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Do you guys get this by the way?
>> You ready?

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» All right. Welcome everybody to our town
commission special budget workshop

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meeting. Kelly, would you call the role,
please?

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» Commissioner Cassidy
>> here.

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» Vice Mayor Cause
>> here.

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» And Mayor Pew
>> here.

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Let's stand for the pledge of
>> allegiance.

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To the flag [clears throat] and
to the republic for it stands one nation

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under God indivisible with liberty and
justice for all.

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» Where's Lynette?
>> What happened? Where's Lynette?

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» I don't know.
>> Supposed to be calling in.

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» Oh, she's calling in.
All right. So, let's go and move right

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to the budget agenda items.
Manager.

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» Yeah. Mr. Mayor, Vice Mayor,
Commissioner Cassidy, we are ready to

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move through quickly. I promised you a
halfhour meeting and so bear with me as

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we just move quickly through my
PowerPoint presentations.

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Welcome to the last day of summer and
your last budget workshop.

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» Yay.
>> Exactly. All right. Thank you for uh

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your patience and moving through this
and coming together one more time. So,

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as you can see from this slide, this
will be available to the public as well

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with the additional information, but I'm
just going to give the highlights here

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for
>> are we in this in the book or are we in

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the
>> we're on right here, which is the book.

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And that's why I didn't want to pass
that out just yet because that was free

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for you to go home with. That's your
take-home package.

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» Uh, so the slide in front of you is
where we're at. And we're speaking about

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the cost to operate and as uh
Commissioner Alla likes to say, what's

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it cost to keep the lights on and so
here it is. 11.39

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million is what it costs to keep the
lights on. Operations looks like this.

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Overall, um just over 5 million out of
the general fund, 5.33, about 300,000 in

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capital projects, and just over 500,000
in the building funds. As you can see,

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it's an increase over fiscal year 26 is
amended budget by about $948,000.

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Year-over-year growth is 9.1%.
Move on from that.

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personnel here. What we uh initially we
were talking about in some of our

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one-on- ons the growth of the V budget
versus like say CPI and I thought that

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this might be a better comparison for
everybody to take a look at and that's

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the this is personnel growth itself in
context to what other local governments

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utilize uh for the for the measurement
of how they're doing. And so that's um

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right now we are running
a Now I'm trying to remember what ECI

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stands for. Am I I just lost employment
cost index. Thank you. I'm like I always

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say ECI and then you lose it.
>> So you Yeah, we're 2.4% right now versus

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what the ECI is running which is 3.6%.
So you're saying that's 1.2 points

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below, which is nice, but we do need to
um do what we can next year. I've

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already spoke to our insurance carrier
and asked them for options next year for

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the commission to take a look at to make
sure that um to make sure you have

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options, you know. So, the health and
dental continues to grow and the

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national trend itself is at 6%, we're at
9.6.

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Next is the reserve position. So I I
worked yesterday uh really the last two

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Sundays with Commissioner Ayella with uh
the reserve itself and then also

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contingency conversations. Right now we
are projected to have about $6.5 million

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of unassigned general fund balance and
that equates to 60.5%

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of the expenses expected for fiscal year
27 which is the budget that you're

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taking a look at in these next couple of
weeks. And that is um an appropriate

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number for the amount of work that we're
doing at this time. Go ahead and take

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with the reserve itself and then also
contingency conversations. Right now we

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are
million dollars of unassigned general

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fund balance and that equates to 60.5%
of of the expenses expected for fiscal

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year 27 which is the budget that you're
taking a look at in these next couple of

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weeks. And that is um an appropriate
number for the amount of work that we're

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doing at this time.
>> By the way, that's 237 days

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» with the reserve itself and then also
contingency

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over 50% of the year. Correct. Yes.
>> Million dollar.

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» So the reser So what should it be?
Here's the slide that says what should

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it be? What should the range be and what
kind of risk should we anticipate? So I

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gave you a little column there of uh
risks that we look at and consider and

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and the government agencies all around
us do the same thing. And really, you

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know, what we've been trending is right
where we should be and that's between 50

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and 60% and that's what GFOA suggests as
well. Go ahead and move to the next

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slide. Slide. And so right now, as you
know, let's talk about what a

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contingency is. It's the annual budget
appropriation that we set aside to

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address unforeseen and nonrecurring or
unbudgeted needs that may arise during

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the first fiscal year.
uh then that's distinctly different from

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a fund balance reserve. The contingency
funds provide short-term in-year

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flexibility, but the long-term financial
risks are addressed through the town's

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unassigned fund balance reserves, which
again we we spoke about a target between

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50%
>> and 60%.

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» That how how much of that because that's
what we budgeted last year. How much did

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we spend
>> of the contingency?

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» We uh we spent just about 200,000 of it.
>> Okay.

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» Yeah.
October.

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» Mhm.
>> Yes. Right now there is, but we're not

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done with the projects that we're in.
>> We have to.

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» And by the way, if we get in the weeds,
you can pull from the general reserve

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fund into contingency at a meeting.
>> I can if you allow it. Sure. I would I

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would need to bring it back if we came
back and and want if we needed to go

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into reserves. You would always have to
approve that. I would not be able to

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just move that, right?
>> And so here again, we're talking about

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uh contingency itself. So the
recommended target uh that I would give

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you instead of just a blanket 500,000
which is what we've done the last two

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years uh we should look really for a
best practice around the 4% mark. Um

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this year I'd like to stay with the
500,000 which is what I have in your

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budget
specifically because of the ambiguity

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around what's happening in Tallahassee.
But in the future, we could look at a

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best practice of around 4% and that
should give us good flexibility as the

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budget goes up and down.
>> Okay.

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» All right. Next slide. And then overall,
my recommendation would be not just the

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4% for your annual contingency, but also
58% for the reserves itself.

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Combined, you're looking at 62% of
operations total for this particular

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year. flexibility of the budget
>> in the future. It would make sense.

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» All right.
>> That's a recommendation at this point.

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» Overall, my recommendation
>> from a policy perspective, I don't want

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to make it part of your financial policy
>> simply because I want to get past

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January and see what happens at the
state

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uh with amendment three. But this would
be a good guidance for best practices.

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And that's
what do you think about that? So, we can

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do a quick thumbs up, thumbs down on
that.

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No, I think it's a great idea.
>> You like it? Is that all right?

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» Just like I say, we got to wait after
after the run.

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» Yeah, I think I just think it's smart.
>> Yeah, right now it's uh we're dealing

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with so much ambiguity it would be wrong
to do a policy and set a policy until

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then.
>> Okay, that's good with that.

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» Yep.
>> Then we can move right into the big

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discussion and that's the water service
authority. Now remember this is a

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concept
and I'll um update the general you know

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public because and this is the first
time you guys get a chance to come

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together and talk about it but um Andrew
Mack is here and he's from Boon Beach.

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He's assistant city manager with the
city of Boon Beach. Thank you for being

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here in case we want to make you part of
our discussions Andrew and he's been a

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great partner. you know, the city of
Boon Beach approached staff initially uh

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and said, um, you know, we've have we've
got this concept of creating a regional

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water authority. They were initially in
conversations with Palm Beach County uh

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to see about really turning their water
services over to Palm Beach County

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because Palm Beach County gave um the
impression that they may want to merge

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or purchase them straight out. So when
those conversations weren't

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materializing to anything, uh, they came
up with this other concept. And so they

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approached me and then as a result, you
all were open enough to have a

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one-on-one about it. And so I
appreciated your individual time. And

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it's also important for you all to come
together and um, and discuss it and see,

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you know, what you think and maybe what
questions you might have. Right now

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it's, you know, it's a concept. It's a
model that it would be very similar to

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other models that are in South Florida
and throughout the country. Our closest

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model would be Ca Coast Border Service
Authority. Uh and this would enable us

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to move our infrastructure
u burdens if you will the infrastructure

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itself and the asset and the liabilities
over to the authority. And in the

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meantime though that there's a long
process that has to happen between now

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and it being um done should both
commissions because it would take both

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commissions to initiate it. Uh should we
get there and the methodology behind how

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we get there from my understanding is
and Andrew feel free to jump up and

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correct me if if I go sideways.
The state statute allows for uh two

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agencies to come together and create a
partnership to um to start it. And at

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that we can be partners in starting the
process itself. And then as as we come

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together there would be an opportunity
for the authority itself to reimburse

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the town and the city for any startup
cost. That's my wording, startup costs.

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And that would look like attorneys. We
would need to hire bond counsel. We

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would need to partner with uh any any
type of any type of additional services,

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consulting services, all of that would
get reimbursed and we would make sure

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that's part of any memorandum of
understanding that would be in the

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future.
>> So, can we break down the cost because I

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got a little
>> Yeah, I don't I would not there yet.

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» If we vote say yes, go and explore this.
That doesn't cost us any money. only if

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we then decide to sign on those fees or
those costs kick in.

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» So there's a yes and there's a no to
that question. That's a good question. I

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anticipate it to cost us some money. So
for instance,

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» staff time or
>> it'll be both. It'll be staff time. It

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will also be um consultants time. It
will be attorney's time. You'll want to

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get an attorney that's outside of our
town attorney that specializes in in

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these types of things that does it, you
know, like on a daily basis. And the

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reason for that is because we just want
to do all of our due diligence and if

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you all decide to move forward then it
would get reimbursed. But you know if

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you start to go down this path and it
doesn't seem like it's in the best

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interest of your residents and if it's
not a path you want to continue down

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then any cost that we've put out would
not we'd have to observe. Yeah.

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» Any estimate on the exploration cost?
Right now, I what I've put aside is I've

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put $200,000 aside underneath the town
managers um uh department for project

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unknown project issues, consultants,
etc. And then separately, I've put

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$100,000 aside in the legal for outside
special counsel.

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» So, a total of 300
>> 300,000. Now, I didn't add that to the

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budget. What I did is I took from our
capital improvement plan. I I removed

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the town hall hardening. Remember at one
of the workshops we discussed putting or

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the opportunity potentially of putting
the floodgates up that FTEM one. I know

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you hate that idea, mayor,
>> which means we couldn't get out when

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» Exactly. It didn't make Yeah. So anyway,
we took that 300,000 away from capital

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and um and then I just put it back into
the general fund and then we put that's

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where we have it earmarked right now.
you know, if I get your thumbs up, it'll

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stay there for now in the budget and
live there for now. Uh, as we move

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through the process, um, after October
1st, if we actually are on that path,

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then I would turn it into a project
number and move that fund just so that

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we can keep track of it, uh, completely
and, um, and and move it out that way.

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So, let me stop there and see what
questions you have so far.

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I can't imagine it would cost 300,000
towards me either.

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» But I mean I don't see the reason why we
wouldn't do.

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» Yeah, absolutely.
>> We've explored sewer, we've explored

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gas, we've now we're exploring the water
pipes.

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» As long as
>> could be part of this.

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» Mhm.
>> As long as you brought up sewers. This

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is the one thing I didn't understand in
this page three. I guess it is page

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four. why this is part of this package
because we suddenly jumped to 9 million

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in 2031 because it includes sewers and
it says we're going to be reimbursed for

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that from the water authority. I don't
[clears throat] get that.

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» Okay. So, uh I gave you a 10-year
capital improvement plan.

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» Yep. And in that t capital improvement
plan, I included the uh pricing

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estimates that you received when you did
your sewer study and I allocated that

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over a course of years. 2030 and 2031 is
the beginning of those years.

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» I get that.
>> Uh so it's

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for our purposes here that that service
has the opportunity to move with your

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water infrastructure pipes. So it would
be not only just your drinking water,

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you would have the opportunity to move
the sewer into the same authority

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» into the same authority.
>> Is that you guys hand will handle both?

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» Well, the the authority will handle
both. Yeah. Right. [laughter]

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» Thank you. Good afternoon. Andrew Mack,
deputy city manager for the city of Boon

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Beach. Um yes, this authority will um
oversee water and sewer for the city. Um

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it's a little bit unique for you guys
because you are septic in certain areas.

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So um
>> all areas

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» all areas, right? So we'll have to work
through that particular um subset. You

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know, how does it get converted over to
sewer cuz it's it's really a private

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system, you know, sewer on a private
property. So we're we're not taking over

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private property, but that's something
that we could do in the future and plan

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with you guys.
>> So if let's in fact we did that. um is

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that 9,000 it's not part of you you
mentioned the bond that goes across all

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users that this is outside of that.
>> Correct.

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» Cuz it's specific to our use.
>> Correct. And it probably would be more

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00:15:19,680 --> 00:15:26,480
like um either a little subset a
district within there or a special

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taxing author district within that that
area that would cover that cost. So

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those costs would be borne by that that
area. Gotcha. Um there are we have been

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successful um I think I mentioned this
at some of our one-on- ones that with

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00:15:36,240 --> 00:15:42,079
Tana Habaluxo we were successful in
doing some septic to sewer conversions.

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So those grants are also available still
available through the authority if

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that's that how that goes.
>> So we're talking about 10 years from

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» yeah it's future cost now 10 years
>> we might be talking never

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» that's
>> yeah I think I think right now the

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biggest thing it's going to be the cost
and if it ever comes mandated that

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that'll be the biggest catch for
everybody.

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» Exactly.
>> Yeah. So, right now we're just talking

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about the water.
>> Um, we correct. Right. So, um,

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» that's why it stopped Saturday.
>> I do apologize. Uh, we we were scheduled

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to hear this item for you guys and we
just didn't. Um, one of our meetings got

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rescheduled and when we met with the
commissioners, they wanted a little bit

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more time to digest some of the
information that we we provide them. Um,

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namely some of the stuff that we were
looking through that we would like to

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00:16:25,519 --> 00:16:30,720
get a little bit more detail on when
even before we come back to you is how

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00:16:29,120 --> 00:16:34,399
the board makeup, which was a lot of our
questions as well. So, uh, that was one

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00:16:33,040 --> 00:16:38,399
of the reasons why we didn't get it.
Plus, it also gave us time to get back

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00:16:36,560 --> 00:16:41,440
to the commission and also speak to the
county um because we're still in

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negotiations with the county. So, we
needed to kind of walk before we ran.

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Um, so brought something back to the
commission as a discussion item to get

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their their direction on which way to
go. This this was initial exploratory

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00:16:51,440 --> 00:16:56,399
conversations that we have with your
manager, but it does look like this

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would be the direction that we would go.
>> So none of the exploratory money is

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00:16:58,079 --> 00:17:04,640
going towards exploring the potentials.
>> No, correct. Not for my last thing. I

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just got this in the mail literally
before I arrived at the meeting. I

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assume you guys put this out.
>> Yeah, that's our our increase for our

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00:17:10,000 --> 00:17:14,480
water rates,
>> right? This is the amendment we were

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00:17:12,880 --> 00:17:19,199
talking about alerting the public. Did
you get this? We we received

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00:17:16,720 --> 00:17:24,000
notification and u we put out in the
social media world you did the links and

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00:17:21,919 --> 00:17:28,400
we put it on our Facebook page and we
put it on the website as well

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00:17:25,520 --> 00:17:34,320
» cuz it looks I think I found a 17.2%.
>> That's correct. Yeah. Yes sir.

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00:17:31,440 --> 00:17:38,000
» Okay. I I do plan on bringing this as a
discussion on September 16th. That is

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00:17:36,160 --> 00:17:42,400
our next meeting that we're scheduled to
talk to the commission on for this and

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00:17:40,480 --> 00:17:47,679
» that's his commission bring it to this
point. Okay. Thanks Andrew.

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00:17:46,000 --> 00:17:51,520
So right now, you know, it's an
opportunity for you all to speak amongst

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00:17:49,679 --> 00:17:56,960
each other and then also just to give me
a thumbs up or thumbs down on allocating

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00:17:53,840 --> 00:18:01,960
those funds as I said uh so that they're
reserved for that use.

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00:17:58,559 --> 00:18:01,960
» I'm a positive.

254
00:18:02,240 --> 00:18:11,120
Yeah, that sounds I mean it's it'd be
nothing would be in our case why would

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00:18:08,320 --> 00:18:16,720
we not especially what we have to spend
on fixing our own

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00:18:13,280 --> 00:18:20,559
» as you see in the 10-year um plan
right now with this little bit of

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00:18:18,880 --> 00:18:25,039
information that we have which is the
study that you all did with your sewer

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00:18:23,120 --> 00:18:29,679
and then what we know from the
infrastructure that has to get replaced

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00:18:27,280 --> 00:18:36,480
with the water pipes and the water manes
we're looking at just around $83 million

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00:18:33,200 --> 00:18:41,200
that has the potential to come away from
our funds and move into the special

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00:18:38,559 --> 00:18:46,480
authority for them to take care of.
>> Yeah, but that's including shore.

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00:18:44,640 --> 00:18:50,240
» We should kind of in the discussion
Yeah. separate that out.

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00:18:47,600 --> 00:18:53,240
» Separating water is water is most
important.

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00:18:53,360 --> 00:18:59,520
» We can have in the back of our minds,
but it shouldn't intrude on our thinking

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00:18:56,240 --> 00:19:05,120
about water basically. I you know 10
it's 10 10 years out that

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00:19:02,799 --> 00:19:08,960
so yeah positive thumbs up let's proceed
and just flush it out see what it comes

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00:19:07,520 --> 00:19:11,120
up with and then we can make decisions
from there

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00:19:09,760 --> 00:19:16,440
» okay very good and I know there's
commissioner August is online now

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00:19:16,480 --> 00:19:24,000
» commissioner August is online now as
well just wanted to make sure

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00:19:20,799 --> 00:19:31,280
» oh I thought that was somebody with you
but I was thinking this is the weak part

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00:19:28,320 --> 00:19:34,000
I'm sorry. You look good.
>> Hello, Commissioner.

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00:19:32,080 --> 00:19:37,360
» Well, I did get three thumbs up, so I
don't know if

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00:19:36,000 --> 00:19:39,200
» you should go like this just to
>> Can you Can you hear me?

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00:19:38,640 --> 00:19:41,440
» There we go.
>> There we go.

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00:19:39,840 --> 00:19:44,440
» There you go. All right. Thank you.
>> Purple.

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00:19:44,799 --> 00:19:50,320
» Any other questions on that issue?
>> No.

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00:19:48,799 --> 00:19:54,880
» All right. So, with that, I'll pass out
to you um what came in just today. So, I

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00:19:53,360 --> 00:19:57,520
haven't had a chance to review it, but
this is the water and wastewater system

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00:19:56,880 --> 00:20:01,039
appraisal.
>> You already updated version.

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00:19:59,679 --> 00:20:03,600
» There's another one, sir.
>> Oh, since this morning. That's right. I

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00:20:02,640 --> 00:20:08,600
saw you this morning.
>> Yeah.

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00:20:04,400 --> 00:20:08,600
» This is the updated one this morning.

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00:20:08,720 --> 00:20:12,400
» So, is there an executive summary
somewhere?

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00:20:10,960 --> 00:20:16,559
» I will give you an executive summary,
but if you go to page two, there's your

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00:20:14,080 --> 00:20:19,200
executive summary. It's the letter from
uh Steven McDonald who is the author.

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00:20:18,960 --> 00:20:23,760
» Okay.
>> And so as you can see he's got he has

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00:20:21,679 --> 00:20:30,159
the valuation
market valuation including sewer

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00:20:26,000 --> 00:20:33,600
services here at 5,500,000.
>> Just the water just the water alone is

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00:20:32,320 --> 00:20:37,880
4.
>> Yeah.

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00:20:33,919 --> 00:20:37,880
» 4 and a half million. Yeah.

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00:20:38,799 --> 00:20:45,159
» Is there anything else that I'm missing
Andrew before I move on?

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00:20:45,600 --> 00:20:51,120
Okay, Mr. Mayor, I see somebody raising
a hand in the audience. I didn't know if

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00:20:49,600 --> 00:20:54,080
you wanted to address it. It's a
workshop, so we don't normally have

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00:20:52,720 --> 00:20:57,440
public to be heard at a workshop.
>> Come on, Christine. You want to say

295
00:20:55,200 --> 00:21:00,559
something?
>> Since you're the only public here, I

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00:20:59,039 --> 00:21:05,200
mean, besides the press. Not saying
you're not public.

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00:21:02,159 --> 00:21:11,360
» Christine Schulty at Seven Adams Road.
All of a sudden, I I I I've um Where

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00:21:09,280 --> 00:21:17,120
I've been here a long time. Where does
this water come to a barrier island

299
00:21:14,640 --> 00:21:20,240
where we all live? Where where does it
come from?

300
00:21:17,840 --> 00:21:23,919
» Comes across where the bridges are. It
comes across the inter coastal into

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00:21:21,760 --> 00:21:27,039
feeds into
ocean ridge.

302
00:21:24,720 --> 00:21:32,640
» So it's it's water from the inter
coastal that we're drinking. No

303
00:21:30,400 --> 00:21:37,200
pipe goes underneath.
>> It comes from Boon.

304
00:21:35,039 --> 00:21:45,679
» It comes from Boon. Yeah. That the
tower, right? Right. Yeah. But then that

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00:21:41,120 --> 00:21:50,760
water comes from where? In the tower.
>> It comes from wells and different places

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00:21:47,520 --> 00:21:50,760
from around.

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00:21:55,200 --> 00:22:05,080
» Right. Right. Okay. All right. I was
just wondering, you know. Yes. Yeah.

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00:21:59,919 --> 00:22:09,679
because um um it's it's hard when when
[clears throat] personally uh when you

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00:22:07,280 --> 00:22:15,360
have to chlorinate 3 weeks, you know,
and and buy bottled water.

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00:22:13,679 --> 00:22:19,840
It's
>> Yeah, I I understand. I I understand

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00:22:17,600 --> 00:22:25,360
what you say that I knew, but I was
wondering how far away this is water.

312
00:22:23,440 --> 00:22:27,360
Thank you very much. You're welcome. So,
we need

313
00:22:25,840 --> 00:22:31,840
» you brought up the champagne glass. I
always curious about that. Is it enough?

314
00:22:29,840 --> 00:22:34,640
Where does that serve?
>> Yeah, but I mean who like how big an

315
00:22:34,320 --> 00:22:38,400
area?
>> Andrew, can you come to the micro? Sure.

316
00:22:37,039 --> 00:22:44,480
» It's just that this isn't part of the
discussion. I'll just go here. So, it's

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00:22:40,559 --> 00:22:48,320
really not an area. It provides um
pressure to the system. So, that's what

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00:22:46,559 --> 00:22:52,080
the tower is there for. We do hold water
there. We pump it up to the top and then

319
00:22:49,919 --> 00:22:57,360
it falls down through there and provides
keep static pressure on the system. Then

320
00:22:54,080 --> 00:23:00,480
we do have other um storage tanks
throughout the city and areas that we

321
00:22:59,520 --> 00:23:03,200
pump water into the system.
>> So we're not necessarily drinking the

322
00:23:01,600 --> 00:23:06,159
water in the champagne glass. It's just
pressurizing the water in the pipe.

323
00:23:04,720 --> 00:23:09,440
» Some of that water does go into the
system. Yes, it does.

324
00:23:07,600 --> 00:23:13,520
» And they also have pumps also to correct
increase the pressure as well.

325
00:23:12,799 --> 00:23:16,720
» Structure.
>> Yeah. So if you actually look next to

326
00:23:15,200 --> 00:23:20,320
the the champagne glass, there's
actually a storage tank, a smaller one,

327
00:23:18,400 --> 00:23:24,400
which is which is where we're storing
most of the water. So yeah.

328
00:23:22,480 --> 00:23:27,760
» Thank you. Right there,
>> Mr.

329
00:23:25,520 --> 00:23:30,320
» Yeah. No, ever since I've been voting,
you see it at night, it's a perfect

330
00:23:28,960 --> 00:23:33,120
landmark. Yeah.
>> Then you started lighting that up, which

331
00:23:31,679 --> 00:23:37,039
was even better.
>> Mr. Mack, do you need a letter from the

332
00:23:35,679 --> 00:23:39,600
commission or anything from the
commission to move forward to break to

333
00:23:38,720 --> 00:23:42,000
your commission?
>> Yeah.

334
00:23:40,559 --> 00:23:45,840
» A little bit over.
>> Um, I think actually an email would

335
00:23:43,679 --> 00:23:49,280
probably be sufficient. If you could
just shoot me an email, kind of recap

336
00:23:47,360 --> 00:23:52,240
them what happened, what happened today.
>> Sure. Um, and then I can put that as a

337
00:23:50,960 --> 00:23:55,760
part of the backup, you know, let them
know that we did have some initial talks

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00:23:53,919 --> 00:23:58,159
with you guys and they were positive.
Um, so that will help accelerate what

339
00:23:57,600 --> 00:24:01,440
we're doing.
>> Okay. Very good. I'll send that email on

340
00:24:00,000 --> 00:24:06,240
behalf of the what happened today for
the commission and that'll get us going.

341
00:24:04,799 --> 00:24:07,760
» Look forward to it and we'll be back
soon.

342
00:24:07,039 --> 00:24:11,039
» Andrew, thank you.
>> Thank you, sir. All right. Very good.

343
00:24:09,520 --> 00:24:13,760
That's it. Thank you, sir. Have a great
day.

344
00:24:12,320 --> 00:24:19,440
» Well, you don't want to hear about fast
fast facility rentals. [laughter]

345
00:24:17,200 --> 00:24:22,480
$50.
>> Thank you so much.

346
00:24:20,480 --> 00:24:27,520
» Thank you.
>> All right. So, the next item up, uh,

347
00:24:25,600 --> 00:24:30,000
Mr. Mayor, Vice Mayor, and Commissioners
is

348
00:24:27,840 --> 00:24:34,559
» You don't hear about facilities.
>> Enough. Everybody left. Uh, facility

349
00:24:32,400 --> 00:24:38,640
rentals. This is just a a nice simple
change that we were looking at. One of

350
00:24:36,480 --> 00:24:42,559
the concerns with the facility rentals
was really just making sure that we

351
00:24:40,799 --> 00:24:46,640
cover the cost of keeping the lights on
if it's an event that's at night. So,

352
00:24:44,880 --> 00:24:51,919
there was some discussion about um how
to make it easier for the the few groups

353
00:24:48,799 --> 00:24:55,039
that we allow to use it, but um it
started to get over complicated as we

354
00:24:53,440 --> 00:24:59,440
were trying to make it easy. You know
how that goes. And so here, instead of

355
00:24:57,120 --> 00:25:06,400
it being $10, I'm asking to change the
fee from $10 an hour to $50 for the

356
00:25:02,960 --> 00:25:11,679
event itself. And $20 for all other uses
that are approximately an hour or less

357
00:25:09,440 --> 00:25:16,159
than two hours. So all of the uses I
mean like HOAs that want to have their

358
00:25:13,679 --> 00:25:20,640
meetings here that's what we're speaking
about and we've narrowed the categories

359
00:25:17,679 --> 00:25:24,480
down to simply the HOAs or the POAS and
then the clubs that you have or civic

360
00:25:22,720 --> 00:25:29,440
organizations that you have identified
as partners with the community and those

361
00:25:27,840 --> 00:25:34,000
are the only ones that we're looking to
partner with and that would be Starbrite

362
00:25:31,440 --> 00:25:39,039
Garden Club um and anything else that
you bring forward and recognize with us.

363
00:25:36,720 --> 00:25:42,640
The turtle people recognize the turtle
people,

364
00:25:39,760 --> 00:25:46,080
» they're not really a civic court.
>> Yeah.

365
00:25:45,520 --> 00:25:48,480
» Yeah. And the reason
>> Well, I don't I mean to me it's very

366
00:25:47,840 --> 00:25:50,480
reasonable.
>> Yeah, absolutely.

367
00:25:49,279 --> 00:25:52,480
» I mean,
>> we agree.

368
00:25:51,679 --> 00:25:55,520
» Inexpensive. [clears throat]
>> Everything else is going to remain the

369
00:25:53,600 --> 00:25:59,679
same, which means that if they want to
uh have police coverage or if they want

370
00:25:57,840 --> 00:26:02,480
to have someone set up or, you know, or
break down for them, then those are a

371
00:26:01,279 --> 00:26:07,679
little extra, but we haven't changed
what the that extra is. So it'll remain

372
00:26:04,559 --> 00:26:12,720
the same at $75 for public works person
to be able to break down and set up and

373
00:26:10,480 --> 00:26:16,159
then the same fees for whatever at that
you know whatever year it is what the

374
00:26:14,640 --> 00:26:18,159
fee is for a minimum of three hours for
a police officer should they need

375
00:26:17,520 --> 00:26:21,120
detail.
>> And you've discussed all these with

376
00:26:19,840 --> 00:26:25,440
Stella.
>> Yeah. And the volunteers I want to make

377
00:26:23,600 --> 00:26:29,279
sure she's not mad. Well, you know,
there was a discussion and we started

378
00:26:26,960 --> 00:26:35,200
with the discussion of um you know,
potentially $300 like a membership fee

379
00:26:32,640 --> 00:26:40,080
that you would charge each one of the
civic groups and then allow them to have

380
00:26:37,679 --> 00:26:42,720
a certain amount of
>> uh opportunities to come during the

381
00:26:41,840 --> 00:26:46,480
course of the year.
>> Yeah. Then you constantly have to to

382
00:26:44,559 --> 00:26:50,240
write it down or put it on a computer
and make sure you keep track of it.

383
00:26:48,000 --> 00:26:55,120
» Right. So, in our in our quest to
simplify it, it really just became over

384
00:26:53,039 --> 00:26:56,960
complicated. That's so It's easy as you
go,

385
00:26:55,440 --> 00:27:02,320
» right? So, if I said to them, look, you
got to pay $300 for the for the year,

386
00:27:00,080 --> 00:27:05,360
then they'll want to definitely make
sure they get the $300 worth. They may

387
00:27:04,000 --> 00:27:08,400
come six times a year or eight times a
year, but if it's $50, they'll come when

388
00:27:07,120 --> 00:27:12,320
they need it. That's it.
>> And was there any discussion about

389
00:27:10,320 --> 00:27:14,240
limiting the number of times like
>> Yeah.

390
00:27:12,720 --> 00:27:18,159
» once a month or
>> I don't I we we really haven't been in a

391
00:27:16,559 --> 00:27:21,120
situation where it's been a conflict
yet. Okay. Unless you all know something

392
00:27:19,919 --> 00:27:24,159
more. I
>> I think there was one group that had two

393
00:27:22,559 --> 00:27:28,240
things in it
>> but that was unneutral.

394
00:27:26,480 --> 00:27:33,520
» So I only have one question under use
conditions which is page 18 of 19. Uh

395
00:27:31,919 --> 00:27:37,840
the first one the facilities are
unsuitable for and shall not be provided

396
00:27:35,600 --> 00:27:40,480
for major private social events such as
wedding banquetss, birthday

397
00:27:39,039 --> 00:27:44,400
celebrations, anniversary parties,
retirement parties, political

398
00:27:42,080 --> 00:27:48,720
fundraising or campaign events and other
similar events. I think we should just

399
00:27:46,720 --> 00:27:53,200
agree that it's at the town manager's
discretion

400
00:27:50,480 --> 00:27:55,840
about what other similar events are.
Somebody might come up with something

401
00:27:54,320 --> 00:28:00,080
not thinking of it. You go, "Oh,
>> yes. I think it I think it falls into

402
00:27:57,679 --> 00:28:03,360
that category." Yeah. I would I would be
the determining factor and if they

403
00:28:02,240 --> 00:28:06,080
didn't agree with it, they'd have to
come back to you. You know, for

404
00:28:04,799 --> 00:28:09,679
instance, we had someone who wanted to
have a a baby shower.

405
00:28:07,919 --> 00:28:12,080
» It's just, you know, it's not what it's
not what we're here for to have a baby

406
00:28:11,279 --> 00:28:15,840
shower.
>> That's the same law. We should wait a

407
00:28:14,399 --> 00:28:17,760
minute.
>> There's a lovely

408
00:28:16,480 --> 00:28:20,559
» if somebody wants to pay a thousand
bucks to use the tunnel.

409
00:28:19,039 --> 00:28:24,640
» There's a lovely facility right up the
street at the city hall in front of city

410
00:28:22,480 --> 00:28:28,640
hall in Boon Beach. And you know those
those rooms there are are well priced.

411
00:28:26,880 --> 00:28:32,000
So I I don't feel like we're not
providing a service. We're just

412
00:28:31,279 --> 00:28:34,640
» variety
>> or that houses.

413
00:28:33,919 --> 00:28:36,640
» That's a great
>> They have a nice club down there.

414
00:28:35,919 --> 00:28:39,600
» Nice. Yeah.
>> We just have to know what we have to

415
00:28:38,320 --> 00:28:44,399
know what we are. We have to know what
our limitations are. That's all. How we

416
00:28:41,440 --> 00:28:45,760
doing on spine? 329.
>> Perfect.

417
00:28:45,279 --> 00:28:48,880
» Okay.
>> So, we're all on board with the U

418
00:28:47,279 --> 00:28:53,360
facility, right?
>> Yep. All right. Good.

419
00:28:51,760 --> 00:28:57,600
» That's all I needed from you today. Is
there anything? What I'd like you to do

420
00:28:54,799 --> 00:29:02,240
is I'm sending uh to the the
commissioners that are not here right

421
00:28:59,440 --> 00:29:06,559
now and to you all. I'll send you the
budget draft document digitally so you

422
00:29:04,559 --> 00:29:09,279
can review it and look at it and let me
know if you like the formatting or if

423
00:29:08,000 --> 00:29:13,440
you want something changed before
September 14th. Right now it's still a

424
00:29:11,919 --> 00:29:16,399
live and breathing document. We might
have some changes between now and then

425
00:29:14,880 --> 00:29:19,919
but I don't anticipate anything large.
It might be a thousand here, a thousand

426
00:29:17,919 --> 00:29:23,919
there where we find a mistake but at
this point in time um it looks ready for

427
00:29:23,039 --> 00:29:25,600
your review.
>> Right.

428
00:29:24,480 --> 00:29:28,320
» Okay.
>> Right. If nothing else say meeting

429
00:29:27,520 --> 00:29:31,440
ajourned.
>> Thank you.

430
00:29:28,640 --> 00:29:35,320
» Thank you very much.
>> Thank you.

431
00:29:32,080 --> 00:29:35,320
» Bigger P.