[0:29] All right, let's come to order.
[0:31] Already seems pretty orderly, but I'll hit
the gavel here anyway.
[0:37] This is the special, special called
meeting of the Board of Commissioners for—
[0:44] of the City of Oak Hill for August 19th,
2026. And we will begin with
[0:51] 2026. And we will begin with
introductions.
[0:52] We have all the commissioners here, so
we've got quorum.
[0:57] Let's begin with introductions.
[1:00] I'm Marshall Albritton, the city attorney.
[1:04] Joy O'Dell, Commissioner.
[1:05] David DeMarco, Commissioner.
[1:07] Dale Grimes, Mayor.
[1:09] Winston Evans, Commissioner.
[1:11] Scott Price, Commissioner.
[1:13] Steve Collie, City Manager.
[1:15] Desiree Lohr, City Recorder. Okay, that's
it.
[1:18] All right, all right,
[1:20] please join me in the Pledge of
Allegiance.
[1:23] I pledge allegiance to the flag of the
United States of
[1:29] America, And to the Republic for which it
stands,
[1:33] one nation under God, indivisible,
[1:37] with liberty and justice for all.
[1:40] All right, thank you.
[1:42] Um, all right, Steve,
[1:45] you have a next item is a presentation to
[1:50] commissioners.
[1:52] We have some presentations we want to do,
and the first one is, um, uh,
[1:57] a joint House Joint Resolution, and I'm
going to read this,
[2:01] and I would like for the commissioners to
stand because this is for the
[2:06] commissioners of the City of Oak Hill. So
if you'll stand, I will read this.
[2:12] So bear with me. There are some 14-letter
words in here, so I'm going to do my best.
[2:18] So if you all will stand, please. Yes, all
of you stand, please.
[2:23] Oh.
[2:25] I don't want to.
[2:26] Okay.
[2:26] All right. State of Tennessee House of
Representatives House Joint Resolution
[2:32] Representatives House Joint Resolution
Number
[2:33] 1229 by Representative Hemmer and Senator
Campbell.
[2:37] A resolution to honor the City of Oak
Hill's 4th of July celebration during
[2:43] America's semi-quincentennial.
[2:45] Whereas July 4th, 2026 marks the 250th
anniversary or semi-quincentennial of the
[2:51] adoption of the Declaration of
Independence by the Second Continental
[2:56] Independence by the Second Continental
Congress in
[2:57] Philadelphia in 1776, signifying the
founding of the United States of America,
[3:03] and whereas throughout 2 and a half
centuries the American people have
[3:09] centuries the American people have
continued
[3:10] striving to form a more perfect union,
[3:13] advancing the promise of liberty through
sacrifice, service, civic participation,
[3:19] and commitment to constitutional
principles.
[3:22] And whereas the state of Tennessee and its
citizens have contributed immeasurably to
[3:29] the strength, character, defense,
[3:31] prosperity of the United States through
their leadership, innovation,
[3:37] military service, and dedication to
community and country.
[3:41] And whereas the celebration will include a
parade, a picnic,
[3:46] and various family fun and games for the
entire community.
[3:51] Whereas the semi-quincentennial offers a
historic opportunity for the reflection,
[3:57] gratitude, education,
[3:58] and renewed commitment of the ideas upon
which this nation was founded,
[4:04] be it resolved by those—
[4:06] by the House of Representatives of the
114th General Assembly of the State of
[4:12] Tennessee, the Senate concurring,
[4:14] That we honor the City of Oak Hill's 4th
of July celebration during America's
[4:20] semi-quincentennial, extending our best
wishes to host Robert Deal,
[4:26] the commissioners, and the good people of
the City of Oak Hill for a festive
[4:32] memorial event. Adopted April 6th, 2026.
[4:35] Signed by Speaker of the House Cameron
Sexton, Speaker of the Senate Randy
[4:41] Sexton, Speaker of the Senate Randy
McNally,
[4:41] and the Honorable Governor Lee.
[4:44] And so I will present this to the
commissioners if you all will gather for a
[4:50] photograph.
[4:50] Where are we going to gather?
[4:55] You guys gathered by the flag?
[4:57] Okay, yeah, so if you guys can kind of
just kind of
[5:02] form a semicircle there.
[5:04] Yeah, here we go.
[5:06] Let me, uh, yeah, I'll slide right in
here.
[5:10] All right, all right, so you guys get a
hold of that.
[5:15] Everybody in?
[5:16] Everybody looks good.
[5:20] All right, congratulations.
[5:23] We will place this in an honorable
position
[5:27] here in the hall.
[5:28] All right, very good. Thank you.
[5:31] We should also thank the people who—
Robert Deal, I'm glad he was mentioned,
[5:36] and others who have organized that this
year and in years past,
[5:41] and the neighbors who live around
Stonewall Drive and Clendenin, et cetera.
[5:46] Mr. Mayor?
[5:49] Yes, sir.
[5:49] In the spirit of reciprocity,
[5:53] maybe we should do a resolution
congratulating the General
[5:59] Assembly on the $1.2 billion Wow,
[6:02] that's pretty impressive. Is that billion
with a B?
[6:08] With a B.
[6:08] All right. Now—
[6:14] And you have 2 presentations there.
[6:16] Okay.
[6:17] And now I have 2 presentations to make
here.
[6:22] And this is to our 2 outgoing
commissioners.
[6:26] We did have an election and we have 2 new
commissioners who are going to
[6:34] be joining us at our— later this month at
the August 20th,
[6:40] whatever the day is, 25th meeting,
[6:43] which is when these 2 commissioners' terms
will end.
[6:48] And I think I'll I'll start with Ms.
[6:52] O'Dell, Commissioner O'Dell,
[6:55] who has served on the Commission for 6
years,
[7:00] having agreed to be drafted and appointed
to the Commission in 2020 to
[7:07] fill an unexpired term,
[7:09] and then in agreeing to run again or run
in 2022 to serve a complete
[7:16] term. I want to personally thank Joy for
being our timekeeper, not by—
[7:23] not so much by saying anything,
[7:27] but by her expressions and her looks and
her glancing up at the clock.
[7:34] And we will miss that. Oh, I'm sure.
[7:38] I will.
[7:41] Yeah, right. But you,
[7:42] you have been a trooper and you've been a
vital part of the Commission for these 6
[7:48] years. So I want to thank you very much.
[7:51] And, and with that, I'd like to present to
you this certificate which says to— wait,
[7:57] that's the wrong one. This is to— A
certificate of appreciation. Appreciation.
[8:03] Joy O'Dell, Commissioner, August 25, 2020
to August 25, 2026. Ironically.
[8:08] In recognition of your selfless service to
the Board of Commissioners and the City
[8:14] of Oak Hill, your dedication,
professionalism, high standards,
[8:19] and spirits reflect greatly upon you.
[8:22] Your hard work is essential to providing
first-class safety and service to the
[8:27] residents of Oak Hill.
[8:29] The City of Oak Hill is proud and honored
for your years of service and commitment.
[8:35] Signed by the City Manager and by me.
[8:38] Thank you.
[8:40] And we also have a parting gift, and it's
almost simulated Irish crystal.
[8:45] And it says, to Joy O'Dell, Commissioner,
[8:48] in grateful recognition of your service on
the Board of Commissioners, August 25th,
[8:55] 2020. to August 25th, 2026.
[8:57] Your leadership, integrity,
[8:59] steadfast dedication have made a lasting
impact on our community.
[9:04] And here's a— here's an oak tree for you.
[9:07] That's gorgeous. Thank you.
[9:10] All right, and the second certificate here
is for Commissioner Scott Price.
[9:17] Commissioner Price also was drafted to
run, and he agreed to run,
[9:24] and he ran well and won 4 years ago and
has been a source of a great deal of
[9:31] wisdom over the course of these last 4
years.
[9:36] I don't know if anyone else is going to
have quotes from James Madison or from
[9:44] Cotton Mather or the Bible or whoever else
you bring forward to sprinkle
[9:51] throughout our proceedings.
[9:54] But we'll miss that as well,
[9:56] and we'll miss you as we'll miss
Commissioner O'Dell.
[10:02] So I want to thank you very much for your
service,
[10:07] and so I do have this certificate as well.
[10:11] Mr. Mayor, I think we're forgetting
something.
[10:14] I think we should remember the The prior
service by Commissioner Price at the
[10:19] Planning Commission for many years in
previous years,
[10:23] and I forget how many years it is.
[10:26] You remember?
[10:29] 16. That's 22 years— 20 years of service,
2 decades.
[10:36] Thank you.
[10:36] It's an honor.
[10:37] Okay.
[10:38] And we have a parting gift also. This is
for Scott Price, Commissioner.
[10:43] In grateful recognition of your service on
the Board of Commissioners from August
[10:48] 23rd, 2022, August 25th, 2026, your
leadership, integrity,
[10:52] and steadfast dedication have made a
lasting impact on our community.
[10:56] And, and thank you for all your Madison
quotes.
[10:59] Thank you.
[11:00] Thank you.
[11:07] And he finished my Madison Quadrant, if
you might remember.
[11:12] All right, very good. So the next item on
the agenda will be public comments.
[11:18] And so if anyone wishes to come forward
and make any public comments,
[11:24] the podium is there.
[11:26] And I ask you to come forward and state
your name and your Your address.
[11:32] And as you know, we do have the, the
ordinance—
[11:36] the fence ordinance is up for second
reading and final passage today, or
[11:42] reading and final passage today, or
adoption,
[11:42] I guess. And, um, so if you have comments
on that,
[11:46] even though we had a public hearing at the
last meeting, um, this,
[11:52] this gives you another time to say any
last words that you want to before this—
[11:59] the commissioners consider this on final
passage. So anyone have any comments?
[12:05] I do, but I'm signing the roll.
[12:14] I'm Flynn Doyle. My address is 3545
Pleasant Valley Road.
[12:17] First, I want to start off by thanking Joy
and Scott for their service.
[12:22] I have served on I've been on commissions
before, and I know how much time it takes.
[12:27] But it also goes without saying, thank you
to the rest of y'all who are still on,
[12:32] because I know that's still dedication and
what all that means.
[12:35] Speaking in opposition to anything makes
it feel like it's contentious.
[12:40] This isn't contentious,
[12:41] because I know everybody that serves on
the commission has the heart of Oak Hill—
[12:46] that's why they're here serving— and the
protection of Oak Hill in mind.
[12:50] Thank you.
[12:51] With that being said,
[12:53] and I do appreciate I have expressed some
concerns via email and have been unable to
[12:58] attend other meetings, and I apologize for
coming late to the table, you might say.
[13:04] But the responses that I have given were
appreciated.
[13:07] But I still have one issue that remains,
[13:10] because I do think some things were taken
into consideration in the last and some
[13:15] changes made.
[13:16] Yes.
[13:17] And may have been during a public hearing
understood better,
[13:21] but not having participated in those, I
apologize,
[13:25] of prohibiting fences in the front yards
of districts, some districts,
[13:30] but not all districts.
[13:31] And living in a district that a front yard
fence is prohibited,
[13:35] those yards are smaller,
[13:37] could drive a need for a family to need a
fence in a front yard to participate Fully
[13:42] with their kids or their animals,
[13:45] protecting them from the street and those
kind of things.
[13:48] And so it seems to me that a consideration
should be given for those smaller lots in
[13:54] those zones who might have those issues.
[13:57] I know it seems that part of the issues
that were driven was by a large privacy
[14:02] fence that created a safety hazard in a
shared driveway.
[14:06] That was clearly Taken care of in here.
[14:08] But it seems to me fences that are being
allowed in other parts of the city
[14:13] allowed in other parts of the city
wouldn't
[14:14] create those kind of problems because
y'all have done such a good job of
[14:19] y'all have done such a good job of
drafting
[14:19] this legislation. So I don't know.
[14:22] I guess I would challenge y'all to
reconsider the exclusion.
[14:26] And this is coming from a homeowner who
has a fence, who has—
[14:30] didn't fence his front yard, but strongly
considered that.
[14:34] Thank you.
[14:35] For the need of grandchildren and dogs
that might allow me to better fully
[14:40] that might allow me to better fully
utilize
[14:40] my yard. And with a nonconforming lot that
I have,
[14:43] makes me basically have an English garden
style backyard,
[14:47] which was a big part of my consideration.
[14:49] I think we also need to always consider
when we're passing laws that it creates an
[14:54] undue burden to try to get variances from
homeowners to try to justify why they need
[14:59] what they need. When they've been longtime
homeowners.
[15:03] And it also creates an undue burden, I
think,
[15:06] on these boards and on the city itself to
try to deal with all those kind of things.
[15:11] So I think in passing any legislation,
[15:13] we should always be trying to figure out
ways to not have to encourage people to go
[15:18] get variances to accomplish and live a
full life here in the city of Oak Hill
[15:23] full life here in the city of Oak Hill
with
[15:23] their families in different stages of
their life. So I just appreciate that.
[15:28] I want that to be taken into
consideration.
[15:31] I know I'm late to the game and I
apologize.
[15:33] Okay.
[15:35] Thank you for your comments.
[15:37] Anyone else like to make a public comment
on the fence or anything else?
[15:41] Good afternoon. My name is Tanisha
Hartlove and I reside at 5215 Franklin
[15:46] Hartlove and I reside at 5215 Franklin
Pike.
[15:47] And I am very, very new to the
neighborhood.
[15:50] I'm sorry, I didn't realize the protocol
when I spoke out. Just a second ago.
[15:55] I have not completely read through the
ordinance, so if I speak,
[15:59] I may need some points of clarification.
[16:02] But I will tell you, the thing that drew
me to Oak Hill, of course,
[16:06] was the beauty of the trees and of the
lots and of being close to the city.
[16:11] What I didn't know and what I never wanted
was to live in a subdivision,
[16:16] and so I didn't want to move to an area of
town in Davidson County that would be
[16:22] treated like a subdivision. Of course, I
know there has to be rules and
[16:27] know there has to be rules and
regulations.
[16:27] I'm an attorney of 24-plus years, and
there has to be rules and regulations.
[16:33] We don't want 20-foot fences.
[16:35] But I do think that there is some beauty
in having some individuality amongst the
[16:40] landscapes that everyone has.
[16:42] My husband and I are in the process right
now And we have been permitted,
[16:47] thank goodness, but we have not finished
our fix. And it staggers and stair-steps.
[16:53] And in some areas, we've been told that
we're going to have to remove some of
[16:58] we're going to have to remove some of
those
[16:58] areas so that it comes into compliance
with being at least under 6 feet.
[17:03] I wish that we had known sooner about this
ordinance.
[17:07] I think we will be okay since we're
grandfathered in,
[17:10] since we do have the permit as of today.
[17:13] Thank you.
[17:14] But there are some newcomers to the area,
and they're not coming like me.
[17:18] I'm not coming to make trouble, but I did
not move to a suburb.
[17:22] I didn't move to a place that has a
homeowners association because I did want
[17:26] homeowners association because I did want
a
[17:26] little bit of autonomy to create the type
of home that I want to live in.
[17:31] And so I would hope that that would be
considered.
[17:33] I don't know if this has already been
asked and answered or debated ad nauseam,
[17:38] but that is an issue that—
[17:40] Thank you.
[17:40] is important to me. Also, hearing the last
presenter's— what he had to say,
[17:45] I think it is important that, yes, trees
and our canopy is important, but for me,
[17:51] people are also important.
[17:53] And our pets are an extension of our
family, and they are important.
[17:58] And so if we are going to treat certain
homes a certain way,
[18:02] we should treat all homes that same way.
[18:04] I think that there is I think that there
is a need for the fronts of yards to be
[18:10] fenced in if you have children, especially
small children, or if you have animals.
[18:16] And so I would hope that that also would
be taken into consideration today,
[18:21] that that be allowed for everyone
regardless of where you reside to be able
[18:26] regardless of where you reside to be able
to have
[18:27] a front fence. For me, consistency across
the board is key.
[18:31] Thank you.
[18:32] Because we never want to be in the
position again to treat some people
[18:36] position again to treat some people
certain ways
[18:37] and other people another way. Thank you.
[18:39] Thank you for your comments.
[18:43] Other commenters? Anyone wish to come
[18:48] forward?
[18:49] All right.
[18:58] Mayor Coles.
[18:59] Ron Coles, live at 1045 Gateway Lane,
[19:02] and like to say thanks again to
Commissioner O'Dell,
[19:05] Commissioner Price for their service, and
to all y'all really.
[19:09] And I know you've been working on, you
know, the fence ordinance for months,
[19:14] and there's been a lot of public input,
[19:17] and appreciate you listening to all these
different concerns and then doing what's
[19:22] in the best interest of the city as a
whole.
[19:25] And my good friend Flynn there, I mean,
[19:28] we live in a society today where sometimes
people can't disagree without, you know,
[19:33] really feeling opposed.
[19:35] So if I disagree, I respect y'all's
opinions,
[19:38] but have a different opinion on the
fences.
[19:41] The zones A, B, and C are the smaller
lots, and D, E, and F are larger,
[19:45] and generally along Franklin Road and some
on Times.
[19:49] Yes.
[19:51] So anyway, I agree with the— what you have
drafted, what passed on first reading.
[19:56] I think you've done a wonderful job trying
to get community consensus,
[20:01] which doesn't mean unanimity, it means
consensus.
[20:04] So thank you, and I hope you'll pass what
you've got drafted.
[20:08] And if people do have exceptions,
[20:10] you can go to the Board of Zoning Appeals
for those special exceptions.
[20:15] Thank you.
[20:15] with the hardship. But hope you'll pass
what you've got on second reading,
[20:19] and thanks again very much for, for what
you've done. Thanks.
[20:23] Thank you for those comments.
[20:28] All right, not to be redundant, but to be
redundant, I'm Trevor Howell,
[20:35] reside at 4721 Suwannee Road.
[20:38] Oak Hill, Tennessee, and I am not on the
fence with respect to this issue.
[20:45] I thought a little humor may be called
for.
[20:49] Can we quote you on that?
[20:50] Yes, please do, in the Greenhills
newspaper.
[20:54] But I am speaking here right now at this
podium in affirmation for what you have
[21:01] done as a Commission.
[21:03] To reiterate what Ron said just a few
minutes ago, You've done an expert job.
[21:10] You've done way beyond what's called of
you in study and in research to hopefully
[21:18] answer not everybody's desires, but
generally the community.
[21:23] And we've seen a lot of people come out
here, uh,
[21:27] in favor of this adoption of this second
reading of the first reading,
[21:34] and I too concur with the motion to adopt
this second reading of this ordinance as
[21:41] a law in the City of Oak Hill.
[21:44] And thank you so much for all of your
earnest and hard work.
[21:49] Thank you for those comments. Anyone else
wish to comment?
[22:00] All right.
[22:02] I see no one else coming forward, so
there's your chance.
[22:07] Uh, all right, so we'll, we'll close the
public comments.
[22:12] Um, and the next item of business is to
consider for adoption on second reading
[22:19] Ordinance 2026-05, an ordinance of the
City of Oak Hill, Tennessee,
[22:24] amending the Municipal Code, Chapter 14,
Zoning and Land Use Control,
[22:30] Section 14-123, Walls, Gatehouses, Entry
Monuments, and Gates.
[22:36] So that is the next item. Is there a
motion to approve that on second reading?
[22:42] So moved.
[22:43] All right. Is there a second?
[22:49] Second by Evans.
[22:53] Okay.
[22:53] All right, let's have any discussion.
Anybody wish to discuss?
[22:57] I, I would like to— this is O'Dell,
[22:59] and I would like to say that this is not a
perfect document,
[23:03] but we have been working on it for a year
and a half,
[23:06] and we've had such great communications
with the neighbors who have come and
[23:11] expressed their concerns.
[23:13] And while this is not perfect, this is I
think that's a good compromise.
[23:17] And if it needs to be tweaked later on,
[23:20] there's a new Commission coming in and I
hope they will do so.
[23:24] Okay. Thank you for that. Anyone else?
[23:29] Commissioner DeMarco.
[23:30] Yeah, I will say the original draft
allowed fences in the front yard and we
[23:37] had an overwhelming response against that,
against fences in the front yard.
[23:44] And we had hundreds of responses.
[23:47] I think there was a petition with over—
was it 100 or 200 signatures on it?
[23:54] And then just a ton of people stated they
were against them.
[24:00] And most of those people, when asked,
[24:03] said they were okay with the ones along
Franklin Road that were open and on
[24:10] the larger lots. So we made those changes.
All right. Anything else? No.
[24:17] Okay. All right. Commissioner DeMarco and
Commissioner
[24:22] Price, do you have anything to say?
Commissioner Evans?
[24:27] I think Commissioner DeMarco and
Commissioner O'Dell have already said what
[24:33] Commissioner O'Dell have already said what
needs to
[24:34] I think there's one thing that has to be
said, which is it's a good compromise.
[24:40] And we have different opinions on many
things,
[24:43] but I think it's a reasonable compromise.
[24:46] We can't make— unfortunately, we can't
make everybody happy.
[24:51] And so we have to do something to preserve
the character of this community.
[24:57] And I think it's for the better of the
overall common good that we arrive and All
[25:03] right.
[25:08] Thank you. Anybody, anything else? Well,
this is Grimes.
[25:13] I will— first of all, I want to say I
agree with my fellow Commissioners here,
[25:19] and believe me, this is a compromise.
[25:23] This has been through so many iterations
and so many different versions.
[25:29] And we've had so many meetings at which,
you know,
[25:33] I think this has probably stirred—
[25:36] this has probably been one of the most
commented on pieces of legislation that
[25:43] commented on pieces of legislation that
we've
[25:43] had in the last 6 years. And, you know,
and I understand that.
[25:49] And at the same time, I hear what Mr.
Doyle said.
[25:53] Yes.
[25:53] And I can understand that point of view as
well.
[25:57] And, you know, of course,
[25:59] you do have recourse if you need to build
a fence in the front yard immediately.
[26:04] Our first house in Oak Hill had what
probably would not be allowed anymore.
[26:10] It was a split rail fence that during our
13 years of living—
[26:14] that just went along the very front along
the street.
[26:19] Yes.
[26:19] Over that period of time, it mostly fell
down.
[26:23] And I think that's probably from my sons
playing on it.
[26:28] It didn't keep them in very well, I'll say
that.
[26:31] But I think that, you know,
[26:34] maybe it would be worth some future
meeting to consider whether smaller lots,
[26:40] you know, A, B and C are very different.
[26:43] A is a quarter acre, B is a half acre, and
C is 1 acre.
[26:48] And most of the lots in Oak Hill are 1
acre.
[26:51] So that— and it was mainly perhaps the
people in the 1 acres, but not entirely.
[26:58] I think there were people from other
smaller lots who were also saying that
[27:04] smaller lots who were also saying that
they did
[27:05] not want to have fences in the front yard.
So we have done the best we could.
[27:11] I need to thank Commissioner Evans for
starting us out on this process.
[27:17] this and, and having the pen to make
revisions throughout.
[27:22] And I'm in favor of this, of this
ordinance, and we'll be voting in favor.
[27:28] So anybody else have anything else? All
right, shall we move the question?
[27:34] We're ready to vote? Anybody? Okay.
[27:37] All right.
[27:38] All in favor of passing or adopting on
second reading Ordinance 2026-05,
[27:44] an ordinance of the City of Oak Hill,
Tennessee, amending the Municipal Code,
[27:50] Chapter 14, Zoning and Land Use Control,
Section 14-123, Walls, Gatehouses,
[27:55] Entry Monuments and Gates?
[27:57] Mr. Mayor?
[27:59] Yes, sir.
[27:59] And we need to do a roll call vote so we
can get names and votes.
[28:04] Oh, okay.
[28:05] Oh, that's right.
[28:06] Yeah, okay. Yeah, um, okay. Yeah, um, all
right, so we'll begin.
[28:14] Commissioner O'Dell, aye.
[28:17] DeMarco, aye.
[28:19] Grimes, aye.
[28:20] Evans, aye.
[28:22] Price, nay.
[28:23] All right, so we have 4 to 1 and the
ordinance is adopted.
[28:28] And will become part of our Code of
Ordinances.
[28:32] And I thank everybody who came today,
everybody who came at past meetings.
[28:37] All of the input has been very helpful.
[28:40] And, you know, we've— as a lawyer,
[28:43] I've been told for years that if you come
to a settlement that neither party is
[28:49] happy with, then you've probably got a
good settlement.
[28:54] I don't know if that really holds true,
but Uh, that's kind of where we are,
[29:00] and I hope that there's enough in here
that people like, uh, that everybody
[29:06] that people like, uh, that everybody
likes,
[29:06] that, uh, that they'll be satisfied with
this for a while. So thank you.
[29:12] Um, and the next item on the agenda, uh,
[29:15] is the annual evaluation and performance
review of the city manager.
[29:20] Um, so now this is This is one of those
tricky things here that we have to do in
[29:27] public, which is, to my mind, completely
absurd. But that's the law in Tennessee.
[29:33] It's not the law in other states, just so
you know,
[29:37] that have their own Sunshine Laws.
[29:40] But maybe that's the piece of legislation
I ought to write.
[29:45] That's right. TML is looking for
suggestions.
[29:49] Yeah, yeah, let's amend that.
[29:50] I'll help you write that one.
[29:52] Okay.
[29:53] Yeah.
[29:54] Um, so, um, Steve, did you get your
review?
[29:59] I did. I had— I got it.
[30:00] Okay, good. I want to make sure, and, and
all the commissioners, you guys—
[30:06] the process here was that, um, the, um,
someone from the, um,
[30:11] MTAS organization over at UT provided us
with a form with questions to answer in
[30:17] just checkmark form, whether somebody is—
needs improvement,
[30:22] whether they're performing to
expectations,
[30:25] or whether they're exceeding expectations,
[30:29] which I know we've all seen that kind of
form.
[30:32] And then there were also narrative
questions to be answered as a—
[30:38] in Yes.
[30:39] So all the Commissioners filled those out.
[30:43] We sent them individually back to the
person at MTAS who compiled those for us
[30:50] person at MTAS who compiled those for us
and
[30:50] then sent them back to me to put them in
final form, I guess.
[30:55] And I can't say that I'm totally satisfied
with the final product.
[31:01] I'm not familiar with the form or the
particular process,
[31:06] but I am satisfied that it's come out with
a good result.
[31:11] And you've seen it, all the Commissioners
have seen it.
[31:16] No one has made any comments to me about
what ultimately came from the tabulation.
[31:24] And so I think that in my, in my view,
it's a good review.
[31:29] I will say for the record, there was
absolutely nothing that was,
[31:34] that needed improvement. So no, no needs
improvement.
[31:39] There was a— there were some people who
gave exceeds expectations on things that
[31:46] others said meets expectations.
[31:49] And, you know, that's just like any kind
of evaluation in the employment place.
[31:56] I've done that for years with associates
in law firms and in my law firm,
[32:02] and I know that there are hard graders and
there are easy graders.
[32:08] And so, you know, since we don't have
anything to go by except our own— well,
[32:15] that's what we think, that's what I think—
and we can't talk about it,
[32:21] and Except right here.
[32:25] So highly subjective.
[32:26] It's very subjective. It's very
subjective.
[32:29] So I think that, you know, what I would
say, Steve,
[32:33] is that regardless of all those questions,
[32:36] and none of them really specifically asked
about, to my mind,
[32:41] the things that you exceeded doubly and
triply on this last year,
[32:46] and that would be primarily Dealing with
the ice storm and the aftermath and the
[32:52] cleanup and all of that, Steve was an
integral part of everything that was done,
[32:58] directing everything that was going on in
Oak Hill,
[33:02] except what NES was doing or not doing.
[33:05] But anyway, Steve, it's, it's been a, it's
been a tough year. It's been a big year.
[33:11] We We had good financial results,
[33:14] but we also had to borrow a lot of money
from our savings account to pay for that
[33:20] cleanup, but that's just what it cost.
[33:23] And I just want to tell you that I
appreciate what you have done this year
[33:29] appreciate what you have done this year
and in
[33:29] years past, and you do an excellent job.
[33:32] I will continue to strive in my process of
mediocrity in order to find success.
[33:42] I don't think that applies at all.
[33:46] I've been working on that a little bit.
[33:49] Does anyone else wish to say anything?
[33:53] I think I speak for the Commission in what
I
[33:58] just said.
[33:59] You do.
[34:00] Yes, I don't think that any city manager
in the No one in the history of Oak Hill
[34:05] has had to deal with the magnitude of
issues he has.
[34:09] The pandemic funds that we used for
stormwater improvement was $2 million.
[34:13] We have a normal budget of about $3
million,
[34:16] and then we had $2 million of stormwater
improvements from pandemic money.
[34:21] Much of that was wrapped— well, I guess
all of it was wrapped up this past year,
[34:26] but most of it was done in this past year.
[34:29] Yeah.
[34:29] It was numerous projects. It took a lot of
management.
[34:33] And then the $3 million— what's the final
number on that?
[34:36] $3.5 million.
[34:38] $3.5 million. So, you know, that's more
than double the budget, those 2 items.
[34:45] And it's just while managing everything
else very well.
[34:50] Citizens' comments, complaints, and, you
know, all the zoning issues,
[34:56] All the permits, highest rate of permits
ever, I think, certainly in dollars.
[35:03] You know, so he's just— and he's managed
it all very well.
[35:09] All right. Anybody else have anything?
[35:15] Thank you.
[35:18] Okay. So it remains for us now to provide
a percentage for the bonus.
[35:25] And let's see, actually, I did not bring
any extra paper here with me.
[35:31] I guess I can tear a page out.
[35:33] But if everybody can just write on their—
on a piece of paper and hand it to me,
[35:40] the percentage.
[35:42] And that—
[35:42] oh, good. Desiree, always on top of
things.
[35:46] Always, always here.
[35:48] Thank you, Mr. President.
[35:49] What's the range of—
[35:52] The range is 10% to 18%.
[35:54] Yeah, those sheets of paper will not
accept anything but an 18.
[36:01] That's why we had these— that's why we
handed those out to you.
[36:08] But they don't— it's not written on there
yet. And, and Oh, okay, thank you.
[36:14] Um, and, um, we, uh, also, Steve,
[36:17] none of this is going to affect the budget
because the budget has the maximum
[36:23] already built into it. So if we do less
than the maximum, then that just—
[36:30] that's just—
[36:30] it just comes out of the fund balance.
Yeah, yeah. So, so, okay.
[36:35] Is that F-U-N or F-U-N?
[36:40] Thank you. All right.
[36:44] Now, who is— well, that looks good.
[36:51] Okay. All right. David,
[36:56] these are only double-digit numbers,
[37:03] so you'd think I could do it in my
[37:10] head, but I'm afraid to.
[37:15] Why don't you have David do it?
[37:16] David can put it in a spreadsheet over
there.
[37:18] Yeah, we don't need a spreadsheet.
[37:23] We don't need that. Here,
[37:27] we'll just do this real quickly.
[37:32] So You know, like in Conclave,
[37:37] we could have had y'all each come up one
at a
[37:44] time and put it in a gold basin or
something
[37:51] here.
[37:51] Got it smoking upstairs.
[37:58] No way. I mean, I can't even do this.
Let's just spread these out.
[38:27] Okay.
[38:30] All right. It comes out to 17%.
[38:32] Okay.
[38:35] So I think someone should move to make
that the number and second,
[38:39] and then everybody vote, because that
would be the public decision.
[38:42] Very good.
[38:45] Very good.
[38:46] Is there a motion to To approve the
consensus here of 17%.
[38:50] DeMarco— oh, Price moved first. I'll move
to second.
[38:56] All right.
[38:57] Price moved and DeMarco seconds.
[39:00] All in favor, please say aye.
[39:03] And we'll begin down there.
[39:06] Aye.
[39:07] Aye.
[39:07] Aye.
[39:08] Aye.
[39:09] Grimes.
[39:13] Aye.
[39:13] Aye. Evans.
[39:14] Aye.
[39:15] Price.
[39:15] All right, thank you very much and
congratulations on a great year.
[39:21] Thank you. Appreciate all the support.
[39:23] It was an unusual year.
[39:26] It would have been unusual if we didn't
have the reserves to fall back on.
[39:30] We would have been still picking up
debris.
[39:33] Worse than unusual.
[39:34] We would have been out there picking it
up.
[39:36] That's right. We wouldn't, we wouldn't be
having a special meeting.
[39:40] We'd be having a volunteer pickup.
[39:42] Those reserves, they are critical.
[39:45] Reserves are critical to the City of Oak
Hill,
[39:48] and we've got to replenish what we took
out.
[39:52] So, all right, that concludes the business
that's on the agenda.
[39:57] Does anybody have anything else for the
good of the body here?
[40:02] And seeing none, we are adjourned. Wait a
minute. What? What am I forgetting?
[40:09] That we have several items for discussion.
[40:14] That's the workshop.
[40:16] That's the workshop. Oh, okay. Right,
right, right.
[40:19] This is a special called board meeting
that is now adjourned. You're right.
[40:24] All right.
[40:25] Thank you, everybody, for coming.
[40:38] Hope you enjoy living in Oak Hill.
[40:41] Welcome.
[40:42] All right, let's see, um,
[40:47] we can go straight into the
[40:52] meeting.
[40:54] You'll take a— you'll take a 5 minutes?
[40:55] We can take 5