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A double check here.

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Welcome, everyone, to the Odyssey Charter School governing board meeting. The date is August 13th, 2026. In attendance for board members, we have myself Trebleyne, Aaron Goodrich, Sid Horox, Benjamin Morris, and then, I believe that's Ryan White on Zoom. So, are I going to help?

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Do we need a motion to approve?

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Yes.

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All right.

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Can we get a motion to approve the agenda for today's meeting?

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Second.

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All in favor?

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Aye.

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Aye.

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All right.

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Can we get a motion to approve the minutes for the previous meeting on July 16th, 2026?

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So moved.

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Second.

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All in favor?

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Aye.

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I do not see any

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But here for public comments so we can move forward with our training

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Looking

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forward in years past for the school and trust the training

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We have always

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So it's been a video they read it some things and they don't have a one-stop

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He said they are putting together some

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new materials, home padded down with them in the monolith.

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So you hold off, that'd be great, but we can hold off,

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because that's still pulling out enough over.

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You're going to put it through.

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And he gave me a slide deck of slides it.

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He said, this will cover your requirement,

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training requirement,

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these slides.

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It's total, I think there's about 100 of them,

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but a lot of them are towards only.

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So if you affair with me, we will go through them one at a time.

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In a nutshell, it's awesome if you want to tell them what school it is, because it's happy

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to have two of you for a new rent to school entrusted to you.

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Yeah, so it's just money that we get from the school entrusted by the school entrusted,

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if I understand correctly, has land that they have purchased through Utah, and we just get

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a kick back from money that they so then they divide it up and determine parameters within

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in which we can spend it and then we have to create a goal every year, a lot of application for the fund and create goals to go along with our school needs and evaluate those.

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Maybe for a Mr. Roy on the call, I don't know, just let us know if you can see or not.

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I can see here.

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Oh, he's on the same call.

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So far I haven't joined so.

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Oh, I see no.

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but I thought I see an R.I.

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comments.

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Sorry.

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Okay.

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So Mr. Rollin's not in attendance.

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I don't see him on there.

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Sorry.

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Oh.

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Let's go through this.

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I heard it quickly.

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I know you can read.

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So we'll just put it a little faster.

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So, Charter Council.

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So, let me also said that the council is what decides

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how the money gets spent.

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You've heard of school community councils

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for traditional district schools.

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Those are voted counsels you run for for each individual school, principals usually

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on that committee as well.

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Charter schools are allowed to have their governing, they can do that, they can have a special

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election and have other people be on their school community council, or the church can opt

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to have their governing board be the school council, or that's what we're chosen to do.

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You do have to have at least a two-parent majority on the council so you can have whoever

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you want as long as there's two more parents than anybody else, which all of you are parents

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currently. No, not all of you are parents anymore than you are anymore. More of the five of

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you are parents, so we do meet with that, that requirement.

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So these are the responsibilities.

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A lot of it is data review and support students. So take the data, what are our students missing?

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What do we need to give them that we don't already do? How do we support them? And the plan that

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There's Austin's come up for the last couple of years.

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A lot of these revolts around reading intervention

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or a little benchmark students as well

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as math interventions as well.

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All of these other things that a couple of things,

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you can use funds for certain things.

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Safety is one of them.

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This capital project you can't build or wait on.

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But anything that will make the school,

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community school better,

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they have what they recommend.

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Again, you can have board council or electric council.

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So you are the board council because of the election,

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you've got the election requirement,

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the most community school company

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board.

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The charter school chooses to serve as a council

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and they may only serve as a council if the board's

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members start to make hands-in-the-chair members

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or so you can't, it's only we knew,

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so we'll move on with that.

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Once you have,

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yeah, you can't,

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you can

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in our case, Ms. Austin is not an official member

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of the board, though she is on the committee.

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These are some of the best practices for you.

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There is a

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Changes a couple of times used to be just something you sign now. I think it's a little more involved

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But basically saying I know what school council are and

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then you send that into the state

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If it doesn't need the requirements

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We're

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gonna skip this because you

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heard majority

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The idea being

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community members not that they're in wrong with it, but they're not gonna have really the child's best interests

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and gradients

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This is just the definition of what each of those

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members do

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Well, we've never had any issue with, I

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mean, hey, I'll give you a bunch of money about

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it when I'm done.

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In

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years past, it hasn't been as collaborative or bad-a-driven as Miss Austin has made

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the effort to.

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So she's really done a good job, I think, of bringing the data into it and really focusing

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on what our school

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has a plan.

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You put together a plan.

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There, again, they call it a strategic roadmap.

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I just found these two days.

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I'm sorry.

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of improving student academic achievement that it is worth that date they have made first

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that change is almost every year it seems like but it is usually the plan for the following

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year is usually doing the spring and then you do that's also the time where you finalize

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last year's plan see if there's any amendments that give an update and then you start planning

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There

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are some legal requirements, a lot of legislation around school and trust money

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because it is public money essentially, a lot of the mining leases and things that you

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talk gets goes into this fund and they have very, they've managed very, very well.

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So three things typically happen in the spring.

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You have an upcoming plan, you work together, trade plan for the following year, and again

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this awesome bring in, brings in a lot of, a lot of the data, a lot of data into your

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testing and the weekly monthly monitoring that is

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the greatest academic need and from there

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you create goals and action steps to just to support those goals and then kind of reach

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that and then you tie it into measurements as well.

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The data I would leave, not that any

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of you can do it, but I would leave that to Ms. Austin. She will bring in exactly what is

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needed and I think she does. The great job of looking at all the data that is out there.

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So once you develop it, there's a reporting website that seems like they change that all the time, too.

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So you have an academic area. You have to fit in one of these categories.

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Then you set a goal. How are we going to reach that goal? How do we know we've reached that goal?

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And then the action steps, this is how we're going to reach it. This is how much it's going to cost.

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And then you have to go to the end.

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So the academic area, it's all the normal subjects, again you can't use it for capital items,

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can't use it for security issues, I don't even think you can use it like playgrounds

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and then

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there's always other things that you can have one academic area like English language arts,

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that maybe it's the category of that secondary act that would be technologies, technologies

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so you have to know how you can bring that in to read

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them for an

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exception list.

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So if it doesn't fit in the other priority areas, then we can, we could receive approval,

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request approval to use it in one of these other categories.

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Right, sorry.

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So if we do agree, you're top of 5% of English math.

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I'll go, I guess, it says the board has been proven, so it's kind of funny, we can have

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for fun.

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We have the approval of the alleyway.

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And resources, but then you need to make a goal statement and they've really cracked down

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the last couple of years on being very explicit in what your goal is and measurements.

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It's not just saying we'll do better, we'll increase this many percentages over time, so they've

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really tried to put some effort into making the plans really speak to what the needs of the

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school, again down the bottom of the formula and expected outcome in an academic area

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and then assessment tool to see if you're doing it. There's no limit to the number of goals.

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I think we've decided two or three is probably good.

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I think it allows us to focus in on the, focus in on something that's going to count

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of the goals, and we do a little bit here over there. It allows us to put a big chunk of money in a certain area.

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We

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have a great level of reading, it's measured by the area system, that they want it to be that specific measurement.

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Everything has examples and requirements, where are you, where do you want to be, and how we do.

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Middle of the year, cadence data shows 6% of students at grade 1 to 3, make typical or above-tipple growth, and we'll continue work on this.

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on this go by increasing our world to 70% if you reach 60% of the year you can

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make an amendment and increase the role. Action stents are how you're going to

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get there and how much is it going to cost. They are very specific about this

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that's something they monitor quite well at the end of the year. When we do the

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audit this is how much you say you were going to spend in this area this is how

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much you spend why don't they match up if they don't match up. They are very

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They take you there about the types of things you can code to school interests and

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they have to like you can't say oh we're going to increase our

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ELA bench mark by providing

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Christian chairs

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we use a lot of our money for

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salaries and benefits the laws that we have

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We've always had a reading interventionist we pay for out of this fund. I think last year we added a map interventions and

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and it's so typically personalized.

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So again, some are level, some are unallowable,

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does it enhance classroom instruction,

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and is there clear at directing?

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So, you can use it to support, obviously, attendance, technology, people, personnel,

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repair maintenance

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items, bought, with SLD funds. So, if we wanted to buy, we want to increase mass, so we buy

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a new curriculum, we can do repair, and it's not a good example.

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Well, a year we bought Chromebooks for the school. So, you can't go out and fix the air conditioning unit,

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you can buy one Chromebooks or have them repaired or fixed or whatever.

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There's an option as well, transportation and flip-flops.

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Supplies that are used directly for instruction.

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For typically the students, not necessarily what the teachers use, but what the students use.

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So there is, and then here's where the Sugar Rich came in.

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Other, if it's not unallowable and it's proof of work, almost anything covers that.

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These are things you can't spend it on.

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None of these necessarily will add to academic achievement.

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Well, there's a long list of

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good food to succeed in academics.

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You don't need a food every time you meet, isn't it?

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That's right. I don't know where you go.

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Any questions on an allowable expenses? I think they're fairly self-explanatory.

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And then there's always a good idea to have a backup plan.

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So if you can't do this, or you reach your goal,

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what else are you going to do?

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Again,

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the website, the website has all kinds of stuff, then there's an account, the council

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approval section, plan approval section, missositively, that's this end mark issue, and then

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it goes through the bureaucracy look.

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This is just the little section that is the six members, that's the part of their website.

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I was like, just, hey, here's all the people on the committee

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in here, whether they're parents, school and boy.

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So you can make a plan amendment,

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and I think I'd have to do that a couple of times.

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We either...

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We start one industry, and we sit wasn't as academic

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as they would have liked to be.

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So it was approved, and we submitted it,

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and they said, whoa, try again.

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So we had to make a plan amendment.

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It's happened a couple of times, but they're all,

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and you do have to update it as a requirement

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or if there's ever excessive carryover on them, we've ever had, like, we've carried over $7.41

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one year. We spend every nine, every year. Or if you choose to change your goal one year,

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which I recognize. What there's significantly, it's been changed. So if you go from, you bid out

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from books at $200 a piece and by the time you get around buying them in November, they're $250.

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Once we, once we, once the board approves it, then we send it in to people

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that

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send it back.

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The nice thing with this plan is that all is crumb loaded. You get every cent. If you have a plan approved by your board,

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they will give you all of the money in July. And then you spend it throughout the year. You don't have a plan. You don't get any money.

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And it seems like every year our lawmen, they said, this is what you should plan on. And every year it's always more than that.

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Absolutely, and they do a great job of it.

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So once Miss Austin submits it, then it comes to me and I am supposed to go through and tell

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her all the things that are wrong with it, which there is

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a governing, charter governing

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board and school and trust committee here is some of the big important things.

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We do get to set the deadlines as far as certain things, but May 1st is when it has to be reviewed.

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The review has to be completed and submits.

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That's why you usually, there's a flurry of activity around it towards September, October

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as we do the last year's plan to finalize it, and then March 8th, we put

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it on our

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perpetual calendar. So the

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final report comes, we do our financial audit. It's usually

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due by November. The school and trust committee will take all that information and put it into

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their system, and then it comes to miss office and line is, hey, this is what you actually

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we spent according to your financial report, doesn't match out to you, or are there any changes

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that you need to make? And then it allows us to chance to make edits or, hey, I thought

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we spent this much and we spent this much and we can't make a lot of changes, but any

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you probably have to respond as to why, you know,

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and then again, we set it on deadlines

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for the fund.

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As long as it is done by March

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1st, I think it's available

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in January and

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and the board.

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And these are just the responsibilities that the government board has for the final report,

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just to make sure it's done and make sure it's

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necessarily a direct input, but it's

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like making sure things.

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It's also might take care of a lot of the internal dates.

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So, and then the spending verification, this is, in

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a sense, we do it.

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We're going to skip that part.

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You have to, I don't know what it stands for anymore, but it's the financial reporting tool

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that we use.

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When our reports are all done, we see that into this table.

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I

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mean, these have a

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lot of carry-over, but, again, they're a matter of problem.

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And they're just outlines responsibility.

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This is an administrator for the final report.

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So we work together to make sure they get to that report.

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Again, the board is responsible to know what was done,

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and to review the final information

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that kept that.

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I don't know if we have any questions on any of that.

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Charters.

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Charters.

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We'll do that one.

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I think that would be a good one.

293
00:23:12,960 --> 00:23:19,140
It is a form of an assassin that she just shares this and this and this happened.

294
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Your name is on some of these forms.

295
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They are very strict with their deadlines.

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This is one of the few departments in the USP that if you are, they will work immediately

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for all you ask why.

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A lot of the other things are like, oh, it's late, but herringer doesn't scream, but hey, you

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missed the deadline.

300
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We need to out.

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So, this Austin will assure that everybody's been trained, which is what this is, the

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00:23:46,560 --> 00:23:52,800
council membership forum, as part of the flow report is complete and who voted.

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Did they go forward against the plan?

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If there were people absent, I was here to put that in as well.

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00:24:00,940 --> 00:24:05,020
And then the final copy of the final report are summaries provided to the board.

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and they've been, all the plans have been reviewed,

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00:24:08,060 --> 00:24:08,600
and they've got a

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lot of stuff on them.

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I don't have insurance forms, but basically it's just,

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if you have a governing board,

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if you have a governing board, your council,

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you have this miniaturality, you have a principal,

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and then you can help and train on school interest.

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Just make sure it's all accurate,

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and that the plan is in place,

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and you are in compliance with the requirements.

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So, how can you support, provides, or you're establishing internal control processes to provide

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00:24:52,300 --> 00:24:57,420
backing to a sure all of the other harm should be, I think by putting it on your federal

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calendar, it's self-dependent.

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Remind you of a, this is coming up, we've got to make sure we get this information.

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00:25:05,400 --> 00:25:10,600
Something that we have not necessarily been doing that we should probably start, it sounds

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00:25:10,600 --> 00:25:18,600
like you're supposed to be a voting member of the council. So as a member of the council

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00:25:18,600 --> 00:25:24,900
from my understanding you should also be voting on the completion of that. And it's,

324
00:25:25,040 --> 00:25:30,500
does it, is it saying there should be one more member of the school staff on the council?

325
00:25:31,440 --> 00:25:32,840
No, that's what I have to work.

326
00:25:37,570 --> 00:25:40,350
Two slides back I think it had, it did have something on

327
00:25:40,350 --> 00:25:45,370
the assurances where it's like, I wonder if it has that if it goes on, I can't

328
00:26:09,980 --> 00:26:11,000
see on any of us.

329
00:26:15,640 --> 00:26:17,300
Might have been on that for the first one, yeah.

330
00:26:36,470 --> 00:26:37,990
Right, the board counsels.

331
00:26:45,840 --> 00:26:47,940
Director Principal is not an official member of the board,

332
00:26:48,060 --> 00:26:50,820
which she's not. Oh, that's interesting.

333
00:26:53,580 --> 00:26:54,360
She's on the committee.

334
00:26:54,360 --> 00:26:57,180
Okay, yeah, so if it was

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And if it was

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00:27:01,660 --> 00:27:03,160
Okay, sorry for the

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Thanks for

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00:27:07,290 --> 00:27:08,300
On the other

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00:27:10,480 --> 00:27:14,120
Questions on school interest if a school employee was on the board

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They could not do this council. Well, school employee can't be on the

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So

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00:27:19,320 --> 00:27:21,460
That's a yes or no. So it wouldn't happen.

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00:27:22,860 --> 00:27:29,020
If we, yeah, the only way this would change is if we decided that the board did not want

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00:27:29,020 --> 00:27:35,360
to service the community council, then we would have a separate election for the school

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of parents for that.

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00:27:39,510 --> 00:27:41,410
Was that how we did it in the past?

347
00:27:42,330 --> 00:27:49,090
No, we did it that way one year and none of the parents that ran forward and got on it

348
00:27:49,090 --> 00:27:55,250
really enjoyed it and the board members are like we want this we want to take

349
00:27:55,250 --> 00:27:59,510
part we want to be involved with this so they chose to just have the board can

350
00:27:59,510 --> 00:28:03,150
change in any time it's the board there's some pretty strict requirements for

351
00:28:03,150 --> 00:28:10,450
elections and if you ever go to the public meeting website our options are

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00:28:10,450 --> 00:28:15,130
obviously your board of trustees and I guess we'll enter there so we had to

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00:28:15,130 --> 00:28:16,870
to create a whole other group.

354
00:28:17,230 --> 00:28:18,610
Um, I'll put the notes below.

355
00:28:20,930 --> 00:28:21,290
Okay.

356
00:28:21,290 --> 00:28:21,370
Okay.

357
00:28:21,370 --> 00:28:22,030
You have a key on that.

358
00:28:22,230 --> 00:28:22,430
It's awesome.

359
00:28:23,010 --> 00:28:23,070
Okay.

360
00:28:24,170 --> 00:28:24,650
What's that?

361
00:28:25,350 --> 00:28:26,310
That's what we have for school.

362
00:28:26,310 --> 00:28:26,750
I trust that.

363
00:28:26,750 --> 00:28:27,590
How's that, Dr. Carpenter?

364
00:28:27,770 --> 00:28:28,030
Feed up.

365
00:28:28,110 --> 00:28:28,710
Anyone else in here?

366
00:28:29,370 --> 00:28:30,190
It's number eight.

367
00:28:30,610 --> 00:28:31,170
Let's do it.

368
00:28:31,310 --> 00:28:32,690
I think,

369
00:28:37,680 --> 00:28:38,540
uh, we're good to go.

370
00:28:38,960 --> 00:28:39,320
Okay.

371
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Dr. Carpenter.

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You know, we're going to miss it.

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Carpenter.

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Created an extra school colleague.

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00:28:48,310 --> 00:28:49,310
Dr. Brian Lee Carpenter.

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You're here bringing you board advisor.

377
00:28:51,110 --> 00:28:53,330
The unique monthly board development program.

378
00:28:53,330 --> 00:28:57,730
I created specifically to help charter school boards govern more effectively.

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This podcast is number 8 of 12 in a series titled, Navigating the Intersection of Governments

380
00:29:03,950 --> 00:29:04,590
and Management.

381
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The title of this podcast is, Some Revolving Doors lead to dead ends.

382
00:29:10,770 --> 00:29:15,390
There's a problem in the charter school sector that few people are talking about, but that

383
00:29:15,390 --> 00:29:21,510
actually appears to be quite widespread from my perspective, excessive school leader turnover.

384
00:29:21,510 --> 00:29:27,390
And though there isn't much in the way of formal research to rely on, charter school leader

385
00:29:27,390 --> 00:29:33,070
average tenure appears to be about 24 to 36 months, give or take a few months.

386
00:29:33,550 --> 00:29:39,130
If this problem persists, I predict that research results on national charter school performance

387
00:29:39,130 --> 00:29:46,490
will continue to be as mediocre as they were in the 2009 credo study, which found that 46 percent

388
00:29:46,490 --> 00:29:51,530
of the nation's charter schools perform no better on gains than the nearby districts

389
00:29:51,530 --> 00:29:57,190
which their students would have otherwise attended and get this, 37% actually performed

390
00:29:57,190 --> 00:29:57,710
worse.

391
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What's the solution to...

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Number one, government boards need to recognize that choosing a school leader is one of the most far reaching and influential decisions that it makes. An effective board goes to great lengths to ensure that its selection process is sound and that the leader in selects is the best fit for the school. Number two, once the school leader is in place, the government board needs to continually make sure that its principals

393
00:30:29,840 --> 00:30:37,020
that is PLES principles, policies and practices are in line with sound governance theory.

394
00:30:37,520 --> 00:30:42,580
Failing, for example, to speak with one voice as a board, covered by one of the podcasts

395
00:30:42,580 --> 00:30:48,100
in this series, or permitting individual board members to interfere with operational matters,

396
00:30:48,460 --> 00:30:53,380
are perfect recipes for prematurely severing the relationship with a school leader.

397
00:30:53,960 --> 00:30:58,000
Number three, governing boards should demonstrate that commitment to the leader they select by

398
00:30:58,000 --> 00:31:03,160
to a written employment agreement, which stipulates the ground rules by which each party agrees

399
00:31:03,160 --> 00:31:03,620
to play.

400
00:31:04,300 --> 00:31:08,140
If the board is really serious about holding to its end of the bargain, it can include

401
00:31:08,140 --> 00:31:09,980
an early termination by-out clause.

402
00:31:10,760 --> 00:31:15,480
Number four, governing boards should formally and objectively evaluate their school leader's

403
00:31:15,480 --> 00:31:16,600
performance annually.

404
00:31:17,440 --> 00:31:22,820
At the same time, however, a board should evaluate its own performance just as rigorously because

405
00:31:22,820 --> 00:31:29,420
a successful board school leadership relationship is really independent in nature. I found that a board that

406
00:31:29,420 --> 00:31:33,960
expects it's school leader to accept criticism but cannot accept appropriately voiced criticism of

407
00:31:33,960 --> 00:31:38,540
its own performance is usually incapable of sustaining a professional relationship with the

408
00:31:38,540 --> 00:31:43,740
school leader for very long. Number five, if it becomes necessary to terminate the school leader's

409
00:31:43,740 --> 00:31:48,000
employment, the governing board should ensure that it's done lawfully, professionally, and humanely.

410
00:31:48,500 --> 00:31:52,620
If for no other reason, the next set of candidates will be evaluated in the credibility of

411
00:31:52,620 --> 00:31:57,780
the board. Break any of those three precepts, and in time your school will be unable to

412
00:31:57,780 --> 00:32:02,260
attract the caliber of leader it needs to perform well. Turn through too many leaders

413
00:32:02,260 --> 00:32:05,860
as in this one's case in point, and you may lose your charter.

414
00:32:06,900 --> 00:32:11,000
Now, hearing this one's board, self-appraisal questions, and recommendations. Number one,

415
00:32:11,560 --> 00:32:15,660
how many school leaders has your board had in the past six years, or since the school became

416
00:32:15,660 --> 00:32:21,340
operational, whichever is shorter? Number two, as an agenda item in the past year, is your

417
00:32:21,340 --> 00:32:24,380
board formally and rigorously evaluated its own performance?

418
00:32:25,240 --> 00:32:29,540
Number three has the board taking steps to ensure that its school leader selection process

419
00:32:29,980 --> 00:32:30,800
is well informed.

420
00:32:31,820 --> 00:32:35,780
And now here's this one's case in point, some revolving doors lead to dead ends.

421
00:32:36,640 --> 00:32:41,480
After nine years of operation, create charter school in Jersey City, New Jersey went out

422
00:32:41,480 --> 00:32:43,920
of business on June 30, 2010.

423
00:32:44,560 --> 00:32:47,740
It wasn't because the school didn't have enough students or because it lacked a facility

424
00:32:47,740 --> 00:32:52,340
In the simplest of terms, the New Jersey Department of Education declined to renew its charter

425
00:32:52,740 --> 00:32:56,000
because the school's performance was chronically lousy.

426
00:32:56,400 --> 00:33:01,320
Of course, the DOE's March 2010 non-renewal notice didn't use those words.

427
00:33:01,800 --> 00:33:06,940
It phrased the DOE's decision as coming on the heels of an investigation of, quote, a number

428
00:33:06,940 --> 00:33:11,360
of ongoing issues which include failure to correctly complete state mandated reports.

429
00:33:11,940 --> 00:33:17,260
High staff turnover, poor student performance, failure to provide a structured learning environment

430
00:33:17,260 --> 00:33:22,240
a lack of student engagement failure to provide honors or advanced placement courses

431
00:33:22,240 --> 00:33:26,100
and lack of control slash discipline of students."

432
00:33:26,920 --> 00:33:31,840
A few paragraphs later, the same notice elaborated on staff turnover,

433
00:33:32,280 --> 00:33:36,620
giving us an important clue as to the cause of the school's uninspiring performance.

434
00:33:37,260 --> 00:33:41,620
Quote, create charter school has throughout the life of the charter

435
00:33:41,620 --> 00:33:45,420
had numerous issues regarding staffing and certification.

436
00:33:45,420 --> 00:33:52,240
education. The school has had a high turnover of administrators and has repeatedly hired uncertified

437
00:33:52,240 --> 00:33:56,640
individuals to serve as teachers." I'd like to be able to report the exact number

438
00:33:56,640 --> 00:34:01,000
of administrators, but as of this writing, I've been unable to locate reliable data. I

439
00:34:01,000 --> 00:34:05,800
will, however, offer an educated guess and speculate that the school probably had at least six

440
00:34:05,800 --> 00:34:10,580
to nine administrators during its nine years of operation. The school, of course, denied

441
00:34:10,580 --> 00:34:15,040
that things were as bad as the DOE claimed and they held a rally in attempt to get its charter

442
00:34:15,040 --> 00:34:20,000
renewed. No matter the school closed a few months later. If you agree that a

443
00:34:20,000 --> 00:34:23,260
governing board is ultimately accountable for the school it governs, then the

444
00:34:23,260 --> 00:34:27,400
Create Charter School board must bear the responsibility for failing to

445
00:34:27,400 --> 00:34:32,080
recruit and retain the caliber of administrative leadership that would have

446
00:34:32,080 --> 00:34:36,160
built a better performing school. If however, it was like most boards I had

447
00:34:36,160 --> 00:34:40,440
countered, the Create Board sought little or no meaningful training on how to

448
00:34:40,440 --> 00:34:45,940
performance duties, never evaluated its own performance, never reviewed its charter or

449
00:34:45,940 --> 00:34:50,460
by-laws until it was too late, and never realized that it's failure to retain a capable

450
00:34:50,460 --> 00:34:53,580
school leader would result in charter non-renewal.

451
00:34:54,160 --> 00:34:59,140
If any of the create board's deficiencies are occurring in your school, now might be a good

452
00:34:59,140 --> 00:35:00,280
time to address them.

453
00:35:00,760 --> 00:35:05,660
Among the key responsibilities your board must master, if it is already doing so, is learning

454
00:35:05,660 --> 00:35:11,720
how to recruit and retain a highly capable school leader, and by the way, they're not

455
00:35:11,720 --> 00:35:12,620
a dime a dozen.

456
00:35:13,180 --> 00:35:17,180
In the print version of this podcast, I have a link to the DOE's letter.

457
00:35:17,940 --> 00:35:19,180
This concludes this podcast.

458
00:35:19,440 --> 00:35:22,880
If you've been listening to it in your board meeting, be sure to document it in your

459
00:35:22,880 --> 00:35:27,220
minutes, and any action that the board might have taken as a result of the discussion questions.

460
00:35:28,040 --> 00:35:30,620
My name is Dr. Brian Lee Carpenter and thanks for listening.

461
00:35:30,620 --> 00:35:31,240
a

462
00:35:38,150 --> 00:35:39,070
student stemming from,

463
00:36:01,260 --> 00:36:06,160
I think, you know, we just went through a sort of an evaluation process or a

464
00:36:06,160 --> 00:36:13,840
saucer, but maybe there's some action that we can take to better evaluate ourselves as a board, I don't know

465
00:36:13,840 --> 00:36:16,940
that's something that's regularly done.

466
00:36:18,040 --> 00:36:27,020
So we do, I mean in theory, we do it every month with the VMD review to say these are responsibilities.

467
00:36:27,020 --> 00:36:31,260
So, let's be disagree with those expectations.

468
00:36:32,620 --> 00:36:37,500
We could do a more formal type of assessment if you wanted, like, where we all kind of

469
00:36:37,500 --> 00:36:43,440
rate how we feel that is anonymously and then discuss it, but otherwise we need to have

470
00:36:44,520 --> 00:36:46,200
discussion on what

471
00:36:49,950 --> 00:36:50,550
we live with.

472
00:36:55,680 --> 00:37:00,400
Thank you, Mr. Schellhouse, for shepherding us through training.

473
00:37:00,400 --> 00:37:14,280
I think, sorry, one of the things I would say is that over the years like the board is way more formal now in terms of what we have for monitoring and we have been in a constant improvement process.

474
00:37:14,620 --> 00:37:24,180
So the Google Drive and monitoring the training, there are a lot of ways that the board has improved its performance over the years, at least since I've been on the board.

475
00:37:24,180 --> 00:37:31,000
So, I think that comes as part of that, those evaluations and the questions that we have as we learn.

476
00:37:32,260 --> 00:37:35,020
I would appreciate the shots, thoughts on that.

477
00:37:35,200 --> 00:37:36,680
You've seen all of the parts that you've seen.

478
00:37:37,260 --> 00:37:45,340
We're always constantly improving, and we try to, but I think over the last five or six years,

479
00:37:45,620 --> 00:37:54,020
the board has really put some effort into training and to organizing the logical progression of

480
00:38:03,500 --> 00:38:03,980
I

481
00:38:14,700 --> 00:38:17,400
think we can move forward with the director's report.

482
00:38:18,520 --> 00:38:19,160
All right.

483
00:38:19,320 --> 00:38:24,180
I just want to start by saying thank you to Mr. Larry for bringing the

484
00:38:31,320 --> 00:38:31,640
picture.

485
00:38:32,580 --> 00:38:33,100
I didn't.

486
00:38:33,380 --> 00:38:34,920
I didn't have my black shirt out.

487
00:38:35,020 --> 00:38:35,740
How for you?

488
00:38:35,740 --> 00:38:36,480
Yeah, the picture.

489
00:38:37,340 --> 00:38:41,780
We really would like a picture of the board that we can post.

490
00:38:42,060 --> 00:38:46,680
I was hoping everybody would be here tonight, so maybe we'll wait till next time.

491
00:38:46,680 --> 00:38:48,560
see if we can get everybody here and just do it

492
00:38:54,510 --> 00:38:59,420
a face to it. Russell brought to my attention.

493
00:38:59,900 --> 00:39:07,860
We had a couple of employees in the news. We're good things. And I knew that they had gotten the

494
00:39:07,860 --> 00:39:12,400
grant. I knew they had applied and received this grant, but it was fun to see them in the paper

495
00:39:12,940 --> 00:39:16,560
and receiving that award. So it's a classroom grant for $1,000.

496
00:39:21,840 --> 00:39:23,360
So we've had training. We started

497
00:39:23,360 --> 00:39:28,860
yesterday with our brand new staff, anybody who was new. I met with them yesterday to do some

498
00:39:28,860 --> 00:39:34,800
and require training and then stay in tomorrow for all staff where going over a lot of policies

499
00:39:34,800 --> 00:39:39,920
and procedures was a lot of information today and tomorrow but today's been a good day.

500
00:39:40,220 --> 00:39:42,260
So I'm looking forward to tomorrow.

501
00:39:42,980 --> 00:39:49,080
We had two instructors quit within the last week and a half long time instructors.

502
00:39:50,000 --> 00:39:53,600
Both of them I have spoken with and nothing to do with Odyssey.

503
00:39:53,780 --> 00:39:58,140
They loved it here but they just both have like one of them moved to Eagle Mountain.

504
00:39:58,140 --> 00:40:00,780
She says, I just can't do the commute anymore.

505
00:40:01,100 --> 00:40:03,000
And so she's got a job out there in the school.

506
00:40:03,700 --> 00:40:06,760
And then another one got a job teaching Spanish

507
00:40:06,760 --> 00:40:09,480
to a small group of people, and that's her dream job.

508
00:40:09,800 --> 00:40:11,760
She's been an interpreter for us,

509
00:40:11,900 --> 00:40:14,720
and she was love speaking Spanish, wants to teach.

510
00:40:15,100 --> 00:40:17,480
I didn't have a Spanish speaking position for her,

511
00:40:17,660 --> 00:40:20,920
so she chose to take that one in the last minute.

512
00:40:21,200 --> 00:40:25,480
So both will be missed, but luckily I had people who had

513
00:40:25,480 --> 00:40:27,220
already reached out expressing an interest.

514
00:40:27,220 --> 00:40:33,600
And so, in fact, one, I was in the middle of responding, saying we are currently filled

515
00:40:34,050 --> 00:40:36,800
and before I hit sent, one of them came to my door.

516
00:40:37,740 --> 00:40:38,960
Anyway, we got a discussion.

517
00:40:39,120 --> 00:40:40,440
And in fact, it's a leak, leak, leak.

518
00:40:40,940 --> 00:40:42,720
Come in for an interview tomorrow.

519
00:40:43,620 --> 00:40:45,120
And so, they've been really good.

520
00:40:45,400 --> 00:40:48,380
They've been very proactive in asking good questions.

521
00:40:48,380 --> 00:40:52,400
And so, I'm excited for them to be a part of our group.

522
00:40:53,100 --> 00:40:56,580
You can tell that we've got some last-minute projects that we're finishing up.

523
00:40:56,660 --> 00:41:00,220
We've got these rooms up here, these two small rooms that are about done.

524
00:41:00,440 --> 00:41:03,740
We've got new bulletin boards that will be finished by the end of next week.

525
00:41:04,120 --> 00:41:07,320
All the new PE, the new base for it, all of it, just looks really good.

526
00:41:07,700 --> 00:41:10,080
And then attendance.

527
00:41:10,360 --> 00:41:16,820
So I had mentioned that I found some documents that I'm supposed to be updating you regularly

528
00:41:16,820 --> 00:41:19,240
on attendance data from our school.

529
00:41:19,240 --> 00:41:26,240
So, I looked at Panorama, which is the program that we use that pulls in all of the data,

530
00:41:26,860 --> 00:41:34,180
pulls in attendance, it pulls in assessments, it pulls in class grade work, MEDA, it's attendance

531
00:41:34,180 --> 00:41:35,180
all in one place.

532
00:41:35,460 --> 00:41:38,820
And so, I looked there to see what kind of reports we could pull.

533
00:41:39,320 --> 00:41:45,240
One of them was a monthly, chronically absentee rate, one, and the other one is just daily

534
00:41:45,240 --> 00:41:46,840
average membership.

535
00:41:46,840 --> 00:41:51,640
So I pulled the one that is for the chronically absent.

536
00:41:51,920 --> 00:41:56,860
And last year it ranged at each month ranged from between 13%

537
00:41:56,860 --> 00:42:00,020
to the highest at 19% per month.

538
00:42:00,540 --> 00:42:02,500
So the lowest one was fourth grade.

539
00:42:02,980 --> 00:42:04,620
And they were well below that.

540
00:42:04,740 --> 00:42:08,280
They were only seven to 13% in the chronically absent grade.

541
00:42:08,820 --> 00:42:13,080
Everyone else had as much as 25% of those students in the chronically absent.

542
00:42:13,080 --> 00:42:14,820
And I thought, wow, that's so much.

543
00:42:15,340 --> 00:42:16,520
And then I looked at the year before,

544
00:42:17,240 --> 00:42:19,140
and it was worse the year before.

545
00:42:19,320 --> 00:42:21,800
So it was actually quite an improvement this last year.

546
00:42:21,960 --> 00:42:24,980
So we are getting better at getting our students here.

547
00:42:26,000 --> 00:42:28,960
I can view it by gender, by special ed, by race,

548
00:42:29,220 --> 00:42:32,940
by all sorts of different groups.

549
00:42:32,980 --> 00:42:35,480
So if you want that kind of report, I can do that.

550
00:42:35,960 --> 00:42:39,020
I'm just wondering what would you like to see?

551
00:42:39,120 --> 00:42:41,720
What would be most beneficial for you

552
00:42:41,720 --> 00:42:47,280
getting a regular update. Yeah, it's a good question. I'm curious is there a

553
00:42:47,280 --> 00:42:51,500
definition for chronically? 1810% or more of school.

554
00:42:53,640 --> 00:42:54,760
And that's just across the

555
00:42:54,760 --> 00:42:59,420
school year. It's not like. And it's looking at a month by month. So let's say

556
00:42:59,420 --> 00:43:04,220
there's 20 days in a month, I think, is two or more. They're considered chronically

557
00:43:04,220 --> 00:43:05,260
absolutely. I see. Okay.

558
00:43:07,320 --> 00:43:12,200
Yeah, looking at what you mentioned in the email, there's

559
00:43:12,200 --> 00:43:18,400
monthly quarterly and annually options and sort of first inclination for my perspective was

560
00:43:19,120 --> 00:43:24,980
probably quarterly would suffice that kind of thought right um yeah I'm gonna pause there if

561
00:43:24,980 --> 00:43:28,920
there's want to hear more you know freak over boards that

562
00:43:31,610 --> 00:43:33,790
seems agreeable to me yeah I don't see

563
00:43:33,790 --> 00:43:39,130
the reason to add them a frequent of that okay okay yeah and then in terms of the details of the

564
00:43:39,130 --> 00:43:44,790
report I think probably overall is okay I don't know if we necessarily need to

565
00:43:44,790 --> 00:43:50,810
break down. If there's anything any particular group you know that we want to

566
00:43:50,810 --> 00:43:54,950
try to help more and there's feedback you can provide or support us and

567
00:43:54,950 --> 00:43:59,950
like that I think happy to help there and maybe leave that to your

568
00:43:59,950 --> 00:44:03,670
judgment to call out those things but yeah generally speaking I think just

569
00:44:03,670 --> 00:44:06,650
I just have a whole overview of that.

570
00:44:07,190 --> 00:44:09,310
And if I happen to notice any trends.

571
00:44:09,950 --> 00:44:10,550
Yeah, exactly.

572
00:44:10,810 --> 00:44:12,310
You're in particular now or not here.

573
00:44:12,450 --> 00:44:12,570
Yeah.

574
00:44:12,970 --> 00:44:15,910
Yeah, anything like correlation with grades,

575
00:44:16,390 --> 00:44:17,790
correlation with behavior.

576
00:44:19,370 --> 00:44:22,790
If there's any other external circumstance

577
00:44:22,790 --> 00:44:26,810
that could cause the absenteeism to be higher for,

578
00:44:27,890 --> 00:44:29,130
however it's sliced up, you know.

579
00:44:29,130 --> 00:44:29,490
Okay.

580
00:44:29,830 --> 00:44:31,830
Sounds like there's a lot of stuff available, so.

581
00:44:32,350 --> 00:44:32,650
Okay.

582
00:44:33,530 --> 00:44:39,070
When we're forward with that, so our first quarter ends in October, so I'll just do that

583
00:44:39,070 --> 00:44:39,870
with that.

584
00:44:40,190 --> 00:44:48,030
And then one last thing, we've always had our maturation program for fifth grade and January

585
00:44:48,030 --> 00:44:48,690
or February.

586
00:44:49,430 --> 00:44:54,610
This year, our three new fifth grade teachers said, can we get on it right away if we want to

587
00:44:54,610 --> 00:44:58,870
done as soon as possible because children are developing earlier and are there.

588
00:45:00,000 --> 00:45:29,880
I reached out to our presenters. They can do it in September. So we set the girls for September 11th or maybe it's the boys and the other one is on the 28th. And the reason why we're doing it on different days is because we have three large classes and we can't fit all the girls and their parents in one class and vice versa with the boys. So we're going to hold it in the gym and do boys one time and then the girls another time. And so the teachers will kind of split up and monitor both places and have an activity for the group.

589
00:45:29,880 --> 00:45:32,920
that's not participating, they'll have an activity up here for them.

590
00:45:33,700 --> 00:45:40,220
The reason why I bring this up is because I was sitting in our meetings today and it dawned

591
00:45:40,220 --> 00:45:46,240
on me, we're supposed to have this go through a committee and get approved by the committee

592
00:45:46,240 --> 00:45:52,180
and be approved by the board, and there's no way I can do that by September 11th, and so

593
00:45:52,180 --> 00:45:58,100
I went back through the requirements from the state and it just says it has to be done annually.

594
00:45:58,100 --> 00:46:04,080
The last one that we approved was in February, it was approved by a committee, it was approved

595
00:46:04,080 --> 00:46:04,700
by you.

596
00:46:05,280 --> 00:46:11,480
I'm going to go ahead and use that date as the one that we're going to use for this year's

597
00:46:11,480 --> 00:46:16,720
training since it's within the calendar year and nothing has changed or presenters are still

598
00:46:16,720 --> 00:46:22,000
the same, they're still presenting the same information so just wanted to make you aware

599
00:46:22,000 --> 00:46:22,500
of that.

600
00:46:22,500 --> 00:46:29,900
And then next year I'll schedule that curriculum review in advance.

601
00:46:34,320 --> 00:46:35,580
Thank you.

602
00:46:37,100 --> 00:46:39,460
Let's move forward to the business managers.

603
00:46:39,800 --> 00:46:40,080
No, sorry.

604
00:46:40,280 --> 00:46:41,780
So I just have one question.

605
00:46:42,220 --> 00:46:45,520
It is still an ask me about parent night.

606
00:46:46,160 --> 00:46:48,220
It's the board wants to have a table there.

607
00:46:48,240 --> 00:46:49,540
Is that something you would like to do?

608
00:46:50,640 --> 00:46:52,880
I don't think that hurts at all, especially,

609
00:46:57,300 --> 00:47:00,000
So it's August 26th, right?

610
00:47:00,700 --> 00:47:04,220
On the 3rd of Thursday, see.

611
00:47:04,600 --> 00:47:05,760
When are we going to start?

612
00:47:06,120 --> 00:47:07,540
It's 27th.

613
00:47:07,820 --> 00:47:08,380
27th?

614
00:47:08,500 --> 00:47:08,560
Yeah.

615
00:47:08,920 --> 00:47:11,120
Elections will be in parent-teacher conference.

616
00:47:11,460 --> 00:47:11,860
It's in September.

617
00:47:14,740 --> 00:47:16,740
We moved to parent-teacher conference this year.

618
00:47:17,280 --> 00:47:17,960
Oh, okay.

619
00:47:18,180 --> 00:47:18,840
We still have.

620
00:47:19,400 --> 00:47:24,540
The election will be September because the board see it's in the bylaws right now.

621
00:47:26,140 --> 00:47:31,240
October 1st is the start. Who's open? Who's open? Who's open? It's I.

622
00:47:33,720 --> 00:47:38,980
I'm allowed to run

623
00:47:38,980 --> 00:47:43,180
again. No term limit. Well, fire power.

624
00:47:49,400 --> 00:47:50,080
For

625
00:48:01,880 --> 00:48:04,560
the board's information, we finished our

626
00:48:04,560 --> 00:48:12,780
The annual financial audit and the beer audit last week, there are still two remaining

627
00:48:12,780 --> 00:48:16,320
items that they are waiting for and are waiting on.

628
00:48:17,160 --> 00:48:19,240
One is the fraud risk assessment.

629
00:48:19,460 --> 00:48:21,520
That is actually something that is often incomplete.

630
00:48:22,460 --> 00:48:25,740
In years past, the board has always wanted to review it, but we've always submitted.

631
00:48:26,340 --> 00:48:32,120
That is what I'm trying to show you, but everything is hooked up exactly like it was 20 minutes

632
00:48:32,120 --> 00:48:32,440
ago.

633
00:48:32,440 --> 00:48:33,240
So now it's not working.

634
00:48:34,660 --> 00:48:38,920
It's a store sheet based on 395 points.

635
00:48:39,560 --> 00:48:41,080
And you get points for so many things.

636
00:48:41,080 --> 00:48:41,940
I'm just going to use it.

637
00:48:42,320 --> 00:48:44,120
I can turn my computer around, which I'm going to be able

638
00:48:44,120 --> 00:48:44,620
to read it anyway.

639
00:48:46,420 --> 00:48:49,480
So you get 200 points out of possible 200 points

640
00:48:49,480 --> 00:48:51,900
for adequate base separation of duties

641
00:48:51,900 --> 00:48:53,020
or mitigating controls.

642
00:48:54,400 --> 00:48:56,160
And there's a questionnaire that goes along with that

643
00:48:56,160 --> 00:48:56,840
that we fill out.

644
00:48:56,960 --> 00:48:59,140
We do feel that we have adequate separation duties.

645
00:48:59,920 --> 00:49:02,540
any, if not, like one of them is about credit cards.

646
00:49:02,760 --> 00:49:05,340
You have limits on credit cards, but I have credit cards.

647
00:49:05,640 --> 00:49:07,200
So, that's our mitigating control.

648
00:49:07,360 --> 00:49:08,260
So, what are points for that?

649
00:49:08,900 --> 00:49:10,640
And then 500 points for the following.

650
00:49:11,000 --> 00:49:13,680
Do we have a conflict of interest policy, a procurement policy,

651
00:49:13,900 --> 00:49:16,940
a behavior policy, or how to report fraud and abuse?

652
00:49:17,500 --> 00:49:20,820
Do we have a policy on travel, credit card purchasing cards,

653
00:49:21,320 --> 00:49:24,200
personal use of entity assets, IT, and computer security,

654
00:49:24,860 --> 00:49:26,080
and cash receiving and deposits?

655
00:49:26,080 --> 00:49:29,340
is five points of all of those, so we meet all of those requirements.

656
00:49:30,100 --> 00:49:33,020
The next two, we do not meet in their possible 20 points each.

657
00:49:33,260 --> 00:49:34,460
Does the entity have a license?

658
00:49:35,420 --> 00:49:41,320
Sure, if I see a CDFM or CMA has a part of this management board team,

659
00:49:41,420 --> 00:49:46,400
we do not, unless one of you have secretly gotten your license to move, see it in.

660
00:49:47,540 --> 00:49:52,560
And then does any member of the management team, or would have at least a bachelor's degree in a county,

661
00:49:53,480 --> 00:49:54,360
I don't know what we've ever had.

662
00:49:54,360 --> 00:49:58,020
We did want Mr. Omen was kind of bachelor's in the council.

663
00:49:58,020 --> 00:49:59,240
Mr. Omen's in the council.

664
00:49:59,360 --> 00:50:00,760
So our, excuse me, two 20 points.

665
00:50:01,580 --> 00:50:03,960
Ten points there so that's a, we're down 30.

666
00:50:04,620 --> 00:50:05,840
We've something, five answers.

667
00:50:06,560 --> 00:50:08,120
Our employees and elected officials

668
00:50:08,120 --> 00:50:11,580
required any committed right to by, by the behavior he asked.

669
00:50:11,760 --> 00:50:14,920
They are, have all government board members completed

670
00:50:15,520 --> 00:50:17,000
committee specific training.

671
00:50:17,460 --> 00:50:19,680
And those are the ones that when you get on the board at heart

672
00:50:19,680 --> 00:50:20,620
on you to get done.

673
00:50:21,040 --> 00:50:23,860
So we always meet those which is very easy to do.

674
00:50:23,860 --> 00:50:28,220
And then there's at least one member of the management team received at least 40 hours

675
00:50:28,220 --> 00:50:30,560
of formal training related to that county and the facility.

676
00:50:31,080 --> 00:50:34,700
I go to training and I do participate a lot, but I don't think I come.

677
00:50:34,940 --> 00:50:39,880
I don't think I hit the 40 hours in a month in a year, so we didn't get those 20 points.

678
00:50:40,360 --> 00:50:44,700
And then if we had to go to Fraud Highline, we do on our website, it just says to report

679
00:50:44,700 --> 00:50:47,380
fraud, you send them to the state website for fraud.

680
00:50:49,280 --> 00:50:52,380
You have an internal, formal internal audit function, what you do.

681
00:50:52,380 --> 00:50:58,360
and then I put on a lot of committee, which is in the past and made up of myself in the board treasure.

682
00:50:58,640 --> 00:51:10,860
So that gives us out of 3.95, we have 3.45, which puts us in the, they have very high, high, moderate, low, and very low, and we're in the low category, which is 3.63.

683
00:51:11,620 --> 00:51:16,780
So, that is something that is awesome, I will complete and send the others, that's one thing I want to add to the one he has.

684
00:51:17,460 --> 00:51:28,540
They send a confirmation via them from me to our bond holder to make sure, hey, this is what the school says they have and what they'll do.

685
00:51:29,000 --> 00:51:32,040
They're just waiting to hear back the person, but that is not due.

686
00:51:32,580 --> 00:51:36,020
The whole audit is not due until the end of October, that's what they're waiting for.

687
00:51:36,800 --> 00:51:39,340
that is where we see it with our financial audit.

688
00:51:39,660 --> 00:51:45,360
It went very well, they were here, I mean, they planned two days and they were here for two days,

689
00:51:45,560 --> 00:51:51,860
but a lot of it was just chit-chatting and stuff, so we've been through it a lot.

690
00:51:52,000 --> 00:51:52,880
They have a lot more,

691
00:51:55,060 --> 00:51:57,460
and it wasn't even financial questions.

692
00:51:58,840 --> 00:52:03,980
It was a lot more compliance with policies, and it was the one they had you do with it.

693
00:52:04,520 --> 00:52:11,540
I had to, I had to report how many bullying experiences we had and how parents were

694
00:52:11,540 --> 00:52:11,860
contacted.

695
00:52:14,140 --> 00:52:17,440
So they got a list of all of them and they think what five instead of do this.

696
00:52:17,680 --> 00:52:25,460
So I think the, the, the audit, the state auditor or the USB financial section wants a lot

697
00:52:25,460 --> 00:52:30,340
of this stuff monitoring but they don't know what to do so they just add it to their list

698
00:52:30,340 --> 00:52:30,840
of complaint.

699
00:52:34,240 --> 00:52:39,620
So I went very well and once we get that, I will submit it to the board for your review and

700
00:52:39,620 --> 00:52:42,300
And they also work on the Form 990, which is essentially our tax return.

701
00:52:43,420 --> 00:52:47,300
We also have an extension for that because they usually do it right before the deadline.

702
00:53:00,600 --> 00:53:03,760
We saw some of some of the projects that are finishing up.

703
00:53:05,100 --> 00:53:09,180
Probably the big, we painted the hallway walls and everything looks great.

704
00:53:09,360 --> 00:53:09,980
We have

705
00:53:12,540 --> 00:53:17,450
everything we need to install our marquee, which is three years.

706
00:53:21,030 --> 00:53:21,510
How are we out there?

707
00:54:14,020 --> 00:54:14,960
Thank you, Mr. Shaws.

708
00:54:15,900 --> 00:54:17,780
Sorry, so we're going back to the parent site.

709
00:54:17,880 --> 00:54:20,040
We said that was on the 27th.

710
00:54:21,760 --> 00:54:22,580
time and location.

711
00:54:28,280 --> 00:54:28,880
But

712
00:54:34,930 --> 00:54:36,770
just for setting up a table.

713
00:54:40,820 --> 00:54:42,400
Kind of a nod.

714
00:54:43,120 --> 00:54:43,600
Is that

715
00:54:47,380 --> 00:54:49,620
something we can coordinate over?

716
00:54:52,280 --> 00:54:54,400
It's a meeting through me.

717
00:54:55,300 --> 00:54:57,180
Three of us are going to be there.

718
00:54:57,420 --> 00:54:58,160
We'll still need to publish.

719
00:54:59,080 --> 00:55:00,240
as an open meeting.

720
00:55:04,800 --> 00:55:06,340
I should be able to be there.

721
00:55:08,900 --> 00:55:11,960
I think we just have a table and answer

722
00:55:11,960 --> 00:55:17,380
people's questions. And then we have any kind of like marketing collateral or something

723
00:55:17,380 --> 00:55:18,320
for the port plan.

724
00:55:22,380 --> 00:55:27,180
What are the logistically required for publishing like open meetings?

725
00:55:28,120 --> 00:55:34,760
We just do this agenda, and then ask to be close to the state site in 24 hours, and then minutes have to be reported.

726
00:55:35,200 --> 00:55:35,500
So

727
00:55:37,700 --> 00:55:40,500
do you plan on having most of you there?

728
00:55:43,820 --> 00:55:46,420
Yeah, I'm tentatively planning on being there.

729
00:55:46,720 --> 00:55:50,820
I need to double check the schedule, but I'd like to show up and support it.

730
00:55:52,080 --> 00:55:53,080
I'm planning on it.

731
00:55:53,080 --> 00:56:00,740
Okay, because if you're coming in like apparent capacity versus obviously we need to have a positive multiple are gonna be there

732
00:56:00,740 --> 00:56:06,480
But for coming is very capacity that you might go around versus like I'm willing to come and sit at the table

733
00:56:07,140 --> 00:56:12,680
Yeah, and answer questions. So yeah, just make sure more than two of you aren't sitting at the table

734
00:56:17,840 --> 00:56:27,140
Yeah, I think you know with an election coming up it would probably be a good opportunity to speak about the board a little bit.

735
00:56:34,040 --> 00:56:38,970
Well, it sounds like three of us will likely be there, I don't know.

736
00:56:41,670 --> 00:56:46,310
Are there any materials that you want to or need a two?

737
00:56:51,020 --> 00:56:54,340
That's what I was kind of thinking, like, if we have something, we should have something.

738
00:56:55,080 --> 00:57:04,080
Even if it's just, you know, one page, infographic or something, that's what the board does.

739
00:57:04,460 --> 00:57:04,580
Yeah.

740
00:57:04,960 --> 00:57:07,060
How far are we from elections at that point then?

741
00:57:08,100 --> 00:57:13,040
Well, September, yeah, this will be, no, this will be right before election.

742
00:57:13,040 --> 00:57:21,660
Got you. Do we want to hand out like the the sheet that gets mailed out or your emailed out about each candidate?

743
00:57:21,960 --> 00:57:25,420
Like is that something we want? We could have the board and application.

744
00:57:26,000 --> 00:57:32,620
Yeah. There are three going to apply. Yeah. You have dates for when you want to start and they're voting and all that.

745
00:57:34,330 --> 00:57:39,230
Yeah, we should do that. Okay. So the application, that would be a good way to kind of garner some of those.

746
00:57:43,750 --> 00:57:48,630
We don't have any type of collateral in the marketing thing for the board right now.

747
00:57:48,750 --> 00:57:48,910
Okay.

748
00:57:50,250 --> 00:57:55,450
If we put something together, is that a great thing here?

749
00:57:56,010 --> 00:57:56,150
Okay.

750
00:57:58,580 --> 00:58:05,300
I'm happy to take a stab at a first draft on one page or with a link to apply.

751
00:58:07,280 --> 00:58:08,920
And you can send.

752
00:58:08,920 --> 00:58:11,620
And so if you send that through EML to us,

753
00:58:11,740 --> 00:58:12,780
you can send it to everyone.

754
00:58:13,200 --> 00:58:14,740
We just can't reply also then.

755
00:58:14,920 --> 00:58:17,680
We can individually reply with feedback to you.

756
00:58:18,420 --> 00:58:21,000
And then you can test and send it again.

757
00:58:21,100 --> 00:58:24,800
It's a little bit slower, but just in terms of what that

758
00:58:24,800 --> 00:58:25,420
should look like.

759
00:58:26,060 --> 00:58:26,500
OK.

760
00:58:27,420 --> 00:58:31,460
And then an email, a final copy, is awesome to you to print.

761
00:58:31,660 --> 00:58:31,840
OK.

762
00:58:33,970 --> 00:58:34,530
Sounds good.

763
00:58:35,810 --> 00:58:36,710
Sorry for the tangerine.

764
00:58:36,710 --> 00:58:40,690
How many people do you typically have that event?

765
00:58:41,090 --> 00:58:41,870
Most people.

766
00:58:51,380 --> 00:58:54,340
Let's move forward to the governance portion.

767
00:58:55,680 --> 00:58:58,520
Several plans and policies that are up for review.

768
00:58:58,920 --> 00:59:02,120
I think any action is required on our part for these.

769
00:59:04,640 --> 00:59:08,580
Any questions or comments on the emergency response plan?

770
00:59:12,050 --> 00:59:16,270
Questions or comments on emergency safety interventions policy?

771
00:59:16,270 --> 00:59:26,080
policy questions or comments on head and tree policy questions or comments on

772
00:59:26,080 --> 00:59:36,210
the shine policy questions or comments on the wellness policy anything to call

773
00:59:36,210 --> 00:59:40,830
out for any of these missus center Michelle house just what I wanted out

774
00:59:40,830 --> 00:59:47,770
email the shine policy something that we review every year and we're supposed to

775
00:59:47,770 --> 00:59:49,230
the high-need area.

776
00:59:51,330 --> 00:59:54,330
We get money for the shine program and then if you go to

777
00:59:54,330 --> 00:59:59,290
specific personnel, so what is the highest need? Last year was Kindergarten in

778
00:59:59,290 --> 00:59:59,610
Thanks.

779
01:00:00,000 --> 01:00:07,920
This year it's instructors. I don't think it actually says in the policy what it's for, just said they'll identify that.

780
01:00:10,970 --> 01:00:30,230
Okay, but the policy itself, they have all the work to say. Yeah, I think of the past we had talked about in regard to the emergency response plan. There was I think some connection with like, yeah, local first responders, police department, department, I don't know if I'm misremembering. So we're in contact with them. Okay.

781
01:00:30,230 --> 01:00:38,170
I mean they've got sets of keys, they've access to the lock box, it's fine the fire department won't give the police department their keys.

782
01:00:40,650 --> 01:00:41,090
Whatever.

783
01:00:42,430 --> 01:00:44,210
Yes, and then they review our plan.

784
01:00:45,890 --> 01:00:49,650
They tried for a while to really come to you in my school a couple of times a year.

785
01:00:50,730 --> 01:00:54,170
They would ask for the meeting by the two fire drills and things like that.

786
01:00:54,270 --> 01:00:56,530
Okay, yeah, let's get to here.

787
01:00:57,250 --> 01:01:00,870
Yeah, I have to keep those keys and trust it to custody.

788
01:01:03,270 --> 01:01:03,570
All right.

789
01:01:04,930 --> 01:01:08,950
Let's go ahead and review compliance

790
01:01:28,150 --> 01:01:30,070
report for EL2A.

791
01:01:30,370 --> 01:01:32,610
Out there, right?

792
01:01:33,950 --> 01:01:38,930
Treatment of families and prospective families.

793
01:01:40,230 --> 01:01:41,650
I want to straight do this quickly.

794
01:01:41,990 --> 01:01:42,530
Treatment of family.

795
01:01:42,930 --> 01:01:45,650
With respect to interactions with parents and students, including perspective,

796
01:01:45,650 --> 01:01:54,970
exiting informer families to CEO shall not cause or allow conditions procedures or decisions that are unsafe, untimely, undignified, or unnecessarily intrusive.

797
01:01:57,510 --> 01:01:58,490
I make a motion.

798
01:01:59,130 --> 01:01:59,470
Thank you.

799
01:02:00,370 --> 01:02:00,970
Oh, sorry.

800
01:02:01,110 --> 01:02:01,570
I didn't do that.

801
01:02:03,030 --> 01:02:03,850
Director's interpretation.

802
01:02:03,850 --> 01:02:09,090
My interpretation of the board's policy, ELTAs, that all families at the school, no matter their standing, will be treated equally and fairly.

803
01:02:09,370 --> 01:02:15,970
Any condition procedure or decision will be instituted with fairness and safety, allowing sufficient time for families to respond without causing excessive intrusion

804
01:02:15,970 --> 01:02:23,770
or time investment, can I get a motion to approve the director's interpretation of EL2A?

805
01:02:25,550 --> 01:02:26,430
So moved.

806
01:02:26,730 --> 01:02:26,990
Second.

807
01:02:27,530 --> 01:02:28,150
All in favor?

808
01:02:28,690 --> 01:02:29,090
All right.

809
01:02:30,410 --> 01:02:31,250
Okay.

810
01:02:32,650 --> 01:02:35,010
And then the compliance status.

811
01:02:36,330 --> 01:02:38,770
Director's search compliance with EL2A.

812
01:02:43,120 --> 01:02:47,420
The motion to approve the assertion of compliance for EL2A.

813
01:02:48,160 --> 01:02:48,560
So moved.

814
01:02:49,160 --> 01:02:49,480
Second.

815
01:02:49,480 --> 01:02:50,300
Well, in favor.

816
01:02:50,660 --> 01:02:51,060
Hi.

817
01:02:51,220 --> 01:02:51,500
Hi.

818
01:02:55,150 --> 01:02:55,580
Thank you.

819
01:02:55,780 --> 01:02:58,540
Not only ask for questions or comments on these early on the process.

820
01:02:59,220 --> 01:02:59,920
Sorry, good.

821
01:03:00,300 --> 01:03:01,660
So we'll do that for the next one.

822
01:03:02,260 --> 01:03:05,380
But usually just if there's additional discussions.

823
01:03:08,340 --> 01:03:13,080
Uh, maybe known to the number one global executive limitation policy.

824
01:03:14,420 --> 01:03:18,560
The CEO shall not cause or allow any organizational practice activity decision or circumstance

825
01:03:18,560 --> 01:03:23,500
that is either unlawful and prudent or a material deviation of the school's bylaws or articles

826
01:03:23,500 --> 01:03:28,180
of incorporation, with particular attention to the article on purposes and charter, with

827
01:03:28,180 --> 01:03:32,040
particular attention to the Utah purposes of charter schools as defined in the parameters

828
01:03:32,040 --> 01:03:35,620
and the seven number points in attachancy or in violation of the schools assurances.

829
01:03:36,220 --> 01:03:41,580
The United States to Utah State Board of Education, Attra A of the Charter, or commonly accepted

830
01:03:41,580 --> 01:03:43,880
business and professional ethics and practices.

831
01:03:45,340 --> 01:03:49,960
Directors interpretation of Yale number one, my interpretation of the board's policy, the

832
01:03:49,960 --> 01:03:54,680
number one is that the CEO will only do a lot of things related to the school that are within the rooms of the law,

833
01:03:55,500 --> 01:04:01,400
prudence, and ethics for their all practices, activities and decisions need to be within the parameters of the

834
01:04:01,400 --> 01:04:02,580
fetany documents.

835
01:04:07,510 --> 01:04:09,250
I did have a question on this one, but

836
01:04:12,330 --> 01:04:15,550
so if there's a discussion item, will we take a motion now or do that?

837
01:04:15,690 --> 01:04:16,990
Well, I have a discussion in there.

838
01:04:16,990 --> 01:04:26,130
Okay. Yeah, I guess I'd maybe be curious to get here perspective sort of a legal mind.

839
01:04:26,310 --> 01:04:31,430
I think this is when the head come up, since as well, there is nothing purposefully

840
01:04:31,430 --> 01:04:34,650
unlawful or prudent. There are occasional instances where the CEO is okay.

841
01:04:34,650 --> 01:04:39,550
Oh, so that one is on the interpretation or not the interpretation, but it's a kind of

842
01:04:39,850 --> 01:04:41,490
So we would do a motion on the interpretation.

843
01:04:41,670 --> 01:04:41,890
Okay.

844
01:04:42,190 --> 01:04:47,250
Could I have a motion to approve the director's interpretation of the elder one?

845
01:04:47,250 --> 01:04:47,970
So I'll move.

846
01:04:48,350 --> 01:04:48,710
Second.

847
01:04:49,090 --> 01:04:49,550
I'm in favor.

848
01:04:50,210 --> 01:04:50,790
Thank you.

849
01:04:50,850 --> 01:04:51,050
Okay.

850
01:04:51,530 --> 01:04:57,950
And so yeah, this is where the assertion is that I'm not in compliance with the L number

851
01:04:57,950 --> 01:04:58,290
one.

852
01:04:58,430 --> 01:05:02,770
And then the supporting interpretation is, well, there's nothing purposefully unlawful and

853
01:05:02,770 --> 01:05:02,950
prudent.

854
01:05:03,310 --> 01:05:06,870
There are occasional instances where the CO is out of compliance with founding documents

855
01:05:06,870 --> 01:05:07,750
or rules.

856
01:05:08,310 --> 01:05:11,810
One example is not teaching logic slash velocity as an independent subject.

857
01:05:12,430 --> 01:05:16,690
In the older grades, I've attached the self-report of the CNH documents.

858
01:05:17,950 --> 01:05:22,870
So, I don't know, sort of the question is, it seems like where we know we are in compliance.

859
01:05:24,710 --> 01:05:30,190
I guess maybe a better way to say this is we're leaving space for maybe unknown areas where we're out of compliance

860
01:05:30,190 --> 01:05:33,030
is that interpretation makes sense.

861
01:05:33,590 --> 01:05:40,190
It's like we do our best to remain in compliance, but inevitably there are things we're unaware of, etc.

862
01:05:40,190 --> 01:05:48,090
to an incident puts us in a position where we can't concretely state or guarantee that we're 100%

863
01:05:48,090 --> 01:05:48,810
any compliance.

864
01:05:48,810 --> 01:05:49,430
Does that make sense?

865
01:05:49,870 --> 01:05:49,950
Yeah.

866
01:05:50,490 --> 01:05:51,750
I don't know if you have thoughts on that.

867
01:05:53,490 --> 01:05:56,850
I've always sort of viewed it as, like, uh, yes, I'm a confusing response.

868
01:05:58,450 --> 01:05:58,930
Yeah.

869
01:05:59,250 --> 01:06:04,310
I mean, I think that's the honest approach there, right?

870
01:06:04,310 --> 01:06:04,950
I don't

871
01:06:07,990 --> 01:06:10,410
know what to do or do a mask, right?

872
01:06:11,770 --> 01:06:14,770
I get that, is that reaching your question?

873
01:06:15,030 --> 01:06:15,930
Yeah, I think so.

874
01:06:16,270 --> 01:06:19,610
I mean, I think the challenge is not necessarily

875
01:06:20,150 --> 01:06:22,830
the compliance component is that when we become aware,

876
01:06:23,030 --> 01:06:23,750
it's the response.

877
01:06:24,330 --> 01:06:26,230
And that's maybe more what I would argue

878
01:06:26,230 --> 01:06:29,050
that we have had moments of noncompliance

879
01:06:29,050 --> 01:06:30,110
with a number of things.

880
01:06:30,530 --> 01:06:33,270
And administrative response has always

881
01:06:33,270 --> 01:06:38,470
has been also prudent to the risk of the regulator monitoring.

882
01:06:38,670 --> 01:06:42,550
So for example, the example given there is like, we're not teaching logic or philosophy.

883
01:06:42,750 --> 01:06:50,630
Well, that's not a state standard or requirement that is a by-laws requirement.

884
01:06:50,910 --> 01:06:56,370
So that's not in compliance with something that doesn't have a major legality other than

885
01:06:56,370 --> 01:06:58,750
the boards oversight to say, hey, this is what we expect.

886
01:06:59,430 --> 01:07:09,810
So if that is also addresses that with us then we have the conversation say well we really need to be doing that or we say we're okay we actually should

887
01:07:10,410 --> 01:07:15,770
work to adjust the by-laws because we don't think it fits in the curriculum standard of the school right here.

888
01:07:15,830 --> 01:07:18,990
So that's how we could in essence solve that non-compliance.

889
01:07:19,710 --> 01:07:26,570
But I think the reality is we find over the years we've had things that just come up that you're like that came out of nowhere.

890
01:07:26,570 --> 01:07:31,730
We didn't know that or see that and it came in an audit in the the financial audit and all of a sudden

891
01:07:31,730 --> 01:07:37,550
They're like here's these ten items we picked and we had no idea about that. Yeah, you know in terms of keeping up with all the loss

892
01:07:37,550 --> 01:07:39,490
But they're there's not like malintent

893
01:07:40,770 --> 01:07:42,150
And then on complying

894
01:07:44,130 --> 01:07:48,490
Link the discussion over the air is about teaching logic from the board

895
01:07:48,490 --> 01:07:56,290
And there's there's pros and cons but both and I don't know if this would count for it

896
01:07:56,290 --> 01:07:59,490
but we have implemented critical things in classes

897
01:07:59,490 --> 01:08:01,110
in every single grade level.

898
01:08:01,430 --> 01:08:04,810
So I just didn't know what that counted as logic and form.

899
01:08:07,020 --> 01:08:07,960
It doesn't, too late.

900
01:08:08,080 --> 01:08:09,380
Technically, you're in terms of age level.

901
01:08:09,660 --> 01:08:10,380
Very novel.

902
01:08:10,580 --> 01:08:11,420
Right, so that's the subject.

903
01:08:13,060 --> 01:08:16,340
So I guess one way to view it is that we're kind of setting

904
01:08:16,340 --> 01:08:19,300
a goal that is unachievable, not a goal that an end.

905
01:08:19,560 --> 01:08:21,920
And so does that make sense?

906
01:08:22,960 --> 01:08:27,140
Yeah, so the advice of, I mean, the advice of I think

907
01:08:27,140 --> 01:08:57,120
I think this one in particular, there might be one other that's like this, but it actually came on the advice of Dr. Carpenters, so he did some consulting with the school when they when we transition from I wasn't here, so I'm recounting history that Mr. Shalston corrected by wrong, but when the school transition from operational governance board to policy governance board, he came in and consulted and he said there will be some of these limitations that are that are so broad and so high that you

908
01:08:57,120 --> 01:08:59,120
And we'll never be able to assert compliance.

909
01:08:59,440 --> 01:09:05,820
And that's not necessarily a problem as much as, again, what's the transparency around

910
01:09:05,820 --> 01:09:10,900
those conversations, and that the board is aware, and then the board, in essence,

911
01:09:11,160 --> 01:09:13,180
kind of negotiates with the school base.

912
01:09:13,400 --> 01:09:17,820
It might be impossible to achieve compliance, but you want to work towards that.

913
01:09:17,920 --> 01:09:23,440
Another good example, I think, is sometimes in, like some of our reading objectives.

914
01:09:23,440 --> 01:09:28,520
Because we want every student to be able to read successfully, but there are thousand factors

915
01:09:28,520 --> 01:09:35,120
outside of our control as educators that could ensure that every single student reaches

916
01:09:35,120 --> 01:09:39,120
that goal so no matter how hard we try to do that right.

917
01:09:39,600 --> 01:09:45,600
So we may never be in compliance because there are things that we can't control so anyway.

918
01:09:45,840 --> 01:09:52,300
So personally I have not had a major concern with this particular component, not being in compliance

919
01:09:52,300 --> 01:09:56,440
because I think our the response of administration has always been when

920
01:09:56,440 --> 01:10:02,480
something is identified they've always promptly resolved it especially if it

921
01:10:02,480 --> 01:10:06,520
has a higher risk factor this conversation about logic is a necessity one

922
01:10:06,520 --> 01:10:12,260
that never really solved but yeah okay yeah appreciate the additional

923
01:10:12,260 --> 01:10:19,820
perspective and engagement on that okay can I get a motion to approve the

924
01:10:19,820 --> 01:10:26,300
compliance status that Miss Austin is not in compliance with the L number one.

925
01:10:26,300 --> 01:10:27,300
So moved.

926
01:10:27,640 --> 01:10:27,900
Second.

927
01:10:28,260 --> 01:10:28,740
All in favor.

928
01:10:29,480 --> 01:10:29,640
Hi.

929
01:10:30,360 --> 01:10:31,140
All right.

930
01:10:43,200 --> 01:10:44,240
PMD 3A.

931
01:10:45,120 --> 01:10:46,520
Unity of control.

932
01:10:47,560 --> 01:10:51,520
Decisions or instructions of individual board members officers or committees are not binding on

933
01:10:51,520 --> 01:10:58,660
the CEO except in rare circumstances when the board has specifically authorized such exercise of authority,

934
01:10:58,660 --> 01:11:02,820
In the case of board members or committees requesting information or assistance without

935
01:11:02,820 --> 01:11:09,000
board authorization, the CEO can refuse such requests that require in the CEO's opinion

936
01:11:09,000 --> 01:11:15,780
a material amount of staff, time, funds, or disruptive oral or violation of FERPA.

937
01:11:19,900 --> 01:11:27,020
Go ahead and assert that we are in compliance with the motion to approve the assertion.

938
01:11:27,020 --> 01:11:28,120
So moved.

939
01:11:29,040 --> 01:11:29,540
Second.

940
01:11:30,060 --> 01:11:30,520
All in favor?

941
01:11:30,940 --> 01:11:31,080
Aye.

942
01:11:31,260 --> 01:11:31,460
All in favor?

943
01:11:31,880 --> 01:11:32,120
No

944
01:11:34,720 --> 01:11:37,580
policy VMD3P, accountability of the CEO.

945
01:11:38,440 --> 01:11:42,120
Board will never give instructions to persons who report directly or indirectly to the

946
01:11:42,120 --> 01:11:42,400
CEO.

947
01:11:42,520 --> 01:11:46,940
The board will not evaluate either formally or informally any faculty or staff member other than

948
01:11:46,940 --> 01:11:47,380
the CEO.

949
01:11:48,140 --> 01:11:53,320
The board will view CEO performance as identical to organizational performance and organizational

950
01:11:53,320 --> 01:11:53,980
accomplishment.

951
01:11:53,980 --> 01:12:00,060
Board of Board State attends and avoidance of Board prescribed means will be viewed as successful

952
01:12:00,060 --> 01:12:06,740
CEO, performance, go ahead and assert that we are in compliance.

953
01:12:07,280 --> 01:12:10,640
Can I get a motion to approve the assertion of compliance?

954
01:12:10,960 --> 01:12:11,320
Absolutely.

955
01:12:11,900 --> 01:12:12,260
Second.

956
01:12:12,660 --> 01:12:13,220
All in favor?

957
01:12:13,760 --> 01:12:14,080
All right.

958
01:12:15,080 --> 01:12:17,740
The soft-stained committee comments or discussions?

959
01:12:18,680 --> 01:12:19,720
Thank you.

960
01:12:20,540 --> 01:12:21,240
Okay.

961
01:12:21,240 --> 01:12:22,040
The

962
01:12:25,400 --> 01:12:27,020
motion to approve to close the meeting.

963
01:12:27,960 --> 01:12:30,060
There's not much I need to say, the meeting is adjourned.

964
01:12:30,060 --> 01:12:31,120
It's adjourned, thank you.

965
01:12:34,520 --> 01:12:35,540
Two minutes left.