerns that
have been expressed about traffic noise

1641
02:08:36,560 --> 02:08:40,040
and parking.

1642
02:08:40,159 --> 02:08:49,280
» Uh thank you councelor Patterson. Yes.
Thank you, mayor. Well, I I guess I'm

1643
02:08:46,079 --> 02:08:54,960
hesitant at supporting this, but uh I I
recognize it is a temporary use.

1644
02:08:51,920 --> 02:09:02,239
However, I I must admit I am a bit
disappointed that we are placing yet

1645
02:08:58,800 --> 02:09:08,320
more traffic flow in in a in a part of
the community where where people have

1646
02:09:04,960 --> 02:09:14,079
already expressed so many concerns about
transportation issues and I live through

1647
02:09:11,040 --> 02:09:21,280
that daily. So, I I certainly appreciate
those those concerns and uh I think that

1648
02:09:19,599 --> 02:09:28,800
while we are considering this, we
haven't as a council um received a

1649
02:09:25,119 --> 02:09:36,079
transportation overview of this area and
how it does function and the changes and

1650
02:09:31,679 --> 02:09:41,840
how they will be monitored um to ensure
that we are not um it it feels like

1651
02:09:40,000 --> 02:09:48,079
we're overburdening
a part of the uh community uh that is

1652
02:09:46,000 --> 02:09:52,880
already taking more than their share of
the burden while relieving it from from

1653
02:09:50,719 --> 02:09:58,480
other areas. And so I just put those
comments out there while I I support

1654
02:09:55,199 --> 02:10:03,920
some of the initiative by the CRD and
certainly it will provide the

1655
02:09:59,920 --> 02:10:10,719
opportunity for people to access this on
foot or or other methods like that. Um,

1656
02:10:08,159 --> 02:10:16,000
I could see certainly where it it also
could add to a lot of the transportation

1657
02:10:13,599 --> 02:10:21,920
problems that the area is already
experiencing. So, while I'll support it,

1658
02:10:18,719 --> 02:10:25,520
I think that we we need to we need to
pay more attention to what we're doing

1659
02:10:23,440 --> 02:10:30,639
transportation in that whole area. Thank
you.

1660
02:10:27,360 --> 02:10:34,960
» Thank you very much. Um, don't see any
other discussion. I just want to raise

1661
02:10:33,119 --> 02:10:39,840
the flag. I think the the question was
raised and and it seem to be just a lack

1662
02:10:37,920 --> 02:10:44,960
of clarity on the on the question of
whether or not this would be acting as a

1663
02:10:42,239 --> 02:10:48,880
as a commercial payer of refundables. Uh
and so I think if that's not part of I

1664
02:10:47,040 --> 02:10:52,239
mean I will point out there is payable
refundables immediately across the

1665
02:10:50,400 --> 02:10:55,599
street basically at Savon Foods and at
the liquor store. And so if there's

1666
02:10:54,239 --> 02:10:59,360
something we don't we want to be able to
receive them but don't want this become

1667
02:10:57,040 --> 02:11:02,880
a commercial transaction place we may
want to make that as a condition of the

1668
02:11:01,199 --> 02:11:06,560
of the top at least we get the
information back. So Miss Hunt

1669
02:11:05,360 --> 02:11:09,920
» yeah thank you your worship I did
actually have a look at the CRD's beyond

1670
02:11:07,920 --> 02:11:15,360
the curb website and it says beverage
containers and in brackets donation

1671
02:11:11,920 --> 02:11:17,920
only. So I don't believe that they are
thank you for looking that up. I was

1672
02:11:16,400 --> 02:11:21,360
trying to find it but a few too many
things going on here. Uh thank you for

1673
02:11:19,760 --> 02:11:25,840
that clarification. So I don't think we
need any more clarification for that. Um

1674
02:11:24,639 --> 02:11:30,239
and I don't see any other hands. I'm
going to call the question. All those in

1675
02:11:27,040 --> 02:11:35,280
favor? Any opposed? None opposed. Uh
thank you very much. I move to 10.4 uh

1676
02:11:33,360 --> 02:11:39,199
which is a correspondence management
policy update. Miss Anderson, this was

1677
02:11:37,840 --> 02:11:43,360
before committee of the whole and
there's been a couple of changes based

1678
02:11:40,960 --> 02:11:48,000
on the feedback. Uh so over to you for
the uh for the update.

1679
02:11:45,760 --> 02:11:52,239
» Uh thank you mayor. That was my opening
comments. [laughter]

1680
02:11:50,079 --> 02:11:55,840
Um but it is providing clarity for
council corresponding with the public

1681
02:11:54,000 --> 02:11:59,840
related to governance related matters
and correspondence timelines and process

1682
02:11:58,079 --> 02:12:03,440
when it relates to bylaws subject to
public hearing. So the revisions are

1683
02:12:01,599 --> 02:12:08,000
incorporated into the version before you
for consideration of approval.

1684
02:12:06,480 --> 02:12:11,119
» Thank you very much. It is subject to
public input. So I'll take questions

1685
02:12:09,280 --> 02:12:15,840
first and then public and then back to
this table. I have please wait then.

1686
02:12:14,079 --> 02:12:19,520
» Thanks very much mayor. Um and thanks so
much for um implementing those um those

1687
02:12:17,920 --> 02:12:24,000
suggestions from last week. That was
awesome. Um, and I I just have one

1688
02:12:21,599 --> 02:12:28,800
question in regards to the to the words
disregarded and deleted when it comes to

1689
02:12:27,199 --> 02:12:33,920
um, council submissions around the
public hearing process. Um, I I'm just

1690
02:12:31,760 --> 02:12:38,400
wondering I I understand the legal
reasoning for that, but I'm just

1691
02:12:36,079 --> 02:12:42,400
wondering whether um, deleting
correspondents might raise questions.

1692
02:12:40,719 --> 02:12:45,199
So, I'm wondering if it might be more
appropriate to say that the

1693
02:12:43,360 --> 02:12:49,040
correspondence would will not be
considered as part of the public hearing

1694
02:12:47,199 --> 02:12:53,119
process, but will be retained as part of
the corporate record rather than

1695
02:12:51,040 --> 02:13:00,320
deleted, or is there a reason why we
would say um disregarded and deleted?

1696
02:12:57,679 --> 02:13:06,840
» Miss Anderson
was looking at Mr. Bull, you can hand

1697
02:13:03,199 --> 02:13:06,840
this off if you want.

1698
02:13:09,679 --> 02:13:18,800
I give it to Mr. Paul. Thank you, Mayor.
Um um this is I haven't looked at the

1699
02:13:15,679 --> 02:13:22,480
legislation, but we we could. And uh um
I think that there's another uh set of

1700
02:13:21,360 --> 02:13:26,719
correspondents. I think that gets
provided later after the decision is

1701
02:13:24,159 --> 02:13:31,360
made. So I think this could be treated
the same, but also look at Miss Anderson

1702
02:13:28,719 --> 02:13:37,920
who has spent more time on this policy
than I have. So thanks.

1703
02:13:34,239 --> 02:13:41,280
» Yes. Thank you. said um 9.5 is in
relation to correspondence received by

1704
02:13:39,360 --> 02:13:44,639
council members. So it is sitting in
your inboxes. It isn't a corporate

1705
02:13:42,880 --> 02:13:48,800
record at that point. So there would
need to be a transaction between the

1706
02:13:47,119 --> 02:13:53,119
council member forwarding it to
corporate in order for it to be on file

1707
02:13:51,280 --> 02:13:56,480
with us. And that there it does muddy
the waters on what is being considered

1708
02:13:54,960 --> 02:14:00,639
as part of the public hearing package at
that point. So when it hits the inboxes

1709
02:13:59,119 --> 02:14:04,480
of those individual council members, it
would be better to disregard and delete

1710
02:14:02,960 --> 02:14:07,679
because then there couldn't be any
confusion that it had been considered as

1711
02:14:06,239 --> 02:14:12,480
part of the public hearing.
>> Thank you. That makes sense. Thank you.

1712
02:14:09,920 --> 02:14:16,239
» Thank you, Council Wson.
>> Uh yes, thank you. And I also have a

1713
02:14:14,800 --> 02:14:21,199
question for Miss Anderson. And it's
just a clarification. um when the when

1714
02:14:18,960 --> 02:14:28,079
the up Thank you for the updates to the
draft on the flowchart

1715
02:14:25,119 --> 02:14:32,000
document uh the correspondence flowchart
attachment three on the second page

1716
02:14:30,400 --> 02:14:35,440
there's just something that I didn't
quite understand and it may not have

1717
02:14:33,679 --> 02:14:41,440
gotten updated at the same time as the
rest of the policy did and it's stream

1718
02:14:37,760 --> 02:14:46,960
five and that would be on page 140 of
the agenda or I think it's page 20 of

1719
02:14:44,239 --> 02:14:50,239
your report um it says council members
members who have received correspondence

1720
02:14:48,320 --> 02:14:54,480
after public hearing deadline but before
decision. So that's the item and then it

1721
02:14:52,719 --> 02:14:58,320
says inform the member of the public
that at the public hearing they will

1722
02:14:56,079 --> 02:15:02,159
have the opportunity to be heard or to
present written submissions for the

1723
02:14:59,760 --> 02:15:07,840
public record. The chronology the
chronology of that doesn't make sense to

1724
02:15:05,040 --> 02:15:10,880
me. It speaks to something about
correspondence after the public hearing

1725
02:15:09,440 --> 02:15:17,800
but it gives advice for what to do
before the public hearing. So I just

1726
02:15:12,639 --> 02:15:17,800
wonder if I'm missing something there.

1727
02:15:18,320 --> 02:15:24,000
I think that's referring to the public
hearing deadline, not the public hearing

1728
02:15:22,320 --> 02:15:29,953
per se.
>> Okay. So, as long as you guys know what

1729
02:15:26,719 --> 02:15:32,639
that me I I I couldn't parse that, but
[laughter]

1730
02:15:30,639 --> 02:15:36,560
maybe it just is missing a word. Anyway,
I'll leave that to you.

1731
02:15:35,280 --> 02:15:40,159
» And thank you through the mayor. We
could we we can update this to include

1732
02:15:38,639 --> 02:15:42,000
the deadline more more consistent
language with the policy if it would

1733
02:15:41,440 --> 02:15:45,840
make it easier.
>> Yeah, it would. Cuz I actually couldn't

1734
02:15:43,760 --> 02:15:49,679
follow it. So I would I would certainly
appreciate that. Thank you.

1735
02:15:48,000 --> 02:15:52,719
» Yeah, it's I I hear what you're saying.
I think the wording is correct, but I

1736
02:15:51,440 --> 02:15:57,679
think part of it is just because the
carriage return happens after, you know,

1737
02:15:55,360 --> 02:16:00,239
correspondence after public hearing and
so you sort of trigger that that's after

1738
02:15:59,040 --> 02:16:04,239
the public hearing, but of course it
continues on deadline. And so I think

1739
02:16:02,719 --> 02:16:08,480
anyway, I don't think it affects the
actual uh policy. I think that can be

1740
02:16:06,960 --> 02:16:14,480
either a formatting thing or just some
minor clarification language changes.

1741
02:16:12,639 --> 02:16:18,320
Any other comments or questions at this
point? Uh, anybody from the public wish

1742
02:16:16,639 --> 02:16:23,719
to address this item on the agenda,
which is a 10.4 correspondence

1743
02:16:20,239 --> 02:16:23,719
management policy?

1744
02:16:25,360 --> 02:16:32,319
Take a moment. Nope. Nobody has raised
their hand online or in person. So, I'll

1745
02:16:30,480 --> 02:16:35,599
come back to this table for direction.
>> I'll move the recommendation. This

1746
02:16:33,760 --> 02:16:41,040
» is for approval of the correspondence
management policy. Thank you. Moved and

1747
02:16:37,519 --> 02:16:44,800
seconded. Um any further discussion?
There's no we had a robust de discussion

1748
02:16:42,880 --> 02:16:48,319
on this a committee of the whole. So I
don't uh anybody's wondering why this is

1749
02:16:46,639 --> 02:16:51,679
going through so smoothly. That is why
all those in favor. Any opposed? None

1750
02:16:50,559 --> 02:16:56,399
opposed. Thank you very much Miss
Anderson for that report and for joining

1751
02:16:54,080 --> 02:17:01,519
us tonight to be here to present it. Uh
we move then to section 11. This

1752
02:16:58,399 --> 02:17:07,120
Saturday is not for public input um uh
relating to bylaws and permits. 11.1 is

1753
02:17:04,399 --> 02:17:11,760
for 2630 Margate Avenue. This is a
zoning bylaw amendment. Miss Claver is

1754
02:17:09,840 --> 02:17:15,359
with us again to uh to introduce this
item and the applicant is here as well.

1755
02:17:14,319 --> 02:17:22,160
Please go ahead.
>> Thank you. Um mayor and council, this

1756
02:17:18,960 --> 02:17:26,399
report uh as you noted refers to a
zoning bylaw amendment application for

1757
02:17:24,160 --> 02:17:32,000
the property located at 2630 Market
Avenue. The application specifically

1758
02:17:29,679 --> 02:17:37,760
seeks a sightsp specific amendment to
facilitate the construction of a new

1759
02:17:34,880 --> 02:17:43,599
single family dwelling and an associated
patio directly outside of the rear of

1760
02:17:40,319 --> 02:17:50,960
the property of the residence. Um there
is a protected mature uh atlas cedar in

1761
02:17:47,760 --> 02:17:57,200
the boulevard and so the sighting of the
new residence specifically is cited um

1762
02:17:53,760 --> 02:18:02,559
to avoid um or or at least to protect
the critical tree uh root system of this

1763
02:17:59,840 --> 02:18:07,920
tree. Um and also because of the sloping
of the site the the house is positioned

1764
02:18:04,719 --> 02:18:15,439
exactly where it is. Um because under
the district zoning bylaw um patios um

1765
02:18:11,519 --> 02:18:21,120
exceeding 8 in above natural grade um do
trigger uh or fall under the definition

1766
02:18:17,760 --> 02:18:27,519
of floor area and floor area and uh
being a measurement of density if uh

1767
02:18:24,185 --> 02:18:33,359
[snorts] you exceed the allowance um a
zoning bylaw amendment is required.

1768
02:18:29,679 --> 02:18:39,280
Hence why we're here today. So um a tree
management plan uh was submitted. Uh so

1769
02:18:36,319 --> 02:18:44,319
it did consider this mature tree as well
as the remaining site. Um the parks

1770
02:18:42,399 --> 02:18:50,160
department did evaluate this tree
management plan. Um and the walkway

1771
02:18:46,800 --> 02:18:53,920
actually was uh from the the front
entrance was actually redesigned to

1772
02:18:52,080 --> 02:18:58,960
consider parks department referral
comments. Um and ultimately they're

1773
02:18:56,160 --> 02:19:04,319
they're satisfied with the current plan.
Um, ultimately the amendment is pretty

1774
02:19:01,840 --> 02:19:10,319
limited in scale. It represents a pretty
modest exceedence of the permitted floor

1775
02:19:06,880 --> 02:19:15,599
area and lot coverage. Um, and which
this primarily relates to the inclusion

1776
02:19:13,280 --> 02:19:19,920
of the elevated patio. So ultimately
staff recommend first, second, and third

1777
02:19:18,080 --> 02:19:24,559
reading as well as adoption of the bylaw
tonight. Thank you.

1778
02:19:22,319 --> 02:19:27,200
» Thank you very much, Miss Claver. Are
there any questions for the applicant or

1779
02:19:26,080 --> 02:19:32,160
staff? Please go ahead, councelor
Braithweight, and then Um, thanks very

1780
02:19:30,000 --> 02:19:37,280
much, Mayor. I have two questions. Um,
the one would be if we did accuse um

1781
02:19:35,280 --> 02:19:43,679
approve this amendment, could a future
owner uh choose to enclose the patio

1782
02:19:40,160 --> 02:19:48,479
without getting a zoning amendment,
>> M. Clever.

1783
02:19:44,880 --> 02:19:52,479
» So, it would have to fit uh specifically
the the variances that were we're

1784
02:19:50,960 --> 02:19:56,720
including in this bylaw amendment speak
to the lot coverage and the F or the

1785
02:19:55,040 --> 02:20:03,439
floor area. And ultimately we've
increased it ever so slightly. I think

1786
02:19:58,800 --> 02:20:10,399
you could see it's at 32% and um.5 for F
to include to include sorry to inclo in

1787
02:20:07,760 --> 02:20:14,600
why can't I speak tonight [laughter]
to make the patio incl.

1788
02:20:15,537 --> 02:20:20,560
[laughter]
Can we do some bloopers please? um

1789
02:20:19,040 --> 02:20:25,600
ultimately that would trigger even
further and so ultimately that would

1790
02:20:23,120 --> 02:20:30,720
very likely exceed what is being um
approved tonight and so we would have to

1791
02:20:27,760 --> 02:20:35,840
come back um to council.
>> Thank you for that. And then my second

1792
02:20:32,479 --> 02:20:40,560
question um is uh the the rear um
setback the required rear set setback is

1793
02:20:38,000 --> 02:20:46,160
like 7.6 6 meters, but the proposal is
providing like 18.74 meters. Um, which

1794
02:20:43,439 --> 02:20:50,399
is quite large. And I'm wondering if
there was any consideration given to

1795
02:20:47,680 --> 02:20:54,800
moving the house slightly forward if it
would still protect the trees. Um, it's

1796
02:20:52,800 --> 02:20:58,720
probably a question for the proponent.
Um, just because then because you do

1797
02:20:56,479 --> 02:21:02,720
have such a a large rear setback in the
in the back.

1798
02:21:00,800 --> 02:21:05,680
» Sure. So, just need to state your name
and municipality residence and then you

1799
02:21:04,960 --> 02:21:10,960
can answer the question.
>> Sure. Hi, my name is Louis Harvat. Good

1800
02:21:07,439 --> 02:21:14,800
evening, mayor, council. Um, so if I
understand the question correctly, it is

1801
02:21:12,960 --> 02:21:21,680
it if we were to move the building
forward toward the toward the street.

1802
02:21:17,840 --> 02:21:25,600
Um, so we haven't considered that only
because of the root zone of the tree,

1803
02:21:23,120 --> 02:21:32,160
the root zone is right is touching our
building right now. So it's it's as far

1804
02:21:29,120 --> 02:21:35,600
forward as we would like to push it. Um,
yeah. [clears throat]

1805
02:21:32,880 --> 02:21:40,240
» Okay. Thank you. Any other questions for
staff or the applicant?

1806
02:21:38,800 --> 02:21:44,160
I'm not seeing it. It's usually a good
sign. Yeah.

1807
02:21:41,200 --> 02:21:47,200
» Um so, uh I'll turn to the council to
see if someone wishes to

1808
02:21:45,680 --> 02:21:52,560
» I'll move that council give first and
second reading to zoning bylaw number

1809
02:21:49,040 --> 02:21:55,920
3531 1986 amendment bylaw number 4976
2026.

1810
02:21:53,600 --> 02:22:00,800
» Second move and seconded. Any
discussion?

1811
02:21:58,000 --> 02:22:05,760
Not seeing any. All those in favor? Any
opposed? Not opposed, please carry. I'll

1812
02:22:03,200 --> 02:22:11,680
move that council give third reading to
zoning bylaw number 3531 1986 amendment

1813
02:22:08,319 --> 02:22:14,960
bylaw number 4976 2026
>> and seconded. Thank you. There is a

1814
02:22:13,680 --> 02:22:19,520
debate on third reading. All those in
favor? Any opposed? None opposed.

1815
02:22:17,280 --> 02:22:24,960
» And I'll move that council adopt zoning
bylaw number 3531 1986 amendment bylaw

1816
02:22:22,319 --> 02:22:28,640
number 4976 2026.
>> Seconded. Thank you. Uh before I call

1817
02:22:27,040 --> 02:22:31,840
the question, since there's unanimous
agreement on this, just want to

1818
02:22:29,680 --> 02:22:35,200
congratulate you and uh wish you all the
best with the project. It'll be it'll be

1819
02:22:33,600 --> 02:22:40,800
a lovely project and a lovely street.
So, good luck. All those in favor? Any

1820
02:22:38,160 --> 02:22:46,399
opposed? None opposed? Car. Yeah. Thank
you. Uh moving on then to item 11.2.

1821
02:22:44,319 --> 02:22:50,640
This is 310 King George Terrace zoning
bylaw amendment. Mr. Green, this is an

1822
02:22:48,800 --> 02:22:55,120
application we had some time ago, but
with some modifications.

1823
02:22:52,560 --> 02:22:58,800
» Yeah, thank you. This item relates to a
zoning amendment application that

1824
02:22:56,479 --> 02:23:03,600
council gave three readings to on
November the 24th, 2025.

1825
02:23:02,000 --> 02:23:08,560
Since that time, the applicant has
received updated survey information from

1826
02:23:05,920 --> 02:23:13,520
the surveyor for the subject property,
which has altered the proposed lot

1827
02:23:10,560 --> 02:23:18,080
layout. Because the proposed CD8 zone
was specifically for this proposed

1828
02:23:16,080 --> 02:23:22,000
subdivision of the subject property,
amendments are also required to the zone

1829
02:23:20,319 --> 02:23:26,000
to accommodate the updated survey
information specifically in relation to

1830
02:23:24,080 --> 02:23:29,760
the minimum lot size and minimum lot
width. As such, staff are recommending

1831
02:23:28,319 --> 02:23:33,680
that council receive third reading of
the zoning amendment bylaws and that

1832
02:23:31,600 --> 02:23:38,319
council amend the bylaw and give third
reading to the bylaw. Staff are also

1833
02:23:36,240 --> 02:23:42,240
recommending that a section 219 covenant
be registered as a charge on title to

1834
02:23:40,560 --> 02:23:46,080
secure the accessible washroom for the
secondary suite and either lot two, lot

1835
02:23:44,000 --> 02:23:49,359
three or lot four and ensure that a
residential fire sprinkler system is

1836
02:23:47,760 --> 02:23:53,760
installed in each of the residential
units to address the concerns of the

1837
02:23:51,359 --> 02:23:56,640
fire department. The applicant is also
here to answer any questions that

1838
02:23:55,120 --> 02:24:02,399
council may over the application and
also happy to answer any questions that

1839
02:23:58,560 --> 02:24:06,160
council may have on the uh application.
>> Thank you. very convenient having the

1840
02:24:03,920 --> 02:24:09,920
same applicant for for two applications,
but I'm too bad that you're here at the

1841
02:24:08,160 --> 02:24:12,800
end of the night, not the beginning. Uh,
councelor Brieweight.

1842
02:24:11,200 --> 02:24:18,479
» Uh, thanks very much, Mayor. And I just
wanted to um clarify from staff that um

1843
02:24:15,359 --> 02:24:22,560
aside from the res uh revised survey and
corresponding lot dimensions that no

1844
02:24:20,800 --> 02:24:26,080
other aspect of the development has
changed, including building size, floor

1845
02:24:24,319 --> 02:24:29,359
area, setbacks, landscaping, anything
like that.

1846
02:24:27,520 --> 02:24:33,120
» Mr. Green,
>> that is correct. There's only those

1847
02:24:30,800 --> 02:24:36,960
changes to the minimum lot area and the
minimum lot width that has changed as a

1848
02:24:35,680 --> 02:24:42,240
result of that updated survey
information and that was a result of a

1849
02:24:39,680 --> 02:24:46,479
posting plan adjacent to this property
which then required the surveyor of this

1850
02:24:44,160 --> 02:24:50,479
property to submit a new posting for
this property which then resulted in

1851
02:24:48,560 --> 02:24:55,920
this ability to change the proposed plan
of subdivision.

1852
02:24:53,359 --> 02:25:04,200
» Thank you. And then my my next question
um is uh does the narrower lot create

1853
02:24:58,720 --> 02:25:04,200
any challenges for uh emergency access?

1854
02:25:05,120 --> 02:25:14,240
» So the the proposed common property i.e.
The access driveway for these four lots

1855
02:25:10,880 --> 02:25:18,240
is below 6 m which is the cut off for
when a fire department requires those

1856
02:25:16,640 --> 02:25:22,800
buildings to be sprinkled. And that is
the reason for the section 219 that

1857
02:25:20,560 --> 02:25:26,319
would require the four buildings to be
sprinkled at time of building permit.

1858
02:25:24,399 --> 02:25:30,160
And we're recommending that this be
dealt with through a section 219. So

1859
02:25:28,080 --> 02:25:34,160
that at the time of building permit uh
that that covenant will be on title for

1860
02:25:32,720 --> 02:25:37,760
the building department to know that
there is a requirement for those four

1861
02:25:35,520 --> 02:25:41,280
buildings to be sprinklered. Thank you,
Mr. Barv. I can just get you to turn off

1862
02:25:39,359 --> 02:25:45,200
your microphone. It's just that's okay.
Thank you. Uh just prevents any feedback

1863
02:25:43,280 --> 02:25:49,280
loop from happening. Uh any other
questions for staff or the applicant?

1864
02:25:47,439 --> 02:25:53,600
Councelor Watson.
>> Yes, I do. Um actually, um it's about

1865
02:25:51,680 --> 02:25:59,280
the sprinkling requirements in the
driveway width and I just wondered um

1866
02:25:56,080 --> 02:26:02,080
the sprinkling adds,
you know, I don't know proportionally,

1867
02:26:00,479 --> 02:26:05,680
but it certainly adds cost to the
project. And I wondered if the

1868
02:26:03,760 --> 02:26:08,960
alternative of widening the driveway
access was one of the things that was

1869
02:26:07,359 --> 02:26:11,760
considered if you could meet those fire
requirements without having sprinkling

1870
02:26:10,399 --> 02:26:15,200
and if that was something that was ever
discussed with the applicant or a

1871
02:26:13,520 --> 02:26:19,520
possibility.
>> Mr. Green uh through your worship to

1872
02:26:17,840 --> 02:26:22,399
council Watson. Yes, that was a a
comment back to the applicant to say

1873
02:26:20,880 --> 02:26:26,399
that they the new plan of the
subdivision had a a driveway with less

1874
02:26:25,120 --> 02:26:29,920
than six meters which was the
requirement for our fire department and

1875
02:26:27,760 --> 02:26:35,439
as such the applicants had already
agreed that the buildings would be happy

1876
02:26:31,920 --> 02:26:39,920
to be sprinkling those buildings.
>> Yeah. So, if I could also just direct

1877
02:26:37,359 --> 02:26:44,080
can I direct a question to the applicant
just so that I I'm clear about that.

1878
02:26:42,399 --> 02:26:48,399
Were you actually able to consider
widening the driveway as an alternative

1879
02:26:46,479 --> 02:26:53,359
to sprinkling? Was that was that a
design process that you actually contemp

1880
02:26:51,600 --> 02:26:56,479
you you thought through that that might
have saved you the cost of sprinkling?

1881
02:26:54,880 --> 02:27:00,000
Maybe it was six of one half dozen of
the other. I don't know.

1882
02:26:58,160 --> 02:27:04,160
» Um,
>> yes. Uh, we did we did look at widening

1883
02:27:02,000 --> 02:27:10,399
the driveway. Um, what ends up happening
is the driveway width comes closer to

1884
02:27:08,000 --> 02:27:13,600
the south property line and there are a
number of trees that we're planting and

1885
02:27:12,160 --> 02:27:17,359
we're trying to salvage along that
property line. So, that's one reason we

1886
02:27:15,280 --> 02:27:24,720
didn't want to do it. Um the second
reason is uh it increases the

1887
02:27:21,200 --> 02:27:29,120
impermeable paving. So I I think we're
at our limits right now with impermeable

1888
02:27:26,640 --> 02:27:33,040
coverage.
>> So So that's another reason that we we

1889
02:27:31,439 --> 02:27:37,359
decided not to do it.
>> Great. Thank you. I just wanted to

1890
02:27:34,399 --> 02:27:40,800
understand that. Great.
>> Thank you. I don't see any other

1891
02:27:39,040 --> 02:27:44,880
questions and we don't have public input
on this item. So I'll need someone to go

1892
02:27:43,040 --> 02:27:50,960
through. There's a number of uh of
bylaws that have to be read into the

1893
02:27:46,479 --> 02:27:54,160
record. Uh so if we can start somewhere,
>> uh your worship, I would move that

1894
02:27:52,399 --> 02:28:00,479
council resend the third reading of
zoning bylaw number 3531 1986, amendment

1895
02:27:57,359 --> 02:28:03,840
bylaw number 4937 2025.
>> Second.

1896
02:28:01,120 --> 02:28:07,040
» Seconded. Thank you. Any discussion?
>> Go ahead, councelor Brie.

1897
02:28:05,040 --> 02:28:11,120
» Uh thanks. Um, I actually um went back
and looked on this one because I

1898
02:28:08,880 --> 02:28:15,520
remember it um coming to council before
and I I did vote in opposition of this

1899
02:28:13,439 --> 02:28:20,640
um based on what I felt was the
neighborhood fit and density. Um and

1900
02:28:17,600 --> 02:28:24,720
that rationale for me is is really
largely unchanged. I think it's I think

1901
02:28:22,319 --> 02:28:28,080
you'll end up with a nice product, but I
think that for me it's it's a little bit

1902
02:28:26,560 --> 02:28:32,640
too much density for that neighborhood
fit. So I I'm I'm probably going to end

1903
02:28:30,560 --> 02:28:37,280
up voting against all of these which
seems weird to be voting against a

1904
02:28:34,479 --> 02:28:42,479
resins and then um so I might vote for
the first two but then I'll be voting

1905
02:28:39,200 --> 02:28:45,200
against the the the next ones. So thank
you.

1906
02:28:43,120 --> 02:28:50,080
» Understood. I appre always appreciate
comments of voting against things. Uh so

1907
02:28:47,439 --> 02:28:55,439
we have a mover and a seconder uh for
the motion to resend. Uh see no

1908
02:28:53,280 --> 02:28:59,920
discussion. All those in favor? Any
opposed? None opposed. I worship I would

1909
02:28:58,399 --> 02:29:04,240
move the council amend zoning by law
number 3531 1986 amendment by law number

1910
02:29:02,560 --> 02:29:09,120
4937205
by a revising the minimum lot area in

1911
02:29:06,880 --> 02:29:15,680
section 7.8.5
uh subsection 1 to 286 square meters and

1912
02:29:13,520 --> 02:29:24,399
b revising the minimum lot width in
section 7.8.5 subsection 3 to 5.5 m.

1913
02:29:20,479 --> 02:29:29,280
» Seconded. Thank you. Any discussion? All
those in favor? Any opposed? None

1914
02:29:27,280 --> 02:29:32,800
opposed. Please continue.
>> I would move your worship the council

1915
02:29:31,120 --> 02:29:38,800
give third reading to zoning by number
3531 1986 amendment bylaw number 4937

1916
02:29:36,800 --> 02:29:42,560
2025 as amended.
>> Second.

1917
02:29:39,760 --> 02:29:46,720
» Seconded. Any discussion?
Seeing none. All those in favor and

1918
02:29:44,880 --> 02:29:50,800
those opposed. Council braith oppose.
That carries.

1919
02:29:48,720 --> 02:29:54,000
» This is a large one you worship. Uh, I
would move that council direct staff to

1920
02:29:52,560 --> 02:29:58,640
work with the applicant on a covenant
under section 219 of the land title act

1921
02:29:56,720 --> 02:30:04,479
registered prior to adoption of zoning
bylaw number 3531 1986 amendment bylaw

1922
02:30:01,680 --> 02:30:08,080
number 49372025
as a charge against title to all of the

1923
02:30:06,479 --> 02:30:12,960
land in the proposed comprehensive
development zone that secures a the

1924
02:30:11,040 --> 02:30:19,520
provision of an accessible washroom for
the secondary suite on either stratalot

1925
02:30:15,439 --> 02:30:23,040
2, three or four and b the provision of
residential potential fire sprinkler

1926
02:30:20,960 --> 02:30:27,439
systems for all units in the development
in compliance with the BC building code,

1927
02:30:25,280 --> 02:30:33,920
BC fire code and building and plumbing
bylaw number 4247.

1928
02:30:30,160 --> 02:30:38,399
» Second move and seconded any discussion
seeing none. All those in favor any

1929
02:30:36,399 --> 02:30:43,760
opposed councelor Braithweight to oppose
that carries.

1930
02:30:40,880 --> 02:30:48,800
Uh so this is not for adoption at this
point. We come back for a future uh

1931
02:30:46,319 --> 02:30:53,040
piece of that correct subject. Okay.
Thank you. Uh we then moved to good luck

1932
02:30:51,760 --> 02:30:57,200
with the project. Although we'll come
back here for final adoption after all

1933
02:30:54,479 --> 02:31:02,800
those things are done. Uh we now move to
uh sessions items 113 through 116. These

1934
02:31:00,720 --> 02:31:07,920
are all related to the uh blasting
regulation changes. Um Mr. B, I'll let

1935
02:31:06,080 --> 02:31:11,760
you provide the introduction for all
four and then I'll I'll go through them

1936
02:31:09,280 --> 02:31:17,200
procedurally.
>> Thank you. Um the new blasting and rock

1937
02:31:15,280 --> 02:31:22,160
breaking bylaw uh represents the
culmination of a review that began in

1938
02:31:19,359 --> 02:31:26,800
2020 in response to resident concerns
regarding blasting activities in Oak

1939
02:31:24,319 --> 02:31:30,479
Bay. Since that time, staff have
completed technical review work and

1940
02:31:28,640 --> 02:31:35,439
multiple rounds of public and industry
consultation and the proposed regulatory

1941
02:31:33,120 --> 02:31:39,200
framework in the bylaws now seeks to
balance community livability objectives

1942
02:31:37,920 --> 02:31:42,800
with the practical and safety
considerations raised throughout the

1943
02:31:40,960 --> 02:31:47,680
process.
Um, as the bot implemented, staff will

1944
02:31:45,040 --> 02:31:52,000
continue to monitor uh its effectiveness
and we would report back to council on

1945
02:31:49,600 --> 02:31:56,880
any significant issues or recommended
amendments that might emerge through

1946
02:31:53,840 --> 02:32:00,160
experience with the new regulations. Um,
yeah, today these four bas are in front

1947
02:31:58,399 --> 02:32:05,680
of you for adoption and that would
introduce the new regime as of tomorrow

1948
02:32:03,359 --> 02:32:09,359
and we have done our preparations. We
still have some to complete uh but we're

1949
02:32:07,680 --> 02:32:13,520
largely prepared for this change. Thank
you.

1950
02:32:10,319 --> 02:32:17,280
» Great. Thank you very much, Mr. B. Uh,
are there any questions on any of these

1951
02:32:14,960 --> 02:32:20,960
before I get to the motions? Go ahead,
Council Green. Oh, go ahead, Council. We

1952
02:32:19,359 --> 02:32:23,680
had questions.
>> I think she was going to move.

1953
02:32:21,840 --> 02:32:28,160
» Oh, I was going to make a motion.
>> I just had a really quick question. Um,

1954
02:32:25,840 --> 02:32:32,800
there there I noticed that it says one
blasting permit every 12 months. And I'm

1955
02:32:30,800 --> 02:32:37,680
wondering what happens if a project like
legitimately has requires two blasting

1956
02:32:35,840 --> 02:32:43,600
phases. Do we just have to grant an
exemption in that case?

1957
02:32:41,520 --> 02:32:48,000
Mr. B.
>> Thank you, Mayor. For you, there there

1958
02:32:45,200 --> 02:32:52,720
is an option to either extend the permit
uh for certain reasons. That might be

1959
02:32:50,479 --> 02:32:57,800
one option. And the other option uh for
an extra permit, I'm not quite sure. Um

1960
02:33:00,720 --> 02:33:07,840
but um yeah, that might be through
council decision if the pilot doesn't

1961
02:33:04,560 --> 02:33:10,720
give staff that option. Thanks.
>> Thank you.

1962
02:33:10,800 --> 02:33:17,680
Green,
>> I'm prepared to make a motion. Second,

1963
02:33:15,840 --> 02:33:21,359
» can I just uh I need you to read it into
the motion to the record, please. So,

1964
02:33:19,600 --> 02:33:26,240
for 11.3.
>> Sorry.

1965
02:33:24,319 --> 02:33:36,000
» I just need that council adopt blasting
and rock breaking by number 4958 2026.

1966
02:33:30,160 --> 02:33:41,520
» Moved and seconded. Uh any discussion?
Okay. All those in favor? Any opposed?

1967
02:33:38,560 --> 02:33:46,000
Not opposed. That carries. Can you just
continue on council brace if you have it

1968
02:33:43,040 --> 02:33:52,000
handy for 11.4
>> uh for um 11.4? Yeah. I I'll move that

1969
02:33:50,319 --> 02:33:58,880
council adopt anti noise bylaw number
3210 1997 sorry 1977 amendment bylaw

1970
02:33:56,399 --> 02:34:02,960
number 4960 2026.
>> Seconded. Thank you. Any discussion on

1971
02:34:01,120 --> 02:34:08,160
adoption? Seeing none. All those in
favor? Any opposed? None opposed.

1972
02:34:06,319 --> 02:34:15,120
And I'll move that council adopt
building and plumbing bylaw number 4247

1973
02:34:10,800 --> 02:34:19,840
2005 amendment bylaw number 49592026
and seconded. Thank you. Uh all those in

1974
02:34:18,080 --> 02:34:25,120
favor
opposed and 11.6.

1975
02:34:23,280 --> 02:34:29,840
» I'll move that council adopt planning
building and development fees and

1976
02:34:26,399 --> 02:34:34,080
charges bylaw number 48452023
amendment bylaw number 49612026

1977
02:34:32,800 --> 02:34:38,479
blasting.
>> Move and seconded. Thank you. All those

1978
02:34:35,840 --> 02:34:41,840
in favor? Any opposed? None opposed. Is
there any new business or notices

1979
02:34:40,000 --> 02:34:48,560
emotions?
Not seeing any. We will see you all here

1980
02:34:44,240 --> 02:34:53,439
in September. Uh so have a great August
>> and uh hopefully there's no emergency

1981
02:34:51,280 --> 02:34:56,800
meetings before. Before that, uh we move
now to adjournment. I have a motion to

1982
02:34:54,960 --> 02:35:02,399
adjurnn. Move second. All those in
favor? Any opposed? None opposed. 929

1983
02:35:00,560 --> 02:35:06,347
and 59 seconds. Just squeeze under the
9:30 barrier.

1984
02:35:04,479 --> 02:35:08,366
Thank you everyone.
[sighs]